QAD Customer Consignment Inventory, Supplier Consignment Inventory User Guide

MFG/PRO eB2 User Guide Volume 2B
Distribution
Customer Consignment Inventory
Supplier Consignment Inventory
78-0581A
MFG/PRO eB2
September 2002
This document contains proprietary information that is protected by copyright. No part of this
document may be reproduced, translated, or modified without the prior written consent of QAD
Inc. The information contained in this document is subject to change without notice.
QAD Inc. provides this material as is and makes no warranty of any kind, expressed or
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trademarks of QAD Inc.
Designations used by other companies to distinguish their products are often claimed as
trademarks. In this document, the product names appear in initial capital or all capital letters.
Contact the appropriate companies for more information regarding trademarks and
registration.
Copyright © 2002 by QAD Inc.
78-0581A
QAD Inc.
6450 Via Real
Carpinteria, California 93013
Phone (805) 684-6614
Fax (805) 684-1890
http://www.qad.com
Contents
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Other MFG/PRO Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
QAD Web Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 1
2
3
3
4
Customer Consignment Inventory . . . . . . . . . . . . . . . . . . 5
Overview of Customer Consignment Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Customer Consignment Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Customer Consignment Inventory Business Work Flow . . . . . . . . . . . . . . . . . . . 9
Creating a Sales Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Allocating and Shipping Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Tracking the Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Consuming the Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Invoicing the Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Using Customer Consignment Inventory with EMT . . . . . . . . . . . . . . . 11
Consignment Process Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Planning and Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Activate Customer Consignment and Configure Control Settings . . . . 13
Set Up Consignment Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Set Up Product Line and Inventory Detail Accounts . . . . . . . . . . . . . . 16
Create Inventory Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Specify Inventory Status Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Create Control Records for Specific Ship-To/Item Combinations . . . . 18
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MFG/PRO eB2 User Guide — Distribution
Managing Consigned Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Creating Inventory Transaction History . . . . . . . . . . . . . . . . . . . . . . . . 20
Ordering Consigned Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Shipping Consigned Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Making Inventory Transfers and Adjustments . . . . . . . . . . . . . . . . . . . . 29
Using Customer Consigned Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Processing Returns, Rejects, and Corrections . . . . . . . . . . . . . . . . . . . . 39
Managing Aged Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Tracking Consigned Inventory During Inventory Counts . . . . . . . . . . . 42
Invoicing Consigned Shipments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Effect of Automatic Invoicing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Self-Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Reporting Consignment Inventory Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Chapter 2
Supplier Consignment Inventory . . . . . . . . . . . . . . . . . . 49
Overview of Supplier Consignment Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Supplier Consignment Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Supplier Consignment Inventory Business Work Flow . . . . . . . . . . . . . 52
Consignment Process Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Planning and Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Update Control Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Create Control Records for Specific Supplier/Item Combinations . . . . 58
Set Up Consignment Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Update Tax Rates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Update Settings for Sites and Locations . . . . . . . . . . . . . . . . . . . . . . . . 63
Managing Consigned Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Creating Inventory Transaction History . . . . . . . . . . . . . . . . . . . . . . . . 64
Ordering Consigned Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Receiving Consigned Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Using Supplier Consigned Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Making Inventory Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Processing Returns, Rejects, and Corrections . . . . . . . . . . . . . . . . . . . . 74
Managing Aged Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Tracking Consigned Inventory During Inventory Counts . . . . . . . . . . . 77
Contents
Reporting Consignment Inventory Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
v
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MFG/PRO eB2 User Guide — Distribution
About This Guide
Other MFG/PRO Documentation
Online Help
3
QAD Web Site
Conventions
3
4
2
2
MFG/PRO eB2 User Guide — Distribution
This guide covers the features of two modules used to manage
consignment inventory for customers and suppliers.
Other MFG/PRO Documentation
• For an overview of new features and software updates, see the
Release Bulletin.
• For software installation instructions, refer to the appropriate
installation guide for your system.
• For conversion information, refer to the Conversion Guide.
• For instructions on navigating and using the QAD Desktop interface,
see User Guide: QAD Desktop.
• For instructions on navigating the MFG/PRO Windows and character
environments, refer to User Guide Volume 1: Introduction.
• For information on using MFG/PRO, refer to the User Guides.
• For technical details, refer to Entity Diagrams and Database
Definitions.
• For information on using features that let MFG/PRO work with
external applications, see the External Interface Guides. Each book in
this set describes a separate interface such as the Warehousing
application program interface (API) and Q/LinQ, the tool set for
building and using data exchange tools.
• To view documents online in PDF format, see the Documents on CD
and Supplemental Documents on CD. The CD-ROM media includes
complete instructions for loading the documents on a Windows
network server and making them accessible to client computers.
Note MFG/PRO installation guides are not included on a CD.
Printed copies are packaged with your software. Electronic copies of
the latest versions are available on the QAD Web site.
About This Guide
Online Help
MFG/PRO has an extensive online help system. Help is available for
most fields found on a screen. Procedure help is available for most
programs that update the database. Most inquiries, reports, and browses
do not have procedure help.
For information on using the help system in the different MFG/PRO
environments, refer to User Guide Volume 1: Introduction and User
Guide: QAD Desktop.
QAD Web Site
QAD’s Web site provides a wide variety of information about the
company and its products. You can access the Web site at:
http://www.qad.com
For MFG/PRO users with a QAD Web account, product documentation is
available for viewing or downloading at:
http://support.qad.com/documentation/
You can register for a QAD Web account by accessing the Web site and
clicking the Accounts link at the top of the screen. Your customer ID
number is required. Access to certain areas is dependent on the type of
agreement you have with QAD.
Most user documentation is available in two formats:
• Portable document format (PDF). PDF files can be downloaded from
the QAD Web site to your computer. You can view them with the free
Adobe Acrobat Reader. A link for downloading this program is also
available on the QAD Web site.
• HTML. You can view user documentation through your Web browser.
The documents include search tools for easily locating topics of
interest.
Features also include an online solution database to help MFG/PRO users
answer questions about setting up and using the product. Additionally, the
QAD Web site has information about training classes and other services
that can help you learn about MFG/PRO.
3
4
MFG/PRO eB2 User Guide — Distribution
Conventions
MFG/PRO is available in several interfaces: Desktop (Web browser),
Windows, and character. To standardize presentation, the documentation
uses the following conventions:
• MFG/PRO screen captures show the Desktop interface.
• References to keyboard commands are generic. For example, choose
Go refers to:
• The forward arrow in Desktop
• F2 in the Windows interface
• F1 in the character interface
In the character and Windows interfaces, the Progress status line at
the bottom of a program window lists the main UI-specific keyboard
commands used in that program. In Desktop, alternate commands are
listed in the right-click context menu.
For complete keyboard command summaries for each MFG/PRO
interface, refer to the appropriate chapters of User Guide Volume 1:
Introduction and User Guide: QAD Desktop.
This document uses the text or typographic conventions listed in the
following table.
If you see:
It means:
monospaced text
A command or file name.
italicized
monospaced text
A variable name for a value you enter as part of an operating
system command; for example, YourCDROMDir.
indented
command line
A long command that you enter as one line, although it
appears in the text as two lines.
Note
Alerts the reader to exceptions or special conditions.
Important
Alerts the reader to critical information.
Warning
Used in situations where you can overwrite or corrupt data,
unless you follow the instructions.
Chapter 1
Customer
Consignment Inventory
The Customer Consignment Inventory module lets you plan, order,
ship, track, and report customer-consigned inventory using an
automated system that reconciles inventories between suppliers and
customers. Invoicing and AR transactions are deferred until the
inventory is used by the customer.
This chapter describes how to set up and manage consigned inventory.
It also gives an overview of the reporting tools available for reviewing
and tracking consignment activity.
Overview of Customer Consignment Inventory
6
Customer Consignment Inventory Business Work Flow
Planning and Setup
13
Managing Consigned Inventory
19
Invoicing Consigned Shipments
44
Reporting Consignment Inventory Data
46
9
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MFG/PRO eB2 User Guide — Distribution
Overview of Customer Consignment
Inventory
The Customer Consignment Inventory module lets you plan, order, ship,
track, and report customer-consigned inventory. The module extends the
sales order process by providing transactions to ship inventory and
identify it as in-transit or consigned. These transactions also delay the
standard accounts receivable (AR) booking process until inventory is
consumed. When the customer notifies the supplier of usage, standard
invoice transactions occur.
Customer Consignment Inventory lets suppliers continue to track
inventory, even after it has been shipped and while it resides at the
customer facility. This method requires the customer to notify the supplier
that inventory has been used, which completes the transfer of ownership.
Using consigned inventory eliminates the need for the supplier to buy
back the excess sent to the customer or remaining at the end of the
consignment period. Because the supplier still owns the inventory, any
excess is simply returned.
Using key features of Customer Consignment Inventory, you can:
• Create consigned inventory, inventory offset, and in-transit accounts
at the system level, for product lines, or for combinations of sites and
product lines.
• Retain ownership of consigned inventory by deferring invoice and
AR transactions until the inventory is used by the customer.
• Track consigned inventory automatically by defining inventory
locations for items that are in-transit and items received by a
customer.
• Maintain visibility of consigned inventory from shipment through
consumption even while it is in-transit or at a customer facility.
• Set up consignment defaults at the system level for the majority of
your sales orders and scheduled orders and tailor defaults for
individual ship-to addresses and items.
• Separate shipping and billing functions to accurately determine
inventory value.
Customer Consignment Inventory
7
• Create and ship sales orders that include both non-consigned and
consigned items.
• Automatically replenish inventory as it is used by adding a new line
to the current release of a scheduled order.
• Manually adjust inventory transfers if needed.
• Include or exclude consigned items during physical inventory or
cycle count.
• Import EDI transmissions to generate consumption records
automatically, or manually create records as needed.
• Easily reverse transactions when you have excess, rejected, or
returned inventory.
• Improve accuracy of consigned inventory information including its
location, status, age, and order details.
• Generate reports and inquiries that sort and display details according
to your needs:
• Identify unconsumed inventory that exceeds its maximum aging
date.
• Compare inventory shipped with inventory consumed.
• Compare inventory shipped and consumed with inventory paid
for.
Customer Consignment Programs
Table 1.1 lists programs included in Customer Consignment Inventory.
Table 1.1
Menu Number Description
Program Name
7.18
Customer Consignment Inventory ...
7.18.1
Ship-To/Item Controls Maintenance
socnstmt.p
7.18.2
Ship-To/Item Controls Report
socnstrp.p
7.18.4
Consignment Reports Menu ...
7.18.4.1
Consignment Inventory Report
7.18.4.2
Consignment Inventory by Location
iclorp02.p
7.18.4.3
Consignment Inventory by Order
socnrp01.p
7.18.4.4
Consignment by Order with Sequence
socnrp06.p
7.18.4.7
Aging Inventory Report by Order
socnairp.p
ppptrp10.p
Customer
Consignment
Inventory Programs
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MFG/PRO eB2 User Guide — Distribution
Menu Number Description
Program Name
7.18.4.8
Aging Inventory Report by Part
socnair1.p
7.18.4.9
Aging Inventory by Order with Sequence
socnrp07.p
7.18.4.13
Inventory Usage Report
socnrp04.p
7.18.4.14
Authorization Usage Report
socnrp09.p
7.18.4.15
Sequenced Usage Report
socnrp08.p
7.18.4.16
Usage Report by Order
socnrp02.p
7.18.4.17
Usage Report by Order with Sequence
socnrp10.p
7.18.7
Consignment Inventory Transfer
socnxfer.p
7.18.10
Aging Inventory Update
socnaimt.p
7.18.11
Aging Inventory Batch Update
socnaiup.p
7.18.13
Inventory Usage Create
socnuac.p
7.18.14
Authorization Usage Create
socnuac3.p
7.18.15
Sequenced Usage Create
socnuac5.p
7.18.16
Usage Inquiry
socnuiq.p
7.18.17
Authorization Usage Inquiry
socnuaiq2.p
7.18.18
Sequenced Usage Inquiry
socnusiq.p
7.18.21
Consignment Inventory Adjustment
socnadj.p
7.18.22
Usage Create Undo
socnundo.p
7.18.24
Customer Consignment Control
socncpm.p
Customer Consignment Inventory
9
Customer Consignment Inventory
Business Work Flow
Figure 1.1 shows the complete consignment inventory work flow
beginning with the contract and ending with accounts receivable.
Fig. 1.1
Consignment
Inventory Business
Flow
1
Contract
Inventory
2
Distribution
Warehouse
Inventory
Warehouse
Delivery
4
Customer
Shipping
In-Transit
3
Inventory
Receiving
In-Transit
Consignment
6
Invoice
Consumption
Log
7
Accounts
Receivable
5
Consumption
Log
Manufacturing
Optional EDI Transmission
Creating a Sales Order
A contract is created between a supplier and a customer that dictates the
items to be sold on consignment (step 1 in Figure 1.1). The contract is
either a discrete sales order or a scheduled sales order. It includes clauses
on deferring liability. The contract may also include a maximum number
10
MFG/PRO eB2 User Guide — Distribution
of aging days that a customer is permitted to hold items without liability
of payment. This ensures that inventory will be consumed in a timely
manner.
Allocating and Shipping Inventory
Inventory is allocated to the sales order by either general or detail
allocations. This is standard MFG/PRO processing. Inventory is packed
and shipped to the customer according to the requirement dates, times,
and quantities. Traditional shipping documents are generated and advance
ship notice (ASN) information is transferred to the customer as required
(step 2 in Figure 1.1).
The consigned inventory is not yet available to be invoiced and must still
be tracked until the customer has consumed it. Physically, the shipped
inventory has left the manufacturing facility. The inventory is still tracked
as either being in-transit or residing at a customer’s consignment location
(step 3 in Figure 1.1).
Tracking the Inventory
The shipped inventory arrives at its destination, either the customer’s
receiving dock or a distribution warehouse in close proximity to the
customer (step 4 in Figure 1.1). When the customer receives the inventory
and notifies the supplier of its receipt, the inventory is then transferred
from in-transit to consignment. Likewise, when an external warehouse
sends inventory to the customer, it sends the supplier the information to
move the inventory from its in-transit location to its consignment
location.
Consuming the Inventory
The consigned inventory is eventually issued from stock, backflushed, or
otherwise consumed by the customer (step 5 in Figure 1.1). This
consumption activity triggers the transfer of ownership and must be
logged for the customer to relay the information to the supplier.
Customer Consignment Inventory
11
Invoicing the Inventory
The customer relates the consumption activity to the supplier, which
makes the consumed inventory available to be invoiced (step 6 in
Figure 1.1).
Once the invoice is generated, standard invoice printing and posting are
performed using accounts receivable (AR) functions (step 7 in
Figure 1.1). Either the invoice is sent to the customer or payments are
received for consumed inventory using the optional PRO/PLUS selfbilling functions.
ç See User Guide
Volume 11:
PRO/PLUS for
details on selfbilling.
Inventory records are automatically updated and can be used to verify
transactions in a variety of ways to define inventory balances and
locations.
Using Customer Consignment Inventory with EMT
Enterprise Material Transfer (EMT) lets you translate sales orders into
purchase orders automatically and transmit those purchase orders to
secondary business units (SBU) electronically using EDI ECommerce.
You can use EMT with the Customer Consignment Inventory module
regardless of whether items are shipped directly by the SBU or received at
your site for shipment.
All of the invoicing is managed by the site creating the original sales
order—known in EMT as the primary business unit (PBU). When the
PBU imports an advance ship notice from the SBU or receives the actual
items into inventory, the items are transferred to the consignment or
in-transit location rather than being issued out of inventory. The actual
sales order issue occurs when the customer receiving the items notifies
the PBU of usage, just like other consigned shipments.
ç See User Guide
Volume 2A:
Distribution for
information on
EMT.
12
MFG/PRO eB2 User Guide — Distribution
Consignment Process Summary
Figure 1.2 shows the sequence in which the Customer Consignment
Inventory module processes data within MFG/PRO.
Fig. 1.2
Consignment
Overview
Order
Orderinventory.
inventory.
Allocate
Allocateinventory.
inventory.
Negative (-)
SO Shipment
Unconfirm Shipper
Negative (-)
SO Shipment
Pick
Pickand
andship
shipinventory.
inventory.
Unconfirm Shipper
SO Shipment
Confirm Shipper
Process
Processconsigned
consignedinventory
inventory
and
andpending
pendingconsumption.
consumption.
Consume
Generate
Generatepending
pendinginvoice.
invoice.
Post
Postinvoice.
invoice.
Pay
Payinvoice.
invoice.
Unconsume
= Consigned
Inventory
Customer Consignment Inventory
13
Planning and Setup
Before using the Customer Consignment Inventory module, you must set
up different kinds of data:
• Base data standard to MFG/PRO such as items, addresses, and GL
accounts. These activities are not discussed in this chapter.
• Base data specific to the Customer Consignment Inventory module.
• Control settings that determine defaults and processing options.
Figure 1.3 illustrates the typical work flow for setting up Customer
Consignment Inventory.
Fig. 1.3
Customer
Consignment
Setup Flow
Activate Customer
Consignment Inventory and
configure control settings.
Create
Createinventory
inventorylocations
locationsfor
for
consignment
consignmentand
andassociate
associate
appropriate
appropriatestatus
statuscodes.
codes.
Set up consignment accounts.
Set
Setup
upproduct
productline
lineand
and
inventory
inventorydetail
detailaccounts.
accounts.
Create
Createcontrol
controlrecords
recordsfor
for
specific
specificship-to/item
ship-to/itemcontrol
control
combinations.
combinations.
Activate Customer Consignment and Configure Control
Settings
Use Customer Consignment Control (7.18.24) to activate the Customer
Consignment Inventory module. All values default to Ship-To/Item
Controls Maintenance (7.18.1), where you can modify them for specific
combinations of ship-to addresses and items.
Fig. 1.4
Customer
Consignment
Control (7.18.24)
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MFG/PRO eB2 User Guide — Distribution
Using Consignment Inventory. Use this field to activate the Customer
Consignment Inventory module. The default is No.
No: Standard sales order programs display. The system bypasses all
consignment screens.
Yes: The Customer Consignment Inventory module is active. You can
use Customer Consignment Inventory programs.
Once you have activated the module, created consigned items, or
performed transactions, entering No to deactivate the module displays
a warning message. Unless all consigned items are consumed, the
system warns you that non-invoiced consigned items exist and
prompts you to confirm your action.
Consignment Orders. Specify the default value for the Consignment
Orders field in the header of new sales and scheduled orders:
No: Enter No if the majority of shipments are standard sales orders.
Yes: The Consignment Orders field on the header of all new sales
orders and scheduled orders is Yes. This, is turn, sets the
Consignment field on the order line to Yes by default.
In either case, you can combine lines for both consigned and nonconsigned inventory on one order.
The value defined here is used on new orders only if the system does
not find a more specific match in Ship-To/Item Controls
Maintenance.
Consignment Location. Enter the location representing consigned
inventory that resides at a customer facility.
In-Transit Location. Optionally enter the location that represents
consigned inventory that is in-transit between you and your customer.
When you enter a value for a consigned location but not for an
in-transit location, inventory ready for shipping is transferred from
the inventory location directly to the location representing the
customer facility.
When you enter an in-transit value, inventory is transferred from the
inventory stocking location to the in-transit location. Enter only valid
locations set up in Location Maintenance (1.1.18).
Customer Consignment Inventory
15
Important Assign in-transit and consignment locations an inventory
status code with Nettable set to No. Otherwise, MRP considers items in
these locations as available to net against open requirements. This
understates real demand. Do not use locations defined for customer
reserved inventory since this may prevent shipping from occurring.
Maximum Aging Days. Enter the maximum number of days
consigned inventory is allowed to be in-transit to a customer facility
or remain there after shipment.
ç See “Managing
Aged Inventory”
on page 40.
The default value is 0 (zero), which indicates there is no scheduled
aging deadline.
Automatic Replenishment. Indicate whether a planned replacement
line is automatically added to the active required ship schedule based
on the last quantity consumed. This option is for scheduled orders
only.
Yes: A replenishment order is automatically generated when items are
consumed. The replenishment line is added to the next open date on
the schedule for a quantity matching the quantity consumed.
No: A replenishment line is not added to the required ship schedule.
New schedules are determined by using Required Ship Schedule
Update (7.5.3).
Set Up Consignment Accounts
Use three programs to identify accounts used to track customer
consignment inventory:
• System/Account Control (36.1)
• Product Line Maintenance (1.2.1)
• Inventory Account Maintenance (1.2.13)
Create accounts first in Account Code Maintenance (25.3.13). Use
System/Account Control to set up defaults. Codes entered in System/
Account Control default to Product Line Maintenance. Product Line
Maintenance accounts default to Inventory Account Maintenance
(1.2.13).
Note One of the Consignment Inventory modules must be active to
access the Consignment Accounts frame.
ç See page 13.
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MFG/PRO eB2 User Guide — Distribution
Fig. 1.5
System/Account
Control (36.1)
Customer
Consignment
Inventory module
fields
SO Consigned In-Transit Acct. Enter the general ledger (GL)
account, sub-account, and cost center codes used to track consigned
inventory that is in-transit to the customer.
Tip
If you want to
reflect the shipment
of consigned
inventory in your
Inventory account,
set the offset
account to the
Inventory account.
SO Consigned Inventory Acct. Enter the GL account, sub-account,
and cost center codes used to track consigned inventory that has been
shipped and resides at the customer facility.
SO Consigned Offset Acct. Enter the GL account, sub-account, and
cost center codes used to track deferred receivable amounts for
consigned shipments.
ç See “Invoicing
Consigned
Shipments” on
page 44.
The SO Consigned Inventory and SO Consigned Offset accounts are
updated simultaneously to record consigned activity and do not affect the
balance sheet. The Inventory account is not updated until inventory is
used by the customer.
ç See “Set Up
Consignment
Accounts” on
page 59.
The remaining account fields in this frame are used by the Supplier
Consignment Inventory module.
Set Up Product Line and Inventory Detail Accounts
Use Product Line Maintenance (1.2.1) to tailor consignment accounts for
items that belong to a particular product line. If you do not define specific
product line accounts, the system uses the default GL accounts from
System/Account Control.
Customer Consignment Inventory
17
Fig. 1.6
Consignment
Accounts in
Product Line
Maintenance
(1.2.1)
Optionally use Inventory Account Maintenance (1.2.13) to further define
GL accounts designated for consignment. By setting up accounts for
combinations of product line, site, and location, you can separately track
accounts for multiple sites or multiple locations within a site.
Inventory detail accounts default from Product Line Maintenance. Often,
these are used to associate cost centers with different sites and locations.
Create Inventory Locations
Use Location Maintenance (1.1.18) to create one or more consignment
locations that represent areas at customer facilities. Assign these locations
to ship-to addresses or combinations of addresses and items in Ship-To/
Item Controls Maintenance (7.18.1). These values in turn default to
orders shipped to the specified address.
When orders are shipped, the system transfers inventory to the location
representing the customer.
Specify an inventory status code that matches the way consigned
inventory is viewed by the system.
Specify Inventory Status Codes
Use Inventory Status Code Maintenance (1.1.1) to create and modify
inventory status codes for the locations you plan to use to store consigned
inventory. It is recommended that you define a status code with the
Available, Nettable, and Overissue fields set to No. When you create a
Tip
If you define
locations with the
same codes as the
corresponding
ship-to addresses,
the location is
easily identifiable.
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MFG/PRO eB2 User Guide — Distribution
consigned sales order line and enter a consigned or in-transit location, the
system checks the inventory status code. If the status code for the location
is available or nettable, a warning displays and the system prompts you to
continue.
ç See User Guide
Volume 6: Master
Data for more
information on
inventory status
codes.
Available. When this is No, inventory is not available for allocation to
sales orders. For inventory residing at a location that represents the
customer facility, setting available to No prevents the allocation
process from selecting that quantity for a different sales order.
Nettable. Setting nettable to No prevents MRP planning logic from
including that quantity as inventory on hand.
Overissue. Setting overissue to No prevents the inventory balance
from being negative.
Restricted Transactions. Inventory status codes can prevent particular
transactions from occurring. For example, you can create restricted
transactions for consigned inventory to prevent it from being included
in a cycle count or unplanned issues/receipts.
Create Control Records for Specific Ship-To/Item
Combinations
Use Ship-To/Item Controls Maintenance (7.18.1) to define specific
default values for combinations of ship-to addresses and item numbers.
The values entered here override the settings in Customer Consignment
Control. When new orders are created for a specific ship-to address, the
system looks for the most specific record first to determine the defaults to
use.
ç See “Activate
Customer
Consignment and
Configure
Control Settings”
on page 13 for
details.
With the exception of Ship-To and Item Number, field values in Ship-To/
Item Controls Maintenance default from corresponding fields in
Customer Consignment Control (7.18.24). Field descriptions in Customer
Consignment Control also apply to the fields in this program.
Customer Consignment Inventory
Fig. 1.7
Ship-To/Item
Controls
Maintenance
(7.18.1)
Ship-To. Enter the customer ship-to address that uniquely identifies
this control record.
This is a required field. Associated control values apply to this ship-to
only.
You must enter a valid address with a list type of customer or ship-to.
Item Number. Optionally enter an item number to use as part of the
unique identifier for this control record. This item number represents
the consigned item being shipped to the customer.
When you enter an item number, this control record applies to sales
order lines for this item only.
Items must be previously defined in Item Master Maintenance (1.4.1).
The default is blank. When left blank, this control record applies to all
items for the associated ship-to without a specific control record.
Managing Consigned Inventory
Key management functions of the Customer Consignment Inventory
module are to:
• Manage inventory quantities.
• Provide inventory valuation and update accounts.
• Defer AR transactions until consumption.
When you activate the Customer Consignment Inventory module and
begin shipping, MFG/PRO automatically tracks consigned inventory
ownership, location, quantities, age, use, invoicing, and payment.
It does this by first identifying which sales order lines are consignment
lines. The system then treats the shipment of consignment line items as an
internal transfer of inventory to a predefined MFG/PRO location.
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20
MFG/PRO eB2 User Guide — Distribution
The inventory within this location references the shipper ID in the sales
order line if shippers are used. From here, inventory is visible for usage
and aging analysis. Usage signals from the customer draw from the
consignment balance in first-in, first-out (FIFO) order.
Creating Inventory Transaction History
Every inventory transaction creates a record in inventory transaction
history. Each record has a unique, sequential transaction number and a
transaction type. Transactions include the following information:
• Transaction data
• Inventory data
• Cost data
• GL transaction data
• User ID of the person entering the transaction
Customer Consignment Inventory Transaction Types
The transaction type code identifies the function used to initiate the
inventory change. Table 1.2 lists the customer consignment transaction
type codes included in inventory history records with a brief description
of each type and the programs that create the transactions.
Table 1.2
Consignment
Transaction Types
Transaction Type
CN-ISSTR/CN-RCTTR
Menu
Number
7.18.7
Program that Creates the Transaction/
Description
Consignment Inventory Transfer
Transfers inventory between locations at a
site.
Customer Consignment Inventory
Transaction Type
CN-USE
Menu
Number
7.18.10
Program that Creates the Transaction/
Description
Aging Inventory Update
Instead of extending the aging date of
consigned inventory, enter Yes in the Use
field to indicate its consumption. Initiates
ISS-SO and subsequent invoicing.
7.18.13
Inventory Usage Create
Indicates consumption and initiates ISS-SO
and subsequent invoicing.
7.18.14
Authorization Usage Create
Indicates consumption of consigned
inventory shipped based on scheduled
orders referencing customer authorization.
Initiates ISS-SO and subsequent invoicing.
7.18.15
Sequenced Usage Create
Indicates consumption of consigned
inventory shipped based on scheduled
orders referencing customer sequences.
Initiates ISS-SO and subsequent invoicing
7.18.22
Usage Create Undo
Reverses the movement of inventory out of
a consigned location. Reverses GL
transactions created at original usage
creation.
CN-ADJ
7.18.21
Consignment Inventory Adjustment
Adjusts balances of consigned inventory at
selected locations. Debits SO Consigned
Inventory or SO Consigned In-Transit
accounts and credits the SO Consigned
Offset account. Negative adjustments credit
SO Consigned Inventory and debit SO
Consigned Offset accounts.
21
22
MFG/PRO eB2 User Guide — Distribution
Transaction Type
CN-SHIP
Menu
Number
Program that Creates the Transaction/
Description
7.9.5
Pre-Shipper/Shipper Confirm
7.9.15
Sales Order Shipment
Ships inventory to a consigned location.
Ships inventory to a consigned location.
7.9.21
Shipper Unconfirm
Unconfirms an inventory shipment to a
consigned location. A negative amount
creates a customer credit.
CN-CNT
3.14
Cycle Count Results Entry
Makes adjustments to consigned inventory
balances.
3.16.21
Inventory Balance Update
Changes consigned inventory balances.
Updates tags.
Reviewing Transaction History
Use Transactions Detail Inquiry (3.21.1) to display detailed inventory
transaction history records sorted by transaction number. Enter the
transaction number to display all the information about that transaction.
Figure 1.8 shows the details about transaction 1930.
Fig. 1.8
Consigned
Inventory
Transactions
Shown in
Transactions Detail
Inquiry (3.21.1)
Numbers of
associated
transactions
Customer Consignment Inventory
When consigned inventory is used, multiple inventory transactions are
processed and corresponding transaction history records created. For the
consigned transaction, the system records the number of the standard
transaction initiating it in the Remarks field.
In Figure 1.8, the number 1929 in the Remarks field reflects the standard
RCT-TR transaction that initiated the consignment CN-SHIP transaction.
For transaction 1929, the Remarks field contains the word Consigned, to
indicate the type of inventory involved in the transaction.
Ordering Consigned Inventory
When the Customer Consignment Inventory module is active, additional
fields and frames display for user input during order entry in:
• Sales Order Maintenance (7.1.1)
• Scheduled Order Maintenance (7.3.13)
In both sales order and scheduled order programs, MFG/PRO uses a
hierarchical approach to retrieve previously entered default data that
applies to specific customers and items.
• When entering a new order, the system uses default values for the
ship-to address defined in Ship-To/Item Controls Maintenance. If a
record does not exist for the ship-to address and a blank item, the
system uses defaults defined in Customer Consignment Control.
• At the sales order line, the system first uses defaults defined in
Ship-to/Item Controls Maintenance for the order ship-to and line
item. If a record does not exist, values default from the order header.
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MFG/PRO eB2 User Guide — Distribution
Sales Order Maintenance
Figure 1.9 shows the Consignment field in the sales order header.
Fig. 1.9
Consignment Field
in Sales Order
Maintenance
Header (7.1.1)
Enter Yes if
items are
consigned.
Consignment. Enter Yes if items on this sales order are consigned.
This value defaults from Ship-To/Item Controls Maintenance, if used.
If not used, the value defaults from Customer Consignment Control.
Enter No if the most items on this sales order are non-consigned. You
can designate individual items as consigned in the Consignment
Order Line Item Data frame that displays later during order entry.
Figure 1.10 shows the Consignment Order Data frame that displays when
Consignment is set to Yes.
Fig. 1.10
Consignment Order
Data Frame in Sales
Order Maintenance
Header
Customer Consignment Inventory
25
Consignment Location. Enter the location representing consigned
inventory that resides at the customer facility. This value defaults
from Ship-To/Item Controls Maintenance, if used. If not used, the
value defaults from Customer Consignment Control.
In-Transit Location. Optionally enter the location that represents
consigned inventory that is in-transit between you and your customer.
When you enter a value for a consignment location but not for an
in-transit location, inventory ready for shipping is transferred from
the inventory location directly to the consignment location.
When you enter an in-transit value, inventory is transferred from the
stock inventory location to the in-transit location. Enter only valid
locations set up in Location Maintenance. The in-transit location
defaults from Ship-To/Item Controls Maintenance, if used. If not
used, the value defaults from Customer Consignment Control.
Important Assign in-transit locations an inventory status code with
Nettable set to No. Otherwise, MRP will consider supply in that location
twice: once for the scheduled receipt and again for the nettable quantity in
the location.
Maximum Aging Days. Optionally enter the maximum number of
days consigned inventory is allowed to reside at or be in-transit to the
customer facility. Enter 0 (zero) if there is no deadline.
ç See “Managing
Aged Inventory”
on page 40.
This value defaults from Ship-To/Item Controls Maintenance, if used.
If not used, the value defaults from Customer Consignment Control.
When you need to enter a sales order with only a few consigned items,
proceed through the sales order screens to the sales order line frames as
shown in Figure 1.11.
Fig. 1.11
Consignment Line
Item Pop-Up in
Sales Order
Maintenance
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MFG/PRO eB2 User Guide — Distribution
Set the Consignment detail field to Yes for order lines with consigned
items. Other items on the sales order remain non-consigned.
The Consignment Order Line Item Data frame lets you optionally update
consignment values that apply only to this item.
Fig. 1.12
Consignment Order
Line Item Data in
Sales Order
Maintenance
Scheduled Order Maintenance
To order consigned inventory on a scheduled sales order, use Scheduled
Order Maintenance (7.3.13).
Fig. 1.13
Consignment Field
in Scheduled Order
Maintenance
Header (7.3.13)
Enter Yes
to create
consigned
scheduled
orders.
Enter the ship-from and ship-to information that apply to the entire
scheduled order.
Customer Consignment Inventory
27
The Consignment field in the Order Data frame functions the same way as
the field in Sales Order Maintenance.
Fig. 1.14
Consignment Order
Data Frame in
Scheduled Order
Maintenance
Header
The first three fields in the Consignment Order Data frame function the
same way as those fields in Sales Order Maintenance. Automatic
Replenishment is an additional field that applies only to scheduled orders.
ç See “Sales Order
Maintenance” on
page 24.
Automatic Replenishment. Indicate whether a planned replacement
line is automatically added to the active required ship schedule based
on the last quantity consumed.
Yes: A replenishment order is automatically generated when
consigned items are consumed. The replenishment line is added to the
next open date on the schedule for a quantity matching the quantity
consumed.
No: A replenishment line is not added to the required ship schedule.
New schedules are determined by using Required Ship Schedule
Update (7.5.3).
You can indicate for each line whether it is consigned. If it is, the
Consignment Order Line Item Data frame displays for input of line-item
values. This contains the same fields as those illustrated in Figure 1.14.
Shipping Consigned Inventory
In standard MFG/PRO, inventory is allocated (reserved) to a sales order
either by general or detail allocations.
Shipping consigned inventory uses the same process as shipping
non-consigned inventory. Inventory is allocated to an order either by
general or detail allocations. Shippers can be created or standard sales
ç See User Guide
Volume 2A:
Distribution.
28
MFG/PRO eB2 User Guide — Distribution
order shipments can be used. The difference between shipping consigned
and non-consigned inventory is in the booking of transaction history and
accounting.
Non-consigned items are shipped to the customer using the traditional
ISS-SO inventory transaction. Shipping an order updates the quantity
available to invoice.
In contrast, you own consigned inventory until the customer notifies you
that it is consumed. To defer the transfer of ownership, the shipment is
considered an inventory transfer and uses consigned transaction types.
Instead of an ISS-SO, a consigned shipment generates the following
transactions:
• ISS-TR for transfers out of the stocking location
• RCT-TR for transfers into the consigned location
• CN-SHIP for consigned shipments
As shipments are made, the system transfers specified quantities, updates
the sales order, and increases cumulative shipped quantities, thereby
reducing MRP requirements and increasing the corresponding physical
inventory accounts. Because the system updates cumulative quantities at
the time of shipment, it ensures that your customer schedule correctly
represents what has been shipped.
ç See “Processing
Returns, Rejects,
and Corrections”
on page 39.
If your company uses standard allocations and shipping, use Sales Order
Shipments (7.9.15) to process shipments against open sales orders. These
can be positive or negative amounts.
If your company uses shippers, use Picklist/Pre-Shipper Automatic
(7.9.1) to create a picklist that selects and ships inventory. When needed,
you can edit the order line details before items are added to a picklist/preshipper. Use Pre-Shipper/Shipper Confirm (7.9.5) to generate shipment
transactions. The system optionally generates an electronic ASN that can
be exported to the customer using EDI ECommerce.
Customer Consignment Inventory
29
Making Inventory Transfers and Adjustments
You can make inventory transfers either manually or through importing
EDI ECommerce transactions.
Consignment Inventory Transfer
Use Consignment Inventory Transfer (7.18.7) to manually select
inventory for transfer (CN-ISSTR/CN-RCTTR). For example, this
program lets you move only in-transit inventory to a consigned location.
If you need to move inventory from one location to another, use this
program to retain the consigned status of the inventory.
Use this program when you receive an acknowledgment that the
consigned inventory has arrived at the customer facility. For example, you
can use this program when you need to manually show an inventory
transfer from a third-party distribution warehouse to a customer facility.
A transfer represents the movement, not use, of inventory. It reduces
inventory quantity for items at a designated site and location and
increases it at another.
Fig. 1.15
Consignment
Inventory Transfer
(7.18.7)
Enter criteria for selecting consigned inventory to transfer. You must enter
either a ship-to or sold-to address. You can enter a range of sites, items,
customer POs, sales orders, and ship dates.
Transfer Location. Enter the new location where you want to transfer
the in-transit or consigned inventory. This value sets the default for all
items selected for transfer. You can change this for individual records,
as needed.
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MFG/PRO eB2 User Guide — Distribution
If this location does not exist at the site containing the transfer-from
location, the system creates it automatically or displays an error
message, depending on the setting of Automatic Locations at the
current site. If this is No for the site, the location must be predefined
using Location Maintenance.
Fig. 1.16
Cross Reference
and From Location
Details Frames in
Consignment
Inventory Transfer
The system displays cross-reference and from location details for the
records that match your selection criteria. Choose the record you want to
modify. You can specify a new location, quantity to transfer, and GL
effective date in the To Location Details frame.
Fig. 1.17
From and To
Location Details in
Consignment
Inventory Transfer
Customer Consignment Inventory
31
New Location. Enter the new location where you want to transfer the
in-transit or consigned inventory. This field defaults from the first
frame if you specified a transfer location.
Quantity. Enter the quantity of the item to be transferred to the new
location.
Effective Date. Enter the GL effective date for this transaction. The
default is the system date. The effective date determines when this
transaction affects GL balances.
If Verify GL Accounts is Yes in System/Account Control, the system
checks that the transaction effective date is within an open fiscal
period.
Fig. 1.18
Status Conflict
Message in
Consignment
Inventory Transfer
When the inventory status of the items being transferred differs from the
default inventory status at the transfer-to location, the system prompts you
to change the inventory status of the transferred items.
• Respond Yes to have the items automatically assume the default
inventory status of the transfer-to location.
• Respond No to have items retain their current inventory status.
When you have finished specifying details, press End. A summary frame
displays the items about to be transferred. When prompted, enter Yes to
complete the update.
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MFG/PRO eB2 User Guide — Distribution
Imported EDI Messages
ç See User Guide
Volume 7:
Release
Management for
information.
When inventory arrives at the customer receiving dock, some customers
send an acknowledgment of receipt in electronic data interchange (EDI)
format. Using Document Import (35.1) to import an acknowledgment
message has the same effect as manually transferring the consigned
inventory. It signals the movement of inventory from the in-transit
location to the consignment location identified on the sales order line. No
transfer of ownership occurs while the inventory is in-transit or when it is
received.
Consignment Inventory Adjustment
Use Consignment Inventory Adjustment (7.18.21) to manually modify
consigned inventory information such as quantities and locations.
Adjustment generates records of type CN-ADJ to record consignment
adjustment.
Order and line are required. The system validates that the items on the
order line were consigned. A warning displays if non-consigned items
exist in the location specified.
Fig. 1.19
Consignment
Inventory
Adjustment
(7.18.21)
ç See “Tracking
Consigned
Inventory During
Inventory
Counts” on
page 42.
You might use this program after doing a physical inventory to indicate
that surplus items are consigned.
You can select inventory by serial number, reference number, sequence
number, or authorization. For example, you can debit an in-transit account
and credit a consigned offset (consumption) account.
Customer Consignment Inventory
33
Using Customer Consigned Inventory
You can designate inventory as consumed either by transferring
ownership using a manual option or by importing EDI ECommerce
transactions.
Three programs let you manually register usage of consigned materials:
Inventory Usage Create (7.18.13), Authorization Usage Create (7.18.14),
or Sequenced Usage Create (7.18.15).
Note You can also register inventory usage in Aging Inventory Update
(7.18.10).
ç See “Managing
Aged Inventory”
on page 40.
Use these programs to:
• Indicate usage of customer-consigned inventory.
• Transfer ownership of inventory to the customer.
• Issue items on sales orders or scheduled orders and prepare for
invoicing.
• Update GL accounts.
• Automatically post invoices based on default setup.
Oldest shipments are consumed first, unless you specify inventory
selection details such as batch, lot/serial, or reference numbers.
When you manually designate inventory as used, the system reduces the
quantity available in the consigned location and books the amount as a
sale.
ç See page 45 for
invoicing details.
Entering a consumed quantity that is more than the available quantity
generates a warning message. The system reduces (CN-USE) the
consumed quantity and shows a negative quantity in the consigned
location.
Important Do not use these three programs to return inventory because
they select only available quantity.
If you have previously consumed all available quantity, usage transactions
will never select the order line because the available quantity is zero (0).
You can correct previous usage data, but only if available quantity
remains.
ç See “Processing
Returns, Rejects,
and Corrections”
on page 39.
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MFG/PRO eB2 User Guide — Distribution
In an EDI environment, you can import the customer’s consumption
information in EDI messages using Document Import (35.1) instead of
entering it manually. In this case, the import gateway triggers
consignment usage (CN-USE) and a sales order issue (ISS-SO)
transaction.
If you have already created usage records manually for the same orders,
the system marks them so that when the customer reports that the
inventory is used or consumed in an EDI message, the system recognizes
that it has already been booked once, and it does not book it again.
GL Effects of Usage
Consuming consigned inventory (CN-USE) has the following GL effects:
• Credits SO Consigned Inventory or SO Consigned In-Transit account,
depending on the location where the consigned inventory resides.
These accounts are defined in Inventory Account Maintenance
(1.2.13).
• Debits the SO Consigned Offset account.
Issuing the items as a sale (ISS-SO) has the following GL effects:
• Credits the Inventory account defined in Inventory Account
Maintenance (1.2.13) for the product line, shipment site, and location.
• Debits the COGS Material, COGS Burden, COGS Labor, COGS
Overhead, and COGS Subcontract accounts defined in Sales Account
Maintenance (1.2.17) for the product line, shipment site, sales
channel, and customer type.
Note If Sum LL Costs Into Matl Cost is Yes in Inventory Control (3.24),
all lower level manufacturing costs are posted to the COGS Material
account.
GL transactions are stored in the unposted transaction table until they are
posted. Review unposted transactions with Unposted Transaction Inquiry
(25.13.13). Review and delete transactions created in modules other than
GL with GL Transaction Delete/Archive (36.23.2). The GL reference
begins with IC.
Customer Consignment Inventory
Inventory Usage Create
Use Inventory Usage Create (7.18.13) to manually enter consumption
data for sales orders and scheduled orders that do not reference a shipping
authorization number or a sequence number.
Fig. 1.20
Inventory Usage
Create (7.18.13)
Ship-To. This is a required field unless you enter a Sold-To. Enter the
ship-to address of the record you want to update.
Sold-To. This is a required field unless you enter a Ship-To. Enter the
sold-to address of the record you want to update.
Consume All. Enter Yes or No to indicate whether you want to
consume all the shipments that are listed. If you enter Yes, all items in
the selection results are marked for processing.
Sort By. Specify the sequence in which information is to display:
• Customer item and PO
• Item and sales order
• PO and customer item
• Sales order and item
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MFG/PRO eB2 User Guide — Distribution
The Customer Usage Data frame displays.
Fig. 1.21
Customer Usage
Data Frame in
Inventory Usage
Create
Customer Usage Reference. Enter the customer usage reference
number assigned to this transaction. This number is typically
provided by the customer when using EDI.
Self-Bill Authorization. Enter the self-billing authorization number
assigned to this transaction. This number is typically provided by the
customer and refers to their payment number.
Date. Enter the date the customer consumed the inventory.
When you press Go, the system displays consigned inventory that
matches your selection criteria.
Fig. 1.22
Consignment
Selection and
Details Frames in
Inventory Usage
Create
Customer Consignment Inventory
37
In the Consignment Selection frame, select items and quantities you want
to designate as consumed. You can select multiple items. In the
Consignment Details frame, specify the quantity, lot/serial number, and
reference number.
Authorization Usage Create
Use Authorization Usage Create (7.18.14) to manually consume
consigned inventory on scheduled orders that are referenced by their
customer shipping authorization number. This number is typically
provided by the customer when you import schedules using EDI
ECommerce.
ç See User Guide
Volume 7:
Release
Management.
Fig. 1.23
Authorization
Usage Create
(7.18.14)
Other authorization numbers can be provided by the customer including a
customer job number or customer reference number.
Sort By. Specify the sequence in which information is to display:
• Authorization and item
• Customer PO and item
• Item and authorization
• Shipper and item
Sequenced Usage Create
Use Sequenced Usage Create (7.18.15) to manually consume inventory
on scheduled orders that include sequence data. The sequence number is
typically provided by the customer when you import schedules using EDI
ECommerce.
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MFG/PRO eB2 User Guide — Distribution
Note Customer sequence numbers are available only if you use the
Customer Sequence Schedules module in the PRO/PLUS package.
Fig. 1.24
Sequenced Usage
Create (7.18.15)
Sort By. Specify the sequence in which information is to display:
• Customer job and sequence
• Customer item and PO
• PO and customer reference
• PO and customer item
Usage Create Undo
If you make a mistake when entering consumption data, use Usage Create
Undo (7.18.22) to reverse a transaction. This program creates the same
transactions as Inventory Usage Create, but with negative quantities.
Fig. 1.25
Usage Create Undo
(7.18.22)
The system-assigned batch number is required.
Customer Consignment Inventory
All batch numbers are assigned by the system when consigned inventory
usage is processed, either by importing EDI data or manually. A batch
number is assigned to each execution of an inventory transaction. A
complete record of batch numbers is maintained in the system. You can
view batch numbers by running any of the consignment usage reports,
such as Inventory Usage Report (7.18.4.13).
Processing Returns, Rejects, and Corrections
Because consigned inventory is not invoiced until consumed, returns to
stock need to occur without processing a credit invoice. Excess consigned
inventory, returns, or rejects are processed using either Sales Order
Shipment (7.9.15), Shipper Unconfirm (7.9.21), or Pre-Shipper/Shipper
Confirm (7.9.5).
Use Pre-Shipper/Shipper Confirm or Shipper Unconfirm to process the
return of inventory in the following cases:
• From a consigned location to an in-transit location
• From an in-transit location to stock
• From a consigned location to stock
Use Sales Order Shipments (7.9.15) to create a sales order for:
• Correction (negative quantity)
• Return-to-stores of consigned inventory
• Customer credit
The system prompts you to select one of the above choices.
Important The overissue inventory status code must be Yes to allow a
negative quantity. If overissue is No, the system does not allow an update.
If your company uses pre-shippers, use Shipper Unconfirm or PreShipper/Shipper Confirm to unconfirm a shipper. A negative amount
creates a customer credit.
Unconfirm reverses the entire shipment and transfers the quantity from
consignment back to the stock location.
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MFG/PRO eB2 User Guide — Distribution
Managing Aged Inventory
In the Customer Consignment Inventory module, you can track inventory
by ship date or by how long it has been in a consignment location. By
assigning maximum aging days to the sales order line, you can:
• Identify inventory that exceeds the set number of days without being
consumed.
• Extend the aging date on individual or multiple orders.
• Consume oldest shipments first.
• Consume shipments by sequence number, authorization, cross-
reference, or lot/serial number.
When the consigned inventory has not been consumed by the customer
and has not been returned, ownership can be transferred to the customer.
The transfer of ownership does not occur automatically, however,
allowing the supplier and customer to negotiate a compromise.
Note The aging date is separate from the expiration date.
To determine the date that maximum aging occurs, the system uses the
following calculation:
shipment date + transit time + maximum aging days = maximum aging date
• Shipment date is the date of shipping transactions created in Sales
Order Shipments (7.9.15) or Pre-Shipper/Shipper Confirm (7.9.5).
ç See User Guide
Volume 6: Master
Data for details.
• Transit time is taken from Delivery Transit Time Maintenance
(2.16.1).
• Maximum aging days is taken from the consignment sales order line
data (7.1.1).
The calculated maximum aging date for each shipment is shown in
various aging reports.
Identifying Aged Inventory
Use Aging Inventory Report by Order (7.18.4.7) to determine how long
unused inventory on specific orders has been consigned. You can make
daily, weekly, or monthly determinations for six financial periods; for
example, six calendar weeks.
Customer Consignment Inventory
41
Fig. 1.26
Aging Inventory
Report by Order
(7.18.4.7)
Use Aging Inventory Report by Part (7.18.4.8) to identify consigned
inventory by item number.
Use Aging Inventory by Order with Sequence (7.18.4.9) to identify
consigned quantities on scheduled orders that include sequence numbers.
Extending the Aging Date
Use Aging Inventory Update (7.18.10) to extend the allowed time of
consignment by setting a new aging date or adding days to the existing
date. You can extend the maximum aging date as many times as required.
An extension automatically updates each shipment.
You can also optionally record inventory usage with this program. In this
case, the same inventory and GL transactions occur as in other usage
programs.
ç See “GL Effects
of Usage” on
page 34.
Fig. 1.27
Aging Inventory
Update (7.18.10)
42
MFG/PRO eB2 User Guide — Distribution
The values in Aging Inventory Update default from shipment data. You
can update these fields in the Max Age Date frame:
ç See “Using
Customer
Consigned
Inventory” on
page 33.
Use. Enter Yes to designate this inventory as used. Entering Yes
generates a shipment transaction (ISS-SO). The system debits the
Cost of Goods Sold (COGS) accounts and credits the Inventory
account.
New Date. Enter the new maximum age date you want to assign to
this inventory, unless you enter the number of days you want to add to
the age date.
Days. If New Date is blank, enter the number of days you want to add
to the maximum age date.The system automatically calculates the
new date.
Use Aging Inventory Batch Update (7.18.11) to revise aging dates for a
group of sales orders. Aging Inventory Batch Update extends aging dates
only; you cannot use it to transfer ownership.
Tracking Consigned Inventory During Inventory Counts
ç See User Guide
Volume 6: Master
Data for cycle
and physical
count procedures.
During cycle count and physical inventory count processes, you must
determine procedures for managing consigned inventory. Typically, you
exclude customer consigned inventory during a count because it is not
physically present at your site.
Various cycle count and physical inventory programs let you manage
customer consigned inventory according to your needs. You can count:
• Only consigned inventory
• Only non-consigned inventory
• Both consigned and non-consigned inventory
For example, you can use consignment fields in Cycle Count Worksheet
Print (3.13) to select inventory to count.
Customer Consignment Inventory
Fig. 1.28
Tracking
Consigned
Inventory Using
Cycle Count
Worksheet Print
(3.13)
Worksheet
includes
customer
consigned
inventory.
Similarly, when you use Item Tag Create (3.16.1), you can choose to
update tags for only consigned, only non-consigned, or both types of
inventory.
Fig. 1.29
Tracking
Consigned
Inventory Using
Item Tag Create
(3.16.1)
Tags exclude
customer
consigned
inventory.
When you exclude consigned inventory or include it with non-consigned
inventory, any adjustments required by the count affect non-consigned
inventory only. If you choose to count consigned inventory only, the
system uses special transactions when adjusting inventory downward.
These transactions occur in Cycle Count Results Entry (3.14) and
Inventory Balance Update (3.16.21).
Downward adjustments to customer consigned inventory create the
standard count transaction (CYC-CNT or TAG-CNT) and a CN-CNT
transaction. The CN-CNT transaction is used to reverse the inventory
effects of the standard transaction. This is followed by an ISS-SO and
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MFG/PRO eB2 User Guide — Distribution
CN-USE to track the inventory changes and transfer ownership of the
material. Whenever the system updates consigned inventory, appropriate
updates are also made to corresponding consignment accounts.
The various possibilities are shown in Table 1.3.
Table 1.3
Balancing
Consigned
Inventory After
Cycle or Physical
Counts
Option Entered
Results
Action
Transactions
Shortage
Shortage is reduction
of consigned
inventory.
CYC-CNT or TAG-CNT
CN-CNT
ISS-SO, CN-USE
Surplus
Surplus is nonconsigned.
CYC-CNT or TAG-CNT
Shortage
Shortage is reduction
of non-consigned
inventory.
CYC-CNT or TAG-CNT
Surplus
Surplus is nonconsigned.
CYC-CNT or TAG-CNT
Shortage
Shortage is reduction
of non-consigned
inventory.
CYC-CNT or TAG-CNT
Surplus
Surplus is nonconsigned.
CYC-CNT or TAG-CNT
Only consigned
Include consigned
and non-consigned
Exclude consigned
ç See
“Consignment
Inventory
Adjustment” on
page 32.
Use Consignment Inventory Adjustment (7.18.21) to associate the surplus
(non-consigned) inventory to a consignment order if needed.
Invoicing Consigned Shipments
Using the Customer Consignment Inventory module, invoicing is
deferred until some or all of the shipped inventory has been consumed by
the customer. An invoice is not created until the customer acknowledges
consumption.
ç See “Set Up
Consignment
Accounts” on
page 15.
Until consumption, GL transactions occur to track the value of inventory
during the time it is held in consignment status. The system uses the
customer consigned inventory accounts (In-Transit, Consigned, or Offset)
specified in Inventory Account Maintenance (1.2.13). If not available
there, the system uses the customer consignment accounts specified in
Product Line Maintenance (1.2.1).
Customer Consignment Inventory
45
When an inventory quantity is transferred to a predefined in-transit or
consignment location, only shipment-related costs are posted to the
corresponding in-transit account or to the consigned inventory account of
the ship-from location.
Once a usage transaction (CN-USE, ISS-SO) occurs, a standard invoice
for the consumed inventory is available to be printed, posted, and sent to
the customer. The system generates invoice numbers. If shipment-related
charges have previously been printed and posted, only inventory charges
and taxes are shown on the invoice at this time.
Effect of Automatic Invoicing
When you want the system to automatically print and post an invoice
upon processing consumption data, set Auto Invoice to Yes in Container/
Shipper Control (7.9.24) or Customer Schedules Control (7.3.24).
You can automatically post an invoice without shipment-related charges
in Inventory Usage Create (7.18.13), Authorization Usage Create
(7.18.14), or Sequenced Usage Create (7.18.15). These use the auto
invoice settings in Container/Shipper Control.
When Auto Invoice is No, you must use the standard print and post
invoice programs.
Use Unposted Transaction Register (25.13.14) to verify GL transactions.
Self-Billing
Some customers use self-bills instead of invoices. Self-bills are mapped
to open invoices and compared.
Self-bill documents can be imported using EDI ECommerce. The import
gateway accepts a customer-supplied payment authorization that can be
referenced by a subsequent self-bill payment. This helps AR reconcile the
payment with the actual usage record.
ç See User Guide
Volume 11:
PRO/PLUS for
more details on
self billing.
46
MFG/PRO eB2 User Guide — Distribution
Reporting Consignment Inventory Data
The system automatically collects consignment inventory data during
transactions. The Customer Consignment Inventory module provides
several reports for collecting, locating, tracking, and reviewing consigned
inventory. These reports are designed to clearly show consigned and
shipped inventory data. Consigned inventory data is shown in many
standard MFG/PRO reports also.
A number of reports and inquiries let you evaluate accounts and track
inventory movement from its initial stocking location to customer
consumption. Table 1.4 shows reporting tools available in Customer
Consignment Inventory and a brief explanation of the data that each
provides.
Table 1.4
Reports and
Inquiries in the
Customer
Consignment
Inventory Module
Menu
Report
Function/Purpose
7.18.2
Ship-To/Item Controls Report
Displays defaults defined for
consigned inventory items and
customer ship-to address or a range of
customer ship-to addresses.
7.18.4.1
Consignment Inventory Report
Displays consigned inventory items
selected by inventory attributes.
7.18.4.2
Consignment Inventory by Loc
Displays selected consigned inventory
items sorted by site and location.
7.18.4.3
Consignment Inventory by Order Displays selected consigned inventory
shipments sorted by sales order. Can
display with or without quantities and
sorted by:
(1) Ship-from, customer, ship-to,
order, item, PO or
(2) Ship-from, item, customer, shipto, order, PO
7.18.4.4
Consignment by Order with
Sequence
Displays selected consigned inventory
shipments by sales order and customer
sequence. Can display with or without
shipment ID and quantities and sorted
by:
(1) Ship-from, customer, ship-to,
order, item, PO or
(2) Ship-from, item, customer, shipto, order, PO
Customer Consignment Inventory
Menu
Report
Function/Purpose
7.18.4.7
Aging Inventory Report by Order Displays inventory quantities and
aging dates by sales order.
7.18.4.8
Aging Inventory by Part
Displays inventory quantities and
aging dates by item number.
7.18.4.9
Aging Inv by Order with Seq
Displays inventory quantities and
aging dates by scheduled order with
sequence numbers.
7.18.4.13
Inventory Usage Report
Displays inventory usage by selected
criteria including ship-from, sold-to,
ship-to, item, PO, SO, date used, ID,
batch number, and customer
reference.
7.18.4.14
Authorization Usage Report
Displays inventory usage by selected
criteria and shipping authorization.
7.18.4.15
Sequenced Usage Report
Displays inventory usage by selected
criteria and schedules order sequence
number.
7.18.4.16
Usage Report by Order
Displays inventory usage by selected
criteria including batch number and
sales order sorted by:
(1) Ship-from, customer, ship-to,
order, item, PO or
(2) Ship-from, item, customer, shipto, order, PO
7.18.4.17
Usage Report by Order with Seq Displays inventory usage by selected
criteria and scheduled order sequence
number.
7.18.16
Usage Inquiry
Displays consumed inventory by
batch number. Shows sales order, line,
item, quantities, and other data.
7.18.17
Authorization Usage Inquiry
Displays consumed inventory by
batch and authorization number.
Shows order, line, item, quantities,
and other data.
7.18.18
Sequenced Usage Inquiry
Displays consumed inventory by
batch and customer sequence number.
Shows order, line, item, quantities,
and other data.
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MFG/PRO eB2 User Guide — Distribution
Standard reporting tools available in Customer Consignment Inventory
are shown in Table 1.5, followed by an explanation of the data that each
tool provides.
Table 1.5
Standard Reports
and Inquiries used
in Customer
Consignment
Inventory
Menu
Number
Title
Function/Purpose
3.6.5
Inventory Detail Report
Shows inventory availability. Detail
format shows quantities of consigned
items. Lists inventory information for
site and location.
1.5.21 and
3.6.13
Inventory Valuation Report
Shows the value of inventory in a site
by product line or item number.
Includes total value of each item and a
grand total for the product line.
Options to exclude, include, or show
only consignment shipments.
1.5.22 and
3.6.14
Inventory Valuation by Location Shows the value of inventory in each
location of a site by product line or
item number. Includes total value at
each location and a grand total for the
site.
Options to exclude, include, or show
only consigned inventory.
1.5.23 and
3.6.15
Inventory Valuation as of Date
Displays the value of all items in a
product line as of a user-specified
date. Shows total inventory in each
site and a grand total for product line.
Options to exclude, include, or show
only consignment shipments.
1.5.24 and
3.6.16
Inventory Valuation as of by Loc Shows the value of inventory in each
location of a site on a user-specified
date. Shows the total value of each
location and a grand total for the site.
Options to exclude, include, or show
only consignment shipments.
3.21.1
Transaction Detail Inquiry
Displays detailed inventory
transaction history records ordered by
transaction number. Includes
transaction types.
7.3.14
Scheduled Order Inquiry
Shows scheduled sales orders and
consignment settings.
Chapter 2
Supplier Consignment
Inventory
The Supplier Consignment Inventory module lets you plan, order,
receive, stock, track, and report supplier-consigned inventory using an
automated system that reconciles inventories between suppliers and
customers. Vouchering and accounts payable (AP) transactions are
deferred until the inventory is used. Customer use includes transfer,
shipping, manufacturing, or distribution to its own customers.
This chapter describes how to set up and manage consigned inventory.
It also gives an overview of the reporting tools available for reviewing
and tracking consignment activity.
Overview of Supplier Consignment Inventory
Planning and Setup
56
Managing Consigned Inventory
64
Reporting Consignment Inventory Data
79
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50
MFG/PRO eB2 User Guide — Distribution
Overview of Supplier Consignment
Inventory
The Supplier Consignment Inventory module lets you plan, order,
receive, stock, track, and report supplier-consigned material while at the
same time deferring vouchering and accounts payable (AP) transactions.
A company using consigned inventory pays for only what they use, not
for what they receive.
The module extends the purchase order process by providing new
transactions to receive material and identify it as consigned. These
transactions also delay the standard AP process until material is
consumed but allow the consigned items to be visible for planning. When
items are consumed, such as in a manufacturing process, the receiver
becomes available for vouchering.
When consumption is reported back to the supplier, the supplier can
transfer liability for the material in their system and issue an invoice if
self-billing is not being used.
Using consigned inventory alleviates the need for the supplier to buy back
the excess sent to the customer or remaining at the end of the consignment
period. Because the supplier still owns the inventory, any excess is simply
returned.
Using key features of Supplier Consignment Inventory, you can:
• Create PO consigned inventory and inventory offset accounts at the
system level, for product lines, or for combinations of sites and
product lines.
• Delay the transfer of ownership of consigned inventory by deferring
AP transactions until you use the inventory.
• Determine at the system level whether consigned inventory should be
consumed first or only after non-consigned inventory is exhausted.
• Set up consignment defaults at the system level for the majority of
your purchase orders and supplier scheduled orders and tailor defaults
for individual supplier addresses and items.
• Create vouchers for payment of shipping charges immediately, while
delaying vouchering for material until it is actually used.
Supplier Consignment Inventory
51
• Indicate for selected sites and locations that inventory transfers
should initiate a change in ownership.
• Determine the tax point for consigned inventory based on settings in
the associated tax rate. The tax point can be at receipt, at vouchering,
or at consumption.
• Create a purchase order or scheduled order with both non-consigned
and consigned items.
• Manually adjust consigned inventory if needed.
• Include or exclude consigned inventory during physical inventory or
cycle count.
• Export EDI transmissions to inform suppliers of item usage, or create
records to send manually.
• Retain visibility of consigned inventory information including its
location, status, age, and order details.
• Manage and update aging dates.
• Generate reports and inquiries that sort and display details according
to your needs:
• Identify unconsumed inventory that exceeds its maximum aging
date.
• Compare inventory received with inventory consumed.
Supplier Consignment Programs
Table 2.1 lists programs included in Supplier Consignment Inventory.
Table 2.1
Menu Number Description
5.18
Program Name
Supplier Consignment Inventory...
5.18.1
Supplier/Item Controls Maintenance
pocnvdmt.p
5.18.2
Supplier/Item Controls Browse
pobr014.p
5.18.6
Consignment Inventory Report
ppptrp10.p
5.18.7
Consignment Inventory By Order
pocnrp01.p
5.18.8
Consignment Usage Report
pocnrp02.p
5.18.9
Consignment Usage Summary Report
pocnrp03.p
5.18.10
Consignment Usage Export Report
pocnrp04.p
5.18.13
Aging Inventory Update
pocnaimt.p
Supplier
Consignment
Inventory Programs
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MFG/PRO eB2 User Guide — Distribution
Menu Number Description
Program Name
5.18.14
Aging Inventory Batch Update
pocnaiup.p
5.18.15
Aging Inventory Report by Order
pocnairp.p
5.18.16
Aging Inventory Report by Part
pocnair1.p
5.18.21
Consignment Inventory Adjustment
pocnadj.p
5.18.24
Supplier Consignment Control
pocnspm.p
Supplier Consignment Inventory Business Work Flow
Figure 2.1 shows the complete consignment inventory work flow
beginning with the contract and ending with accounts payable.
Fig. 2.1
Consignment
Inventory Business
Flow
1
Stockroom
Contract
Supplier
Receiving
2
Consigned Inventory
Inventory
6a
Inventory
Pay to
$
3
Check
Transfer
Voucher
5
Picking
Shipping
4
6b
Manufacturing
Invoices
Accounts Payable
Consumption
Log
Distribution
Optional
EDI Transmission
Supplier Consignment Inventory
Creating a Purchase Order
A contract is created between a customer and a supplier that dictates the
items to be sold on consignment (step 1 in Figure 2.1). The contract is
either a standard purchase order, a blanket purchase order, or a scheduled
purchase order. It includes clauses on deferring liability. The contract may
also include a maximum number of aging days that a customer is
permitted to hold items without liability of payment. This ensures that
inventory will be consumed in a timely manner.
Receiving Inventory
As consigned inventory arrives, it is handled by the standard receiving
process (step 2 in Figure 2.1). The inventory is immediately nettable to
MRP and available for allocation according to the inventory status of the
stock location.
Cumulative receipt quantities are automatically updated for scheduled
purchase orders. Because the consigned inventory is not yet available for
vouchering, any voucher process selecting open receipts bypasses receipts
of consigned inventory until it is consumed.
Only shipping-related charges (trailer and freight) can be vouchered at the
time of receipt.
Consuming the Inventory
The consigned inventory is eventually consumed by the customer (step 3
in Figure 2.1). Consumption occurs in the following ways:
• Issues to a manufacturing order such as a work order, repetitive order,
or flow schedule
• Unplanned issues
• Issues to a configured item final assembly order
• Transfers to another location within a site
• Shipment of consigned parts (sales order shipments or shipper
confirm)
• Manual consumption of aged inventory
ç See “Using
Supplier
Consigned
Inventory” on
page 70.
53
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MFG/PRO eB2 User Guide — Distribution
Consumption activity is logged (step 4 in Figure 2.1) for audit purposes
and for batch processing. When reported to the supplier (step 5 in
Figure 2.1), it triggers the transfer of liability. Consumption can be
reported manually or using EDI ECommerce.
Once the inventory is consumed, the receiver is available for vouchering,
but only for the amount consumed. This can be a partial amount and may
not always be the total amount on the receiver. The system tracks how
much of the receiver is available for vouchering. A cumulative quantity is
kept to track the total material consumed on the contract.
Vouchering the Inventory
ç See User Guide
Volume 4A:
Financials for
details on AP
processing.
Vouchers are created either manually using functions in Accounts Payable
(AP) or automatically by Evaluated Receipts Settlement (ERS). Both
distinguish between receipt of consigned inventory that has been
consumed and receipt of consigned inventory that has not been
consumed; for example, when only a portion of an order has been
consumed.
Because vouchering follows standard MFG/PRO processing, it is not
discussed in this chapter.
Using Supplier Consignment Inventory with EMT
ç See User Guide
Volume 2A:
Distribution for
information on
EMT.
Enterprise Material Transfer (EMT) lets you translate sales orders into
purchase orders automatically and transmit those purchase orders to
secondary business units (SBU) electronically using EDI ECommerce. By
definition, the system creates all lines of EMT purchase orders as nonconsigned. You cannot change the consignment setting on these systemmaintained orders.
Supplier Consignment Inventory
Consignment Process Summary
Figure 2.2 shows the sequence in which the Supplier Consignment
Inventory module processes data within MFG/PRO.
Fig. 2.2
Unconsume
Order
Orderinventory.
inventory.
PO Return
PO Return
Receive
Receiveinventory.
inventory.
Negative (-)
PO Receipts
PO Shipper Receipts
Negative (-)
PO Receipts
PO Receipts
PO Shipper Receipts
PO Shipper Receipts
Process
Processconsigned
consignedinventory
inventory
and
andpending
pendingconsumption.
consumption.
Consume
Process
Processvoucher.
voucher.
Pay
Payinvoice.
invoice.
= Consigned
Inventory
Consignment
Overview
55
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MFG/PRO eB2 User Guide — Distribution
Planning and Setup
Before using the Supplier Consignment Inventory module, you must set
up different kinds of data:
• Base data standard to MFG/PRO such as items, addresses, and
general ledger (GL) accounts. These activities are not discussed in
this chapter.
• Base data specific to the Supplier Consignment Inventory module.
• Supplier consignment control settings that determine defaults and
processing options.
Figure 2.3 illustrates the typical work flow for setting up Supplier
Consignment Inventory.
Fig. 2.3
Supplier
Consignment Setup
Flow
Activate Supplier
Consignment Inventory and
configure control settings.
Update
Updatetax
taxrates.
rates.
Set up consignment accounts.
Update settings for sites
and locations.
Set
Setup
upproduct
productline
lineand
and
purchasing
purchasingdetail
detailaccounts.
accounts.
Create control records for
specific supplier/item
combinations.
Update Control Settings
Use Supplier Consignment Control (5.18.24) to activate the Supplier
Consignment Inventory module. All values default to Supplier/Item
Controls Maintenance (5.18.1) where you can modify them for specific
combinations of suppliers and items.
Supplier Consignment Inventory
57
Fig. 2.4
Supplier
Consignment
Control (5.18.24)
Using Consignment Inventory. This is the single place where you can
activate the Supplier Consignment Inventory module. The default is
No.
No: Enter No to display standard purchase order programs. The
system bypasses all consignment screens.
Yes: The Supplier Consignment Inventory module is active. You can
use Supplier Consignment Inventory programs.
Once you have activated the module, created consigned items, or
performed transactions, entering No to deactivate the module displays
a warning message. Unless all consigned items are consumed, the
system warns you that non-invoiced consigned items exist and
prompts you to confirm your action.
Consignment Orders. Specify the default value for the Consignment
Orders field in the header of new purchase orders, scheduled orders,
and blanket purchase orders:
No: Enter No if most of your inventory transactions are for
non-consigned items.
Yes: The Consignment Orders field on the header of new orders is
Yes.
In either case, you can combine lines for both consigned and nonconsigned inventory on one order.
Note The value defined here is used on new orders only if the
system does not find a more specific match in Supplier/Item Controls
Maintenance.
Maximum Aging Days. Enter the maximum number of days
consigned inventory is allowed to reside at your facility.
The default value is 0 (zero), which indicates no scheduled aging
deadline exists.
ç See “Managing
Aged Inventory”
on page 74.
58
MFG/PRO eB2 User Guide — Distribution
Use Consigned First. When a location contains both consigned and
non-consigned inventory, this field determines which inventory is
processed first:
No: Use non-consigned inventory first.
Yes: Use consigned inventory first.
ç See User Guide
Volume 6: Master
Data for details.
Default: Let the system select inventory based on the picking logic
specified in Inventory Control.
Transfer Ownership. Specify Issue/Backflush. Transfer of ownership
(consumption) is allowed only at the time items are issued or
backflushed. No other value is currently supported.
Create Control Records for Specific Supplier/Item
Combinations
Use Supplier/Item Controls Maintenance (5.18.1) to define specific
default values for suppliers or for combinations of suppliers and items.
The values entered here override the settings in Supplier Consignment
Control only for the specified supplier. When new orders are created for a
specific supplier, the system looks for the most specific record first to
determine the defaults to use. Orders previously entered into the system
remain unchanged.
Fig. 2.5
Supplier/Item
Controls
Maintenance
(5.18.1)
The settings in this program apply either to the supplier alone or to the
supplier/item number combination specified in the header frame. Only the
supplier is required.
Supplier. Enter the supplier address code that uniquely identifies this
control record. This address represents the company that supplies
consigned items. You must enter a valid address code with a list type
of supplier.
This is a required field. Associated control values apply to this
supplier only.
Supplier Consignment Inventory
Item Number. Optionally enter an item number to use as part of the
unique identifier for this control record. This item number represents
the consigned item being received into inventory.
When you enter an item number, this control record applies to
purchase order lines for this item only.
Items must be previously defined in Item Master Maintenance (1.4.1).
Leave this value blank to indicate that this control record applies to
all items from this supplier without a specific control record.
Note Do not specify a supplier item defined with Supplier Item
Maintenance (1.19) in this field. When you specify a supplier item on
an order line, the system converts it to the internal item before
looking for defaults defined with this program.
Set Up Consignment Accounts
Use three programs to identify accounts for tracking supplier
consignment inventory:
• System/Account Control (36.1)
• Product Line Maintenance (1.2.1)
• Purchasing Account Maintenance (1.2.5)
Create accounts first in Account Code Maintenance (25.3.13). Use
System/Account Control to set up defaults. Codes entered in System/
Account Control default to Product Line Maintenance. Product Line
Maintenance accounts default to Purchasing Account Maintenance.
Note One of the Consignment Inventory modules must be activated to
access the Consignment Accounts frame.
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MFG/PRO eB2 User Guide — Distribution
Fig. 2.6
System/Account
Control (36.1)
Supplier
Consignment
Inventory
module fields
PO Consigned Inventory Acct. Enter the GL account, sub-account,
and cost center codes used to track consigned inventory that has been
received by your facility.
PO Consigned Offset Acct. Enter the GL account, sub-account, and
cost center codes used to track deferred payable amounts for
consigned receipts.
The PO Consigned Inventory and PO Consigned Offset accounts are
updated simultaneously to record consigned activity and do not affect the
balance sheet. Other accounts are not updated until inventory is used.
ç See “Set Up
Consignment
Accounts” on
page 15.
The remaining account fields in this frame are used by the Customer
Consignment Inventory module.
Set Up Product Line Accounts
Use Product Line Maintenance (1.2.1) to tailor consignment accounts for
items that belong to a particular product line. If you do not define specific
product line accounts, the system uses the default GL accounts from
System/Account Control.
Supplier Consignment Inventory
Fig. 2.7
Consignment
Accounts in
Product Line
Maintenance
(1.2.1)
Optionally use Purchasing Account Maintenance (1.2.5) to further define
GL accounts designated for consignment. By setting up accounts for
combinations of product line, site, and supplier type, you can separately
track accounts for multiple sites and types of suppliers.
Set Up Purchasing Detail Accounts
Purchasing detail accounts default from Product Line Maintenance.
Often, these are used to associate cost centers with different sites and
supplier locations.
Fig. 2.8
Consignment
Accounts in
Purchasing
Account
Maintenance
(1.2.5)
61
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MFG/PRO eB2 User Guide — Distribution
Update Tax Rates
When the Supplier Consignment Inventory module is active, you have an
additional option for determining when the system creates GL
transactions for tax amounts on consigned purchases. The tax point is
determined by settings defined for the tax rate in effect in Tax Rate
Maintenance (2.13.13.1).
Fig. 2.9
Setting Tax Accrual
in Tax Rate
Maintenance
(2.13.13.1)
Taxes accrue
when
inventory is
used.
The Accrue Tax at Receipt setting normally determines the tax point for
purchased items. This can be set to accrue taxes either at receipt or at
vouchering.
ç See “Using
Supplier
Consigned
Inventory” on
page 70.
For consigned items, the Accrue Tax at Usage setting provides a third
option to accrue taxes when consigned items are used. Items can be used
in a variety of ways, including:
• Issue to a work order, distribution order, sales order, repetitive order,
or configured item final assembly work order
• Unplanned issue
• Transfer to another location or site
If Accrue Tax at Usage is No, the system creates tax transactions for
consigned items based on the setting of Accrue Tax at Receipt.
Supplier Consignment Inventory
63
Update Settings for Sites and Locations
When the Supplier Consignment Inventory module is active, you can use
the Transfer Ownership field to indicate how consigned inventory should
be managed when it is transferred to a specific site.
Fig. 2.10
Transferring
Ownership in Site
Maintenance
(1.1.13)
Ownership
is
transferred
for locations
in this site.
The value you specify for a site determines the default value for new
locations created in the site. This default applies both to locations created
in Location Maintenance (1.1.18) and any locations created by the system
when Automatic Locations is Yes. You can modify the default in Location
Maintenance as needed.
The same field exists in Location Maintenance. At the location level, this
field has the following effect:
No: Inventory received into the location retains its consigned status.
Yes: Receiving inventory into the location initiates a transfer of
ownership (usage). To track the ownership change, RCT-PO and
CN-ISS transactions occur in addition to the inventory transfer and
receipt. The supplier can now invoice you for the inventory, and GL
accounts are updated.
When the Supplier Consignment Inventory module is not active, the
Transfer Ownership field is disabled.
Transfer of ownership occurs automatically when consigned inventory is
issued to work orders, sales orders, or final assembly orders and when
unplanned issues occur. Ownership transfer is optional only during
inventory transfers and receipts.
Note Distribution order issues are a type of transfer.
ç See “Using
Supplier
Consigned
Inventory” on
page 70.
64
MFG/PRO eB2 User Guide — Distribution
Managing Consigned Inventory
Key management functions of the Supplier Consignment Inventory
module are to:
• Manage inventory quantities.
• Provide inventory valuation and update GL accounts.
• Defer AP transactions until consumption.
When you activate the Supplier Consignment Inventory module and
begin receiving inventory, MFG/PRO automatically tracks consigned
inventory ownership, quantities, age, use, vouchering, and payment.
It does this by first identifying which purchase order lines are
consignment lines. The system then manages the receipt of consignment
line items with special consignment transactions. Information associated
with consigned receipts is maintained in a cross-reference table, in
addition to the standard inventory information.
The inventory references the PO line on the receipt. These inventory
cross-reference records are visible for usage and aging analysis.
Creating Inventory Transaction History
Every inventory transaction creates a record in inventory transaction
history. Each record has a unique, sequential transaction number and a
transaction type. Transactions include the following information:
• Transaction data
• Inventory data
• Cost data
• GL transaction data
• User ID of the person entering the transaction
Supplier Consignment Inventory Transaction Types
The transaction type code identifies the function used to initiate the
inventory change. Table 2.2 lists the supplier consignment transaction
type codes included in inventory history records with a brief description
of each type and some of the programs that create the transactions. Any
Supplier Consignment Inventory
65
other programs that create similar transactions (ISS-SO, ISS-WO,
RCT-TR, ISS-UNP) for consigned inventory would also create the
special consigned transactions.
Transaction Type
CN-RCT
CN-ADJ
Menu
Number
Program that Creates the Transaction/
Description
5.13.1
5.5.5.11
5.13.20
Purchase Order Receipts
PO Shipper Receipt
5.18.21
Consignment Inventory Adjustment
Receives consigned inventory into a location.
Credits PO Consigned Inventory, debits PO
Consigned Offset.
Adjusts locations, quantities, and other details of
consigned inventory. Debits or credits PO
Consigned Inventory account and credits or
debits PO Consigned Offset account.
CN-ADJ, RCT-PO
5.18.13
Aging Inventory Update
Adjusts balances of consigned inventory. Instead
of extending the aging date of consigned
inventory, enter Yes in the Use field to indicate
consumption. Initiates receipt transactions and
subsequent vouchering.
ISS-TR, RCT-TR
RCT-PO, CN-ISS
3.4.1
3.4.2
3.4.3
3.4.4
Transfer Single Item
Transfer Multiple Item
Transfer with Lot/Serial Change
Batchload Transfer with Lot/Serial Change
Moves inventory from one location to another.
Note: Consignment transactions occur only if
Transfer Ownership is Yes for the receiving
location.
ISS-DO,
RCT-PO, CN-ISS
12.17.21
12.17.22
Distribution Order Processing
Distribution Order Shipments
Note: Consignment transactions occur only if
Transfer Ownership is Yes for the receiving
location.
ISS-WO,
RCT-PO, CN-ISS
16.10
16.12
16.19
17.21.7
17.22.19.1
18.22.13
Work Order Component Issue
Work Order Receipt Backflush
Work Order Operation Backflush
Flow Schedule Receipts
Execute Kanban Transactions
Backflush Transaction
Table 2.2
Consignment
Transaction Types
66
MFG/PRO eB2 User Guide — Distribution
Menu
Number
Program that Creates the Transaction/
Description
ISS-SO,
RCT-PO, CN-ISS
7.9.5
7.9.7
7.9.15
11.11.6
Pre-Shipper/Shipper Confirm
Pre-Shipper/Shipper Auto Confirm
Sales Order Shipments
Material Order Shipments
ISS-FAS,
RCT-PO, CN-ISS
8.13
Sales Order Release to Work Order
ISS-UNP,
RCT-PO, CN-ISS
3.7
Issues–Unplanned
Transaction Type
CN-ISS
Credits PO Consigned Offset, debits PO
Consigned Inventory.
Reviewing Transaction History
Use Transactions Detail Inquiry (3.21.1) to display detailed inventory
transaction history records sorted by transaction number. Enter the
transaction number to display all the information about that transaction.
Figure 2.11 shows the details about transaction 2072.
Fig. 2.11
Consigned
Inventory
Transactions
Shown in
Transactions Detail
Inquiry (3.21.1)
Associated
transactions
When consigned inventory is used, multiple inventory transactions are
processed and corresponding transaction history records created. For the
consigned transaction, the system records the number of the standard
transaction initiating it in the Remarks field.
Supplier Consignment Inventory
In Figure 2.11, the Remarks field reflects the standard RCT-PO
transaction that initiated the consignment CN-ISS transaction. For
transaction 2072, the Remarks field contains the word Consigned, to
indicate the type of inventory involved in the transaction.
Ordering Consigned Inventory
When the Supplier Consignment Inventory module is active, additional
frames and fields display for user input during order entry in:
• Blanket Order Maintenance (5.3.1)
• Scheduled Order Maintenance (5.5.1.13)
• Purchase Order Maintenance (5.7)
In all three programs, MFG/PRO uses a hierarchical approach to retrieve
previously entered default data that applies to specific suppliers and
items.
• When entering a new order, the system uses default values for the
supplier defined in Supplier/Item Controls Maintenance. If a record
does not exist for the supplier and a blank item, the system uses
defaults defined in Supplier Consignment Control.
• At the purchase order line, the system first uses defaults defined in
Supplier/Item Controls Maintenance for the order supplier and line
item. If a record does not exist, values default from the order header.
Purchase Order Maintenance
Specify Yes in the Consign field in the purchase order header to indicate
that the order includes consigned items.
Note Scheduled orders and blanket orders are processed the same way
using similar fields and frames. They are not illustrated here.
67
68
MFG/PRO eB2 User Guide — Distribution
Fig. 2.12
Consign Field in
Purchase Order
Maintenance (5.7)
Set Consign
field to Yes for
consigned
orders.
Consign. Enter Yes if most items on this purchase order are received
from the supplier as consigned inventory.
Enter No if most items purchased from this supplier are nonconsigned.
When you specify Yes in the header Consign field, a Supplier
Consignment frame displays, illustrated in Figure 2.13. Scheduled orders
and blanket orders are processed the same way using similar fields and
frames.
Fig. 2.13
Consignment
Frame in Purchase
Order Maintenance
(5.7)
Supplier Consignment Inventory
69
Maximum Aging Days. Optionally enter the maximum number of
days consigned inventory on this order is allowed to reside at your
facility. Enter 0 (zero) to indicate that no scheduled aging deadline
exists.
The system automatically adds the number of days entered here to the
receipt date to determine the maximum aging date. The calculated
date is used by reports to determine how long inventory has been at
your facility.
You can extend the maximum aging date as many times as required
using Aging Inventory Update (5.18.13) or Aging Inventory Batch
Update (5.18.14). An extension automatically updates each receipt.
Regardless of what you enter on the header, you are prompted during lineitem entry to specify whether the particular line is consigned. If you
specify Yes, you can also specify the maximum aging date for the line.
Figure 2.14 illustrates the Consignment field for a PO line.
Fig. 2.14
Consignment Line
Item Frame in
Purchase Order
Maintenance
70
MFG/PRO eB2 User Guide — Distribution
Receiving Consigned Inventory
You can receive items purchased on consignment using either:
• Purchase Order Receipts (5.13.1)
• PO Shipper Receipts (5.13.20)
ç See “Using
Supplier
Consigned
Inventory” on
page 70.
Instead of a standard RCT-PO, which makes the purchase order available
for vouchering, a CN-RCT transaction records the receipt of consigned
inventory. The RCT-PO occurs when items are used, causing transfer of
ownership from the supplier and making the items available for
vouchering.
Receiving consigned items creates the following GL transactions:
• Credits the PO Consigned Inventory account defined in Purchasing
Account Maintenance for the product line, site, and supplier type, if
available. Otherwise, the account from Product Line Maintenance is
used.
• Debits the PO Consigned Offset account defined in Purchasing
Account Maintenance for the product line, site, and supplier type if
available. Otherwise, the account from Product Line Maintenance is
used.
Using Supplier Consigned Inventory
The system records the receipt of consigned inventory with a CN-RCT
transaction instead of a standard RCT-PO. The RCT-PO occurs when
items are used, causing transfer of ownership from the supplier and
making the items available for vouchering.
Inventory can be consumed at various points in the manufacturing
process, initiating the transfer of ownership. Some examples include the
following:
• Issue to a manufacturing order, such as a work order, repetitive order,
flow schedule, or final assembly work order.
• Issue to a sales order.
• Backflush in a manufacturing process.
Supplier Consignment Inventory
71
• Manually use in a consignment aging program.
• Transfer to a location that is defined as initiating an ownership
transfer, either an inventory transfer or issue to a distribution order.
For inventory transfers (ISS-TR) and issues to distribution orders
(ISS-DO), transfer of ownership depends on the value of the Transfer
Ownership field associated with the receiving location. When this is Yes,
usage transactions occur.
ç See “Update
Settings for Sites
and Locations”
on page 63.
Other types of issues always transfer ownership. These include ISS-SO,
ISS-WO, ISS-FAS, ISS-UNP.
The value of Use Consigned First in Supplier Consignment Control
determines how the system processes inventory when consigned and nonconsigned items are located together.
GL Effects of Usage
Issuing items with an ownership transfer updates the following
consignment accounts:
• Debits the PO Consigned Inventory account defined in Purchasing
Account Maintenance for the product line, site, and supplier type
• Credits the PO Consigned Offset account defined in Purchasing
Account Maintenance for the product line, site, and supplier type
In addition, transactions are created for all of the accounts normally
updated during a PO receipt.
Once a usage transaction (RCT-PO, CN-ISS) occurs, the quantity
associated with the receiver is available to be vouchered. Vouchering of
receipts for consigned items occurs in the same way as standard items.
Reaveraging of costs takes place when consigned inventory is consumed.
Notifying Suppliers of Usage
You can use two methods to notify your suppliers that you have used
consigned inventory:
• Generate a report to send to them.
• Use EDI Ecommerce to export usage data.
ç See “Use
Consigned First”
on page 58.
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MFG/PRO eB2 User Guide — Distribution
Generating a Usage Export Report
Use Consignment Usage Export Report (5.18.10) to notify your supplier
about consigned items you have used. This is useful if you are not using
EDI ECommerce transmissions to communicate usage records.
When run in update mode, the system marks selected records as having
been reported. These records are not included the next time the report is
run.
Use Consignment Usage Report to see all inventory that has been used
regardless of whether it has been reported to the supplier.
Exporting EDI Files
ç See User Guide
Volume 7:
Release
Management.
Use Consignment Usage Export (35.4.2) to notify your trading partners,
defined in EDI ECommerce, of inventory transactions (RCT-PO, CN-ISS)
initiating a transfer of ownership.
Enter ranges of selection criteria for purchase order, item number,
supplier, site, and transaction usage dates that apply to the records you
want to export. When your supplier imports this information, they can
then invoice you for the items used.
Using Supplier Consignment and Customer Consignment
If you have both consignment modules active, you can ship items
received from a supplier on consignment to one of your customers to be
kept on consignment at the customer facility. This type of consignment
activity is called a pass through.
Example Your company manufactures printers and ships to large
distributors. You receive ink cartridges from one of your suppliers on
consignment. When you ship printers to your distributors, you send ink
cartridge kits with them on consignment.
ç See “Shipping
Consigned
Inventory” on
page 27.
In this kind of business scenario, the vouchering of the items received
from your supplier is delayed until your customer uses the items and you
receive the usage information from them. To manage this delay, shipping
the items does not create an ISS-SO transaction, but a CN-SHIP. When
your customer uses the item, the CN-USE transaction triggers the
RCT-PO and CN-ISS on the supplier consignment side.
Supplier Consignment Inventory
73
Using Customer Consignment with Kanban
When you use Execute Kanban Transactions (17.22.19.1) to receive and
transfer kanban-controlled items, three types of kanban transactions can
occur: purchase receipt, item movement, and production receipt.
ç See User Guide
Volume 3:
Manufacturing.
Inventory balances are updated depending on the setting of Impact
Inventory in Kanban Master Maintenance (17.22.1). When Impact
Inventory is Yes for a kanban card and the items involved are consigned,
additional consignment transactions also occur.
• Executing a purchase receipt transaction records a CN-RCT instead
of the standard PO-RCT.
• Executing an item movement transaction creates PO-RCT, CN-ISS
transactions if the receiving location is set up for ownership transfer.
• Executing a production receipt transaction creates PO-RCT, CN-ISS
transactions as well as the WO-ISS transaction.
Making Inventory Adjustments
Consignment Inventory Adjustment
Use Consignment Inventory Adjustment (5.18.21) to manually modify
consigned inventory information such as quantities and locations.
Fig. 2.15
Consignment
Inventory
Adjustment
(5.18.21)
74
MFG/PRO eB2 User Guide — Distribution
Purchase order and line number are required. The system validates that
the items on the order line were consigned. A warning displays if there
are no consigned items in the location specified.
ç See “Tracking
Consigned
Inventory During
Inventory
Counts” on
page 77.
You might use this program after doing a physical inventory to indicate
that surplus items are consigned.
Adjustment generates records of type CN-ADJ to record consignment
adjustment, which has the following GL effects:
For a positive quantity adjustment:
• Debits the PO Consigned Inventory account
• Credits the PO Consigned Offset account
For a negative quantity adjustment:
• Credits the PO Consigned Inventory account
• Debits the PO Consigned Offset account
Processing Returns, Rejects, and Corrections
Consigned inventory is returned to the supplier using standard MFG/PRO
programs:
• Purchase Order Returns (5.13.7)
• Purchase Order Receipts (5.13.1)
• PO Shipper Receipt (5.13.20) with a negative line item quantity
No transfer of ownership occurs during inventory returns since the
supplier already owns the material.
Managing Aged Inventory
In the Supplier Consignment Inventory module, you can track inventory
by receipt date or by how long it has been in a consignment location. By
assigning maximum aging days to the purchase order line, you can:
• Identify inventory on a particular purchase order receipt that exceeds
the maximum aging date without being consumed.
Supplier Consignment Inventory
• Extend the aging date by number of days or date on items received on
individual or multiple purchase orders.
• Transfer ownership of the consigned inventory from a supplier to
yourself.
When you have not consumed or returned consigned inventory by the
maximum aging date, ownership can be transferred to you. The transfer of
ownership does not occur automatically, however, allowing you and your
supplier to negotiate a compromise.
Note The aging date is separate from the expiration date.
To determine the date that maximum aging occurs, the system uses the
following calculation:
receipt date + maximum aging days = maximum aging date
• Receipt date is the date recorded in Purchase Order Receipts (5.13.1)
or PO Shipper Receipt (5.13.20).
• Maximum aging days is taken from the consignment purchase order
line data in Purchase Order Maintenance (5.7) or Scheduled Order
Maintenance (5.5.1.13).
The calculated maximum aging date for each shipment is shown in
various aging reports.
Identifying Aged Inventory
Use Aging Inventory Report by Order (5.18.15) to determine how long
unused inventory has been consigned for ranges of PO or scheduled order
numbers. You can make daily, weekly, or monthly determinations for six
periods, such as six calendar weeks.
75
76
MFG/PRO eB2 User Guide — Distribution
Fig. 2.16
Aging Inventory
Report by Order
(5.18.15)
Use Aging Inventory Report by Part (5.18.16) to identify consigned
inventory by item number.
Extending the Aging Date
Use Aging Inventory Update (5.18.13) to extend the allowed time of
consignment by setting a new aging date or adding days to the existing
date. You can extend the maximum aging date as many times as required.
An extension automatically updates each purchase order receipt.
Enter selection criteria in the first frame. The system displays matching
order lines in the Cross Reference Details frame. Select a record for
update and modify it as required in the Max Age Date frame.
Fig. 2.17
Aging Inventory
Update (5.18.13),
Cross Reference
Details and Max
Age Date Frames
Supplier Consignment Inventory
77
Values default from receipt data. You can update the following fields in
the Max Age Date frame:
Use. Enter Yes to designate this inventory as used. Entering Yes
generates transaction history records of type CN-ADJ to record the
transfer of consigned inventory and RCT-PO to record receipt from
the supplier.
ç See “Using
Supplier
Consigned
Inventory” on
page 70.
New Date. Enter the new maximum age date you want to assign to
this inventory, unless you enter the number of calendar days you want
to add to the age date.
Days. If New Date is blank, enter the number of calendar days you
want to add to the maximum age date. The system automatically
calculates the new date.
Use Aging Inventory Batch Update (5.18.14) to revise aging dates for
items received on multiple purchase orders. When you extend the aging
date, the system automatically updates the age date on each PO receipt.
Tracking Consigned Inventory During Inventory Counts
During cycle count and physical inventory count processes, you must
determine procedures for managing consigned inventory. Typically, you
include supplier consigned inventory during a count because it is
physically present at your site.
Various cycle count and physical inventory programs let you manage
supplier consigned inventory according to your needs. You can count:
• Only consigned inventory
• Only non-consigned inventory
• Both consigned and non-consigned inventory
For example, you can use consignment fields in Cycle Count Worksheet
Print (3.13) to select inventory to count.
ç See User Guide
Volume 6: Master
Data for cycle
and physical
count procedures.
78
MFG/PRO eB2 User Guide — Distribution
Fig. 2.18
Tracking
Consigned
Inventory Using
Cycle Count
Worksheet Print
(3.13)
Worksheet
includes
supplier
consigned
inventory.
Similarly, when you use Item Tag Create (3.16.1), you can choose to
update tags for only consigned, only non-consigned, or both types of
inventory.
Fig. 2.19
Tracking
Consigned
Inventory Using
Item Tag Create
(3.16.1)
Tags include
supplier
consigned
inventory.
When you exclude consigned inventory, any inventory adjustments affect
non-consigned inventory only. If you choose to include consigned
inventory or do a count of consigned inventory only, the system uses
special transactions when adjusting inventory downward.
These transactions occur in Cycle Count Results Entry (3.14) and
Inventory Balance Update (3.16.21).
When consigned and non-consigned supplier inventory are combined in a
location, the system checks the value of Use Consigned First in Supplier
Consignment Control to determine how to manage adjustments.
Downward adjustments to supplier consigned inventory create the
Supplier Consignment Inventory
79
standard CYC-CNT or TAG-CNT transaction, followed by RCT-PO and
CN-ISS transactions to track the inventory changes and transfer
ownership of material.
The various possibilities are shown in Table 2.3.
Option Entered
Results
Action
Transactions
Shortage
Shortage is reduction
of consigned
inventory.
CYC-CNT or TAG-CNT
RCT-PO, CN-ISS
Surplus
Surplus is nonconsigned.
CYC-CNT or TAG-CNT
Shortage
Depends on value of If Yes:
Use Consigned First CYC-CNT or TAG-CNT
in Supplier
RCT-PO, CN-ISS
Consignment Control
If No:
Only consigned
Include consigned
and non-consigned
Table 2.3
Balancing
Consigned
Inventory After
Cycle or Physical
Counts
CYC-CNT or TAG-CNT
Surplus
Surplus is nonconsigned.
CYC-CNT or TAG-CNT
Shortage
Shortage is reduction
of non-consigned.
CYC-CNT or TAG-CNT
Surplus
Surplus is nonconsigned.
CYC-CNT or TAG-CNT
Exclude consigned
Use Consignment Inventory Adjustment (5.18.21) to associate the surplus
(non-consigned) inventory to a consignment order, if needed.
Reporting Consignment Inventory Data
The system automatically collects consigned inventory data during
transactions. The Supplier Consignment Inventory module provides
several reports for collecting, locating, tracking, and reviewing consigned
inventory. These reports are designed to clearly show data for consigned
and consumed inventory.
A number of reports let you evaluate accounts and track inventory
movement from its initial receipt to ownership transfer or consumption.
Table 2.4 shows reporting tools available in Supplier Consignment
Inventory and a brief explanation of the data that each provides.
ç See “Using
Supplier
Consigned
Inventory” on
page 70.
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MFG/PRO eB2 User Guide — Distribution
Consigned inventory data is also shown in many standard MFG/PRO
inventory reports and inquiries. For a list of these reports, see Table 1.5 on
page 48 in the Customer Consignment Inventory chapter.
Table 2.4
Reports and
Inquiries in the
Supplier
Consignment
Inventory Module
Menu
Report
Function/Purpose
5.18.2
Supplier/Item Controls Browse
Displays data defined for consigned
inventory items and suppliers.
5.18.6
Consignment Inventory Report
Displays consigned inventory items of
a product line by selected criteria
including site, location, lot/serial
number, ABC class, grade, assay %,
status, expiration date, and other
details.
5.18.7
Consignment Inventory by Order Displays selected consigned inventory
receipts sorted by PO. Displays with
or without quantities and is sorted by:
(1) Site, customer, supplier, item, PO,
(2) Item, site, supplier, PO, or
(3) PO, item.
5.18.8
Consignment Usage Report
Displays detailed inventory usage by
selected criteria including PO, item,
supplier, site, and usage date. Is sorted
by:
(1) Site, supplier, item, PO,
(2) Item, site, supplier, PO, or
(3) PO, item.
5.18.9
Consignment Usage Summary
Report
Displays inventory usage by selected
criteria including PO, item, supplier,
site, and date. Is sorted by:
(1) Site, supplier, item, PO,
(2) Item, site, supplier, PO, or
(3) PO, item.
5.18.10
Consignment Usage Export
Report
Displays inventory usage with the
option to mark usage records as
reported.
5.18.15
Aging Inventory Report by Order Displays inventory quantities and
aging dates by purchase order.
5.18.16
Aging Inventory by Part
Displays inventory quantities and
aging dates by item number.
Index
Numerics
1.2.5 61
5.13.1 70
5.18.1 58
5.18.13 76
5.18.14 77
5.18.15 75
5.18.16 76
5.18.21 73
5.18.24 56
7.18.1 18
7.18.4.7 40
7.18.7 29
7.18.10 41
7.18.11 42
7.18.13 35
7.18.14 37
7.18.15 37
7.18.21 32
7.18.22 38
7.18.24 13
17.22.19.1 73
35.4.2 72
A
accounts
customer consignment 15
product line
customer consignment 16
supplier consignment 60
supplier consignment 59
Accrue Tax at Receipt 62
Accrue Tax at Usage field 62
adjustments
customer consigned inventory 32
supplier consigned inventory 73
aged inventory
customer consignment 40
supplier consignment 74
Aging Inv by Order with Seq 47
Aging Inventory Batch Update 42, 77
Aging Inventory by Order with Sequence 41
Aging Inventory by Part 47, 80
Aging Inventory Report by Order 40, 47, 75, 80
Aging Inventory Report by Part 41, 76
Aging Inventory Update 41, 76
Authorization Usage Create 37
Authorization Usage Inquiry 47
Authorization Usage Report 47
Auto Invoice field 45
automatic replenishment 27
B
batch numbers 39
C
CN-ADJ 21, 32, 65
CN-CNT 22, 43
CN-ISS 65
CN-ISSTR/CN-RCTTR 20, 29
CN-RCT 65
CN-SHIP 22, 28
CN-USE 21, 34, 65
Consignment by Order with Sequence 46
consignment control settings
customer 13
supplier 56
Consignment Inventory Adjustment 32, 44, 73
Consignment Inventory by Loc 46
Consignment Inventory by Order 46, 80
Consignment Inventory Report 46, 80
Consignment Inventory Transfer 29
consignment locations 17
status 17
Consignment Orders field
Customer Consignment Control 14
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MFG/PRO eB2 User Guide — Distribution
purchase orders 68
sales orders 24
scheduled orders 26
Supplier Consignment Control 57
Consignment Usage Export 72
customer consignment 5–48
adjusting inventory 32
aged inventory 40
invoicing inventory 44
managing inventory 19
overview 6
reports 46
returns 39
setup 13
shipping inventory 27
transferring inventory 29
using inventory 33
Customer Consignment Control 13
Customer Sequence Schedules module 38
CYC-CNT transaction 79
cycle count
customer consigned inventory 42
supplier consigned inventory 77
Cycle Count Results Entry 43, 78
Cycle Count Worksheet Print 42, 77
Item Tag Create 43, 78
E
EDI ECommerce
export consignment data 72
Enterprise Material Transfer (EMT)
customer consigned inventory 11
supplier consigned inventory 54
Execute Kanban Transactions 73
P
physical inventory
customer consigned inventory 43
supplier consigned inventory 77
PO Shipper Receipts 70
Pre-Shipper/Shipper Confirm 28, 39
Product Line Maintenance
customer consignment accounts 16
supplier consignment accounts 60
Purchase Order Maintenance
supplier consignment 67
Purchase Order Receipts 70
Purchasing Account Maintenance 61
I
Inventory Account Maintenance 17
inventory adjustments
customer consigned inventory 32
supplier consigned inventory 73
Inventory Balance Update 43, 78
Inventory Detail Report 48
Inventory Status Code Maintenance 17
inventory transfer
customer consigned inventory 29
Inventory Usage Create 35
Inventory Usage Report 39, 47
Inventory Valuation as of by Loc 48
Inventory Valuation as of Date 48
Inventory Valuation by Location 48
Inventory Valuation Report 48
invoicing
customer consigned inventory 44
K
kanban transactions
item movement 73
production receipt 73
purchase receipt 73
L
Location Maintenance
consignment locations 17
transferring ownership 63
M
maximum aging date
calculation (customer) 40
calculation (supplier) 75
maximum aging days
Customer Consignment Control 15
purchase order 69
sales order 25
Supplier Consignment Control 57
menu
customer consignment 7
supplier consignment 51
R
replenishment, automatic 27
reports
customer consignment 46
supplier consignment 79
S
Sales Order Maintenance
Consignment field 24
customer consignment fields 24
Sales Order Shipments 28, 39
Index
Scheduled Order Inquiry 48
Scheduled Order Maintenance
customer consignment fields 26
self-billing, consigned inventory 45
Sequenced Usage Create 37
Sequenced Usage Inquiry 47
Sequenced Usage Report 47
Shipper Unconfirm 39
shipping customer consigned inventory 27
Ship-To/Item Controls Maintenance 18
Ship-To/Item Controls Report 46, 80
Site Maintenance
transferring ownership 63
SO Consigned In-Transit account 16
SO Consigned Inventory account 16
SO Consigned Offset account 16
supplier consignment 49–80
adjusting inventory 73
aged inventory 74
managing 64
ordering items 67
overview 50
receiving inventory 70
reports 79
returns 74
setup 56
using inventory 70
work flow 52
Supplier Consignment Control 56
Supplier/Item Controls Maintenance 58
System/Account Control
customer consignment accounts 16
supplier consignment accounts 59
T
TAG-CNT transaction 79
Tax Rate Maintenance 62
Transaction Detail Inquiry 48
transaction types 64
customer consigned 20
supplier consigned 64
Transactions Detail Inquiry 22, 66
transfer
customer consigned inventory 29
Transfer Ownership field 63
U
Usage Create Undo 38
Usage Inquiry 47
Usage Report by Order 47
Usage Report by Order with Seq 47
V
vouchering
supplier consigned inventory 54
W
work flow
customer consignment 9
supplier consignment 52
83
84
MFG/PRO eB2 User Guide — Distribution
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