Glossary of Terms HandiTrust 2015
ruling body
The ruling body is the professional body that governs your accounting practice. The ruling body that you select when you initially configure HandiTrust determines how the program behaves.
For example, the Ruling Body Type determines if you are able to delete transactions from
HandiTrust.
For detailed information on the Ruling Body Type, see Chapter 1, "Installation and configuration".
service fee
A service fee is an amount charge by your firm for services rendered. Using HandiTrust you can transfer the value of the service fee from the client's trust card to your firm's trust card.
For detailed information on service fees, Chapter 5, " Firm database ".
trust card
All trust bank account transactions are recorded on trust cards. Each HandiTrust client and firm has one or more trust cards, which store trust transactions relating to that client or firm.
Each client will have a trust card for every combination of bank account, firm, and activity.
Each firm will have a trust card for every combination of bank account and activity.
For detailed information on trust cards, see Chapter 3, "Trust cards
140
© HandiSoft Software Pty Ltd
Index
A access panel hiding or displaying 31 setting button sizes 31 activities See also trust cards
Activities database 55
ATO refunds 69–72 authorities applying (to a transaction) 98
Authorities database 95–98 layouts 129 printing 97 reports 95–98
B bank accounts See also trust cards
Bank Accounts database 47–53 clearance days 49–50 creating 48 deleting 49 editing 49
EFT options 20 reports 111 selecting 48 viewing 49 bank reconciliations 49–53
C cards See trust cards categories 57–61 cheques See also payments cheque number (altering) 86 layouts 130 payee (altering) 86 printing 83–86 reprinting 85 clearance days See bank accounts client notes client notes report 39 clients See also trust cards changing from current to non-current 34
Clients database 29–40 copying from another client 34 creating 33 editing 34 extra details 36 finding 35
© HandiSoft Software Pty Ltd
notes 37 options 19 reference codes 40 reports 111, 112, 113 tagging 37 viewing 29
Clients menu
Delete 35
Tagged 37
View 29 configuring hiding client list 31 hiding phone and email information 31 last four columns 30 copying client details 34 corruption causes 105 resolving 105–6
D data entry See also input function keys 137 options 20 speed 59, 137 debit trust card error message 24 deposit slips See also bank accounts attaching receipts 100 creating 99 deleting 102 editing 101 layouts 132 printing 102 reports 114 documents filters 136 overview 135 standard documents 135
Documents menu
Print Mailing Labels 136
E
EFT transactions
ATO refunds 70 making payments 77 option setting 21 setting up financial institutions 77 error message, debit trust card 24 extra client details, storing 36
F filters 122–23, 136 firms See also trust cards creating 42 deleting 43 editing 42
Firms database 41–45 reports 112, 113 selecting in transactions 42
141
Index
viewing 43 fonts 22, 133 function keys 137
H
HandiTax (interaction with) 70–72 handling fees 45 hiding phone and email information 31
I
Input menu
ATO Refund 70
Client Adjustment 76
Client Payment 74
Client Receipt 72
Firm Adjustment 77
Firm Payment 75
Firm Receipt 73
Service Fee 75 installation configuration 16, 19–22 opening balances 63–67 trust cards 23–28
L last four columns, configuring 30 letterheads 129
M macros 138 mail merge templates 136 mailing labels customised labels, printing 136 filters 136 printing 135–36
N narrations 91 notes attaching to clients 37 note types 38
O offices, setting locations 32
Options menu
Clients 19
Data Entry 20, 60
EFT 21
General 21
Passwords 22
Ruling Body 17
P partners and managers 32
142
HandiTrust 2015
payments See also cheques editing 92 reports 115–16 printing authorities 97, 129 cheque letters 130 cheques 83–86, 130 deposit slips 132 filters 136 mailing labels 136 receipt letters 131 receipts 86–88, 131 statements 132
R receipts editing 91 layouts 131 printing 86–88 receipt number (altering) 88 reports 116 reprinting 88 reports available reports 109 filters 122–23, 136
Report Preview window 124 reports (writing your own) definitions 127 error checking 128 executing a report 128
Reports menu
Authorities 110
Cards 111, 112
Clients 113
Deposit Slips 115
Filters 123
Payments 116
Receipts 117
Transaction Items 118, 120
Transactions 121 ruling body, options 17
S
Security Manager, interaction with 22 service fees 43–44, 75
SMS messaging sending messages 39 statements layouts 132
T
Tools menu
Export Data to File 107
Keyboard Macros 138
Rebuild Database Files 105
Validate data 106 transactions adjustments 75–77
© HandiSoft Software Pty Ltd
HandiTrust 2015
clearing 52 deleting 93 deposits, ATO refunds 69–72 deposits, non-ATO 72 editing 89–93 inputting 69 opening balances 63–67 overview 89 reports 118–22 reversing 94 withdrawals 74 transferring data, exporting 107 trust cards active/inactive 28 client trust cards 23 creating 26 deleting 28 finding 27 firm trust cards 23 multiple cards 23 reports 110 sorting 27 viewing 26
V
View menu
Activities 55
Authorities 95–98
Bank Accounts 48
Cards 26, 28
Categories 57–61
Deposit Slips 99–103
Firms 42
Payments 52
Receipts 52
W warning days See bank reconciliation windows
ABA File Generation 79
Activities 55
ATO Refund 70
Authorities 95
Authority Detail 95
Authority Forms 97
Bank Account Detail 48
Bank Accounts 47
Bank Reconciliation (detail) 52
Bank Reconciliation (summary) 51
Categories 58, 90
Category Detail 58
Cheque Forms 84
Cheques to Skip 84
Client Adjustment 76
Client Display Options 31
Client Note 38
Client Note Types 38
Client Notes For 37
Client Notes Report 39
© HandiSoft Software Pty Ltd
Index
Client Options 19, 30
Client Payment 74
Client Receipt 72
Clients 29
Clients Detail 33
Data Entry Options 20
Delete Client 35
Deposit Items for Deposit Slip 101
Deposit Slips 99
Deposit Slips Detail 99
EFT Batch Report 81
EFT Options 21, 77
EFT Transactions 79
Enter Cheque Number 83
Enter Receipt Number 87
Enter Starting Cheque Number 84
Enter Starting Receipt Number 87
Filters (detailed) 124
Filters (summary) 124
Financial Institutions 78
Find/Order 35
Firm Adjustment 77
Firm Detail 42
Firm Payment 75
Firm Receipt 73
Firms 41
General Options 21
HandiTax Transfer 72
Offices 32
Page Setup 134
Processed EFT Transactions 80, 81
Rebuild the Database Files 105
Receipt Forms 87
Receipt Items Available for Deposit Slip 100
Receipts 49
Report Preview 124
Report Writer 127
Ruling Body Options 17
Service Fee 75
Tagged Clients 37
Transaction Detail 90
Transaction Item Detail 50, 92
Transaction Items for Card 27
Transactions 89
Trust Cards 26
Users 32
Validate Data 106
143
