Canon Authorized Send Owner's manual

Canon Authorized Send Owner's manual
Canon
Authorized Send
User’s Guide
Version 3.0
07002-30-UD1-003
This page is intentionally left blank.
2
Authorized Send User’s Guide
Contents
Preface ........................................................................................................5
How to Use This Manual............................................................................................... 5
Symbols Used in This Manual ................................................................................... 5
Keys Used in This Manual ......................................................................................... 6
Displays Used in This Manual.................................................................................... 7
Hyperlinks .................................................................................................................. 7
Legal Notices................................................................................................................ 8
Trademarks................................................................................................................ 8
Copyright ................................................................................................................... 8
Disclaimers ................................................................................................................ 8
Chapter 1 Introduction ............................................................................9
1.1
Basic Operations ............................................................................................. 10
1.1.1
Flow of Operations ..................................................................................... 10
1.1.2
Using the Login Screen .............................................................................. 16
1.1.3
Using the MAIN Screen .............................................................................. 19
1.1.3.1 Functions on the MAIN Screen ............................................................... 19
1.1.3.2 Messages on the MAIN Screen .............................................................. 22
1.1.4
Canceling a Job.......................................................................................... 23
1.1.4.1 Canceling before Scanning..................................................................... 23
1.1.4.2 Canceling While Scanning ...................................................................... 24
1.1.4.3 Canceling While Converting ................................................................... 25
Chapter 2 Using Authorized Send ........................................................27
2.1
Sending Documents......................................................................................... 27
2.1.1
Scanning to an E-Mail Address .................................................................. 27
2.1.2
Scanning to a Fax Server ........................................................................... 34
2.1.3
Scanning to a Folder .................................................................................. 38
2.1.3.1 Specifying a Shared Folder .................................................................... 38
2.1.3.2 Specifying a Folder Using the Browse Key............................................. 42
2.2
Scan Settings................................................................................................... 48
2.2.1
Specifying Scan Settings............................................................................ 48
Authorized Send User’s Guide
3
This page is intentionally left blank.
4
Authorized Send User’s Guide
Preface
Thank you for purchasing the Authorized Send software application. Please read this manual
thoroughly before operating the product on your MEAP enabled device to familiarize
yourself with its capabilities, and to make the most of its many functions. After reading this
manual, store it in a safe place for future reference.
How to Use This Manual
This manual assumes that the reader has a good understanding of MEAP (Multifunctional
Embedded Application Platform). This manual does not provide instructions for the PC,
device, or application installation and configuration. For instructions on installing the
Authorized Send application, see the Authorized Send Installation and Configuration
Guide.
Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions, and
instructions that should be observed for safety.
IMPORTANT
Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly, and avoid
damaging the machine.
NOTE
Indicates a clarification of an operation, or contains additional
explanations for a procedure. Reading these notes is highly
recommended.
Authorized Send User’s Guide
5
Keys Used in This Manual
Keys for using the machine’s main functions are located on the top of the touch panel
display. To use any of the desired function’s features, you must first press the key or
application tab for the desired function. Press [
] (arrow key) to access installed
MEAP applications.
On the MEAP Application screen, there may be several application tabs that you can
select. Select only the proper tab for the application that you want to use.
The application tab for Authorized Send is:
The following symbols and key names are a few examples of how keys to be pressed are
represented in this manual:
6
Touch Panel Display Keys:
Examples:
[Key Name]
[Scan]
[Cancel]
Control Panel Keys:
Examples:
Key Icon (Key Name)
~ (Start)
(Stop)
Authorized Send User’s Guide
Displays Used in This Manual
Screen shots of the touch panel display used in this manual are those taken when
Authorized Send is running on the Color imageRUNNER 5185, unless otherwise
specified.
The keys that you should press are marked with a circle, as shown below.
When multiple keys can be pressed on the touch panel display, all keys are marked.
Example:
1.
Press [Scan to Folder].
Press this
key for
operation.
Hyperlinks
When this manual is in its native PDF form, the blue underlined text represents a
hyperlink to the corresponding sections of this manual or to external Web sites.
For example: See Chapter 1, “Introduction.”
Likewise, all entries in the Table of Contents are hyperlinks.
Authorized Send User’s Guide
7
Legal Notices
Trademarks
Canon, the Canon logo, imageRUNNER, Color imageRUNNER, and MEAP are
registered trademarks, and the MEAP logo is a trademark, of Canon Inc. in the United
States and may also be trademarks or registered trademarks in other countries.
Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated.
Windows is a registered trademark of Microsoft Corporation in the United States and is a
trademark or registered trademark of Microsoft Corporation in other countries.
Java and all Java-based trademarks and logos are the trademarks or registered trademarks
of Sun Microsystems, Inc. in the United States or other countries.
Other product and company names herein are, or may be, the trademarks of their
respective owners.
Copyright
Copyright 2008 by Canon U.S.A., Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying and recording, or by any
information storage or retrieval system without the prior written permission of Canon
U.S.A., Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON U.S.A., INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO
THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED
HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OF USE OR NON-INFRINGEMENT. CANON U.S.A., INC. SHALL NOT
BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES
OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF
THIS MATERIAL.
8
Authorized Send User’s Guide
Chapter 1 Introduction
Authorized Send is a customized MEAP application. It should be installed and operated on a
Canon MEAP enabled device. Authorized Send enables an authenticated user to scan
documents to an e-mail address, a fax server, or a specified folder or directory on the
network.
MEAP is a software platform embedded in Canon imageRUNNER machines that enables the
development of custom applications, which run alongside native imageRUNNER functions,
such as Copy, Print, and Scan.
MEAP, developed by Canon, is based on Sun Microsystems’ Java and Java 2 Micro Edition
technology.
“MEAP device” is the MEAP enabled Canon imageRUNNER that is running the Authorized
Send application. It may also be referred to as “MEAP imageRUNNER” or “machine.”
IMPORTANT
• Authorized Send only requires users to be authenticated to use its application, and does not
interfere with the device’s built-in functions, such as Copy and Mail Box.
• For instructions on installing and configuring Authorized Send, see the Authorized Send
Installation and Configuration Guide.
Authorized Send User’s Guide
9
1.1 Basic Operations
This section describes the flow of operations and how to log on to the Authorized Send
application on your MEAP enabled imageRUNNER or Color imageRUNNER.
1.1.1
Flow of Operations
Authorized Send enables you to scan a document and send it via e-mail or send it to a
fax server, or save the document to a folder or directory on a shared file server. You
can also specify scanning settings, such as the paper size, resolution, brightness, and
file format.
IMPORTANT
• Pressing [➞], (Reset), (Additional Functions), [System Monitor], or
(Energy Saver) will automatically log off the Authorized Send application. This
is also true if a procedure in the Authorized Send application exceeds the set Auto
Clear time. (See Chapter 2, “Installing and Configuring Authorized Send,” in the
Authorized Send Installation and Configuration Guide.)
• If Department ID Management is set to ‘On’, or an optional card reader is being
used to authenticate users in the machine, enter your Department ID and password,
or insert a control card. For instructions on setting up Department ID Management,
or using an optional control card, see the Reference Guide that came with your
machine.
1. Press [➞] until the [Authorized Send] tab appears.
10
Authorized Send User’s Guide
2. Press the [Authorized Send] tab.
The LOGIN screen is displayed.
3. Enter your User Name and Password ➞ select the domain from the Domain
drop-down list ➞ press [Login].
The MAIN Screen is displayed.
NOTE
For instructions on entering your user name and password, see “Using the Login
Screen,” on p. 16.
Authorized Send User’s Guide
11
4. Place your originals ➞ press [Scan to E-Mail], [Scan to Fax], or [Scan to Folder].
5. Specify the destination(s).
5.1
12
If you are scanning to an e-mail address, manually enter the e-mail
address, or select a destination from the Address Book. (See “Scanning to
an E-mail Address,” on p. 27.)
Authorized Send User’s Guide
5.2
If you are scanning to a fax server, manually enter the fax number. (See
“Scanning to a Fax Server,” on p. 34.)
5.3
If you are scanning to a folder, select a Preset Share folder ➞ manually
specify the File Server and File Path text boxes, or browse to the desired
folder. (See “Scanning to a Folder,” on p. 38.)
Authorized Send User’s Guide
13
6. Select any scan settings key on the SCAN TO EMAIL, SCAN TO FAX, or
SCAN TO FOLDER screen ➞ specify the desired scan settings ➞ press [OK].
NOTE
For instructions on specifying the scan settings, see “Specifying Scan Settings,”
on p. 48.)
7. Press [Scan] or ~ (Start).
Scanning starts.
The scanned data is sent to the specified destination when scanning is complete.
IMPORTANT
• If you are scanning to an e-mail address, and the recipient [To] text box is left
blank, the scanned document will be sent to the current user if E-mail CC to self
is enabled on the Authorized Send Configuration screen. (See Chapter 2,
“Installing and Configuring Authorized Send,” in the Authorized Send
Installation and Configuration Guide.
• If you are scanning to a folder and the [File Server] or [File Path] text box is left
blank, [Scan] will be disabled.
• If the [File Name] text box is left blank, a time stamp with the sender’s user’s
name is used for the file name.
• If you do not want to scan the current document, press [Back], and the display
returns to the MAIN screen.
14
Authorized Send User’s Guide
NOTE
To cancel scanning, press [Cancel] on the SCAN STATUS screen, or press
(Stop).
8. If you want to scan another document, press [Main] ➞ repeat steps 5-7.
If scanning is complete, press [Logout].
9. Remove your originals.
Authorized Send User’s Guide
15
1.1.2
Using the Login Screen
You must be a registered user to log on to the Authorized Send application.
IMPORTANT
Pressing [➞], (Reset), (Additional Functions), [System Monitor], or
(Energy Saver) will automatically log off the Authorized Send application. This
is also true if the Authorized Send application times out, which is configured by
setting the Auto Clear Time mode on the machine. (For instructions on setting the
Auto Clear Time mode, see Chapter 2, “Installing and Configuring Authorized
Send,” in the Authorized Send Installation and Configuration Guide.)
1. Press the [User Name] text box.
2. Enter the user name ➞ press [OK].
16
Authorized Send User’s Guide
3. Press the [Password] text box.
4. Enter the password ➞ press [OK].
5. Select the domain you want to log on to from the Domain drop-down list.
Authorized Send User’s Guide
17
6. Press [Login].
If the user name or password you entered is incorrect, you will hear an audible
beep, and an error message will be displayed. Enter the correct user name and
password.
If you are authenticated successfully, Authorized Send’s MAIN screen appears.
18
Authorized Send User’s Guide
1.1.3
Using the MAIN Screen
When you log on to Authorized Send, the MAIN screen of Authorized Send is
displayed on the machine’s touch panel display.
1.1.3.1 Functions on the MAIN Screen
From the MAIN screen, you can select the Scan to E-Mail, Scan to Fax, or Scan
to Folder function, and log off Authorized Send.
The appearance of the MAIN screen may vary, depending on the Authorized Send
configuration and status. For example, the functions of Authorized Send can be
enabled or disabled. For more information on configuring Authorized Send, see
the Authorized Send Installation and Configuration Guide.
Authorized Send User’s Guide
19
Scan to Fax is disabled (default).
Scan to Folder is disabled.
20
Authorized Send User’s Guide
Scan to E-Mail is disabled.
NOTE
If two of the functions of Authorized Send are disabled at once, the MAIN
screen is not displayed, and the display for the only enabled function appears.
For example, if the Scan to Fax and Scan to Folder functions are disabled, the
Scan to E-Mail screen is displayed when you successfully log on to Authorized
Send.
Authorized Send User’s Guide
21
1.1.3.2 Messages on the MAIN Screen
The MAIN screen notification messages are displayed on the MAIN screen in the
upper right hand portion. If an error occurs during the authentication process, it
will be displayed here.
For example, if an address book server has not been configured for Authorized
Send, you cannot use the Scan to E-Mail or Scan to Fax functions.
[Scan to E-Mail] and [Scan to Fax] are grayed out, and a message appears in the
notification area.
NOTE
For more information on configuring Authorized Send, see the Authorized Send
Installation and Configuration Guide.
22
Authorized Send User’s Guide
1.1.4
Canceling a Job
You can cancel a job from the touch panel display or by pressing
control panel.
(Stop) on the
There are three ways to cancel a job:
1. Cancel before the scanner takes in any documents.
2. Cancel while the scanner is scanning documents.
3. Cancel after all pages have been scanned, and the document is being converted
and transmitted.
1.1.4.1 Canceling before Scanning
You can cancel a job before it is scanned.
1. Press
(Stop).
The display returns the SCAN TO EMAIL, SCAN TO FAX, or SCAN TO
FOLDER screen.
Authorized Send User’s Guide
23
1.1.4.2 Canceling While Scanning
You can cancel a job while it is being scanned.
1. Press [Cancel] on the SCAN STATUS screen or press
(Stop).
The display returns the SCAN TO EMAIL, SCAN TO FAX, or SCAN TO
FOLDER screen.
24
Authorized Send User’s Guide
1.1.4.3 Canceling While Converting
You can cancel a job while the file is being converted to PDF.
1. Press [Cancel] on the SCAN STATUS screen or press
(Stop).
The conversion stops at the current page and sends the partially completed
document. The display returns to the SCAN STATUS screen.
Authorized Send User’s Guide
25
This page is intentionally left blank.
26
Authorized Send User’s Guide
Chapter 2 Using Authorized Send
This chapter describes how to use the Scan to E-Mail, Scan to Fax, and Scan to Folder
functions of the Authorized Send application.
2.1 Sending Documents
There are three methods for sending documents. You can scan a document to an e-mail
address, fax server, or shared folder stored on a server. When you scan to an e-mail
address, you can optionally enter a subject line, message body text, and a file name.
When you scan to a fax server, you can enter multiple fax numbers to send to. When
you scan to a folder, you can select a preset share, or enter the path to the file server
manually.
Documents can be sent without changing any of the scan settings, or you can configure
them to suit your needs. (See “Specifying Scan Settings,” on p. 48.)
2.1.1
Scanning to an E-Mail Address
You can scan a document and send it as an attached file in an e-mail message. You
can optionally add the document’s name, a subject line, and message body text. Also,
depending on the device model, the scanned document can be sent as a TIFF or PDF
file.
IMPORTANT
If you are using Microsoft Exchange Server 2000 or 2003, and a sending error
occurs, contact your system administrator.
NOTE
When scanning to an e-mail address, if the recipient [To] text box is left blank, the
scanned document will be sent to the current user if E-mail CC to self is enabled on
the Authorized Send Configuration screen. (See Chapter 2, “Installing and
Configuring Authorized Send,” in the Authorized Send Installation and
Configuration Guide.
Authorized Send User’s Guide
27
1. Press [Scan to E-Mail].
2. Place your originals ➞ specify the destination.
2.1
28
To manually specify the e-mail address, press the [To] text box.
Authorized Send User’s Guide
2.1.1
Enter a valid e-mail address ➞ press [OK].
To enter multiple e-mail addresses, separate each e-mail address by
a comma or semicolon.
2.2
To specify the e-mail address via the Address Book, press
[Address Book].
Authorized Send User’s Guide
29
2.2.1
Select the desired destinations from the Address Book ➞
press [OK].
You can select multiple destinations. By default, any entries with
e-mail addresses matching those already entered in the [To] text
box on the SCAN TO EMAIL screen will be highlighted.
If the desired destination is not displayed, press [▼] or [▲] to
scroll to the desired destination.
30
Authorized Send User’s Guide
You can also press the [Search] text box ➞ enter a complete or
partial last name ➞ press [Search] to search for a destination in the
Address Book.
NOTE
• To cancel a selected destination, select the destination again to
clear the highlighting.
• Press [View All Selected] to view all of the currently selected
addresses that were either entered manually or selected from the
Address Book. Press [View All Selected] again to return to the
previously displayed list.
• Press [Clear All] to deselect all of the selected e-mail addresses.
• If you do not want to select addresses from the Address Book,
press [Cancel].
3. If necessary, press the [Subject] text box ➞ enter the subject of the e-mail
message ➞ press [OK].
A maximum of 255 characters can be entered for the subject.
4. If necessary, press the [File Name] text box ➞ enter the document’s name ➞
press [OK].
A maximum of up to 255 characters can be entered for the file name.
Authorized Send User’s Guide
31
IMPORTANT
If a file name is not entered, the user’s name and a time stamp are used for the
file name.
5. If necessary, press the [Body] text box ➞ enter the message body text ➞
press [OK].
A maximum of 255 characters can be entered for the message’s body text.
6. Press any scan settings button on the SCAN TO EMAIL screen ➞ specify the
scan settings.
NOTE
For instructions on specifying scan settings, see “Specifying Scan Settings,”
on p. 48.
7. Press [Scan] or ~ (Start).
Scanning starts.
The scanned document is sent to the specified destination(s) when scanning is
complete, and the message <The document has been delivered successfully.> is
displayed.
32
Authorized Send User’s Guide
IMPORTANT
• If the recipient [To] text box is left blank, the scanned document will be sent to
the current user if E-mail CC to self is enabled on the Authorized Send
Configuration screen. (See Chapter 2, “Installing and Configuring Authorized
Send,” in the Authorized Send Installation and Configuration Guide.
• If you do not want to scan the current document, press [Back] on the SCAN TO
EMAIL screen (or [Logout] if Scan to E-Mail is the only feature enabled), and
the display returns to the MAIN screen (or the LOGIN screen).
NOTE
To cancel scanning, press [Cancel] on the SCAN STATUS screen, or press
(Stop).
8. If you want to scan another document, press [Main] on the SCAN STATUS
screen ➞ repeat the procedure from step 1.
If Scan to E-Mail is the only feature enabled, press [Back] ➞ repeat the procedure
from step 2.
If you do not want to scan any more documents, press [Logout].
Authorized Send User’s Guide
33
2.1.2
Scanning to a Fax Server
You can scan a document and send it as a fax. You can enter multiple fax numbers on
the SCAN TO FAX screen, and the address of the previously configured fax server is
automatically appended to each fax number when you send the document.
1. Press [Scan to Fax].
2.
34
Place your originals.
Authorized Send User’s Guide
3. Press the [Fax Numbers] text box.
4. Enter the fax number using the keys on the touch panel display ➞ press [OK].
To enter multiple fax numbers, separate each fax number by a comma or
semicolon.
You can also use ⓪ – ⑨ (numeric keys) to enter numbers after you press the [Fax
Numbers] text box.
5. Press any scan settings button on the SCAN TO FAX screen ➞ specify the scan
settings.
NOTE
For instructions on specifying scan settings, see “Specifying Scan Settings,”
on p. 48.
Authorized Send User’s Guide
35
6. Press [Scan] or ~ (Start).
Scanning starts.
The scanned document is sent to the specified destination(s) when scanning is
complete, and the message <The document has been delivered successfully.> is
displayed.
IMPORTANT
• If there is no fax number entered in Fax Numbers, [Scan] is grayed out and
cannot be selected.
• If there are no documents placed in the feeder or on the platen glass, [Scan] is
grayed out and cannot be selected.
• If you do not want to scan the current document, press [Back] on the SCAN TO
FAX screen (or [Logout] if Scan to Fax is the only feature enabled), and the
display returns to the MAIN screen (or the LOGIN screen).
NOTE
To cancel scanning, press [Cancel] on the SCAN STATUS screen, or press
(Stop).
36
Authorized Send User’s Guide
7. If you want to scan another document, press [Main] on the SCAN STATUS
screen ➞ repeat the procedure from step 1.
If Scan to Fax is the only feature enabled, press [Back] ➞ repeat the procedure
from step 2.
If you do not want to scan any more documents, press [Logout].
Authorized Send User’s Guide
37
2.1.3
Scanning to a Folder
To be able to scan a document and save it in a shared folder on the network, shared
folders and directories must already be set up on your file server. Please contact your
system administrator if necessary. However, if you know that a folder exists on the
file server, you may browse for the folder, or enter the file path manually.
2.1.3.1 Specifying a Shared Folder
1. Press [Scan to Folder].
2. Place your originals ➞ press the Preset Share drop-down list.
38
Authorized Send User’s Guide
3. Select the shared folder in which you want to save your document.
The [File Server] and [File Path] text boxes are automatically populated.
IMPORTANT
You must have explicit rights to access a shared folder. If you do not have
explicit rights to the selected share, you must be authenticated to the share you
are trying to access. Enter your user name and network password ➞ press [OK]
on the Enter Share Password pop-up screen.
Authorized Send User’s Guide
39
4. If necessary, press the [File Name] text box ➞ enter the file name ➞ press [OK].
A maximum of 255 characters can be entered for the file name.
IMPORTANT
If a file name is not entered, the user’s name and a time stamp are used for the
file name.
5. Press any scan settings button on the SCAN TO FOLDER screen ➞ specify the
scan settings.
NOTE
For instructions on specifying scan settings, see “Specifying Scan Settings,”
on p. 48.
6. Press [Scan] or ~ (Start).
Scanning starts.
The scanned document is sent to the specified folder on the network when
scanning is complete, and the message <The document has been delivered
successfully.> is displayed.
40
Authorized Send User’s Guide
IMPORTANT
• If the File Server or File Path text box is empty, [Scan] and ~ (Start) will be
disabled.
• If you do not want to scan the current document, press [Back] on the SCAN TO
FOLDER screen (or [Logout] if Scan to Folder is the only feature enabled), and
the display returns to the MAIN screen (or the LOGIN screen).
NOTE
To cancel scanning, press [Cancel] on the SCAN STATUS screen, or press
(Stop).
7. If you want to scan another document, press [Main] on the SCAN STATUS
screen ➞ repeat the procedure from step 1.
If Scan to Folder is the only feature enabled, press [Back] ➞ repeat the procedure
from step 2.
If you do not want to scan any more documents, press [Logout].
Authorized Send User’s Guide
41
2.1.3.2 Specifying a Folder Using the Browse Key
If the desired folder is not specified as a preset share on the SCAN TO FOLDER
screen, and you know that the desired folder exists on the network, you can browse
for the folder using the [Browse] key, or manually enter the file server and file path.
IMPORTANT
You must enter a known shared folder on the server to which you have access rights
before you can browse for folders on a server. If nothing is entered in the [File
Server] text box and you press [Browse], you will only see the names of the
workgroups, domains, or file servers on the network. You will not be able to view
the directory hierarchy.
1. Press [Scan to Folder].
If necessary, see the screen shot in step 1 of “Specifying a Shared Folder,” on
p. 38.
2. Press the [File Server] text box ➞ enter the name of the file server you want to
browse ➞ press [OK].
3. Press the [File Path] text box ➞ enter the file path ➞ press [OK].
IMPORTANT
You only have to specify the first level shared folder in the root directory.
42
Authorized Send User’s Guide
4. Press [Browse].
IMPORTANT
Access to servers, domains, and folders depends on your user rights. Contact
your system administrator if you cannot browse to a desired folder.
Authorized Send User’s Guide
43
5. Select the desired workgroup or folder ➞ press [Down].
To move up one level in the directory tree, press [Up].
If the desired workgroup or folder is not displayed, press [▼] or [▲] to scroll to
the desired workgroup or folder.
NOTE
File Path is updated to indicate the selected server and path.
44
Authorized Send User’s Guide
6. Press [OK].
The selected file server and file path appear on the SCAN TO FOLDER screen.
NOTE
If you do not want to scan to the selected folder, press [Cancel].
7. If necessary, press the [File Name] text box ➞ enter the file name ➞ press [OK].
A maximum of up to 255 characters can be entered for the file name.
IMPORTANT
If a file name is not entered, the user’s name and a time stamp are used for the
file name.
8. Press any scan settings button on the SCAN TO FOLDER screen ➞ specify the
scan settings.
NOTE
For instructions on specifying scan settings, see “Specifying Scan Settings,”
on p. 48.
Authorized Send User’s Guide
45
9. Press [Scan] or ~ (Start).
Scanning starts.
The scanned document is sent to the specified folder on the network when
scanning is complete, and the message <The document has been delivered
successfully.> is displayed.
IMPORTANT
• If the File Server or File Path text box is empty, [Scan] and ~ (Start) will be
disabled.
• If you do not want to scan the current document, press [Back] on the SCAN TO
FOLDER screen (or [Logout] if Scan to Folder is the only feature enabled), and
the display returns to the MAIN screen (or the LOGIN screen).
NOTE
To cancel scanning, press [Cancel] on the SCAN STATUS screen, or press
(Stop).
46
Authorized Send User’s Guide
10. If you want to scan another document, press [Main] on the SCAN STATUS
screen ➞ repeat the procedure from step 1.
If Scan to Folder is the only feature enabled, press [Back] ➞ repeat the procedure
from step 2.
If you do not want to scan any more documents, press [Logout].
Authorized Send User’s Guide
47
2.2 Scan Settings
To match the original you are sending, set the paper size, resolution, color mode, file
type, and image mode.
NOTE
The default scan settings are:
- File Type:
PDF
- Paper Size:
Auto
- Resolution:
200 x 200 dpi
- Brightness:
Auto
- Image Mode:
Text
- Color Mode:
Auto
- Document:
One-sided
2.2.1
Specifying Scan Settings
Pressing any of the scan settings buttons on the SCAN TO EMAIL, SCAN TO FAX,
or SCAN TO FOLDER screen brings up the SCAN SETTINGS screen.
The procedure below demonstrates setting the scan settings from the SCAN TO
EMAIL screen, but the procedure is the same from the SCAN TO FAX or SCAN TO
FOLDER screen.
IMPORTANT
• The following file formats are supported:
- B&W devices: TIFF, PDF, and PDF (OCR)
- Color devices: PDF, PDF (Compact), and PDF (OCR)
• If you are using a Color imageRUNNER, you can only select [PDF] as the file type.
• If you are using a machine that can only copy and print in black-and-white, Color
Mode will be disabled, and all documents will be scanned in black-and-white.
48
Authorized Send User’s Guide
1. From the SCAN TO EMAIL screen, select any scan settings key.
2. Specify the scan settings.
2.1
To specify the file type, press the File Type drop-down list ➞ select the
desired file type.
Authorized Send User’s Guide
49
NOTE
• The available file types vary, depending on your device type.
• If you select [PDF(Compct)] as the file type, Color Mode must be set
to [Full Color]. If you select [Auto] or [Black] for the Color Mode, an
error message is displayed, and [OK] is grayed out.
2.2
50
To specify the document size, press the Paper Size drop-down list ➞
select the document size.
Authorized Send User’s Guide
2.3
To specify the resolution, press the Resolution drop-down list ➞ select a
resolution.
IMPORTANT
The maximum size of an image that you can send at a resolution of
600 x 600 dpi is 11” x 17”. If the image exceeds this number of pixels in
either the horizontal or vertical direction, it may be cut off slightly.
Authorized Send User’s Guide
51
2.4
To specify the brightness, press [◄] or [►] to adjust the scan exposure.
Press [◄] to move the indicator to the left to make the scan exposure
lighter, or press [►] to move it to the right to make the exposure darker.
If you want the machine to automatically adjust the scan exposure to the
level best suited to the quality of the original, press [Auto].
Press [<<] to set the minimum brightness level (10%). Press [>>] to set the
maximum brightness level (100%).
NOTE
• An automatic scan exposure adjustment may not work with transparencies.
In this case, adjust the scan exposure manually by pressing [◄] or [►].
• Pressing [◄] or [►] continuously increases or decreases the brightness
level in 10% increments.
52
Authorized Send User’s Guide
2.5
To specify the original type, press the Image Mode drop-down list ➞
select [Text], [Text Photo], or [Photo].
[Text]:
This mode is best suited for scanning text originals.
Blueprints or pencil drawn originals can also be scanned
clearly.
[Text Photo]: This mode is best suited for scanning originals containing
both text and images/photos, such as magazines or
catalogues.
[Photo]:
Authorized Send User’s Guide
This mode is best suited for scanning photos printed on
photographic paper, or images printed with halftone dots.
53
2.6
To specify the color mode (only if you are using a Color imageRUNNER),
press the Color Mode drop-down list ➞ select [Auto], [Full Color], or
[Black].
[Auto]:
The machine automatically recognizes if the original is in
color or black-and-white, and scans it accordingly.
[Full Color]: Documents are scanned in color regardless of whether the
original is in color or black-and-white.
[Black]:
Documents are scanned in black-and-white regardless of
whether the original is in color or black-and-white.
IMPORTANT
When the Auto mode is set and your originals contain color sections, the
machine scans them in the Full Color mode. However, the machine may
scan the color originals in black-and-white under the following
conditions. To avoid this, set the color mode to ‘Full Color’.
- If the originals contain only a few color sections
- If the color sections are located on the left side (within 3/8” (10 mm)
from the left edge) or the right side (within 5/8” (17 mm) from the
right edge) of the originals when loading the originals into the feeder
- If the color sections of the originals are close to black
- If the originals contain light color densities
54
Authorized Send User’s Guide
2.7
To scan double-sided documents in the 2-Sided mode, press [ ] next to
<Document>.
3. Press [OK].
The selected scan settings are set.
NOTE
To cancel the scan settings and return them to their previous settings, press
[Cancel].
Authorized Send User’s Guide
55
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement