Scanning to an FTP address

ADF Scanner glass

Use the ADF for multiple-page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent to the server at a time.

Once an FTP destination has been configured by your system support person, the name of the destination becomes available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be another PostScript printer; for example, a color document can be scanned and then sent to a color printer. Sending a document to an FTP server is similar to sending a fax. The difference is that you are sending the information over your network instead of over the phone line.

Scanning to an FTP address

Scanning to an FTP address using the keypad

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

3

On the home screen, touch FTP.

4

Type the FTP address.

5

Touch Send It.

Scanning to an FTP address using a shortcut number

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, then adjust the paper guides.

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3

Press #, and then enter the FTP shortcut number.

4

Touch Send It.

Scanning to an FTP address using the address book

1

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2

If you are loading a document into the ADF, adjust the paper guides.

3

On the home screen, touch FTP.

4

Touch Search Address Book.

5

Type the name or part of the name you are searching for, and then touch Search.

6

Touch the name that you want to add to the To: field.

7

Touch Send It.

Creating shortcuts

Instead of typing the entire FTP site address using the keypad each time you want to send a document to an FTP server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating shortcut numbers: using a computer or using the printer touch screen.

Creating an FTP shortcut using the Embedded Web Server

1

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2

Click Settings.

3

Under Other Settings, click Manage Shortcuts.

Note: A password may be required. If you do not have an ID and password, get one from your system support person.

4

Click FTP Shortcut Setup.

5

Enter the appropriate information into the boxes.

6

Enter a shortcut number.

7

Click Add.

Creating an FTP shortcut using the touch screen

1

On the home screen, touch FTP.

2

Type the address of the FTP site.

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3

Touch Save as Shortcut.

4

Enter a name for the shortcut.

5

Touch Enter.

6

Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then touch Cancel, and reenter the information.

If you enter a number that is already in use, then you are prompted to select another number.

7

Touch Send It to start the scan, or touch to return to the home screen.

Understanding FTP options

Original Size

This option opens a screen where you can choose the size of the documents you are going to copy.

•

Touch a paper size button to select that size as the Original Size setting. The FTP screen appears with your new setting displayed.

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When “Original Size” is set to Mixed Letter/Legal, you can scan an original document that contains mixed paper sizes.

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When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original document.

Sides (Duplex)

This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both sides). This lets the scanner know what needs to be scanned for inclusion in the document.

Orientation

This option tells the printer whether the original document is in portrait or landscape orientation and then changes the Sides and Binding settings to match the original document orientation.

Binding

Tells the printer whether the original document is bound on the long-edge or short-edge side.

Resolution

This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original document. Image resolution can be decreased to reduce the file size.

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Send As

This option sets the output (PDF, TIFF, JPEG, or XPS) for the scanned image.

•

PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by

Adobe at www.adobe.com.

•

Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access

•

TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded

Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.

•

JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs

•

XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer

Content

This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned on or off with any of the Content choices. Content affects the quality and size of your FTP file.

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Text—Emphasize sharp, black, high-resolution text against a clean, white background

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Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

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Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.

•

Color—Sets the scan type and output for the FTP file. Color documents can be scanned and sent to an FTP site, computer, e-mail address, or the printer.

Advanced Options

Touching this button opens a screen where you can change the following settings:

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Advanced Imaging—Adjusts Background Removal, Contrast, Shadow Detail, and Mirror Image before you scan the document

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Custom Job (Job Build)—Combines multiple scanning jobs into a single job

•

Transmission Log—Prints the transmission log or transmission error log

•

Scan Preview—Displays the first page of an image before it is included in the FTP file. When the first page is scanned, the scanning is paused and a preview image appears.

•

Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan.

•

Darkness—Adjusts how light or dark your scanned documents will turn out

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Improving FTP quality

Question

When should I use Text mode?

Tip

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Use Text mode when text preservation is the main goal of sending a document to an FTP site, and preserving images copied from the original document is not a concern.

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Text mode is recommended for receipts, carbon copy forms, and documents that only contain text or fine line art.

When should I use Text/Photo mode?

When should I use Photo mode?

•

Use Text/Photo mode when sending a document to an FTP site that contains a mixture of text and graphics.

•

Text/Photo mode is recommended for magazine articles, business graphics, and brochures.

Use Photo mode when the original document is composed mostly of photos printed on a laser printer or taken from a magazine or newspaper.

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