PC-ACE Pro32 Certificate of Medical Necessity (CMN)
This document is intended as a help guide for attaching a CMN to a Durable Medical
Equipment (DME) claim entered in the PC-ACE Pro32 software. It is not intended to replace the
general help (accessible by the F1 key) or specific item help (accessible by right-clicking or
hitting the F2 key on a specific item) functions, or the PC-ACE Pro32 User Manual itself. For
assistance with any questions not covered here, please consult these documents.
CEDI technical support staff is not trained in medical billing. The information in this document
is intended to provide the user with enough information in order to successfully enter claims
using medical policy knowledge that the user already has. Please contact the Jurisdiction that
will be billed with any medical policy questions.
PC-ACE Pro32 was designed for both Institutional (Medicare Part A, or hospital) and
Professional (Medicare Part B, or office visits, and Durable Medical Equipment, or DME) billing.
Since this is a DME support document, we will not be covering Medicare Part A or Part B
functions.
Note: Durable Medical Equipment [DME] Information Forms (DIFs) are classified as CMNs in
the software and claims format, and are selected the same way. Follow the directions below to
attach a CMN or a DIF to a claim using the PC-ACE Pro32 software.
If you have any questions, please contact the CEDI Help Desk at
[email protected] or at 866-311-9184.
Last Revision: November 30, 2012
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Attaching a CMN
The CMN information will be added to the claim under the Billing Line Items tab.
The Billing Line Items tab has multiple sub tabs.
Line Item Details sub tab (the first tab on the second row of tabs in the screenshot above):
Indicators and Attachments: The small boxes to the right of Units (EP, FP, and AT) are used
to indicate a situation or include an attachment. AT is used to indicate a Certificate of
Medical Necessity (CMN) on the claim. DME Information Forms (DIFs) are classified as
CMNs in the software and claims format, and are selected the same way.
A C for CMN Attachment will produce a tab for entering a CMN.
This can be entered manually or chosen by right-clicking/using the F2 look up option.
The charge line the C is placed on will attach the CMN to only that charge line. If a CMN
needs to be attached to multiple charge lines, the C will need to be placed in the
corresponding AT fields.
The CMN tab will become the fifth tab in the second row under Billing Line Items.
Last Revision: November 30, 2012
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CMN tab:
The CMN tab is only visible if the AT field on the Line Item Details tab has a value of C
entered.
General sub-tab:
Certificate Type: Right-click or use the F2 lookup feature to select the appropriate CMN
from the list.
Claim Information: This should be entered for you from the Line Item Details tab.
Patient Information: Enter information as appropriate for the CMN selected.
CMN Type: Using the right-click or F2 lookup feature, select the CMN type
I – Initial
R – Renewed
S – Revised
On File?: Select the appropriate option for the CMN selected.
Date Initial/Revised: Enter the date associated with this CMN.
Revised date is only entered if the CMN Type is R or S.
Est. length of need (months) and Replacement?: Select the appropriate option for the CMN
selected.
Ordering Physician: Enter information as appropriate for the CMN selected.
UPINs are no longer submitted in DME claims and should not be entered.
Signature Date: This date corresponds to the date the physician signed the CMN or the date
the Supplier signed the DIF.
Last Revision: November 30, 2012
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Additional tabs:
The Additional tab(s) are based on the CMN that is being entered in the claim and should be
completed in relation to the CMN selected.
Note: For electronic Oxygen CMNs where Question 1a) is answered with a value from 56 to 59,
or where Question 1b) is answered with a value greater than 88, at least one of the three
questions on the Oxygen (2) tab must be answered with a Y for Yes.
The claim may have a valid CMN indicating N for No on all three questions
If the CMN does not have at least one Y, this claim may need to be billed by paper.
Contact the jurisdiction where the claim will be processed in order to verify the claim
meets the requirements for paper claims submission.
The paper CMN indicates that these questions must be answered only if the value in
Question 1b) is equal to 89. The requirements for electronic claims are based on wording in
the ANSI Implementation Guide for 4010A1 indicating greater than 88. The requirements
for Question 1a) are the same for paper and electronic.
Last Revision: November 30, 2012
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Entering a Narrative:
The narrative for a CMN is typically entered on the charge line.
Under Billing Line Items, you would select the Ext Details 3 (Line #) for the charge line where
the CMN was attached.
Under the Line Note (NTE)/File Information (K3) section enter the following information:
Type: Enter or select ADD using the right-click or F2 look-up feature to add a Narrative or
note to the charge line.
Narrative: Enter the note/narrative for the CMN.
Last Revision: November 30, 2012
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Ext. Pat/Gen (2) tab:
The Ext. Pat/Gen (2) tab can be used to enter a narrative for a CMN if one is required at the
claim level.
Note: Contact the Jurisdiction where the claim will be processed for more information if a claim
level narrative is needed if you are not sure.
Claim Notes(NTE)/File Information (K3)
Type: Select CER using the right-click or F2 lookup feature to indicate CMN narrative
information.
Narrative: Enter the CMN narrative if needed.
Last Revision: November 30, 2012
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