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User Guide What You Can Do with This Machine Getting Started Copy Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting Information for This Machine For safe and correct use, be sure to read the Safety Information in Read This First before using the machine. TABLE OF CONTENTS How to Read the Manuals................................................................................................................................. 7 Symbols Used in the Manuals.......................................................................................................................7 Symbols Used in the Manuals.......................................................................................................................7 Model-Specific Information............................................................................................................................... 9 Names of Major Features............................................................................................................................... 10 1. What You Can Do with This Machine Searching by What You Want to Do............................................................................................................. 11 Reducing my Costs.......................................................................................................................................11 Using Scanned Files on the Computer....................................................................................................... 12 Registering Destinations...............................................................................................................................13 Operating the Machine More Effectively.................................................................................................. 13 What You Can Do with This Machine............................................................................................................ 15 Customizing the [Home] Screen................................................................................................................. 15 Making Copies Using Various Functions................................................................................................... 16 Printing Data Using Various Functions........................................................................................................17 Utilizing Stored Documents.........................................................................................................................17 Connecting Two Machines for Copying....................................................................................................18 Using the Scanner in a Network Environment...........................................................................................19 Embedding Text Information in Scanned Files...........................................................................................20 Preventing Information Leakage (Security Functions)............................................................................... 21 Centrally Controlling Scan Conditions and Distribution........................................................................... 21 Monitoring and Setting the Machine Using a Computer......................................................................... 22 Preventing Unauthorized Copying............................................................................................................. 23 Using the Application Site........................................................................................................................... 24 2. Getting Started Guide to Names and Functions of Components............................................................................................25 Guide to Functions of the Attention Light....................................................................................................28 Guide to Functions of the Machine's Options................................................................................................30 Guide to Functions of the Machine's External Options.............................................................................30 Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)..............................................................................................................................................41 Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)................................................................................................................................................................ 44 1 Changing the Display Language (When Using the Standard Operation Panel)....................................... 45 Changing the Display Language (When Using the Smart Operation Panel)............................................. 46 How to Use the [Home] Screen (When Using the Standard Operation Panel)......................................... 47 Displaying the [Home] Screen (When Using the Standard Operation Panel)....................................... 47 How to Use the [Top] Screen and the [Home] Screen (When Using the Standard Operation Panel)..... .......................................................................................................................................................................48 Adding Icons to the [Home] Screen (When Using the Standard Operation Panel).............................. 50 How to Use the [Home] Screen (When Using the Smart Operation Panel)............................................... 56 Main Icons on the [Home] Screen (When Using the Smart Operation Panel).......................................58 Possible Operations on the Screen (When Using the Smart Operation Panel)......................................59 Adding Icons to the [Home] Screen (When Using the Smart Operation Panel).................................... 61 How to Use Each Application......................................................................................................................... 64 How to Use Each Application (When Using the Standard Operation Panel)........................................64 How to Use Each Application (When Using the Smart Operation Panel)..............................................64 [Copy] Screen (When Using the Smart Operation Panel)....................................................................... 65 [Scanner] Screen (When Using the Smart Operation Panel)...................................................................67 Registering Functions in a Program (When Using the Standard Operation Panel).................................... 73 Example of Programs (When Using the Standard Operation Panel)......................................................75 Registering Functions in a Program (When Using the Smart Operation Panel).......................................... 78 Example of Programs (When Using the Smart Operation Panel)............................................................81 Turning On/Off the Power.............................................................................................................................. 85 Turning On the Main Power........................................................................................................................85 Turning Off the Main Power........................................................................................................................85 Logging In the Machine...................................................................................................................................87 When the Authentication Screen is Displayed.......................................................................................... 87 User Code Authentication Using the Control Panel.................................................................................. 87 Logging In Using the Control Panel (When Using the Standard Operation Panel)............................... 87 Logging In Using the Control Panel (When Using the Smart Operation Panel)..................................... 88 Logging Out Using the Control Panel (When Using the Standard Operation Panel)............................89 Logging Out Using the Control Panel (When Using the Smart Operation Panel)..................................89 Placing Originals..............................................................................................................................................90 Placing Originals on the Exposure Glass...................................................................................................90 Placing Originals in the Auto Document Feeder....................................................................................... 90 2 3. Copy Basic Procedure................................................................................................................................................93 Basic Procedure (Classic)............................................................................................................................93 Auto Reduce / Enlarge....................................................................................................................................95 Procedure for Auto Reduce / Enlarge (Classic)........................................................................................96 Duplex Copying............................................................................................................................................... 98 Procedure for Duplex Copying (Classic).................................................................................................100 Specifying the Original and Copy Orientation...................................................................................... 100 Combined Copying....................................................................................................................................... 103 One-Sided Combine.................................................................................................................................104 Two-Sided Combine................................................................................................................................. 106 Copying onto Custom Size Paper................................................................................................................ 109 Procedure for Copying onto Custom Size Paper (Classic).................................................................... 110 Copying onto Envelopes...............................................................................................................................111 Procedure for Copying onto Envelopes from the Bypass Tray (Classic).............................................. 112 Procedure for Copying onto Envelopes from the Paper Tray or the Wide LCT (Classic)....................112 Sort..................................................................................................................................................................114 Procedure for Sort (Classic)......................................................................................................................115 Changing the Number of Sets..................................................................................................................116 Storing Data in the Document Server...........................................................................................................118 4. Print Quick Install....................................................................................................................................................119 Displaying the Printer Driver Properties........................................................................................................120 Standard Printing........................................................................................................................................... 121 When Using the PCL 6 Printer Driver....................................................................................................... 121 Printing on Both Sides of Sheets................................................................................................................... 122 When Using the PCL 6 Printer Driver....................................................................................................... 122 Types of Two-sided Printing......................................................................................................................122 Combining Multiple Pages into Single Page............................................................................................... 123 When Using the PCL 6 Printer Driver....................................................................................................... 123 Types of Combine Printing........................................................................................................................123 Printing on Envelopes.................................................................................................................................... 125 Configuring Envelope Settings Using the Control Panel........................................................................ 125 3 Printing on Envelopes Using the Printer Driver........................................................................................ 126 Saving and Printing Using the Document Server.........................................................................................127 Storing Documents in Document Server.................................................................................................. 127 Managing Documents Stored in Document Server................................................................................ 128 Using the Quick Print Release Function (When Using the Smart Operation Panel)................................. 129 Using the Print/Scan (Memory Storage Device) Function (When Using the Smart Operation Panel).. 130 5. Scan Basic Procedure When Using Scan to Folder............................................................................................. 133 Basic Procedure When Using Scan to Folder (Classic)......................................................................... 133 Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information..... .................................................................................................................................................................... 135 Registering an SMB Folder.......................................................................................................................137 Deleting an SMB Registered Folder.........................................................................................................140 Entering the Path to the Destination Manually........................................................................................ 141 Basic Procedure for Sending Scan Files by E-mail......................................................................................143 Basic Procedure for Sending Scan Files by E-mail (Classic)..................................................................143 Registering an E-mail Destination.............................................................................................................145 Deleting an E-mail Destination................................................................................................................. 147 Entering an E-mail Address Manually..................................................................................................... 148 Basic Procedure for Storing Scan File..........................................................................................................149 Checking a Stored File Selected from the List......................................................................................... 150 Specifying the File Type................................................................................................................................ 152 Procedure for Specifying the File Type (Classic).................................................................................... 153 Specifying Scan Settings............................................................................................................................... 154 Procedure for Specifying Scan Settings (Classic)................................................................................... 154 6. Document Server Storing Data................................................................................................................................................... 157 Printing Stored Documents............................................................................................................................ 159 7. Web Image Monitor Displaying Top Page..................................................................................................................................... 161 8. Adding Paper and Toner Loading Paper................................................................................................................................................163 Precautions for Loading Paper................................................................................................................. 163 4 Loading Paper into Tray 1........................................................................................................................ 165 Loading Paper into the A3/11 × 17 Tray Unit.......................................................................................167 Loading Paper into Trays 2 and 3........................................................................................................... 168 Loading Paper into the Bypass Tray........................................................................................................ 172 Loading Paper into the Large Capacity Tray.......................................................................................... 178 Loading Paper into the Wide Large Capacity Tray................................................................................179 Loading Paper into the Interposer............................................................................................................ 183 Loading Paper into the Twin Interposer................................................................................................... 184 Loading Orientation-fixed Paper or Two-sided Paper........................................................................... 186 Recommended Paper.................................................................................................................................... 189 Recommended Paper Sizes and Types................................................................................................... 189 Registering a Custom Paper with the Media Identification Unit.................................................................213 Part Names and Functions of the Media Identification Unit.................................................................. 213 Connect the Media Identification Unit.....................................................................................................213 How to Register Paper Scanned by the Media Identification Unit as Custom Paper.......................... 214 Adding Toner................................................................................................................................................. 222 Sending scanned documents when toner has run out............................................................................ 224 Disposing of used toner............................................................................................................................ 224 Menu Items and Functions............................................................................................................................ 226 9. Troubleshooting When a Status Icon Is Displayed..................................................................................................................229 When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 231 When the Machine Makes a Beeping Sound.............................................................................................234 When You Have Problems Operating the Machine...................................................................................235 When Multiple Functions Cannot Be Executed Simultaneously............................................................ 241 Messages Displayed When You Use the Copy/Document Server Function........................................... 243 When Using the Connect Copy Function................................................................................................ 246 Messages Displayed When You Use the Printer Function..........................................................................248 Messages Displayed on the Control Panel When You Use the Printer Function..................................248 Messages Printed on the Error Logs or Reports When You Use the Printer Function...........................251 Messages Displayed When You Use the Scanner Function...................................................................... 263 Messages Displayed on the Control Panel When You Use the Scanner Function.............................. 263 Messages Displayed on the Client Computer.........................................................................................273 5 When Other Messages Appear...................................................................................................................280 When There Is a Problem Scanning or Storing Originals...................................................................... 281 When the Home Screen Cannot Be Edited (When Using the Standard Operation Panel)................ 282 When the Address Book Is Updated....................................................................................................... 283 When Data Cannot Be Sent Due to a Problem with the Destination.....................................................284 When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................284 When Problems Occur While Logging In............................................................................................... 286 When the User Lacks Privileges to Perform an Operation..................................................................... 286 When the LDAP Server Cannot Be Used.................................................................................................286 10. Information for This Machine Information on Environmental Regulations.................................................................................................. 289 ENERGY STAR Program........................................................................................................................... 289 Energy Saving Functions...........................................................................................................................289 User Information on Electrical and Electronic Equipment (mainly Europe)...................... 292 Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe) .................................................................................................................................................................... 293 Environmental Advice for Users (mainly Europe)............................................................... 293 Notes to users in the state of California (Notes to Users in USA) (mainly North America).... .................................................................................................................................................................... 294 INDEX...........................................................................................................................................................295 6 How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. [] Indicates the names of keys on the machine's display or control panels. (mainly Europe and Asia), (mainly Europe), or (mainly Asia) (mainly North America) Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see page 9 "Model-Specific Information". Symbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. 7 [] Indicates the names of keys on the machine's display or control panels. (mainly Europe and Asia), (mainly Europe), or (mainly Asia) (mainly North America) Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see page 9 "Model-Specific Information". 8 Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. DRC101 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine. (mainly Europe) If the label contains the following, your machine is a region A model: • CODE XXXX -27 • 220–240 V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • 208–240 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units. 9 Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder • LCIT RT4020 • ADF Large Capacity Tray (LCT) 81/ 2 × 14 PAPER SIZE TRAY TYPE M2 • LCIT RT4050 Wide Large Capacity Tray (Wide LCT) • Multi-Folding Unit FD4000 • Decurler Unit DU5020 10 Extension unit Multi-folding unit Decurler unit 1. What You Can Do with This Machine You can search for a description by what you want to do. Also, this machine's distinctive functions are explained. Searching by What You Want to Do You can search for a procedure by what you want to do. Reducing my Costs BRL059S Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server. Printing multi-page documents on a single sheet (Combine) See "Combined Copying", Copy/ Document Server. Checking how much paper is saved ([Information] screen) See "[Information] Screen (When Using the Standard Operation Panel)", Getting Started. See "[Information] Screen (When Using the Smart Operation Panel)", Getting Started. Reducing electricity consumption See "Saving Energy", Getting Started. See "Timer Settings", Connecting the Machine/ System Settings. 11 1. What You Can Do with This Machine Using Scanned Files on the Computer BQX138S Sending scan files See "Basic Procedure for Sending Scan Files by E-mail", Scan. Sending the URL of the folder in which scan files are stored See "Sending the URL by E-mail", Scan. Storing scan files in a shared folder See "Basic Procedure When Using Scan to Folder", Scan. Storing scan files on media See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan. Embedding text information in scanned files See "Embedding Text Information in Scanned Data", Scan. Managing and using documents converted to electronic formats (Document Server) See "Relationship between Document Server and Other Functions", Copy/ Document Server. 12 Searching by What You Want to Do Registering Destinations CAY062 Using the control panel to register destinations in the Address Book See "Procedure for registering a destination in the address book manually (classic)", Scan. Operating the Machine More Effectively BQX139S 13 1. What You Can Do with This Machine Registering and using frequently-used settings (Program) See "Registering Functions in a Program (When Using the Standard Operation Panel)", Convenient Functions. See "Registering Functions in a Program (When Using the Smart Operation Panel)", Convenient Functions. Registering frequently-used settings as initial settings (Program as Defaults) See "Changing the Default Functions of the Initial Screen", Convenient Functions. Registering frequently-used printing settings to the printer driver See "Using One Click Presets", Print. Changing the initial settings of the printer driver to frequently-used printing settings See "Displaying the [Printing Preferences] Dialog Box", Print. Adding shortcuts to frequently used programs See "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions. See "Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)", Convenient Functions. Changing the order of the function and shortcut icons See "Changing the Order of Icons on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions. See "Changing the Order of Icons on the [Home] Screen (When Using the Smart Operation Panel)", Convenient Functions. 14 What You Can Do with This Machine What You Can Do with This Machine This section describes the features of this machine. Customizing the [Home] Screen The icons of each function are displayed on the [Home] screen. DRC141 • You can add shortcuts to often used programs to the [Home] screen. The programs can be recalled easily by pressing the shortcut icons. • You can display only the icons of functions and shortcuts that you use. • You can change the order of the function and shortcut icons. • For details about the features on the [Home] screen, see "How to Use the [Home] Screen (When Using the Standard Operation Panel)" and "How to Use the [Home] Screen (When Using the Smart Operation Panel)", Getting Started. • For details about how to customize the [Home] screen, see "Customizing the [Home] Screen (When Using the Standard Operation Panel)" and "Customizing the [Home] Screen (When Using the Smart Operation Panel)", Convenient Functions. 15 1. What You Can Do with This Machine Making Copies Using Various Functions CJQ601 • You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish. See "Copying in Color", Copy/ Document Server. • You can print stamps on copies. Stamps can include background numbers, scanned images, dates, text, and page numbers. See "Stamps", Copy/ Document Server. • You can adjust the color tones and image quality of your copies. For details about a color adjustment, see "Adjusting Color", Copy/ Document Server. For details about an image adjustment, see "Image Adjustment", Copy/ Document Server. • You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine to detect the original size automatically. Also, it enables the machine to select an appropriate reproduction ratio based on the paper size you specify. If the orientation of the original is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees to match it with the copy paper. See "Reducing or Enlarging Originals", Copy/ Document Server. • Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by copying multiple pages onto single sheets. For details about duplex copying, see "Duplex Copying", Copy/ Document Server. For details about combined copying, see "Combined Copying", Copy/ Document Server. For details about the booklet and magazine functions, see "Booklet/Magazine", Copy/ Document Server. • You can copy onto various types of paper such as envelopes and transparencies. 16 What You Can Do with This Machine See "Copying onto Various Types of Paper", Copy/ Document Server. • The finisher allows you to sort, staple, and punch holes in your copies. See "Finishing", Copy/ Document Server. Printing Data Using Various Functions CJQ614 • This machine supports network and local connections. • You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver. The following types of print jobs can be selected: Sample Print, Locked Print, Hold Print, and Stored Print. See "Storing Documents in the Hard Disk Drive and Printing Them", Print. • The finisher allows you to collate, staple, and punch holes in your prints. For details about stapling, see "Staple", Print. For details about punching, see "Punch", Print. • You can print files stored on a removable memory device and specify print conditions such as print quality and print size. See "Direct Printing from a Memory Storage Device", Print. Utilizing Stored Documents You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network. You can also change print settings and print multiple documents (Document Server). 17 1. What You Can Do with This Machine CUM004 • You can retrieve stored documents scanned in scanner mode to your computer. • Using the file format converter, you can download documents stored in copier, Document Server, or printer mode to your computer. • For details about how to use the Document Server, "Storing Data in the Document Server", Copy/ Document Server. • For details about the Document Server in copier mode, see "Document Server", Copy/ Document Server. • For details about the Document Server in printer mode, see "Saving and Printing Using the Document Server", Print. • For details about the Document Server in scanner mode, see "Storing and Saving the Scanned Documents", Scan. Connecting Two Machines for Copying You can connect two machines together with copy connector. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be made on both machines simultaneously (Connect Copy). 18 What You Can Do with This Machine CJQ101 • You can complete large volume copy runs in shorter time. • Even if one machine runs out of paper, or stops because of a paper jam, the other machine can still continue to finish the job. • See "Connect Copying", Print. Using the Scanner in a Network Environment CJQ607 • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See "Basic Procedure for Sending Scan Files by E-mail", Scan. • You can send scan files directly to folders (Sending scan files by Scan to Folder). 19 1. What You Can Do with This Machine See "Basic Procedure When Using Scan to Folder", Scan. • You can use Web Services on Devices (WSD) to send scan files to a client computer. See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan. Embedding Text Information in Scanned Files You can extract text information from a scanned document and embed it in the file without using a computer. If you scan a document using this function, embedded text can be searched by using the text search function or copied to another document. CUL003 • To use this function, the OCR unit is required. • You can select a file type from [PDF], [High Compression PDF], or [PDF/A]. • This function can optically recognize characters in various languages and up to approximately 40,000 characters a page. • See "Embedding Text Information in Scanned Data", Scan. 20 What You Can Do with This Machine Preventing Information Leakage (Security Functions) CJQ608 • You can protect documents from unauthorized access and stop them from being copied without permission. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. • By setting passwords, you can prevent unauthorized access via the network. • You can erase or encrypt the data on the hard disk to minimize the risk of information leakage. • You can limit the usage of functions for each user. • See Security Guide. Centrally Controlling Scan Conditions and Distribution You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to manage the destinations and scan settings for each individual user in a group and to use the information when distributing scanned data. You can also use this system to centrally manage information about people using the network and the machine's scanner functions. Both delivered files and user information can be controlled. 21 1. What You Can Do with This Machine [email protected] A 600 dpi 600 dpi A [email protected] CUL004 • You must set up and configure a Windows server to use the distributed scan management system. This system is supported by Windows Server 2008 R2 or later. • For details about how to deliver files using the distributed scan management system, see "Managing Scan Conditions and Other Settings in the Block Using Distributed Scan Management", Scan. Monitoring and Setting the Machine Using a Computer Using Web Image Monitor, you can check the machine's status and change the settings. CJQ609 22 What You Can Do with This Machine You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings. • See "Using Web Image Monitor", Connecting the Machine/ System Settings. • See Web Image Monitor Help. Preventing Unauthorized Copying You can print embedded patterns on printouts to prevent unauthorized copying. CUM003 • Using the copier function or the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security function enabled, protected pages are grayed out in the copy. This can minimize the risk of confidential information being copied. If a document protected by unauthorized copy guard is copied on a machine with the Copy Data Security function enabled, the machine beeps to notify users that unauthorized copying is being attempted. If the document is copied on a machine with the Copy Data Security function disabled, the hidden text becomes visible in the copy, indicating that the copy is unauthorized. • Using the copier function or the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying. • For details, see Security Guide. 23 1. What You Can Do with This Machine • For details, see the printer driver Help. • For details about this function in the copier mode, see "Preventing Unauthorized Copies", Copy/ Document Server. • For details about this function in the printer mode, see "Printing Documents That Are Not Authorized for Duplication", Print. Using the Application Site For options required for this function, see "Functions Requiring Optional Configurations", Getting Started. You can download from the Application Site useful applications that allow you to more conveniently utilize various office equipment such as copiers and printers. DQU010 What You Can Do on the Application Site • Download and install applications on devices • Update the application that has already been installed on the device • Uninstall an application that is no longer necessary on the device • For details, see "How to Use the Application Site", Getting Started. 24 2. Getting Started This chapter describes how to start using this machine. Guide to Names and Functions of Components • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. Front and left view 1 2 3 8 4 5 6 7 DRC106 1. ADF Lower the ADF over originals placed on the exposure glass. If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one. The ADF scans both sides of an original simultaneously. 2. Exposure glass Place originals face down here. 3. Control panel See page 41 "Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)" or page 44 "Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)". 25 2. Getting Started 4. Front cover Open to change toner cartridges. 5. Drawer Pull out the drawer when a paper jam occurs. 6. Paper trays (Trays 1–3) Load paper here. Tray 1 is a tandem tray where paper on the left side automatically moves to the right when paper there has run out. 7. Lower front cover Open to change the waste toner bottle. 8. Main power switch To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and turn the switch on. Front and right view 2 1 3 4 7 6 5 DRC107 1. Attention light See page 28 "Guide to Functions of the Attention Light". 26 Guide to Names and Functions of Components 2. ADF's extender Pull this extender to support large paper. 3. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper. 4. Extender Pull this extender out when loading sheets larger than A4 , 81/2 × 11 in the bypass tray. 5. Bypass tray Use to copy or print on transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays. 6. Upper right cover Open this cover when a paper jam occurs. 7. Vents Prevent overheating. Rear and left view 1 1 1 2 DRC108 1. Vents Prevent overheating. 2. Anti-humidity heater switch Prevents trays from absorbing moisture. If humidity is high and temperature is low, turn this switch on to have moisture from the paper trays absorbed and prevent the print quality from deteriorating. 27 2. Getting Started Guide to Functions of the Attention Light This section introduces functions of the attention light. • Do not push or pull the attention light when installed to the machine. Doing so may result in damage or malfunction of the attention light or the machine. CUV121 The attention light notifies the user by light when there is a paper jam or no paper is left. The colors of the lamp and their meanings are as follows: Lamp The bottom lamp lights blue. The bottom lamp flashes blue. Status Printing • Scanning • Data in The top lamp lights red. Error occurred (Example) • When the service call message appears • Paper jam • Out of paper • Out of toner • Memory overflow Read the message on the display panel, and then take appropriate action. For details, see "When Messages Appear", Troubleshooting. 28 Guide to Names and Functions of Components Lamp The top lamp flashes yellow. Status Warning (Example) • Toner has nearly run out. • Waste toner bottle is nearly full. • Paper has nearly run out.*1 Read the message on the display panel, and then take appropriate action. For details, see "When Messages Appear", Troubleshooting. *1 When [Low Paper Indicator (Yellow Flashing)] is set to [Active]. 29 2. Getting Started Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options 21 1 22 2 20 4 3 19 5 18 17 14 13 11 10 7 16 6 9 13 12 8 15 EBB005 1. Copy tray If you select this as the output tray, copied/printed paper is delivered here face down. 2. Smart Operation Panel This control panel is provided with advanced operativity. 3. Multi bypass banner sheet tray Allows you to load paper that has a horizontal length of 487.8 mm (19.21 inches) or longer in the bypass tray. 4. Banner sheet guide tray Allows you to load paper that has a horizontal length of 487.8 mm (19.21 inches) or longer in the bypass tray. 30 Guide to Functions of the Machine's Options 5. Wide LCT Holds 2,200 sheets of paper. Use to copy or print onto transparencies, adhesive labels, translucent paper, and custom size paper. 6. Extension unit Attached to the LCT and holds 2,500 sheets of B4 JIS , A4 , 81/2 × 14 , or 81/2 × 11 paper. 7. Large capacity tray (LCT) Holds up to 4,400 sheets of paper. 8. A3/11 × 17 tray unit You can load paper sizes up to A3 or 11 × 17 in Tray 1 using this unit. To use this unit on your machine, you must contact your service representative and request that they install it for you. If you install the A3/11 × 17 tray unit on your machine, you cannot use it as a tandem tray. 9. Copy connector Allows you to use the connect copy function. 10. Decurler unit Flattens curls from sheets to prevent paper jams. 11. Buffer pass unit Cools copies or prints. 12. Twin interposer Inserts cover or slip sheets into copied or printed paper. 13. Multi-folding unit The Multi-folding unit can apply the following folds: Half Fold, Letter Fold-out, Letter Fold-in, Double Parallel Fold, Gate Fold, and Z-fold. 14. Interposer Inserts cover or slip sheets into copied or printed paper. 15. Booklet Finisher SR5080 Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Prints can be punched if the optional punch unit is installed on the finisher. 16. Finisher SR5070 Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Prints can be punched if the optional punch unit is installed on the finisher. 31 2. Getting Started 17. SR5000 series output tray for banner sheet Allows you to output paper that has a horizontal length of 487.8 mm (19.21 inches) or longer on Finisher SR5070 or Booklet Finisher SR5080. 18. Booklet Finisher SR4130 Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. 19. Output jogger Jogs the sheets delivered to the finisher shift tray. 20. SR4000 series output tray for banner sheet Allows you to output paper that has a horizontal length of 487.8 mm (19.21 inches) or longer on Finisher SR4120 or Booklet Finisher SR4130. 21. Finisher SR4120 Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. 22. Mailbox Sorts printed paper. Consists of mailbox output trays 1–9. • You cannot install multiple finishers simultaneously. • To use the twin interposer, Finisher SR5070 or Booklet Finisher SR5080 is required. • To use the Multi-folding unit, Finisher SR4120, Booklet Finisher SR4130, Finisher SR5070, or Booklet Finisher SR5080 is required. • To use the interposer, Finisher SR4120 or Booklet Finisher SR4130 is required. • To use the output jogger, Finisher SR4120 or Booklet Finisher SR4130 is required. • To use the mailbox, Finisher SR4120 or Booklet Finisher SR4130 is required. • Remove printouts from Finisher SR4120 or Booklet Finisher SR4130 by lifting them straightforwardly from the left side. If you remove printouts at an angle or towards the front, the shift tray may rise and catch them. 32 Guide to Functions of the Machine's Options DRB977 Removing prints from Finisher SR4120 or Booklet Finisher SR4130 during printing This section describes how to suspend a large copy or print job when using Finisher SR4120 or Booklet Finisher SR4130 with the cooling fan unit installed. Depending on the image you are copying or printing, prints might not stack properly. If this happens, suspend the job, remove the prints and then restart the job. 1. Press the [Suspend / Resume] key near the paper outlet port. 1 DRB286 1. [Suspend / Resume] key 2. Remove the stack of paper from the finisher shift tray. DRB287 33 2. Getting Started 3. Press the [Suspend / Resume] key to restart the print. • You can suspend copying or printing only when the finisher shift tray is selected as the output tray. Removing prints from Finisher SR5070 or Booklet Finisher SR5080 during printing This section describes how to suspend a print job when using the finisher. Depending on the image you are printing, prints might not stack properly. If this happens, suspend the job, remove the prints and then restart the job. 1. Press the [Suspend / Resume] key. 1 DRC113 1. [Suspend / Resume] key 2. Remove the stack of paper from the finisher shift tray. DRC114 3. Press the [Suspend / Resume] key to restart the print. • You can suspend printing only when the finisher shift tray is selected as the output tray. 34 Guide to Functions of the Machine's Options When using the Z-fold function with Finisher SR4120 or Booklet Finisher SR4130 and Multi-folding unit To use the Z-fold function, you must attach the Z-fold support tray. Finisher SR4120 and Booklet Finisher SR4130 • Finisher upper tray 1. Remove the output paper. 2. Attach the Z-fold support tray to the finisher upper tray. • Z-fold support tray 1 When using paper whose size is other than A5, A6, B6 JIS, or special paper, attach the Z-fold support tray 1 *1. *1 The back of the Z-fold support tray 1 is embossed with "1". DPZ170 • Z-fold support tray 2 When the paper size is A5, A6, or B6 JIS, attach the Z-fold support tray 2 *2. *2 The back of the Z-fold support tray 2 is embossed with "2". CNM016 • Finisher shift tray 1. If the finisher is installed with the cooling fan unit, press the [Suspend / Resume] key near the paper outlet port. 35 2. Getting Started 1 DRB286 1. [Suspend / Resume] key If the finisher is not installed with the cooling fan unit, proceed to Step 2. 2. Remove the stack of paper from the finisher shift tray. 3. Attach the Z-fold support tray 3 *3. *3 The back of the Z-fold support tray 3 is embossed with "3". Z-fold support tray 3 CNM015 Attach the Z-fold support tray 3 by inserting the two protrusions on its underside into the holes on the finisher shift tray. If the finisher is installed with the cooling fan unit, proceed to Step 4. 4. Press the [Suspend / Resume] key. Multi-folding unit 1. Open the front cover of the multi-folding unit and take out the Z-fold support tray for multifolding unit (located at the bottom of the multi-folding unit). 36 Guide to Functions of the Machine's Options CVF025 2. Attach the Z-fold support tray for multi-folding unit in the slope of the folding unit tray so that it is flush against the end fence. CVF026 3. Close the front cover of multi-folding unit. When you have finished using the Z-fold support tray for multi-folding unit, open the front cover of the multi-folding unit and re-attach the tray to its stowage hook. When using the Z-fold function with Finisher SR5070 or Booklet Finisher SR5080 and Multi-folding unit To use the Z-fold function, you must attach the Z-fold support tray. Finisher SR5070 and Booklet Finisher SR5080 • Finisher shift tray Attach the Z-fold support tray*1 by inserting the two protrusions on its underside into the holes on the finisher shift tray. 37 2. Getting Started DRC115 *1 The back of the Z-fold support tray is embossed with "5". Multi-folding unit 1. Open the front cover of the multi-folding unit and take out the Z-fold support tray for multifolding unit (located at the bottom of the multi-folding unit). CVF025 2. Attach the Z-fold support tray for multi-folding unit in the slope of the folding unit tray so that it is flush against the end fence. CVF026 3. Close the front cover of multi-folding unit. When you have finished using the Z-fold support tray for multi-folding unit, open the front cover of the multi-folding unit and re-attach the tray to its stowage hook. 38 Guide to Functions of the Machine's Options When printing on thin paper with Finisher SR5070 or Booklet Finisher SR5080 To print on thin plain paper that has a horizontal length of 420.1 mm (16.54 inches) or longer (A3 or larger) and weighs 64.0 g/m2 (17.1 lb. Bond) or less, or to print on coated paper that has a horizontal length of 420.1 mm (16.54 inches) or longer (A3 or larger) and weighs 80.0 g/m2 (21.3 lb. Bond) or less, attach the thin paper support tray *1 to the finisher shift tray. *1 The back of the thin paper support tray is embossed with "4". 1. Press the [Suspend / Resume] key. 2. Remove the stack of paper from the finisher shift tray. 3. Pull the extender of the finisher shift tray out. DRC121 4. Attach the thin paper support tray by setting its protrusions onto the back fence of the finisher shift tray. DRC122 5. Press the [Suspend / Resume] key to restart the print. Precautions for using Finisher SR4120 or Booklet Finisher SR4130 • When moving the finisher, do not hold the guide covers. Otherwise, the covers might be damaged. 39 2. Getting Started 1 DRB285 1. Guide covers • Do not hit the finisher (for instance, do not hit the surface of the finisher repeatedly to arrange stacks of paper neatly). 40 Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel) Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel) 1 2 3 4 5 6 7 8 9 10 11 22 12 21 20 19 23 18 17 16 15 14 13 24 DRC139 1. Display panel Displays keys for each function, operation status, or messages. See page 47 "How to Use the [Home] Screen (When Using the Standard Operation Panel)" and page 47 "How to Use the [Home] Screen (When Using the Standard Operation Panel)". 2. [Reset] key Press to clear the current settings. 41 2. Getting Started 3. [Program] key (copier, Document Server, and scanner mode) • Press to register frequently used settings, or to recall registered settings. See "Registering Frequently Used Functions (When Using the Standard Operation Panel)", Convenient Functions. • Press to program defaults for the initial display when modes are cleared or reset, or immediately after the main power switch is turned on. See "Changing the Default Functions of the Initial Screen", Convenient Functions. 4. [Interrupt] key Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server. 5. Main power indicator The main power indicator goes on when you turn on the main power switch. 6. [Energy Saver] key Press to switch to and from Low Power mode or Sleep mode. See "Saving Energy", Getting Started. When the machine is in Low Power mode, the [Energy Saver] key is lit. In Sleep mode, the [Energy Saver] key flashes slowly. 7. [Login/Logout] key Press to log in or log out. 8. [User Tools] key Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting the Machine/ System Settings. You can find out where to order expendable supplies and where to call when a malfunction occurs. You can also print these details. See "Checking Inquiry using the User Tools", Maintenance and Specifications. 9. [Paper Setting] key Specify settings for the paper tray. See Paper Settings. 10. [Counter] key Press to check or print the counter value. See "Counter", Maintenance and Specifications. 11. [Language] key Press to change the language of the display. See page 45 "Changing the Display Language (When Using the Standard Operation Panel)". 12. [Simple Screen] key Press to switch to the simple screen. See "Switching Screen Patterns (When Using the Standard Operation Panel)", Getting Started. 13. [ ] key (Enter key) Press to confirm values entered or items specified. 14. [Start] key Press to start copying, printing, scanning, or sending. 42 Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel) 15. [Sample Copy] key Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample Copy", Copy/ Document Server. 16. [Stop] key Press to stop a job in progress, such as copying, scanning or printing. 17. [Clear] key Press to delete a number entered. 18. Number keys Use to enter the numbers for copies and data for the selected function. 19. Function keys No functions are registered to the function keys as a factory default. You can register often used functions and programs. For details, see "Configuring function keys (when using the standard operation panel)", Getting Started. 20. Data In indicator (printer mode) Flashes when the machine is receiving print jobs from a computer. See Print. 21. [Check Status] key Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information. 22. [Home] key Press to display the [Home] screen. For details, see page 47 "How to Use the [Home] Screen (When Using the Standard Operation Panel)". 23. Media access lamp Lights up when an SD card is inserted in the media slot. 24. Media slots Use to insert an SD card or a USB flash memory device. For details, see "Inserting/Removing a Memory Storage Device", Getting Started. 43 2. Getting Started Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel) 1 2 5 6 5 4 3 DRB135 1. Display panel This is a touch panel display that features icons, keys, shortcuts, and widgets that allow you to navigate the screens of the various functions and applications and provide you with information about operation status and other messages. See page 56 "How to Use the [Home] Screen (When Using the Smart Operation Panel)" and page 64 "How to Use Each Application (When Using the Smart Operation Panel)". 2. Main power indicator The main power indicator goes on when you turn on the main power switch. When the machine is in Sleep mode, the main power indicator flashes slowly. In Low Power mode or Fusing Unit Off mode, the main power indicator is lit. 3. Status indicator Indicates the status of the system. Stays lit when an error occurs or the toner runs out. 4. Data In indicator (printer mode) Flashes when the machine is receiving print jobs from a computer. See Print. 5. Media slots Use to insert an SD card or a USB flash memory device. For details, see "Inserting/Removing a Memory Storage Device", Getting Started. 6. Media access lamp Lights up when an SD card is inserted in the media slot. 44 Changing the Display Language (When Using the Standard Operation Panel) Changing the Display Language (When Using the Standard Operation Panel) You can change the language used on the display. English is set as default. 1. Press the [Language] key until the language you want to display appears. CUV112 45 2. Getting Started Changing the Display Language (When Using the Smart Operation Panel) You can change the language used on the display. English is set as default. 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Change Langs. Widget] icon on the [Home] screen. 3. Select the language you want to display. 4. Press [OK]. 46 How to Use the [Home] Screen (When Using the Standard Operation Panel) How to Use the [Home] Screen (When Using the Standard Operation Panel) • You cannot switch modes in any of the following situations: • While scanning an original using the scanner function • When accessing User Tools / Inquiry • During interrupt copying • The [Top] screen is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See "System Settings", Connecting the Machine/ System Settings. Displaying the [Home] Screen (When Using the Standard Operation Panel) 1. Press the [Home] key on the control panel. If the [Home] screen does not appear, press the switch to the menu screen. icon at the upper right corner of the screen to CUV108 • Function or shortcut icons will be displayed on the [Home] screen. For details, see page 48 " How to Use the [Top] Screen and the [Home] Screen (When Using the Standard Operation Panel)". • To use a different function, press the icon of the function you want to use. For details, see "Changing Modes by Pressing the Function Keys (When Using the Standard Operation Panel)", Getting Started. 47 2. Getting Started How to Use the [Top] Screen and the [Home] Screen (When Using the Standard Operation Panel) When you press the [Home] key just after the machine is turned on, the [Top] screen is displayed. Using the [Top] screen, you can check the toner status and paper status. The icons of each function are displayed on the [Home] screen. You can add shortcuts to frequently used programs to the [Home] screen. The program shortcuts appear on the [Home] screen. The programs can be recalled easily by pressing the shortcuts. To display the [Home] screen, press the [Home] key. If the [Home] screen does not appear, press the icon at the upper right corner of the screen to switch to the menu screen. [Top] screen 1 9 2 3 4 5 6 7 8 DRC146 48 How to Use the [Home] Screen (When Using the Standard Operation Panel) [Home] screen 10 11 12 13 14 15 17 16 DRC147 1. Operational status and messages Displays operational status and messages. 2. [Job List] Press to display the [Current Job] tab on the [Check Status] screen. 3. Estimated time Indicated by the time estimated to complete the job at the top of the currently displayed job list. 4. [Maintenance Info] Press to display the [Maintnc./Inquiry/Mach. Info] tab on the [Check Status] screen. 5. Switch screens Press to switch between the [Home] screen and the [Top] screen. 6. [Supplies Info] Displays the information about supplies, such as the remaining amount of toner. 7. [Tray Paper Settings] Press to display the [Tray Paper Settings] screen. 8. [Tray Info]/[Interposer Info] Displays the status of the paper trays and the interposer. 9. [Job List] Displays current and pending jobs. 10. Home screen image You can display an image on the [Home] screen, such as a corporate logo. To change the image, see "Displaying the Image on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions. 49 2. Getting Started 11. [Copier] Press to make copies. For details about how to use the copy function, see Copy/ Document Server. 12. [Scanner] Press to scan originals and save images as files. For details about how to use the scanner function, see Scan. 13. [Printer] Press to make settings for using the machine as a printer. For details about how to make settings for the printer function, see Print. 14. [Document Server] Press to store or print documents on the machine's hard disk. For details about how to use the Document Server function, see Copy/ Document Server. 15. / Press to switch pages when the icons are not displayed on 1 page. 16. Shortcut icon You can add shortcuts to programs to the [Home] screen. For details about how to register shortcuts, see page 50 "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)". The program number appears on the bottom of the shortcut icon. For details about examples of shortcuts that you can program, see "Example of programs (when using the standard operation panel)", Convenient Functions. 17. [Address Book Management] Press to display the Address Book. For details about how to use the Address Book, see "Address Book", Connecting the Machine/ System Settings. • When an embedded software application is installed, a function icon for the application is displayed on the [Home] screen. • You can change the order of icons. For details, see "Changing the Order of Icons on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions. • On the simple screen, up to 8 icons are displayed on each page. Letters and keys are displayed in a larger size, making operations easier. On the standard screen, up to 12 icons are displayed on each page. For details, see "Switching Screen Patterns (When Using the Standard Operation Panel)", Getting Started. Adding Icons to the [Home] Screen (When Using the Standard Operation Panel) You can add shortcuts to programs stored in copier or scanner mode. 50 How to Use the [Home] Screen (When Using the Standard Operation Panel) You can also review icons of functions and embedded software applications that you deleted from the [Home] screen. • Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen. • Shortcut names of up to 32 characters can be displayed in a standard screen. If the name of the shortcut is longer than 32 characters, the 32nd character is replaced with "...". Only 30 characters can be displayed in a simple screen. If the name of the shortcut is longer than 30 characters, the 30th character is replaced with "...". • For details about how to make a program, see page 73 "Registering Functions in a Program (When Using the Standard Operation Panel)". • For details about the procedure for registering a shortcut using the [Program] screen, see page 51 "Registering a shortcut to a program to the [Home] screen (when using the standard operation panel)". • You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For details, see "Deleting an Icon on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions. • You can change the position of icons. For details, see "Changing the Order of Icons on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions. Registering a shortcut to a program to the [Home] screen (when using the standard operation panel) You can register shortcuts to programs stored in copier or scanner mode to the [Home] screen. Once you have registered a shortcut, you can recall the program with just one touch. 1. Display the [Copier] or [Scanner] screen. 2. Press the [Program] key. CUP001 3. Press [Program to Home]. 4. Select the number of the program you want to register as a shortcut. 51 2. Getting Started 5. Press [Yes]. 6. Press [Exit]. • next to a program means that its shortcut is registered in the [Home] screen. • New shortcut icons are added next to the last position of a shortcut icon in line. If an icon already exists in the last position, the new icon is placed in the first available position from the front of the line. • For details about registering a shortcut on the [Home] Screen when using the Smart Operation Panel, see page 61 "Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)". Adding icons to the [Home] screen using Web Image Monitor (when using the standard operation panel) 1. Start Web Image Monitor. For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings. 2. Log in to Web Image Monitor. 3. To add icons to the default [Home] screen, point to [Device Management], and then click [Device Home Management]. Proceed to Step 5. 4. To add icons to a user's [Home] screen, point to [Customize Screen per User]. 5. Click [Edit Icons]. 6. Point to [ Icon can be added.] of the position that you want to add, and then click [ Add]. 7. Select the function or shortcut icon you want to add. 8. Click [OK] four times. Adding icons to the [Home] screen using the User Tools (when using the standard operation panel) In the following procedure, a shortcut to a copier program is registered to the [Home] screen. 52 How to Use the [Home] Screen (When Using the Standard Operation Panel) 1. Press the [User Tools] key. CUV110 2. Press [Edit Home]. 3. Press [Add Icon]. 53 2. Getting Started 4. Press the [Program] tab. 5. Make sure that [Copier Program] is selected. 6. Select the program you want to add. 7. Specify the position where [Blank] is displayed. 54 How to Use the [Home] Screen (When Using the Standard Operation Panel) 8. Press [OK]. 9. Press the [User Tools] key. • Press on the upper-right corner of the screen to check the position on the simple screen. 55 2. Getting Started How to Use the [Home] Screen (When Using the Smart Operation Panel) The [Home] screen is set as the default screen when the machine is turned on. One icon is assigned to each function, and these icons are displayed on the [Home] screen. You can add shortcuts to frequently used functions or Web pages to the [Home] screen. Also, you can register widgets such as the Change Langs. Widget to it. The [Home] screen and the screen of each function may differ depending on the optional units that are installed. To display the [Home] screen, press [Home] ( ) at the bottom of the screen in the center. • Do not apply strong impact or force to the screen, or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.) To switch between screens, flick your finger to the right or left on the screen. 1 2 3 4 5 13 6 12 11 10 9 8 7 DRC953 1. Logged-in user icon When user authentication is enabled, an icon is displayed that indicates that users are logged in. Press the icon to show the names of the users that are currently logged in. 2. System message Displays messages from the machine system and applications. 3. [Login]/[Logout] These keys are displayed when user authentication is enabled. When you press [Login], the authentication screen appears. If you have been already logged in to the machine, [Logout] appears. To log out of the machine, press [Logout]. For details about how to log in and out, see page 87 "Logging In the Machine". 4. [Energy Saver] Press to switch to Low Power mode or Sleep mode. 56 How to Use the [Home] Screen (When Using the Smart Operation Panel) For details about the modes, see "Saving Energy", Getting Started. 5. Application list icon Press to display the application list. You can create shortcuts to the applications on the [Home] screen. To use an application displayed in the [Widgets] tab and [Program] tab, create a shortcut for the application on the [Home] screen. For details, see "Customizing the [Home] Screen (When Using the Smart Operation Panel)", Convenient Functions. 6. Icons to switch between screens Press to switch between the five home screens. The icons appear at the bottom right and left of the screen, the number of icons indicates the number of screens on each side of the current screen. 7. [Stop] Press to stop a job in progress, such as copying, scanning, or printing. 8. [Menu] Displays the menu screen of the application you are using. Depending on the application you are using, this key may be disabled. You can also press this key in the [Home] screen to restore the [Home] screen's settings to their defaults. 9. [Home] Press to display the [Home] screen. 10. [Return] Press this key to return to the previous screen while Screen Features are enabled or applications are used. Depending on the application you are using, this key may be disabled. You can specify whether this key is enabled or not in some applications. For details about the settings, see "Screen Features", Connecting the Machine/ System Settings. 11. [Media Information] / Press to remove the inserted SD card or USB flash memory device from the media slot. For details, see "Removing an SD Card" or "Removing a USB Flash Memory Device", Getting Started. 12. [Check Status] Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information. 13. Icon display area Displays the function or application icons and widgets. Displayed icons differ between the five home screens. For details about icons on each screen, see page 58 "Main Icons on the [Home] Screen (When Using the Smart Operation Panel)". You can also add shortcuts and arrange icons using folders. For details, see "Customizing the [Home] Screen (When Using the Smart Operation Panel)", Convenient Functions. • You can change the [Home] screen's wallpaper. For details, see "Changing the [Home] Screen's Wallpaper (When Using the Smart Operation Panel)", Convenient Functions. • You can switch modes by pressing icons on the [Home] screen. You can also switch modes by pressing the function keys. For details about the function keys, see "Changing Modes by Pressing the Function Keys (When Using the Smart Operation Panel)", Getting Started. 57 2. Getting Started • You cannot switch modes in any of the following situations: • While scanning an original using the scanner function • When accessing the following screens: • Machine Features • Counter • Inquiry • Address Book Management • Tray Paper Settings • Current Job / Job History • During interrupt copying • The [Home] screen is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See "Screen Features", Connecting the Machine/ System Settings. Main Icons on the [Home] Screen (When Using the Smart Operation Panel) The following icons are displayed on the [Home] screen as a factory default: Icon Copy Description Press to display the copier function's screen. For details about how to use the copier function, see Copy/ Document Server. Scanner Press to display the scanner function's screen. For details about how to use the scanner function, see Scan. Quick Copy Allows you to make settings simply by following the order of the keys left to right so you can make copies easily. You can also use the major copy functions such as duplex and combined copying. For details about how to use this function, see "[Quick Copy] Screen (When Using the Smart Operation Panel)", Getting Started. Quick Scanner Allows you to select a destination from the list and send scanned data. You can send data by e-mail or to a folder. For details about how to use this function, see "[Quick Scanner] Screen (When Using the Smart Operation Panel)", Getting Started. Printer Allows you to make settings for using the machine as a printer easily. See Print for details. 58 How to Use the [Home] Screen (When Using the Smart Operation Panel) Icon Description Print/Scan (Memory Storage Device) Allows you to print scan files from and save them to a memory storage device. See Print for details. Quick Print Release Allows you to print files easily. See Print for details. Document Server Press to store or print documents on the machine's hard disk. For details about how to use the Document Server function, see Copy/ Document Server. Web Browser Press to display Web pages. For details, see "Using the Browser Function", Convenient Functions. User Guide Press to display the manuals for the machine. Address Book Management Press to display the Address Book. For details about how to use the Address Book, see "Address Book", Connecting the Machine/ System Settings. Application Site Press to display the Application Site. Allows you to download applications on your machine. For details, see "How to Use Application Site", Getting Started. User Tools Press to display the screen for the machine's initial settings. System Mes. Widget Displays messages from the machine system and applications. Change Langs. Widget Allows you to change the on-screen language. Supply Info Widget Displays the remaining amount of toner. Embedded software applications When an embedded software application is installed, a function icon for the application is displayed on the [Home] screen. You can add icons to the [Home] screen to customize the machine. For details about adding icons to the [Home] screen, see page 61 "Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)". Possible Operations on the Screen (When Using the Smart Operation Panel) • Pinch-in Place your thumb and forefinger on the screen, and then pinch the fingers together to zoom out the screen. Double-tapping can also be effective for this operation. 59 2. Getting Started DNE103 • Pinch-out Place your thumb and forefinger on the screen, and then spread the fingers apart to zoom in the screen. Double-tapping can also be effective for this operation. DNE104 • Flick Flick your finger to the right or left on the screen to switch between screens. DNE102 • Long tap Place your finger on the screen and hold it there until the next screen appears. You can display the menu screen of the application you are using. 60 How to Use the [Home] Screen (When Using the Smart Operation Panel) DNE101 • Drag Slide your finger while pressing the screen. You can move an icon to where you want to place it on the screen. DNE111 Adding Icons to the [Home] Screen (When Using the Smart Operation Panel) Adding shortcuts to the [Home] screen (when using the Smart Operation Panel) You can add shortcuts to the machine's functions. You can display the icons for the machine's functions and the embedded software applications after you delete them from the [Home] screen. 1. Press [Home] ( 2. Press ) at the bottom of the screen in the center. . 3. Press the [Apps] tab to add a shortcut to an application other than the Classic Applications. Press the [Program] tab to add a shortcut to one of the Classic Applications. 4. Select the application to which to add a shortcut. • Other than Classic Applications: Press and hold down the application icon. • Classic Applications: Press and hold down the [Classic Applications] icon. 61 2. Getting Started The image of where the shortcut is to be placed on the [Home] screen is displayed. 5. Drag the icon to where you want to place it on the screen. If you want to add a shortcut to the Classic Applications, proceed to Step 6. 6. Select the Classic Applications that you want to add from the list. Adding shortcuts to bookmarks on the [Home] screen (when using the Smart Operation Panel) You can add shortcuts to bookmarks that have been registered in favorites in the Web Browser to the [Home] screen. 1. Press [Home] ( 2. Press ) at the bottom of the screen in the center. . 3. Press the [Program] tab. 4. Press and hold down the [Bookmark] icon. The image of where the shortcut is to be placed on the [Home] screen is displayed. 5. Drag the icon to where you want to place it on the screen. 6. Select the bookmark you want to add from the bookmark list. Adding shortcuts to programs to the [Home] screen (when using the Smart Operation Panel) You can add shortcuts to programs registered on Copier, Scanner, or quick applications. 1. Press [Home] ( 2. Press ) at the bottom of the screen in the center. . 3. Press the [Program] tab. 4. Select the program to add a shortcut. • Other than Classic Applications: Press and hold down the application icon. • Classic Applications: Press and hold down the [Classic Applications] icon. The image of where the shortcut is to be placed on the [Home] screen is displayed. 5. Drag the icon to where you want to place it on the screen. 6. Select the program you want to add from the list. 62 How to Use the [Home] Screen (When Using the Smart Operation Panel) Adding widgets to the [Home] screen (when using the Smart Operation Panel) You can add widgets to the [Home] screen to show the remaining amount of toner or change the display language. 1. Press [Home] ( 2. Press ) at the bottom of the screen in the center. . 3. Press the [Widget] tab. 4. Press and hold down the widget icon you want to add. The image of where the widget is to be placed on the [Home] screen is displayed. 5. Drag the icon to where you want to place it on the screen. 63 2. Getting Started How to Use Each Application How to Use Each Application (When Using the Standard Operation Panel) The display panel shows the operation status, messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like cannot be used. as . Keys appearing • Do not apply strong impact or force to the screen, or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.) The [Top] screen is set as the default screen when the machine is turned on. The [Home] screen and the screen of each function may differ depending on the optional units that are installed. How to Use Each Application (When Using the Smart Operation Panel) You can open the function screens by pressing icons such as [Copy] or [Scanner] on the [Home] screen. Three kinds of screens ("Standard Application Screen", "Classic Application Screen", and "Quick Application Screen") can be used by each function. Standard Application Screen Functions and settings that are used frequently are shown on the top screen. Flick the screen up or down to select a setting item. When you select an item, the pull-down menu appears, or the setting item pops up. For details about operations on this screen, see page 59 "Possible Operations on the Screen (When Using the Smart Operation Panel)". For details about how to use the screen, see "Standard Application Screen (When Using the Smart Operation Panel)", Getting Started. Classic Application Screen You can select advanced functions and detailed settings according to the functions and settings you use frequently. For details about how to use this screen, see "Classic Application Screen (When Using the Smart Operation Panel)", Getting Started. For details about keys that appear on the screen of each Classic Application, see "Keys that Appear on the Initial Settings Screen and Screens of Each Classic Application (When Using the Smart Operation Panel)", Getting Started. Quick Application Screen You can easily set the basic operations such as duplex copying, sending scanned documents by email or other operations. For details about how to use this screen, see "Quick Application Screen (When Using the Smart Operation Panel)", Getting Started. 64 How to Use Each Application Functions usable on each screen Screen Functions usable Standard Application Screen • Copier • Scanner Classic Application Screen • Copier • Scanner • Printer • Document Server Quick Application Screen • Copier • Scanner • [Copier (Classic)] icon, [Scanner (Classic)] icon, and [Printer (Classic)] icon are displayed in the Application list. For details about how to register them to the [Home] screen, see page 61 "Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)". [Copy] Screen (When Using the Smart Operation Panel) You can switch the two screens described in this section by flicking the screen up or down. 1 2 3 4 5 7 6 DRC966 No. Icon Description 1 You can select a color mode. 2 You can reduce or enlarge images. 65 2. Getting Started No. Icon Description You can specify the paper tray containing the paper you want to copy to. 3 You can specify the numbers of copies to be made. 4 Press a number to enter the number of copies using the keyboard. You can also specify the number of copies by pressing [ ] or [ ]. Preview prints change according to the settings you make. 5 You can check the copy settings before making a long copy run. 6 You can adjust the density of the overall original in nine steps. 7 Specify the density by touching the 8 11 No. 12 Icon 13 10 14 15 16 DRC150 Description 8 You can combine two 1-sided originals or one 2-sided original to one side of a sheet. The machine selects a reproduction ratio automatically and copies the originals onto a single sheet of copy paper. 9 You can sort copies as a set in sequential order and stack copies of each page in a multi-page original. 10 11 66 9 icon and dragging it right or left. You can staple each set of copies together. You can make punch holes in copies. How to Use Each Application No. Icon Description You can select an original type that is suitable for your originals. 12 Copies can be folded in various ways. 13 14 You can divide an original that has many pages and scan it in smaller batches while copying it as a single document. To do this, place several pages of the original in the ADF. 15 You can specify the size of the original when copying custom size originals. You can find other settings. 16 [Scanner] Screen (When Using the Smart Operation Panel) 1 2 3 4 5 6 13 12 7 8 9 11 No. 10 Icon DRC958 Description Displays the type of scanner destination. 1 Press to switch between e-mail destinations and folder destinations. 67 2. Getting Started No. Icon Description The specified destination is shown here. 2 By tapping the destination, you can register it to the Address Book or remove it from the destinations. By flicking up and down, you can confirm the selected destinations. The total number of the selected destinations appears. Press to display a screen to confirm destinations. 3 In the screen to confirm destinations, you can do the following: • Switch the "To", "Cc", and "Bcc" fields of the e-mail destinations • Register destinations to the Address Book • Edit destinations • Remove destinations from the destination list Press to display the transmission results screen. In the transmission results screen, you can do the following: 4 • Check sent jobs • Check error descriptions • Cancel transmission of a document in standby • Print a list of transmission results 68 5 Press to clear your current settings. 6 Press to display the preview screen after scanning originals. 7 You can check the settings in Send Settings. 8 Press to open the send settings screen. For details, see page 69 "[Send Settings] screen (when using the Smart Operation Panel)". How to Use Each Application No. Icon Description Press to scan originals and start sending. 9 Press to switch the section of the Address Book. 10 Shows the destinations in the Address Book. If a password or protection code is specified to a folder destination, enter the password or protection code on the screen displayed after tapping the folder destination. 11 12 The sections of the Address Book. Press to add a destination. Destinations can be added as follows: • Input destinations manually • Select from the transmission history 13 • Specify a registration number from the Address Book • Search for a destination in the Address Book or on the LDAP server [Send Settings] screen (when using the Smart Operation Panel) You can switch the four screens described in this section by flicking the screen up or down. 1 2 3 4 5 6 DRC959 69 2. Getting Started No. Icon Description 1 Press to select the settings that are appropriate for the type of your original and color mode. 2 Press to select a file type. 3 Press to select the resolution to scan the original. 4 Press to select the sides of the original to scan, such as one side or both sides. 5 Press to select the scanning size of the original. 6 Press to specify a file name. 7 8 9 10 11 DRC960 No. Icon Description Press to specify the density to scan the original. 70 7 You can also specify the density by touching the icon and dragging it right or left. 8 Press to select the orientation of the original. 9 Press to specify the sender. 10 Press to enter the subject of the e-mail. 11 Press to enter the main text of the e-mail. How to Use Each Application No. 12 13 14 15 16 17 Icon DRC281 Description 12 Press to specify the magnification ratio for scanning the original. 13 Press to erase the image from a specified width around the document and in the center of the document when the document is scanned. 14 Press to scan a large number of originals in several batches and send them together as a single job. You can place multi-page originals in the ADF. 15 Press to scan a large number of originals in several batches and send them together as a single job. Place the originals in the ADF one by one. 16 Press to divide a multi-page original into parts of a specified number of pages each, and then send the documents. 17 Press to sign and encrypt the e-mail. 71 2. Getting Started 18 No. 18 19 DRC282 Icon Description To switch the scan setting for additional originals to [1 Sided Original] after scanning one side of the last page of a batch of two-sided originals using the exposure glass, press [Change Setting], and then press [1 Sided Original]. You can select this only if [Batch] or [SADF] is also selected. 19 72 Press this to notify the sender that the e-mail recipient has opened the e-mail. Registering Functions in a Program (When Using the Standard Operation Panel) Registering Functions in a Program (When Using the Standard Operation Panel) The number of programs that can be registered is as follows: • Copier: 25 programs • Document Server: 25 programs • Scanner: 25 programs The following settings can be registered to programs: Copier: Color mode, original type, density, Original Settings, paper tray, Store File (except for User Name, File Name, and Password), Auto Reduce / Enlarge, Create Margin, ID Card Copy, Finishing, Cover/Slip Sheet, Edit / Color, Dup./Combine/Series, Reduce / Enlarge, number of copies Document Server (on the initial document print screen): Finishing, Cover/Slip Sheet (except for Main Sheets in Designate / Chapter), Edit / Stamp, 2 Sided / Book, number of prints Scanner: Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings and Start No.), Store File (except for User Name, File Name, and Password), Preview, Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice, File Emailing Method This section explains how to register functions in a program using copier function as an example. 1. Press the [Home] key on the bottom left of the control panel, and press the [Copier] icon on the [Home] screen. If the [Copier] icon does not appear, press the switch to the menu screen. icon at the upper right corner of the screen to CUV108 2. Edit the copy settings so all functions you want to store in a program are selected. 73 2. Getting Started 3. Press the [Program] key. CUP001 4. Press [Program]. 5. Press the program number you want to register. 6. Enter the program name. 7. Press [OK]. 8. Press [Exit]. • You can enter up to 34 characters for a program name. • When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program] key, when modes are cleared or reset, and after the machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient Functions. • When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] will be selected first. For details, see "System Settings", Connecting the Machine/ System Settings. • Destinations can be registered to a program of the scanner mode only when [Include Destinations] is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting, see "General Settings", Scan. 74 Registering Functions in a Program (When Using the Standard Operation Panel) • Folder destinations that have protection codes cannot be registered to a program of the scanner mode. • Programs are not deleted by turning the power off or by pressing the [Reset] key unless the program is deleted or overwritten. • Program numbers with next to them already have settings made for them. • Programs can be registered to the [Home] screen, and can be recalled easily. For details, see page 51 "Registering a shortcut to a program to the [Home] screen (when using the standard operation panel)" and page 50 "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)". Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen. Example of Programs (When Using the Standard Operation Panel) Copier mode Program name Program description Effect Eco copy Specify [Combine 2 Sides] in [Dup./Combine/Series]. You can save paper and toner. Dated confidential copy In [Edit / Color], specify [CONFIDENTIAL] under [Preset Stamp], and [Date Stamp]. You can increase security awareness by printing "CONFIDENTIAL" and the date on copies. Conference material copy Specify [Combine 2 Sides] in [Dup./ Combine/ Series] and [Staple] in [Finishing]. You can copy conference materials efficiently. Magazine copy In [Dup./Combine/Series], specify [Magazine] under [Book], and also specify [Staple: Center] in [Finishing]. You can save paper. Also, you can perform printing jobs such as producing leaflets in-house instead of having them printed by an outside printing company. Unified-size copy Specify [Mixed Sizes] in [Original Settings] and [Auto Reduce / Enlarge] in the initial display. You can print various size copies onto one size of paper, so they are easier to manage. Z-folding copy Specify [Z-fold] in [Finishing]. A3 size paper is folded to A4 size. You can print various size copies onto one size of paper, so they are easier to manage. 75 2. Getting Started Program name Program description Effect Stamping corporate name copy Specify [User Stamp] in [Edit / Color]. You can stamp the name of your company on copies of working or architectural drawings. Your company name needs to be preregistered in the machine. Thumbnail copy Specify [Combine 1 Side] in [Dup./ Combine/Series]. You can copy up to eight pages onto one side of a sheet, so that you can save paper. Storage copy: XXXX Specify a folder in [Target Folder to Store] in [Store File]. You can use folders to organize stored files by user name or intended use. (replace XXXX by a folder name) Scanner mode Program name 76 Program description Effect Easy PDF scan Select [Full Color: Text / Photo] in You can scan documents efficiently. [Scan Settings]. In [Send File Type / Name], select [PDF] under [File Type] and enter the business details such as "London branch: daily report" under [File Name]. High compression PDF scan Select [Full Color: Text / Photo] in You can compress the data size of [Scan Settings]. In [Send File Type / scanned documents, so that you can Name], specify [PDF] in [File Type], send and store them. and also specify [High Compression PDF] in [PDF File Setting]. Long-term storage scan In [Send File Type / Name], select [PDF] in [File Type] and [PDF/A] in [PDF File Setting]. You can easily digitize documents to "PDF/A" file format, which is suitable for long-term storage. Unified-size scan In [Scan Settings], select [Mixed Original Sizes] in [Scan Size] and specify the finished size of scanned data in [Reduce / Enlarge] under [Edit]. You can skip this procedure to unify the size when reprinting scanned data. Registering Functions in a Program (When Using the Standard Operation Panel) Program name Program description Effect Digital signature scan In [Send File Type / Name], specify [PDF] in [File Type], and also specify [Digital Signature]. You can add a digital signature to an important document such as a contract, so that any data tampering can be detected. Dividing file scan Specify [Divide] in [Original Feed Type]. You can scan a multiple page original as one file by splitting it into groups of a specified number of pages. High resolution scan In [Send File Type / Name], specify [TIFF] in [File Type]. Also, specify a higher resolution in [Scan Settings]. Scanned documents maintain much of the detail of the originals, but the size of the data may be quite large. Batch document scan Select [Batch] in [Original Feed Type]. You can apply multiple scans to a large volume of originals and send the scanned originals as a single job. Scan to XXXX Select e-mail or folder destinations (replace XXXX by a from the list that is registered in the machine's Address Book, and then destination name) specify the scan settings. If you register destinations and scan settings that you use often, you can skip the procedures to specify them when sending a scanned file. Storage scan: XXXX You can use folders to organize stored files by user name or intended use. (replace XXXX by a folder name) Specify a folder in [Target Folder to Store] in [Store File]. • Depending on the options installed, some functions cannot be registered. For details, see "Functions Requiring Optional Configurations", Getting Started. • The names of programs given above are just examples. You can assign any name to a program according to your objectives. • Depending on your business details or the type of documents to be scanned, registering a program cannot be recommended. 77 2. Getting Started Registering Functions in a Program (When Using the Smart Operation Panel) Depending on the functions, the number of programs that can be registered is different. Standard Applications • Copy: 25 programs • Scanner: 100 programs Quick Applications • Quick Copy: 25 programs • Quick Scanner: 100 programs Classic Applications • Copier (Classic): 25 programs • Document Server: 25 programs • Scanner (Classic): 25 programs The following settings can be registered to programs: Standard Applications • Copy: Color mode, Reduce/Enlarge, Quantity, Density, Paper Tray, 2 Sided, Combine, Sort, Stack, Staple, Punch, Fold, Original Size, Original Type, Batch, Other Settings • Scanner: Destination, Preview, Send Settings Quick Applications • Quick Copy: Color mode, Paper Tray, Quantity, Reduce/Enlarge, 2 Sided, Combine, Staple, Punch, Density, Original Orientation • Quick Scanner: Destination, Original Type, File Type, Resolution, Original Orientation, Original Sides, Scan Size, Preview Classic Applications • Copier (Classic): Color mode, original type, density, Original Settings, paper tray, Store File (except for User Name, File Name, and Password), Auto Reduce / Enlarge, Create Margin, ID Card Copy, Finishing, Cover/Slip Sheet, Edit / Color, Dup./Combine/Series, Reduce / Enlarge, number of copies 78 Registering Functions in a Program (When Using the Smart Operation Panel) • Document Server (on the initial document print screen): Finishing, Cover/Slip Sheet (except for Main Sheets in Designate / Chapter), Edit / Stamp, 2 Sided / Book, number of prints • Scanner (Classic): Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings and Start No.), Store File (except for User Name, File Name, and Password), Preview, Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice, File Emailing Method This section explains how to register functions to a program by using each application. Standard Applications/Quick Applications 1. Edit the settings so all functions you want to register to a program are selected on the [Copy], [Scanner], [Quick Copy], or [Quick Scanner] screen. 2. Press [Menu] ( ) at the bottom of the screen in the center. 3. Press [Reg. Current Setting to Progr..]. 4. Press the program number you want to register. 5. Enter the program name. 6. Select the icon for the program. You can select an image stored in the SD card. 7. Press [Prev. Screen]. When using the quick application, press [Back]. 8. Press [OK]. 9. Press [Place]. Even if you select [Do not Place], you can add shortcuts to the program to the [Home] screen after the program registration is complete. 10. Press [Exit]. Classic Applications 1. Edit the settings so all functions you want to register to a program are selected on the [Copier (Classic)], [Document Server], or [Scanner (Classic)] screen. When using the Document Server, edit the settings on the initial document print screen. 2. Press [Recall/Program/Change Program] on the bottom left of the screen. 3. Press [Program]. 79 2. Getting Started 4. Press the program number you want to register. 5. Enter the program name. 6. Press [OK]. 7. Press [Exit]. • The number of characters you can enter for a program name varies depending on the functions as follows: • Standard Applications • Copy: 40 characters • Scanner: 40 characters • Quick Applications • Quick Copy: 40 characters • Quick Scanner: 40 characters • Classic Applications • Copier (Classic): 34 characters • Document Server: 34 characters • Scanner (Classic): 34 characters • When a specified program is registered as the default, its values become the default settings, which are displayed without recalling the program, when modes are cleared or reset, and after the machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient Functions. • When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] in the [Tray Paper Settings] tab will be selected first. For details, see "General Features", Connecting the Machine/ System Settings. 80 Registering Functions in a Program (When Using the Smart Operation Panel) • Destinations can be registered to a program of the scanner mode only when [Include Destinations] is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting, see "General Settings", Scan. • Folder destinations that have protection codes cannot be registered to a program of the scanner mode. • Programs are not deleted by turning the power off or by pressing [Reset] unless the program is deleted or overwritten. • You can use an image file that is 72 × 72 pixels as a program icon for Standard applications and Quick applications. • When you are using the Classic Applications, program numbers with the programs have been registered. next to them indicate that • Programs can be registered to the [Home] screen, and can be recalled easily. For details, see page 61 "Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)". Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen. Example of Programs (When Using the Smart Operation Panel) Copier (Classic) Program name Program description Effect Eco copy Specify [Combine 2 Sides] in [Dup./Combine/Series]. You can save paper and toner. Dated confidential copy In [Edit / Color], specify [CONFIDENTIAL] under [Preset Stamp], and [Date Stamp]. You can increase security awareness by printing "CONFIDENTIAL" and the date on copies. Conference material copy Specify [Combine 2 Sides] in [Dup./Combine/Series] and [Staple] in [Finishing]. You can copy conference materials efficiently. Magazine copy In [Dup./Combine/Series], specify [Magazine] under [Book], and also specify [Staple: Center] in [Finishing]. You can save paper. Also, you can perform printing jobs such as producing leaflets in-house instead of having them printed by an outside printing company. Unified-size copy Specify [Mixed Sizes] in [Original Settings] and [Auto Reduce / Enlarge] in the initial display. You can print various size copies onto one size of paper, so they are easier to manage. 81 2. Getting Started Program name Program description Effect Z-folding copy Specify [Z-fold] in [Finishing]. A3 size paper is folded to A4 size. You can print various size copies onto one size of paper, so they are easier to manage. Stamping corporate name copy Specify [User Stamp] in [Edit / Color]. You can stamp the name of your company on copies of working or architectural drawings. Your company name needs to be preregistered in the machine. Thumbnail copy Specify [Combine 1 Side] in [Dup./ Combine/Series]. You can copy up to eight pages onto one side of a sheet, so that you can save paper. Storage copy: XXXX Specify a folder in [Target Folder to Store] in [Store File]. You can use folders to organize stored files by user name or intended use. (replace XXXX by a folder name) Scanner (Classic) Program name 82 Program description Effect Easy PDF scan Select [Full Color: Text / Photo] in [Scan Settings]. In [Send File Type / Name], select [PDF] under [File Type] and enter the business details such as "London branch: daily report" under [File Name]. You can scan documents efficiently. High compression PDF scan Select [Full Color: Text / Photo] in You can compress the data size of [Scan Settings]. In [Send File Type / scanned documents, so that you can Name], specify [PDF] in [File Type], send and store them. and also specify [High Compression PDF] in [PDF File Setting]. Long-term storage scan In [Send File Type / Name], select [PDF] in [File Type] and [PDF/A] in [PDF File Setting]. You can easily digitize documents to "PDF/A" file format, which is suitable for long-term storage. Registering Functions in a Program (When Using the Smart Operation Panel) Program name Program description Effect Unified-size scan In [Scan Settings], select [Mixed Original Sizes] in [Scan Size] and specify the finished size of scanned data in [Reduce / Enlarge] under [Edit]. You can skip this procedure to unify the size when reprinting scanned data. Digital signature scan In [Send File Type / Name], specify [PDF] in [File Type], and also specify [Digital Signature]. You can add a digital signature to an important document such as a contract, so that any data tampering can be detected. Dividing file scan Specify [Divide] in [Original Feed Type]. You can scan a multiple page original as one file by splitting it into groups of a specified number of pages. High resolution scan In [Send File Type / Name], specify [TIFF] in [File Type]. Also, specify a higher resolution in [Scan Settings]. Scanned documents maintain much of the detail of the originals, but the size of the data may be quite large. Batch document scan Select [Batch] in [Original Feed Type]. You can apply multiple scans to a large volume of originals and send the scanned originals as a single job. Scan to XXXX (replace XXXX by a destination name) Select e-mail or folder destinations from the list that is registered in the machine's Address Book, and then specify the scan settings. If you register destinations and scan settings that you use often, you can skip the procedures to specify them when sending a scanned file. Storage scan: XXXX Specify a folder in [Target Folder to Store] in [Store File]. You can use folders to organize stored files by user name or intended use. (replace XXXX by a folder name) • Depending on the options installed, some functions cannot be registered. For details, see "Functions Requiring Optional Configurations", Getting Started. • The names of programs given above are just examples. You can assign any name to a program according to your objectives. 83 2. Getting Started • Depending on your business details or the type of documents to be scanned, registering a program cannot be recommended. 84 Turning On/Off the Power Turning On/Off the Power • When you push the main power switch, wait at least 10 seconds after it is confirmed that the main power indicator has lit up or gone out. The main power switch is on the left side of the machine. When this switch is turned on, the main power turns on and the main power indicator on the right side of the control panel lights up. When this switch is turned off, the main power turns off and the main power indicator goes out. When this is done, machine power is off. Use this switch only when necessary. Confirm how much power the options draw, and then plug them into an outlet that is nearby but separate from the outlet that the main machine is plugged into. Turning On the Main Power 1. Make sure the power cord is firmly plugged into the wall outlet. 2. Open the main power switch cover, and push the main power switch. The main power indicator goes on. DRC126 Turning Off the Main Power • When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock. • Do not turn off the power while the machine is in operation. 85 2. Getting Started • Do not hold down the main power switch while turning off the main power. Doing so forcibly turns off the machine's power and may damage the hard disk or memory and cause malfunctions. 1. Open the main power switch cover, and push the main power switch. The main power indicator goes out. The main power turns off automatically when the machine shuts down. If the screen on the control panel does not disappear, contact your service representative. 86 Logging In the Machine Logging In the Machine When the Authentication Screen is Displayed If Basic Authentication, Windows Authentication, or LDAP Authentication is active, the authentication screen appears on the display. The machine only becomes operable after entering your own Login User Name and Login Password. If User Code Authentication is active, you cannot use the machine until you enter the User Code. If you can use the machine, you can say that you are logged in. When you go out of the operable state, you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent unauthorized usage. • Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see "Configuring User Authentication", Security Guide. • User Code to enter on User Code Authentication is the numerical value registered in the Address Book as "User Code". User Code Authentication Using the Control Panel If User Code Authentication is active, a screen prompting you to enter a User Code appears. 1. Enter a User Code (up to eight digits), and then press [OK]. Logging In Using the Control Panel (When Using the Standard Operation Panel) This section explains the procedure for logging in to the machine when Basic Authentication, Windows Authentication, or LDAP Authentication is set. 87 2. Getting Started 1. Press [Login]. 2. Enter a Login User Name, and then press [OK]. 3. Enter a Login Password, and then press [OK]. When the user is authenticated, the screen for the function you are using appears. Logging In Using the Control Panel (When Using the Smart Operation Panel) This section explains the procedure for logging in to the machine when Basic Authentication, Windows Authentication, or LDAP Authentication is set. 1. Press [Login] on the top right on the screen. 2. Press [User Name]. 3. Enter a Login User Name, and then press [Done]. 4. Press [Password]. 5. Enter a Login Password, and then press [Done]. 6. Press [Login]. 88 Logging In the Machine Logging Out Using the Control Panel (When Using the Standard Operation Panel) This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, or LDAP Authentication is set. • To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine. 1. Press the [Login/Logout] key. DRC133 2. Press [Yes]. Logging Out Using the Control Panel (When Using the Smart Operation Panel) This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, or LDAP Authentication is set. • To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine. 1. Press [Logout] on the top right on the screen. 2. Press [OK]. 89 2. Getting Started Placing Originals Placing Originals on the Exposure Glass • Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched. • Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. 1. Lift the ADF. Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be detected correctly. 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 DRC151 1. Positioning mark 3. Lower the ADF. Placing Originals in the Auto Document Feeder Be sure not to load the original untidily. Doing so may cause the machine to display a paper misfeed message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction. 90 Placing Originals 1 2 DRC167 1. Sensors 2. Original guide 1. Adjust the original guide to the original size. 2. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark. The first page should be on the top. 1 DRC168 1. Limit mark 91 2. Getting Started 92 3. Copy This chapter describes the basic procedure for making copies. Basic Procedure To make copies of originals, place them on the exposure glass or in the ADF. When placing the original on the exposure glass, start with the first page to be copied. When placing the original in the ADF, place them so that the first page is on the top. About placing the original on the exposure glass, see Paper Specifications and Adding Paper for details. About placing the original in the ADF, see Paper Specifications and Adding Paper for details. To copy onto paper other than plain paper, specify the paper type in [Tray Paper Settings] according to the weight of the paper you are using. For details, see "Changing Tray Paper Settings", Paper Settings. When using the standard operation panel For details about how to use this function, see page 93 "Basic Procedure (Classic)". When using the Smart Operation Panel You can use this function from the Copy Application and Copier (Classic) Application. When Using the Copy Application About how to use the application's screen, see page 65 "[Copy] Screen (When Using the Smart Operation Panel)". When Using the Copier (Classic) Application For details about how to use the Classic Copier function, see page 93 "Basic Procedure (Classic)". Basic Procedure (Classic) 1. Display the initial copy screen. • When using the standard operation panel 1. Press the [Home] key on the control panel. 93 3. Copy CUV108 2. Press the [Copier] icon on the screen. If the [Copier] icon does not appear, press the screen to switch to the menu screen. icon at the upper right corner of the • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Copier (Classic)] icon on the [Home] screen. 2. Make sure that no previous settings remain. When there are previous settings remaining, press the [Reset] key. 3. Place the originals. 4. Make desired settings. 5. Enter the number of copies with the number keys. The maximum copy quantity that can be entered is 9999. 6. Press the [Start] key. When placing the original on the exposure glass, press the [ ] key after all originals are scanned. Some functions such as Batch mode may require that you press the [ ] key when placing originals in the ADF. Follow the messages that appear on screen. 7. When the copy job is finished, press the [Reset] key to clear the settings. 94 Auto Reduce / Enlarge Auto Reduce / Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select. CKN008 • If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge] is canceled and the image cannot be rotated automatically. This is useful to copy different size originals to the same size paper. If the orientation in which your original is placed is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees and fits it on the copy paper (Rotate Copy). For example, to reduce A3 (11 × 17) originals to fit onto A4 (81/2 × 11) paper, select a paper tray containing A4 (81/2 × 11) paper, and then press [Auto Reduce / Enlarge]. The image is automatically rotated. For details about Rotate Copy, see "Rotate Copy", Copy/ Document Server. The original sizes and orientations you can use with this function are as follows: (mainly Europe) Original location Original size and orientation , A5 , 81/2 × 13 Exposure glass A3 , B4 JIS , A4 , B5 JIS ADF A3 , B4 JIS , A4 × 17 , 81/2 × 11 , B5 JIS , A5 , 81/2 × 13 , B6 JIS , 11 (mainly North America) Original location Exposure glass Original size and orientation 11 × 17 , 81/2 × 14 , 51/2 × 81/2 *1, 81/ 2 2 × 13 /5 *1, 81/ × 11 2 95 3. Copy Original location ADF Original size and orientation 11 × 17 , 81/2 × 14 *1, 81/2 × 132/5 *1, 81/2 × 11 , 51/2 × 81/2 , 10 × 14 , 71/4 × 101/2 , A3 , A4 *1 You can switch the initial setting to determine whether the machine detects either 81/2 × 14 × 132/5 . or 81/2 When using the standard operation panel For details about how to use this function, see page 96 "Procedure for Auto Reduce / Enlarge (Classic)". When using the Smart Operation Panel You can use this function from the Copy Application and Copier (Classic) Application. When Using the Copy Application About how to use the application's screen, see page 65 "[Copy] Screen (When Using the Smart Operation Panel)". When Using the Copier (Classic) Application For details about how to use the Classic Copier function, see page 96 "Procedure for Auto Reduce / Enlarge (Classic)". Procedure for Auto Reduce / Enlarge (Classic) 1. Press [Auto Reduce / Enlarge]. 96 Auto Reduce / Enlarge 2. Select the paper size. 3. Place the originals, and then press the [Start] key. 97 3. Copy Duplex Copying Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin. CKN009 There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. 2 Sided 2 Sided Copies one 2-sided page on one 2-sided page. The resulting copy image will differ according to the orientation in which you place your originals ( or ). Original orientation and completed copies To copy on both sides of the paper, select the original and copy orientation according to how you want the printout to appear. Original Placing originals Original Orientation Orientation Top to Top Top to Bottom 98 Copy Duplex Copying Original Placing originals Original Orientation Orientation Copy Top to Top Top to Bottom When using the standard operation panel For details about how to use this function, see page 100 "Procedure for Duplex Copying (Classic)". When using the Smart Operation Panel You can use this function from the Copy Application and Copier (Classic) Application. When Using the Copy Application About how to use the application's screen, see page 65 "[Copy] Screen (When Using the Smart Operation Panel)". When Using the Copier (Classic) Application For details about how to use the Classic Copier function, see page 100 "Procedure for Duplex Copying (Classic)". 99 3. Copy Procedure for Duplex Copying (Classic) 1. Press [Dup./Combine/Series]. 2. Make sure that [Duplex] is selected. 3. Select [1 Sided 2 Sided] or [2 Sided document to be output. 2 Sided] according to how you want the To change the original or copy orientation, press [Orientation]. 4. Press [Original Orientation]. 5. Select the original orientation, and then press [OK] twice. 6. Place the originals, and then press the [Start] key. Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper. • Top to Top 100 Duplex Copying CKN011 • Top to Bottom CKN012 When using the standard operation panel For details about how to use this function, see page 101 "Procedure for specifying the original and copy orientation (classic)". When using the Smart Operation Panel You can use this function from the Copy Application and Copier (Classic) Application. When Using the Copy Application About how to use the application's screen, see page 65 "[Copy] Screen (When Using the Smart Operation Panel)". When Using the Copier (Classic) Application For details about how to use the Classic Copier function, see page 101 "Procedure for specifying the original and copy orientation (classic)". Procedure for specifying the original and copy orientation (classic) 1. Press [Orientation]. 101 3. Copy 2. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. 3. Select [Top to Top] or [Top to Bottom] for [Copy:]. 4. Press [OK]. 102 Combined Copying Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper. The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly. Orientation of the original and image position of Combine The image position of Combine differs according to original orientation and the number of originals to be combined. • Portrait ( ) originals CKN015 • Landscape ( ) originals CKN016 Placing originals (originals placed in the ADF) The default value for the copy order in the Combine function is [From Left to Right]. To copy originals from right to left in the ADF, place them upside down. • Originals read from left to right 103 3. Copy CKN010 • Originals read from right to left CKN017 One-Sided Combine Combine several pages onto one side of a sheet. CKN014 There are six types of One-Sided Combine. 1 Sided 2 Originals Combine 1 Side Copies two 1-sided originals to one side of a sheet. 1 Sided 4 Originals Combine 1 Side Copies four 1-sided originals to one side of a sheet. 1 Sided 8 Originals Combine 1 Side Copies eight 1-sided originals to one side of a sheet. 2 Sided 2 Pages Combine 1 Side Copies one 2-sided original to one side of a sheet. 104 Combined Copying 2 Sided 4 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet. 2 Sided 8 Pages Combine 1 Side Copies four 2-sided originals to one side of a sheet. When using the standard operation panel For details about how to use this function, see page 105 "Procedure for one-sided combine (classic)". When using the Smart Operation Panel You can use this function from the Copy Application and Copier (Classic) Application. When Using the Copy Application About how to use the application's screen, see page 65 "[Copy] Screen (When Using the Smart Operation Panel)". When Using the Copier (Classic) Application For details about how to use the Classic Copier function, see page 105 "Procedure for one-sided combine (classic)". Procedure for one-sided combine (classic) 1. Press [Dup./Combine/Series]. 2. Press [Combine]. 105 3. Copy 3. Select [1 Sided] or [2 Sided] for [Original:]. If you selected [2 Sided], you can change the orientation. 4. Press [Combine 1 Side]. 5. Select the number of originals to combine. 6. Press [Original Orientation]. 7. Select the original orientation, and then press [OK] twice. 8. Select the paper size. 9. Place the originals, and then press the [Start] key. Two-Sided Combine Combines various pages of originals onto two sides of one sheet. CKN074 There are six types of Two-Sided Combine. 1 Sided 4 Originals Combine 2 Sides Copies four 1-sided originals to one sheet with 2 pages per side. 1 Sided 8 Originals Combine 2 Sides Copies eight 1-sided originals to one sheet with 4 pages per side. 106 Combined Copying 1 Sided 16 Originals Combine 2 Sides Copies 16 1-sided originals to one sheet with 8 pages per side. 2 Sided 4 Pages Combine 2 Sides Copies two 2-sided originals to one sheet with 2 pages per side. 2 Sided 8 Pages Combine 2 Sides Copies four 2-sided originals to one sheet with 4 pages per side. 2 Sided 16 Pages Combine 2 Sides Copies eight 2-sided originals to one sheet with 8 pages per side. When using the standard operation panel For details about how to use this function, see page 108 "Procedure for two-sided combine (classic)". When using the Smart Operation Panel You can use this function from the Copy Application and Copier (Classic) Application. When Using the Copy Application About how to use the application's screen, see page 65 "[Copy] Screen (When Using the Smart Operation Panel)". When Using the Copier (Classic) Application For details about how to use the Classic Copier function, see page 108 "Procedure for two-sided combine (classic)". 107 3. Copy Procedure for two-sided combine (classic) 1. Press [Dup./Combine/Series]. 2. Press [Combine]. 3. Select [1 Sided] or [2 Sided] for [Original:]. 4. Press [Combine 2 Sides]. 5. Press [Orientation]. 6. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. 7. Select [Top to Top] or [Top to Bottom] for [Copy:], and then press [OK]. 8. Under [Combine:], specify the number of originals to be combined. 9. Press [Original Orientation]. 10. Select the original orientation, and then press [OK] twice. 11. Select the paper size. 12. Place the originals, and then press the [Start] key. 108 Copying onto Custom Size Paper Copying onto Custom Size Paper Sizes of paper that can be fed from the bypass tray are as follows: • When the multi bypass banner sheet tray or the banner sheet guide tray is installed: Horizontal length: 139.7–700.0 mm (5.50–27.55 inches), vertical length: 90.0–330.2 mm (3.55–13.00 inches) • When the multi bypass banner sheet tray or the banner sheet guide tray is not installed: Horizontal length: 139.7–487.7 mm (5.50–19.20 inches), vertical length: 90.0–330.2 mm (3.55–13.00 inches) Note however that the limitation on the horizontal and vertical length range will vary depending on which options are installed. • When prints are delivered to the upper tray of Finisher SR5070 or Booklet Finisher SR5080: Horizontal length: 139.7–487.7 mm (5.50–19.20 inches), vertical length: 100.0–330.2 mm (3.94–13.00 inches) When the SR5000 series output tray for banner sheet is installed, you can copy onto paper that has a horizontal length of 139.7–700.0 mm (5.50–27.55 inches). • When prints are delivered to the shift tray of Finisher SR5070 or Booklet Finisher SR5080: Horizontal length: 139.7–487.7 mm (5.50–19.20 inches), vertical length: 139.7–330.2 mm (5.50–13.00 inches) When the SR5000 series output tray for banner sheet is installed, you can copy onto paper that has a horizontal length of 139.7–700.0 mm (5.50–27.55 inches). • When prints are delivered to the upper tray or the shift tray of Finisher SR4120 or Booklet Finisher SR4130: Horizontal length: 139.7–487.7 mm (5.50–19.20 inches), vertical length: 90.0–330.2 mm (3.55–13.00 inches) When the SR4000 series output tray for banner sheet is installed, you can copy onto paper that has a horizontal length of 139.7–700.0 mm (5.50–27.55 inches) When using the standard operation panel For details about how to use this function, see page 110 "Procedure for Copying onto Custom Size Paper (Classic)". When using the Smart Operation Panel You can use this function from the Copy Application and Copier (Classic) Application. 109 3. Copy When Using the Copy Application About how to use the application's screen, see page 65 "[Copy] Screen (When Using the Smart Operation Panel)". When Using the Copier (Classic) Application For details about how to use the Classic Copier function, see page 110 "Procedure for Copying onto Custom Size Paper (Classic)". Procedure for Copying onto Custom Size Paper (Classic) 1. Load the paper face up in the bypass tray. The bypass tray ( ) is automatically selected. 2. Press the [ ] key. 3. Press [Paper Size]. 4. Press [Custom Size]. 5. Enter the horizontal size with the number keys, and then press [ ]. 6. Enter the vertical size with the number keys, and then press [ ]. 7. Press [OK] twice. 8. Place the originals, and then press the [Start] key. 110 Copying onto Envelopes Copying onto Envelopes This section describes how to copy onto regular size and custom size envelopes. Place the original on the exposure glass and place the envelope in the bypass tray, paper trays, or the wide LCT. Specify the thickness of the paper according to the weight of the envelopes you are printing on. For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used, see "Recommended Paper Sizes and Types", Paper Specifications and Adding Paper. About handling envelopes, supported envelope types, and how to load envelopes, see Paper Specifications and Adding Paper for details. • The Duplex function cannot be used with envelopes. If the Duplex function is specified, press [1 sided 2 sided:TtoT] to cancel the setting. To copy onto custom size envelopes, you must specify the envelope's dimensions. Specify the horizontal and vertical length of the envelope. CJF005 : Horizontal : Vertical Be sure to include the fully open flap in the horizontal dimension. When using the standard operation panel For details about how to use this function, see page 112 "Procedure for Copying onto Envelopes from the Bypass Tray (Classic)". When using the Smart Operation Panel You can use this function from the Copy Application and Copier (Classic) Application. 111 3. Copy When Using the Copy Application About how to use the application's screen, see page 65 "[Copy] Screen (When Using the Smart Operation Panel)". When Using the Copier (Classic) Application For details about how to use the Classic Copier function, see page 112 "Procedure for Copying onto Envelopes from the Bypass Tray (Classic)" and page 112 "Procedure for Copying onto Envelopes from the Paper Tray or the Wide LCT (Classic)". Procedure for Copying onto Envelopes from the Bypass Tray (Classic) 1. Load the envelopes face up in the bypass tray. The bypass tray ( ) is automatically selected. 2. Press the [ ] key. 3. Press [Paper Size]. 4. Specify the envelope size, and then press [OK]. 5. Press [Paper Type]. 6. Select [Envelope]. 7. Press [OK] twice. 8. Place the originals, and then press the [Start] key. Procedure for Copying onto Envelopes from the Paper Tray or the Wide LCT (Classic) Before using this function, specify the paper size and type under [Tray Paper Settings]. For the paper type, select [Envelope]. For details, see "Changing Tray Paper Settings", Paper Settings. 112 Copying onto Envelopes 1. Select the paper tray where the envelopes are loaded. 2. Place the originals, and then press the [Start] key. 113 3. Copy Sort The machine assembles copies as sets in sequential order. Depending on your model and which options are installed on it, some of these functions might not be available. For details, see "Functions Requiring Optional Configurations", Getting Started. • You cannot use the bypass tray with Rotate Sort. Sort/Shift Sort Copies are assembled as sets in sequential order. To use Shift Sort, a finisher is required. Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job. CKN018 Rotate Sort Every other copy set is rotated by 90 degrees ( ) and delivered to the copy tray. CKN019 To use the Rotate Sort function, two paper trays loaded with paper of the same size and type, but in different orientation ( ), are required. For details, see "Changing Tray Paper Settings", Paper Settings. When using the standard operation panel For details about how to use this function, see page 115 "Procedure for Sort (Classic)". When using the Smart Operation Panel You can use this function from the Copy Application and Copier (Classic) Application. 114 Sort When Using the Copy Application About how to use the application's screen, see page 65 "[Copy] Screen (When Using the Smart Operation Panel)". When Using the Copier (Classic) Application For details about how to use the Classic Copier function, see page 115 "Procedure for Sort (Classic)". Procedure for Sort (Classic) 1. Press [Finishing]. 2. Press [Finisher]. 3. Select [Sort] or [Rotate Sort], and then press [OK]. 4. Enter the number of copy sets using the number keys. 115 3. Copy 5. Place the originals. To confirm the type of finishing, press the [Sample Copy] key. 6. Press the [Start] key. Changing the Number of Sets You can change the number of copy sets during copying. • This function can be used only when the Sort function is selected. When using the standard operation panel For details about how to use this function, see page 116 "Procedure for changing the number of sets (classic)". When using the Smart Operation Panel You can use this function from the Copy Application and Copier (Classic) Application. When Using the Copy Application About how to use the application's screen, see page 65 "[Copy] Screen (When Using the Smart Operation Panel)". When Using the Copier (Classic) Application For details about how to use the Classic Copier function, see page 116 "Procedure for changing the number of sets (classic)". Procedure for changing the number of sets (classic) 1. While "Copying..." is displayed, press the [Stop] key. 116 Sort 2. Enter the number of copy sets with the number keys. 3. Press [Continue]. Copying starts again. 117 3. Copy Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. You can check the stored documents on the Document Server screen. For details about the Document Server, see page 157 "Storing Data". 1. Press [Store File]. 2. Enter a user name, file name, or password if necessary. 3. Specify a folder in which to store the document if necessary. 4. Press [OK]. 5. Place the originals. 6. Make the scanning settings for the original. 7. Press the [Start] key. Stores scanned originals in memory and makes one set of copies. If you want to store another document, do so after copying is complete. 118 4. Print This chapter describes frequently used printer functions and operations. For information not included in this chapter, see Print available on our website. Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine. Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set. • Manage Printers permission is required to install the drivers. Log on as an Administrators group member. 1. Click [Quick Install] on the installer screen. 2. The software license agreement appears in the [License Agreement] dialog box. After reading the agreement, click [I accept the agreement.], and then click [Next >]. 3. Click [Next >]. 4. Select the machine model you want to use in the [Select Printer] dialog box. 5. Click [Install]. 6. When the port setting screen appears, specify a port. 7. Configure the user code, default printer, and shared printer as necessary. 8. Click [Continue]. The installation starts. 9. Click [Finish]. When you are prompted to restart your computer, restart it by following the instructions that appear. 10. Click [Exit] in the first window of the installer, and then take out the CD-ROM. 119 4. Print Displaying the Printer Driver Properties This section explains how to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member. • You cannot change the machine default settings for individual users. Settings made in the printer properties dialog box are applied to all users. 1. On the [Start] menu, click [Devices and Printers]. 2. Right-click the icon of the printer you want to use. 3. Click [Printer properties]. 120 Standard Printing Standard Printing • Duplex printing is selected as the default setting. If you want to print on only one side, select [Off] for the two-sided printing setting. • If you send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an error message might appear when the print job is complete. In this case, check if the document was printed. When Using the PCL 6 Printer Driver 1. Click the menu button of the application you are using, and then click [Print]. 2. Select the printer you want to use. 3. Click [Preferences]. 4. Select the [Frequently Used Settings] tab. 5. In the "Job Type:" list, select [Normal Print]. 6. In the "Document Size:" list, select the size of the original to be printed. 7. In the "Orientation" area, select [Portrait] or [Landscape] as the orientation of the original. 8. In the "Input Tray:" list, select the paper tray that contains the paper you want to print onto. If you select [Auto Tray Select] in the "Input Tray:" list, the paper tray is automatically selected according to the paper size and type specified. 9. In the "Paper Type:" list, select the type of paper that is loaded in the paper tray. 10. Select [Color] or [Black and White] in the "Color/Black and White:" list. 11. If you want to print multiple copies, specify a number of sets in the "Copies:" box. 12. Click [OK]. 13. Start printing from the application's [Print] dialog box. 121 4. Print Printing on Both Sides of Sheets This section explains how to print on both sides of each page using the printer driver. • The paper types that can be printed on both sides are as follows: • Plain, Recycled, Letterhead, Preprinted, Prepunched, Yellow, Green, Blue, Ivory, Orange, Pink, Red, Gray, Coated Paper: Gloss Print, Coated (Glossy), Coated (Matte), Metallic/ Pearl, Synthetic, Textured When Using the PCL 6 Printer Driver 1. Click the menu button of the application you are using, and then click [Print]. 2. Select the printer you want to use. 3. Click [Preferences]. 4. Click the [Frequently Used Settings] tab. You can also click the [Detailed Settings] tab, and then click [2 Sided/Layout/Booklet] in the "Menu:" box. 5. Select the method for binding the output pages in the "2 sided:" list. 6. Change any other print settings if necessary. 7. Click [OK]. 8. Start printing from the application's [Print] dialog box. Types of Two-sided Printing You can select which way the bound pages open by specifying which edge to bind. Orientation Portrait Landscape 122 Open to Left Open to Top Combining Multiple Pages into Single Page Combining Multiple Pages into Single Page This section explains how to print multiple pages onto a single sheet. The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet. When Using the PCL 6 Printer Driver 1. Click the menu button of the application you are using, and then click [Print]. 2. Select the printer you want to use. 3. Click [Preferences]. 4. Click the [Frequently Used Settings] tab. You can also click the [Detailed Settings] tab, and then click [2 Sided/Layout/Booklet] in the "Menu:" box. 5. Select the combination pattern in the "Layout:" list, and then specify the method for combining pages in the "Page Order:" list. To draw a border line around each page, select the [Draw Frame Border] check box in [2 Sided/ Layout/Booklet] in the [Detailed Settings] tab. 6. Change any other print settings if necessary. 7. Click [OK]. 8. Start printing from the application's [Print] dialog box. Types of Combine Printing This function allows you to print 2, 4, 6, 9, or 16 pages at reduced size onto a single sheet and to specify a page ordering pattern for the combination. When combining 4 or more pages onto a single sheet of paper, four patterns are available. The following illustrations show example page ordering patterns for 2- and 4-page combinations. 2 Pages per Sheet Orientation From Left to Right/Top to Bottom From Right to Left/Top to Bottom Portrait 123 4. Print Orientation From Left to Right/Top to Bottom From Right to Left/Top to Bottom Landscape 4 Pages per Sheet Right, then Down 124 Down, then Right Left, then Down Down, then Left Printing on Envelopes Printing on Envelopes Configure the paper settings appropriately using both the printer driver and the control panel. Configuring Envelope Settings Using the Control Panel 1. Load envelopes in the paper tray. About how to load envelopes, see Paper Specifications and Adding Paper for details. 2. Display the paper settings screen. • When using the standard operation panel 1. Press the [Paper Setting] key. DRC135 • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [User Tools] icon ( ) on the [Home] screen 3. Press [Tray Paper Settings]. 3. Select the paper tray in which the envelopes are loaded. 4. Press [Manual Paper Settings]. 5. Press [Envelope] in the "Paper Type" area, and then select the appropriate item in the "Paper Thickness" area. 6. Press the [Paper Size] tab. 7. Select the envelope size, and then press [OK]. 8. Press [OK]. 9. Close the paper settings screen. • When using the standard operation panel 1. Press the [Paper Setting] key. • When using the Smart Operation Panel 125 4. Print 1. Press [User Tools] ( 2. Press [Home] ( ) on the top right of the screen. ) at the bottom of the screen in the center. Printing on Envelopes Using the Printer Driver • If you are printing on a registered custom paper, make the correct paper settings for the custom paper on the printer driver. For details about custom paper, see "Registering a Custom Paper", Paper Settings. When using the PCL 6 printer driver 1. Click the menu button of the application you are using, and then click [Print]. 2. Select the printer you want to use. 3. Click [Preferences]. 4. In the "Document Size:" list, select the envelope size. 5. In the "Input Tray:" list, select the paper tray where the envelopes are loaded. 6. In the "Paper Type:" list, select [Envelope]. 7. Change any other print settings if necessary. 8. Click [OK]. 9. Start printing from the application's [Print] dialog box. 126 Saving and Printing Using the Document Server Saving and Printing Using the Document Server The Document Server enables you to store documents on the machine's hard disk, and allows you to edit and print them as necessary. • Do not cancel the file transfer process while the data is being sent to the Document Server. The process may not be canceled properly. If you accidentally cancel a print job, use the control panel of the machine to delete the transferred data. For details about how to delete documents that are stored in the Document Server, see "Deleting Stored Documents", Copy/ Document Server, or Web Image Monitor Help. • Up to 3,000 files can be stored in the Document Server. New files cannot be stored when 3,000 files have already been stored. Even if less than 3,000 files are stored, new files cannot be stored when • The number of pages in a document exceeds 3,000. • The total number of stored pages in the machine and the sent data has reached 15,000 (It may be fewer depending on the print data). • The hard disk is full. • Data stored in the Document Server is specified to be deleted after three days (72 hours) by the factory default. We recommend you back up the data. You can send data created on a client computer to the Document Server. Storing Documents in Document Server • If the machine is not used as the Document Server, the maximum number of the documents that can be stored in the server may be less than the number described in the specification. 1. Click the menu button of the application you are using, and then click [Print]. 2. Select the printer you want to use. 3. Click [Preferences]. 4. In the "Job Type:" list, click [Document Server]. 5. Click [Details...]. 6. Enter a user ID, file name, password, and user name as required. 7. Specify the folder number to store the document in the "Folder Number" box. When "0" is specified in the "Folder Number:" box, documents will be saved in the Shared folder. 127 4. Print 8. If the folder is protected by a password, enter the password in the "Folder Password:" box. 9. Click [OK]. 10. Change any other print settings if necessary. 11. Click [OK]. 12. Start printing from the application's [Print] dialog box. • You can print the documents stored in the Document Server using the control panel. For details, see "Printing Stored Documents", Copy/ Document Server. Managing Documents Stored in Document Server You can view or delete the documents stored in the machine's Document Server using Web Image Monitor from a client computer connected to the network. 128 Using the Quick Print Release Function (When Using the Smart Operation Panel) Using the Quick Print Release Function (When Using the Smart Operation Panel) The quick applications that are installed on this machine allow you to operate some of the printer functions from a single screen. Using the Quick Print Release function, you can view the list of documents that are stored on the machine. From the list, any documents can be selected and printed. The print settings of the document and the date and time to send the document can be changed as well. 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Quick Print Release] icon on the [Home] screen. 3. Select the user as required. 4. If necessary, enter the password for the documents. The list of both the documents that have not password specified, and that matches the entered password is displayed. 5. Select documents. More than one document can be selected at one time. You can perform the following operations on the selected documents: • Delete Deletes the selected documents. • Preview Shows the preview image of the first page of the document. • Print Settings Configures the print settings of the document. • Manage Files Specifies the date and time to send the document, and the password. The file information cannot be modified when more than one document is selected. 6. Press [Print]. 129 4. Print Using the Print/Scan (Memory Storage Device) Function (When Using the Smart Operation Panel) • Keep SD cards or USB flash memory devices out of reach of children. If a child accidentally swallows an SD card or USB flash memory device, consult a doctor immediately. The Print/Scan (Memory Storage Device) function allows you to read and print files that are stored on a memory storage device such as an SD card or USB flash memory device. Also, you can save the scanned data on a memory storage device. The files in the following formats can be printed using the Print/Scan (Memory Storage Device) function: JPEG, TIFF, PDF, and XPS. The scanned data can be saved in JPEG, TIFF, or PDF format. Printing a file in a memory storage device 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Print/Scan (Memory Storage Device)] icon on the [Home] screen. 3. Press [Print from Storage Device]. 4. Insert a memory storage device in the media slot. For details about how to insert a memory storage device, see "Inserting/Removing a Memory Storage Device", Getting Started. 5. Press [USB] or [SD Card], depending on the type of the storage device. 6. Select the document to print. You can perform the following operations on the selected document: • Preview Shows the preview image of the first page of the document. • Selected Displays the list of the selected documents. 130 Using the Print/Scan (Memory Storage Device) Function (When Using the Smart Operation Panel) 7. If necessary, press [Print Settings] to change the settings such as the number of copies or duplex printing. 8. Press [Start]. Saving the scanned data in a memory storage device 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Print/Scan (Memory Storage Device)] icon on the [Home] screen. 3. Press [Scan to Storage Device]. 4. Insert a memory storage device in the media slot. For details about how to insert a memory storage device, see "Inserting/Removing a Memory Storage Device", Getting Started. 5. Press [USB] or [SD Card], depending on the type of the storage device that you are using. 6. Specify the location to save the scanned data. 7. Place the original. 8. If necessary, press [Scan Settings] to change the settings such as the file type or scan resolution. 9. To see the scanned image before saving it to a file, press [Preview]. 10. Press [Start]. 11. When the confirmation screen appears, press [Finish Scan] after scanning of the original has been completed. If there are more originals to be scanned, place the next original, and then press [Scan Next Original]. 12. When the preview screen appears, check the scanned image, and then press [Save]. • If the file name is not specified in [Scan Settings], the scanned image is saved under the name that conforms to the following naming rules: • For single page format: 131 4. Print Transmission date and time (YYYYMMDDHHMMSSMMM) + 4 digit serial page number (_nnnn) + extension (.tif/.jpg/.pdf) For example, when you send 10-page original in jpeg format at 15:30:15.5 on Dec. 31, 2020, the file names are from "20201231153015500_0001.jpg" to "20201231153015500_0010.jpg". • For multi page format: Transmission date and time (YYYYMMDDHHMMSSMMM) + extension (.tif/.jpg/.pdf) For example, when you send 10-page original in PDF format at 15:30:15.5 on Dec. 31, 2020, the file name is "20201231153015500.pdf". • When you save scanned data to a memory storage device, use characters which correspond to the ASCII codes for the file name. If you use characters which is not correspond to the ASCII codes, the machine may not read or save the documents. • Certain types of USB flash memory device and SD cards cannot be used. 132 5. Scan This chapter describes frequently used scanner functions and operations. For information not included in this chapter, see Scan available on our website. Basic Procedure When Using Scan to Folder • Before performing this procedure, see "Preparation for Sending by Scan to Folder", Scan, and confirm the details of the destination computer. See also "Registering Folders", Connecting the Machine/ System Settings, and register the address of the destination computer to the address book. When using the standard operation panel For details about how to use this function, see page 133 "Basic Procedure When Using Scan to Folder (Classic)". When using the Smart Operation Panel You can use this function from the Scanner Application and Scanner (Classic) Application. When Using the Scanner Application About how to use the application's screen, see page 67 "[Scanner] Screen (When Using the Smart Operation Panel)". When Using the Scanner (Classic) Application For details about how to use the Classic Scanner function, see page 133 "Basic Procedure When Using Scan to Folder (Classic)". Basic Procedure When Using Scan to Folder (Classic) 1. Display the initial scanner screen. • When using the standard operation panel 1. Press the [Home] key on the control panel. 133 5. Scan CUV108 2. Press the [Scanner] icon on the screen. If the [Scanner] icon does not appear, press the screen to switch to the menu screen. icon at the upper right corner of the • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Scanner (Classic)] icon on the [Home] screen. 2. Make sure that no previous settings remain. If a previous setting remains, press the [Reset] key. 3. Press the [Folder] tab. 4. Place originals. 5. If necessary, specify the scan settings according to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], press [Full Color: Text / Photo] in the [Original Type] tab, and then press [OK]. • Press [Original Feed Type], press [2 Sided Original], and then press [OK]. • Press [Send File Type / Name], press [PDF], and then press [OK]. For information about other settings, see the each section. 134 Basic Procedure When Using Scan to Folder 6. Specify the destination. You can specify multiple destinations. For details, see "Specifying Scan to Folder Destinations", Scan. 7. Press the [Start] key. Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information The following procedures explain how to create a shared folder on a computer running Windows, and how to confirm the computer's information. In these examples, Windows 7 is the operating system, and the computer is a member in a network domain. Write down the confirmed information. Step 1: Confirming the user name and computer name Confirm the user name and the name of the computer you will send scanned documents to. 1. On the [Start] menu, point to [All Programs], click [Accessories], and then click [Command Prompt]. 2. Enter the command "ipconfig/all", and then press the [Enter] key. 3. Confirm the name of the computer. The computer's name is displayed under [Host Name]. You can also confirm the IPv4 address. The address displayed under [IPv4 Address] is the IPv4 address of the computer. 4. Enter the command "set user", and then press the [Enter] key. Be sure to put a space between "set" and "user". 5. Confirm the user name. The user name is displayed under [USERNAME]. Step 2: Creating a shared folder on a computer running Microsoft Windows Create a shared destination folder in Windows and enable sharing. In the following procedure, a computer which is running under Windows 7 and participating in a domain is used as an example. • You must log in as an Administrators group member to create a shared folder. • If "Everyone" is left selected in Step 6, the created shared folder will be accessible by all users. This is a security risk, so we recommend that you give access rights only to specific users. Use the following procedure to remove "Everyone" and specify user access rights. 135 5. Scan 1. Create a folder, just as you would create a normal folder, in a location of your choice on the computer. 2. Right-click the folder, and then click [Properties]. 3. On the [Sharing] tab, click [Advanced Sharing...]. 4. Select the [Share this folder] check box. 5. Click [Permissions]. 6. In the [Group or user names:] list, select "Everyone", and then click [Remove]. 7. Click [Add...]. 8. In the [Select Users, Computers, Service Accounts, or Groups] window, click [Advanced...]. 9. Specify one or more object types, select a location, and then click [Find Now]. 10. From the list of results, select the groups and users you want to grant access to, and then click [OK]. 11. In the [Select Users, Computers, Service Accounts, or Groups] window, click [OK]. 12. In the [Group or user names:] list, select a group or user, and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box. Configure the access permissions for each group and user. 13. Click [OK]. Step 3: Specifying access privileges for the created shared folder If you want to specify access privileges for the created folder to allow other users or groups to access the folder, configure the folder as follows: 1. Right-click the folder created in Step 2, and then click [Properties]. 2. On the [Security] tab, click [Edit...]. 3. Click [Add...]. 4. In the [Select Users, Computers, Service Accounts, or Groups] window, click [Advanced...]. 5. Specify one or more object types, select a location, and then click [Find Now]. 6. From the list of results, select the groups and users you want to grant access to, and then click [OK]. 7. In the [Select Users, Computers, Service Accounts, or Groups] window, click [OK]. 8. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Modify] check box. 9. Click [OK]. 136 Basic Procedure When Using Scan to Folder Registering an SMB Folder 1. Display the [Address Book Management] screen. • When using the standard operation panel 1. Press the [Home] key on the lower left of the control panel. 2. Press the [Address Book Management] icon on the [Home] screen. • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Address Book Management] icon on the [Home] screen. 2. Check that [Program / Change] is selected. 3. Press [New Program]. 4. Press [Change] under "Name". The name entry display appears. 5. Enter the name, and then press [OK]. 6. Press [ Next]. 7. Press the key for the classification you want to use under "Select Title". The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title. You can select [Frequent] and one more key for each title. 137 5. Scan 8. Press [Auth. Info], and then press [ Next]. 9. Press [Specify Other Auth. Info] on the right side of "Folder Authentication". When [Do not Specify] is selected, the SMB User Name and SMB Password that you have specified in "Default User Name / Password (Send)" of File Transfer settings are applied. 10. Press [Change] under "Login User Name". 11. Enter the login user name of the destination computer, and then press [OK]. 12. Press [Change] under "Login Password". 13. Enter the password of the destination computer, and then press [OK]. 14. Enter the password again to confirm, and then press [OK]. 15. Press [Folder]. 16. Check that [SMB] is selected. 17. Press [Change] or [Browse Network], and then specify the folder. To specify a folder, you can either enter the path manually or locate the folder by browsing the network. For details about how to specify the path manually, see page 139 "Locating the SMB folder manually". For details about how to specify the path using Browse Network, see page 139 "Locating the SMB folder using Browse Network". 18. Press [Connection Test] to check the path is set correctly. 138 Basic Procedure When Using Scan to Folder 19. Press [Exit]. If the connection test fails, check the settings, and then try again. 20. Press [OK]. 21. Close the [Address Book Management] screen. • When using the standard operation panel 1. Press the [User Tools] key. • When using the Smart Operation Panel 1. Press [User Tools] ( 2. Press [Home] ( ) on the top right of the screen. ) at the bottom of the screen in the center. Locating the SMB folder manually 1. Press [Change] under "Path". 2. Enter the path where the folder is located. For example: if the name of the destination computer is "User", and the folder name is "Share", the path will be \\User\Share. If the network does not allow automatic obtaining of IP addresses, include the destination computer's IP address in the path. For example: if the IP address of the destination computer is "192.168.0.191", and the folder name is "Share", the path will be \\192.168.0.191\Share. 3. Press [OK]. If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the path again. Locating the SMB folder using Browse Network 1. Press [Browse Network]. The client computers sharing the same network as the machine appear. 139 5. Scan Network display only lists client computers you are authorized to access. 2. Select the group that contains the destination computer. 3. Select the computer name of the destination computer. Shared folders under it appear. You can press [Up One Level] to switch between levels. 4. Select the folder you want to register. 5. Press [OK]. Deleting an SMB Registered Folder 1. Display the [Address Book Management] screen. • When using the standard operation panel 1. Press the [Home] key on the lower left of the control panel. 2. Press the [Address Book Management] icon on the [Home] screen. • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Address Book Management] icon on the [Home] screen. 2. Check that [Program / Change] is selected. 3. Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, folder name, or e-mail address. 4. Press [Folder]. 5. Press the protocol which is not currently selected. A confirmation message appears. 6. Press [Yes]. 7. Press [OK]. 140 Basic Procedure When Using Scan to Folder 8. Close the [Address Book Management] screen. • When using the standard operation panel 1. Press the [User Tools] key. • When using the Smart Operation Panel 1. Press [User Tools] ( 2. Press [Home] ( ) on the top right of the screen. ) at the bottom of the screen in the center. Entering the Path to the Destination Manually When using the standard operation panel For details about how to use this function, see page 142 "Procedure for entering the path to the destination manually (classic)". When using the Smart Operation Panel You can use this function from the Scanner Application and Scanner (Classic) Application. When Using the Scanner Application About how to use the application's screen, see page 67 "[Scanner] Screen (When Using the Smart Operation Panel)". When Using the Scanner (Classic) Application For details about how to use the Classic Scanner function, see page 142 "Procedure for entering the path to the destination manually (classic)". 141 5. Scan Procedure for entering the path to the destination manually (classic) 1. Press [Manual Entry]. 2. Make sure that [SMB] is selected. 3. Press [Manual Entry] on the right side of the path field. 4. Enter the path for the folder. In the following example path, the shared folder name is "user" and the computer name is "desk01": \\desk01\user 5. Press [OK]. 6. Depending on the destination setting, enter the user name for logging in to the computer. Press [Manual Entry] to the right of the user name field to display the soft keyboard. 7. Press [OK]. 8. Depending on the destination setting, enter the password for logging in to the computer. Press [Manual Entry] for the password to display the soft keyboard. 9. Press [OK]. 10. Press [Connection Test]. A connection test is performed to check whether the specified shared folder exists. If the message "Connection with PC has failed. Check the settings." appears, see "Troubleshooting When You Use the Scanner Function", Troubleshooting. 11. Check the connection test result, and then press [Exit]. 12. Press [OK]. 142 Basic Procedure for Sending Scan Files by E-mail Basic Procedure for Sending Scan Files by Email When using the standard operation panel For details about how to use this function, see page 143 "Basic Procedure for Sending Scan Files by E-mail (Classic)". When using the Smart Operation Panel You can use this function from the Scanner Application and Scanner (Classic) Application. When Using the Scanner Application About how to use the application's screen, see page 67 "[Scanner] Screen (When Using the Smart Operation Panel)". When Using the Scanner (Classic) Application For details about how to use the Classic Scanner function, see page 143 "Basic Procedure for Sending Scan Files by E-mail (Classic)". Basic Procedure for Sending Scan Files by E-mail (Classic) 1. Display the initial scanner screen. • When using the standard operation panel 1. Press the [Home] key on the control panel. 143 5. Scan CUV108 2. Press the [Scanner] icon on the screen. If the [Scanner] icon does not appear, press the screen to switch to the menu screen. icon at the upper right corner of the • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Scanner (Classic)] icon on the [Home] screen. 2. Make sure that no previous settings remain. If a previous setting remains, press the [Reset] key. 3. Make sure that the [Email] tab is selected. 4. Place originals. 5. If necessary, specify the scan settings according to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], press [Full Color: Text / Photo] in the [Original Type] tab, and then press [OK]. • Press [Original Feed Type], press [2 Sided Original], and then press [OK]. • Press [Send File Type / Name], press [PDF], and then press [OK]. For information about other settings, see the each section. 144 Basic Procedure for Sending Scan Files by E-mail The settings explained in "Entering the E-mail Subject", "Entering the E-mail Message", and "Security Settings to E-mails", Scan, can also be specified. 6. Specify the destination. You can specify multiple destinations. For details, see "Specifying the Destination or Recipient", Scan. 7. Press [Sender Name], select the e-mail sender, and then press [OK]. For details, see "Specifying the E-mail Sender", Scan. 8. To use Message Disposition Notification, press [Recept. Notice]. If you press [Recept. Notice], the selected e-mail sender will receive e-mail notification when the email recipient has opened the e-mail. 9. Press the [Start] key. Registering an E-mail Destination 1. Display the [Address Book Management] screen. • When using the standard operation panel 1. Press the [Home] key on the lower left of the control panel. 1. Press the [Address Book Management] icon on the [Home] screen. • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 1. Press the [Address Book Management] icon on the [Home] screen. 2. Check that [Program / Change] is selected. 3. Press [New Program]. 4. Press [Change] under "Name". The name entry display appears. 5. Enter the name, and then press [OK]. 6. Press [ Next]. 145 5. Scan 7. Press the key for the classification you want to use under "Select Title". The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title. You can select [Frequent] and one more key for each title. 8. Press [Email]. 9. Press [Change] under "Email Address". 10. Enter the e-mail address, and then press [OK]. 11. If you want to use Internet fax, specify whether or not to use "Send via SMTP Server". 12. Press [OK]. 146 Basic Procedure for Sending Scan Files by E-mail 13. Close the [Address Book Management] screen. • When using the standard operation panel 1. Press the [User Tools] key. • When using the Smart Operation Panel 1. Press [User Tools] ( 2. Press [Home] ( ) on the top right of the screen. ) at the bottom of the screen in the center. Deleting an E-mail Destination 1. Display the [Address Book Management] screen. • When using the standard operation panel 1. Press the [Home] key on the lower left of the control panel. 2. Press the [Address Book Management] icon on the [Home] screen. • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Address Book Management] icon on the [Home] screen. 2. Check that [Program / Change] is selected. 3. Select the name whose e-mail address you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, folder name, or e-mail address. 4. Press [Email]. 5. Press [Change] under "Email Address". 6. Press [Delete All], and then press [OK]. 7. Press [OK]. 8. Close the [Address Book Management] screen. • When using the standard operation panel 1. Press the [User Tools] key. • When using the Smart Operation Panel 1. Press [User Tools] ( 2. Press [Home] ( ) on the top right of the screen. ) at the bottom of the screen in the center. 147 5. Scan Entering an E-mail Address Manually When using the standard operation panel For details about how to use this function, see page 148 "Procedure for entering an e-mail address manually (classic)". When using the Smart Operation Panel You can use this function from the Scanner Application and Scanner (Classic) Application. When Using the Scanner Application About how to use the application's screen, see page 67 "[Scanner] Screen (When Using the Smart Operation Panel)". When Using the Scanner (Classic) Application For details about how to use the Classic Scanner function, see page 148 "Procedure for entering an e-mail address manually (classic)". Procedure for entering an e-mail address manually (classic) 1. Press [Manual Entry]. 2. Enter the e-mail address. 3. Press [OK]. 148 Basic Procedure for Storing Scan File Basic Procedure for Storing Scan File • You can specify a password for each stored file. We recommend that you protect stored files from unauthorized access by specifying passwords. • Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using the hard disk to store important files. The supplier shall not be responsible for any damage that may result from the loss of files. 1. Display the initial scanner screen. • When using the standard operation panel 1. Press the [Home] key on the control panel. CUV108 2. Press the [Scanner] icon on the screen. If the [Scanner] icon does not appear, press the screen to switch to the menu screen. icon at the upper right corner of the • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Scanner (Classic)] icon on the [Home] screen. 2. Make sure that no previous settings remain. If a previous setting remains, press the [Reset] key. 3. Place originals. 149 5. Scan 4. Press [Store File]. 5. Press [Store to HDD]. 6. If necessary, specify the stored file's information, such as [User Name], [File Name], [Password], and [Select Folder]. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK]. • File Name Press [File Name], enter a file name, and then press [OK]. • Password Press [Password], enter a password, and then press [OK]. Re-enter the password for confirmation, and then press [OK]. • Select Folder Press [Select Folder], specify the folder in which to save the stored files, and then press [OK]. 7. Press [OK]. 8. If necessary, press [Scan Settings] to specify scanner settings such as resolution and scan size. For details, see "Scan Settings", Scan. 9. Press the [Start] key. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files. 150 Basic Procedure for Storing Scan File 1. Press [Select Stored File]. 2. Specify the folder in which the file you want to check is stored. 3. From the list of stored files, select the file you want to check. You can select more than one file. For details about searching the stored document by user or document name, see "Searching by user name" and "Searching by file name", Scan. 4. Press [Preview]. 151 5. Scan Specifying the File Type This section explains the procedure for specifying the file type of a file you want to send. File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail or Scan to Folder, and saving files on a memory storage device. You can select one of the following file types: • Single Page: [TIFF / JPEG], [PDF] If you select a single-page file type when scanning multiple originals, one file is created for each single page and the number of files sent is the same as the number of pages scanned. • Multi-page: [TIFF], [PDF] If you select a multi-page file type when scan multiple originals, scanned pages are combined and sent as a single file. Selectable file types differ depending on the scan settings and other conditions. For details about file types, see "Notes about and limitations of file types", Scan. When using the standard operation panel For details about how to use this function, see page 153 "Procedure for Specifying the File Type (Classic)". When using the Smart Operation Panel You can use this function from the Scanner Application and Scanner (Classic) Application. When Using the Scanner Application About how to use the application's screen, see page 67 "[Scanner] Screen (When Using the Smart Operation Panel)". When Using the Scanner (Classic) Application For details about how to use the Classic Scanner function, see page 153 "Procedure for Specifying the File Type (Classic)". 152 Specifying the File Type Procedure for Specifying the File Type (Classic) 1. Press [Send File Type / Name]. 2. Select a file type. If the File Type is set to [PDF], configure PDF File Setting as required. 3. Press [OK]. 153 5. Scan Specifying Scan Settings When using the standard operation panel For details about how to use this function, see page 154 "Procedure for Specifying Scan Settings (Classic)". When using the Smart Operation Panel You can use this function from the Scanner Application and Scanner (Classic) Application. When Using the Scanner Application About how to use the application's screen, see page 67 "[Scanner] Screen (When Using the Smart Operation Panel)". When Using the Scanner (Classic) Application For details about how to use the Classic Scanner function, see page 154 "Procedure for Specifying Scan Settings (Classic)". Procedure for Specifying Scan Settings (Classic) 1. Press [Scan Settings]. 2. Specify resolution, scan size, and other settings, as required. For details about individual scan setting items, see "Scan Settings", Scan. 154 Specifying Scan Settings 3. Press [OK]. 155 5. Scan 156 6. Document Server This chapter describes frequently used Document Server functions and operations. For information not included in this chapter, see Copy/ Document Server available on our website. Storing Data This section describes the procedure for storing documents on the Document Server. • A document accessed with a correct password remains selected even after operations are complete, and it can be accessed by other users. After the operation, be sure to press the [Reset] key to cancel the document selection. • The user name registered to a stored document in the Document Server is to identify the document creator and type. It is not to protect confidential documents from others. • When scanning by the scanner, make sure that all other operations are ended. • You cannot use [3 Edges Full Bleed] to store documents with the document server function. Use the copier function to store documents if you want to use [3 Edges Full Bleed] to store documents. File Name A file name such as "COPY0001" and "COPY0002" is automatically attached to the scanned document. You can change the file name. User Name You can register a user name to identify the user or user group that stored the documents. To assign it, select the user name registered in the Address Book, or enter the name directly. Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about the Address Book, see "Registering Addresses and Users", Connecting the Machine/ System Settings. Password To prevent unauthorized printing, you can specify a password for any stored document. A protected document can only be accessed if its password is entered. If a password is specified for the documents, the lock icon appears on the left side of the file name. 1. Display the initial Document Server screen. • When using the standard operation panel 1. Press the [Home] key on the control panel. 157 6. Document Server CUV108 2. Press the [Document Server] icon on the screen. If the [Document Server] icon does not appear, press the corner of the screen to switch to the menu screen. icon at the upper right • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Document Server] icon on the [Home] screen. 2. Press [To Scanning Screen]. 3. Press [Target Fldr. to Store]. 4. Specify a folder in which to store the document, and then press [OK]. 5. Press [User Name]. 6. Specify a user name, and then press [OK]. The user names shown are names that were registered in the Address Book. To specify a name not shown in the screen, press [Manual Entry], and then enter a user name. 7. Press [File Name]. 8. Enter a file name, and then press [OK]. 9. Press [Password]. 10. Enter a password with the number keys, and then press [OK]. You can use four to eight digits for the password. 11. For double-check, enter the password again, and then press [OK]. 12. Place the original. 13. Specify the original scanning conditions. 14. Press the [Start] key. The original is scanned. The document is saved in the Document Server. After scanning, a list of folders will be displayed. If the list does not appear, press [Finish Scanning]. 158 Printing Stored Documents Printing Stored Documents Prints stored documents on the Document Server. The items you can specify on the printing screen are as follows: • Paper tray • The number of prints • [Finishing] ([Output], [Finisher], [Folding Unit]) • [Cover/Slip Sheet] ([Front Cover], [Back Cover], [Designate/Chapter], [Slip Sheet]) • [Edit / Stamp] ([Margin Adj.], [Stamp], [Edit Image]) • [2 Sided / Book] ([1 Sided Print], [2 Sided Top to Top], [2 Sided Top to Bottom], [Specify Duplex Pages], [Booklet], [Magazine]) For details about each function, see the each section. 1. Select a folder. 2. Select a document to be printed. 3. When printing two or more documents at a time, repeat Step 2. Up to 30 documents can be printed. 4. When specifying printing conditions, press [To Printing Screen], and then configure print settings. 5. Enter the number of print copies with the number keys. The maximum quantity that can be entered is 9999. 6. Press the [Start] key. 159 6. Document Server 160 7. Web Image Monitor This chapter describes frequently used Web Image Monitor functions and operations. For information not included in this chapter, see Connecting the Machine/ System Settings available on our website or Web Image Monitor Help. Displaying Top Page This section explains the Top Page and how to display Web Image Monitor. • When entering an IPv4 address, do not begin segments with zeros. For example: If the address is "192.168.001.010", you must enter it as "192.168.1.10". 1. Start your web browser. 2. Enter "http://(machine's IP address or host name)/" in your web browser's URL bar. Top Page of Web Image Monitor appears. If the machine's host name has been registered on the DNS or WINS server, you can enter it. When setting SSL, a protocol for encrypted communication, under environment which server authentication is issued, enter "https://(machine's IP address or host name)/". Web Image Monitor is divided into the following areas: 2 3 1 4 5 DRC715 1. Menu area If you select a menu item, its content will be shown. 2. Header area Display icons for the links to Help and the keyword search function. This area also displays [Login] and [Logout], which allows you to switch between the administrator and guest mode. 3. Refresh/Help (Refresh): Click at the upper right in the work area to update the machine information. Click the web browser's [Refresh] button to refresh the entire browser screen. 161 7. Web Image Monitor (Help): Use Help to view or download Help file contents. 4. Basic Information area Display the basic information of the machine. 5. Work area Display the contents of the item selected in the menu area. 162 8. Adding Paper and Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types. Loading Paper Precautions for Loading Paper • When loading paper, take care not to trap or injure your fingers. • Do not stack paper over the limit mark. • To prevent multiple sheets from being fed at once, fan the paper before loading it. • If you load paper when only a few sheets of paper remain in the tray, multiple sheet feeding may occur. Remove any remaining paper, stack them with the new sheets of paper, and then fan the entire stack before loading it into the tray. • Straighten curled or warped paper before loading. • When you load paper into the paper tray for the first time or when you change the size or type of paper in the paper tray, be sure to specify the appropriate paper settings in Tray Paper Settings. For details, see "Changing Tray Paper Settings", Paper Settings. • For details about the paper sizes and types that can be used, see page 189 "Recommended Paper Sizes and Types". • You might at times hear a rustling noise from paper moving through the machine. This noise does not indicate a malfunction. Fanning the paper • If you load coated paper, label paper, transparencies, or thick paper of 150.1–360.0 g/m2 (55.1 lb. Cover–198.0 lb. Index), it is important that you fan the sheets thoroughly. Misfeeds may occur if paper is not fanned thoroughly. If the machine feeds several sheets of paper together or it does not feed paper, fan paper and load it again. 163 8. Adding Paper and Toner 1. Loosen the stack by riffling the sheets. CVA068 2. Holding its shorter ends, flex the stack back and forth to create space between the sheets. Repeat this several times. CVA069 CVA070 164 Loading Paper 3. Make sure there is space between the sheets. CVA071 4. Hold the stack of paper in both hands and tap the long and short edges of the paper against a flat surface to align them. DRC153 Loading Paper into Tray 1 (mainly Europe) Tray 1 can hold A4 paper only. If you want to print on 81/2 × 11 from Tray 1, contact your service representative. (mainly North America) Tray 1 can hold 81/2 × 11 paper only. If you want to print on A4 from Tray 1, contact your service representative. • When paper loaded in the right side of Tray 1 runs out, paper on the left is automatically shifted to the right. Do not pull out Tray 1 while the tray is moving paper; wait until sounds stop coming from the tray. 165 8. Adding Paper and Toner 1. Carefully pull out the paper tray until it stops. DRC155 2. Square the paper and load it print side down. When you load paper into the right side of the tray, load the paper so its right edge is flush against the right side of the tray. When you load paper into the left side of the tray, load the paper so its left edge is flush against the left side of the tray. • Whole tray pulled out EBB001 • Left half of the tray pulled out EBB002 Do not stack paper over the limit mark. 166 Loading Paper EBB003 3. Carefully push the paper tray fully in. • You can load paper even if Tray 1 is in use. It is okay to pull out the left half of the tray while Tray 1 is in use. Loading Paper into the A3/11 × 17 Tray Unit (mainly Europe) A3/11 × 17 tray unit can hold A3 paper only. If you want to print on A4 81/2 × 14 , or 81/2 × 11 , contact your service representative. , B4 JIS , 11 × 17 , (mainly North America) A3/11 × 17 tray unit can hold 11 × 17 paper only. If you want to print on A3 , A4 81/2 × 14 , or 81/2 × 11 , contact your service representative. , B4 JIS , • Check that the paper edges are aligned at the right side. 1. Check that paper in the paper tray is not being used, and then pull the tray carefully out until it stops. CVA004 167 8. Adding Paper and Toner 2. Square the paper and load it print side down. Do not stack paper over the limit mark. CVA005 3. Carefully push the paper tray fully in. Loading Paper into Trays 2 and 3 Each paper tray is loaded in the same way. Various sizes of paper can be loaded in Trays 2 and 3 by adjusting the positions of side fences and end fence. You can change paper sizes as shown below. In the following example procedure, paper is loaded into Tray 2. • Check that the paper edges are aligned at the right side. • If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place. • When loading a low number of sheets, be sure not to squeeze the side fences in too tightly. If the side fences are squeezed too tightly against the paper, the edges may crease, the paper may misfeed, or if it weighs between 52.3–65.9 g/m2 (14.0–17.9 lb. Bond), it may wrinkle. 168 Loading Paper 1. Check that paper in the paper tray is not being used, and then pull the tray carefully out until it stops. DRC251 2. Remove paper if loaded. 3. Release the lock on the side fence. DRC256 4. Loosen the screws holding the side fences in position. DRC257 169 8. Adding Paper and Toner 5. While pressing down the release lever of the side fence, slide the side fences outward. DRC258 6. While pinching the release lever of the end fence, slide the end fence outward. DRC259 7. Square the paper and load it print side down. Do not stack paper over the limit mark. DRC260 8. Align the end and side fences gently against the paper you loaded. Make sure that there is no space between the paper and the side fences or end fence. 170 Loading Paper DRC261 9. Turn the screws slowly to fasten it in place. DRC262 10. Re-lock the side fences. DRC263 11. Carefully push the paper tray fully in. • You can load envelopes in Trays 2 and 3. When loading envelopes, place them in the correct orientation. For details, see page 209 "Envelopes". Loading tab stock into Trays 2 and 3 • When loading tab stock, always use the optional tab sheet holder. 171 8. Adding Paper and Toner DRC253 • Load tab stock so that the side with the tab faces the tab sheet holder. • When loading tab stock, adjust the end fence position so that the tab sheet holder will fit the tab stock. DRC254 Loading Paper into the Bypass Tray Use the bypass tray to use transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays. • When you open the bypass tray when a banner sheet guide tray is installed, do not put your hands on the front side and the back side of the place indicated by the label of the banner sheet guide tray. Otherwise, your fingers might be caught, resulting in injury. • The maximum number of sheets you can load at the same time depends on paper type. Do not stack paper over the limit mark. For the maximum number of sheets you can load, see page 189 "Recommended Paper Sizes and Types". 172 Loading Paper 1. Open the bypass tray. DRB168 2. Pull the extender out when loading paper whose size is larger than A4 or 81/2 × 11 . 3. Release the locks on both of the paper guides. DRB154 4. Insert the paper print side up as far as it will go into the machine. 5. Put your fingers on the dimples on the front and rear paper guides and align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur. DRB169 173 8. Adding Paper and Toner 6. While holding the paper guides with your hands, lock both of the paper guides again. Make sure that the total of the gaps between the paper and the front and rear paper guides does not exceed 0.75 mm (0.03 inches). DRB158 • When you use the bypass tray, it is recommended to load the paper in orientation. • Certain types of paper might not be detected properly when placed on the bypass tray. If this happens, remove the paper and place it on the bypass tray again. • You do not need to pull the extender out if the banner sheet guide tray is installed. • When loading thick paper, thin paper, transparencies, or translucent paper, specify the paper size and the paper type. • Letterhead paper must be loaded in a specific orientation. For details, see page 186 "Loading Orientation-fixed Paper or Two-sided Paper". • You can load envelopes into the bypass tray. Envelopes must be loaded in a specific orientation. For details, see page 209 "Envelopes". • Specify the sizes of paper that are not automatically detected. For details about the sizes that can be detected automatically, see page 189 "Recommended Paper Sizes and Types". For details about how to specify sizes, see "Copying from the Bypass Tray", Copy/ Document Server. • When copying from the bypass tray, see "Copying from the Bypass Tray", Copy/ Document Server. • To load paper whose horizontal length is longer than 487.7 mm (19.20 inches), the multi bypass banner sheet tray or banner sheet guide tray is needed. For details about how to load paper in the multi bypass banner sheet tray, see page 175 "Loading paper into the multi bypass banner sheet tray". • To load paper on the banner sheet guide tray, load it over the joint line of the bypass tray and the banner sheet guide tray. 174 Loading Paper Loading paper into the multi bypass banner sheet tray 1. Pull out the multi bypass banner sheet tray. DRB181 2. After pulling out the multi bypass banner sheet tray, lift it until it clicks. Raise the multi bypass banner sheet tray until it is at an angle of about 60 degrees with the floor. 1 DRB182 1. Extender 3. Open the extender. DRB183 4. Release the locks on both of the paper guides. 5. Insert the paper print side up as far as it will go into the machine. 175 8. Adding Paper and Toner 6. Put your fingers on the dimples on the front and rear paper guides and align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur. DRB184 7. While holding the paper guides with your hands, lock both of the paper guides again. Make sure that the total of the gaps between the paper and the front and rear paper guides does not exceed 0.75 mm (0.03 inches). Closing the multi bypass banner sheet tray 1. Lightly pull up the extender, and then fold it into the machine. DRB185 176 Loading Paper 2. Raise the multi bypass banner sheet tray towards the machine until it clicks, and then tilt it to the opposite side. 1 2 DRB186 3. Push the multi bypass banner sheet tray into its original position. DRB187 Loading tab stock into the bypass tray When loading tab stock, load tab stock so the tabs face to the right. DRB170 177 8. Adding Paper and Toner Loading Paper into the Large Capacity Tray (mainly Europe) The LCT can hold A4 paper only. If you want to print on 81/2 × 11 or B5 JIS from the LCT, contact your service representative. (mainly North America) The LCT can hold 81/2 × 11 paper only. If you want to print on A4 or B5 JIS from the LCT, contact your service representative. The extension unit is required to load A4 , B4 JIS , 81/2 × 14 , or 81/2 × 11 . • Check that the paper edges are aligned at the left side. 1. Check that paper in the paper tray is not being used, and then open the top cover of the LCT. CVA023 2. Load paper into the paper tray with the print side up. Do not stack paper over the limit mark. CVA024 3. Press the [Down] key. The key blinks while the bottom plate is moving down. 178 Loading Paper CVA025 4. Load paper by repeating Steps 2 and 3. 5. Close the top cover of the LCT. Loading Paper into the Wide Large Capacity Tray Various sizes of paper can be loaded in the wide LCT by adjusting the positions of side fences and end fence. You can change paper sizes as shown below. • Check that the paper edges are aligned with the left side. 1. Check that paper in the paper tray is not being used, and then pull the tray carefully out until it stops. DRC170 2. Remove paper if loaded. 179 8. Adding Paper and Toner 3. Loosen the screws holding the side fences in position. DRC182 4. Hold the indents at the bottom of the side fences with your fingers, and then slide the side fences outward. 1 DRC183 1. Indents 5. While pressing the release button of the end fence, slide the end fence outward. DRC184 6. Load paper into the paper tray with print side up. Load a stack of paper about 5–10 mm (0.2–0.4 inches) high, using the symbol at the bottom of the side fence as a guide. Make sure that the paper rest on top of the supporting plates on both sides. Set the paper flush against the left fence and align the paper edges. 180 Loading Paper 1 DRC185 1. Supporting plate 7. Hold the indents at the bottom of the side fences with your fingers, and adjust the side fences to the paper size. Set the paper flush against the protrusions in the bottom of the inner side fence. Make sure that there is no space between the paper and the side fences. DRC186 Check that the positions of the scale numbers on the top of both of the side fences are almost the same. When loading regular size paper, align the screw holes on the side fences to the paper size mark. DRC190 8. Hold the inner side fence, and then tighten the screws to the inner side fence. Fasten the front side fence in the same way. 181 8. Adding Paper and Toner DRC187 9. Load additional sheets, if necessary. Do not stack paper over the limit mark. DRC188 10. While pressing the release button of the end fence, align the end fence gently against the paper you loaded. Make sure that there is no space between the paper and end fence. DRC189 11. Carefully slide the paper tray fully in. If you push the paper tray too forcefully when you put it back in place, the position of the paper might change and print accuracy becomes lower. 182 Loading Paper • If you select Paper Weight 6 to 9, [Coated Paper: High Gloss], [Coated: Glossy], [Coated: Matte], [Label Paper], or [Transparency] in [Tray Paper Settings], air is blown out automatically to fan the paper loaded in the wide LCT. Fan this paper before loading it. For details, see page 163 "Fanning the paper". • You can load envelopes in the wide LCT. When loading envelopes, place them in the correct orientation. For details, see page 209 "Envelopes". Loading Paper into the Interposer • Do not place anything on top of or leave documents on the sensor. This may lead to the paper size not being correctly scanned or paper jams. • When using the Z-fold function, the paper in the interposer must be of the same size as the prints after they have been folded. If the paper in the interposer is larger than the Z-folded sheets, a misfeed might occur. • Do not use paper that has already been printed onto by this machine. 1. Load paper orderly. Do not stack paper over the limit mark. DRC172 183 8. Adding Paper and Toner 2. Adjust the side fences to the paper size. DRC173 • Load paper with its printed side up (the front side). • Load paper in the interposer in the same orientation as paper in the paper tray. • The staple position or punch hole position will be on the left side of the paper, when you are facing the machine. • To load the paper in the interposer, align the orientation of originals in the ADF as shown below. Interposer ADF Loading Paper into the Twin Interposer • Do not place anything on top of or leave documents on the sensor. This may lead to the paper size not being correctly scanned or paper jams. 184 Loading Paper 1. While pressing the release lever, align the side fences with the paper size to be loaded. CVA032 2. Load paper orderly. Do not stack paper over the limit mark. Align the side fences gently against the paper you loaded, if necessary. 1 CVA033 1. Paper extenders • Load paper with its printed side up (the front side). • Load paper in the twin interposer in the same orientation as paper in the paper tray. • The staple position or punch hole position will be on the left side of the paper, when you are facing the machine. • When loading paper larger than A4 (81/2 × 11) , pull out the paper extender. • To load the paper in the twin interposer, align the orientation of originals in the ADF as shown below. Twin interposer ADF 185 8. Adding Paper and Toner Twin interposer ADF Loading Orientation-fixed Paper or Two-sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not be printed correctly, depending on how the originals and paper are placed. Settings for the User Tools • Copier mode Specify [Yes] for [Letterhead Setting] in [Input / Output] under the Copier / Document Server Features menu, and then place the original and paper as shown below. • Printer mode Specify [Auto Detect] or [On (Always)] for [Letterhead Setting] in [System] under the Printer Features menu, and then place the paper as shown below. For details about the letterhead settings, see "Input / Output", Copy/ Document Server, or "System", Print. Original orientation and paper orientation The meanings of the icons are as follows: Icon Meaning Place or load paper scanned or printed side face up. Place or load paper scanned or printed side face down. • Original orientation 186 Loading Paper Original orientation Exposure glass ADF Readable Direction 90 Degrees Counterclockwise • Copy • Scanner 180 degrees 90 Degrees Clockwise • Copy • Scanner • Paper orientation • Copier mode Copy side Tray 1 Trays 2–3 LCT Bypass tray or wide LCT One-sided Two-sided 187 8. Adding Paper and Toner • Printer mode Print side Tray 1 Trays 2–3 LCT Bypass tray or wide LCT One-sided Two-sided • In copier mode: • For details about how to make two-sided copies, see "Duplex Copying", Copy/ Document Server. • In printer mode: • To print on letterhead paper when [Auto Detect] is specified for [Letterhead Setting], you must specify [Letterhead] as the paper type in the printer driver's settings. • If a print job is changed partway through printing from one-sided to two-sided printing, onesided output after the first copy may be printed facing a different direction. To ensure all paper is output facing the same direction, specify different input trays for one-sided and twosided printing. Note also that two-sided printing must be disabled for the tray specified for one-sided printing. • For details about how to make two-sided prints, see "Printing on Both Sides of Sheets", Print. 188 Recommended Paper Recommended Paper Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • If you use paper that curls, either because it is too dry or too damp, a staple clogging or paper jam may occur. • Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed. • When you load transparencies, check the front and back of the sheets, and place them correctly, or a misfeed might occur. Tray 1 Paper type and weight 52.3–300.0 g/m2 (14.0 lb. Bond–165.0 lb. Index) Paper Weight 1–Paper Weight 8 52.3–300.0 g/m2 (14.0 lb. Bond–165.0 lb. Index) Paper Weight 1–Paper Weight 8 Paper size Paper capacity 1,250 sheets × 2 A4 81/2 × 11 *1 1,250 sheets × 2 81/2 × 11 A4 *1 To load paper any of the sizes specified above, contact your service representative. Tray 1 (A3/11 × 17 tray unit) Paper type and weight 52.3–300.0 g/m2 (14.0 lb. Bond–165.0 lb. Index) Paper Weight 1–Paper Weight 8 Paper size Paper capacity 1,000 sheets A3 11 × 17 189 8. Adding Paper and Toner Paper type and weight 52.3–300.0 g/m2 (14.0 lb. Bond–165.0 lb. Index) Paper Weight 1–Paper Weight 8 Paper size *1 Paper capacity 1,000 sheets A4 , B4 JIS , 11 × 17 , 81/2 × 14 , 81/2 × 11 A3 , A4 , B4 JIS , 81/2 × 1 14 , 8 /2 × 11 52.3–300.0 g/m2 (14.0 lb. Bond–165.0 lb. Index) Paper Weight 1–Paper Weight 8 Custom size*2: 1,000 sheets Vertical: 210.0–305.0 mm Horizontal: 210.0–439.0 mm Vertical: 8.27–12.00 inches Horizontal: 8.27–17.28 inches *1 To load paper any of the sizes specified above, contact your service representative. *2 For details about how to load custom size paper, contact your service representative. Trays 2 and 3 Paper type and weight 52.3–300.0 g/m2 (14.0 lb. Bond–165.0 lb. Index) Paper Weight 1–Paper Weight 8 Paper size Paper sizes that can be detected automatically: A3 , A4 , A5 , B4 JIS , B5 JIS , 81/2 × 11 , 13 × 19 , SRA3 A4 , B5 JIS , 11 × 17 , 81/2 × 14 , 81/2 × 11 , 71/4 × 1 1 1 10 /2 , 5 /2 × 8 /2 , 12 × 18 , 13 × 19 190 Paper capacity 550 sheets Recommended Paper Paper type and weight 52.3–300.0 g/m2 (14.0 lb. Bond–165.0 lb. Index) Paper Weight 1–Paper Weight 8 Paper size Select the paper size using the Tray Paper Settings menu: Paper capacity 550 sheets A5 , A6 , B6 JIS , 11 × 17 , 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/2 , 51/2 × 81/2 , 8K , 16K , 12 × 18 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 × 132/5 A3 , A4 , A5 , A6 , B4 JIS , B5 JIS , B6 JIS , 81/2 × 13 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/2 , 51/2 × 81/2 , 8K , 16K , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA3 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 2 × 13 /5 191 8. Adding Paper and Toner Paper type and weight 52.3–300.0 g/m2 (14.0 lb. Bond–165.0 lb. Index) Paper Weight 1–Paper Weight 8 Paper size Paper capacity Custom size: 550 sheets Vertical: 100.0–330.2 mm Horizontal: 139.7–487.7 mm Vertical: 3.94–13.00 inches Horizontal: 5.50–19.20 inches Tab stock*1 A4 , 81/2 × 14 , 81/2 × 11 200 sheets 52.3–300.0 g/m2 (14.0 lb. Bond–165.0 lb. Index) Envelopes Select the paper size using the Tray Paper Settings menu: 41/ 8 × 91/ 2 , C5 Env , C6 Env , DL Env • : 50 sheets • : Double flap: 15 sheets Single flap: 25 sheets *1 The tab sheet holder is required. Bypass tray Paper type and weight 52.3–360.0 g/m2 (14.0 Bond–198.0 lb. Index) Paper Weight 1–Paper Weight 9 Paper size Paper sizes that can be detected automatically: • 250 sheets A3 , A4 , A5 , A6 , B4 JIS , B5 JIS , B6 JIS , 13 × 19 , SRA3 • Paper Weight 6– Paper Weight 7: 50 sheets 11 × 17 , 81/2 × 11 , 51/2 1 × 8 /2 , 12 × 18 , 13 × 19 , SRA3 192 Paper capacity • Paper Weight 5: 100 sheets • Paper Weight 8: 40 sheets • Paper Weight 9: 35 sheets Recommended Paper Paper type and weight 52.3–360.0 g/m2 (14.0 Bond–198.0 lb. Index) Paper Weight 1–Paper Weight 9 Paper size *1 11 × 17 , 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 1 , 8 /4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/2 , 51/2 × 1 8 /2 , 12 × 18 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 × 132/5 , 41/5 × 51/2 Paper capacity • 250 sheets • Paper Weight 5: 100 sheets • Paper Weight 6– Paper Weight 7: 50 sheets • Paper Weight 8: 40 sheets • Paper Weight 9: 35 sheets A3 , A4 , A5 , A6 , B4 JIS , B5 JIS , B6 JIS , 81/2 1 × 14 , 8 /2 × 13 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/2 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 × 132/5 , 41/5 × 51/2 193 8. Adding Paper and Toner Paper type and weight 52.3–360.0 g/m2 (14.0 Bond–198.0 lb. Index) Paper Weight 1–Paper Weight 9 Paper size Custom size*2: Vertical: 90.0–330.2 mm Horizontal: 139.7–487.7 mm*3 Vertical: 3.55–13.00 inches Horizontal: 5.50–19.20 inches*3 • Paper Weight 5: 100 sheets • Paper Weight 6– Paper Weight 7: 50 sheets • Paper Weight 8: 40 sheets • Paper Weight 9: 35 sheets A3 , A4 Transparencies A4 High Gloss Paper sizes that can be detected automatically: • 250 sheets A3 , A4 , A5 , A6 , B4 JIS , B5 JIS , B6 JIS , 13 × 19 , SRA3 • Paper Weight 6– Paper Weight 7: 50 sheets , 81/2 × 11 Coated Paper (Glossy) 11 × 17 , 81/2 × 11 , 51/2 1 , 12 × 18 , 13 × 19 × 8 /2 , SRA3 194 • 250 sheets*4 Translucent paper Coated Paper (Matte) , B4 JIS , B5 JIS Paper capacity 125 sheets 125 sheets • Paper Weight 5: 100 sheets • Paper Weight 8: 40 sheets • Paper Weight 9: 35 sheets *6 Recommended Paper Paper type and weight High Gloss Paper size *1 Coated Paper (Matte) Coated Paper (Glossy) 11 × 17 , 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 1 , 8 /4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/2 , 51/2 × 1 8 /2 , 12 × 18 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 × 132/5 , 41/5 × 51/2 Paper capacity • 250 sheets • Paper Weight 5: 100 sheets • Paper Weight 6– Paper Weight 7: 50 sheets • Paper Weight 8: 40 sheets • Paper Weight 9: 35 sheets *6 A3 , A4 , A5 , A6 , B4 JIS , B5 JIS , B6 JIS , 81/2 1 × 14 , 8 /2 × 13 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/2 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 × 132/5 , 41/5 × 51/2 195 8. Adding Paper and Toner Paper type and weight High Gloss Paper size Paper capacity Custom size*2: • 250 sheets*4 Coated Paper (Matte) Coated Paper (Glossy) • Paper Weight 5: 100 sheets Vertical: 90.0–330.2 mm • Paper Weight 6– Paper Weight 7: 50 sheets Horizontal: 139.7–487.7 mm*3 Vertical: 3.55–13.00 inches Horizontal: 5.50–19.20 inches*3 • Paper Weight 8: 40 sheets • Paper Weight 9: 35 sheets *6 Label paper (adhesive labels) A4 , B4 JIS Tab stock A4 , 81/2 × 14 , 81/2 × 11 1 sheet 50 sheets 52.3–360.0 g/m2 (14.0 lb. Bond–198.0 lb. Index) Envelopes *1, *5 • : 20 sheets 41/8 × 91/2 , 37/8 × 71/2 , C5 Env , C6 Env , DL Env • : Double flap: 7 sheets Single flap: 10 sheets *1 Select the paper size. For details, see "Changing Tray Paper Settings", Paper Settings. *2 Enter the paper size. For details, see "Changing Tray Paper Settings", Paper Settings. *3 When the multi bypass banner sheet tray or the banner sheet guide tray is installed, available paper length is 139.7–700.0 mm (5.50–27.55 inches). *4 When the multi bypass banner sheet tray is installed, you can load banner sheets that are from 487.8– 700.0 mm (about 19.21–27.55 inches) long. The number of sheets that you can load depends on the basis weight shown in the table below. Paper thickness 196 Basis weight (g/m2) Paper capacity Paper Weight 1–Paper Weight 3 52.3–100.9 50 sheets Paper Weight 4–Paper Weight 5 101.0–150.0 25 sheets Recommended Paper Basis weight (g/m2) Paper thickness Paper Weight 6–Paper Weight 8 150.1–300.0 Paper capacity 10 sheets *5 Available paper sizes differ depending on the options that are installed. For details about the available paper sizes for each option, see the specifications of each option. *6 If a paper jam occurs or if the machine makes a strange noise when feeding stacks of paper, feed the paper from the bypass tray one sheet at a time. LCT Paper type and weight 52.3–216.0 g/m2 (14.0 lb. Bond–79.9 lb. Cover) Paper Weight 1–Paper Weight 6 52.3–216.0 g/m2 (14.0 lb. Bond–79.9 lb. Cover) Paper Weight 1–Paper Weight 6 Paper size Paper capacity 4,400 sheets A4 81/2 × 11 *1 4,400 sheets B5 JIS , 81/2 × 11 A4 , B5 JIS *1 To load paper any of the sizes specified above, contact your service representative. Extension unit Paper type and weight 52.3–216.0 g/m2 (14.0 lb. Bond–79.9 lb. Cover) Paper Weight 1–Paper Weight 6 Paper size Paper capacity 2,500 sheets A4 81/2 × 11 197 8. Adding Paper and Toner Paper type and weight 52.3–216.0 g/m2 (14.0 lb. Bond–79.9 lb. Cover) Paper Weight 1–Paper Weight 6 Paper size *1 Paper capacity 2,500 sheets A4 , B4 JIS , B5 JIS , 81/2 × 14 , 81/2 × 11 A4 , B4 JIS , B5 JIS , 81/2 × 14 , 81/2 × 11 *1 To load paper any of the sizes specified above, contact your service representative. Wide LCT Paper type and weight 52.3–360.0 g/m2 (14.0 lb. Bond–198.0 lb. Index) Paper Weight 1–Paper Weight 9 Paper size Paper sizes that can be detected automatically: A3 , A4 , A5 , B4 JIS , B5 JIS , 11 × 17 , 81/2 × 11 , 8 × 13 , 51/2 × 81/2 , SRA3 A3 , A4 , A5 , B4 JIS , B5 JIS , 11 × 17 , 81/2 × 11 , 8 × 13 , 51/2 × 81/2 , 12 × 18 198 Paper capacity 2,200 sheets Recommended Paper Paper type and weight 52.3–360.0 g/m2 (14.0 lb. Bond–198.0 lb. Index) Paper Weight 1–Paper Weight 9 Paper size Select the paper size using the Tray Paper Settings menu: Paper capacity 2,200 sheets A6 *1, B5 JIS , B6 JIS *1, 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 71/4 × 101/2 , 51/2 × 1 8 /2 , 8K , 16K , 12 × 18 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 13 × 19 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 × 132/5 , 41/5 × 51/2 *1 A4 , A5 , A6 *1, B5 JIS , B6 JIS *1, 81/2 × 14 , 81/2 × 13 , 81/4 × 14 , 81/4 × 13 , 71/4 × 101/2 , 8K , 16K , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 13 × 19 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA3 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 × 132/5 , 41/5 × 1 5 /2 199 8. Adding Paper and Toner Paper type and weight 52.3–360.0 g/m2 (14.0 lb. Bond–198.0 lb. Index) Paper Weight 1–Paper Weight 9 Paper size Custom size: Paper capacity 2,200 sheets Vertical: 100.0–330.2 mm*1 Horizontal: 139.7–487.7 mm Vertical: 3.94–13.00 inches*1 Horizontal: 5.50–19.20 inches Translucent paper A3 , A4 Transparencies A4 High Gloss Paper sizes that can be detected automatically: Coated Paper (Matte) , B4 JIS , B5 JIS , 81/2 × 11 Coated Paper (Glossy) A3 , A4 , A5 , B4 JIS , B5 JIS , 11 × 17 , 81/2 × 11 , 8 × 13 , 51/2 × 81/2 , SRA3 A3 , A4 , A5 , B4 JIS , B5 JIS , 11 × 17 , 81/2 × 11 , 1 1 8 × 13 , 5 /2 × 8 /2 , 12 × 18 200 1,000 sheets 1,000 sheets 2,200 sheets *4 Recommended Paper Paper type and weight High Gloss Coated Paper (Matte) Paper size Select the paper size using the Tray Paper Settings menu: Paper capacity 2,200 sheets *4 Coated Paper (Glossy) A6 *1, B5 JIS , B6 JIS *1, 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 71/4 × 101/2 , 51/2 × 1 8 /2 , 8K , 16K , 12 × 18 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 13 × 19 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 × 132/5 , 41/5 × 51/2 *1 A4 , A5 , A6 *1, B5 JIS , B6 JIS *1, 81/2 × 14 , 81/2 × 13 , 81/4 × 14 , 81/4 × 13 , 71/4 × 101/2 , 8K , 16K , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 13 × 19 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA3 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 × 132/5 , 41/5 × 1 5 /2 201 8. Adding Paper and Toner Paper type and weight High Gloss Paper size Paper capacity Custom size: 2,200 sheets *4 Coated Paper (Matte) Coated Paper (Glossy) Vertical: 100.0–330.2 mm*1 Horizontal: 139.7–487.7 mm Vertical: 3.94–13.00 inches*1 Horizontal: 5.50–19.20 inches Label paper (adhesive labels) A4 , B4 JIS 20 sheet Tab stock*2 A4 , 81/2 × 14 , 81/2 × 11 1,000 sheets *3 10 sheets 52.3–360.0 g/m2 (14.0 lb. Bond–198.0 lb. Index) Envelopes Select the paper size using the Tray Paper Settings menu: 41/8 × 91/2 *1, C5 Env C6 Env *1, DL Env *1 , *1 The postcard side fences are required to load paper that is between 100.0 and 139.2 mm (3.94 and 5.48 inches). *2 The tab sheet fence is required. *3 Available paper sizes differ depending on the options that are installed. For details about the available paper sizes for each option, see the specifications of each option. *4 If a paper jam occurs or if the machine makes a strange noise when feeding stacks of paper, feed the paper from the bypass tray one sheet at a time. 202 Recommended Paper Interposer Paper type and weight 64.0–216.0 g/m2 (17.1 lb. Bond–79.9 lb. Cover) Paper Weight 1–Paper Weight 6 Paper size Paper sizes that can be detected automatically: Paper capacity 200 sheets A3 , A4 , A5 , B4 JIS , 1 B5 JIS , 8 /2 × 13 , 8K , 16K A3 , A4 , B5 JIS , 11 × 17 , 81/2 × 14 , 81/2 × 11 , 71/4 × 101/2 , 51/2 × 81/2 , 10 × 14 , 81/2 × 132/5 64.0–216.0 g/m2 (17.1 lb. Bond–79.9 lb. Cover) Paper Weight 1–Paper Weight 6 *1 200 sheets 11 × 17 , 81/2 × 11 , 81/4 × 13 , 8 × 13 , 12 × 18 81/2 × 13 , 71/4 × 101/2 , 12 × 18 *1 If you want to make these sizes detectable, contact your service representative. 203 8. Adding Paper and Toner Twin interposer Paper type and weight 64.0–216.0 g/m2 (17.1 lb. Bond–79.9 lb. Cover) Paper Weight 1–Paper Weight 6 Paper size Paper sizes that can be detected automatically: A3 , A4 , A5 , B4 JIS , B5 JIS , 11 × 17 , 81/2 × 11 , 8 × 13 , 51/2 × 81/2 , SRA3 A3 , A4 , A5 , B4 JIS , B5 JIS , 11 × 17 , 81/2 × 11 , 1 1 8 × 13 , 5 /2 × 8 /2 , 12 × 18 204 Paper capacity 240 sheets × 2 Recommended Paper Paper type and weight 64.0–216.0 g/m2 (17.1 lb. Bond–79.9 lb. Cover) Paper Weight 1–Paper Weight 6 Paper size Select the paper size using the Tray Paper Settings menu: Paper capacity 240 sheets × 2 B5 JIS , 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 71/4 × 101/2 , 51/2 × 81/2 , 8K , 16K , 12 × 18 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 13 × 19 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , 226 × 310 mm , 310 1 × 432 mm , SRA4 , 8 /2 × 132/5 A4 , A5 , B5 JIS , 81/2 × 14 , 81/2 × 13 , 81/4 × 14 , 1 8 /4 × 13 , 71/4 × 101/2 , 8K , 16K , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 13 × 191/5 , 13 × 19 , 123/5 × 191/5 , 123/5 × 181/2 , 13 × 18 , SRA3 , SRA4 , 226 × 310 mm , 310 × 432 mm , 81/2 × 132/5 64.0–216.0 g/m2 (17.1 lb. Bond–79.9 lb. Cover) Paper Weight 1–Paper Weight 6 Custom size: 240 sheets × 2 Vertical: 139.7–330.2 mm Horizontal: 139.7–487.7 mm Vertical: 5.50–13.00 inches Horizontal: 5.50–19.20 inches 205 8. Adding Paper and Toner Paper Thickness Paper Thickness*1 Metric Bond paper Cover paper Index paper Paper Weight 1*2 52.3–65.9 g/m2 14.0–17.9 lb. Bond 19.0–24.0 lb. Cover 29.0–36.0 lb. Index Paper Weight 2 66.0–80.9 g/m2 18.0–21.9 lb. Bond 24.1–29.9 lb. Cover 36.1–44.9 lb. Index Paper Weight 3 81.0–100.9 g/m2 22.0–27.0 lb. Bond 30.0–37.0 lb. Cover 45.0–55.9 lb. Index Paper Weight 4 101.0–127.4 g/m2 27.1–34.0 lb. Bond 37.1–46.9 lb. Cover 56.0–70.0 lb. Index Paper Weight 5 127.5–150.0 g/m2 34.1–40.0 lb. Bond 47.0–55.0 lb. Cover 70.1–82.9 lb. Index Paper Weight 6 150.1–216.0 g/m2 40.1–57.9 lb. Bond 55.1–79.9 lb. Cover 83.0–119.0 lb. Index Paper Weight 7 216.1–256.0 g/m2 58.0–68.0 lb. Bond 80.0–94.0 lb. Cover 119.1–141.0 lb. Index Paper Weight 8 256.1–300.0 g/m2 68.1–80.0 lb. Bond 94.1–110.0 lb. Cover 141.1–165.0 lb. Index Paper Weight 9 300.1–360.0 g/m2 80.1–96.0 lb. Bond 110.1–132.0 lb. 165.1–198.0 lb. Cover Index *1 Print quality will decrease if the paper you are using is close to the minimum or maximum weight. Change the paper weight setting to thinner or thicker. *2 When loading paper of 52.3–65.9 g/m2 (14.0–17.9 lb. Bond), the edges may crease or the paper misfeed depending on the paper type. • Certain types of paper, such as translucent paper or transparencies, may produce noise when delivered. This noise does not indicate a problem and print quality is unaffected. • The paper capacity described in the tables above is an example. Actual paper capacity might be lower, depending on the paper type. • When loading paper, make sure the stack height does not exceed the limit mark of the paper tray. • If multiple sheet feeding occurs, fan sheets thoroughly or load sheets one by one from the bypass tray. 206 Recommended Paper • Flatten out curled sheets before loading them. • Depending on the paper sizes and types, the copy/print speed may be slower than usual. • When loading thick paper of 127.5–360.0 g/m2 (47.0 lb. Cover–198.0 lb. Index), see page 208 "Thick paper". • When loading envelopes, see page 209 "Envelopes". • When copying or printing onto letterhead paper, the paper placing orientation is different depending on which function you are using. For details, see page 186 "Loading Orientation-fixed Paper or Two-sided Paper". • If you load paper of the same size and same type in two or more trays, the machine automatically feeds from one of the trays in which [Yes] is selected for [Apply Auto Paper Select] when the first tray in use runs out of paper. This function is called Auto Tray Switching. This saves interrupting a copy run to replenish paper when making a large number of copies. You can specify the paper type of the paper trays under [Paper Tray] tab. For details, see "Tray Paper Settings", Paper Settings. For details about the Auto Tray Switching function, see "General Features", Copy/ Document Server. • When loading label paper: • We recommend that you use specified label paper. • It is recommended to place one sheet at a time. • It is recommended to load the paper in label paper may curl after it is printed. orientation. When you load paper in orientation, • Select [Label Paper] for [Paper Type] in [Tray Paper Settings]. • When loading transparencies: • It is recommended to place one sheet at a time. • When copying onto transparencies, see "Copying onto Transparencies", Copy/ Document Server. • Fan transparencies thoroughly whenever you use them. This prevents transparencies from sticking together, and from feeding incorrectly. • Remove copied or printed sheets one by one. • When loading translucent paper: • It is recommended to place one sheet at a time. • When loading translucent paper, always use long grain paper, and set the paper direction according to the grain. • Translucent paper easily absorbs humidity and becomes curled. Remove curl in the translucent paper before loading. • Remove copied or printed sheets one by one. • When loading coated paper: 207 8. Adding Paper and Toner • If you want to use glossy paper, select [Coated: Glossy] for [Paper Type]. If you want to use matted paper (including silk, dull, and satin paper), select [Coated: Matte] for [Paper Type]. If you want to use high-gloss paper, select [Coated: High Gloss] for [Paper Type]. For details about the settings for using coated paper with custom paper, see "Registering a Custom Paper", Paper Settings. • You must specify an appropriate paper thickness under [Paper Weight]. • The thickness of available coated paper for each tray is as follows. You cannot load coated paper into the other paper trays. • Bypass tray: 73.3–360.0 g/m2 (19.6 lb. Bond–198.0 lb. Index) • Wide LCT: 73.3–360.0 g/m2 (19.6 lb. Bond–198.0 lb. Index) • When loading coated paper or glossy paper, always fan the paper before using it. • If a paper jam occurs or if the machine makes a strange noise when feeding stacks of coated paper, feed the coated paper from the bypass tray one sheet at a time. Thick paper This section gives you various details about and recommendations concerning thick paper. When loading thick paper of 127.5–360.0 g/m2 (47.0 lb. Cover–198.0 lb. Index), follow the recommendations below to prevent misfeeds and loss of image quality. • When loading paper in the paper trays, be sure to load at least 20 sheets. Also, be sure to position the side fences flush against the paper stack. • When printing on thick smooth paper, be sure to fan the paper thoroughly before loading it. Even if you fan the paper, it may start to stick together again gradually, and paper jams and misfeeds may result. If paper continues to become jammed or feed in together even after they are fanned, load them one by one from the bypass tray. • When loading thick paper, set the paper direction according to its grain, as shown in the following diagram: Direction of paper grain Tray 1 or LCT Not recommended 208 Trays 2–3 Bypass tray or wide LCT Recommended Paper • Select the appropriate paper thickness under Paper Weight as the paper thickness for the tray in [Tray Paper Settings]. • Even if thick paper is loaded as described above, normal operations and print quality might still not be possible, depending on the paper type. • Prints might have prominent vertical creases. • Prints might be noticeably curled. Flatten out prints if they are creased or curled. Envelopes This section gives you various details about and recommendations concerning envelopes. • Do not use window envelopes. • Fan the envelopes before loading them. Otherwise, the envelopes may stick together because of the glue on them. If fanning does not prevent them sticking together, load them one by one. Note that some types of envelopes cannot be used with this machine. • Misfeeds might occur depending on the length and shape of the flaps. • When loading envelopes in the orientation, load them with flaps fully open. Otherwise, they might not feed into the machine. • Before loading envelopes, press down on them to remove any air from inside, flatten out all four edges. If they are bent or curled, flatten their leading edges (the edge going into the machine) by running a pencil or ruler across them. In copier mode The way to load envelopes varies depending on the orientation of the envelopes. When copying onto envelopes, load them according to the applicable orientation shown below: 209 8. Adding Paper and Toner How to load envelopes Orientation of envelopes Exposure glass Trays 2–3 Bypass tray or wide LCT Side-opening envelopes • Flaps: open • Flaps: open • Flaps: open • Bottom side of envelopes: toward the left of the machine • Bottom side of envelopes: toward the right of the machine • Bottom side of envelopes: toward the left of the machine • Side to be scanned: face down • Side to be printed: face down • Side to be printed: face up • Flaps: closed • Flaps: closed • Flaps: closed • Bottom side of envelopes: toward the front of the machine • Bottom side of envelopes: toward the back of the machine • Bottom side of envelopes: toward the back of the machine • Side to be scanned: face down • Side to be printed: face down • Side to be printed: face up Side-opening envelopes When loading envelopes, specify the envelope size and thickness. For details, see "Copying onto Envelopes", Copy/ Document Server. In printer mode The way to load envelopes varies depending on the orientation of the envelopes. When printing onto envelopes, load them according to the applicable orientation shown below: 210 Recommended Paper How to load envelopes Types of envelopes Trays 2–3 Bypass tray or wide LCT Side-opening envelopes • Flaps: open • Flaps: open • Bottom side of envelopes: toward the right of the machine • Bottom side of envelopes: toward the left of the machine • Side to be printed: face up • Side to be printed: face down Side-opening envelopes • Flaps: closed • Flaps: closed • Bottom side of envelopes: toward the back of the machine • Bottom side of envelopes: toward the back of the machine • Side to be printed: face down • Side to be printed: face up When loading envelopes, select "Envelope" as the paper types using both [Tray Paper Settings] and printer driver and specify the thickness of envelopes. For details, see page 125 "Printing on Envelopes". Rotate the print image by 180 degrees using the printer driver when printing on the following paper: • Envelopes that are loaded with their short edges against the machine body • Envelopes that are loaded with their long edges against the machine body in the bypass tray and wide LCT Recommended envelopes For information about recommended envelopes, contact your local dealer. For details about the sizes of envelopes you can load, see page 189 "Recommended Paper Sizes and Types". • It is recommended to place one sheet at a time. 211 8. Adding Paper and Toner • Load only one size and type of envelope at a time. • The Duplex function cannot be used with envelopes. • To get better output quality, it is recommended that you set the margins of the four sides, to at least the following values: • Leading edge: 4 mm (0.16 inches) • Trailing edge: 4 mm (0.16 inches) • Right/Left edge: 2 mm (0.08 inches) • Output quality on envelopes may be uneven if parts of an envelope have differing thicknesses. Print one or two envelopes to check print quality. • Flatten out prints if they are creased or curled. • Check the envelopes are not damp. • High temperature and high humidity conditions can reduce print quality and cause envelopes to become creased. • Depending on the environment, copying or printing on envelopes may wrinkle them even if they are recommended. • Certain types of envelopes might come out creased, dirtied, or misprinted. If you are printing a solid color on an envelope, lines may appear where the overlapped edges of the envelope make it thicker. 212 Registering a Custom Paper with the Media Identification Unit Registering a Custom Paper with the Media Identification Unit When you scan paper with the Media Identification Unit, the Media Identification Unit searches custom paper in the master library. When custom paper with configurations that are similar to those of the scanned paper is found, it is displayed. Part Names and Functions of the Media Identification Unit 4 1 2 3 DFZ012 1. Power lamp Lights up when a USB cable is connected and the Media Identification Unit is ready to start scanning paper. 2. Scanning lamp Lights up when paper is inserted into the scanning area. After the paper is removed, it flashes while paper is being scanned. 3. Error lamp Lights up when an error occurs. 4. Paper scanning area Insert the paper you want to scan here. Connect the Media Identification Unit 1. Connect the USB cable to the media slot on the control panel or to the USB host interface on the back of the machine. • When using the standard operation panel 213 8. Adding Paper and Toner DRC806 • USB host interface DRC807 How to Register Paper Scanned by the Media Identification Unit as Custom Paper Registering a paper from the master library with the Media Identification Unit 1. Display the [Tray Paper Settings] screen. • When using the standard operation panel 1. Press the [Paper Setting] key. DRC135 214 Registering a Custom Paper with the Media Identification Unit • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [User Tools] icon ( ) on the [Home] screen. 3. Press [Tray Paper Settings]. 2. Press [Edit Custom Paper]. 3. Press [Import from Master Library]. 4. Press [Paper Type Auto Identification]. 5. Insert paper into the Media Identification Unit, and then remove it. Hold the edges of the paper with both hands when inserting the paper. Keep the paper flat as you pull it out. DFZ009 The list of custom paper whose configurations are similar to those of the scanned paper appears. 6. Select the custom paper you want to use, and then press [OK]. 7. Press [Yes]. 8. Press [Exit] twice. 9. Close the [Tray Paper Settings] screen. • When using the standard operation panel 1. Press the [Paper Setting] key. • When using the Smart Operation Panel 1. Press [User Tools] ( ) on the top right of the screen. 215 8. Adding Paper and Toner • The list displayed in Step 5 includes custom paper with configurations whose match rates are 80% or higher. • You can check and change the settings of the registered custom paper such as the paper size setting on the [Edit Custom Paper] screen. For details about modifying the custom paper, see "Modifying a Custom Paper", Paper Settings. Registering a new custom paper with the Media Identification Unit 1. Display the [Tray Paper Settings] screen. • When using the standard operation panel 1. Press the [Paper Setting] key. DRC135 • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [User Tools] icon ( ) on the [Home] screen. 3. Press [Tray Paper Settings]. 2. Press [Edit Custom Paper]. 3. Press [New Program]. 4. Press [Scan Value to Program with Media Identification Unit]. 5. Insert paper into the Media Identification Unit, and then remove it. Hold the edges of the paper with both hands when inserting the paper. Keep the paper flat as you pull it out. 216 Registering a Custom Paper with the Media Identification Unit DFZ009 6. Change the settings for custom paper (such as paper's name, size, and type), as necessary. If you change the [Paper Weight], [Paper Type], [Coated Paper Type], [Paper Color], [Prepunched or Not], or [Textured or Not] and press [OK], a message appears to notify you that the [Advanced Settings] will be initialized. To apply the changes for those settings, select [Change]. To cancel the changes, select [Do not Change]. 7. Press [OK]. 8. Press [Exit]. 9. Close the [Tray Paper Settings] screen. • When using the standard operation panel 1. Press the [Paper Setting] key. • When using the Smart Operation Panel 1. Press [User Tools] ( ) on the top right of the screen. • When you register and scan custom paper using the Media Identification Unit, following items are automatically specified: • Paper weight • Coated paper other than matte paper • For details about custom paper settings, see "Custom Paper Settings", Paper Settings. • For details about [Advanced Settings], contact your machine administrator. Modifying the registered custom paper settings using the Media Identification Unit 1. Display the [Tray Paper Settings] screen. • When using the standard operation panel 1. Press the [Paper Setting] key. 217 8. Adding Paper and Toner DRC135 • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [User Tools] icon ( ) on the [Home] screen. 3. Press [Tray Paper Settings]. 2. Press [Edit Custom Paper]. 3. Select the custom paper whose settings you want to modify. Press [ Previous] or [ Next] to scroll through the list to find the paper that you want to modify. 4. Press [Scan Value to Program with Media Identification Unit]. 5. Insert paper into the Media Identification Unit, and then remove it. Hold the edges of the paper with both hands when inserting the paper. Keep the paper flat as you pull it out. DFZ009 218 Registering a Custom Paper with the Media Identification Unit 6. Change the settings. If you change the [Paper Weight], [Paper Type], [Coated Paper Type], [Paper Color], [Prepunched or Not], or [Textured or Not] and press [OK], a message appears to notify you that the [Advanced Settings] will be initialized. To apply the changes for those settings, select [Change]. To cancel the changes, select [Do not Change]. 7. Press [OK]. 8. Press [Overwrite]. Press [Save] to register the paper settings as another custom paper. 9. Press [Yes]. 10. Press [Exit]. 11. Close the [Tray Paper Settings] screen. • When using the standard operation panel 1. Press the [Paper Setting] key. • When using the Smart Operation Panel 1. Press [User Tools] ( ) on the top right of the screen. • For details about custom paper settings, see "Custom Paper Settings", Paper Settings. • You cannot modify a custom paper that is assigned to a paper tray. To modify it, cancel the assignment. • For details about [Advanced Settings], contact your machine administrator. • Sheets of custom paper are assigned with a sequential number from 0001. You can change the number on the [Change Custom Paper Settings] screen. • Press [Scan and Update Value of Media Identification Base Data] to register the information scanned by the Media Identification Unit. Also press this button to increase identification accuracy to search for custom paper or register information from custom paper that was registered without using the master library. Specifying a custom paper for paper trays with the Media Identification Unit 1. Display the [Tray Paper Settings] screen. • When using the standard operation panel 1. Press the [Paper Setting] key. 219 8. Adding Paper and Toner DRC135 • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [User Tools] icon ( ) on the [Home] screen. 3. Press [Tray Paper Settings]. 2. Select the number of the tray whose paper settings you want to specify. 3. Press [Paper Type Auto Identification]. 4. Insert paper into the Media Identification Unit, and then remove it. Hold the edges of the paper with both hands when inserting the paper. Keep the paper flat as you pull it out. DFZ009 The list of custom paper whose configurations are similar to those of the scanned paper appears. 220 Registering a Custom Paper with the Media Identification Unit 5. Select the custom paper you want to use, and then press [OK]. The custom papers that can be used in the selected tray appear. Press [ Previous] or [ Next] to scroll through the list to find a paper that you want to select. After selecting a custom paper, you can check its type and color by pressing Check Settings. 6. Close the [Tray Paper Settings] screen. • When using the standard operation panel 1. Press the [Paper Setting] key. • When using the Smart Operation Panel 1. Press [User Tools] ( ) on the top right of the screen. • If you want to change the custom paper settings, press [Change Custom Paper Sett.] in Step 3. 221 8. Adding Paper and Toner Adding Toner This section explains precautions when adding toner, how to send scanned documents when the toner has run out, and how to dispose of used toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns. Toner will ignite on contact with naked flame. • Do not use a vacuum cleaner to remove spilled toner (including used toner). Absorbed toner may cause a fire or explosion due to electrical contact flickering inside the vacuum cleaner. However, it is possible to use a vacuum cleaner that is explosion-proof and dust ignition-proof. If toner is spilled on the floor, remove the spilled toner slowly using a wet cloth, so that the toner is not scattered. • Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resulting in dirtying of skin, clothing, and floor, and accidental ingestion. • Store toner (new or used), toner containers, and components that have been in contact with toner out of reach of children. • If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary. • If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary. • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and water. 222 Adding Toner • When replacing a toner or waste toner container or consumables with toner, make sure that the toner does not splatter. Put the waste consumables in a bag after they are removed. For consumables with a lid, make sure that the lid is shut. • Always replace the toner cartridge when a notification appears on the machine. • Fault may occur if you use toner other than the recommended type. • When adding toner, do not turn off the main power. If you do, settings will be lost. • Store toner where it will not be exposed to direct sunlight, temperatures above 35°C (95°F), or high humidity. • Place the toner cartridge on a flat surface with its opening facing up. • Do not shake the toner cartridge with its mouth down after removing it. Residual toner may scatter. • Do not repeatedly install and remove toner cartridges. This will result in toner leakage. Follow the instruction on the screen regarding how to replace a toner cartridge. • If "Toner Cartridge is almost empty." appears, the toner has almost run out. Have a replacement toner cartridge at hand. • If appears when there is a lot of toner, follow the toner replacement instructions that appear on the screen. Pull out the cartridge, and then reinstall it. • When you use the standard operation panel, you can check the name of the required toner and the replacement procedure using the [Add Toner] screen. • When you use the Smart Operation Panel, you can check the name of the required toner and the replacement procedure using the [ Add Toner] screen. To display the [ Add Toner] screen, press [Check Status], and then press [Check] in the [Mach. Status] area in the [Mach./Applic. Stat] tab. • For details about how to check contact number where you can order supplies, see "Inquiry", Maintenance and Specifications. 223 8. Adding Paper and Toner Sending scanned documents when toner has run out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send scanned documents. 1. Display the initial scanner screen. • When using the standard operation panel 1. Press the [Home] key on the bottom left of the control panel. CUV108 2. Press the [Scanner] icon on the [Home] screen. If the [Scanner] icon does not appear, press the screen to switch to the menu screen. icon at the upper right corner of the • When using the Smart Operation Panel 1. Press [Home] ( ) at the bottom of the screen in the center. 2. Press the [Scanner] icon on the [Home] screen. 2. Press [Exit], and then perform transmission operation. The error message disappears. • Any reports are not printed. Disposing of used toner This section describes what to do with used toner. Toner cannot be re-used. Pack used toner containers in the container's box or a bag to prevent the toner from leaking out of the container when you dispose of it. (mainly Europe) 224 Adding Toner If you want to discard your used toner container, please contact your local sales office. If you discard it by yourself, treat it as general plastic waste material. (mainly North America) Please see our local company website for information on the recycling of supply products, or you can recycle items according to the requirements of your local municipalities or private recyclers. 225 8. Adding Paper and Toner Menu Items and Functions All items in Adjustment Settings for Operators appear regardless of which of the machine's optional components are installed. If you change the settings of options that are not installed, the changes will have no effect. Machine: Image Quality For details about the following items, see "Machine: Image Quality", Paper Settings. No. Item Description 0209 Photoconductor Special Mode Increase the amount of lubricant applied to the photoconductor. 0210 Smooth Fusing Belt Remove vertical and horizontal lines from printouts. 0211 Fusing Ability by Paper Feed Speed Increase fusing performance. 0214 Fusing Belt Smoothing Setting: Uneven Gloss Specify whether or not to automatically execute [For Uneven Gloss (Short Time)] for smooth fusing belt. Machine: Paper Feed/ Output For details about the following items, see "Machine: Paper Feed/ Output", Paper Settings. No. 0106 Item Criteria for Paper Weight Description The machine may fail to correctly detect the weight of the paper loaded in the paper tray. If this happens, adjust the machine so the printing conditions are suitable by inputting a numerical value (um) for the thickness of the paper. Machine: Maintenance For details about the following items, see "Machine: Maintenance", Paper Settings. No. 226 Item Description 0309 Execute Developer Refreshing The machine uses degraded toner in the development unit and adds new toner from the toner bottle. 0702 Temperature / Humidity outside the Machine Display the external temperature and humidity. Menu Items and Functions No. Item 0703 Back Up / Restore Custom Paper Data Description Back up and restore custom paper profiles. Finishing: Finisher For details about the following items, see "Finishing: Finisher", Paper Settings. No. Item Description 0401 Adjust Punch Position With Feed Direction Adjust the horizontal position of the punch holes when using Finisher SR4120 or Booklet Finisher SR4130. 0402 Adjust Punch Position Across Feed Direction Adjust the vertical position of the punch holes when using Finisher SR4120 or Booklet Finisher SR4130. 0403 Adjust Staple Position Adjust the vertical position of the staples when using Finisher SR4120 or Booklet Finisher SR4130. 0404 Adjust Staple Position for Booklet Adjust the horizontal position of the booklet staples when using Booklet Finisher SR4130. 0405 Adjust Folding Position for Booklet Adjust the horizontal position of the folding when using Booklet Finisher SR4130. 0406 Adjust Folding Speed for Booklet Adjust the folding speed for booklets when using the Booklet Finisher SR4130. 0801 Adjust Staple Position Across Feed Direction 1 Adjust the vertical position of the staple (applied at an edge) when using Finisher SR5070 or Booklet Finisher SR5080. 0802 Adjust Staple Position Across Feed Direction 2 Adjust the vertical position of the staples (dual) when using Finisher SR5070 or Booklet Finisher SR5080. 0803 Adjust Staple Position With Feed Direction Adjust the horizontal position of the staples when using Finisher SR5070 or Booklet Finisher SR5080. 0807 Adjust Punch Position Across Feed Direction Adjust the vertical position of the punch holes when using Finisher SR5070 or Booklet Finisher SR5080. 0808 Adjust Punch Position With Feed Direction Adjust the horizontal position of the punch holes when using Finisher SR5070 or Booklet Finisher SR5080. 0818 Adjust Staple Position for Booklet Adjust the horizontal position of the booklet staples when using Booklet Finisher SR5080. 227 8. Adding Paper and Toner No. Item Description 0819 Adjust Folding Position for Booklet Adjust the horizontal position of the folding when using Booklet Finisher SR5080. 0821 Set Number of Folds for Booklet Specify the number of booklet folds to be performed when using Booklet Finisher SR5080. Finishing: Fold For details about the following items, see "Finishing: Fold", Paper Settings. When using custom paper, settings for [Z-fold Position 1] or [Z-fold Position 2] in the [Advanced Settings] for custom paper are prioritized. No. 228 Item Description 0608 Z-fold Position 1 Adjust the width of the bottom end segment of Z-folded sheets when using the multi-folding unit. 0609 Z-fold Position 2 Adjust the overall fold size of Z-fold sheets when using the multi-folding unit. 9. Troubleshooting This chapter describes basic troubleshooting procedures. When a Status Icon Is Displayed This section describes the status icons displayed when the machine requires the user to remove misfed paper, to add paper, or to perform other procedures. Status Icon : Paper Misfeed icon Status Appears when a paper misfeed occurs. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. : Original Misfeed icon Appears when an original misfeed occurs. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. : Load Paper icon Appears when paper runs out. For details about loading paper, see "Loading Paper", Paper Specifications and Adding Paper. : Add Toner icon Appears when toner runs out. For details about adding toner, see "Adding Toner", Maintenance and Specifications. : Add Staple icon Appears when staples run out. For details about adding staples, see "Adding Staples", Maintenance and Specifications. : Waste Toner Full icon Appears when the waste toner bottle is full. For details about replacing the waste toner bottle, see "Replacing the Waste Toner Bottle", Maintenance and Specifications. : Hole Punch Receptacle Full icon Appears when the hole punch receptacle is full. For details about removing punch waste, see "Removing Punch Waste", Troubleshooting. 229 9. Troubleshooting Status Icon : Waste Staple Full icon Status Appears when the waste staple receptacle is full. For details about removing staple waste, see "Removing Staple Waste", Troubleshooting. 230 : Service Call icon Appears when the machine is malfunctioning or requires maintenance. : Open Cover icon Appears when one or more covers of the machine are open. When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing If the indicator lamp for the [Check Status] key lights up or flashes, press the [Check Status] key to display the [Check Status] screen. Check the status of each function in the [Check Status] screen. [Check Status] screen when using the standard operation panel 1 2 3 4 CUR013 1. [Mach./Applic. Stat] tab Indicates the status of the machine and each function. 2. [Check] If an error occurs in the machine or a function, press [Check] to view details. Pressing [Check] displays an error message or the corresponding function screen. Check the error message displayed on the function screen and take the appropriate action. For details about how to resolve the problems described in error messages, see "When Messages Appear", Troubleshooting. 3. Messages Displays a message that indicates the status of the machine and each function. 4. Status icons The status icons that can be displayed are described below: : The function is performing a job. : The machine cannot be used because an error has occurred in the machine. : The function cannot be used because an error has occurred in the function or machine. This icon may also appear if the toner is running low. [Check Status] screen when using the smart operation panel 231 9. Troubleshooting 1 2 4 3 DRC641 1. [Mach./Applic. Stat] tab Indicates the status of the machine and each function. 2. [Check] If an error occurs in the machine or a function, press [Check] to view details. Pressing [Check] displays an error message or the corresponding function screen. Check the error message displayed on the function screen and take the appropriate action. For details about how to resolve the problems described in error messages, see "When Messages Appear", Troubleshooting. 3. Messages Displays a message that indicates the status of the machine and each function. 4. Status icons The status icons that can be displayed are described below: : The function is performing a job. : The machine cannot be used because an error has occurred in the machine. : The function cannot be used because an error has occurred in the function or machine. This icon may also appear if the toner is running low. The following table explains problems that cause the indicator lamp for the [Check Status] key to light or flash. Problem Documents and reports do not print out. 232 Cause The paper output tray is full. Solution Remove the prints from the tray. When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing Problem Cause Solution Documents and reports do not print out. There is no paper left. Load paper. For details about loading paper, see "Loading Paper", Paper Specifications and Adding Paper. An error has occurred. A function which has the status "Error Occurred" in the [Check Status] screen is defective. Press [Check] in the function which the error has occurred. Then read the displayed message, and take the appropriate action. For details about error messages and their solutions, see "When Messages Appear", Troubleshooting. You can use other functions normally. The machine is unable to connect to the network. A network error has occurred. • Check that the machine is correctly connected to the network and that the machine is correctly set. For details about how to connect the network, see "Connecting to the Interface", Connecting the Machine/ System Settings. • For details about connecting to the network, contact your administrator. • If the indicator lamp is still lit even after you try to solve the problem as described here, contact your service representative. 233 9. Troubleshooting When the Machine Makes a Beeping Sound The following table describes the meaning of the various beep patterns that the machine issues to alert users about left originals and other machine conditions. Beep pattern Meaning Cause Single short beep Panel/screen input accepted. A screen key was pressed. Short, then long beep Panel/screen input rejected. An invalid key was pressed on the screen, or the entered password was incorrect. Single long beep Job completed successfully. A Copier/Document Server Features job has finished. 2 long beeps Machine has warmed up. When the power is turned on or the machine exits Sleep mode, the machine has fully warmed up and is ready for use. 5 long beeps Soft alert An auto reset was performed through the simple screen of the Copier/ Document Server function or the Scanner function. 5 long beeps repeated four times. Soft alert An original has been left on the exposure glass or paper tray is empty. 5 short beeps repeated five times. Strong alert The machine requires user attention because paper has jammed, the toner needs replenishing, or other problems have occurred. • Users cannot mute the machine's beep alerts. When the machine beeps to alert users of a paper jam or toner request, if the machine's covers are opened and closed repeatedly within a short space of time, the beep alert might continue, even after normal status has resumed. • You can enable or disable beep alerts. For details about Sound, see "DEVICE", Connecting the Machine/ System Settings. 234 When You Have Problems Operating the Machine When You Have Problems Operating the Machine Problem Cause Solution When the machine is turned on, the only icon that appears on the home screen is the copier function icon. Functions other than the copier function are not yet ready. Wait a little longer. The machine has just been turned on and the User Tools screen is displayed, but the User Tools menu has items missing. Functions other than the copier function are not yet ready. Time required varies by function. Functions appear in the User Tools menu when they become ready for use. Wait a little longer. The indicator lamp remains lit and the machine does not enter Sleep mode even though the [Energy Saver] key was pressed. In some cases, the machine does not enter Sleep mode when the [Energy Saver] key is pressed. Before you press the [Energy Saver] key, check that Sleep mode can be enabled. For details about enabling Sleep mode, see "Saving Energy", Getting Started. The display is turned off. The machine is in Low Power mode. When using the standard operation panel Touch the display panel or press one of the keys on the control panel to cancel Low Power mode. When using the Smart Operation Panel Touch the display panel. The display is turned off. The machine is in Sleep mode. When using the standard operation panel Press the [Energy Saver] key or the [Check Status] key to exit Sleep mode. When using the Smart Operation Panel Touch the display panel. 235 9. Troubleshooting Problem When using the standard operation panel Cause Solution The power is turned off. Make sure the main power indicator is off, and then turn on the power. The Weekly Timer setting is set to [Main Power Off]. Change the Weekly Timer setting. For details about the Weekly Timer setting, see "Timer Settings", Connecting the Machine/ System Settings. The user code entry screen is Users are restricted by User displayed. Code Authentication. For details about how to log in when User Code Authentication is enabled, see "When the Authentication Screen is Displayed", Getting Started. The Authentication screen appears. User Authentication is set. See "When the Authentication Screen is Displayed", Getting Started. An error message is still displayed, even if misfed paper is removed. Paper is still jammed in the tray. Remove the jammed paper by following the procedures displayed on the control panel. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. An error message is still displayed, even if the indicated cover is closed. One or more of the covers that are not indicated are still open. Close all the covers of the machine. Images are printed on the reverse side of the paper. You may have loaded the paper incorrectly. Load the paper correctly. For details about loading paper, see "Loading Paper", Paper Specifications and Adding Paper. Nothing happens when the [Check Status] key or the [Energy Saver] key is pressed. When using the Smart Operation Panel Nothing happens when the display panel is touched. The power turns off automatically. 236 When You Have Problems Operating the Machine Problem Misfeeds occur frequently. Cause Using curled paper often causes misfeeds, soiled paper edges, or slipped positions while performing staple or stack printing. Solution • Flatten the paper with your hands to straighten out the curl. • Load the paper up side down so that the curled edges face downward. For details about recommended paper, see "Recommended Paper", Paper Specifications and Adding Paper. • Place the cut paper on a flat surface to prevent it from curling, and do not lean it against the wall. For details about the proper way to store paper, see "Paper Storage", Paper Specifications and Adding Paper. Misfeeds occur frequently. The tray's side or end fences may not be set properly. • Remove the misfed paper. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. • Check that the side or end fences are set properly. Also, check that the side fences are locked. For details about setting the side and end fences, see "Changing the Paper Size", Paper Specifications and Adding Paper. 237 9. Troubleshooting Problem Misfeeds occur frequently. Cause Paper of undetectable size has been loaded. Solution • Remove misfed paper. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. • If you load a paper size that is not selected automatically, you need to specify the paper size with the control panel. For details about specifying paper size with the control panel, see "Changing to a Size That Is Not Automatically Detected", Paper Specifications and Adding Paper. Misfeeds occur frequently. There is a foreign object on the finisher tray. • Remove the misfed paper. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. • Do not place anything on the finisher tray. Misfeeds occur frequently. The staple cartridge is not set correctly. Set the staple cartridge properly. For details about how to add staples, see "Adding Staples", Maintenance and Specifications. Misfeeds occur when printing to envelopes. The envelopes are curled. Make sure you fully flatten curled envelopes before you load them. Do not stack envelopes over the specified limit for the paper tray. If misfeeds still occur after the envelopes have been flattened, load envelopes on the tray one at a time and print them individually. For details about how to load envelopes, see page 209 "Envelopes". 238 When You Have Problems Operating the Machine Problem When printing to envelopes, the envelopes may be fed in together, or the envelopes may not be fed. Cause The envelopes are curled. Solution Make sure you fully flatten curled envelopes before you load them. Do not stack envelopes over the specified limit for the paper tray. If misfeeds still occur after the envelopes have been flattened, load envelopes on the tray one at a time and print them individually. For details about how to load envelopes, see page 209 "Envelopes". Cannot print in duplex mode. You have selected a paper tray that is not set for duplex printing. Change the setting for "Apply Duplex" in "Tray Paper Settings" to enable duplex printing for the paper tray. For details about setting "Apply Duplex", see "Tray Paper Settings", Paper Settings. Cannot print in duplex mode. You have selected a paper type that cannot be used for duplex printing. In "Tray Paper Settings", select a paper type that can be used for duplex printing. For details about setting "Paper Type", see "Tray Paper Settings", Paper Settings. The machine does not turn off in 4 minutes after the main power is turned off. The machine cannot perform the shutdown procedure. Repeat the shutdown procedure. If the machine does not turn off, contact your service representative. An error has occurred when the Address Book is changed from the display panel or Web Image Monitor. The Address Book cannot be Wait a while, and then retry the changed while you delete operation. the multiple stored documents. The Address Book cannot be The Address Book cannot be changed from the display changed while it is being panel. backed up from Web Image Monitor or other tools running on the computer. • Wait until the Address Book backup is complete, and then try to change the Address Book again. • If an SC997 error occurs, press [Exit]. 239 9. Troubleshooting Problem Cannot use Web Image Monitor to print documents stored in Document Server. The function does not run or cannot be used. 240 Cause Solution When print volume limits are specified, users cannot print beyond their print volume limit. Print jobs selected by users who have reached their print volume limits will be canceled. • For details about specifying print volume limits, see "Managing Print Volume per User", Security Guide. If you cannot carry out your job, it may be that the machine is being used by another function. Wait until the current job is completed before trying again. • To view the status of a print job, see [Print Job History]. In Web Image Monitor, click [Job] on the [Status/Information] menu. And then click [Print Job History] in "Document Server". For details about Function Compatibility, see page 241 "When Multiple Functions Cannot Be Executed Simultaneously". The function does not run or cannot be used. The function cannot be Wait a while. When the Address Book performed while the Address backup is complete, the function will Book is being backed up be performed. from Web Image Monitor or other tools running on the computer. Paper is bent. Paper may be bent when it is Change the output tray to the finisher ejected from the finisher shift tray. upper tray. The print image is not properly positioned on the paper. The machine has not detected the paper type and/or width correctly. Contact the machine administrator or your service representative. The print image is not properly positioned on the paper. The print position is not aligned properly. Contact the machine administrator or your service representative. When You Have Problems Operating the Machine Fold Problem Cause Solution Wrinkling occurs when gate fold, letter fold-in, or letter fold-out is applied. Wrinkling can occur if gate fold, letter fold-in, or letter fold-out is applied to B4 JIS , A3 , 8 1/2" 14" , 11" 17" , 12" 18" , 8 1/2" 13 2/5" , 8 1/2" 13 2/5" , 8K , or larger sizes of paper. When applying gate fold, letter fold-in, or letter fold-out to paper larger than A4, we recommend you enable image reduction and use paper no larger than A4 . When you print Z-folded paper, the machine indicates that the output tray is full even though the amount of output paper on the tray is less than the stack capacity. The Z-fold support tray is not set. Set the Z-fold support tray for finisher or multi-folding unit. For details about how to add the Z-fold support tray, see "Finishing", Copy/ Document Server. The multi-folding unit outputs sheets with creased edges when gate fold is applied. The paper is curled. Remove the paper, and then reload it upside down. Alternatively, remove the paper, and then reload it in the opposite direction. The position of the fold is incorrect when letter fold-in is applied to a B5 JIS sheet. Multi-sheet fold has been specified when only one sheet is being printed. In [Finishing] on the initial copier screen, under [Folding Unit], select [Letter Fold-in]. Press [Change], and then set "Multi-sheet Fold" to [Off]. For details about how to specify the multisheet fold function, see "Finishing", Copy/Document Server. • There are times when images might not turn out as you want because of paper type, paper size, or paper capacity problems, use the recommended paper. For details about recommended paper, see "Recommended Paper Sizes and Types", Paper Specifications and Adding Paper. When Multiple Functions Cannot Be Executed Simultaneously If you cannot carry out your job, it may be that the machine is being used by another function. 241 9. Troubleshooting Wait until the current job is completed before trying again. In certain cases, you can carry out another job using a different function while the current job is being performed. For details about Function Compatibility, see "Function Compatibility", Troubleshooting. 242 Messages Displayed When You Use the Copy/Document Server Function Messages Displayed When You Use the Copy/ Document Server Function • If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper. For details about recommended paper, see "Recommended Paper Sizes and Types", Paper Specifications and Adding Paper. Message Cause Solution "Cannot delete the folder because it contains files with passwords. Delete the files with passwords, or please contact the file administrator." The folder cannot be deleted Unlock the locked original to delete it. because it contains a locked For details about locked files, see original. "Managing Stored Files", Security Guide. "Cannot detect original size." The original placed on the exposure glass is a nonstandard size. • Place the original on the exposure glass again. Face the original down. • If the machine cannot detect the size of the original, specify the size manually - do not use Auto Paper Select mode or the Auto Reduce/Enlarge function. For details about specifying the settings, see "Sizes Detectable with Auto Paper Select", Paper Specifications and Adding Paper. "Cannot detect original size." Original is not placed, or the original placed on the exposure glass is a nonstandard size. • Place the original correctly. • Specify the paper size. • When placing an original directly on the exposure glass, the lifting/ lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by 30 degrees or more. 243 9. Troubleshooting Message "Cannot display preview of this page." Cause The image data may have been corrupted. Solution Press [Exit] to display the preview screen without a thumbnail. If the selected document contains several pages, press [Switch] on the "Display Page" area to change the page, and then a preview of the next page will appear. 244 "Cannot punch this paper size." The Punch function cannot be used with paper size selected. For details about paper, see "Specifications for Punch Unit (Finisher SR4120, Booklet Finisher SR4130)" or "Specifications for Punch Unit (Finisher SR5070, Booklet Finisher SR5080)", Maintenance and Specifications. "Cannot staple paper of this size." The Staple function cannot be used with paper size selected. Select a proper paper size. For details about paper, see "Specifications for Finisher SR4120", "Specifications for Booklet Finisher SR4130", "Specifications for Finisher SR5070", or "Specifications for Booklet Finisher SR5080", Maintenance and Specifications. "Check paper size." An irregular paper size is set. If you press the [Start] key, the copy will start using the selected paper. "Duplex is not available with this paper size." A paper size not available in Select a proper paper size. For details Duplex mode has been about paper, see "Specifications for selected. the Main Unit", Maintenance and Specifications. "Exceeded the maximum number of sheets that can be used. Copying will be stopped." The number of pages the user is permitted to copy has been exceeded. For details about how to check the number of copies available per user, see "Managing Print Volume per User", Security Guide. "Exceeded the maximum number of multi-sheet fold. Printing will be cancelled." A print job was canceled because more than the maximum number of multisheet folds was specified. Specify fewer sheets for the multi-sheet fold function. For details about the maximum number of multi-sheet fold, see "Fold", Copy/ Document Server. Messages Displayed When You Use the Copy/Document Server Function Message "File being stored exceeded max. number of pages per file. Copying will be stopped." Cause Solution The scanned originals have too many pages to store as one document. Press [Exit], and then store again with an appropriate number of pages. "Magazine or Booklet mode You selected the is not available due to mixed "Magazine" or "Booklet" image mode." function for originals scanned using different functions, such as copy and printer. Make sure originals for the "Magazine" or "Booklet" function are scanned using the same function. "Maximum number of sets is n." The number of copies exceeds the maximum copy quantity. You can change the maximum copy quantity from [Max. Copy Quantity] in [General Features] under [Copier / Document Server Features]. For details about Max. Copy Quantity, see "General Features", Copy/ Document Server. The number of scanned originals exceed the number of pages that can be stored in memory. Press [Print] to copy scanned originals and cancel the scanning data. Press [Clear Memory] to cancel the scanning data and not copy. ("n" is replaced by a variable.) "Memory is full. nn originals have been scanned. Press [Print] to copy scanned originals. Do not remove remaining originals." ("n" is replaced by a variable.) "Press [Continue] to scan and copy remaining originals." The machine checked if the Remove all copies, and then press remaining originals should [Continue] to continue copying. Press be copied, after the scanned [Stop] to stop copying. originals were printed. "Rotate Sort is not available with this paper size." A size of paper for which Select a proper paper size. For details Rotate Sort is not available is about paper, see "Sort", Copy/ selected. Document Server. 245 9. Troubleshooting Message Cause Solution "Stapling capacity exceeded." The number of sheets per set is over the staple capacity. Check the stapler capacity. For details about the stapler capacity, see "Specifications for Finisher SR4120", "Specifications for Booklet Finisher SR4130", "Specifications for Finisher SR5070", or "Specifications for Booklet Finisher SR5080", Maintenance and Specifications. "The selected folder is locked. Please contact the file administrator." An attempt was made to edit or use a locked folder. For details about locked folders, see "Managing Folders", Security Guide. • If you set [Memory Full Auto Scan Restart] in [Input / Output] of User Tools to [On], even if the memory becomes full, the memory overflow message will not be displayed. The machine will make copies of the scanned originals first, and then automatically proceed to scan and to copy the remaining originals. In this case, the resulting sorted pages will not be sequential. For details about Memory Full Auto Scan Restart, see "Input / Output", Copy/ Document Server. When Using the Connect Copy Function Message "Cannot connect to the submachine. Check the status of the sub-machine." "Cannot print from the submachine. Check the status of the sub-machine." Causes The icon is lit. The hard disk of the submachine is malfunctioning. A paper or staple jam has occurred on the submachine, or toner or other supplies need to be replaced. Solutions Press [Exit] on the main machine and follow the instructions on the display. Follow the instructions displayed. For details about adding toner, see "Adding Toner", Maintenance and Specifications. For details about jammed paper or jammed staples, see "Removing Jammed Paper", or "Removing Jammed Staples", Troubleshooting. If the sub-machine's display indicates that a cover is open, follow the instructions displayed. 246 Messages Displayed When You Use the Copy/Document Server Function Message Causes Solutions "Cannot print from the submachine. Check the status of the sub-machine." The sub-machine's User Tools menu is open. Press the [User Tools] key to close the User Tools menu. "Cannot print from the submachine. Sub-machine will be disconnected." The sub-machine has stopped due to power failure or communication error. Continue copying using the main machine. "Fold is available only when Sort mode is selected in Connect Copy." Sort has not been selected with fold. Select the Sort function. "No stamp data in the submachine." Stamp data on the submachine has been deleted. Reprogram the stamp on the submachine. "Sub-machine does not have Paper type or tray settings the same paper setting(s)." on the two machines do not match. Make the same settings on both machines. "Sub-machine is in Interrupt mode." The sub-machine is in Interrupt mode. Press the [Interrupt] key on the submachine to cancel Interrupt mode. "Sub-machine paper settings must be the same to use this tray." Paper tray settings on the two machines do not match. Make the same settings on both machines. "The Cover Sheet setting(s) of the sub-machine is different from the main machine." Cover Sheet settings on the two machines do not match. Make the same settings on both machines. "The Designation Sheet n setting(s) of sub-machine is different from main machine." Designation Sheet settings on the two machines do not match. Make the same settings on both machines. Slip Sheet settings on the two machines do not match. Make the same settings on both machines. ("n" in the message represents a changeable number.) "The Slip Sheet setting(s) of the sub-machine is different from the main machine." 247 9. Troubleshooting Messages Displayed When You Use the Printer Function This section describes the principal messages that appear on the display panel, error logs or reports. If other messages appear, follow their instructions. Messages Displayed on the Control Panel When You Use the Printer Function • Before turning off the power, see "Turning On/Off the Power", Getting Started. Message 248 Cause Solution "Hardware Problem: Ethernet" An error has occurred in the Ethernet interface. Turn off the power, and then back on again. If the message appears again, contact your service representative. "Hardware Problem: HDD" An error has occurred in the hard disk. Turn off the power, and then back on again. If the message appears again, contact your service representative. "Hardware Problem: USB" An error has occurred in the USB interface. Turn off the power, and then back on again. If the message appears again, contact your service representative. "Hardware Problem: Wireless Card" • The wireless LAN board has malfunctioned. (A "wireless LAN board" is referred to as a "wireless card".) • The wireless LAN board you are using is not compatible with this machine. Turn off the power, and then confirm the wireless LAN board is inserted correctly. And then, turn on the power again. If the message appears again, contact your service representative. Messages Displayed When You Use the Printer Function Message "Load following paper in n. To force print, select another tray and press [Continue]." Cause Solution The printer driver settings are incorrect or the tray does not contain paper of the size selected in the printer driver. Check that the printer driver settings are correct, and then load paper of the size selected in the printer driver into the input tray. For details about how to change the paper size, see "Changing the Paper Size", Paper Specifications and Adding Paper. "Paper in staple tray. Open cover and remove paper." If printing is stopped before it is finished, paper may remain in the finisher. Remove the paper remaining in the finisher. "Paper size and type are mismatched. Select another tray from the following and press [Continue]. To cancel job, press [Job Reset]. Paper size and type can also be changed in User Tools." The printer driver settings are incorrect or the tray does not contain paper of the size or type selected in the printer driver. ("n" is replaced by a variable.) • Check that the printer driver settings are correct, and then load paper of the size selected in the printer driver into the input tray. For details about how to change the paper size, see "Changing the Paper Size", Paper Specifications and Adding Paper. • Select the tray manually to continue printing, or cancel a print job. For details about how to select the tray manually, or cancel a print job, see "If an Error Occurs with the Specified Paper Size and Type", Print. "Paper type of n is mismatched. Select another tray from the following and press [Continue]. Paper type can also be changed in User Tools." The type of the paper in the tray Select a tray containing paper that is does not match the paper type the same type as the specified paper specified in the printer driver. type. (A tray name is placed at n.) 249 9. Troubleshooting Message Cause Solution "Parallel I/F board has a problem." An error has occurred in the IEEE 1284 interface board. Turn off the power, and then back on again. If the message appears again, contact your service representative. "Printer font error." An error has occurred in the font settings. Contact your service representative. "Cannot print because both the main and designation (chapter) sheets are set to the same paper tray. Press [Job Reset] to cancel the job. To print the job again specify different trays." The tray selected for other pages is the same as the one for slip sheets. Reset the job. Be sure the tray you select for slip sheets is not providing paper for other pages. When using direct print from a memory storage device Message Cause Solution "Exceeded the limit value for total data size of the selected files. Cannot select more files." • The size of the selected file exceeds 1 GB. Files or groups of files larger than 1 GB cannot be printed. • The total size of the selected files exceeds 1 GB. • When the total size of the multiple files that are selected exceeds 1 GB, select files separately. • When the size of the selected file exceeds 1 GB, print from a memory storage device using a function other than the Direct printing function. You cannot select files of different formats at the same time. 250 Messages Displayed When You Use the Printer Function Message "Unable to access the specified memory storage device." Cause • An error occurred when the machine accessed the memory storage device or a file stored on the memory storage device. Solution Save the file to a different memory storage device, and then print again. • An error occurred when the user used the Direct printing function to print from a memory storage device. Messages Printed on the Error Logs or Reports When You Use the Printer Function This section describes likely causes of and possible solutions for the error messages that are printed on the error logs or reports. When print jobs are canceled Message Cause Solution "91: Error" Printing was canceled by the auto job cancel function due to a command error. Check that the data is valid. "A function which cannot be used with Fold mode was set. The job has been cancelled." A print job was canceled because a function(s) not available with Fold was selected. Cancel the function(s) not available with Fold. For details about the functions not available with Fold, see "Fold", Print. "A job via the network that was not printed exists because an error occurred. It was stored as a job not printed." Jobs with errors were stored because an error occurred with a print job via the network while the error job storing function was enabled. Contact your administrator to check whether the machine is connected correctly to the network. For details about how to check and print jobs stored when print configuration errors occur, see "Printing of Documents Stored When Print Configuration Errors Occur", Print. 251 9. Troubleshooting 252 Message Cause Solution "Error occurred while processing an Unauthorized Copy Prevention job. Job cancelled." You tried to store a file in the Document Server when the [Unauthorized Copy Prevention] was specified. On the printer driver, select a job type other than [Document Server] in "Job Type:" or deselect [Unauthorized Copy Prevention]. "Error occurred while processing an Unauthorized Copy Prevention job. Job cancelled." The [Enter User Text:] field on the [Unauthorized Copy Prevention for Pattern Details] screen is blank. On the printer driver's [Detailed Settings] tab, click [Effects] in "Menu:". Select [Unauthorized Copy Prevention], and then click [Details...] to display [Unauthorized Copy Prevention for Pattern Details]. Enter text in [Enter User Text:]. "Error occurred while processing an Unauthorized Copy Prevention job. Job cancelled." The resolution is set to a value less than 600 dpi when [Unauthorized Copy Prevention] is specified. On the printer driver, set the resolution to 600 dpi or higher, or cancel [Unauthorized Copy Prevention]. "Error occurred while processing an Unauthorized Copy Prevention job. Job cancelled." In [Administrator Tools] under [System Settings], priority was specified to be given to Unauthorized Copy Prevention Printing set on this machine. Cancel Unauthorized Copy Prevention Printing for the printer driver. For details about how to cancel the settings, see the printer driver Help. "Collate Cancelled" Collate was canceled. Turn off the power, and then back on again. If the message appears again, contact your service representative. "You reach the usage limit. This job has been cancelled." The number of pages the user is permitted to print has been exceeded. For details about print volume use limitation, see "Managing Print Volume per User", Security Guide. "Exceeded the maximum number of multi-sheet fold. The job has been cancelled." The maximum number of multi-sheet fold was exceeded. Specify fewer sheets for the multi-sheet fold function. "Fold is not available with the settings. The job has been cancelled." Fold function is not available with the current settings. Check the paper settings. For details about the limitations of the Fold function, see "Fold", Print. "Receiving data failed." Data reception was aborted. Resend the data. For details about the maximum number of multi-sheet fold, see "Fold", Print. Messages Displayed When You Use the Printer Function Message Cause Solution "Sending data failed." The machine received a command to stop transmission from the printer driver. Check if the computer is working correctly. "The selected paper size is not supported. This job has been cancelled." Job reset is automatically performed if the specified paper size is incorrect. Specify the correct paper size, and then print the file again. "The selected paper type is not supported. This job has been cancelled." Job reset is automatically performed if the specified paper type is incorrect. Specify the correct paper type, and then print the file again. "Staple error occurred. The job has been cancelled." The maximum number of sheets that can be stapled together has been exceeded when [Cancel Printing] is selected in [When Excdd Max. No. of Sheets for Booklet] under Printer Features. Check the number of sheets that are to be stapled together, and try printing again. Unprintable paper size was selected, or slip sheet printing was specified when Background Numbering printing was performed. Check the setting of Background Numbering printing in the printer driver. "Error occurred while printing job with Background Numbering. Job has been cancelled." For details about the number of sheets that can be stapled together, see "Specifications for Finisher SR4120", "Specifications for Booklet Finisher SR4130", "Specifications for Finisher SR5070", or "Specifications for Booklet Finisher SR5080" in Maintenance and Specifications. For details about configuring the printer driver settings, see the printer driver Help. Also note that Background Numbering printing cannot be applied to slip sheets. "Communication error with central management server has occurred. Job was cancelled." The job was canceled because a Central Management communication error occurred. Check the status of the Central Management machine. 253 9. Troubleshooting Message Cause Solution "All remaining print vol. allocated to other cent. managed client. Job was cancelled." The job was canceled because the usage count information could not be obtained from the Central Management machines. All job slots are occupied by other devices. Check the status of the client machine. "Error occurred while processing a Compulsory Security Stamp job. Job was cancelled." The job was canceled because an error occurred while applying Compulsory Security Stamp. When feeding paper from bypass tray, specify the correct paper size (other than [Auto Detect]). When there is a problem with the print settings Message 254 Cause Solution "Booklet/Half Fold Error" The job was canceled because you specified invalid settings for saddle stitching or half fold. Check the settings for saddle stitching or half fold. "Classification Code is incorrect." The classification code has not been entered, or the classification code has been entered incorrectly. Enter the correct classification code. "Classification Code is incorrect." The classification code is not supported with the printer driver. Select [Optional] for classification code. For details about how to specify classification code settings, see "Configuring Classification Codes", Print. Messages Displayed When You Use the Printer Function Message "Duplex Cancelled" Cause Duplex printing was canceled. Solution • Select the proper paper size for the duplex function. For details about paper, see "Specifications for the Main Unit", Maintenance and Specifications. • Change the setting for "Apply Duplex" in "Tray Paper Settings" to enable duplex printing for the paper tray. For details about setting "Apply Duplex", see "Tray Paper Settings", Paper Settings. "Exceeded Max. Pages (Collate)" The number of pages exceeds the maximum number of sheets that you can use Collate with. Reduce the number of pages to print. "Exceeded the maximum number of multi-sheet fold (Half Fold)." The maximum number of multisheet folds (Half Fold) was exceeded. For details about the maximum number of multi-sheet folds (Half Fold), see "Fold", Print. "Output Tray Changed" The output tray was changed because the paper size of the specified output tray is limited. Specify the proper output tray. "Print Overrun" Images were discarded while printing. Select a lower resolution on the printer driver. For details about how to change the resolution setting, see the printer driver Help. "Punch Cancelled" Punch printing was canceled. Check the paper orientation, print orientation, and then punch position. Certain settings can produce print results that might not be as expected. 255 9. Troubleshooting Message "Staple Cancelled" Cause Solution Stapling printing was canceled. Check the paper orientation, paper quantity, print orientation, and staple position. Certain settings can produce print results that might not be as expected. When documents cannot be stored in the Document Server Message Cause Solution "Cannot store data of this size." The paper size exceeded the capacity of the Document Server. Reduce the paper size of the file that you want to send to a size that the Document Server can store. Custom size files can be sent but not stored afterward. "Document Server is not available to use. Cannot store." You cannot use the Document Server function. For details about using Document Server function, contact your administrator. For details about how to set permissions, see "Limiting Available Functions", Security Guide. 256 "Exceeded max capacity of document server. Cannot store." The hard disk became full after a file was stored. Delete some of the files stored in the Document Server or reduce the size that you want to send. "Exceeded max number of files of document server. Cannot store." The maximum file capacity of the Document Server was exceeded. Delete some of the files stored in the Document Server. "Exceeded max. number of files. (Auto)" While you were using the Delete Hold Print files (automatic) or error job store function to unneeded files stored on the machine. store Normal Print jobs as Hold Print files, the maximum file capacity for file storage or Hold Print file management (automatic) was exceeded. Messages Displayed When You Use the Printer Function Message Cause Solution "Exceeded max number of pages of document server. Cannot store." The maximum page capacity of the Document Server was exceeded. Delete some of the files stored in the Document Server or reduce the number of pages that you want to send. "Exceeded max. number of pages. (Auto)" While you were using the Delete unneeded files stored on the error job store function to machine. store Normal Print jobs as Reduce the number of pages to print. Hold Print files, the maximum page capacity was exceeded. "Job cancelled because capture file could not be stored: Exceeded max. memory." The hard disk became full after a file was stored. Delete the files stored in the Document Server or reduce the file size to be sent. "Job cancelled because The maximum file capacity capture file could not be of the Document Server was stored: Exceeded max. files." exceeded. Delete the files stored in the Document Server. "Job cancelled because capture file could not be stored: Exceeded max pages per file." The maximum page capacity of the Document Server was exceeded. Delete some of the files stored in the Document Server or reduce the number of pages that you want to send. "The specified folder in Document Server is locked. Cannot store." The specified folder is locked. Unlock the folder or specify another folder number that can be used. For details about locked folders, see "Managing Folders", Security Guide. When there is not enough free hard disk space Message "HDD Full" Cause When you were printing with the PostScript 3 printer driver, the hard disk capacity for fonts and forms was exceeded. Solution Delete unneeded forms or fonts registered on the machine. 257 9. Troubleshooting Message "HDD Full" "HDD is full. (Auto)" Cause Solution The hard disk became full while you were printing a Sample Print, Locked Print, Hold Print, or Stored Print file. Delete unneeded files stored on the machine. The hard disk became full while you were using the error job store function to store Normal Print jobs as Hold Print files. Delete unneeded files stored on the machine. Alternatively, reduce the data size of the Sample Print, Locked Print, Hold Print, or Stored Print file. Alternatively, reduce the data size of the Temporary Print file and/or the Stored Print file. When there is not enough memory Message Cause Solution "84: Error" There is no work area available for image processing. Decrease the number of files sent to the machine. "92: Error" Printing was canceled because [Job Reset] or the [Stop] key was selected on the machine's control panel. Perform the print operation again if necessary. When there is a problem with a parameter Message "86: Error" 258 Cause Parameters of the control code are invalid. Solution Check the print settings. Messages Displayed When You Use the Printer Function When the user lacks privileges to perform an operation Message Cause Solution "No response from the server. Authentication has failed." A timeout occurred while connection to the server was being established for LDAP authentication or Windows Authentication. Check the status of the server. "You do not have a privilege to print this PDF file." You have no privileges to print the PDF document you tried to print. Contact the owner of the document. "You do not have a privilege to use this function. This job has been cancelled." The entered login user name or login password is not correct. Check that the user name and password are correct. "You do not have a privilege to use this function. This job has been cancelled." The logged in user is not allowed to use the selected function. For details about how to set permissions, see "Configuring User Authentication", Security Guide. "You do not have a privilege to use this function. This operation has been cancelled." The logged in user does not have the privileges to register programs or change the paper tray settings. For details about how to set permissions, see "Configuring User Authentication", Security Guide. When a user cannot be registered Message "Auto-registration of user information has failed." Cause Solution Automatic registration of information for LDAP Authentication or Windows Authentication failed because the Address Book is full. For details about automatic registration of user information, see "Auto Registration to the Address Book", Security Guide. 259 9. Troubleshooting Message Cause Solution "Information for user authentication is already registered for another user." The user name for LDAP was already registered in a different server with a different ID, and a duplication of the user name occurred due to a switching of domains (servers), etc.. For details about user authentication, see "Configuring User Authentication", Security Guide. Cause Solution When other errors occur Message "85: Error" The specified graphics library is unavailable. Check that the data is valid. "98: Error" The machine could not access the hard disk correctly. Turn off the power, and then back on again. If the message appears frequently, contact your service representative. "99: Error" This data cannot be printed. The specified data is either corrupt or it cannot be printed from a memory storage device using the Direct printing function. Check that the data is valid. For details about the kinds of data that can be printed from a memory storage device using the Direct printing function, see "Direct Printing from a Memory Storage Device", Print. "Command Error" An RPCS command error occurred. Check using the following procedure: • Check if the communication between the computer and the machine is working correctly. • Check if the correct printer driver is being used. • Check if the machine's memory size is set correctly in the printer driver. • Check that the printer driver is the most up-to-date version available. 260 Messages Displayed When You Use the Printer Function Message "Compressed Data Error" Cause Solution The printer detected corrupt compressed data. • Check the connection between the computer and the printer. • Check that the program you used to compress the data is functioning correctly. "Data Storage Error" You tried to print a Sample Print, Locked Print, Hold Print, or Stored Print file, or to store a file in the Document Server when the hard disk was malfunctioning. Contact your service representative. "Error has occurred." A syntax error, etc., occurred. Check that the PDF file is valid. "Exceeded Max. Stored Files" While printing a Sample Print, Locked Print, Hold Print, or Stored Print file, the maximum file capacity was exceeded. Delete unneeded files stored on the machine. "Exceeded Max. Stored Pages" While printing a Sample Print, Locked Print, Hold Print, or Stored Print file, the maximum page capacity was exceeded. Delete unneeded files stored on the machine. Reduce the number of pages to print. "Failed to obtain file system." PDF direct printing could not be performed because the file system could not be obtained. Turn off the power, and then back on again. If the message appears again, contact your service representative. "File system is full." PDF file does not print out because the capacity of the file system is full. Delete all unnecessary files from the hard disk, or decrease the file size sent to the machine. "Folding Unit Error" There is a problem with the Contact your service representative. Multi-Folding Unit. 261 9. Troubleshooting Message "I/O buffer overflow" Cause An input buffer overflow occurred. Solution • In [Printer Features], under [Host Interface], select [I/O Buffer], and then set the maximum buffer size to a larger value. • Reduce the number of files being sent to the machine. A memory allocation error occurred. PCL 6 "Memory Retrieval Error" A memory allocation error occurred. Turn off the power and then back on again. If the message appears again, replace the RAM. For details about replacing the RAM, contact your service representative. "Paper Type Error" The specified paper type name is not set in the machine. Re-obtain the latest paper type information set in the machine. "Insufficient Memory" On the printer driver's [Detailed Settings] tab, click [Print Quality:Advanced] in "Menu:", and then select [Raster] in the "Vector/Raster:" list. In some cases, it will take a long time to complete a print job. If printing does not start, contact your service representative. • The contents of errors may be printed on the Configuration Page. Check the Configuration Page in conjunction with the error log. For details about how to print the Configuration Page, see "List / Test Print", Print. 262 Messages Displayed When You Use the Scanner Function Messages Displayed When You Use the Scanner Function Messages Displayed on the Control Panel When You Use the Scanner Function This section describes likely causes of and possible solutions for the error messages that appear on the control panel. If a message not described here appears, act according to the message. Message Cause "Cannot find the specified path. Please check the settings." The destination computer name or folder name is invalid. "Cannot find the specified path. Please check the settings." An antivirus program or a firewall is preventing the machine from connecting to your computer. Solution Check whether the computer name and the folder name for the destination are correct. • Antivirus programs and firewalls can prevent client computers from establishing connection with this machine. • If you are using antivirus software, add the program to the exclusion list in the application settings. For details about how to add programs to the exclusion list, see the antivirus software Help. • To prevent a firewall from blocking the connection, register the machine's IP address in the firewall's IP address exclusion settings. For details about the procedure for excluding an IP address, see your operating system's Help. "Entered user code is not correct. Please re-enter." You have entered an incorrect user code. Check the authentication settings, and then enter a correct user code. 263 9. Troubleshooting Message Cause "Exceeded max. number of alphanumeric characters for the path." The maximum number of specifiable alphanumeric characters in a path has been exceeded. Check the maximum number of characters which can be entered, and then enter it again. For details about the maximum enterable number of characters, see "Values of Various Set Items for Transmission/Storage Function", Scan. "Exceeded max. number of alphanumeric characters." The maximum enterable number of alphanumeric characters has been exceeded. Check the maximum number of characters which can be entered, and then enter it again. For details about the maximum enterable number of characters, see "Values of Various Set Items for Transmission/Storage Function", Scan. "Exceeded the maximum number of OCR jobs that can be on standby for storing, please wait. Try again after storing of the current job has completed." The maximum allowable number of jobs on standby was exceeded because large quantities of documents were stored by the OCR function. Up to 100 jobs can be placed on standby by the OCR function. Scan the next document after the current jobs have finished being stored. "File types have been automatically set for some files because multiple files were selected." If there are selected stored documents which cannot be converted to a specified file format, those documents are automatically converted to a convertible format before they are transmitted. For details about the file formats used to transmit stored documents, see "Sending a Stored File", Scan. "Programmed. Cannot program the destination(s) that is not programmed in the address book." The destinations that were selected while registered to the program contain a folder destination for which one of the following destinations is set: WSD destinations and DSM destinations cannot be registered to the program because they cannot be registered in the address book. For manually entered destinations, register the destinations in the address book, and then try to register them to the program again. manually entered destination, WSD destination, or DSM destination 264 Solution Messages Displayed When You Use the Scanner Function Message "Scanner journal is full. Please check Scanner Features." Cause "Print & Delete Scanner Journal" in [Scanner Features] is set to [Do not Print: Disable Send], and Scanner Journal is full. "The entered file name The file name contains a contains invalid character(s). character that cannot be Enter the file name again used. using any of the following 1 byte characters. "0 to 9", "A to Z", "a to z", ". - _"" Solution Print or delete Scanner Journal. For details about Scanner Features, see "General Settings", Scan. • Check the file name set at the time of scanning. For details about characters that can be used in file names, see "Specifying the File Name", Scan. • Check the file name specified at the time of scanning. The file name specified in the Sending Scan Files to Folders function cannot contain the following characters: \/:*?"<>| The file name cannot start or end with a period ".". "The program is recalled. Cannot recall the destination(s) for which access privileges are required." The currently logged-in user does not have permission to view the destination that was registered in the program. For details about how to set permissions, see "Limiting Available Functions", Security Guide. "The program is recalled. Cannot recall the destination(s) that is deleted from the address book." The destination stored in the program could not be recalled because it was deleted from the address book. Enter the destination directly to send data separately. "The program is recalled. Cannot recall the folder destination(s) with protection code(s)." The folder destinations for which the protection code was set were registered in the program. A destination for which the protection code is set cannot be recalled by the program. Cancel the protection code setting or send scanned files to the destination separately. 265 9. Troubleshooting When documents cannot be scanned properly Message Cause "All the pages are detected as blank. No file was created." No PDF file was created because all the pages of the scanned original were detected as blank when [On] is specified for [Delete Blank Page] in [OCR Settings]. "Check original's orientation." Originals may sometimes not Change the orientation of the original, be scanned depending on a and then scan the original again. combination of items such as the specified scaling factor and document size. "Exceeded max. data capacity." The scanned data exceeded maximum data capacity. Specify the scan size and resolution again. Note that it may not be possible to scan very large originals at a high resolution. For details about the settings for the scanner function, see "Relationship between Resolution and Scan Size", Scan. The scanned original exceeded maximum data capacity. Specify the scan size and resolution again. Note that it may not be possible to scan very large originals at a high resolution. For details about the settings for the scanner function, see "Relationship between Resolution and Scan Size", Scan. The data being scanned is too large for the scale ratio specified in [Specify Size]. Reduce the resolution or [Specify Size] value, and then scan the original again. "Check scanning resolution, then press Start key again." "Exceeded max. data capacity." "Check the scanning resolution, then reset n original(s)." ("n" in the message represents a variable.) "Exceeded max. data capacity." "Check the resolution and the ratio and then press the Start key again." 266 Solution Check whether the original is set upside down. Change [OCR Scanned PDF: Blank Page Sensitivity] in [Scanner Features] to "Sensitivity Level 1". Messages Displayed When You Use the Scanner Function Message Cause Solution "Exceeded max. number of files which can be used in Document Server at the same time." The maximum number of files that can be stored in the Document Server has been exceeded. Check the files stored by the other functions, and then delete unneeded files. For details about how to delete files, see "Deleting Stored Documents", Copy/ Document Server. "Not all of the image will be scanned." If the scaling factor specified in "Specify Reproduction Ratio" is too large, part of the image may be lost. Reduce the scaling factor in "Specify Reproduction Ratio", and then try to scan the original again. Using "Specify Reproduction Ratio" to scale down a large document may cause part of the image to be lost. Specify a large size in [Specify Size], and then scan the original again. The data being scanned is too small for the scale ratio specified in [Specify Size]. Specify a higher resolution or a large size in [Specify Size], and then scan the original again. "Check the ratio and then press the Start key again." "Not all of the image will be scanned." "Check the ratio and then press the Start key again." "The size of the scanned data is too small." "Check the resolution and the ratio and then press the Start key again." If displaying the entire image is not necessary, press the [Start] key to start scanning with the current scaling factor. If displaying the entire image is not necessary, press the [Start] key to start scanning with the current scaling factor. 267 9. Troubleshooting When documents cannot be scanned because the memory is full Message "Memory is full. Cannot scan. The scanned data will be deleted." Cause Because of insufficient hard disk space, the first page could not be scanned. Solution Try one of the following measures: • Wait for a while, and then retry the scan operation. • Reduce the scan area or scanning resolution. For details about changing scan area and scanning resolution, see "Scan Settings" of Various Scan Settings, Scan. • Delete unneeded stored files. For details about how to delete stored files, see "Deleting a Stored File", Scan. 268 "Memory is full. Do you want to store scanned file?" Because there is not enough Specify whether or not to use the data. free hard disk space in the machine for storing in the Document Server, only some of the pages could be scanned. "Memory is full. Scanning has been cancelled. Press [Send] to send the scanned data, or press [Cancel] to delete." Because there is not enough free hard disk space in the machine for sending by email while data is being stored in the Document Server, only some of the pages could be scanned. Specify whether or not to use the data. Messages Displayed When You Use the Scanner Function When data transmission fails Message Cause "Authentication with the The entered user name or destination has failed. Check password was invalid. settings. To check the current status, press [Scanned Files Status]." Solution • Check that the user name and password are correct. • Check that the ID and password for the destination folder are correct. • A password of 128 or more characters may not be recognized. "Exceeded max. email size. Sending email has been cancelled. Check [Max. Email Size] in Scanner Features." The file size per page has reached the maximum email size specified in [Scanner Features]. Change the scanner features settings as follows: "Sending the data has failed. The data will be resent later." A network error has occurred and a file was not sent correctly. "Transmission has failed. Insufficient memory in the destination hard disk. To check the current status, press [Scanned Files Status]." Transmission has failed. Allocate sufficient space. There was not enough free space on the hard disk of the SMTP server, FTP server, or client computer at the destination. "Transmission has failed. To check the current status, press [Scanned Files Status]." While a file was being sent, a network error occurred and the file could not be sent correctly. • Increase the e-mail size limit in [Max. Email Size]. • Change the [Divide & Send Email] setting to [Yes (per Page)] or [Yes (per Max. Size)]. For details about these settings, see "Send Settings", Scan. Wait until sending is retried automatically after the preset interval. If sending fails again, contact your administrator. If the same message appears again after scanning again, the cause could be a mixed network, or network settings were changed during WSD scanner transmission. For details about network error, contact your administrator. 269 9. Troubleshooting When data cannot be sent because a currently used file is selected Message Cause Solution "Selected file is currently in use. File name cannot be changed." You cannot change the name of a file whose status is "Waiting...". Cancel transmission ("Waiting..." status cleared), and then change the file name. "Selected file is currently in use. Password cannot be changed." You cannot change the password of a file whose status is "Waiting...". Cancel transmission ("Waiting..." status cleared), and then change the password. "Selected file is currently in use. User name cannot be changed." You cannot change the sender's name whose status is "Waiting...". Cancel transmission ("Waiting..." status cleared), and then change the user name. "Some of selected files are currently in use. They could not be deleted." You cannot delete a file which is waiting to be transmitted ("Waiting..." status displayed). Cancel transmission ("Waiting..." status cleared), and then delete the file. When data cannot be sent because there are too many documents or pages Message 270 Cause Solution "Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file?" The file being stored has Specify whether to store the data or exceeded the maximum not. Scan the pages that were not number of pages for one file. scanned, and then store them as a new file. For details about storing files, see "Storing and Saving the Scanned Documents", Scan. "Exceeded max. number of stored files. Cannot send the scanned data as capturing files is unavailable." Too many files are waiting to Try again after they have been sent. be sent. "Exceeded max. page capacity per file. Press [Send] to send the scanned data, or press [Cancel] to delete." The number of scanned pages exceeded the maximum page capacity. Specify whether to send the data that has already been scanned. Messages Displayed When You Use the Scanner Function Message "Exceeded maximum number of file to store. Delete all unnecessary files." Cause Solution Too many files are waiting to Try again after they have been sent. be sent. When the WSD scanner function cannot be used Message "Cannot communicate with PC. Contact the administrator." Cause WSD (Device) protocol or WSD (Scanner) protocol is disabled. Solution For details about how to enable or disable the WSD protocol, see "Enabling and Disabling Protocols", Security Guide. "Cannot start scanning Scan Profile is not set on the because communication was client computer. failed." Set Scan Profile. For details about how to do this, see "Creating a New Scan Profile", Scan. "Cannot start scanning The [Take no action] setting because communication was has been selected on the failed." client computer, forcing the client computer to remain inactive when it receives scan data. Open scanner properties, click the [Events] tab, and then select [Start this program] as the computer's response when it receives scan data. For details, see your operating system's Help. "Cannot start scanning. Check the setting(s) on the PC." Check the Scan Profile configuration. The Scan Profile might be incorrectly configured. 271 9. Troubleshooting Message "Could not send the data because the PC timed out before it was sent." Cause A time out occurred when WSD Scanner was used. Time outs occur when too much time passes between scanning an original and sending its data. The followings are likely causes of time outs: • Too many originals per set. Solution • Reduce the number of originals, and then scan again. • Remove any misfed original, and then scan again. • Use Scanner Journal to check there are no jobs awaiting transmission, and then scan again. • Misfed originals. • Transmission of other jobs. When documents cannot be stored on a memory storage device Message 272 Cause Solution "Cannot write on the memory storage device because remaining free space is insufficient." The memory storage device is full and scan data cannot be saved. Even if the memory storage device appears to have sufficient free space, data might not be saved if the maximum number of files that can be saved is exceeded. • Replace the memory storage device. "Cannot write on the memory storage device because the device is writeprotected." The memory storage device is write-protected. Unlock the write-protection on the memory storage device. • If the document is scanned as single-page or divided into multiple pages, data already written to the memory storage device is saved as is. Replace the memory storage device, and then press [Retry] to save the remaining data, or press [Cancel] to redo the scan. Messages Displayed When You Use the Scanner Function Message "Cannot write on the memory storage device. Check the memory storage device and machine settings." Cause The memory storage device is faulty, or the file name contains a character that cannot be used. Solution • Check to see if the memory storage device is defective. • Check the memory storage device. It might be unformatted, or its format might be incompatible with this machine. • Check the file name set at the time of scanning. For details about the characters that can be used in file names, see "Specifying the File Name", Scan. "Exceeded max. page capacity per file. Press [Write] to write the scanned data to the memory storage device, or press [Cancel] to delete." The scan could not be completed because the maximum number of pages that can be scanned by this machine was exceeded during the scanned data was written to the memory storage device. Reduce the number of documents to be written to the memory storage device, and then try again. "Memory is full. Press [Write] to write the current scanned data to the memory storage device, or press [Cancel] to delete." The scan could not be completed because there was insufficient hard disk memory when the scanned data was saved to the memory storage device. Specify whether or not to save the scanned document to the memory storage device. Messages Displayed on the Client Computer This section describes likely causes of and possible solutions for the main error messages displayed on the client computer when you use the TWAIN driver. If a message not described here appears, follow the instruction. 273 9. Troubleshooting Message Cause Solution "Any of Login User Name, Login Password or Driver Encryption Key is incorrect." The entered login user name, password, or driver encryption key was invalid. Check your login user name, login password, or driver encryption key, and then enter them correctly. For details about login user name, login password, and driver encryption key, see "Encrypting Transmitted Passwords", Security Guide. "Authentication succeeded. However, the access privileges for scanner function has been denied." The logged in user name does not have permissions for scanner function. For details about how to set permissions, see "Limiting Available Functions", Security Guide. "Cannot add any more scanning mode." The maximum number of registrable scan modes has been exceeded. The maximum number of modes that can be stored is 100. Delete unneeded modes. "Cannot detect the paper size of the original. Specify the scanning size." The set original was misaligned. "Cannot specify any more scanning area." The maximum number of registrable scan modes has been exceeded. "Clear Misfeed(s) in ADF." A paper misfeed has occurred inside the ADF. • Place the original correctly. • Specify the scan size. • When placing an original directly on the exposure glass, the lifting/ lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by 30 degrees or more. The maximum number of scanning areas that can be stored is 100. Delete unneeded scanning areas. • Remove the jammed originals, and then insert them again. For details about jammed paper, see "Removing Jammed Paper", Troubleshooting. • When a misfeed occurs, replace the jammed originals. • Check whether the originals are suitable to be scanned by the machine. 274 Messages Displayed When You Use the Scanner Function Message "Error has occurred in the scanner driver." Cause Solution An error has occurred in the driver. • Check whether the network cable is connected correctly to the client computer. • Check whether the Ethernet board of the client computer is recognized correctly by Windows. • Check whether the client computer can use the TCP/IP protocol. "Error has occurred in the scanner." The application-specified scan conditions have exceeded the setting range of the machine. Check whether the scanning settings made with the application exceed the setting range of the machine. "Fatal error has occurred in the scanner." An unrecoverable machine error has occurred. An unrecoverable machine error has occurred. Contact your service representative. "Insufficient memory. Close all other applications, then restart scanning." Memory is insufficient. • Close all the unnecessary applications running on the client computer. • Uninstall the TWAIN driver, and then reinstall it after restarting the computer. 275 9. Troubleshooting Message Cause "Insufficient memory. Reduce Scanner memory is the scanning area." insufficient. Solution • Reset the scan size. • Lower the resolution. • Set with no compression. For details about the settings, see TWAIN driver Help. The problem may be due to the following: • Scanning cannot be performed if large values are set for brightness when halftone or high resolution is used. For details about the relationship between scan settings, see "Relationship between Resolution and Scan Size", Scan. • If a misfeed occurs, you might not scan an original. Remove the misfeed, and then scan the original again. "Invalid Winsock version. Please use version 1.1 or higher." You are using an invalid version of Winsock. "No response from the scanner." The machine or client computer is not connected to the network correctly. Install the operating system of the computer or copy Winsock from the operating system CD-ROM. • Check whether the machine or client computer is connected to the network correctly. • Disable the client computer's own firewall. For details about firewall, see Windows Help. "No response from the scanner." 276 The network is crowded. Wait for a while, and then connect to the network again. Messages Displayed When You Use the Scanner Function Message "Scanner is in use for other function. Please wait." Cause A function of the machine other than the Scanner function is being used such as the Copier function. Solution • Wait for a while, and then connect to the network again. • Cancel the job that is being processed. Press the [Stop] key. Follow the instructions in the message that appears and exit the function that is running. "Scanner is not available on the specified device." The TWAIN scanner function Contact your service representative. cannot be used on this machine. "Scanner is not ready. Check the scanner and the options." The ADF cover is open. Check whether the ADF cover is closed. "The name is already in use. Check the registered names." You tried to register a name that is already in use. Use another name. When there is a problem connecting to the scanner Message Cause Solution "Cannot connect to the scanner. Check the network Access Mask settings in User Tools." An access mask is set. For details about an access mask, contact your administrator. "Cannot find "XXX" scanner used for the previous scan. "YYY" will be used instead." The main power of the previously used scanner is not set to "On". Check whether the main power of the scanner used for the previous scan is turned on. ("XXX" and "YYY" indicate scanner names.) 277 9. Troubleshooting Message "Cannot find "XXX" scanner used for the previous scan. "YYY" will be used instead." Cause The machine is not connected to the network correctly. ("XXX" and "YYY" indicate scanner names.) Solution • Check that the previously used scanner is connected to the network correctly. • Cancel the personal firewall of the client computer. For details about firewall, see Windows Help. • Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the machine's protocol. For details about how to check this, see "Remote Maintenance Using telnet", Connecting the Machine/ System Settings. • Select the scanner used for the previous scan. "Communication error has occurred on the network." A communication error has occurred on the network. Check whether the client computer can use the TCP/IP protocol. "Scanner is not available. Check the scanner connection status." The machine's power is off. Turn on the power. "Scanner is not available. Check the scanner connection status." The machine is not connected to the network correctly. • Check whether the machine is connected to the network correctly. • Cancel the personal firewall function of the client computer. For details about firewall, see Windows Help. • Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the machine's protocol. For details about how to check this, see "Remote Maintenance Using telnet", Connecting the Machine/ System Settings. 278 Messages Displayed When You Use the Scanner Function Message "Scanner is not available. Check the scanner connection status." Cause Network communication is not available because the machine's IP address could not be obtained from the host name. If only "IPv6" is set to [Active], the IPv6 address might not be obtained. Solution • Check whether the machine's host name is specified in the Network Connection Tool. For the WIA driver, check the [Network Connection] tab in the properties. • Use Web Image Monitor to set "LLMNR" of "IPv6" to [Active]. 279 9. Troubleshooting When Other Messages Appear Message "Firmware update will start. Press [OK]. It will start automatically after 30 seconds have elapsed." Cause Automatic firmware update is enabled and it is the time for an automatic update. Solution • If you want to start the firmware update, press [OK], or configure the setting so that the automatic firmware update starts automatically in 30 seconds. • If you do not want to start the firmware update, press [Cancel] before 30 seconds elapse. • Do not turn off the power switch during the firmware update. "Cannot connect with the wireless card. Turn the main power switch off, then check the card." • The wireless LAN board was not inserted when the machine was turned on. (A "wireless LAN board" is referred to as a "wireless card".) • The wireless LAN board was pulled out after the machine was turned on. Turn off the power, and then check the wireless LAN board is inserted correctly. After this, turn on the power again. If the message appears again, contact your service representative. • The settings are not updated although the unit is detected. "Failed to read the PDF file." There is a possibility that the PDF version is not supported by the browser’s PDF viewer or an unsupported encryption level is specified. With this machine’s browser PDF files other than those whose versions and encryption levels are specified below cannot be viewed. • PDF version: 1.3-1.7 • PDF encryption level: 128Bit AES or 256Bit AES "Clean the scanning glass. (Located next to the exposure glass.)" 280 The scanning glass or guide plate of the ADF is dirty. Clean the scanning glass or guide plate. See "Maintaining Your Machine", Maintenance and Specifications. When Other Messages Appear Message "Following output tray is full. Remove paper." Cause The output tray is full. Solution Remove paper from the output tray to resume printing. Press [Continue] on the display panel to resume printing. When using the multi-folding unit, the number of sheets per copy paper stack differs depending on the paper type and fold type. "Internal cooling fan is active." "Self checking..." Large print runs will cause the machine's interior to heat up, triggering the cooling fan. The fan will emit noise, but this is normal and the machine will be operable while the fan is running. The machine is performing image adjustment operations. The machine may perform periodic maintenance during operations. The frequency and duration of maintenance depends on the humidity, temperature, and printing factors such as number of prints, paper size, and paper type. Wait for the machine to resume operation. The amount of paper that can be printed and the total operation time until the fan starts running depends on the temperature of the location at which the machine is installed. When There Is a Problem Scanning or Storing Originals Message Cause "Cannot detect original size. Select scan size." The machine failed to detect the size of the original. Solution • Place the original correctly. • Specify the scan size, and then place the originals again. • When placing an original directly on the exposure glass, the lifting/ lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by 30 degrees or more. 281 9. Troubleshooting Message Cause Solution "Captured file exceeded max. number of pages per file. Cannot send the scanned data." The maximum number of pages per file has been exceeded. Reduce the number of pages in the transmitted file, and then resend the file. For details about the maximum number of pages per file, see "Storage Function", Scan. "Original is being scanned by another function. Please wait." Another function of the machine is being used. Cancel the job in progress. Press [Exit], and then press the [Stop] key. Follow the instructions in the message that appears and exit the function that is running. When the Home Screen Cannot Be Edited (When Using the Standard Operation Panel) Message 282 Cause Solution "The image data size is not valid. See the manual for required data." The image data size is not valid. For details about file size for shortcut image, see "Displaying an Image on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions. "The format of the image data is not valid. See the manual for required data." The file format of the shortcut image to be added is not supported. The file format of shortcut images to be added must be PNG. Specify the image again. When Other Messages Appear When the Address Book Is Updated Message "Updating the destination list has failed. Try again?" Cause A network error has occurred. Solution • Check whether the server is connected. • Antivirus programs and firewalls can prevent client computers from establishing connection with this machine. • If you are using antivirus software, add the program to the exclusion list in the application settings. For details about how to add programs to the exclusion list, see the antivirus software Help. • To prevent a firewall from blocking the connection, register the machine's IP address in the firewall's IP address exclusion settings. For details about the procedure for excluding an IP address, see your operating system's Help. "Updating the destination list... Please wait. Specified destination(s) or sender's name has been cleared." The destination list is being updated from the network using Web Image Monitor. Wait until the message disappears. Do not turn off the power while this message is displayed. Depending on the number of destinations to be updated, there may be some delay before operation is resumed. Operation is not possible while this message is displayed. "Updating the destination list... Please wait. Specified destination(s) or sender's name has been cleared." A specified destination or sender's name was cleared when the destination list in the delivery server was updated. Specify the destination or sender's name again. 283 9. Troubleshooting When Data Cannot Be Sent Due to a Problem with the Destination Message Cause Solution "Some invalid destination(s) contained. Do you want to select only valid destination(s)?" The specified group contains either an e-mail destination and/or folder destination that is not supported by the specified transmission method. In the message that appears at each transmission, press [Select]. "SMTP authentication email address and administrator email address mismatch." The SMTP authentication email address and the administrator's e-mail address do not match. For details about how to set SMTP authentication, see "File Transfer", Connecting the Machine/ System Settings. When the Machine Cannot Be Operated Due to a Problem with the User Certificate Message 284 Cause Solution "The destination cannot be selected because its encryption certificate is not currently valid." The user certificate (destination certificate) has expired. A new user certificate must be installed. For details about the user certificate (destination certificate), see "Configuring S/MIME", Security Guide. "The group destination cannot be selected because it contains a destination with a encryption certificate that is not currently valid." The user certificate (destination certificate) has expired. A new user certificate must be installed. For details about the user certificate (destination certificate), see "Configuring S/MIME", Security Guide. "Transmission cannot be performed because the encryption certificate is not currently valid." The user certificate (destination certificate) has expired. A new user certificate must be installed. For details about the user certificate (destination certificate), see "Configuring S/MIME", Security Guide. When Other Messages Appear Message "XXX cannot be YYY because the device certificate used for the S/ MIME signature is not currently valid." Cause The device certificate (S/ MIME) has expired. A new device certificate (S/MIME) must be installed. For details about how to install a device certificate (S/ MIME), see " Protecting Communication Paths via a Device Certificate", Security Guide. There is no device certificate (S/MIME), or the certificate is invalid. For details about the device certificate (S/MIME), see "Protecting Communication Paths via a Device Certificate", Security Guide. The device certificate (PDF with digital signature or PDF/A with digital signature) has expired. A new device certificate (PDF with digital signature or PDF/A with digital signature) must be installed. For details about how to install a device certificate (PDF with digital signature or PDF/A with digital signature), see "Configuring PDFs with Electronic Signatures", Security Guide. There is no device certificate (PDF with digital signature or PDF/A with digital signature), or the certificate is invalid. A new device certificate (PDF with digital signature or PDF/A with digital signature) must be installed. For details about how to install a device certificate (PDF with digital signature or PDF/A with digital signature), see "Configuring PDFs with Electronic Signatures", Security Guide. (XXX and YYY indicate the user action.) "XXX cannot be YYY because there is a problem with the device certificate used for the S/MIME signature. Check the device certificate." Solution (XXX and YYY indicate the user action.) "XXX cannot be YYY because the Digital Signature's device certificate is not currently valid." (XXX and YYY indicate the user action.) "XXX cannot be YYY because there is a problem with the Digital Signature's device certificate. Check the device certificate." (XXX and YYY indicate the user action.) • If an e-mail cannot be sent and a message appears which states that there is a problem with the device certificate or user certificate, a new certificate must be installed. For details about how to install a new certificate, see "Configuring S/MIME" or "Protecting Communication Paths via a Device Certificate", Security Guide. 285 9. Troubleshooting When Problems Occur While Logging In Message Cause Solution "Authentication has failed." The entered login user name or login password is not correct. For details about the correct login user name and login password, see "Basic Authentication", Security Guide. "Authentication has failed." The machine cannot perform authentication. For details about authentication, see "Configuring User Authentication", Security Guide. When the User Lacks Privileges to Perform an Operation Message Cause Solution "You do not have the privileges to use this function." The logged in user name does not have permissions for the selected function. For details about how to set permissions, see "Limiting Available Functions", Security Guide. "The selected file(s) contained file(s) without access privileges. Only file(s) with access privileges will be deleted." You have tried to delete files without the permission to do so. To check your access permission for stored documents, or to delete a document you do not have permission to delete, see "Managing Stored Files", Security Guide. When the LDAP Server Cannot Be Used Message "Connection with LDAP server has failed. Check the server status." Cause A network error has occurred and connection has failed. Solution Try the operation again. If the message is still displayed, the network may be busy. Check the settings for LDAP server in [System Settings]. For details about settings for LDAP server, see "Programming the LDAP Server", Connecting the Machine/ System Settings. 286 When Other Messages Appear Message "Exceeded time limit for LDAP server search. Check the server status." Cause A network error has occurred and connection has failed. Solution • Try the operation again. If the message is still displayed, the network may be busy. • Check that the correct settings for LDAP server are listed in [Administrator Tools] of [System Settings]. For details about LDAP server, see "Programming the LDAP Server", Connecting the Machine/ System Settings. "LDAP server authentication has failed. Check the settings." A network error has occurred and connection has failed. Configure settings correctly for the user name and the password for LDAP server authentication. 287 9. Troubleshooting 288 10. Information for This Machine This chapter describes environmental precautions and regulations. Information on Environmental Regulations ENERGY STAR Program ENERGY STAR® Program Requirements for Imaging Equipment This company is a participant in the ENERGY STAR® Program. This machine is compliant with the regulations specified by the ENERGY STAR® Program. The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions. It is an open program in which manufacturers participate voluntarily. Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multi-function devices. Energy Star standards and logos are internationally uniform. • For details about the "default delay time", see page 289 "Energy Saving Functions". Energy Saving Functions To reduce its power consumption, this machine has the following functions: Low Power mode • If this machine remains idle for a specified period, it automatically reduces its electrical consumption. 289 10. Information for This Machine • The default period the machine waits before entering Low Power mode is 15 minutes. This default time can be changed. Sleep mode • If this machine remains idle for a specified period or when the [Energy Saver] key is pressed, it enters Sleep mode to further reduce its electrical consumption. • (mainly Europe) The default delay time the machine waits before entering Sleep mode is 45 minutes. This default time can be changed. • (mainly North America) The default delay time the machine waits before entering Sleep mode is 60 minutes. This default time can be changed. • The machine can print jobs from computers while in Sleep mode. Specification • (mainly Europe) Type 1 Type 2 Reduced electrical consumption in Low Power mode *1 154 W 152 W Time of switch into Low Power mode 15 minutes 15 minutes Time of switch out from Low Power mode *1*2 31.7 seconds 32.8 seconds Reduced electrical consumption in Sleep mode *1 0.75 W 0.75 W Time of switch into Sleep mode 45 minutes 45 minutes Time of switch out from Sleep mode 119 seconds 119 seconds Duplex Function *3 Standard Standard *1 *1 The time it takes to switch out from energy saving functions and electrical consumption may differ depending on the conditions and environment of the machine. *2 Image adjustment may take around 100 seconds. *3 Achieves ENERGY STAR energy savings; product fully qualifies when packaged with (or used with) a duplex tray and the duplex function is enabled as an option. • 290 (mainly North America) Information on Environmental Regulations Type 1 Type 2 Reduced electrical consumption in Low Power mode *1 154 W 154 W Time of switch into Low Power mode 15 minutes 15 minutes Time of switch out from Low Power mode *1*2 31.7 seconds 32.8 seconds Reduced electrical consumption in Sleep mode *1 0.76 W 0.75 W Time of switch into Sleep mode 60 minutes 60 minutes Time of switch out from Sleep mode 119 seconds 119 seconds Duplex Function *3 Standard Standard *1 *1 The time it takes to switch out from energy saving functions and electrical consumption may differ depending on the conditions and environment of the machine. *2 Image adjustment may take around 100 seconds. *3 Achieves ENERGY STAR energy savings; product fully qualifies when packaged with (or used with) a duplex tray and the duplex function is enabled as an option. • Specifications can vary depending on which options are installed on the machine. • For details about how to change the default interval, see "Timer Settings", Connecting the Machine/ System Settings. • The machine enters sleep mode directly in the following situations: • Low Power Mode Timer and Sleep Mode Timer are set to the same time • Sleep Mode Timer is set to a shorter time than Low Power Mode Timer • Depending on which embedded software application is installed on it, the machine might take longer than indicated to enter Sleep mode. 291 10. Information for This Machine User Information on Electrical and Electronic Equipment Europe) (mainly Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate recycling. Our products or product packaging are marked with the symbol below. The symbol indicates that the product must not be treated as municipal waste. It must be disposed of separately via the appropriate return and collection systems available. By following these instructions you ensure that this product is treated correctly and help to reduce potential impacts on the environment and human health, which could otherwise result from inappropriate handling. Recycling of products helps to conserve natural resources and protect the environment. For more detailed information on collection and recycling systems for this product, please contact the shop where you purchased it, your local dealer or sales/service representatives. All Other Users If you wish to discard this product, please contact your local authorities, the shop where you bought this product, your local dealer or sales/service representatives. For Turkey only 292 Information on Environmental Regulations Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe) In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II, the above symbol is printed on batteries and accumulators. This symbol means that in the European Union, used batteries and accumulators should be disposed of separately from your household waste. In the EU, there are separate collection systems for not only used electrical and electronic products but also batteries and accumulators. Please dispose of them correctly at your local community waste collection/recycling centre. Contact your sales or service representative to change the battery. Environmental Advice for Users (mainly Europe) Users in the EU, Switzerland and Norway Consumables yield Please refer to either the User's Manual for this information or the packaging of the consumable. Recycled paper The machine can use recycled paper which is produced in accordance with European standard EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print on 64 g/m2 paper, which contains less raw materials and represents a significant resource reduction. Duplex printing (if applicable) Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces the size of printed documents so that fewer sheets are used. We recommend that this feature is enabled whenever you print. Toner and ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations. For details about the return program, please refer to the Web page below or consult your service person. https://www.ricoh-return.com/ 293 10. Information for This Machine Energy efficiency The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it. The machine is designed to allow you to reduce electricity costs by switching to Ready mode after it prints the last page. If required, it can immediately print again from this mode. If no additional prints are required and a specified period of time passes, the device switches to an energy saving mode. In these modes, the machine consumes less power (watts). If the machine is to print again, it needs a little longer to return from an energy saving mode than from Ready mode. For maximum energy savings, we recommend that the default setting for power management is used. Products that comply with the Energy Star requirement are always energy efficient. Notes to users in the state of California (Notes to Users in USA) (mainly North America) Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate 294 INDEX 2 Sided Print...........................................................11 A A3/11 × 17 tray unit................................... 31, 167 Adding toner........................................................222 Address Book............. 13, 137, 139, 140, 145, 147 ADF.................................................................. 10, 25 ADF's extender...................................................... 27 Anti-humidity heater switch................................... 27 Attention light...................................................26, 28 Authentication screen............................................ 87 Auto Document Feeder......................................... 10 Auto Reduce / Enlarge............................ 16, 95, 96 B Banner sheet guide tray........................................ 30 Basic procedure......................................... 121, 157 Basic procedure (Copier Classic)........................ 93 Basic procedure (Copy)....................................... 93 Basic Procedure (Scanner Classic).. 133, 143, 149 Basic procedure (Scanner)........................ 133, 143 Beeping pattern................................................... 234 Booklet Finisher SR4130................... 32, 33, 35, 39 Booklet Finisher SR5080................... 31, 34, 37, 39 Buffer pass unit.......................................................31 Bypass tray................. 27, 109, 110, 112, 172, 192 C Changing the display language.................... 45, 46 Check Status........................................................ 231 Check Status key................................................... 43 Checking a stored file......................................... 150 Classic Application................................................64 Clear key................................................................ 43 Color adjustment................................................... 16 Color copy............................................................. 16 Combine................................................. 11, 16, 103 Combine 1 Side.................................................. 104 Combine 2 Sides................................................. 106 Combine printing.................................................123 Computer............................................................. 273 Control panel............................................ 25, 41, 44 Copier.................................................................. 243 Copy................................................................ 65, 93 Copy connector..................................................... 31 Copy orientation.........................................100, 101 Copy tray............................................................... 30 Counter key............................................................42 Creating a shared folder.................................... 135 Custom size paper......................................109, 110 D Data In indicator............................................. 43, 44 Data security for copying......................................23 Decurler unit........................................................... 31 Destination........................................................... 284 Display panel.................................................. 41, 44 Distributed scan management.............................. 21 Document Server.........12, 17, 118, 127, 128, 157, 159, 243, 256 Drawer................................................................... 26 DSM....................................................................... 21 Duplex.............................................. 11, 16, 98, 100 E E-mail address................................... 145, 147, 148 E-mail destination...............................145, 147, 148 Embedding text information..................................20 Energy Saver key.................................................. 42 Enter key................................................................. 42 Envelope..................... 16, 111, 112, 125, 126, 209 Error log............................................................... 251 Error report.......................................................... 251 Exposure glass....................................................... 25 Extender................................................................. 27 Extension unit................................................ 31, 197 External options..................................................... 30 F File type....................................................... 152, 153 Finisher SR4120................................ 32, 33, 35, 39 Finisher SR5070................................ 31, 34, 37, 39 Finishing..................................................................16 Folder destination......................137, 139, 140, 141 Frequently-used settings........................................ 13 Front cover............................................................. 26 295 Function Compatibility........................................ 241 Function keys......................................................... 43 H Hold Print................................................................17 Home key............................................................... 43 Home screen............................................. 15, 47, 48 How to Read the Manuals...................................... 7 I Icon......................................................................... 47 Image adjustment.................................................. 16 Indicator lamp..................................................... 231 Information screen................................................. 11 Interposer.............................................. 31, 183, 203 Interrupt key........................................................... 42 L Label paper......................................................... 189 LAN-Fax................................................................. 11 Language key........................................................ 42 Large Capacity Tray..............................................10 LCT.................................................. 10, 31, 178, 197 LDAP server..........................................................286 Loading paper........ 163, 165, 167, 168, 172, 178, 179, 183, 184 Locked Print............................................................ 17 Logging in the machine.......................... 87, 88, 286 Logging out the machine.......................................89 Login/Logout key.................................................. 42 Lower front cover................................................... 26 M Mailbox.................................................................. 32 Main power indicator.....................................42, 44 Main power switch......................................... 26, 85 Managing documents......................................... 128 Memory....................................................... 258, 268 Memory Storage Device.................................... 130 Message......... 235, 243, 248, 250, 251, 254, 256, 257, 258, 259, 260, 263, 266, 268, 269, 270, 271, 272, 273, 277, 280, 281, 282, 283, 284, 286 Model-Specific information.................................... 9 Multi bypass banner sheet tray............................ 30 296 Multi-folding unit...................................... 31, 35, 37 N Names of Major Features.....................................10 Number keys..........................................................43 O OCR unit................................................................. 20 One-Sided combine........................................... 104 Options................................................................... 30 Orientation-fixed paper......................................186 Original orientation.................................... 100, 101 P Paper capacity.................................................... 189 Paper guides.......................................................... 27 Paper Setting key...................................................42 Paper size............................................................ 189 Paper thickness.................................................... 206 Paper tray............................................. 26, 112, 189 Paper type............................................................189 Paper weight........................................................189 Paperless Fax......................................................... 11 PCL........................................................................119 PCL 6...................................................121, 123, 126 Placing originals.................................................... 90 Preventing information leakage........................... 21 Printer..... 121, 248, 250, 251, 254, 256, 257, 258, 259, 260 Printer driver properties...................................... 120 Privilege................................................................286 Problem....................................................... 235, 281 Program.................................................................. 13 Program key........................................................... 42 Q Quick Application................................................. 64 Quick Install......................................................... 119 Quick Print Release............................................. 129 R Recommended paper......................................... 189 Reducing my Costs................................................ 11 Region A................................................................... 9 Region B................................................................... 9 Registering destinations.........................................13 Reset key................................................................ 41 Running out of toner............................................ 224 S Sample Copy key.................................................. 43 Sample Print........................................................... 17 Scan Settings....................................................... 154 Scan to E-mail......................................................143 Scan to Folder............................................... 19, 133 Scanner.... 67, 133, 143, 149, 263, 266, 268, 269, 270, 271, 272, 273, 277 Sending scan files........................................... 12, 19 Shared folder.......................................................135 Shortcut icon.......................................................... 47 Simple Screen key................................................. 42 Smart Operation Panel......................................... 30 SMB folder......................................... 137, 139, 140 Sort........................................................ 16, 114, 115 Standard Application............................................ 64 Standard printing................................................ 121 Start key................................................................. 42 Status icon............................................................ 229 Status indicator...................................................... 44 Stop key................................................................. 43 Stored documents......................................... 17, 159 Stored Print............................................................. 17 Storing data................................................ 118, 157 Storing documents...............................................127 Storing scan files........................................... 12, 149 Symbols.................................................................... 7 Two-sided paper................................................. 186 Two-sided printing.............................................. 122 U Unauthorized copy prevention............................ 23 Upper right cover.................................................. 27 Used toner........................................................... 224 User certificate..................................................... 284 User Code Authentication.....................................87 User Tools key....................................................... 42 Using scanned files on the computer................... 12 V Vents....................................................................... 27 W Web Image Monitor.................................... 22, 161 Wide LCT.......................................................31, 198 WSD scanner.........................................................19 T Thick paper.......................................................... 208 Toner............................................................222, 224 Translucent paper................................................189 Tray......................................................................... 26 Tray 1.......................................................... 165, 189 Tray 2.......................................................... 168, 190 Tray 3.......................................................... 168, 190 Turning off the power............................................ 85 Turning on the power............................................ 85 Twin interposer..................................... 31, 184, 204 Two-Sided combine............................................ 106 297 MEMO 298 MEMO 299 MEMO 300 EN GB EN US D260-7012E © 2016, 2017, 2018 EN GB EN US D260-7012E
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