8 Manage the printer

Utilize management tools, security and energy-conservation settings, and firmware updates for the printer.

●

Use HP Web Services applications

●

Change the printer connection type (Windows)

●

Advanced configuration with HP Embedded Web Server and Printer Home Page (EWS)

●

Configure IP network settings

●

Printer security features

●

Energy-conservation settings

●

HP Web Jetadmin

●

Update the firmware

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and configure

● Learn and use

● Solve problems

● Download software and firmware updates

● Join support forums

● Find warranty and regulatory information

Use HP Web Services applications

With Web Services, you can add print apps to your printer using HP Connected. Print apps is a content-ondemand delivery platform that allows you to browse and view popular web destinations and print in an easy-toread format.

ENWW 103

1.

From the Home screen on the printer control panel, swipe right and then touch Apps .

2.

Touch the print app that you want to use.

For more information about individual print apps and to create an account, visit HP Connected . With an HP

Connected account, you can add, configure, or remove print apps, and set the order in which the apps appear on your printer control panel.

NOTE: The HP Connected website might not be available in all countries/regions.

You can also turn off print apps using the EWS. To do so, open the EWS (see Open the Embedded Web

Server), click the Settings tab, click Security and then click Administrator Settings. Disable the Only Print

Apps option.

Change the printer connection type (Windows)

If you are already using the printer and you wish to change the way it is connected, use Device Setup & Software to change the connection. For example, connect the new printer to the computer using a USB or network connection, or change the connection from a USB to a wireless connection.

To open Device Setup & Software, complete the following procedure:

1.

Open the HP Printer Assistant.

● Windows 10: From the Start menu, click All Apps, click HP, and then select the printer name.

● Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

● Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All

Programs, click HP, click the folder for the printer, and then select the printer name.

2.

In the HP Printer Assistant, select Tools from the navigation bar, and then select Device Setup & Software.

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Advanced configuration with HP Embedded Web Server and Printer

Home Page (EWS)

Use the HP Embedded Web Server to manage printing functions from your computer instead of the printer control panel.

●

Method one: Open the HP Embedded Web Server (EWS) from the software

●

Method two: Open the HP Embedded Web Server (EWS) from a web browser

● View printer status information

● Determine the remaining life for all supplies and order new ones

● View and change tray configurations (paper types and sizes)

● View and print internal pages

● View and change network configuration

The HP Embedded Web Server works when the printer is connected to an IP-based network. The HP Embedded

Web Server does not support IPX-based printer connections. You do not have to have Internet access to open and use the HP Embedded Web Server.

When the printer is connected to the network, the HP Embedded Web Server is automatically available.

NOTE: Printer Home Page (EWS) is software used to connect to the HP Embedded Web Server when the printer is connected to a computer via USB. It is available only if a full installation was performed when the printer was installed on a computer. Depending on how the printer is connected, some features might not be available.

NOTE: The HP Embedded Web Server is not accessible beyond the network firewall.

Method one: Open the HP Embedded Web Server (EWS) from the software

Use this method to open the EWS from the HP Printer Assistant software.

1.

Open the HP Printer Assistant.

● Windows 10: From the Start menu, click All Apps, click HP, and then select the printer name.

● Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

● Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All

Programs, click HP, click the folder for the printer, and then select the printer name.

2.

In the HP Printer Assistant, select Print, and then select Printer Home Page (EWS).

Method two: Open the HP Embedded Web Server (EWS) from a web browser

Use the EWS to manage your printer from a computer instead of the printer control panel.

Your printer must be connected to an IP-based network before you can access the EWS.

ENWW Advanced configuration with HP Embedded Web Server and Printer Home Page (EWS) 105

1.

From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon to view the printer's IP address or host name.

2.

Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select the option to continue to the website. Accessing this website will not harm the computer.

Table 8-1 HP Embedded Web Server tabs

Tab or section Description

Home tab

Provides printer, status, and configuration information.

● Scan to Email: Scan documents and send them as email attachments.

● HP Digital Fax: Configure the printer to save faxes to a network folder or to forward faxes to an email address.

● Sleep Mode: Configure the Sleep Mode settings.

● Web Services: Set up and manage Web Services such as HP ePrint and Print Apps.

● Printer Update: Check for new printer updates.

● Estimated Cartridge Levels: View the status of the cartridges and the estimated cartridge levels.

● Network Summary: View a summary of the printer's network settings.

● Print Quality Toolbox: Use maintenance tools to improve the print quality of your printouts.

● Wireless Setup Wizard: Connect the printer to a wireless network.

● Wi-Fi Direct: View and edit Wi-Fi Direct settings.

● AirPrint: View and edit AirPrint settings.

● Printer Information: View general information about the printer.

● Administrator: Set up and manage advanced security and usage controls for the printer.

● Shutdown Mode: Configure Shutdown Mode settings.

● Usage Report: View detailed information about printer usage.

● Fax Log: View the printer's fax log.

● Fax Setup Wizard: Set up the fax.

● Firewall: Set up and manage the printer's firewall.

● Printer Reports: View the reports available for the printer.

● Webscan: Scan documents from the web browser.

● Backup: Back up the printer settings into a password-encrypted file.

● Personalize: Add or remove features that display on the Home tab.

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Table 8-1 HP Embedded Web Server tabs (continued)

Tab or section Description

Scan tab

(MFP models only)

● Scan to Computer

● Scan to Email

● Scan to Network Folder

● Scan to Sharepoint

● Scan to USB

Copy/Print tab

Provides the ability to change default copy and print settings from your computer.

Fax tab

(Fax models only)

● Address Book

●

●

Copy

Print

● Settings

● Information

Web Services tab

Network tab

● HP Digital Fax

●

●

Web Services Settings

General

(Network-connected printers only) ● Wired (802.3)

Provides the ability to change network settings from your computer.

● Wireless (802.11)

● Wi-Fi Direct

● Bluetooth Smart

● AirPrint

● Google Cloud Print

● Internet Printing Protocol

● Security

● Advanced Settings

ENWW Advanced configuration with HP Embedded Web Server and Printer Home Page (EWS) 107

Table 8-1 HP Embedded Web Server tabs (continued)

Tab or section Description

Tools tab

Settings tab

● Product Information

● Reports

● Utilities

● Backup and Restore

● Printer Restart

● Printer Updates

● Power Management

● Preferences

● Supplies

● Control Panel Customization

● Security

● Email Alerts

● Restore Defaults

● Firewall

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Configure IP network settings

Review the following information about configuring IP network settings.

●

Introduction

●

Printer sharing disclaimer

●

View or change network settings

●

Rename the printer on a network

●

Manually configure IPv4 TCP/IP parameters from the control panel

●

Link speed and duplex settings

Introduction

Use the information in the following sections to configure the printer network settings.

Printer sharing disclaimer

HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems and not of the HP printer drivers.

Go to Microsoft at www.microsoft.com

.

View or change network settings

Use the HP Embedded Web Server to view or change IP configuration settings.

1.

Open the HP Embedded Web Server (EWS): a.

From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon

to view the printer's IP address or host name.

b.

Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select the option to continue to the website. Accessing this website will not harm the computer.

2.

On the EWS Home page, click the Network tab to view network information. Change settings as needed.

Rename the printer on a network

Use the HP Embedded Web Server (EWS) to rename the printer on a network so it can be uniquely identified.

1.

Open the HP Embedded Web Server (EWS): a.

From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon

to view the printer's IP address or host name.

ENWW Configure IP network settings 109

b.

Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select the option to continue to the website. Accessing this website will not harm the computer.

2.

On the EWS Home page, click the Network tab.

3.

In the left navigation pane, click General to expand the options, and then click Network Identification.

4.

In the Host Name text field, enter a name to uniquely identify this printer, and then click Apply to save the changes.

Manually configure IPv4 TCP/IP parameters from the control panel

Use the control-panel menus to manually set the IPv4 address, subnet mask, and default gateway.

1.

From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to open the Dashboard, and then touch the Setup icon .

2.

Touch Network Setup , and then scroll to and touch one of the following menus:

● Ethernet Settings (for a wired network)

● Wireless Settings (for a wireless network)

3.

Touch IP Settings .

4.

Touch Manual , and then touch IP Address .

5.

Touch each of the following menu items and then use the touch keypad to enter the information:

● IP Address

● Subnet Mask

● Default Gateway

6.

Touch Apply to save the settings.

Link speed and duplex settings

The link speed and communication mode of the print server must match the network hub. For most situations, leave the printer in automatic mode. Incorrect changes to the link speed and duplex settings might prevent the printer from communicating with other network devices. If you need to make changes, use the printer control panel.

NOTE: This information applies only to Ethernet (wired) networks. It does not apply to wireless networks.

NOTE: The printer setting must match the setting for the network device (a network hub, switch, gateway, router, or computer).

NOTE: Making changes to these settings causes the printer to turn off and then on. Make changes only when the printer is idle.

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1.

From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to open the Dashboard, and then touch the Setup icon Setup icon .

2.

Touch Network Setup .

3.

Touch Ethernet Settings , and then touch Link Speed .

4.

Select one of the following options:

Setting

Automatic

10T Full

10T Half

100TX Full

100TX Half

1000T Full

Description

The print server automatically configures itself for the highest link speed and communication mode allowed on the network.

10 Mbps, full-duplex operation

10 Mbps, half-duplex operation

100 Mbps, full-duplex operation

100 Mbps, half-duplex operation

1000 Mbps, full-duplex operation

After making a change to the setting, the printer turns off and then on.

ENWW Configure IP network settings 111

Printer security features

Review the following information about the printer security features.

●

Introduction

●

Assign or change the system password using the Embedded Web Server

Introduction

The printer includes several security features to restrict who has access to configuration settings, to secure data, and to prevent access to valuable hardware components.

Assign or change the system password using the Embedded Web Server

Assign an administrator password for access to the printer and the HP Embedded Web Server so that unauthorized users cannot change the printer settings.

1.

Open the HP Embedded Web Server (EWS): a.

From the Home screen on the printer control panel, touch the Wireless icon or the Ethernet icon

to view the printer's IP address or host name.

b.

Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If a message displays in the web browser indicating that the website might not be safe, select the option to continue to the website. Accessing this website will not harm the computer.

2.

On the EWS Home page, click the Settings tab.

3.

In the left navigation pane, click Security to expand the options, and then click General Security.

4.

Enter a password.

5.

Re-enter the password in the Confirm Password field, and then click Apply.

Make note of the password and store it in a safe place.

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Energy-conservation settings

Learn about the energy-conservation settings that are available on your printer.

●

Introduction

●

Print with EconoMode

●

Set the Sleep Mode setting

●

Set the Shutdown Mode setting

●

Set the Disable Shutdown setting

Introduction

The printer includes several economy features to conserve energy and supplies.

Print with EconoMode

This printer has an EconoMode option for printing drafts of documents. Using EconoMode can use less toner.

However, using EconoMode can also reduce print quality.

HP does not recommend the full-time use of EconoMode. If EconoMode is used full-time, the toner supply might outlast the mechanical parts in the toner cartridge. If print quality begins to degrade and is no longer acceptable, consider replacing the toner cartridge.

NOTE: If this option is not available in your print driver, you can set it using the HP Embedded Web Server.

1.

From the software program, select the Print option.

2.

Select the printer, and then click the Properties or Preferences button.

3.

Click the Paper/Quality tab.

4.

Click the EconoMode check box.

Set the Sleep Mode setting

Use the control panel menus to specify the amount of time the printer must be inactive before it goes into sleep mode.

1.

From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to open the Dashboard, and then touch the Setup icon .

2.

Scroll to and open the following menus:

1.

Power Management

2.

Sleep Mode

3.

Touch an option to specify the amount of time the printer must be inactive before it goes into sleep mode.

Set the Shutdown Mode setting

Use the control panel menus to specify the amount of time the printer must be inactive before it shuts down.

ENWW Energy-conservation settings 113

NOTE: After the printer shuts down, the power consumption is 1 watt or less.

1.

From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to open the Dashboard, and then touch the Setup icon .

2.

Scroll to and open the following menus:

1.

Power Management

2.

Shutdown Mode

3.

Touch an option to specify the amount of time the printer must be inactive before it shuts down.

Set the Disable Shutdown setting

Use the control panel menus to disable the printer from shutting down after a period of inactivity.

1.

From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to open the Dashboard, and then touch the Setup icon .

2.

Scroll to and open the following menus:

1.

Power Management

2.

Disable Shutdown

3.

Touch one of the following options:

● When ports are active : The printer will not shut down unless all ports are inactive. An active network link or fax connection will prevent the printer from shutting down.

● Do not disable : The printer will shut down after a period of inactivity as determined by the Shutdown

Mode setting.

NOTE: The default setting is When ports are active .

HP Web Jetadmin

HP Web Jetadmin is an award-winning, industry-leading tool for efficiently managing a wide variety of networked

HP products, including printers, multifunction printers, and digital senders. This single solution allows you to remotely install, monitor, maintain, troubleshoot, and secure your printing and imaging environment — ultimately increasing business productivity by helping you save time, control costs, and protect your investment.

HP Web Jetadmin upgrades are periodically made available to provide support for specific printer features. Go to www.hp.com/go/webjetadmin for more information.

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Update the firmware

HP offers periodic printer updates, new Web Services apps, and new features to existing Web Services apps.

Follow these steps to update the printer firmware for a single printer. When you update the firmware, Web

Service apps will update automatically.

●

Method one: Update the firmware using the control panel

●

Method two: Update the firmware using the HP Printer Update utility

There are two supported methods to perform a firmware update on this printer. Use only one of the following methods to update the printer firmware.

Method one: Update the firmware using the control panel

Follow these steps to update the firmware using the printer control panel (for network-connected printers only), and/or set the printer to install future firmware updates automatically. For USB-connected printers, skip to

Method two.

1.

Make sure the printer is connected to a wired (Ethernet) or wireless network with an active Internet connection.

NOTE: The printer must be connected to the internet to update the firmware via a network connection.

2.

From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to open the Dashboard, and then touch the Setup icon .

3.

Scroll to and touch Printer Maintenance , and then touch Update the Printer .

If the Update the Printer option is not listed, use Method two.

4.

Touch Check for Printer Updates Now to check for updates.

NOTE: The printer automatically checks for an update, and if a newer version is detected, the update process starts automatically.

5.

Set the printer to automatically update the firmware when updates become available: a.

From the Home screen on the printer control panel, swipe the tab at the top of the screen downward to open the Dashboard, and then touch the Setup icon .

b.

Scroll to and touch Printer Maintenance , and then touch Update the Printer .

c.

Touch Manage Updates , touch Allow Updates , and then touch Yes .

d.

Touch the Back button , touch Printer Update Options , and then touch Install Automatically

(Recommended) .

Method two: Update the firmware using the HP Printer Update utility

Follow these steps to manually download and install the HP Printer Update utility.

NOTE: This method is the only firmware update option available for printers connected to the computer via a

USB cable. This method also works for printers that are connected to a network.

NOTE: You must have a print driver installed in order to use this method.

ENWW Update the firmware 115

1.

Go to www.hp.com/go/support , click Software and Drivers, and then click Printer.

2.

In the text field, type the printer name, click Submit, and then click your printer model from the list of search results.

3.

In the Firmware section, locate the Firmware Update file.

4.

Click Download, and then click Run.

5.

When the HP Printer Update utility launches, select the printer that you wish to update, and then click

Update.

6.

Follow the on-screen instructions to complete the installation, and then click the OK button to close the utility.

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