Xerox 701P31130 Printer User Manual

Getting to Know Your Product
DocuColor 4 Copier/Printer
Carrier
Product Orientation Guide
Note to Carriers: Open this document and review it page-by-page with your Customer.
August 1999
701P31130
Xerox Corporation
Xerox Customer Education Services
Xerox Square XRX2-18B
100 Clinton Ave. South
Rochester, New York 14644
© 1999 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or
hereinafter granted, including without limitations, material generated from
the software programs which are displayed on the screen, such as icons,
screen displays, looks, etc.
Printed in the United States of America.
Xerox®, The Document Company®, the digital X and all Xerox products
mentioned in this publication are trademarks of Xerox Corporation.
Changes are periodically made to this document. Changes, updates, and
typographic errors will be corrected in subsequent editions.
Contents
Carrier session overview
1
What to expect from the Carrier session
1
Component parts of the DocuColor 4 Copier/Printer
2
Component overview
2
Location of the power switches
3
Location of the serial number plate
3
The printer control panel
4
The Scanner/ADF control panel
5
Performing routine tasks
6
Loading paper in the paper trays
6
Loading paper in the bypass tray
7
Making copies using the Automatic Document Feeder
8
Making a copy from the document glass
8
Copy Output
9
Access areas for jam clearance
Clearing a jam in the scanner/ADF
9
9
Clearing a jam in a paper tray
10
Clearing a jam in the bypass tray
11
Clearing a jam in the right side
11
Clearing a jam in the fuser
12
Clearing a jam in the left side
14
Clearing a jam in the two tray module
14
Getting to Know Your Product
Product Orientation Guide
iii
Getting to Know Your Product
iv
Product Orientation Guide
Carrier session overview
Orientation topics
This product orientation session will include these topics:
• Usage and control
• Paper supply
• Output trays
• Access areas for jam clearance
• Location of power switch and serial number plate
Length of session
This product orientation session will last about 10 minutes.
Note: This brief overview is not intended as a formal training session.
What to expect from the Carrier session
Carrier responsibility
Product Orientation Guide
Is to install Xerox equipment and provide you with a brief product
orientation.
Discusses key topics to help you get acquainted with your new product.
This Guide is yours to keep so that you can review the information or
provide this same orientation to your colleagues, if you wish.
QuickStart Practice Guide
Additional training
Evaluation questionnaire
This Guide contains a series of self-guided activities designed to
increase your product knowledge. It can be used at your own pace. As
you complete these activities, you are encouraged to consult the User’s
Guide for additional information.
If after completing the QuickStart Practice Guide you feel you need
additional training, please contact your sales agent, who will assist
you.
Xerox values your comments about this orientation session. They are
essential to helping us continue to improve our products and services.
• After you have completed the exercises in the QuickStart Practice
Guide, please take a moment to fill out and return the evaluation
questionnaire located at the back of this publication.
• If several people participate in the orientation session, please feel
free to make copies of the questionnaire so that all participants can
complete it.
Getting to Know Your Product
Product Orientation Guide
1
Component parts of the DocuColor 4 Copier/Printer
Component overview
Point out each component as you describe it. See
Figure 1.
Note: Some items shown are optional accessories
and may not be present on the machine you are
using.
1. The Scanner/ADF Control Panel contains the
control buttons and the display for the copier
functions.
8
1
2
7
3
6
4
5
2. The Printer Control Panel contains the control
buttons and the liquid crystal display (LCD) for
the printer only functions.
3. The Bypass Tray is used for transparencies and
non-standard paper up to 13 x 19 in. (330 x 483
mm).
Figure 1
4. Paper Tray 1 holds up to 250 sheets of 24 lb
(90 gsm) 11 x 17 in. (297 x 432 mm) paper.
5. The Two Tray Module contains trays 2 and 3.
Each tray can hold up to 250 sheets of 24 lb
(90 gsm) 11 x 17 in. (279 x 432 mm) paper.
6. The Face Up Tray stacks the printed pages face
up.
7. The Face Down Tray stacks the printed pages
face down. The Face Down Tray is the default
tray.
8. The Scanner/Automatic Document Feeder
accepts up to 50 pages of originals.
Getting to Know Your Product
2
Product Orientation Guide
Location of the power switches
Point out the location of the power switches.
See Figure 2.
1. The main Power Switch is located on the right
side of the Scanner/ADF. This switch controls
both the Scanner/ADF and the printer.
1
Figure 2
2. The printer Power Switch is located at the left rear
of the printer. Press the switch up to turn on the
power and press the switch down to turn off the
power. This switch should be left on at all times.
2
Figure 3
Location of the serial number plate
Point out the location of the serial number plate. See
Figure 4.
You need to know the serial number when you call
for service.
XXX 107610
XXX 107610 1
The serial number plate is located on the right side
of the printer.
Figure 4
Getting to Know Your Product
Product Orientation Guide
3
The printer control panel
Identify the components of the printer control panel.
Point out each item as you discuss it. See Figure 5.
1
2
3
4
1. The Liquid Crystal Display (LCD) shows the
condition of the printer and messages related to
settings.
2. The Arrow Keys are used to move the cursor and
to scroll through a list of options.
3.
(Menu) steps from one top level screen to
the next.
4.
(Online) switches the printer between being
online and offline.
5.
(End menu/cancel job) stops printing and
returns to the ready or offline status.
6.
(Select) selects a menu or option shown on the
display and advances to the next option screen.
7
6
5
Figure 5
7. The Status LEDs (light emitting diodes) show
the status of the printer.
•
•
(Online) glows green to indicate the
printer is online.
10 10
(Data) flashes green when the printer is
receiving data.
0 1 01
001 0
• ! (Error) flashes red to show abnormalities or
warnings.
Getting to Know Your Product
4
Product Orientation Guide
The Scanner/ADF control panel
Identify the components of the Scanner/ADF control
panel. Point out each item as you discuss it. See
Figure 6.
1
2
3
1. The display shows status messages and indicates
the selections made during copying.
2. The Contrast Dial is used to adjust the brightness of the display.
3. The Control Panel Buttons provide control of
the copier functions.
• The Keypad buttons 0 through 9 and * are
used to enter the number of copies or a password. The C button clears an incorrect entry.
5
4
Figure 6
• Copy places the machine into the copy mode.
• Tools is used to confirm or change functions
and settings of the machine. The Tools button
is for use by System Administrators and is
password protected.
• Clear All clears all programming and copy
quantities. Places all settings at their default
values.
• Stop allows you to temporarily stop a job.
• Start initiates a scanning or copying job.
• Exit cancels the selected function.
• Select confirms the selection of a function.
• s moves to the previous item in a list, or the
function before this one.
• t moves to the next item in a list, or the
function following this one.
• Lighten Darken adjusts the copy contrast.
• Original Type allows selection of color or
black and white copies.
4. The Paper Supply buttons allow a specific paper
tray to be selected for a copy job. The selected
paper tray indicator lights and the paper size
appears in the display.
5. The Reduce/Enlarge buttons allow a specific
reduction or enlargement ratio to be selected.
The zoom buttons may be used to select reduction or enlargement in 1% increments.
Getting to Know Your Product
Product Orientation Guide
5
Performing routine tasks
Loading paper in the paper trays
Demonstrate the steps as you describe them.
3
You may have three paper trays. To load paper in a
paper tray:
1. Face the DocuColor 4 Copier/Printer so that
you are directly in front of the paper tray.
2. See Figure 7. Open the tray by pulling it
straight out.
2
3. Press down on the metal plate until it latches.
4. Take the paper out of the wrapper.
Figure 7
5. See Figure 8. Move the paper guides toward the
outer edges of the paper drawer.
6. Place the stack of paper in the drawer with the corners under the fluke at the front right side. Add
paper up to the Max line. Straighten the paper
stack so the edges are even.
5
6
5
Figure 8
7. See Figure 9. Set the rear paper guide to the length
of the paper.
7
8. Set the side paper guide to the width of the paper.
Note: Align the “t” mark on the side paper guide
with the appropriate paper size mark on the tray. If
the side guide is out of position, automatic paper
size detection will not work.
9. Close the tray by pushing it completely into the
printer.
8
9
Figure 9
Getting to Know Your Product
6
Product Orientation Guide
Loading paper in the bypass tray
Demonstrate how to open the bypass tray and load
paper.
1. See Figure 10. Open the bypass tray by swinging the door down.
2
1
2. Ensure the guide at the front of the tray is flipped
up unless 13 x 19 in. (330 x 483 mm) paper is
being used.
Figure 10
3. See Figure 11. Set the paper guide to the width of
the paper being loaded.
4. Load a stack of paper long edge feed and slide
the paper into the printer until it stops.
4
3
Figure 11
Getting to Know Your Product
Product Orientation Guide
7
Making copies using the Automatic Document
Feeder
Note: The Automatic Document Feeder is an option
and may not be present.
Demonstrate placing an original into the document
feeder tray. See Figure 12.
2
1. Place the original in the document feeder tray
face up. A stack of up to 50 originals may be
placed in the tray.
2. Slide the documents forward until the green indicator lights, indicating the document is inserted
correctly.
3
1
3. Adjust the side guide to the size of the paper.
The guide should just touch the side of the document.
Figure 12
4. Press the Copy button on the control panel.
5. Press the Start button.
Making a copy from the document glass
Demonstrate how to place an original on the document
glass. See Figure 13.
1
1. Open the document cover
2. Place the original face down, aligning the left
rear corner with the registration guide.
3
2
3. Close the cover before making a copy.
4. Press the Copy button on the control panel.
5. Press the Start button.
Figure 13
Getting to Know Your Product
8
Product Orientation Guide
Copy Output
Note: Copies may be delivered to the face up tray or
the face down tray.
See Figure 14.
1. The Face Up Tray stacks the copies face up.
2. The Face Down Tray stacks the copies face
down.
2
1
Figure 14
Access areas for jam clearance
Clearing a jam in the scanner/ADF
Show how to open the ADF to clear jams. See
Figure 17.
1
1. Open the ADF left cover by lifting it to the left.
Remove the jammed document and all torn
pieces of paper.
2. Slide the document guide away from the stack of
documents and remove them from the ADF tray.
3. Close the ADF left cover.
2
Figure 15
Getting to Know Your Product
Product Orientation Guide
9
4. See Figure 16. Raise the ADF and remove any
documents from the platen glass.
5. Close the ADF.
6. Reload the stack of originals, adjust the documents guide, and press the Start button to continue copying.
Figure 16
Clearing a jam in a paper tray
Clear a jam in a paper tray by:
1. See Figure 17. Slowly pull the paper tray out
until it stops.
2
2. Remove the jammed or creased paper. Be sure to
remove all pieces of torn paper.
3. Remove the remaining stack of paper from the
tray.
1
Figure 17
4. See Figure 18. Press down on the metal plate until
it latches.
4
Figure 18
Getting to Know Your Product
10
Product Orientation Guide
5. See Figure 19. Reload the paper in the tray, being
sure the paper is under the fluke at the front right
side.
5
6. Slowly push the paper tray back into the printer as
far as it will go.
6
Figure 19
Clearing a jam in the bypass tray
Show how to clear a jam in the bypass tray:
1. See Figure 20. Pull the jammed paper out of the
tray. Be sure no torn pieces of paper are left
inside.
Figure 20
Clearing a jam in the right side
Show how to open the lower right unit and remove the
jammed paper.
1. See Figure 21. Remove all paper from the
bypass tray.
2. Pull out the lower right unit as far as it will go.
2
11
Figure 21
Getting to Know Your Product
Product Orientation Guide
11
3. See Figure 22. Lift up on the green handle to open
the cover.
3
5
4. Turn the green knob to move the jammed paper.
5. Pull the paper out. Be sure no pieces of torn
paper are left inside.
6. Lower the cover.
4
Figure 22
7. See Figure 23. Push the lower right unit back into
the printer.
8. Reload paper into the bypass tray.
7
18
Figure 23
Clearing a jam in the fuser
!
WARNING: The fuser surface is very hot.
Do not touch the fuser or you may be
burned.
Show how to clear a paper jam in the fuser.
2
1. See Figure 24. Pull out the lower left side unit
as far as it will go.
2. Remove the jammed paper. Be sure no torn
pieces of paper are left inside.
1
Figure 24
Getting to Know Your Product
12
Product Orientation Guide
!
WARNING: Do not touch the white roller
on the oil roll cartridge. The oil will stick
to your skin.
3. Place two pieces of paper on a flat surface to set
the oil roll cartridge on when you remove it.
4
5
4. See Figure 25. Remove the oil roll cartridge and
set it aside.
5. Removed the jammed paper in the direction of
the arrow. Be sure no torn pieces of paper are
left inside the fuser area.
Figure 25
6. See Figure 26. Reinsert the oil roll cartridge.
7. Push the lower left unit firmly back into the printer.
6
7
Figure 26
Getting to Know Your Product
Product Orientation Guide
13
Clearing a jam in the left side
Demonstrate how to open the top left cover and
remove a paper jam.
1
1. See Figure 27. Open the top left cover.
2. Remove the jammed paper. Be sure no torn
pieces of paper remain inside the printer.
2
Figure 27
3. See Figure 28. Close the top left cover.
3
Figure 28
Clearing a jam in the two tray module
Show how to clear a jam in the two tray module.
1. See Figure 29. Open the right cover of the two
tray module.
2. Remove the jammed paper. Be sure no pieces of
torn paper remain inside the printer.
2
1
Figure 29
3. Close the right cover of the two tray module.
3
Figure 30
Getting to Know Your Product
14
Product Orientation Guide
Customer Evaluation Questionnaire
Xerox Product:
Carrier Name: _____________________________________
Date: _________________
Company Name: ____________________________________
Participant Name: (optional): ________________________
To what extent do you agree with the following statements? (Check the appropriate box.) Make additional copies, as needed.
Please write in ink, if available. You may write comments on this evaluation if you wish. Please return at your earliest convenience.
SD
D
= 1, Strongly disagree
N
= 3, Neither way
A
= 2, Disagree
SA
A. The Carrier
SD
1
1.
Was prepared for the product orientation and organized.
2.
Displayed professional conduct.
3.
Communicated the material in a
clear and concise way.
4.
Addressed my expectations.
5.
Conducted an orientation that was
easy to follow.
6.
Overall, was effective.
= 4, Agree
= 5, Strongly agree
B. The Quick Start Guide
SD
1
o o o o o
7.
The practice exercises were well
organized in a meaningful
sequence.
o o o o o
o o o o o
o o o o o
8.
Information was accurate.
9.
The illustrations were clear and
understandable.
o o o o o
o o o o o
D
2
N
3
A
4
SA
5
o o o o o
o o o o o
10. Overall, met my needs.
o o o o o
12. Level of difficulty
11. Amount of
information
D
2
N
3
A
4
o o o o o
o o o o o
o o o o o
Additional comments:
o Check here if we may contact you to follow up on your comments.
SA
5
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Xerox Corporation
Customer Education Services
Attn: GTKYP CSMS
Suite 2000, ESL2-211
360 N. Sepulveda Boulevard
El Segundo, CA 90245-9935
El Segundo, CA