Asiaxpress X-Ship Consignment Management System User Manual

Below you will find brief information for X-Ship. This user manual for the Asiaxpress X-Ship system provides comprehensive guidance on managing your shipping operations. It covers essential functionalities such as creating new consignments with detailed sender, receiver, and package information, managing consignments in progress, performing end-of-day processes, and accessing consignment history. Users can also efficiently arrange pickups, track shipments, and generate various reports like tally sheets and consignment reports, which can be exported for further analysis. The manual also includes instructions for changing your password and logging out of the system, ensuring users can fully leverage the system's capabilities for streamlined logistics.

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Asiaxpress New
X-Ship
- USER MANUAL TABLE OF CONTENT
LOGIN
Page2
CONSIGNMENT
- Consignment :
Page 4
- Consignment in progress
Page11
- End of day
Page12
- Consignment history
Page12
- Arrange pickup
Page13
- Tracking
Page14
REPORT
- Tally sheet Report
Page15
- Consignment Report
Page16
CHANGE PASSWORD
Page17
LOGOUT
Page18
Page 1
- LOGIN - Go to url : http://www.asiaxpress.net.my
- Enter User Id and Password (example user name : test , password : test)
- Tracking can be search using multiple number up to 25
- Upon successful log-in, you will be directed to main page.
Page 2
- MAINPAGE -
Consignment quick access
and user manual
- To create consignment
- Consignment in progress
- End of day
- Consignment history
- Arrange pickup
- Tracking
Change
password
To log out from the system
Page 3
To view Tally sheet report
and consignment report
(report can be export to
excel)
- CONSIGNMENT -
The following sections are required for all shipment. Complete all the following sections:
Sender Detail (* required)
Receiver Detail (* required)
Consignment (* required)
Package Items Description (* required)
Completing Sender Detail
- Sender name and address details will be filled automatically depend on the company.
- Cost center is an optional feature you can choose from the list if available.
Testing
Use find in list for fast
search of country name
Page 4
Will be available once save
- CONSIGNMENT CONTINUECompleting Receiver Detail
- There are 2 ways of completing the Receiver Detail.
- You can either choose from the Address Book or fill in new information manually.
- Using find in list will let you search the address Book faster and efficiently.
- By clicking the (save this receiver) will automatically save the address Book for you.
Testing
Use find in list for fast
search of country name
Click this box to save address for future
used
Page 5
- CONSIGNMENT CONTINUECompleting Consignment Detail
Select Consignment Type
For additional Information
or instruction
Will be add automatically under
package item description
Page 6
- CONSIGNMENT CONTINUECompleting Package Item Description Detail
If the content is the same between package 1 and 2.
used this function to copy the package. Select from
the drop down list (example package 1.0 and
duplicate for package 1.1)
Insert item here
Insert total weight, width, length and
height for each package to get the
effective weight which will translate to the
effective width in the consignment tab
The result for actually effective weight
- If everything is in order, just click save to create the consignment.
- create air waybill and create commercial invoice button will be enabled.
Page 7
Page 8
Page 9
- CONSIGNMENT CONTINUEConsignment save result
Detail of the information of the save consignment
Click to create Commercial invoice
Click to create Air waybill
Update button will appear after the consignment have been save. Any ammend
can be done with this button.
Page 10
- CONSIGNMENT CONTINUECreating Air Waybill
- Print Air waybill by clicking the Create Air Waybill.
Page 11
- CONSIGNMENT CONTINUECreating Commercial Invoice
- Print Commercial Invoice by clicking the Create Commercial Invoice
Page 12
- CONSIGNMENT CONTINUEConsignment (Outbound) In Progress .
- Client can view, edit or delete today's consignment.
To search consignment. Click inside
to pop up the calendar
check box to delete consignment
Search by Airwaybill Number (key in
manually or used Barcode scanner)
Set row per pages (example 10 for 10
records display per page)
Click here to go to the edit page to edit the consignment
Page 13
- CONSIGNMENT CONTINUEEnd of day .
- This is to send save consignment to Asiaxpress HQ for process.
- End of day can be done multiple times depend on the user.
- Search also can be done for old consignment which has not been summit yet.
- Once send the consignment list will be empty from the view grid
Click the end of day button to send created
consignment to Asiaxpress HQ for process
Click to edit consignment (Before End of Day)
Consignment History
- To view all the past consignment
Click here
the Air
to waybill
view Only
to view
in detail
consignment
of the previous
in details
end of day consignment
Page 14
- CONSIGNMENT CONTINUEArrange Pickup
- Client's can now arrange the pickup time and date.
- With easy to use interface arrange pickup can be done though the system rather than having to call.
- Notification of the pickup will be alert through email, and will be attended by our Asiaxpress staff.
- (*) required information
Additional note can be insert here for special instruction
test
test
xx-xxxxxxxx
xx.xxp.m
Choose the type of pickup
-
Page 15
CONSIGNMENT CONTINUETracking
- To track the shipment.
Click the Air waybill for detail tracking result
Page 16
Status of shipment
- REPORT -
Tally sheet Report
- Function to generate report and export it to excel format.
- Report can be export daily,weekly or monthly depend by client them self
Choose date
Detail
result
View tracking
of data after
search
Click
Export to excel
Page 17
Consignment Report
Choose date range here
Click outbound or
inbound
Click international
or domestic
After all selection have been done
click export to PDF button.
Page 18
-- CHANGE PASSWORD -
- Users will be able to change their current given password for a new one..
- All password are encrypted for security reason.
- Once change the new password will take effectively as a default
- User who forgot their password, they can call or email our customer support for a new reset password.
Page 19
Page 20
test
*****
- LOG OUT -
Page 21
*****
Page 22
Asiaxpress New
X-Ship
- USER MANUAL END -
Page 23
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Key features

Create and manage consignments with detailed sender, receiver, and package information.
Utilize address book for faster receiver detail completion.
Duplicate package item descriptions for efficiency.
Generate and print Air Waybills and Commercial Invoices.
View, edit, and delete today's consignments.
Perform End of Day process to submit consignments to HQ.
Arrange pickup times and dates directly through the system.
Track shipment status in real-time.
Generate Tally sheet and Consignment reports with export options.
Securely change user password.

Frequently asked questions

To log in, go to the URL http://www.asiaxpress.net.my and enter your User Id and Password.

You need to complete the Sender Detail, Receiver Detail, Consignment Detail, and Package Items Description sections, all marked as required.

To track a shipment, navigate to the Tracking section from the main page. You can search using multiple Air Waybill numbers, up to 25.

Yes, you can arrange the pickup time and date directly through the 'Arrange Pickup' section in the system. Notifications will be sent to Asiaxpress staff.

You need to perform the 'End of day' process, which sends all saved consignments to Asiaxpress HQ for processing. This can be done multiple times a day.

Yes, you can view all past consignments by clicking the 'Consignment History' option in the system.