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Ordinateurs et électronique Logiciels Logiciel de comptabilité financière Logiciels de comptabilité HandiSoft HandiTrust 2015 Manuel de l'utilisateur

Exporting data from HandiTrust 2015. HandiSoft HandiTrust 2015

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HandiTrust 2015 Exporting data from HandiTrust 2015

Exporting data from HandiTrust 2015

You may want to export information from HandiTrust 2015 to use in another software application. This is easily achieved using the Tools / Export Data To File menu option.

HandiTrust 2015 exports the data by extracting the required fields and records from the data tables and writing them to a text file. It uses exactly the same process as it does for creating reports. You therefore, use the report designer to specify what data is to be exported to the text file. You can save these report scripts for later use.

For information on exporting data, please refer to the "Advanced Features 2015" manual.

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Table des matières

Changes included in version: 13/06/2015

Changes included in version: 18/12/2014

Changes included in version: 13/10/2014

Changes included in version: 30/09/2014

Changes included in version: 15/09/2014

Configuring HandiTrust 2015

Critical settings

Opening the "Ruling Body Options" window

Client database

Bank Accounts database

Activities database

Opening the "Clients Options" window

Data entry options

Opening the "Data Entry Options" window

Opening the "EFT Options" window

General options

Opening the "General Options" window

Passwords and security management

Maximum number of trust cards

Example – simple setup

Example – complex setup

Things that can confuse

Bank balance equals total of all trust cards

Debit (negative) trust cards

Detailed example

Creating a trust card

Maintaining the trust cards

View a trust card's transaction

Sort the trust cards

Find a trust card

Make a card Active or Inactive

Print a trust card's statement

Delete a trust card

HandiTrust and the Client database

Opening the Client database

Configuring the Clients window

Information in the last four columns

Hiding phone and email information

Access panel display options

Operating the Client database

List selected clients only

Partners and managers

Create a client

Copy details from another client

Change a client’s Type

Accessing the Client Portal

Delete a client

To delete a client:

Client extra details

Tag/Untag clients

To tag/untag a client:

To jump from one tagged client to the next:

To view tagged clients:

Record a client note

To create a client note

Client note types

The Client Notes report

Sending SMS messages to clients

Client reference codes

Default client reference codes

Standard reference codes

User name specific reference codes

User defined client reference codes

HandiTrust and the Firm database

Opening the Firm database

Operating the Firm database

View a firm's details

Default service fees

To nominate a flat-rate service fee:

To nominate a variable-rate service fee:

Where does the service fee go?

Default handling fees

To create default handling fees:

HandiTrust and the Bank Account database

Opening the Bank Account database

Operating the Bank Account database

Create a bank account

Select a bank account

Edit a bank account's details

Delete a bank account

View a bank account's details

Manually override the clearance days

Reconcile the bank account

Configuring the reconciliation reminder

Entering the Warning Days

Performing a bank reconciliation

Manually clearing and unclearing a transaction

When is a bank reconciliation successful?

Opening the Activities database

Operating the Activities database

Create a new Activity

Edit an Activity

Delete an Activity

Opening the Categories database

Operating the Categories database

Create a category

Edit a category

Create an automatic transaction narration

Delete a category

View a category

Linking a category to an Input option

To alter the default categories

Manually override the category

To override the category during data entry

To correct the category of a saved transaction

Entering client opening balances

Entering firm opening balances

Check for data entry errors

To print the Bank Account Cards report:

Reconciling the bank account

Entering opening balances – an example

Step 1 – Enter the cleared balance of each client's card

Step 2 – Enter each uncleared deposit for all client cards

Step 3 – Enter all uncleared payments for all client card

Step 4 – Enter the cleared balance of each firm card

Step 5 – Enter all uncleared deposits for all firm cards

Step 6 – Enter all uncleared payments for all firm cards

Step 7 – Check for data entry errors

Step 8 – Reconcile the bank account

Receiving a client’s ATO Refund

Manually enter an ATO Refund

To record an ATO Refund manually:

Transferring information from HandiTax

Configuring HandiTax

Processing the ATO Refund in HandiTax

Transferring refund information from HandiTax

Recording deposits to the trust account

Entering a Client Receipt transaction

Entering a Firm Receipt transaction

Recording withdrawals from the bank account

Entering a Client Payment transaction

Entering a Firm Payment transaction

Adjusting trust cards

Entering a Service Fee

Entering a Client Adjustment

Entering a Firm Adjustment

Enabling EFT transactions

Setting up financial institutions

Entering EFT transactions

Creating the EFT transaction file

Viewing EFT transactions

Running an EFT batch report

Printing cheques

Printing a single cheque or cheque letter

Batch printing cheques / cheque letters

Reprinting a cheque

Altering the cheque number

Altering the payee details

Printing receipts

Printing a single receipt / receipt letter

Batch printing receipts / receipt letters

Reprinting a receipt

Altering the receipt number

Editing a transaction

Altering the Category

Altering a transaction’s narration

Editing a transaction item

Edit a Receipt transaction item

Edit a Payment transaction item

Cheque payments

Edit an Adjustment, Service Fee or Handling Fee transaction item

Deleting and reversing transactions

Delete a transaction

Reverse a transaction

Opening the "Authorities" window

Operating the Authorities database

Create a new Authority

Edit an existing Authority

Delete an Authority

View an Authority

Find an Authority

Preview, print and sign an Authority

To preview and print the Authority

To record the signing

Applying an Authority to a transaction

To apply an Authority:

Maintaining deposit slips

Create a deposit slip

Create the empty deposit slip

Attach receipts

Edit a deposit slip

To change the deposit slip's date or bank account

To change the deposit slip's value

To change the denominations

To change the bank, branch and drawer details

Delete a deposit slip

Preview and print a deposit slip

Resolving data corruption

Understanding the causes of data corruption

Rebuild the databases

Exporting data from HandiTrust 2015

Available reports

Authorities reports

To run the Authorities report:

To run the All Cards report:

Bank Account Cards

Client Cards (With Balances)

To run the Client Cards (With Balances) report:

Firm Cards (With Balances)

Client Cards (With Items)

Firm Cards (With Items)

Clients reports

Clients List Abbreviated

To run the Clients List Abbreviated report:

Clients List Detailed

Deposit Slips reports

To run the Deposit Slips report:

Deposit Slips (With Items)

Payments reports

To run the Payments report:

Payments (Sorted By Cheque Number)

Payments (With Card Details)

Receipts reports

To run the Receipts report:

Receipts (Sorted By Receipt Number)

Receipts (With Card Details)

Transaction Items reports

To run the Items By Date report:

Items By Date (With Card Details)

Items By Transaction

To run the Items By Transaction report:

Items By Transaction (With Card Details)

Transactions reports

To run the Transactions report:

Transactions (With Items)

Transactions Reversed

Operating filter expressions

Creating a filter expression

The “Filters” window

The “Filters” (detailed) window

Operating the “Report Preview” window

Components of a report

Operating the “Report Writer” window

Running the reports

Customising forms

Customise the letterhead

Creating your own letterhead

Disabling the HandiTrust letterhead

Customise authority letters

Customising cheques/cheque letter forms

The default cheque/cheque letter forms

Customise cheques/cheque letter forms

Customising receipt/receipt letter forms

HandiTrust default receipt/receipt letter forms

Customise receipt/receipt letter forms

Customise statements

Customise deposit slip form

Changing fonts and page set-ups

Using font styles in reports

Linking a page setup to a report

Standard documents with field codes

Customised labels

Filters and matching conditions

Mail merge templates

Increasing your data entry speed

Keyboard macros

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