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Operation Guide
Safety Conventions in This Guide
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.
WARNING : Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
CAUTION : Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.
....
[General warning]
....
[Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.
....
[Warning of prohibited action]
....
[Disassembly prohibited]
The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.
....
[Alert of required action]
....
[Remove the power plug from the outlet]
....
[Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)
NOTE
Due to performance updating, information in this Operation Guide is subject to change without notice.
i
ii
Contents
Printing/Sending Received Faxes by Requirements (Memory Forwarding) ................ 4-17
Various Tools for Checking Transmission Results and Registration Status ................... 5-2
iii
iv
v
vi
Safety Information
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine. Keep it close to the machine for easy reference.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
• Cautionary Labels
• Installation Precautions
• Precautions for Use
• Loading Paper
• Toner Container and Waste Toner
Box Replacement
• Clearing Paper Jams
• Solving Malfunctions
• Cleaning vii
General Notice
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
Trademark Information
• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008,
Windows 7 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/ or other countries.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS viii
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:
ATTENTION: Pour réduire le risque d'incendie, utiliser uniquement un cordon de ligne de télécommunication de calibre
26 AWG ou supérieur de la liste UL ou bien certifié CSA.
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
ix
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.
Limits and methods of measurement for immunity characteristics of information technology equipment
Limits and methods of measurement for radio interference characteristics of information technology equipment
Limits for harmonic currents emissions for equipment input current 16A per phase
Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current
16A
Safety of information technology equipment, including electrical business equipment
Terminal Equipment (TE);
Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone
Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency
(DTMF) signalling
EN55024
EN55022 Class B
EN61000-3-2
EN61000-3-3
EN60950-1
TBR 21 x
Technical regulations for terminal equipment
This terminal equipment complies with
• TBR21
• AN 01R00 AN for P
• AN 02R01 AN for CH and N
• AN 05R01 AN for D, E, GR, P and N
• AN 06R00 AN for D, GR and P
• AN 07R01 AN for D, E, P and N
• AN 09R00 AN for D
• AN 10R00 AN for D
• AN 11R00 AN for P
• AN 12R00 AN for E
• AN 16R00 General Advisory Note
• DE 03R00 National AN for D
• DE 04R00 National AN for D
• DE 05R00 National AN for D
• DE 08R00 National AN for D
• DE 09R00 National AN for D
• DE 12R00 National AN for D
• DE 14R00 National AN for D
• ES 01R01 National AN for E
• GR 01R00 National AN for GR
• GR 03R00 National AN for GR
• GR 04R00 National AN for GR
• NO 01R00 National AN for N
• NO 02R00 National AN for N
• P 03R00
• P 04R00
National AN for P
National AN for P
• P 08R00 National AN for P xi
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
„ Austria
„ Belgium
„ Bulgaria
„ Cyprus
„ Czech
„ Denmark
„ Estonia
„ Finland
„ France
„ Germany
„ Greece
„ Hungary
„ Iceland
„ Ireland
„ Italy
„ Latvia
„ Liechtenstein
„ Lithuania
„ Luxembourg
„ Malta
„ Norway
„ Poland
„ Portugal
„ Romania
„ Slovakia
„ Slovenia
„ Spain
„ Sweden
„ Switzerland
„ The Netherlands
„ United Kingdom xii
Introduction
About This Guide
This guide consists of the following chapters.
Chapter 1 - Part Names and Functions
Explains the parts of the machine and keys on the operation panel.
Chapter 2 - Preparation Before Use
Explains the settings required before using fax.
Chapter 3 - FAX Operation (Basic)
Explains general usage of the fax function such as sending originals and receiving originals.
Chapter 4 - FAX Operation (Advanced)
Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to multiple recipients and scheduling the next transmission. Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub address communication functions of the machine that are compatible with other makers’ systems and job accounting functions convenient for checking the communication status of fax.
Chapter 5 - Checking Transmission Results and Registration Status
Explains how to check the status of recent transmissions on the touch panel. Also, explains how to print administrative reports to check communication results and settings and registration status of the machine.
Chapter 6 - Setup and Registration
Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound.
Chapter 7 - Optional Equipment
Introduces the optional Internet FAX Kit, Expansion Memory and Dual FAX and explains how to use the machine when optional features are installed.
Chapter 8 - Internet Faxing (i-FAX)
Explains how to use the i-FAX function and the settings required for Internet faxing.
* Please substitute Internet Faxing for i-FAX.
Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included DVD (online manual) as well.
Explains how to respond to error indications and trouble.
Explains character entry and the specifications of the machine.
NOTE
This Operation Guide contains information for using both the inch and metric versions of this machine.
The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you should use the messages provided for the inch version as reference only.
xiii
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention
[ Bold ]
[Regular]
Italic
Note
Description
Indicates the operation panel keys, the buttons and messages displayed on the
PC screen.
Indicates the touch panel keys.
Indicates the messages displayed on the touch panel.
Indicates supplemental information or operations for reference.
Example
Press the [ Start ] key.
Press [OK].
Ready to copy is displayed.
—
NOTE
Important Indicates items that are required or prohibited so as to avoid problems.
Press [FAX].
T
Press [Next] of Transmission .
T
Press [Next] of Basic .
T
Press [Change] of TTI .
IMPORTANT
Description of Operation Procedure
In this Operation Guide, the continuous operation of the keys on the touch panel is as follows:
Actual procedure Description in this
Operation Guide
Press [FAX], [Next] of Transmission ,
[Next] of Basic , and then [Change] of
TTI .
xiv
Originals and Paper Sizes
This section explains the notation used in this guide when referring to sizes of originals or paper sizes.
As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.
Placement direction
Vertical direction
Indicated size †
A4, B5, A5, B6, A6,
Letter, Statement
Horizontal direction
Original Paper
For the originals/paper, dimension Y is longer than X.
A4-R, B5-R, A5-R,
B6-R, A6-R, Letter-
R, Statement-R
Original Paper
For the originals/paper, dimension Y is shorter than X.
† The size of the originals/paper that can be used depends on the function and source tray. For details, refer to the appropriate pages of the function or source tray.
Icons on the Touch Panel
.
The following icons are used to indicate originals and paper placement directions on the touch panel
Placement direction
Vertical direction
Originals Paper
Horizontal direction xv
xvi
1 Part Names and Functions
This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit.
For other parts, refer to the machine’s Operation Guide .
1-1
Part Names and Functions > Operation Panel
Operation Panel
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation
Guide .
Displays the System Menu screen.
Displays the Status/Job
Cancel screen.
Displays the help guidance.
Switches the touch panel display on the Copy screen and the Send screen to a magnified view.
Display the Home screen.
Displays the Counter screen.
Displays the Copy screen.
Puts the machine into
Sleep Mode. Recovers from Sleep if in Sleep
Mode.
Authenticates user switching, and exits the operation for the current user (i.e. log out).
Displays the interrupt Copy screen.
Displays the screen for sending. You can change it to display the Address
Book screen.
Displays the FAX screen.
Lit when the machine’s main power is on.
Touch panel.
Displays buttons for configuring machine
Lights when there is paper in the job separator tray.
Lights or blinks when an error occurs and a job is stopped.
Numeric keys.
Enter numbers and symbols.
Processing: Blinks while printing, sending, or receiving.
Blinks while the machine is accessing the hard disk, fax memory or USB memory (general purpose item).
Clears entered numbers and characters.
Returns settings to their default states.
Cancels or pauses the job in progress.
Specifies registered information such as address numbers, user IDs and program numbers by number.
Finalizes numeric key entry, and finalizes details during setting of functions. Operates linked with the on-screen [OK].
Starts copying and scanning operations and processing for setting operations.
1-2
Part Names and Functions > Machine
Machine
This chapter explains the names of parts when the machine is used as a fax machine.
For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide .
1 2
5
4
6
3
* The machine may differ from the above illustration depending on the type of your machine.
1
2
Operation panel
Main power switch
3 MP (Multi Purpose) tray
4 LINE connector (L1)
5 LINE connector (L2)
6 TEL connector (T1)
Perform the fax operation with this panel.
Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation.
Set the paper in this tray when using a type of paper other than the cassette (e.g., when using special paper).
Connect the modular cord for the telephone line to this connector. This connector is Port 1.
If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect the modular cord for the telephone line to this connector.
When using a commercially available telephone set, connect the modular cord to this connector.
IMPORTANT
You cannot receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Power key on the operation panel.
1-3
Part Names and Functions > Machine
Document Processor
7 8 9
10
11
12
* The machine may differ from the above illustration depending on the type of your machine.
7 Original loaded indicator
8 Top cover
9 Original width guides
10 Original table
11 Original eject table
12 Opening handle
Indicates the original status in the Document Processor. The indicator lights in green when the original is correctly set.
Open this cover when the original jammed in the Document
Processor.
Adjust these guides according to the original width.
Stack the sheet originals on this table.
Read originals are ejected onto this table.
Hold this handle when opening or closing the Document
Processor.
1-4
2 Preparation Before Use
This chapter explains the preparation necessary before the machine is used.
There is no need for the customer to undertake this preparation if it has already been carried out by a service representative.
2-1
Preparation Before Use > Quick Setup Wizard (Fax Setup)
Quick Setup Wizard (Fax Setup)
In quick setup mode, a wizard is used to configure the following settings Be sure to complete the settings before using the fax system.
Fax setup items
Step
1.Dialing/RX
Mode
2.Local FAX
Information
3.Sound
4.Rings
5.Output
6.Redial
Setting item
Dialing Mode(Port 1)
Dialing Mode(Port 2)
Reception Mode
Auto (DRD)
Local FAX Name(Port 1)
Local FAX Name(Port 2)
Local FAX Number(Port 1)
Local FAX Number(Port 2)
Local FAX ID
TTI
FAX Speaker Volume
FAX Monitor Volume
Job Finish
Rings(Normal)
Rings(TAD)
Rings(FAX/TEL)
Media Type
Paper Output (Port 1)
Paper Output (Port 2)
Reduced RX Size
Retry Times
Description
Select the dialing mode according to the line type.
Reference
Select the reception mode.
Select the reception pattern.
Register the local fax name printed on the fax on the receiving system.
Local FAX Number is also used to restrict the parties with which fax communication is performed.
Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. Enter the fourdigit local FAX ID number.
Select whether or not to print the local fax information on the fax on the receiving system.
Set the volume when pressing [On Hook].
Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook].
Set the monitor volume.
Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.
Sets whether an audible signal is generated when a job is successfully completed.
Set number of times to let phone ring before answering a call.
Set number of times to let phone ring before switching to the answering machine.
Set number of times to let phone ring before switching the
FAX and the phone.
Specify the paper type to be used for print output of the received fax.
Select paper output for the received FAX.
Reduces the received FAX size before printing if the size is larger than the current paper size.
Set the number of redials.
NOTE
The settings can be changed in the system menu.
2-2
Preparation Before Use > Quick Setup Wizard (Fax Setup)
Fax setup procedure
1 Press the [ System Menu ] key.
2 Press [Quick Setup Wizard], [FAX Setup], and then [Next].
Start the wizard.
3 Select the region and press [OK].
FAX - Quick Setup Wizard
1. Dialing/RX Mode
2. Local FAX Information
3. Sound
4. Rings
5. Output
6. Redial
This wizard will help you set the basic settings to use the fax.
Status
End
End
Previous
Skip
Next
Key
Next
02/02/2013 10:10
Description
Exits the wizard.
Returns to the previous item.
Advances to the next item without setting the current item.
Advances to the next item.
4 When setup is finished, press [Finish].
2-3
Preparation Before Use > Date and Time Entry
Date and Time Entry
Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time.
IMPORTANT
Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the time displayed may eventually deviate from the current time.
1 Press the [ System Menu ] key.
2 Press [ ], and then [Date/Timer/Energy Saver].
The user authentication screen is displayed. Enter a login user name and password, and press
[Login].
The factory default settings for the login user name and password are both ‘Admin’.
3 Press [Change] of Time Zone .
4 Select the region and press [OK].
Date/Timer/Energy Saver - Time Zone
Set time zone.
Select the location nearest you.
Time Zone
-12:00 International Date Line West
-11:00 Samoa
-11:00 Universal Coordinated Time-11
-10:00 Hawaii
-09:00 Alaska
-08:00 Baja California
1/16
Cancel OK
02/02/2013 10:10 Status
NOTE
Press [ ] or [ ] to view the next region.
5 Press [Off] or [On] of Summer Time and then press [OK].
NOTE
If you select a region that does not utilize summer time, the summer time setting screen will not appear.
6 Press [Change] of Date/Time .
7 Enter the date and time using [+]/[-].
Enter the time by a 24-hour system.
Date/Timer/Energy Saver - Date/Time
Set the date and time.
2013
Year
10
Hour
02
Month
10
Minute
02
Day
31
Second
Off
Cancel OK
02/02/2013 10:10 Status
8 Press [OK].
2-4
Preparation Before Use > Using the Address Book
Using the Address Book
You can select the destination for a fax or i-FAX from the Address Book.
You can select [Ext Address Book] to use an LDAP address book. For Extended Address Book, refer to the Embedded
Web Server RX User Guide .
Changing the initially displayed address book
Set the initially displayed address book to [Machine Address Book] or [Ext Address Book] (LDAP address book).
1 Press the [ System Menu ] key.
2 Press [ ], [Edit Destination], [Next] of Address Book Defaults , and then [Change] of
Address Book Type .
Edit Destination - Address Book Type
Select the default address book type.
Machine
Address Book
Ext
Address Book
Cancel OK
02/02/2013 10:10 Status
3 Select the items that you want to set from [Machine Address Book] or [Ext Address
Book], and press [OK].
Registering a New Destination
You can register new destinations to the Address Book. There are two registration methods - contact registration; and, group registration for registering several contact registrations as a unit.
NOTE
To register an i-FAX address as a contact, refer to Contact Registration (i-FAX) on page 2-9 .
Contact Registration (fax)
Up to 2,000 destinations can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination.
1 Press the [ System Menu ] key.
2 Press [ ], [Edit Destination], [Register/Edit] of Address Book , [Add], [Contact], and then [Next].
2-5
Preparation Before Use > Using the Address Book
3 Press [Change] of Address Number .
Address:
Name
Address Number
Name
E-mail SMB
: Auto
:
FTP FAX i-FAX
Change
Change
Cancel Back Register
02/02/2013 10:10 Status
4 Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500).
NOTE
The address number is the identification number for each destination. You can select a number available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration.
If "0000" is entered, an unused number will be automatically assigned.
5 Press [OK].
6 Press [Change] of Name .
7 Enter the destination name to be displayed on the Address Book, and press [OK].
Up to 32 characters can be entered.
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
8 Press [FAX].
Address:
Name E-mail SMB FTP FAX i-FAX
Pause Space
Sub Address :
Encryption Key No.
: Off
TX Start Speed
ECM
:
:
33600bps
On
Change
Backspace
Change
Change
Change
Cancel Back Save
02/02/2013 10:10 Status
9 Use the numeric keys to enter the number of the receiving system.
NOTE
Up to 32 digits can be entered as the number of the receiving system.
Press [Space] to enter a space.
Use [ ] or [ ] to move the cursor.
To correct the fax number, press [Backspace] on the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the [ Clear ] key on the operation panel.
2-6
Preparation Before Use > Using the Address Book
[Pause]
Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.
10 Press [Change] of Sub Address . When you do not use sub address communication, go to step 14.
NOTE
For details, refer to
Sub Address Communication on page 4-38
.
11 Press [Sub Address] and enter the sub address using the numeric keys.
Address: - Sub Address
Sub Address
Password
1234567890
Space Backspace
Set sub address.
Enter sub address and password using numeric keys. (Max. 20 digits)
Cancel OK
02/02/2013 10:10 Status
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.
Press [Space] to enter a space.
Use [ ] or [ ] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
12 Press [Password] and enter the sub address password using the numeric keys.
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used.
13 Press [OK].
14 Press [Change] of Encryption Key No . If you are not using encryption, go to step 19.
15 Press [On], and select Encryption Key No.
Address: - Encrypted Transmission
Off
On
Encryption Key No.
Key 01
Key 02
Key 03
Key 04
Key 05
1/1
Cancel
Off
Encryption
Box
OK
02/02/2013 10:10 Status
2-7
Preparation Before Use > Using the Address Book
NOTE
Register the encryption key in advance. For details, refer to
.
16 To specify the Encryption Box of the other party, press [Encryption Box], and go to the next step.
To print originals in the receiving system, select [Off], press [OK], and go to Step 19.
17 Press [On], and enter the destination encryption FAX Box number (four digits) with the numeric keys, and press [OK].
18 Press [OK].
19 If necessary, press [TX Start Speed] and [ECM] to change the settings. Press
[Change] of each key to change the settings, and press [OK].
The default TX Start Speed setting is 33,600 bps, and the default ECM setting is ON.
Key
TX Start Speed
ECM
Description
To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
ECM (error correction mode) prevents distortion of the fax image by automatically resending any parts of the data that were not correctly sent due to the effects of noise on the telephone line during transmission. To change the ECM communication setting, press this key.
20 Check if each item has been entered correctly.
21 Check if the destination has been set correctly, and press [Register].
The destination is added to the Address Book.
22 The one-touch key registration confirmation screen appears. Select [Yes] or [No].
If you selected [Yes], the one-touch key registration screen appears. Go to the next step.
If you selected [No], registration ends.
23 Select the One-touch key number to which to register the destination, and Press
[Next].
24 Select the destination to which to register, and Press [Next].
The destination details can be changed by selecting the destination and pressing [Detail].
25 Press [Change] for [Display Name] and [Destination] to change the settings as needed.
26 Press [Register].
If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No].
2-8
Preparation Before Use > Using the Address Book
Contact Registration (i-FAX)
Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the destination machine can be registered for each contact.
NOTE
For details, refer to Internet Faxing (i-FAX) on page 8-1
1 Press the [ System Menu ] key.
2 Press [ ], [Edit Destination], [Register/Edit] of Address Book , [Add], [Contact], and then [Next].
3 Press [Change] of Address Number .
Address:
Name
Address Number
Name
E-mail SMB
: Auto
:
FTP FAX i-FAX
Change
Change
Cancel Back Register
02/02/2013 10:10 Status
4 Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500).
NOTE
The address number is the identification number for each destination. You can select numbers available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration.
If "0000" is entered, an unused number will be automatically assigned.
5 Press [OK].
6 Press [Change] of Name .
7 Enter the destination name to be displayed on the Address Book, and press [OK].
Up to 32 characters can be entered.
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
2-9
Preparation Before Use > Using the Address Book
8 Press [i-FAX].
Address:
Name
Mode i-FAX Address
Simple
Resolution
Compression
Paper Size
E-mail SMB
:
: 200x200dpi
: MH
: A4/Letter
FTP FAX
Via Server On i-FAX
Change
Change
Cancel
Status
9 Press [Change] of i-FAX Address .
Back Save
02/02/2013 10:10
10 Enter the destination i-FAX address (E-mail address) and press [OK].
Up to 128 characters can be entered.
If the other machine supports Direct SMTP, enter the IP address of the other machine.
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
11 Press [ ] of Mode and select [Simple] or [Full].
Transmission mode
Simple mode
Full mode
Description
Transmission confirmation is not sent to the destination machine.
Transmission confirmation is sent to the destination machine.
12 Press [ ] of Via Server and select [On] or [Off].
When this setting is set to [Off], transmission takes place by direct SMTP (not through an e-mail server).
When this setting is set to [On], transmission takes place by the currently used i-FAX method
(through an e-mail server).
13 Press [Change] of Paper Size .
2-10
Preparation Before Use > Using the Address Book
14 Specify the destination conditions and press [OK].
Item
Resolution
Description
Specify the resolutions that can be received by the destination fax machine.
If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent.
• 200 × 100 dpi: Permitted (fixed)
• 200 × 200 dpi: Permitted (fixed)
• 200 × 400 dpi: Permitted or prohibited
• 400 × 400 dpi: Permitted or prohibited
• 600 × 600 dpi: Permitted or prohibited
To permit a resolution setting, press the key for that resolution so that it is highlighted.
To prohibit a resolution, press the key again so that it is no longer highlighted.
Compression
Paper Size
Select a suitable file format for the destination fax machine.
MH, MR, MMR or JBIG
Specify the suitable document size options for the destination fax machine.
• A4/Letter: Permitted (fixed)
• B4: Permitted or prohibited
• A3/Ledger: Permitted or prohibited
To permit a document size setting, press the key for that size so that it is highlighted.
To prohibit a setting, press the key again so that it is no longer highlighted.
15 Check if the destination has been set correctly, and press [Register].
The destination is added to the Address Book.
16 The one-touch key registration confirmation screen appears. Select [Yes] or [No].
If you selected [Yes], the one-touch key registration screen appears. Go to the next step.
If you selected [No], registration ends.
17 Select the One-touch key number to which to register the destination, and Press
[Next].
18 Select the destination to which to register, and Press [Next].
The destination details can be changed by selecting the destination and pressing [Detail].
19 Press [Change] for [Display Name] and [Destination] to change the settings as needed.
20 Press [Register].
If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No].
2-11
Preparation Before Use > Using the Address Book
Group Registration
You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time. Up to 500 groups can be registered.
NOTE
Group registration requires destinations that have been registered as contact registration. Perform the necessary contact registration in advance.
1 Press the [ System Menu ] key.
2 Press [ ], [Edit Destination], [Register/Edit] of Address Book , [Add], [Group], and then [Next].
3 Press [Change] of Address Number .
Address:
Name
Address Number
Name
Member
Auto
Change
Change
Cancel Back Register
02/02/2013 10:10 Status
4 Use the numeric keys or [+]/[-] to enter the address number (0001 to 2,500).
NOTE
The address a number is the identification number for each group. You can select a number available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration.
If "0000" is entered, an unused number will be automatically assigned.
5 Press [OK].
2-12
Preparation Before Use > Using the Address Book
6 Press [Change] of Name .
Use the keyboard to enter.
Backspace
1 2 3 4 5 6 7 8 9 0 !
= ` q a w s z x e d c r f v t g b y h n u j m i k
, o l
.
p
;
/
[
’
@
]
_
\
Upper-case Lower-case No./Symbol Space
Cancel OK
02/02/2013 10:10 Status
7 Enter the group name to be displayed on the Address Book, and press [OK].
Up to 32 characters can be entered.
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
8 Press [Member].
Address: ABCABC
Name Member
CCC
Destination
0123456789
Detail
1/1
Detail Delete Add
Cancel Back Save
02/02/2013 10:10 Status
9 Press [Add].
10 Select the destination (contact) to be registered to the group.
NOTE
You can search for destinations by name or address number.
11 Press [OK].
12 To add a destination, repeat steps 8 to 11.
Check that the destination you selected has been added to the group and press [Register]. The group is added to the Address Book.
13 The one-touch key registration confirmation screen appears. Select [Yes] or [No].
If you selected [Yes], the one-touch key registration screen appears. Go to the next step.
If you selected [No], registration ends.
14 Select the One-touch key number to which to register the destination, and Press
[Next].
15 Press [Change] for [Display Name] and [Destination] to change the settings as needed.
16 Press [Register].
If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No].
2-13
Preparation Before Use > Using the Address Book
Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of index or address numbers of the destinations.
1 Press the [ System Menu ] key.
2 Press [ ], [Edit Destination], and then [Next] of List Print.
3 Press [Print] of FAX List (Index) or FAX List (No.).
4 When the printing confirmation screen appears, press [Yes].
The machine prints a list.
FAX Address List (Index)
FAX Address List (No.)
2-14
Preparation Before Use > Using One-touch Keys
Using One-touch Keys
With One-touch keys on the [Destination] screen, you can access destinations in the Address Book.
Registering a New One-touch Key
You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1,000 destinations can be registered.
1 Press the [ System Menu ] key.
2 Press [ ], [Edit Destination] and then [Register/Edit] of One-touch Key .
3 Select the One-touch key number to which to register the destination (0001 to 1000).
Pressing [ Quick No. Search ] key or [No.] directly selects the One-touch key number.
Edit Destination - One Touch Key
Add a One Touch key.
AAA
001
006
BBB
002
CCC
007
003
008
011 012 013
004
009
014
005 No.
Add/Edit
010
015 1/50
Delete
016 017 018 019 020
Detail
Close
02/02/2013 10:10 Status
4 Press [Register/Edit].
5 Press [Change] in [Display Name] and enter the display name.
Up to 24 characters can be entered.
If a destination is selected without entering a display name, the selected destination's registered name in the address book will be entered. Press [Change] and change the display name.
6 Press [Change] in [Destination] and select the destination (contact or group) to be registered in the One-touch key from the Address Book.
Pressing [Detail] shows the detailed information of the destination you have selected.
NOTE
You can rearrange or search for the destination by destination name, group name, or address number.
7 Press [OK].
8 Press [Register].
The destination is registered to the One-touch key.
2-15
Preparation Before Use > Using One-touch Keys
Changing/Deleting Registration Contents
You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key.
NOTE
When changing the destination information in the Address Book, the information registered to the One-touch key is updated.
1 Press the [ System Menu ] key.
2 Press [ ], [Edit Destination] and then [Register/Edit] of One-touch Key .
3 Select the One-touch key number to edit (0001 to 1000).
Pressing [ Quick No. Search ] key or [No.] selects the One-touch key number by direct input.
4 Change Registration Contents.
When changing the display name
1 Press [Register/Edit].
2 Press [Change] in [Display Name] and enter the new display name.
When changing the destination to another destination
1 Press [Register/Edit].
2 Press [Change] of Destination, and select the new destination (contact or group).
Press [Change] for the display name and clear the entered name with
[Backspace]. When [Change] is pressed for the destination and a new destination is selected, the display name is automatically entered.
Pressing [Detail] shows the detailed information of the destination you have selected.
NOTE
You can rearrange or search for the destinations by destination name, group name, or address number.
3 Press [OK].
4 Press [Save].
5 Pressing [Yes] on the change confirmation screen registers the destination to the
One-touch key.
When deleting registration contents
1 Press [Delete].
2 Pressing [Yes] on the deletion confirmation screen deletes the registration contents of the One-touch key.
2-16
3 FAX Operation (Basic)
This chapter explains the following basic operations.
3-1
FAX Operation (Basic) > [Enter] key and [Quick No. Search] key
[Enter] key and [Quick No. Search] key
This section explains how to use the [ Enter ] key and [ Quick No. Search ] key on the operation panel.
Using the [Enter] ( ) key
The [ Enter ] key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].
The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the [ Enter ] key (e.g. [ OK],
[ Close]).
The operation of the [ Enter ] key is explained below using the time and date settings as an example. For details of the
procedure, refer to Date and Time Entry on page 2-4
.
1 In the Date/Time settings screen, press [+] or [-] to enter the date and time.
The Enter ( ) symbol appears on the [OK] on the touch panel, indicating that the [ Enter ] key performs the same action as [OK].
Date/Timer/Energy Saver - Date/Time
Set the date and time.
2013
Year
02
Month
10
Minute
02
Day
31
Second
Off
10
Hour
Cancel OK
02/02/2013 10:10 Status
2 Once you have set the date and time, press the [ Enter ] (or [OK]) key.
3-2
FAX Operation (Basic) > [Enter] key and [Quick No. Search] key
Using the [Quick No. Search] ( ) key
Use the [ Quick No. Search ] keys to perform an action by simply entering a number directly using the numeric keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by its program number.
The [ Quick No. Search ] key performs the same action as the [No.] displayed on the touch panel.
The use of the [ Quick No. Search ] key is explained below using an example in which a speed dial number is specified
1 Press the [ Quick No. Search ] key (or [No.]) in the basic FAX screen.
Destination
Enter Destination.
ABCD [email protected]
Address
Book
FAX No.
Entry
Pause
On Hook
Space
Direct
Enter One Touch key number using # keys.
Backspace
(0001 - 1000)
Chain Detail
AAA
FFF
0001
0006
BBB
GGG
0002
0007
0003
CCC
Cancel
0008
HHH
DDD
III
0004
0009
EEE
OK
0005
0010
JJJ
Recall
No.
1/100
Check
Destinations
Destination
Status
Quick Setup Org./Sending
Data Format
Image Quality Advanced
Setup
Program
02/02/2013 10:10
2 In the number entry screen, use the numeric keys to enter the speed dial number.
NOTE
If you enter a 4-digit speed dial number, the operation in step 3 can be omitted. The basic send screen appears and the specified destination appears in the destinations list.
3 If you entered speed dial number between 1 and 3 digits long, press the [ Enter ] key
(or [OK]).
The specified destination appears in the destination list.
3-3
FAX Operation (Basic) > Automatic Send
Automatic Send
General transmission using the numeric keys is explained.
NOTE
To send an Internet FAX (i-FAX), refer to
i-FAX Transmission on page 8-9 .
Switching to the FAX Screen
Check that the basic FAX screen is displayed.
If the basic FAX screen is not displayed, press [Fax] in the home screen. The screen for FAX appears.
Admin Logout
Select the function.
Copy
Job Box
Send
Removable
Memory
FAX
FAX Box
Custom Box
Internet Browser
Status/
Job Cancel
Status
Device
Information
Accessibility
Screen
Language System
Menu
Help Program Message
Board
02/02/2013 10:10
Enter Destination.
001/001
ABCD [email protected]
Pause Space Backspace
On Hook Direct Chain Detail Delete
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005
Recall
No.
FFF
0006
GGG
0007
HHH
0008
III
Destination
Status
Quick Setup Org./Sending
Data Format
0009
JJJ
Image Quality
0010 1/100
Advanced
Setup
Destination
Address
Book
FAX No.
Entry
Check
Destinations
Program
02/02/2013 10:10
Selection of Transmission Method
There are two transmission methods - memory transmission and direct transmission. The default is memory transmission.
Memory Transmission
After originals are scanned into memory, the communication starts. Scans all originals into memory, then dials and sends.
Memory Transmission (When originals are placed in the document processor):
After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed.
This method is very convenient because you can have originals returned to you without waiting for sending of the originals to be completed. It is suitable for sending multiple-page sheet originals.
Memory Transmission (When originals are placed on the glass surface):
This method is suitable for sending book originals that cannot be placed in the document processor. After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.
3-4
FAX Operation (Basic) > Automatic Send
NOTE
When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.
Direct Transmission
Dials the receiving system, and after the communication has started, originals are scanned. In direct transmission, you can designate only one destination for one transmission. You cannot use direct transmission when the optional Printed
Document Guard Kit is installed.
Direct Transmission (When originals are placed in the document processor):
After the telephone line has connected with the receiving system, scanning of the originals placed in the document processor starts. When multiple-page originals are placed, each page is scanned after the previous one is sent.
Direct Transmission (When originals are placed on the glass surface):
This method is suitable for sending book originals that cannot be placed in the document processor. After the telephone line has connected with the receiving system, the originals placed on the glass surface are scanned and sent.
NOTE
When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been sent. Every time one page is scanned, you perform an operation to allow continued scanning.
To select direct transmission, use the following procedure.
1 Press [Advanced Setup], and then [FAX Direct Transmission].
Destination
Sending Image
Zoom Centering Border Erase FAX Delayed
Transmission
FAX Direct
Transmission
Original
Zoom
Send
:
:
:
A4
100%
A4
Continuous
Scan
FAX
Polling RX
Job Finish
Notice
Send and
File Name
Entry
Send and
Store
Destination Quick Setup
Status
2 Press [On].
Org./Sending
Data Format
Image Quality Advanced
Setup
Program
02/02/2013 10:10
3-5
FAX Operation (Basic) > Automatic Send
3 Press [OK].
You can also select the transmission method on the basic FAX screen.
Destination
Enter Destination.
ABCD [email protected]
001/001
Address
Book
FAX No.
Entry
Pause Space Backspace
On Hook Direct Chain Detail Delete
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005
Recall
No.
Check
Destinations
FFF
0006
GGG
0007
HHH
0008
III
0009
JJJ
0010 1/100
Destination Quick Setup Org./Sending
Data Format
Image Quality Advanced
Setup
Status
In the basic screen for FAX, press [Direct].
Program
02/02/2013 10:10
This selects the direct transmission method and the keys on the touch panel are highlighted.
Press the highlighted [Direct] key to change the transmission method to memory transmission.
Placing Originals
Place the originals on the glass surface or in the document processor. Refer to the machine’s Operation Guide . (5 Working with the Machine > Loading Originals > Placing
Originals on the Platen)
3-6
FAX Operation (Basic) > Automatic Send
Dial the Receiving System
NOTE
You can prohibit direct entry of fax numbers with the numeric keys when faxes are sent. When direct entry is prohibited, faxes can only be sent to destinations stored in the address book or one-touch keys.
For details, refer to Prohibiting entry of fax numbers with the numeric keys on page 4-51 .
1 Press [FAX No. Entry].
Destination
Enter Destination.
001/001
ABCD [email protected]
Pause Space Backspace
On Hook Direct Chain Detail Delete
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005
Recall
No.
FFF
0006
GGG
0007
HHH
0008
III
Destination
Status
Quick Setup Org./Sending
Data Format
0009
JJJ
Image Quality
0010 1/100
Advanced
Setup
Address
Book
FAX No.
Entry
Check
Destinations
Program
02/02/2013 10:10
2 Enter the fax number of the receiving system using the numeric keys.
z If Entry Check for New Destination is Off , press [OK] to complete entering the number.
z If Entry Check for New Destination is On , press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.
For details, refer the machine’s Operation Guide .
(8 Setup and Registration (System menu) > Send > Entry Check for New Dest.)
To continue entering a new number, press [FAX No. Entry] and repeat the above procedure.
To correct the FAX number, press [Edit].
Up to 64 digits can be entered as the fax number of the receiving system.
Press [Space] to enter a space.
Use [ ] or [ ] to move the cursor.
To correct the fax number, press [Backspace] on the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the
[ Clear ] key on the operation panel.
When is displayed, you can register entered contents to the Address Book.
When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to
enter a fax number. For details, refer to Send and Forward on page 4-55 .
[Pause]
Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.
3-7
FAX Operation (Basic) > Automatic Send
[On Hook]
Press this key to connect to the telephone line.
When the FAX number has been entered, the machine starts dialing to the receiving system.
After pressing this key, you can dial the number of the receiving system using the numeric keys. For details, refer to
.
Dialing methods without using the numeric keys z
Using the Address Book (Refer to 3-19 .)
z
Using One-touch keys (Refer to 3-22
.) z
Using the Speed Dial key (Refer to 3-22 .)
z
Manual Redial (recall) (Refer to 3-23 .)
Detailed Settings
Detailed settings allow you to use sub-address, select transmission start speed, ECM, and encryption. These settings must be made in accordance with those of the destination. In addition, you can change the FAX density, image quality, resolution and select the size of originals.
Destination
FAX No. Entry - Detail
Sub Address :
Transmission Start Speed : 33600bps
ECM : On
Change
Change
Change
Change
Encrypted Transmission : Off
Cancel OK
02/02/2013 10:10 Status
Press [Detail]. Press [Change] in each setting, change the setting, and press [OK].
When you have finished changing settings, press [OK].
Sub Address
Key
Transmission Start Speed
ECM
Encrypted Transmission
Description
To communicate using the sub address, press this key. For details, refer to
To change the transmission start speed, press this key. Select the speed from 33,600 bps,
14,400 bps, and 9,600 bps.
ECM (error correction mode) prevents distortion of the fax image by automatically resending any parts of the data that were not correctly sent due to the effects of noise on the telephone line during transmission. To change the ECM communication setting, press this key.
To send faxes using encryption, press this key. For details, refer to Encryption on page 6-35 .
3-8
FAX Operation (Basic) > Automatic Send
Selecting the Density
Adjust the density when scanning originals.
1 Press [Color/Image Quality], and then [Density].
You can see a preview of the image to be sent by pressing [Preview]. For details, refer to
Previewing Images on page 3-24
.
2 Select the density.
The density can be selected in 13 levels from -3 (lighter) to +3 (darker) .
In Quick Setup, the density is in seven levels. To adjust the density in 13 levels, press [More].
Destination
Density
Lighter Normal Darker
Original
Zoom
Send
:
:
:
A4
100%
A4
Preview
Add Shortcut
Status
3 Press [OK].
-3
-2.5
-2
-1.5
-1
-0.5
0 +1
+0.5
+1.5
+2
+2.5
+3
Cancel OK
02/02/2013 10:10
Select of Original Image
Select the original image.
1 Press [Image Quality], and then [Original Image].
You can see a preview of the image to be sent by pressing [Preview]. For details, refer to
Previewing Images on page 3-24
.
Destination
Original Image
Text+Photo
Photo
Text
Select original image type for best results.
Original
Zoom
Send
:
:
A4
100%
: A4
Preview
Add Shortcut Cancel OK
02/02/2013 10:10 Status
2 Select the original image.
z Text + Photo: Suitable for originals containing a mixture of text and photos.
z Photo: For enhanced copies of photographs.
z Text: Sharply renders pencil text and fine lines.
When text is selected, the OCR screen appears. If you need an image quality suitable for OCR software (applications that convert images into text data), press
[On]. Otherwise, press [Off].
3 Press [OK].
3-9
FAX Operation (Basic) > Automatic Send
Selecting the Resolution
Select the resolution suitable for sending originals. The default setting is 200 × 100 dpi (Normal). The higher the scan resolution, the clearer the image. However, higher resolution also means longer send times.
1 Press [Image Quality], and then [Scan Resolution].
You can see a preview of the image to be sent by pressing [Preview]. For details, refer to
Previewing Images on page 3-24
.
Destination
FAX TX Resolution
Select fineness of scanning resolution.
The larger the number, the better the image resolution.
600x600dpi 400x400dpi
Ultra Fine
Original
Zoom
Send
:
:
:
A4
100%
A4
Preview
200x400dpi
Super Fine
200x200dpi
Fine
200x100dpi
Normal
Add Shortcut Cancel OK
02/02/2013 10:10 Status
2 Select the resolution.
z 200 × 100 dpi (Normal): when sending originals with standard size characters
Typical character size: 10.5 point (example:
Resolution Resolution
) z 200 × 200 dpi (Fine): when sending originals with relatively small characters and thin lines
Typical character size: 8 point (example: Resolution Resolution ) z 200 × 400 dpi (Super Fine): when sending originals with minute characters and lines
Typical character size: 6 point (example:
Resolution Resolution
) z 400 × 400 dpi (Ultra Fine): when sending originals with minute characters and lines more finely
Typical character size: 6 point (example:
Resolution Resolution
) z 600 × 600 dpi (600dpi): when sending originals with minute characters and lines as finely as possible
Typical character size: 6 point (example:
Resolution Resolution
)
When you send originals at a resolution of 200 × 400 dpi (Super Fine) or higher, the fax machine on the receiving system needs to be capable of receiving the originals at such image quality. When the receiving system does not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine).
3 Press [OK].
NOTE
The scan resolution must to equal to or higher than the fax resolution. If the fax resolution is higher than the scan resolution, the scan resolution will automatically change to the same setting as the fax resolution.
3-10
FAX Operation (Basic) > Automatic Send
Selecting the original size
Set the size of the original to be faxed.
1 Press [Org./Sending Data Format], and then [Original Size].
The original size setting screen appears.
2 Select the original size.
Item
Standard
Sizes 1
How to Select
Have the size of original detected automatically, or select from the standard sizes.
Standard
Sizes 2
Others
Select from the standard sizes not included in the Standard
Sizes 1.
Detail
Metric models: Auto, A3, A4-R, A4, A5,
A6, B4, B5-R, B5, B6, Folio and
216x340mm
Inch models: Auto, Ledger, Letter-R,
Letter, Legal,
Statement, Executive and Oficio II
Metric models: Ledger, Letter-R, Letter,
Legal, Statement, Executive, Oficio II,
8K, 16K-R and 16K
Inch models: A3, A4-R, A4, A5, A6, B4,
B5-R, B5, B6, Folio, 8K, 16K-R, 16K and 216x340mm
Hagaki, Oufuku Hagaki
Size Entry
Select from envelope, postcard or the custom sized originals.
Enter the size not included in the standard sizes 1 and 2*.
Inch models
Horizontal: 2 to 17" (in 0.01" increments), Vertical: 2 to 11.69" (in
0.01" increments)
Metric models
Horizontal: 50 to 432 mm (in 1 mm increments),
Vertical: 50 to 297 mm (in 1 mm increments)
* The input units can be changed in the System menu. Refer to the machine’s
Operation Guide .
3 Press [OK].
3-11
FAX Operation (Basic) > Automatic Send
Send Start
1 Press the [ Start ] key. Transmission begins.
NOTE
When On is selected in Dest. Check before Send , a destination confirmation screen is displayed when you press the [ Start
] key. For details, refer to Confirmation
Screen of Destinations on page 5-12
.
Checking the Send Status
1 Press the [ Status/Job Cancel ] key.
Status
Status Scheduled Job
Job Type All
Job No.
Accepted Time Type
438 14:47
Destination
0123456789
User Name
Log
Status
InProcess
1/1
Cancel Priority
Override
Detail
Printing Jobs
Status
Sending Jobs Storing Jobs Device/
Communicate
Paper/
Supplies
Close
02/02/2013 10:10
2 Press [Sending Jobs].
The list of accepted time, destination, and status are displayed for each job.
Status
Status
All
Scheduled Job
Job Type
Job No.
Accepted Time Type
438 14:47
Destination
0123456789
439 14:50 0123456779
User Name
Log
Status
InProcess
Waiting
1/1
Cancel Priority
Override
Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communication
Paper/Supplies Close
02/02/2013 10:10 Status
To send a job by priority override that is waiting, select the job and press [Priority Override] in the Sending Jobs screen, and press [Yes].
NOTE
If there is a fax transmission job that is in progress, transmission of the priority override fax job will start after the job in progress is finished.
3-12
FAX Operation (Basic) > Automatic Send
Status
Status Scheduled Job
Job Type All
Job No.
Accepted Time Type
438 14:47
Destination
0123456789
Log
User Name Status
InProcess
1/1
Cancel Priority
Override
Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communicate
Paper/
Supplies
Close
02/02/2013 10:10 Status
To cancel the Transmission, on the Sending Jobs screen above, select the job, and press
[Cancel].
When the cancel confirmation screen appears, press [Yes].
NOTE
Pressing the [ Stop ] key on the operation panel while originals are being scanned cancels the transmission.
Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent.
3-13
FAX Operation (Basic) > FAX Automatic Reception
FAX Automatic Reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes.
NOTE
When you are receiving DRD service from a telephone company, change the reception method to [Auto (DRD)]. For details, refer to
.
Reception Method
This machine allows the following five reception methods.
• Auto (Normal)
• Auto (FAX/TEL) (Refer to 6-9 .)
• Auto (TAD) (Refer to 6-11 .)
.)
.)
Checking and Changing the Reception Method
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception , [Next] of FAX , and then [Change] of RX Setting .
3 Select [Auto (Normal)].
4 Press [OK].
Reception Starts
1 When a fax comes in, the [ Processing ] indicator blinks and reception automatically begins.
NOTE
When a telephone (commercially available) is connected to the machine, reception starts after the telephone rings.
You can change the number of times the ringing tone rings. (Refer to
To cancel the reception, refer to Cancelling Transmission (Disconnection of
3-14
FAX Operation (Basic) > FAX Automatic Reception
Memory Reception
When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.
The number of pages that can be stored depends on the pages. As a general guideline, about 700 or more A4 size pages at normal resolution can be stored.
During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper.
NOTE
For the Status screen, refer to the machine’s Advanced Operation Guide .
Reception Print
2 Received faxes are output to the tray with the printed side facing down.
Paper can also be placed in the multi-purpose tray to print a fax. The multi-purpose tray can be used to print faxes on paper sizes and types that cannot be loaded in the cassette.
For the setting for printing faxes on paper in the multi-purpose tray, refer to MP Tray
.
For paper types that can be placed in the multi-purpose tray, refer to
IMPORTANT
The output tray and number of sheets that can be held vary by model. Refer to the machine’s Operation Guide . When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the tray.
Even if the machine is not capable of printing due to paper running out or a paper jam, it can still receive faxes (memory reception).
3-15
FAX Operation (Basic) > Canceling Communication
Canceling Communication
The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here.
Cancelling Memory Transmission
(while originals are being scanned)
During memory transmission, to cancel scanning while originals are being scanned, press the [ Stop ] key on the operation panel, or press [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are ejected.
When originals remain in the document processor, take them out from the original output table.
Cancelling Memory Transmission (during communication)
During memory transmission, to cancel communication after it has started following the completed scanning of originals, use the following procedure.
NOTE
(Disconnection of Communication) on page 3-17 .
Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent.
1 Press the [ Status/Job Cancel ] key.
2 Press [Sending Jobs].
3 Select the job you want to cancel, and press [Cancel].
When the cancel confirmation screen appears, press [Yes].
Communication is canceled.
Status
Status
All
Scheduled Job
Job Type
Job No.
Accepted Time Type
438 14:47
Destination
0123456789
User Name
Log
Status
InProcess
1/1
Cancel
Printing Jobs
Status
Priority
Override
Sending Jobs Storing Jobs Device/
Communicate
Detail
Paper/
Supplies
Close
02/02/2013 10:10
Cancelling and Sending Delayed Transmissions (Queued)
To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.
1 Press the [ Status/Job Cancel ] key.
2 Press [Sending Jobs], and then [Scheduled Job].
3-16
FAX Operation (Basic) > Canceling Communication
3 To cancel a delayed transmission, select the job to be cancelled and press [Cancel].
When the cancel confirmation screen appears, press [Yes].
Transmission is canceled.
Status
Status Scheduled Job Log
Job No.
Accepted Time Type
0007 9:30
Destination
A OFFICE
User Name Start Time
12:00
1/1
Cancel Start Now Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communicate
Paper/
Supplies
Close
02/02/2013 10:10 Status
To send delayed transmission immediately, select the job to be sent and press [Start Now].
When the send confirmation screen appears, press [Yes].
Transmission begins.
Cancelling Direct Transmission
During direct transmission, to cancel communication during transmission, press the [ Stop ] key on the operation panel or
[Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out.
NOTE
Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent.
Cancelling Transmission (Disconnection of Communication)
When you cancel sending or receiving by disconnecting the telephone line during communication, use the following procedure.
NOTE
When 2 optional FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for communication.
Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent.
1 Press the [ Status/Job Cancel ] key.
2 Press [Device/Communication].
3 Press [Line Off] of FAX Port 1 or FAX Port 2 (option).
When the cancel confirmation screen appears, press [Yes].
The line in transmission is disconnected.
Status
Scanner
Ready.
Printer
Ready.
Removable Memory
/
Format Remove
FAX Port 1
Dialing...
Line Off Manual RX
FAX Log
Sending Jobs Printing Jobs
Status
Storing Jobs
Hard Disk
Overwriting...
Device/
Communicate
FAX Port 2
Receiving...
Line Off i-FAX
Paper/
Supplies
Check New FAX
Close
02/02/2013 10:10
3-17
FAX Operation (Basic) > Canceling Communication
Cancelling Polling or Sub Address Bulletin Board
Transmissions
To cancel a polling or sub address bulletin board transmission, delete the polling transmission original saved in the
Cancelling Memory Forwarding
To cancel memory forwarding, break the connection and then cancel forwarding. For the cancelation procedure, refer to
Cancelling Transmission (Disconnection of Communication) on page 3-17
.
3-18
FAX Operation (Basic) > Selecting a Destination from the Address Book
Selecting a Destination from the Address Book
Select a destination registered in the Address Book.
NOTE
You can set the machine up so that the address book screen appears when you press the [ Send ] key. For details, refer to the Operation Guide for the machine . (8 Setup and Registration (System menu) > Send > Default Screen)
1 Press [Address Book] on the basic FAX screen.
Destination
Enter Destination.
ABCD [email protected]
001/001
Address
Book
FAX No.
Entry
Pause Space Backspace
On Hook Direct Chain Detail Delete
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005
Recall
No.
Check
Destinations
FFF
0006
GGG
0007
HHH
0008
III
0009
JJJ
0010 1/100
Destination
Status
Quick Setup Org./Sending
Data Format
Image Quality Advanced
Setup
Program
02/02/2013 10:10
2 Select the destination from the list.
You can select several destinations. The checkbox of the destination selected is checked.
To use an LDAP address book, select [Ext Address Book] in the [Addr Book] pull-down menu.
NOTE
To cancel the selection, press the checkbox to erase the checkmark.
For Extended Address Book, refer to the Embedded Web Server RX User Guide.
Address Book
Addr Book
Dest.
No.
Type
Address Book
Name
0001 A OFFICE
0002
0003
B OFFICE
C OFFICE
0004
0005
D OFFICE
E OFFICE
Sort
1234567890
1234568907
1234569078
1234568790
1234568860
ABC DEF GHI JKL MNO PQRS TUV WXYZ 0-9
FAX
Name
Detail
Cancel
Group
Status
1/2
Search(Name)
Search(No.)
Add/Edit
Address Book
Detail
OK
02/02/2013 10:10
3-19
FAX Operation (Basic) > Selecting a Destination from the Address Book
3 Press [OK].
The destination you have selected is registered in the destination list.
Destination
Enter Destination.
OFFICE
ABCD [email protected]
001/001
OK
Backspace
Address
Book
FAX No.
Entry
Pause Space
On Hook Direct Chain Detail Delete
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005
Recall
No.
FFF
0006
GGG
0007
HHH
0008
III
Destination
Status
Quick Setup Org./Sending
Data Format
0009
JJJ
Image Quality
0010 1/100
Advanced
Setup
Check
Destinations
Program
02/02/2013 10:10
NOTE
To delete the destination that has been registered, select the destination, and press
[Delete].
You can also change the default Sort order. For details, refer to the Operation Guide for the machine . (8 Setup and Registration (System menu) > Edit Destination >
Address Book Defaults > Sort)
Searching for a Destination
You can search for a destination registered in the Address Book, and further refine your search if necessary.
4
3
Address Book
Addr Book Address Book
Dest.
No.
Type
0001 A OFFICE
Name
0002
0003
0004
0005
B OFFICE
C OFFICE
D OFFICE
E OFFICE
Sort
1234567890
1234568907
1234569078
1234568790
1234568860
ABC DEF GHI JKL MNO PQRS TUV WXYZ 0-9
FAX
Name
Detail
Group
1/2
Search(Name)
Search(No.)
Add/Edit
Address Book
Detail
1
2
Cancel OK
02/02/2013 10:10 Status
Keys used
1
2
3
4
Search method
Search (Name)
Search (No.)
Destination type search refinement
Capital letter search refinement
Search words, etc.
Search by the registered name.
Search by the registered address number.
Refine your search by using the type of destination registered (FAX and group)
You can set this function up so that destination types are selected when the address book is displayed. For details, refer to the Operation Guide for the machine . (8 Setup and Registration (System menu) > Edit Destination >
Address Book Defaults > Narrow Down)
Refine your search by the capital letters of the registered name.
3-20
FAX Operation (Basic) > Selecting a Destination from the Address Book
Changing/Deleting Registration Contents
You can change or delete the contents of destinations (contact) or groups.
When editing contents
1 Press the [ System Menu ] key.
2 Press [ ], [Edit Destination] and then [Add/Edit] of Address Book .
3 Select the destination or group to edit.
4 Press [Detail].
5 Edit the destination of a contact registration or a group.
When editing the destination of a contact registration
Change Address Number , Name , the fax number of the destination, and the send details setting. For details, refer to steps 3 to 21 in
Contact Registration (fax) or steps 3 to 16 in
.
When editing a group
1 Change Address Number and Name
. For details, refer to Group Registration steps
3 to 7.
2 Press [Member].
3 To add a contact to a group, press [Add]. Refer to steps 10 and 11 in Group
Registration for information how to add contacts.
To remove a contact from a group, select the contact to be removed and press
[Delete]. Press [Yes] in the confirmation screen to remove the contact.
You can view detailed information on the selected contact by pressing [Detail].
6 Press [Register]. When the change confirmation screen appears, press [Yes].
When deleting contents
1 Press the [ System Menu ] key.
2 Press [ ], [Edit Destination] and then [Add/Edit] of Address Book .
3 Select the destination or group to delete.
4 Press [Delete]. When the change confirmation screen appears, press [Yes].
3-21
FAX Operation (Basic) > Selecting a Destination by One-touch Key
Selecting a Destination by One-touch Key
Select a destination by a One-touch key.
Destination
Pause
ABCD [email protected]
001/001
Address
Book
FAX No.
Entry
Pause Space Backspace
On Hook Direct Chain Detail Delete
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005
Recall
No.
Check
Destinations
FFF
0006
GGG
0007
HHH
0008
III
0009
JJJ
0010 1/100
Destination Quick Setup Org./Sending
Data Format
Image Quality Advanced
Setup
Program
02/02/2013 10:10 Status
On the [Destination] screen, press the One-touch key to which the destination is registered.
NOTE
When the One-touch key for the destination is not displayed on the touch panel, press [ ]/[ ] on the right side. The next/previous One-touch keys are displayed.
Using the Speed Dial key
You can designate a four-digit (0001 to 1000) One-touch key number (speed dial) to select the destination.
NOTE
For details, refer to Using One-touch Keys on page 2-15 .
Press [ Quick No. Search ] key or [No.] in the [Destination] screen, enter one-touch key number in the number entry screen using the numeric keys, and then press [OK].
Destination
Enter Destination.
001/001
ABCD [email protected]
Pause Space Backspace
On Hook Direct Chain Detail Delete
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005
Recall
No.
FFF
Destination
Status
0006
GGG
0007
HHH
0008
Quick Setup
III
Org./Sending
Data Format
0009
JJJ
Image Quality
0010 1/100
Advanced
Setup
Address
Book
FAX No.
Entry
Check
Destinations
Program
02/02/2013 10:10
NOTE
When entering a one, two, or three digits One-touch key number, you don't need to enter zero (0) at the beginning.
(For example, you can enter as 1 for One-touch key number 1.)
3-22
FAX Operation (Basic) > Dialing the Same Receiving System (Redial)
Dialing the Same Receiving System (Redial)
Redial is a function allowing you to dial the last entered number once again.
When [Recall] is set to [Prohibited] in the system menu, you cannot use Redial. For details, refer to the Operation Guide for the machine . (8 Setup and Registration (System menu) > Send > Recall)
Automatic Redial
This function automatically redials a receiving system that does not respond when you try to send fax.
No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular interval, you do not need to worry even when the communication by the receiving system is prolonged.
NOTE
When using direct transmission, the machine does not automatically redial.
You can change the number of automatic redials from between 0 and 14. For details, refer to
.
You cannot send delayed transmission immediately while the machine is waiting for redial.
Manual Redial (Recall)
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.
1 Press [Recall].
The receiving system you dialed is displayed on the destination list.
Destination
Enter Destination.
001/001
ABCD [email protected]
Pause Space Backspace
On Hook Direct Chain Detail Delete
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005
Recall
No.
FFF
Destination
Status
0006
GGG
0007
HHH
0008
Quick Setup
III
Org./Sending
Data Format
0009
JJJ
Image Quality
0010 1/100
Advanced
Setup
Address
Book
FAX No.
Entry
Check
Destinations
Program
02/02/2013 10:10
NOTE
When the last transmission included multi-address transmissions and computers and e-mail destinations, they are also displayed. If necessary, add or delete the receiving system.
2 Press the [ Start ] key.
The transmission will start.
NOTE
When On is selected in Dest. Check before Send , a destination confirmation screen is displayed when you press the [ Start
] key. For details, refer to Confirmation
Screen of Destinations on page 5-12
.
Recall information is canceled in the following conditions.
• When you turn the power off
• When you send a next fax (new recall information is registered)
• When you log out
3-23
FAX Operation (Basic) > Previewing Images
Previewing Images
You can display a preview image of a scanned original on the panel to check the image to be sent.
1 Prepare to send the image as described in
2 Press [Preview] on the left side of the [Quick Setup], [Type of Original/Transmission],
[Image Quality] or [Advanced Setup] screen.
Destination
Sending Image
Zoom Centering Border Erase FAX Delayed
Transmission
FAX Direct
Transmission
Original
Zoom
Send
:
:
:
A4
100%
A4
Continuous
Scan
FAX
Polling RX
Job Finish
Notice
Send and
File Name
Entry
Send and
Store
Destination
Status
Quick Setup Org./Sending
Data Format
In magnified view, you can move the range of display.
Image Quality
Zoom out.
Advanced
Setup
Program
02/02/2013 10:10
Zoom in.
Preview: 2007040410574501
Size
Resol.
: A4
: 300x300dpi
No.
1/6
In multiple-page documents, you can change pages by entering the desired page number.
In multiple-page documents, you can use these buttons to change pages.
Close
02/02/2013 10:10 Status
The machine scans the original and displays a preview image.
Using the Preview Screen
When the Preview screen is displayed, you can do the following by moving the finger that is touching the touch panel.
Function
Drag
Pinch in
Pinch out
Description
With the finger touching the touch panel, slide the finger to move the position of the displayed preview.
With two fingers touching the touch panel, widen or tighten the space between the two fingers to zoom in and out on the view.
3-24
FAX Operation (Basic) > Previewing Images
NOTE
If the transmission functions below are modified, the results are applied in the preview image. For more information on the transmission functions, refer to
FAX Operation (Advanced) on page 4-1 .
• Scan Resolution
• Scan Density
• Original Size Selection
• Sending Size Selection
• Zoom
• Original Orientation
• Selection of Image Quality
• Border Erase
If you have placed a multiple-page original in the document processor, the machine scans all the originals but only the first page is previewed. [Detail] can be pressed to view all preview images. Press [ ] to move through the preview images in the order they were scanned.
You cannot change the transmission functions while the preview image is displayed.
• To change any of the transmission functions, press the [ Stop ] key or press
[Cancel]. The preview image disappears and the destination is cancelled. To see the preview again, make the transmission function changes and select the destination.
1 Press the [ Start ] key to send the fax.
Transmission begins.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to the
Operation Guide for the machine . (8 Setup and Registration (System menu) > Send
> Dest. Check before Send)
To see a preview image when you are using the document processor, place the originals in the document processor again.
A document stored in a polling box for polling transmission can be previewed in the same way. For more information on polling transmissions, refer to
You cannot preview images in the following situations:
• When you are using Mixed Sized Originals mode
• During a direct transmission
• During polling reception
• When On is selected in the Long Original setting
3-25
FAX Operation (Basic) > Quick Setup Screen
Quick Setup Screen
To display the Quick Setup Screen, which shows frequently used fax send settings, press [Quick Setup] in the fax base screen.
Destination
Sending Image
0123456789
Destination
1/1
Original
Zoom
Send
:
:
:
A4
100%
A4
Destination
Status
A4
Original
Size
1-sided
200x100dpi
Normal
FAX TX
Resolution
Off
Normal 0
Density
Text+Photo
Quick Setup
2-sided/Book
Original
Org./Sending
Data Format
Continuous
Scan
Image Quality
Original
Image
Advanced
Setup
Shortcut 1
Shortcut 2
Shortcut 3
Shortcut 4
Shortcut 5
Shortcut 6
Program
02/02/2013 10:10
NOTE
The settings that can be configured in the Quick Setup Screen are basic settings. To configure advanced settings, use the [Org./Sending Data Format], [Image Quality], and [Advanced Setup] screens.
Functions Available for Registration in the Quick Setup
Screen
Default registrations and the functions available for registration are as follows.
Default Registration
1: Original Size
2: FAX TX Resolution
3: Density
4: 2-sided/Book Original
5: Continuous Scan
6: Original Image
Functions Available for Registration
Original Size
2-sided/Book Original
Sending Size
Original Orientation
Density
Original Image
FAX TX Resolution
Zoom
Continuous Scan
3-26
FAX Operation (Basic) > Quick Setup Screen
Changing Registration
The following procedure is one example for replacing the registration of Density with Zoom in the Quick Setup Screen for faxing.
Destination
Sending Image
0123456789
Destination
Shortcut 1
Shortcut 2
1/1
Shortcut 3
A4
Original
Size
1-sided
200x100dpi
Normal
FAX TX
Resolution
Off
Normal 0
Density
Original
Zoom
Send
:
:
:
A4
100%
A4
Text+Photo
Destination
Status
Quick Setup
2-sided/Book
Original
Org./Sending
Data Format
Continuous
Scan
Image Quality
Original
Image
Advanced
Setup
1 Press the [ System Menu ] key.
Shortcut 4
Shortcut 5
Shortcut 6
Program
02/02/2013 10:10
2 Press [FAX], [Next] of Quick Setup Registration , and then [Change] of Zoom .
3 Press [Key 3] here as the key to set replacement location.
FAX - Zoom
Add Zoom to the Quick Setup screen.
Off
Key 1
Key 4
Key 2
Key 5
Key 3
Key 6
Cancel OK
02/02/2013 10:10 Status
4 Press [OK]. A confirmation screen appears. Press [Yes].
The Zoom Quality function will be Key 3 newly registered.
Destination
Sending Image
0123456789
Destination
1/1
Original
Zoom
Send
:
:
A4
100%
: A4
Destination
Status
A4
Original
Size
1-sided
200x100dpi
Normal
FAX TX
Resolution
Off
Normal 0
Zoom
Text+Photo
Quick Setup
2-sided/Book
Original
Org./Sending
Data Format
Continuous
Scan
Image Quality
Original
Image
Advanced
Setup
Shortcut 1
Shortcut 2
Shortcut 3
Shortcut 4
Shortcut 5
Shortcut 6
Program
02/02/2013 10:10
3-27
FAX Operation (Basic) > Registering Shortcuts
Registering Shortcuts
Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. Settings can also be registered for the selected function. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts.
Destination
Sending Image Shortcut 1
0123456789
Destination
Shortcut 2
1/1
Shortcut 3
Original
Zoom
Send
:
:
:
A4
100%
A4
Destination
Status
A4
Original
Size
1-sided
200x100dpi
Normal
FAX TX
Resolution
Off
Normal 0
Density
Text+Photo
Quick Setup
2-sided/Book
Original
Org./Sending
Data Format
Continuous
Scan
Image Quality
Original
Image
Advanced
Setup
Shortcut 4
Shortcut 5
Shortcut 6
Program
02/02/2013 10:10
Adding Shortcuts
Shortcut registration is performed in the setup screen of each function. Shortcuts can be registered for all functions in which [Add Shortcut] appears on the screen.
Use the procedure below to register a shortcut.
1 After making the desired settings in the setup screen of each function, press [Add Shortcut].
Destination
Density
Lighter Normal Darker
Original
Zoom
Send
:
:
:
A4
100%
A4
Preview
-3
-2.5
-2
-1.5
-1
-0.5
0 +1
+0.5
+1.5
+2
+2.5
+3
Add Shortcut Cancel OK
02/02/2013 10:10 Status
2 Press the keys corresponding to the shortcut number (01 to 06) to register.
NOTE
If you select a shortcut number already registered, the currently registered shortcut can be replaced with a new one.
3 Enter the shortcut name and press [Save] to add the shortcut.
Editing and Deleting Shortcuts
Follow the steps shown below to change a shortcut number/name or delete a shortcut.
1 In the setup screen of each function, press [Add Shortcut] in the bottom of the screen.
2 Press [Edit] and press the keys corresponding to the shortcut number (01 to 06) to change or delete.
3 To edit a shortcut, press [Change] to change the shortcut button number and name and press [OK] and then [Save].
Choose [Yes] in the confirmation screen to change the shortcut.
To delete the shortcut, press [Delete this Shortcut]. Choose [Yes] in the confirmation screen to delete the shortcut.
3-28
4 FAX Operation (Advanced)
This chapter explains the method to effectively use FAX.
4-1
FAX Operation (Advanced) > Long Originals
Long Originals
Use the document processor to scan long originals (originals that are longer in the paper feeding direction).
NOTE
Only a single side of a long original cannot be scanned.
Originals of up to 1,600 mm/63" long can be scanned.
1 Press [Fax] in the home screen.
2 Place the originals in the document processor.
3 Press [Original/Sending Data Format], and then [Long Original].
4 To scan long originals, press [On], and to scan standard size originals, press [Off].
5 Press [OK].
6 Set the destination, and press the [ Start ] key.
Transmission begins.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Confirmation Screen of Destinations on page 5-12
.
4-2
FAX Operation (Advanced) > Delayed Transmission
Delayed Transmission
When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc.
The method for sending originals to one destination after setting the start time is explained here.
IMPORTANT
If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. In this case, adjust the time. For details, refer to
Date and Time Entry on page 2-4
.
NOTE
You cannot select direct transmission.
Set the time from between 00:00 and 23:59 in one-minute increments.
Together with standby transmission and interrupt send, you can set up to 200 destinations for delayed transmission.
When two or more delayed transmissions are set for the same time, the transmissions will take place in the order they were set. However, transmissions to the same destination will take place together, regardless of the setting order.
You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed transmission before the specified time. (Refer to
Cancelling and Sending Delayed Transmissions (Queued) on page 3-16 .)
You can change destinations of a delayed transmission any time before the specified transmission time. (Refer to
Changing/Deleting Delayed Transmission on page 4-5 .)
If you use delayed transmission when sending documents stored in the Custom Box by fax, you cannot move documents until sending is finished. For details on using Custom Boxes, refer to the machine’s Operation Guide .
Batch Transmission Function
When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.
NOTE
You cannot send originals as a batch transmission in the case of direct transmission.
If the destinations include both numbers entered with the numeric keys and One-touch keys, batch transmission is not possible.
In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission.
When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system, the waiting originals are also sent together as a batch transmission.
When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission.
1 Press [Fax] in the home screen.
2 Place the originals.
3 Press [Advanced Setup], and then [FAX Delayed Transmission].
4-3
FAX Operation (Advanced) > Delayed Transmission
Destination
Enter Destination.
FAX Delayed Transmission
Off
On
Start Time
00 00
# Keys # Keys
Original
Zoom
Send
:
:
:
A4
100%
A4
Preview
Add Shortcut Cancel OK
02/02/2013 10:10 Status
4 Press [On] and use [+]/[-] to enter the transmission start time.
NOTE
You can also press [# Keys] and use the numeric keys to enter the transmission start time.
5 Press [OK].
6 Set the destination, and press the [ Start ] key.
Originals are scanned, and transmission begins at the preset time.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Confirmation Screen of Destinations on page 5-12
.
4-4
FAX Operation (Advanced) > Delayed Transmission
Changing/Deleting Delayed Transmission
You can change or delete the destinations of delayed transmission.
NOTE
For cancelling memory transmission or sending a scheduled job immediately, refer to
Transmission (during communication) on page 3-16
.
Use the procedure below to check a job's information.
1 Press the [ Status/Job Cancel ] key.
2 Press [Sending Jobs] and then [Scheduled Job].
Status
Status Scheduled Job Log
Job No.
Accepted Time Type
0007 9:30
Destination
A OFFICE
User Name Start Time
12:00
1/1
Cancel Start Now Detail
Printing Jobs
Status
Sending Jobs Storing Jobs Device/
Communicate
Paper/
Supplies
Close
02/02/2013 10:10
3 Select the job you want to change or delete from the list, and press [Detail].
Detailed information of the selected job is displayed.
Detail Job No.:
Job No.:
000080
Job Type:
000080
Sending Job - FAX
User Name:
User1
Job Name: doc2008101005151
Start Time
10:10
Result/Destination:
Processing
Destination:
1
Detail/Edit
1/2
Status
4 Press [Detail/Edit] in Status/Destination .
Detail Job No.: 000081
Close
02/02/2013 10:10
Type Destination
12345678907
User01
Status
Sending
Waiting
Address
Book
FAX No.
Entry
1/1
Detail/Edit Delete
Status
Cancel OK
02/02/2013 10:10
4-5
FAX Operation (Advanced) > Delayed Transmission
When adding another destination
1 Select the address to be added from the Address Book or enter the fax number using the numeric keys.
When pressing [Address Book]
1 Select the destination you want to change in the list.
When entering the fax number using the numeric keys
1 Enter the fax number using the numeric keys.
2 Press [OK].
2 Press [OK].
NOTE
If Entry Check for New Destination is Off , press [OK] to complete entering the number.
If Entry Check for New Destination is On , press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.
When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to
Send and Forward on page 4-55 .
When changing the destination to another destination
1 Press [ ] or [ ] to select the destination you want to change.
2 You can change the selected destination by pressing [Detail/Edit].
3 Press [OK].
When deleting the destination or deleting the job
1 Press [ ] or [ ] to select the destination you want to delete.
2 Press [Delete].
5 Press [OK].
4-6
FAX Operation (Advanced) > Broadcast Transmission
Broadcast Transmission
This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
NOTE
When using a group for the destination, you can send originals to up to 500 destinations in one operation.
You can use this function together with sub address communication and delayed transmission.
When direct transmission has been selected, it changes to memory transmission at the time of transmission.
Sending using FAX Address
1 Press [Fax] in the home screen.
2 Place the originals.
3 Select the destination.
Enter the fax number
1 Press [FAX No. Entry], and use the numeric keys to enter the fax number. Press
[Next Dest.] to enter the next fax number.
z If Entry Check for New Destination is Off , press [OK] to complete entering the number.
z If Entry Check for New Destination is On , press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.
z When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used
to enter a fax number. For details, refer to Send and Forward on page 4-55 .
For details, refer to the machine’s Operation Guide . (8 Setup and Registration (System menu) >
Send > Entry Check for New Dest.)
To continue entering a new number, press [FAX No. Entry] and repeat the above procedure.
To correct the FAX number, press [Edit].
2 After entering all the destinations, press [OK].
Select the destination from the Address Book
1 Press [Address Book].
2 Select the check boxes beside the destinations to select from the list.
To use an LDAP address book, select [Ext Address Book] in [Destination].
3 Press [OK].
4-7
FAX Operation (Advanced) > Broadcast Transmission
Select the destination from the One-touch keys
Press all the One-touch keys to which necessary destinations are registered.
NOTE
For details of the Address Book, refer to
Selecting a Destination from the Address
Book on page 3-19 . For details of the One-touch keys, refer to
You can select destinations using a combination of direct entry, the Address Book and One-touch keys.
4 After selecting all the destinations, press the [ Start ] key. Transmission begins.
NOTE
When On is selected in Dest. Check before Send , a destination confirmation screen is displayed when you press the [ Start
] key. For details, refer to Confirmation
Screen of Destinations on page 5-12 .
Sending using I-FAX Address
NOTE
For more information on sending an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-9 .
1 Press the [ Send ] key.
2 Place the originals.
3 Select the destination.
Enter the i-FAX address
1 Press [i-FAX Address Entry].
2 Press [i-FAX Address], enter the i-FAX address and then press [OK].
3 Press [OK].
z If Entry Check for New Destination is Off , the entry is completed.
z If Entry Check for New Destination is On , you are prompted to confirm the i-FAX number is correct. Re-enter the same i-FAX number and press [OK] to complete the entry.
For details, refer to the machine’s Operation Guide . (8 Setup and Registration (System menu) >
Send > Entry Check for New Dest.)
To continue entering a new address, press [i-FAX Address Entry] and repeat the above procedure.
To correct the i-FAX number, press [Detail/Edit].
4-8
FAX Operation (Advanced) > Broadcast Transmission
Select the destination from the Address Book
1 Press [Address Book].
2 Select the check boxes beside the destinations to select from the list.
To use an LDAP address book, select [Ext Address Book] in [Destination].
3 Press [OK].
Select the destination from the One-touch keys
Press all the One-touch keys to which necessary destinations are registered.
NOTE
For details of the Address Book, refer to
Selecting a Destination from the Address
Book on page 3-19 . For details of the One-touch keys, refer to
You can select destinations using a combination of direct entry, the Address Book and One-touch keys.
4 After selecting all the destinations, press the [ Start ] key.
Transmission begins.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Confirmation Screen of Destinations on page 5-12 .
4-9
FAX Operation (Advanced) > Standby Transmission
Standby Transmission
During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.
NOTE
Together with delayed transmission and interrupt send, up to 200 transmissions can be scheduled.
You can use the broadcast transmission function.
For the transmission method, use memory transmission. To select memory transmission, refer to
Transmission Method on page 3-4
1 Press [Fax] in the home screen.
2 Place the originals.
3 Select the destination, and set transmitting functions if you want to use any.
4 Press the [ Start ] key.
Scanning of the originals starts, and the next transmission is scheduled.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Confirmation Screen of Destinations on page 5-12 .
5 When the communication is completed, the scheduled transmission will begin.
4-10
FAX Operation (Advanced) > Interrupt Send
Interrupt Send
During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.
NOTE
When the number of standby transmissions and delayed transmissions has already reached 200, you cannot use interrupt send.
Depending on the timing of the interruption, you may not be able to interrupt transmission immediately.
1 Press [Fax] in the home screen.
2 Load the originals to be sent using Interrupt Send.
3 Press [Advanced Setup], and then [FAX Direct Transmission].
4 Press [On].
5 Press [OK].
6 Set the destination, and press the [ Start ] key. The originals are left in queue, and the transmission will start when transmission becomes possible.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Confirmation Screen of Destinations on page 5-12 .
For operation of direct transmission, refer to Selection of Transmission Method on page 3-4
.
To cancel transmission while waiting for interrupt send, press the [ Stop ] key on the
operation panel or [Cancel] on the touch panel. For details, refer to Canceling
7 When the interrupt send is completed, the canceled communication and standby transmission will automatically resume.
4-11
FAX Operation (Advanced) > Chain Dial
Chain Dial
Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations.
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
NOTE
You can use the chain number at the head of the fax number of the receiving system.
It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys. For registration to the Address Book, refer to
Registering a New Destination on page 2-5
. For registration to One-touch
keys, refer to Registering a New One-touch Key on page 2-15
.
As an example, when using ‘010’ as the chain number
1 Press [Fax] in the home screen.
2 Place the originals.
3 Press [FAX No. Entry], and enter ‘010’ using the numeric keys.
To use the Address Book or One-touch keys, select the destinations to which ‘010’ has been registered.
NOTE
For the Address Book and One-touch keys, refer to Using the Address Book on page 2-5
and
Using One-touch Keys on page 2-15 .
When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to
Send and Forward on page 4-55 .
4 Press [Chain].
Destination
Enter Destination.
FAX No. Entry
ABCD [email protected]
001/001
OK
Backspace
Address
Book
FAX No.
Entry
Pause Space
On Hook Direct Chain Detail Delete
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005
Recall
No.
Check
Destinations
FFF
0006
GGG
0007
III
0009
JJJ
0010 1/100
Destination
Status
Quick Setup Org./Sending
Data Format
Image Quality Advanced
Setup
Program
02/02/2013 10:10
5 Enter the fax number to connect to the chain number.
4-12
FAX Operation (Advanced) > Chain Dial
Use the numeric keys to enter a fax number
Enter the fax number using the numeric keys.
z If Entry Check for New Destination is Off , press [OK] to complete entering the number.
z If Entry Check for New Destination is On , press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.
z When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used
to enter a fax number. For details, refer to Send and Forward on page 4-55 .
For details, refer to the machine’s Operation Guide . (8 Setup and Registration
(System menu) > Send > Entry Check for New Dest.)
To continue entering a new number, press [FAX No. Entry] and repeat the above procedure.
To correct the FAX number, press [Edit], and then re-enter the chain number.
Select fax number from the Address Book
1 Press [Address Book].
2 Select the destination from the list.
You can select several destinations.
3 Press [OK].
The chain number ‘010’ is automatically added to all the destinations.
Select fax number from One-touch key
Select the destination from One-touch keys. The chain number ‘010’ is automatically added to the destinations.
To enter another fax number with a one-touch key, re-enter the chain number.
6 Press the [ Start ] key. Transmission begins.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Confirmation Screen of Destinations on page 5-12
.
4-13
FAX Operation (Advanced) > Manual Send
Manual Send
This method allows you to send originals by pressing the [ Start ] key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.
Using after Confirming the Connection to the Receiving
System
You can send originals after confirming that the telephone line has connected to the receiving system.
1 Press [Fax] in the home screen.
2 Set the originals.
3 Press [On Hook].
4 Use the numeric keys to enter the number of the receiving system.
NOTE
To cancel the operation, press [Line Off].
5 When you hear the fax tone, the telephone line has connected to the receiving system. Press the [ Start ] key.
Transmission begins.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Confirmation Screen of Destinations on page 5-12
.
Using a Telephone to Send
When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals.
1 Set the originals.
2 Lift the handset, and dial the number of the receiving system.
3 Check if the telephone line has connected to the fax of the receiving system.
When you hear the fax tone
The receiving system is on fax.
1 Press [Fax] in the home screen.
2 Press [On Hook].
3 Press the [ Start ] key. Transmission begins.
When you hear a voice from the receiving system
The telephone line has connected to the telephone of the receiving system. When the conversation is over, follow steps 1 to 3 above.
4 When sending starts (when the [ Processing ] indicator on the operation panel starts blinking), return the handset to its original position.
4-14
FAX Operation (Advanced) > Manual Reception
Manual Reception
This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. A telephone (commercially available) must be connected to the machine.
NOTE
FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you
When 2 optional FAX Kits (Dual FAX option) are installed, the only receiving mode available on port 2 is FAX
Automatic reception.
Using the Telephone to Receive
You can confirm that the connection has been made before receiving a fax.
1 When there is an incoming call, the telephone connected to the machine makes a ringing tone.
2 Lift the handset of the telephone.
3 Check if the telephone line has connected to the fax of the sending system.
When you hear the fax tone
The sending system is on fax.
1 Press the [ Status/Job Cancel ] key.
2 Press [Device/Communication], and then [Manual RX].
Reception will start.
Status
Scanner
Ready.
Printer
Ready.
Removable Memory
/
Format Remove
FAX Port 1
Dialing...
Line Off Manual RX
FAX
Printing Jobs
Status
Log
Sending Jobs Storing Jobs
Hard Disk
Overwriting...
Device/
Communicate
FAX Port 2
Receiving...
Line Off i-FAX
Paper/
Supplies
Check New FAX
Close
02/02/2013 10:10
NOTE:
When using a telephone set that can send tone signals, use the telephone
to start the reception of originals with the remote switch function. (Refer to Remote
.)
When you hear a voice from the receiving system
The telephone line has connected to the telephone of the sending system. When the conversation is over, follow steps 1 to 2 above.
After the sending system has started transmission, the machine starts receiving originals.
4 When reception starts (when the [ Processing ] indicator on the operation panel starts blinking), return the handset to its original position.
4-15
FAX Operation (Advanced) > Remote Switch Function
Remote Switch Function
You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other.
To start fax reception by operation from the connected telephone set, use the following operation.
NOTE
In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine. However, even if it is a tone signal-sending telephone set, this function may not be used satisfactorily depending on the type of telephone set. For details, contact our agent or the store where you purchased this machine.
How to Register Remote Switch Dial
Remote switch dial is set to 55 at the factory, but you can change the dial number.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception , [Next] of FAX , and then [Change] of Remote SW
Dial .
3 Press [+]/[-] or the numeric keys to enter the number you newly register. (00 to 99)
4 Press [OK].
Using the Remote Switch Dial
To start fax reception by operation from the connected telephone set, use the following operation.
1 The connected telephone set makes a ringing tone.
2 Lift the handset of the telephone.
3 When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set.
NOTE
The remote switch dial is set to 55 at the factory.
When entering the 2-digit remote switch dial number, press the numbers slowly. If the numbers are pressed too quickly, the line may not switch to the machine.
4 The telephone line switches to the machine, and reception starts.
4-16
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
Printing/Sending Received Faxes by
Requirements (Memory Forwarding)
When you have received a fax or i-FAX, you can forward the received image to other faxes, computers, and FAX Boxes or specify a number of copies.
Type of Forwarding Destination and Requirements for
Forwarding
You can set forwarding destinations and requirements for forwarding.
Type of Forwarding Destination
You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP).
External FAX
External FAX
Telephone line
Telephone line
Network
External i-FAX
Network
FAX Box
E-mail transmission
External i-FAX
Folder (SMB) transmission
Folder (FTP) transmission
Requirements for Forwarding
IMPORTANT
A fax or i-FAX that meets one of the specified forwarding requirements will be forwarded to one destination. If the fax meets multiple forwarding requirements, forwarding takes place based on the order of priority of the requirements.
The forwarding requirements are shown in 1 to 4 below. To change the order of priority of the forwarding requirements,
refer to Raising the Priority of Requirements for Forwarding on page 4-25 .
The forwarding requirements are as follows:
1 Sub address
2 Sender fax number
3 Port (when 2 optional FAX Kits (Dual FAX option) are installed)
4 Recipient’s address (i-FAX)
By using the memory forwarding function, you can perform the following communication.
4-17
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
Sub address confidential delivery
You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them.
Setting example
2
Sub Address transmission
Sub Address:1234
001
3
Memory forwarding
Sub Address:1234
1 Register the FAX Box. (Refer to 4-32
.)
2 Perform sub address transmission.
3 Store originals in the FAX Box with memory forwarding.
4 Print originals from the FAX Box. (Refer to 4-34
.)
1
FAX Box registration
4
Sub address relay broadcast communication
Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication.
NOTE
When forwarding is used, you can select whether to print or not to print the received originals. Also, you can specify a number of copies when printing. Refer to
Setting a Number of Copies on page 4-27
.
Setting example
3
FAX reception
Sub Address:
3333
1
Sub Address transmission
2
Memory forwarding
Sub Address: 3333
3
FAX reception
3
FAX reception
1 Perform sub address transmission.
2 Use memory forwarding to forward received originals to multiple fax machines.
3 Each forwarding destination receives the fax.
4-18
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
Use Rule for All Receptions
By applying the requirements to all receptions, you can have all faxes that you receive be printed or forwarded based on the requirements.
To use requirements for all receptions, use the following procedure.
NOTE
To register setting by each reception requirement, refer to Use Rule for Specific RX on page 4-21 .
To change the entry contents, follow the same operation.
When using requirements for all receptions, received documents can not be stored in the FAX Box.
1 Press the [ System Menu ] key.
2 Press [FAX], and then [Next] of RX/Forward Rules .
3 Press [Use Rule for All RX].
4 Press [Next] of Forward Setting .
FAX - RX/Forward Rules
Print or forward the received file according to rules.
Off
Forward Settings:
Use Rule for
Specific RX
Use Rule for
All RX
Print:
1 Copy(s)
Schedule:
All Day
Next
Change
Change
1/2
Cancel OK
02/02/2013 10:10 Status
5 Press [Change] of Forwarding .
6 Select [On] or [Off] whether to forward or not to forward the received documents and press [OK].
7 Press [Change] of Forward Destination .
8 Set the Forwarding Destination. Select the other party by pressing one of the following keys, and press [OK] to add the other party to the list.
FAX - Forward Destination
Dest
ABC
DEF
GHI
012345678
9876543210 abc@efg
Detail
1/1
Address
Book
E-mail Addr
Entry
Folder Path
Entry
FAX No.
Entry i-FAX Addr
Entry
Detail/Edit Delete
Cancel OK
02/02/2013 10:10 Status
NOTE
You can register multiple destinations. By setting a group as the destination, you can specify up to 500 recipients.
4-19
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
Key
Address Book
E-mail Addr Entry
Folder Path Entry
FAX No. Entry i-FAX Addr Entry
Description
Select the destination registered in the Address Book or
Ext Address Book
Forward originals in e-mail transmission. Enter the e-mail address of the other party to which you will forward the received originals.
Forward originals with folder (SMB) transmission or folder
(FTP) transmission. Enter the Host Name, Path, Login User
Name, and Login Password of the other party to which you will forward the received originals.
Forward originals to another fax. Enter the recipient’s fax number using the numeric keys and set the transmission details.
When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to
Send and Forward on page 4-55 .
Forward originals using i-FAX. Enter the Internet FAX address of the recipient and set the conditions for the destination machine.
NOTE
To edit a registered destination, select the destination to be edited from the list, press [Detail/Edit] and edit the information.
To remove a registered destination, select the destination to be removed from the list and press [Delete].
9 Press [OK].
10 You can change the following settings as necessary.
z File format setting z E-mail Subject Add. Info setting z FTP Encrypted TX setting z File Separation
NOTE
For details on above settings, refer to
Forwarding Detail Settings on page 4-26
.
11 Press [OK].
12 You can change the following settings.
z Number of Copies z Enable time setting z File name registration
NOTE
For details on above settings, refer to
Forwarding Detail Settings on page 4-26
.
13 Press [OK].
4-20
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
Use Rule for Specific RX
To register settings by each reception requirement, follow the steps below.
Up to 100 requirements can be registered.
1 Press the [ System Menu ] key.
2 Press [FAX], and then [Next] of RX/Forward Rules .
3 Press [Use Rule for Specific RX].
4 Press [Add].
FAX - RX/Forward Rules
Print or forward the received file according to rules.
Off
Use Rule for
Specific RX
Use Rule for
All RX
On ID
01 FAX A others
Rule Name Priority
1
1/1
Detail Delete Raise Priority Add
Status
5 Press [Change] of Rule Number .
Cancel OK
02/02/2013 10:10
6 Press [+] or [-] or use the numeric keys to enter the requirement number. You can enter the requirement number between 001 and 100.
7 Press [OK].
8 Press [Change] of Rule Name .
9 Enter the requirement name, and press [OK].
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
Up to 32 characters can be entered for the requirement name.
10 Press [Change] of Rule .
11 To forward fax reception, select [FAX] and press [Next].
To forward i-FAX reception, select [i-FAX] and press [Next].
12 Register the requirements.
4-21
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
When FAX was selected in step 11.
Requirements
Sub Address
Sender FAX Number
Registration method
Press [Sub Address] and enter the sub address using the numeric keys. You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.
Press [Sender FAX Number] and enter the sender’s fax number using the numeric keys. You can enter up to 20 characters.
A maximum of only 9 conditions for which sender fax number is selected as the forwarding condition can be registered.
When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For
details, refer to Send and Forward on page 4-55
.
Port Press [Port] and select [Port 1] or [Port 2]. If the port is selected, fax box forwarding will not be possible.
This setting only appears when 2 optional FAX Kits (Dual
FAX option) are installed .
When i-FAX was selected in step 11.
Search Requirements i-FAX Address
Registration method
Press [i-FAX Address]. Enter the destination Internet FAX address. You can enter up to 128 characters.
NOTE
When setting a forwarding condition by selecting a sender’s FAX number (a local
FAX information entry of the destination machine) but leaving blank to the sender’s
FAX number, you can forward a FAX that is received from a sender whose number is not registered in the sender's FAX number entries.
When you set the sender fax number as a forwarding requirement, select the search requirement from Search by pull-down menu.
• Same as
• Starts with
• Ends with
• Includes
13 Press [OK].
14 Press [Next] of Forward Setting .
15 Press [Change] of Forwarding .
16 Select [On] or [Off] whether to forward or not to forward the received documents and press [OK].
17 Press [Change] of Forward Destination .
4-22
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
18 Set the Forward Destination. Select the other party by pressing one of the following keys, and press [OK] to add the other party to the list.
Key
Address Book
E-mail Addr Entry
Description
Select the destination registered in the Address Book or Ext
Address Book.
Forward originals with e-mail transmission. Enter the e-mail address of the other party to which you forward the received originals.
Folder Path Entry
FAX No. Entry i-FAX Addr Entry
Forward originals with folder (SMB) transmission or folder
(FTP) transmission. Enter the Host Name, Path, Login User
Name, and Login Password of the other party to which you will forward the received originals.
Forward originals to another fax. Enter the recipient’s fax number using the numeric keys and set the transmission details.
When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For
details, refer to Send and Forward on page 4-55
.
Forward originals using i-FAX. Enter the Internet FAX address of the recipient and set the conditions for the destination machine.
NOTE
To edit a registered destination, select the destination to be edited from the list, press [Detail/Edit] and edit the information.
To remove a registered destination, select the destination to be removed from the list and press [Delete].
19 Press [OK].
20 You can change the following settings as necessary.
z File format z E-mail Subject Add. Info z FTP Encrypted TX z File Separation
NOTE
For details on above settings, refer to
Forwarding Detail Settings on page 4-26
.
21 Press [OK].
22 Press [Change] of Storing in FAX Box .
23 To store the originals in the FAX Box, press [On]. If you do not want to store the originals in the FAX Box, select [Off], press [OK] and proceed to step 25.
NOTE
To set the FAX Box as the Forward Destination, register the FAX Box in advance.
For details, refer to
.
4-23
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
24 Select the FAX Box to be used to store the originals and press [OK].
If you set the password to FAX Box, enter the password and press [OK].
25 You can change the following settings.
z Number of Copies z Schedule setting z File name registration z Priority setting
NOTE
For details on above settings, refer to
Forwarding Detail Settings on page 4-26
.
26 Press [Register].
The forwarding settings is registered.
27 To register another forwarding settings, repeat steps 4 to 26.
28 To set forwarding of received faxes that do not meet the conditions, select other , press
[Detail], and change the settings.
NOTE
If other is not selected, received faxes that do not meet the conditions will be printed.
Save to FAX Box cannot be set in other settings.
29 Select the checkbox beside the forwarding settings to be enabled from the list.
The checkbox beside the forwarding setting to be enabled is checked.
NOTE
To disable the setting, press the checkbox to delete the checkmark.
30 Press [OK] to save the settings by each requirement.
4-24
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
Changing/Deleting Requirements for Forwarding
To change or delete the requirements for forwarding, follow the steps below.
1 Follow steps 1 to 3 of
Use Rule for Specific RX on page 4-21 .
2 Select the requirement name to be deleted or changed.
To delete the requirement name, go to the next step. To change the requirement name, go to step 4.
3 Press [Delete]. When the confirmation screen is displayed, press [Yes] and go to step
6.
4 Press [Detail].
5
Refer to steps 5 to 26 of Use Rule for Specific RX on page 4-21 to change the
settings.
6 When the deletion or change is completed, press [OK].
Raising the Priority of Requirements for Forwarding
To raise the priority of the requirements for forwarding, follow the steps below.
1 Follow steps 1 to 3 of
Use Rule for Specific RX on page 4-21 .
2 Select the requirement name to be reprioritized.
3 Press [Raise Priority]. The priority of the selected requirement is raised.
Cancelling the Setting of RX/Forward Rules
To cancel the memory forwarding, follow the steps below.
1 Press the [ System Menu ] key.
2 Press [FAX] and then [Next] of RX/Forward Rules .
3 Press [Off] and then [OK].
4-25
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
Forwarding Detail Settings
With the forwarding settings, you can change the following detail settings.
Schedule Setting
Specify the times when the preset requirements are activated and deactivated.
1 Follow steps 1 to 3 of
Use Rule for All Receptions on page 4-19 .
Follow steps 1 to 3 of
Use Rule for Specific RX on page 4-21 , select the rule, and
press [Detail].
2 Press [Change] of Schedule .
3 Select [All Day] or [Preset Time]
To forward received originals all day, select [All Day], and then press [OK].
To set the forwarding time, select [Preset Time] and go to the next step.
Rule: - Schedule
Specify the time for activating the rules.
Print or forward the faxes received during the preset time according to the rules.
Start
All Day
Preset Time
:
End
:
Cancel OK
02/02/2013 10:10 Status
4 Press [+]/[-] to enter Start Time and End Time, and then press [OK].
NOTE
Enter the time on the 24 hours system.
Priority Setting
Set the priority of a registered forwarding requirement.
1 Follow steps 1 to 3 of
Use Rule for Specific RX on page 4-21 , select the rule, and
press [Detail].
2 Press [Change] of Priority .
3 Press [+] or [-] or use the numeric keys to enter the priority.
4 Press [OK].
File Format Setting (for Each Requirement)
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF or XPS as the file format.
1 Follow steps 1 to 4 of
Use Rule for All Receptions on page 4-19 .
Follow steps 1 to 3 of
Use Rule for Specific RX on page 4-21 , select the rule, press
[Detail], and then follow step 14.
2 Press [Change] of File Format .
3 Press [PDF], [TIFF] or [XPS] and then [OK].
NOTE
If you have selected PDF for file format, PDF Encryption functions are available. For details, refer to the machine's Operation Guide .
4 Press [OK].
4-26
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
E-mail Subject Add. Info Setting
Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender .
1 Follow steps 1 to 4 of
Use Rule for All Receptions on page 4-19 .
Follow steps 1 to 3 of
Use Rule for Specific RX on page 4-21 , select the rule, press
[Detail], and then follow step 14.
2 Press [Change] of E-mail Subject Add. Info.
3 Press [Sender Name], [Sender FAX No./Address] or [Off] and then press [OK].
FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
1 Follow steps 1 to 4 of
Use Rule for All Receptions on page 4-19 .
Follow steps 1 to 3 of
Use Rule for Specific RX on page 4-21 , select the rule, press
[Detail], and then follow step 14.
2 Press [Change] of FTP Encrypted TX .
3 Press [On] or [Off].
4 Press [OK].
NOTE
To enable FTP Encrypted TX setting, be sure that SSL of Secure Protocol is On .
For details, refer to the machine's Operation Guide .
File Separation
If transmission is by e-mail or to a folder (SMB) or folder (FTP), set whether page division is performed.
1 Follow steps 1 to 4 of
Use Rule for All Receptions on page 4-19 .
Follow steps 1 to 3 of
Use Rule for Specific RX on page 4-21 , select the rule, press
[Detail], and then follow step 14.
2 Press [Change] of File Separation
3 Press [Off] or [Each Page].
To have one file created for each page, select [Each Page].
4 Press [OK].
Setting a Number of Copies
You can set whether the machine should print received originals when forwarding them. You can specify the number of copies.
1 Follow steps 1 to 3 of
Use Rule for All Receptions on page 4-19 .
Follow steps 1 to 3 of
Use Rule for Specific RX on page 4-21 , select the rule, and
press [Detail].
2 Press [Change] of Print .
3 Press [On] or [Off].
If you selected [On], press [+]/[-] or numeric keys to set the number of copies.
4 Press [OK].
4-27
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
File Name Registration
You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX).
1 Follow steps 1 to 3 of
Use Rule for All Receptions on page 4-19 .
Follow steps 1 to 3 of
Use Rule for Specific RX on page 4-21 , select the rule, and
press [Detail].
2 Press [Change] of File Name .
3 Press [File Name].
4 Enter the file name and press [OK].
5 To insert additional information into the file name, press [Job No.], [Date and Time],
[Add No./Addr to Front] or [Add No./Addr to Back].
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission.
6 Press [OK].
4-28
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
Settings for Forwarding from Embedded Web Server RX
(RX/Forward Requirements)
You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine.
Refer to the machine’s Operation Guide . (8 Setup and Registration (System menu) > System/Network)
Accessing Embedded Web Server RX
1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Examples: https://192.168.48.21/ (for IP address) https://MFP001 (if the host name is "MFP001")
The web page displays basic information about the machine and Embedded Web Server RX as well as their current status.
NOTE
When connecting to Embedded Web Server RX, a message may appear that reads
"There is a problem with the security certificate of this website". To prevent this message from appearing, in "Protocol Settings", set "HTTP" to [On], or install the device certificate of this machine into your Web browser. For details, refer to the machine’s Operation Guide .
3 Enter the user name and password of the administrator, and click Login.
Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as ‘Admin’.
4 Click ‘Setting’ from the navigation bar on the left to view and set values for that particular category.
5 Click ‘FAX / i-FAX’.
The Transmit Settings dialog box will appear.
For details, refer to the Embedded Web Server RX User Guide .
4-29
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
RX/Forward Rules
Function Settings > RX/Forward Rules > Settings
Specify the RX/Forward Rules.
The settings available on the RX/Forward Rules page are shown below.
Item
Off
Use Rule for Specific RX
Description
Disables the forwarding process. Received faxes are printed on paper as in normal operation.
Executes the forwarding process according to the specified conditions. (For the setting procedure, refer to
Forward Settings on page 4-30 .)
Use Rule for All RX Executes the forwarding process without specifying conditions.
All received faxes are processed in the same way. (For the setting procedure, refer to
Forward Settings on page 4-30 .)
After completing the settings, click [ Submit ] to save the settings.
Forward Settings
Function Settings > RX/Forward Rules > Add Rule
Specify the Requirement List settings.
The settings available on the Requirement List -Add page are shown below.
Item
Use Rule
Description
Specify whether to enable or disable the condition.
General
Rule Settings
Rule Number
Rule Name
Priority
Rule Type
Enter a number that identifies the condition set.
Give the condition set here an easily recognizable name.
Prioritize the search keys when conducting searching over the sending criterions.
Select the condition type from the following items.
• FAX Sub Address
• FAX Number
• FAX Reception Port
• i-FAX Address
When an item is selected, the text box below it accepts entry of the necessary information on the selected item. For details, refer to the Embedded Web Server RX User Guide .
Specifies whether a time is specified.
Schedule
Schedule
Start Time
End Time
File Name
Registers times when the specified requirements are enabled or disabled. You can register any time between 00:00 and 23:59.
File Name
Additional Information
Sets the name of the file created when a fax is forwarded.
Appends information such as the date/time, job number and destination address to the file name.
4-30
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding)
Forward Settings
Print Settings
Item
Forwarding
Forwarding Destination
File Format
PDF Encryption
PDF/A
File Separation
E-mail Subject Additional Info.
FTP Encryption TX
Copies
Description
Specifies whether to forward.
Set the forwarding destination.
Press [ Address Book ], [ E-mail ], [ Folder ], [ FAX ] and [i -FAX ], and set the forwarding destination.
For details, refer to the Embedded Web Server RX User Guide .
Choose either PDF, TIFF or XPS as the file format used for storing forwarded files.
Apply encryption to the PDF files to send-and-forward.
Turns PDF/A-compliant format PDF/A-1a or PDF/A-1b on or off, when File Format above is PDF. PDF/A is an electronic document file format for longterm preservation as addressed in the ISO
19005-1 specification.
Choose whether pages are separated when faxes are forwarded to a computer.
When a forwarding address is specified as destination, [ Sender
Name ] or [ Sender FAX No./ Address ] is appended at forwarding. When [ Off ], these will not be appended.
Turn [ On ] to enable encryption for transmission. Note the SSL protocol must also be turned on.
Specifies whether to print on paper.
When the previous item is set to On, specify the number of copies.
Specifies whether to save faxes in a FAX box.
Specifies the FAX box to be used.
Storing in FAX Box Settings
Storing in FAX Box
FAX Box
After completing the settings, click [ Submit ] to save the settings.
To set forwarding of received faxes that do not meet the conditions, click [ Settings ] in Except of Rules in the condition list. Set the Use Rule to [ On ] and then set each item. When Use Rule for Specific RX is selected, set the action that takes place when a fax is received with conditions that are not registered in the list. Saving to a fax box is not possible. If the Use Rule is set to [ Off ], received faxes that do not meet the conditions will be printed.
4-31
FAX Operation (Advanced) > FAX Box Function
FAX Box Function
FAX Box
A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal FAX Box.
Registering a FAX Box
Up to 100 FAX Boxes can be registered.
1 Press the [ System Menu ] key.
2 Press [Document Box/Removable Memory], [Next] of FAX Box and [Register/Edit] of
Register/Edit Box .
3 Press [Add].
Document Box/Removable Memory - Add/Edit Box
No.
0001
Name
ABC
Owner
Anonymous
Used
- - - -
1/1
Search(Name)
Search(No.)
Add
Detail/Edit Delete
Close
02/02/2013 10:10 Status
4 Press [Change] of the required items.
NOTE
The Owner and Permission are displayed when the user login has been enabled.
When Box No.
is selected
1 Press [+]/[-], or enter the Box No.
by using the numeric keys.
2 Press [OK].
NOTE
If "0000" is entered, an unused number will be automatically assigned.
When Owner is selected
1 Select the box owner.
You can also search for the owner by using [Search (Name)] or [Search (Login)].
Press [Detail] to check User Name , Login User Name , Access Level , Account
Name and E-mail Address . When you have finished checking the details, press
[Close].
2 When you have finished selecting the owner, press [OK].
4-32
FAX Operation (Advanced) > FAX Box Function
When Box Name is selected
1 Enter the FAX Box name.
Up to 32 digits can be entered.
2 To complete the entry, press [OK].
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
When Box Password is selected
1 Press [Password] and enter the password.
Up to 16 digits can be entered.
2 For confirmation, press [Confirm Password] and enter the same password.
3 To complete the entry, press [OK].
NOTE
A box password can be set if user login is disabled or if user login is enabled but the
FAX Box is shared by other users.
Set the password as necessary. If you set the password, the password entry is required when changing or deleting the box, or printing the documents.
When Permission is selected
1 To use a FAX Box personally, press [Private]. To share a FAX Box with other users, press [Shared].
2 To complete the selection, press [OK].
When [Delete after Printed] is pressed
You can selected whether received faxes in the FAX Box are automatically deleted after being printed.
1 Press [On] or [Off].
2 Press [OK].
5 To complete the registration of all contents, press [Register]. To register other FAX
Boxes, repeat steps 3 to 5.
4-33
FAX Operation (Advanced) > FAX Box Function
Changing/Deleting a FAX Box
1
Follow steps 1 to 2 of Registering a FAX Box on page 4-32
.
2 Select the box to be deleted or changed.
To delete the FAX Box, go to the next step, and to change the FAX Box, go to step 4.
Document Box/Removable Memory - Add/Edit Box
No.
0001
Name
ABC
Owner
Anonymous
Used
- - - -
1/1
Search(Name)
Search(No.)
Add
Detail/Edit Delete
Close
02/02/2013 10:10 Status
3 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. Go to step 5.
4
Press [Detail/Edit] and change the FAX Box, referring to steps 4 to 5 of Registering a
5 To delete or change other FAX Boxes, repeat steps 2 to 4.
6 After deleting and changing FAX Boxes, press [Close].
Printing Originals from a FAX Box
To print the originals that have been sent to a FAX Box, use the following operation.
1 Press [Fax Box] in the home screen.
2 Select a FAX Box and press [Open].
Free Space
No.
0001
0002
Name
1 Box
2 Box
Owner
Anonymous
Anonymous
Used
0.0KB
68.0KB
Search(Name)
Search(No.)
1/1 Add/Edit Box
Polling Box
Detail Open
02/02/2013 10:10 Status
NOTE
You must enter a box password in the following situations:
• If user login is disabled
• If user login is enabled but the FAX Box has been selected by another user when you login with user privileges
4-34
FAX Operation (Advanced) > FAX Box Function
3 Press the checkbox and select originals from the list.
The selected originals are check-marked.
NOTE
To cancel the selection, press the checkbox and delete the checkmark.
When [ appears.
] is pressed in the fax box screen, a thumbnail of the original image
To check the image of the originals, refer to the preview. For information on
previewing images, refer to Previewing Images on page 4-36
.
For information on working with lists in FAX Boxes, refer to the machine’s Advanced
Operation Guide .
From a FAX Box, only printing is available. Sending cannot be done.
4 Press [Print].
Box:
0001
File Name
1 File
Date and Time Size
2010/10/10 09:00 100 MB Search(Name)
1/1
Detail
Preview
Print Delete
Close
02/02/2013 10:10 Status
5 Select whether the originals are to be deleted from the FAX Box after printing is completed. To delete the data, press [On].
6 Press [Start Print].
The print starts.
Deleting Originals from a FAX Box
Use the procedure below to delete an original that you have forwarded to a FAX Box.
1
Follow steps 1 to 3 in Printing Originals from a FAX Box on page 4-34 .
2 Press [Delete].
Box:
File Name
1 File
Date and Time Size
2010/10/10 09:00 100 MB 0001 Search(Name)
1/1
Detail
Preview
Print Delete
Status
Close
02/02/2013 10:10
3 When the deletion confirmation screen appears, press [Yes].
The original is deleted.
4-35
FAX Operation (Advanced) > FAX Box Function
Checking Details and Renaming Files
You can use the procedure below to check the details of documents forwarded to a FAX Box. You can also use this procedure to rename files.
1
Follow steps 1 to 3 in Printing Originals from a FAX Box on page 4-34 .
2 Press [Detail].
Box:
File Name
1 File
Date and Time Size
2010/10/10 09:00 100 MB 0001 Search(Name)
1/1
Detail
Preview
Print Delete
Close
02/02/2013 10:10 Status
3 The details for the selected original are displayed.
File Name
Item
Number of Pages
Resolution
Date and Time
Description
File name of the original
Press [Change] to rename the file.
Number of pages in the original
Resolution of the original
The date and time the original was forwarded.
4 When you have finished checking the details, press [Close].
Previewing Images
You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel.
1
Follow steps 1 to 3 in Printing Originals from a FAX Box on page 4-34 .
2 Press [Preview]. The preview screen appears
Box:
File Name
1 File
Date and Time Size
2010/10/10 09:00 100 MB 0001 Search(Name)
Status
Delete
1/1
Detail
Preview
Close
02/02/2013 10:10
4-36
FAX Operation (Advanced) > FAX Box Function
Using the Preview screen
In magnified view, you can move the range of display.
Preview: 2007040410574501
Zoom out.
Zoom in.
Size
Resol.
Color
: A4
: 300x300dpi
: Full Color
1/6
No.
In multiple-page documents, you can change pages by entering the desired page number.
In multiple-page documents, you can use these buttons to change pages.
Close
02/02/2013 10:10 Status
NOTE
The preview display can be controlled by moving your finger(s) on the touch panel.
For details, refer to
Using the Preview Screen on page 3-24 .
Printing a FAX Box List
You can print the FAX Box list in which the list of Box No.’s and Box names of the registered FAX Boxes are described.
When there are originals in the FAX Boxes, the number of pages is displayed.
NOTE
The list can be printed when user login has been enabled and the machine is logged in with administrator privileges.
1 Press the [ System Menu ] key.
2 Press [Document Box/Removable Memory], [Next] of FAX Box, and then [Print] of
FAX Box List .
3 When the printing confirmation screen appears, press [Yes].
The machine prints a list of the FAX Boxes.
FAX Reception Box
4-37
FAX Operation (Advanced) > Sub Address Communication
Sub Address Communication
Sub Address Communication
Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving system) and polling communication (reception of documents from a source machine that is controlled from the receiving machine). Using sub address communication and the memory forwarding function on this machine also allows advanced communication functions such as storing received originals in FAX Boxes and forwarding originals to other fax machines.
NOTE
In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type.
Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For details, refer to the explanations in the procedure of each communication method and registration method.
Sub Address
With the machine, sub address and sub address passwords are called sub address.
Sub Address
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives originals, the sub address is used as the forward requirement for memory forwarding.
Sub Address Password
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to 20 digits.
When the machine receives originals, a sub address password is not used.
Sub Address Transmission
To use sub address transmission, follow the steps below.
IMPORTANT
To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.
When sub address transmission is used, encryption cannot be used.
(Memory Forwarding) on page 4-17 .
1 Press [Fax] in the home screen.
2 Place the originals.
3 Press [Destination], and then [FAX No. Entry].
4-38
FAX Operation (Advanced) > Sub Address Communication
NOTE
When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub address-registered destination in the
Address Book is used for a One-touch key, you can also use the One-touch key. In this case, go to step 9.
4 Use the numeric keys to enter the fax number of the other party.
z If Entry Check for New Destination is Off , press [OK] to complete entering the number.
z If Entry Check for New Destination is On , press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.
For details, refer to the machine’s Operation Guide . (8 Setup and Registration (System menu) >
Send > Entry Check for New Dest.)
To continue entering a new number, press [FAX No. Entry] and repeat the above procedure.
To correct the FAX number, press [Edit].
5 Press [Detail].
6 Press [Change] of Sub Address .
FAX No. Entry - Sub Address
Sub Address
Password
1234567890
Space Backspace
Set sub address.
Enter sub address and password using numeric keys. (Max. 20 digits)
Cancel OK
02/02/2013 10:10 Status
7 Press [Sub Address] and enter the sub address using the numeric keys.
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.
8 Press [Password] and enter the sub address password using the numeric keys.
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used.
9 Press [OK].
10 Press [OK].
11 Press the [ Start ] key. Transmission begins.
4-39
FAX Operation (Advanced) > Sub Address Communication
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Confirmation Screen of Destinations on page 5-12
.
Sub Address Reception
To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission.
When sub-address reception is performed, the functions below can be used.
IMPORTANT
To use sub-address reception functions, settings must be configured. To configure the settings, refer to
Sending Received Faxes by Requirements (Memory Forwarding) on page 4-17
or
Using Polling Reception with Sub
4-40
FAX Operation (Advanced) > Program Dial
Program Dial
You can register transmission requirements such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requirements only by pressing the program number. Also, you can assign names to programs to make recalling programs easier and more convenient.
NOTE
The copy function can be also registered to the program. Up to 50 programs including copying and sending functions can be registered.
When user login has been enabled, only the administrator can register.
Registering Programs
1 Transmission requirements have been registered, press the [ Program ] tab.
2 Press [Add].
3 Press the program number to be registered (1 to 50).
4 Press [Next].
NOTE
When selecting a program number that has been registered, you can replace the currently set function with the function represented by the program number.
5 Enter the program name, and press [Register].
The program is registered.
To display a registered program on the Home screen, press [Yes] on the confirmation screen that appears.
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
Changing/Deleting Registration Contents
You can change program numbers and program names, or delete programs.
1 Press [ Program ] in the home screen.
2 Press [Edit].
To edit a program
1 Press the key(s) corresponding to the program number (01 to 50) to change.
2 Press [Edit], and refer to Registering Programs on page 4-48 to change the program number and program name.
3 Press [Save].
4 Press [Yes] in the confirmation screen.
4-41
FAX Operation (Advanced) > Program Dial
To delete
1 Press the key(s) corresponding to the program number (01 to 50) to delete.
2 Press [Delete].
3 Press [Yes] in the confirmation screen.
Using Program Dial
1 Press [ Program ] in the home screen.
2 Place the originals.
10
13
01 ID Card Copy 02 Eco Copy
04 Technical Drawing
Copy
05 Confidential
Stamp
07 Vivid Copy 08 Send 1
11
14
12
15
03 Newspaper Copy
06 Highlighter Copy
09 FAX 1
No.
Edit
02/02/2013 10:10 Status
3 Press the key for the program number you want to recall.
Press the [ Quick No. Search ] key or [No.] to enter the program number (01 to 50) directly for recalling.
NOTE
You can also use the program you have called up to change transmission requirements such as changing the other party.
4 Press the [ Start ] key.
Transmission begins.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Confirmation Screen of Destinations on page 5-12
.
4-42
FAX Operation (Advanced) > Polling Communication
Polling Communication
Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception.
IMPORTANT
Because the receiving machine dials the sending machine in polling communication, call charges are normally borne by the recipient.
Polling Transmission
Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from the destination, the stored originals are sent automatically.
Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.
However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them. You
can use polling transmission with the same originals as many times as you wish. (Refer to 4-44
.)
NOTE
You can store up to 10 originals for polling transmission.
You can also add to or overwrite originals up until a polling request arrives from the destination. Refer to
.
Using sub addresses at the same time allows the communication modes described below.
Sub Address Bulletin Board Communication
This is a communication mode that allows a Polling box to be used like a bulletin board, giving multiple recipients free access to the stored originals. Set Delete Transmitted File to [Off] so that the same original can be polled multiple times.
Also, by using sub addresses † , you can set up a sub address communication mode that provides the same sort of bulletin-board functionality even when the recipient is using a third-party machine.
Sub Address:
3333
External FAX
Polling Box
Sub Address:
3333
External FAX
IMPORTANT
• The recipient’s machine must also be equipped with the same sort of sub address bulletin board communication function. Some fax machines cannot store originals and some do not support polling reception. Check both the sending and receiving machines beforehand to ensure that they each have the required functionality. (For example, even if you store an original in a Polling box on this machine, you will not be able to establish successful communication if the receiving fax machine has no polling reception function.)
• The sender must also provide the recipient with the sub address and sub address password.
† On this machine, the sub address and sub address password.
4-43
FAX Operation (Advanced) > Polling Communication
NOTE
For more information on sub addresses, refer to
Sub Address Communication on page 4-38 .
For information on how to receive files using sub address bulletin board communication, refer to
Reception with Sub Addresses on page 4-47 .
Deleting Originals After Polling Transmission
Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To allow polling transmission of the same original to multiple destinations, set this option to [Off].
1 Press the [ System Menu ] key.
2 Press [Document Box/Removable Memory], [Change] of Polling Box and [Change] of
Delete Transmitted File .
3 Select either [Off] or [On].
4 Press [OK].
Overwrite Setting
Use the procedure below to overwrite the existing document if the same name is added to the new file.
To allow overwriting, set this option to [Permit].
1 Press the [ System Menu ] key.
2 Press [Document Box/Removable Memory], [Change] of Polling Box and [Change] of
Overwrite Setting .
3 Select either [Prohibit] or [Permit].
4 Press [OK].
Using Polling Transmission
1 Place the originals.
2 Press [FAX Box] in the home screen, [Polling Box], and then [Store File].
3 Change the required functions for the original to be stored.
For information on using the functions, refer to the machine’s Advanced Operation Guide .
To change the image quality, follow the steps on page 3-11
.
Function
Original Image
Mixed Sized Originals
2-sided/Book Original
Original Orientation
Description
Select image quality.
Allows you to use the document processor to load and store multiple originals of different sizes. This function allows up to
30 sheets to be placed in the document processor.
Select the type and binding of originals.
To ensure that the originals are stored in the correct orientation, this indicates which end of the original is the top.
To use the following functions, select the orientation of the originals.
• 1-sided / 2-sided Selection
• Border Erase
4-44
FAX Operation (Advanced) > Polling Communication
Function
Storing Size
Density
Original Image
Scan Resolution
Zoom
Centering
Border Erase
Continuous Scan
Job Finish Notice
File Name Entry
Long Original
Description
Selects the storage size (the size of stored originals).
Adjusts the density used for scanning originals.
Select the image quality according to the original image type.
Chooses the level of detail used for scanning originals.
Automatically enlarges or reduces scanned originals to match the storage size.
When you have scanned the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the centering, the image is placed with a margin equally created at each of the page Top/Bottom and Left/Right.
Scans originals with the black frame around the outside of the originals erased.
Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file. With this function, originals continue to be scanned until you press [Scan Finish].
Sends a notice by an e-mail when a transmission is complete.
Allows you to rename the files created from scanned originals. You can also use this function to add the job number and/or date.
Allows you to use the document processor to scan overlength originals (documents that are long in the feed direction).
4 To use sub addresses, press [ ], [Sub Address], and then [On].
5 Press [Sub Address] and enter the sub address using the numeric keys.
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.
6 To set the password, press [Password] and enter the password using the numeric keys.
NOTE
If a password has been entered, you can only send faxes if you enter a matching password.
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used.
7 Press [OK].
8 Press the [ Start ] key.
The originals are scanned and stored in the Polling box.
NOTE
You can see a preview of the image to be stored by pressing [Preview]. For details, refer to
Previewing Images on page 3-24 .
4-45
FAX Operation (Advanced) > Polling Communication
Polling Reception
This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. If multiple contacts are specified, they are dialed in sequence and originals are received from each contact.
NOTE
By setting a group as the destination, you can receive originals from up to 500 contacts in a single operation. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
When 2 optional FAX Kits (Dual FAX option) are installed and a receive-only port is specified, communication is via the other port.
To use polling reception, you must first ensure that the sending machine is set up for polling transmission. (Refer to
Polling Transmission on page 4-43
.)
Using Polling Reception
NOTE
When the other party is using sub addresses, refer to
Using Polling Reception with Sub Addresses on page 4-47
below.
1 Press [Fax] in the home screen.
2 Press [Advanced Setup], and then [FAX Polling RX].
3 Press [On].
4 Press [OK].
5 Select the destination.
z If En try Check for New Destination is Off, press [OK] to complete entering the number.
z If Entry Check for New Destination is On , press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.
z When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used
to enter a fax number. For details, refer to Send and Forward on page 4-55 .
For details, refer to the machine’s Operation Guide . (8 Setup and Registration (System menu) >
Send > Entry Check for New Dest.)
To continue entering a new number, press [FAX No. Entry] and repeat the above procedure.
To correct the FAX number, press [Edit].
NOTE
Only fax numbers can be selected as destinations.
You can select destinations using a combination of numeric keys input and Address
Book or One-touch keys selection.
6 Press the [ Start ] key.
The operations for reception begin.
4-46
FAX Operation (Advanced) > Polling Communication
NOTE
When On is selected in Dest. Check before Send , a destination confirmation screen is displayed when you press the [ Start
] key. For details, refer to Confirmation
Screen of Destinations on page 5-12 .
Using Polling Reception with Sub Addresses
For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function.
IMPORTANT
Check the sub address set by the sender beforehand.
1 Press [Fax] in the home screen.
2 Press [Advanced Setup], and then [FAX Polling RX].
3 Press [On].
4 Press [OK].
5 Select the destination.
Here, refer to Sub Address Transmission on page 4-38
when entering the sub address.
z If Entry Check for New Destination is Off , press [OK] to complete entering the number.
z If Entry Check for New Destination is On , press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.
z When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used
to enter a fax number. For details, refer to Send and Forward on page 4-55 .
For details, refer to the machine’s Operation Guide . (8 Setup and Registration (System menu) >
Send > Entry Check for New Dest.)
To continue entering a new number, press [FAX No. Entry] and repeat the above procedure.
To correct the FAX number, press [Edit].
NOTE
Only fax numbers can be selected as destinations.
You can select destinations using a combination of numeric keys input, One-touch keys selection and selection from the Address Book containing registered sub addresses.
6 Press the [ Start ] key.
The operations for reception begin.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Confirmation Screen of Destinations on page 5-12 .
4-47
FAX Operation (Advanced) > Polling Communication
Printing from a Polling Box
Use this procedure to print an original stored in a Polling box.
1 Press [FAX Box] in the home screen, and then [Polling Box].
2 Select an original by pressing a checkbox in the list.
A tick appears in the checkbox for the selected original.
NOTE
To cancel a selection, press the checkbox again so that it is no longer ticked.
To check the image of the originals, refer to the preview. For information on
previewing images, refer to Previewing Images on page 4-50
.
For information on working with lists in a Polling box, refer to the machine’s
Advanced Operation Guide .
3 Press [Print].
Polling Box
0001
File Name
doc20101010094533
doc20101010095022
doc20101010100011
Date and Time
02/02/2013 10:10
02/02/2013 10:10
02/02/2013 10:10
Size
23 KB
4 KB
5 KB
1/1
Search(Name)
Delete
Detail
Preview
Store File Print
Close
02/02/2013 10:10 Status
4 When the printing confirmation screen appears, press [Yes].
Printing begins.
Deleting Originals in a Polling Box
Use this procedure to delete an original stored in a Polling box.
NOTE
If Delete Transmitted File is set to [On], originals are automatically deleted following polling transmission. (
1
Follow steps 1 to 2 in Printing from a Polling Box on page 4-48
.
2 Press [Delete].
Polling Box
0001
File Name
doc20101010094533
doc20101010095022
doc20101010100011
Date and Time
02/02/2013 10:10
02/02/2013 10:10
02/02/2013 10:10
Size
23 KB
4 KB
5 KB
1/1
Search(Name)
Delete
Detail
Preview
Store File Print
Close
02/02/2013 10:10 Status
3 When the deletion confirmation screen appears, press [Yes].
The original is deleted.
4-48
FAX Operation (Advanced) > Polling Communication
Checking Details and Renaming Files
Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files.
1
Follow steps 1 to 2 in Printing from a Polling Box on page 4-48
.
2 Press [Detail].
Polling Box
0001
File Name
doc20101010094533
doc20101010095022
doc20101010100011
Date and Time
02/02/2013 10:10
02/02/2013 10:10
02/02/2013 10:10
Size
23 KB
4 KB
5 KB
1/1
Search(Name)
Delete
Detail
Preview
Store File Print
Close
02/02/2013 10:10 Status
3 The details for the selected original are displayed.
File:
File Name:
doc20071010095033
doc20081010101033
Change
Number of Pages:
page(s)
Resolution:
200x100dpi Normal
Sub Address
1234567890
Date and Time:
02/02/2013 10:10
Status
File Name
Item
Number of Pages
Resolution
Date and Time
Sub Address
Close
02/02/2013 10:10
Description
File name of the original
Press [Change] to rename the file.
Number of pages in the original
Resolution used during scanning
The date/time when the original was stored.
Specified sub address
If there is no information, this item is not displayed.
4 When you have finished checking the details, press [Close].
4-49
FAX Operation (Advanced) > Polling Communication
Previewing Images
Use this procedure to view a preview image of the stored document on the touch panel.
1
Follow steps 1 to 2 in Printing from a Polling Box on page 4-48
.
2 Press [Preview].
The preview screen appears.
For information on previewing images, refer to
Using the Preview screen on page 4-37 .
Polling Box
0001
File Name
doc20101010094533
doc20101010095022
doc20101010100011
Date and Time
02/02/2013 10:10
02/02/2013 10:10
02/02/2013 10:10
Size
23 KB
4 KB
5 KB
1/1
Search(Name)
Delete
Detail
Preview
Store File
Close
02/02/2013 10:10 Status
4-50
FAX Operation (Advanced) > Prohibiting entry of fax numbers with the numeric keys
Prohibiting entry of fax numbers with the numeric keys
You can prohibit direct entry of fax numbers with the numeric keys when faxes are sent. When direct entry is prohibited, faxes can only be sent to destinations stored in the address book or one-touch keys.
1 Press the [ System menu ] key.
2 Press [FAX], and then [New Destination Entry (FAX)].
3 Select [Prohibit] (prohibit entry of fax numbers with the numeric keys) or [Permit].
4 Press [OK].
NOTE
When [New Destination Entry] is set to [Prohibited] in [Send] in the system menu, direct entry of addresses is prohibited for all transmission functions, including fax.
4-51
FAX Operation (Advanced) > Account Management
Account Management
Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 1,000 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and making communication reservation after entering Account ID. For each management method, refer to the machine’s
Advanced Operation Guide .
Description of User Accounting Setting
Item
Local User List
Enable/Disable User accounting
Description
Register user access privileges, User ID and
Password.
Enable/Disable User accounting.
NOTE
For details, refer to the machine’s Advanced Operation Guide .
Description of Job Accounting Setting
Item
Accounting List
Job accounting
FAX send restriction
Fax port restriction
†
Counting of the number of used sheets
Print of Accounting
Report
Description
Register Account Name and Account ID. Up to 8 digits can be entered.
Set job accounting.
Restricts the number of fax sheets that can be sent.
You can prohibit the use of this sending function or cancel the sending restriction.
Restricts the ports used.
You can reset the counting, referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account.
You can print the printed and sent page numbers that have been counted by all the accounts.
† Requires 2 optional FAX Kits (Dual FAX option).
NOTE
For details, refer to the machine’s Advanced Operation Guide .
4-52
FAX Operation (Advanced) > Account Management
Communication modes subject to job accounting
• Normal transmission
• Delayed transmission
• Broadcast transmission
• Sub address transmission
• Encrypted transmission
• Manual send when dialed from this machine to the receiving system
• Polling reception
• Network FAX transmission*
• i-FAX Transmission
• Transmission from the document box
* Destinations include FAX and i-FAX destinations.
Restriction of use function
When you have enabled job accounting, you need to enter an Account ID when performing the following operations.
• Normal transmission
• Delayed transmission
• Broadcast transmission
• Sub address transmission
• Output from FAX Box
• Encrypted transmission
• Manual send when dialed from this machine to the receiving system
• Polling transmission
• Network FAX transmission*
• i-FAX Transmission
• Transmission from the document box
* Destinations include FAX and i-FAX destinations.
IMPORTANT
You can use ‘Make a call’, ‘Checking FAX Job History’ and ‘Communication Control Report Output’ functions without entering an Account ID or Administrator No.
When job accounting has been enabled, batch transmission function works only for communication to be performed for the same Account ID. The communication to be performed with a different Account ID is not conducted as a batch transmission.
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting is enabled and an Account ID is entered when a fax is sent, you can enable a setting to have the Account Name or Local
FAX Name, whichever was selected, be printed. To enable this function, refer to
Setting the TTI information on page 6-
.)
4-53
FAX Operation (Advanced) > Account Management
Logging in when User Accounting has been Enabled
When user accounting has been enabled, you need to enter a User ID and Password to use the machine.
1 Press [Login User Name].
Login to:
Login
User Name
Local abcdef
Login
Password
********
# Keys
# Keys
Simple Login
Login
02/02/2013 10:10 Status
2 Enter a User Name, and press [OK].
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
3 Press [Login Password].
4 Enter the password and press [OK].
5 After confirming that the correct User ID and password have been entered, press
[Login].
6 Perform the fax operation.
NOTE
When the operation is completed, press the [ Authentication/Logout ] key.
4-54
FAX Operation (Advanced) > Account Management
Logging in when Job Accounting has been Enabled
When job accounting has been enabled, you need to enter an Account ID when using the machine.
NOTE
When both user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed.
1 Use the numeric keys to enter Account ID, and press [Login].
********
Check Counter Login
02/02/2013 10:10 Status
NOTE
You can check the number of pages used by a department by entering the Account
ID and pressing [Check Counter]. Press [Close] in the counter browsing screen to log in.
2 Perform the fax operation.
NOTE
When the operation is completed, press the [ Authentication/Logout ] key.
Send and Forward
A setting can be enabled to have faxes sent by users also be sent to an address set by the administrator.
This is convenient for managing documents for transmission.
NOTE
This function is enabled for fax when it is enabled for the send function. The function cannot be enabled for fax only.
To enable this function, refer the machine’s Operation Guide .
(8 Setup and Registration (System menu) > Send > Send and Forward)
4-55
FAX Operation (Advanced) > Other Convenient Functions
Other Convenient Functions
Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine’s
Advanced Operation Guide .
Original Size Selection
Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals.
The original size can be selected at the time of fax transmission.
Sending Size Selection
Select the sending size (the size of image to be sent).
Zoom
Scan originals by automatically zooming them according to the sending size.
If the original is scanned at full size, the image may be reduced if a smaller paper size is set on the receiving machine.
Mixed Sized Originals
Use the document processor to place originals of different sizes together and send them. In this method, up to 30 sheets can be placed in the document processor.
NOTE
For direct transmission, you cannot use Mixed Sized Originals. (Refer to
Selection of Transmission Method on page 3-
2-sided / Book Original
Select the type and binding of originals.
Original
1-sided sheet original
2-sided sheet original
Open book original
1-sided
2-sided
†
Type
Book Original
Binding
–
Binding Left/Right,
Biding Top
Binding Left, Binding
Right
† Only when the optional document processor is used.
NOTE
When a two-sided sheet original is selected, the original placement orientation can be changed.
Use the glass surface for magazines, books, and other thick documents.
4-56
FAX Operation (Advanced) > Other Convenient Functions
Original Orientation
To ensure that the originals are sent in the correct orientation for reading, indicate which end of the original is the top.
When the original is a two-sided or facing pages original, the orientation of the original must be set.
Selection of Original Image
Select Original Image.
Setting item
Text + Photo
Photo
Text
Detail
Suitable for originals containing a mixture of text and photos.
For enhanced copies of photographs.
Sharply renders pencil text and fine lines.
When text is selected, the OCR screen appears. If you need an image quality suitable for OCR software (applications that convert images into text data), press [On]. Otherwise, press
[Off].
Continuous Scan
When you cannot place multi-page originals into the document processor at one time, the multi-page originals can be scanned in batches and sent as one job. In this method, originals are scanned until you press [Scan Finish].
You can change the following items during scanning.
• Original Size Selection
• Original Orientation
• 1-sided / 2-sided Selection
• Density
• Original Image
• FAX TX Resolution
• Sending Size Selection
• Zoom
• Border Erase
NOTE
When Direct Transmission is performed, only the 1-sided/2-sided selection cannot be changed.
4-57
FAX Operation (Advanced) > Other Convenient Functions
Border Erase
You can erase black borders around originals when scanning. For border erase, the following methods are available.
Border Erase Sheet
Erase black borders from around sheet originals.
Border Erase Book
Erase black borders found around and in the middle of pages of thick books. You can set the width of Border Erase for around and in the middle of books separately.
Individual Border Erase
Erase top, bottom, left and right black borders to individually set widths.
The Border Erase width that can be set in each mode is as follows.
Specifications Border Erase range
Inch
Centimeter
0-2" (0.01" unit)
0 mm to 50 mm (1 mm unit)
Job Finish Notice
This function is used to inform when the transmission of e-mail is completed.
Send and Print
When you send originals, this feature allows you to print a copy of the document being sent.
Send and Store
When you send originals, this feature allows you to store a copy of the document being sent in a Document Box.
4-58
5 Checking Transmission Results and Registration Status
This chapter explains how to check fax transmission results and functional registration status.
5-1
Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and
Various Tools for Checking Transmission Results and Registration Status
Check the fax transmission results and registration status using the following tools.
Tool
Display
Location
FAX job history check Touch panel
Contents to Check Timing of Check
Send result report /
Receipt result report
Activity report
Status page
Reporting of FAX receipt result by E-mail
Report printing
Report printing
Report printing
PC
History of latest 100 send and receipt results stored
Latest send or receipt result
Any time
Automatic printout after every sending or receiving operation
(No Print Output or Error Only is also optionally available.)
Latest 50 send or receipt results Any time, and automatic printout after every 50 sending/receiving
Any time Registration status of Local FAX
Number, Local FAX Name, fax line setting, etc.
Fax receipt Fax reception is reported by email.
Reference
Page
5-2
Checking Transmission Results and Registration Status > Checking FAX Job History
Checking FAX Job History
Display the history of the latest 100 each of send and receipt results on the display for checking.
NOTE
Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account
ID.
For details of the job history check, refer to the machine’s Advanced Operation Guide .
Displaying Job Log Screen
1 Press the [ Status/Job Cancel ] key.
2 Press [Sending Jobs] to check send result, [Printing Jobs] to check receipt result, and
[Storing Jobs] to check the results of file storage in FAX Boxes and Polling box. Then press [Log].
3 Press [ ] in Job Type , and select FAX or i-FAX .
Status
Job Type
Job No.
438 14
Status
All
All
FAX i-FAX
Folder
Application
Next
Scheduled Job
Destination User Name
Log
Result
InProcess
1/1
Detail
Printing Jobs
Status
Sending Jobs Storing Jobs Device/
Communicate
Paper/
Supplies
Close
02/02/2013 10:10
5-3
Checking Transmission Results and Registration Status > Checking FAX Job History
Description of the Job Log Screen
Items shown in each job log screen and the function of each key are as follows.
Printing Job Log Screen
Display / Key
Job No.
End Date
Type
Job Name
User Name
Result
[ ] in Job Type
[Detail]
Description
Job acceptance number
Job completed date
Icon indicates job type.
Fax reception
i-FAX reception
Job name
User name
Blank if no information is available
Result is indicated.
Completed: Job ended properly.
Canceled: Job was canceled.
Error: Job ended improperly due to error.
Specific type of job can be indicated (Fax or i-FAX reception in this screen).
Select a job from the list and press this key to show detailed information of the job (Refer to
Checking Details of the Job Log on page 5-5 ).
Sending Job Log Screen
Display / Key
Job No.
End Date
Type
Destination
User Name
Result
[ ] in Job Type
[Detail]
Description
Job acceptance number
Job completed date
Icon indicates job type.
Fax transmission
i-FAX transmission
Recipient (destination name, fax number or i-FAX address)
User name
Blank if no information is available
Result is indicated.
Completed: Job ended properly.
Canceled: Job was canceled.
Error: Job ended improperly due to error.
Waiting: Although the received signal is not confirmed yet, a job is ended.
Specific type of job can be indicated (Fax or i-FAX transmission in this screen).
Select a job from the list and press this key to show detailed information of the job (Refer to
Checking Details of the Job Log on page 5-5 ).
5-4
Checking Transmission Results and Registration Status > Checking FAX Job History
Storing Job Log Screen
Display / Key
Job No.
End Date
Type
Job Name
User Name
Result
[ ] in Job Type
[Detail]
Description
Job acceptance number
Job completed date
Icon indicates job type.
Storing fax reception data
Storing i-FAX reception data
Job name
User name
Blank if no information is available
Result is indicated.
Completed: Job ended properly.
Canceled: Job was canceled.
Error: Job ended improperly due to error.
Specific type of job can be indicated.
Select a job from the list and press this key to show detailed information of the job (Refer to
Checking Details of the Job Log on page 5-5 ).
NOTE
Jobs stored in a Polling box appear as scanner ( ) job types.
Checking Details of the Job Log
You can check the detailed information of each job.
Displaying Details of the Job Log
1 Press the [ Status/Job Cancel ] key.
2 Press any of [Printing Jobs], [Sending Jobs] or [Storing Jobs]. Then press [Log].
3 Select the job to check, and press [Detail].
Detailed information of the selected job is displayed.
Detail Job No.:
Job No.:
000080
000080
Job Type:
Sending Job - FAX
User Name:
User1
Job Name: doc2008101005151
Accepted Time:
09:10
End Time:
09:11
Result/Destination:
Processing
Destination:
1
Detail/Edit
1/2
Close
02/02/2013 10:10 Status
NOTE
Press [ ] or [ ] to check information of the next or previous page.
4 Press [Close] to exit.
5-5
Checking Transmission Results and Registration Status > Checking FAX Job History
Description of Detailed Information Screen
Item
Job No.
Result (Result/
Destination)
Job Type
Destination
User Name
Job Name
Accepted Time
End Time
Original Pages
Color/Black &
White
Connected to
Description
Job acceptance number
Result is indicated.
Completed: Job ended properly.
Canceled: Job was canceled.
Error: Job ended improperly due to error.
Press [Detail] to check the result for each destination.
Job type
The number of destinations is displayed.
User name
Blank if no information is available
Job name
Time when job was accepted
Time when job ended
Number of pages in the original
Color mode used during scanning
Printed Pages
The Local FAX Name or Local FAX Number registered on the other party’s machine (for fax reception and manual reception).
i-FAX sender address (in the case of i-FAX reception)
Blank if no information is available
Number of printed pages
5-6
Checking Transmission Results and Registration Status > Printing Administrative Reports
Printing Administrative Reports
You can print various administrative reports to check the results of fax transmission or the status of the functional setup.
Send Result Reports
Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.
1 Press the [ System Menu ] key.
2 Press [Report], and [Next] of Result Report Setting . Then press [Next] of Send Result
Report and [Change] of FAX .
3 Press [Off] (not to print), [On] (to print), [Error Only], or [Specify Each Job].
Report - FAX
Print a report of FAX transmission results.
* Results including E-mail/Folder in multiple destinations are also printed.
Off Attach Image
On
Error Only
Specify Each Job
Off Partial Image Full Image
Cancel OK
02/02/2013 10:10 Status
If you selected [On], [Error Only], or [Specify Each Job], you should then indicate whether the transmitted image is to be attached by selecting [Off] (do not print transmitted image), [Partial
Image] (print transmitted image at full size) or [Full Image] (print all of the transmitted image).
4 Press [OK].
With transmitted image Without transmitted image
Send Result Report
Completed
Send Result Report
Completed
FAX TX Report
When [Specify Each Job] is selected in the transmission result report settings, you can specify whether a transmission result report is printed when you perform a transmission job.
To print a transmission result report, press [FAX TX Report] on the [Advanced Setup] tab when performing the transmission, and select [On] or [Error only].
5-7
Checking Transmission Results and Registration Status > Printing Administrative Reports
Report for Job Canceled before Sending
Print a send result report when the job is canceled before being sent.
1 Press the [ System Menu ] key.
2 Press [Report], [Next] of Result Report Setting , [Next] of Send Result Report and then
[Change] of Canceled before Sending .
3 Press [Off], [On].
4 Press [OK].
Recipient Format
Select the Recipient Format for the send result report.
The name and destination that appear on the Send Result Report are taken from the information stored in the address book.
If [Name or Destination] is selected, either the name (destination name) or the destination (FAX No. or i-FAX address) stored in the address book is shown.
If [Name and Destination] is selected, both the name (destination name) and destination (FAX No. or i-FAX address) are shown.
When the destination (e.g. FAX No.) was directly entered, only the destination (FAX No.) is shown.
1 Press the [ System Menu ] key.
2 Press [Report], [Next] of Result Report Setting, [Next] of Send Result Report and then
[Change] of Recipient Format.
3 Press [Name or Destination], [Name and Destination].
4 Press [OK].
NOTE
This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result
Reports.
FAX RX Result Reports
Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.
NOTE
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
(Refer to
Reporting FAX Receipt Result by E-mail on page 5-11 .
)
1 Press the [ System Menu ] key.
2 Press [Report], and [Next] of Result Report Setting . Then press [Change] of FAX RX
Result Report .
3 Press [Off] (not to print), [On] (to print), or [Error/Storing in Box Only].
5-8
Checking Transmission Results and Registration Status > Printing Administrative Reports
4 Press [OK].
FAX RX Result Report
Completed
Activity Report
Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received.
Printing Activity Reports
The latest 50 sent or received fax data are printed as a report.
1 Press the [ Status/Job Cancel ] key.
2 Press [Device/Communication] and then [Log] of FAX .
3 Press [Outgoing] to print the sent fax report, and press [Incoming] to print the received fax report.
4 Press [Print Report].
FAX Log
Outgoing Incoming
Date
10/10 09:50
Destination
A OFFICE
10/10 09:45
10/10 09:30
10/10 09:25
10/10 09:15
A OFFICE
A OFFICE
A OFFICE
A OFFICE
Report
12345678
12345678
12345678
12345678
12345678
Detail Result
Completed
Error
Completed
Completed
Completed
Detail
1/1
Close
02/02/2013 10:10 Status
NOTE
You can select a shown fax job and press [Detail] to view detailed information of the job.
5 When the printing confirmation screen appears, press [Yes].
An activity report is printed.
5-9
Checking Transmission Results and Registration Status > Printing Administrative Reports
FAX TX Report
FAX RX Report
Automatic Printout
An activity report is printed out automatically after every 50 faxes sent or received.
1 Press the [ System Menu ] key.
2 Press [Report], and [Next] of Admin Report Settings . Then press [Change] of
Outgoing FAX Report or Incoming FAX Report .
3 Press [Off] (not to print) or [On] (to print).
4 Press [OK].
Status Page
A status page provides information on a number of user setups.
FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.
1 Press the [ System Menu ] key.
2 Press [Report], and [Next] of Print Report . Then press [Print] of Status Page .
3 When the printing confirmation screen appears, press [Yes].
A status page is printed.
Status Page
5-10
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail
Reporting FAX Receipt Result by E-mail
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
NOTE
This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box Only]. For details,
refer to FAX RX Result Reports on page 5-8 .
Fax receipt results are reported by e-mail according to the settings of FAX RX Result Report . If the FAX RX Result
Report setting is [On], E-mail notification is provided for every fax. If the setting is [Error/Storing in Box Only], E-mail notification is only provided when an error occurs or the received original is forwarded to FAX Boxes.
1 Press the [ System Menu ] key.
2 Press [Report], and [Next] of Result Report Setting . Then press [Change] of RX
Result Report Type .
3 To select destination from the address book, press [E-mail Address Book] and then
[Address Book].
Specify the destination of E-mail, and press [OK].
NOTE
Refer to
Selecting a Destination from the Address Book on page 3-19
for the procedure of selecting destinations from the Address Book.
To enter an e-mail address directly, press [E-mail Address Entry] and then [E-mail Address].
Enter the desired e-mail address, and press [OK]. Up to 128 characters can be entered.
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
4 Press [OK].
5-11
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations
Confirmation Screen of Destinations
When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the
[ Start ] key. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send
> Dest. Check before Send)
Follow the steps below to confirm the destinations.
1 Press [ ] or [ ] to confirm every destination.
Destination Check the destination list through the last page.
After checking the list, press [Check] and then Start key.
Destination
A OFFICE 1234567890
Detail
1/1
Detail
Delete
Check
Cancel
Status Admin 02/02/2013 10:10 Status
Press [Detail] to display the detailed information on the selected destination.
To delete the destination, select the destination you want to delete and press [Delete]. Press
[Yes] in the confirmation screen. The destination is deleted.
To add the destination, press [Cancel] and then return to the destination screen.
2 Press [Check].
NOTE
Be sure to confirm every destination by displaying them on the touch panel. You cannot press [Check] unless you have confirmed every destination.
3 Press the [ Start ] key to start sending.
5-12
6 Setup and Registration
This chapter explains how to perform various setups and registrations.
6-1
Setup and Registration > Selection of Telephone Line (Inch version only)
Selection of Telephone Line (Inch version only)
Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax.
NOTE
If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for each line.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Transmission , [Next] of FAX , and then [Change] of Dialing
Mode (Port 1) or Dialing Mode (Port 2) .
FAX - FAX Port 1
Set FAX port.
Tone(DTMF) Pulse(10PPS)
Cancel OK
02/02/2013 10:10 Status
3 According to the type of telephone line you are contracted with, press [Tone (DTMF)] or [Pulse (10PPS)].
4 Press [OK].
6-2
Setup and Registration > Selection of Transmit Terminal Identification (TTI)
Selection of Transmit Terminal Identification (TTI)
The transmit terminal identification (TTI) is the information about the sending machine (transmit terminal) that is printed by the receiving machine on the received fax. The information includes the date and time of transmission, number of pages sent, name, fax number, and Internet FAX address. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the page image being sent.
NOTE
You can specify the same TTI for FAX and Internet FAX (i-FAX) transmissions.
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting is enabled and an Account ID is entered when a fax is sent, you can enable a setting to have the Account Name or Local
FAX Name, whichever was selected, be printed. To enable this function, refer to
Setting the TTI information on page 6-
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Transmission , [Next] of Basic and then press [Change] of TTI .
FAX - TTI
Attach TTI (Transmit Terminal Identification) in transmitted documents.
Off Outside Inside
Cancel OK
02/02/2013 10:10 Status
3 Press the location for printing the information on the fax. If you don’t want to print, press [Off].
4 Press [OK].
6-3
Setup and Registration > Setting the TTI information
Setting the TTI information
Register the name (local FAX name) and fax number to be printed in the transmit terminal identification (TTI) area, and the FAX ID (local FAX information).
By registering the TTI data, the receiver can easily find out where the FAX came from.
Local FAX Name Registration
Register the local FAX name printed in the transmit terminal identification (TTI) area.
NOTE
If two fax kits are installed and two telephone lines are used, TTI information can be registered for each line. However, only one FAX ID can be registered.
To change the entry, follow the same operation.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Transmission , [Next] of Basic , [Next] of Local FAX Name Entry
(Port1), or Local FAX Name Entry (Port2), and then [Change] of Local FAX Name
Entry . The entry screen will be displayed.
NOTE
Settings specified in Local FAX Name Entry (Port 1) are applied to Internet fax.
Use the keyboard to enter.
Backspace
1 2 3 4 q a w s e d r f
5 6 7 8 9 0 t g y h u j i k o l p
;
!
=
[
’
]
`
\ z x c v b n m , .
/ @ _
Upper-case Lower-case No./Symbol Space
Cancel
Status
3 Enter the Local FAX Name to be registered.
Up to 32 characters can be entered.
OK
02/02/2013 10:10
NOTE
For details on character entry, refer to
Character Entry Method on page 11-2
.
4 Press [OK].
6-4
Setup and Registration > Setting the TTI information
Local FAX Information Entry
Register the local FAX information (local FAX number) printed in the transmit terminal identification (TTI) area. The Local
FAX ID is used for transmission limit purposes. (Refer to
Transmission Restriction on page 6-26
.)
The account name or the account ID can be used as Local FAX Info in the TTI. For the procedure for registering an account name or account ID, refer to the machine's Operation Guide .
NOTE
If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, you can register Local Fax Number for each of the lines and only one Local FAX ID.
To change the registration contents, follow the same operation.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Transmission , and then [Next] of FAX .
When you register the Local FAX Number, go to next step. When you register the Local FAX ID, go to step 6.
Local FAX Number Entry
3 Press [Change] of Local FAX Number 1 or Local FAX Number 2 .
If you have already registered a number, the current registered number is displayed.
FAX - Local FAX Number 1
Add or edit local FAX number.
Use the numeric keys to enter a number.
123456789
Space Backspace
Cancel OK
02/02/2013 10:10 Status
4 Using the numeric keys, enter the local number to register.
z Up to 20 digits can be entered.
z Press [Space] to enter a space.
z Use [ ] or [ ] to move the cursor.
z Pressing [Backspace] deletes the character to the left of the cursor.
5 Press [OK].
6-5
Setup and Registration > Setting the TTI information
Local FAX ID Entry
6 Press [Change] of Local FAX ID .
The entry screen is displayed.
FAX - Local FAX ID
Set local FAX ID.
Use [-]/[+] or the numeric keys to enter a number.
(0000 - 9999)
Cancel OK
02/02/2013 10:10 Status
7 Using the numeric keys or [+]/[-], enter the four-digit Local FAX ID number to register.
8 Press [OK].
9 Press [Close].
Change of Account as Local FAX Name
10 Press [Next] of Basic , and then [Change] of Account as Local FAX Name.
11 To use the account name, press [ON]. To use the Local FAX name, press [OFF].
12 Press [OK].
6-6
Setup and Registration > ECM TX
ECM TX
ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
NOTE
When there is a large amount of noise on the line, communication may take slightly longer than when [Off] is selected.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Transmission, [Next] of FAX, and then [Change] of ECM TX
(Port1) or ECM TX (Port2).
3 Select either [Off] or [On].
4 Press [OK].
6-7
Setup and Registration > TX Start Speed
TX Start Speed
When communication conditions are bad, the fax may not be transmitted correctly. In that case, set a lower TX Start
Speed.
Normally this should be used with the default setting.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Transmission, [Next] of FAX, and then [Change] of TX Start
Speed (Port1) or TX Start Speed (Port2).
3 Press [9600bps], [14400bps] or [33600bps].
4 Press [OK].
6-8
Setup and Registration > FAX/TEL Auto Switch Reception
FAX/TEL Auto Switch Reception
This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
IMPORTANT
In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a telephone set (commercially available product) to the machine.
After the telephone has made a ringing tone for the preset number of times, the other party is required to pay phone line charges even if the receiving system does not respond.
Flow of reception
FAX
When the other party has sent originals with automatic send
FAX
When the other party has sent originals with manual send
Telephone
When the other party is calling from a telephone
Receives incoming call without making ringing tone.
(The other party is required to pay the phone line charge from this point.)
Makes ringing tone twice.
(Only the other party can hear the ringing tone.)
Receive originals from the other party automatically
(FAX Automatic Reception)
Makes ringing tone. (Both the other party and the receiving machine can hear the ringing tone.)
(If you do not lift the handset of the telephone within
30 seconds, the machine switches to fax reception.)
When you lift the handset of the connected telephone set, you can talk to the other party.
After the end of the conversation, you can receive the fax.
NOTE
At the end of the conversation, you can also manually receive the originals.
(Refer to
.)
6-9
Setup and Registration > FAX/TEL Auto Switch Reception
Preparation: Refer to
to select [Auto (FAX/TEL)].
1 The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring.
NOTE
You can change the number of times the ringing tone rings.
(Refer to
FAX/TEL Auto Switch Reception on page 6-9 .)
When the call is from a telephone
2 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds.
NOTE
If you do not lift the handset within 30 seconds, the machine switches to fax reception.
3 Talk to the other party.
NOTE
At the end of the conversation, you can manually receive the originals.
(Refer to
Manual Reception on page 4-15 .)
When the call is from a fax
The machine starts receiving fax originals.
6-10
Setup and Registration > FAX/Answering Machine Auto Switch Reception
FAX/Answering Machine Auto Switch Reception
This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.
IMPORTANT
When using FAX/Answering Machine Auto Switch Reception function, if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party, the machine’s silence detection function comes into operation and the machine switches to fax reception.
NOTE
In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect an answering machineequipped telephone set (commercially available product) to the machine.
For details, such as responding to messages, refer to the Operation Guide of each answering machine.
Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine. (Refer to
FAX/TEL Auto Switch Reception on page 6-9 .)
Flow of reception
FAX
When the other party has sent originals with automatic send
FAX
When the other party has sent originals with manual send
Telephone
When the other party is calling from a telephone
Receive fax originals from the other party automatically
(FAX Automatic Reception).
The answering machine plays the message informing the other party that the user is absent.
The answering machine records a message from the other party.
When the other party starts sending originals, the machine receives the originals being sent.
6-11
Setup and Registration > FAX/Answering Machine Auto Switch Reception
Preparation: Refer to
to select [Auto (TAD)].
1 The connected telephone set makes ringing tone the set number of times.
NOTE
If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.
(Refer to
Manual Reception on page 4-15 .)
2 The answering machine responds.
When the call is from a telephone, but the user is absent
The answering machine plays a response message, and starts recording the other party’s message.
NOTE
When silence continues for at least 30 seconds during recording, the machine switches to fax reception.
When the call is from a fax
The machine starts receiving fax originals.
6-12
Setup and Registration > Rings
Rings
You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL).
NOTE
The number of ringing times can be set to between 1 and 15 times for Rings (Normal) and Rings (TAD), and 0 and 15 times for Rings (FAX/TEL).
For Rings (FAX/TEL), this change is possible only with inch models.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception and then press [Next] of FAX . Press [Change] for the reception mode to be changed.
3 Press [+]/[-] or the numeric keys to enter the number.
4 Press [OK].
6-13
Setup and Registration > Volume Adjustment
Volume Adjustment
Adjust the volume of the speaker and monitor.
Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook].
Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.
1 Press the [ System Menu ] key.
2 Press [Common Settings] , [Next] of Sound and then [Change] of FAX Speaker
Volume or FAX Monitor Volume .
3 Select any of [1] ( Minimum ), [2], [3] ( Medium ), [4], [5] ( Maximum ) or [0] ( Mute ).
Common Settings - FAX Monitor Volume
Set the FAX monitor volume level.
Status
4 Press [OK].
Mute
0
Minimum
1 2
Medium
3 4
Maximum
5
Cancel OK
02/02/2013 10:10
6-14
Setup and Registration > Job Finish
Job Finish
Sets whether an audible signal is generated when a job is successfully completed.
1 Press the [ System Menu ] key.
2 Press [Common Settings] , [Next] of Sound , [Next] of Buzzer and then [Change] of
Job finish .
3 Select [Off], [On], or [FAX Reception Only].
4 Press [OK].
NOTE
For information on settings other than the buzzer job finish sound, refer to the machine’s Operation Guide.
6-15
Setup and Registration > Retry Times
Retry Times
The number of retry times can be changed automatically.
NOTE
Retry times can be set to between 0 and 14.
For Redial, refer to
Dialing the Same Receiving System (Redial) on page 3-23 .
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Transmission , [Next] of Basic and then [Change] of Retry
Times .
3 Press [+]/[-] or the numeric keys to enter the number.
4 Press [OK].
6-16
Setup and Registration > Receiving Mode
Receiving Mode
The following five receiving modes are available.
• FAX Automatic Reception [Auto (Normal)]
• FAX/TEL Auto Switch Reception [Auto (FAX/TEL)] (Refer to 6-9
.)
• FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to 6-11
.)
• DRD Reception [Auto (DRD)] (Refer to 6-24 .)
• Manual Reception [Manual] (Refer to 4-15
.)
Select the mode appropriate for the way the machine is used.
NOTE
DRD reception mode is available only for inch models.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception , [Next] of FAX and then [Change] of RX Setting .
3 Select the reception mode to be changed.
When [Auto (DRD)] is selected, choose the pattern of ringing.
Pattern 1
Pattern 2
Pattern 3
Pattern 4
4 Press [OK].
Pattern
Normal Ring
Double Ring
Description
Short-Short-Long
Short-Long-Short
6-17
Setup and Registration > Reception Date/Time
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.
NOTE
When the received data is printed on multiple pages, the reception date/time is printed on the fist page only. It is not printed on the pages that follow.
When the received fax data is forwarded after retrieving it from memory, the reception date/time is not added to the forwarded data.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception , [Next] of Basic and then [Change] of Reception
Date/Time .
3 Press [On].
4 Press [OK].
6-18
Setup and Registration > Media Type for Print Output
Media Type for Print Output
Specify the paper type to be used for print output of the received fax.
Supported paper types: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope,
Thick, Coated, High Quality, Custom 1 to 8
NOTE
Refer to the machine’s Advanced Operation Guide for details on Custom Paper 1 to 8.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception , [Next] of Basic and then [Change] of Media Type .
3 Select the desired paper type. If no specific paper type is selected, press [All Media
Types].
FAX - Media Type
Set the paper to use for faxes.
All Media
Types
Recycled
Thick
Custom 3
Custom 8
Plain
Bond
Coated
Custom 4
Cardstock
High Quality
Custom 5
Vellum
Color
Custom 1
Custom 6
Cancel
Labels
Envelope
Custom 2
Custom 7
Status
4 Press [OK].
OK
02/02/2013 10:10
6-19
Setup and Registration > Media Type for Print Output
Setting the cassette for the print output of received faxes
By specifying the media type, faxes can be received on the corresponding cassette. Faxes will be automatically reduced
to the set paper size. For detail, refer to Reduced Reception on page 6-40
1 Press the [ System Menu ] key.
2 Press [Cassette/MP Tray Settings].
3 Cassette Setting , select one of [Cassette 1] to [Cassette 7] and press [Next].
Press [Change] of Paper Size .
NOTE
[Cassette 3] to [Cassette 7] are shown when the optional paper feeder is installed.
4 Inch models: Press [Auto] and then [Inch].
Metric models: Press [Auto] and then [Metric].
Cassette/MP Tray Settings - Paper Size
Set cassette paper size.
Auto
Standard
Sizes 1
Standard
Sizes 2
Metric Inch
Cancel OK
02/02/2013 10:10 Status
NOTE
Set the paper size of the cassette used for fax reception as follows:
Inch models: Press [Auto] and then [Inch].
Metric models: Press [Auto] and then [Metric].
If the above setting is changed, it will not be possible to print faxes.
For details, refer the machine’s Operation Guide .
(3 Preparation before Use > Specifying Paper Size and Media)
5 Press [OK].
The previous screen reappears.
6 Press [Change] of Media Type and select the media type. Then press [OK].
The previous screen reappears.
Common Settings - Media Type
Select type of paper in Cassette 1.
Plain
Recycled
Prepunched
Custom 1
Custom 6
Preprinted
Letterhead
Custom 2
Custom 7
Rough
Bond
Vellum
Thick
Custom 4
Color
High Quality
Custom 5 Custom 3
Custom 8
Cancel OK
02/02/2013 10:10 Status
7 Press [Close]. The display returns to the default System Menu screen.
6-20
Setup and Registration > MP Tray Paper Output
MP Tray Paper Output
You can select whether to use the MP tray paper when printing out the received fax.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception , [Next] of Basic and then [Change] of Multi Purpose
Tray .
3 Select either [Off] (not to use) or [On] (to use).
4 Press [OK].
6-21
Setup and Registration > ECM RX
ECM RX
ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
NOTE
When there is a large amount of noise on the line, communication may take slightly longer than when [Off] is selected.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception, [Next] of FAX, [ ], and then [Change] of ECM RX
(Port1) or ECM RX (Port2).
3 Select either [Off] or [On].
4 Press [OK].
6-22
Setup and Registration > RX Start Speed
RX Start Speed
When communication conditions are bad, the fax may not be received correctly. In that case, set a lower RX Start
Speed.
Normally this should be used with the default setting.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception, [Next] of FAX, [ ], and then [Change] of RX Start
Speed (Port1) or RX Start Speed (Port2).
3 Press [9600bps], [14400bps] or [33600bps].
4 Press [OK].
6-23
Setup and Registration > DRD Reception
DRD Reception
This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them. As each number is given a different ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax.
NOTE
Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine. DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company. Contact your telephone company for further information on the Distinctive Ring Pattern service available.
Flow of reception
FAX
If the other party has dialed your fax number...
Telephone
If the other party has dialed your telephone number...
Telephone company
The fax machine will ring using the predetermined ring pattern for a fax and fax reception will start automatically. (The fax will handle the call using the
Automatic FAX Reception mode.)
The fax machine will ring using the predetermined ring pattern for a telephone call.
Conversation is possible with the other party if you answer the telephone that is connected to this fax machine.
Preparation: Refer to
to select [Auto (DRD)].
1 When a call comes in, the telephone will ring.
NOTE
If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception. For details, refer to
.
6-24
Setup and Registration > DRD Reception
2 The machine will then ring using the predetermined ring pattern.
When the call is from a telephone
Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually.
When the call is from a fax
Once the ringing tone stops, fax reception will start automatically.
6-25
Setup and Registration > Transmission Restriction
Transmission Restriction
This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate.
Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this particular function, and you can operate the machine normally. When sending or receiving has actually started, the machine correctly conducts transmission that meets communication requirements, but when the transmission does not meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception
Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX
Number is not registered are rejected.
NOTE
Before using transmission restriction, be sure to read the following prerequisites, communication establishing requirements, and reception rejection requirements thoroughly, and consult with the other parties with which you communicate.
Send Restrictions
Reception
Restrictions
Prerequisites
• Register Permitted FAX numbers or
Permitted ID numbers.
†
(Refer to
Registering Permit FAX No. on page 6-27
or Registering Permit ID No. on page 6-32 .)
• Send restriction settings are specified in
[Permit List + Address Book] in Send
Restrictions.
(Refer to
Setting Send Restriction on page 6-34 .)
• Register the Local FAX Numbers or Local
FAX IDs of other parties.
• Register Permitted FAX numbers or
Permitted ID numbers.
††
(Refer to
Registering Permit FAX No. on page 6-27
or Registering Permit ID No. on page 6-32 .)
• Reception restriction settings are specified in [Permit List + Address Book] in
Reception Restrictions.
(Refer to
Setting Reception Restriction on page 6-34 .)
• Register the Local FAX Numbers or Local
FAX IDs of other parties.
Communication Establishing Requirements
• The recipient’s Local FAX Number matches a Permitted FAX No. registered on the machine.
• The recipient’s Local FAX ID matches a
Permitted ID registered on the machine.
• When the number was dialed using the
Address Book or One-touch keys, the last 4 digits of the dialed number match the last 4 digits of the recipient’s Local FAX Number.
(Excludes manual transmissions.)
• The sender’s Local FAX Number matches a
Permitted FAX No. registered on the machine.
• The sender’s Local FAX ID matches a
Permitted ID registered on the machine.
• A fax number that matches the last 4 digits of the sender’s Local FAX Number is registered in the Address Book on this machine.
† If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is not rejected.
†† If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is not rejected.
6-26
Setup and Registration > Transmission Restriction
Reception Rejection
Prerequisites
• Register Reject FAX numbers.
†
(Refer to
Registering Reject FAX No. on page 6-30 .)
• Reception restriction settings are specified in [Reject List] in Reception Restrictions.
(Refer to
Setting Reception Restriction on page 6-34 .)
Reception Rejection Requirements
• The sender’s Local FAX Number is not registered.
• The sender’s Local Fax Number matches a
Reject FAX No. registered on the machine.
† If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local FAX Numbers (Indicates local FAX information entries, not the actual line numbers.) are not registered.
Registering Permit FAX No.
NOTE
Up to 50 Permit FAX numbers can be registered.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Permit No. List.
3 Press [Add].
FAX - Permit No. List
Add a number from which faxes will be accepted.
(Up to 50 numbers can be added.)
TEL Number
0120999333
1/1
Add
Detail Delete
Close
02/02/2013 10:10 Status
4 Use the numeric keys to enter Permit FAX No.
Up to 20 digits can be entered.
FAX - Permit No.
Add or edit permit number.
Use the numeric keys to enter a number.
123456789
Pause Space Backspace
Cancel OK
02/02/2013 10:10 Status
6-27
Setup and Registration > Transmission Restriction
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [ ] or [ ] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
5 Press [OK].
6 When registering other Permit FAX numbers, repeat steps 3 to 5.
7 Press [Close].
6-28
Setup and Registration > Transmission Restriction
Changing and Deleting Permit FAX No.
1 Follow steps 1 to 2 of
Registering Permit FAX No. on page 6-27 .
FAX - Permit No. List
Add a number from which faxes will be accepted.
(Up to 50 numbers can be added.)
TEL Number
0120999333
1/1
Add
Detail Delete
Close
02/02/2013 10:10 Status
2 Select the Permit FAX No. to be changed or deleted.
To change Permit FAX No., go to step 3, and to delete Permit FAX No., go to step 6.
3 Press [Detail].
FAX - Permit No.
Add or edit permit number.
Use the numeric keys to enter a number.
123456789
Pause Space Backspace
Cancel OK
02/02/2013 10:10 Status
4 Use the numeric keys to reenter Permit FAX No.
Up to 20 digits can be entered.
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [ ] or [ ] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
5 Press [OK]. When the change confirmation screen appears, press [Yes]. Go to step 7.
6 Press [Delete]. When the deletion confirmation screen appears, press [Yes].
7 To change or delete other Permit FAX numbers, repeat steps 2 to 6.
8 Press [Close].
6-29
Setup and Registration > Transmission Restriction
Registering Reject FAX No.
NOTE
Up to 50 Reject FAX numbers can be registered.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Reject No. List .
3 Press [Add].
FAX - Reject No. List
Add a number from which faxes will be rejected.
(Up to 50 numbers can be added.)
TEL Number
55555555555
1/1
Add
Detail Delete
Close
02/02/2013 10:10 Status
4 Use the numeric keys to enter Reject FAX No.
Up to 20 digits can be entered.
FAX - Reject No.
Add or edit reject number.
Use the numeric keys to enter a number.
987654321
Pause Space Backspace
Cancel OK
02/02/2013 10:10 Status
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [ ] or [ ] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
5 Press [OK].
6 To register other Reject FAX numbers, repeat steps 3 to 5.
7 Press [Close].
6-30
Setup and Registration > Transmission Restriction
Changing and Deleting Reject FAX No.
1 Follow steps 1 to 2 of
Registering Reject FAX No. on page 6-30 .
FAX - Reject No. List
Add a number from which faxes will be rejected.
(Up to 50 numbers can be added.)
TEL Number
55555555555
1/1
Add
Detail Delete
Close
02/02/2013 10:10 Status
2 Select the Reject FAX No. to be changed or deleted.
To change Reject FAX No., go to step 3, and to delete Reject FAX No., go to step 6.
3 Press [Detail].
FAX - Reject No.
Add or edit reject number.
Use the numeric keys to enter a number.
987654321
Pause Space Backspace
Cancel OK
02/02/2013 10:10 Status
4 Use the numeric keys to reenter Reject FAX No.
Up to 20 digits can be entered.
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [ ] or [ ] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
5 Press [OK]. When the change confirmation screen appears, press [Yes]. Go to step 7.
6 Press [Delete]. When the deletion confirmation screen appears, press [Yes].
7 To change and delete other Reject FAX numbers, repeat steps 2 to 6.
8 Press [Close].
6-31
Setup and Registration > Transmission Restriction
Registering Permit ID No.
You can register IDs of machines to permit fax communication with those machines.
NOTE
Up to 25 Permit ID numbers can be registered.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Permit ID List .
FAX - Permit ID List
Add an ID from which faxes will be accepted.
(Up to 25 IDs can be added.)
FAX ID
1234
1/1
Add
Detail
Status
3 Press [Add].
FAX - Permit ID
Add or edit a Permit ID for transmissions.
Use [-]/[+] or the numeric keys to enter a number.
Delete
Close
02/02/2013 10:10
(0000 - 9999)
Cancel OK
02/02/2013 10:10 Status
4 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999)
NOTE
Press the [ Clear ] key to display the previous number.
5 Press [OK].
6 To register other Permit ID numbers, repeat steps 3 to 5.
7 Press [Close].
6-32
Setup and Registration > Transmission Restriction
Changing and Deleting Permit ID No.
1 Follow steps 1 to 2 of
Registering Permit ID No. on page 6-32
.
FAX - Permit ID List
Add an ID from which faxes will be accepted.
(Up to 25 IDs can be added.)
FAX ID
1234
1/1
Add
Detail Delete
Close
02/02/2013 10:10 Status
2 Select the Permit ID No. to be changed or deleted.
To change Permit ID No., go to step 3, and to delete Permit ID No., go to step 6.
3 Press [Detail].
FAX - Permit ID
Add or edit a Permit ID for transmissions.
Use [-]/[+] or the numeric keys to enter a number.
(0000 - 9999)
Cancel OK
02/02/2013 10:10 Status
4 Use [+]/[-] or the numeric keys to reenter Permit ID No. (0000 to 9999)
NOTE
Press the [ Clear ] key to display the previous number.
5 Press [OK]. When the change confirmation screen appears, press [Yes]. Go to step 7.
6 Press [Delete]. When the deletion confirmation screen appears, press [Yes].
7 To change and delete other Permit ID numbers, repeat step 2 to 6.
8 Press [Close].
6-33
Setup and Registration > Transmission Restriction
Setting Send Restriction
Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of TX/RX Restriction , and then [Change] of TX Restriction .
3 To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address Book].
4 Press [OK].
Setting Reception Restriction
Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected. To change the reception restriction, follow the steps below.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of TX/RX Restriction , and then [Change] of RX Restriction .
3 To not use the reception restriction, press [Off]. To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address
Book]. To block incoming faxes from senders registered in Reject FAX No., press
[Reject List].
4 Press [OK].
6-34
Setup and Registration > Encryption
Encryption
This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals. The originals received are reverted to the originals as they were before transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party.
IMPORTANT
In order to use encryption communication, the fax of the other party needs to be an our-brand system with the same type of encryption functions.
In encryption communication, in order to encrypt and decrypt originals, the sending and receiving systems must use the same 16-digit encryption key. When the encryption key differs between the sending system and the receiving system, the encryption cannot be conducted. Therefore, the sending system and the receiving system need to have the same encryption key and 2-digit key No. registered in advance.
Sending system Receiving system
Encrypt Decrypt
Scan originals Encryption Output originals
Description of settings at sending and receiving systems
Settings
Encryption Key No.
Encryption Key
Key No. of Address Book (or when the number is directly dialed)
Receiving system encryption box number
†
Encryption Box No.
†
Key No. in reception setting
Sending system
(A) 2 digits
(C) 16 digits
(A) 2 digits
(D) 4 digits
Receiving system
(B) 2 digits
(C) 16 digits
(D) 4 digits
(B) 2 digits
† When the machine receives originals, the Encryption Box is not used.
Reference page
-
NOTE
Set the same characters for the numbers indicated by the same letter in parentheses. For example, the same characters should be used as the encryption key (C) in both the sending and receiving systems.
6-35
Setup and Registration > Encryption
Registering an Encryption Key
An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system.
For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/ or letters arbitrarily.
NOTE
Up to 20 encryption keys can be registered.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of TX/RX Common and then [Add/Edit] of Encrypt. Key
Registration.
FAX - Encrypt. Key Registration
Add a key to use for encrypted FAX transmissions.
(Up to 20 keys can be added.)
Encryption Key
Key01
Key02
Key03
Key04
Key05
Delete
Add/Edit
Close
02/02/2013 10:10 Status
3 Select the unregistered encryption key and press [Add/Edit].
Encryption Key: 01
Add or edit the encryption key.
Enter 16 characters using the numbers 0-9 and the letters A-F.
Encryption Key
Cancel OK
02/02/2013 10:10 Status
4 Press [Encryption Key].
5 Use the numbers (0 to 9) and the alphabet (A to F) on the touch panel to enter the encryption key (16 digits) and press [OK].
6 Press [OK]. To register other encryption keys, repeat steps 3 to 6.
6-36
Setup and Registration > Encryption
Changing and Deleting Registration Contents of Encryption
Key
1 Follow steps 1 to 2 of
Registering an Encryption Key on page 6-36 .
FAX - Encrypt. Key Registration
Add a key to use for encrypted FAX transmissions.
(Up to 20 keys can be added.)
Encryption Key
Key01
Key02
Key03
Key04
Key05
Delete
Add/Edit
Close
02/02/2013 10:10 Status
2 Select the encryption key to be changed or deleted. To change the registration contents, go to step 3, and to delete the registration contents, go to step 7.
3 Press [Add/Edit].
4 Press [Encryption Key].
5 Press [Backspace] to delete the encryption key last entered. Use the numbers (0 to 9) and the alphabet (A to F) on the touch panel, enter the encryption key (16 digits), and press [OK].
6 Press [OK]. When the change confirmation screen appears, press [Yes]. Go to step 8.
7 Press [Delete]. When the deletion confirmation screen appears, press [Yes].
8 To change or delete other encryption keys, follow steps 2 to 7.
Operation at the Sending System
When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys.
NOTE
Encrypted transmission can be also used in broadcast transmission.
With encryption communication, you cannot conduct sub address communication.
1 Register the encryption key you have arranged with the receiving system.
(Refer to
Registering an Encryption Key on page 6-36 .)
When an encryption key has already been registered, go to the next step.
2 Press [Fax] in the home screen.
3 Place the originals.
4 Press [FAX No. Entry].
5 Use the numeric keys to enter fax number of the other party.
For details, refer to
Direct Transmission on page 3-5 .
NOTE
When encrypted transmission has been set to a destination in the Address Book or
One-touch keys, you can use the destination.
6-37
Setup and Registration > Encryption
6 Press [Detail] and [Change] of Encrypted Transmission.
Destination
FAX No. Entry - Detail
Sub Address :
Transmission Start Speed : 33600bps
ECM : On
Change
Change
Change
Change
Encrypted Transmission : Off
Cancel OK
02/02/2013 10:10 Status
7 Press [On] and select the encryption key number.
Enter Destination.
FAX No. Entry - Encrypted Transmission
Off
On
Encryption Key No.
Key 01
Key 02
Key 03
Key 04
Key 05
1/1
Off
Encryption
Box
Cancel OK
02/02/2013 10:10 Status
8 Press [OK] and go to step 11. When the selection of an encryption box is required by the other party, press [Encryption Box] and go to the next step.
NOTE
When the machine receives originals, the encryption box is not used.
9 Press [On] and use the numeric keys to enter the encryption box number (4 digits), and press [OK].
FAX No. Entry - Encryption Box
Off
On
Enter box number using numeric keys.
Box No.
Cancel OK
02/02/2013 10:10 Status
10 Press [OK].
11 Press [OK].
12 Press [OK].
13 Press the [ Start ] key. The transmission will start.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to
Screen of Destinations on page 5-12
.
6-38
Setup and Registration > Encryption
Operation at the Receiving System
To conduct encryption communication operating the receiving system, follow the steps below.
NOTE
In encryption communication, sub address communication cannot be used.
1 Register the encryption key you have arranged with the sending system.
(Refer to
Registering an Encryption Key on page 6-36 .)
2 Press the [ System Menu ] key.
3 Press [FAX], [Next] of Reception and [Change] of Encrypted Reception .
FAX - Encrypted Reception
Off
On
Key 01
Key 02
Key 03
Key 04
Key 05
Encryption Key No.
1/2
Cancel OK
02/02/2013 10:10 Status
4 Press [On], select the encryption key number and press [OK].
5 The sending system conducts encrypted transmission. When encryption communication is conducted normally, the machine decrypts the encrypted originals received and prints the originals.
6-39
Setup and Registration > Reduced Reception
Reduced Reception
When the reception size is larger than the paper size, you can reduce the print size.
Off
On
Item Description
Print the received data at 100% of the original size by dividing it into several sheets of paper.
Print the received data by reducing the original size according to the paper size.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception , [Next] of Basic , and [Change] of Reduced RX Size .
3 Select [Off] or [On].
4 Press [OK].
6-40
Setup and Registration > Duplex Print Output
Duplex Print Output
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception , [Next] of Basic and then [Change] of Duplex
Printing .
3 Select either [Off] or [On].
4 Press [OK].
6-41
Setup and Registration > 2 in 1 Reception
2 in 1 Reception
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one
Letter or A4 size sheet of paper.
NOTE
If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception , [Next] of Basic and then [Change] of 2 in 1 Printing .
3 Select either [Off] or [On].
4 Press [OK].
6-42
Setup and Registration > Remote Diagnostics
Remote Diagnostics
If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems.
NOTE
To use Remote Diagnostics, you must first sign an agreement with our service representative and register a
Predetermined ID on the machine. For more information, contact your Service Representative or Authorized Service
Center.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of TX/RX Common and then [Change] of FAX Remote
Diagnostics .
3 Select either [Off] or [On].
If you selected [On], press [+] or [-] or use the numeric keys to enter the predetermined ID.
4 Press [OK].
6-43
Setup and Registration > Prohibiting FAX Printing at Specified Times (Unusable Time)
Prohibiting FAX Printing at Specified Times
(Unusable Time)
This feature sets a time period during which the machine will not print received faxes.
IMPORTANT
When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.
Faxes and print jobs received during the unusable time period are printed after the unusable time period ends, or when the unusable time period is temporarily canceled.
1 Press the [ System Menu ] key.
2 Press [ ], and then [Date/Timer/Energy Saver].
The user authentication screen is displayed. Enter a login user name and password, and press [Login].
The factory default settings for the login user name and password are both ‘Admin’.
3 Press [ ] and then [Change] of Unusable Time .
4 Press [On] and use [+] or [-] to enter the start time and end time.
NOTE
If the same time is set as the start time and end time, you cannot use all day.
5 Specify the code to temporarily cancel the unusable setting during unusable time.
Press [Unlock Code] and enter a four digits number.
NOTE
To use the machine temporarily during unusable time, enter the Unlock Code and press [Login].
6 Press [OK].
7 Press [OK].
6-44
Setup and Registration > Setting the Paper Output
Setting the Paper Output
Set the output tray for printing of receiving faxes.
NOTE
This function is not displayed when a Document Finisher or Job Separator is not installed.
1 Press the [ System Menu ] key.
2 Press [Common Settings], and then [Change] of Paper Output .
3 Press [Change] of Fax Port1 or Fax Port2 .
4 Select the Paper Output.
5 Press [OK].
6-45
Setup and Registration > Setting the Paper Output
6-46
7 Optional Equipment
This chapter introduces the optional equipment available for the FAX kit.
7-1
Optional Equipment > Internet FAX Kit(A) "Internet FAX Kit"
Internet FAX Kit(A) "Internet FAX Kit"
You can use Internet FAX on this machine. For details, refer to
Internet Faxing (i-FAX) on page 8-1
.
7-2
Optional Equipment > Expansion Memory
Expansion Memory
By installing the 128 MB expansion memory, you can increase the image memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory.
Dual FAX
Installing 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone lines. This reduces the time until faxes are sent to all the recipients in tasks such as sequential broadcast transmissions to multiple recipients. Also, because you can then send and receive simultaneously, there will be fewer occasions when you cannot receive a fax during fax transmission.
Dual FAX Settings
Refer to Selection of Telephone Line (Inch version only) on page 6-2
and
Local FAX Information Entry on page 6-5 when
specifying the settings for the second line.
Reception Port Selection
You can make one of the 2 phone lines a receive-only line.
1 Press the [ System Menu ] key.
2 Press [FAX], [Next] of Reception and then press [Next] of FAX . Press [Change] of
Reception Port .
3 Select a receive-only port. If you do not want to set up a receive-only port, select [Off].
4 Press [OK].
7-3
Optional Equipment > Dual FAX
Job Accounting Port Restrictions
If job accounting is enabled, you can restrict access so that departments can only use one port.
1 Press the [ System Menu ] key.
2 Press [User Login/Job Accounting].
3 The user authentication screen is displayed. Enter a login user name and password, and press [Login].
The factory default settings for the login user name and password are both ‘Admin’.
4 Press [Next] of Job Accounting Setting , [Next] of Job Accounting (Local) , [Register/
Edit] of Accounting List , and then [Add].
5 Press [ ] and then [Change] of FAX Port Restriction .
6 Select [Off], [Use Port 1 Only], or [Use Port 2 Only].
7 Press [OK].
8 For detailed information on restrictions and job accounting, refer to the machine’s
Advanced Operation Guide .
7-4
8 Internet Faxing (i-FAX)
This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit.
8-1
Internet Faxing (i-FAX) > What is i-FAX?
What is i-FAX?
The i-FAX function sends and receives faxes via the Internet without using a phone line.
The main features of i-FAX are:
• It reduces communication costs since it does not use a phone line.
• Address books (on this machine or on a computer) can be used to specify destinations.
• Faxes can be sent to multiple recipients simultaneously.
• Memory forwarding (refer to 4-17
) can be used to forward faxes received by this machine to multiple recipients as
Internet faxes.
• E-mail notification of transmission results
• Direct SMTP is supported, which enables direct communication (without going through a mail server) with a machine that supports Internet fax and is connected via LAN. Real time transmission and reception are possible.
Example of sending i-FAX
E-Mail: [email protected]
IP address: xxx.xxx.xxx.xxx
Mail Server
Internet
Internet Fax
Mail Server
E-Mail: [email protected]
LAN
Direct SMTP
IP address: xxx.xxx.xxx.xxx
i-FAX Transmission Flowchart
The procedure for sending an i-FAX is shown below.
Scan the original on this machine.
T
Send the fax to the recipient’s E-mail address.
T
The mail server receives the fax.
T
The recipient’s fax machines download the fax from the mail server.
NOTE
When Direct SMTP is used, communication does not go through a mail server, and thus a document scanned on your machine is sent directly to the destination Direct SMTP compliant machine.
8-2
Internet Faxing (i-FAX) > What is i-FAX?
i-FAX Reception Flowchart
The procedure for receiving an i-FAX is shown below.
Another fax machine sends a fax to this machine’s E-mail address.
T
The mail server receives the fax.
T
This machine downloads the fax from the mail server.
T
This machine prints the received fax.
NOTE
When Direct SMTP is used, communication does not go through a mail server, and thus your machine directly receives and prints a document sent from another fax machine.
Notes on Using i-FAX
• To use i-FAX, you must connect this machine to a computer using a network cable and specify the network settings.
Refer to
i-FAX Settings on page 8-5 for details.
• If you cannot successfully send an i-FAX to the recipient, you normally receive an E-mail error message from the server. However, in some cases problems can arise such that you do not receive the error message. For important faxes, you should contact the recipient to check whether the fax was successfully received.
• Due to the low level of security in Internet communication, important documents should be faxed over a direct telephone line.
• Communication over the Internet may take some time due to network congestion or communication faults. Urgent faxes should be sent over a direct telephone line.
• Because Internet faxing sends the faxed originals as files attached to an E-mail message, you cannot communicate directly with the recipient.
• You cannot have a telephone conversation via the Internet.
• The resolution, compression mode and paper sizes that you can use for transmissions are dependent on the performance of the receiving machine. Check the specifications of the receiving machine before sending the fax. If you do not know the specifications of the receiving machine, the recommended transmission settings are a resolution of 200 × 200 dpi, the MH compression mode and a paper size of A4.
• If only Direct SMTP, which does not go through a mail server, will be used, the SMTP settings / POP3 server settings in the i-FAX settings are not necessary.
Functions not available when sending an i-FAX
The following functions are not available when sending an i-FAX. They are available when sending a normal fax.
• Delayed transmission
• Direct transmission
• Polling transmission
• Transmission using ECM communication
• Encrypted transmission
• Sub address transmission
• Send restriction by registering permitted FAX numbers
• Send restriction by registering permitted ID numbers
8-3
Internet Faxing (i-FAX) > What is i-FAX?
Functions not available when receiving an i-FAX
The following functions are not available when receiving an i-FAX. They are available when sending a normal fax.
• Reception using a sub address
• Polling reception
• Encrypted reception
• Reception restriction by registering permitted
FAX numbers
• Reception restriction by registering permitted ID numbers
• Reception rejection by registering reject FAX numbers
• Reduced reception
Full Mode
This machine supports full-mode Internet faxing that conforms to the ITU-T T.37 recommendations. If the other party’s machine also supports full mode, you can use transmission confirmation when you send a fax to check that it successfully reached the recipient’s machine.
When this machine receives an i-FAX
The machine sends reception capacity information in response to a transmission confirmation request from the sender.
Information on the resolutions, compression modes and paper sizes supported by this machine is sent to the sender.
When this machine sends an i-FAX
The machine sends a transmission confirmation to recipients who selected full mode. Transmission confirmation results sent back by recipients are included in the sent fax report.
For more information on sent fax reports, refer to Activity Report on page 5-9 .
For more information on setting the conditions for destination machines, refer to
Contact Registration (i-FAX) on page 2-
or i-FAX Transmission on page 8-9
.
8-4
Internet Faxing (i-FAX) > i-FAX Settings
i-FAX Settings
To send and receive Internet faxes, you must first specify the SMTP server and POP3 server settings.
Specify these settings using Embedded Web Server RX on a computer that is connected to this machine via a network.
Refer to the machine’s Operation Guide for information on the network settings.
Accessing Embedded Web Server RX
1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Examples: https://192.168.48.21/ (for IP address) https://MFP001 (if the host name is "MFP001")
The web page displays basic information about the machine and Embedded Web Server RX as well as their current status.
NOTE
When connecting to Embedded Web Server RX, a message may appear that reads
"There is a problem with the security certificate of this website". To prevent this message from appearing, in "Protocol Settings", set "HTTP" to [On], or install the device certificate of this machine into your Web browser. For details, refer to the machine’s Operation Guide .
3 Enter the user name and password of the administrator, and click Login.
Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as ‘Admin’.
4 Click ‘Function Settings’ from the navigation bar on the left to view and set values for that particular category.
5 Click ‘FAX / i-FAX’.
The Transmit Settings dialog box will appear.
For details, refer to the Embedded Web Server RX User Guide .
8-5
Internet Faxing (i-FAX) > i-FAX Settings
i-FAX Default Settings
Function Settings > FAX / i-FAX
Use this page to enable the internet faxing.
The settings available on the page are shown below.
Item
Common Settings Transmission Local FAX Name
TTI
TTI Position
Reception
Dept. Name Usage
Retry Times
Media Type
Use MP Tray
FAX Settings i-FAX Settings TX/RX
SMTP
Reduced RX Size
Receive Date/Time
Duplex Printing
2in1 Printing i-FAX Protocol
†
SMTP Server Name
††
SMTP Port Number
SMTP Server Timeout
Authentication Protocol
Description
Enter the local fax name.
Selects On or Off whether to send the TTI (Transmit
Terminal Identifier) information to the other party.
Selects the position of the TTI to be printed on the transmitted documents.
Set to On to use the account name as the local FAX name.
The account name appears in place of the local FAX name.
Specify the number of redials from 0 to 14 times.
Sets the media type for printing the received documents.
Selects whether or not to include the MP (multi purpose) tray for auto media selection when printing received documents. When turned [ On ], the MP tray will be included as an option for auto media selection, and when turned [ Off ], only the cassettes will be selected.
Specifies the printing configuration for printing a document, which is larger than the selected paper size. When [ Same
Size Override ] is selected, the document will be printed on multiple sheets of paper without reducing the text.
When [ Reduction Override ] is selected, the document will be printed on one sheet whenever possible.
Selects [On] or [Off] whether to print the reception information such as the received date, the received time, the transmitting party's information and the number of transmitted pages on the top of the received documents.
Specifies whether or not to use the Duplex mode.
Enables or disables 2 in1 reception.
Configure settings for FAX. For details, refer to the
Embedded Web Server RX User Guide .
Display whether an i-FAX connection is available or not.
Configure i-FAX in [ i-FAX (SMTP & POP3) ] on the
Protocol Settings page.
Enter the SMTP server name or SMTP server IP address.
You can enter up to 64 characters.
If you enter the server name, you must specify the IP address of the DNS server. You can enter the DNS server
IP address in the TCP/IP settings screen. Refer to the machine’s Operation Guide for details.
Set the port number used by SMTP. Normally, 25 is used.
Enter the timeout period in seconds.
Specify whether SMTP authentication will be used or whether [ POP before SMTP ] will be used. This SMTP authentication is compatible with Microsoft Exchange 2000.
† When Direct SMTP is used, this must always be set.
†† When Internet FAX is used, this must always be set.
8-6
Internet Faxing (i-FAX) > i-FAX Settings i-FAX Settings SMTP
POP3
Item
POP before SMTP
Timeout
Connection Test
Domain Restriction
Check Interval
Run once now
Domain Restriction
POP3 User Settings
E-mail Address
†
POP3 Server
Name
†
Description
If you selected [ POP before SMTP ] in the authentication setting, specify the timeout period in seconds.
Tests to confirm that the settings on this page are correct.
When the [ Test ] button is pressed, this machine tries to connect to the SMTP server.
[
Activate or deactivate to restrict domains. Press the
Domain List ] button to configure. Enter a domain name that is permitted or rejected. You can also specify the Email addresses.
Displays the interval, in minutes, for connecting to the
POP3 server to check for incoming e-mails at specific interval. Specify the interval in the range from 3 minutes to
60 minutes. The default is 15 minutes.
Click [ Receive ] to immediately connect to the POP3 server and check for incoming E-mail.
[
Activate or deactivate to restrict domains. Press the
Domain List ] button to configure. Enter a domain name that is permitted or rejected. You can also specify the Email addresses.
―
Enter the i-FAX address (E-mail address). You can enter up to 64 characters.
If you enter the server name, you must specify the IP address of the DNS server. You can enter the DNS server
IP address in the TCP/IP settings screen. Refer to the machine’s Operation Guide for details.
Sets the port number used by POP3. Normally, 110 is used.
Enter the timeout period in seconds.
POP3 Port
Number
POP3 Server
Timeout
Login User Name
†
Login Password
†
Use APOP
Test
E-mail Size Limit
Cover Page
Enter the login name for the user account. You can enter up to 64 characters.
Enter the password for the user account. You can enter up to 64 characters.
Specify whether to use APOP authentication. To use APOP authentication, select [ On ] in this setting.
Runs a test to determine whether the settings specified in this page are correct.
Enter the maximum size for E-mails that can be received in kilobytes. You can set up to 32,767 kilobytes. If 0 is entered, the setting does not limit the maximum size.
Specify whether the E-mail messages are also printed.
Select [ On ] to print faxes with a cover page attached. If the
E-mail message includes text, the text is printed on the cover page.
† When Internet FAX is used, this must always be set.
8-7
Internet Faxing (i-FAX) > i-FAX Settings i-FAX Settings
Item
Transmission
Reception
E-mail Send
Settings
Transmission Type
Direct SMTP Sender
Address
†
Direct SMTP Port
Number
Direct SMTP Timeout
Direct SMTP Port
Number
Direct SMTP Timeout
E-mail Size Limit
Sender Address
††
Signature
Function Default
After completing the settings, click [ Submit ] to save the settings.
† When Direct SMTP is used, this must always be set.
†† When Internet FAX is used, this must always be set.
Description
Allows to choose a method of sending from [ Via Server/
Direct SMTP ], [ Via Server Only ], and [ Direct SMTP
Only ].
Displays the sender address used for E-mails sent by
Direct SMTP from this machine.
Enter the port number used by Direct SMTP. Normally, 25 is used.
Sets the timeout time in seconds during which this device retries to connect to the SMTP server.
Enter the port number used by Direct SMTP. Normally, 25 is used.
Sets the timeout time in seconds during which this device retries to connect to the SMTP server.
Enter the maximum size of E-mail that can be sent in
Kilobytes. When the value is 0, the limitation for E-mail size is disabled.
Displays the sender address used for E-mails sent from this machine. Set in [ E-mail Address ] in POP3 User
Settings .
Displays the signature to be inserted in the end of the Email body. Set on the [ E-mail Settings ] page.
The default settings can be changed in [ Common/Job
Default Settings ] page.
8-8
Internet Faxing (i-FAX) > i-FAX Transmission
i-FAX Transmission
This section explains how to send an i-FAX by directly entering the recipient’s E-mail address.
Switching to the Send Screen
Destination
Enter Destination.
Destination Detail
1/1
On Hook Direct Chain Detail/Edit Delete Recall
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005 No.
FFF
0006
GGG
0007
HHH
0008
III
0009
JJJ
0010 1/100
Destination Quick Setup Org./Sending
Data Format
Color/
Image Quality
Advanced
Setup
Status
Check that the basic send screen is displayed.
If the basic send screen is not displayed, press [Send] in the home screen.
Address
Book
Addr Entry
Folder Path
Entry
FAX No.
Entry i-FAX
Addr Entry
WSD Scan
Program
02/02/2013 10:10
NOTE
Depending on the settings, the address book screen may appear. In this event, press [Cancel] to display the basic screen for sending.
Placing Originals
Place the originals on the glass surface or in the document processor. Refer to the machine’s Operation Guide .
(5 Working with the Machine > Loading Originals > Placing Originals on the Platen)
8-9
Internet Faxing (i-FAX) > i-FAX Transmission
Specifying the Destination
1 Press [i-FAX Addr Entry].
Enter Destination.
Destination Detail
1/1
On Hook Direct Chain Detail/Edit Delete Recall
AAA
0001
BBB
0002
CCC
0003
DDD
0004
EEE
0005
FFF
0006
GGG
0007
HHH
0008
III
Destination Quick Setup Org./Sending
Data Format
Status
2 Press [i-FAX Address].
No.
0009
JJJ
Color/
Image Quality
0010 1/100
Advanced
Setup
Destination
Address
Book
Addr Entry
Folder Path
Entry
FAX No.
Entry i-FAX
Addr Entry
WSD Scan
Program
02/02/2013 10:10
Enter Destination.
i-FAX Address Entry
Simple Mode i-FAX
Address
Via Server On
Destination
Condition
Add to Addr Book Next Dest.
Status
3 Enter the destination address.
You can enter up to 128 characters.
Cancel OK
02/02/2013 10:10
For a Direct SMTP address, which does not go through a server, specify only the IP address of the other machine, or specify any name using half-width alphanumeric characters in the format
"name@[IP address of other machine]".
Example: officeA@[192.168.48.21] z If Entry Check for New Destination is Off , press [OK] to complete entering the number.
z If Entry Check for New Destination is On , press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.
For details, refer to the machine’s Operation Guide . (8 Setup and Registration
(System menu) > Send > Entry Check for New Dest.)
To continue entering a new number, press [i-FAX Address Entry] and repeat the above procedure.
To correct the FAX number, press [Edit].
For details on character entry, refer to
Character Entry Method on page 11-2
.
When [Add to Addr Book] is displayed, you can register entered contents to the Address
Book.
8-10
Internet Faxing (i-FAX) > i-FAX Transmission
Dialing methods without using the numeric keys z
Using the Address Book (Refer to 3-19 .)
z
Using One-touch keys (Refer to 3-22
.) z
Using the Speed Dial key (Refer to 3-22 .)
z
Manual Redial (recall) (Refer to 3-23 .)
NOTE
In addition to an i-fax, you can include FAX transmission, e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide .
When the destination includes FAX or i-FAX, the FAX or i-FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned originals.
Detailed Settings
In Detailed settings, Transmission mode allows to respond to receipts on FAX arrival. Destination Condition ensures to synchronize Resolution, Compression, and Paper size settings with the destination.
Selecting the Transmission Mode
Transmission mode allows to respond to requests for read receipts on FAX arrival. To respond to receipt requests, select
Full in the Mode pull-down menu.
Setting the Via Server
Press [ ] of Via Server and select [On] or [Off].
When this setting is set to [Off], transmission takes place by direct SMTP (not through an e-mail server).
When this setting is set to [On], transmission takes place by the currently used i-FAX method (through an e-mail server).
NOTE
The settings are automatically configured based on the i-FAX transmission type that is set in Embedded Web Server
RX. When the transmission type is set to [ Via Server/Direct SMTP ], these settings can be configured.
Specifying the Destinations Conditions
1 Press [Destination Condition].
2 Specify the destination conditions and press [OK].
Item
Resolution
Description
Specify the resolutions that can be received by the destination fax machine.
If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent.
• 200 × 100 dpi: Permitted (fixed)
• 200 × 200 dpi: Permitted (fixed)
• 200 × 400 dpi: Permitted or prohibited
• 400 × 400 dpi: Permitted or prohibited
• 600 × 600 dpi: Permitted or prohibited
To permit a resolution setting, press the key for that resolution so that it is highlighted.
To prohibit a resolution, press the key again so that it is no longer highlighted.
8-11
Internet Faxing (i-FAX) > i-FAX Transmission
Item Description
Compression Select a suitable file format for the destination fax machine.
MH, MR, MMR or JBIG
Paper Size Specify the suitable document size options for the destination fax machine.
If you try to send an i-FAX using a prohibited paper size, it is automatically changed to a permitted paper size and then sent.
• A4/Letter: Permitted (fixed)
• B4: Permitted or prohibited
• A3/Ledger: Permitted or prohibited
To permit a document size setting, press the key for that size so that it is highlighted.
To prohibit a setting, press the key again so that it is no longer highlighted.
3 Press [OK].
Selecting the Resolution
Select the resolution suitable for sending originals. If you selected a resolution that is prohibited by the destination conditions, the fax is automatically sent using a lower (permitted) resolution. For information on how to select the resolution, refer to
Selecting the Resolution on page 3-10 .
Selecting the Density
Adjust the density when scanning originals. For information on how to select the density, refer to
Selecting the Density on page 3-9 .
Entering the Subject and Body
When sending an Internet FAX (i-FAX), enter the subject and body of the i-FAX.
1 Press [Advanced Setup] and then [i-FAX Subject/Body].
Destination
Enter Destination.
i-FAX Subject/Body
Subject
Body Display image before sending.
Original
Zoom
Send
:
:
:
---
100%
---
Preview
Add Shortcut
Status
2 Press [Subject].
Cancel OK
02/02/2013 10:10
3 Enter the subject, and press [OK].
Up to 60 characters can be entered for the subject.
4 Press [Body].
5 Enter the body and press [OK].
Up to 500 characters can be entered for the body.
6 Press [OK].
NOTE
If the other machine is set to print a cover page, the subject and message are printed.
8-12
Internet Faxing (i-FAX) > i-FAX Transmission
Send Start
Press the [ Start ] key. Transmission begins.
NOTE
When On is selected in Destination Check before Send , a destination confirmation screen is displayed when you press the [ Start ] key. For details, refer to the machine’s Operation Guide . (8 Setup and Registration (System menu) > Send >
Dest. Check before Send)
Checking the Send Status
1 Press the [ Status/Job Cancel ] key.
2 Press [Sending Jobs].
The list of accepted time, destination, and status are displayed for each job.
Status
Status Scheduled Job
Job Type All
Job No.
Accepted Time Type
438 14:47
Job Name [email protected]
User Name
Log
Status
InProcess
1/1
Cancel Priority
Override
Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communicate
Paper/
Supplies
Close
02/02/2013 10:10 Status
To cancel the Transmission, on the Sending Jobs screen above, select the job, and press
[Cancel].
Status
Status Scheduled Job
Job Type All
Job No.
Accepted Time Type
438 14:47
Job Name [email protected]
User Name
Log
Status
InProcess
1/1
Cancel Priority
Override
Detail
Printing Jobs Sending Jobs Storing Jobs Device/
Communicate
Paper/
Supplies
Close
Status 02/02/2013 10:10
When the cancel confirmation screen appears, press [Yes].
NOTE
Pressing the [ Stop ] key on the operation panel while originals are being scanned cancels the transmission.
8-13
Internet Faxing (i-FAX) > i-FAX Reception
i-FAX Reception
At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX.
NOTE
When Direct SMTP reception (communication without a mail server) is used, your machine connects directly to the sending machine instead of connecting to an external mail server. Because your machine connects directly to the other machine, reception takes place immediately without the need to execute manual reception, which is an operation that queries the server.
You can change the following reception settings:
• i-FAX address registration
• Incoming E-mail check interval setting
• Cover page (E-mail information) printing
For details, refer to
Manual i-FAX Reception
Use this procedure to check for faxes immediately.
1 Press the [ Status/Job Cancel ] key.
2 Press [Device/Communication].
Status
Scanner
Ready.
Printer
Ready.
Removable Memory
2GB/16GB
Format Remove
FAX Port 1
Ready.
Line Off Manual RX
Hard Disk
Overwriting...
FAX Port 2
Ready.
Line Off
FAX Log i-FAX Check New FAX
Printing Jobs Sending Jobs Storing Jobs Device/
Communicate
Paper/
Supplies
Close
02/02/2013 10:10 Status
3 Press [Check New FAX] of i-FAX .
The machine connects to the mail server and starts downloading any Internet faxes it finds.
8-14
9 About Network FAX
This chapter explains how to use Network FAX.
9-1
About Network FAX > What is Network FAX?
What is Network FAX?
The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following.
• PC-prepared document can be sent and received by fax without being printed out.
• An Address Book (in the machine/PC) can be used to specify a desired destination.
• Addition of a cover page.
• Transmission and printing can be done simultaneously.
• E-mail reporting of the transmission result.
• Sub address transmission is available.
• Supports i-FAX transmission.
• Operation is as simple as printing.
Flow of Network FAX Sending
Network FAX sending is performed in the following sequence.
Prepare a document using a PC networked to this machine.
T
Forward the document data from the PC to this machine using the same operation as for printing.
T
The machine sends the document data to another fax machine.
T
The other fax machine receives the data.
Flow of Network FAX Receiving
Network FAX receiving is performed in the following sequence.
Another fax machine sends a fax to this machine.
T
The machine receives the fax.
T
The machine sends the fax data to a networked PC using the memory forwarding function.
T
The PC networked to this machine receives the data.
NOTE
The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail, forwarding to another fax machine, or storing in the FAX Box.
9-2
About Network FAX > Setup
Setup
The following preparation is needed before using Network FAX.
Flow of Setup
Connection to a PC
Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide .
Machine Registration
Using the memory transmission function, select the recipient PC or file format.
NOTE
Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail attachment. For details, refer to
Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-17
.
Installing Software on the PC
Install the dedicated software (included in the supplied DVD) on your PC required to use Network FAX. For details, refer to
Installing the Network Fax Driver on page 9-4
.
9-3
About Network FAX > Setup
Installing the Network Fax Driver
The procedure for installing the Network Fax Driver is explained below. (The screens in
Windows 7 are shown.)
NOTE
Plug and Play is disabled on this device when in Sleep. Wake the device from Low
Power Mode or Sleep before continuing.
1
Insert the DVD.
NOTE
Installation on Windows must be done by a user logged on with administrator privileges.
If the " Welcome to the Found New Hardware Wizard " dialog box displays, select
[ Cancel ].
If the autorun screen is displayed, click [ Run Setup.exe
].
If the user account management window appears, click [ Yes ] ([ Allow ]).
2
Display the screen.
1 2
Click [ View License Agreement ] and read the License Agreement.
9-4
About Network FAX > Setup
3
Install using Custom Install.
1
2
3
1 Select [ Custom Install ].
2 Select the print system to be installed.
3 Click [ ].
4
5
6
4 Select [ FAX Driver ].
5 Click [ ].
6 Click [ Install ].
NOTE
The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload .
If the Windows security window appears, click [ Install this driver software anyway ].
4
Finish the installation.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the printer driver installation procedure.
9-5
About Network FAX > Setup
Uninstalling the Network FAX Driver
Perform the following procedure to delete the Network FAX Driver from your computer.
NOTE
Uninstallation on Windows must be done by a user logged on with administrator privileges.
1
Display the screen.
Click [ Start ] button on the Windows and then select [ All Programs ],
(name of offer company), (name of product), and [ Uninstall Printing System Library ] to display the Uninstall Wizard.
2
Uninstall the software.
Place a check in the check box of the driver to be deleted and click [ Uninstall ].
1
2
3
Finish uninstalling.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the software uninstallation procedure.
NOTE
The software can also be uninstalled using the Product Library.
In the Product Library installation screen, select to uninstall, and follow the on-screen instructions to uninstall the software.
9-6
About Network FAX > Basic Transmission
Basic Transmission
1 Create the document to be sent.
1 Use an application on your computer to create the document to be sent.
2 Set the original size and orientation.
3 Select [ Print ] from the File menu. The Print dialog box for the application that you are using will appear.
3
1
2
2 Select settings in the Print dialog box.
1 Select the product name of the machine (Brand Name XXX XXX NW-FAX) to be used in the printer name list.
2 Set the print range and other settings.
NOTE
Make sure that the number of copies is set to 1. The following screen is an example. The actual dialog box will vary depending on the application that you are using.
3 Click [ Properties ] to open the Properties window.
3 Select settings on the FAX Setting tab.
1 Specify fax settings such as the original size on the FAX Setting tab, and click
[ OK ].
9-7
About Network FAX > Basic Transmission
NOTE
For detailed information on the settings on the tab, refer to
2 You will return to the Print dialog box for the application.
Click [ OK ]. The Transmit Settings dialog box will appear.
4 Select settings in the Transmit Settings dialog box.
You can specify settings such as a transmission time or a sub-address in the Transmit Settings dialog box.
NOTE
For details on the settings, refer to
Changing Transmit Settings on page 9-13
.
5 Specify a cover page.
To include a cover page, select settings on the [ Cover Page ] tab.
NOTE
For details on the settings, refer to
Using Cover Pages on page 9-18
.
6 Set the destination.
1 Use the keyboard to enter the destination fax number in the [ Address Setting ] tab.
If you are using the optional Internet fax function, select the mode that you want to use ([ FAX ], [ Internet FAX ], or [ Direct SMTP ]) from "Transmission Mode", and enter the fax number or address of the other machine.
NOTE
For details on the settings, refer to
Dial the Receiving System on page 3-7
and
Specifying the Destination on page 8-10
.
2 Click [ Add to Destination List ].
The destination information will appear in the address list. To send to multiple destinations, repeat this operation.
3 To use the Address Book, click [ Select from Address Book ] and select the destination.
7 Click [ Send ]. Transmission will begin.
9-8
About Network FAX > Basic Transmission
Configuring the Driver Default Settings
Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions.
1 Display the screen.
1 From the start button, click [ Control Panel ], [ Hardware and Sound ], and
[ Devices and Printers ].
2 Right-click the product name of the machine you are using and select [ Printing preferences ] from the pull-down menu.
The Printing Preferences screen will open.
2 Select settings.
The following settings can be specified.
Item
Original Size
Orientation
Resolution
FAX TX Setting
Description
Select the size of the document being transmitted from the pull-down list.
Available settings: Letter, Legal, Ledger (11 x 17), Statement, A3, A4,
A5, Folio, B4 and B5(JIS)
Specify whether the orientation of the document is portrait or landscape.
Available settings: Portrait, Landscape
Select the resolution of the document to be transmitted from the pulldown list.
Available settings: Normal, Fine, Ultra fine
Click [ FAX TX Setting ] to change the default settings for fax transmission. The Default Settings dialog box will appear.
9-9
About Network FAX > Basic Transmission
Default Settings Dialog Box
By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time.
The Default Settings dialog box can be accessed by the following procedure:
1 Click the [ Start ] button on the taskbar, click [ Control Panel ], and then click [ View devices and printers ].
2 Right click the name of the machine to be used as the network fax and select
[ Printing preferences ] from the resulting pull-down menu. Click the [ FAX TX Setting ] button in the [ Printing Preferences ] window.
(1) Sending Options Tab
Item
FAX Delayed
Transmit checkbox
Description
Check the checkbox in order to activate the time fields to the right of the checkbox whenever you want to set the time that your documents will be transmitted. The desired time setting can be entered directly with the keyboard or by clicking on the S and T arrows.
IMPORTANT
If the time that is shown in the message display of this fax machine does not match the current time, communications that use the timer may not be accomplished as expected. If the displayed time is not current, be sure to adjust it to match the correct time.
Transmit and
Print checkbox
Display confirm dialog checkbox
NOTE
If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself, the transmission operation will be carried out the following day at that time. Be sure to confirm the time setting in the fax machine itself before making this setting.
Value : 00:00-23:59
Check the checkbox when you want to print out the documents at the fax machine same time as you send them by fax.
You can check the checkbox to display the destination confirmation screen and check the destinations before transmission.
9-10
About Network FAX > Basic Transmission
(2) Cover Page Tab
Item
Attach Cover
Page checkbox
Description
Check the checkbox when you want to add a cover page to your transmission.
NOTE
For information regarding the Cover Page registration method, refer to Cover Page
Registration (Default Settings) on page 9-23
.
(3) Authentication Tab
Item
User Login checkbox
Job Accounting checkbox
Description
If the fax machine is set to User Login, select either Use Specific
Login User Name or Prompt for Login User Name as desired.
Use Specific Login User Name: Enter the Login User Name and
Password. Transmission will be performed using the entered Login
User Name and Password.
Prompt for Login User Name: A screen for entering the Login User
Name and Password will be displayed when attempting a transmission.
The Login User Name and Password must be entered each time a transmission is attempted.
If the fax machine is set to Job Accounting, select either Use Specific
Account ID or Prompt for Account ID as desired.
Use Specific Account ID: Enter the Account ID. Transmission will be performed using the entered Account ID.
Prompt for Account ID: A screen for entering the Account ID will be displayed when attempting a transmission. The Account ID must be entered each time a transmission is attempted.
9-11
About Network FAX > Basic Transmission
(4) Sender Information Tab
Enter your own information into fields explained below to send a cover page with your faxes.
Item
Company
Department
Name
Telephone
Number
FAX Number
E-Mail Address
Description
A maximum of 64 characters can be entered.
A maximum of 64 characters can be entered.
A maximum of 32 characters can be entered.
A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)
A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)
A maximum of 128 characters can be entered.
Available characters:
Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })
Alphanumerics (0 – 9, A – Z and a – z)
NOTE
Entering the e-mail address makes it possible to receive the transmission results report by e-mail. (The fax machine must be set to transmit e-mail. For details, refer to the Operation Guide for the machine.)
9-12
About Network FAX > Changing Transmit Settings
Changing Transmit Settings
Transmit Settings can be changed at the time of transmission.
(1) Selecting a Destination from the Address Book
NOTE
There are three types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book, Windows Address Book, and the
Address Book for the Network FAX data file (.fdt). When using the fax machine's
Address Book, the party must be registered in the fax machine's Address Book. Refer
to Registering a New Destination on page 2-5 .
1
Enter the address
1 Select the Transmission Mode.
2 Enter the transmission destination using the keyboard.
3 To use the address book, click the [Select from Address Book] button.
4 The address selection dialog box opens.
2
3
Maximum number of characters that can be entered: 64 half-width characters
Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be entered as the first character)
9-13
About Network FAX > Changing Transmit Settings
2
Select the desired Address Book.
To select the Address Book registered in the fax machine, select [ Address Book/XXXX
(model name) ] from the pull-down menu.
NOTE
To use the Windows Address Book, select [ Windows Address Book ].
For adding an Address Book for Network FAX data file (.fdt), select the [ Refer to
Address Book ], click on the [ Add ] button, and then select the [ Address Book data file ].
3
Select the Destination.
The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select an Internet fax destination or a group of destinations, select
[ Internet FAX ], or [ Group ] from the filter's pull-down menu.
Select the desired destination and click on the [ Add> ] button. The selected destination will be added to the Destination List (right side).
NOTE
• The list can be sorted. Click on the list item by which you want to sort the list ([ No.
],
[ Recipient ], [ Fax Number ], [ Address ]). U or V are displayed next to the sorted items. In addition, the corresponding destinations can be selected using the sorted items by entering a search character string in the Search field.
• When a destination is selected, the destination details are displayed in the field at the bottom of the list. When a group is selected, the members of the group are displayed in the field at the bottom of the list. When the group includes members for which multiple fax numbers are registered, a fax number selection screen will be displayed.
To delete any of the destinations from the Destination List, select that destination and then click on the [ Delete ] button. To delete all of the destinations from the Destination
List, click on the [ Delete all ] button.
9-14
About Network FAX > Changing Transmit Settings
4
Click on the OK button.
The Transmit Settings dialog box will be displayed once again.
(2) Subaddress-Based Communication
NOTE
In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type.
1
Open the Option Settings dialog box.
Click on the [ Option Settings ] button in the [ Address Setting ] tab of the [ Transmit
Settings ] dialog box.
2
Enter the sub-address and password as it is registered in the destination fax.
A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #,
*, and spaces (a space CANNOT be entered as the first character.))
3
Click on the OK button.
The Transmit Settings dialog box will be displayed once again.
9-15
About Network FAX > Changing Transmit Settings
(3) Cover Page Settings
A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used.
To attach and transmit a Cover Page, place a check in the check box for [ Attach Cover
Page ] in the [ Cover Page ] tab.
NOTE
For information regarding how to use Cover Pages, refer to Using Cover Pages on page 9-18 .
(4) Optional Settings
The settings that were selected in
(1) Sending Options Tab on page 9-10
can be changed by clicking the [ Options ] tab.
For the setting procedures, refer to (1) Sending Options Tab on page 9-10
.
9-16
About Network FAX > Changing Transmit Settings
(5) Transmitting Terminal Information Data
The settings that were selected in
(4) Sender Information Tab on page 9-12
can be changed by clicking the [ Sender Information tab ].
For the setting procedures, refer to (4) Sender Information Tab on page 9-12 .
(6) Internet fax Setting
For Internet fax transmission, click on the [ Internet FAX ] tab and enter the Subject and the message.
Subject: A maximum of 60 characters can be entered.
Message: A maximum of 500 characters can be entered.
NOTE
If the other machine is set to print a cover page, the subject and message are printed.
9-17
About Network FAX > Using Cover Pages
Using Cover Pages
Cover Page Selection (Transmission Settings)
The Cover Page is attached to the fax and sent as the first page.
About Cover Pages
The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
Sample of English template 01
8
5
7
1
3
10
6
9
2
4
1
No.
8
9
6
7
10
4
5
2
3
Item
Recipient Name
Destination Company Name
Destination Department Name
Destination Fax number or Internet Fax Address
Sender Name
Sender Company Name
Sender Department Name
Sender Fax Number
Sender Telephone Number
Message
Attaching and Transmitting a Cover Page
The procedure for attaching and transmitting a Cover Page is shown below.
1
Open the Transmit Settings dialog box.
Perform Steps 1 to 6 of the Basic Transmission on page 9-7 to display the Transmit
Settings dialog box.
When selecting the destination from an Address Book, refer to
Destination from the Address Book on page 9-13 , select the destination, and go to Step
5.
9-18
About Network FAX > Using Cover Pages
2
Enter the fax number.
In the [ Address Setting ] tab, enter the destination fax number and click on the [ Option
Settings ] button.
NOTE
For Internet fax transmission, select Internet FAX in the Transmission Mode and enter the Internet fax address.
1
Item
FAX Number
Internet FAX Address
Description
A maximum of 64 characters can be entered.
A maximum of 128 characters can be entered.
3
Enter the recipient information.
When finished, click the [ OK ] button.
Company
Item
Department
Recipient
Description
A maximum of 32 characters can be entered.
A maximum of 32 characters can be entered.
A maximum of 32 characters can be entered.
NOTE
When [ Attach Cover Page ] of the [ Cover Page ] Tab is not set, the Cover Page
Confirmation screen will be displayed.
To include a cover page, click on [ Attach Cover Page ] button.
9-19
About Network FAX > Using Cover Pages
4
Add the destination to the destination list.
1 Add this information to the [ Destination List ] by clicking on the Add to Destination
List button.
2 To change the recipient information of a destination that has been added to the
[ Destination List ], select the destination to be changed and click on the [ Edit ] button.
Change the recipient information and click on the [ OK ] button.
Item
FAX Number
(Internet FAX Address)
Company
Department
Recipient
Description
The fax number or the internet fax address cannot be changed.
A maximum of 32 characters can be entered.
A maximum of 32 characters can be entered.
A maximum of 32 characters can be entered.
3 When the sender information is not set in the Default Settings dialog box, click on the
[ Sender Information
] tab and set the sender information. Refer to (4) Sender
Information Tab on page 9-12 .
Company
Item
Department
Name
Telephone Number
FAX Number
E-mail Address
Description
A maximum of 64 characters can be entered.
A maximum of 64 characters can be entered.
A maximum of 32 characters can be entered.
A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)
A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)
A maximum of 128 characters can be entered.
Available characters:
Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })
Alphanumerics (0 – 9, A – Z and a – z)
9-20
About Network FAX > Using Cover Pages
5
Attach a Cover Page.
Click on the Cover Page tab and place a check in the [ Attach Cover Page ] checkbox.
6
Select the Cover Page to be attached.
Select a Cover Page template from the Cover Page Templates list.
NOTE
If the Cover Page is registered in the Default Settings, then the action of selecting the
Cover Page for each transmission can be omitted. Refer to
(Default Settings) on page 9-23
.
Original Cover Page templates can be created. Refer to
.
7
Check the contents of the Cover Page.
1 Click on the Preview button. A preview of the currently selected template will be displayed.
To display a different template, use the pull-down menu at the top of the dialog box or click on the W or X button. The template display magnification can also be changed within the range of
25 to 250% from the pull-down menu.
IMPORTANT
Before transmitting the fax, be sure to use the Preview screen to check all of the displayed information including the recipient name and company name. If there is a large number of characters for information that is automatically entered, they might not completely fit in the field and the characters might not print correctly. If the characters are not displayed correctly, reduce the number of characters in the recipient information or sender information or edit the template being used.
2 Click on the Close button.
9-21
About Network FAX > Using Cover Pages
8
Edit the Message.
1 Click on the [ Edit Message ] button.
2 Enter the message to be added to the Cover Page and click on the [ OK ] button.
Message
Item Description
A maximum of 1,000 characters can be entered.
9
Transmit.
Click on the [ Send ] button to begin the transmission.
9-22
About Network FAX > Cover Page Registration (Default Settings)
Cover Page Registration (Default Settings)
If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted.
Template Selection
Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
1
Open the Default Settings dialog box.
Perform the
Default Settings Dialog Box on page 9-10
procedure shown on page
open the Default Settings dialog box.
2
Attach a Cover Page.
Click on the [ Cover Page ] tab and place a check in the [ Attach Cover Page ] checkbox.
3
Select the Cover Page to be attached.
Select a Cover Page template from the Cover Page Templates list.
NOTE
Original Cover Page templates can be created. Refer to
.
9-23
About Network FAX > Cover Page Registration (Default Settings)
4
Check the contents of the Cover Page.
1 Click on the [ Preview ] button. A preview of the currently selected template will be displayed.
To display a different template, use the pull-down menu at the top of the dialog box or click on the W or X button. The template display magnification can also be changed within the range of
25 to 250% from the pull-down menu.
2 Click on the [ Close ] button.
5
Edit the Message.
1 Click on the [ Edit Message ] button.
2 Enter the message to be added to the Cover Page and click on the [ OK ] button. A maximum of 1,000 characters can be entered.
6
Click on the OK button.
9-24
About Network FAX > Cover Page Registration (Default Settings)
Sender Information Registration
Please register the sender information to be included on the Cover Page.
NOTE
Creating New Cover Page Templates
Perform the following procedure to create an original Cover Page template.
1
Open the Default Settings dialog box.
Perform the Default Settings Dialog Box procedure shown on page
Default Settings dialog box.
2
Edit the Cover Page templates.
1 Place a check in the [ Attach Cover Page ] checkbox and click on the [ New...
] button.
The Edit Cover Page screen will be displayed.
9-25
About Network FAX > Cover Page Registration (Default Settings)
2 Enter the characters.
From the Menu bar, click on [ Insert ] and then [ Textbox ] and then position the textbox and enter the characters.
3 Position the field box.
From the Menu bar's Insert menu, select the field box to be positioned.
IMPORTANT
If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of the characters could be cut off. When positioning the field box, make it large enough and adjust the font point size so that the inserted information will fit in the field box.
NOTE
When a fax is transmitted, the information entered in the Default Settings and
Destination Settings will automatically be entered in the fields.
The following field boxes can be used. Use them as required.
Menu Item
Destination Company
Template Display
Recipient - Company
Inserted Information
Recipient information company name
Department Recipient - Department Recipient information department name
Name
Address
Recipient - Name
Recipient - Address
Recipient information recipient name
Recipient FAX number or Internet
FAX Address
9-26
About Network FAX > Cover Page Registration (Default Settings)
Sender
Menu Item
Company
Template Display
Sender - Company
Department Sender - Department
Inserted Information
Sender information company name
Sender information department name
Sender information sender name
Sender information FAX number
Comment
Name
FAX
Number
Telephone
Number
Sender - Name
Sender - FAX Number
Sender - Telephone
Number
Comment
Sender information telephone number
Message entered in the Cover Page tab
4 Position the figures, textboxes, etc., to create a Cover Page.
NOTE
For information regarding the operation method, refer to Help .
5 From the Menu bar click on [ File ] and then [ Save As ], enter the file name, and click on the [ Save ] button.
6 Close the Edit Cover Page screen.
7 The new template will be registered at the top of the list and can now be selected.
9-27
About Network FAX > Transmission Control
Transmission Control
Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission.
Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.
1
Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.
To terminate any transmission, select that transmission and then select [ Cancel ] from the
Document menu.
Ending Transmission Control
Right click on the Transmission Control icon and select [ Exit ].
9-28
10 Troubleshooting
This chapter explains how to deal with problems.
10-1
Troubleshooting > Indicators During Sending/Receiving Operation
Indicators During Sending/Receiving Operation
The [ Processing ] and [ Memory ] indicators show the fax transmission status.
• The [ Processing ] indicator blinks when the machine is sending or receiving a fax.
• The [ Memory ] indicator blinks when source data is being stored in memory for memory transmission.
• The [ Memory ] indicator is lit when there is source data stored in the memory for delayed transmission.
* The machine may differ from the above illustration depending on the type of your machine.
10-2
Troubleshooting > Precautions When Turning Power OFF
Precautions When Turning Power OFF
To receive faxes with the power turned off, press the [ Power ] key on the operation panel. You cannot receive a fax when the main power switch is turned off.
Before turning off the main power switch, press the [ Power ] key on the operation panel to off. Make sure that the
[ Power ] key, the processing indicator and the memory indicator are off before turning off the main power switch.
IMPORTANT
The hard disk may be operating when the [ Power ] key, the Processing indicator or Memory indicator is lit or blinking.
Turning off the main power switch while the hard disk is operating may cause damage.
Make sure that lamps other than this lamp are off.
* The machine may differ from the above illustration depending on the type of your machine.
10-3
Troubleshooting > Error Messages
Error Messages
When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem.
NOTE
When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report
and refer to the Error Code List on page 16 of the Appendix
for a description. To print the sent/receipt result report,
refer to Send Result Reports on page 5-7
and
FAX RX Result Reports on page 5-8 .
You may also check error codes using the activity report. (Refer to Activity Report on page 5-9 .)
Message
Machine failure.
This driver don't correspond to the connected model.
FAX box limit exceeded.
The fax board is not installed.
FAX connection could not be made for the following possible reasons.
Job Accounting restriction exceeded.
Cannot process this job.
Checkpoint Corrective Action
–
Reference
Page
–
Is the Network FAX driver for this product used?
–
Is the Fax Kit installed on the machine?
Does an error occur on the machine?
Internal error has occurred. Make a note of the error code displayed on the screen.
Call service.
Check the product name of the machine and reinstall the Network FAX driver.
Cannot print or forward the received FAX data. Press [OK]. Delete documents from the FAX box to make room for FAX reception.
For network FAX transmission, install the
Fax Kit.
Clear the error and then perform transmission.
–
Refer to the machine’s
Advanced
Operation
Guide
– Is the IP address of the machine set in the Network FAX driver correct?
Is the acceptable printing count restricted by Job Accounting exceeded?
Check the port setting in the Network FAX driver properties.
The printing count exceeded the acceptable count restricted by Job
Accounting. Cannot print any more. The job is canceled. Press [End].
–
–
Restricted by Authorization settings.
The job is canceled. Press [End].
Restricted by Job Accounting.
The job is canceled. Press [End].
Put down the receiver.
Refer to the machine’s
Advanced
Operation
Guide
Refer to the machine’s
Advanced
Operation
Guide
– The phone receiver is off the hook.
Scheduled sending jobs exceeded.
– The number of jobs has exceeded the limit set for delayed transmission. Press [End].
The job is canceled. Wait until the delayed transmission is executed, or cancel the delayed transmission and then perform the job again.
10-4
Troubleshooting > Troubleshooting
Troubleshooting
When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative.
Symptom Checkpoint Corrective Action
–
Reference
Page
Cannot send document.
Cannot perform encrypted communication.
Cannot use the remote switching function.
No print output after reception.
Cannot receive document.
Cannot receive 2 in 1 reception.
Cannot perform memory reception.
Cannot perform sub address transmission.
Cannot perform memory forwarding.
Is the modular cord connected correctly?
Is Send error displayed?
Connect the modular cord correctly.
Remedy the cause of error and send again.
Cancel the TX restriction.
Is TX (transmission) restriction activated?
Are the registrations correct both at sender and recipient?
Is a pulse line used?
Double-check the registrations both at sender and recipient.
Some phones may transmit tone signals using buttons. Refer to the operation manual of your phone set.
Check the registration. (Default:
55)
Is the remote switching number correct?
Did you press the remote switching number too quickly?
Press the remote switching number twice slowly.
I
s memory forwarding activated?
Check the forwarding destination.
Is the modular cord connected correctly?
Is
Communication error
displayed?
Is RX (reception) restriction activated?
Are 2 in 1 reception and duplex reception both set?
Is free space available in the memory?
Connect the modular cord correctly.
Remedy the cause of error and ask the sender to retry.
Cancel the RX restriction.
Cancel the duplex printing.
Receive after the memory has free space, or create free space in the memory.
I
s the recipient fax machine equipped with a sub address transmission feature?
Is the entered sub address or sub address password identical to the sub address or sub address password registered in the recipient fax machine?
Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature.
If your entry is correct, check with the recipient. This machine does not use a sub address password for reception.
Is free space available in the memory of the recipient fax machine?
Is memory forwarding set to
[On]?
Check with the recipient.
Check the memory forwarding setting.
–
–
–
–
–
10-5
Troubleshooting > Troubleshooting
Symptom
Cannot perform memory forwarding using a sub address.
Checkpoint
Is the recipient fax machine equipped with a sub address transmission feature?
Cannot store memory forwarding data in a FAX Box.
Is the entered sub address identical to the sub address registered in the recipient fax machine?
Is the FAX Box specified correctly?
Is free space available in the memory?
Corrective Action Reference
Page
Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature.
If your entry is correct, check with the recipient. This machine does not use a sub address password for reception.
Check the memory forwarding setting.
–
Receive after the memory has free space, or create free space in the memory.
Enter the correct box password.
Cannot output from a FAX
Box.
Is the box password been set?
Cannot use polling reception.
Is polling transmission being used correctly on the sending machine?
Cannot use sub address relay broadcast communication.
Is free space available in the memory?
Check with the recipient.
–
Cannot use sub address bulletin board communication.
Does the other party’s fax machine have the same sort of sub address bulletin board communication function?
Is the entered sub address or sub address password correct?
Free up some space in memory and then send, or simply make some free space in memory.
If the other party’s fax machine does not have the same sort of sub address bulletin board communication function, it cannot receive faxes via a sub address bulletin board. Check with the recipient.
If your entry is correct, check with the recipient.
–
–
–
10-6
11 Appendix
11-1
Appendix > Character Entry Method
Character Entry Method
To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.
NOTE
QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the machine’s Advanced Operation Guide .
QWERTY layout is used here as an example. You may use another layout following the same steps.
Entry Screens
Lower-case Letter Entry Screen
3 2
No.
Display/Key
1 Display
2 Limit / Entry
Display
3 Cursor Key
4 [Backspace]
5 Keyboard
6 [Upper-case]
7 [Lower-case]
8 [No./Symbol]
9 [Space]
10 [Cancel]
11 [OK]
Use the keyboard to enter.
1
5
1 z
2 x
3 c
4 v
5 b
Upper-case Lower-case No./Symbol
6 n
7 8 m ,
Space
9 0 !
= q a w s e d r f t g y h u j i k o l p
;
[
’
]
.
/ @ _
`
Backspace
\
Cancel
Status
6 7 8 9 10 11
OK
02/02/2013 10:10
4
Description
Displays entered characters.
Displays maximum number of characters and the number of characters entered.
Press to move the cursor on the display.
Press to delete a character to the left of the cursor.
Press the character to enter.
Press to use upper-case letters.
Press to use lower-case letters.
Press to enter numbers and symbols.
Press to insert a space.
Press to cancel entered characters and return to the screen before the entry was made.
Press to finalize the entry and return to the screen before the entry was made.
11-2
Appendix > Character Entry Method
Upper-case Letter Entry Screen
Use the keyboard to enter.
Number/Symbol Entry Screen
Backspace
!
Q
@
W
#
E
$
R
%
T
^
Y
&
U
*
I
(
O
)
P
_
{
A S D F G H
Z X C V B
Upper-case
Lower-case
Lower-case No./Symbol
N
J
M
K
<
Space
L
>
:
?
Cancel
Status
"
+
}
˜
|
OK
02/02/2013 10:10
Use the keyboard to enter.
1
$
2
%
3
& ’
4 5
(
; < = > ?
| } ˜
Upper-case
Lower-case
Lower-case No./Symbol
@
)
6
*
7
[ \
8
+
Space
]
,
9
-
0
^
Cancel
.
!
_
Status
/
"
`
#
:
{
Backspace
OK
02/02/2013 10:10
12
No.
12
Display/Key
[ ]/[ ]
Description
To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to enter.
11-3
Appendix > Character Entry Method
Entering Characters
Follow the steps below to enter ‘List A-1’ for an example.
1 Press [Upper-case].
2 Press [L]. The letter L is shown on the display.
3 Press [Lower-case].
4 Press [i], [s], [t] and [Space].
Use the keyboard to enter.
List
Backspace
1 q
2 w
3 e
4 r a s d f
5 t g
6 y h
7 u
8 i j k
9 o l
0 p
!
[
; ’
=
]
`
\ z x c v b n m , .
/ @ _
Upper-case Lower-case No./Symbol Space
Cancel OK
02/02/2013 10:10 Status
5 Press [Upper-case].
6 Press [A].
7 Press [No./Symbol].
8 Press [ ] or [ ] repeatedly to view the keyboard containing [-] and [1].
9 Press [-] and [1].
Use the keyboard to enter.
List_A-1
Backspace
1
$
;
2
%
<
3
&
=
4
’
>
5
(
?
6
)
@
7
*
[
8
+
\
9
,
]
0
-
^
!
.
_
"
/
`
#
{
:
| } ˜
Upper-case No./Symbol Space
Cancel
Status
10 Check that the entry is correct. Press [OK].
OK
02/02/2013 10:10
11-4
Appendix > Specifications
Specifications
NOTE
Specifications are subject to change without notice.
Type
Compatibility
Communication Line
Transmission Time
Transmission Speed
Coding Scheme
Error Correction
Original Size
Automatic Document Feed
Scanner Resolution
Optional FAX kit
Super G3
Subscriber telephone line
3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart)
33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/7200/
4800/2400 bps
JBIG/MMR/MR/MH
ECM
Max. width: 11"/297 mm, Max. length: 63"/1,600 mm
Max. 50 sheets (with document processor)
Horizontal × Vertical
200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)
200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)
200 × 400 dpi Super Fine (8 dot/mm × 15.4 line/mm)
400 × 400 dpi Ultra Fine (16 dot/mm × 15.4 line/mm)
600 × 600 dpi
Printing Resolution
Gradations
One-Touch Key
Multi-Station Transmission
600 × 600 dpi
256 shades (Error diffusion)
1000 keys
Max. 500 destinations
Substitute Memory Reception 700 sheets or more (when using ITU-T A4 #1)
7,000 sheets or more (when using expansion memory)
Image Memory Capacity
Report Output
Option
16 MB (standard) (for incoming faxed originals)
Sent result report, FAX RX result report, Activity report, Status page
Expansion Memory, Dual Port, Internet FAX Kit
11-5
Appendix > Menu List
Menu List
The function keys on the touch panel and operation panel have the following menus. Refer to this list as necessary when you operate the machine.
or
FAX
Destination Address Book
FAX No. Entry ― Detail Sub Address
Transmission Start Speed
ECM
Encrypted Transmission (Sending)
Quick Setup
Type of Original/Transmission
Image
Advanced Setup
Check Destinations
On Hook
Direct
One-Touch Key
Chain Dial
Recall
Original Size
Mixed Sized Original
2-side/Book Original
Original Orientation
Sending Size
Long Original
Density
Original Image
FAX TX Resolution
Zoom
Centering
Border Erase
FAX Delayed Transmission
Continuous Scan
Job Finish Notice
File Name Entry
FAX Direct Transmission
FAX Polling RX
Send and Print
Send and Store
FAX TX Report
Program
11-6
Appendix > Menu List or
Send
Destination
† Optional Internet FAX Kit is required.
i-FAX Address
†
Open
FAX Box
Detail
Add/Edit Box
Search(Name)
Search(No.)
Polling Box
Detail
Search(Name)
Delete
Preview
Detail
Delete
Search(Name)
Detail
Preview
Store File
Quick Setup Wizard
Common Settings or
System
Menu
FAX Setup
Sound
Paper Output
11-7
Buzzer
FAX Speaker Volume
FAX Monitor Volume
FAX Part 1
FAX Part 2
Job Finish
Appendix > Menu List
Common Settings
Document Box/
Removable Memory
Send
FAX
Function Defaults
FAX Box
Polling Box
Quick Setup Registration
Dest. Check before Send
Entry Check for New Dest
Default Screen
Send and Forward
New Destination Entry
Recall Destination
TX/RX Common
Transmission
FAX TX Resolution
Continuous Scan (FAX) i-FAX Subject/Body
†
Add/Edit Box
FAX Box List
Delete Transmitted File
Overwrite Setting
Reception
Encrypt. Key Registration
FAX Remote Diagnosis
Basic
FAX
Basic
FAX
Local FAX Name (Port 1)
Local FAX Name (Port 2)
††
TTI
Account as Local FAX Name
Retry Times
Local FAX Number 1
Local FAX Number 2
††
Dialing Mode (Port 1)
†††
Dialing Mode (Port 2)
††, †††
Local FAX ID
ECM TX (Port 1)
ECM TX (Port 2)
††
TX Start Speed (Port 1)
TX Start Speed (Port 2)
††
Media Type
MP Tray
Reduced RX Size
Reception Date/Time
Duplex Printing
2 in 1 Print
Rings (Normal)
Rings (TAD)
Rings (FAX/TEL)
RX Setting
Remote SW Dial
Reception Port
††
ECM RX (Part 1)
ECM RX (Part 2)
††
RX Start Speed (Port 1)
RX Start Speed (Port 2)
††
Encryption Reception
11-8
Appendix > Menu List
FAX TX/RX Restriction TX Restriction
RX Restriction
Unknown No. Reception
††††
Permit No. List
Permit ID List
Reject No. List
Date/Timer/Energy Saver
RX/Forward Requirements
New Destination Entry (FAX)
Quick Setup Registration
Date/Time
Time Zone
Unusable Time
Report Print
Admin Report Setting
Report Status Page Print
Outgoing FAX Report
Incoming FAX Report
Send Result Report
System/Network
Edit Destination
Result Report Setting
Network
Data Security
Address Book
FAX ― Attach Image
Canceled before Sending
Recipient Format
FAX RX Result Report
Job Finish Notice Setting
RX Result Report Type
Protocol Setting
Data Sanitization
FAX i-FAX
† i-FAX
†
Sub Address
Encryption Key No.
Transmission Start
ECM
Mode
Via Server i-FAX Address
Resolution
Compression
Paper Size
One-Touch Key
Print List
User Login/Job Accounting
Address Book Defaults
User Accounting
Job Accounting
† Optional Internet FAX Kit is required.
†† Requires 2 optional FAX Kits (Dual FAX option)
††† Inch specification only
†††† This appears when [Reject List] is selected in RX Restriction.
FAX List (Index)
FAX List (No.)
Address Book Type
11-9
Appendix > Menu List
Printing Jobs
Sending Jobs
Storing Jobs
Device/Communication or
Status/
Job Cancel
Status
Log
Status
Scheduled Job
Log
Status
Log
Line Off
Manual Reception
Check New FAX (i-FAX Reception)
†
Log
Removable Memory
Activity Report Print
† Optional Internet FAX Kit is required.
Edit
Program
Edit
Delete
11-10
Appendix > Received FAX Sizes and Paper Priority (Inch Model)
Received FAX Sizes and Paper Priority (Inch Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.
Same Size Override
Received FAX Size
LT-R LD
1 † , *
ST-R
2
ST
LT-R
3
LG
4 †
LT
5
LD
6
*
† , *
†
LT-R
LT
LG
LD
ST-R
LT
*
† , *
LT-R
†
LT
LG
LD
LG
*
LG
††
LT-R
† , ††
LT
†
LD
LT-R
*
†
†
LD
LT
LT-R
LG
LT
7 †
ST-R
† Paper orientation and/or Paper size are different from the received document. The image is printed after being rotated 90° automatically.
†† Received Legal size document is reduced to match Letter size paper.
: indicates print output on two sheets.
*: indicates the printing paper for i-FAX. (Same size as the received size.)
11-11
Appendix > Received FAX Sizes and Paper Priority (Inch Model)
NOTE
The abbreviations denote the following paper sizes.
ST: Statement
LT: Letter
STR: Statement-R
LTR: Letter-R
LG: Legal LD: Ledger
When a paper type is selected in Media Type
, a received fax is printed using the matching paper source. (Refer to 6-19 .)
Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
Reduced RX Sizes
Received FAX Size
LT-R LG LD
1 †
,
*
ST-R
2
ST
LT-R
3
LG
4 †
LT
5
LD
*
†
,
*
LT-R
LT
LG
LD
ST-R
LT
*
†
,
*
LT-R
†
LT
LG
†
LD
ST-R
*
†
†
LG
LT-R
LT
LD
ST-R
*
†
LD
LT-R
LT
LG
† Paper orientation and/or Paper size are different from the received document. The image is printed after being rotated 90° automatically.
: indicates print output on two sheets.
*: indicates the printing paper for i-FAX. (Same size as the received size.)
NOTE
The abbreviations denote the following paper sizes.
ST: Statement
LT: Letter
STR: Statement-R
LTR: Letter-R
LG: Legal LD: Ledger
When a paper type is selected in Media Type
, a received fax is printed using the matching paper source. (Refer to 6-19
.)
Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
11-12
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
Received FAX Sizes and Paper Priority (Metric Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.
Same Size Override
Received FAX Size
B4 A3 A5
1 †
,
*
A5-R
2
A4-R
3
FL
4 †
A4
5
B5
6 †
B5-R
7
A3
8
B4
9
B5
*
B5
†
,
*
B5-R
B4
†
A4-R
†
A4
FL
A3
A4-R
*
A4-R
† ,
*
A4
FL
A3
B4
†
A5-R
B5
†
B5-R
A4
*
A4
†
,
*
A4-R
†
FL
†
A3
B4
FL
*
FL
†
A4-R
† , ††
A4
A3
B4
A4-R
†
A4
†
A5-R
*
B4
A3
B5
†
B5-R
A4
†
A4-R
†
FL
*
A3
A4
†
A4-R
†
FL
†
B4
B5
1
0
†
B5-R
† Paper orientation and/or Paper size are different from the received document. The image is printed after being rotated 90° automatically
†† Folio size original is reduced to match A4 size paper.
: indicates print output on two sheets.
*: indicates the printing paper for i-FAX. (Same size as the received size.)
11-13
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
NOTE
The abbreviations denote the following paper sizes.
FL: Folio
When a paper type is selected in Media Type
, a received fax is printed using the matching paper source. ( Refer to page 6-19 .)
Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
Reduced RX Sizes
Received FAX Size
A5
1 †
,
*
A5-R
2
A4-R
3
FL
4 †
A4
*
†
,
*
B5
B5
B5-R
B4
A4-R
*
A4-R
† ,
*
A4
FL
*
A4
A4
†
,
*
A4-R
†
FL
*
†
FL
FL
A4-R
A4
*
†
B4
B4
A3
A4-R
*
A3
A3
B4
A4-R
5
A4
†
A4-R
A3
†
A3 A3 A4 A4
B5 B4 B4 B4 FL FL
6 †
B5-R
7
A3
8
B4
†
FL
A3
†
B5-R
B5
B5
†
B5-R
†
A5-R
B5-R
†
B5
†
A5-R
†
B5-R
B5
†
B5-R
B5
A5-R
† Paper orientation and/or Paper size are different from the received document. The image is printed after being rotated 90° automatically.
: indicates print output on two sheets.
*: indicates the printing paper for i-FAX. (Same size as the received size.)
11-14
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
NOTE
The abbreviations denote the following paper sizes.
FL: Folio
When a paper type is selected in Media Type
, a received fax is printed using the matching paper source. (Refer to 6-
.)
Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
11-15
Appendix > Error Code List
Error Code List
When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity
Report.
NOTE
“U” or “E” will appear in the error code depending on the communication speed setting.
Busy
Error Code
CANCELED
U00300
U00430 - U00462
U00601 - U00690
U00700
U00800 - U00811
U00900 - U00910
U01000 - U01097
U01100 - U01196
U01400
U01500
U01600
Possible Cause/Action
Failed to establish connection with the recipient despite auto redialing the preset number of times.
Send again.
Transmission was canceled due to an action to cancel transmission.
Reception was canceled due to an action to cancel reception.
Paper depletion occurred at the recipient machine. Check with the recipient.
Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established.
Communication was stopped due to the machine failure. Send or receive again.
Communication was stopped due to failure on the part of the sender or recipient machine.
Page(s) not sent correctly. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
Page(s) not received correctly. Ask the sender to resend.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
Communication error occurred during transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
Communication error occurred during reception. Ask the sender to resend.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
Failed to establish communication with the sender or recipient machine because dialing registered for a push line system was used in a pulse line system.
Communication error occurred during high-speed transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
11-16
U04000
U04100
U04200
U04300
U04400
U04500
U05100
U05200
Appendix > Error Code List
Error Code
U01700 - U01720
U01721
U01800 - U01820
U01821
U03000
U03200
U03300
U03400
U03500
U03600
U03700
Possible Cause/Action
Communication error occurred during high-speed transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine.
Reduce the transmission start speed and send again.
Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again or reduce the RX Start Speed in System Menu.
Communication error occurred during reception of high-speed transmission. Designated transmission speed may not be available for this machine. Ask the sender to reduce the transmission speed and send again or reduce the RX Start Speed in System Menu.
During polling reception, a fax could not be received because no originals were set in the other party’s fax machine. Check with the other party.
Sub address bulletin board reception was attempted and the other party’s machine is an our brand model, but the specified sub address box contained no data. Check with the other party.
An error occurred due to either 1 or 2 below.
Check with the other party.
1 The other party’s machine is an our-brand model and transmission restrictions were found set by the other party during polling reception. Communication was interrupted because the password was incorrect.
2 The other party’s machine is an our-brand model and transmission restrictions were found set by the other party during sub address bulletin board reception.
Communication was interrupted because the password was incorrect.
Polling reception was interrupted because the password entered by the other party did not match the
Local FAX ID on the receiving machine. Check with the other party.
Sub address bulletin board reception was attempted and the other party’s machine is an our brand model, but the specified sub address box was not registered on the other party’s machine.
Check with the recipient.
The other party’s machine is an our-brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect. Check with the other party.
Sub address bulletin board reception was attempted but the other party’s machine either does not have a sub address bulletin board communication function or there were no originals in any of the originals transfer boxes (sub address boxes).
Specified sub address box is not registered in our brand recipient machine, or the sub address does not match.
Recipient machine is not equipped with a sub address box function, or the sub address does not match.
Encrypted transmission was canceled because the specified box is not registered.
Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function.
Encrypted transmission was canceled because the encryption key does not match.
Encrypted reception was canceled because the encryption key does not match.
Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine. Check with the recipient.
Reception was canceled because communication requirements are not met due to the reception restriction set on this machine.
11-17
Appendix > Error Code List
Error Code
U05300
U14000
U14100
U19000
U19100
U19300
1101
1102
1104
1105
1106
2101
2102
2103
2204
3101
3201
Possible Cause/Action
Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine. Check with the recipient.
Reception to the FAX Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the
Sub Address Box.
Transmission to the FAX Box or sub address box on our-brand recipient machine was stopped because there is no more free space in the memory of the recipient machine. Check with the recipient.
Memory reception was stopped because there is no more free space in the memory of this machine.
Create free space by outputting the data stored in the memory, and ask the sender to resend.
Transmission was stopped because there is no more free space in the memory of the recipient machine. Check with the recipient.
Transmission was stopped due to a data error occurring during transmission. Send again.
Failed to send i-FAX.
Check the host name of the SMTP server on the Embedded Web Server RX.
Failed to send i-FAX.
Check the following on the Embedded Web Server RX.
• SMTP login user name and login password
• POP3 login user name and login password
Failed to send i-FAX.
Check the i-FAX address.
NOTE
If the address is rejected by the domain, you cannot send the E-mail.
Failed to send i-FAX.
Select [On] of the i-FAX settings on the Embedded Web Server RX.
Failed to send i-FAX.
Check the sender address of SMTP on the Embedded Web Server RX.
Failed to send i-FAX.
Check the network and Embedded Web Server RX.
• The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.
• POP3 server name of the POP3 user
• SMTP server name
Failed to send i-FAX.
Check the network and SMB settings.
• The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.
Failed to send i-FAX.
Failed to send i-FAX.
Check the authentication methods of both the sender and the recipient.
Failed to send i-FAX.
Check the authentication methods of both the sender and the recipient.
If an error appears that is not in the list, refer to the machine's Operation Guide .
11-18
Index
Index
Numerics
A
About this Operation Guide
Account Management
Change/Deletion
Initially displayed address book
Printing Address List
Registering a New Destination
Search
Automatic Send
B
Batch Transmission Function 4-3
Broadcast Transmission
C
Cancel
Cancelling Delayed Transmission
Cancelling Direct Transmission
Cancelling Memory Forwarding
Cancelling Memory Transmission
Cancelling Polling or Sub Address Bulletin Board
Transmissions
Cancelling Transmission (Disconnection of
Cannot perform memory reception 10-5
Cannot perform sub address transmission 10-5
Cannot receive document
Cannot use sub address relay broadcast communication
Change of Account as Local FAX Name
Checking Transmission Results and Registration Status
Confirmation Screen of Destinations 5-12
D
Date
Cancel
Density
Description of Operation Procedure
Direct SMTP
Direct Transmission
Cancel
,
Duplex Print Output
E
ECM Communication
,
E-mail Notice
Job Finish Notice
Reporting FAX Receipt Result
Encrypted Communication
Encryption Communication 3-8 ,
,
Change/Delete of Encryption Key
Encryption Key
Operation at the Receiving System
Operation at the Sending System
Registering an Encryption Key
Entering the Subject and Body of the i-FAX
Error Code List
Error Messages
F
FAX/Answering Machine Auto Switch Reception 6-11
,
FAX/TEL Auto Switch Reception 6-9 ,
FAX Automatic Reception
FAX Box Function
Checking
Deleting Originals from a FAX Box 4-35
FAX Box List
How to Change/Delete
How to Register
Previews
Printing Originals from FAX Box
Details of the Job Log
Job Log Screen
Sending Job Log
FAX Number
Sending Faxed Documents to a Specified Additional
I
Indicators
Installation Precautions
Index-1
Index
Embedded Web Server RX
Notes on Using
Reception
Internet FAX Kit
Interrupt Send
J
Job Accounting
Communication Form Subject to Job Accounting
Limit
Login
L
Long Originals
M
Manual Reception
Media Type for Print Output 6-19
Memory Reception
Memory Transmission
Cancel
MP Tray Paper Output
N
Basic Transmission
Flow of Sending
Online Manual
O
One-touch Keys
Registering a New Destination
Select Destination
Original
1-sided / 2-sided Selection
Mixed Sized Originals
Original Size Selection
Sizes
P
Paper Sizes
Part Names and Functions
Permit Fax No.
Change/Deletion
Registration
Permit ID No.
Change/Deletion
Registration
Placing Originals
,
Checking
Deleting Originals in a Polling Box
Polling Reception
Previews
Printing from a Polling Box
Sub Address Bulletin Board Communication
Precautions for Use
Precautions When Turning Power OFF 10-3
Preparation Before Use
Previews
Polling Box
Printing/Sending Received Faxes by Requirements
,
Cancel
Detail Settings
Embedded Web Server RX
Registering Settings by Requirement 4-21
Requirements for Forwarding 4-17
Type of Forwarding Destination 4-17
Using Requirements for All Receptions
Program Dial
How to Register
How to Use
Q
Quick No. Search key
Functions Available for Registration
R
Received FAX Sizes and Paper Priority
,
Receiving Mode
Reception Date/Time
Redial
Reduced Reception
Reject Fax No.
Change/Deletion
Registration
Remote Switch Function
How to Register
How to Use
Index-2
Index
Report
Activity Report
FAX Box List
FAX RX Result Reports
Report for Job Canceled before Sending 5-8
Status Page
Resolution
S
Safety Conventions
Selection of Transmit Terminal Identification (TTI) 6-3
Send Status
Adding
Specifications
Speed Dial key
Sub Address Bulletin Board Communication
Sub Address Communication 3-8 ,
How to Conduct
Sub Address
Sub Address Password
Sub Address Relay Broadcast Communication 4-18
,
T
Communication Establishing Requirements
Permit ID No.
Prerequisites
Reception Rejection Requirements
Reception Restriction Setting 6-34
Send Restriction Setting
Transmission Start Speed
Troubleshooting
TX Start Speed
U
Unusable Time
Contents
Login
V
Z
Index-3
Index
Index-4
MEMO
Rev.2 2013.4
3N6GEEN002
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