Avery Dennison Label Printer User manual

Table of Contents

Preface

Copyright ................................................................................................................................... v

Software License ....................................................................................................................... v

Trademarks ..............................................................................................................................vii

Registration .............................................................................................................................viii

Avery Support ...........................................................................................................................ix

General Safety Information ......................................................................................................xi

Care and Cleaning ....................................................................................................................xii

FCC Part 15 Regulation ...........................................................................................................xii

Avery

®

Personal Label Printer Guide

Overview .................................................................................................................................... 1

Getting Started ................................................................................................................ 1

Printing ............................................................................................................................ 1

Labels .............................................................................................................................. 1

Power .............................................................................................................................. 1

PC Connection ................................................................................................................ 2

Contents of the Printer Package ................................................................................................. 3

Printer Parts & Descriptions ...................................................................................................... 4

Printer Connection & Software Installation .............................................................................. 5

System Requirements ..................................................................................................... 5

System Requirements for the Avery

®

Assistant

TM

Software ........................................... 5

Avery

®

Personal Label Printer Installation ..................................................................... 5

Software Installation ....................................................................................................... 6

QuickStart .................................................................................................................................. 9

Loading the Labels .......................................................................................................... 9

Using the Avery

®

Personal Label Printer ................................................................................ 12

Printer Button and Lights .............................................................................................. 13

Label Removal .............................................................................................................. 14

Printer Lights ........................................................................................................................... 15

Troubleshooting ....................................................................................................................... 17

Avery

®

Personal Label Printer i

Avery

®

Assistant

TM

for the Personal Label Printer

Overview ..................................................................................................................................21

Create an Individual Label ............................................................................................21

Insert New Graphics and Photos ...................................................................................25

Replace Existing Graphics and Photos ..........................................................................25

Merge Names and Addresses ........................................................................................27

Start the Avery ® Assistant TM from Other Applications .................................................29

Insert a Bar Code ...........................................................................................................29

Create a New Address List ............................................................................................32

Check Address ...............................................................................................................33

DesignPro

®

SE for the Personal Label Printer

Getting Started .........................................................................................................................35

Welcome to DesignPro ® ................................................................................................35

DesignPro ® Special Features .........................................................................................35

DesignPro ® Quick Tour ............................................................................................................37

Starting DesignPro ® .......................................................................................................37

Understanding DesignPro ® Basics ................................................................................37

Welcome Screen ............................................................................................................38

Design Screen ................................................................................................................39

DesignPro ® Help ............................................................................................................42

DesignPro ® Lesson 1 - Creating Identical and Different Labels ..............................................43

Identical Labels .............................................................................................................43

Labels with a Master Design and Different Information ..............................................43

Different Labels .............................................................................................................44

DesignPro ® Lesson 2 - Creating a Database and Mail Merge ..................................................49

DesignPro ® Editing Your Design .............................................................................................57

Overview .......................................................................................................................57

Undoing and Redoing Edits ..........................................................................................57

Selecting an Object ........................................................................................................57

Selecting Multiple Objects ............................................................................................57

Grouping Multiple Objects ............................................................................................58

Moving and Copying Objects .......................................................................................58

Formatting Objects: Fills and Lines ..............................................................................59

Duplicating Objects .......................................................................................................61

Resizing Objects ............................................................................................................61

Aligning Objects ...........................................................................................................61

ii Avery

®

Personal Label Printer

Rotating Objects ........................................................................................................... 63

Editing Multiple Objects ............................................................................................... 64

Changing the Object Order ........................................................................................... 64

Creating a Background Object ...................................................................................... 64

Sizing an Object to Template ........................................................................................ 65

Locking Text and Bar Codes ........................................................................................ 65

Replacing Graphics in Pre-Designed Layouts .............................................................. 66

Anchoring Objects ........................................................................................................ 66

DesignPro ® Tools ..................................................................................................................... 67

Overview ....................................................................................................................... 67

Menu Bar ...................................................................................................................... 67

Standard, Advanced and Vertical Toolbars .................................................................. 67

Tab Bar: Master Tab and Label Tabs ........................................................................... 70

Status Bar ...................................................................................................................... 72

Displaying Unprintable Areas ...................................................................................... 73

Customizing DesignPro ® Settings ................................................................................. 73

DesignPro ® Selecting Your Project ......................................................................................... 77

Overview ....................................................................................................................... 77

Starting with a Pre-Designed Layout ............................................................................ 77

Starting from Scratch .................................................................................................... 77

Opening an Existing Project ......................................................................................... 79

Changing Templates ..................................................................................................... 80

DesignPro ® Starting Your Design ............................................................................................ 83

Overview ....................................................................................................................... 83

Text Objects: Inserting and Formatting Text ................................................................ 83

Text Objects: Inserting Date & Time ........................................................................... 85

Text Objects: Inserting Symbols ................................................................................... 86

Text Objects: Inserting and Generating Serial Numbers .............................................. 86

Drawing Objects: Inserting Lines and Shapes .............................................................. 87

Graphic Objects: Inserting Images, Logos and Clipart ................................................. 88

Inserting OLE Objects .................................................................................................. 91

Inserting and Creating Bar Codes ................................................................................. 92

Inserting File Lists ........................................................................................................ 93

DesignPro ® Working with Databases ...................................................................................... 97

Overview ....................................................................................................................... 97

Basic Database Concepts .............................................................................................. 97

Database Tools .............................................................................................................. 97

Creating a New Database .............................................................................................. 98

Opening an Existing Database .................................................................................... 100

Avery

®

Personal Label Printer iii

Merging Information onto Your Avery Product .........................................................102

Displaying Field Contents and Navigating Between Records ....................................103

Modifying Fields .........................................................................................................103

Editing Records ...........................................................................................................103

Sorting Records ...........................................................................................................105

Filtering and Selecting from a Database .....................................................................105

Updating Fields ...........................................................................................................107

Inserting an Image from a Database ............................................................................107

Designing Database Fields as Bar Codes ....................................................................108

Closing or Deactivating a Database ............................................................................109

DesignPro ® Saving and Printing Your Project .......................................................................111

Overview .....................................................................................................................111

Saving a New Project ..................................................................................................111

Resaving or Renaming an Existing Project .................................................................112

Printing Your Project ..................................................................................................112

The Print Dialog Box ..................................................................................................113

Printing Identical Labels .............................................................................................114

Printing Different Labels .............................................................................................114

Printing to the Edge .....................................................................................................114

Printing Projects with Database Fields ........................................................................115

The Print Options Dialog Box .....................................................................................116

Select, Design & Print Personal Label Printer Labels in Microsoft

®

Word

Merge Mailing Labels with an Existing Database ................................................................121

Use Text Boxes and Graphics in Microsoft ® Word ...............................................................125

iv Avery

®


Preface

Copyright

Copyright © 1999-2003 AVERY DENNISON CORPORATION. All Rights Reserved. No part of this document or the Software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of AVERY

DENNISON CORPORATION.

Software License

LICENSE: If the Software is licensed as a Site License, it is licensed for use on several computers, the maximum number of which is determined by the Site License. In that case, additional copies of the Software may be made by Customer, equal to the number of licenses purchased.

If the Software is not licensed as a Site License, Customer may use only one copy of the

Software on a single computer. If the Software is permanently installed on the hard disk or other storage device of a computer (other than a network server) and one person uses that computer more than 80% of the time it is in use, then that person may also use the Software on a portable or home computer.

COPYRIGHT: The Software is owned by Avery or its subsidiaries or its or their suppliers and is protected by United States copyright laws and international treaty provisions. Therefore,

Customer must treat the Software like any other copyrighted material. Customer may use, modify and publish any clipart and photographic images included in the Software subject to the restrictions set forth below.

GUIDELINES FOR THE USE OF CLIPART AND PHOTOGRAPHIC IMAGES: Customer may, subject to any restrictions set out below: (i) incorporate any clipart and photo images

("Images") into Customer's own original work and publish, display and distribute Customer's work in any media. Customer may not, however, resell, sublicense or otherwise make available the Images for use or distribution separately or detached from a product or web page.

For example, the Images may be used as part of a web page design, but may not be made available for downloading separately or in a format designed or intended for permanent storage or re-use by others; or (ii) make one (1) copy of the Images for back-up or archival purposes.

Avery

®

Personal Label Printer v

CUSTOMER MAY NOT: (i) create scandalous, obscene, defamatory or immoral works using the Images nor use the Images for any other purpose which is prohibited by law; (ii) use or permit the use of the Images or any part thereof as a trademark or service mark, or claim any proprietary rights of any sort in the Images or any part thereof; (iii) use the Images in electronic format, on-line or in multimedia applications unless the Images are incorporated for viewing purposes only and no permission is given to download and/or save the Images for any reason; (iv) rent, lease, sublicense or lend the Images, or a copy thereof, to another person or legal entity. Customer may transfer all rights and use of the Images to another person or legal entity, provided that Customer transfers all rights to the Software pursuant to Section 4 below; or (v) use any Images except as expressly permitted by this Agreement.

OTHER RESTRICTIONS: Customer may transfer its rights under this license on a permanent basis only if Customer transfers this License, the Software, and all accompanying printed materials, retains no copies, and the recipient agrees to the terms of this Agreement. This

Software contains confidential trade secret information. Customer may not reverse engineer, decompile, disassemble, modify or make a derivative work of any portion of the Software.

Customer may not use this Software in a country other than the country in which it was purchased

LIMITED WARRANTY: Avery warrants that the Software will perform substantially in accordance with the accompanying printed materials for a period of ninety (90) days from the date of receipt. Any implied warranties on the Software are limited to ninety (90) days. Some states/jurisdictions do not allow limitations on duration of an implied warranty, so the above limitation may not apply.

CUSTOMER REMEDIES: Avery's entire liability and Customer's exclusive remedy shall be, at Avery's option, either (a) return of the price paid or (b) repair or replacement of the

Software that does not meet Avery's Limited Warranty and that is returned to Avery. The

Limited Warranty is void if failure of the Software has resulted from accident, abuse, or misapplication. Any replacement Software will be warranted for the remainder of the original warranty period or thirty (30) days, whichever is longer. Outside the United States, neither these remedies nor any product support services offered by Avery are available without proof of purchase from an authorized non-U.S. source.

vi Avery

®


NO OTHER WARRANTIES: TO THE MAXIMUM EXTENT PERMITTED BY APPLI-

CABLE LAW, AVERY DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR

IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH

RESPECT TO THE SOFTWARE AND ACCOMPANYING WRITTEN MATERIALS.

THIS LIMITED WARRANTY GIVES CUSTOMER SPECIFIC LEGAL RIGHTS.

CUSTOMER MAY HAVE OTHER RIGHTS, WHICH VARY FROM JURISDICTION TO

JURISDICTION.

NO LIABILITY FOR CONSEQUENTIAL DAMAGES: TO THE MAXIMUM EXTENT

PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL AVERY, ITS SUBSID-

IARIES OR ITS OR THEIR SUPPLIERS BE LIABLE FOR ANY DAMAGES

WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF

BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFOR-

MATION, OR OTHER PECUNIARY LOSS) ARISING OUT OF THE USE OR INABILITY

TO USE THE SOFTWARE, EVEN IF AVERY HAS BEEN ADVISED OF THE POSSI-

BILITY OF SUCH DAMAGES. BECAUSE SOME STATES/JURISDICTIONS DO NOT

ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL

OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY.

APPLICABLE LAW; DISPUTE RESOLUTION: The laws of the State of California shall govern the interpretation of this Agreement and any dispute relating to it. Any dispute relating to this Agreement shall be resolved solely by binding arbitration before the American

Arbitration Association in the County of Los Angeles, State of California. The right to trial by jury is waived.

Trademarks

Avery, Avery Zweckform, WinLabel, DesignPro, Perfect Printout and LabelPro are registered trademarks or trademarks of AVERY DENNISON CORPORATION in the United

States and/or other countries.

Adobe and Acrobat are registered trademarks or trademarks of Adobe Systems Inc. in the

United States and/or other countries.

Microsoft, Windows, Windows NT, Outlook, Access, Excel, PowerPoint and Word are registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

All Windows TrueType fonts supplied in the package are registered trademarks or trademarks of Elsner+Flake Fontinform GmbH in Germany and/or other countries and/or are licensed by

Media Crest.

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®

Personal Label Printer vii

Certain digital image content © 1997-2001 Hemera Technologies, Inc. Other digital image content © 2001 Avery Dennison Corporation. All Rights Reserved.

EPSON and EPSON Stylus are registered trademarks or trademarks of Seiko EPSON Corp.

All other products listed are registered trademarks or trademarks of their respective owners.

Registration

Fill out and return the registration card included in the product package to receive free

Technical Support and information on future updates or products.

You can also register online at www.avery.com/labelprinter/reg.

viii Avery

®


Avery Support

Avery Consumer Service Centers

Avery Consumer Service Centers provide product information for all Avery products available in the United States and Canada.

Av e r y C o n s u m e r S e r v i c e C e n t e r s

United States

Phone: 1-800-GO-AVERY (1-800-462-8379)

Fax: 1-800-831-2496

Canada

Phone: 1-888-462-8379

Fax: 1-888-283-7939

Hours of operations are between 9 AM and 7 PM Eastern time

(6 AM and 4 PM Pacific time) Monday through Friday.

Avery Technical Support

Avery provides technical support by telephone for all Avery software products.

If you have a question about the Avery

®

Assistant

TM

or the Personal Label Printer, be sure to check the Help file or this manual before calling Avery Technical Support.

Te c h n i c a l S u p p o r t U n i t e d Sta t e s a n d C a n a d a

Phone: 1-503-469-3300 Fax: 1-503-574-1330

Hours of operations are between 8 AM and 8 PM Eastern time

(5 AM and 5PM Pacific time) Monday through Friday.

If you call Avery Technical Support, please be at your computer with the Avery ® Assistant

TM

running. Be prepared to provide the following information:

• The version of the Avery

®

Assistant

TM

you are using. Select Help > About... from the

Avery

®

Assistant

TM

Menu Bar for version information.

• Details about your computer: type of computer, operating system, network, printer and printer driver and amount of memory.

• The exact wording of any messages that appeared on your screen.

• What you were doing when the problem occurred.

Avery

®

Personal Label Printer ix

• Whether or not you could recreate the problem.

• How you tried to solve the problem.

You can also write to us at:

Av e r y C o n s u m e r S e r v i c e C e n t e r s C o r r e s p o n d e n c e

United States

Avery Dennison

Consumer Service Center

P.O. Box 129

Brea, CA 92822-0129

Canada

Avery Dennison

Consumer Service Center

1840 Clements Rd.

Pickering, Ontario

LIW 3R8

Avery.com

Check www.avery.com/labelprinter frequently for product updates, software tips and ideas, new layouts and more.

x Avery

®


General Safety Information

FOLLOW ALL INSTRUCTIONS AND SAFETY WARNINGS INDENTIFIED IN THIS

MANUAL AND ON THE EQUIPMENT TO AVOID POTENTIALLY SERIOUS INJURY.

CONTACT THE AVERY CONSUMER SERVICE CENTER WITH ANY QUESTIONS AT

1-800-GO-AVERY.

• WARNING! TO PREVENT THE RISK OF ELECTRIC SHOCK, DO NOT

REMOVE THE COVER OR BOTTOM PANEL. THERE ARE NO CONSUMER

SERVICABLE PARTS INSIDE THIS MACHINE. PLEASE REFER SERVICE TO

A QUALIFIED SERVICE AGENT.

• Do not expose the interior or moving parts of the machine to any liquids or cleaning fluids unless explicitly directed to do so as part of the care and maintenance of the printer.

• Do not expose the machine to temperature or humidity extremes, direct sunlight or any extreme direct sources of light or excessive dust or vibrations.

• Position the machine on a stable, level surface. Do not drop, apply extreme force to the controls or put heavy objects on top of the machine.

• If cleaning of the outer casing is required, use a damp cloth without any cleaning fluids.

• CAUTION: To avoid injury or damage, keep fingers, hair, and loose clothing clear of moving parts.

• Do not attempt to insert anything other than Avery

®

Personal Label Printer rolls or the cleaning card into the machine.

• Warning! Only use the power supply and power cord that are provided with the machine.

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®

Personal Label Printer xi

Care and Cleaning

• WARNING! SHOCK HAZARD. To avoid injury, always disconnect power cord from wall outlet before cleaning the machine.

• Inspect the roller for label pieces. Manually remove any pieces that are stuck to the rollers. If adhesive residue builds up on the roller, please visit our web site at

www.avery.com/labelprinter for cleaning instructions.

• Use a NON-FLAMMABLE air duster to blow the dust from the machine parts.

• Do not insert any implements or tools into the working parts.

• If cleaning of the outer casing is required, use a damp cloth without any cleaning fluids.

• A cleaning card is provided to clean the Print Head mechanism.

- Remove the labels from the printer. Refer to Label Removal in this section.

- Remove the cleaning card from the pouch.

- Refer to the cleaning card packet for instructions on use.

xii Avery

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FCC Part 15 Regulation

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Avery

®

Personal Label Printer xiii

xiv Avery

®


Chapter 1: Avery

®

Personal Label Printer

Guide

Overview

Getting Started

Getting started with your Avery ® Personal Label Printer is easy. All you need to do is provide power, a connection to a computer, load the labels into the printer and you are ready to print and peel one label after the other. Or you can print multiple labels, without peeling.

Printing

The Avery ® Personal Label Printer never needs toner cartridges, refills or printer ribbons!

Direct thermal printing on specially treated labels eliminates inkjet clogs and toner spills.

Labels

Avery Dennison has designed unique direct print thermal label rolls to work with your Avery ®

Personal Label Printer to provide consistent high-quality printing.

• Non-Avery Personal Label Printer rolls will not work with this printer.

• Exposure to extreme heat, direct sunlight or bright fluorescent light for extended periods of time will cause the labels to fade.

• Store unused labels in the original black wrapper to ensure label quality.

• After printing labels, avoid applying them to surfaces exposed to prolonged bright light, moisture and extreme temperatures.

Power

The Avery ® Personal Label Printer operates internally at 24VDC. Your package contains a DC

Converter that allows you to plug it into any readily available wall socket to provide power to the machine. Simply plug the cord into the wall, insert the jack from the adapter into the socket in the rear of the machine and you are ready to turn on the Power Switch. (Refer to the

Printer Parts and Descriptions page)

When the printer is turned on and the labels are loaded, one label will be ejected. This ensures that the correct label roll has been loaded and that the labels are properly aligned for printing.

Avery

®

Personal Label Printer 1

When your Avery ® Personal Label Printer is powered properly and the switch is in the ON position, the Status Light Indicator button on the front of the machine will glow GREEN.

(Refer to the Printer Parts and Descriptions page)

PC Connection

The Avery ® Personal Label Printer is designed to communicate with computers via the USB interface. Your package includes a USB Cable for easy connection.

Plug one end of the USB Port in the rear of the printer and the other end into an available

USB Port on your computer. (Refer to the Printer Parts and Descriptions page)

If the Avery ® Personal Label Printer drivers have not been installed, the Found New

Hardware Wizard appears. Insert the CD and refer to the section on Printer Connection

and Software Installation.

Once the unit has been powered properly and connected to a computer, you are ready to load the labels and begin printing.

2 Avery

®


Contents of the Printer Package

The following items are in the Avery ® Personal Label Printer packaging:

• Personal Label Printer

• Multi-Purpose Label Roll - 100 Labels (1” x 2 5/8”)

• AC Adapter and Cord

• USB Cable

• CD-ROM with Printer Driver and Label Design Software

• Quick Start User Guide

• Cleaning Card

The Avery

®

Personal Label Printer is not compatible with other label brands.

Avery

®


Printer Parts & Descriptions

USB Port

USB Port

Power Switch

Power Switch

Power Adapter

Power Adapter

Spool

Spool

Print Head

Release Lever

Label Edge

Guide

Label Guide

Label Guide

Top Door

Top Door

Advance Button

Peel Roller

Advance Button

Peel Roller

Power Cord

Power Cord

Peel Lever

Status Light

Indicator

Peel Lever

Status Light

Indicator

USB Cord

USB Cord

4 Avery

®


Printer Connection & Software Installation

System Requirements

• Microsoft

®

Windows

®

98, Microsoft

®

Windows

®

ME, Microsoft

®

Windows

®

2000 or

Microsoft

®

Windows

®

XP

• PC with Pentium

® processor or equivalent

• 30 MB of free space on hard disk

• 128 MB of RAM

• 8x speed CD-ROM drive

• USB connection

System Requirements for the Avery

® Assistant

TM

Software

• Host Application: Microsoft

®

Word 97, Microsoft

®

Word 2000, Microsoft

®

Word 2002/XP or Microsoft

®

Word 2003

• Browser: Microsoft

® Internet Explorer 5.0 or higher

Avery

®

Personal Label Printer Installation

1.

Plug the printer into the USB port of your computer and turn the printer power on. The

Found New Hardward Wizard displays.

Avery

®


2.

Select Install from a list or specific location (Advanced). Click Next.

3.

Click Browse to navigate to the Driver/2KXP folder (for Windows 2000/XP) or Driver/

Win9x folder (for Windows 98/ME) on the CD-ROM. Click OK. The printer driver installation begins.

4.

Click Finish.

If your system is running Microsoft ® Windows 98, you may have to manually install the printer driver. Follow these steps to Add Printer. Click the Start button. Select Settings >

Printers. Double click the Add Printer icon. Follow the Add Printer Wizard to install the printer.

Software Installation

Software installation consists of three options.

• Microsoft ® Word Pre-Designed Templates

• DesignPro

® 4 SE Software and Templates

• Avery

®

Assistant

TM

Software

6 Avery

®


The installation process also installs a copy of the Avery ® Personal Label Printer Guide on your computer.

It is recommended that you install all options.

Microsoft

®

Word Pre-Designed Templates

If the checkbox for Install Personal Label Printer Templates for Microsoft ® Word is selected, the installation process installs pre-designed templates for Microsoft ® Word in the following folder on your computer: \My Documents\Avery Templates. Refer to the section,

Select, Design & Print Personal Label Printer Labels in Microsoft

® Word, in this guide to access these templates.

Avery

®


DesignPro ® SE Software and Templates

1.

During setup, you will have three different installation choices. Select one of the following.

• Typical - Recommended for most computers.

• Minimum - Saves disk space as optional components are not installed.*

• Custom - For experienced users and system administrators. Select individual components.

* If this option is selected, the DesignPro CD may need to be inserted to access included graphics.

2.

Continue following the on-screen instructions to complete the installation.

Avery

®

Assistant TM for the Personal Label Printer

1.

Select the components you wish to install. Click Next.

8 Avery

®


2.

Continue following the on-screen instructions to complete the installation.

QuickStart

The Avery

®

Personal Label Printer was designed to work with genuine Avery Dennison label rolls. One starter roll is included with the printer. Just follow these quick and easy steps:

Loading the Labels

1.

Prepare the labels for loading:

• Open the Top Door of your printer by lifting it up from the front until it is completely open.

• Prepare the label roll by removing it from the protective plastic wrap, locate the free end of the roll and remove the tape from the end of the roll.

• Hold the label roll with the labels rolling over the top toward you.

Avery

®


• Locate the longer, Right Hand Spool piece.

(See graphic)

• Insert the shaft of the Right Hand Spool piece into the hole in the center of the label roll and slide as far as possible.(See graphic) Press the roll onto the ring at the base of the shaft until snug.

• Pick up the flat, Left Hand Spool piece, and slide it onto the shaft, making sure that the roll gripping ring is facing the roll. (See graphic) Slide this ring into the hole in the center of the label roll and press until snug.

2.

The labels are now ready to load into the machine!

• Slide the loaded Spool into the rails in the

Top Door with the labels coming over the top of the Spool. (See graphic) If the Spool does not easily slide into the door, turn the

Spool over and try again.

The Spool is designed to only work one way. Forcing the Spool into the door in the wrong direction can cause damage to the parts.

10 Avery

®


• Once the Spool has been loaded into the Top Door, verify that the labels are rotating over the top of the Spool. If the labels are coming from under the roll, remove the

Spool from the door, disassemble the Spool, turn the label roll over, reassemble the

Spool, and replace the Spool into the door.

The labels must be loaded properly onto the Spool and into the door before proceeding.

Improperly loaded labels can cause damage to the Print Head Opening.

• The Avery

®

Personal Label Printer is equipped with an auto-load feature. In order to load labels into the print mechanism, the unit must be powered and the Power

Switch must be ON.

• Make sure that the Peel Lever is in the inactive (up) position. (See graphic)

• The Label Guide should be down and locked when loading labels.

• Now that the label roll is in the machine properly, you can finish the loading process by threading the leading edge of the label roll into the Print Head Opening.

• The Avery

® Personal Label Printer is designed to work with a variety of label sizes up to 2 1/8” wide. To accommodate varying label widths, it is important that the smaller labels be justified (pushed to one side) toward the left side of the machine.

• Align the left edge of the label roll against the edge guide located on the left side of the Print Head Opening. (See graphic)

• Gently slide the leading edge of the label roll into the Print Head Opening until it stops.

(See graphic) Once the label slides into the print mechanism, a sensor is activated after 3 seconds and the drive roller will pull the leading edge through the machine and register the roll for printing.

Avery

®


If the labels are misaligned, press the Print Head Release

Lever. Re-align the labels before printing, as needed.

• Close the Top Door and you are now ready to begin printing with your Avery ®

Personal Label Printer.

Using the Avery

®


The Avery ® Personal Label Printer is designed to work two ways. You can print and peel one label at a time, or print without peeling, either one label at a time or multiple labels.

The label guide must be down and locked while printing.

Print without Peeling Labels

To print without peeling, set the Peel Lever to its inactive (UP) position. This keeps the peel mechanism above the label output and allows the label to exit freely, without peeling. If you are printing multiple labels, the print process will prompt to print all the labels at once or one at a time.

12 Avery

®


Print and Peel Labels

To print and peel labels, you must activate the peel setting after loading the labels into the printer. Move the Peel Lever to its peeling position (DOWN) while a label is sticking out of the printer. This traps the label and liner (the sheet that the label comes off) between the peel roller and a tensioned idle roller and pulls the label and liner over a strip edge of plastic that separates the label from the liner for easy removal. Printing with this setting is always one label at a time and the unit will wait for you to press the Advance button before printing the next label, even if you sent multiple labels to the printer.

Printer Button and Lights

The Avery

®

Personal Label Printer has a button/light indicator on the front of the machine which is the Advance button and a Status Light Indicator in the Top Door for additional messages during printing.

• The Advance button light will glow solid GREEN when the Peel Lever is down and the printer is in the peel setting. Pressing the button while it is solid GREEN will print and advance to the next label.

• Pressing the Advance button, at any time, will form feed the roll to the next label without printing.

Advance Button

Status Light

Indicator

• The Status Light Indicator located in the Top Door will glow solid GREEN when the unit is powered and during normal operation. It will flash GREEN when the label is advancing through the printer.

• The Status Light Indicator in the Top Door will flash RED if any jam or other critical error occurs during normal operation.

• The Status Light Indicator in the Top Door will flash

AMBER if the unit recognizes the Avery ® Personal Label

Printer roll but did not correctly form feed to the next label.

The Avery ® Personal Label Printer was designed to work best with authentic Avery Dennison labels. (Refer to the Troubleshooting section for more infor-

mation)

Avery

®


Label Removal

To remove labels from the printer before a roll has been finished, be sure that the Peel Lever is in its inactive (up) position.

• Open the Top Door.

• Tear off any labels or backing paper sticking out of the front of the printer.

• Lift up the Label Guide.

• Locate the Print Head Release Lever inside the printer (Refer to the Printer Parts

and Descriptions page) and press down while pulling the label roll back through the printer.

• Remove the remaining labels from the Spool and store for later use.

• You are now ready to load another roll of labels.

14 Avery

®


Printer Lights

Light

The button light is solid GREEN.

The button light is flashing GREEN. • The printer is ready to print. Press the Advance button to start printing.

• The printer is paused. Press the Advance button to start printing.

Status Light Indicator

Light

The light is solid GREEN.

Advance Button

Message

• The Peel Lever is down and the printer is in the peel setting.

The light is flashing GREEN.

The light is solid AMBER.

Message

• The printer is ready for labels to be fed. Press the

Advance button to start feeding the labels.

• The Peel Lever is down and the printer is ready for labels to be fed. Press the Advance button to start feeding the labels.

• The Peel Lever is up and the printer is ready for labels to be fed. Press the Advance button to start feeding the labels.

• The printer is ready to print. Press the Advance button to start printing.

• The printer is running. Press the Advance button to pause printing.

• No labels are loaded in the printer. Load labels to start printing.

Avery

®


The light is flashing AMBER.

The light is solid RED.

The light is flashing RED.

• The printer has not recognized the label properly.

Remove the labels and re-insert them into the Print

Head Opening.

• The printer is paused. Press the Advance button to start printing.

• The printer is overheated. Let it cool down before continuing.

16 Avery

®


Troubleshooting

Problem Possible Remedies

The printer does not have power. The

Status Light Indicator is off.

• Make sure the printer is plugged in and the power is turned on.

• Check the power outlet to make sure it is operational and not controlled by a separate switch.

The power is on, but the printer does not respond. The Status Light

Indicator is GREEN.

• Make sure the USB cable is connected to the computer.

• Make sure the printer is not offline.

• Turn the printer off and on to see if the computer will reinstall it.

The Status Light Indicator is RED or will not stop flashing.

• Remove any jammed labels.

• If the feeder is clear of a jam or debris, press the

Advance button to feed labels.

• Turn the printer off and on.

High volume printing, 20 continuous labels or more, may cause the Print Head sensor to pause printing if the Print Head gets too hot. If this occurs, the printer will automatically resume printing, within minutes, once the Print Head cools down.

The Top Door of the printer will not close.

• Check to make sure that the Label Guide is in the down position.

• Make sure the label Spool is properly loaded in the

Top Door.

• Make sure the label roll is properly inserted through the Print Head Opening.

Avery

®


More than one label is feeding through the printer.

The printer will not feed a label.

The labels are misaligned or not feeding correctly.

• Make sure the Print Head Opening is free of debris.

• Use a clean, lint-free cloth to gently wipe inside the label feed area.

• Make sure you are loading the printer with Avery labels designed for this machine.

• Press the Advance button.

• Lift the Peel Lever (up) and press the Advance button.

• Make sure that the labels are rotating over the top of the Spool (inside top door).

• Make sure that the label roll is properly feeding through the Print Head Opening.

• Remove the roll and check for jagged edges, shredding or jammed labels.

• Use the cleaning card to clear the Print Head

Opening and feeder of any debris.

• Check for jammed labels or a blockage of the label feeder.

• Make sure that the labels are feeding from the far right side of the front opening.

• Manually straighten the label roll by opening the

Top Door, depressing the Print Head Release

Lever and adjusting the labels against the Label

Edge Guide next to the Print Head Release

Lever.

18 Avery

®


The labels are feeding but not printing.

Poor print quality of the text or graphic.

The labels are sticking to the front

Peel Roller.

• Make sure that the labels are not jammed or blocking the Print Head Opening.

• Make sure that the labels are dry and free of dust build up or debris.

• Use the cleaning card to clean the Print Head.

• After sitting for many days, the printer may need to print one or two labels in order to clean and reset the Print Head.

• Use the cleaning card to clean the Print Head.

• After sitting for many days, the first label may have a permanent crease. Print the first labels with the

Peel Lever up.

• Turn the printer off and remove the labels from the front Peel Roller.

• Use a small portion of water or isopropyl alcohol to clean any sticky residue from the Peel Roller. Do not clean the printer with any harsh chemicals (like ammonia).

Avery

®


20 Avery

®


Chapter 2: Avery

®

Assistant

TM

for the


Overview

The Avery ® Assistant

TM

for the Personal Label Printer can be started from Microsoft ® Word or other Microsoft ® Office applications which include Microsoft ® Outlook ® , Microsoft ® Access and Microsoft ® Excel.

The following sections will show examples from within Microsoft ® Word with the exception of the section Start the Avery

® Assistant

TM

for the Personal Label Printer from Other Applica-

tions. The sections include:

• Create an Individual Label

• Create Multiple Labels

• Insert New Graphics and Photos

• Replace Existing Graphics and Photos

• Merge Names and Addresses with the Avery ® Assistant

TM

for the Personal Label

Printer

• Start the Avery ® Assistant

TM

for the Personal Label Printer from Other Applications

• Insert a Bar Code

• Save a Label Project

• Create a New Address List

• Check Address

Create an Individual Label

1.

Click the Avery ®

Assistant TM

For The Personal Label Printer icon on the toolbar in

Microsoft ® Word.

Avery

®


2.

Select your Avery ® product from the Product No. list.

3.

Select Portrait or Landscape Orientation, if desired.

Click Next.

4.

Select a Blank or Pre-Designed template from the list. Click Next.

22

Avery

®


5.

Click Enter your information manually.

6.

Type the name and address information.

• To insert an image on a Blank template, see Insert New Graphics or Photos.

• To replace an image on a Pre-Designed template, see Replace Existing Graphics

and Photos.

Avery

®


7.

Use the formatting tools within the Avery ® Assistant

TM

screen to design the label text.

To have multiple copies of the same name and address, enter the number desired in the

Number of copies field.

8.

Click Next.

9.

If no additional changes are necessary, click Finish. The label is displayed in the Microsoft ®

Word typing screen.

Once you leave the Avery

®

Assistant

TM

, you cannot go back to edit the label(s). Additional formatting and editing changes can be made within the Microsoft

®

Word typing screen.

10.

To save a completed label project, select File > Save in the Microsoft ® Word typing screen.

11.

Navigate to the drive and folder where the label project is to be saved.

12.

Type the File name and click Save.

13.

Select File > Print. Change the Printer Name to Personal Label Printer from the drop down list.

14.

Click OK to print the label.

24

Avery

®


Insert New Graphics and Photos

1.

Follow the previous steps to Create an Individual Label.

2.

Position the cursor on the label where the image is to be inserted.

3.

Click Clip Art on the toolbar within the Avery

®

Assistant

TM

screen.

4.

Navigate to the drive and folder where the desired graphics or photos are stored.

5.

Select the graphic or photo image and click Insert.

6.

The image appears on the label. Add text or edit existing text. Click Next.

7.

If no additional changes are necessary, click Finish. The labels are displayed in the

Microsoft ® Word typing screen.

You can insert and edit images in Microsoft ® Word using the tools and features in the program.

8.


9.


10.


11.


12.

Click OK to print the labels.

Replace Existing Graphics and Photos

1.

Follow the previous steps to Create an Individual Label.

2.

Select the graphic or photo image to be replaced.

Avery

®


3.

Click Clip Art on the toolbar within the Avery ® Assistant

TM

screen.

4.

Navigate to the drive and folder where the desired graphics or photos are stored.t the graphic or photo image and click Insert.

26

Avery

®


5.

The image replaces the previous image on the label. Add text or edit existing text. Click

Next.

6.

If no additional changes are necessary, click Finish. The labels are displayed in the

Microsoft

®

Word typing screen.

7.


8.


9.


10.


11.


Merge Names and Addresses

1.

Click the Avery

®

Assistant

TM


Microsoft

®

Word.

2.


3.


Click Next.

4.


5.

Click Use an existing address list.

Avery

®


6.

Navigate to the drive and folder where the desired address list is stored.

7.

Select the address list and click Open.

8.

Click Merge Field on the toolbar. Replace any regular text with merge field names on the label. Use the formatting tools within the Avery ® Assistant

TM

screen to design the merge field names.

9.

Click Next.

28

Avery

®


10.

If no additional changes are necessary, click Finish. The names and addresses are merged to the labels and are displayed in the Microsoft ® Word typing screen.

Once you leave the Avery ® Assistant

TM

, you cannot go back to edit the label(s). Additional formatting and editing changes can be made within the Microsoft ® Word typing screen.

11.


12.


13.


14.


15.


Start the Avery

®

Assistant TM from Other Applications

The Avery ® Assistant

TM

for the Personal Label Printer can be started from Microsoft ® Word or other Microsoft ® Office applications which include Microsoft ® Outlook ® , Microsoft ® Access and Microsoft ® Excel.

• Microsoft

® Excel - You must first select your data or a worksheet to start the Avery ®

Assistant

TM

.

• Microsoft

® Access - You must first select your data or a database table to start the

Avery

®

Assistant

TM

.

• Microsoft

® Outlook ® - You must first select your contacts or a contacts folder to start the Assistant

TM

.

1.

Refer to the section, Create an Individual Label, in this chapter to continue designing labels in one of the programs listed above.


®

Assistant

TM


®

Word typing screen.

Insert a Bar Code

1.

Follow the previous steps to Create an Individual Label or Create Multiple Labels.

Avery

®


2.

Position the cursor on the label where the bar code is to be inserted.

3.

Click Insert Bar Code on the toolbar.

4.

A bar code symbol is inserted on the label and the Barcode dialog box displays.

5.

Select the Message tab. In the Encoded Message field box, for this example, type a zip code number.

6.

Select the Symbology tab. Under the General section, for this example, select POSTNET from the Symbology drop down list.

30

Avery

®


7.

Click OK.

8.

The bar code and zip code number are inserted within the label design.

A red arrow will appear on the bar code if the width of the bar code is sized to a point that scanners may not be able to read it. To fix this, increase the width of the bar code until the red arrow disappears.

9.

Click Next.

10.

If no additional changes are necessary, click Finish. The label is displayed in the

Microsoft

®

Word typing screen.


®

Assistant

TM


®

Word typing screen.

11.

To save a completed label project, select File > Save in the Microsoft

®

Word typing screen.

12.


13.


14.


Avery

®


15.


Create a New Address List

1.

Click the Avery ®

Assistant TM


Microsoft ® Word.

2.


3.


Click Next.

4.


5.

Click Create a new address list.

6.

Navigate to the drive and folder where the address list is to be stored.

7.


8.

Enter the necessary information for each individual in the text fields in the Data Form dialog box.

9.

Click Add New to enter another name and address. Continue for each name and address required.

10.

Click Close when data entry is complete.

11.

Click Merge Field on the toolbar. Insert the required merge field names on the label. Use the formatting tools within the Avery ® Assistant

TM

screen to design the field names.

12.

Click Next.

13.

If no additional changes are necessary, click Finish. The names and addresses are merged to the labels and are displayed in the Microsoft ® Word typing screen.

Once you leave the Avery ® Assistant

TM

, you cannot go back to edit the label(s). Additional formatting and editing changes can be made within the Microsoft ® Word typing screen.

14.


15.


16.


17.


18.


32

Avery

®


Check Address

If you are unsure about a street address or zip code in an address, the Check Address feature will double check the information if you are connected to the Internet. This feature works with

United States zip codes only.

1.

Select the address in question.

2.

Click Check Address on the Avery ® Assistant

TM

toolbar.

3.

The Check Address dialog box displays with the option to replace the selected address with a corrected address, as in the following example:

4.

Make any necessary changes to the options and click Yes to replace the address information.

The Check Address feature works in Microsoft

®

Word.

Avery

®


34

Avery

®


Chapter 3: DesignPro

®

SE for the Personal

Label Printer

Getting Started

Welcome to DesignPro

®

SE

DesignPro combines practical and professional design features that make it easy to design and print your Avery

®

Personal Printer Label products. With a variety of layouts, you can create projects for all of your office or home needs, from address and shipping labels to name badges.

DesignPro

®

Special Features

Quick Start Welcome Screen - DesignPro comes with a brand new look that makes it easy to get around the software and start your project.

Professional Pre-Designed Layouts - For a quick start, choose from 66 pre-designed projects for business or home use. Use the design as is or customize it by adding your own text, importing your own graphics or adding one of the 280 professional quality black and white images included with DesignPro.

Powerful Mail Merge - The software includes powerful and easy to use mail merge and database functions. Whether you create your database in DesignPro or import it from another program, mail merges are quick and easy. DesignPro is also completely compatible with Avery

LabelPro and allows you to use files and lists created in that software.

Personalize Your Projects Using Your Own Graphics - DesignPro imports various image file formats.

Avery

®


36 Avery

®


DesignPro

®

Quick Tour

Starting DesignPro

®

SE

To start DesignPro from the Microsoft

®

Windows desktop:

Double-click the DesignPro icon or select Start > Programs > Avery DesignPro >

DesignPro.

Understanding DesignPro

®

Basics

Label - The term label is used throughout the DesignPro software and this manual when referring to a variety of Avery products. Label may represent card products, name badges, dividers or any Avery printable product.

Template - This term refers to the software layout for an Avery product. Select an Avery product template to begin your project, then create your design on the template in the work area of the Design screen.

Master tab - Elements placed on the Master tab of the Design screen will appear on each label of your project. For example, place shared information such as a background or company logo on the Master tab. This information will then appear identically on all labels of that project.

Label tab - Each Label tab on the Design screen (Label 1, Label 2, and so on) contains a label template that represents the corresponding label on the Avery product sheet. Label 1 represents the first label, Label 2 represents the second label and so on.

Panel - Some Avery label templates may contain more than one panel on the Master and

Label tabs. For instance, the front and back of a greeting card will be displayed together if they print on the same side of the sheet. The front section is one panel and the back section is another panel.

Objects - This term refers to the boxes that contain text, shapes, and images. Insert different objects onto the label templates of the Design screen to design your Avery product.

Handles - This term refers to the eight squares that appear on an object frame when an object is selected.

Layer - Objects are placed in different orders within a design. For example, a text object may be “on top of” a graphic object. The term layer is used to describe the order and placement of objects from the front to the back of a design.

Avery

®


Welcome Screen

The Welcome Screen presents several options for starting your project.

Create a Project Using a Pre-Designed Layout

Click here to view and select one of the many pre-designed layouts. Customize the layout by changing the text and image or by importing your own graphic.

Create a Project from Scratch

Click here to select a blank Avery template and create your own design.

Open an Existing Project

Click here to choose one of your previously saved projects.

Get Ideas from Avery.com

Click here to go to the Avery website. The Avery website offers great ideas on how to use Avery products.

Help Getting Started

Click here for some tips on getting started using DesignPro.

38 Avery

®


Advanced

Toolbar

Design Screen

After making your selections from the Welcome Screen, the Design screen appears.

Standard Toolbar

Menu Bar

Unprintable Area

Welcome

Screen

Pre-Designed

Layout

Change

Template

Clipart

Gallery

Vertical

Toolbar

Rulers

Tab Bar

Master Tab

Label Tab

Status Bar Work Area

The Design screen contains your personal design area and tools. DesignPro provides powerful tools that allow you to create professional looking projects.

We will review some of the Design screen features in this section. Each item discussed is identified on the Design screen illustration.

For additional information, refer to Chapter 4:

DesignPro Tools.

To return to the Welcome Screen at any time, click on the Vertical toolbar or select

File > Welcome Screen.

Avery

®


Menu Bar and Toolbars

All features available in DesignPro can be accessed from the Menu Bar. For ease of use, many frequently used menu selections have corresponding buttons on the Standard,

Advanced, and Vertical toolbars.

Navigation Buttons

To make getting around DesignPro easier, the following navigation buttons are found at the top of the Vertical toolbar.

Welcome Screen - Click here to return to the Welcome Screen.

Pre-Designed Layout - Click here to select a pre-designed layout.

Change Template - Click here to change the template but keep the current design.

Clipart Gallery - Click here to browse and select artwork for your design.

Status Bar

Located on the bottom of the Design screen, the Status Bar displays tool and object-specific information, the Avery product number of the currently selected template, and the position of the pointer.

Work Area

The work area is defined by the Avery product template you have selected. The selected label is displayed and all design objects, images and text, will be placed in this area. You can change the display size of the work area by selecting View > Zoom or by making a selection from the Zoom pull-down list box on the Standard toolbar.

Tab Bar

The Tab Bar is located on the bottom of the Design screen. The Tab Bar contains a Master tab and one or more Label tabs depending on the product template selected. The Tab Bar allows you to:

• Scroll between Master tab and Label tabs

• Create, copy and delete Label tabs

• Rename Master and Label tabs

40 Avery

®


Master Tab

The Master tab is located on the Tab Bar and is bright red when active. When selecting projects from scratch, the Design screen opens with the Master tab active.

The Master tab represents a “master” label. Text, shapes or images (objects) placed on the

Master tab are shared objects and will appear on all labels.

Right-click the Master tab and the following options are available:

• New Label - Creates a new Label tab

• Rename Label - Enables you to rename the Master tab

Important Things to Know About the Master Tab

• Objects placed on the Master tab are shared objects and will appear on all labels.

• Objects placed on the Master tab can only be selected and edited from the Master tab.

• The Master tab cannot be deleted or moved.

• Certain objects, such as Serial Number, Date & Time stamp, and Database Fields can only be inserted and edited on the Master tab.

Label Tab

Individual Label tabs are located on the Tab Bar and are bright yellow when active.

A Label tab is created and numbered consecutively each time a label is added. Label 1 through Label ‘n’ tabs represent the individual labels on the sheet. You can add up to 1,000

Label tabs for each project.

Click a Label tab to add unique objects to that specific label. Any objects previously placed on the Master tab will appear on all labels.

Right-click on the Label tab and the following options are available:


• Copy Label - Copies the active Label tab

• Delete Label - Deletes the active Label tab

• Rename Label - Enables you to rename the active

Label tab

Avery

®


Rulers

Horizontal and vertical rulers are displayed on the Design screen. The ruler setting defaults to your system’s measurement unit. To change the measurement unit (millimeters, points, or inches), select Tools > Options > General tab.

The pointer position is continuously indicated by a floating line in both the horizontal and vertical ruler areas. The exact position of the pointer is also shown in the Status Bar, at the bottom of the Design screen, as X (horizontal) and Y (vertical) coordinates.

Unprintable Area

Click the Unprintable Area button to display the unprintable area margins. Objects placed in this unprintable area will not print. The size of the unprintable area varies from printer to printer and also by Avery product.

DesignPro

®

Help

DesignPro provides a complete Help system. This is a quick reference to DesignPro menus, commands and features. To activate the Help system, select Help > DesignPro Help from the

Menu Bar. The Help topics will appear on-screen. Use the Contents, Index and Find tabs to search for additional information on DesignPro features.

The Getting Started help file provides a quick overview of how to use DesignPro. To open the Getting Started help file, click Help Getting Started on the Welcome Screen. The help file will also appear automatically the first time the Design screen opens. To access the file at any time, select Help > Getting Started.

DesignPro also offers the What’s This? feature. Select Help > What’s This? or click the Advanced toolbar. When the What’s This? function is activated, a question mark is

on added to the mouse pointer. Click the mouse on a button or menu item and a popup window containing relevant information appears.

42 Avery

®


DesignPro

®

Lesson 1 - Creating Identical and Different Labels

DesignPro makes it easier than ever to design all types of labels. In this lesson, we will use the

Master tab and individual Label tabs to create three types of label designs.

• Identical labels

• Labels with both identical (shared) and different information

• Entirely different labels

To get the most out of this lesson, be sure to follow the steps from beginning to end.

Identical Labels

If creating identical labels, create your design on the Master tab only. The design will appear on all labels.

Labels with a Master Design and Different Information

If creating labels with both shared and different information, use the Master tab to add shared design objects. Then, place the different information on each individual Label tab.

An example of labels using identical (shared) and different information is a business card design for multiple employees. To create business cards for multiple employees, place the background design and company logo on the Master tab. Add the first employee’s information to the Label 1 tab. To create the next label, right-click the Label 1 tab and select New

label. Add the second employee’s information to the Label 2 tab, and so on.

Avery

®


Different Labels

If you want to create a sheet with several different labels, do not use the Master tab. Add a

Label tab for each individual label and design.

Creating Identical Labels

To create identical labels, you will place all design elements on the Master tab only. The design will then appear on all labels, as illustrated.

1.

From the Welcome Screen, select Create a Project from Scratch. If the Welcome Screen is not open, select File > New > Project from Scratch or click on the Standard toolbar.

The Select Template dialog box appears.

2.

In the Find Item Number field, type an Avery label number. Click Find. The desired label template is selected and a Preview of the label sheet is displayed.

3.

Click OK. The blank label template appears and the Master tab is active. Close the Avery

DesignPro Help dialog box if it appears.

4.

Click File > Save or click on the Standard toolbar. Save the project as Lesson 1.

5.

To create identical labels, place all design objects on the Master tab only. With the Master tab active, click Insert Text on the Vertical toolbar. A text object is automatically created and edit mode is active indicated by the blinking cursor.

44 Avery

®


6.

Type the following text in the text object: Master tab objects will appear on all labels.

Move and resize the text object to fit on the upper part of the label template as illustrated.

7.

Resizing and Moving Text Objects: To resize a text object, click and drag one of the eight handles of the text object. Release the mouse and the object is resized. To move an object, click on the object frame. Place the cursor on the edge of the object until it changes to a fourarrow pointer . Click and drag the object to the new location. Release the mouse to complete the move.

8.

Click the Label 1 tab. Label 1 represents the first label on the sheet. The text object that was placed on the Master tab also appears on Label 1 . You cannot select or edit the text from

Label 1.

All objects placed on the Master tab can only be edited or deleted from the Master tab.

9.

Select File > Print. Select Master Label Only. Under Number of Copies, select Sheets to print the whole sheet of labels. Select Print Preview. Note that each label on the sheet contains the text from the Master tab. You have created a sheet of identical labels. Click Close to return to the Design screen without printing.

Avery

®


Creating Labels with Both Identical and Different Information

We will continue the steps above by creating labels that contain both identical (shared) and different information. So far, we have created identical labels by adding text to the Master tab only. Next, we will add another label to our project and add different text to Label 1 and

Label 2.

1.

Continuing from above, we will add another label. Right-click the Label 1 tab and select

New Label.

A Label 2 tab is added to the Tab Bar and is active. Label 1 represents the first label on the sheet, Label 2 represents the second label on the sheet.

2.

Click the Label 1 tab to select it. Click Insert Text on the Vertical toolbar. A text object is automatically created. Move and resize the text object to fit in the lower half of

Label 1.

3.

Click inside the text object and type the following text: This text only appears on Label 1.

46 Avery

®


4.

Click the Label 2 tab. Click Insert Text on the Vertical toolbar to create a text object on Label 2. Move and resize the text object to fit in the lower half of Label 2.

5.

Click inside the text object and type the following text: This text only appears on Label 2.

6.

Click each tab and note the text on the Master tab appears on all labels. The text on the individual labels (Label 1 and Label 2) only appears on that specific label.

Objects placed on the Master tab can only be edited or deleted from the Master tab. Objects placed on Label 1 and Label 2 can only be edited or deleted from that specific label.

7.

Select File > Print. Select All Designed Labels. Under Number of Copies, select Labels and click Print Preview. Select 100% from the pull-down list box to enlarge the preview.

Label 1 and Label 2 contain both shared and different information. Click Close to return to the Design screen without printing.

Creating Entirely Different Labels

Next, we will create entirely different labels by using only the Label tabs. To create different labels using our current project, we will remove the shared text from the Master tab.

1.

Continuing the steps above, click the Master tab to select it. Select Edit > Select All to select all objects on the Master tab. Press the Delete key on the keyboard.

The text object is removed from the Master tab.

Avery

®


2.

Click the Label 1 and Label 2 tabs. Only the individual text placed on each label now appears. The shared text on the Master tab has been removed from all labels.

3.

Select File > Print and click Print Preview. Select 100% from the pull-down list box to enlarge the preview. Label 1 and Label 2 contain different information. Click Close to return to the Design screen without printing.

4.

Save and close this project for later reference.

48 Avery

®


DesignPro

®

Lesson 2 - Creating a Database and Mail Merge

DesignPro’s unique mail merge features make database input easier, and the merge process faster, by combining numerous steps into one simple process. In this lesson, we will select a label template, create a database, perform a basic mail merge onto the labels, and show you how to display and navigate between records.

Selecting a Template

First we will select an Avery label template.

1.

From the Welcome Screen, select Create a Project from Scratch. If the Welcome Screen is not open, select File > New > Project from Scratch or click on the Standard toolbar.

The Select Template dialog box appears.

2.

In the Find Item Number field, type a label number and click Find. The desired template is highlighted and selected.

Avery

®


3.

Click OK. The Design screen appears with the Master tab active.

Close the Avery DesignPro Help dialog box if it appears.

4.

Click File > Save or click on the

Standard toolbar. Save the project as

Lesson 2.

Creating a Database

Next, we will create a database of names and addresses to merge onto the mailing labels. The Create New

Database wizard provides 3 easy steps: 1. Set Database Name, 2. Enter Field Names and Parameters, and 3. Enter Data.

1.

Select Database > New or click on the Advanced toolbar. The Create New Database dialog box appears.

2.

Click 1. Set Database Name. The Save dBASE Database As dialog box appears.

3.

Select or create the directory where the file is to be saved, name the database file

MyAddresses and click Save.

50 Avery

®


4.

Click 2. Enter Field Names and Parameters. The Create Database Fields dialog box appears.

5.

Click Insert Field to open the Field Parameters dialog box. Using the following table, type the first Field Name and Field Length and click OK. Repeat this step to add the remaining Field Names and Field Lengths.

F i e l d N a m e

FirstName

LastName

Address

City

State

Zip

F i e l d L e n g t h

20

20

25

25

2

10

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6.

When finished typing all field information, the dialog box should look like this.

7.

Click OK.

8.

To add your information to the database file, click 3. Enter Data. The Edit Database dialog box appears. The Field Names you typed are on the left.

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9.

Using the table below, type the Record 1 information into the appropriate fields. Use Tab or

Enter to move between fields. Click New Record to add the next person’s information.

F i e l d N a m e

FirstName

LastName

Address

City

State

Zip

R e c o r d 1

John

Smith

1234 Main Street

New York

NY

10001

R e c o r d 2

David

Schreiber

1414 N. Grazer Ln.

Los Angeles

CA

90002

R e c o r d 3

Janis

Jett

1212 W. Rocket Rd.

Long Beach

CA

90003

10.

When all three records have been added, click Close. The database is saved and linked with the current project. The Insert Field dialog box appears.

Merging Database Information onto the Labels

Next, we will merge the information from your new database onto the labels by inserting the fields (FirstName, LastName, etc.) on the Master tab. Database fields can only be inserted onto the Master tab.

1.

Continuing from above, the Insert Field dialog box is now open. If the Insert Field dialog box is not open, select Database > Insert Field. We will use the Insert, Space, Tab and New

Line buttons to insert and position the database fields on the Master tab.

If the Insert Field dialog box is hiding the label, click and drag the top edge to move it.

2.

Select FirstName and click Insert. This inserts the FirstName field onto the label. Click

Space to insert a space to separate the first and last name. Then, select LastName and click

Insert.

3.

To place the address field on the next line of the label, click New Line. Then, select

Address and click Insert.

4.

Click New Line. Continuing the above method, select and insert the City, State and Zip fields, adding a space between each.

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Use the indicated buttons to help design your layout by adding spaces, tabs and new lines.

Space - Inserts a character space

Tab - Inserts a tab using the default tab settings

New Line - Adds a new line

5.

Click Close when finished. Your label should look like this.

6.

Resize the text object, as in the following illustration, to fit more appropriately on the label.

Format the text as desired. Add additional punctuation, such as a comma after City, if desired.

Resizing and Moving Text Objects

1.

To resize a text object, click and drag one of the eight handles of the text object

.

Release the mouse and the object is resized

.

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2.

To move an object, click on the object frame. Place the cursor on the edge of the object until it changes to a four-arrow pointer . Click and drag the object to the new location. Release the mouse to complete the move.

Finishing Your Project

We will finish this lesson by showing you how to display and navigate between the records in your database and how to save and print your project.

1.

The Master tab contains the field names of your database. To view the record information from your database instead of the field names, select Database > Display Field Contents. A database record appears on the Master tab.

2.

Scroll through the names in the database by selecting Database > Go To and selecting First

Record, Previous Record, Next Record or Last Record. The selected record appears on the

Master tab. You can also scroll through the records by clicking the navigation buttons

on the Advanced toolbar.

3.

Select File > Print. Select Master Label Only and click Print Preview to view the label sheet. Select 100% from the pull-down list box to enlarge the preview. The top three labels of the sheet contain the database information. Click Close to return to the Design screen.

4.

Save and close this project for later reference.

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Editing Your Design

Overview

In this chapter, we will discuss selecting and grouping multiple objects, moving and copying objects between labels and projects, formatting and aligning objects, and other editing features.

Once you have inserted objects into your design, select and edit them easily using DesignPro’s object editing tools. You can access the tools from the Menu Bar, toolbars, or using various keyboard shortcuts. You can also right-click an object to activate several editing options. For additional information, refer to the DesignPro Help file.

Undoing and Redoing Edits

When editing objects, you can undo and redo your editing actions by selecting Edit > Undo or

Redo or click or , on the Advanced toolbar. The number of possible actions that can be undone depends on your computer’s capacity. In some cases, for example, when deleting large volumes of data, it is not possible to reverse an action.

Selecting an Object

Click on an object to select it. The object frame with eight handles appears. Once an object is selected, you can edit the object using the tools described in this chapter. Objects placed on the

Master tab are shared objects and can only be selected and edited on the Master tab even though they are visible on all labels. Objects placed on a specific Label tab can only be viewed, selected and edited on that tab.

Selecting Text Objects

Text objects have two editing modes: content editing and object editing. Clicking inside a text object activates the content editing mode. A blinking cursor appears and you can edit and format the content. Clicking the outside frame, selects the actual object.

Selecting Multiple Objects

To select and edit multiple objects, click the mouse in a blank area of the label to activate the

Select tool . Drag and draw a selection rectangle to include the entire frame of each object and then release the mouse. If including a text object, visible text may be smaller than the text object. Be sure to draw the rectangle around the entire text object. To select all objects on a label, select Edit > Select All.

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You can also select multiple objects using the Shift key. Select the first object. Hold down the

Shift key and select the next object. Continue holding down the Shift key and selecting additional objects as desired.

A frame with eight handles appears around the selected objects. If the handles are white, you can resize the multiple objects. If the handles are black, you cannot resize them. Converting a multiple selection into a group may activate additional editing features such as resizing. Refer to Grouping Multiple Objects in this section.

Edits will be applied to all selected objects. This kind of multiple selection is only temporary.

If you select a different object or click in a different part of the work area, the multiple selection is cancelled.

Grouping Multiple Objects

To simplify the process of moving and editing multiple objects, you can permanently group objects. When grouped, the objects become one unit. Grouping objects may activate additional editing features that are unavailable for multiple selected objects. To group objects, select the objects, and then select Drawing > Group. The objects are then grouped.

Objects within a group retain their individual properties. Once grouped, all edits will be executed on the entire group. For instance, if you change the fill color of the group, the fill color for each object will change.

To edit the objects individually, they must be ungrouped. To ungroup objects, click on the group to select it, and then select Drawing > Ungroup.

Objects that are already grouped can also be grouped. This creates a nested group. The previously grouped objects remain grouped when the larger group is ungrouped.

Another way to group or ungroup multiple objects is to select the objects, right-click and select Group or Ungroup.

Moving and Copying Objects

The following features can also be used with multiple object or grouped objects.

To move an object, click on the object to select it and the object frame appears. Place the mouse on the edge of the object until the cursor changes to a four-arrow pointer . Click and drag the object to the new location. Release the mouse to complete the move.

To move the selected object in smaller increments, use the arrow keys on your keyboard. If you click and drag while holding down the Ctrl key, a copy of the selected object is created when you release the mouse and Ctrl key.

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To move an object more precisely, click on the object to select it. Select Format > Properties and click the Position tab. Type the Horizontal (distance from left edge) and the Vertical

(distance from top edge) setting for the top left corner of the object. Click OK.

You can also right-click an object to access the Properties dialog box.

Moving and Copying Objects between Label Tabs and Projects

To move an object from one label to another, drag the selected object from the work space of the one label to the target Master or Label tab on the Tab Bar. Release the mouse. The object is now moved to the other label. If you click and drag while holding down the Ctrl key, a copy of the object is created on the other label in the same location.

You can use the same methods to move and copy labels between projects. First, select

Window > Tile to place all open projects next to each other vertically on the screen. Click and drag the selected object from the work space of one project to the target Master or Label tab of the other project. If you click and drag while holding down the Ctrl key, a copy of the object is created.

To turn the Tile feature off, select the Maximize button want to work with.

on the title bar of the project you

Cut, Copy and Paste Commands

You can also use the Cut, Copy and Paste commands to move and copy objects from one location to another. When you cut or copy a selected object, it is stored in the computer’s memory on the Microsoft Windows clipboard. The Microsoft Windows clipboard can only store one cut or copied selection at a time. Cutting and copying selected objects to the clipboard deletes any data previously held in the clipboard.

The Cut and Copy commands will not be available unless an object is selected. The Paste command will not be available if the clipboard is empty.

To cut or copy, click on the object to select it. Select Edit > Cut to move the object or Edit >

Copy to copy the object. You can also click , or on the Standard toolbar. Click on the target Master or Label tab of the same project or another project to select that label. Select

Edit > Paste or click on the Standard toolbar to paste the clipboard contents to the new location.

Formatting Objects: Fills and Lines

To change the appearance of an object, click on the object to select it. Select Format and choose one of the following options: Fill Color , Fill Pattern , Line Color , or

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Line Thickness

or click the corresponding button on the Advanced toolbar. Some tools are only available for specific types of objects as indicated in the descriptions below.

You can also right-click an object to access the fill and line tools.

To change the default settings for these tools, refer to the Customizing DesignPro Settings section in DesignPro Tools.

Fill Color

Use this tool to add or change an object’s background color. This tool is available for rectangles, ellipses, polygons, text objects and bar codes.

Right-click the object and select Fill Color. The Edit Colors dialog box appears. Select the

No Color option if no fill color is desired or click one of the pre-defined colors under Basic

Colors. For more color options, click within the color spectrum on the right side of the dialog box. Adjust the brightness and darkness of the color by sliding the black marker on the vertical bar. The new color appears in the Color/Solid field. Click Add Colors to add the color to the

Custom Color palette for this project if desired. Click OK to apply the change to the selected object.

Fill Pattern

Use this tool to add or change an object’s fill pattern. This tool is available for rectangles, ellipses, polygons and text objects.

Right-click the object and select Fill Pattern. The Fill Pattern dialog box appears. Click one of the patterns under Preview to change the fill pattern. From the Foreground pull-down list box, select a different color for the pattern if desired. You can also change the fill color by selecting a color from the Background pull-down list box. Click OK to apply the changes to the selected object.

Line Color

Use this tool to add or change the object’s line or frame color. This tool is available for graphic objects, drawing objects and text objects.

Right-click the object and select Line Color. The Edit Colors dialog box appears. Select the

No Color option if no line color is desired or click one of the pre-defined colors under Basic

Colors. For more color options, click within the color spectrum on the right side of the dialog box. Adjust the brightness and darkness of the color by sliding the black marker on the vertical bar. The new color appears in the Color/Solid field. Click Add Colors to add the color to the

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Custom Color palette for this project if desired. Click OK to apply the change to the selected object.

Line Thickness

Use this tool to add or change the object’s line or frame thickness. This tool is available for graphic objects, drawing objects and text objects.

Right-click the object and select Line Thickness. The Line Thickness dialog box appears.

Under Thickness, click one of the pre-defined line thicknesses. You can also manually type a custom thickness in the Custom field if desired. Click OK to apply the change to the selected object.

Duplicating Objects

To duplicate an object, click on the object to select it. Select Edit > Duplicate and an identical copy of the object is immediately placed on the same label.

Resizing Objects

To resize an object, click on the object to select it. The object frame with eight handles appears. If the handles are white, you can resize the object. Click and drag one of the handles in the desired direction and release the mouse. The object is resized. If an object cannot be resized, the handles will be black.

To resize an object and maintain the proportions (aspect ratio), click the object. Hold down the

Shift key and drag one of the object’s corner handles. Release the mouse and the object is resized.

To resize an object more precisely, click on the object to select it. Select Format > Properties from the Menu Bar. Click the Size tab. Enter the Size or Scale settings as desired. Click OK.


Aligning Objects

DesignPro offers several tools for aligning objects: Rulers, Guides, Grids, Center Vertically and Horizontally, and Coordinates.

Rulers

Horizontal and vertical rulers are displayed on the Design screen. Both rulers show the dimensions of the selected template. When an object or group of objects is selected, the dimensions

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of the selected objects are grayed on the ruler bar. If you change the zoom percentage for the selected template, the ruler dimensions adjust accordingly.

The pointer position is continuously indicated by a floating line in both the horizontal and vertical ruler areas. The exact position of the pointer is also shown in the Status Bar, at the bottom of the Design screen, as X (horizontal) and Y (vertical) coordinates.

• To change the measurement unit (millimeters, points, or inches) select Tools > Options.

Click the General tab and make a selection from the Measurement Unit pull-down list box.

• Show or hide rulers by selecting View > Ruler.

Guides

Add guides to your design to help size and align objects. Objects can be snapped mutually to a guide for precise alignment. To snap objects, the Snap to Guides option must be selected.

Then, if you move an object onto the guide it will snap into place.

Select Layout > Guides or click appears: on the Advanced toolbar. The Guides dialog box

• Click the Horizontal or Vertical tab. Click New to enter the position of a new horizontal or vertical guide. Click OK. Continue to enter horizontal and vertical guides as desired.

• To edit and delete guides, select the guide and click the Edit or Delete button.

• Select Show Guides to display the vertical and horizontal guides on the Design screen.

• Select Snap to Guides if you want to “snap” objects to the guides.

Once created, you can select, move and delete guides on the work area as desired.

Once guides are created, select Layout > Snap to Guides to enable or disable this function.

Grid

Add a grid to your design to help size and align objects. Objects can be snapped to a grid for precise alignment. To snap objects, the Snap to Grid option must be selected. Then, if you move an object onto the grid it will snap into place.

Select Layout > Grid or click on the Advanced toolbar. The Grid dialog box appears:

• Type the Horizontal and Vertical spacing for the grid.

• Select Show Grid to display the grid in the form of dots on the Design screen.

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• Select Snap to Grid if you want to “snap” objects to the grid.

Once a grid is created, select Layout > Snap to Grid to enable or disable this function.

Center Vertically and Horizontally

To center an object vertically or horizontally on the label template, click on the object to select it. Select Layout > Center and choose Horizontal or Vertical. You can also click , or on the Advanced toolbar. To place the object in the center of the label, center it both vertically and horizontally.

Coordinates

To select the precise coordinates of an object, click on the object to select it. Select Format >

Properties and click the Position tab. Type the Horizontal (distance from left edge) and

Vertical (distance from top edge) setting for the top left corner of the object. Click OK.


Rotating Objects

To rotate an object, click on the object to select it.

Select Format > Rotate or click on the

Advanced toolbar. The Rotation dialog box appears. Choose between four different angles (0,

90, 180 or 270 degrees) by clicking the appropriate

ABC button. To enter a different angle, type the setting in the Exactly field. Click OK to complete the rotation.

Bar code objects and graphic objects can be rotated using the pre-defined angles only (0, 90, 180 or 270 degrees). WMF graphic images cannot be rotated due to a limitation of the WMF file format.

You can also right-click an object to access the Rotate command.

If you rotate a multiple selection, each object is rotated on its own axis. If you wish to rotate objects on a common, central axis, group the objects first. When rotating a group, all objects

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contained within this group are rotated as a single unit. For information on grouping objects, refer to the Grouping Multiple Objects in this section.

Editing Multiple Objects

Select the multiple objects to be edited. Right click the selection and select Properties. The

Properties dialog box appears.

Click on the desired tab and change the properties for the selected objects. Object properties that can change for a multiple selection, such as size, color, line thickness, and rotation, will be applied to all objects in the multiple selection.

If a multiple selection contains objects which have different properties, the relevant fields remain blank. For example, the Fill Color field will be blank if the fill colors of the selected objects are different. If you change the Fill Color, the change will be applied to all selected objects.

If a multiple selection contains a rotated object, it is not possible to resize the entire selection.

To resize the selection you must group it first. For information on grouping objects, refer to section Grouping Multiple Objects in this chapter. Also, it is not possible to resize multiple selections if one or more of the objects are anchored.

Changing the Object Order

Objects are placed on different “layers” in DesignPro. You may want to rearrange the order of the objects in your design. For example you may want to bring a text object forward in the design so it appears on top of a picture. To change the order of an object, click on the object to select it. Select Layout > Order and choose one of the following options: Bring To Front,

Send To Back, Bring Forward or Send Backward. Or you can click the order buttons on the

Advanced toolbar .

You can also right-click the object to access the Order commands.

Creating a Background Object

To convert an object into a background object, click on the object to select it. Select Layout >

Set As Background or click on the Advanced toolbar. The object will be adjusted to the size of the template and will be moved to the background layer of the label. Background objects cannot be edited. Each label can only contain one background. Setting a new object as the background object automatically deletes the old background object. You can delete an existing background by selecting Layout > Delete Background.

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If you are using a product that supports printing to the edge and want the background to cover the entire label, you will need to set a bleeding value before using the Set As Background command. To set a Bleeding value, refer to the Customizing DesignPro Settings section in

DesignPro Tools.

Sizing an Object to Template

To adjust the size of an object to the size of the current label template, click on the object to select it. Select Layout > Size to Template or click on the Advanced toolbar. The size and position of the object will change to fit the label. Non-rectangular objects will never fill the label completely.

Some label templates may contain multiple panels. For instance, if the front and back of a greeting card print on the same side of the sheet, the Label tab will contain separate panels for the front and back. If the label template contains multiple panels and you select the Size to

Template command, you will be prompted to click one of the panels. The object will then size to that panel.

If you are using a product that supports printing to the edge and want the object to cover the entire label, you will need to set a bleeding value before using the Size to Template command.

To set a Bleeding value, refer to the Customizing DesignPro Settings section in DesignPro

Tools.

If you want to maintain the proportions of an object when Sizing To Template and avoid image distortion, select Tools > Options > Objects tab and select the Maintain Object’s

Aspect Ratios when Sizing to Template option. Small adjustments may need to be made as the graphic may or may not fill the template if maintaining proportions.

Locking Text and Bar Codes

To lock the content of a text object to prevent it from being edited inadvertently, select the text object. Select Edit > Lock Content. Note that although text inside the object is locked, it is still possible to select, edit and delete the object itself. To unlock the content, click on the object to select it. Select Edit > Lock Content again.

This function can be used for text objects, round text objects and bar code objects. Objects with locked content can be identified by the “padlock” that appears when you move the mouse over the text.

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Replacing Graphics in Pre-Designed Layouts

To replace a graphic in a pre-designed layout, select the Master or Label tab containing the graphic object. Double-click the graphic. The Replace Image dialog box appears. Or you can click on the object to select it and choose Insert > Replace Image.

You can also right-click the object to access the Replace Image dialog box.

If unable to select a graphic object in a pre-designed layout, verify the following:

• You have selected the Master or Label tab containing the graphic object.

• The object is not grouped with other objects. Individual objects cannot be edited when grouped. To replace a graphic, the object must be ungrouped. For additional information, refer to Grouping Multiple Objects in this section.

• The object is not behind other objects in the design. If you are unable to select an object, try moving the objects on top of the graphic object to the back. Change the front and back position of objects within a design using the Order command. For additional information, refer to Changing the Object Order in this section.

In the Replace Image dialog box, locate and select the new graphic. To maintain the proportions of the new graphic, select the Maintain Aspect Ratio option in the lower left corner of the dialog box. The size of the new object will adjust accordingly when inserted. If the object’s are different sizes and the Maintain Aspect Ratio option is not selected, the new graphic may distort when inserted.

When satisfied with your selection, click OK. The original graphic is replaced.

Anchoring Objects

To anchor the position of an object on a label, click on the object to select it. Select Edit >

Anchor. An anchored object cannot be moved, rotated or deleted and its size cannot be changed. To remove the anchoring of an object, click on the object to select it. Select Edit >

Anchor again.

Anchored objects can be identified by the black handles and by the push pin that appears when you move the mouse over the object.

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Tools

Overview

In this chapter, we will discuss the many DesignPro tools that make creating your design fun and easy. Tools are accessed using the DesignPro Menu Bar. The most frequently used tools have corresponding buttons on the Standard, Advanced or Vertical toolbars.

We will review the Tab Bar which contains the Master tab and Label tabs . These are key tools that help you easily create all types of labels and projects. We will also discuss how to change the DesignPro default settings to fit your needs.

Menu Bar

The DesignPro Menu Bar provides access to all tools and commands.

Menu item with an arrow indicates submenu Items

Menu item with an ellipsis opens a dialog box with additional options

To open a menu, click it with the mouse. Some menu items branch into submenu items, indicated by an arrow, or open a dialog box, indicated by an ellipsis. If a corresponding toolbar button or keyboard shortcut exists for the command, it is indicated next to the menu item. A grayed menu item means the option is not currently available. Additional information about each menu can be found in the Help file. Select Help > DesignPro Help and click the

Contents tab.

Standard, Advanced and Vertical Toolbars

The function of each toolbar button is displayed when the mouse is placed over the button.

This is called a Tool Tip. A grayed button means the option is not currently available.

Following are pictures of the three DesignPro toolbars with descriptions for each button. The

Standard and Advanced toolbars are displayed in sections.

The Standard toolbar is located under the Menu Bar and contains the following buttons.

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Project From

Scratch - Click here to design a project from scratch

Save - Click here to name and save a project

Print Preview - Click here to preview your project before printing

Font - Click here to change the currently selected font

Open - Click here to locate and open a previously created project

Print - Click here to send your project to the printer

Zoom - Click here to change the view of a current label by selecting a percentage or typing in a desired size

Point Size - Click here to change the currently selected font size

Cut - Click here to remove selected text or objects and place them on the clipboard

Paste - Click here to paste the contents of the clipboard onto your label

Italic - Click here to italicize selected text

Align Left -

Click here to left align selected text

Align Right -

Click here to right align selected text

Color Palette - Click here to change the color of text, fills and lines

Copy - Click here to copy selected text or objects and place them on the clipboard

Bold - Click here to bold selected text

Underline - Click here to underline selected text

Center - Click here to center align selected text

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The Advanced toolbar is the horizontal toolbar located just below the Standard toolbar.

Undo - Click here to undo your last action. Click more than once to step back several previous actions

Bring to Front -

Click here to move the selected object to the front of the design

One Level Forward -

Click here to move the selected object forward in the design

Size to Template -

Click here to size objects to template

Rotate - Click here to display a dialog box which shows the current object’s position and rotation options

Center Horizontally -

Click here to horizontally center the selected object on the label

Restore - Click here to restore your previous action.

Click more than once to restore several previous actions

Move to Back -

Click here to move the selected object to the back of the design

One Level Back -

Click here to move the selected object back in the design

Set as Background -

Click here to set an object as the background

Center Vertically -

Click here to vertically center the selected object on the label

Line Thickness -

Click here to display a dialog box to change the current line thickness and options

Line Color - Click here to display a dialog box to change the current line color and options

Fill Color - Click here to display a dialog box to change the current fill color and options

Top - Click here to move selected text to the top of the text box

Fill Pattern - Click here to display a dialog box to change the current fill pattern and options

Middle - Click here to move the selected text to the middle of the text box

Bottom - Click here to move selected text to the bottom of the text box

Guides - Click here to display the Guides dialog box and options

Unprintable Area -

Click here to display the unprintable area margins

Grid - Click here to display the Grid dialog box and options

New Database -

Click here to create a new database file

Insert Database Field -

Click here to insert a field onto the Master tab

Sort Database -

Click here to sort the database records

Previous Record -

Click here to display the previous record in the database

Last Record - Click here to display the last record in the database

Help Topics - Click here to display the

Help Topics dialog box

Open Database -

Click here to open an existing database file

Edit Database -

Click here to add, edit or delete records in the active database

First Record -

Click here to display the first record in the database

Next Record -

Click here to display the next record in the database

What’s This? - If you need help, click this button then click the item you need help with

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The Vertical toolbar is located on the left side of the Design screen. The Vertical toolbar buttons provide shortcuts for navigating within DesignPro and for inserting text and objects onto your label.

Welcome Screen - Click here to return to the Welcome Screen

Pre-Designed Layout - Click here to select a pre-designed layout

Change Template - Click here to change the template and keep your current design

Clipart Gallery - Click here to browse and select clipart for your design

Select - Click here to activate selection mode and select objects

Insert Text - Click here to insert a text object

Insert Round Text - Click here to insert a round text object

Draw Rectangle - Click here to draw a rectangle

Draw Line - Click here to draw a line

Draw Ellipse - Click here to draw an ellipse

Draw Polygon - Click here to draw a polygon

Bar Code - Click here to insert a bar code

Image From File - Click here to browse and select an image for your design

Insert Serial Number - Click here to display the Serial Number dialog box and options

Insert Date/Time - Click here to display the Date & Time dialog box and options

Tab Bar: Master Tab and Label Tabs

The Tab Bar is the key navigation tool when designing your project by allowing you to scroll between and design the Master tab and individual “labels” (Label tabs) on the sheet.

The Tab Bar is located on the bottom of the Design screen. The Tab Bar contains the Master tab and one or more Label tabs depending on the template selected. You can create, copy, delete and move Label tabs and you can rename the Master and Label tabs. The Master tab cannot be deleted or moved.

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Master Tab

The Master tab is located on the Tab Bar and is bright red when active. When opening a project from scratch, the Design screen opens with the Master tab active.

The Master tab represents a “master” label. Shared objects that are to appear in the same format on all labels, such as a company logo or background, are created on the Master tab.

Objects placed on the Master tab are shared and will appear on all labels.

Right-click the Master tab and the following options are available:


• Rename Label - Enables renaming the Master tab

Important Things to Know About the Master Tab

• Objects placed on the Master tab are shared objects and will appear on all labels.

• Objects placed on the Master tab can only be selected and edited from the Master tab.

• The Master tab cannot be deleted or moved.

• Certain objects, such as Serial Number, Date & Time stamp, and Database Fields can only be inserted and edited on the Master tab.

Label Tab

Individual Label tabs are located on the Tab Bar and are bright yellow when active.

A Label tab is created and numbered consecutively each time a label is added. Label 1 through Label ‘n’ tabs represent the individual labels (dividers, name badges, cards and so on) on the sheet. You can add up to 1,000 label tabs for each project.

Click a Label tab to add unique objects to that specific label. Any objects previously placed on the Master tab are shared objects and will appear on all labels.

Right-click on the Label tab and the following options are available:


• Copy Label - Copies the active Label tab

• Delete Label - Deletes the active Label tab

• Rename Label - Enables you to rename the active

Label tab

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Move Label tabs to change their order on the printed sheet. To do this, click the Label tab and drag it along the Tab Bar to the new location. A small arrow indicates the current insert position. Rename the Label tabs as desired.

For additional information about the Master tab and Label tabs, refer to Lesson 1 - Creating

Identical and Different Labels.

Additional Tab Bar Features

In addition to using the Master and Label tabs directly, the left side of the Tab Bar also contains buttons for scrolling through, creating, copying, and directly selecting Label tabs.

Scroll Buttons - Click these buttons to quickly navigate through your tabs

Copy label - Click here to copy the selected Label tab

Goto Label - Type a Label tab number and press Enter to go to that tab

New Label - Click here to create a new Label tab

• Navigate quickly using the Scroll Buttons.

• Type a Label tab number in the Goto Label field and press Enter to go to that Label tab.

• Click

to create a New Label tab.

• Click to copy the active Label tab.

Status Bar

Located on the bottom of the Design screen, the Status Bar displays tool and object-specific information. The following information is displayed:

• Details of the currently selected tool or command

• The Avery product number of the currently selected template

• The X and Y coordinates of the current cursor position

• The dimensions of a currently selected object

• When editing text, the line and column position of the cursor

The Status Bar is identified in the Design Screen illustration in DesignPro Quick Tour.

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Displaying Unprintable Areas

Select View > Display Unprintable Area or click on the Advanced toolbar to display the unprintable area margins. Objects placed in the unprintable area will not print. The size of the unprintable area varies from printer to printer and also by Avery product.

Customizing DesignPro

®

Settings

DesignPro allows you to customize several default settings to fit your needs. Default setting changes will be applied to newly created designs or objects only.

They will not apply to currently open or previously created designs or objects. To customize program properties in DesignPro click Tools > Options. The

Options dialog box appears.

The following tabs are available:

General, Text, Objects, Print and Directories. Click one of the tabs to change settings as desired. For additional information, refer to the DesignPro

Help file or to the section in this manual pertaining to the corresponding tool. Once the selections have been made, click OK to change the settings.

General Tab

• Date and Time Format - Click Edit to change the default Date and Time format. The new format will be used each time you select the Insert Date/Time tool.

• Bar Code Type - Click Edit to change the default Bar Code settings. The new format will be used each time you select the Bar Code tool.

• Measurement Unit - Select a different default measurement unit from the pull-down list box. The measurement setting applies to rulers, dialog boxes and output.

• User Name - Type in a new user name.

• Use Standard User Interface - Select this option to revert to the user interface of the previous version of DesignPro. To activate the change, close and reopen DesignPro.

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• Bypass Welcome Screen - Once you become familiar with DesignPro, you might prefer to start directly at the Design screen. Select this option and the Welcome Screen will not appear each time you start the program. Click on the Vertical toolbar to open the

Welcome Screen at any time.

• Bypass Getting Started Help - Select this option to prevent the Getting Started help file from appearing automatically when the Design screen opens.

• Display Print Preview with Background - This option allows you to determine whether or not to display your designs with or without background images in the Print Preview. If displaying with backgrounds, the preview will take longer to appear.

• Refer to Comparable Templates from the Avery Dennison Product Range - This option allows DesignPro to search for comparable templates each time you select a new template.

• Create Index Files for Clipart Gallery - This option creates index files for every directory containing graphic file formats supported by DesignPro. This allows the graphics to appear as thumbnails in the browser previews.

Text Tab

The following default settings apply to the Insert Text and Insert Round Text tools.

• Font - Click Edit to change the default font.

• Spacing - Click Edit to change the default line spacing.

• Text Alignment - Select default Horizontal and Vertical alignments from the pull-down list boxes.

• Create Text Objects Instantly - When selected, a text or round text object is created automatically when the corresponding tool is activated. This option is enabled by default. If this option is not selected, you will need to create the text object manually by clicking and dragging the mouse.

Objects Tab

The following default settings apply to objects and object tools, such as Line Color, Fill

Color, and Line Thickness.

• Colors - Select the default colors for Line Color and Fill Color from the pull-down list boxes. This change will apply to newly created objects.

• Lines - Select the default Line Thickness from the pull-down list box. To create a custom line thickness, type your setting in the Custom field. This change will apply to newly created objects.

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• Apply to Text Objects - Select this option to apply the default settings for Colors and Lines to text objects. If this option is disabled, text objects are created with no fill color and no border.

• Save Pictures as Reference - Select this option to save disk space when working with graphics. The image of the graphic is viewed in the file, but the graphic itself remains a separate file. The image will reference the path and filename of the actual graphic file.

• Maintain Object’s Aspect Ratios when Sizing to Template - Select this option to maintain the proportions of a graphic when fitting it in a template using the Layout >

Size to Template command. Small adjustments may need to be made as the graphic may or may not fill the template if maintaining the proportions.

• Bleeding - Enter a Bleeding value if you are using a product that supports printing to the edge and you want your design to cover the entire label. This setting is applied when using the Size To Template or Set At Background commands. When using one of these commands, the selected object will overlap the label template by the value entered. To ensure full coverage of the label, enter a value of at least .125” to .25” (or 3 mm to 6 mm).

Print Tab

• Printer - Select your default printer. The change will apply to newly created projects only.

To activate the changes for open projects, save, close and reopen the project.

• Text Objects - Select the Shrink to Fit option to display the text contents of database fields without line breaks. Select Highlight Shrink to Fit in Print Preview to highlight suppressed line breaks in the Print Preview. To specify the Minimum Font Size for

Shrink to Fit, type a setting.

• Database - Select these options to ignore database fields without content when printing and in the Print Preview. Select Suppress Spaces to ignore a blank that follows an empty database field. Select Suppress Blank Lines to ignore a line that contains blank database fields.

• Dither Pictures for Printing - Select this option for printers that are unable to support color printing for some image formats.

Directories Tab

This dialog box shows the default locations and file names for DesignPro directories.

• Documents - The default storage location for your DesignPro projects.

• Templates - The blank Avery product templates are located in this directory.

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• Custom Templates - Custom templates created by you are located in this directory.

• User Manual - If installed, the User Manual is located in this directory. Click Browse to locate and open the manual in PDF format.

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DesignPro

®

Selecting Your Project

Overview

To start your project, you will need to select an Avery product template. You can choose from one of the many Avery pre-designed templates, select a blank template, or open an existing project.

Starting with a Pre-Designed Layout

There are three ways to select a pre-designed template. All three methods take you to the

Select a Pre-Designed Layout dialog box.

• From the Welcome Screen, select Create a Project Using a Pre-Designed Layout.

• From the Design screen, select File > New > Pre-Designed Layout.

• From the Design screen, click Pre-Designed Layout on the Vertical toolbar.

The Select a Pre-Designed Layout Dialog Box

File Browser - Opens to the DesignPro Pre-Designed Layout directory on your computer.

Select an Avery product folder to display the pre-designed layouts.

Thumbnail Size - Select Small, Medium or Large to change the preview size of the predesigned layouts.

Preview - Displays all the files of a selected directory folder. File thumbnails are listed by product number and product description.

Click the thumbnail preview of a pre-designed layout to select it and click OK or double-click the thumbnail preview. The Design screen appears with the selected template displayed.

Starting from Scratch

There are three ways to select a blank template and start a project from scratch. All three methods take you to the Select Template dialog box.

• From the Welcome Screen, select Create a Project from Scratch.

• From the Design screen, select File > New > Project From Scratch or press Ctrl+N on the keyboard.

on Standard toolbar.

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The Select Template Dialog Box

Format - Select All Avery products or select a pre-defined Avery product group. Avery products belonging to the selected group will be listed in the lower portion of the screen.

When an item is selected it is displayed in the Preview.

Page Orientation - Define whether the label template will be displayed in Portrait or

Landscape orientation on the Design screen. Each template has a pre-defined page orientation shown in the Preview. Changing the label orientation will not change the page orientation in the Preview.

Find Item Number - Locate, highlight and select your Avery product quickly. Type in the

Avery product number and click Find. The template is highlighted, selected and displayed in the Preview.

Sort Columns - Sort product list columns by ascending or descending order. Click a column title, such as Item Number, to change the sort sequence.

Select a template and click OK. The Design screen appears with the selected template displayed.

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Opening an Existing Project

There are three ways to open a previously saved project. All three methods take you to the

Open dialog box.

• From the Welcome Screen, select Open an Existing Project.

• From the Design screen, select File > Open or press Ctrl+O on the keyboard.

• From the Design screen, click Open on the Standard toolbar.

The Open Dialog Box

Look in - Locate and select the previously saved DesignPro project on your computer. If opening a LabelPro project, change the Files of type selection first.

Preview - Displays a preview of the selected file. A preview is displayed only if the file was previously saved with a corresponding preview graphic in the Save As dialog box.

Files of type - If you are opening a project created by one of the following programs, change the file type accordingly. For instance, select LabelPro 2.0 - 3.02 (*.lpd) if opening an

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LabelPro

®

project. You can open and reuse files from the listed Avery software.

However, it is not possible to save files in these formats.

The following file formats are supported by DesignPro:

• DesignPro (*.zdp)

• LabelPro 2.0 - 3.02 (*.lpd)

• WinLabel 3.0 (*.zwl)

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• WinLabel 1.0 - 2.02 (*.wlb)

• CardMaker 1.0 - 2.0 (*.car)

• Design-Your-CD (*.car)

If you open a LabelPro design file (*.lpd) and this file is linked to a LabelPro database (*.avd) file, the database file is automatically converted. For further information, refer to the

DesignPro Help file.

Changing Templates

Sometimes you may want to change the current template but keep your design. DesignPro lets you change your current template with the Change Template command. There are two ways to change a template. Both methods take you to the Change Template dialog box.

• From the Design screen, select File > Change Template.

• From the Design screen, click Change Template on the Vertical toolbar.

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The Change Template Dialog Box

Format - Select All Avery products or select a pre-defined Avery product group. Avery products belonging to the selected group will be listed in the lower portion of the screen.

When an item is selected it is displayed in the Preview.

Page Orientation - Define whether the label template will be displayed in Portrait or

Landscape orientation on the Design screen. Each template has a pre-defined page orientation shown in the Preview. Changing the label orientation will not change the page orientation in the Preview.

Find Item Number - Locate, highlight and select your Avery product quickly. Type in the

Avery product number and click Find. The template is highlighted, selected and displayed in the Preview.

Sort Columns - Sort product list columns by ascending or descending order. Click a column title, such as Item Number, to change the sort sequence.

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Select the new template and click OK. The Design screen appears with the new template and your previous design.

If the dimensions of the new template are different than the existing template, a Help message displays: “Either the dimensions or the layout of the old and new templates are

different. Do you want more information?”

Click Yes. The Info on: Changing Templates dialog box appears. Your previous template is displayed on the left and the new template is displayed on the right. This dialog box allows you to compare the products and confirm your decision to change templates.

• To accept the new template, click OK. The Design screen appears with the new template and your previous design. You may need to move and resize the design objects.

• To keep the previous template, click Select Template on the left side of the dialog box.

Click OK. The Design screen appears with the previous template layout.

If you select a new template and then decide to revert to the previous template, you will need to use the Change Template command to reselect the previous template.

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DesignPro

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Starting Your Design

Overview

In this chapter, we will discuss how to begin creating or customizing your design by inserting different types of objects. Once you have selected a template, you are ready to begin designing or customizing your project. Create projects on the Design screen by inserting different types of objects on the work area of the Master and Label tabs. Insert a text object to add text, a drawing object to add lines and shapes, or a graphic object to add images, logos or clipart.

Text Objects: Inserting and Formatting Text

To add text to your design, select Insert and choose Text or Round Text or click Insert Text on the label template and edit mode is active. Type text in the object.

Text is displayed in a continuous line. If the text is longer than the width of the text object, the text will wrap to the next line. For easy editing, round text will display horizontally until you click outside of the object. Round text is then displayed in a circular design. If the text is longer than the outer circumference of the circle, the text will overlap.

To change the text object default settings, refer to the Customizing DesignPro Settings section in DesignPro Tools.

Changing Text Styles

To format text, click inside the text or round text object. Click and drag to select the text to be formatted or press Ctrl + A to select the entire text. Select Format > Character. The Font dialog box appears. Change the Font, Font Style, Size, Effects and Color of the text as desired. The Preview displays the changes. Click OK to apply the new formatting.

The following frequently used formatting tools are also available on the Standard toolbar:

Font, Point Size, Bold, Italic, Underline and Color Palette.

You can also right-click inside the text or round text object to open the Font dialog box.

Right-click, select Character and the Font dialog box appears.

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Aligning Text

To align text, click in the text object. Select specific paragraphs to be aligned as desired. If no paragraph is selected, the alignment will apply to all of the text in the text object. Select

Format > Alignment.

• Select Left, Center, or Right to align the text. Specific selections of text or each paragraph can be aligned individually to the left, center, and right.

• Select Top, Middle or Bottom to align the placement of the entire text within the text object.

You can also change the Left, Center and Right alignment by clicking the corresponding alignment by clicking the corresponding buttons on the Advanced toolbar.

Aligning Round Text

To change the angle and alignment of round text or to flip round text, click on the round text object to select it. Select Format > Snap Text to Ellipse. The

Rounded Text dialog box appears.

Choose between four different Angles of Rotation

(0, 90, 180 or 270 degrees) by clicking the appropriate ABC button. To enter a different angle, type the setting in the Exactly field. The axis of the object is snapped to the selected angle.

Change the alignment of the text on that angle by selecting Left, Center or Right. For example, if you select Center and 90 degrees, the center of the text will be placed at 90 degrees. If you select Left, the text ends at 90 degrees and if you select Right, the text begins at 90 degrees.

Select the Flipped Over option to flip the text 180 degrees.

Click OK to complete the round text alignment.

You can also right-click a round text object to access Snap Text to Ellipse.

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Text Objects: Inserting Date & Time

The Date & Time information can only be inserted on the Master tab. To add the current system date/time to your design, click the Master tab to make it active. Click inside a text object and position the cursor where the information is to be inserted. If a text object is not selected, one will automatically be created when the date/time is inserted.

Select Insert > Date & Time or click on the Vertical toolbar. The Date & Time dialog box appears.

Select the date and time Format from the list of options. Under Insert As, select one of the following options:

• Field - This option updates the date/time fields automatically. Fields are updated automatically when a field is inserted, during printing, when opening the file and when View > Update Fields is selected.

• Text - This option inserts the current date/ time text only. The date/time text will not be updated.

Select the Custom option to define your own formats for the date and time using special formatting characters. For a list of acceptable formatting characters and additional information on customizing date and time formats, refer to the DesignPro Help file.

When all settings have been selected, click Insert. The current date/time is inserted.

Formatting Date & Time

To format a date/time field once it is generated, select the date/time field in the text object on the Master tab. Select Format > Field Parameters > Date & Time. Format as desired and click OK.

When formatting a date/time field, you can also right-click the text object containing the date/time field to access Field Parameters > Date & Time.

To change the default settings for the Insert Date/Time tool, refer to the Customizing

DesignPro Settings section in DesignPro Tools.

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Text Objects: Inserting Symbols

To insert a symbol, click inside a text object. Position the cursor where the symbol is to be inserted and select Insert > Symbol. The Symbol dialog box appears. Select a Font from the drop-down list box. All available characters for the selected font appear. To magnify a character, click it once. To insert a symbol, select a symbol and click Insert. The character is inserted at the cursor position. Click Close to exit the dialog box.

Text Objects: Inserting and Generating Serial Numbers

Use this tool to automatically create and print a consecutive series of numbers or letters.

A serial number field can only be inserted on the Master tab. To insert a serial number field, click on the Master tab to make it active. Click inside a text object and position the cursor where the information is to be inserted. If a text object is not selected, a text object will automatically be created when the serial number field is inserted.

Select Insert > Serial Number or click on the Vertical toolbar. The Serial

Number dialog box appears.

• Serial Number Type - Select either a numeric or alphabetic serial number.

• Serial Number Range - Type a Start

Value, End Value and Increment number. Counting is always from the start value to the end value. Specify whether or not the serial number is to be displayed with leading zeros by checking or unchecking the relevant check box. If

Leading Zeros is enabled, enter the total

Number Of spaces for the serial number.

• Current Serial Number Value - When this option is enabled, the serial number of the last label printed is saved. The next time the document is opened, the serial number continues to print from where it left off with the last print run. If the option is disabled, the serial number will always begin with the Start Value. To reset a serial number to the Start Value, select the serial number field in the text object. Select Format > Field

Parameters > Serial Number. Click Reset and OK.

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• Label - Type a Prefix or Suffix for the serial number. A Prefix appears in front of the serial number and a Suffix appears after the serial number.

When all settings have been entered, click Insert. The serial number field is inserted. Finish designing the Master tab label. To view the labels of your project with the generated serial number, select File > Print. Select Master Label Only. Under Number of Copies, select

Sheets and type 1 or more. Click Print Preview. Click Next and Previous to scroll through the labels and view the incremented serial number. Click Close to return to the Design screen or click Print to print the project.

Formatting Serial Numbers

To format serial numbers once they are generated, double-click the serial number field in the text object. Select Format > Field Parameters > Serial Number. Format as desired and click

OK. For additional information on serial numbers, refer to the DesignPro Help file.

When formatting a serial number, you can also right-click a text object containing only a serial number field, to access Field Parameters > Serial Number.

Drawing Objects: Inserting Lines and Shapes

Use the drawing object tools to add lines, rectangles, ellipses and polygons to your design.

Once a drawing object is created, the object is selected and ready for editing. For information on editing drawing objects, refer to Editing Your Design. To change the default settings for objects, refer to the Customizing DesignPro Settings section in DesignPro Tools.

To add a drawing object, click the corresponding button on the Vertical toolbar and follow the instructions below. You can also access the tools from the Drawing menu.

• Draw Line - Click this button and place the cursor where you want the line to begin.

Click and drag to draw a line. Release the mouse. To create a straight horizontal or vertical line, hold down the Shift key while using this tool and drag in the desired direction.

•

Draw Rectangle - Click this button and place the cursor where you want the rectangle to begin. Click and drag to draw a rectangle. Release the mouse. To create a square, hold down the Shift key while using this tool.

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• Draw Ellipse - Click this button and place the cursor where you want the ellipse to begin. Click and drag to draw an ellipse. Release the mouse. To create a circle, hold down the Shift key while using this tool.

To automatically create a pre-defined square or circle, click the Draw Rectangle or Draw

Ellipse button and then click once on the label template. The object can be resized as desired.

• Draw Polygon - Click this button to create polygons, polylines or freehand lines. Click once on the label template to define the starting point. Each subsequent click defines another point of the polygon or line. Hold down the mouse continuously to draw a freehand line. Double-click to complete the object. If a fill color or fill pattern is selected, the start and end point are joined automatically and the object is filled with the defined color or pattern. If you do not want the object to close, change the Fill Color to No Color and the

Fill Pattern to No Fill Pattern. For additional information, refer to the Formatting

Objects: Fills and Lines section in Editing Your Design.

Graphic Objects: Inserting Images, Logos and Clipart

There are two ways to add images, logos or clipart to your design: selecting the Images From

File or the Clipart Gallery tools.

DesignPro supports the following graphic formats:

BMP - Windows Bitmap Format

WMF - Windows Metafile Format

TIF - Tagged Image File Format*

JPG - JPEG Format

PCX - PCX Format

EPS - Encapsulated Postscript Format

PCD - Kodak Photo CD Format

TGA - Truevision TARGA File Format

WPG - WordPerfect Graphic File Format

IMG - GEM Image File Format

*Only TIF files that do not use LZW-compression can be inserted.

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Inserting Images From File

Select Insert > Image From File or click on the Vertical toolbar. The Insert Picture dialog box appears.

Under Files of Type, select All Graphic Formats or select the specific type of file you want to insert. Locate and select a personal image or select from the many images provided in

DesignPro.

A Preview of the image will appear if the format of the selected file is supported. To add the image to your design, click Insert.

The Design screen appears. A graphic object containing your image, logo or clipart is inserted.

If the original size of the image exceeds the size of the selected template, the image is automatically reduced to fit within the template.

To resize an image or clipart and maintain the proportions (aspect ratio), click the graphic object. Hold down the Shift key and drag one of the object’s corner handles.

Release the mouse and the image or clipart is resized. To move an object, click and drag the object to a new location.

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Inserting Images from the Clipart Gallery

To access the Clipart Gallery, select Insert > Clipart Gallery or click on the Vertical toolbar. The Clipart Gallery dialog box appears.

If the clipart folders are not displayed the first time you use this feature, you selected an installation option that did not install the DesignPro graphics. You will need to insert the

DesignPro CD and then select Insert > Clipart Gallery. If the startup window appears when you insert the CD, click Exit.

From the pull-down list boxes at the bottom of the dialog box:

• Select All Graphic Formats or select the specific type of file you want to insert.

• Select the thumbnail size for the preview; Small, Medium or Large.

Click on the preview to select an image. To add the clipart to your design, click OK.

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The Design screen appears. A graphic object containing your clipart is inserted. If the original size of the image exceeds the size of the selected template, the image is automatically reduced to fit within the template.

To resize an image or clipart and maintain the proportions (aspect ratio), click the graphic object. Hold down the Shift key and drag one of the object’s corner handles.

Release the mouse and the image or clipart is resized. To move an object, click and drag the object to a new location.

Inserting OLE Objects

DesignPro provides a tool for inserting embedded or linked (OLE - Object Linking &

Embedding) objects from other OLE-capable programs such as Microsoft

®

PowerPoint

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,

CorelDraw

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, Photo Paint

®

, Microsoft

®

Excel and Microsoft

®

Word. This gives you the features and design capabilities of the linked application within DesignPro.

To insert an OLE object, select

Insert > Object. The Insert

Object dialog box appears.

Click Create New to create a new

OLE object, or click Create from

File to create an OLE object from an existing file.

• If Create New is selected, a list of object types is displayed.

Select the object type from the list. Click Display As Icon to display the object as an icon when inserted. If this is not selected the content of the object is displayed.

Click OK to insert the object. You are still in DesignPro but have the features of the OLEcapable application. Create your object. When you have finished editing the OLE object, click on the DesignPro work area. The link to the OLE application is closed. The object can be moved and resized as desired. To edit the object again, double-click the object.

• If Create from File is selected, you can insert an object file directly from a specified directory. Locate and select the object file using the Browse button or by typing the name in the File: field.

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If Link is selected, the file is inserted into your design as a link. Changes to the linked file affect the original file and vice versa. If Link is not selected, the object is embedded in your design. Changes to an embedded file have no affect on the original file and vice versa.

Click OK to insert the object. The object can be moved and resized as desired. To edit the object again, double-click the object.

Inserting and Creating Bar Codes

The following bar code types are available in DesignPro: EAN 8, EAN 13, EAN 128, Code

128 (Type A, B, C), Code 39, 2/5 Standard, 2/5 Interleaved, Codabar, UPC-A, UPC-E and

Postnet. To change the default settings for the Bar Code tool, refer to the Customizing

DesignPro Settings section in DesignPro Tools.

For detailed information about each type of bar code supported by DesignPro and for additional information on using this tool, refer to the DesignPro Help file.

If creating identical bar codes on all labels, insert the bar code object on the Master tab. To insert a bar code, select Insert > Bar Code or click on the Vertical toolbar. Place the cursor where you want the bar code to begin. Click and drag to draw a rectangle. Release the mouse.

To automatically create a pre-defined bar code object, click the Bar Code button and then click once on the label template. Type the bar code information in the object. Click outside the object and the bar code appears.

Generating a Bar Code Using a Serial Number

To generate a bar code using a serial number, select the Master tab. Serial numbers can only be inserted on the Master tab. Insert and create the bar code object. Click in the bar code object and select Insert > Serial Number or click on the Vertical toolbar. Enter the settings in the Serial Number dialog box as desired. Click Insert. The serial number field has been entered in the bar code object. For more information on using serial numbers, refer to

Inserting and Generating Serial Numbers in this section.

Formatting Bar Codes

To format the bar code, click on the bar code object to select it. Select Format > Bar Code

Parameters. The Bar Code dialog box appears.

You can also right-click a bar code object to access Bar Code Parameters.

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• Select the bar code Type from the pull-down list box.

• The Parameters options allow you to calculate or display the check digits (not available in all bar code types) and to activate or deactivate the plaintext as required. For more information, refer to the DesignPro

Help file.

• The Adjust Size option must be selected if you want to auto adjust the bar code size to the size of the bar code field. You can use this to make the bar code any size you want.

However, when using this procedure, be aware that in some circumstances there may be problems with the readability of the bar code. We recommend that you perform extensive bar code reading tests before you apply the bar codes. If the Adjust Size option is not selected, the bar code size can be defined by clicking the Options button.

When all settings have been selected, click OK.

Bar codes used in your DesignPro projects should be tested for readability. You should also obtain bar code requirements from the appropriate authorities to ensure you are creating the bar code to specification.

Editing Bar Code Content

To edit the content of a bar code object, click in the object. Edit the content as desired.

To edit the content of a rotated bar code object, click in the object. It will temporarily rotate to the horizontal orientation for easy editing. Once you have made your changes, click outside of the object and it will return to the rotated position.

Inserting File Lists

Use this tool to create quick and easy media labels containing names of your computer files and directories. To add a list of file names and directories to your template, click inside a text object and position the cursor where the information is to be inserted. If a text object is not selected, one will automatically be created when the file list is inserted. Click Insert > File

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List. The File List dialog box appears.

Locate and select the directory and file names which are to be inserted. For Files of type, select the file types to be displayed, either All Files or DesignPro Documents. Click on the files in the upper list to select them. You can select multiple directories or files from different directories.

To add a file to the list to be inserted, select the file and click Add File. The file appears in the lower list of the dialog box. To add an entire directory, select a directory folder and click Add

Directory. All files in that folder will be added to the lower list. To delete a file in the lower list, select the file and click Delete.

The Display Subdirectories and Display Hidden Files options allow you to specify whether subdirectories and their contents and hidden files are to be added to the list. If choosing these options, they must be selected before adding a directory or hidden file to the lower list.

Select Display Full Path to display the complete path with drive information and directory name in the lower list. This option does not affect the appearance of the list when inserted. To change the appearance of the list when inserted, click Options. Select the type of file infor-

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mation to be added to the directory such as Name & Extension, Date & Time, Path, Size and

Sort List. These changes do not affect the appearance of the list in the dialog box but will affect the appearance of the list when inserted in the text object.

When all selections have been made, click Insert to insert the file names and directories into the text object. Edit and format the list as desired. The file list is inserted as text and will not be updated automatically.

For additional information, refer to the DesignPro Help file.

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DesignPro

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Working with Databases

Overview

In this chapter we will discuss how to use some of the powerful DesignPro mail merge and database features. These features help you manage and print addresses or other information quickly and easily onto Avery products.

With DesignPro, you can create a new database, use an existing database, convert and use a

LabelPro database, or import a database created by another program. DesignPro creates database files in the dBASE III file format (*.dbf).

The database features will not be available unless the Master tab is active. Database fields can only be inserted on the Master tab.

Basic Database Concepts

Database - A collection of records. For example, your personal address book on your computer is a database.

Record - A group of information in a database. For example, one person’s information in the address book database is a record.

Field - Each separate component of a record. For example, the first name, last name or address of a person are separate fields within a record.

Filter - A selection of database records based on specific conditions. For example, the filter feature would allow you to select all records within a specified zip code.

Sort - The reorganization of database records by specific field names. For example, the sort feature would allow you to sort your address book database by last name, or city, or zip code, etc.

Database Tools

You can access DesignPro’s database tools by selecting Database from the Menu Bar or by clicking the database buttons of the most frequently used commands on the Advanced toolbar.

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New Database -

Click here to create a new database file

Insert Database

Field - Click here to insert a field onto the Master tab

Sort Database -

Click here to sort the database records

Previous Record -

Click here to display the previous record in the database

Last Record - Click here to display the last record in the database

Open Database -

Click here to open an existing database file

Edit Database -

Click here to add, edit or delete records in the active database

First Record -

Click here to display the first record in the database

Next Record -

Click here to display the next record in the database

Creating a New Database

Follow the steps below to create a new database. The database will be saved in dBASE III file format (*.dbf). For additional help in creating a database, refer to Lesson 2 - Creating a

Database and Mail Merge.

Database fields can only be inserted on the Master tab.

1.

A project must be open and the Master tab must be active or the database tools will not be available.

2.

Select Database > New. The Create New Database dialog box appears.

3.

Click 1. Set Database Name. The Save dBASE Database As dialog box appears. Select or create the directory where the file is to be saved, name the file, and click Save.

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4.

Click 2. Enter Field Names and Parameters. The Create Database Fields dialog box appears.

5.

Click Insert Field. The Field Parameters dialog box appears. Type the Field Name, Field

Length and Field Data Type. (At least one field must be created to generate a database.)

• Field Name - Type the name of the field to be added (name, address, etc.). The field name can be a maximum of 10 characters in length.

• Field Length - Type the length of the field here. The maximum field length allowed is 255 characters. If you insert a date field, the field length is automatically set to 8.

• Field Data Type - Select the field data type you want. DesignPro supports the following dBASE data types: Text, Integer, Floating Point Number, Date, and Decimal Places. For further information, refer to the DesignPro Help file.

6.

Click OK when finished entering the Field Parameters. The new field is displayed in the list. Continue inserting and naming fields, as desired.

7.

When all fields have been entered, click OK.

8.

Click 3. Enter Data. The Edit Database dialog box appears.

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9.

Type text in each text field. Use Enter or Tab to move to the next field. Click New Record to move to the next new record. The database entries are automatically saved each time you move between records.

10.

Click Close when input is complete. The Insert Field dialog box appears. Select a field to be inserted onto your Avery product and click Insert. Continue inserting the remaining fields, as desired. Click Close when finished. For additional information, refer to the Merging Infor-

mation onto Your Avery Product in this section.

Opening an Existing Database

In this section we will open an existing database file created by DesignPro and other programs. DesignPro creates and uses dBASE III (*.dbf) database files. The following file formats are also supported: Microsoft

®

Excel, Microsoft

®

Access, FoxPro

®

, Text, Paradox

®

,

Oracle

®

and SQL-Server

®

. DesignPro can also convert and use Avery

®

LabelPro

®

files. For additional information, refer to the DesignPro Help files.

Opening DesignPro and Other dBASE III Databases

1.


2.

Select Database > Open. Click Open a dBASE III Database.

3.

Locate and select your dBASE III (*.dbf) file on your computer and click Open. The database file is now linked to your current project. For additional information, refer to the

Merging Information onto Your Avery Product in this section.

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Opening Databases Created in Other Programs

As mentioned above, several file formats created by other programs can be imported into

DesignPro. DesignPro supports current database systems with the ODBC standard. To import various database formats, the ODBC drivers must be installed. For additional information, refer to the DesignPro Help file.

To illustrate the procedure, we will show you how to link a Microsoft

®

Excel database to your project.

1.


2.

Select Database > Open to import data from an existing database. The Open Database dialog box appears.

3.

Select Open an External Database via ODBC. The Select Data Source dialog box appears.

4.

Select the Machine Data Source tab. A list with the data source names (DSN) appears depending on the ODBC drivers installed.

5.

Select the data source that is desired and click OK.

6.

A dialog box will appear to select a file. If the database file contains several tables/files, a prompt will appear to select the required table. When finished with your selections, the database is linked to your project. For additional information, refer to the Merging Infor-

mation onto Your Avery Product in this section.

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Merging Information onto Your Avery Product

Once a database is linked to your project, the next step is to insert fields onto the Master tab to complete the merge process. Fields can be inserted in a text or round text object.

1.

To merge database information, a project and database must be open and the Master tab must be active. If a text object is not selected, one will be created when the first field is inserted. For additional help on inserting fields, refer to Chapter X, Lesson 2.

2.

Select Database > Insert Field or click on the Advanced toolbar. The Insert Field dialog box appears and a Field Name list is displayed.

3.

Select the first field to be inserted on the label and click Insert.

4.

The field is inserted in the selected text object at the cursor position. If no text object was selected, a new text object is created and the field inserted.

5.

Continue inserting fields, as desired. Add spaces, tabs and new lines to your design by clicking the appropriate button on the Insert Field dialog box.

6.

Click Close when all fields have been inserted, and format the fields as desired.

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Displaying Field Contents and Navigating Between Records

After inserting field names onto the Master tab, view the actual database content associated with the field names by selecting

Database > Display Field Contents. The field contents will now appear on the Master tab.

Select Database > Go To or click the database navigation buttons to move between and display the field contents of different records in the linked database. You can navigate to the First

Record, Previous Record, Next Record or Last Record.

If a filter is activated, only the records corresponding to the filter are displayed. If you have sorted the database, the records are displayed in the specified sort order.

Selecting File > Print Preview always displays the project with the field and record content.

Modifying Fields

Select Database > Modify to make changes and additions to the field names, field lengths and field data types of an existing database. For Field Parameter descriptions refer to step 5 of the

Creating a New Database section in this chapter. The Modify Database dialog box appears:

• To add a new field - Click Insert Field to insert a new field and set its parameters in the

Field Parameters dialog box.

• To modify an existing field - Select the field name in the list and click Edit to change the field parameters.

• To rearrange field order - Select a field name in the list. Use the up and down arrow buttons to move the field up or down in the list. The buttons are only enabled when the list contains at least two fields with one field selected.

• To delete field(s) - Select a field name in the list and click Delete to delete the field. Click

Delete All to delete all fields. Deleting a field also deletes any data contained in this field.

• To Tag a field - Check the Tag Field checkbox to tag a field in the database. Tagged fields can be used as a filter condition when sorting a database. This feature is only available in dBASE III databases.

Editing Records

Select Database > Edit or click on the Advanced toolbar to edit and browse the records in a database. The Edit Database dialog box appears.

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• The records of the currently open database are displayed. You can edit, insert or delete records.

• Move between records using the navigation buttons

on the Advanced toolbar.

• If a filter is active in the database, only the records matching the filter conditions will be displayed.

• The format of the entered data depends on the field data type selected. To change the format, refer to the Modifying Fields section in this chapter.

• The format for the output of Date and Time Format, Bar Code Type and Measurement

Unit data depends on the selected settings on the General tab of Tools > Options. For additional information, refer to the Customizing DesignPro Settings section in DesignPro

Tools.

• The entered or modified data is automatically saved each time you move between records.

You cannot restore the previous data once the new data is saved.

• The Record Number shows the number of the current record and the total number of records in the dBASE database. If a filter is active in the database, only the number of records matching the filter conditions are shown.

• Records contained in ODBC-text databases cannot be edited or deleted. The input fields in the Edit Database dialog box are deactivated. However, new records may be added.

The following commands are available in the Edit Database dialog box:

Close - Closes the dialog box and accept the changes.

New Record - Inserts a new record.

Delete - Deletes the current record.

Restore - Cancels the changes to the current record.

Find - Opens the Search Database dialog box. Click Help on the Search Database dialog box for additional information.

Additional commands which are only available for dBASE databases:

Duplicate - Inserts a copy of the current record at the end of the database.

Tag - Adds a tag to the current record.

Tag All - Tags all current records.

Untag All - Untags all current records.

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Sorting Records

Select Database > Sort or click on the Advanced toolbar to sort the records in a database. At the Sort Records dialog box, sort the database by field names.

Under 1st Sort Key, select your first sort field from the list of field names. Select ascending or descending order. Enter 2nd and/or 3rd Sort Key settings, if desired.

Click OK when finished entering your sort settings to sort the database. Click Cancel to close the dialog box without sorting.

Click Delete All to delete the settings of all the sort keys. Enter new settings if desired.

Filtering and Selecting from a Database

The filter command creates a sub-set of records based on specific conditions. For example, use this feature to select all records within a specified zip code. Use the filter command to search for a group of records that meet specific criteria.

Select Database > Filter. The Filter Records dialog box appears.

DesignPro allows you to specify the conditions to query a database by allowing you to select single or multiple filtering criteria. The selected filter criteria is stored with the database, so the query may be repeated later, if needed. Filter conditions will also remain active until you deactivate them, or until the document is closed. To deactivate the conditions use the Delete

All button described below.

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Filters can be very useful when printing or when moving between records, since only records that match the filter criteria are available. The following criteria can be enabled to filter records:

• Field - Select fields for which you want to define filter conditions.

• Compare - Select an operator from the list and determine the way in which you would like to perform the query.

• Compare With - Type the condition or value with which the field content is to be compared.

You can use wildcards if the field contains data of the data type Text. This option does not exist for comparisons with other data types. The wildcards are different for ODBC and dBASE databases but correspond to the usual characters in each case. For further information, refer to the DesignPro Help file.

• And/Or - Select And or Or to link the conditions between different fields.

• Only Tagged Records - Select all records which match the filter conditions AND are tagged

(available only for dBASE databases containing a tag field).

• OK - Closes the dialog box and starts the query.

• Cancel - Closes the dialog box without filtering.

• Delete All - Deletes all filter settings.

If no record matches the filter conditions then no records will be displayed in the Edit

Database dialog box and the fields of the record will appear empty.

Displaying Database Information

Select Database > Database Info to display the Database Information dialog box. For a

dBASE database, the following information is displayed.

• File - Path and name of the currently open database file.

• Status - Database is linked or not linked.

• Total Number of Records - Total number of records in the dBASE database including all deleted records before compression of the database.

• Number of Active Records - Number of available records (matching the filter conditions).

• Compress Database - Removes deleted records from the dBASE database.

For an ODBC database the following information is displayed:

• Data Source - Name of the database.

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• File - Path and name of the currently opened database file.

• Type - Database type.

• Table - Name of the currently used table within the database.

• Status - Database is linked or not linked.

Updating Fields

Select View > Update Fields to manually update fields. All fields, not just those currently selected, are updated within the project. This function can be used to update the date, time or database fields.

Inserting an Image from a Database

Select Database > Insert Image to insert an image from the active database onto the Master label. The name of the graphics file and, if necessary, the path are transferred from the selected field of the open database.

Since every record can contain a different graphics file, you can create similarly formatted labels with different graphics.

1.

Select Database > Insert Image. The

Insert Image from Database dialog box appears. A list of the field names of a record of the currently open database is displayed.

2.

Select the field that contains the graphics specifications.

• The name of the graphics file complete with its file extension must be in the appropriate field of the record.

• The details of the path can either be in the record, which is useful if the pictures are located in different directories, or the path must be set in the Text/Picture tab under

Properties, in the Format menu.

• If the path is not in the record, you can add the path by activating the Specify Directory

Name checkbox.

• You can search for the corresponding directory that contains the pictures using the Browse button.

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3.

Click OK.

• The picture is inserted in the upper left corner of the label.

The inserted picture can be resized as desired. Since the field with the picture is inserted on the Master tab, the size of the field remains the same, irrespective of the size of the picture inserted from the database. This may cause distortion if pictures of different sizes are inserted.

If a picture cannot be inserted from a database, for example, if the path or file cannot be found, a blue, diagonal cross appears.

When inserting metafiles (*.wmf) from a database, please note that metafiles cannot be rotated. If, for example both bitmaps and metafiles are inserted from one database, and they are rotated, only the bitmaps will be rotated.

Designing Database Fields as Bar Codes

If you want to create bar codes using a database field, follow these steps. The Master tab must be selected.

1.

With the Master tab active, select Insert > Bar Code or click

The cross-hair mouse pointer is activated.

on the Vertical toolbar.

2.

Move the mouse pointer to the position where you wish to insert a bar code. Single click the left mouse button to open the bar code object with an automatically defined size which you can move and size later.

3.

With the new bar code object created and selected, select Database > Insert Field.

4.

Select the field name that contains the coded information and click Insert. Click Close. The field name appears in the bar code object.

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5.

Select Format > Bar Code Parameters to define the bar code settings. Once you have defined the settings click OK.

For detailed information about the types of bar codes supported by DesignPro, refer to the

DesignPro Help file.

6.

Click outside the bar code object to deselect it. The bar code of the first record appears on the Master tab.

7.

To view fields and move between records on the Master tab, select the bar code object.

Select Database > Display Field Contents. Then, select Database > Go To or click the navigation buttons on the Advanced toolbar.

If you want to code a serial number field instead of a database field, follow the same steps as for database fields. However, instead of selecting Database > Insert Field, select Insert >

Serial Number. Define the serial number type, range, and value in the Serial Number dialog box, then click Insert.

Closing or Deactivating a Database

Select Database > Close to temporarily unlink your project with the active database. To restore the link of the database to your project select Database > Restore Connection. To permanently remove the link of your project with a database select Database > Deactivate. If

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you use the Deactivate command and then decide to relink the database you will need to open the database again by selecting Database > Open.

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DesignPro

®

Saving and Printing Your Project

Overview

In this chapter we will discuss how to save a new project, resave or rename an existing project and print various types of projects.

Saving a New Project

There are three ways to save a new project. The first time a project is saved the Save As dialog box appears. Use one of the following options to save a new project:

• From the Design screen, select File > Save or press Ctrl+S on the keyboard.

• From the Design screen, click the Save button on the Standard toolbar.

• From the Design screen, select File > Save As.

The Save As Dialog Box

Save in - Select the desired location on your computer where the project is to be saved.

File name - Type a project name. If a project is being saved for the first time, DesignPro suggests a name.

Save as type - DesignPro automatically adds the .zdp extension to a project file name.

Save Preview with File - If this option is selected, a preview of the project will be saved with the file.

Type the project name and save it to the desired location on your computer. The project is saved with the DesignPro .zdp extension.

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Resaving or Renaming an Existing Project

To resave a project as you work, select File > Save or click on the Standard toolbar.

The existing project is overwritten by the latest version. It is always a good idea to save your work frequently.

You can also resave a file while you work by pressing Ctrl+S on the keyboard.

To resave a project with a new name select File > Save As. This is important if you want the original project to remain unaltered. The Save As dialog box appears. Rename the project and save it to the desired location. The new project is open and active. The original project is closed and unaltered.

Printing Your Project

1.

If printing a specific Label tab only, be sure that tab is selected and active before selecting the Print option.

2.

When ready to print, select File > Print or click on the Standard toolbar.

3.

The Print dialog box appears. In this dialog box you can select, the printer, labels to be printed, number of copies, start position on the sheet and additional print options. Review The

Print Dialog Box section below and enter the desired settings.

4.

Click Print Preview to view the project before printing. Click Close to return to the Design screen to make any necessary adjustments to your design or click Print to return to the Print dialog box, then click OK to print.

The term label is used throughout the DesignPro software and this manual when referring to a variety of Avery products. Label may represent card products, name badges, dividers or any Avery printable products.

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The Print Dialog Box

Printer - Select your printer from the pulldown list box. Click

Properties to check or change the printer settings.

Selection - Choose one of the following options:

• Master Label Only -

Prints the Master tab design only.

Select this option if you want to print identical labels designed on the Master tab, or to print database projects or projects with serial number fields.

• Current Selected Label - Prints the active label only.

• All Designed Labels - Prints all designed labels in your project.

• Labels - Identifies and prints specific labels. Type the Label tab number, not the tab name, in the field provided. For a continuous number of labels type the Label tab start and end numbers separated by a dash. For example, type 3-8 to print Label tabs 3 through 8. To select a non-continuous number of labels, type the single numbers separated by semicolons.

For example, type 1;5;9 to print Label tabs 1, 5 and 9.

Number of Copies - Choose one of the following options:

• Select Labels and type the number of copies of each selected label to print.

• Or select Sheets and type the number of sheets of the selected labels to print. Printing stops when the last sheet is full, regardless of the start position. For example, if you type 2 in the

Copies field and select a start position half-way down the first page, only one and one-half sheets are printed. This option is not available when printing a project with a database.

Start Position - Define the position on the sheet where the printing is to begin by clicking the

Start Position on the preview or by typing a Start Position number. When you open the Print dialog box, the start position of the previous print job is remembered. Be sure to select a new

Start Position, if necessary.

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Options - Opens the Print Options dialog box for additional printing selections. For more information, refer to The Print Options Dialog Box in this section.

Printing Identical Labels

1.

On the Design screen, select the label to be printed by clicking the tab to make it active.

2.

Select File > Print or click on the Standard toolbar. The Print dialog box appears.

3.

Select your Printer from the pull-down list box. Click Properties to check or change the printer settings.

4.

Select Master Label Only to print the Master tab design only, otherwise select Current

Selected Label.

5.

For Number of Copies select either Labels or Sheets. Type the number of copies to print for each label or sheet. For example, 10 identical labels or 5 sheets of identical labels.

6.

Click a Start Position on the label preview or type a start position number.

7.

Click Print Preview to view the labels before printing.

8.

Click Close to return to the Design screen to make any necessary adjustments to your design or click Print to return to the Print dialog box, then click OK to print.

Printing Different Labels

1.

Select File > Print or click on the Standard toolbar. The Print dialog box appears.

2.

Select your Printer from the pull-down list box. Click Properties to check or change the printer settings.

3.

Select All Designed Labels to print the entire project of different labels or select Labels to identify and print specific labels in your project.

4.

For Number of Copies select either Labels or Sheets. Type the number of copies to print for each label or sheet. For example, 3 copies of each label or 3 sheets of the selected labels.

5.


6.

Click Print Preview to view the labels before printing.

7.


Printing to the Edge

If you are using a product that supports printing to the edge, do the following to ensure full coverage of the label.

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1.

On the Design screen, select Tools > Options > Objects tab.

2.

Enter a Bleeding value of at least .125” or .25” (or 3 mm to 6 mm). An object will overlap the label template by the entered value when using the Size To Template or Set As

Background commands.

3.

Click OK.

4.

Insert and select the graphic you want for the background image. If you want the same background to appear on all labels, insert the background image on the Master tab.

5.

Select Layout > Size to Template. The image fills the label and overlaps the label template by the bleeding value.

6.

Finish designing the labels.

7.

When ready to print, select File > Print.

8.

Enter the desired settings in the Print dialog box.

9.

Click Print Preview to view the labels before printing.

10.


You can also ensure full coverage of the label by manually resizing objects to extend at least

.125” or .25” (or 3 mm to 6 mm) beyond the edge of the label template.

Printing Projects with Database Fields

Once you have inserted database fields on the Master tab and designed the Master tab label, you are ready to print the database information onto your Avery product. For additional information on preparing a database project, refer to Lesson 2 - Creating a Database and Mail

Merge.

1.

In the Print dialog box, select your printer. Click Properties to check or change the printer settings.

2.

Select Master Label Only. For Number of Copies, Labels is selected by default. Enter the number of copies to print for each label (record).

3.


4.

For additional print selections, click Options. Enter the settings as desired and click OK.

For more information on the additional selections, refer to The Print Options Dialog Box section in this chapter.

5.

In the Print dialog box, click Print Preview to view the labels before printing.

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6.


The Print Options Dialog Box

This Print Options dialog box provides additional print options for the selected labels.

Scale - This option allows you to scale the print image. When printing a large quantity of labels at the same time, the output may shift slightly.

The inaccuracy in the printout can be corrected by adjusting the Horizontal and Vertical scale values in small increments. Changing the values in the range of 95 to 105% is generally sufficient. The change will not be visible in the Print Preview.

Changing the scale values can result in slight changes to the design layout, particularly text. The changed values are saved and remembered when you reopen the project.

Database - These options are only available if a database is open.

• Print All Records - Prints all records of the database. To enter and print a specific range of records only, uncheck Print All Records and type a Start and End record number.

• Print Tagged Records Only - Prints only the records that have the Tag field selected. Only the records that match the filter, if applied, and are tagged will print.

• Suppress Spaces - Ignores any blank spaces following an empty database field.

• Suppress Blank Lines - Ignores any lines containing blank database fields.

Sort - This option is available if you are printing more than one label and the labels have different designs. If these conditions are met, two sort options are available: All multiple copies of the same label grouped together (111, 222, 333) or grouped in sets (123, 123, 123).

Flip - This option flips the printout. This option is useful for creating printouts that will be transferred such as iron-on T-shirt transfers or for items viewed in reverse such as decals. Bar codes and OLE objects cannot be printed as mirror images. If a metafile (*.wmf) graphic image contains a bitmap, the metafile cannot be printed as a mirror image.

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Crop Marks - When selected, crop marks are printed on the template margin. Select a crop mark type from the pull-down list box. Crop marks are not visible in the Print Preview.

Shrink to Fit - When selected, this option shrinks database field text to prevent line breaks from occurring when the text is too long. When you activate this option, the point size for records that are “too long” is reduced until line breaks are no longer necessary. Specify a

Minimum Font Size in the field provided. The font will not be reduced below the minimum size specified.

Clipping - When selected, portions of the design elements that lie outside the label template are not printed. Select this option if your design has objects extending beyond the label template or if the label template contains “knock-out” areas such as the center hole of a CD/

DVD label. This option can save printing time and ink.

Bleeding for Clipping - This option becomes available when Clipping is selected. The value entered defines the clipped area outside the label template. Any objects in your design that are placed beyond the edge of the label template will be clipped to the value entered. If printing to the edge of the label, the clipping value should be at least .125” or .25” (or 3 mm to 6 mm) to ensure full coverage of the label.

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Chapter 4: Select, Design & Print Personal

Label Printer Labels in Microsoft

®

Word

In this example, you will select an Avery

®

Personal Label Printer address label and input text directly on to the label. For the label selection you will use Avery address label 9170. You can substitute this label for any Avery

®

Personal Label Printer label product of your choice.

1.

Select File > Open > My Documents > Avery Templates. Double click the 9170 folder.

2.

Select 9170_Address_01. Click Open.

If the label is designed to accommodate a return address and shipping address, type the return address, press Enter a few times, as appropriate for the label size, then type the shipping address.

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3.

Select the Name, Address 1, Address 2, City, State & Zip text and type your address information. Format the text as desired.

To add graphics using text boxes, refer to Use Text Boxes and Graphics in Microsoft

Word.

4.

Select File > Save. Navigate to the drive and folder where the label project is to be saved.

5.


6.


7.


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Merge Mailing Labels with an Existing Database

In this example, you will use an existing list of names and addresses and merge them to

Avery

®

Personal Label Printer address labels. For the label selection use Avery address label

9170. You can substitute these labels for any Avery

®

Personal Label Printer label product of your choice.

1.

Select File > Open > My Documents > Avery Templates. Double click the 9170 folder.

2.

Select 9170_Blank. Click Open.

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3.

Increase the Zoom to 200.

4.

Select View > Toolbars > Mail Merge for Microsoft

®

Word 2003 & 2002 or select View >

Toolbars > Database for Microsoft

®

Word 2000 & 97.

The remaining steps will vary for the Microsoft

®

Word 2000 and 97.

5.

Click Open Data Source on the Mail Merge toolbar.

6.

From the Select Data Source dialog box, select an existing database file and click Open.

7.

Click Insert Merge Fields on the Mail Merge toolbar.

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8.

To insert a merge field name, select the merge field name, click Insert then click Close.

Insert the desired merge field names on the label similar to the following:

Insert all the desired merge field names then click Close to return to the label design. Add the needed returns, spaces and punctuation on the label.

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9.

Format the merge field names as desired.

10.

To view the merged names and address, click the View Merged Data button the the Mail

Merge toolbar.

11.

Click the Next Record button to navigate through the merged names and addresses.

12.


13.


14.


15.


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Use Text Boxes and Graphics in Microsoft

®

Word

You may prefer to design your labels using text boxes. Text boxes allow more flexibility when working with graphics, such as a company logo. A few of the Microsoft

®

Word text box features are included here. For more information on using text boxes, refer to the Help file or the Microsoft

®

Word manual.

Once you have created the label document, text boxes may be inserted for the company logo, return address, shipping address and/or other graphics. You can type and format text or insert clip art or graphics into a text box.

1.

To insert a text box, click in the label and select Insert > Text Box.

2.

A pre-designed box appears with the text Create Your Drawing Here. This will disappear as you work with the text box.

The actual text box may appear within the first box, which is the Drawing Canvas. The

Drawing Canvas may not always appear on the screen while you are working with the text box. The Drawing Canvas has “L” shaped sizing bars in all four corners and sizing bars on each side of the drawing canvas.

3.

Click inside the box to type in text or insert graphics. To insert graphics, select Insert >

Picture. Select Clip Art or select From File to locate a stored graphic, such as a company logo. If you selected Clip Art, click Clip Organizer from the Insert Clip Art Task Pane.

Change the directory if necessary to locate a graphic file or clip art.

4.

To select a clip art image, point to the image and click the down arrow to the right of the image. Select Copy. Close the Clip Organizer. Select Yes to keep the image in the clipboard.

5.

Select Edit > Paste to insert the clip art image in the text box. Size the image within the text box if necessary. Click the image, and then click one of the handles on the image frame. The cursor will change to a two-arrow pointer. Holding down the mouse button, drag the box to the desired size. To maintain the image proportions click and drag a corner square while holding down the Shift key.

6.

To change the shape and size of the text box, click one of the handles on the text box frame.

The cursor will change to a two-arrow pointer. Holding down the mouse button, drag the box to the desired size. To maintain the text box proportions click and drag a corner square while holding down the Shift key.

7.

To move the text box, click the outside frame. The cursor will change to a four-arrow pointer. Hold down the mouse button and move the box to a new location.

If it is difficult to position the box, you may want to disable the snap to grid option. To do so, select Draw > Grid on the Drawing toolbar, and then deselect Snap objects to grid.

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8.

To remove the text box borders, right click the text box border. Select Format Text Box.

Select the Colors and Lines tab. Under Line set the Color to No Line. Click OK.

9.

To rotate text, select the text, then select Format > Text Direction. You can rotate text 90

° to the right or left. Insert WordArt to rotate text 180

°.

There are limitations when rotating graphics or clipart in all versions of Microsoft

®

Word.

Refer to the Help file or a Microsoft

®

Word manual for additional information.

10.


11.


12.


13.


126 Avery

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Index

A

Align objects 61 round text 84 text 74, 84

Anchor objects 66

Aspect Ratio 75

Avery Assistant 21

Barcode dialog box 30

Change Printer Name to Personal Label Printer 24

Check Address 33

Clip Art button 25

Create a New Address List 32

Create an Individual Label 21

Encoded Message field box 30

Insert a Bar Code 29

Insert New Graphics and Photos 25

Merge Field button 28

Merge Names and Addresses 27

Message tab 30

Multiple copies of a label 24

Replace Existing Graphics and Photos 25

Start from other applications 29

Symbology tab 30

Avery Technical Support ix

Avery.com x

B

Bar Code bar code dialog box 92 creating 92

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database fields designing as 108 editing content 93 rotated object 93 fill color 60 formatting 92, 104 inserting 92 locking text 65 mirror images 116 parameters 92, 109 serial number using a 92 size 93 type 73, 92, 93

Bleeding option. See also Print to the edge 75

Business Card identical information 43

C

Center horizontally 63 vertically 63

Change measurement unit 42 object order. See Layers template 80 info on 82 template dialog box 81 templates 40 text styles 83

Clipart clipart gallery dialog box 90 gallery 40 images from file 88 index files for clipart gallery 74

Clipboard 59

128 Avery

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Clipping 117

Convert

LabelPro files 80, 97

Coordinates 63 rulers 62 status bar 42, 72

Copy between label tabs and projects 59 label tab 41 objects 58

Create database. See Database label tabs 41 labels. See Labels mail merge. See Merge new label tab 72

Project from Scratch 38

Project Using a Pre-Designed Layout 38

Custom color palette 61 customizing DesignPro settings 73 directories tab 75 general tab 73 objects tab 74 print tab 75 text tab 74 customizing templates 82

Cut, Copy and Paste Commands 59

D

Database closing a 109 concepts database 97 field 97 filter 97 record 97 sort 97

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create database fields dialog box 51, 99 create new database wizard 50 creating a database 49, 98 deactivating a database 109 designing database fields as bar codes 108 displaying database information 106 displaying field contents 103 edit database dialog box 52, 100 edit database dialog box options 104 editing records 103 field parameters field data type 99 field length 99 field name 99 field parameters dialog box 51, 99 filter criteria 106 filter records dialog box 105 filtering a database 105 insert an image from a database 107 insert field dialog box 54, 102 insert image from database dialog box 107 merging information 53 merging information onto your Avery product 102 modifying fields 103 navigation between records 103 buttons 55 open an external database via ODBC 101 database created in other programs 101 dBASE III databases 100

DesignPro databases 100 existing database 100 open database dialog box 101 printing projects with database fields 115 restore connection 109 save dBASE database as dialog box 50 select data source dialog box 101 sorting records 105

130 Avery

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supported file formats 100 suppress information when printing 75, 116 tagged records 106 tools 97 updating fields 107

Design Screen 39

DesignPro basics understanding of handles 37 label 37 label tab 37 layer 37 master tab 37 objects 37 panel 37 template 37 help 42 navigation buttons 40 special features 35 starting 37 supported file formats 79, 88 tools advanced toolbar 69 menu bar 67 standard toolbar 67 status bar 72 tab bar additional features 72 label tabs. See Master Tab master tab. See Master Tab tool tip 67 vertical toolbar 70

Display display field contents 103 full path 94 hidden files 94 print preview with background 74 subdirectories 94

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unprintable area 42, 73 work area size 40

Drawing Objects ellipse 88 line 87 polygon 88 rectangle 87

Duplicating Objects 61

E

Edit a design 57 bar code content 93 multiple objects 57, 64 records 103

F

Fields database 97 modifying in a database 103 printing projects with database fields 115 updating 107

Format bar code 92 bar code options 73 date and time 85 date and time options 73 formatting alignment 84 formatting tools 83 objects color, lines and patterns 59 serial numbers 87 text 83

G

Graphic replacing graphics in pre-designed layouts 66

Graphics

132 Avery

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inserting images from clipart gallery 90 images from file 89

OLE objects 91 save as reference option 75 size to template option 75 supported file formats 35

Grid 62

Grouping moving and copying objects 58 multiple objects 58 selecting multiple objects 57 ungroup objects 58

Guides 62

H

I

Help bypass getting started help screen 74

DesignPro help 42

Getting Started 38 what’s this? 42

Insert bar code 92 date and time 85 field 85 text 85 file lists 93 graphic objects 88 image from a database 107 images from clipart gallery 90 images from file 89 lines and shapes 87

OLE objects 91 serial number 86 symbols 86 text objects 83

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text options 74

L

Label Tab 41, 71 definition of 37

LabelPro 79

Labels definition of 37 master label. See Master Tab printing. See Print with different information 47 with identical and different information 46 with identical information 43

Layers definition of 37 order 64

Lock text and bar codes 65

M

Master Label

See Master Tab

Master Tab 41, 70, 71 create label tabs 41, 72 definition of 37 important things to know 41 print master label only 113

Menu Bar 40, 67

Merge 49, 97, 102

Microsoft Word

Label templates for the Personal Label Printer 119

Printing with the Personal Label Printer 120

Text Boxes and Graphics 125

Move between label tabs and projects 59 label tabs 72 multiple objects 58 objects 58

134 Avery

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text objects 45, 54

N

Navigation buttons database 55, 103

DesignPro 40 tab bar 72

O

Objects aligning 61 anchoring 66 changing the order 64 copying 58 create text objects instantly 74 creating a background 64 definition of 37 duplicating 61 editing multiple 64 formatting 59 formatting text 83 grouping multiple 58 insert date and time 85 insert images, logos and clipart 88 insert lines and shapes 87 insert OLE objects 91 insert serial numbers 86 insert symbols 86 inserting text 83 layers 37 moving 45, 54, 58 objects options 74 on master tab 41 resizing 45, 54, 61 rotating 63 selecting multiple 57 ungroup 58

Avery

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Open databases created in other programs 101

DesignPro databases 100 existing database 100

Open an Existing Project 38, 79 open database dialog box 101 open dialog box 79 other dBASEIII databases 100

Overview 1

P

Personal Label Printer

Advance Button 13, 15, 18

Avery Assistant software 8

DC Converter 1

DesignPro Software and Templates 7

Installation 5

Left Hand Spool 10

Loading Labels 9

Microsoft Word Pre-Designed Templates 7

PC Connection 2

Peel Lever 11, 12, 15, 18

Peel Roller 19

Power Switch 1, 11

Print and peel labels 13

Print Head Opening 11, 17, 18

Print Head Release Lever 12, 14, 18

Print Head sensor 17

Print without peeling labels 12

Printer Parts & Descriptions 4

QuickStart 9

Right Hand Spool 10

Software Installation 6

Spool 10, 11

Status Light Indicator 2, 13, 15, 17

System Requirements 5

Top Door 9, 11, 13, 17

USB Cable 2, 17

136 Avery

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Print

USB Port 2 calibrating your printer 37 different labels 114 direct print custom dividers 114 display print preview with background 74 display unprintable area 73 dither pictures for printing 75 identical labels 114 print dialog box 113 all designed labels 113 current selected label 113 labels 113 master label only 113 number of copies 113 options 114 printer selection 113 start position 113 print options dialog box 116 bleeding for clipping 117 clipping 117 database options 116 print tab 75 projects with database fields 115 to the edge 114 two-sided products 114

R

Redo 57 remove labels 14

Resize objects 61 text objects 45, 54

Rotate angle of rotation 84 objects 63 rotation dialog box 63

Round Text

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aligning 84

Rulers 42, 61 measurement units 62, 73

S

Save resaving or renaming an existing project 112 save as dialog box 111 save dBASE database as dialog box 50 save pictures as reference option 75 saving a new project 111

Select from a database 105 multiple objects 57 object 57 select a pre-designed layout dialog box 77 select template dialog box 78 selecting a template 49 text objects 57

Select All

Avery products in select template dialog box 78 select all designed labels to print 114

Serial Number 41, 71 formatting 87 generating as a bar code 92 inserting 86 serial number dialog box 86 serial number range 86 serial number type 86

Set As Background 64

Shared Objects 41, 43, 46, 71 on master tab 57

Show Grid 62

Show Guides 62

Size To Template 65, 75

Snap Text To Ellipse 84

Snap to Grid 63

Snap to Guides 62

138 Avery

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Status Bar 40, 42, 62, 72

T

Tab Bar 40, 70 additional features 72 label tab 41, 71 copy label 41, 71 delete label 41, 71 new label 41, 71 rename label 41, 71 master tab 41, 71 new label 41, 71 rename label 41, 71 moving and copying on the tab bar 59

Templates change 40, 80 change template dialog box 81 definition of 37 directories options 75 select template dialog box 49, 78 selecting 49 size to template 65, 115

Text Objects colors and lines default settings 75 create instantly default 74 database field options 75 formatting text 83 inserting date and time 85 inserting serial numbers 86 inserting symbols 86 inserting text 83 moving 45, 54 resizing 45, 54 selecting 57

Toolbars 40, 67 advanced 69 standard 67 tab bar 72

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tool tip 67 vertical 70

Type 100

U

Undo 57

Ungroup multiple objects 58

Unprintable Area 39, 42, 73

W

Work Area 37, 40

Z

Zoom 40

140 Avery

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