Password Entries
After you have edited the categories, click OK.
NOTE: The buttons Add and Rename only become active and thus usable after you have entered characters into the entry field above.
Using Password Entries on the Internet
Key Shortcuts
To quickly access the most important functions of Password Depot, use the following key shortcuts:
Function
Application Restore/Minimize
Topbar Mode/Minimze
Open list ...
Save list
Save list as ...
Print list ...
Backup now
Lock
Update Manager
Exit
Shortcuts
CTRL + SHIFT + P
CTRL + SHIFT + T
Ctrl + Alt + O
Ctrl + S
Ctrl + Alt + S
Ctrl + P
Ctrl + B
Ctrl + L
Ctrl + Alt + U
Ctrl + X
80
Password Depot 8 User Manual
Add ...
Modify ...
Delete
Properties ...
Copy password to clipboard
Copy user name to clipboard
Copy URL to clipboard
Open URL in Primary Browser ...
Auto completion
Select all
Auto-complete sequences
Search ...
Top bar
Options
Program help
F5
F6
Ctrl + A
Ctrl + Q
Ctrl + F
Ctrl + T
F10
Ctrl + H
Ctrl + Ins
Ctrl + M
Ctrl + Del
Ctrl + I
F2
F3
F4
81
Password Entries
Open URL
The Open URL function can be found in the Password menu . This function opens a new
Web browser session and goes to the URL address of the selected password.
You can always change a password's URL from the Modify password dialog box.
NOTE: This function for opening the URL is only available if a password is selected from the password list!
Copy Information to Clipboard
The Copy to clipboard functions moves information (e.g. password and user name) to the clipboard.
These functions can be found in the Password menu
and also in the top bar .
The options are only active if a password is selected from the list.
•
Password: Copies the selected password to the clipboard.
•
User name: Copies the user name of the selected password to the clipboard.
•
TAN: Copies the selected entry's TAN to the clipboard.
•
Custom fields: Copies the selected entry's custom fields to the clipboard.
•
URL: Copies the selected password's URL address to the clipboard.
In order to define after how many minutes the information copied to the clipboard will
be deleted, open the
Options
dialog box and select the tab Clipboard.
82
Password Depot 8 User Manual
Auto-completion of Web Forms
Browser Add-ons
You can set Password Depot to fill in web forms automatically - with your user name, password and any further log-in data. there are two methods to do this:
1. the Auto-complete function (flash symbol in the top bar).
2. the browser add-ons.
In the following you will find more information about the browser add-ons. For details
on the Auto-complete function, please see here .
Explanation of the Browser Add-ons
Add-ons can fill in web forms automatically. Additionally, they can import new log-ins directly into Password Depot, so you don't have to create the entry manually.
Browser add-ons are launched together with the browser and come into action after you opened a website containing a log-in. Currently, the software includes add-ons for
Internet Explorer, Chrome and Firefox.
If you do not want to use the browser add-ons, you can uncheck the browser add-on option in the installer, so they won't be installed. In order to disable already installed browser add-ons, use the browser's settings.
NOTE: The browser add-ons won't work while a dialog (e.g. Modify entry) is opened in Password Depot, if Password Depot is closed or locked.
Automatic Completion of Log-ins
If you open a URL that is already saved in one of your password entries and the browser add-ons are enabled, the information (user name, password and other log-in data, if available) will be inserted automatically into corresponding fields.
If the URL you have opened is saved in several password entries, the add-on will ask you to select one entry.
83
Password Entries
You never want to log-in automatically to web forms:
1. From the Home tab select the button Options.
2. In the window that opens select Browsers.
3. Uncheck the checkbox Auto-fill web forms using add-ons.
You do not want to log-in automatically to particular sites:
•
Either add the URL(-s) to the list of
Ignored Websites
.
•
Or disable the auto-completion for a specific password.
1. Select the password.
2. Go to the Home tab.
3. Select the button Modify.
4. On the Additional tab, check the checkbox Do not autocomplete this
password via the browser add-ons.
If your log-in information has changed, you can update your Password Depot entry after you typed in the new information into the log-in fields.
Automatic Import of new passwords
If you log in to a site not yet contained in Password Depot, the program will ask you to save it after you have entered your log-in data.
If you would like to disable this function, please follow these steps:
1. Go to Home > Options.
2. Select Browsers.
3. Uncheck the option Add new passwords from web browsers.
NOTE: If the program suggests adding a new entry although there already is an according entry in your password file, it is most likely that the URL does not match with the saved one. In this case, add a corresponding URL mask to the respective password entry.
84
Password Depot 8 User Manual
Ignored websites
This dialog shows all websites that are currently ignored by the browser add-ons.
You can open this dialog by going to Home > Properties > General.
•
Add: Add a site to this list of ignored web sites, enter the URL into the text field above Add and then click the button. Alternatively, you can click Ignore after you have filled in a new log in and the program asks you if you would like to save this new password entry.
NOTE: The button Add will be activated (recognizable by the button's change in color from grey to black) only after you entered at least one character into the text field for ignored websites.
•
Replace: Replaces the selected URL from the list with the URL from the text field below it.
•
Delete: Erases the selected URL from the list of ignored websites.
•
Delete All: Clears the entire list of ignored websites.
•
Save to File/Load from File: Saves the ignored website to a file or loads a website from a file.
85
Password Entries
Auto-completion
You can set Password Depot to automatically fill in web forms for you - with your user name, password and any other eventual log-in data. To do so, there are two options:
1. the Auto-complete function (flash symbol in the top bar)
2. the browser add-ons .
Differences in the Auto-complete Methods
Auto-Completion
Accessed in the program itself (flash symbol in the top bar)
Launched manually by user
Process: User clicks on flash symbol
(top bar); software fills in the log-in data that is saved for the password entry selected from the list
Browser-Add-ons
Separate modules; accessed via browser
Launched automatically
Process: User opens URL; add-on compares opened URL with URLs saved in the passwords database; if it finds a corresponding URL, it fills in the log-in data linked to this URL
Condition: There is a auto-complete
sequence saved for the password entry in question
Condition: The opened website is not
ignored by the add-ons
In the following will be explained the auto-complete function. For details on the
browser add-ons
, please see here .
Auto-complete Function
To automatically fill in a Web form, please perform following steps:
1. Switch the program into the top bar mode.
86
Password Depot 8 User Manual
2. Select a password from the list.
3. Click the
Auto Complete
button (flash symbol).
4. There opens a window at the top right informing you about the next steps und indicating that the program is now in the auto complete mode.
5. Click the first field of the log-in you want to fill out. Now Password Depot automatically completes the fields of the window.
6. If you would like to cancel the auto-complete action, click on Cancel auto-
complete mode in the window that had opened upon your clock on the flash symbol.
NOTE: The order in which the data relating to a password is automatically entered
can be set in the Auto complete sequences dialog box.
NOTE: The auto-complete function is only active and usable if a password has been selected from the password list.
Auto-complete Sequences
An auto-complete sequence is the order in which the fields of a Web page will be filled in with your user name, password and other commands (like
TAB
and
ENTER
). You can find out the right auto-complete sequence for a password by visiting its URL address and looking for the completion order of user name and password.
The Auto-complete sequences function can be accessed in two ways:
• via Tools > Auto-complete sequences
•
in the dialog boxes Add Entry
and Modify Entry , in both cases on the Additional
tab.
The Auto-complete sequences window includes the default auto-complete sequence of Password Depot. You can add, new sequences and remove or review your old sequences.
•
Add:
Creates
a new sequence.
87
Password Entries
•
Edit:
Modifies the selected sequence.
•
Delete: Deletes the selected sequence if you do not need it anymore.
• Clear all: R emoves all custom sequences from your list, leaving only the default sequence.
EXAMPLE: You would like Password Depot to fill in automatically a web form that consists of two web pages. For instance, on the first web page you enter your client number, on the second page you enter your user name and password.
In this case you would do the following:
1. Create a
custom field
for the client number which you call e.g. "Client Number."
2. Create a corresponding auto-complete sequence. To do so, imagine the steps the program has to take:
•
First, the software enters the client number (<Client Number>),
• then it 'jumps' to the enter button (<TAB>),
• it presses this button (<ENTER>);
• on the second web page, the program enters the user name (<USER>),
• it 'jump' to the next entry field (<TAB>),
• enters the password (<PASS>),
• finally presses the enter button (<ENTER>).
•
This results in the following auto-complete sequence:
<Kundennummer><TAB><ENTER><USER><TAB><PASS><ENTER>
88
Password Depot 8 User Manual
Add & Edit Auto-complete Sequences
In the dialog box
Auto-complete Sequences
you can determine the order in which
certain commands are carried out.
In order to modify auto-complete sequences, click on the tab Tools in the tool bar and then on Auto-complete sequences. There opens a window enabling you to Add new auto-complete sequences and to Edit or Delete existing sequences.
If you click on Add, you see a list of all actions that are momentarily carried out when you use the auto-complete sequence. In order to generate your own auto-complete, select from the buttons below:
• CLEAR: Clears the target edit box.
• USER: Adds a username.
• PASS:
Adds a password.
• Custom:
You can also use your defined custom fields for auto completion. For
more information refer to Add new password .
• TAB: Jumps to the next input element.
• ENTER: Emulates the key "Enter" click.
• SPACE: Emulates the key "Space" click.
• Additional:
Enables to add Arrow buttons, e.g., and
Delays to your sequence which helps fill out dynamic web forms. Simply select DELAY and set the delay's duration.
Once you have added an action, you will see a short description of it.
•
Move Up/Down: Changes the items' order.
•
Delete: Removes an action you selected from the list.
• Clear All
: Deletes the sequence you created, allowing you to start over again.
Having created a correct sequence, click the
OK
button and add your newly created sequence to your list.
89
Password Entries
Clipboard Monitor Alert
This dialog box is shown when Password Depot is about to put sensitive data to the clipboard and detects that an unknown application monitors changes to the clipboard using clipboard viewer technology.
Password Depot can 'mask' the changes it makes to the clipboard from other clipboard viewers but it cannot 100% guarantee that your PC is clean from any clipboard monitors. Click the Protect button to proceed with 'masking' the changes to the
Clipboard. Note, Password Depot can detect only certain types of keyboard viewers and cannot replace a full-featured anti-spyware program.
If you are sure that the detected program is safe and eligible to read the data
Password Depot copies to the Clipboard, click the Ignore button, otherwise click
Cancel and try to find out more about the detected program or process.
When this dialog box shows, you have four options:
•
Click the Protect button if you would like that the program proceeds to mask its changes in the clipboard.
•
Click the Ignore button if you are sure that the detected program does not pose any risk and is thus eligible to read the data which Password Depot has put to the clipboard.
•
In case of doubt, click Cancel to find out more about the detected program or process.
•
Check the box Save Selection if you want that the program applies the option you have now selected to all future actions.
90
