SoftTech Engineers Pvt. Ltd. BPAMS Building Proposal Approval System User Manual
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BPAM S Use r Ma nua l
SoftTech Engineers Pvt. Ltd.
The Pentagon, 5 A, 5th Floor,
Next to Satara Road Telephone Exchange,
Shahu College Road Pune - 411 009 India web: www.softtech-engr.com
Table of Content
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BPAMS is the automation of the Building Proposal approval process, followed for approval of architectural plans. The application is customized for efficient management and approval of the drawings. It helps in attaining standardization and hence transparency in the total process of building permission. The complete building approval management system will be a web based system where
Architects submit the plans and proposal basic data online. The proposal will be brought to the counter assistant facility centers at
KBMC. After initial scrutiny of the documents, proposal is in-warded into the system. After drawing and document scrutiny, proposal is either approved or rejected.
AutoDCR is the unique and innovative way of automatic scrutiny of building proposal by reading CAD drawings. It is the software to automate the lengthy and cumbersome manual process of checking the development regulations, thus reducing paper work and effort of Architect and the Authority.
It helps in attaining the e-governance with supplying all electronic versions of documents.
There are various consoles designed in the system. These consoles are created based on predefined roles and responsibilities of individuals. One of these is administrator console.
setup, and in periodic maintenance of organization structure of the corporation. One can define designations, posts, offices, employees, post office mappings and etc.
Need to follow sequentially to create organization set up for Kulgaon-Badlapur Municipal Council. One can update anytime by going directly to individual option.
1.
Department
2.
Designation
3.
Office Category
4.
Offices
5.
Post-Office
6.
Consoles
7.
Employees
8.
Architects / License Engineers / Structural Engineer
9.
Conditions
4.1
Log-In
Go to the Kulgaon-Badlapur Municipal Council's website (((( www.
kbmc.gov.in) and click on the AutoDCR link provided their as under.
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Above login page will appear .
Enter Login Id and Password and click Login button or press Enter key for logging into the system.
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4.2
Department
• Go to the Master>Department on left panel. It will show list of all departments.
• Click Add button to add department.
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• Select the parent department if any.
• Enter the department name in “Department Name” box.
• Enter the department’s short name.
• Enter the department code.
• Click the save button to create the department.
4.3
Designation
• Go to the Master>Designation on left panel. It will show list of all designations.
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• Click Add button. Following page displays.
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• Select parent designation if any.
• Enter designation in “Designation Box”.
• Enter short name of designation in “Short Name” box.
• Click save button to create designation.
4.4
Creating
Office categories like Division, DPA and Mouza are created as illustrated below. These office categories are used while creating offices.
• Go to the Master>Office Category on left panel. Following page will display.
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• Click Add button. Following page displays.
• Select parent office category if any.
• Enter office category name in “Category Name” box.
• Enter office category short name in “Short Name” box.
• Enter description if any for the office category in “Description” box.
• Click save button to save the office category.
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4.5
Office
This option enable Admin user to modify the office structure. Following options are provided below.
4.5.1
Office Hierarchy
This option enable Admin user to move the mouza to a particular Division. Following options are provided below
• For creating mouza under parent head click on Add option.
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4.5.2
Designation Post Mapping
This option enables Admin user to create required number of Post for a particular designation.
These created post will be mapped to the offices i.e. (mouza) using the Post office Mapping.
4.5.3
Post office Mapping
Assigning mouzas to a particular Inward Clerk,ATP,CO.
All the mouzas will be assigned to the particular JE,ATP/ADTP.
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All the new proposals that will be created after this exercise will be marked to the particular JE,ATP/ADTP.
4.6
File
This feature will enable Admin user to initialize the file numbering system.
The will cover all the different types of numbering. File Number, Demand note number, Permission letter Number, Objection number etc.
This exercise to be done at the end of every financial year.
4.7
Creating
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Consoles are the means by which users get authorization of the system. Access rights of the system are defined based on the roles, responsibilities, needs and designations of the system user. For example architects may be given the rights to submit the proposal and view the application status where as the municipal commissioner might be interested in MIS reports. So, based on the access requirements of the system, consoles are created or modified and assigned to the system users in the following manner.
• Go to the Templates>Console on left panel. Following page will display.
• Click Add button. Following page displays.
• Enter console name and its description and assign access of available menu items as required by checking the check boxes next to its name as follows.
• Save the console by clicking the save button and the console gets created. Now this console can be assigned to the system user and the access defined in the console will be available to the user when user logs into the system.
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4.8
Creating
• Go to the Register>Employee on left panel. Following page will display.
• Click Add button. Following page displays.
• Enter the employee details like name & short name.
• Select department, designation, office location and post etc.
• Select console.
• Enter login name & password.
• Click save button to create the employee.
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4.9
Creating
• Go to the Register>Architect on left panel. Following page will display.
• Click Add button. Following page displays.
• Enter name, short name and registration numbers issued by council of architects.
• Select designation & console.
• Select the license validity using date control provided.
• Enter the contact details of the architect.
• Enter login name and password.
• Click save button to create the architect.
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User can change his or her system access password using profile option provided in left panel.
• Click Profile from left panel. Following page appears.
• Click Edit button. Following page appears.
• Enter new password and click save button to save the changes.
• Now the password will be changed and system is accessible by new password only.
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Proposal acceptance(hard copy), document scrutiny, technical scrutiny and approvals/rejection are done in the user section of the software. This section of the software uses master records created in the administrator section.
5.1
DCR
DCR Cell conversion logs into the system using login id & Password provided.
Following page displays.
After clicking on the conversion pending file number link, following page appears.
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Click on Run PreDCR icon from tool bar. PreDCR tool is invoked and preDCR scrutiny is done as under.
Click on Change Status icon to change the status as conversion done/Drawing not in format.
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5.2
DCR
DCR Cell scrutiny logs into the system using login id & Password provided.
Following page displays and the conversion done(Scrutiny Pending) proposals are displays under this login.
After clicking on the scrutiny pending file number, following page appears.
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Click on Run AutoDCR icon from tool bar. AutoDCR tool is invoked and AutoDCR scrutiny is done as under.
Click on Change Status icon to change the status as scrutiny done/Drawing fail in rule.
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5.3
DCR
DCR Cell verification logs into the system using login id & Password provided.
Following page displays and all scrutiny done proposals lists under this login..
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After clicking on the scrutiny done file number, following page appears. User can see the scrutiny reports by clicking the “Scrutiny
Report” icon from tool bar.
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Click on Change tatus icon to change the status as Drawing Pass in rule/Drawing fail in rule.
5.4
DCR
DCR Cell printing logs into the system using login id & Password provided.
Following page displays and all drawing pass in rule files display under printing pending.
After clicking on printing pending file number, following page appears.
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Here user is required to convert drawing file into the PDF and upload the Drawing.PDF file. Once drawing .PDF file is uploaded user can change status as Printing Done.
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Once proposal status changed as printing done,proposals displays under drawing pass in rule proposal list of architect.Architect can inward/send drawing pass in rule proposal to council.
5.5
Inward
Inward Clerk logs into the system using login id & password provided.
Following page displays.
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5.5.1 In-process Proposals
After clicking on the in process option, following page appears.
After clicking on the in process file number, following page appears.
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Inward will receive the hard copies of the file as well as the attached documents. Verifies and checks the documents attached in the electronic file against the physical form. Inward clerk generates the file number after receiving the physical document and then generated acknowledgment letter.
If found 'ok' Inward will generate file No., and issue acknowledgment letter.
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Inward Clerk enters his/her sending remarks and send the file to ATP (Assistant Town Planner.)
5.6
Assistant
The ATP then performs following task.
• Documents verification
• View Technical scrutiny Report
• Raise objection (if applicable)
Demand notes based on sanctions data are generated in this console
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ATP will verify the authenticity of the documents provided by owners/Architects.
If any objections are found ATP will raise objection/rejection.
After clicking on the file Number following page appears.
saves the information by clicking on the save button.
Based on the information Site Visit Report is generated by the system.
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Technical Scrutiny report can be viewed by clicking on the reports button as shown the figure below.
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• Raise objection a) If ATP found any objection after document verification and Technical scrutiny, compiled single objection letter is issued to Architect/Owner.
b) On click of “Reject” button user can select which all objection to come in the objection letter.
c) On saving the objection Proposal status is set to Rejected and objection letter can be printed and issued to
Owner/Architect.
d) Architect needs to resubmit the objection – Drawing /Documents or both from his console, Till the time architect complies the objection the proposal stands rejected.
e) The compliance of these objection are verified and subsequent objection can be issued.
Proposal is forwarded to Chief Officer(CO) for Approval using the “send button”.
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5.7
CO
Chief Officer logs into the system using login id & password provided.
Following page is displayed
After clicking on the in process file number, following page appears.
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Chief Officer approve discretions(If present) after clicking on discretion option before proposal approval
Chief Officer approves proposal after clicking on approve option and put his/her remarks.
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Approved Proposal are listed under Proposals>Approved tab of CO.
After clicking on the approved file number, following page appears.
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CO puts his comments and recommendations and sends the proposal to ATP for issuing commencement certificate.
5.8
Assistant
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Approved Proposals list in ATP console.
After clicking on the approved file number, following page appears.
Click on Commencement Certificate option to issue Commencement Certificate to Architect/Owners.
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Pending challans if any are paid by the architect/owner before CC is issued.
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