Flare Autonumbers Guide

Autonumbering Flow for Output

Supported In:

If you have created autonumber formats that include volume, chapter, or section numbers

(i.e., those using {chapnum}, {secnum}, and {volnum} commands), you need to specify how they will flow from one to another. You can determine whether to (a) start a particular volume, section, or chapter at a specific number; (b) use the same number as the previous instance; or (c) continue with the next number in the sequence. In addition, you can specify the type of number format (e.g., Roman, alpha, uppercase, lowercase, text) to use for volume, chapter, or section numbers.

The following steps are especially useful if you have created chapter autonumbers and need to ensure that they begin with the correct number at the correct location, after any front matter.

E X A M P L E

Let's say that the outline TOC that you have created to dictate the contents of your print-based output looks like this:

In order to specify different page layouts for different parts of the output, you might create a chapter break on "Title Page," another on "Table of Contents," another on "Chapter 1," another on "Chapter

2," another on "Chapter 3," and another on "Index."

What does this have to do with autonumbers? Well, let's say that you have created an autonumber format with the {chapnum} command (which is used for incrementing chapters), and you have applied this autonumber format on the first heading for the topics that start Chapters 1, 2, and 3. The problem is that you have already created chapter breaks on "Title Page" and "Table of Contents," which come before your "real" chapters. Therefore, unless you specify otherwise, Flare will consider "Chapter 1" to actually be the third chapter, and the autonumbers will reflect this.

So in order to ensure that the autonumber in "Chapter 1" actually starts with the number 1, you need to tell Flare to reset the autonumber to 1.

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Autonumbers Guide

HOW TO SPECIFY AUTONUMBERING FLOW FOR OUTPUT

1. Open the Project Organizer.

2. Double-click the TOCs folder.

3. Double-click the TOC that you are using for the print-based output. The TOC Editor opens to the right.

4. Select the entry in the TOC for which you want to specify autonumber settings.

For example, if a particular entry in the TOC is linked to a topic that contains an autonumber format with a {chapnum} or {volnum} command, you may want to specify the settings for that entry.

5. In the local toolbar, click . The Properties dialog for the TOC entry opens.

6. (Optional) Click the Printed Output tab.

If You are Creating Chapters In the Break Type field, select Chapter Break to specify that a chapter break should be created at this location. Next, use the Page Layout field to assign a page layout for the content starting at that point. Wherever a chapter break occurs in the output, chapter and volume autonumbers will be incremented. (For FrameMaker, this option will create a new document in the output. For the other outputs—PDF, XPS, XHTML, Word—this merely creates chapter breaks. If you want this to produce multiple PDF, XPS, or Word documents in the output, you also need to select the Generate Multiple Documents for native

XPS/PDF output check box in the Advanced tab of the Target Editor.)

If You are Creating Sections in Word or FrameMaker Output Place a check mark in the

Start a new section box if you want this location to start a new section break in the content.

Wherever a section break occurs in the output, section autonumbers will be incremented.

Another reason to select this option is to include a master page for that section of the document for either Microsoft Word or FrameMaker output. Master pages are not used for PDF,

XPS, or XHTML output.

7. Click the Auto-numbers tab.

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8. Complete the fields on the tab. Make sure you select the option in the appropriate area (Chapter

Number, Volume Number, or Section Number).

Reset to Select this option if you want the section, chapter, or volume numbers in topics starting at this point in the TOC to begin at a specific number. Enter the number in the blank field. If you select the "text" option from the Format field, you can type any kind of text into this field.

That text will be used instead of numbering.

Format Select the type of numbering to be used for the section, chapter, or volume autonumbers (e.g., decimal, Roman, uppercase, lowercase, text). If you select the "text" option, you can type any kind of text into the "Reset to" field. That text will be used instead of numbering.

Same as previous Select this option if you want the section, chapter, or volume numbers in topics starting at this point in the TOC to begin at the same number as the previous section, chapter, or volume.

Increment number Select this option if you want the section, chapter, or volume numbers in topics starting at this point in the TOC to begin at the next number after the previous section, chapter, or volume.

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Autonumbers Guide

Vol 1

Ch 1

Ch 2

Ch 3

Vol 2

Ch 5

Ch 6

Note: When setting the autonumber flow a TOC entry that you intend to be the start of a new volume, you should pay attention to the setting in the Chapter Number section, as well as the Volume Number section. For example, let's say you want the numbers in the output to go like this:

Vol 1

Ch 1

Ch 2

Ch 3

Vol 2

Ch 4

Ch 5

Suppose you select the TOC entry that you intend to be the start of Vol 2. You set the

Volume Number to "Increment number" because you want it to follow Vol 1 in the numbering sequence. If the Chapter Number section above it is set to "Same as previous," you'll get the end result that you want. But if the Chapter Number section above is set to

"Increment number," you may end up with something like this:

9. Click OK.

10. Click to save your work.

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Autonumbers Guide