Extensis Suitcase Quick Start Guide

Quick Start Guide
for Macintosh®
Contents
Introducing
Suitcase 10.2
Welcome to Suitcase 10.2
. . . . . . . . . . . . . . . . 4
What’s New in Suitcase 10.2 . . . . . . . . . . . . . . . 5
Using this QuickStart Guide . . . . . . . . . . . . . . . . 5
Suitcase Overview . . . . . . . . . . . . . . . . . . . . . 6
The Suitcase Environment . . . . . . . . . . . . . . . . . 7
Getting Started
Step One: Adding and Activating Fonts . . . . . . . . . .
8
Step Two: Building Font Sets . . . . . . . . . . . . . . . . 11
Additional
Features
Activate on Demand
Previewing Fonts
. . . . . . . . . . . . . . . . . . . 12
. . . . . . . . . . . . . . . . . . . . . 13
Auto-Activation . . . . . . . . . . . . . . . . . . . . . . 14
Duplicate Fonts . . . . . . . . . . . . . . . . . . . . . . 15
Identifying and Removing Corrupt Fonts . . . . . . . . . 15
Collect For Output . . . . . . . . . . . . . . . . . . . . 16
FontDoctor . . . . . . . . . . . . . . . . . . . . . . . . 16
Connecting to a
Suitcase Server
Connecting to a Suitcase Server
Subscribing to Server Sets
. . . . . . . . . . . . . 17
. . . . . . . . . . . . . . . . 18
Administering Suitcase Server . . . . . . . . . . . . . . . 19
Uploading Fonts and Sets . . . . . . . . . . . . . . . . . 20
Managing User Access . . . . . . . . . . . . . . . . . . . 21
Assigning Sets . . . . . . . . . . . . . . . . . . . . . . . 22
Managing Font Licenses . . . . . . . . . . . . . . . . . . 22
Introducing Suitcase 10.2
Take control of your fonts!
Here are some of the tasks Suitcase can help you with:
Welcome to Suitcase 10.2 – a utility that helps
you wrangle, corral, and access your fonts in a
streamlined, efficient manner. Suitcase is designed
to allow individuals and workgroups to keep fonts
organized, letting you create sets that are easily
accessible, and only active when you need them.
Suitcase can open fonts automatically when a
document calling for them is opened, and with a
Suitcase Server, fonts can be managed effectively
across workgroups, whether in the same office or at
the other end of the Internet.
•
Free the operating system of potentially memoryintensive font management tasks.
•
Activate your fonts easily and instantly on
demand.
•
Automatically activate fonts when a document
requests them.
•
Create font sets to organize your fonts by job,
font type, or any other criteria.
•
Preview multiple font faces with a single mouseclick.
•
Connect to a Suitcase Server to manage fonts at a
workgroup level.
Why do I need Suitcase?
There are more than 50,000 fonts on the market
today, and because designers are constantly striving
to create work that is distinct, new fonts will be a
constant. However, despite the advances in operating
systems, each font controlled by your OS takes up a
portion of your computer’s memory. If you have a lot
of fonts, this can affect your computer’s performance.
Not to mention the hassles associated with scrolling
through endless font lists, or trying to remember the
name of a font you used months ago.
Suitcase solves these problems, allowing for a higher
level of font organization, control, and system
performance.
The Suitcase interface efficiently lists fonts and sets,
and offers a range of controls from viewing samples
to activation.
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Suitcase Quick Start Guide
What’s new in Suitcase 10.2?
Using this QuickStart Guide
This version of Suitcase contains numerous program
refinements and several new features that bring
unprecedented ease of font management while
optimizing the program to integrate more smoothly
with the operating system. Significant new features
include:
The purpose of this QuickStart Guide is to get you up
and running with Suitcase 10.2 as quickly as possible,
but without getting into detailed discussion of each of
the program’s many features.
• Auto-activation for OS X 10.2 and Classic
applications: A major productivity enhancement,
Auto-Activation means that whenever you open
any document, Suitcase will activate all the fonts
included therein.
• Override System Fonts: Suitcase is the only font
manager that can override system fonts. If your
document uses a font that shares a name with one
in the system folder, the system will simply use its
copy, even if your font is a different version with
different output characteristics. Suitcase ensures
that the right font is used, every time.
If you are ready to really dig into Suitcase, or to
learn about keyboard shortcuts, AppleScript, or other
Suitcase “power-user” features, you will find much
more detail in the full Suitcase User Guide on the
Suitcase CD. It contains everything you need to know
to fully understand each and every Suitcase feature.
If you are new to Suitcase, this guide is probably an
ideal starting point. It will allow you to quickly get
started using the product: adding and activating
fonts, building sets, using the utilities bundled with
Suitcase, and synchronizing with a Suitcase Server (if
your workgroup is using one).
Installation & Setup
• Plug-ins for QuarkXPress, Adobe InDesign, and
Adobe Illustrator: Auto-activation plug-ins offer
more control over which font gets opened. Suitcase
uses the plug-ins to analyze font properties to
ensure the correct fonts are activated.
You will find instructions for quick and easy
installation of Suitcase on the Suitcase CD-ROM. If
you downloaded Suitcase from the Extensis web site,
you’ll find the information you need in the ReadMe
document that came with the downloaded software.
• Apple FontSync™ Integration: The only font
manager to utilize Apple’s FontSync™ technology
to confirm that fonts used in your documents are
the ones you intended to be there.
System and Software
Requirements
• AppleScript for OS X: Now you can use
AppleScript to automate repetitive Suitcase tasks.
• Import Fonts and Sets from ATM Deluxe:
Migrating your font management tools forward is
easier than ever with Suitcase. You can bring your
sets from ATM Deluxe to Suitcase with just a few
clicks.
This Suitcase package is for Macintosh, but Suitcase is also
available for Windows! Contact your local retailer, or visit
our website at http://www.extensis.com, or call 1-800796-9798.
To install and use Suitcase, you will need the following:
• Macintosh® PowerPC® computer
• 8MB free hard drive space
• Mac OS® System 9.2.2 or higher , or OS X®
(10.1.1 or higher)
Suitcase Quick Start Guide
5
Registration
It is important to register your copy of Suitcase so
we can provide you with the best possible service.
Registered users of Suitcase are eligible for technical
support, information regarding new versions and
products, discounts and special offers on new
products.
Your registration number is located inside the
CD package, or was sent to you via email if you
purchased through our website. Enter that number to
personalize your copy of Suitcase.
If you choose not to personalize your copy, Suitcase
will run in a demonstration mode that allows you to
use the product for 30 days. You can purchase this
product in the US at 1-800-796-9798 or 1-503-2742020. In Europe call +44 (0)1604 636 300.
Suitcase Overview
Suitcase helps you efficiently manage your fonts by
first freeing the operating system of that task, and
then by presenting information about your fonts in
a single, clearly-organized window. Instead of having
to scroll through your font menu, trying various
fonts to remember which font is which, or having to
manually drag them into the system folder when you
need them, you simply open the Suitcase window,
view your custom list of font sets, and double-click to
activate the fonts you need, only for as long as you
need them.
Setting up and using Suitcase involves just a few basic
steps, all covered in this QuickStart Guide.
• MOVE ‘EM AROUND: Suitcase only works with
fonts outside the system’s Fonts folder. Before using
Suitcase, you have to do a little housecleaning,
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Suitcase Quick Start Guide
and for that, we include a copy of FontDoctor™ to
help speed you on your way to having a healthy,
organized collection of fonts.
• ADD ‘EM IN: After you’ve
lightened your system’s
Fonts folder, it’s time to
tell Suitcase where they
are.
• SHAPE ‘EM UP: Once your
fonts are safely listed in
the Suitcase window, you
can start organizing them
into sets of your own
design.
• CHECK ‘EM OUT: Preview your fonts, either in the
Suitcase window or by printing font books using
the included FontBook™ utility.
• TURN ‘EM ON: Learn about auto-activation,
Suitcase XT for QuarkXPress™, as well as the
InDesign™ and Illustrator™ Plug-ins.
• SEND ‘EM AWAY: Utilize Collect for Output to
make sure your print jobs go out with all the right
fonts.
• BRING ‘EM DOWN: Hook yourself up to a Suitcase
Server, download server fonts and sets, and set up a
synchronization schedule to make sure your fonts
are up-to-date.
The Suitcase Environment
This page offers an overview of the Suitcase
environment. Most of the features called out in
this illustration are explained in the remaining
pages of this guide. For more detail, please
reference the Suitcase User Guide that came
with your copy of Suitcase.
The Suitcase Dock
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7
Step One: Adding and Activating Fonts
Before using Suitcase to manage and organize
your fonts, you have to make sure the fonts are
not controlled by the operating system. If a font is
controlled by the OS, you will be able to preview it in
the Suitcase window, but you will not be able to use
Suitcase to activate or deactivate it until you either
remove it from the system’s Fonts folder (under OS 9
or Classic mode only) or tell Suitcase to override the
system fonts (in OS X). Once you have done that, you
can add them to and control them with Suitcase.
1. Taking control of your fonts
Fonts located in any of the system’s Fonts folders
under OS X should not be moved.
OS 9 Classic fonts:
If you want to use Suitcase to manage fonts you use
with OS 9 Classic applications, navigate to the OS 9
System Folder, and then to the Fonts folder within.
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Suitcase Quick Start Guide
System Fonts used by OS 9
The following fonts are used by the operating system
and should NOT be removed from the OS 9 Fonts
folder:
• Arial
• Charcoal
• Chicago
• Geneva
• Monaco
• New York
• Symbol
• Zapf Dingbats
The rest of the fonts in the System Folder can be
moved to another folder of your choosing. Just be sure to
remember where you put them!
OS X System Fonts:
Managing system fonts in OS X is easy. Suitcase has
a preference that lets it override the OS. Simply open
Suitcase, navigate to Suitcase Preferences under the
Extensis Suitcase menu, and check the box labelled
“Allow Suitcase to Override System Fonts.”
2. Adding fonts to Suitcase
3. Activating Fonts
Now that you’ve established control over your OS 9
Classic and OS X fonts, it’s time to let Suitcase know
where they are.
When you install Suitcase, it will
automatically launch every time you
start your computer. If it is not open (i.e.,
viewable in the Dock), navigate to the Applications
folder on your hard drive, open the Extensis Suitcase
folder, and double-click the Suitcase icon to launch
the program.
There are several ways to add fonts to
Suitcase. The most obvious is to use the
“Add” icon at the top of the Suitcase
window. Alternatively, you may add fonts via the File
menu (⌘L) or you may simply drag either fonts or
folders containing fonts into the Suitcase window.
If you drag a folder containing fonts into the Sets
pane of the Suitcase window, the program will
create a set containing all of those fonts, with the
same name as the folder you dragged in.
The selected fonts will be added to the Suitcase Fonts
Database and will be listed in the Fonts pane. (If you
don’t see your newly
added fonts, choose
“Show Suitcase Fonts”
from the popup menu
in the Fonts pane or
from the View menu
(⌘4).
Activating fonts may be done in one of three ways:
Select the font you want to activate by clicking its
name in the Fonts pane in the Suitcase window, then
click the “Activate” icon at the top of the Suitcase
window. Shift-clicking will allow you to select a
sequential list of fonts, and Command-clicking (⌘)
will let you pick and choose fonts without being
constrained by sort order.
Another way to activate fonts
is to Control-click on their
names in the Fonts list. This
will bring up a contextual
menu option allowing you a
range of controls over your
fonts.
Alternatively, you can
select your list of fonts
and use the “Activate
Fonts” option from the
File menu (⌘O).
Activating font sets can
be done in the same
ways.
Suitcase Quick Start Guide
9
Activation Primer:
What does it all mean?
The activation status of your fonts and sets is
available in the Suitcase window, and if you have
defined font sets, you can quickly see the status of
each set by Control-clicking the Suitcase icon in the
Dock.
By default when you activate a font or set, you
are telling Suitcase that you need those active
fonts now, but not necessarily forever. Clicking
Activate causes a yellow icon to appear next to the
font’s name, indicating that the font is currently
active, but next time you restart it will not be active
or available to your applications.
Option-click to activate a font permanently.
Suitcase recognizes a green dot to mean that
this font is widely used, and that it should remain
available even if the computer is restarted.
A yellow diamond next to a font’s name indicates
that the font has been auto-activated by Suitcase
in response to a open document calling for that font.
A gray dot next to a font set indicates that some
fonts in that set are active.
If there is no icon in that first column, the font is
inactive.
Fonts that are being managed by the operating
system are indicated with a “Mac OS” icon,
either the blue face for OS X fonts or a gray face for
OS 9 Classic fonts.
Corrupt fonts display an alert icon. This icon will
appear next to a font that has caused Suitcase to
crash. These fonts should be removed from Suitcase
and replaced with a new copy.
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Suitcase Quick Start Guide
Viewing Options
Suitcase offers a variety of ways to look at your fonts,
whether you want to know what’s active at the
moment, which fonts are controlled by the system, or
whether you have any fonts that are missing from the
database. There are also a few
different ways to get at this
information.
Shortcuts:
Each font view has a
keyboard shortcut, and these
are listed in the Suitcase View
menu.
Drop down menus:
In the middle of the Suitcase
window is a drop down
menu that gives you access to
different viewing options.
Step Two: Building Font Sets
Sets are a way for you to organize your fonts in
ways that will allow you to work efficiently and
productively with minimal setup and maintenance.
To create a new set:
Drop folders containing fonts into the Sets pane.
You can drag from nearly anywhere: from Suitcase,
from your hard drive, from CD or other removable
media, or any Mac-formatted volume mounted on the
desktop.
The fonts will be automatically added to the Suitcase
database, and a set will be created with the same
name as the folder you just added. This method works
well when you’re bringing fonts in from an external
source and want to keep track of all the fonts that
came in at that time.
To change the name of a set:
Click once on the name of the set, and momentarily
the text will become editable. Type in your new
name.
Application Sets:
Suitcase makes it possible to open specific font sets
every time you open an application.
Use the Finder to navigate to the desired application’s
icon, then click and drag it to the Suitcase Sets pane.
Then you can add fonts just like any other set.
– or –
Use the “New Set” button or File menu
option (⌘N) to create a set. Type in a name,
and add fonts either by dragging them in or
by clicking on the new set and selecting “Add Fonts
to Selected Set...” either via keyboard shortcut (⌘L),
the File menu, or contextual menu (Control-click).
You can activate or deactivate all the fonts in a set
at once, or click the twist down icon to work with
individual fonts in a set. Activating and deactivating
all the fonts in a set is the same as with individual
fonts (see page 9), except that your actions affect all
the fonts in the set.
Suitcase will then activate all the fonts in that set
whenever that application is opened. Those fonts
will remain open until closed manually or until the
system is restarted.
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11
Additional Features
Activate on Demand
To view all On Demand fonts:
Activate on Demand allows you to tell Suitcase that
the font you’re opening should supersede any other
active fonts of the same name that may already
exist in the Suitcase database. This ensures that the
document you are opening will use the font it was
designed with.
Choose “Show Temporary Fonts” from the Edit
menu (⌘3), or choose “Temporary Fonts” from the
pop-up menu in the Fonts pane.
If you are working in a production environment such
as a service bureau or commercial printer, you would
use Activate on Demand to open fonts supplied by
your customer while their job was being output.
To activate fonts on demand:
Open Suitcase. Press and hold the Command (⌘) key,
then drag and drop the fonts into the Suitcase Fonts
pane.
Deactivate these fonts as you would any other.
Opening fonts using in this way tells Suitcase that if a
font conflict exists you want the newly selected font
to be chosen and the conflicting font will be closed.
On Demand fonts are activated temporarily,
deactivated (closed) when the system is shut down, or
when another On Demand font with the same name
is added later.
On Demand fonts are displayed with a small
orange “T” in the Suitcase font lists.
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Suitcase Quick Start Guide
To deactivate and remove ALL fonts added
temporarily, choose “Remove Temporary Fonts
(⌘,) from the Edit menu. You will be presented
with a confirmation dialog. To bypass this
dialog, press Command-Option-Comma key
(⌘-option-, ).
To remove selected
fonts, Command
click the fonts and
choose “Remove
Selected Items”
from the Edit
menu or contextual
menu.
Previewing Fonts
To change views on the Preview Pane:
Suitcase offers four different ways to view text in
selected font faces: Waterfall, Alphabet, Paragraph,
and QuickType.
Open Suitcase. Choose a new view from the pop-up
menu at the top of the Preview pane.
Text for Waterfall, Alphabet, and Paragraph views
can be changed in the Preferences dialog (Extensis
Suitcase menu > Preferences: Preview Text).
You can select multiple fonts or sets for
previewing by shift-clicking (for contiguous
selecting) or Command-clicking to select noncontiguously.
QuickType view lets you enter your own preview
text by typing it into a text box at the top of the
Preview window.
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13
Automatically Activating Fonts
When Opening Documents
Suitcase features the powerful ability to automatically
activate fonts required by a document when the
document is opened, saving you time and frustration.
This feature works in both OS X 10.2 applications
and applications running in the OS 9 Classic
environment.
The fonts required by the document must be in
Suitcase before Suitcase can activate them.
You can set options for or disable Auto-activation in
the General tab of the Suitcase Preferences (Extensis
Suitcase menu > Preferences > General).
When Auto-activation is enabled and there are
multiple copies of a font in the database, Suitcase will
in most cases activate the first instance of the font
and present a dialog box to inform you that multiple
instances exist.
However, Suitcase ships with three plug-ins that add
more control to the way in which Suitcase handles
Auto-activation. For QuarkXPress, Adobe InDesign,
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Suitcase Quick Start Guide
and Adobe Illustrator, Suitcase installs plug-ins that
use Apple FontSync™ to ensure that the font being
activated is the same version as the one originally
used in the document.
Additionally, the plug-ins offer you the ability to
choose when font conflicts or situations involving
duplicates occur. Suitcase XT and the Suitcase Autoactivation plug-ins for Adobe InDesign and Illustrator
are automatically
installed when you
install Suitcase.
To change Suitcase
XT options, choose
“Suitcase XT” from
the Edit > Preferences
menu in QuarkXPress.
To change Autoactivation options
for InDesign and
Illustrator, choose “Suitcase Auto-activation...” from
the [Application Name] > Preferences menus in your
chosen application.
Resolving Font Conflicts and
Duplicate Font Issues
When two or more fonts have identical names there
is a font conflict. In this situation, the OS often
cannot determine which font to use and chooses
arbitrarily.
One of the important advantages offered by Suitcase
is to help guarantee that your documents maintain
font consistency each time you open and modify
them.
If a duplicate font conflict occurs:
Suitcase will warn you that a duplicate font was
found, and will display a dialog allowing you to
choose which font will be activated.
You can resolve the conflict by choosing which
suitcase you wish to have activated.
In the event you have more than one font conflict,
hold down the Option key when clicking “Keep
Active” or “Activate Instead” and Suitcase will
automatically resolve the remaining conflicts.
The FontDoctor™ application included on your
Suitcase CD-ROM can further help alleviate most font
duplication issues.
Identifying and Removing
Corrupt Fonts
Corrupt fonts can cause problems for both OS X and
any documents that contain that font.
If Suitcase detects a corrupt font, that font will be
marked in the Suitcase Fonts list with a warning
icon. When the system is restarted, Suitcase will
permanently disable the font to eliminate potential
problems.
If you see a corrupted font in the Fonts list you will
need to remove it from Suitcase and replace it with
a copy of the original uncorrupted font. You should
remove the corrupt font from your system as well.
To learn more about a corrupt font (such as the
path to the font so you can remove it), select it in
Suitcase and choose “Get Info” from the File menu or
contextual menu (⌘I) or just press ⌘R to reveal the
font in the Finder.
The FontDoctor™ application included on your
Suitcase CD-ROM has extensive capabilities to
diagnose and repair corrupt fonts.
Suitcase Quick Start Guide
15
Collecting Fonts for Output
FontDoctor
You can use Suitcase to collect fonts and copy them
together into a folder if you need to bundle fonts to
send them to a printer or service bureau with your
job, or if you wish to archive documents and include
the fonts it contains.
FontDoctor is a utility that will locate and eliminate
hard-to-find font problems that wreak havoc on the
Macintosh system performance and applications.
FontDoctor will scan font folders (on local hard drives
or over a network) to locate and repair common font
illnesses, including missing Postscript fonts, missing
bitmaps, corrupt or damaged fonts, font ID conflicts,
extra fonts sizes, mixed fonts types, and lots more.
To collect fonts for output:
1 Select the fonts and/or sets that you want to collect.
2 Choose “Collect Fonts for Output...” from the
Suitcase Tools Menu (⌘D).
3 Locate or create the folder where you want to put
the collected fonts, then click Choose to choose
that folder.
4 Click “Collect.”
The screen fonts and
any associated printer
fonts will be collected
and placed together
at the top level of the
chosen folder.
FontDoctor offers powerful font organization features
that allow FontDoctor to sort and clean-up existing
font folders into a neatly organized font library. Now
your fonts can be easily organized by font name,
family name, alphabetically, or by a whole host of
other flexible font organization options. FontDoctor
will also print font sample sheets, convert Windows
fonts to Macintosh (and vice-versa), and generate font
diagnosis and organization reports as needed.
Getting Started with FontDoctor:
FontDoctor is available as a custom install option.
FontDoctor is a standalone program that has its own
set of documentation installed into the same folder as
the application.
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Suitcase Quick Start Guide
Connecting to a Suitcase Server
If your workgroup has access to a Suitcase Font Server,
you can connect to the server, download fonts to your
computer, and even administer the server right from
the Suitcase client on your computer.
After clicking Locate Server, click “Local” from the
list of servers that appears. This will ensure that the
computers listed in the right side of the window are
limited to Suitcase Server machines.
Connecting to Suitcase Server
You may also direct Suitcase Server to download
fonts to a manually-specified location by clicking
the Extensis Suitcase menu > Preferences: Server
Connection, clicking Change Locations and selecting
your desired folder.
To access the Suitcase Server, you first need to tell the
Suitcase application where it is. This is done via the
Suitcase Preferences in the File menu.
You will need a user name and password from your
Server Administrator (for more information on setting up
Suitcase Server, refer to the Suitcase Server User Guide).
If you know the name or server IP address, enter it
in the Server Connection preferences tab. Otherwise
click the “Locate Server” button and click the IP
address of the server to which you want to connect.
Suitcase Quick Start Guide
17
You may also choose
to synchronize with
the Suitcase Server at
various intervals, from
Continuously to Never.
Synchronizing continuously
means that any new fonts
added to the sets to which
you’ve subscribed will be
automatically downloaded
to your computer the
moment they’re available.
You may also choose a
specific time of day or
interval at which to check
for server updates.
Subscribing to
Server Sets
Suitcase allows Suitcase
network users to selectively
choose which Server Sets
to download to their
computers. This allows you
to select only the font sets
that you need, saving both your time and computer
processing power.
When your Suitcase Server account is created, the
Server Administrator can assign you membership
to a group, and may assign sets to be automatically
downloaded to your machine. A group could be
created for each company department, for example,
or on a per-project basis.
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Suitcase Quick Start Guide
When you log in to a Suitcase Server, your identity
is registered on the server and any fonts assigned to
your group are made available for download.
To select Server sets, choose “Subscribe to Sets...” from
the Tools menu or press ⌘B.
The sets to which you subscribe, and those assigned
to you by the Server Administrator, will continue to
be updated at the interval set in your preferences as
long as the sets are selected.
Administering a Suitcase Server
Suitcase Server runs as a daemon or “service” on
both Mac OS X and Windows. As such, it has no
user interface of its own, and may be administered
through the Suitcase 10.2 client.
Uploading Fonts and Sets
Getting fonts into the Server is done the
same way as it is for Suitcase. You can use
the “Upload” icon, keyboard shortcuts, or
simply drag fonts or sets from your desktop into the
Suitcase Administration window.
There are three levels of access to the Suitcase Server:
Server Font User: This basic level of access allows
members of this group access to sets and will allow
synchronization with the Suitcase Server.
Font Administrator: This type of user may upload
to and remove fonts from the Server, as well as
assign, modify, and delete sets, and control the
“requirement” status of sets.
Server Administrator: Same privileges as Font
Administrator plus the ability to create and manage
users and groups (for info on how to create users and
groups, turn to page 20).
To upload fonts to the server:
1 After logging into Suitcase Server as an
administrator, click the Upload Fonts icon.
Alternately you can navigate to File > Upload Fonts
to Server (⌘L), navigate to the folder containing
your new fonts and click the “Select [name of
folder]” button.
2 From the Suitcase application window, select the
fonts you want to upload to the Suitcase Server
and drag them into the Fonts pane of the Suitcase
Administration window.
Suitcase Quick Start Guide
19
Uploading Fonts and Sets
In the Suitcase Server Administration
window, click the New Set icon, type the
name of your set in the pop-up dialog box,
and add fonts to your set either by dragging the fonts
in from the Fonts pane or by dragging fonts from
anywhere on your computer’s desktop.
Suitcase allows you to upload pre-existing Suitcase
sets from any Suitcase client that is connected
to the Server with Font Administrator or Server
Administrator permission.
– or –
Simply drag font sets or folders containing fonts from
your Suitcase client or anywhere on your desktop to
the Server Fonts pane, and a new set will be created
and assigned the name of the folder you dragged in.
Next, drag your new set from the Server Sets pane
into the specific groups to which you want to give
access. Font sets may belong to multiple groups, and
if you want everyone to have access to your new set,
simply drag it into the All Users group.
Should you decide to add fonts to or remove
fonts from any set in the future, all Suitcase users
subscribing will have their sets automatically updated
to reflect the changes you have made.
Creating Users and Groups
Adding users is easy: In the Suitcase Server
Administration window, click the Users &
Groups icon, and in the window that opens
click the New User icon.
Editing users is equally straightforward should you
need to change their password or access level: Either
click once on the user’s name and click the Edit User
icon or simply double-click the user’s name you wish
to edit.
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Suitcase Quick Start Guide
Creating separate user groups will allow you to further
manage the distribution of fonts for your various
workgroups. Groups can be built around specific
projects, for different departments, etc.
To create user groups:
From the Users & Groups window, click the
New Group icon, type the name of your
group, and drag the names of the users you
want to include in that group from the Users pane
below.
Managing User Access
Suitcase Server allows Server Administrators to monitor
which fonts reside on subscriber workstations, and to
control user ability to add fonts to individual Suitcase
client databases.
Defining a user as a “Server Font User” in the Users &
Groups window, Administrators can regulate that user’s
ability to add fonts to his or her Suitcase database.
In this example, the “User may manage local fonts”
box is unchecked, meaning the Server is the only
approved source of fonts for this user.
When a Server Font User with this level of access
connects to the server, Suitcase will check for local
font privileges, and will alert the user that they are
unable to add fonts or create Sets in Suitcase, and that
any fonts or sets they have created will be purged
from their Suitcase database. The font files will remain
on the user’s hard drive, but will not be accessible
from Suitcase, and all “Add Font” capabilities of their
Suitcase client will be disabled.
The user will have the opportunity to either cancel
the server connection and address the issue with the
Server Administrator or connect to the server and
access to the font sets they are authorized to use.
Reporting Usage Violations
In addition to restricting users from adding fonts to
the Suitcase font database, Suitcase Server reports
when users modify their System Fonts folders by
placing flags by the user names in the Users & Groups
window.
In the Users & Groups window, administrators are
notified of new fonts in restricted clients’ System
Fonts folders.
If an administrator determines that the
system fonts are acceptable, he or she may
reset the list to incorporate this list as the
new baseline.
Suitcase Quick Start Guide
21
Assigning Sets
Managing Font Licenses
Suitcase Server includes the ability to
require users to download and/or activate
fonts or sets the Administrator deems
necessary. This feature is designed to be used with sets
and groups rather than individual fonts and users.
Fonts, like software and stock photographs,
are licensed to a finite number of users.
Buying a single copy of a font does not
entitle the purchaser to then copy and distribute the
font at will. The nature of fonts as a design element
that is so easily shared has until recently made
tracking their use all but impossible.
If you want server sets to be either downloaded or
downloaded and activated by a group, first make sure
that your desired group has access to the font set you
wish to share.
To assign sets:
1 Drag a Server Set onto the desired Group icon in
the Groups pane of the Server Administration
window.
2 Click the twist-down icon to the left of your
group to list its contents, click once on the name
of the set, then select either the Require icon or
the Require and Activate icon from the top of the
Server Administration window.
Suitcase Server allows Administrators to enter license
information about each of their fonts. The Suitcase
Server will then display a license icon beside all the
fonts so declared.
If a licensed font is placed into a set that is accessible
to more users than the license supports, the icon will
turn red, alerting the Administrator to the violation.
To add license info to Server fonts:
1 Select the desired font name and click the Edit
License icon.
2 Enter the number of licenses for that font and click
OK.
3 When finished entering licenses, click Done.
To view your fonts by license status, click the blank
header next to the font’s name in the Server Fonts list.
indicates that a set is a required download.
indicates that a set is required and that all the
fonts in that set are automatically activated on the
client machines.
22
Suitcase Quick Start Guide
Extensis, Inc.
Technical Support
1800 SW First Avenue, Suite 500
Portland, OR 97201
Phone: 503-274-7030
Monday–Friday
8am–5pm Pacific
E-mail: [email protected]
Phone: (503) 274-2020
Fax: (503) 274-0530
E-mail: [email protected]
Internet: http://www.extensis.com
Customer Service
Phone: 800-796-9798
E-mail: [email protected]
© 2001 Extensis, Inc. This manual and the software described in it are copyrighted with all rights reserved. Under the copyright laws, neither this manual nor
the software may be copied, in whole or part, without the written consent of Extensis Inc., except in the normal use of the software or to make a backup
copy of the software. This exception does not allow copies to be made for others.
Extensis Inc., Extensis, the Extensis logo, Extensis Library, and QuickType are trademarks of Extensis, Inc. Adobe Type Manager, ATM, Adobe Illustrator and
PostScript are trademarks of Adobe Systems, Incorporated. Apple, Macintosh, PowerPC, OS X, AppleScript, FontSync, and QuickDraw are registered trademarks
of Apple Computer, Inc. FontBook is a trademark of 2000 Lemke Software. Symantec and Suitcase are trademarks of Symantec Corporation. Quark and
QuarkXPress are registered trademarks and XTensions is a trademark of Quark, Inc. All other trademarks are the property of their respective owners.
Extensis, Inc. warrants the disks on which the software is recorded to be free from defects in materials and faulty
workmanship under normal use for a period of ninety (90) days from the original date of purchase. If a defect occurs during
the 90-day period, you may return the disks to Extensis, Inc. for a free replacement provided that you have previously
registered your product with Extensis Inc. This warranty is limited to replacement and shall not encompass any other damages,
including but not limited to loss of profit, and special, incidental, or other similar claims. This software is provided on an “as
is” basis. Except for the express warranty set for th above, Extensis Inc. makes no other warranties, either express or implied,
regarding the enclosed software’s quality, performance, merchantability, or fitness for a par ticular purpose.
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foregoing, in no event shall Quark, Inc. be liable for any special, indirect, incidental or consequential damages in any way relating to the use or arising out of the
use of the enclosed software. Quark, Inc.’s liability shall in no event exceed the total amount of the purchase price/license fee actually paid for the use of the
enclosed software.
Portions of this product are based on the work of the FreeType Team and Catharon Productions, Inc.
The following copyright and license is applicable to the entire OpenSLP project (libslp, slpd, and related documentation):
OpenSLP is copyright (C) 2000 Caldera Systems, Inc. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
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