Aten RBS Configurator Room Booking System User Manual

ATEN VanCryst™

RBS Panel & Conﬁgurator

ATEN Room Booking System

User Manual

ii

ATEN Room Booking System User Manual

Compliance Statements

FEDERAL COMMUNICATIONS COMMISSION INTERFERENCE

STATEMENT

This equipment has been tested and found to comply with the limits for a Class

A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

The device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

FCC Caution

Any changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate this equipment.

Warning

Operation of this equipment in a residential environment could cause radio interference.

Achtung

Der Gebrauch dieses Geräts in Wohnumgebung kann Funkstörungen verursachen.

KCC Statement


Industry Canada Statement

This Class A digital apparatus complies with Canadian ICES-003.

RoHS

This product is RoHS compliant.

User Information

Online Registration

Be sure to register your product at our online support center:

International http://eservice.aten.com

Telephone Support

For telephone support, call this number:

International

China

Japan

Korea

North America

886-2-8692-699

86-400-810-0-810

81-3-61-811

82-2-467-6789

1-888-999-ATEN ext 4988

1-949-428-1111 iii


User Notice

All information, documentation, and specifications contained in this manual are subject to change without prior notification by the manufacturer. The manufacturer makes no representations or warranties, either expressed or implied, with respect to the contents hereof and specifically disclaims any warranties as to merchantability or fitness for any particular purpose. Any of the manufacturer's software described in this manual is sold or licensed as is .

Should the programs prove defective following their purchase, the buyer (and not the manufacturer, its distributor, or its dealer), assumes the entire cost of all necessary servicing, repair and any incidental or consequential damages resulting from any defect in the software.

The manufacturer of this system is not responsible for any radio and/or TV interference caused by unauthorized modifications to this device. It is the responsibility of the user to correct such interference.

The manufacturer is not responsible for any damage incurred in the operation of this system if the correct operational voltage setting was not selected prior to operation. PLEASE VERIFY THAT THE VOLTAGE SETTING IS

CORRECT BEFORE USE.

Product Information

For information about all ATEN products and how they can help you connect without limits, visit ATEN on the Web or contact an ATEN Authorized

Reseller. Visit ATEN on the Web for a list of locations and telephone numbers:

International

North America http://www.aten.com

http://www.aten-usa.com

iv


Package Contents

Check to make sure that all components are in working order. If you encounter any problem, please contact your dealer.

VK430

 1 VK430 10.1” RBS Panel with wall mount

 2 LED bars

 4 LED bar screws

 4 hard wall mount screws + screw anchors

 2 3M glass mount tape

 1 user instructions* v


Contents

Compliance Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii

User Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Online Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii

Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii

User Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv

Product Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv

Package Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

VK430 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi

About this Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

1. Introduction

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

VK430 10.1” RBS Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

RBS Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

ATEN RBS App. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

VK430 RBS Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2. Hardware Setup

10.1” RBS Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Setting Static IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

3. Configurator Installation

Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

The Interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Getting Started Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

4. Panel Profile

Editing Profile Names, Duplicating and Deleting Profiles . . . . . . . . . . 15

Adding New Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

vi


Defining Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

GUI Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Booking Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

5. Calendar Server

Microsoft Office 365 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Microsoft 365 admin center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Adding User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Adding Room (Resource) Accounts . . . . . . . . . . . . . . . . . . . . . . . 21

Setting Administrator Account to Record Room Usage Details. . . 22

Azure Active Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Registering Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Adding API Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

ATEN RBS Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Panel Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Disconnection Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Support Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

6. Panel Management

RBS Panel Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Panel Management Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Uploading Profiles and Setting Changes to ATEN RBS Panels . . . . . 35

Batch Configure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Upgrading Firmware / APP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

7. Panel Password

Defining Passwords Directly on the Panels . . . . . . . . . . . . . . . . . . . . . . . 41

Changing the Passwords of Multiple RBS Panels via RBS Configurator . 42

8. Panel Operation

Panel Main Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Viewing Meeting Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Today’s Scheduled Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Meetings Scheduled on Other Dates / for Other Rooms . . . . . . . . 47

Suggesting a Room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Booking a Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

vii


Appendix

Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Rack Mount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

VK430 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Technical Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

International . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Limited Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

viii


About this Manual

This user manual is provided to help you get the most out of your ATEN Room

Booking System. It covers all aspects of the system, including RBS Panel and

RBS Configurator installation, configuration, and operation:

Devices and software covered in this manual include:

Models

VK430

RBS Configurator

Product Names

10.1” Room Booking System (RBS) Panel

Room Booking System (RBS) Configurator

An overview of the information found in the manual is provided below.

Chapter 1, Introduction

Introduces you to the ATEN Room Booking System, its purpose, features, and components.

Chapter 2, Hardware Setup

Provides the necessary steps to set up the ATEN Room Booking System, along with some basic operations.

Chapter 3, Configurator Installation

Provides the basic information and installation instructions of the ATEN RBS

Configurator.

Chapter 4, Panel Profile

Guides you through how to configure and customize layout design profiles to be applied to the ATEN RBS Panels managed.

Chapter 5, Calendar Server

Guides you through the implementation of your ATEN Room Booking System to calendar servers, such as Microsoft Office 365 Calendar, for convenient scheduling management of all conference rooms in the system.

Chapter 6, Panel Management

Covers how to upload setting profiles to and configure the ATEN RBS Panels managed.

Chapter 7, Panel Password

Guides you through how to define and change the passwords of your ATEN

RBS Panels.

ix


Chapter 8, Panel Operation

Guides you through the operations that can be done on ATEN RBS Panels, including booking or checking into rooms.

Appendix

Provides specifications and other technical information regarding the ATEN

Room Booking System.

Note:

 Read this manual thoroughly and follow the installation and operation procedures carefully to prevent any damage to the unit or connected devices.

 ATEN regularly updates its product documentation for new features and fixes. For an up-to-date ATEN RBS documentation, visit http://www.aten.com/global/en/

Conventions

This manual uses the following conventions:

Monospaced

[ ]

1.

♦

>

Indicates text that you should key in.

Indicates keys you should press. For example, [Enter] means to press the Enter key. If keys need to be chorded, they appear together in the same bracket with a plus sign between them:

[Ctrl+Alt].

Numbered lists represent procedures with sequential steps.

Bullet lists provide information, but do not involve sequential steps.

Indicates consecutive selecting options (such as on a menu or dialog box). For example, Start

>

Run means to open the Start menu, and then select Run .

Indicates critical information.

x

Chapter 1. Introduction

Chapter 1

Introduction

Overview

The ATEN Room Booking System is an Ethernet-based room management system that works in conjunction with a calendar server, such as Microsoft

Office 365 Calendar, to provide convenient scheduling, availability allocation, reservation, and status indication for all of the rooms managed in your organization.

ATEN Room Booking System consists of VK430 RBS Panels, 1 for each room managed, and an RBS Configurator used to configure the RBS Panels and calendar server.

Through ATEN Room Booking System, users can check for the availability of every room, book the desired rooms while scheduling meetings, as well as cancel or extend their room booking.

On each VK430 RBS Panel, you can check the time slots the corresponding room is available for and reserve immediately or for a desired time with a few simple taps.

Using RBS Configurator, the administrator can adjust the theme style and setting profiles of each VK430 RBS Panel.

The ATEN Room Booking System is the perfect solution for any meeting and conference room, boardroom, classroom, and any other room booking management through streamlined Ethernet-based management system in conjunction with a calendar server for optimum efficiency and performance.

1


Features

VK430 10.1” RBS Panel

 10.1” capacitive touch-screen panel

 Natively installed with the ATEN RBS app for integration with calendar servers

 Supports Power over Ethernet (PoE) — can receive both power and communication over a single Ethernet cable

 LED light bars illuminating user-defined colors to indicate the room’s availability at a glance

 Preinstalled with a wall mount kit and provided with 3M VHB™ Tape for easy mounting onto a hard or glass wall

 75*75 mm VESA-compliant for flexible mounting across various installation scenarios

RBS Configurator

 Easy RBS panel configuration via intuitive GUI

 Profile setup (logo, background, calendar layout, etc.)

 System setting (language, sleep mode brightness, volume, etc.)

 Panel management (firmware updates and profile upload)

 Simulator to simulate and preview the customized GUI before uploading

 Supports mainstream calendar servers, such as Microsoft 365 Calendar,

Google Calendar, and Microsoft Exchange Server

Note: Support for Google Calendar and Microsoft Exchange Server will be coming soon.

2


Requirements

Prepare the following equipment and make sure your equipment meets the minimum requirements specified below.

 Rooms to be managed by your ATEN Room Booking System, with the following equipment

 1 VK430 ATEN 10.1” RBS Panel per room

 1 available PoE+ port per room, from a PoE switch / injector

or 1 power adapter (available for purchase, see Accessories , page 4)

 A computer (for running ATEN RBS Configurator), with the following spec

 OS: Windows 7 / 8 / 10 (32/64-bit)

 Processor: 1 GHz

 Memory: 1 GB RAM

 Storage: 500 MB available hard disk space

Getting Started

Complete the following tasks to start setting up your ATEN Room Booking

System and managing your room resources.

1. Install an ATEN RBS Panel, using the preinstalled wall mount (and 3M mount tape), for each of the room to be manged by your ATEN Room

Booking System.

2. Configure all RBS Panels and the required calendar server settings via

ATEN RBS Configurator.

3. Upload settings and profiles to the ATEN RBS Panels.

3


Accessories

Optionally purchase any compatible power adapter and/or power cord if needed, as listed below. Contact your ATEN dealer for details.

Description Region Model

0AD8-8012-33MG

LIN2-418K-D12G

LIN2-418K-E12G

LIN2-418K-D16G

LIN2-418K-F11G

LIN2-418K-N12G

LIN2-418K-G11G

LIN2-418K-Z11G

LIN2-418K-K11G power adapter power cord power cord power cord power cord power cord power cord power cord power cord

G

Z

I

U

K all

A

E

J

4


Components

VK430 RBS Panel

2

Gspou!Wjfx

3 4 5 6

Upq!Wjfx

Sfbs!Wjfx

23

22

23

22

Cpuupn!Wjfx

7 8 24 9 : 21

No.

1

2

Component touch screen status LED

Description

Tap to configure or reserve the corresponding room.

Lights on when the touch panel is powered on.

5


7

8

5

6

No.

3

4

Component function button brightness + / volume + / power switch power jack

USB Micro-B port

9 USB type-A port

10 LAN port with PoE

11 speakers

12 LED screw holes

13 reserved for debugging purposes

Description

Press to access the Settings page.

Press to adjust the display brightness.

Press to adjust the volume of the touch panel.

Turns the touch panel on or off.

Connects to power.

Reserved for debugging.

Used to update the ATEN RBS app and/or firmware.

Connects to the network, while receiving power via

PoE.

Plays beep sounds to indicate operation actions.

Used for attaching LED bars.

These ports are reserved for debugging.

6

Chapter 2. Hardware Setup

Chapter 2

Hardware Setup

Important safety information regarding the placement of this device

is provided on Safety Instructions , page 51. Please review it before

proceeding.

This chapter guides you through the hardware setup of ATEN RBS device as well as cover some of its basic configurations.

The RBS device covered includes:

Model

VK430 10.1” RBS Panel

Product Name Page

p.8

For the installation and configuration of ATEN RBS Configurator, please refer

to Configurator Installation , page 11, and

Panel Management , page 33.

7


10.1” RBS Panel

Installation

The ATEN VK430 RBS Panel comes preinstalled with a wall mount. It is also compatible with any VESA-compliant (75 x 75 mm) mounting accessory.

Follow the steps below to install and mount the VK430 onto a wall.

2 3

Hard Wall

4.b

5

Glass Wall

4.c

6

Glass

Wall

Xbsojoh;!

Xbju!gps!35,!ipvst!gps!

bo!beiftjwf!cpoe!tusfohui!pg!:1&!

bu!sppn!ufnqfsbuvsf

1. Secure the 2 LED bars onto the sides of the VK430 using the 4 LED bar screws provided.

8

Chapter 2. Hardware Setup

2. Slightly bend the mounting plate outward to detach it from the VK430.

3. Secure the mounting plate onto a (a) hard or (b) glass wall, respectively using one of the following methods.

(a) Hard Wall : Secure the mounting plate onto the hard wall using the 4 screws included (also use the 4 screw anchors if necessary).

(b) Glass Wall: Secure the mounting plate onto the glass wall using the 2 strips of 3M glass mount tape provided.

IMPORTANT: .For optimal adhesive results, make sure to firmly press the taped mounting plate against the wall for 3 ~ 5 seconds and wait for it to dry for at least 24 hours.

5. Place the VK430 onto the wall by sliding and attaching it to the mounting plate.

6. Turn on the unit by switching its power switch to ON. The status LED shall light green.

Upon first-time startup, the VK430 shall be offline and not connected to any calendar server.

To set up the VK430, you shall use the ATEN RBS Configurator software to

create the necessary setting profiles to be uploaded to it. See Configurator

Installation , page 11.

Setting Static IP

By default, your VK430 is DHCP-enabled. To assign a static IP address, follow the steps below.

1. Press the function button at the top of the unit, as illustrated below. The

Settings page appears.

gvodujpo!cvuupo

2. Tap Network & Internet > Ethernet > Ethernet IP Mode to set it to static IP mode and define the related network settings.

9


This Page Intentionally Left Blank

10

Chapter 3. Configurator Installation

Chapter 3

Configurator Installation

The ATEN RBS Configurator is a GUI-based management software that helps you configure mass RBS panels for convenient management of your conference room resources against a calendar server, such as Microsoft Office

365 Calendar.

Installation

To install the RBS Configurator software, do the following:

1. Download RBS Configurator.

a) Visit the ATEN download page.

http://www.aten.com/global/en/support-and-downloads/downloads/ b) Search for “RBS Configurator.” A list of downloads for RBS

Configurator appear.

c) Download aten_rbs_configurator_setup_vx.x.xxx.exe

.

2. Execute the setup file. Then follow the on-screen instructions to install the

RBS Configurator.

11


Note: On the License Agreement page, thoroughly read through and accept the terms of the license agreement before proceeding.

3. Once the installation is completed, click Done to finish.

The Interface

Launch the software to start configuring your ATEN Room Booking System.

Below is the general interface of RBS Configurator and its components.

.

1 2 3

A

B

12

Chapter 3. Configurator Installation

No.

Item

A Tab Menu

Description

The main selection menu for switching views between the following:

 Edit Template : Defines layout designs to be applied to the RBS panels managed.

 Calendar Settings: Contains the required calendar server settings for integration with ATEN Room Booking

System.

 Panel Management: Upload and/or edit setting profiles to ATEN RBS Panels via network.

B Interactive Display This section is your main work area, which reflects the tab menu item selected.

1 File  New Project: Clears the current project and start a new one.

 Open Project: Opens a previously-saved project file.

 Save: Saves the current project.

 Save as: Saves the current project as a new project file.

 Exit: Exits and closes RBS Configurator.

2 Edit

3 Help

 Language: Changes the language of the RBS Configu rator.

 About: Displays the information of the RBS

Configurator.

13


Configuration Steps

After launching the ATEN RBS Configurator, it is recommended to set up your

ATEN Room Booking System in the following order:

1. In the Edit Template tab, define a desired layout and theme style to be uploaded to the ATEN RBS Panels you will be managing.

2. In the Calendar Settings tab, configure the required calendar server settings for integration with your ATEN Room Booking System.

3. In the Panel Management tab, search for and upload setting profiles to

ATEN RBS Panels within the network.

4. Save your RBS Project by clicking File > Save .

14

Chapter 4. Panel Profile

Chapter 4

Panel Profile

The Edit Profile tab, in ATEN RBS Configurator, allows you to customize layout design profiles and define booking settings to be applied to any ATEN

RBS Panels managed.

Editing Profile Names, Duplicating and Deleting Profiles

On a panel profile, you can click the button for the following options:

Edit

Duplicate

Delete

Item Description

Edits the name of the profile.

Creates a duplicate of the profile.

Deletes the profile.

Adding New Profiles

To add a new profile, simply click Add New , as illustrated below.

15


Defining Profiles

Click on a desired profile to start. The following dialog box appears.

B

A C

D

No.

Item

A Panel Profile

Preview

Description

Displays an example of how the panel layout would look like once the profile is applied.

B Interactive Display Contains the following:

 GUI Design: Defines the profile’s layout design related settings.

 Booking Settings: Sets the profile’s booking-related settings

C Check-in Panel

D Daily Schedule

Area

Used for checking-in to a meeting room and quick booking.

Displays the room’s reservation schedule for the day.

16

Chapter 4. Panel Profile

GUI Design

Date and

Time

Item

Brand/Logo

Upload

Background

Sub-Item Description

Date Format Sets the format in which date is displayed on the RBS

Panel.

Time Format Sets the format in which time is displayed on the RBS

Panel.

Upload

Company

Logo

Uploads a brand logo image ( .jpg

, .jpeg

, .

png , or

.bmp

), up to 140*140 pixels, to be displayed on the upper-left of the RBS Panel.

Main Page

Sub Page

Defines the background of the RBS Panel’s main page, either by selecting a color or uploading an image

( .jpg

, .jpeg

, .

png , or .bmp

), up to 1280*732 pixels.

Sets the display style of the RBS Panel’s sub page.

Time Color Sets the color in which time is displayed on the RBS

Panel

Check-in Panel Color

Daily

Schedule

Area

Icon Color

Sets the color of the RBS Panel’s check-in panel.

Sets the color of icons on the RBS Panel’s daily schedule area.

Display Style Sets the display style and color of the RBS Panel’s daily schedule area.

Booking Settings

Item

Quick Booking

Sub-Item Description

Enable to allow quick booking options to be available on the RBS Panel’s check-in panel.

Extend Meeting

Check-in

Setting

Enable to allow extending of an ongoing meeting.

Auto Release Enable to automatically release the room, to be available for booking if not checked in within the time set.

Sleep

Schedule

Can Check in before

Hold for

Display Host Name

Brightness

Enable to allow users to check into the room within the time set prior to the start of a meeting.

Enable to hold the room for the time set before auto release.

Enable to display the name of the host who’s scheduled the meeting.

Sets the brightness of the RBS Panel during off-duty hours.

17


Item Sub-Item

Status Color Available

Reserved

Occupied

Description

Sets the color of the LED bars of the RBS Panel, and its status color, when it is available for use.

Sets the color of the LED bars of the RBS Panel, and its status color, when it is reserved for a meeting.

Sets the color of the LED bars of the RBS Panel, and its status color, when it is occupied.

Click Save for changes to take effect.

18

Chapter 5. Calendar Server

Chapter 5

Calendar Server

This chapter guides you through the implementation of your ATEN Room

Booking System to calendar servers supported, such as Microsoft Office 365

Calendar, for convenient scheduling management of all conference rooms in the system.

Microsoft Office 365

To set up a Microsoft Office 365 Calendar for managing your ATEN Room

Booking System, follow the steps below.

1. Using the Microsoft Office 365’s administrator account, do the following:

 Add a user account for every person who is allowed to book room resources through the Office 365 calendar server.

 Add a resource account, while setting a password, for every conference room to be managed by the Room Booking System.

 Configure the administrator account to retrieve detailed information of the rooms managed from the calendar server.

 Through Office 365’s Azure Active Directory, register for an APP ID and add the required API permission for the Room Booking System.

Note: For detailed procedures, see

Microsoft 365 admin center , page 20

and Azure Active Directory , page 24.

2. On your ATEN RBS Configurator, go to the Calendar Settings tab, select

Office 365 and enter the following:

 Admin Account: Microsoft Office 365’s administrator account.

 Admin Password: Microsoft Office 365’s administrator password.

 Application ID: The Application ID as registered via Microsoft Office

365’s Azure Active Directory.

Note:

See ATEN RBS Configurator , page 29, for details.

19


Microsoft 365 admin center

To start, log into https://login.microsoftonline.com

using the Microsoft Office

365’s administrator account and click Admin .

Adding User Accounts

Add a user account for every person who is allowed to book room resources through the Office 365 calendar server, by doing the following:

1. Go to Navigation Menu > Users > Active Users and click Add a user .

2. Follow the on-screen instructions to create the user account.

20


Adding Room (Resource) Accounts

Add a room account, and set a required password, for every conference room to be managed by ATEN RBS, by doing the following:

1. Go to Navigation Menu > Resources > Rooms & equipment and click

Add resource

2. Select Room from the Resource type dropdown list and then follow the on-screen instructions to create the room account.

3. Go to Navigation Menu > Users > Active Users , click Reset a password next to the room account created from step 2 and follow the on-screen instructions to define its password.

Note: Make sure a password has been set for every room account created.

21


Setting Administrator Account to Record Room Usage Details

Configure the administrator account to record the necessary conference room usage details, by doing the following:

1. Go to Navigation Menu > Resources > Rooms & equipment and select and click any of the room accounts you want their usage details to be recorded for

2. On the room account info dialog box that appears, click Edit under

Delegates.

22


3. In the Manage delegates dropdown list, type, search for, and select the administrator account used to manage the conference rooms, and their room accounts, and then click Save changes .

4. Repeat steps 1 ~ 3 for every room account.

23


Azure Active Directory

From Microsoft 365 admin center , go to Navigation Menu > Admin centers and select Azure Active Directory .

Registering Application

Register to obtain an Application ID for the ATEN Room Booking System, by doing the following:

1. Go to Azure Active Directory > App registrations and click New

Registration .

24


2. Enter a desired name, select Accounts in this organizational directory only under Supported account types , and click Register .

3. Once registered successfully, the Application ID is displayed, which shall later be entered on your ATEN RBS Configurator.

25


4. After registering, go to Authentication , enable Allow public client flows by selecting Yes . Then click Save for the changes to take effect.

Adding API Permissions

After registering the application, also make sure the required API permissions have been applied to it, by doing the following:

1. Click API permissions > Add a permission , and select Microsoft Graph

> Delegated permissions

26

2. Select and enable the following permissions:

 4 Calendar permissions


27


 1 Place permission

 2 User permissions

3. Click Add permissions .

4. Click Grant admin consent for your account , as illustrated below, and then click Yes to finish.

28


Note: If you encounter MFA (multi-factor authentication) issues, please refer to https://docs.microsoft.com/en-us/microsoft-365/admin/security-andcompliance/set-up-multi-factor-authentication?view=o365worldwide#turn-security-defaults-on-or-off to disable.

ATEN RBS Configurator

On your RBS Configurator, go to Calendar Settings > Office 365 and enter the Microsoft Office 365 Calendar related settings, as below.

Item

Admin Account

Admin Password

Application ID

Description

Enter the Microsoft Office 365 Calendar’s administrator account.

Enter the Microsoft Office 365 Calendar’s administrator password.

Enter the Application ID of the ATEN RBS as registered on the

Microsoft Office 365 Calendar.

29


Panel Message

The Panel Message settings allow users to define the disconnection message to be displayed on the RBS Panels managed when they are not connected to the calendar server, as well as the contact info to be displayed on the RBS Panels’ settings page.

To access the Panel Message settings, select Calendar Settings > Panel

Message on your RBS Configurator.

Disconnection Message

Define the title and content of the disconnection message, as exemplified below.

Once applied, the message will be displayed on the RBS Panels when they are not connected to the calendar server.

30


Support Contact

Define the contact info, for support or assistance, to be displayed on the RBS

Panels’ settings page, as exemplified below.

Once applied, the contact info is displayed on the RBS Panels’ settings page.

31



32

Chapter . Panel Management

Panel Management

The Panel Management tab, in ATEN RBS Configurator, allows you to upload setting profiles to and configure the ATEN RBS Panels managed.

RBS Panel Search

To start, you can search for the RBS Panels you want to manage by 1 of the 2 following methods:

 Auto Scan: Automatically searches for all RBS Panels within the same subnet.

 By IP: Searches for RBS Panels within the LAN by entering an IP range or a specific IP address.

33


Panel Management Options

After at least 1 RBS Panel has been found by the RBS Configurator, its related information and configuration options are displayed, as exemplified below.


Model Displays the model of the RBS Panel.

 Click to optionally reset the RBS Panel to factory default settings.

Displays and defines the name of the meeting room managed.

Room Name

IP Address Displays the IP address of the RBS Panel.

 Click to optionally adjust the network settings of the RBS

Panel.

Displays the MAC address of the RBS Panel.

MAC

Panel Password

Current Calendar

Room Name Setting Selects how the RBS Panel is named, either manually or synchronized from the calendar server.

Calendar Account Displays or assigns the calendar server resource account used to manage the RBS Panel.

Profile

Type the password of the RBS Panel for the required authentication prior to uploading setting changes to the RBS

Panel. (default password: password )

Displays the calendar server currently used to manage the

RBS Panel.

Volume

Brightness

Language

Time Zone

Displays or uploads the setting profile used by or to the RBS

Panel.

Displays or adjusts the volume setting of the RBS Panel.

Displays or adjusts the brightness of the RBS Panel.

Displays or adjusts the language setting of the RBS Panel.

Displays or adjusts the time zone of the RBS Panel.

34

Item

FW / APP

Version

Change Password

Last Update


Description

Respectively displays the firmware and app version of the RBS

Panel.

Changes the password of the RBS Panel.

Displays the time at which the RBS Panel was last updated.

Uploading Profiles and Setting Changes to

ATEN RBS Panels

Users can upload profiles and/or setting changes to any RBS Panel managed by doing the following:

1. First, check the RBS Panels to which you want to upload profiles and/or setting changes.

2. To upload profiles, select the desired profile(s) from the dropdown list in the Profile column, as illustrated below.

Note: Select Keep Original only when you don’t want to replace the RBS

Panel’s current profile with another.

3. Make all of the setting changes you want to apply to the RBS Panels selected.

35


4. Type the login passwords of the RBS Panels selected in the Panel

Password column, as illustrated below.

Note: If the RBS Panels to which you want to upload profiles and/or setting changes share the same panel password, you can simply type that common password in the Batch Password Authentication field instead of having to type the same password repeatedly.

5. Click Upload .

Batch Configure

The Batch Config function allows you to upload the same profile or same setting changes to multiple RBS Panels all at once, instead of having to make the same setting changes individually and repeatedly.

1. First, check the RBS Panels to which you want to batch configure.

36





3. Select the same setting changes and/or profile you want to apply to the

RBS Panels selected in Batch Config .

4. After all of the desired setting changes have been made, click Upload for them to be applied to the RBS Panels selected.

37


Upgrading Firmware / APP

To upgrade the firmware and/or APP of the RBS Panels, follow the steps below.

1. Download and unzip the firmware / APP upgrade file from the product webpage.

2. Check the RBS Panels for which you want to upgrade firmware and/or

APP




38


4. Click Upgrade , select FW Upgrade or APP Upgrade and browse for the firmware or APP upgrade file.

5. Click Upgrade to finish.

39



40

Chapter 7. Panel Password

Chapter 7

Panel Password

This chapter guides you through how to define and change the passwords of your ATEN RBS Panels.

You can define your RBS Panels’ passwords using one of the following methods:



Defining the passwords directly on the RBS Panels, see page 41.



Changing the passwords of multiple RBS Panels simultaneously, see page 42.

Defining Passwords Directly on the Panels

To start, make sure the RBS Panel is connected to the network and turned on.

1. From its main page, tap . The login page appears.

2. Log into the RBS Panel by entering its password and tapping Login .

41


Note: For first-time login, use the default password password to login, and you’re required to change the password.

3. Once logged in, you can change the panel’s password by tapping Change

Password and following the on-screen instructions.

4. Tap Save to finish.

Changing the Passwords of Multiple RBS Panels via RBS Configurator

To start, make sure all of the RBS Panels to be configured are connected within the same network as your ATEN RBS Configurator and turned on.

1. On your RBS Configurator, go to the Panel Management tab and search for the RBS Panels you want to change passwords for by 1 of the 2 following methods.

 Auto Scan: Automatically searches for all RBS Panels within the same subnet.

 By IP: Searches for RBS Panels within the LAN by entering an IP range or a specific IP address.

2. Check the RBS Panels for which you want to change passwords.

42

Chapter 7. Panel Password




4. Click Batch Config > Change Password , set a password, and click Fill in

5. Click Upload to apply the password change to the RBS Panels selected.

43



44

Chapter 8. Panel Operation

Chapter 8

Panel Operation

This chapter guides you through the operations that can be done on ATEN RBS

Panels, including booking or checking into rooms.

Note: Before operating any of your RBS Panels, make sure the necessary configurations and profiles have been uploaded and applied to them.

Panel Main Page

The components of the RBS Panel’s main page are described below:

.

1

5

4

A

B

2 3

Note: To customize the display style of your RBS Panels, or add a brand / logo

or background image via RBS Configurator, see GUI Design , page 17.

45


No.


A Quick

Booking

/ Checkin

Provides varying functions based on the current status of the conference room: Available , Reserved , or Occupied .

Available  Quick Booking : Lets users start or schedule a meeting using the conference room through one of the following options:

 30 / 60 / 90 / X : Immediately starts a meeting for

30 / 60 / 90 / X minutes, where X is the number of minutes the room is available for until the next scheduled meeting or off-duty hours.

Reserved

Occupied

 :

Tap to schedule a meeting. See Booking a

Room , page 49, for details.

 Check In: During a meeting’s scheduled time, lets users to check in to the room and start the meeting.

 Release: During a meeting’s scheduled time, lets users to cancel it and release the room for others to use.

 Check Out: During an ongoing meeting, lets users to check out of the room and end the meeting.

 Extend: During an ongoing meeting, lets users to extend the meeting time if the conference room is available for further use.

B Today’s Scheduled

Meetings

Displays all meetings the conference room has scheduled during the day.

1 Room Display Name Displays the name of the conference room.

2 Room Status

3 Suggest Room

4 Other Dates

5 Settings

Displays the status of the conference room.

 Available: Indicates the room is available for use.

 Reserved: Indicates the room is reserved for a meet ing, but not yet checked into.

 Occupied: Indicates the room is currently hosting an ongoing meeting.

Suggests conference rooms currently available for

hosting a meeting. See Suggesting a Room , page 48, for details.

Displays all meetings scheduled within the Room

Booking System, see Viewing Meeting Schedule , page 47.

Accesses administrator settings, see Settings , page 49.

46


Viewing Meeting Schedule

Today’s Scheduled Meetings

To view meetings scheduled throughout the day, simply tap and drag on the

ATEN RBS Panel’s Daily Schedule Area .

Meetings Scheduled on Other Dates / for Other Rooms

To view meeting schedules for other dates or for other conference rooms, tap the calendar icon . The following page appears.

Room Selector

Date

Selector

Tap to book a meeting

Select the desired conference room and date to view the corresponding meeting schedule.

To book a room and schedule a meeting, tap

page 49 for details.

and see Booking a Room ,

47


Suggesting a Room

The Suggest Room function suggests conference rooms, currently available for use within the Room Booking System, to users for convenient meeting hosting.

1. From the main page of a RBS Panel, tap Suggest Room .

2. Select the desired meeting time.

3. Based on your meeting time, the Room Booking System displays the conference rooms that are currently available for use, as exemplified below.

4. Select the desired room to finish.

The conference room selected is now hosting a meeting for the time specified.

You can now go to that conference and check in to start your meeting.

48


Booking a Room

To book a room and schedule a meeting, users can either tap or a RBS Panel’s main page or schedule page. The following page appears.

from

1. Select the desired conference room.

2. Specify the meeting’s start and end times.

3. Fill in other desired fields.

4. Tap Book to finish.

Settings

The Settings page of RBS Panels contains its network and password settings.

To access, tap from the RBS Panel’s main page and enter the required password.

Note:

For setting the password of ATEN RBS Panels, see Panel Password , page 41.

49



50

Appendix

Appendix

Safety Instructions

General

 Read all of these instructions. Save them for future reference.

 Follow all warnings and instructions marked on the device.

 This product is for indoor use only.

 Do not place the device on any unstable surface (cart, stand, table, etc.). If the device falls, serious damage will result.

 Caution: Risk of explosion if the battery is replaced by an incorrect type.

Always dispose of used batteries according to the proper instructions.

 Do not use the device near water.

 Do not place the device near, or over, radiators or heat registers.

 The device cabinet is provided with slots and openings to allow for adequate ventilation. To ensure reliable operation, and to protect against overheating, these openings must never be blocked or covered.

 The device should never be placed on a soft surface (bed, sofa, rug, etc.) as this will block its ventilation openings. Likewise, the device should not be placed in a built in enclosure unless adequate ventilation has been provided.

 Never spill liquid of any kind on the device.

 Unplug the device from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

 The device should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your dealer or local power company.

 To prevent damage to your installation it is important that all devices are properly grounded.

 Do not allow anything to rest on the power cord or cables. Route the power cord and cables so that they cannot be stepped on or tripped over.

 Position system cables and power cables carefully; Be sure that nothing rests on any cables.

 Never push objects of any kind into or through cabinet slots. They may touch dangerous voltage points or short out parts resulting in a risk of fire or electrical shock.

51


 Do not attempt to service the device yourself. Refer all servicing to qualified service personnel.

 If the following conditions occur, unplug the device from the wall outlet and bring it to qualified service personnel for repair.

 The power cord or plug has become damaged or frayed.

 Liquid has been spilled into the device.

 The device has been exposed to rain or water.

 The device has been dropped, or the cabinet has been damaged.

 The device exhibits a distinct change in performance, indicating a need for service.

 The device does not operate normally when the operating instructions are followed.

 Only adjust those controls that are covered in the operating instructions.

Improper adjustment of other controls may result in damage that will require extensive work by a qualified technician to repair.

 Avoid circuit overloads. Before connecting equipment to a circuit, know the power supply’s limit and never exceed it. Always review the electrical specifications of a circuit to ensure that you are not creating a dangerous condition or that one doesn’t already exist. Circuit overloads can cause a fire and destroy equipment.

52

Appendix

Specifications

VK430

Panel Specifications

Display Type

Size

Touch Screen

Resolution

Aspect Ratio

Color Depth

Contrast Ratio

Backlight

Viewing Angle

Interfaces

Ethernet

USB

Power

Power over Ethernet (PoE)

Power Consumption

Environmental

Operating Temperature

Storage Temperature

Humidity

Physical Properties

Housing

Weight

Dimensions (L x W x H)

TFT-LCD

10.1”

Capacitive

1280 x 800

16:10

8 bit

800:1

LED

±85º (H), ±85º (V)

1 x RJ-45 Female, 10/100/1000 BaseT

1 x USB Type-A

802.3 at PoE+

PoE : 20 W : 68.24 BTU

0 – 40 ºC

-10 – 55 ºC

10–80% RH, Non-condensing

Plastic

0.90 kg (1.98 lb)

26.32 x 17.78 x 3.72 cm

(10.35 x 7.00 x 1.46 in.)

53


Technical Support

International

 For online technical support – including troubleshooting, documentation, and software updates: http://eservice.aten.com



For telephone support, see Telephone Support , page iii:

North America

Email Support

Online

Technical

Support

Troubleshooting

Documentation

Software Updates

Telephone Support [email protected]

https://eservice.aten.com

1-888-999-ATEN ext 4988

When you contact us, please have the following information ready beforehand:

 Product model number, serial number, and date of purchase.

 Your computer configuration, including operating system, revision level, expansion cards, and software.

 Any error messages displayed at the time the error occurred.

 The sequence of operations that led up to the error.

 Any other information you feel may be of help.

54

Appendix

Limited Warranty

ATEN warrants its hardware in the country of purchase against flaws in materials and workmanship for a Warranty Period of two [2] years (warranty period may vary in certain regions/countries) commencing on the date of original purchase. This warranty period includes the LCD panel of ATEN LCD

KVM switches . Select products are warranted for an additional year (see A+

Warranty for further details). Cables and accessories are not covered by the

Standard Warranty.

What is covered by the Limited Hardware Warranty

ATEN will provide a repair service, without charge, during the Warranty

Period. If a product is detective, ATEN will, at its discretion, have the option to (1) repair said product with new or repaired components, or (2) replace the entire product with an identical product or with a similar product which fulfills the same function as the defective product. Replaced products assume the warranty of the original product for the remaining period or a period of 90 days, whichever is longer. When the products or components are replaced, the replacing articles shall become customer property and the replaced articles shall become the property of ATEN.

To learn more about our warranty policies, please visit our website: http://www.aten.com/global/en/legal/policies/warranty-policy/

© Copyright 202 2 ATEN® International Co., Ltd.

Released: 202 2 0 216

ATEN and the ATEN logo are registered trademarks of ATEN International Co., Ltd. All rights reserved.

All other brand names and trademarks are the registered property of their respective owners.

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