HP iPAQ User manual

7 Contacts

Store contacts on your HP iPAQ. Store contact information, such as name, address, telephone number, company, and department. Assign a ring tone and a picture to your contact.

Create a contact

To create a contact:

1.

Tap Start > Contacts .

2.

Tap New and enter the contact information in Outlook Contact or SIM Contact .

3.

When finished, tap ok .

NOTE: If you have created a category filter for contacts that category is automatically assigned to the new contact.

If most of the contacts you create have phone numbers that begin with the same area code, in

Contacts , tap Menu > Options… , enter the area code in the Area code box, and then tap ok .

If you receive a call from a number that is not listed in Contacts , create a contact from the call history.

NOTE: For more information about Contacts , open Contacts , and then tap Start > Help .

Edit the contact information

To change contact information:

1.

Tap Start > Contacts .

2.

Tap the contact to edit.

3.

Tap Menu > Edit and enter the changes.

NOTE: To edit SIM contacts, use the SIM Manager. For more information, see SIM Manager on page 108 .

4.

When finished, tap ok .

Delete a contact

To delete a contact:

1.

Tap Start > Contacts .

2.

Tap the contact to delete.

3.

Tap Menu > Delete Contact .

NOTE: To delete SIM contacts, use the SIM Manager. For more information, see SIM

Manager on page 108 .

4.

Tap Yes .

Create a contact 41

Create and assign a category

You can use categories to organize and group your contacts.

To create and assign a category:

1.

Tap Start > Contacts .

2.

Do one of the following:

● For a new contact, create the contact, and then select Categories .

● For an existing Contacts , open the contact, and then tap Menu > Edit > Categories .

NOTE: To assign a category to a contact, the contact must be saved on the phone memory.

3.

Select the required check box ( Business , Holiday , Personal , or Seasonal ) to assign the category.

4.

Tap ok to return to the contact.

NOTE: To create a new category, tap New and assign a name to the category for the contact. The new category is assigned automatically to the contact.

Copy a contact

To copy a contact:

1.

Tap Start > Contacts .

2.

Tap and hold the contact to copy.

3.

Tap Copy Contact .

NOTE: To copy SIM contacts, use the SIM Manager. For more information, see SIM Manager on page 108 .

4.

Tap the copied contact.

5.

Tap Menu > Edit .

6.

Change the contact information as needed and tap ok .

NOTE: The default category is automatically assigned to the new contact.

Find a contact

To find a contact:

1.

Tap Start > Contacts .

2.

If you are not in Name view, tap Menu > View By > Name .

3.

Take one of the following actions:

● Enter a name or phone number in the provided text box until the contact is displayed. To show all contacts again, tap the text box and clear the text, or press the backspace key.

● Use the alphabetical index displayed at the top of the contact list.

● Filter the list by categories. In the contact list, tap Menu > Filter . Then tap a category you have assigned to a contact. To show all contacts again, select All Contacts .

42 Chapter 7 Contacts

NOTE: To search for a contact by entering a name or number, or by using the alphabetical index, you need to go to the Name view.

Send an e-mail message from Contacts

To send an e-mail message from Contacts :

1.

Tap Start > Contacts .

2.

Tap the contact to send a message to.

3.

Tap the address to send a message to.

4.

Tap the account to send the message from.

5.

Tap Send .

NOTE: To quickly add a contact's address to a message, tap the To , Cc , or Bcc line, and then tap

Menu > Add Recipient . Tap the contact you want to send the message to and select the address, if necessary.

Send a text message to a contact

To send a text message to a contact:

1.

Tap Start > Messaging > SMS/MMS .

2.

Tap Menu > New > SMS .

3.

Enter the phone numbers of one or more recipients, separating them with a semicolon. To access phone numbers from Contacts , tap To and select the contact.

4.

Enter your message. To quickly add common messages, tap Menu > My Text and tap the required message.

NOTE: To enter symbols, tap Shift using the on-screen keyboard or press the (Sym) key on the keyboard.

5.

To check the spelling, tap Menu > Spell Check .

6.

Tap Send .

If you are sending a text message and want to know if it was received, before sending the message, tap Menu > Message Options… Select the Request message delivery notification check box.

Add and remove a picture

To add a picture to the contact information:

1.

Tap Start > Contacts .

2.

Tap the contact.

3.

Tap Menu > Edit .

4.

Tap Picture .

Send an e-mail message from Contacts 43

5.

Take one of the following actions:

● Choose an existing picture to add.

● Tap Camera and take a new picture.

6.

Tap ok .

NOTE: To change the picture in Contacts use these same steps.

To remove a picture from the contact information:

1.

Tap Start > Contacts .

2.

Tap the contact.

3.

Tap Menu > Edit .

4.

Tap Menu > Remove Picture .

5.

Tap Yes .

6.

Tap ok .

Use the contact list

There are several ways to use and customize the contact list. You can also make a call or send a message from an open contact.

To customize the contact list:

1.

Tap Start > Contacts .

2.

In the contact list, take any of the following actions:

● To search for a contact by name or by using the alphabetical index, enter the name into the Enter a name… box.

● To see a list of contacts employed by a specific name or company, tap Menu > View By >

Name or Company .

● To see a summary of information about a contact, tap the contact. From there, you can also make a call or send a message.

● To see a list of available actions for a contact, tap and hold the contact.

TIP: To display a greater number of contacts on the screen, tap Menu > Options… , select the Show contact names only check box, and clear the Show alphabetical index check box.

44 Chapter 7 Contacts

8 Messaging

To send and receive e-mail messages using an e-mail account, you need to connect to the Internet using GPRS or your corporate network.

TIP: Press the Messaging button, third button on the left panel, to launch the Messaging program.

You can send and receive messages in a variety of formats:

● Microsoft ® Office Outlook ® Mobile e-mail

● Internet e-mail

● Text/MMS messages

You can also access e-mail from your workplace through a VPN connection. For more information, see

Set up a VPN server connection on page 81 .

E-mail in the Outlook e-mail account is sent and received through synchronization with a computer using any synchronizing software or through wireless synchronization directly with an Exchange Server. For more information, see Synchronization on page 82 .

Internet e-mail is sent and received by connecting to a Post Office Protocol 3 (POP3) or Internet

Message Access Protocol 4 (IMAP4) e-mail server. You require Internet access from a GSM, GPRS,

EDGE, or 3G carrier to connect to a POP3 or IMAP4 Server. You can connect to the Internet using

Wi-Fi, a computer, or a Bluetooth device. To connect to the Internet through your HP iPAQ, use a data-enabled cell phone.

Text messages are sent and received through your wireless service provider using a phone number as the message address.

Identify the folder types

Each messaging account has a set of folders with five default Messaging folders:

● Inbox

● Outbox

● Deleted Items

● Drafts

● Sent Items

The messages you receive and send through the account are stored in these folders. You can also create additional folders for each account.

The way folders work varies by type:

● If you use an Outlook e-mail account, e-mail messages in the Inbox folder in Outlook are synchronized with your HP iPAQ automatically. Select additional folders for synchronization by assigning them designations. The folders you create and the messages you move are then mirrored on the e-mail server.

● If you use an MMS account or a text message account, messages are stored in the Inbox folder.

Identify the folder types 45

Key

O

D

L

S

R

K

H

A

F

M

● If you use a POP3 account and move your e-mail messages to a folder you created, the link breaks between the messages on the HP iPAQ and their copies on the e-mail server. When you connect, the e-mail server detects that the messages are missing from the HP iPAQ Inbox folder and deletes them from the e-mail server. This prevents having duplicate copies of a message, but it also means that you do not have access to messages.

● If you use an IMAP4 account, the folders you create and the e-mail messages you move are mirrored on the e-mail server. That is, they exist in both places. These messages are therefore available from any location or device. This synchronization occurs whenever you connect to your e-mail server, and when you create new folders, or rename or delete folders when connected. You can also set different download options for each folder.

You can press and hold a shortcut key on the keyboard, from any folder, to perform certain tasks more quickly.

Task

List shortcuts

Reply all

Reply

Mark messages as read or unread

Flag

Move

Forward

Delete

Download message

Send and receive

Synchronize e-mail

When you synchronize the Outlook e-mail on the computer with your HP iPAQ, this is what happens with e-mail messages:

● Messages in the Inbox folder on your computer or Exchange Server are copied to the Inbox folder of the Outlook e-mail account on your HP iPAQ.

● Messages in the Outbox folder on your HP iPAQ are transferred to Exchange Server or Outlook and then sent from those programs.

● When you delete a message on your HP iPAQ, it is deleted from your computer or Exchange Server the next time you synchronize.

● The default synchronization settings synchronize messages from the past three days and download the first 0.5 KB of each new message. It does not download file attachments.

46 Chapter 8 Messaging

NOTE: For more information on starting Outlook e-mail synchronization or changing synchronization settings, see the synchronization software's help on the computer.

Text messages are not received through synchronization. Instead, your service provider sends them to your HP iPAQ.

You can modify the sync settings to set the message size to download and also download attachments.

For more information on synchronization software, see Synchronization on page 82 .

Set up messaging accounts

You need to set up an e-mail account on your HP iPAQ before you can send or receive e-mail messages.

Obtain the required information to configure your work e-mail account using the Exchange Server. Also, obtain the settings required to configure your e-mail account from the Internet e-mail service provider's

Web site.

Set up e-mail using Exchange Server

1.

Tap Start > Messaging > Setup E-mail .

2.

Enter your e-mail address in the E-mail address box, password in the Password box, and then tap Next .

3.

Clear the Try to get e-mail settings automatically from the Internet check box.

NOTE: Select the Try to get e-mail settings automatically from the Internet check box to automatically retrieve settings from the Internet to configure your e-mail.

4.

Tap Next .

5.

Scroll and select the Exchange server option from the Your e-mail provider list.

6.

Tap Next .

7.

Tap Next to synchronize Outlook with your organization's Exchange e-mail server.

8.

Verify your e-mail address and tap Next .

9.

In the Server address box, enter the Outlook Web Access server address and tap Next .

NOTE: Select the This server requires an encrypted (SSL) connection check box to ensure that you always send e-mail from this account using an SSL connection.

10.

Enter the User name , Password , and Domain .

11.

Tap Next .

12.

Select the check box for the items that you want to synchronize, and tap Finish .

Internet e-mail

You can set up, send, and receive e-mail messages using an Internet e-mail account. You might need to set up and obtain the settings required to configure your e-mail account from the Internet e-mail service provider's Web site.

Create a POP3 or IMAP4 account

You must set up an e-mail account that you have with an ISP or an account that you access using a

VPN server connection (typically a work account) before you can send and receive e-mail.

Set up messaging accounts 47

To create a POP3 or IMAP4 account:

1.

Tap Start > Messaging > Setup E-mail .

2.

Enter the account name, enter the password, and then tap Next .

3.

Clear the Try to get e-mail settings automatically from the Internet check box.

NOTE: Select the Try to get e-mail settings automatically from the Internet check box to automatically retrieve settings from the Internet to configure your e-mail.

4.

Tap Next .

5.

Scroll and select the Internet e-mail option from the Your e-mail provider list and tap Next .

6.

Enter your name and required account name and tap Next .

7.

Enter the incoming mail server name and select the required account type, POP3 or IMAP4 .

8.

Specify the information requested in the next few screens and tap Finish .

You can also perform the following functions:

● Change the time intervals for downloading new messages.

● Download attachments.

● Limit the number of messages that are downloaded.

The following table shows settings that are useful for setting up your e-mail account.

Setting

User name

Password

Domain

Account type

Account display name

Incoming mail server

Outgoing mail server

Require SSL for Incoming e-mail

Require SSL for Outgoing e-mail

Description

Enter the user name that your ISP or network administrator assigns. This is often the first part of your e-mail address, which appears before the at sign (@).

Create a strong password. You have the option to save your password so that you do not need to enter it each time you connect to your e-mail server.

This setting is not required for an account with an ISP, but might be required for a work account.

Select POP3 or IMAP4.

Enter a unique name for the account, such as Work or Home.

This name cannot be changed later.

Enter the name of your e-mail server (POP3 or IMAP4).

Enter the name of your outgoing e-mail server (SMTP).

Select this setting to ensure that you always receive e-mail from this account using an SSL connection, which is more secure. Note that if you select this and your ISP does not support an SSL connection, you might not be able to receive e-mail.

Select this setting to ensure that you always send e-mail from this account using an SSL connection, which is more secure.

Note that if you select this and your ISP does not support an

SSL connection, you might not be able to send e-mail.

48 Chapter 8 Messaging

Setting Description

Outgoing server requires authentication Select this if your outgoing e-mail server (SMTP) requires authentication. Your user name and password from above are required.

Use the same user name and password for sending e-mail Select this if your outgoing e-mail server uses the same user name and password as the ones you entered before.

TIP: You can set up several e-mail accounts in addition to your Outlook e-mail account. However, you cannot add a new account while connected to a mail server. Tap Menu > Stop Send/Receive to disconnect.

Change the e-mail download options

You can customize the following download options for each e-mail account that you have with an ISP, or any account that you access using a VPN server connection (typically a work account).

You can choose from these options:

● Whether messages are downloaded automatically.

● How much e-mail is downloaded.

● If and how attachments are downloaded (IMAP4 only).

To change the e-mail download options for POP3 or IMAP4 e-mail account:

1.

Tap Start > Messaging > Menu > Options .

2.

Tap and select the e-mail account.

3.

On the Contents screen, tap Edit Account Setup .

4.

Enter any required changes on the next few screens and tap Finish .

To change the e-mail download options for Outlook e-mail account:

1.

Tap Start > Messaging > Menu > Options .

2.

Tap and select the Outlook E-mail account.

3.

Enter any required changes on the next few screens, and then tap Finish .

TIP: To send and receive messages automatically, tap Send/Receive Schedule and specify the time duration. Connecting automatically might result in higher connection charges. In addition, it consumes battery and reduces the standby time.

To save memory, limit the number of e-mails downloaded to your HP iPAQ by decreasing the number of days to display.

To select data that you want to synchronize for an Outlook account using ActiveSync , tap Start >

Programs > ActiveSync > Menu > Options .

Delete an account

To delete an account:

1.

Tap Start > Messaging > Menu > Options .

2.

Tap and hold the account name, and then tap Delete .

Set up messaging accounts 49

NOTE: You cannot delete your text and MMS message account, Outlook E-mail account, and

Windows Live account.

Text messaging

Text messaging is the transmission of short text messages to and from a mobile phone. A single text message cannot be longer than 160 alphanumeric characters.

NOTE: The number of characters supported depends on your service provider.

You might incur extra costs when sending text messages, depending on your service provider.

The text messages you reply to or forward are clubbed together with the original message.

Messages longer than 160 alphanumeric characters are sent as multiple text messages. A character count is visible when text messages ( New / Reply / Forward ) are composed. The count also shows how many text messages are generated when the message is sent.

Your service provider provides the Text Message Service Center phone number. Text messaging should function correctly after you activate your account. To verify the number that is being used, or to change the Text Message Service Center phone number, press (Answer/Send) key > Menu > Options…

> Services > Voice mail and Text Messages > Get Settings…

To send a text message to a contact:

1.

Tap Start > Messaging > SMS/MMS .

2.

Tap Menu > New > SMS .

3.

Enter the phone numbers of one or more recipients, separating them with a semicolon. To access phone numbers from Contacts , tap To and select the contact.

4.

Enter your message. To quickly add common messages, tap Menu > My Text and tap the required message.

5.

To check the spelling, tap Menu > Spell Check .

6.

Tap Send .

If you are sending a text message and want to know if it was received, before sending the message, tap Menu > Message Options… Select the Request message delivery notification check box.

MMS

MMS is a method of transmitting photographs, video clips, sound files, and short text messages over wireless networks.

NOTE: You might incur extra costs when sending MMS, depending on your service provider.

Composer MMS

With MMS composer, you can create and share your own MMS messages. You can also add pictures, videos, text, and audio to your MMS messages.

To access the MMS program, tap Start > Messaging > SMS/MMS .

To create an MMS message:

1.

Tap Menu > New > MMS .

2.

To add picture or video to the message, tap the Insert picture/video field and tap the required picture or video to be added.

50 Chapter 8 Messaging

3.

To insert text in the message, tap the Insert text here field and enter the required text.

NOTE: You can also insert a smiley by tapping the (Smiley) icon, favorite Web link by tapping the (Favorites) icon, and templates stored in My Text by tapping the (Text) icon.

4.

To add an audio clip to message, tap Insert audio and tap the required audio to be added.

5.

To preview the MMS message, tap the (Play) icon at the bottom-left of the screen.

NOTE: To use an available text-message template, tap Menu > Template > Select a template >

OK . Select the Always choose custom check box to view a blank message automatically. You can also add pictures, videos, and text by navigating to the required file and tapping Select .

Use messaging

Compose and send e-mail messages

To compose and send e-mail messages:

1.

Tap Start > Messaging to open the messaging program.

2.

In the message list, tap and select an account.

3.

Tap Menu > New .

4.

Enter the e-mail address of one or more recipients, separating them with a semicolon. To access addresses from Contacts , tap To or tap Menu > Add Recipient .

5.

Enter your message. To quickly add common messages, tap Menu > My Text and tap the required message.

6.

To check the spelling, tap Menu > Spell Check .

7.

Tap Send .

TIP: To set the priority, tap Menu > Message Options…

If you are working offline, e-mail messages move to the Outbox folder and are sent the next time you connect.

Reply to or forward a message

To reply to or forward a message:

1.

Tap on the message to open it and tap Menu > Reply > Reply , Reply All , or Forward .

2.

Enter your response. To quickly add common messages, tap Menu > My Text and tap the required message.

3.

To check the spelling, tap Menu > Spell Check .

4.

Tap Send .

Add an attachment to a message

To add an attachment to a message:

1.

In an open message, tap Menu > Insert and select the attachment type as: Picture , Voice

Note , or File .

2.

Select the file to attach or record a voice note.

Use messaging 51

NOTE: Embedded files cannot be attached to messages.

Receive attachments

An attachment, sent with an e-mail message or downloaded from the server, is displayed as a paperclip besides a message. When you open the message, it is displayed below the subject of the message.

Tapping the attachment opens the attachment if it has been fully downloaded or marks it for download the next time you send and receive e-mail. You can also download attachments with your messages using Outlook e-mail or IMAP4 e-mail account.

If you have an Outlook e-mail account, do the following on your computer:

1.

Click Start > Programs > Microsoft ActiveSync .

2.

Click Tools > Options…

3.

Click E-mail > Settings and select the Include file attachments check box.

If you have an IMAP4 e-mail account with an ISP or an account that you access using a VPN server connection (typically a work account):

1.

Tap Start > Messaging to open the messaging program.

2.

Tap Menu > Options .

3.

Tap the name of the IMAP4 account.

4.

Tap Download Size Settings and select an option from the Download attachments list.

5.

Tap Done twice and then tap ok .

TIP: Embedded pictures and objects cannot be received as attachments.

An embedded message can be viewed as an attachment when using IMAP4 to receive e-mail. However, this feature does not work if Transport Neutral Encapsulation Format (TNEF) is turned on for you to receive meeting requests.

To store attachments on a storage card rather than on the HP iPAQ, tap Start > Messaging >

Menu > Options > Storage , and then select the When available, use this storage card to store attachment check box.

Receive meeting requests

If you receive your e-mail messages through ActiveSync, you can also receive meeting requests. When connecting directly to an e-mail server, the server must be running Microsoft Exchange Server V5.5 or later for you to receive meeting requests.

If the server is running Microsoft Exchange Server 2000 or later, your meeting requests are automatically received in your Inbox. However, to receive meeting requests on Microsoft Exchange Server V5.5, do the following preparation:

● Ask your system administrator to activate Rich Text Format (RTF) and TNEF support for your account.

With TNEF turned on, your messages that are included in other messages as attachments are not received, and you cannot know if a message has an attachment until you get the full copy. In addition, download time might be longer.

● Change e-mail download options if your account is not set up to receive attachments.

52 Chapter 8 Messaging

After you are set up to receive meeting requests, do the following:

1.

Open the meeting request.

2.

Tap Accept , or Menu > Tentative , or Menu > Decline . If you want to, you can also include a message with the response. The response will be sent the next time that you synchronize or connect to your e-mail server, and your HP iPAQ's calendar will be updated.

Create or change a signature

To create or change a signature:

1.

Tap Start > Messaging , to open the messaging program.

2.

Tap Menu > Options > Signatures…

3.

Select the account for which you want to create or change a signature.

4.

Select the Use signature with this account check box if it is not already selected.

5.

Select the Use when replying and forwarding check box if required.

6.

Enter a signature in the box.

7.

Tap ok .

TIP: To stop using a signature, clear the Use signature with this account check box.

You can use a different signature with each messaging account.

Download messages

The manner in which way you download messages depends on the type of account you have:

● To send and receive e-mail for an Outlook e-mail account, you need to synchronize your e-mail account using ActiveSync.

● You can receive text messages when your HP iPAQ is switched to phone mode. When your

HP iPAQ is turned off (in flight mode), your service provider holds messages until the next time you turn on your HP iPAQ.

TIP: By default, messages you send are not saved on your HP iPAQ to help conserve memory. If you want to keep copies of sent messages in the messaging list, tap Menu > Options > Message , and select the Keep copies of sent items in Sent folder check box.

If your account is an Outlook e-mail or IMAP4 account, you must also select the Sent Items folder for synchronization. To do this, tap Start > Messaging > Outlook E-mail , tap Menu > Tools > Manage

Folders… , and then select the check box next to the Sent Items folder.

Download messages from a server

To download messages from a server:

1.

From any account, tap Menu > Go To and tap the account to use.

2.

Tap Menu > Send/Receive .

The messages on your HP iPAQ and e-mail server are synchronized. New messages are downloaded to the HP iPAQ's Inbox folder, messages in the HP iPAQ's Outbox folder are sent, and messages that have been deleted from the server are removed from the HP iPAQ's Inbox folder.

Use messaging 53

TIP: To read the entire message, tap Menu > Download Message in the message window. In the message list, tap and hold the message, and then tap Download Message . The message is downloaded the next time you send and receive e-mail. Message attachments are also downloaded if you have set those options while setting up your e-mail account.

The size column in the message list displays the local size and server size of a message. These numbers might differ because the size of a message can vary between the server and the HP iPAQ.

Install an online address book

Many e-mail servers, including servers running Exchange Server, can verify names with an online address book called a directory service. When you create an e-mail account, the directory service of your e-mail server is added to the address book. To enable a directory service or to use additional services, follow these steps:

1.

If you are adding a new account, ask your network administrator for the name of the directory service and the server.

2.

In the message list, tap Menu > Options > Address .

3.

In the In Contacts, get e-mail addresses from list, select which e-mail address book to check in

Contacts . Contacts will be checked first unless you select None .

4.

If your e-mail server is already listed, select the server's directory service check box to enable it and tap ok .

5.

If your e-mail service is not listed, tap Add…

6.

In the Directory name and Server boxes, enter the directory and server names.

7.

Ask your network administrator if authentication is necessary for your server. If so, select the

Authentication is necessary on this server check box, and enter your user name and password.

8.

To have messaging check this service, select the Check name against this server check box.

9.

Tap OK .

TIP: To delete a service, tap and hold the service, and then tap Delete .

While synchronizing your Outlook e-mail account, disable any directory services you have installed by clearing the Check name against this server check box. This helps avoid getting error messages when

Messaging tries to verify names against the service that you are not connected to.

Use Vodafone Business Mail

Use Vodafone Business Mail to set up, read, and send e-mail in real time when you are not at a fixed location. Configure Vodafone Business Mail to automatically check and retrieve e-mail when a new e-mail arrives in your Web server inbox. In addition to your e-mail, Vodafone Business Mail also retrieves your contacts, tasks, and calendar information.

NOTE: Vodafone Business Mail is a real time, additional e-mail service offered by your service provider. To know more about Vodafone Business Mail contact your service provider.

Set up business e-mail

With Vodafone Business Mail you can access Internet based e-mail accounts and view your e-mail and attachments on your HP iPAQ.

54 Chapter 8 Messaging

To set up Vodafone Business Mail:

1.

Tap Start > Programs > Visto Mobile Mail .

2.

Tap Setup now on the Welcome screen.

3.

Make the required selections on the next few screens.

4.

The Connected message is displayed when the setup is complete.

Compose and send e-mail messages

To compose and send e-mail messages:

1.

Tap Start > Programs > Visto Mobile Mail .

2.

Tap Menu > New .

3.

Enter the e-mail address of one or more recipients, separating the addresses with a semicolon. To access addresses and phone numbers from Contacts , tap To or tap Menu > Add Recipient .

4.

Enter your message.

5.

Tap Send .

TIP: To set the message priority, tap Menu > Message options

If you are working offline, e-mail messages move to the Outbox folder and are sent the next time you connect.

Reply or forward a message

To reply or forward a message:

1.

Tap a message to open it, and then tap Menu > Reply > Reply , Reply All , or Forward .

2.

Enter your response.

3.

Tap Send .

Add an attachment to a message

To add an attachment to a message:

1.

In an open message, tap Menu > Insert and select the item to attach: Picture , Voice Note , or

File .

2.

Tap the file to attach or record a voice note.

NOTE: Embedded files cannot be attached to messages.

Receive attachments

If an attachment is sent with an e-mail message or downloaded from the server, it is displayed below the subject of the message. The attachment opens if it has been fully downloaded or is tagged for download. The tagged attachment will be downloaded the next time you send and receive e-mail.

Use the following steps if you have an IMAP4 e-mail account with an ISP or an account that you access using a VPN server connection (typically a work account):

1.

Tap Start > Programs > Visto Mobile Mail .

2.

Open the e-mail message.

Use Vodafone Business Mail 55

3.

Tap the attachment.

4.

Tap Yes .

5.

Tap the file name to open the attachment.

Delete an e-mail message

To delete an e-mail message:

1.

Tap Start > Programs > Visto Mobile Mail .

2.

Tap and hold the e-mail message to delete and tap Delete .

3.

Select where you want the message deleted from and tap OK .

NOTE: Messages deleted from the server are permanently deleted.

Settings for Vodafone Business Mail

You can set a specific time window for Vodafone Business Mail to synchronizing with your Web server.

This helps you conserve battery life.

To set synchronization schedule:

1.

Tap Start > Programs > Visto Mobile Mail .

2.

Tap Menu > Settings > Connection Schedule .

3.

Select the Enable Schedule check box and set the required schedule.

4.

Tap Select .

You can apply a message download limit to conserve space on your HP iPAQ.

To set message download limit:

1.

Tap Start > Programs > Visto Mobile Mail .

2.

Tap Menu > Settings > Message Limit .

3.

Select the number for Msgs per Mailbox .

4.

Tap ok .

56 Chapter 8 Messaging

9 Calendar

Use the Calendar to schedule appointments, including meetings and other events. You can display appointments for the day on the Today screen. Your Calendar can be synchronized using ActiveSync or WMDC. For more information, see Synchronization on page 82 .

▲ To access Calendar , tap the (Calendar) icon on the Today screen or tap Start > Calendar .

Create an appointment

To create an appointment on your Calendar :

1.

To access Calendar , tap the (Calendar) icon on the Today screen.

2.

Tap Menu > New Appointment to create an appointment.

3.

Enter the required fields for the task and tap ok .

Create and assign a category

You can use categories to organize and group your appointments.

To create and assign a category:

1.

Tap the (Calendar) icon on the Today screen.

2.

Do one of the following:

● For a new appointment, create the item and select Categories .

● For an existing item, open the appointment, and then tap Menu > Edit > Categories .

3.

Select the required check box ( Business , Holiday , Personal , or Seasonal ) to assign the category.

4.

Tap ok to return to the appointment.

NOTE: To create a new category, tap New and assign a name to the category for an appointment.

The new category is assigned automatically to the appointment.

Change the display of the work week

Customize your Calendar for a work week to start on Sunday or Monday. Schedule your Calendar for a five- to seven-day week.

Create an appointment 57

To change the display of the work week:

1.

Tap the (Calendar) icon on the Today screen.

2.

Tap Menu > Tools > Options…

● To specify the view, select a view from the Start in list.

● To specify the first day of the week, select Sunday or Monday from the 1st day of week box.

● To specify the number of days to appear in a work week, select 5-day week , 6-day week , or

7-day week from the Week view box.

3.

Tap ok .

Set a default reminder for all new appointments

To automatically turn on a reminder for all new appointments:

1.

Tap the (Calendar) icon on the Today screen.

2.

Tap Menu > Tools > Options… > Appointments .

3.

Select the Set reminders for new items check box.

4.

Set the reminder alert duration.

5.

Tap ok .

Update an appointment

To update an appointment on your Calendar :

1.

Tap the (Calendar) icon on the Today screen.

2.

Tap to open the appointment and tap Menu > Edit .

3.

Tap All , One , or Cancel .

4.

Make the required changes and tap ok .

NOTE: The options All or One only appears for recurring appointments. For recurring appointments, you can update for all recurring appointments or just one.

Cancel an appointment

When you delete an appointment in the Calendar on your HP iPAQ, it is also deleted on your computer the next time you synchronize. If the appointment has not been synchronized with a computer, it is deleted only from your HP iPAQ.

To cancel an appointment:

1.

Tap the (Calendar) icon on the Today screen.

2.

In Agenda view, select the appointment to delete.

3.

Tap Menu > Delete Appointment .

4.

Tap Yes to delete the appointment.

58 Chapter 9 Calendar

10 Tasks

The Tasks program provides you with an easy way to create a to-do list. Categorize tasks, mark them as complete, when required, and configure Tasks to remind you about upcoming appointments.

Create a task

To create a task:

1.

Tap Start > Programs > Tasks .

2.

Tap Menu > New Task .

NOTE: You can also tap Tap here to add a new task and enter a description for the task to create a task.

3.

Enter the required fields for the task and tap ok .

Create and assign a category

You can use categories to organize and group your tasks.

To create and assign a category:

1.

Tap Start > Programs > Tasks .

2.

Do one of the following:

● For a new task, create the task, and then select Categories .

● For an existing task, open the task, and then tap Edit > Categories .

3.

Select the required check box ( Business , Holiday , Personal , or Seasonal ) to assign the category.

4.

Tap ok to return to the task.

NOTE: To create a new category, tap New and assign a name to the category for a task. The new category is assigned automatically to the task.

Set the start and due dates for a task

To set the dates for a task:

1.

Tap Start > Programs > Tasks .

2.

Tap the task to set start and due dates for.

3.

Tap Edit and take one of the following actions:

● Tap Starts to specify a start date for the task.

● Tap Due to specify a due date for the task.

4.

Tap ok .

Create a task 59

Show the start and due dates in the task list

To turn on the display of dates for a task in the task list:

1.

Tap Start > Programs > Tasks .

2.

Tap Menu > Options…

3.

Select the Show start and due dates check box.

4.

Tap ok .

Set options for displaying tasks on the Today screen

If you have a large number of tasks, you might want to specify the kind of tasks that are displayed on the Today screen.

To enable display of tasks on the Today screen:

1.

Tap Start > Settings > Personal > Today .

2.

Tap Items , and then select the Tasks check box.

3.

Tap Tasks to access options, then tap Options…

4.

Under Display number of , select the type of tasks to appear on the Today screen.

5.

In the Category list, select whether to display only tasks assigned to a specific category or to display all tasks.

6.

Tap ok .

Mark a task as completed

To mark a task as completed:

1.

Tap Start > Programs > Tasks .

2.

In the task list, select the check box next to the task you want to mark as completed.

To mark a task as complete after you open the task:

1.

Tap Edit .

2.

Select Completed from the Status list.

NOTE: You can also select a task and tap Complete to mark the task as completed. To activate a completed task, select the completed task, and then tap Activate .

60 Chapter 10 Tasks

11 Camera

With the built-in 3.1 megapixel camera, you can record video clips, capture photos, view, and save them on your HP iPAQ.

NOTE: For better stability while capturing photos, hold your HP iPAQ horizontally with the camera button pointing upwards.

Hold your HP iPAQ steady till you hear the shutter sound. The shutter sound confirms that the photo is captured.

Use the camera

You can capture photos and store them in your HP iPAQ or storage card.

NOTE: You cannot use the camera if the battery power is less than 20%.

To capture photos:

1.

Press the Camera key or tap Start > Programs > Camera .

2.

Tap the screen and move the vertical slider down to zoom out and up to zoom in.

NOTE: You will not be able to zoom in or out when the camera is used with 3M resolution.

3.

Tap the screen and move the horizontal slider left to decrease brightness and right to increase brightness.

4.

Press the Camera key halfway to auto-focus on the person or subject matter.

5.

Press the Camera key completely to capture a photo and save it in File Explorer > My

Documents > My Pictures .

NOTE: Tap the (Flash) icon to enable flash while taking pictures.

View photos and videos

To view photos or videos captured using your HP iPAQ:

1.

Tap Start > Programs > HP Photosmart Mobile .

2.

Select the photo or video to view.

3.

Tap twice to view the photo or video.

Camera settings

To change the camera settings, tap the (Settings) icon.

Use the camera 61

Basic settings

You can set basic options for the camera. The settings on the Basic tab are used while taking photos and also while recording video clips.

● Enable Shutter Sound – Select this option to play a shutter sound while clicking photos.

● Photo File Prefix – Specify a prefix name for the photos you click.

● Video File Prefix – Specify a prefix name for the video clips you record.

● Save file to – Specify a location on your HP iPAQ where you want to store your photos and videos.

You can use additional features, such as White Balance , Effect , Contrast , and Flicker , to enhance the appearance of your photos or videos.

Photo settings

Tap the Photo tab, to configure the required settings for capturing photos.

● Capture Mode – Enables you to change the mode for capturing photos.

◦ Normal – Align the focus rectangle with your object and press the Camera key located on the right-hand side of your HP iPAQ. When the focus rectangle turns green, press the

Camera key again to capture the photo.

NOTE: This is the default mode for capturing photos.

◦ Timer – Use this mode to capture self portraits. After you press the Camera key, a time delay of 10 seconds will be displayed in the focus rectangle.

◦ Burst – Use this mode to capture a set of 5 photos by pressing the Camera key.

◦ Panorama horizontal – Use this mode to create horizontal panoramic images, such as vast landscapes and city skylines. Press the Camera key to shoot the left-most photo first. When shooting the next photo, 1/3 of the previous photo is displayed on the left side of the screen.

This helps match the previous photo when capturing the next photo. After capturing all photos, tap the (Stitch) icon to stitch them.

◦ Panorama vertical – Use this mode to create vertical panoramic images, such as monuments and tall structures. Press the Camera key to shoot the top photo first. When shooting the next photo, 1/3 of the previous photo is displayed on the top of the screen. This helps match the previous photo when capturing the next photo. After capturing all photos, tap the (Stitch) icon to stitch them.

● Resolution – Select a resolution for your photos from the available options: QVGA – 320 X

240 , VGA – 640 X 480 , 1M – 1280 X 960 , 1.3M – 1280 X 1024 , 2M – 1600 X 1200 , and 3M – 2048

X 1536 .

● Photo Quality : Select the quality of the photo as Low , Normal , or High .

Video recorder

You can use the built-in camcorder on your HP iPAQ to create short videos and share them with your friends and family.

62 Chapter 11 Camera

To record videos:

1.

Tap Start > Programs > Camera .

TIP: You can also press the Camera key, on the right panel, to launch the Camera program.

2.

Tap (Camera) icon to go into the video mode.

3.

Press the Camera key to start recording. Press the Camera key again to stop recording.

Video settings

To configure settings for recording videos:

1.

Tap the (Settings) icon.

2.

Tap the Video tab.

3.

Configure the following settings:

● Video Format – Select the video format.

● Resolution – Select a resolution for your videos from the available options: QCIF(176 X

144) or QVGA(320 X 240) .

● Record Voice – Select this check box to record audio along with the video.

● Fit to MMS – Select this check box to ensure that the recorded video does not exceed the file size that an MMS can hold.

Options for camera and video recorder

Icon Description

Device – This icon displays the number on the left top corner of the screen that indicates how many photos you can save to the current storage device. The storage devices available are phone memory and external storage card.

Flash off – Tap to turn the flash on.

Flash on – Tap to turn the flash off.

Resolution – Tap to change the resolution.

Exit – Tap to close the program.

HP Photosmart Mobile – Tap to launch HP Photosmart Mobile to view the captured photos.

Video – Tap to switch to the camera mode.

Settings – Tap to change the settings.

Zoom – Move the slider to zoom out or zoom in.

NOTE: You need to tap the screen while capturing photos to view the Zoom slider.

You will not be able to zoom in or out when the camera is used with 3M resolution.

Brightness – Move the slider to adjust the brightness.

NOTE: You need to tap the screen while capturing photos to view the Brightness slider.

Panorama – This icon is displayed while capturing horizontal or vertical panorama photos.

Options for camera and video recorder 63

Icon Description

Stitch – Tap to stitch the photo into a panorama after capturing a set of photos in the Panorama modes.

Camera – Tap to switch to the video mode.

Send As – Tap this icon to send captured photos using MMS.

Delete – Tap to delete the current photo.

Play – Tap to play current video clips.

You can Stop , Pause , or Play the video by tapping on the control icons. The time bar shows the playback progress.

Transfer images

You can transfer the photos and videos captured using your HP iPAQ to any e-mail account, mobile phone or a computer.

Use MMS

When the phone radio is turned on for the first time, the HP iPAQ DataConnect program detects the service provider and automatically populates the MMS settings on the HP iPAQ.

NOTE: You need a data-enabled SIM installed in your HP iPAQ.

To transfer pictures using MMS:

1.

Tap Start > Messaging > SMS/MMS > Menu > New > MMS .

2.

Tap Insert picture/video and tap the picture or the video you want to attach.

3.

Specify the recipient's details in the To field.

4.

Tap Send .

Use Bluetooth

You can transfer images from your HP iPAQ to other devices.

To transfer images using Bluetooth:

1.

Tap Start > Programs > HP Photosmart Mobile .

2.

Scroll and select a picture.

3.

Tap View .

4.

Tap Menu > Send… > Bluetooth .

5.

Tap Next .

6.

Select the device and tap Tap to send .

Use e-mail

You send the photos and videos you capture using your HP iPAQ as an e-mail attachment.

64 Chapter 11 Camera

To send pictures using e-mail:

1.

Tap Start > Programs > HP Photosmart Mobile .

2.

Tap the thumbnail, to be sent through e-mail and tap View .

3.

Tap Menu > Send… > E-mail Attachment .

4.

Select the Reduce sent photo size to check box and select the reduction in resolution.

5.

Tap Next .

6.

Enter the appropriate e-mail address or use Contacts by tapping Menu > Add Recipient .

7.

Enter other appropriate information, such as an e-mail subject and message.

8.

Tap Send .

Transfer images 65

12 Storage cards

Use an optional storage card for:

● Expanding the memory of your HP iPAQ.

● Storing pictures, video clips, music, and programs.

NOTE: Storage cards are not included with your HP iPAQ, and must be purchased separately.

For more information about storage cards, visit http://www.hp.com

, and then go to Home and Home office > Handhelds & Calculators > iPAQ accessories .

Insert a storage card

To insert a storage card:

1.

Open the back cover.

2.

Slide the storage card in the microSD slot with the metal area facing down and inserted first into the HP iPAQ.

66 Chapter 12 Storage cards

3.

Push the card in the slot to lock it in place.

4.

Close the back cover.

If you have trouble inserting a storage card, try the following:

● Make sure you are not inserting the card at an angle.

● Make sure you are inserting the metal area first and facing down.

Remove a storage card

To remove a microSD storage card from the storage slot on the HP iPAQ:

1.

Save your changes and close all running programs.

Remove a storage card 67

2.

Open the back cover.

3.

Push the card in the slot to unlock the card.

NOTE: The card is pushed out a little when you unlock it.

4.

Remove the storage card from the storage card slot.

68 Chapter 12 Storage cards

5.

Close the back cover.

View contents of a storage card

Use File Explorer to view the files that are located on your storage card.

To view contents of a storage card:

1.

Tap Start > Programs > File Explorer .

2.

Tap Up .

3.

Tap Storage Card from the file list displayed to view a list of files and folders stored on the storage card.

If the HP iPAQ does not recognize your storage card, try the following:

● Install any drivers that came with the storage card.

● Reset the HP iPAQ by removing and reinserting the battery.

NOTE: Make sure that you save your data before you reset.

View contents of a storage card 69