Westpac Hypercom Dial-Up/Countertop GPRS EFTPOS Professional User Guide

Below you will find brief information for EFTPOS Professional Hypercom Dial-Up/Countertop GPRS. Your Hypercom Dial-Up/Countertop GPRS terminal allows online transactions to be processed for Debit Cards (Savings and Cheque accounts), Credit Cards (Visa and MasterCard) and Charge Cards (American Express, Diners Club and JCB). The features of the EFTPOS Professional terminal include: Processing Purchases, Refunds, Voids, Mail/Telephone Order Transactions, Cash Out Transactions, Pre-Authorisation and Completion Transactions, and Tips.

PDF

Document

EFTPOS

Professional

Hypercom Dial-Up/

Countertop GPRS

User Guide.

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Phone Numbers

Westpac Merchant Business Solutions Help Desk

• Service, Sales and Support

• Terminal Difficulties

• Stationery Orders

Manual Credit Card Authorisations

(MasterCard, Visa)

American Express Authorisations

Diners Club Authorisations

JCB Authorisations

Cardholder Behaving Suspiciously

Note: When one of our operators asks you to retain a card, please always ensure your personal safety first. Do not comply with the request if you or anyone else is placed at risk.

1800 029 749

(24 hours a day, 7 days a week)

132 415

(24 hours a day, 7 days a week)

1300 363 614

1800 331 112

1300 363 614

132 415 Extension 500

Merchant details

Please complete the details below for your merchant facility.

Trading name:

Merchant number:

Floor limit:

For face to face transactions: $

If your terminal is enabled for Electronic Fallback (EFB) transactions your floor limit is:

$ for credit card transactions

$ for debit card transactions

For mail/telephone order, instalment/recurring transactions

(for merchants where approved): $0

All Internet transactions: $0

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1.0 Introduction .................................... 2

1.1 Merchant Responsibility for

Equipment and Materials Provided .. 2

1.2 Cancellation of Facility ..................... 2

1.3 Damaged, Lost or Stolen

Equipment ......................................... 2

2.0 Getting Started ............................... 3

2.1 EFTPOS Professional Terminal ......... 3

2.2 Keyboard Layout ............................... 3

2.3 Connecting the Terminal .................. 4

2.4 Printer and Paper Load Function ...... 5

2.5 Terminal Maintenance ...................... 7

2.6 Passwords ......................................... 8

3.0 Terminal Users ................................ 9

4.0 Procedures .....................................12

4.1 Inserting a Chip Card .......................12

4.2 Swiping a Magnetic Stripe Card ......13

4.3 Operating Training Mode .................13

4.4 Locking/Unlocking Terminal

Keyboard ..........................................17

5.0 Transaction Procedures .............. 18

5.1 How to Process a Sale .................... 18

5.2 How to Process a Cash Only

Transaction ......................................21

5.3 How to Process a Refund ............... 23

5.4 How to Void a Transaction .............. 26

5.5 How to Process a Sale with Tip ...... 29

5.6 How to Process a Tip Addition ....... 32

5.7 How to Process a Mail/Telephone

Order/e-Commerce Transaction .... 37

5.8 How to Process a

Pre-Authorisation ........................... 40

5.9 How to Process a Completion ........ 43

5.9.1 Using the Invoice/ROC Number ..... 43

5.9.2 Using the Authorisation ID ............. 45

6.0 Reporting Functions ..................... 48

6.1 How to Print a Subtotal Report ...... 48

6.2 Terminal Settlement ....................... 49

6.3 How to Reprint Previous

Settlements .................................... 52

6.4 How to Reprint Last Transaction .... 53

6.5 How to Reprint Specific

Transaction ..................................... 55

6.6 How to View Transactions .............. 56

6.7 How to Print Transaction Log ......... 57

6.8 How to Print Tip Report .................. 59

6.9 Shifts ................................................61

6.9.1 How to End a Shift ...........................61

6.9.2 How to Print a Shift Report ............ 62

7.0 Additional Terminal Features/

Options .......................................... 64

7.1 Multi Merchant Facilities ................ 64

7.2 Merchant Surcharge ....................... 64

7.3 Merchant Logo ................................ 67

7.4 Pre-Set Amounts ............................ 67

7.5 Contactless Payments .....................71

7.6 Dynamic Currency Conversion ....... 78

8.0 Fall Back Sales Procedures ......... 89

8.1 Electronic Fall Back ........................ 89

8.1.1 Sending Offline Transactions ......... 90

8.2 Manual Fall Back ..............................91

9.0 Interfaced EFTPOS ....................... 92

10.0 Minimising Fraud .......................... 93

10.1 CCV Security Codes ....................... 93

11.0 Trouble Shooting .......................... 95

11.1 Hardware Faults ............................. 95

11.2 Response Codes ............................. 96

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1.0 Introduction

The EFTPOS Professional terminal allows online transactions to be processed for Debit Cards

(Savings and Cheque accounts), Credit Cards (Visa and MasterCard) and Charge Cards

(American Express, Diners Club and JCB). To accept Charge Card transactions please contact the Charge Card provider.

The features of the EFTPOS Professional terminal include:

●

Process Purchases

●

Process Refunds

●

Process Voids

●

Process Mail/Telephone Order Transactions (approved merchants only)

●

Process Cash Out Transactions for Debit Cards

●

Process Pre-Authorisation and Completion Transactions (approved merchants only)

●

Process Tips

1.1 Merchant Responsibility for Equipment and Materials Provided

Imprinters, terminals and equipment (where supplied by us), plus any unused stationery and promotional material remain the property of the Bank.

●

You must not sell, assign or in any way encumber them.

●

You shall not part with possession of them to a third party or give access to a third party.

●

You must ensure that the terminals are covered by your business or contents insurance.

Terminals must not be relocated without prior authorisation.

Terminals must be located where customers can use the PINpad without the risk of other people seeing them key in their PIN.

1.2 Cancellation of Facility

If your merchant facility is cancelled for any reason, this equipment and materials must be returned to us. To make arrangements for return call the Westpac Helpdesk on

1800 029 749. You must ensure that all equipment and materials are available to be returned within five business days of our request.

Fees and charges will continue to be incurred until the equipment is returned to the bank as instructed.

1.3 Damaged, Lost or Stolen Equipment

You are responsible for your equipment. If equipment is damaged, lost or stolen, you will be charged for their replacement.

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2.0 Getting Started

2.1 EFTPOS Professional Terminal

The EFTPOS Professional terminal is a complete unit. The terminal operates as a PINpad for the customer and has an internal thermal printer for fast, quiet printing.

2.2 Keyboard Layout

Reports Key

Menu Key

Paper Feed Key

Cancel Key

Soft Keys

Function Key

Magnetic Stripe Reader

Enter Key

Clear Key

Chip Card Reader

Soft Keys:

The SOFT keys are used to select options displayed on the terminal screen and to move up and down through the menu options displayed on the screen.

Reports Key:

The REPORTS key accesses the Reports menu.

Menu Key:

The MENU key allows access to the terminal menu for various functions.

Function Key:

The FUNCTION key is used to access the terminal functions.

Mag Stripe

Reader:

Where a cards magnetic stripe is swiped through the terminal.

Paper Feed:

The FEED key performs a 10mm paper feed.

Cancel Key:

The

CANCEL key is used to cancel the current function and return the terminal to the idle state.

Enter Key:

Clear Key:

The ENTER key is used to confirm data entered or displayed and to select menu options.

The CLEAR key is used to cycle backwards through the transaction steps if an error is made.

Chip Card

Reader:

Where a chip card is inserted.

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2.3 Connecting the Terminal

To connect the terminal:

(a) Remove the wiring clip as shown.

Wiring Clip

(b) (Landline terminal only – T4220) (Using the monocable)

Monocable i. Insert the RJ-11 cable (LINE label) into the LINE (blue) port. Connect the telephone cable into the RJ-11 connector box (LINE label) and connect the other end of the telephone cable into the telephone wall socket.

ii. Insert the middle cable into the POWER (red) port. Connect the power adaptor into the power connector on the other end of the curly cord.

iii. Insert the RS232 cable (SERIAL label) into the SERIAL (green) port. This is used to interface your terminal. See Section 9.0 for more information on this functionality.

Labeled

Ports

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LINE

POWER

SERIAL

PIN PAD

NET

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(c) (Countertop Mobile only – T4230) i. This terminal uses a SIM card and communicates via the Telstra GPRS mobile network, so no telephone cable is needed. An authorised SIM card is required to process transactions on the terminal via the GPRS network. Westpac will provide data only SIM cards with the terminal.

The SIM card should already be installed when you receive your terminal.

The signal strength will display on the terminal screen in the bottom left corner as below:

Signal Strength – Number of bars indicates strength of the GPRS signal.

When no signal is detected just the Y will appear. Three bars indicate good signal strength.

Do not attempt to remove SIM card from terminal at any time.

ii. Connect the power adaptor into the POWER (red) port. Turn connector counter clockwise to lock in place. Plug the other end of the power cord into socket at the wall.

(d) Re-insert the wiring clip over the cables to keep them in place.

2.4 Printer and Paper Load Function

The EFTPOS Professional terminal has an in-built thermal printer. To load paper:

(a) Open the paper compartment cover by pressing the sides of the paper compartment cover and lifting upwards.

Printer Cover

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(b) Drop the paper roll into the compartment with the end of the roll protruding from underneath the roll.

Drop

Paper Roll

Pull

Receipt Paper

(d) Test the operation of the printer by pressing the paper feed (

✽

) button.

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2.5 Terminal Maintenance

In order to keep your terminal’s software up to date the bank will automatically download any updates to your terminal on a regular basis (usually monthly). It is important that you allow the downloads to be completed so that your terminal will always have the latest configuration and software available.

Generally this download will occur overnight and will take approximately one to two minutes, however on occasion this can be up to 10 to 15 minutes. To allow this download to occur your terminal will need to be kept switched on and be able to communicate with the bank.

If your terminal is unable to connect to the bank’s system at its scheduled time it will try at a later stage. The terminal will alert you to the download and allow you to “defer” the download if you have customers present. The prompt will read:

TERMINAL DISPLAY

TMS DOWNLOAD REQUIRED

CONTINUE?

NO YES

PROCEDURE

Press the soft key next to YES, or press ENTER, to allow the download to proceed. If you do not wish to continue at this time press the soft key next to NO or press CANCEL.

The deferral is provided in order to allow you to find a convenient time to complete the download, however you should allow the download to be completed as soon as possible.

Continual deferral will lead to the download being forced to occur.

If the download is interrupted for any reason e.g. loss of power, communication loss, you may see this screen:

TERMINAL DISPLAY

No Apps Available

Call Maintenance

PROCEDURE

Ensure communication is restored.

Press the CANCEL key.

Restart Terminal

Do you want to restart?



Yes



Press the soft key next to YES and press ENTER.

The terminal will reboot and start download again.

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2.6 Passwords

Your terminal is programmed with a password which is required for both refund and void transactions. This password is a security measure to ensure only those personnel who are authorised by you (as the authorised signatory) can process refunds through your terminal.

You are responsible for protecting this password against unauthorised use.

If you do not know this password you will need to contact the Merchant Business Solutions

Help Desk.

If you know your password you can change it via your terminal at any time.

TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

PROCEDURE

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 90 and then ENTER for password change.

CLEAR

ENTER REFUND/VOID PSWD

MERCHANT NAME

Key in your current password and press ENTER.

CLEAR

NEW REFUND PSWD

MERCHANT NAME

Key in a new four digit password and press ENTER.

CLEAR

RE-ENTER REFUND PSWD

MERCHANT NAME

Re-enter the new four digit password and press

ENTER. You will be returned to the idle screen.

CLEAR

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3.0 Terminal Users

Your terminal is capable of being enabled for up to 50 user IDs. This allows you to keep a record of users who have operated the terminal. You will have a choice as to the ‘title’ you would like to assign to the users. This ‘title’ will apply to all users. You can customise the

‘title’ by contacting the Merchant Helpdesk. The user ID will print on the receipts and some reports will give you a break down of transactions done by each user. These reports include

Transaction Listing, Shift Total and Tip Report.

To set up Users:

PROCEDURE TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Key in 44 and then press ENTER.

CLEAR

User IDs

Enable User Prompts?

NO YES

If this screen appears, select YES to SET UP USERS.

Select DISPLAY ID

1. WAITER

2. USER

3. DRIVER

4. OPERATOR

Press the number which corresponds to the title you wish to use for the terminal’s users. You can also scroll through the options by pressing the soft key next to the arrows.

Select USER ID

Press the number which corresponds to the USER ID you wish to edit and press ENTER.

You can scroll through the screens by pressing the soft key next to the arrows.

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TERMINAL USERS

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TERMINAL DISPLAY

USER ID

Enter USER ID

SEL

CLEAR

PROCEDURE

Key in the name which you wish to assign to the user, up to 10 characters (incl. spaces).

Pressing the soft key next to ‘SEL’, or the Alpha (#) key, will change the number keys to alpha keys.

Keep pressing for more character options.

Your terminal will now prompt you to select a user ID after the amount for a transaction has been entered:

TERMINAL DISPLAY PROCEDURE

Select USER ID

1. User One

2. User Two

3. User Three

4. User Four

5. User Five

6. User Six

Press the number which corresponds to the USER

ID you wish to process the transaction under and press ENTER.

You can scroll through the screens by pressing the soft key next to the arrows.

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In order to ensure the latest information about the terminal’s configuration is stored at

Westpac, you should complete the following upload when you add any Users to the terminal.

This will allow the terminal users to carry over into any swap over of your terminal without the need for you to re-enter the details into the terminal.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press the FUNCTION button.

MERCHANT FUNCTION

ENTER FUNCTION

Key in 24 and press ENTER.

CLEAR

TMS Upload

TMS Upload?

NO YES

Press the soft key next to YES, or press ENTER to continue with the upload.

COMMS

Connecting

RESPONSE

APPROVED

The terminal is connecting to Westpac’s system to upload your terminal’s information.

The terminal will print a receipt and then return to the idle screen.

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4.0 Procedures

4.1 Inserting a Chip Card

When your terminal is enabled for chip card acceptance, chip cards are inserted into the terminal and left there for the duration of the transaction.

The chip card reader is located at the bottom of the terminal below the keypad.

Chip Card

Reader

Chip Card

1. Check the terminal is displaying the message INSERT/SWIPE CARD.

2. Hold the card face-up with the chip towards the terminal.

3. Insert the card as far as it will go into the reader and continue processing the transaction.

4. Leave the card in the terminal until prompted to remove.

5. If there is an error with reading the chip on the card the terminal may prompt you to swipe the card.

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4.2 Swiping a Magnetic Stripe Card

The magnetic stripe reader is located on the right hand side of the terminal.

Magnetic Stripe

Card

Bi-directional

Card Reader

1. Check the terminal is displaying the message INSERT/SWIPE CARD.

2. Hold the card upside-down with the magnetic stripe facing inwards.

3. Swipe the card smoothly through the card reader, in either direction. Ensure the whole magnetic stripe is swiped through the reader.

4. If there is no response from the terminal, or CARD ERROR message is displayed, swipe the card again. You might need to swipe faster or slower.

5. If you swipe a chip card the terminal will beep and prompt you to insert the card.

4.3 Operating Training Mode

Training mode helps you train new staff members in the operation of the terminal. Training

Mode can be initiated at any time during the day without affecting live value totals. During

Training Mode the terminal will not connect to the Host but will perform all transactions offline. Transactions performed in Training Mode will not affect your settlement total.

●

Note:

Training Mode cannot be used for chip cards. If attempted you will receive the error message ‘CHIP CARDS NOT SUPPORTED IN TRAINING MODE’.

If Training Mode has been inactive for 3 minutes, it will revert back to live mode.

In Training Mode, whole dollar amounts will generate an approved transaction.

Other amounts will result in a ‘response code’ corresponding to the number of cents. For example, an amount of $2.01 or $0.01 will result in a response code of 01 Declined, Contact Bank.

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PROCEDURES

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To start Training Mode:

TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

PROCEDURE

Press MENU.

Or:

Press FUNCTION.

The next step depends on whether you pressed

MENU or FUNCTION key.

MAIN MENU

1. LOGON

2. BATCH

3. TERMINAL

4. REPRINT

1. If you pressed MENU, press 3 and then ENTER to select TERMINAL.

TERMINAL

1. VIEW

2. TRAINING

3. PASSWORDS

4. COMMS

5. LOCK

MERCHANT FUNCTION

ENTER FUNCTION

1a. Press 2 and ENTER to select TRAINING.

2. If you pressed the FUNCTION key, press 33 and then ENTER for TRAINING.

CLEAR

***TRAINING MODE***

ENTER TRAINING MODE

NO YES

Press the soft key next to YES or press ENTER to start TRAINING MODE.

DATE TIME

*TRAINING MODE*

ENTER AMOUNT

When the terminal runs in training mode the idle screen will display TRAINING MODE.

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Process transactions as per procedures in Section 5.0. Receipts will display TRAINING/VOID on them. After three minutes of inactivity the terminal will exit training mode and return to the idle prompt.

To exit Training Mode:

TERMINAL DISPLAY

DATE TIME

*TRAINING MODE*

ENTER AMOUNT

PROCEDURE

Press MENU.

Or:

Press FUNCTION.

The next step depends on whether you pressed

MENU or FUNCTION key.

MAIN MENU

1. LOGON

2. BATCH

3. TERMINAL

4. REPRINT

1. If you pressed MENU, press 3 and then ENTER to select TERMINAL.

TERMINAL

1. VIEW

2. TRAINING

3. PASSWORDS

4. COMMS

5. LOCK

MERCHANT FUNCTION

ENTER FUNCTION

1a. Press 2 and ENTER to select TRAINING.

2. If you pressed the FUNCTION key, press 33 and then ENTER for TRAINING.

CLEAR

***TRAINING MODE***

LEAVE TRAINING MODE

NO YES

Press the soft key next to YES or press ENTER to end TRAINING MODE.

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TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

PROCEDURE

The idle screen will no longer display

TRAINING MODE.

At the end of Training Mode all transactions are reset and previous values are restored to batch and ROC (Record of Charge) number.

Receipt in Training Mode

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PROCEDURES

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4.4 Locking/Unlocking Terminal Keyboard

This function locks the terminal keyboard and prevents any unauthorised transactions taking place. The terminal remains locked even if powered off and on. You can use any four digit password to lock the terminal. This same password will then be used to unlock the terminal.

Alternatively, your merchant password can be used to unlock the terminal also.

PROCEDURE TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

Press the FUNCTION button.

MERCHANT FUNCTION

ENTER FUNCTION

Key in 22 and press ENTER.

CLEAR

Terminal Lock?

Enter Password

Key in a FOUR DIGIT PASSWORD and press ENTER.

CLEAR

Terminal Locked

TID: xxxxxxxx

Enter Password

CLEAR

The terminal is now LOCKED. To UNLOCK, key in the password used to lock the terminal and press ENTER.

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5.0 Transaction Procedures

5.1 How to Process a Sale

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Key in the PURCHASE AMOUNT.

SALE

ENTER SALE AMOUNT

$0.00

CLEAR

This screen will appear as a value is keyed in.

Press ENTER to continue.

SALE

ENTER CASH AMOUNT

$0.00

CLEAR

If ‘Purchase with Cash’ transactions are enabled on the terminal, you will see this screen. Key in a cashout amount and press ENTER. The cash-out amount may be left at $0.00, by just pressing ENTER.

Note: Cash-out is only available on cheque and savings accounts.

If presented with a chip card, insert the customer’s card into the chip card reader. Refer to

Inserting a

CARD SALE

OR:

INSERT/SWIPE CARD

If presented with a magnetic stripe card, swipe the customer’s card through the card reader. Refer to

Swiping a Magnetic Stripe Card in Section 4.2.

SELECT ACCOUNT

CHEQUE

SAVINGS

CREDIT

Press the soft key beside the account type needed.

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TERMINAL DISPLAY

CONFIRM AMOUNT

SALE $25.00

Cash $5.00

TOTAL

--------

AUD $30.00

NO YES

PROCEDURE

If prompted, confirm the amount by pressing the soft key next to YES or pressing ENTER, otherwise select NO or press CANCEL.

CARD

TOTAL $30.00

KEY PIN &/OR ENTER

Where prompted, have the cardholder key in their

PIN and press ENTER, or just press ENTER.

COMMS

Sending Req

SIGNATURE

PLEASE REMOVE CARD

SIGNATURE CORRECT?

NO YES

CHIP CARD

PLEASE REMOVE CARD

The terminal is connecting to the bank and processing the sale.

If signature is required, remove the card from the terminal: Have the customer sign the receipt. If the signature matches the signature on the card, press the soft key next to YES, or ENTER. Otherwise press the soft key next to NO or CANCEL. (NO or CANCEL will cancel the transaction).

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY?

NO YES

Press the soft key next to YES or ENTER to print a customer copy. If not required press the soft key next to NO or press CANCEL.

If a chip card was inserted, and is yet to be removed, this prompt will appear. Remove the card at this prompt. The terminal will beep as a reminder if the card is not removed.

●

Note:

The entering of PIN on credit is optional. Allow the cardholder to enter their PIN at the terminal prompt. If the cardholder bypasses PIN entry a signature will need to be obtained to authorise the transaction. A PIN on Debit is mandatory.

●

If the terminal reads ‘OVER EFB LIMIT’, please refer to Section 8.1.

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Before completing the sale, check that the transaction was approved. If the transaction is declined, the terminal will beep for two seconds and display an error message giving the reason. An explanation of the error code is available in Section 11.2,

Response Codes.

Approved Receipt

(approved with PIN, no signature required)

Approved Credit Card Receipt

(signature required)

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5.2 How to Process a Cash Only Transaction

If ‘Cash’ is enabled on the terminal, customers can be given cash out. Cash is available from cheque and savings accounts only.

PROCEDURE TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

Press ENTER.

TRANSACTIONS

1. TIP ADDITION

2. CASH

3. REFUND

4. VOID

5. PRE-AUTH

6. COMPLETION

Press 2 and then ENTER to select CASH.

CASH

ENTER CASH AMOUNT

$0.00

CLEAR

Key in the CASH AMOUNT and press ENTER.

CASH

INSERT/SWIPE CARD

Insert the customer’s chip card into the chip card reader.

Or:

Swipe the customer’s card through the card reader.

SELECT ACCOUNT

CHEQUE

SAVINGS

Press the soft key beside the account type needed.

Note: CREDIT is not an option.

CARD CASH

TOTAL $20.00

KEY PIN & ENTER

When prompted, have the cardholder key in their

PIN and press ENTER.

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TERMINAL DISPLAY

COMMS

Sending Req

PROCEDURE

The terminal is connecting to the bank and processing the transaction.

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY?

NO YES

Print a customer copy by pressing the soft key next to YES or pressing ENTER, otherwise select NO or press CANCEL.

CHIP CARD

PLEASE REMOVE CARD

If a chip card was inserted, please remove the card from the terminal at this prompt. The terminal will beep as a reminder if the card is not removed.

Cash Only Receipt

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5.3 How to Process a Refund

Refunds may only be processed where there was an initial valid transaction on the same card.

If a customer returns a purchase, or if an incorrect amount was charged, process a refund as follows:

PROCEDURE TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 4 and then ENTER for REFUNDS.

CLEAR

Enter Refund/Void Pswd

MERCHANT NAME

Key in the REFUND PASSWORD and press ENTER.

CLEAR

REFUND

ENTER REFUND AMOUNT

$0.00

CLEAR

Key in the REFUND AMOUNT and press ENTER.

REFUND

INSERT/SWIPE CARD

Insert the customer’s chip card into the chip card reader.

Or:

Swipe the customer’s card through the card reader.

Or:

Key in the card number, expiry date and CCV#

(if available) for Mail Order/Telephone Order.

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TERMINAL DISPLAY PROCEDURE

SELECT ACCOUNT

CHEQUE

SAVINGS

CREDIT

Press the soft key beside the account type needed.

CARD REFUND

TOTAL $50.00

KEY PIN &/OR ENTER

Where prompted, have the cardholder key in their

PIN and press ENTER, or just press ENTER.

COMMS

Sending Req

The terminal is connecting to the bank and processing the refund.

SIGNATURE

PLEASE REMOVE CARD

SIGNATURE CORRECT?

NO YES

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY?

NO YES

CHIP CARD

PLEASE REMOVE CARD

Print a customer copy by pressing the soft key next to YES or pressing ENTER, otherwise select NO or press CANCEL. (NO or CANCEL will cancel the transaction).

If a chip card was inserted, and is yet to be removed, this prompt will appear. Remove the card at this prompt. The terminal will beep as a reminder if the card is not removed.

●

Note:

●

For a credit account, a signature may be required for a refund even when a PIN has been entered.

If the terminal reads ‘OVER EFB LIMIT’, please refer to Section 8.1.

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Before completing the refund, check that the initial transaction was approved. If the transaction is declined, the terminal will beep for two seconds and display an error message giving the reason. An explanation of the error code is available in Section 11.2,

Response Codes.

Approved Refund Receipt

(approved with PIN, no signature required)

Approved Refund Receipt

(signature required)

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5.4 How to Void a Transaction

The Void function can be carried out on credit or charge cards to reverse a transaction that has not yet settled.

●

Note:

Debit cards and pre-authorisation transactions cannot be voided.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 5 and then ENTER for VOID.

CLEAR

VOID

ENTER INV/ROC NO.

AND PRESS ENTER

Key in the INVOICE/ROC (Record of Charge) number printed on the receipt of the original transaction and press ENTER.

CLEAR

Enter Refund/Void Pswd

MERCHANT NAME

Key in the VOID PASSWORD and press ENTER.

CLEAR

VOID

SEL

INV: xxxxxx

MERCHANT NAME

DATE TIME

CARD ACCOUNT

CARD NO.

SALE AMOUNT

APPROVAL

The chosen transaction details will be displayed

Press the soft key next to ‘SEL’, or press ENTER, to confirm transaction to void.

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TERMINAL DISPLAY

CARD VOID

CONFIRM

VOID TXN INV: 123456

NO YES

PROCEDURE

Confirm the VOID by pressing the soft key next to

YES or pressing ENTER. Otherwise select NO or press CANCEL.

SIGNATURE

SIGNATURE CORRECT?

NO YES

If cardholder is present: Have the customer sign the receipt. If the signature matches the signature on the card, press ENTER, otherwise press CANCEL.

If this screen appears and the cardholder is not present, press ENTER to confirm the Void.

(NO or CANCEL will cancel the transaction).

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY?

NO YES

Print a customer copy by pressing the soft key next to YES or pressing ENTER, otherwise select NO or press CANCEL.

Before completing the void, check that the transaction was approved. If the transaction is declined, the terminal will beep for two seconds and display an error message giving the reason. An explanation of the error code is available in Section 11.2,

Response Codes.

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Void Receipt

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5.5 How to Process a Sale with Tip

This process is a sale with tip enabled. It is most commonly used by restaurants.

●

Note:

The Tip feature needs to be enabled for your terminal. Contact Merchant Business

Solutions to enable this feature on your terminal.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Key in the PURCHASE AMOUNT and press ENTER.

SALE

ENTER SALE AMOUNT

$0.00

CLEAR

This screen will appear once a value is keyed in.

Press ENTER to continue.

SALE

ENTER CASH AMOUNT

$0.00

CLEAR

SALE

INSERT/SWIPE CARD

Insert the customer’s chip card into the chip card reader.

Or:

Swipe the customer’s card through the card reader.

SELECT ACCOUNT

CHEQUE

SAVINGS

CREDIT

Press the soft key beside the account type needed.

Note: For debit cards (cheque and savings) tips need to be entered at the time of sale. An adjustment cannot be processed on a debit card.

CARD SALE

ENTER TIP AMOUNT

$0.00

CLEAR

Key in the amount of the tip to be added to the sale.

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TERMINAL DISPLAY

CONFIRM AMOUNT

SALE $25.00

Tip $5.00

TOTAL

--------

AUD $30.00

NO YES

PROCEDURE

Confirm the total amount by pressing the soft key next to YES or ENTER, otherwise select NO or press CANCEL.

Tip $5.00

TOTAL $30.00

KEY PIN &/OR ENTER

Where prompted, have the cardholder key in their

PIN and press ENTER, or just press ENTER.

COMMS

Sending Req

The terminal is connecting to the bank and processing the transaction.

SIGNATURE

PLEASE REMOVE CARD

SIGNATURE CORRECT?

NO YES

If signature is required, remove the card from the terminal: Have the customer sign the receipt.

If the signature matches the signature on the card, press ENTER. Otherwise press CANCEL.

(NO or CANCEL will cancel the transaction).

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY?

NO YES

Print a customer copy by pressing the soft key next to YES or pressing ENTER, otherwise select NO or press CANCEL.

CHIP CARD

PLEASE REMOVE CARD

If a chip card was inserted, and is yet to be removed, this prompt will appear. Remove the card at this prompt. The terminal will beep as a reminder if the card is not removed.

●

Note:

●

If the terminal reads ‘OVER EFB LIMIT’, please refer to Section 8.1.

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Response Codes.

Approved Sale with Tip Receipt

(approved with PIN, no signature required)

Approved Sale with Tip Receipt

(signature required)

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5.6 How to Process a Tip Addition

A tip addition is performed after the original transaction has been processed. The customer verifies the base amount of the sale, offers a tip and signs the receipt. The adjustment transaction is then processed.

●

Note:

Tip Addition applies to credit and charge cards only.

The original purchase must have been without a tip.

The original purchase must not yet have been settled.

When tip addition is enabled, a signature must be obtained if the receipt reads

‘Approved with Signature’ or if the cardholder writes a tip addition on the receipt.

This applies even if the original purchase is approved with PIN. A signature does not need to be obtained if the receipt shows the original purchase as ‘Approved’, and no

Tip is added.

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Receipt for tip addition to be performed – 1

Receipt for tip addition to be performed – 2

If tip is added, a signature is required.

Base amount is approved without a signature being required.

A signature is required regardless of whether a tip is added or not.

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TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

PROCEDURE

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 9 and then ENTER for TIP ADDITION.

CLEAR

TIP ADDITION

ENTER INV/ROC NO.

AND PRESS ENTER

Key in the INV/ROC number printed on the receipt of the original transaction and press ENTER.

CLEAR

SALE

SEL

INV: xxxxxx

MERCHANT NAME

DATE TIME

CARD ACCOUNT

CARD NO.

SALE AMOUNT

APPROVAL

The chosen transaction details will be displayed

Press the soft key next to ‘SEL’ to confirm transaction to have tip added.

CARD SALE

SALE AMOUNT $25.00

ENTER TOTAL AMOUNT

$0.00

CLEAR

Key in the total amount of the transaction, i.e. Sale plus Tip, and press ENTER.

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TERMINAL DISPLAY

SALE

CONFIRM AMOUNT

$25.00

Tip

TOTAL

$5.00

--------

AUD $30.00

NO YES

PROCEDURE

Confirm the total amount by pressing the soft key next to YES or ENTER, otherwise select NO or press CANCEL.

RECEIPT

PRINT RECEIPT?

NO YES

Print a receipt by pressing the soft key next to

YES or pressing ENTER, otherwise select NO or press CANCEL.

TIP ADDITION

ENTER INV/ROC NO.

AND PRESS ENTER

CLEAR

The terminal will return to this screen.

To continue entering Tips, key in the next INV/ROC number. Otherwise press CANCEL to return to the idle screen.

●

Note:

At this step, if you enter an amount other than the sale amount plus tip, and that amount is less than the original sale amount, the terminal will read that entry as being the tip amount.

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Tip Addition Receipt

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5.7 How to Process a Mail/Telephone Order/e-Commerce Transaction

Transactions initiated by mail or telephone are known as MOTO (Mail Order or Telephone Order) transactions. ECOM (Electronic Commerce) transactions are those initiated over the Internet.

MOTO and ECOM transactions can be processed on credit and charge cards only, as the cardholder is not present.

For information on how to register as a MOTO or ECOM merchant, contact Westpac’s

Merchant Business Solutions.

●

Note:

Until registered as a MOTO/ECOM merchant you must not process MOTO or ECOM transactions.

An authorisation of a MOTO or ECOM transaction only establishes that the funds are available in the cardholder’s account and that the card has not been reported lost or stolen. It does not guarantee that the person whose name appears on the card is making the purchase or that the purchase will not be subject to a chargeback.

You will be liable for all chargebacks on MOTO/ECOM transactions.

You must retain all merchant receipts for at least twelve months from the transaction date.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 1 and then ENTER for MOTO.

CLEAR

MOTO

ENTER MOTO AMT

$0.00

CLEAR

Key in the PURCHASE AMOUNT and press ENTER.

MOTO

ENTER CARD NUMBER

CLEAR

Key in the CARD NUMBER and press ENTER.

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TERMINAL DISPLAY

MOTO

EXPIRY DATE

MM/YY

CLEAR

PROCEDURE

Key in the CARD EXPIRY DATE (MMYY) and press ENTER.

MOTO

ENTER CCV

CLEAR

Key in the CCV and press ENTER.

Or, if CCV is not available, just press ENTER.

Note: CCV is described in the Minimising Fraud

Section.

CONFIRM AMOUNT

MOTO

--------------

TOTAL

$25.00

AUD $25.00

If prompted, confirm the amount by pressing the soft key next to YES or pressing ENTER, otherwise select NO or press CANCEL.

NO YES

COMMS

Sending req

The terminal is connecting to the bank and processing the sale.

RECEIPT

DO YOU REQUIRE A

MERCHANT COPY?

YES

Print a merchant receipt by pressing the soft key next to YES or pressing ENTER, otherwise select

NO or press CANCEL.

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY?

YES

Print a customer receipt by pressing the soft key next to YES or pressing ENTER, otherwise select

NO or press CANCEL.

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Response Codes.

Approved MOTO Receipt

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5.8 How to Process a Pre-Authorisation

This function is used to reserve funds on a card for a sale to be processed at a later time. Car rentals and hotels/motels most commonly use this function.

●

Note:

Pre-Authorisation transactions can only be performed on credit cards and charge cards and only where you have been authorised to do so. Be sure to retain the receipt as it might be required to process the completion transaction.

The terminal retains pre-authorisations for seven calendar days only.

The length of time funds are held on a customer’s card varies depending on the rules set by the card holder’s card issuer.

Once obtained, a pre-authorisation cannot be cancelled except by the card issuer, or until the authorisation expires.

PROCEDURE TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 2 and then ENTER for PRE-AUTH.

CLEAR

PRE-AUTH

ENTER PRE-AUTH AMOUNT

$0.00

CLEAR

Key in the PRE-AUTH AMOUNT and press ENTER.

PRE-AUTH

INSERT/SWIPE CARD

Insert the customer’s chip card into the chip card reader.

Or:

Swipe the customer’s card through the card reader.

Or:

Key in the card number, expiry date and CCV#

(if available) for manual entry.

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TERMINAL DISPLAY

CARD

TOTAL $56.00

KEY PIN OR ENTER

PROCEDURE

Where prompted, have the cardholder key in their

PIN and press ENTER, or just press ENTER.

COMMS

Sending Req

The terminal is connecting to the bank and processing the pre-authorisation.

SIGNATURE

PLEASE REMOVE CARD

SIGNATURE CORRECT?

NO YES

If signature is required, remove the card from the terminal: Have the customer sign the receipt. If the signature matches the signature on the card, press

ENTER. Otherwise press cancel.

(NO or CANCEL will cancel the transaction).

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY?

NO YES

Print a customer copy by pressing the soft key next to YES or pressing ENTER, otherwise select NO or press CANCEL.

CHIP CARD

PLEASE REMOVE CARD

If a chip card was inserted, and is yet to be removed, this prompt will appear. Remove the card at this prompt. The terminal will beep as a reminder if the card is not removed.

●

Note:

Before completing the authorisation, check that the transaction was approved. If the transaction is declined, the terminal will beep for two seconds and display an error message giving the reason. An explanation of the error code is available in Section 11.2,

Response Codes.

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Approved PreAuth Receipt

(approved with PIN, no signature required)

Approved PreAuth Receipt

(signature required)

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5.9 How to Process a Completion

A completion is used to complete an earlier pre-authorisation and charge the cardholder. You can process a completion in one of two ways:

1. Using the Invoice/ROC number from the Pre-Authorisation transaction.

2. Using the Authorisation ID of the Pre-Authorisation transaction.

●

Note:

The terminal retains pre-authorisations for seven calendar days only.

5.9.1 Using the Invoice/ROC Number

PROCEDURE TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 3 and then ENTER for COMPLETION.

CLEAR

COMPLETION

ENTER INV/ROC NO.

AND PRESS ENTER

Key in the INV/ROC number of the Pre-Auth receipt and press ENTER.

CLEAR

COMPLETION

SEL

INV: xxxxxx

MERCHANT NAME

DATE TIME EXP

CARD ACCOUNT

CARD NO.

PRE-AUTH AMOUNT

APPROVAL

The pre-authorisation details will display.

Press ENTER to confirm details.

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TERMINAL DISPLAY

CARD COMPLETION

PRE-AUTH AMT $56.00

ENTER COMPLETION AMT

$0.00

CLEAR

PROCEDURE

Key in the completion amount and press ENTER.

CARD COMPLETION

ENTER TIP AMOUNT

$0.00

CLEAR

If your terminal is enabled for tips, this screen may appear. Key in the tip amount and press ENTER or, just press ENTER.

CONFIRM AMOUNT

COMPLETION $56.00

Tip $4.00

---------

TOTAL AUD $60.00

NO YES

If prompted, press the soft key next to YES, or

ENTER, to confirm COMPLETION amount.

SIGNATURE

SIGNATURE CORRECT?

YES

Have the customer sign the receipt. If the signature matches the signature on the card, press ENTER.

Otherwise press CANCEL. (NO or CANCEL will cancel the transaction).

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY?

YES

Print a customer copy by pressing the soft key next to YES or pressing ENTER, otherwise select NO or press CANCEL.

Response Codes.

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5.9.2 Using the Authorisation ID

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 3 and then ENTER for COMPLETION.

CLEAR

COMPLETION

ENTER INV/ROC NO.

AND PRESS ENTER

Press ENTER.

CLEAR

COMPLETION

ENTER COMPLETION AMT

$0.00

CLEAR

Key in the COMPLETION AMOUNT and press ENTER.

COMPLETION

ENTER AUTH ID

Key in the 6-digit Auth ID from the Pre-Auth transaction receipt.

CLEAR

COMPLETION

INSERT/SWIPE CARD

Insert the customer’s chip card into the chip card reader.

Or:

Swipe the customer’s card through the card reader.

Or:

Key in the card number, expiry date and CCV#

(if available) for manual entry.

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TERMINAL DISPLAY

CARD COMPLETION

ENTER TIP AMOUNT

$0.00

CLEAR

PROCEDURE

If enabled, enter a tip at this prompt or just press

ENTER.

CONFIRM AMOUNT

COMPLETION $56.00

Tip $4.00

---------

TOTAL AUD $60.00

NO YES

If prompted, press the soft key next to YES, or press ENTER, to confirm COMPLETION amount.

SIGNATURE

PLEASE REMOVE CARD

SIGNATURE CORRECT?

YES

If a chip card was inserted, remove the card at this prompt. Have the customer sign the receipt.

If the signature matches the signature on the card, press ENTER, otherwise press CANCEL.

(NO or CANCEL will cancel the transaction).

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY?

YES

Print a customer copy by pressing the soft key next to YES or pressing ENTER. Otherwise select NO or press CANCEL.

Response Codes.

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Completion Receipt

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6.0 Reporting Functions

6.1 How to Print a Subtotal Report

This function will print a report of all transactions performed since the last settlement, without resetting the totals in the terminal.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press REPORTS.

REPORTS

1. TXN LISTING

2. SUBTOTAL REPORT

3. SHIFT TOTALS

Press 2 for SUBTOTAL and press ENTER.

The Subtotal report will print.

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Subtotals Report

6.2 Terminal Settlement

Settlement for the EFTPOS Professional device can occur via a programmed terminal settlement (automatic settlement) or a manual settlement. Failure to perform a settlement may result in split deposits for settlements in your bank account.

The terminal must be powered on and be able to communicate for settlement to occur at the programmed time.

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●

Note:

A settlement can only be performed once in a 24-hour period.

You cannot settle between 21:30 and 23:00 (Sydney time).

A password is required for a manual settlement on a multi-merchant terminal.

To process a manual settlement:

PROCEDURE TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 8 and then ENTER for SETTLEMENT options.

CLEAR

SETTLEMENT

1. SETTLEMENT

2. LAST SETTLEMENT

3. NEXT SETTLE

4. LAST 7 SETTLEMENT

Press 1 and ENTER to perform a SETTLEMENT.

MERCHANT NAME

DO SETTLEMENT

WSB?

YES

Process the settlement by pressing the soft key next to YES or pressing ENTER, otherwise select

NO or press CANCEL.

COMMS

Sending Req

RESPONSE

SETTLEMENT COMPLETE

The terminal is connecting to the bank and processing the settlement.

This screen will display once settlement is completed successfully and the SETTLEMENT

REPORT will print.

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Settlement Report

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6.3 How to Reprint Previous Settlements

This function will allow you to reprint the last seven days settlements which have occurred.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 8 and then ENTER for SETTLEMENT options.

CLEAR

SETTLEMENT

1. SETTLEMENT

2. LAST SETTLEMENT

3. NEXT SETTLE

4. LAST 7 SETTLEMENT

Press 2 to print the last settlement.

For more available dates, press 4 for

LAST 7 SETTLEMENT.

SELECT SETTLE DATE

1. DD/MM/YYYY

2. DD/MM/YYYY

3. DD/MM/YYYY

4. DD/MM/YYYY

5. DD/MM/YYYY

6. DD/MM/YYYY

The last seven settlement dates will be available.

You can press the soft key next to the arrows to scroll through to more dates. Press the number next to the date required on the keypad and press

ENTER to reprint.

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6.4 How to Reprint Last Transaction

This function will reprint the receipt of the last transaction performed. The receipt will have

‘Duplicate’ printed on it.

●

Note:

This can only be done from the current settlement period.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 6 and then ENTER for REPRINT options.

CLEAR

REPRINT

1. LAST RECEIPT

2. INVOICE

Press 1 to reprint the last receipt.

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Receipt Reprint

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6.5 How to Reprint Specific Transaction

This function will allow the operator to reprint a specific transaction.

●

Note:

Reprint of a specific transaction can only be done from current settlement period.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press FUNCTION.

MERCHANT FUNCTION

ENTER FUNCTION

Press 6 and then ENTER for REPRINT options.

CLEAR

REPRINT

1. LAST RECEIPT

2. INVOICE

REPRINT RECEIPT

ENTER INV/ROC NO.

AND/OR PRESS ENTER

Press 2 for INVOICE and then press ENTER.

Key in the INV/ROC number of the receipt you wish to print and then press ENTER.

The receipt will print.

CLEAR

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6.6 How to View Transactions

This function allows the operator to view all the transactions that have not been settled.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press MENU.

MAIN MENU

1. LOGON

2. BATCH

3. TERMINAL

4. REPRINT

BATCH

1. SETTLEMENT

2. REPORTS

3. FIND TXN

4. UPLOAD ADVICES

Press 2 to select BATCH and press ENTER.

Press 3 to select FIND TRANSACTION and press ENTER.

REVIEW/REPRINT RECEIPT

ENTER INV/ROC NO.

AND/OR PRESS ENTER

Enter the INV/ROC number of the transaction you wish to view or press ENTER to scroll through transactions.

CLEAR

REVIEW

SEL

INV: xxxxxx

MERCHANT NAME

DATE TIME EXP

CARD ACCOUNT

CARD NO.

SALE AMOUNT

APPROVAL

The terminal will display the transaction requested or the first transaction available. You can press the soft key next to the arrows to scroll through other transaction records.

Pressing the soft key next to ‘SEL’ will give the option to reprint the receipt of the transaction displayed.

REVIEW ACTIONS

1. REPRINT RECEIPT

Press ENTER to reprint the receipt of the selected transaction.

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6.7 How to Print Transaction Log

This function will print out a summary of each transaction performed in the day’s batch period. It will print, in one list, transactions done on all card types (MasterCard, American

Express etc).

●

Note:

The Transaction log will only show transactions done since the last settlement.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press REPORTS.

REPORTS

1. TXN LISTING

2. SUBTOTAL REPORT

3. SHIFT TOTALS

Press 1 for TRANSACTION LISTING and press ENTER.

PRINT TXN LISTING

1. ALL TRANSACTIONS

2. SALE WITH TIP

3. SALE WITHOUT TIP

4. PRE-AUTH REPORT

5. STORED TXNS

Press 1 and ENTER to print all transactions.

To print certain transaction types only, press the number corresponding to the transaction type and press ENTER.

PRINT TXN LISTING

WAS TXN PRINTED OK?

YES

Select YES, or press ENTER, to confirm receipt was printed correctly. Selecting NO will prompt the terminal to print the receipt again.

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Transaction Log

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6.8 How to Print Tip Report

This report can be printed many times during the settlement period. Once the terminal settles, the tip report will be reset. Printing a tip report does not cause a terminal settlement.

●

Note:

The tip report can only be printed from current settlement period.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press REPORTS.

REPORTS

1. TXN LISTING

2. SUBTOTAL REPORT

3. SHIFT TOTALS

Press 1 for TRANSACTION LISTING and press ENTER.

PRINT TXN LISTING

1. ALL TRANSACTIONS

2. SALE WITH TIP

3. SALE WITHOUT TIP

4. PRE-AUTH REPORT

5. STORED TXNS

Press 2 and ENTER to print a list of transactions with TIPS.

PRINT TXN LISTING

WAS TXN PRINTED OK?

YES

Select YES, or press ENTER, to confirm receipt was printed correctly. Selecting NO will prompt the terminal to print the receipt again.

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Tip Report

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6.9 Shifts

The terminal’s shift facility is useful when you need separate reports for each work shift. It is independent of the settlement times. This function allows you to keep a record of users who have operated the terminal in a shift period.

●

Note:

Shift totals are independent from settlement times. The Shift totals are not reset when the settlement is performed.

To start using the shift functionality you will need to clear any totals from this function by ending the existing shift.

6.9.1 How to End a Shift

PROCEDURE TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

Press REPORTS.

REPORTS

1. TXN LISTING

2. SUBTOTAL REPORT

3. SHIFT TOTALS

Press 3 and ENTER for SHIFT TOTALS.

SHIFT TOTALS

1. SUB-TOTALS

2. PREVIOUS TOTALS

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Press 1 and ENTER for SUB-TOTALS.

If no users are enabled, a report will print at this point.

SELECT USER ID --

1. ALL USERS

2. USER ONE

3. USER TWO

4. USER THREE

5. USER FOUR

6. USER FIVE

If USERS are enabled on the terminal this screen will appear.

Press ENTER to select ALL USERS.

This option should be highlighted to select.

A report will print.

SHIFT TOTALS

RESET SHIFT TOTALS?

NO YES

End the current and start a new shift by pressing the soft key next to YES or pressing ENTER. This will reset shift totals to zero and print a report

(if available).

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6.9.2 How to Print a Shift Report

This function will allow you to print the current shift totals. This can be done either by User

(if enabled) or for all transactions.

PROCEDURE TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

Press REPORTS.

REPORTS

1. TXN LISTING

2. SUBTOTAL REPORT

3. SHIFT TOTALS

Press 3 and ENTER for SHIFT TOTALS.

SHIFT TOTALS

1. SUB-TOTALS

2. PREVIOUS TOTALS

Press 1 and ENTER for SUB-TOTALS.

SELECT USER ID --

1. ALL USERS

2. USER ONE

3. USER TWO

4. USER THREE

5. USER FOUR

6. USER FIVE

If USERS are enabled on the terminal this screen will appear.

Press ENTER to select ALL USERS. This option should be highlighted to select. You can change the selection by using the soft keys to scroll through the menus. You can also key in the number that corresponds to the user for which you wish to print the report.

A report will print.

SHIFT TOTALS

RESET SHIFT TOTALS?

NO YES

To continue with the current shift, press the soft key next to NO or press CANCEL.

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Shift Report

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7.0 Additional Terminal Features/Options

7.1 Multi Merchant Facilities

A multi merchant facility is one whereby a terminal is loaded with more than one merchant.

This allows more than one business to transact via the one terminal. This is ideal for businesses who trade from the one location but require separate accounts, for example, doctors surgeries.

If your terminal is set up as a multi merchant facility the transaction flow will vary slightly from the procedure outlined in the sections above. You will be asked to select the name of the merchant to which the transaction/report belongs. Once an amount is entered the following screen will display:

TERMINAL DISPLAY PROCEDURE

SELECT MERCHANT

1. MERCHANT ONE

2. MERCHANT TWO

3. MERCHANT THREE

4. MERCHANT FOUR

5. MERCHANT FIVE

6. MERCHANT SIX

Select the NAME OF THE MERCHANT to which the transaction belongs by pressing the number corresponding to that merchant. Or press the soft keys to scroll up and down through the available merchants. Once the correct merchant is highlighted press ENTER to continue.

You will also be prompted to enter a password when printing reports or performing any settlement queries via the terminal. This password can be different for each merchant that is set up on the terminal, or you can choose to select one password which is common to all merchants.

7.2 Merchant Surcharge

You may want to add a surcharge depending on the type of card used in your establishment.

These extra charges will be calculated as a percentage that can be of different values per card type.

The terminal will automatically calculate the surcharge (chosen by you) to charge your customers. This will be added as a separate entry on the receipts and will read as ‘Merch

Surcharge’. The merchant surcharge will apply to Purchases, MOTO, eCommerce and

Completion transactions.

Merchant surcharge only applies to credit card transactions, it cannot be charged on debit card transactions. It will also not be charged on any tips (if enabled) which are added to a transaction. The merchant surcharge will display on the transaction confirmation screen.

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TERMINAL DISPLAY

CONFIRM AMOUNT

SALE

Merch Surcharge

TOTAL AUD

$25.00

$0.38

--------

$25.38

YES

PROCEDURE

Press the soft key next to YES, or ENTER to confirm.

If incorrect press the soft key next to NO, or press CANCEL.

To enable this feature you will need to contact our Merchant Helpdesk.

Note:

You must make your customer aware at, or prior to, the time of purchase of the percentage surcharge which will apply to the transaction. You must display the merchant surcharge at your site.

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Receipt with Surcharging Enabled

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7.3 Merchant Logo

You have an option to have your Business or Company Logo displayed on your terminal(s).

To display your logo on the terminal you will need to provide the Bank with a copy of the logo in the following format:

●

Bitmap file

●

Monochrome format

●

128 pixels wide x 60 pixels high

You will have the choice to:

●

Display the logo on the terminal and print on the Cardholder receipt

●

Display the logo on terminal screen but not print on the Cardholder receipt

●

Not display on the terminal but print the logo on the Cardholder receipt

To set up a logo you will need to contact the Westpac Merchant Helpdesk.

7.4 Pre-Set Amounts

You are able to programme the soft keys on the terminal with specific dollar values. This feature allows you to enter commonly used values at the touch of a button. The amounts will be displayed on the screen next to the soft keys. You can programme up to six different amounts. Pressing the soft keys multiple times allows cumulative values to be added also.

To set up your soft keys:

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press Function.

MERCHANT FUNCTION

ENTER FUNCTION

CLEAR

Press 45 and then ENTER for pre-set input function.

PRESET INPUT FUNCTION

ENABLE PRE-SET AMOUNTS

NO YES

Select YES or press Enter to enable preset amounts.

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TERMINAL DISPLAY

EDIT PRESET AMOUNTS

1. $0.00

2. $0.00

3. $0.00

4. $0.00

5. $0.00

6. $0.00

PROCEDURE

Press the number of the soft key to which you wish to allocate the amount and press Enter.

PRESET AMOUNTS

ENTER PRESET AMOUNT

$0.00

CLEAR

Key in the amount for the soft key selected and press Enter.

EDIT PRESET AMOUNTS

1. $1.50

2. $0.00

3. $0.00

4. $0.00

5. $0.00

6. $0.00

You can continue until you have six amounts programmed. Press Cancel to return to the idle screen.

DATE TIME

$1.50 $8.00

$3.20

$5.00

SELECT/ENTER AMOUNT

The amounts will now appear next to the soft keys.

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To use the preset amounts:

TERMINAL DISPLAY

DATE TIME

$1.50 $8.00

$3.20

$5.00

SELECT/ENTER AMOUNT

PROCEDURE

Press the soft key next to the amount you wish to charge.

(You can enter different amounts using the normal procedure, refer to section 5.1).

SALE

ENTER FUNCTION

$0.00

CLEAR

You can also enter a base amount and then add pre-set values to this. From the idle screen enter the base amount. This will then appear at the bottom of the next screen.

SALE

$1.50 $8.00

$3.20

$5.00

$3.20

The amount selected will appear at the bottom of the screen. You can continue adding preset amounts to the total on the screen by pressing the soft keys.

SALE

$1.50 $8.00

$3.20

$5.00

$6.40

Once the amount is correct, press Enter. Continue sale as per section 5.1.

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To cancel the preset amounts:

TERMINAL DISPLAY

DATE TIME

$1.50 $8.00

$3.20

$5.00

SELECT/ENTER AMOUNT

PROCEDURE

Press Function.

MERCHANT FUNCTION

ENTER FUNCTION

CLEAR

Press 45 and then ENTER for pre-set input function.

PRESET INPUT FUNCTION

DISABLE PRE-SET AMOUNTS

NO YES

Select YES or press Enter to disable preset amounts.

DATE TIME

ENTER AMOUNT

The regular idle screen will display.

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7.5 Contactless Payments

7.5.1 Introduction

The contactless reader is designed to make payments faster and easier for both you and the cardholder. It allows contactless cards to be used without being inserted into, or swiped through, the EFTPOS terminal. Contactless cards are embedded with an antenna which allows the card to be read within four centimetres of the reader.

It also allows small ticket purchases to be completed without PIN or Signature verification, dependent on the rules of the card issuer.

If the cardholder does not possess a contactless card, then the terminal will need to be used to read the card i.e. the card will need to be inserted into, or swiped through the terminal in the usual manner. Refer to Section 5.0, Transaction Procedures, for more information.

Please contact our sales area if you would like to discuss this option for your business.

7.5.2 When to Use the Contactless Reader

Contactless payments can be processed when cardholders have a contactless card and are only available on credit accounts.

Contactless payment is available on the following transaction types:

●

Purchase

Refund

Contactless is not available on the following transaction types:

●

Purchase with Cash

Cash Only

Pre-Authorisation

Checkout

Purchase with Tip

Tip Addition

In these instances the card will need to be inserted into, or swiped through, the terminal.

Note: If your terminal is set up for Surcharging, Contactless transactions will not have the surcharge added to them.

Please refer to the reader’s display for transaction flow. Each card will have in-built restrictions regarding the amount allowed to be used with the contactless reader and the way the transaction is verified by the card issuer and cardholder. The contactless reader will always point you and the cardholder to the way the transaction needs to be completed.

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7.5.3 Connecting the Contactless Reader

Equipment Required:

●

Eftpos Professional Dial Up or Countertop GPRS terminal

Connecting cable

Contactless reader with attached cable

Terminal Ports:

Connecting Cable:

Serial Port

Pinpad Port

Step c) To RJ45 port on

Contactless reader cable

Step b) To Serial or Pinpad port on terminal

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Step d) To power port on

Contactless reader cable

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Contactless Cable:

Contactless reader cable RJ45 and Power cable

To connect the reader: a) If present, remove the wiring clip from the back of the terminal to allow access to the terminal cables and ports.

b) The port on the terminal to which the Contactless reader is attached depends on the set up of your terminal. i. Connecting to a terminal without interface:

●

Remove any plug currently in the Serial port.

●

Insert the Serial cable of the Connecting cable into the Serial port of the terminal.

ii. Connecting to a terminal with interface:

●

Insert the Serial cable of the Connecting cable into the Pinpad port of the terminal.

c) Insert the RJ45 plug of the Connecting cable into the RJ45 port of the Contactless reader cable.

d) Insert power plug of the Connecting cable into the Power port of the Contactless reader cable.

e) Re-insert the wiring clip to keep the cables in place.

f) Re-boot the terminal by:

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DATE TIME

SELECT/ENTER AMOUNT

Press Function

MERCHANT FUNCTION

ENTER FUNCTION

CLEAR

Press 88 and then ENTER for Re-start.

Restart Terminal

RE-START TERMINAL?

NO YES

Select Yes, or press Enter, to restart the terminal.

The terminal will turn off and then restart itself.

g) The Contactless reader will now have WELCOME on the screen.

h) If you have any problems connecting the reader, or processing transactions with the reader, contact the Helpdesk.

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7.5.4 Processing Transactions

The cardholder can hold their contactless card to the Vivotech reader once the message,

Present Card, is displayed on the reader.

No PIN or Signature Verification Required

If the transaction meets all the card and bank requirements, no PIN or signature will be required to verify the transaction.

CONTACTLESS READER TERMINAL DISPLAY

WELCOME

PRESENT CARD

$XX.XX

PROCESSING

TRANSACTION

APPROVED

TRANSACTION

APPROVED

DATE TIME

ENTER AMOUNT

TAP/INSERT/SWIPE CARD

PLEASE WAIT

PROCESSING

APPROVED

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY

NO YES

PROCEDURE

Enter the amount on the terminal as per your normal procedure.

The cardholder should hold their card against the reader.

The terminal is connecting to the bank and processing the transaction.

This screen will appear if the transaction is approved, and the receipt will print.

Press the soft key next to YES or Enter to print a customer copy. If not required press the soft key next to NO or press Cancel.

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PIN or Signature Verification Required

A PIN or signature will be required if the amount of the transaction exceeds the contactless limits on the card.

CONTACTLESS READER TERMINAL DISPLAY

WELCOME

PRESENT CARD

$XX.XX

DATE TIME

ENTER AMOUNT

TAP/INSERT/SWIPE CARD

PROCEDURE

Enter the amount on the terminal as per your normal procedure.

The cardholder should hold their card against the reader.

PIN AND ENTER

ON TERMINAL

PROCESSING

ONLINE

SIGNATURE

REQUIRED

TRANSACTION

APPROVED

CARD

TOTAL $XX.XX

KEY PIN &/OR ENTER

Where prompted, have the cardholder key in their PIN and press Enter. Or just press Enter.

PROCESSING

SIGNATURE

SIGNATURE CORRECT?

NO YES

The terminal is connecting to the bank and processing the transaction.

If signature is required, have the customer sign the receipt. If the signature matches the signature on the card, press the soft key next to YES, or Enter.

Otherwise press the soft key next to NO or Cancel

(No or Cancel will cancel the transaction). A receipt will print.

RECEIPT

DO YOU REQUIRE A

CUSTOMER COPY?

NO YES

This screen will appear if the transaction is approved.

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Reader Error

If the reader cannot read the card correctly when it is held against the reader, the cardholder will be prompted to insert/swipe the card on the terminal.

CONTACTLESS READER TERMINAL DISPLAY

WELCOME

PRESENT CARD

$XX.XX

UNABLE TO

PROCESS

DATE TIME

ENTER AMOUNT

TAP/INSERT/SWIPE CARD

PROCEDURE

Enter the amount on the terminal as per your normal procedure.

The cardholder should hold their card against the reader.

If there is an error with the reader reading the card this screen will appear.

PLEASE TRY AGAIN

PRESENT CARD

$XX.XX

TAP/INSERT/SWIPE CARD

The cardholder should hold their card against the reader again.

NO CONTACTLESS

INSERT/SWIPE CARD

If the error re-occurs, the cardholder will be prompted to insert/swipe their card on the terminal.

Complete the transaction as per normal procedures.

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7.6 Dynamic Currency Conversion

7.6.1 Introduction

If your terminal is enabled for Dynamic Currency Conversion (DCC), you are able to process transactions in the cardholder’s home currency. This is only offered on credit transactions on

MasterCard and Visa for the following currencies:

United States Dollar (USD), Canadian Dollar (CAD), Euros (EUR), Pounds Sterling (GBP),

Japanese Yen (JPY), Singapore Dollars (SGD), Hong Kong Dollars (HKD), and New Zealand

Dollars (NZD).

Note: The cardholder must be given the choice to pay in Australian Dollars

(AUD) or in their home currency. If the cardholder chooses to continue in their home currency, the following statement will appear on the receipt and the cardholder must acknowledge and sign (regardless of whether the transaction was approved with or without PIN):

“I have been offered a choice of currencies and agree to pay in (home currency)”.

I agree to the above statement

DCC is available on the following transaction types:

●

Purchase

●

Purchase with Tip (Tip Addition is not available)

●

Void

●

Refund

●

Pre-Authorisation & Completion

●

Mail/Telephone Order

DCC is not available for Contactless transactions (see Section 7.5, Contactless

Transactions). If DCC is required, the card will need to be inserted into, or swiped through, the terminal.

If DCC is selected the transaction receipt (merchant copy and customer copy) will display the

$AUD amount, exchange rate and the foreign amount.

For DCC transactions processed, you will be settled in the $AUD equivalent while the cardholder will be charged in their home currency. Their card will be charged the amount that appears on the receipt.

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7.6.2 MOTO DCC Transactions

DCC Mail Orders: If you are approved to process MOTO transactions then you are able to process DCC transactions via the MOTO function on your terminal for orders that are received via the mail. If you would like to offer your customers the opportunity to pay in their home currency you must include the following information on the form where they provide their card details:

● a list of the currencies that are available to DCC

● an acceptance box that allows the Cardholder to indicate which currency is their home currency

● a disclosure stating:

“I was given a choice to pay in AUD and my home currency, my selection of the indicated currency for transaction currency is final. I note the conversion is being conducted by the merchant and I am aware that the exchange rate used for the currency conversion will be determined by the merchant at a later date without additional consultation. The rate applied includes a margin of 3%, this margin is not an additional fee but rather replaces the rate that will be applied if the transaction is completed in Australian Dollars.”

The Cardholder will need to indicate their home currency and sign to confirm the above statement. If the currency indicated by the Cardholder is not a currency available on the terminal you cannot process the transaction as DCC.

Currencies offered are American Dollars (USD), Canadian Dollars (CAD), British Pounds

(GBP), Euros (EUR), Japanese Yen (YEN), New Zealand Dollars (NZD), Singapore Dollars (SGD) and Hong Kong Dollars (HKD).

DCC Telephone Orders: If you are approved to process MOTO transactions then you are able to process DCC transactions via the MOTO function on your terminal for orders that are received over the telephone. If you choose to process transactions like this you must attempt to process the transaction while the customer is on the phone so you can advise them of the below:

● the transaction amount in your local currency

● the converted amount in the proposed transaction currency

● the exchange rate to be used for the currency conversion, and

● the inclusion of a 3% margin in this rate*

The Cardholder must then provide a verbal confirmation of their acceptance to proceed and that they are being provided with a choice to process as an Australian Dollar transaction or in their home currency.

* This margin is not an additional fee but rather replaces the rate that will be applied if the transaction is completed in Australian Dollars.

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7.6.3 Processing DCC Transactions

If you insert/swipe an overseas MasterCard or Visa credit card, from one of the available currencies, you will see the following screen. This will appear after the account selection screen of the allowable transaction types.

SALE in NZD

SALE

EXCHANGE RATE

SALE

AUD $5.00

1.3319

NZD $6.66

Process Txn In

NEW ZEALAND

NO YES

Have the cardholder select Yes if they would like to process the transaction in their home currency. To continue in AUD, press the soft key next to NO.

CARD SALE

TOTAL NZD $6.66

Where prompted, have the cardholder key in their PIN and press Enter, or just press Enter for signature.

KEY PIN &/OR ENTER

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Approved DCC Sales Receipt

(approved with PIN)

Approved DCC Sales Receipt

(approved with signature)

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If the terminal cannot complete the transaction, you may be asked if you would like to continue the transaction in Australian Dollars (AUD) as follows:

DCC FAILED

PROCESS IN AUD?

NO YES

Ensure the cardholder is happy to proceed in

Australian Dollars. Press Enter to continue. Pressing

No or Cancel will cancel the transaction.

CARD SALE

TOTAL AUD $5.00

If the cardholder chooses to continue in Australian

Dollars, the PIN entry screen will appear with the original AUD amount.

KEY PIN &/OR ENTER

7.6.4 DCC Subtotals

You can print a subtotal of all the DCC transactions processed since the last terminal settlement. This function will print a report of all DCC transactions by currency performed since the last settlement, without resetting the totals in the terminal.

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press Reports.

REPORTS

1. TXN LISTING

2. SUBTOTAL REPORT

3. SHIFT TOTALS

Press 2 for Subtotal and press Enter.

1. WSB

2. DCC

HOSTS

Press 2 for DCC and press Enter.

The DCC Subtotal report will print.

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DCC Subtotals Report

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7.6.5 DCC Settlement

As per Section 6.2, settlement for the Eftpos Professional device can occur via a programmed terminal settlement (automatic settlement) or a manual settlement. If your terminal is set up for an automatic settlement, your DCC transactions will settle immediately after your AUD transactions. A separate report will print for your DCC transactions, and they will also be posted to your account as a separate deposit.

Note:

●

A settlement can only be performed once in a 24-hour period.

To process a manual settlement of your DCC transactions:

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press Function.

MERCHANT FUNCTION

ENTER FUNCTION

CLEAR

Press 8 and then ENTER for Settlement options.

1. WSB

2. DCC

HOSTS

SETTLEMENT

1. SETTLEMENT

2. LAST 7 SETTLEMENT

Press 2 for DCC and press Enter.

Press 1 and Enter to perform a settlement.

MERCHANT NAME

DO SETTLEMENT DCC?

NO YES

Process the settlement by pressing the soft key next to YES or pressing Enter, otherwise select NO or press Cancel.

COMMS

Sending Req

The terminal is connecting to the bank and processing the settlement.

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TERMINAL DISPLAY

RESPONSE

SETTLEMENT COMPLETE

PROCEDURE

This screen will display once settlement is completed successfully and the Settlement Report will print.

DCC Settlement Report

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7.6.6 DCC Currency Rates

The exchange rates in the terminal will update automatically at the time of the DCC settlement. However, you are able to update the rates manually at any time. You can also print a report of the current rates.

To manually update the rates:

TERMINAL DISPLAY PROCEDURE

DATE TIME

ENTER AMOUNT

Press Function.

MERCHANT FUNCTION

ENTER FUNCTION

Press 34 and then ENTER to update the currency rates.

CLEAR

CURRENCY RATES UPDATE

UPDATE CURRENCY RATES?

NO YES

CURRENCY RATES

PRINT CURRENCY RATES?

NO YES

Select Yes, or press Enter, to update the currency rates. This will take a couple of minutes.

A receipt will print to confirm update has occurred successfully.

You will have the option of printing the currency rates once they are updated.

Select Yes, or press Enter, to print the currency rates. Select No, or press Cancel, to return to the idle screen.

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To print the current rates:

TERMINAL DISPLAY

DATE TIME

ENTER AMOUNT

PROCEDURE

Press Menu.

MAIN MENU

1. LOGON

2. BATCH

3. TERMINAL

4. REPRINT

5. DCC

DCC

1. UPDATE CURR RATE

2. PRINT CURR RATES

3. PRINT DCC STATS

Press 5 and Enter for DCC.

Press 2 and Enter to print the currency rates.

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DCC Currency Rates Report

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8.0 Fall Back Sales Procedures

8.1 Electronic Fall Back

The Electronic Fall Back (EFB) facility is available only when enabled on the terminal, and only for certain card types.

Electronic Fall Back is the ability to continue performing transactions on the terminal, even when communication with the Westpac host system for on-line approval has been lost or the

Issuer is unavailable. In EFB mode, transactions are stored within the terminal and manual vouchers are not required. After communication has been restored, the terminal forwards the stored transactions to Westpac for processing.

Your Merchant Letter of Offer contains your debit and credit floor limits.

You are reminded that you must not “split” a sale in order to avoid obtaining authorisation.

When processing in EFB Mode some differences apply to normal ‘on-line’ processing:

●

For credit card transactions that are over your credit card floor limit, you will be required to enter an authorisation number which you can obtain by calling 132 415. Alternatively ask your customer for an alternative means of payment.

●

Signature capture is required on all EFB transactions regardless of the account selection or whether PIN was entered. The terminal will process the transaction in accordance with the

EFB floor limits and other validation settings.

●

Cheque/Savings account transactions exceeding your debit card floor limit will be declined. Ask your customer for an alternate means of payment.

When communication has been lost and the amount of the transaction is over your floor limit, the terminal will display the following for ten minutes. If nothing is entered after this time the transaction will be cancelled and the terminal will revert back to the idle screen.

TERMINAL DISPLAY PROCEDURE

OVER EFB LIMIT

CALL FOR AUTH

ENTER APPROVAL CODE

SEL

CLEAR

You will be required to enter an AUTHORISATION

NUMBER, which you can obtain by calling 132 415.

Enter this six digit code and press ENTER.

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8.1.1 Sending Offline Transactions

Once communication with the bank is restored the terminal will send any stored transactions to Westpac for processing. The terminal will attempt to send these transactions after a transaction is processed online or after a period of inactivity.

If there are transactions to upload to Westpac the following screen will display:

TERMINAL DISPLAY PROCEDURE

STORED TRANSACTION(S)

ENTER AMOUNT

Stored Transactions will display at the top of the screen and scroll with Date/Time bar.

To manually upload these transactions:

TERMINAL DISPLAY PROCEDURE

STORED TRANSACTION(S)

ENTER AMOUNT

Press the FUNCTION key.

MERCHANT FUNCTION

ENTER FUNCTION

Press 23 and ENTER.

CLEAR

Advice Upload 0001/0004

This screen will appear whilst the transactions are sent to the host. Time taken depends on the number of transactions stored in the terminal.

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8.2 Manual Fall Back

The EFTPOS Professional terminal supplied to you is very reliable and Westpac is committed to ensuring its smooth operation is maintained. Any problems should be promptly reported to our helpdesk.

If your terminal fails to function correctly you may revert to manual fall back.

Before Performing a Fall Back Transaction:

For credit cards, if the transaction is over your Floor Limit, call 132 415 for authorisation.

If you are unsure of your Floor Limit for credit cards please refer to your Letter of Offer or check your recent merchant statement.

For debit cards, if the transaction is over your Floor Limit find an alternate means of payment.

If you are unsure of your Floor Limit for debit cards please refer to your Letter of Offer.

Minimum Requirements:

You must complete all sales details on the voucher. The completed voucher must be signed by the customer and the signature compared with that appearing on the reverse of the card. If the signature does not match or you are in any doubt as to the authenticity of the cardholder, another form of payment should be sought. You must check the ‘to’ and ‘from’ dates to ensure the card has not expired. You must ensure the card is presented and imprinted.

Banking:

The completed downtime vouchers, together with an EFTPOS Merchant Summary voucher must be deposited with Westpac in the grey envelope for debit cards and in the blue envelope for credit cards on the first available business day. You must retain copies of all vouchers for 12 months. Vouchers can be charged back for late deposits.

If you require any additional information, please contact Merchant Business Solutions on 1800 029 749.

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9.0 Interfaced EFTPOS

The following section describes interfacing with the EFTPOS Professional terminal.

If you are using an interfaced terminal the instructions in the diagram below illustrate how to connect the terminal to the cash register or point of sale.

Instructions on configuring cash register to interface with the terminal will be provided by your cash register or point of sale supplier.

INTERFACED EFTPOS

Interfaced EFTPOS from Westpac is a

EFTPOS Professional terminal receiving transaction information from a computer based cash register. The cable provided

(see fig. 1) is required to connect the cash register.

The cable has a “Flat connector” on one end that is inserted into the RS232 Cable

Connector (SERIAL label) terminal’s monocable (see fig. 2).

The other end of the cable has a

“9-pin” connection that is inserted into an available COM port on the cash register (see fig. 3). Generally these ports are at the back of the register.

Note: The interface cable uses a

“9-pin COM port. If a “25-pin” COM port is to be used then a suitable adaptor must be purchased. Westpac does not supply this adaptor.

Figure 1 – Interface Cable

6 Flat Connector

RS232

Cable

Connector

PIN-PAD

COM-1

9 Pin Connector

PIN-PAD

COM-1

COM-2

Figure 3 – Peripheral (Com) Ports

9 Pin Com Ports

If your cash register / point of sale vendor does not currently support interface to the terminal, but you would like to find out more, please contact the Merchant Business

Solutions Helpdesk for further information. You can be supplied with the interface specifications which can then be provided to your vendor giving instructions on how they need to setup their equipment to talk to the terminal.

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10.0 Minimising Fraud

At Westpac, we take fraud seriously, and you should too.

Fraud can cost your business significant amounts of money, and certain types of merchants

– based on the types of goods sold – are more prone to fraudulent transactions than others.

We believe it is essential for you to have a sound understanding of credit card fraud, how it can be detected and how it can be prevented. And, because we do consider that credit card fraud is a very serious issue, we have developed a brochure to assist you in fighting fraud.

This brochure is entitled “Protecting business against credit card fraud”. We strongly urge you to read this brochure carefully, and to keep it close as a handy reference guide.

A DVD is also available if you require more information.

Additional fraud prevention information is available on the westpac website at:

www.westpac.com.au

10.1 CCV Security Codes

What is CCV?

The three-digit value printed on the signature panel of a payment card used to verify cardnot-present transactions.

CCV security codes are a way to lessen the risk of fraud and chargeback when the cardholder is not physically present, or when a card cannot be inserted/swiped successfully.

In these cases you can key in the card number.

A CCV security code is printed on the card but does not appear on receipts. When you key in the CCV code, a check is made that the code matches the card number. This gives greater assurance that the customer is in possession of the card. CCV codes are numbers of three or four digits, depending on the card type.

CCV is only another way to validate the authenticity of the card. It does not provide a guarantee that the card might not be being used for fraud. The CCV number does not provide complete protection against a potential chargeback on a MOTO/ECOM transaction.

●

Note:

Some cards do not have a CCV code

CCV (Card Check Value) is also known as CVV and CVC

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Where Can I Find the CCV Security Code?

Some cards, for example MasterCard and Visa, have a three-digit CCV printed on the signature strip on the reverse side of the card. Other numbers may precede the CCV. The last three digits on the signature strip are the CCV.

Other cards, for example American Express, have a four-digit CCV on the front of the card, above the account number.

Some cards do not have a CCV.

AUTHORISED SIGNATURE

4000 0012 3456 7890 123

NOT VALID UNLESS SIGNED

CCV

Should I Save CCV Security Codes?

No. It is prohibited to store the CCV codes. They must remain secret. You must not write them down or save them electronically. Doing so may lead to heavy penalties.

Manual Authorisations and CCV

If your terminal is not functioning at all, you can revert to a manual imprinter. When seeking authorisation for a credit card transaction above the floor limit, be sure to provide the CCV number if available.

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11.0 Trouble Shooting

11.1 Hardware Faults

Hardware Faults Action

No response from the terminal

1. Ensure that the power cable is securely connected to the terminal.

2. Power off the terminal for 10 seconds.

3. Power on the terminal.

4. Retry the transaction.

5. Call Merchant Business Solutions if the problem persists.

Terminal not reading cards

Paper jamming

Not feeding

Not printing

1. Re-insert/swipe the card as per instructions in Section 4.

2. If there is still no response from the card reader power off the terminal for 10 seconds.

3. Power on the terminal.

4. Attempt transaction again.

5. Call Merchant Business Solutions if the problem persists.

1. Remove the paper roll from the printer to ensure that there is no paper caught.

2. If the existing paper roll is damaged in any way then replace this with a new roll.

3. If the problem continues power off the terminal for 10 seconds.

4. Power on the terminal.

5. Initialise the terminal by pressing Function and then 7.

6. The terminal should print a logon receipt. This will confirm if the printer is operational.

7. Re-test the printer using the FEED button.

8. You can test the printer by pressing the Function key, followed by 82, and then 1 and Enter. A receipt will print.

9. Call Merchant Business Solutions if the problem persists.

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11.2 Response Codes

Below is a copy of a receipt, which indicates the location of the Response Codes.

Response Code

Location

Where your terminal displays a response code not listed on your guide, and you use an electronic terminal supplied by us, you should phone us on 1800 029 749 for clarification.

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Code

Display

APPROVED

CALL FOR AUTH

NOT ON FILE, CALL HELPDESK

CONTACT CARD ISSUER

CANNOT PAY

APPROVED

With signature

APPROVED

INVALID TRANSACTION

CANNOT PAY

CONTACT CARD ISSUER

Cause/Action

●

The transaction has been approved.

●

Unable to obtain electronic authorisation.

Call for authorisation from credit card authorisations then complete manual sales voucher if approved.

●

Unable to obtain electronic authorisation.

Call for authorisation from credit card authorisations then complete manual sales voucher if approved.

●

Contact Merchant Business Solutions.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

Retry the transaction.

Contact Merchant Business Solutions.

●

The transaction has been approved if the signature is correct.

●

The transaction has been approved.

●

Retry the transaction selecting a different account.

If the transaction is declined again, obtain another form of payment.

Advise cardholder to contact issuing bank.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

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Code

Display

FORMAT ERROR CALL

HELPDESK

WRONG ACCOUNT

CONTACT CARD ISSUER

CANNOT PAY

WRONG ACCOUNT

CANNOT PAY

RE-ENTER PIN

CONTACT CARD ISSUER

Cause/Action

●

Power the terminal off and on and retry the transaction.

Contact Merchant Business Solutions whilst the cardholder is present to confirm if the transaction has been processed correctly.

●

Retry the transaction, selecting a different account.

If the transaction is declined again, obtain another form of payment.

Advise cardholder to contact issuing bank.

●

Contact manual Credit Card Authorisations.

Press the option for extension 500.

●

Contact manual Credit Card Authorisations.

Press the option for extension 500.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

Retry the transaction, selecting a different account.

If the transaction is declined again, obtain another form of payment.

Advise cardholder to contact issuing bank.

●

Retry the transaction, selecting a different account.

If the transaction is declined again, obtain another form of payment.

Advise cardholder to contact issuing bank.

●

Check the card expiry date.

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

The cardholder has entered the wrong PIN.

Retry the transaction with the correct PIN.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

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Code Display

INVALID TRANSACTION

DECLINED

CANNOT PAY

DECLINED

CANNOT PAY

PLEASE RETRY

CANNOT PAY

INVALID ACCOUNT

INVALID TRACK

PLEASE RETRY

Cause/Action

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

Retry the transaction.

If the transaction is declined again, obtain another form of payment.

Cardholder to contact issuing bank.

●

Retry the transaction.

If the transaction is declined again, obtain another form of payment.

Advise cardholder to contact issuing bank.

●

Retry the transaction, selecting a different account.

If the transaction is declined again, obtain another form of payment.

Advise cardholder to contact issuing bank.

●

Retry the transaction.

If the transaction is declined again, obtain another form of payment.

Cardholder to contact issuing bank.

●

Retry the transaction.

If the transaction is declined again, obtain another form of payment.

Cardholder to contact issuing bank.

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Code Display

ISSUER NOT AVAILABLE

CANNOT PAY

SETTLE NOT AVAILABLE

MAC ERROR

INVALID MESSAGE

NO CARRIER

INVALID FORMAT

SYSTEM ERROR

Cause/Action

●

Bank is unavailable; retry the transaction.

If the transaction is declined again follow manual fallback procedures as explained in

Section 8.2.

●

Obtain another form of payment.

Advise cardholder to contact card issuer.

●

A settlement has been processed in the last 24 hours, or the settlement is being attempted between 21:30 and 23:00

(Sydney time).

Retry during settlement hours, making sure

24 hours have elapsed since the previous settlement.

●

Turn terminal off, then back on, and retry the transaction.

Contact Merchant Business Solutions if the problem persists.

●

Turn terminal off, then back on, and retry the transaction.

Contact Merchant Business Solutions if the problem persists.

●

Turn terminal off, then back on, and retry the transaction.

Contact Merchant Business Solutions if the problem persists.

●

Turn terminal off, then back on, and retry the transaction.

Contact Merchant Business Solutions if the problem persists.

●

Turn terminal off, then back on, and retry the transaction.

Contact Merchant Business Solutions if the problem persists.

100

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Code

Display

LOST CARRIER

DECLINED ND

NO DIAL TONE

POWER FAIL

NO RESPONSE

APPROVED

CANNOT PAY

ISSUER UNAVAILABLE

CANNOT PAY

Cause/Action

●

Turn terminal off, then back on, and retry the transaction.

Contact Merchant Business Solutions if the problem persists.

●

Press the Function key and then 23 and

Enter.

Contact Merchant Business Solutions if the problem persists.

●

Check telephone line connections to the terminal.

Turn terminal off, then back on, and retry the transaction.

Contact Merchant Business Solutions if the problem persists.

●

Turn terminal off, then back on, and retry the transaction.

Contact Merchant Business Solutions if the problem persists.

●

Turn terminal off, then back on, and retry the transaction.

Contact Merchant Business Solutions if the problem persists.

●

The transaction has been approved.

●

The transaction has been approved.

●

Obtain another form of payment.

●

Obtain another form of payment.

●

Obtain another form of payment.

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Notes

102

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Notes

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103

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Notes

104

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Key features

Processes Debit, Credit and Charge Cards
Processes Purchases, Refunds, Voids
Processes Mail/Telephone Order Transactions
Processes Cash Out Transactions
Processes Tips
Supports Chip Card and Magnetic Stripe Card Transactions
Training mode to allow training of staff
Supports multiple user IDs for tracking transaction history
Supports Electronic Fallback (EFB) transactions
Supports Dynamic Currency Conversion

Frequently asked questions

The EFTPOS Professional terminal supports transactions for Debit Cards (Savings and Cheque accounts), Credit Cards (Visa and MasterCard) and Charge Cards (American Express, Diners Club and JCB).

You can process purchases, refunds, voids, mail/telephone order transactions, cash out transactions, pre-authorisation and completion transactions, and tips.

To lock the keyboard, press the Function button, enter function 22, and enter a 4-digit password. To unlock, enter the same password.

Training mode is a feature that allows you to train new staff members without affecting live value totals. Transactions performed in Training Mode will not affect your settlement total.

To process a refund, press Function, enter function 4, enter the refund password, key in the refund amount, and then insert or swipe the customer's card. You may need to enter the cardholder's PIN or obtain their signature depending on the transaction type.

EFTPOS

Professional

Hypercom Dial-Up/

Countertop GPRS

User Guide.

Phone Numbers

Westpac Merchant Business Solutions Help Desk

• Service, Sales and Support

• Terminal Difficulties

• Stationery Orders

Manual Credit Card Authorisations

(MasterCard, Visa)

American Express Authorisations

Diners Club Authorisations

JCB Authorisations

Cardholder Behaving Suspiciously

Note: When one of our operators asks you to retain a card, please always ensure your personal safety first. Do not comply with the request if you or anyone else is placed at risk.

1800 029 749

(24 hours a day, 7 days a week)

132 415

(24 hours a day, 7 days a week)

1300 363 614

1800 331 112

1300 363 614

132 415 Extension 500

Merchant details

Contents

1.0 Introduction

1.1 Merchant Responsibility for Equipment and Materials Provided

1.2 Cancellation of Facility

1.3 Damaged, Lost or Stolen Equipment

2.0 Getting Started

2.1 EFTPOS Professional Terminal

2.2 Keyboard Layout

Soft Keys:

Reports Key:

Menu Key:

Function Key:

Mag Stripe

Reader:

Paper Feed:

Cancel Key:

Enter Key:

Clear Key:

Chip Card

Reader:

2.3 Connecting the Terminal

2.4 Printer and Paper Load Function

2.5 Terminal Maintenance

2.6 Passwords

3.0 Terminal Users

To set up Users:

4.0 Procedures

4.1 Inserting a Chip Card

4.2 Swiping a Magnetic Stripe Card

4.3 Operating Training Mode

To start Training Mode:

To exit Training Mode:

4.4 Locking/Unlocking Terminal Keyboard

5.0 Transaction Procedures

5.1 How to Process a Sale

5.2 How to Process a Cash Only Transaction

5.3 How to Process a Refund

5.4 How to Void a Transaction

5.5 How to Process a Sale with Tip

5.6 How to Process a Tip Addition

5.7 How to Process a Mail/Telephone Order/e-Commerce Transaction

5.8 How to Process a Pre-Authorisation

5.9 How to Process a Completion

5.9.1 Using the Invoice/ROC Number

5.9.2 Using the Authorisation ID

6.0 Reporting Functions

6.1 How to Print a Subtotal Report

6.2 Terminal Settlement

To process a manual settlement:

6.3 How to Reprint Previous Settlements

6.4 How to Reprint Last Transaction

6.5 How to Reprint Specific Transaction

6.6 How to View Transactions

6.7 How to Print Transaction Log