Sophos Mobile
18 Corporate documents
Note
This feature requires a license of type Mobile Advanced.
In Sophos Mobile, you can upload files for distribution to the devices of your users.
• Documents managed in Sophos Mobile are automatically added to the Corporate Documents storage provider in Sophos Secure Workspace.
• You can assign a category to each document from the Corporate Documents storage provider.
• Documents from the Corporate Documents storage provider are read only.
• If Sophos Secure Workspace is not managed by Sophos Mobile, the Corporate Documents storage provider is not available.
To distribute corporate documents:
1. Install the Sophos Secure Workspace app onto the devices. See
Apps
(page 292).
2. Assign a Sophos container policy with a Corporate Documents configuration.
3. Upload documents to Sophos Mobile.
18.1 Add corporate documents
Note
This feature requires a license of type Mobile Advanced.
To distribute documents to devices:
1. On the menu sidebar, under CONFIGURE, click Documents.
The Documents page is displayed.
2. Click Add document.
The Edit document page is displayed.
3. In the Category field, enter the category under which the document is displayed in the Corporate
Documents storage provider on the device.
If you leave this field blank, the file will be shown in the root folder of the Corporate Documents storage provider.
4. Define settings for the document:
• Select Copy to clipboard to allow users to copy the document to the clipboard.
• Select Share document to allow users to share the document.
• Select Use document offline to allow users to add the document to the Favorites list.
When an unencrypted document from Corporate Documents is added to the Favorites list, the local copy is stored encrypted. When sharing the document is allowed, the file is automatically decrypted before it is forwarded to other apps. If you clear the Use document
offline check box, local copies are automatically removed during the next synchronization.
5. Click Show next to Assigned groups and select the group that should have access to the document.
Copyright © Sophos Limited 315
Sophos Mobile
6. Add a description for the document.
7. Click Upload a file and navigate to the document. Select it and click Open.
8. Repeat this step for each document you want to distribute.
The document is added to the documents list. It is distributed to the users, who can view it in the
Sophos Secure Workspace app.
316 Copyright © Sophos Limited
