Xerox Output Manager User Guide

Below you will find brief information for Output Manager. This guide provides an overview of how to use Output Manager, a software application that helps you manage and process print jobs. You'll learn how to create and manage queues, define job settings, and monitor job status. The guide also covers key features including job scheduling, load balancing, and printer management.

PDF

Document

Version 2.0, July 2006

701P45415

FreeFlow

®

Output Manager

User Guide

Xerox Corporation

Global Knowledge and Language Services

800 Phillips Road - Bldg. 845-17S

Webster, NY 14580

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While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of any inaccuracies or omissions.

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This software is based in part on the work of the Independent JPEG Group.

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This software is based in part on the work of Graeme W. Gill.

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Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.

Introduction

Document Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-xv

1 FreeFlow Output Manager

How Output Manager Receives Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

FreeFlow Output Manager Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Logging On to Output Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Logging Out of Output Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

User Access Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Password Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Changing Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Shutdown and Restart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Exiting Output Manager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Restarting Output Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Supported Printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Job Scheduling and Load Balancing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Load Balancing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

2 Queue Manager

The Queue Manager Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

The Queue List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Selecting Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Accepting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Releasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Default Split/Maximum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Retain Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

The Queue Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Queue Options Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Creating New Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7 iii

i v

Hints and Tips for Creating Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Editing Queue Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Using the Basic Properties Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Accepting Jobs at the Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Releasing Jobs from the Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Selecting Associated Printers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Using the Job Processing Options Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Setting Job Processing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Requesting a Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Selecting Pre- and Post-processing Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Setting the Job Size Supported . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Setting the Job Proof Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Selecting a Job Split Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Setting up Job Routing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Holding Jobs for a Set Amount of Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Keeping Completed Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Using the Queue Manager Settings Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Setting the Job Quantity and Page Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Selecting the Document Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Setting Font Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Setting OPI Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Enabling Queue Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22

Setting Retention After Job Completion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22

Using the Paper Stocks Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Selecting a Stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Using the Output Format Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

Setting Page Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

Selecting Layout Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Setting the Sides Imaged . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

Forcing Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

Setting Collation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Output Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Setting Page Delivery Selections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Enabling Slip Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

Setting Offset Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

Using Sample Delivery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Setting Finishing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Using the Image Adjustments Detail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Using Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Using Anti-aliasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Using Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Using Halftone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Adjusting Darkness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Using Toner Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-38

Selecting an Image Resample Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-38

Using Image Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39

Using the Color Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-40

Selecting a Print Color Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-41

Using Black Overprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-41

Selecting a User TRC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42

Using Pantone Color Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-42

Using Highlight Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-43

About Highlight Color Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-44

Using Trapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47

Using Lightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47

Using Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-48

Controlling Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-48

Adjusting Color Cast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-49

Source Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50

Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-52

Using the Job Notes and Accounting Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Using Job Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Accounting Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-55

Using the Special Pages Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-55

Using Exception Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-55

Using Covers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-56

Using Inserts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57

Deleting Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

Managing Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

Selecting Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

Deleting a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

Enabling a Queue to Accept Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

Preventing a Queue from Accepting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-60

Setting a Queue to Release Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-60

Setting a Queue to Hold Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-61

Purging Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-61

Adding Values to Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-62

Updating Printer Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-62

3 Printer Manager

Printer Manager Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

The Printer List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Selecting Printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Printer Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Printer Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Accept Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Maximum Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Printer Make and Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Controller and Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Printer Manager Detail Screens. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 v

v i

Basic Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Job Processing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Paper Stocks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Output Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Job Notes and Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Printer Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Printer Properties navigation bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Printer Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Update Values Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Command Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Creating a New Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Editing or Viewing Printer Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Selecting Supported Attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

View Button Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Using the Basic Properties Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Using the Job Processing Options Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Limiting the Number of Jobs at the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Setting the Pages per Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Enabling Proof Jobs at the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Using the Printer Manager Settings Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Enabling Job Quantity and Page Range Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Selecting the Document Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Selecting Font Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Setting OPI Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Enabling Printer Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Setting Retention After Job Completion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Using the Paper Stocks Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Selecting a Stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Using the Output Format Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Setting Page Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Selecting Layout Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Setting the Sides Imaged . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Forcing Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Setting Collation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Selecting Output Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Selecting Page Delivery Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Enabling Slip Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Setting Offset Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Setting Sample Delivery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Setting Finishing Selections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Using the Image Adjustments Detail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Setting Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Using Anti-aliasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Using Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Using Halftone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

About Print Darkness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-34

Enabling Toner Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Selecting Image Resample Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37

Using Image Shifts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38

Using the Printer Manager Color Detail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

Selecting a Print Color Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-40

Selecting a User TRC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Using PANTONE Color Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Using Highlight Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42

Using Trapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-43

Using Lightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

Using Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45

Using Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-46

Using Color Cast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47

Source Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48

Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-51

Selecting a Destination Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-52

Using Rendering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-53

Using the Job Notes & Accounting Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-55

Using Job Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-55

Accounting Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-56

Configuring Job Cover Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-56

Controlling Printer Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-58

Managing Printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-58

Adding New Values to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-58

Deleting Printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-58

Updating the Printer Manager window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-59

Enabling or Disabling Job Limits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-59

Sorting Printers by Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-60

Accepting/Not Accepting Jobs at the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-60

Updating Printer Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-61

4 Job Manager

The Job Manager Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

The Job Status List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Job Status Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Job Split Icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Monitoring Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Updating The Job Manager Window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

The Job Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Editing or Viewing Job Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Using the Basic Properties Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Using the Job Processing Options Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Requesting a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12 vii

v i i i

Selecting Pre- and Postprocessing Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Setting Job Properties Match . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Proof Quantity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Job Split Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Setting Job Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Using Hold Job Until. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Keeping Completed Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Using the Settings Detail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Setting Job Quantity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Setting Page Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Selecting Color Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Selecting the Document Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Selecting Font Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Selecting Open PrePress Interface (OPI) Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Selecting Job Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Setting VI Container settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

The Paper Stocks Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Using the Output Format Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Setting Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Setting Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

About Layout Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

Selecting The Number of Sides Imaged. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Forcing Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Setting Collation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Selecting the Output location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Setting Page Delivery Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Using Slip Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Setting Offset options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Setting Sample Delivery Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Setting Finishing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32

The Image Adjustments Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32

Setting Page Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Setting Anti-aliasing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Setting Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

Setting Halftone Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

Darkness Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Toner Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Image Resample Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Shifting the Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

The Color Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39

Selecting Print Color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39

Setting Black Overprint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40

User TRC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41

Pantone Color Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41

Using Highlight Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Adjusting Lightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-44

Adjusting Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-44

Adjusting Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-45

Adjusting Color Cast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-46

Setting Trapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-47

Source Color Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-48

Output Color Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-50

The Job Notes and Accounting Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-52

Using the Special Pages Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-53

Using Exception Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-53

Creating Covers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-54

Using Inserts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-56

Differences Between Jobs, Documents, and Split Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-57

Document Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-58

Viewing or Editing Document Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-58

Deleting a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-60

Changing the Printing Sequence of Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-60

Printing and Managing Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-61

Selecting jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-61

Previewing PDF and PostScript Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-62

Submitting a Job to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-63

Saving a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-64

Splitting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-65

Job Split Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-66

Printer Section Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-68

Creating Split Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-69

Viewing Job Split Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-70

Converting a Split Job to a normal Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-71

Holding a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-71

Releasing a Held Job to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-71

Resubmitting a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-72

Reprinting a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-72

Deleting a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-72

Canceling a Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-73

Moving a Job to Another Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-73

Copying a Job to Another Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-74

Printing a Proof Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-74

Viewing Printer Conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-75

5 System Status and System Usage Data

System Usage Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

System Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

6 Hot Folders

How the Hot Folders Application Receives Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 ix

Using Hot Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Creating a Hot Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Deleting a Hot Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Opening a Hot Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Closing a Hot Folder or Summary Window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Starting a Hot Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Stopping a Hot Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Changing Job Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Removing Jobs from the Processing Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Hot Folder Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Changing the Folder Polling Interval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Changing the Job Submission Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Assigning a Processing Program to a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Configuring the Default Processing Program Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Optional parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Setting Start Up and Error Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

About “Poll By” Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Managing the Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Viewing the Summary Window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Viewing the Details Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Filtering the Details Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Saving the Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Deleting a Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Opening a Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Hot Folders Interface Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Stop Hot Folder Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Delete Hot Folder Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Hot Folder Summary Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Hot Folder Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Hot Folder Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

File View Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Setup Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17 x

7 Port Controller

How the Port Controller Receives Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Using Port Controller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Working with Ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Creating a New Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Opening a Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Starting a Port. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Stopping a Port. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Deleting a Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Viewing the Summary Window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Viewing Port Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Modifying port processing programs and scripts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Working with Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Blocking New Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Shutting Down Connections Immediately . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-9

Managing Workspaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10

Saving Your Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10

Deleting Workspaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Opening a Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Port Controller Interface Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Port Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

Port Window Status Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

Port Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

View Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

New Port Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

Delete Port Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

8 FreeFlow Output Manager Scripting

Scripting Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Operator Messaging and Interaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Queue Scheduling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Job scheduling for FreeFlow Process Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Document Distribution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Document Tracking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Document Conditioning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

9 Error Messages

Output Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

“An internal error occurred.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

“Printer <printername> has been deleted from the system.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

“Printer <printername> has not been disabled.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

“Printer <printername> cannot be deleted because it contains active jobs.”. . . . . . . . . . . . . . . . . . . . . . . 9-5

“Job <job id> has already started processing.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5

“Job <job id> has already completed.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5

“Job <job id> does not exist.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5

“Printer name is invalid”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5

“Printer <printername> already exists.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

“User name or password is invalid. Please try again.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

“Your session has timed out. Please re-enter your user name and password.” . . . . . . . . . . . . . . . . . . . . 9-6

“The queue name is not unique.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

“The queue name is invalid.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

“Unable to list queues.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

“Queue <queuename> does not exist.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

“Queue <queuename> is not disabled and cannot be deleted.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7 xi

x i i

“Queue <queuename> contains jobs and can not be deleted.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

“Job <job id> is not in a valid state for this operation.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

“Cannot delete or cancel the last valid document.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

“The file <filename> does not exist or cannot be read.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

“<field> contains invalid data.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

“Job <queue>:<job-id> cannot be scheduled.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9

“The preprocessing program <program name> cannot be found.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9

“The Post-Processing program <program name> cannot be found.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9

“Preprocessing failed for job <queue>:<job-id>.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9

“Postprocessing failed for job <queue>:<job-id>.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

“Job <queue>:<job-id> failed transform”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

“There are no available printers associated with the queue.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

“All devices associated with the queue are offline. Jobs will be scheduled to the standby printers.” . . . 9-10

“The system has encountered an unrecoverable error. Please restart system.” . . . . . . . . . . . . . . . . . . 9-11

“The software license has expired.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-11

“The software license will expire in <number> days.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-11

“The software license file is not found or is invalid. Please install a valid license file.” . . . . . . . . . . . . . . 9-11

Printer <printer name> is offline.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Printer <printer name> is online.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

“The number of jobs on <printername> has exceeded the threshold. Jobs will not be scheduled to the printer.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

“The number of jobs on <printername> is below the threshold. Jobs can be scheduled to the printer” . 9-12

“Job <job id> was not split between color and black/white printers because it contains only color or only black and white pages.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-13

“Job <job id> was not split between color and black/white printers because it contains more than one document.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-13

“Job <job id> was not split between color and black/white printers because of its finishing requirements.”. .

9-13

“Job <job id> was not split between color and black/white printers because it is not a PDF job.” . . . . . 9-13

“Job <job id> was not split by page count because it contains more than one document.” . . . . . . . . . . 9-13

“Job <job id> was not split by page count because it has a specified page range.” . . . . . . . . . . . . . . . . 9-14

“Job <job id> was not split by page count because it has finishing requirements.” . . . . . . . . . . . . . . . . 9-14

“Job <job id> was not split by page count because its page count was not known.” . . . . . . . . . . . . . . . 9-14

“Job <job id> was not split because it does not have the minimum quantity specified by the Queue for splitting.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-14

“Job <job id> was not split because it does not have the minimum pages specified by the Queue for splitting.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-14

“Job <job id> was not split because it does not have the minimum number of document sets specified by the Queue for splitting.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-15

“Job <job id> was not split by document sets because it is not a VI container job.” . . . . . . . . . . . . . . . . 9-15

“Job <job id> was not split because of an internal processing error.” . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-15

“Job <job id> was not split because the queue has only one printer capable of printing the job.” . . . . . 9-15

“Job <job id> could not be split.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-15

Hot Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-16

“Folder <foldername> already exists.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-16

“Hot Folder name cannot be empty” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-16

“Hot Folder location cannot be empty.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-16

“File name cannot be empty” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-17

“Polling time cannot be 0" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-17

“The Hot Folder tool is open. Cannot open it again.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-17

“Select at least one User Permissions.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-17

Port Controller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-18

Port Number Already Assigned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-18

“Port <portnumber> is stopped due to insufficient spool space” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-18

“Invalid IP address” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-18

“The Port Controller is already open. Cannot open it again.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-19

“Processing file is missing.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-19

Glossary

# . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-i

A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-i

B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-ii

C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-ii

D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-iii

E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-iv

F. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-v

G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-vi

H . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-vi

I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-vii

J . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-viii

L . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-viii

M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-ix

N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-x

O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-x

P . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-x

Q . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-xiii

R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-xiii

S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xiv

T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xvi

U . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xvii

V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xvii

W . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xvii

X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xviii

Y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xviii

Z. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xviii xiii

x i v O u t p u t M a n a g e r U s e r G u id e

Introduction

Document Conventions

Bold: menu commands, buttons and options are shown in bold.

Code

: text that you type verbatim, or that expresses syntax for typed commands, is shown in a monospaced font.

NOTE: Information of special interest is heralded with a pencil

icon and preceded by the term “Note” in bold.

WARNING: Failure to heed warnings can lead to physical injury or death. Warnings are heralded by a yellow triangle with exclamation point. The term “Warning” precedes the paragraph, which is set in red text.

CAUTION: Failure to heed cautions can result in damage to equipment or loss of data. Cautions are heralded by a yellow circle with a black exclamation point. The term “Caution” precedes the paragraph, which is set in black, boldfaced text.

TIP: information that can enhance productivity is shown as a Tip, with a key icon in the left column and preceded by the term “Tip.”

O u t p u t M a n a g e r U s e r G u i d e xv

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O u t p u t M a n a g e r U s e r G u i d e

1. FreeFlow Output Manager

FreeFlow Output Manager allows you to control the flow of print jobs to your networked printers. Output Manager accepts documents from client applications at user workstations on your network and automatically routes them to printers based on load, availability and job requirements. This increases printer efficiency and productivity.

Output Manager can be configured for automatic load balancing , based on the queue and printer settings, and job processing rules that you establish.

Output Manager provides a secure environment for managing your network printers. Users are required to log in before making changes or operating the system. Further, configuration is restricted to those with only the highest level of access.

How Output Manager Receives Jobs

FreeFlow Output Manager can accept jobs from network clients using the following methods:

• LPR network printing protocol

• IPP network printing protocol

• a local Command Line Interface (CLI)

• local or network “hot folders”

• clients with direct port connections

• Web GUI interface for Job Submission

Client applications for FreeFlow Output Manager include:

• Xerox FreeFlow Print Manager

• Xerox FreeFlow Makeready, Quick Print and associated applications

• Xerox Web Submission Client

• Windows queues (using the IPP port monitor)

• UNIX and LINUX systems via LPR and IPP

FreeFlow Output Manager Applications

The primary applications are Job Manager, Queue Manager and

Printer Manager. As the names imply, they allow you to manage jobs, the queues to which they are submitted, and the printers assigned to those queues.

Output Manager also has some utility applications for creating custom solutions.

Hot Folders

The Hot Folders application allows you to create monitored folders on the hard drive. When a job is placed in a hot folder, the processing application you associate with the folder is launched to process and print the job.

This is especially useful for jobs that require pre-processing before being sent to a printer. For instance, documents that require predefined separation pages to be inserted before printing.

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Port Controller

The Port Controller allows you to create ports to which applications may spool data. The spooled data is then processed and printed. For example, print jobs from a mainframe can be spooled to a Port and there converted to a Page Description

Language ( PDL ) such as PostScript using a third-party application such as M.I.S. Print.

Command Line Interface

Output Manager has, as its primary interface, a graphical user interface. However, it also allows you to submit textual commands at the command prompt.

This Command Line Interface feature allows you to type commands at the system prompt or create batch files. These batch files use the scripting commands for Output Manager to perform certain tasks. For example, you could write a batch file that the Port Controller or Hot Folders applications execute when they receive client data.

See the FreeFlow Output Manager Command Line Interface User

Guide for more information.

Logging On to Output Manager

To provide security for your printers and network, FreeFlow Output

Manager requires users to log in before they can modify system settings or manage jobs, printers and queues.

Output Manager has five levels of access:

• Administrator: The highest level of access, the administrator can view and change all system settings, except for servicerelated functions and data.

• Operator 1, 2 & 3: Operator 1 has the highest level of access, operator 3 has the lowest. Operator access is intended for printer operators.

• Guest: The Guest does not require a password, but has minimal access. This is the default access level when the system is started.

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To Log In to Output Manager

1. Enter the URL for the FreeFlow Output Manager page into the address field of the browser, or, if available select log in from the toolbar on the right of the screen.

2. Enter your User Name.

3. Enter your Password.

4. Enter your network domain (Windows only).

5. Click Log In.

NOTE: Guest users may access the system by clicking Enter as a

Guest.

Logging Out of Output Manager

Log out from the system when you are finished. By default, the system automatically logs you out after a certain period of inactivity.

To Log Out

Clicking on the Log Out link on the right hand corner will log you out from the system. The default Log In screen is displayed.

User Access Levels

NOTE: See the Installation and Configuration Guide for

instructions on configuring access for Administrator and Operators

1 through 3.

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Table 1-1. Actions permitted by User Access Level

Operation Administrator Operator 1 Operator 2 Operator 3 Guest

New Queue

Delete

Queue

Do Not

Accept Jobs

View Queue

Properties

List Queues

Do Not

Release

Jobs

Release

Jobs

Release

Jobs At

Edit Queue

Properties

Purge Jobs

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Job

Table 1-1. Actions permitted by User Access Level

Operation Administrator Operator 1 Operator 2 Operator 3 Guest

View

Conflicts

Copy

Preview

Rename

Change

Priority

Change

Quantity

Cancel

Delete Job

View Job

Properties

Hold New

Jobs

Release Held

New Jobs

Hold

Release

Edit Job

Properties

Request

Printer

Hold Job

Until

List Jobs

Reprocess

Job

Resubmit

Job

Move To

Queue

Submit Job

Save Job

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Printer

Document

System

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Table 1-1. Actions permitted by User Access Level

Operation Administrator Operator 1 Operator 2 Operator 3 Guest

Enable Job

Limits

New Printer

Delete

Printer

Do Not

Accept Jobs

List Printers

View Printer

Properties

Edit Printer

Properties

Cancel

Document

Delete

Document

Edit

Document

Properties

List

Documents

View

Document

Properties

Move up /

Move Down

(Document

Details)

Shutdown

System

Usage Data

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Password Security

To maintain system security, the logon password for the

Administrator and Operator’s should be changed after the system has been installed and at regular intervals thereafter.

Shutdown and Restart

To restart Output Manager you must first restart the computer and then log in to Output Manager.

System Requirements

Output Manager requires the following minimum hardware and software requirements.

NOTE: The installation program will validate that the system

meets the minimum requirements prior to running the installation.

Hardware Requirements: PC-Compatible

• Pentium 4 processor at 2.4 GHz or faster

• At least 1 gigabyte of RAM

• At least 80 GB of free disk space, plus any additional expected spool space

Hardware Requirements: Sun

• Sun Blade 1500 with 1.0 GHz UltraSparc IIIi processor

• 1.5 GB RAM

• At least 80 GB free hard disk space

Software Requirements: PC-Compatible

• Windows

Server 2003 (including Service Park 1)

• One of the following Web browsers:

– Internet Explorer 6.x

– Netscape Navigator 7.x

– FireFox 1.0.6 or later

Software Requirements: Sun

• Solaris 9 or 10

• One of the following Web browsers:

– Mozilla 1.4 or later

– Netscape Navigator 7.x

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Supported Printers

Table 1-2. Printers Supported by FreeFlow Output Manager

Printer-Family

DocuTech

DocuPrint

DocuPrint NPS

DocuTech 135

DFE (Controller)

Name

DocuSP

DocuPrint

NS Plus

Version Printer Model

2.1

3.8

4.2, 50 DT 61xx

50, 51

DocuTech Highlight Color 128/155/

180, DocuTech Publisher HLC 128/

155/180

3.8

DocuTech (DT)/DocuPrint (DP) 65

DT/DP 75, DT/DP 90

4.2

DT/DP 75, DT/DP 90

DP100, DP115, DP135, DP155,

DP180, DP 350/700, DP 425/850, DP

525/1050 DP 500/1000

8.x

2.1

DP100, DP115, DP135, DP155,

DP180, DP 350/700, DP 425/850, DP

500/1000, DP 525/1050

DP92C, DP96, DP180, DP4050,

DP4090, DP4635, DP4850, DP4890

DT 135 NS and NS+ server series

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Printer-Family

DocuColor

Xerox iGen3

Document

Centre

WorkCentre

Nuvera

EX2101

Xerox 4110

Table 1-2. Printers Supported by FreeFlow Output Manager

DFE (Controller)

Name

DocuSP

EX250

EX2000D

EX3535

EXP5000

EXP8000

EXP6000

CXP6000

CXP8000

Creo Spire

DocuSP

Q5000

Document

Centre

WorkCentre

DocuSP

EFI Server

GXP4110

DocuSP

EX4110

Version Printer Model

DC 2045, DC 2060, DC 5252,

DC6060, DC7000, DC8000

DC 250, DC 2045, DC 2060, DC 5000,

DC 5252, DC6060, DC 7000, DC8000

1.0IPP

DC 240/250

2.0

DC 2045, DC 2060

3.0IPP

DC 2045, DC 2060

2.0

DC 3535

1.0

DC 5252

2.0IPP

DC 5252

1.0

DC 7000, DC 8000

2.0IPP

DC 7000, DC 8000

2.2

DC 6060

3.0IPP

DC 6060

4.1

DC 2045, DC 2060, DC 5252, DC

6060

1.0/2.0

DC 7000, DC 8000

3.0/4.0

Xerox iGen3

3.0IPP

Xerox iGen3

---

220/230/332/340/420/432/440

240/255/265/460/470/480/490

---

4.2

2.0

23/28/32/38/45/55/65/75/90

DT 100/120 C/P, DT 100/120 Pro

EX2101

---

Xerox 4110

1.1IPP

Xerox 4110

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Printer-Family

Xerox 4590

Xerox Wide

Format

Solution

Generic IPP

Generic LPR

Table 1-2. Printers Supported by FreeFlow Output Manager

DFE (Controller)

Name

DocuSP

Xerox Wide

Format Color

RIP

---

Version

50 Xerox 4110

Printer Model

4.0

---

XES 8142/8160

Job Scheduling and Load Balancing

FreeFlow Output Manager receives jobs, schedules them, chooses a printer or printers for each job , and, if necessary, splits a job across multiple printers to balance printer work load.

Job Scheduling

Jobs are scheduled for printing using the First-in, First-out (FIFO) method, so that the first job to arrive in the queue is the first to print. You can override this by assigning a higher priority to a job , thus pushing it to the front of the queue .

Printer Selection

Jobs come into a queue , to be sent to a printer associated with that queue . Output Manager selects the printer for a particular job in the following manner:

1. Output Manager determines which printers are eligible to print the job . If capability matching is enabled, only printers that match the job requirements are considered as eligible printers.

If capability matching is not enabled, all printers are considered eligible.

2. From the list of eligible printers, Output Manager chooses the printer using either the round robin or least-busy printer method.

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Capability Matching

If capability matching is not enabled, only the document format is compared against the printer’s supported document formats. If there is a match, the job is scheduled to the printer .

Output Manager also checks if the document has color content. If the job contains color content, it can only go to a printer that supports color. If the document does not have color content, then it can be sent to a monochrome printer .

Example

If you submitted a job to be printed on glossy, drilled paper, one of the following occurs:

• capability matching is enabled:

– The job is scheduled to a printer that contains the selected stock properties.

– If none of the printers have the selected stock properties, the job is placed in the Held state.

– After 5 minutes, the job is checked.

– If the resources are now supported at the printer , the job is scheduled to that printer .

• capability matching is not enabled:

– The job is sent to a printer .

– The job is sent with the set properties and it is up to the printer to print the job or hold it for resources.

NOTE: Under Job Manager > Edit Job Properties > Job

Processing Options > Job Properties Match option allows you to

select from Allow Substitutions and Honor All Job Properties.

If the selected value is Allow Substitutions, the job is sent to the

next available printer, if no printer matching the required resources is found. Otherwise, the job is held.

2. Queue Manager

A queue maintains pools of jobs and is responsible for managing the distribution of these jobs to the printers on your network. You may create a queue of all color printers, for example, or a queue of all printers in one geographic location. The queue is the central object in Output Manager: incoming jobs arrive in a queue ; outgoing jobs are sent to printers from the queue .

Queue Manager allows you to create and manage queues.

• A queue can accept submissions from any inbound gateway.

• A queue can send jobs to any number of devices (including zero).

• A device can accept jobs from any number of queues.

NOTE: All jobs are spooled into Output Manager before

processing can be initiated.

NOTE: The options that are available to you within Queue

Manager will depend on your Output Manager access rights.

The Queue Manager Window

The Queue Manager window displays all of the queues available on the FreeFlow Output Manager system. Each queue can be thought of as a virtual printer which has unique characteristics that are defined when the queue is created. The queue list displays the name and state for any queues available at the system.

Queue Manager is accessed by selecting the Queue Manager menu in the Output Manager window. The main window displays the following:

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Queue Status

Presents the following information:

• Number of Selected Queues: Displays the number of queues in the Output Management system that match the option selected in the Status drop-down menu.

• Queue Status: The queue name with additional columns that report on the status of that queue.

Status Menu

The Status menu allows you to view a list of queues by current status:

• View All: this is the default selection that lists all the queues in the Output Management system.

• Accepting: displays the queues that are enabled to accept new jobs for printing.

– Accepting/Releasing: displays the queues that are set to accept new jobs for printing and automatically print incoming jobs.

– Accepting/Not Releasing: displays the queues that are set to accept new jobs for printing. Jobs will be printed when the queue is set to release.

• Not Accepting: displays the queues that are prevented from accepting new jobs for printing.

– Not Accepting/Releasing: displays the queues that are prevented from accepting new jobs, but are set to automatically print jobs that are already in the system.

– Not Accepting/Not Releasing: displays the queues that are prevented from accepting new jobs and jobs already in the system can only be printed if the queue is set to release.

• Bypassing Processing: displays queues that do not process any job and submit to the printer as they are received.

Automatic Update Menu

The Automatic Update menu allows you to set the interval at which the queue list is updated. If Update Now is selected, the queue list is immediately refreshed regardless of the Automatic

Update setting.

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The Queue List

The Queue List displays all of the queues in the system. Each row represents a queue and contains information about that queue.

All columns can be sorted by clicking the column header. The sort arrow shows which column is sorted and whether it is in ascending or descending order.

You can manage Queue List selections from the Status menu.

Queue Name

Name of the queue .

Jobs in Queue

The number of jobs residing in each queue .

Selecting Queues

To modify a queue , you must first select it.

To Select a Queue

Select the checkbox next to a queue name to select that queue .

Clear the checkbox next to the queue to cancel the selection.

To Select All Queues

Click the Select All button in the column header to select all queues. Click the button a second time to clear the selection of all queues.

Accepting

The column display will either be Yes or No. If Yes is displayed the queue is enabled to accept new jobs for printing. If No is displayed the queue is prevented from accepting new jobs for printing.

Creating New Queues

Before jobs can be printed, they must be submitted to the printer device(s) through a print queue . The function of a queue is to manage the flow of print jobs through the controller to the printer device(s). You may want to create a new queue to manage a group of printers that handle specific job requirements, or to have a queue available for a particular group of people.

When a queue is associated with printers, the features which the printers support are added to the queue property menus.

The Supported selection acts as an accelerator to select all the values within a particular option. Once options are selected, the value is supported and can be selected when editing job properties.

NOTE: There is no limit to the number of queues that can be

created on the FreeFlow Output Manager system.

To Create A New Queue

1. Open Queue Manager.

2. Click New Queue. The New Queue wizard opens.

3. Type a name in the Queue Name box. Names may have up to

127 characters, using only letters, numbers, underscores and dashes. Spaces are not allowed in the name.

NOTE: The queue name cannot be changed, however,

properties of the queue can be edited at any time.

4. Click Next to proceed to the next screen.

NOTE: Click Cancel to end the queue creation process and

return to the Status screen. Click Back to return to the

previous screen to edit previous entries.

5. If you want all of the printers in your Output Manager system to be considered primary printers for this queue, select All

Printers in System. Otherwise, select Selected Printers. a. If you chose Selected Printers, select each printer you want to associate with the queue. b. The printers you select will all be assigned a Primary designation. You may want to designate standby printers if all primary printers are not operational or not suitable for particular jobs. To change printers from primary to standby printers , select the Standby option for each.

NOTE: Jobs are sent to standby printers regardless of job

requirements. If there are multiple standby printers, the jobs are assigned to the standby printers using the

round robin

method.

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6. Click Next to proceed to the next screen.

7. Select from the following:

• Yes to update queue properties using printer information automatically. When a queue is created and the queue is associated with printers, the queue inherits the features from all the associated printers. After features are inherited, the administrator can change the feature set to limit the features that are available when editing the job, or to advertise available features to clients such as FreeFlow

Print Manager.

• Select No to set the information manually.

8. Click Create Queue to add the new queue to the system.

9. If necessary, click Edit Queue Properties to further define settings for the queue.

10. Click Done to end the queue creation process and return to the Queue Status screen.

Editing Queue Properties

Once a new queue is created, most queue properties can be modified. The Queue Name and Printer Name cannot be modified.

The Queue Properties window enables you to view and specify default settings to process all jobs submitted to the queue. Only

Administrators and Operator 1 can edit queue properties.

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NOTE: When setting queue properties, the values can be those

received from the associated printers. The values are used as potential values when editing a job. As a result, only values that are supported by the printer can be selected. This allows the job to be scheduled to the correct printer that meets the job requirements.

NOTE: The attributes set on the queue are used to advertise the

print capabilities of the printer to IPP clients. This information is used by FreeFlow Print Manager to display the print options available when submitting the job to the Output Manager queue.

To Edit Queue Properties

All queue property settings are accessed by performing the following:

1. Open Queue Manager.

2. Select each queue that you want to access. Click the column header to select all listed queues.

3. Select Edit Queue Properties or View Queue Properties.

4. Edit the queue properties by adjusting the settings on each detail display.

NOTE: The administrator or operator 1 determines which features

are supported. In order to change a Printer Default setting, the

Printer Default checkbox must be cleared. A Printer Default selection indicates that the feature is handled by the printer that receives the job, using the printer default behavior.

Managing Queues

In addition to creating and modifying queue properties, you can also perform global operations when working with the queue list.

3. Printer Manager

Printer Manager Main Window

The Printer Manager main window displays the following printer information:

Printer Status

Printer Manager allows you to connect Output Manager to the printers on your network, establish the properties and capabilities of those printers, and monitor their status.

Output Manager determines which job can be sent to a selection of printers based on the capabilities of the printer. When there are multiple printers that can print the job, Output Manager uses either the round-robin or least- busy printer to assign the job to the printer.

A device represents a printer and a port on that printer (for example, a specific IPP port/ virtual printer on a DocuSP controller). It is possible to have more than one device that addresses the same printer .

NOTE: The options that are available to you within Printer

Manager will depend on your Output Manager access rights.

NOTE: Using the cursor to rollover icons displays information tips

following a one to two second delay.

Printer Manager Detail Screens

Printer Manager contains detail screens designed to adjust printer properties and expedite printing. This section describes the detail screens available when you select either View Printer Properties or Edit Printer Properties.

NOTE: Using the cursor to rollover icons displays information tips

following a one to two second delay.

Basic Properties

The Basic Properties menu provides information about the selected printer including: printer name, make and model, URI location, associated queue , color, interposer, high security, controller and controller version, network address, and More

Information.

Job Processing Options

The Job Processing Options menu enables you to define job acceptance levels for the number of jobs, the pages per job , and job proof support.

Settings

The printer settings within this menu Include the page range, document format, font selections, Quantity, VI Container Type,

OPI (Open PrePress Interface: Image Substitution, Settings), and resources (Pre-Scan Action, Retention After Job Completion).

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P r i n t e r M a n a g e r

Paper Stocks

The Paper Stocks menu enables you to view and define stock attributes. Settings include Stock Name, Width, Height, Color,

Type, Pre-Printed, Recycled, Order, Holes, Weight (gsm), Front

Coating, Back Coating, Grain and Tooth.

Output Format

The Output Format menu enables you to select orientation, layout (N-up), sides imaged, collation, output location, slip sheets,

Force Page to Side One, Page Delivery, Offset, Sample Delivery, and finishing options.

Color

The Color menu provides you with an expansive palette of color management tools of varying complexity including Trapping, Color

Cast, Print Color As, Black Overprint, PANTONE Color

Processing, User TRC, Highlight Color (Mapping Algorithm,

Mapping Color, Printing Color, Mismatch Action) Source Color

(RGB, CMYK, GRAY Color Space for Items Images, Graphics &

Text), Output Color (Destination Profile, Emulation, & Rendering options)

Job Notes and Accounting

The Job Notes and Accounting menu allows you to enter information that should be sent along with the printed job including banner pages and accounting information.

Special Pages

Contains features that enable you to manage exception pages, cover pages, and page inserts.

Printer Properties Window

The Printer Properties window contains the following:

NOTE: Using the cursor to rollover icons displays information tips

following a one to two second delay.

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Printer Properties navigation bar

The Printer Properties navigation bar lets you navigate back to the Printer Status screen, or display the properties for each printer in the list of printers using the Previous Printer and Next Printer links.

Printer Name

The Printer Name menu is available from within the View or Edit

Printer Properties menu. The menu displays the name of the selected printer. If more than one printer is chosen, they are listed within the pull-down menu. Each printer that is selected from the pull-down menu displays the properties pertaining to that printer.

Update Values Menu

The Update Values menu allows you to overwrite or append the properties for the printer.

Command Buttons

• Reset All: Returns queue properties to values set before any changes were attempted.

• Apply: Saves all property changes to the selected queue without closing the window. You do not need to select Apply before selecting OK to save changes.

• OK: Saves all property changes to the selected printer. The dialog changes to the one viewed previously.

• Back to Printer Status: Returns to the main Printer Manager window.

• Previous Printer/Next Printer: Displays the View or Edit mode properties page of the previous or next printer in the printer list.

CAUTION: Do not use the browser Back or Forward navigation

buttons to return to previously viewed pages. This action will require you to refresh the browser window or re-login to FreeFlow

Output Manager.

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P r i n t e r M a n a g e r

Creating a New Printer

You may want to create a new printer to handle specific job requirements, or to have a printer available for a particular group of people to use.

To Create a New Printer

1. Open Printer Manager.

2. Select the New Printer... button. The New Printer wizard opens. Boxes marked with an asterisk are required entries.

3. In the Printer Name field, type a meaningful name that will help you identify the printer . For example, if it is a color printer for the graphic design department, the name may be

ColorPrinterGD. The name may consist of letters, numbers, underscores and dashes, and can have up to 127 characters.

4. Click Next to open the New Printer: Description screen.

5. Select the Printer Family from the drop-down list. Type the printer model number in the field to the right of the list.

If the selected printer is either a DocuTech 61xx, Nuvera,

Xerox 4110 with DocuSP controller or Xerox 4590 and you wish to use the interposer tray for merging monochrome pages and color pages when processing a color split job, the printer family must be one of the following:

• For DocuTech 61xx or Nuvera, select the “GenericLPR

XPIF JT” printer family.

• For 4110 with DocuSP controller select the “Xerox 4110

LPR XPIF JT” printer family.

• For Xerox 4590 select the “Xerox 4590 LPR XPIF JT” printer family.

6. Select the Controller and Version drop-down list. a. If the controller software ( DocuSP 50 and later versions) supports high security, you can select the High Security checkbox. See your DocuSP controller documentation for additional details.

b. You can select Supported when creating a printer with color capabilities.

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7. Select one of the following printer location schemes:

• Printer URI: Enter the printer location by typing a URI address.

• Network Address: Enter the IP address of the printer .

– Enter the Queue at Printer queue name of the destination queue on the printer, up to a maximum of

127 characters. (On a DocuSP controller, this is the name of the DocuSP queue. On a DocuPrint NPS controller, this is the name of the virtual printer.) You can click the Select Queue... button to view and select a queue from a list of queues at the printer.

NOTE: The Select Queue button is only available when

Output Manager is able to detect the queues at the printer.

8. Click Create Printer to save your settings and proceed to the

New Printer: Update Values screen.

9. The Update Values screen allows you to update the values for the new printer you are creating, if the printer supports IPP

(DocuSP, WorkCentre, DocuPrint NPS 8.x, EFI). Select from the following:

• Directly from information reported by the device:

Updates printer properties using information reported by the printer .

• Directly from a Printer Capabilities file: Updates the printer properties using information found in the capabilities file. Click the Browse button to navigate to the location of the file.

• Manually: Printer properties are not updated using information reported by the printer . You can update from the actual printer at a later time. Properties can be edited manually at any time.

10. Select Next. The New Printer: Properties screen opens, indicating that the new printer has been created.

• You can edit the printer properties by clicking the Edit

Printer Properties button.

11. Click Done to return to the Printer Status screen.

Editing or Viewing Printer Properties

Once a new printer is created, most printer properties can be modified.

The Printer Properties window enables you to view and specify attributes that are used as default settings to process jobs submitted to the printer . Administrator , Operator 1, and Operator 2 can view printer properties, while only Administrator and Operator

1 can edit printer properties.

NOTE: Some menu selections contain an + Add New Value

designation.

To Edit or View Printer Properties

1. Open Printer Manager.

2. Select each printer that you want to access. If you select multiple printers, the properties for each selected printer can be accessed using the Printer Name list within the Printer

Properties window.

3. Click View Printer Properties or Edit Printer Properties.

Controlling Printer Behavior

Printer behavior is managed form the various menus within the

Printer Manager status window.

Managing Printers

The following tasks can be performed at the printer level:

“Adding New Values to the Printer” on page 3-58

“Deleting Printers” on page 3-58

“Updating the Printer Manager window” on page 3-59

“Enabling or Disabling Job Limits” on page 3-59

“Sorting Printers by Status” on page 3-60

“Accepting/Not Accepting Jobs at the Printer” on page 3-60

“Updating Printer Values” on page 3-61

Adding New Values to the Printer

The Add New Values option allows you to define a new value for some menu selections. If an attribute contains a “+” symbol, then a new value can be added.

To Add A New Value to the Printer

1. Open Printer Manager.

2. Select the printer(s) you want to access.

3. Select Edit Printer Properties.

4. To add a new value to an attribute, select an attribute containing the “+” designation. When “+” is selected, a text box appears below every attribute (eligible for new values addition) of the particular section of printer properties. Add the new value.

5. Once a new value is added, select Apply New Values to add the value to the list.

Deleting Printers

To Delete Printers

1. Open Printer Manager.

2. Select the printer(s) you want to delete.

3. Select the Delete button.

4. Select OK. The printer(s) are removed form the system.

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Updating the Printer Manager window

This feature allows you to set the interval at which each Printer

Manager window is updated. You can set each Printer Manager window to have the same or different update intervals. Update the display using a time interval that reflects your job processing needs.

To Update the Printer Manager Window

1. Open Printer Manager.

2. If desired, you can select printers according to status by using the Status menu.

3. Select an option from the Automatic Update menu. If Update

Now is selected, the Job Manager window is immediately refreshed regardless of the Update setting.

Enabling or Disabling Job Limits

The Maximum Jobs column displays the maximum number of jobs that each printer is set to accept. If a printer reaches the maximum number of jobs allowed, the printer is not assigned additional jobs until the number of pending jobs is less than the minimum number of jobs allowed for the printer. An icon is displayed until a sufficient number of jobs print.

You can enable and disable the high water mark for the printer. A checkmark indicates that the high water mark limits are enabled.

To Enable or Disable Job Limits

Before you perform this procedure, the limits has to be set on

Printer. See “Limiting the Number of Jobs at the Printer” on page 3-12

1. Open Printer Manager.

2. Right-click the printer(s) you want to enable or disable the high water mark.

3. Select Enable Limits on Number of Jobs Accepted or

Disable Limits on Number of Jobs Accepted.

NOTE: If a printer reaches the high watermark and the disable

Limits on Number of Jobs Accepts option is selected, jobs are immediately sent to the printer.

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Sorting Printers by Status

This menu allows you to filter the displayed printer list.

To Sort Printers by Status

1. Open Printer Manager.

2. From the Status menu select from:

• View All: this is the default selection that lists all the printers in the Output Management system.

• Running: indicates currently processing jobs.

• Ready: indicates that the device is not printing a job, but could print a job, if sent one.

• Stopped: indicates that the printer is not printing a job due to an internal condition, such as a paper jam.

• No Report: Indicates that no information can be retrieved from the printer.

Accepting/Not Accepting Jobs at the Printer

Jobs cannot flow through a printer unless the printer is set to accept jobs.

To Accept or Not Accept Jobs at the Printer

1. Open Printer Manager.

2. The Accept Jobs column will either display Yes or No for each printer . If Yes is displayed the printer is accepting new jobs for printing. If No is displayed the printer is not accepting new jobs.

3. Select the printer(s) you want to have accept or not accept jobs.

4. Select either the Accept Jobs or Do Not Accept Jobs icon.

The selected printers Accept Jobs status changes to either

Yes (accepting jobs) or No (not accepting jobs).

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Updating Printer Values

The Update Values menu allows you to append or overwrite printer values.

Before you perform this procedure, check the Overwrite and

Append Behaviors information below.

To Update Printer Values

1. Open Printer Manager.

2. Select the checkbox for each printer that you want to access. If you select multiple printers, the properties for each selected printer can be accessed using the Printer Name list within the

Printer Properties window.

1. Select Edit Printer Properties.

2. From the Update Values menu select from:

• Append Values from Device: adds only the new values found on the printer.

• Overwrite Values from Device: replaces the entire set of values. To overwrite values select Yes at the prompt.

• Append Values from File (.xcp)...: Adds only the new values found in the file. You can click the Browse button to locate the file.

• Overwrite Values from File (.xcp)...: Replaces the entire set of values. You can click the Browse button to locate the file. To overwrite values select Yes at the prompt.

• Export Values to File (.xcp)...: Exports the entire set of values to a file. You can click the Browse button to set the file location.

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Append and Overwrite behaviors

FreeFlow Output Manager provides two options for updating printer supported values: Append and Overwrite. Both options result in a set of values that include at least all supported values from the sources. Append includes the current set of values as one of the sources, while Overwrite does not.

NOTE: If you have previously removed values that are supported

by one or more printers, neither option preserves these deletions.

When values are merged from two or more sources, the following behaviors may be observed:

• An attribute that displays one or more integer values will contain the union of all integer values from the sources (with no duplications).

• An attribute that displays a set of values will contain the union of all values from the sources (with no duplications).

NOTE: It is possible that the resulting range will include values

that no source actually includes if some of those ranges were disjoint. For example, a range of 10-20 and a range of 15-25 is combined to a single range of 10-25.

30-40.

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4. Job Manager

Job Manager allows you to perform job management tasks including: printing, previewing jobs, job submission, view printing conflicts, scheduling jobs, delaying jobs, reprinting jobs, proofing, splitting documents using different printers, tracking job status, and changing job properties.

The job object is the managed unit of work, comprised of one or more documents and the information about those documents.

The document object represents the content that is to be printed and internal formatting information about that content.

NOTE: The options that are available to you within Job Manager

will depend on your Output Manager access rights.

The Job Manager Window

The Job Manager window contains a Job Status list. From this list you can manage or monitor the jobs submitted or created in

Output Manager.

Submit Job... button

Opens the Submit Job dialog where you can enter data to submit the job for printing.

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Queue & Status Filter menu

The content of the Job Status menu is determined by your selections from the Queue and Status filter menu. The Queue filter lets you view all queues, some queues or choose individual queues.

To view selected queues, select View Multiple... from the Queue pull-down menu and mark the check boxes for the queues you wish to view. Click OK to update the Job Status list.

The Status filter menu lets you view all jobs in the queue selected or restricts the list of jobs by state:

• Active

• Pending

• Held

– Held, preprocessing

– Held, resources not supported

– Held, until specified time

– Held, proofing complete

• Pending

• Processing

• Printing

• Queued at Printer

• Inactive

• Completed...

– Completed, successfully

– Completed, with warnings

– Completed, with errors

• Sending

• Sent to Printer, progress unknown

• Waiting for Printer

• Printer Stopped

• Canceled

Show Job Splits/Hide Job Splits button

This button toggles whether jobs splits are displayed or not. When enabled, Job Split details are shown in expanded mode.

Automatic Update options

The Automatic Update feature pull-down menu lets you select how often the Job Status list is updated. You can force an immediate update by clicking Update Now.

Below the Job Status list are controls for managing individual jobs selected from the Status list.

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View and Edit Job Properties buttons

These buttons open a dialog box displaying the settings for the job and controls for changing them. Many job management tasks are performed by modifying the job properties.

Hold button

If a print job is pending, and you wish to delay printing of the job, you can place the job on hold.

You can also hold a job until a selected time and/or date by selecting Hold Job Until... from the Job Options button menu.

Release button

Allows the selected Held job to be printed. The job is placed immediately after all printing or pending jobs.

Cancel button

Terminates printing of the selected job and retains the job in the system based on the retention setting for the job. Canceled jobs can be resubmitted for printing.

Move

Allows you to move a job to another queue in the system.

Copy

Allows you to make a copy of the selected job to the queue selected in the list.

Request Printer

Allows you to request a specific printer to print the job . All the printers associated with the queue are listed.

View Conflicts

Displays the details of the conflicts found on each printer associated with the queue of the job.

Job Options

Contains additional menu options including:

• Preview Job: Allows you to preview the pages of PDF and

PostScript files before printing.

• Save Job: Allows you to save a job to a local folder or a document repository.

• Delete Job: Eliminates all traces of the job from the system.

• Hold Job Until: Allows you to set a time when held jobs are released.

• Reprint Job: Places a job back in the queue where the job originated. Prints the job again with no property changes.

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• Resubmit Job: Places a job back in the queue where the job originated, in a held state

• Change Quantity: Allows you to change the quantity of the job.

• Change Priority: Allows you to change the priority of the job.

Editing or Viewing Job Properties

The Job Properties window contains a series of detail screens that display all of the current settings for the job. Many job management tasks are performed by modifying the job properties.

All users can view job properties, but only Administrators,

Operator 1, and Operator 2 users can edit job properties.

Changing job properties depends on whether the configuration/ property is supported by the queue to which the job is submitted.

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Bypass Queues

If a job is sent through a Bypass queue, you can only set the following four properties for the job:

• Schedule Jobs at Printer > By Priority (Job Priority)

• Keep Completed Jobs (Job Retention Period)

• Post-processing Program

• Printer Requested (Output Device)

To Edit or View Job Properties

You can view and modify the properties of jobs submitted to the controller by performing the following:

1. Open Job Manager.

2. Select each job that you want to access. If you select multiple jobs, the properties for each selected job can be accessed using the Job ID/Name menu within the Job Properties window.

3. Select either View Job Properties or Edit Job Properties.

The Job Properties dialog window opens.

4. If you selected more than one job, you can switch between them by selecting a job from the Job ID/Name menu.

Document Properties

A job consists of one or more documents. When you submit a file to print, it becomes a job containing one document. When creating a job with multiple documents, you can control the job and it’s documents as a unit. As an example, you can you can think of a job as a book with chapters, with each chapter being a document.

When viewing a Job containing multiple documents, you can also:

• view each document

• reorder the printing sequence of documents

• cancel and delete individual documents.

When a multiple document job is printed, each document is sent as a separate job to the printer.

When using job-splitting by documents, the documents are distributed amongst the available printers that meet the document’s print requirements.

Multiple document jobs are created using the Command Line

Interface (CLI).

xomprijob -q <queue> file1 file2 file3 file4

Alternatively, you can submit a job in the Held state and then add documents using CLI.

xomprijob -q <queue> -k file1 xomadddoc <jobid> file2 xomadddoc <jobid> file3

Documents differ from jobs in the following manner:

• Document: a single file to be printed. The document represents the data that will be printed and how that data prints.

• Job: a collection of one or more documents that are printed as a unit. A job contains instructions for printing (such as paper size) and for notifying you of conditions affecting printing.

The section, Viewing or Editing Document Properties , pertains to multiple document jobs that have already been sent to Output

Manager via CLI.

Printing and Managing Jobs

Job Manager is designed to give you easy access to printing and managing jobs.

You can perform the following tasks within Job Manager:

• Selecting jobs

• Previewing PDF and PostScript Jobs

• Submitting a Job to Print

• Saving a Job

• Splitting Jobs

• Holding a Print Job

• Releasing a Held Job to Print

• Resubmitting a Job

• Reprinting a Job

• Deleting a Job

• Canceling a Job

• Moving a Job to Another Queue

• Copying a Job to Another Queue

• Printing a Proof Job

• Viewing Printer Conflicts

Selecting jobs

You can select jobs to View and Edit Job Properties, when selecting an option from the Job Options pull-down menu and to submit jobs for printing.

You can select jobs individually or in groups:

• Selecting jobs individually: Select each job by selecting the associated checkbox, which is located on the left side of the job status list. You can then deselect any selected job.

• Selecting all jobs: clicking the icon in the column header selects or deselects all listed jobs. If you select all jobs, you can then deselect individual jobs by selecting the appropriate checkbox.

• Selecting groups of jobs: Select the first job in the group. Hold down the SHIFT key and select the last job in the group. The jobs between the first and last job in the group will all be selected.

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Previewing PDF and PostScript Jobs

A job containing PDF or PostScript files can be previewed before printing to ensure that the correct job has been selected and that all the pages are present.

The Job Preview page displays up to ten thumbnail images at a time. Each thumbnail corresponds to a document page.

To preview PDF or PostScript pages

1. Open Job Manager.

2. Select the PDF or PostScript job or jobs you want to preview.

3. From the Job Options pull-down menu, select Preview

Job.... The Job Preview page opens.

4. The first page will be displayed on the right. Use the scrollbars to display portions of the page not visible. To view a particular page, perform the following:

• Click the thumbnail image of the page you wish to view.

If the thumbnail is not part of the currently displayed group of 10 images, click the Next 10 Pages or Previous 10

Pages button to bring the thumbnail into view.

• Enter the page number for the page you wish to view into the View Page text box. Click Redisplay.

5. If the Job contains more than one file, select another file to preview using the Document Sequence/Name pull-down menu.

6. If you selected more than one job to preview, select another job using the Job ID/Name pull-down menu.

7. Select Back to Job Status to return to the Job Manager window.

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Submitting a Job to Print

Output Manager allows you to submit and print jobs found in a local file system or document repository.

To Submit a Single Job to Print

1. Open Job Manager.

2. If desired, select the queue that you want to use to print the selected job by using the Queue menu.

3. Select Submit Job button.

NOTE: If the job has been submitted, select the job in Job

Manager, click Edit Job Properties, then go to Step 7.

4. Perform one of the following:

• Select the Local File System radio option to submit a job from the server hard drive or from a networked drive.

• Select the Repository radio option to submit a job from a document repository database.

5. Enter the path to the job location or click Browse to locate the job you want to submit.

6. Enter a Job Name in the field provided.

7. Select a queue from the Queue pull-down menu.

8. If desired, select Submit Job in Held State.

9. If desired, select Bypass Processing in System.

10. Perform one of the following:

• Click the Submit button to submit the job. You will be returned to the Job Status window.

• Click the down arrow on the Submit button and select

Submit and Create Another Job to submit the job. The window settings will be cleared so another job can be submitted.

• Click the down arrow on the Submit button and select

Submit and Edit Job Properties to modify the job properties. The Job properties window will open.

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Saving a Job

If your system configuration is designed to save jobs, you can save your job and then print it again at a later time. The document data is stored in a local directory of the Output Manager server specified by the system administrator in XPIF format, or to a connected document repository. Each document of a multidocument job must be saved individually.

To Save a Job

NOTE: You cannot save to the local file system if the browser

used to view the Output Manager web page is remote to the

Output manager server. Saving to a repository is available if the browser is local or remote.

1. Open Job Manager.

2. Select each job that you want to save.

3. From the Job Options pull-down menu, select Save Job....

The Save Job dialog window opens. The Save Job status presents pertinent job/document information. Each document of a multi document job must be saved individually.

4. If you are saving a multi-document job, the document title displays in the Document Sequence/Name field. You can select a different document by performing one of the following:

• Select a document form the Document Sequence/Name pull-down menu.

• Select Skip to Next to access the next document in the job.

5. You can save the job with the associated document attributes by selecting Save with Job Ticket (Job Properties).

6. Enter a job or document name in the Save As: field or retain the filename specified by the system.

7. Perform one of the following:

• Select the Local File System radio option to save the job to the server hard drive or to a networked drive.

• Select the Repository radio option to save the job to a document repository database. You will need to supply a valid username, password and possibly a Domain to log in to the repository when you click the Browse button.

8. Enter the path to the save job location or click Browse to locate the save job location.

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9. Once all the job save information has been entered, select from the following:

• Save and Go to Next Job or Save and Go to Next

Document: Clicking the down arrow button reveals the options to save the job and then opens another Save Job screen for the next job or document selected.

• Save: Saves and sends you back to the Job Status dialog.

• Reset: Click this button to clear the Save Job fields of any entered data.

10. Select Back to Job Status to return to the Job Manager window.

Splitting Jobs

Job splitting can be used to balance printer loads, spreading a large job across two or more printers. Splitting can also be used for combining multiple documents into one job or diverting specialty portions of a job to printers suited for particular tasks.

For example, a mostly black and white job with a color section could be split so that just the color section is sent to a color printer and the rest of the job is printed on a monochrome printer. In this way, you could avoid using your color printer to print black and white jobs.

Job splitting options are set by the administrator.

NOTE: If the System determines the job cannot be split, it allows

you to either hold the job or send the job to a single printer based on the setting available on the queue.

NOTE: A Bypass queue cannot be used when splitting jobs.

NOTE: If finishing is present in the job, it cannot be split.

NOTE: The Proof Quantity must be set to 0 (zero) for split jobs.

Topics include:

• “Job Split Methods” on page 4-66

• “Printer Section Methods” on page 4-68

• “Creating Split Jobs” on page 4-69

• “Viewing Job Split Details” on page 4-70

• “Converting a Split Job to a normal Job” on page 4-71

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Job Split Methods

By Best Method

The system selects the job splitting method from: Quantity,

Document, Document Sets or Pages. In determining the job splitting method to use, the job scheduler uses the following hierarchy: Document, Quantity, Document Sets and Pages.

Splitting jobs by Color is not applicable to the Best-fit option.

By Document

If the job contains more than one document, the By Document model is used. A job submitted with more than one document is split across the available and acceptable printers associated with the selected queue. Each document is assigned to a printer that can print the document. If only one printer meets the criteria required to print the job, then the entire job prints using that one printer.

This comment appears on the banner page: “Document number X of <number of documents in job> from job <job number>.”

By Quantity

If the job request is a single document with multiple copies, the By

Quantity model is used. A job submitted with multiple copies is split across the available and acceptable printers associated with the selected queue. Job copies are split as evenly as possible across those particular printers. If only one printer meets the criteria required to print the job, then the entire job prints using that one printer.

NOTE: Jobs can only be split if the job’s attribute value for

quantity is equal to or larger than the value specified in minimumquantity-per-split.

NOTE: Multi-document jobs are not supported using the By

Quantity method.

This comment appears on the banner page: “Copy set X of

<number of copy sets> from job <job number>.”

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By Pages

Allows a single document job to be split across the available and acceptable printers associated with the selected queue. The job’s pages are split as evenly as possible across those particular printers.

There are certain caveats and limitations when using the split-job

Pages model:

• Jobs can only be split if the number of pages is equal to or larger than the value specified in minimum-pages-per-split.

• If the number of pages is unknown, the job is sent to a single printer.

• Page-range job splitting is ignored if the job contains a finishing attribute.

• If only one printer is available, it prints the entire job.

• The printer must support page-range printing.

NOTE: If none of the above listed job attributes are used, the job

is not split and it is sent to a single printer or held as the routing mechanism can be round-robin.

This comment appears on the banner page: “Pages from X to Y from job <job number>” where X and Y is the page range of the job printed.”

By Color

A job is split by color content only if the Color job split option is specified on the job or as a queue default. A single document PDF job containing color and black and white pages is split across the available and acceptable printers associated with the selected queue. The black and white pages are sent to a monochrome printer and the color pages are sent to a color printer.

NOTE: The Color job-split option is not available when using the

Best-Fit method.

There are certain caveats and limitations when using the split-job

Color model:

• If only a color printer is available, it prints the entire job.

• If an interposer is present, integration of black and white and color pages can occur automatically via the interposer media track. If no interposer is present, the black and white printer that the job is submitted to must support exception pages. The color pages are represented in the black and white job as exception pages. An alternate paper color is used for the color exception pages. When the job is completed, the pages printed on the color printer are manually inserted into the black and white printed job, replacing the exception pages.

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• If finishing is specified in the job, no splitting occurs.

• If only a monochrome printer is available, you are alerted that the job cannot be scheduled.

• In order for a job to be split using this method, it must be in

PDF format

The color pages have this comment on the banner page: “Color pages from job <job number>.”

The monochrome pages have this comment on the banner page:

“Black/White pages from job <job number>.”

By Document Sets

If the documents submitted are part of a VI container, it is possible to load balance the document sets within the container. Load balancing of VI Container document sets is limited to database mode VIPP print files. The VI Container must include a database master file (.dbm file).

5. System Status and System

Usage Data

FreeFlow Output Manager allows operators to view the system status of configured printer, and the system usage data based on the selected system source.

System Usage Data

FreeFlow Output Manager allows you to access the system usage data for all or specific printers, queues or job submission methods.

The usage data will contain the number of jobs processed, pages processed, bytes processed and jobs accepted (if Job Submission method is selected) during the date range specified in the From and To fields.

To view the system usage data

1. Navigate to the Job Status properties, Queue Status properties or Printer Status properties page.

2. Click the System Usage Data link at the top of the right of the page.

3. Select the usage data source from the View Data For dropdown menu. Options include:

• Printers: When selected, the Select drop-down option will display a All Printers option, as well as the specific printers configured for the system. There is also a System

Total option that displays only the usage totals for all printers.

• Queues: When selected, the Select drop-down option will display an All Queues option, as well as the specific queues configured for the system. There is also a System

Total option that displays only the usage totals for all queues.

• Job Submission Methods: When selected, the Select drop-down option will display an All Submission Methods option, as well as IPP Inbound Gateway, JMF Inbound

Gateway, LPR Inbound Gateway, CLI, or GUI. There is also a System Total option that displays only the usage totals for all the submission methods.

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4. Select whether to view all or specific data using the options available in the Select drop-down menu. The available menu items will be based on the selection made in step 3.

5. Select a date range for the data using the From and To dropdown menus.

NOTE: If you pick a date for which there is no data or an incorrect

date, a warning message will appear.

6. Select how the data is sorted using the View Totals By dropdown menu.

• Date Range: the totals for each column for the date range specified in the From and To fields will be displayed. One row of totals will appear.

• Days: the totals for each day specified in the From and To fields will be displayed in each column. Each day will appear as a separate row.

• Weeks: the totals for each week specified in the From and

To fields will be displayed in each column. Each week will appear as a separate row.

• Months: the totals for each month specified in the From and To fields will be displayed in each column. Each month will appear as a separate row.

7. Click Redisplay to retrieve and display the usage data.

8. To print the data, click the Printable Version link. Click the

Print button on the printable version page.

System Status

All important warning or error messages for different events in the

Job Manager, Queue Manager and Printer Manager are displayed in the System Status area at the top of the FreeFlow Output

Manager browser window.

When a printer goes from an online to an offline state, a warning message will appear in the system status area. If the printer returns to an online state, an information message will appear.

The System Status area does not display all the status information that is available. The Event Viewer window displays an expanded view of the system status with all available event messages.

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To access the Event Viewer

NOTE: The Event View only displays the top 100 event

messages.

To view the expanded view of the System Status messages:

1. Click the Expanded view... link on the left side of the System

Status area. The Event Viewer window will open.

2. To update the Event Viewer message list, perform one of the following:

• Click Update Now to immediately update the list of messages.

• Select an update interval from the Automatic Update pulldown list.

3. To sort the messages based on Type, Time, Source or

Message content, click on the column heading. The up or down arrow next to the column heading will indicate if the sorting order is ascending or descending. To change the sorting order, click the column again.

4. To close the Event Viewer, scroll to the bottom of the message list and click Close.

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H o t F o l d e r s

6. Hot Folders

Hot Folders allows you to create customized workflows, such as pre-processing jobs that are not print ready. For example:

• appending information such as cover pages, page separators, and watermarks to jobs

• merging variable data, such as client addresses or billing records, with a standard form

The Hot Folders tool periodically queries directories and passes to a predefined program the files in those directories.

The launched program can execute a PERL or other script, run a program, delete all the files on the disk, or whatever else you want it to do. The Hot Folders tool does not do any clean up. The launched program or script has the responsibility to delete original and temporary files after processing the job.

There are no restrictions on how the files are entered into the hot folder. Files can be copied locally, moved by NFS or FTP , or saved to the folder by an application.

How the Hot Folders Application Receives Jobs

A Hot Folder is a directory or folder on a networked drive where users can deposit documents. Output Manager watches hot folders, and when a document is deposited, it is turned into an

Output Manager job by the script associated with the Hot Folder.

The document must be in one of the following formats:

• PostScript

• TIFF 6.0 (bi-level images using CCITT 4 encoding) or uncompressed

• PCL

• ASCII line data

• PDF

O u t p u t M a n a g e r U s e r G u i d e

6 –1

H o t F o l d e r s

Using Hot Folders

This section covers the use of the Hot Folders application.

Configuring third-party processing applications and developing custom scripts is outside the scope of this document.

Creating a Hot Folder

A hot folder is a directory that the Hot Folder application watches.

Files placed in the folder are transferred to the processing application you assign to the hot folder.

To Create a Hot Folder

1. Using the computer’s file system, create a folder for the jobs to be placed in. If necessary, be sure the folder is accessible from the network.

NOTE: On Microsoft Windows platforms, DO NOT create the Hot

Folder directory in the My Documents or Program Files folders or sub-folders. A Hot Folder will fail to function in these locations.

2. From the Hot Folders menu, select New. A new hot folder window appears.

3. Click the Setup tab.

4. Enter a Folder Name.

5. Set the polling interval by selecting the Minutes and

Seconds.

6. Type the path to the Hot Folder Location or navigate to it by clicking the Browse button to open the file dialog box.

7. Select a Processing Program Associated with Hot Folder.

For more information see “Assigning a Processing Program to a Folder” on page 6-7 .

8. Enter any additional command line options for the processing program into the Optional Parameters text box. For more information see “Optional parameters” on page 6-9 .

9. Click the Advanced... button to configure the following:

• Poll By options. For more information see “About “Poll

By” Options” on page 6-10 .

• Submission Order options. For more information see

“Changing the Job Submission Order” on page 6-7 .

• The Number of Files in Snap to set how many files are are considered each time the Hot Folder is polled. For more information see “Filtering the Details Window” on page 6-12 .

6 – 2 O u t p u t M a n a g e r U s e r G u id e

H o t F o l d e r s

10. Choose a Start Up State option.

11. Choose an On Job Error option.

12. Click Apply.

Hot Folders Interface Components

Hot Folders allows you to view hot folder instances, create or delete hot folders.

These tasks can be performed from the menus or from the buttons on the window.

Hot Folder Menu

The Hot Folder menu has commands that allow you to create, open, delete or close hot folders.

7. Port Controller

The Port Controller accepts client connections on defined TCP/IP ports, spools client data and passes the data to a predefined launch program.

The launched program can, for example, execute a PERL script that uses the Command Line Interface to submit a job or modify job attributes.

The Port Controller does not delete processed jobs. It is the responsibility of the launched application or script to clean up the disk when job processing is complete.

Multiple simultaneous active connections are possible, limited by the host system resources. Port Gateway will backlog up to 5 pending connections, any more than that will be dropped, but this does not affect the number of active connections.

Port Gateway can be used to perform the following:

• Add a new port for monitoring

• Delete an existing port

• Block new connections

• Stop connections

• Start or Stop polling for new files to process

• Configure a spool directory for each port

• Optionally restrict access to the port from a specific incoming client (by IP address)

• Allocate disk space to the port for spooling

How the Port Controller Receives Jobs

The Port Controller allows client TCP/IP connections to the Output

Manager server. Data received over the connection is spooled and passed to a program associated with that port. Typically, this would be a script that commands the Output Manager Command

Line Interface to submit a job and set various job attributes.

The Port Controller has been used to allow mainframe applications that cannot print via LPR to submit jobs to a port where the job is converted to PostScript using a third-party application.

Using Port Controller

This section discusses the use of Port Controller, including how to create and manage ports, how to manage the workspace, and how to manage client connections.

Working with Ports

A port in the true sense allows hardware and software to access the computer’s operating system. All activities, whether typing on a keyboard or moving a mouse require that piece of hardware to have a port in the operating system, by which the computer recognizes the input from the device.

Similarly, a port in Output Manager allows a remote client to submit jobs that will be processed in a specific manner using a defined application or script.

Creating a New Port

Multiple clients can use a port, unless you restrict the port to one client. To restrict it, you must enter the client’s IP address.

To Create a New Port

1. On the Port menu, click New.

2. In the New Port dialog window, type the number for the new port in the Number text field.

3. Click OK to create a New Port Instance. The Port Instance dialog window opens.

NOTE: If you typed a port number that already exists, an error

message appears. Click OK to close the error message and

return to the main Port Controller window. Repeat this procedure from step 1 to create a new port.

7 – 2 O u t p u t M a n a g e r U s e r G u id e

O u t p u t M a n a g e r U s e r G u i d e

P o r t C o n t r o l l e r

4. Type the path to the spooling folder in the Spooling Folder text field. If you do not know the path, click the Browse button to open a file system dialog and navigate to the location of the

Spooling Folder.

5. Type the minimum amount of space for spooling in the

Minimum Free Spooling Space field or use the up/down buttons to enter a value. If the amount of free space on the disk partition is less than this minimum, the port will stop spooling data until there is sufficient free disk space.

NOTE: Port Controller does not delete spooled jobs from the

drive. Your processing program or script must clean up all job and temporary files to free disk space.

6. Select a Start Up State option:

• Started: Selecting this option will cause the Port to be in a

Started state when port is created or when the Port

Controller tool is started.

• Stopped: Selecting this option will cause the Port to be in a Stopped state when the port is created or when the Port

Controller tool is started.

7. Select an On Error option:

• Stop Processing: Selecting this option will cause processing of the file to stop when an error is encountered.

• Continue Processing: Selecting this option will cause processing of a file to continue when an error is encountered.

8. Select a processing program or script in the Process

Program Associated with Port pull-down menu.

• To make modifications to the processing application template or add optional processing command parameters, see “Modifying port processing programs and scripts” on page 7-7 for more information.

9. If you wish to limit access to this port to just one IP address, select the Only Process Files from this Address check box and type the IP address in the text field.

10. Click Apply.

7 –3

P o r t C o n t r o l l e r

Port Controller Interface Components

The Port Controller window shows the instance of each open port.

You can view a summary of all ports, and create, open, delete, close or block ports from this window.

8. FreeFlow Output Manager

Scripting

FreeFlow Output Manager (FFOM) functionality can be easily extended and enriched with scripting. FFOM scripting combines an operating system scripting method with FFOM’s Command

Line interface. Examples of what is possible using scripting includes:

• Operator messaging and interaction

• Queue scheduling

• FreeFlow Process Manager job scheduling

• Document emailing

• Job tracking

• VIPP command insertion

To implement a script requires knowledge and experience with the available scripting languages for your operating system.

Scripting Examples

The current version of FreeFlow Output Manager includes example scripts to illustrate the capabilities of scripting and what a script might look like. The examples were developed on a

Microsoft Windows 2003 Server operating system, using MS

Windows Script Host, VBScript language, and MS DOS batch files.

The examples are intended to raise interest and imagination on the usage of FreeFlow Output Manager and the use of scripting to customize workflows. Knowledge and experience with Windows scripting is required to perform the required customization of the example scripts.

O u t p u t M a n a g e r U s e r G u i d e

8 –1

F r e e F l o w O u t p u t M a n a g e r S c r ip t i n g

Operator Messaging and Interaction

A direct connection to the FFOM server operator provides operations with direct messaging to inform or obtain direction.

Interactive animation adds to the otherwise automated document handling of FFOM. Job or document attributes are used to dynamically create the messages or queries. Operator responses are used to conditionally manage the document workflow.

Applications include:

• Notify messages

– Urgent job arrival

• Job Setup

– Media configurations in trays

• Queries

– Conditional scripting

Hot-Job Queue

In this example, a queue is configured to display a message when a job arrivals to notify the FFOM server operator. The alert message draws special attention to important jobs. When a job arrives at queue PrintNow, a message box appears with the queue name, job number, and job name.

Operator Query

Querying the operator allows conditioning of scripting controls. In this simple example, the operator name is requested, the message is modified, and then the message is displayed as in the previous example.

Queue Scheduling

FFOM has a limited set of methods for handling queue scheduling to automatically release an output queue's ready jobs. Currently the queue is always on or off, the operator (via the command line) enables or disables a queue, or the queue is enabled at a specific time.

To add provisions for daily or weekly or monthly processing, without regard for a fixed date, scripting can be used in conjunction with Microsoft Scheduling Task application available in Windows. Two batch files are needed for each queue requiring this control (one to enable, one to disable)

8 – 2 O u t p u t M a n a g e r U s e r G u id e

F r e e F l o w O u t p u t M a n a g e r S c r i p t in g

Daily scheduling of a FFOM output queue

For this example, the queue is scheduled "nightly" to start release ready jobs daily at a specific time, then scheduled to hold any received jobs.

Job scheduling for FreeFlow Process Manager

Currently, FreeFlow Process Manager has no method of scheduling jobs for submission. Using FFOM and the Daily Queue

Scheduling script example, allows a front-end job management layer to Process Manager.

FreeFlow Process Manager job scheduling

In this example, job submission utilizes Process Manager’s hot folder interface, queue scheduling and post-processing scripting.

When processing occurs, the FFOM sends the job’s document to a dummy queue to satisfy FFOM’s print requirement, then the post-processing script copies it to a Process Manager’s hot folder.

Document Distribution

FFOM is considered a printer server. Scripting allows the expansion of document disposition to archiving systems and email distribution. FFOM commands allow a job’s document to be copied to a local file and processed by an external process or command.

Applications include:

• Email - Job event notification

• Email - Document distribution

• Archive - repository storage

Email

Using an emailing shareware, BLAT, for this example the document is attached and emailed. In the example, a fixed message body is selected and job's document is attached. The message could be tailored by additional scripting.

O u t p u t M a n a g e r U s e r G u i d e

8 –3

F r e e F l o w O u t p u t M a n a g e r S c r ip t i n g

Document Tracking

Using a VBScript’s ActiveX Data Object (ADO) method, a connection to a Microsoft Access database can be used to record both pre-processing and post-processing stage information.

Extracting job and document attributes, the recorded information can be customized by the client. Integration into other client systems allows FFOM to be seen as part of a greater system

Applications include

• Tracking of job/document properties

– Pre-processing state

– Post-processing state

Pre-Processing Job tracking

For this example, selected job attributes are entered into Microsoft

Access. Accessing the information in Access is done via an ODBC connection.

Document Conditioning

For some applications, devices like Document Centres, Work

Centre Pros, and Phasers, require commands to pre-amble print streams for proper printing. For ASCII data printed in PCL mode, insertion of PCL commands indicating the proper line ending handling is common. For VIPP, adding the VIPP start commands

(an XGFNub emulation) and ending postscript end-of-file DSC command facilities the VIPP workflow process.

Applications include

• VIPP command insertion

• PCL command insertion

VIPP Command Insertion

For this example, a VIPP STARTLM ini file is pre-pended and

%%EOF is post-pended.

8 – 4 O u t p u t M a n a g e r U s e r G u id e

9. Error Messages

Output Manager

General

This section lists error messages for the following applications:

• “Output Manager” on page 9-1

• “Hot Folders” on page 9-16

• “Port Controller” on page 9-18

This section provides recovery actions for the following error messages.

• “An internal error occurred.” on page 9–4

• “The system has encountered an unrecoverable error. Please restart system.” on page 9–11

• “The software license has expired.” on page 9–11

• “The software license will expire in <number> days.” on page 9–11

• “The software license file is not found or is invalid. Please install a valid license file.” on page 9–11

• “User name or password is invalid. Please try again.” on page 9–6

• “Your session has timed out. Please re-enter your user name and password.” on page 9–6

• “Cannot delete or cancel the last valid document.” on page 9–

• “The file <filename> does not exist or cannot be read.” on page 9–8

• “<field> contains invalid data.” on page 9–8

O u t p u t M a n a g e r U s e r G u i d e

9 –1

E r r o r M e s s a g e s

Job

9 – 2

Job Splits

• “Job <job id> has already started processing.” on page 9–5

• “Job <job id> has already completed.” on page 9–5

• “Job <job id> does not exist.” on page 9–5

• “Job <job id> is not in a valid state for this operation.” on page 9–8

• “Job <queue>:<job-id> cannot be scheduled.” on page 9–9

• “Job <queue>:<job-id> failed transform” on page 9–10

• “Job <job id> was not split between color and black/white printers because it contains only color or only black and white pages.” on page 9–13

• “Job <job id> was not split between color and black/white printers because it contains more than one document.” on page 9–13

• “Job <job id> was not split between color and black/white printers because of its finishing requirements.” on page 9–13

• “Job <job id> was not split between color and black/white printers because it is not a PDF job.” on page 9–13

• “Job <job id> was not split by page count because it contains more than one document.” on page 9–13

• “Job <job id> was not split by page count because it has a specified page range.” on page 9–14

• “Job <job id> was not split by page count because it has finishing requirements.” on page 9–14

• “Job <job id> was not split by page count because its page count was not known.” on page 9–14

• “Job <job id> was not split because it does not have the minimum quantity specified by the Queue for splitting.” on page 9–14

• “Job <job id> was not split because it does not have the minimum pages specified by the Queue for splitting.” on page 9–14

• “Job <job id> was not split because it does not have the minimum number of document sets specified by the Queue for splitting.” on page 9–15

• “Job <job id> was not split by document sets because it is not a VI container job.” on page 9–15

• “Job <job id> was not split because of an internal processing error.” on page 9–15

O u t p u t M a n a g e r U s e r G u id e

Queue

E r r o r M e s s a g e s

• “Job <job id> was not split because the queue has only one printer capable of printing the job.” on page 9–15

• “Job <job id> could not be split.” on page 9–15

• “The queue name is not unique.” on page 9–6

• “The queue name is invalid.” on page 9–7

• “Unable to list queues.” on page 9–7

• “Queue <queuename> does not exist.” on page 9–7

• “Queue <queuename> is not disabled and cannot be deleted.” on page 9–7

• “Queue <queuename> contains jobs and can not be deleted.” on page 9–7

• “The preprocessing program <program name> cannot be found.” on page 9–9

• “The Post-Processing program <program name> cannot be found.” on page 9–9

• “Preprocessing failed for job <queue>:<job-id>.” on page 9–9

• “Postprocessing failed for job <queue>:<job-id>.” on page 9–

• “There are no available printers associated with the queue.” on page 9–10

• “All devices associated with the queue are offline. Jobs will be scheduled to the standby printers.” on page 9–10

O u t p u t M a n a g e r U s e r G u i d e

9 –3

E r r o r M e s s a g e s

Printer

• “Printer <printername> has been deleted from the system.” on page 9–4

• “Printer <printername> has not been disabled.” on page 9–4

• “Printer <printername> cannot be deleted because it contains active jobs.” on page 9–5

• “Printer name is invalid” on page 9–5

• “Printer <printername> already exists.” on page 9–6

• Printer <printer name> is offline. on page 9–12

• Printer <printer name> is online. on page 9–12

• “The number of jobs on <printername> has exceeded the threshold. Jobs will not be scheduled to the printer.” on page 9–12

• “The number of jobs on <printername> is below the threshold.

Jobs can be scheduled to the printer” on page 9–12

“An internal error occurred.”

Action

An unexpected error occurred.

Retry operation. If conditions persist, call customer support.

“Printer <printername> has been deleted from the system.”

Action

The requested operation cannot be performed because the printer has been deleted from the system.

None

“Printer <printername> has not been disabled.”

Action

The device must be disabled prior to deleting the device.

Perform the “Do Not Accept Jobs” operation and retry the Delete

Printer operation.

9 – 4 O u t p u t M a n a g e r U s e r G u id e

E r r o r M e s s a g e s

“Printer <printername> cannot be deleted because it contains active jobs.”

Action

All jobs forwarded to a device must complete printing or canceled prior to deleting a device.

Allow all jobs to print at the device or cancel the jobs. Retry the

Delete Printer operation.

“Job <job id> has already started processing.”

Action

The requested operation cannot be performed because the job has already started processing.

None.

“Job <job id> has already completed.”

Action

The requested operation cannot be performed because the job is already completed.

None.

“Job <job id> does not exist.”

Action

The requested operation cannot be performed because the specified job has already been deleted from Output Manager.

None.

“Printer name is invalid”

The name of the printer is restricted to the characters [A-Z, a-z, 0-

9,- <dash>,_<underscore>]. The name may not have embedded spaces in the name.

O u t p u t M a n a g e r U s e r G u i d e

9 –5

E r r o r M e s s a g e s

Action

Use only valid characters when creating a printer.

“Printer <printername> already exists.”

Action

When creating a new printer, the name is currently used to name another printer or queue.

Use another name to name the printer.

“User name or password is invalid. Please try again.”

Action

When logging on at the Output Manager console, the user name is not registered in the Output Manager authorization groups or the password for the user is invalid.

Re-enter the username and password and retry operation. Verify if the user is a member of the Output Manager authorization group.

Verify the Output Manager authorization groups exist.

“Your session has timed out. Please re-enter your user name and password.”

Action

If there is inactivity detected at the console for a period of time, the current logged on session has been terminated.

“The queue name is not unique.”

Action

When creating a new queue, the name is currently used to name another queue or printer.

Use another name to name the queue.

9 – 6 O u t p u t M a n a g e r U s e r G u id e

E r r o r M e s s a g e s

“The queue name is invalid.”

Action

The name of the queue is restricted to characters [A-Z, a-z, 0-9,-

<dash>,_<underscore>]. The name may not have embedded spaces in the name.

Use only valid characters when creating a queue.

“Unable to list queues.”

Action

An unknown error occurred while listing queues.

Retry operation. If problem persists, restart Output Manager.

“Queue <queuename> does not exist.”

Action

The specified queue has been deleted.

None

“Queue <queuename> is not disabled and cannot be deleted.”

Action

The queue cannot accept jobs before it can be deleted.

Use the Do Not Accept Jobs operation to disable the queue and execute the Delete Queue operation.

“Queue <queuename> contains jobs and can not be deleted.”

Action

The queue cannot have Pending, Held, Printing jobs before it can be deleted.

Allow all jobs to complete printing or cancel the jobs, then execute the Delete Queue operation.

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9 –7

E r r o r M e s s a g e s

“Job <job id> is not in a valid state for this operation.”

Action

The requested operation on the job failed because the job is not in a valid state. An example is canceling a completed job.

None

“Cannot delete or cancel the last valid document.”

Action

In the Document Details window, the last document is attempting to be canceled or deleted. When there is only one document defined in the job or there is only one non-canceled document remaining, the operation is not allowed.

Use the Cancel Job or Delete Job operation.

“The file <filename> does not exist or cannot be read.”

Action

When using the Submit Job operation, the specified file to submit for printing is not found or does not have read permission

Verify that the selected file is still present and has read permission. Retry operation.

“<field> contains invalid data.”

Action

The selected input field contains invalid data.

Verify that the data is in the correct format.

9 – 8 O u t p u t M a n a g e r U s e r G u id e

E r r o r M e s s a g e s

“Job <queue>:<job-id> cannot be scheduled.”

Action

The specified job cannot be scheduled.

Use the View Conflicts operation to determine which properties of the job fail scheduling. Verify that the queue has associated printers, the printers are accepting jobs and do not have status of

“No Report”.

“The preprocessing program <program name> cannot be found.”

Action

A preprocessing program has been assigned for the job. The program name is not found in the scripts directory.

Edit the job and set the preprocessing program to an existing program or add the program to the “scripts” directory. Verify that the default Preprocessing Program defined in the queue exists.

“The Post-Processing program <program name> cannot be found.”

Action

A postprocessing program has been assigned for the job. The program name is not found in the scripts directory.

Add the program to the scripts directory. Verify that the postprocessing program defined in the queue exists.

“Preprocessing failed for job <queue>:<job-id>.”

Action

The preprocessing program reported an error during execution.

Validate the preprocessing program.

O u t p u t M a n a g e r U s e r G u i d e

9 –9

E r r o r M e s s a g e s

“Postprocessing failed for job <queue>:<job-id>.”

Action

The postprocessing program reported an error during execution.

Validate the postprocessing program.

“Job <queue>:<job-id> failed transform”

Action

A job requiring a transform failed. Transform occurs when a PDF file is converted to PostScript for printing or the file is processed for color splitting

The job will be aborted. Resubmit the job for processing. If job still fails, contact customer support.

“There are no available printers associated with the queue.”

Action

There are no printers associated with the queue or the printers have been disabled. No jobs will be scheduled.

Check if there are printers defined for this queue and the printers are enabled. Add printers to the queue or enable the printers.

“All devices associated with the queue are offline. Jobs will be scheduled to the standby printers.”

Action

All primary printers associated with the queue are in the unknown state. Output Manager will schedule jobs to the standby printers if defined.

None

9 – 1 0 O u t p u t M a n a g e r U s e r G u id e

E r r o r M e s s a g e s

“The system has encountered an unrecoverable error. Please restart system.”

Action

Output Manager has encountered an unrecoverable error during operation.

Restart Output Manager.

“The software license has expired.”

Action

The software license for Output Manager has expired. Output

Manager will not operate.

Obtain an updated license file and install the license file. Restart

Output Manager.

“The software license will expire in <number> days.”

Action

The software license will expire in the displayed number of days.

An updated license file must be installed prior to the expiration.

Output Manager will not be operational after the license file has expired.

Obtain an updated license file and install the license file. Restart

Output Manager.

“The software license file is not found or is invalid. Please install a valid license file.”

Action

The software license file is not installed in the “license” directory.

Install the license file in the “license” directory and restart Output

Manager.

O u t p u t M a n a g e r U s e r G u i d e

9 –11

E r r o r M e s s a g e s

Printer <printer name> is offline.

Action

Output manager has determined that the device is not responding

Verify communications to the device is working.

Printer <printer name> is online.

Action

Output Manager has established communications with the printer.

None

“The number of jobs on <printername> has exceeded the threshold. Jobs will not be scheduled to the printer.”

Action

A maximum number of uncompleted jobs is set for the printer. If the number of uncompleted jobs exceeds the threshold, Output

Manager will not assign jobs to this printer until the number of uncompleted jobs is below the number specified in “Resume

Accepting Jobs At:”.

Verify the device is printing jobs.

“The number of jobs on <printername> is below the threshold. Jobs can be scheduled to the printer”

Action

The number of uncompleted jobs is below the number specified in

“Resume Accepting Jobs At:”. Output Manager will resume scheduling jobs to this printer.

None

9 – 1 2 O u t p u t M a n a g e r U s e r G u id e

E r r o r M e s s a g e s

“Job <job id> was not split between color and black/white printers because it contains only color or only black and white pages.”

Action

None. Depending on how the queue’s Job-splitting-failure is set, the job will either be retried after being held for 5 minutes, or it will be sent to a single capable device.

“Job <job id> was not split between color and black/white printers because it contains more than one document.”

Action

The job will be automatically sent to a single available capable device.

“Job <job id> was not split between color and black/white printers because of its finishing requirements.”

Action

The job will be automatically sent to a single available capable device.

“Job <job id> was not split between color and black/white printers because it is not a PDF job.”

Action

The job will be automatically sent to a single available capable device.

“Job <job id> was not split by page count because it contains more than one document.”

Action

The job will be automatically sent to a single available capable device.

O u t p u t M a n a g e r U s e r G u i d e

9– 1 3

E r r o r M e s s a g e s

“Job <job id> was not split by page count because it has a specified page range.”

Action

The job will be automatically sent to a single available capable device.

“Job <job id> was not split by page count because it has finishing requirements.”

Action

The job will be automatically sent to a single available capable device.

“Job <job id> was not split by page count because its page count was not known.”

Action

The job will be automatically sent to a single available capable device.

“Job <job id> was not split because it does not have the minimum quantity specified by the Queue for splitting.”

Action

The job will be automatically sent to a single available capable device.

“Job <job id> was not split because it does not have the minimum pages specified by the Queue for splitting.”

Action

The job will be automatically sent to a single available capable device.

9 – 1 4 O u t p u t M a n a g e r U s e r G u id e

E r r o r M e s s a g e s

“Job <job id> was not split because it does not have the minimum number of document sets specified by the Queue for splitting.”

Action

The job will be automatically sent to a single available capable device.

“Job <job id> was not split by document sets because it is not a VI container job.”

Action

The job will be automatically sent to a single available capable device.

“Job <job id> was not split because of an internal processing error.”

Action

The job will be automatically sent to a single available capable device.

“Job <job id> was not split because the queue has only one printer capable of printing the job.”

Action

None. depending on how the queue’s Job-splitting-failure is set, the job will be either retried after being held for 5 minutes, or it will be sent to a single capable device.

“Job <job id> could not be split.”

Action

“Best Fit” has been chosen for the job split and the job is not suitable for any of the possible split methods.

The job will be automatically sent to a single available capable device.

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Hot Folders

This section provides recovery actions for the following error messages.

• “Folder <foldername> already exists.” on page 9–16

• “Hot Folder name cannot be empty” on page 9–16

• “Hot Folder location cannot be empty.” on page 9–16

• “File name cannot be empty” on page 9–17

• “Polling time cannot be 0" on page 9–17

• “The Hot Folder tool is open. Cannot open it again.” on page 9–17

• “Select at least one User Permissions.” on page 9–17

“Folder <foldername> already exists.”

Action

When creating a new hot folder, the specified hot folder name already defines an existing hot folder.

Use a different hot folder name.

“Hot Folder name cannot be empty”

Action

When defining a hot folder, the name of the hot folder must be specified.

Enter the hot folder name and retry operation.

“Hot Folder location cannot be empty.”

Action

When defining a hot folder, the directory location of the hot folder must be specified.

Enter the hot folder directory location and retry operation.

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“File name cannot be empty”

Action

When selecting the “File Name” option in the “Poll By” field, a filename pattern must be specified.

Enter a valid file name pattern.

“Polling time cannot be 0"

Action

A polling interval greater than 0 seconds must be specified for the hot folder.

Specify a value other than 0.

“The Hot Folder tool is open. Cannot open it again.”

Action

When starting the Hot Folder tool, an existing Hot Folder tool has already started.

None.

“Select at least one User Permissions.”

Action

When configuring a Hot Folder, one of the permissions, “Read”,

“Write”, or “Execute” must be selected.

Select one of the user permissions.

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Port Controller

This section provides recovery actions for the following error messages.

• Port Number Already Assigned on page 9–18

• “Port <portnumber> is stopped due to insufficient spool space” on page 9–18

• “Invalid IP address” on page 9–18

• “The Port Controller is already open. Cannot open it again.” on page 9–19

• “Processing file is missing.” on page 9–19

Port Number Already Assigned

Action

The port number you entered in the New Port dialog box is already in use by another port.

Check the list of ports in the Summary window to determine which port numbers are already assigned.

“Port <portnumber> is stopped due to insufficient spool space”

Action

The amount of free spool space specified for this port is below the minimum threshold.

Delete any unneeded or unwanted files.

“Invalid IP address”

Action

When entering an IP address that will be allowed to submit files to the port, the IP address is not in a valid format.

Reenter the IP address in the form xx.xx.xx.xx or the hostname

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“The Port Controller is already open. Cannot open it again.”

Action

When starting the Port Controller, an existing Port Controller has already started.

None.

“Processing file is missing.”

Action

The processing program field must have a processing program set when defining a port.

Make sure there are processing programs in the Portgateway directory within the scripts directory.

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9 – 2 0 O u t p u t M a n a g e r U s e r G u id e

Glossary

#

2D Overstrike

2D Overstrike is a PCL image quality control that causes each scan line to be shifted by one pixel in both the fast and slow scan directions and to be merged with the original scan line. This will cause very dark patterns to be printed as a solid black line.

2-sided

The 2-sided selection enables or disables printing on both sides of the paper.

2X scaling

2X scaling is a PCL image quality control that scales the patterns by a factor of two. This process works well for printing userdefined patterns designed for 300 dpi.

A abort

To terminate a program, printing, or non-printing execution before it is completed.

account

A way to identify a job. An account can consist of a mixture of letters, numbers, and symbols. If an account is not entered, the system will indicate “none specified”.

Administrator

The person generally responsible for configuring, operating, and maintaining the Output Manager system. The Administrator can access and control all system and job data except service data and functions.

AppleTalk

The network communication protocol inherent to the Apple

Macintosh operating system.

application software

Software resident on the client workstation used to create print documents.

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G–i

ASCII

American Standard Code for Information Interchange:

Standardized code that represents letters, numbers, and other characters established by the American National Standards

Institute to achieve compatibility between data processing and data communications equipment.

B

Banner Page

A page printed with each print request that shows the user who submitted the print request, the request ID, when the request was printed, and other information about the printed job.

bind

To join printed pages and covers in order to form a book.

bindexer

A sorter that is located inside the printer’s finisher. The bindexer collates the pages of each print set.

bitmap

An electronic image. It is comprised of a matrix of picture elements

(pixels or dots), where a bit value of one means that the picture element is imaged, and a bit value of zero means that the picture element is not imaged. The number of picture elements in a square area is a function of the display device resolution.

boot

To load initial instructions into the memory of the computer. These instructions then direct the loading of the rest of the program.

buffer

An area of memory used for the temporary storage of data as it is being transferred from one location to another.

C capability matching

A job processing paradigm in which printer capabilities are matched against job requirements. If a queue is so configured, jobs are sent from that queue only to printers that can support all the job requirements.

Cartridge Font

Fonts that were added to the controller using floppy disk, CD

ROM, UNIX directory, or downloaded through a queue as part of a job request. These fonts can be deleted from the system when they are no longer needed.

caution

A notice that alerts the user to any safety information that will prevent damage to the equipment.

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client software

The software that enables the submission of print jobs to the controller.

collated

A method of stacking the printed pages. The prints are grouped in a 1-2-3, 1-2-3, 1-2-3 page order. See “uncollated” on page xvii

command

A statement that instructs the system to perform a specific operation.

command line

A string of statements with possible arguments that you enter to instruct the system to perform an operation or series of operations.

controller

A primary component of the printing system that manages the queueing and processing of print jobs sent over the network, as well as various other tasks.

D data stream

The format of data passed from one device to another.

decomposer

A controller subsystem that generates the bitmap image that is based on the PDL file.

decomposition service

A process within the print service that allows, through the use of various applications and options, the saving of files on the

DocuSP controller as TIFF image files.

default

A particular setting or value for a variable that is assigned automatically by the DocuSP software and remains in effect until cancelled or changed by the operator. This setting is designed to produce the best results using the available settings. See also;

System Specified.

device

A device represents a printer and a port on that printer (for example, a specific IPP port/virtual printer on a DocuSP controller). It is possible to have more than one device that addresses the same printer.

device dependent

A feature associated with a particular model of device. Devicedependent features result in output varying from one printing device to another.

diagnostics

The programs that are used to diagnose problems within the system or to help service personnel pinpoint the source of such problems.

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document

The document object represents the content that is to be printed and internal formatting information about that content. A job is composed of one or more documents.

DocuSP

The Xerox application software that is running on the Sun workstation which becomes the interface connection between the client and the printer.

dpi

Dots per inch.

driver

A program that links a peripheral device to the operating system.

dry ink

The minute particles of resin and carbon black toner that are deposited and fused onto the page to create images.

duplex

To print on both sides of a sheet of paper.

E

G – i v

edge treatment

Lead Edge Screening is used to prevent fuser wraps on documents that print edge to edge by lightening the image along the leading edge, thus reducing the amount of toner. Some documents contain a dense image along one edge of the paper causing an increase in the amount of toner in that region. If that region is at the leading edge of the paper, the excess toner may cause the paper to wrap around the fuser and jam the printer.

error message

A message displayed on the system or printed on an error page, informing you of an error or a fault that occurred with the processing of a job.

Error Page

A page printed at the end of a print job that includes error messages, if any occurred.

Ethernet

The network architecture standard consisting of a coaxial cable and associated components for connecting workstations to each other, file servers, and peripherals. This communication system enables workstation users to share information and services.

Exception Pages

Pages within a job where special page characteristics are set.

Exception Pages can be a different stock size or color, side imaged or other options available on DocuSP.

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F extension

The portion of a filename that follows a period. In some instances the extension identifies the file type. For example, .ps would specify a PostScript file.

fault

A condition which prevents proper processing of a print job and requires the intervention of an operator. For example, a paper jam is a fault.

filename

A name of a file or a directory.

fill

The PostScript graphic operation in which the inside of a shape is painted with some color, such as black or a pattern.

finishing

The operations that are performed after a document leaves the press. For example, binding is a finishing operation.

fixed disk

A disk drive permanently mounted within a computer. Same as hard disk.

font

A complete set of alphanumeric characters and symbols that have common characteristics such as style (typeface), point size, weight, and stress. Computers store font images in data files, defined in either bitmap or contour format. For example, 10 point

Helvetica Light Italic.

font renderer

This is an option that allows the System Administrator to select the rasterizer that will be used to process PCL jobs that contain scalable fonts. Additional parameters may be set for the selected rasterizer to enhance the printing of Intellifont and TrueType fonts.

format

The layout of a document, including margins, page length, line spacing, and font; to prepare a disk to accept data.

frame

The unit of data within a packet whose specifications are defined by the network architecture and network communications protocol.

FTP

File Transfer Protocol: A network protocol layer used for reliably transferring files over a network, built upon TCP/IP.

fuser wrap

A condition, resulting in a paper jam, during which the output sheet of paper sticks to the fuser roll and the paper curls around the roll.

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G gateway

A network switching device used to connect incompatible networks.

Graphical User Interface

(GUI)

A graphics based user interface. It acts as a means of input/output allowing users to interface in a more intuitive and effective way.

GUIs consist of windows, icons, and pull-down/pop-up menus.

grayscale

An image in which each picture element (pixel or dot) is defined as a gray value as opposed to black or white values. An image file may contain different numbers of gray values depending on its resolution. A halftone screen is applied to grayscale images to prepare them for printing on devices that are capable of printing only solid black dots.

Guest

Has the minimum access rights on the Output Manager system.

This user is not required to log in.

GUI

See “Graphical User Interface (GUI)” on page vi .

H

Half Bitting

A control that simulates a partial change in position of a pixel by printing every other pixel and allowing the printer to smooth out the ripples. The resulting effect is that peaks and valleys of the pixels are smoothed.

halftone screen

A tool used in the offset printing, typesetting, and laser printing process to convert a continuous tone (photographic) image to dots. This allows the image to be printed using one of the printing processes.

hard disk

A disk drive permanently mounted within a computer. Same as fixed disk.

head to head

To print the reverse side of a page so that the finished document opens like a book.

head to toe

To print the reverse side of a page so that the finished document opens like a calendar.

highlight

A visual indication that an object is in a special state. Often used to denote that an item is selected.

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High watermark

A job processing paradigm in which a queue is configured to stop a printer from accepting jobs after a specified number of jobs have been queued.

Hold

Delaying the printing of a selected job.

humidity

The degree of wetness in the printer.

HTTP

HyperText Transfer Protocol: The communication protocol used on the World Wide Web.

I icon

A small pictorial representation of a base window. When an icon is used, it conserves screen space and keeps the window available for easier access.

image

The rectangular array of sample values. Each sample value represents some gray-level value or color. Also known as

“sampled image”.

image quality

An option that allows a System Administrator to set a variety of functions to enhance the quality of the printed image based on the type of PDL file being printed and the type of fonts being used.

(check)

Image Shift

A job option that allows you to adjust the location on a page where printing will occur by shifting the image horizontally and/or vertically along an X and/or Y axis.

ineligible job

A job whose resources are not available to the printer (such as yellow paper, tabs, etc.) Once the resource becomes available, the job will print.

interpolation

An algorithm used to convert bitmap data from one resolution to a bitmap having another resolution.

interposer

A device that provides additional paper trays for a printer and allows for the use of preprinted forms or inserts that can be inserted into a job without needing to pass through the fuser.

Internal Font

One of the resident fonts loaded on the DocuSP controller at installation.

IOT

Image Output Terminal. The part of a printer or a copier that actually marks the paper.

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J

IP

The Internet Protocol of the TCP/IP communications suite.

IPP

The IPP (Internet Printing Protocol) is an application level protocol that can be used for distributed printing using Internet tools and technologies. The protocol defines interactions between a client and a server. The protocol allows a client to inquire about capabilities of a queue, submit a print job to a selected queue, inquire about a job progress, inquire about a queue status, and cancel a print job. In addition, the protocol defines operations that rudimentary administration of printers but these operations are not supported in the Mars IPP IBS.

job

The job object is a model of a print job. The job object is the managed unit of work. It contains information on the characteristics and state of the document or documents that comprise it.

job flow

The path a job takes from creation to completion at the printer.

Job Forwarding

A DocuSP option that provides the user with the ability to forward a job from one DocuSP system to another DocuSP system.

Job Inserts

pages that separate specific pages of a job.

job size

The size of the print master data file measured in bytes.

job status

The status of a print job in the print queue.

job submission

The process of sending a document with an attached job ticket to the server.

job ticket

A file that contains all the settings that will determine how the printer will print your document. For example, a typical job ticket contains information on paper type, simplex or duplex, binder or tab pages, and number of copies to fit. It also contains information on whether the document has any finishing options set, like stapling, binding, etc.

L

G – v i i i

LAN

Local Area Network. A network connecting computer and peripheral devices through cables.

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landscape

The page orientation in which page images are arranged horizontally on the page so that the resulting image is wider than it is long; contrast to portrait.

least-busy printer

The printer that has the least number of processing jobs.

load balancing

The concept of spreading print jobs across printers, so that all printers are kept busy and one or two do not come overburdened while others are seldom used. In this way, printer productivity is improved, yielding greater efficiency and return on investment.

log

A file that contains a record of events such as messages, errors, and job and accounting information.

log in

The process of gaining access to a system by entering a user name and, optionally, a password.

log out

The process of exiting a user work session on a system.

Long Edge Feed (LEF)

The orientation in which the paper is fed through the imaging system long-edge first. See “Short Edge Feed (SEF)” on page xiv .

LPR

Line Printer Requester. A network printing program that allows access to remote printers on a network (via lpr, lpq, lprm). LPR enables the user to choose a target printer, specify job options

(number of copies, titles and banner pages, file type), print one or several files residing on her/his workstation, view print jobs in the queue, and remove jobs from the queue.

M menu

A group of controls contained in a list of options.

minimum thickening

The width of a minimum stroke in pixels.

misregistration

The result of incorrectly aligned colors due to many factors including paper stretch, and press alignment. Misregistration results in white gaps and shifted hues. See also, trapping.

modules

Individual control units within the DocuSP software. DocuSP contains the following modules: Job Manager, Printer Manager,

Reprint Manager, Queue Manager, Color Manager, and

Administration.

moiré

The pattern which results because of one screen angle overprinting other screen angles in color printing.

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N

O offset

A stacking option that delivers printed output in a manner where the edge of each printed job set is placed a few inches from the edge of the other printed sets.

operating system (OS)

Computer software that controls the low-level operations of computer hardware, including input and output to memory, disk drives, and peripherals.

Operator

A log in level. The Operator, typically equivalent to the print operator, possesses less access rights than the System

Administrator and more rights than a guest user.

Ordered Stock

Stock placed in a specific order in a tray, such as tab stock.

orientation

The position of the page image relative to the actual page; describes whether the printed image is parallel to the long side of the paper (landscape orientation) or to the short side of the paper

(portrait orientation).

P named stock

A particular paper stock which has been assigned a particular name to make it easier to identify the stock and its associated characteristics (color, weight, size, etc.) within the DocuSP stock list.

G – x

password

A combination of letters and numbers associated with a user name. A password provides security for a user account.

path

The route to a file on a disk.

PCL

Printer Command Language. A text-oriented language developed by Hewlett Packard primarily for use with its own range or printers. It is also compatible with many other printers. It supports graphics, text, and images with a wide variety of fonts.

PDL

Page Description Language. A file format that provides a set of instructions to the printer describing the appearance of a page or pages. PostScript and PCL are examples of page description languages.

O u t p u t M a n a g e r U s e r G u id e

peripheral

A device used in conjunction with a computer or workstation usually for input or output. Printers and modems are examples of peripherals.

permissions

The attribute of a file or directory that specifies who has read, write, or execute access.

pitch

The number of characters per inch.

pixel

An abbreviation for “picture element”. The smallest addressable element on the scan line of the output device. Pixels have a finite size which depends on the resolution of the device. For example, a pixel on a 300 spi printer is 1/300 of an inch wide.

platform

A combination of hardware and operating system software.

portrait

The page orientation in which page images are arranged vertically on the page so that the resulting image is taller than it is wide; contrast to landscape.

PostScript

A page description language developed by Adobe Systems, Inc. It supports graphics, text, and images with a wide variety of fonts. It is designed to be printer independent.

PostScript job

A PostScript program such as a creator’s final form document.

Also referred to as a “PostScript master” or “PDL file”.

PostScript str

e command

A PostScript graphic operation in which the length of a path is painted with a color, such as black.

power off

To shut down the system.

power on

To start the system.

power saver

A printer mode which enables you to minimize the printer power consumption during times of no usage. Both manual and automatic power saver activation is available.

ppm

Pages per minute.

preferences

Preferred settings which can be set within the DocuSP software to control such things as language and fonts.

preferred tray

This is the tray in the printer that contains the most commonly used stock. The printer can be set up to use this tray as the default, until its stock runs out.

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G – x i i

primary printers

Primary printers are used on a regular basis, while Standby printers are used when all Primary printers are unavailable to accept jobs. The Standby printers selection is only available when the Associated Printers selection is Selected Printers.

primary stock

Primary stock is the most commonly used paper stock in the printer.

print application software

Software resident on the client workstation used to create print documents.

print client

The application or machine in the distributed system that assembles a service request and submits the request to the server.

print job

An object that represents a request to print one or more documents together on a logical printer.

Print Now

A Job Manager option that allows you to interrupt a currently printing job to print another selected job.

print options

A set of options available for controlling the processing of a print job. Print options include simplex or duplex printing, media selection, collating, stitching, etc. Print options can be sent to the

Controller as a part of the job, providing automatic job processing.

print queue

A queue that temporarily stores print jobs that have been sent over the network.

print service

A print service accepts printing requests and performs the indicated actions.

printer

The hardware component that places the page image on a physical page.

priority

The order in which queues are serviced.

proof job

A job option that can be achieved by selecting [Job: Proof]. If this option is selected, a single copy of the document will be printed. A benefit to this is that the printer operator gets the chance to view the document before a long print run is begun. When a job is proofed, it is not removed from the queue as occurs when the job is released to the printer. This also helps the user to avoid having to resubmit the job from his or her workstation.

promote

Moving a job above all pending jobs in the queue.

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public net

The customer’s main enterprise-wide network, comprising possibly many segments joined by gateways and routers.

Q queue

A queue maintains pools of jobs and is responsible for managing the distribution of these jobs to the printers on your network. You may create a queue of all color printers, for example, or a queue of all printers in one geographic location. The queue is the central object in Output Manager: incoming jobs arrive in a queue; outgoing jobs are sent to printers from the queue.

R

RAM

Random Access Memory. Volatile memory used for temporary storage of data and software commands, used by programs for immediate task processing.

Raster Image Processor

(RIP)

The hardware and/or software that rasterizes an image by changing text and images into an array of pixels that will be printed.

rasterizer

A portion of software that converts graphic objects made up of vectors, or line segments, into dots for output to raster graphic screens and printers.

reboot

Reloading initial instructions into the memory of the computer.

These instructions then direct the loading of the remainder of the programs.

release

Allows the selected held job to be printed. The job is placed immediately after all printing or pending jobs in the queue.

Resident Fonts

The fonts that are loaded on the server at the time of installation and cannot be deleted.

resolution

The measurement of the number of picture elements (pixels or dots) per square area of unit.

Reverse Landscape

The image is rotated -90 degrees with respect to the medium from the portrait orientation

Reverse Portrait

The image is rotated 180 degrees with respect to the medium from the portrait orientation

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RIP

See Raster Image Processor.

rotation

To turn a page image from its current position. 0 (zero) degrees represents no rotation.

round robin

A job processing paradigm in which a queue cycles through its associated printers and assigns each job in turn to the next printer on the list.

router

A device used to connect networks or similar or different architectures to isolate data transmission within each network.

S

Sample Job

A print file in a specific PDL format whose printed result is known.

The output of the Sample Job on a subject printer is compared with the known result as a diagnostic tool to determine whether the printer is working properly.

SBM

Signature Booklet Maker.

scalable fonts

A mathematical equation that describes to the printer how to draw the characters of a font. Because only one equation must be stored to produce a character in a variety of sizes, the required amount of memory is much less than for bitmap fonts.

scroll bar

A control that is used to move the view of the data displayed in a window or work space settings.

scrolling

Using the scroll bar to view data that cannot be viewed entirely within a single pane.

select

To choose from a list of options, such as those in a menu.

server

In a computer network, a unit that provides a specific service

(such as data storage and computer services) to network users.

settings

The controls used for defining values.

Short Edge Feed (SEF)

Laser printing in which the paper is fed through the imaging system short-edge first. See “Long Edge Feed (LEF)” on page ix .

simplex

Printing on one side of the paper.

slider

A control used to set a value and give a visual indication of the setting.

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Slip Sheets

Extra paper or other media that are inserted between document sets of a print job.

SNMP

Simple Network Management Protocol: A widely used protocol for managing networks.

Soft Fonts

Fonts that are loaded on the server any time after the initial installation using floppy disk, CD ROM, UNIX directory, or downloaded through a queue as part of a job request. These fonts can be deleted when they are no loner needed.

Solaris

A bundled software release from Sun Microsystems which includes the Sun Operating System.

spi

Spots per inch.

spooling space

Space allocated on a print server for storing requests in the printer queue.

stacking

To offset stacks for collated output, uncollated output, or both.

This enables stacks or sets of prints to be delivered in a staggered pile.

standby printers

staple

A finishing option that uses precut wire to staple each print set.

status

The current condition of a system component.

status message

The information generated by an application that informs you about the progress of a process.

stitch

A finishing option which cuts and inserts the wired stitches into each print set.

stochastic screening

The process of using randomly spaced dots instead of the traditional halftone dots aligned along designated screen angles to avoid moiré patterns. The stochastic screen prevents screening interference patterns, but it can cause graininess and other visual artifacts.

stock

The various types of paper used for printing.

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stock list

A list available within the DocuSP interface that identifies all stock types currently loaded on the printer or that are available to be loaded. (work on)

stock name

A name assigned to a particular stock to make it easier to identify the stock and its associated characteristics (color, weight, size, etc.) within the DocuSP stock list.

string

A sequence of alphanumeric characters treated as one unit of data by a program.

str

e

The weight, or width of a character or line.

subnet mask

A series of 4 bytes whose bits identify the corresponding bits in a

4-byte network—host addresses as network versus host addresses. The “1’s” in the mask correspond to the bits used for the network address. The “0’s” in the mask correspond to the bits used for the host address.

System Specified

The system determines the most appropriate settings for the given job. This could be an output location, output order, or resolution.

System Specified settings can generally be changed by selecting various DocuSP print system options in the Setup: Preferences window. See also, default.

T

G – x v i

Tagged Image File

Format (TIFF)

A common image format developed by Aldus and Microsoft for scanned color and black and white images. It is a versatile, reliable, and widely supported bitmap format designed for exchanging digital information.

TCP/IP

Transmission Control Protocol/Internet Protocol. Commonly used network communications protocol supported by the DocuSP system. It is a set of data communications protocols, or a type of

“language” that the devices use to “speak” with each other.

throughput

The measurement of the speed of a printer, expressed in pages per minute.

TIFF

See “Tagged Image File Format (TIFF)” on page xvi .

toner

Particles of resin and carbon black. Toner accepts an electrical charge and is used to create the xerographic prints.

trapping

An image processing technique used to compensate for misregistration in a print engine or press.

O u t p u t M a n a g e r U s e r G u id e

U

UFST

Agfa’s Universal Font Scaling Technology is one of several font rasterizers. The USFT control setting is used to adjust the amount of thickening for Intellifont scalable fonts.

uncollated

A method of stacking printed pages. Documents are printed in separate sets of each page. Printing two sets of a three page document would result in a 1-1-1, 2-2-2 page order. See also, collated.

UNIX

An operating system for computers, usually working in a network environment. It consists of a hierarchical system of commands, shells, files, and directories.

Unspecified Stock

A stock name that presents the system with a minimum of limitations for printing.

V

VIPP

Variable Data Internet PostScript PrintWare. Setting up and using a “VIPP cache” queue enables the user to reuse desired document objects that exist in a post ripped state.

virtual printer

A way of creating reusable job settings by using logical names for an actual printer. When you create a virtual printer you assign unique default attributes. When jobs are submitted to those virtual printers, they assume the attributes automatically.

W warm boot

Restarting the controller while power to the controller is still on.

warning

Documentation or Help warnings alert users to safety information that will prevent personal injury or equipment damage. Software warnings notify the user that the settings may cause unsatisfactory or undesirable results.

weight

Refers to the weight of the paper stock in grams per square meter

(gsm) or pounds. The paper’s weight is usually printed on the ream wrapper.

workstation

A computer able to process data but designed specifically for interaction with a network.

O u t p u t M a n a g e r U s e r G u i d e

G – xv ii

X

Y

Z write black

The laser images the location on the photoreceptor where black marks are to be printed. The technology enhances the ability to consistently print the fine details associated with lines, text, and halftone dots thereby producing uniform, smooth gray tones and graphics.

write white

The laser images the location on the photoreceptor where white marks are to be printed.

X axis

The horizontal axis on a grid.

Y axis

The vertical axis on a grid.

zone

Logical, user-defined grouping of devices in an AppleTalk intranet that makes it easier to locate network services.

G – x v ii i O u t p u t M a n a g e r U s e r G u id e

Index

Numerics

1 Sided 4–27

1 Up 4–26

16 Up 4–27

1-sided 2–27, 4–27, 4–38

2 Sided 4–27

2 Sided, Rotate Side 2 4–27

2 Up 4–26

2-sided 2–27, 4–27, 4–38

4 Up 4–26

8 Up 4–26

9 Up 4–27

A

Absolute Colorimetric 2–54, 4–52

Accepting 2–2

Accounting fields 2–55

Active 4–2 active connections 7–1

Active Folders Only 6–12 active ports 7–7

Add New Values 2–62

Administrator 1–3, 1–5, 1–8, 1–10, 2–8,

4–9

Adobe Systems, Inc 4–19

Aldus 4–20

All Files 6–10

All Printers in System 2–7

Alphabetical 6–7

Anti-Aliasing 2–35, 4–33 append 2–5

ASCII 2–19, 4–19, 4–20, 6–1

ASCII/XPIF job ticketing 2–8

Automatic 4–29 automatic load balancing 1–1

Automatic Update 2–2, 4–2

B

Back button 2–6, 4–9

Back Setup 2–52

Back to Queue Status 2–6 balance printer loads 2–15 banner page 4–14

Banner Page Message 2–54

Basic Properties 2–9

Bi-Linear 4–37 binding 4–32

Black and White 4–40 black and white pages 1–16

Black Overprint 2–41

Blended Pictorial and Graphics 2–54

Block New Connections 7–8 bold 1–xv bound jobs 2–56

By Priority 2–17

Bypass queue 2–4, 2–13, 2–15 bypass queues 2–8

Bypassing Processing 2–2

C

calendar 4–16

Canceled 4–2 capability matching 1–15

Catch Tray (top) 4–29 cautions 1–xv changing passwords 1–8 chapter starts 2–27, 4–28

Check Printers for Capability Match 2–16 client applications 1–1

CMYK 2–40, 2–42, 2–50, 2–51, 4–39, 4–

41, 4–48 coated media 2–51, 2–52, 2–53

Collated Sets 4–31

Collated Sets option 2–32 collation 2–28, 4–28

O u t p u t M a n a g e r U s e r G u i d e

color 1–15, 4–39

Color Cast 2–49, 4–46

Color detail 2–40 color document 2–41 color documents 1–15 color features 4–39 color gamut 2–51, 2–52 color pages 1–16 color space 2–50, 2–51 color split 2–15

Color To Highlight 2–45

Command Line Interface 1–2, 1–3, 7–1 command prompt 1–3

Completed 4–2

Conflicts 4–75 contrast 2–48, 4–44 copies 1–16 cover 4–28 cover pages 2–56, 4–53, 4–54, 6–1 covers 2–27

Create Queue 2–8 creating a new queue 2–7

Creo 2–8 cropping 2–26, 4–26

Custom Template 4–32 customized workflows 6–1

D

darkness 2–36, 4–32

Darkness Mode 2–36, 2–37, 4–35 data variable 6–1 decomposition 4–21 default stock 2–23

Delete 6–3

Delete Queue 2–6

Delete Workspace 7–11

Deliver To 2–54

Details 7–7

Details window 6–12 document 1–15, 4–57, 4–58, 6–1 attributes 2–14 changing format 2–19 color 1–15 format 4–19

Document Details window 9–8 document split 2–15

DocumentCentre 2–8 documents multiple 1–16 order 4–60 print sequence 4–60

DocuTech 135 2–37, 3–35, 4–36

DocuTech 180 2–37, 3–35, 4–36 double-sided 4–27 duplex 2–27, 4–27

E

Edit Queue Properties 2–8

Emulation 2–52

Enhanced SWOP 2–51, 2–52 error messages 9–1, 9–16

European ink color gamut standard 2–53

Euroscale 2–51, 2–53, 4–49

Euroscale Matte 2–51, 2–53

Euroscale Uncoated 2–51, 2–53

Exception Pages 2–55, 4–53, 4–56

Exception Pages detail 4–53

F

Face Down 1-N 4–30

Face Down N-1 4–30

Face Up 1-N 4–30

Face Up N-1 4–30 feature access buttons 4–9

Fiery 2–8

FIFO 1–14, 2–17, 6–7

File Name 6–10

File View tab 6–5, 6–6, 6–17 finishing 2–33, 4–32 first page 4–28

First-in, First-out 1–14, 2–17 flip on long edge 2–27 flip on short edge 2–27 folder deleting 6–3 stopped 6–4

Folder Name 6–2 folding 2–33, 4–32

O u t p u t M a n a g e r U s e r G u id e

font name 2–20 forcing pages 2–27, 4–28 formats document 6–1

Forward button 2–6, 4–9

Freeflow Makeready 1–2

Front Setup 2–52

FTP 6–1

Full Color 4–40

G

gamut 2–53, 4–45

Generic LPR 2–8

Gnome 1–10

Gray 2–50, 4–48 gray scale 4–39

Guest 1–3, 1–4, 1–5

H

halftone 2–35, 4–34 halftone screen 4–32 halftone textures 2–54 hardware requirements 1–11 hardware requirements 1–11

Held 2–17, 4–16, 4–69, 4–75, 9–7

Held jobs 1–15, 4–3 releasing to print 4–71

Hewlett-Packard 4–20

Highlight Color 2–43, 2–44, 4–40, 4–42

Highlight Color Mapping Algorithm 2–43

Highlight Color Mapping Color 2–43

Highlight Color Mismatch Action 2–44

Highlight Color Printing Color 2–44

Highlight Printing Color 2–43, 4–42

Hold New Jobs 2–6 holding jobs 2–17 hole-punching 2–33, 4–32

Hot Folder Location 6–2

Hot Folder Summary window 6–11

Hot Folders 1–2, 6–1, 6–2, 9–16, 9–17 menu 6–2, 6–3, 6–4, 6–5, 6–6, 6–7,

6–8, 6–15

HSV 2–46 hue 4–41

I

icons 4–5, 4–7, 7–12

Hot Folder tool 6–17

IEC 61966-2.1 2–50, 4–48

Image Adjustments detail 4–32 image quality 4–32

Image Resample 2–38, 4–37 image shift 2–39, 4–32, 4–38

Immediate Shutdown 7–9 imposition 2–26, 4–26

Inactive 4–2

Insert After Page 2–57

Insert as Page 1 2–57 inserts 4–30

Internet Explorer 6.x 1–11 interpolation 2–38, 4–37 invalid data 9–8

IP address 7–2, 7–3, 9–18

IPP 1–2, 2–8

IPP clients 2–9

J

jagged lines 4–33

Japan Color 2–51, 2–53, 4–49 job 1–14, 4–57, 4–58 accounting 2–14 attributes 2–14 bound, covers 2–56 deleting 4–72

Held 4–74 holding for set time 2–17 job splitting 2–15 multi-document 4–58 multi-document, saving 4–64 mutli-copy 2–14 priority 4–16 processing options 2–13 proof 4–74 properties 4–10, 4–11 properties window 4–8, 4–9, 4–19 removing from processing queue 6–5 required attributes 2–16 resubmit 4–74 retaining 2–17

O u t p u t M a n a g e r U s e r G u i d e

retention 2–5, 4–17 routing 2–16 saving 4–64 split 4–57 splitting 4–65, 4–69 splitting jobs 2–13 stapled, covers 2–56

Job Conflicts 4–75 job conflicts 4–75 job distribution managing 2–1

Job Inserts 2–31, 2–57, 4–56

Job Manager 4–1 image quality tab 4–32 job lists 4–4 job properties 4–9 managing jobs 4–61 previewing a job to print 4–62 printing jobs 4–61 releasing a job to print 4–63 settings tab using 4–11 stock tab 4–24 job manager window 4–1

Job Name menu 4–75

Job Notes 2–54

Job Processing Options 2–16

Job Processing Options detail screen 4–12

Job Properties Window 4–8, 4–75 job scheduling 1–14 job split 4–69

Job Split Method 2–15 job splits color 2–15 document 2–15 maximum 2–15 minimum 2–15 job splitting 1–16, 2–13, 2–15, 4–15 job states

Held 1–15

Job Status list 4–2, 4–4, 4–8 jobs cancelling 4–73 holding 4–71 monitoring 4–4

4 separating 4–30

K

key icon 1–xv

L

L* 2–51, 4–49 landscape 2–25, 4–25

Layout 2–26, 4–26

Least Busy Printer 2–16 levels of access 1–3 license 9–11 lightness 2–47, 4–44

LINUX 1–2 load balancing 1–16, 2–15

Log out 1–4 logos 2–53

LPR 1–2

M

mainframe 1–3

Mapping Algorithm 2–43, 2–44, 4–42

Mapping Color 2–43, 4–42 matte finish media 2–51, 2–53 meet 2–46

Message from Operator 2–54

Microsoft 4–20

Minimum Free Spooling Space 7–3

Minimum Pages Per Split 2–15

Minimum Quantity Per Split 2–15

Mismatch Action 2–43, 4–42

MISPrint 1–3 misregistration 2–47, 4–40, 4–47 mixed content page images 2–54

Monochrome 1–15, 2–41, 2–44, 4–39 monospaced text 1–xv

Move Down 6–5

Move Up 6–5

Mozilla 1–10

Mozilla 1.4 or later 1–11 multi-copy job 2–14, 4–14 multi-document job 4–64 multiple documents 1–16

O u t p u t M a n a g e r U s e r G u id e

N

Native CMYK 2–51

Nearest Neighbor 4–37

Netscape 1–10

Netscape Navigator 7.x 1–11

New Port dialog box 7–14, 9–18 new printer 9–6 new queue 9–6

Next Printer 2–16

Next Queue 2–6

NFS 6–1

Not Accepting 2–2

Number of Files in Snap 6–2

O

offset 4–30

On Error 7–3

On Job Error 6–3, 6–9 one-sided 2–27, 4–38

Only Process Files from this Address 7–3

Open PrePress Interface 2–21, 4–21 operating systems 1–11

Operator 1–3, 1–8, 1–10

Operator 1 1–5, 2–8, 4–9

Operator 2 1–5, 4–9

Operator 3 1–5

Operator Intervention 2–43

OPI 4–21

OPI image insertion 2–21 order 4–60 of printed pages 4–29 orientation 2–25, 4–25 output color 2–52

Output Format 2–24

Output Format detail screen 4–24 output location 2–28, 4–29 output tray 4–29 overwrite 2–5

P

page rotation 4–33 page delivery 2–30, 4–29

Page Description Language 1–3

O u t p u t M a n a g e r U s e r G u i d e page inserts 4–53 page orientation 2–25, 4–25 page range 1–16 page separators 6–1 pages forcing 4–28

Pantone 2–42, 4–41

Paper Stocks detail 2–23, 4–24 password security 1–8 passwords 1–8

PCL 2–13, 2–19, 4–20, 6–1

PDF 2–14, 2–19, 2–22, 4–20, 4–22, 6–1

PDL 2–13

Pending 4–2, 4–16, 4–69, 9–7

Pentium 4 1–11

Perceptual 2–53, 4–51

PERL 6–1, 7–1

Pictorial 2–45 placement 2–26, 4–26

Poll By 6–2, 6–10, 6–12, 9–17

Poll Folder Every 6–6 port 7–2 port connections 1–2

Port Controller 1–3, 7–1, 7–2, 7–10, 7–11,

7–13

Port menu 7–13

View menu 7–13

Port Controller Summary window 7–6

Port Instance window 7–5

Port menu 7–2, 7–6, 7–8, 7–9, 7–13 port number 9–18

Port window 7–12 portrait 2–25, 4–25 postprocessing 4–13, 9–9, 9–10

PostScript 2–14, 2–19, 2–22, 4–19, 4–22,

6–1

pre-processing 2–13 preprocessing 9–9 preprocessing program 2–13, 4–13, 9–9

Pre-Scan & Gather 2–22

Pre-Scan Action 2–22

Presentation 2–45

Previewing a job 4–62

Previous Queue 2–6

Primary 2–12 print controllers

support for ASCII/XPIF job ticketing 2–8 support for IPP 2–8

Print Darkness 2–36, 2–37, 4–35 print quality printer assignments 2–8 queue setup 2–8 print sequence documents 4–60 printer 1–14

Printer Manager 3–1 tabs 3–4 printer manager window 3–1

Printer Name 2–8 printer selection 1–14

Printers

Primary 2–12

Standby 2–12

Printing 9–7 printing jobs 4–61 printing on front side of page 2–27

Process Next 6–5

Process Program Associated with Port 7–3

Processing 4–2 processing application 1–2, 6–2 processing program 9–19

Processing Program Associated with Hot Folder

6–2, 6–8 optional parameters 6–9 processing queue 6–5, 6–16

Proof 4–74 proof copy 2–14, 4–14 proof job printing 4–74

Pure Text 2–54

Purge Jobs 2–6 function 2–7 hold jobs 2–61 job routing 2–16 modifying properties 2–58 no printers associated 9–10 not accepting jobs 2–60 optional job processing 2–12 purging jobs 2–61 releasing jobs 2–11, 2–60 resource selections 2–22 selecting 2–3 setup 2–8 supported page sizes 2–14

Queue filter 4–2

Queue List 2–3 queue management 2–1

Queue Manager 2–1, 2–7 content menu 2–5, 3–5 creating new queues 2–7 deleting a queue 2–59 enabling a queue to accept jobs 2–59 job distribution 2–1 managing the queue list 2–58 preventing a queue from accepting jobs 2–

setting a queue to hold jobs 2–61 setting a queue to release jobs 2–11, 2–60 settings tab using 2–9

Queue Name 2–7, 2–8

Queue Name drop-down list 2–5

Queue Options menu 2–6 queue properties 2–8

Queue Properties window 2–5

Queue Status 2–2, 2–5

Q

queue 1–14, 2–1, 2–13 accepting jobs 2–10, 2–59 assigning printers 2–8 associating printers 2–11 bypass 2–4, 4–12 creating 2–7, 2–8 deleting 2–59 exception pages 2–55

R

rasterization 2–35, 4–33 recovery procedure 1–10

Relative Colorimetric 2–53, 4–52

Release Held Jobs 2–6

Release Held New Jobs 2–6 remote client 7–2

Rendering 2–52, 2–54 requirements

6 O u t p u t M a n a g e r U s e r G u id e

hardware 1–11 resolution 2–35, 4–34 restart 1–9

Resume Accepting Jobs At 9–12 retain job 2–5

Retention After Job Completion 2–23 reverse landscape 2–25, 3–20, 4–25 reverse portrait 2–25, 3–20, 4–25

RGB 2–40, 2–50, 4–39, 4–48

RIP 2–41, 4–40 rotate 4–33 rotation 2–26, 2–34, 4–26 round robin 2–16

S

sample delivery 2–32, 4–31

Saturation 2–45, 2–48, 2–53, 4–51

Save Workspace As 7–10 saving jobs 4–64 scaling 2–26, 4–26

Schedule Jobs at Printer 2–17 script 6–1 scripts directory 6–7, 9–9 secure environment 1–1 security 1–3

Select Workspace 7–11

Selected Printers 2–7 separation pages 1–2

Server 2003 1–11

Set Shifts On 4–38

Settings tab 6–4

Setup tab 6–5, 6–6, 6–8, 6–9, 6–10, 6–17

Sides Imaged 2–27, 4–27 simplejobsubmit.bat 6–7, 6–8 simplejobsubmit.csh 6–7, 6–8 simplex 2–27, 4–27 single-sided 4–27 slip sheets 2–31, 2–57, 4–30, 4–56

Smart 4–37 snap 6–12 software requirements 1–11 software requirements 1–11

Solaris 6–8

Solaris 9 1–11

Source Color settings 2–50 source gamut 2–53

Special Instructions 2–54

Special Pages 2–58

Special Pages detail 2–55, 4–53 split job 4–57 split jobs 4–70 splitting jobs 4–65, 4–69 spool directory 7–1 spool space 9–18

Spooling Folder 7–3 spot color 2–53

SRGB 4–48 sRGB 2–46, 2–50

Stacker 4–29

Stacker-N 4–29 stacking 4–30

Standby 2–7, 2–12 stapled 2–56 stapling 2–33, 4–32

Start Up State 6–3, 6–4, 6–9, 7–3, 7–5

Status 2–3 status area 6–17

Status filter 4–2

Status Menu 2–2 stitched jobs job stitched, covers 2–56 stitching 2–33, 4–32 stock 4–24

Stock Name field 4–24

Stop 6–5

Stop Processing 6–9 stopped folder 6–4 stopped port 7–5

Submission Order 6–2, 6–5, 6–7, 6–12

Summary window 6–16

Sun Blade 1500 1–11

SWOP 2–51, 2–52, 4–49

System Administrator 2–23 system settings modifying 1–3

System Status 4–75, 5–2 event viewer 5–3

System Usage Data 5–1

O u t p u t M a n a g e r U s e r G u i d e

T

TCP/IP 7–2

TCP/IP ports 7–1 templates directory 6–7, 6–8 text and line art 2–54

TIFF 2–13, 2–19, 4–20, 6–1 time 4–16, 4–17

Tonal Reproduction Curves 2–40, 2–42, 4–39,

4–41

Toner Saver 2–38, 4–32, 4–36 toner settings 2–36, 4–35 transform 9–10 trap zone 2–47 trapping 2–47, 4–47

TRC 2–42, 4–41

TRCs 2–40, 4–39 two-sided 2–27, 4–38

U

uncoated media 2–51

Uncollated Sheets 4–31

Uncollated Sheets option 2–32 uncompleted jobs 9–12

UNIX 1–2 unrecoverable error 9–11

Update Now 2–2

Update Values from Printers 2–12

Update Values menu 2–62

Use Loaded Color 2–43, 4–42

User Access Level 1–5

User Access Levels 1–4 user name 9–6

User Permissions 6–10 users 1–1

V

valid characters 9–6, 9–7 valid state 9–8

Value Options menu 2–5 variable data 6–1

VI Container 2–19, 3–15, 4–20

View All 2–2

View Conflicts 9–9

View menu 2–5, 6–11, 6–12, 6–14, 6–15,

7–6, 7–7, 7–10, 7–11 virtual printer 2–1

W

warnings 1–xv watermarks 6–1 web browser

Back button 4–9

Forward button 4–9

Web browsers

Internet Explorer 1–11

Mozilla 1–11

Netscape Navigator 1–11

Web Submission 1–2

Windows 1–11, 6–8 workspaces 6–13, 6–14, 7–10, 7–11 write black 2–8 write white 2–8

X

Xerox Consistent Color Mode 2–50 xompdlana 2–14 xompdlana.bat 2–13, 4–13 xompdlana.csh 2–13, 4–13

8 O u t p u t M a n a g e r U s e r G u id e

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Key features

Manage print jobs
Create and manage queues
Define job settings
Monitor job status
Schedule jobs
Load balance across printers
Manage printers

Frequently asked questions

Output Manager typically receives jobs from other applications, such as desktop publishing programs or document management systems. It can also receive jobs directly from users.

Output Manager can be used to manage a variety of printing tasks, including high-volume printing, digital printing, and on-demand printing. It can also be used to manage printing for different workgroups or departments.

Output Manager supports different user access levels to control which features users can access. This helps to ensure that only authorized users can make changes to system settings.

You can change your password by going to the 'User Settings' section in Output Manager and clicking the 'Change Password' button.

FreeFlow

®

User Guide

Table of Contents

Introduction

1 FreeFlow Output Manager

2 Queue Manager

3 Printer Manager

4 Job Manager

5 System Status and System Usage Data

6 Hot Folders

7 Port Controller

8 FreeFlow Output Manager Scripting

9 Error Messages

Glossary

Introduction

Document Conventions

1.

FreeFlow Output Manager

See Also

How Output Manager Receives Jobs

See Also

FreeFlow Output Manager Applications

Hot Folders

Port Controller

Command Line Interface

See Also

Logging On to Output Manager

To Log In to Output Manager

See Also

Logging Out of Output Manager

To Log Out

User Access Levels

Password Security

See Also

Changing Passwords

Shutdown and Restart

See Also

Exiting Output Manager

To Exit Output Manager

See Also

Restarting Output Manager

To Restart Output Manager (Windows)

To Restart Output Manager (Solaris)

See Also

System Requirements

Hardware Requirements: PC-Compatible

Hardware Requirements: Sun

Software Requirements: PC-Compatible

Software Requirements: Sun

Supported Printers

Job Scheduling and Load Balancing

Job Scheduling

Printer Selection

Capability Matching

See Also

Load Balancing

See Also

2.

Queue Manager

See Also

The Queue Manager Window

Queue Status

Status Menu

Automatic Update Menu

The Queue List

Queue Name

Jobs in Queue

Selecting Queues

To Select a Queue

To Select All Queues

Accepting

See Also

Releasing

Release Jobs At

Hold New Jobs

See Also

Bypass

See Also

Default Split/Maximum