JVVNL MMS Application User Guide
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1|Page JVVNL MMS Application Quick Help Guide 1 Getting Started 3 2 Modules based Application work flow 4 3 Profile base permission work flow 5 4 Master Screen Entities and their associated Activities 6 Tender Module 5 5.1 Add New Tender 5.2 Edit Existing Tender 10 5.3 Tender Approval 10 5.4 Tender Publish 11 5.5 EMD Details 12 5.6 Price Bid 12 5.7 Comparative Statement 13 5.8 Counter Offer 13 6 PO Module 8 14 6.1 Add New PO 15 6.2 Edit Existing PO 15 6.3 Contract Master 16 DI Module 7 17 7.1 Inspection Offer 18 7.2 Inspection Schedule 18 7.3 Inspection Status 19 7.4 Delivery Instruction 19 PV Module 8 9 7 20 8.1 Add New PV Request 21 8.2 Edit/Procession PV Request 22 Reports 23 2|Page 1 Getting Started Step 1: Enter URL e.g. http://210.212.98.247/in the web browser and following Home Page of the MMS Application will appear on your screen. Step 2: Role based access is given to the users by the System Admin. To Login into Application, enter Username, Password provided by the System Admin & Click on Login Button. After Login, the following page will appear on the screen that has menu list (Quick Links) on the top of the page. 3|Page 2. Modules based Application work flow The MM Procurement life cycle divided into the following modules. The modules are integrated with each other with the logical work flow. The Admin module has all the functionalities/control to assign the roles to the users and their privileges to work on the application. S.no. 1. Module Admin Form Profile Maser Permission Master Right Master General Attribute Attribute Unit User Information Product Rate News Paper Master Scheme Status Designation Product Vendor Master Vendor Product 2. Plan Annual Requirement Plan Material Budget Requirement Plan 4|Page Budget Approval Tender Planning PPM Approval 3. Tender Prepare Tender Tender Approval Tender Publish Bidder Proposal Proposal Attribute EMD Details Technical Bids Pre Bid Comparative Statement Counter Offer 4. PO LOI Details PO Details Contract Master 5. DI Inspection Offer Inspection Schedule Inspection Status Delivery Instruction 6. Price Variation PV Request 7. MIS Reports Arrival Schedule Circle Wise ARP PO Between two dates Product Availability Tender Report EMD Status LOI Status Material Plan Bidders for Tender Tender List Inspection Details Tender wise Attribute reports. Security Expire 3. Profile based permission work flow The following profiles created in the system which are assigned to the users, by that each and every user has defined and ruled accessed to the system. Admin profile has right to create new profile as per need or to alter the current permissions. S.No. 1 2 3 4 5 Profile Name Admin SE Circle ZCE BOD SPO 6 7 8 Approver Store PPM Role Access All sys admin rights Annual Plan Creation Requirement consolidation Budget Approval All Procurement related (Tender, PO, DI etc.) Approval process Store related process Plan Approval Process 5|Page 4. Master Screen Entities and their associated Activities Process name Manage Profile Activities Details Functionality Dependen cy on Profile Edit Profile • Create Profile by Manage Permission Create Permission Specifying details. • New permission will inherit the Form named and profile details Edit Permission Create to edit • Change the details of Permission and update • Assign an Employee To a profile. Right •To edit change the options Manage Rights Create Edit Right specifying Profile name and other details department from search result • Edit the selected Profile and update • Create new Permission by User Group Applicable Profile should exists in the system Administrat or - > Super Admin Administrat or - > Super Admin Form Name & Profile should be created prior to Permissio n Administrat or - > Super Admin Not Functional Rights on individual resources All rights on all resources All rights on all resources All rights on all resources Administrat or - All rights on all > Super resources Admin Employee and Profile Administrato should be r - All rights on all created > Super resources prior Admin To rights 6|Page Tender Module 7|Page 5.1 Add New Tender New Tender Creation:To create new tender, login with the valid credentials, go the link menu on the top of the page TenderPrepare Tender. The following window will appear on clicking the link. Screen1: The following screen will popup 8|Page Click on “Add” Link, The following window will appear to add new record in tender module. Enter the valid data in the above screen and Click on “Save” Button. The data inserted into the database and the “Record Successfully Added” Message will appear on the screen. 9|Page 5.2 Edit Existing Tender To edit the existing tender, go the link TenderPrepare Tender select the desired financial year. The following window will appear on clicking the link. Click on the Edit link the against the tender no. which you want to edit. The next window will appear with the populated data of the selected tender. Make the desired changes and click on the “Update” button to save the record. 5.3 Tender Approval Login with the valid credentials, Go to the link “TenderTender Approval” the following scree will appear. Select the financial year and tender no. which needs to approve and click on “Approved” button with valid comments in the “Remark” Field. 10 | P a g e 5.4 Tender Publish Login with the valid credentials, Go to the link “TenderTender Publish” the following scree will appear. Select the financial year and tender no. which needs to approve and click on “Save” button with valid comments in the “Remark” Field. The get save in the database and the mail will be sent to the PRO and IT Dept on the given mail id. 11 | P a g e 5.5 EMD Detail Login with the valid credentials, Go to the link “TenderEMD Details” the following scree will appear. Select the financial year and tender no and enter the other desired details click on “Save” button to save the record in the database. 5.6 Price Bid Login with the valid credentials, Go to the link “TenderPrice Bid” the following scree will appear. Select the financial year and tender no and enter the other desired details click on “Save” button to save the record in the database. 12 | P a g e 5.7 Comparative Statement Login with the valid credentials, Go to the link “TenderComparative Statement Bid” the following scree will appear. Select the financial year, tender no, Product Name and click on “Show Report” button to generate the comparative price statement of bidder. The data can be exported into the PDF format or the HTML format. 5.8 Counter Offer Login with the valid credentials, Go to the link “TenderCounter Offer” the following scree will appear. 13 | P a g e PO Module 14 | P a g e 6.1 Add New PO New PO Creation:To create new PO, login with the valid credentials, go the link menu on the top of the page POPO Details”. The following window will appear. Enter the desired details and Click on “Save” button to add the record in database. 6.2 Edit Existing PO To edit the existing tender, go the link POPO Details” Select the desired financial year and tender No. The following window will appear on clicking the link. Click on the Edit link the against the Po no. which you want to edit. The next window will appear with the populated data of the selected PO. Make the desired changes and click on the “Update” button to save the record. 15 | P a g e 6.3 Contract Master Login with the valid credentials, Go to the link “POContract Master” the following scree will appear. Select the financial year and tender no. Enter the valid data and Click on “Save” button to add the record. 16 | P a g e DI Module 17 | P a g e 7.1 Inspection Offer Login with the valid credentials, go the link menu on the top of the page DI Inspection Offer”. The following window will appear. Enter the desired details and Click on “Save” button to add the record in database. 7.2 Inspection Schedule Login with the valid credentials, go the link menu on the top of the page DI Inspection Schedule”. The following window will appear. Enter the desired details and Click on “Save” button to add the record in database. 7.3 Inspection Status 18 | P a g e Login with the valid credentials, go the link menu on the top of the page DIInspection Status”. The following window will appear. Enter the desired details and Click on “Save” button to add the record in database. 7.4 Delivery Instruction Login with the valid credentials, go the link menu on the top of the page DI Delivery Instruction”. The following window will appear. Enter the desired details and Click on “Save” button to add the record in database. 19 | P a g e PV Module 20 | P a g e 8.1 Add New PV Request New Tender Creation:To create new tender, login with the valid credentials, go the link menu on the top of the page TenderPrepare Tender. The following window will appear on clicking the link. Click on the “Add” Link to Add New PV Request. The following screen will appear. Enter the PV Request date and other details and Click on “Save” button to add the record in the database. 8.2 Edit/Processing PV Request 21 | P a g e PV Request Process:To create new tender, login with the valid credentials, go the link menu on the top of the page TenderPrepare Tender. Select the desired financial year, Tender no. and PO No. All the PV request against the PO no. will appear in the list. Click on “Edit” button against the desire request no. The new window will pop up with the data, enter the PV resolution date and valid remark and click on “Updated” button to save record. 22 | P a g e eNd 23 | P a g e 24 | P a ">
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