FP SFS 8000 User Manual

Operating Manual

EXPRESS SEAL

8000

Thank you for purchasing the

Privatizer Express Seal 8000.

This product is the culmination of 20 years of experience in the document processing industry

.

Our Research and Development

Team worked extensively with our customers and utilized our hands-on experience in the field to craft the best experience our collective goal was to concentrate on a solution that provides your organization with the operational productivity you deserve and the reliability you have come to know from today’s technology.

Improving your bottom line is our ultimate goal. We hope our experience and research provide what you need from this machine.

We welcome user comments and suggestions to help our development team continue to improve our products.

Privatizer.com | 1-800-504-4102

Operator Safety 6-7

Specifications 8-9

Unpacking & Setup 10-13

Unpacking 10

Setup 12

Machine Overview 14-17

Machine Diagram 15

Capabilities 16

Controls 16

Fold Plates 17

Identifying Your Fold

Feed Table Setup

Setting the Paper Guide Width

Setting the Feed Gauge

Setting the Exit Guide Wheels

Setting the Fold Plates

Machine Operation

Loading the Feed Table

17

18-25

19

20

22

23

24-29

25

Operating the Express Seal 8000

Operating in Manual Mode

26

26

Operating in Batch Mode (Optional Counter) 27

Setting the Batch Total 27

Running in Batch Mode

Resetting the Batch Count

27

27

Operating in Service Mode 28

Maintenance 30-33

Troubleshooting 34-39

Diagnosing the Paper Jam 35

Misaligned Folds

Paper Feed Problems

Double Feeds

Won’t Feed

Machine Won’t Run

Automatically Clearing a Paper Jam

Manually Clearing a Paper Jam

37

37

38

35

36

36

36

5

Operator Safety

• Please review and follow all the safety precautions to ensure safe equipment operation. The user is responsible for safe operating conditions. Read all operating instructions prior to operating machine.

Warning: Do not attempt to handle the equipment alone. It requires two people to handle and lift the equipment out of the packaging.

Warning: This unit contains moving parts.

Watch for Caution, Warning, and Electrical stickers detailing proper operating conditions and user safety.

• Never remove guards or product safety switches. Removal of guards or switches will cause the unit to run improperly and can result in personal injury.

• Keep all hands, fingers and objects away from moving parts. Never attempt to reach into the machine while the power is on.

Turn off the machine and disconnect the power cord before cleaning or servicing the machine, and before removing either fold plate. Injury may occur if proper operating procedure is not followed.

• Plug the power cord into 115 VAC, 60 Hz outlet only. Voltage up to 120 V will not damage the machine.

• The power cord and plug must be accessible at all times for disconnection.

• This unit is equipped with a 3-wire, grounded electrical cord.

Privatizer.com | 1-800-504-4102

• If the cord becomes damaged and needs to be replaced, it must be replaced with an authorized part available through the manufacturer or an authorized service agent.

• All machine maintenance should be performed only by factory authorized service personnel using factory authorized replacement parts. Contact your sales rep for more information.

• Keep the Express Seal 8000 away from extreme heat and moisture.

• Never operate the Express Seal 8000 while tired, drowsy, or under the influence of medication, drugs, or alcohol. Failure to do so can result in personal injury.

• Never operate the Express Seal 8000 with loose clothing or jewelry. Contain all long hair and neck ties prior to operating machine. Failure to do so could result in clothing, jewelry, or hair becoming entangled in moving parts.

7

Specifications

The Express Seal 8000 is designed to fold and seal up to 8,000 documents per hour, ensuring a good seal and a clean fold on every form, every time, whether the paper is perforated or plain.

The adjustable fold plates allow the machine to meet your changing document processing requirements.

Privatizer.com | 1-800-504-4102

Express Seal 8000 Specifications

Variable Speed

Duty Cycle

Fold Types

Fold Patterns

Yes, 8,000/hour

125,000 sheets/month

C, V, Z, EZ, EC return envelope

11˝ Half (V)

14˝ Half (V)

11˝ Letter (C)

14˝ (Z)

11˝ (Z)

14˝ Return

Envelope (EC)

14˝ Eccentric Z (EZ)

14˝ (C)

Paper Sizes

Counter

Conveyor

Feed System

Drive System

Electrical

Dimensions

Weight

Up to 14˝ long, up to 8.5˝ wide

Manual/Batch

18˝ Conveyor Included

Bottom feed system

AC fixed

115 VAC, 60 Hz, 5A

12˝H x 21.5˝W x 30˝D

70 Lbs.

9

Unpacking

When opening the Express Seal 8000 packaging, inspect it for any shipping damage.

The shipper should be notified at once and the packing materials saved if there is any serious damage.

Warning: Do not attempt to remove the equipment from the packaging alone.

Two people are required at all times to remove packaging and move the equipment.

Please make sure the following items are present in the packaging.

If any items are missing, please contact your sales rep before continuing.

1. This manual (1)

2. Express Seal 8000 (1)

3. AC Power Cord (1)

4. Upper & Lower Fold Plates (1 each)

5. Paper Guides (2)

6. Paper Roller Weight (1)

7. Paper Weight (1)

8. Catch Tray

9. Side Cover Access Panel Door

10. Breaker Bar (1)

11. 7/16˝ Socket (1)

12. 3/16˝ T-Handle Hex Driver (1)

Privatizer.com | 1-800-504-4102

1 2 3

4 bottom

5

7 top

8

6

9

10 11 12

11

Setup

Warning: Do not attempt to remove the equipment from the packaging alone.

Two people are required at all times to move the equipment.

Place the Express Seal 8000 on a sturdy table or cart. Check to verify that both fold plates are properly installed (see Figures 1 &

2). Both fold plates should rest snugly on the placement pins.

First insert the power cord into the

Express Seal 8000 and then into a standard 115 VAC, 60 Hz outlet.

Warning: The power cord must be accessible for disconnect.

Privatizer.com | 1-800-504-4102

1

2

13

Privatizer.com | 1-800-504-4102

4

5

Warning: Familiarize yourself with all machine controls prior to operating the machine.

1 2 3

6

7 8 9

10

11

12

1. Feed guide adjuster knobs

2. Feed table

3. Paper guides

4. Control panel

5. Lower fold plate (Not shown)

6. Feed gauge

7. Adjustable paper stops

8. Access panel (Not shown)

9. Upper fold plate

10. Exit guide wheel knob

11. Exit guide wheels

12. Conveyor

Capabilities

Your Express Seal 8000 is designed to be a versatile folding and sealing machine. Its capabilities include:

• Folding plain paper and forms from 20 lb. paper to 100 lb.

• Folding all standard fold patterns.

• Single fold capability: when the bottom fold plate is in the half fold position, the upper fold plate can be set to lengths other than the standard V-Fold depending on your needs.

Control Panel

The Express Seal 8000 touchscreen has 4 menus.

1

2

3 4

1. Home- default display

2. Service used to check overall status of machine and potential errors

3. Batch used to set a batch fold amount and stop

4. Manual allows complete control over the machine

Privatizer.com | 1-800-504-4102

Fold Plates

The Express Seal 8000 is equipped with adjustable fold plates. The red thumbscrews can be loosened to allow you to move the paper stop to the correct position for your form, then tightened to hold the stop in place. All standard folds are marked on the scales of both the upper and lower fold plates.

Set both fold plates to the desired setting (i.e. 11˝ Z-Fold) in order to perform that fold. See Setting the Fold Plates

(page 23) for more information.

Identifying Your Fold

Identify your paper size. 11˝ forms are the standard letter size; 14˝ forms are the standard legal size.

Measure the form if necessary.

Identify the fold shape from the diagrams below.

Note: The Eccentric Z (EZ) and the The Eccentric C (EC) folds are a similar shape as the standard Z-Fold and C-Fold, but the lengths of the folds are not equal.

C-Fold V-Fold

Z-Fold EZ-Fold

(Eccentric Z-Fold)

EC-Fold

(Eccentric C-Fold)

17

2

1

Setting the Paper Guide Width

1. Loosen the Feed Guide Adjuster Knobs (1) but don’t fully remove them (1-2 turns clockwise will loosen them).

2. Place a 1/2˝ stack of the form to be run on the feed table.

3. Line the paper stack up against the stationery paper guide (2).

4. Push the movable paper guide up against the paper stack so all the paper is aligned and the paper guide is snug against the side of the stack.

5. Hold the movable paper guide in place with one hand and tighten the feed guide adjuster knobs with the other.

Setting the Feed Gauge

Warning: Make sure that the power switch is in the off position.

1. Remove all paper from the feed table.

2. Insert the provided 3/16˝ T-Handle Hex Driver (inside tool kit) into Feed Gauge Adjustment Screw (1).

3. Turn the T-Handle 1/4 turn clockwise to loosen the Feed Gauge Wheel.

4. Place one form on the feed table and hand feed the form about 2˝ into the machine by moving the feed belt with your hand (2).

5. Turn the T-Handle 1/4 turn counter-clockwise.

6. Pull the paper out of the machine. You should feel resistance, but not too much. Repeat steps 4-6 until there is a moderate amount of resistance when pulling the form out. If it feels too tight, turn the T-Handle 1/4 turn clockwise.

7. Return the T-Handle to the tool kit.

Privatizer.com | 1-800-504-4102

2

1

21

Setting the Exit Guide Wheels

The placement of the Exit Guide Wheel is important for the proper functioning of the conveyor.

To set the location:

1. Take a folded form and place it so one edge is just touching the steel roll. (1)

2. Loosen the red Exit Guide Wheel Adjustment Knob. (2)

3. Move the Exit Guide Wheels so they just touch the front edge of the form. (3)

4. Tighten the Exit Guide Wheel Adjustment Knob.

1

2

3

Privatizer.com | 1-800-504-4102

Setting the Fold Plates

1. Remove the fold plate from the machine.

2. Loosen the thumbscrews by turning counter-clockwise (1).

3. Line up the tips on both sides of the paper stop (2) with the appropriate line on the scale (3) so that the appropriate white line on the scale is just visible.

• If you are doing a V-Fold, you do not have to set the paper stop on the Lower Fold Plate.

4. Make sure that the paper stop is set up square by double checking that the scales on both sides show the same fold selected or the same inch reading.

5. Tighten the thumbscrews, being careful that the paper stop does not slide out of square.

6. Return the Fold Plate to the machine, making sure it is resting properly on the placement pins.

• If you are doing a V-Fold, replace the Lower Fold Plate backwards, so that the flat face is facing in and the slot is facing out.

For a custom form, the fold plate scales measure distance in inches from the fold, so the paper stop can be set to the appropriate measurement. If you are unclear about which figures to use, measure the lengths of the folds on your form

(the distance from the perforations or fold marks to the edge of the paper) or contact your sales rep for more information.

2

3

1

23

Loading the Feed Table

Before loading the feed table, square up the stack of paper you are going to load by placing it on edge on a flat surface.

Place the stack onto the table so the front of the stack butts up against the compression drum (do not push hard).

The proper orientation of the paper when loaded onto the feed table depends on the type of fold you are doing and the layout of your form. The diagrams below show the order in which folds will be performed when run through the machine with the right hand paper edge being loaded into the machine first

(red arrow shows paper path).

All forms should be loaded with glue on the leading edge facing up (the glue is usually visible as yellow, blue or red stripes around the edge of the form). With Z- and EZ-Folds you have multiple ways to load the form and still have glue on the leading edge facing up, either one will work. With

EZ-Folds though, care must be taken to ensure the upper fold plate is set to the proper length for the leading fold

(the bottom fold plate setting remains the same either way).

Feed Table Capacities

11˝ Forms: 150 Sheets; 14˝ Forms: 100 Sheets

1

2

Z-Folds & EZ-Folds

2

1

1

C-Folds & EC-Folds V-Fold

Operating the Express Seal 8000

The Express Seal 8000 can operate in two modes:

Manual Mode: The machine runs forms and keeps a running count until stopped by the operator.

Batch Mode: The Batch Total is set and the machine runs forms until the Batch Total is reached, at which point the machine stops.

Operating in Manual Mode

To enter Manual Mode, Touch the corresponding button named manual on the screen.

2

1

4 3

Manual Mode

This is where you will operate the machine from

1. Speed– To increase speed slide the bar from left to right.

To decrease speed slide from right to left. 10 is max speed approximately 8,000 forms per hour and 2 is the minimum processing speed.

2. Reset– To reset the count touch Reset on the screen.

3. Run– To start the machine touch Run on the screen.

4. Stop/Reset– To stop the unit touch the stop/reset on the screen.

Privatizer.com | 1-800-504-4102

Operating in Batch Mode

To enter Batch Mode, Touch the corresponding button named batch on the screen.

1

2

4 3

Batch Mode

1. Set– Press the set button in figure 1. Using the 10 digit keypad enter the quantity of forms you would like to process in the batch. Then touch the enter button. This has set your batch. Once you have processed the desired amount of forms you must clear the count to start over.

2. Speed– Same as in Manual Mode. Slide bar from 2-10.

3. Run– Same as in Manual Mode. Touch Run.

4. Stop/Reset– Same as in Manual Mode. Touch Stop/Reset

27

Service Mode

To enter Service Mode, Touch the corresponding button named service on the screen.

1

2

Service Mode

1. Fault Detection– The three green buttons below.

• Access Door Closed

• Lower Fold Plate In

• Paper Path OK

If they are green then everything is good and the machine is ready to run. If they are red check the corresponding switch.

When the green light turns on you are ready to go.

2. Reverse– In order to use the Reverse button you must first remove the lower fold plate. Once the lower fold plate has been removed touch the reverse button until your jammed form has exited the machine.

For technical support call 1 (800) 504-4102 . The line is manned from 8 a.m. to 5 p.m. E.T. Mon-Fri. If you call after hours leave a message and one of our service techs will call you back first thing in the morning.

Privatizer.com | 1-800-504-4102

29

Warning: Make sure machine is off and the power cord is disconnected before working on machine.

Regular maintenance on the Express Seal 8000 will ensure the machine continues to function properly and will extend the life of the machine. Perform the following steps every 10,000 forms or once a month:

1. Disconnect the power cord from the machine.

2. Remove both fold plates.

3. Vacuum any paper dust or toner that has accumulated on the feed table and on the rollers.

Warning: Make sure that the power cord has been disconnected before continuing!

4. Open the access panel door in the side cover opposite the control panel.

5. Insert the 7/16˝ socket at the end of the breaker bar

(inside the tool box) over the hex shaped end on the #3 roller (Figure 10, page 11). This bar can now be used to rotate the rollers.

6. Clean the stainless steel rollers with a Scotch brite or it’s generic form to remove any accumulated toner. As you clean, use the breaker bar to rotate the rollers so that the entire roller surface is cleaned.

7. Clean the rubber rollers and the feed belts using a rubber roll rejuvenator (Contact your Privatizer sales rep). Use the breaker bar to rotate the rolls and feed belt as you clean so all the rubber surfaces are cleaned.

8. Return the breaker bar to the tool kit and replace the access panel door.

9. Replace the fold plates.

10. Make sure that the power switch is in the OFF position.

11. Connect the power cord to the machine.

Adjusting the Rotating Block

1. Remove finger guard by unscrewing thumbscrews (1)

2. Locate brass pin on the side of the rotating block. (2)

3. Pull Brass pin out and rotate 1/4 turn, direction is not important. (3)

4. Rotate the middle of the contact rings to a new spot. Once you have rotated the block pull pin out and rotate it back until it pops back into place. You may have to roll the contact rings back and fourth to help the brass pin find a hole.

5. Reset the feed gap between the blue belts and contact rings using the red handled hex wrench.

Privatizer.com | 1-800-504-4102

1

2

2

3

33

Warning: Make sure machine is off and the power cord is disconnected before working on machine.

Diagnosing a Paper Jam

The table below outlines the different problems which cause paper jams and the symptoms which will help you to identify the cause.

Causes

Solution

Double Feed Buckled Form

Two forms folded together

• Bad feed gauge setting

• Too much paper on feed table

Extra fold in the form

• Wrong fold plate setting

Turn feed gauge screw 1/4 CCW

Check both fold plates to ensure they are set to the correct mark on the scale

Bad Fold

Form is crooked

• Feed table paper guide set improperly

• Fold plates set improperly

Check both fold plates to ensure that both paper stops are square

Misaligned Folds

If your forms are running through the machine OK, but they’re folding a little bit crooked or are not folding right on the perforation, you need to tweak the fold plate settings.

The location of perforations on forms generally fluctuates by about 1/16˝ in either direction. Forms manufacturers do this to avoid the forms sticking together too much.

Because of this fluctuation, it is sometimes necessary to fine tune the placement of the paper stop on one of the fold plates.

The first step is to identify which fold plate is misaligned.

Watch the form as it is fed into the machine, and then compare it to the finished form. If you’re having trouble visualizing which fold is off, refer to the section Loading the Feed Table (page 23).

Once you’ve identified which fold plate needs to be adjusted, remove it from the machine. If the fold is crooked, check to make sure that the paper stop is parallel to the front edge of the fold plate. Check that the indicator points on the paper stop indicate the same reading on the two scales of the fold plate. Also check the feed table to make sure that paper guides are snug against the paper stack. If the fold is just a bit off of the perforation, adjust the paper stop by the amount that the fold is off. If the fold is happening early, then move the paper stop away from the open end of the fold plate. If the fold is happening late, then move the paper stop toward the open end of the fold plate.

Paper Feed Problems

Double Feeds

If you’re having problems feeding two forms at a time occasionally:

1. Turn the Feed Gauge Adjustment Screw 1/4 turn counter-clockwise.

2. Try running the forms again. If the problem persists:

• Try another 1/4 turn on the Feed Gauge Adjustment Screw.

• Try reducing the size of the paper stack on the Feed Table.

• Try resetting the Feed Gauge.

Machine Won’t Feed

If your machine won’t feed forms through:

• Try reducing the size of the paper stack on the Feed Table.

• Try resetting the Feed Gauge.

• Check for toner build-up on Feed Belts.

Privatizer.com | 1-800-504-4102

Machine Won’t Run

If your machine won’t run when the run/stop switch is operated:

1. Check that the machine Breaker Power Switch is not in the off position. If it is, turn it on. If the breaker button will not stay pressed in, wait a minute and try again.

2. Make sure your access panel door is closed and engaging the safety switch located directly behind it. The machine will not operate unless this door is closed securely.

Automatically Clearing a Paper Jam

If paper becomes jammed in the machine:

1. Remove all paper from the Feed Table.

2. If the Breaker Power Switch has tripped (light is off) flip to the ON (lit) position.

3. Remove the Lower Fold Plate.

4. Press the Reverse button. (Located on Service Tab)

5. The paper should exit from the back (where the lower fold plate normally sits). If it doesn’t, try pressing the Reverse button again. If the paper is not moving or you cannot see it, then you need to manually clear the jam (see next section).

6. Replace the Lower Fold Plate.

37

Warning: Make sure machine is off and the power cord is disconnected before working on machine.

Manually Clearing a Paper Jam

1. Disconnect the power cord from the machine.

Warning: Make sure that the power cord has been disconnected before continuing!

2. Remove all paper from the Feed Table.

3. Remove the Lower Fold Plate from the machine.

4. Remove the access panel in the side cover.

5. Place the Breaker Bar and socket (1) over the hex end of the #3 roller (2).

6. Rotate the breaker bar clockwise until the jammed form is out of the machine.

7. Replace the lower fold plate.

8. Replace the paper on the feed table.

9. Return the breaker bar to the tool kit.

2

1

10. Replace the side cover access panel.

11. Make sure that the power switch is in the OFF position.

12. Connect the power cord to the machine.

Privatizer.com | 1-800-504-4102

39

Service

John Garrett

800-504-4102 [email protected]

Billing Inquiries

Michelle Brown

937-274-7251 ext. 102 [email protected]