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Chapter 12
Printing Labels from Other
Programs
DYMO Label software includes a series of add-ins that you can use to print labels from popular programs such as Microsoft Word and Excel. If you have one of the supported programs installed, the add-in is automatically installed as a toolbar print button within that program.
You can use the add-in to format and print selected addresses or other information to your
DYMO label printer. In addition, you can print directly from other programs to your label printer in the same manner as any other printer.
You can print labels from other programs in the following ways: n n n n n n
Using the Microsoft Word Add-in
Using the Microsoft Outlook Add-in (Windows only)
Using the Mac Address Book Add-In (Mac Only)
Using the Microsoft Excel Add-in
Using the ACT! Add-in (Windows only)
Using the printer drivers to print directly from another program
Using the Word Add-In (Windows)
DYMO Label software includes a software add-in that enables you to quickly print labels from a Microsoft Word document. The add-in works with Microsoft Word 2002 or later.
The Word Add-in locates an address in your document in the same way as the Envelopes and Labels feature in Word. You can either select the text for the address or let Word automatically locate the address.
You can use the add-in to preview your label and change the label properties before printing, or you can use Quick Print to print a label using the most recent settings.
To use the Word Add-in
1. (Optional) Select the text you want to print on your label.
2. Click
Print Label in the Add-Ins toolbar.
The DYMO Word Add-In dialog box appears.
3. Make any necessary changes to the text to be printed.
You can make edits to the data in the text box; however, these edits will not be saved in the original data.
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Printing Labels from Other Programs
4. Do the following to select the print options: a. Choose a label layout to use from the Select label layout list.
b. If necessary, choose a printer from the Select printer list.
c. (Twin Turbo Only) Choose the label roll to print to from the Select label roll list.
You can also click Options to select a different printer and to visually choose the label type or layout.
5. Click Print.
A label prints using the selected settings.
Click
Quick Print to print a label using the most recent settings.
Using the Word Add-In (Mac)
DYMO Label software includes a software add-in so you can quickly print labels from a
Microsoft Word document. The add-in works with Microsoft Word 2004 or later.
To use the Word Add-in
1. Select the text to print on your label.
2. Do one of the following: l
(Word 2004) Click in the toolbar.
l
(Word 2008) Choose DYMO LabelWriter from the menu.
The DYMO Word Add-In dialog box appears.
3. Make any necessary changes to the text to be printed.
You can make edits to the data in the text box; however, these edits will not be saved in the original data.
4. Click Preview to display a preview of your label.
5. If you have more than one DYMO label printer installed on your computer, choose the printer you want to print to from the Select printer list.
6. If you selected the LabelWriter Twin Turbo printer, choose the label roll to print to from the Select label roll list.
7. Choose the label layout to use from the Select label layout list.
8. Click Print.
A label prints using the selected settings.
Using the Outlook Add-In (Windows Only)
DYMO Label software includes a software add-in so you can quickly print mailing labels and name badges directly from Microsoft Outlook. You can access the add-in using a button installed on the Outlook toolbar. The add-in is available from the Contacts folder and from any Contact dialog box. The Outlook Add-in works with Outlook 2002 or later.
The DYMO Outlook Add-In does not work with Microsoft Outlook Express.
You can use the add-in to preview your labels and change the label properties before printing, or you can use Quick Print to print labels using the most recent settings.
To use the Outlook Add-in
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Using the Mac Address Book Add-In (Mac Only)
1. Select the contacts that you want to print labels for.
2. Click Print Label in the Add-Ins toolbar.
The DYMO Outlook Add-In dialog box appears.
3. Make any necessary changes to the text to be printed.
You can make edits to the data in the text box; however, these edits will not be saved in the original data.
4. If you selected more than one contact, click Next to review the data for each contact.
5. Do the following to select the print options: a. Choose a label layout to use from the Select label layout list.
b. If necessary, choose a printer from the Select printer list.
c. (Twin Turbo Only) Choose the label roll to print to from the Select label roll list.
You can also click Options to select a different printer, visually choose the label type or layout, or change the address format.
6. Click Print.
A label prints for each selected contact.
Click
Quick Print to print labels using the most recent settings.
Using the Mac Address Book Add-In (Mac Only)
DYMO Label software includes a software add-in so you can quickly print labels from your
Mac Address Book.
To use the Mac Address Book Add-in
1. From your Mac Address Book, select the contact that you want to print a label for.
Make sure that the contact is not displayed in edit view.
2. Right-click the contact address to print, and then choose Open in DYMO Label.
The DYMO Mac Address Book Add-In dialog box appears.
3. Make any necessary changes to the text to be printed.
You can make edits to the data in the text box; however, these edits will not be saved in the original data.
4. Click Preview to display a preview of your label.
5. If you have more than one DYMO label printer installed on your computer, choose the printer you want to print to from the Select printer list.
6. If you selected the LabelWriter Twin Turbo printer, choose the label roll to print to from the Select label roll list.
7. Choose the label layout to use from the Select label layout list.
8. Click Print.
A label prints using the selected settings.
Using the Excel Add-In (Windows)
DYMO Label software includes a software add-in so you can quickly print labels from a
Microsoft Excel document. The add-in works with Microsoft Excel 2002 or later.
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Printing Labels from Other Programs
The Excel Add-in treats each column in a row as a line of data on the label and each row as a new label.
You can use the add-in to preview your labels and change the label properties before printing, or you can use Quick Print to print labels using the last selected settings.
To use the Excel Add-in
1. Select the cells that contain the text you want to print on your label.
2. Click Print Label in the toolbar.
The DYMO Excel Add-In dialog box appears.
3. Make any necessary changes to the text to be printed.
You can make edits to the data in the text box; however, these edits will not be saved in the original data.
4. If you selected more than one row of text, click Next to review the data for each label.
5. Do the following to select the print options: a. Choose a label layout to use from the Select label layout list.
b. If necessary, choose a printer from the Select printer list.
c. (Twin Turbo Only) Choose the label roll to print to from the Select label roll list.
You can also click Options to select a different printer and to visually choose the label type or layout.
6. Click Print.
A label prints for each row of text you selected.
Click
Quick Print to print labels using the most recent settings.
Using the Excel Add-In (Mac)
DYMO Label software includes a software add-in so you can quickly print labels from a
Microsoft Excel document. The add-in works with Microsoft Excel 2004 or later.
The Excel Add-in treats each column in a row as a line of data on the label and each row as a new label.
To use the Excel Add-in
1. Select the cells that contain the text you want to print on your label.
2. Do one of the following: l
(Excel 2004) Click in the toolbar.
l
(Excel 2008) Choose DYMO LabelWriter from the menu.
The DYMO Excel Add-In dialog box appears.
3. Make any necessary changes to the text to be printed.
You can make edits to the data in the text box; however, these edits will not be saved in the original data.
4. Click Preview to display a preview of your label.
5. If you selected more than one row of text, click Next to review the data for each label.
6. If you have more than one DYMO label printer installed on your computer, choose the printer you want to print to from the Select printer list.
80
Using the ACT! Add-In (Windows Only)
7. If you selected the LabelWriter Twin Turbo printer, choose the label roll to print to from the Select label roll list.
8. Choose the label layout to use from the Select label layout list.
9. Click Print.
A label prints for each row of text you selected.
Using the ACT! Add-In (Windows Only)
DYMO Label software includes a software add-in so you can quickly print contact information from your ACT! contact database. You can access the add-in from the Tools menu in ACT! The add-in works with ACT! 2007 or later.
Using the ACT! Add-in, you can quickly print labels for the current contact, the current lookup, or all contacts in your database. By selecting different combinations of contact formats and label styles from DYMO Label software, you can print all the popular types of address labels, shipping labels, file folder labels, name badges, and more.
To use the ACT! Add-in
1. Select the contacts that you want to print labels for.
2. Choose Print DYMO Label from the Tools menu.
The DYMO ACT! Add-In dialog box appears.
3. Make any necessary changes to the text to be printed.
You can make edits to the data in the text box; however, these edits will not be saved in the original data.
4. If you selected more than one contact, click Next to review the data for each contact.
5. Do the following to select the print options: a. Choose a label layout to use from the Select label layout list.
b. If necessary, choose a printer to print to from the Select printer list.
c. (Twin Turbo Only) Choose the label roll from the Select label roll list.
You can also click Options to select a different printer, visually choose the label type or layout, or change the address format.
6. (Optional) To add text to the history record in ACT!, do the following: a. Select the Add History Record check box.
The History Record Text box appears in the DYMO ACT! Add-In dialog box.
b. Enter the text you want to add to the history record in the History Record Text box.
7. Click Print.
A label prints for each selected contact.
Printing Directly from Other Applications
You can print directly to your DYMO label printer from most programs in the same manner as any other printer. To make printing even easier, we have included software add-ins for some popular Windows and Macintosh programs, such as Microsoft Word and Outlook. For
more information on the add-ins, see Printing Labels from Other Programs.
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Printing Labels from Other Programs
To print labels on a DYMO label printer from applications other than DYMO Label software, you need to complete the following basic procedures: n n n
Select your DYMO label printer from the printers list.
Choose the correct orientation and page size for the type of label you want to print.
Set the margins to allow the text to print correctly on the label.
See Printing Directly from Microsoft Word for an example of how to print a label from a
Windows application.
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