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USER MANUAL
FAX SYSTEM
261ci
Copy/Print/Scan/Fax
A4
Safety Conventions in This Guide
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.
... [General warning]
... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).
NOTE
Due to performance updating, information in this Operation Guide is subject to change without notice.
Contents
Before Using the Fax Machine ............................................. 1-1
Registering Destinations ..................................................... 2-1
Methods For Entering the Destination ................................. 3-1
Sending Faxes ...................................................................... 4-1
Cancelling and Sending Delayed Transmissions (Queued) ..................................... 4-17
i
Receiving Faxes ................................................................... 5-1
Using Convenient Fax Functions ......................................... 6-1
Settings for Forwarding from Embedded Web Server RX (Forward Settings) ......... 6-12
Changing and Deleting Registration Contents of Encryption Key ............................ 6-38
ii
Using a Connected Telephone ............................................. 7-1
Checking Transmission Results and Registration Status .. 8-1
Fax Settings ......................................................................... 9-1
Logging in when User Accounting has been Enabled .............................................. 9-25
Logging in when Job Accounting has been Enabled ............................................... 9-27
iii
Troubleshooting ................................................................. 10-1
Appendix ............................................................................. 11-1
iv
Safety Information
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Toner Container Replacement
Waste Toner Box Replacement
Cleaning
Solving Malfunctions
Responding to Error Messages
Clearing Paper Jams v
General Notice
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
Trademark Information
• Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S. and other countries.
• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
vi
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.
Limits and methods of measurement for immunity characteristics of information technology equipment
Limits and methods of measurement for radio interference characteristics of information technology equipment
Limits for harmonic currents emissions for equipment input current 16A per phase
Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A
Safety of information technology equipment, including electrical business equipment
Terminal Equipment (TE);
Attachment requirements for pan-European approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling
EN55024
EN55022 Class B
EN61000-3-2
EN61000-3-3
EN60950-1
TBR 21 vii
Technical regulations for terminal equipment
This terminal equipment complies with:
• TBR21
• AN 01R00 AN for P
• DE 08R00 National AN for D
• DE 09R00 National AN for D
• AN 02R01 AN for CH and N • DE 12R00 National AN for D
• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D
• AN 06R00 AN for D, GR and P
• AN 07R01 AN for D, E, P and N
• AN 09R00 AN for D
• AN 10R00 AN for D
• ES 01R01
• GR 01R00
• GR 03R00
• GR 04R00
National AN for E
National AN for GR
National AN for GR
National AN for GR
• AN 11R00
• AN 12R00
• AN 16R00
• DE 03R00
• DE 04R00
AN for P
AN for E
General Advisory Note
National AN for D
National AN for D
• DE 05R00 National AN for D
• NO 01R00 National AN for N
• NO 02R00 National AN for N
• P 03R00
• P 04R00
• P 08R00
National AN for P
National AN for P
National AN for P
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
Austria
Belgium
Bulgaria
Cyprus
Czech
Denmark
Estonia
Finland
France
Germany
Greece
Hungary
Iceland
Ireland
Italy
Latvia
Liechtenstein Slovakia
Lithuania Slovenia
Luxembourg
Malta
Spain
Sweden
Norway
Poland
Portugal
Romania
Switzerland
The Netherlands
United Kingdom viii
Introduction
About this Operation Guide
This Operation Guide contains the following chapters.
1
2
3
4
5
6
7
8
9
Chapter
Before Using the Fax Machine
Registering Destinations
Methods For Entering the
Destination
Sending Faxes
Receiving Faxes
Using Convenient Fax Functions
Using a Connected Telephone
Checking Transmission Results and Registration Status
Fax Settings
10 Troubleshooting
11 Appendix
Contents
Explains the part names and the quick setup wizard.
Explains the procedures for registering destinations in the address book and one-touch keys.
Explains the procedures for entering destination fax numbers.
Explains the general methods for sending faxes and transmission functions.
Explains the general methods for receiving faxes and reception functions.
Explains convenient fax functions such as storing received faxes in boxes in the memory, forwarding received faxes, and polling communication (a function that allows the receiving party to call and initiate fax reception).
Explains convenient functions that use an external telephone.
Explains how to check the status of recently performed transmission and reception operations in the touch panel.
Also explains how to print administrative reports showing communication results, machine settings, and registered information.
Explains various settings for controlling fax usage, such as restricting transmission destinations, blocking fax reception, and setting prohibited use times.
Explains what to do when errors are displayed or other problems occur.
Explains how to enter characters, and lists the fax specifications.
ix
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention
Bold
[Regular]
Italic
NOTE
Description
Indicates the operation panel keys or a computer screen.
Indicates the touch panel keys.
Indicates a message displayed on the touch panel.
Used to emphasize a key word, phrase or references to additional information.
Example
Press the Start key.
Press [OK].
Ready to copy is displayed.
For more information refer to Sleep and Auto
Sleep on page 2-9.
Indicates supplemental information or operations for reference.
NOTE
IMPORTANT Indicates items that are required or prohibited so as to avoid problems.
Caution Indicates what must be observed to prevent injury or machine breakdown and how to deal with it.
In this guide, steps where touch panel keys are used are outlined in red.
E.g.) Select [One Touch Key].
Ready to send.
FAX
10:10
Dest. :
Check
On Hook Chain Direct
Recall Add Dest.
IMPORTANT
Caution
Address Book
Functions
Ext Address Book One Touch Key
Favorites
Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:
E.g.) Select [Functions] and then [Original Size].
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
2
Ready to send.
Functions
Original Size
Original Orientation
A4
Top Edge on Left
Duplex
1-sided
1
Address Book
Functions
Ext Address Book One Touch Key
Favorites
FAX TX Resolution
Close
10:10
1/3
200x100dpi Normal
Add/Edit
Shortcut x
Originals and Paper Sizes
This section explains the notation used in this guide when referring to sizes of originals or paper sizes.
Icons on the Touch Panel
The following icons are used to indicate originals and paper placement directions on the touch panel.
Originals Paper
Horizontal direction Vertical direction xi
xii
1 Before Using the Fax
Machine
This chapter explains the following topics:
1-1
Before Using the Fax Machine > Part Names and Functions
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine.
For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.
1
3
4
2
1
2
Operation panel
Main power switch
3 LINE connector (L1)
4 TEL connector (T1)
Perform the fax operation with this panel.
Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation.
Connect the modular cord for the telephone line to this connector.
When using a commercially available telephone set, connect the modular cord to this connector.
IMPORTANT
You cannot automatically receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Energy Saver key on the operation panel.
1-2
Before Using the Fax Machine > Part Names and Functions
Document Processor
5 6 7
9
8
5 Document Processor cover
8
9
6
7
Original width guides
Original table
Original eject table
Document Processor Open/
Close handle
Open this cover when the original jammed in the Document
Processor.
Adjust these guides according to the original width.
Stack the sheet originals on this table.
Read originals are ejected onto this table.
Hold this handle when opening or closing the Document
Processor.
1-3
Before Using the Fax Machine > Part Names and Functions
Operation Panel
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation
Guide.
Displays the System Menu/Counter screen.
Ends operation (logs out) on the Administration screen.
Displays the Status/Job
Cancel screen.
Displays the Copy screen.
Puts the machine into Sleep
Mode. Recovers from Sleep if in Sleep Mode.
Lit when the machine's main power is on.
Displays the Favorites screen.
When using an application, displays the application screen.
Displays the screen for sending. You can send the FAX on the basic send screen.
Displays the Document
Box screen.
Displays the FAX screen.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
Numeric keys.
Enter numbers and symbols.
Touch panel. Displays buttons for configuring machine settings.
Processing: Blinks during fax transmission and reception.
Memory: Blinks while the memory is being accessed.
Lights steadily when a document is in memory.
Attention: Lights or blinks when an error occurs and a job is stopped.
Clears entered numbers and characters.
Returns settings to their default states.
Press to specify a registered destination by a number, such as a speed dial or address number.
Finalizes numeric key entry, and finalizes screen during setting of functions. Operates linked with the on-screen
[OK].
Cancels or pauses the printing job in progress.
Starts fax transmission and processing of settings.
1-4
Before Using the Fax Machine > Part Names and Functions
Touch Panel
Displays the status of the equipment as well as necessary operation messages.
Enters destinations.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Displays the date and time and number of destinations.
Address Book
Functions
Ext Address Book
Shortcut 1 Shortcut 2
One Touch Key
Favorites Configures function settings.
Displays shortcuts.
Displays the status of the equipment as well as necessary operation messages.
Displays available functions and settings.
Ready to send.
Functions
Original Size
Original Orientation
Duplex
FAX TX Resolution
Close
10:10
A4
Top Edge on Left
1/3
1-sided
200x100dpi Normal
Add/Edit
Shortcut
Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen.
Registers functions as shortcuts.
Enter key and Quick No. Search key
This section explains how to use the Enter key and Quick No. Search key on the operation panel.
Using the Enter key
The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and
[Close].
The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the
Enter key (e.g. [OK ], [Close ]).
Ready to send.
Density
Lighter Normal
10:10
Darker
-4
-3
-2
-1
0
+1
+2
+3
+2
Cancel OK
Pressing the Enter key on the operation panel has the same effect as touching [OK] on the touch panel.
Using the Quick No. Search key
The Quick No. Search key is used to specify a transmission destination by speed dial, or by directly entering the fax number with the numeric keys.
1-5
Before Using the Fax Machine > Part Names and Functions
Ready to send.
One Touch Key
001 123456
004 None
007 None
010 None
002 None
005 None
008 None
011 None
003 None
006 None
009 None
012 None
Cancel
10:10
1/9
Enter Destination.
One Touch Key No. Entry
(001 - 100)
10:10
OK Cancel OK
Touching the Quick No. Search key in the one-touch screen displays the number entry screen.
1-6
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
Quick Setup Wizard (Fax Setup)
In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system.
Fax setup items
Step Setting item Description Reference
Page
1.Dialing/RX Mode
2.Local Fax Info.
Dialing Mode
Reception Mode
Auto (DRD)
*
Local FAX Name
Local FAX Number
Local FAX ID
Select the dialing mode according to the line type.
Select the reception mode.
Select the reception pattern.
Register the local fax name printed on the fax on the receiving system.
Enter the local fax number to be printed on the fax on the receiving system.
Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. Enter the four-digit local FAX ID number.
Select whether or not to print the local fax information on the fax on the receiving system.
Print Position (Transmit
Terminal Identification:
TTI)
Speaker Volume
3.Sound Volume
4.Rings
Monitor Volume
Job Finish
Normal
Answering Machine
FAX/TEL Switch
**
Set the volume when pressing [On Hook].
Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook].
Set the monitor volume.
Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.
Sets whether an audible signal is generated when a job is successfully completed.
Set number of times to let phone ring before answering a call.
Set number of times to let phone ring before taking over from the answering machine.
Set number of times to let phone ring before switching the FAX and the phone.
Set the number of redials.
5.Redial
Retry Times
* DRD reception mode is available for some countries.
** For FAX/TEL Switch, this change is possible with some countries.
NOTE
the machine.
1-7
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
Fax setup procedure
1
Display the screen.
2
System Menu/Counter.
System Menu
Quick Setup Wizard
Language
Report
Counter 1
2
Select a function.
System Menu/Counter.
Quick Setup Wizard
FAX Setup
Paper Setup
Energy Saver Setup
Network Setup
< Back
10:10
1/1
3
Configure the function.
System Menu/Counter.
FAX Setup
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial
This wizard will help you set the basic settings to use the fax.
10:10
End Next >
Start the wizard. Follow the instructions on the screen to configure settings.
10:10 System Menu/Counter.
Local Fax Info.
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial
Set the dialing and reception mode.
End
End
<< Previous
Skip >>
Next >
< Back
Skip >> Next >
Exits the wizard.
Returns to the previous item.
Advances to the next item without setting the current item.
Advances to the next screen.
Returns to the previous screen.
10:10
1/5
1-8
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
4
Finish.
System Menu/Counter.
Complete
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial
To close this wizard, press [Finish].
* All items can be changed in the System menu.
10:10
<< Previous Finish
When setup is finished, press [Finish].
1-9
Before Using the Fax Machine > Setting Date and Time
Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax. Set the date, time and time difference from GMT of the region where the machine is used.
NOTE
The user authentication screen appears. Enter your login user name and password, and press [Login]. Refer to
Adding a User in the machine's Operation Guide for the default login user name and password.
Be sure to set the time difference before setting the date and time.
The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after installation.
1
Display the screen.
2
System Menu/Counter.
System Menu
System/Network
Date/Timer/Energy Saver
Adjustment/Maintenance
10:10
5/5
1
Use [ ] or [ ] to scroll up and down.
2
Set the time difference.
System Menu/Counter.
Date/Timer/Energy Saver
Date/Time
10/10/2012 10:10
Date Format
1
DD/MM/YY
Time Zone
+09:00 Osaka, Sapporo, Tokyo
Auto Panel Reset
< Back
On
10:10
1/4
10:10
2
System Menu/Counter.
Date/Timer/Energy Saver - Time Zone
+08:00 Ulaan Bataar
+08:00 Krasnoyarsk
21/25
+09:00 Seoul
㪂㪇㪐㪑㪇㪇㩷㪦㫊㪸㫂㪸㪃㩷㪪㪸㫇㫇㫆㫉㫆㪃㩷㪫㫆㫂㫐㫆
Cancel OK
Use [ ] or [ ] to scroll up and down.
Select the region.
NOTE
If you have selected an area that observes daylight savings time, the Daylight Savings Time
Setup screen will be displayed. Press [On] or [Off].
3
Set the date.
System Menu/Counter.
Date/Timer/Energy Saver
Date/Time
Date Format
Time Zone
10/10/2012 10:10
1
DD/MM/YY
+09:00 Osaka, Sapporo, Tokyo
Auto Panel Reset
On
< Back
10:10
1/4
2
System Menu/Counter.
Date/Timer - Date/Time
Year Month
Press [+] or [-] to set each of Year, Month, and Day.
Day
Cancel
3
Next >
10:10
1-10
Before Using the Fax Machine > Setting Date and Time
4
Set the time.
System Menu/Counter.
Date/Time - Time
Minute
1
Hour
: :
Second
10:10
:
2
< Back Cancel OK
Press [+] or [-] to set each of Hour, Minute, and Second.
1-11
Before Using the Fax Machine > PBX Setting (Europe only)
PBX Setting (Europe only)
When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting.
NOTE
Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted.
Item
Exchange
Selection
Outside call number setting
Setting value
PSTN
PBX
0-9
00-99
Description
Use when connecting this machine to a public switched telephone network (default).
Use when connecting this machine to PBX.
Set a number to access an outside line. For the number, contact the PBX administrator.
For more information about configuring settings, refer to Default fax settings on page 9-2.
1-12
2 Registering
Destinations
This chapter explains the following topics:
2-1
Registering Destinations > Registering Destinations in the Address Book
Registering Destinations in the Address Book
Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book.
Adding a contact
A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.
Contact addresses can also be registered in the system menu.
1
Display the screen.
Ready to send.
FAX
On Hook 2 Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
1 10:10
Address Book
Functions
3
Ready to send.
001
One Touch Key
123456
002 789012 789012
003 ABCDEF
004 GHIJKL
Menu
567890
Cancel
111111
< Back OK
1/1
2
Adds a new destination.
Menu
Sort (No.)
Add
Edit
Delete
Close
10:10
2/2
Use [ ] or [ ] to scroll up and down.
3
Select the registration method.
10:10 Select the address type.
Add - Address Type
Contact
Group
1/1
Cancel Next >
2-2
Registering Destinations > Registering Destinations in the Address Book
4
Enter the destination name.
1
2
Up to 32 characters can be entered.
For details on character entry, refer to Character Entry Method on page 11-2.
5
Enter the address number.
Select the item that you want to change.
Add - Confirmation
FTP
1
10:10
Address Number Auto
2/2
Ready to send.
Address Number
(000 - 250)
2
Cancel Cancel < Back Save
10:10
OK
3
Press [+], [-] or numeric keys to enter a particular Address Number (1-250).
Address Number is an ID for a destination. You can select any available number out of 200 numbers for contacts and 50 numbers for groups.
If you set “000” as the address number, the address is registered under the lowest available number.
6
Enter the fax number.
Select the item that you want to change.
Add - Confirmation
Name Sales department 1
FAX
E-mail Address
1
SMB
Cancel < Back Save
10:10
1/2
2
Ready to send.
FAX
Pause
Sub Address
Space
10:10
Detail Settings
Cancel
Backspace
3
OK
Pause
Key
Space
Backspace
Description
Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.
Enters a space.
Moves the cursor.
To correct the fax number, press [Backspace] on the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.
Enter the fax number of the receiving system using the numeric keys.
Up to 32 digits can be entered as the fax number of the receiving system.
2-3
Registering Destinations > Registering Destinations in the Address Book
7
Select transmission settings
The transmission start speed, ECM communication, and encrypted transmission can be set.
1 Press [Detail Settings].
Ready to send.
FAX
Sub Address
0123456789
Pause Space
10:10
Detail Settings
Backspace
Cancel OK
2 Configure the transmission start speed.
10:10 Ready to send.
FAX - Detail Settings
TX Start Speed
ECM
Encrypted Transmission
1
33600bps
On
Off
1/1
Cancel OK
2
Ready to send.
Detail Settings - TX Start Speed
9600bps
14400bps
33600bps
Cancel OK
10:10
1/1
NOTE
Normally the default setting should be used.
3 Turn on ECM communication.
10:10 Ready to send.
FAX - Detail Settings
TX Start Speed
ECM
Encrypted Transmission 1
33600bps
On
Off
1/1
2
Ready to send.
Detail Settings - ECM
Off
On
10:10
1/1
Cancel OK Cancel OK
ECM (error correction mode) is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission.
4 Turn on encrypted transmission.
10:10 10:10 Ready to send.
FAX - Detail Settings
TX Start Speed
ECM
Encrypted Transmission
1
33600bps
On
Off
1/1
2
Ready to send.
Detail Settings - Encrypted Transmission
Encryption
Off
1/1
Cancel OK Cancel OK
To use encrypted communication for transmission, turn on encrypted transmission.
For the procedure for turning on encrypted transmission, refer to Encryption on page 6-36.
2-4
Registering Destinations > Registering Destinations in the Address Book
5 Press [OK].
Ready to send.
FAX - Detail Settings
TX Start Speed
ECM
Encrypted Transmission
10:10
33600bps
On
Off
1/1
Cancel OK
8
Set a sub address.
Ready to send.
FAX
Sub Address
0123456789
Pause Space
1
10:10
Detail Settings
Backspace
2
Ready to send.
FAX - Sub Address
Sub Address
Password
10:10
**********
1/1
Cancel OK
Cancel OK
To use sub address communication, a sub address and password must be registered.
For the procedure for setting a sub address, refer to Sub Address Transmission on page
9
Register the destination.
Ready to send.
FAX
Sub Address Detail Settings
10:10
0123456789
Pause Space
Cancel
Backspace
1
OK
10:10 Select the item that you want to change.
Add - Confirmation
Name Sales department 1
FAX
E-mail Address
SMB
Cancel < Back
2
Save
1/2
2-5
Registering Destinations > Registering Destinations in the Address Book
Adding a Group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book.
Before adding a group in the Address Book, the contacts to be included in the group must be added first.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.
Designations in the group can also be registered in the system menu.
1
Display the screen.
Ready to send.
FAX
On Hook
2
Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
1 10:10
Address Book
Functions
3
Ready to send.
001
One Touch Key
123456
002 789012 789012
003 ABCDEF
004 GHIJKL
Menu
567890
Cancel
111111
< Back OK
1/1
2
Adds a new destination.
Menu
Sort (No.)
Add
Edit
Delete
Close
10:10
2/2
Use [ ] or [ ] to scroll up and down.
3
Select the registration method.
10:10 Select the address type.
Add - Address Type
Contact
Group
1/1
Cancel Next >
2-6
Registering Destinations > Registering Destinations in the Address Book
4
Enter the group name.
1
2
Up to 32 characters can be entered.
For details on character entry, refer to Character Entry Method on page 11-2.
5
Select the members (destinations).
1 Display the screen.
10:10 Ready to send.
Add - Confirmation
Name Support department
1
Member Member:0
1/1
Address Number Auto
Ready to send.
Member
10:10 2
1/1
㪚㪸㫅㪺㪼㫃 㪓㩷㪙㪸㪺㫂 㪪㪸㫍㪼 Menu End
2 Press the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box.
Ready to send.
Address Book (Contact)
10:10
Searches by destination name.
001 Sales department 1 0123456
001 Sales department 1 abc
1/2
Advanced search by type of registered destination (Email, Folder (SMB/FTP) or FAX).
002 Support department 0234567
Use [ ] or [ ] to scroll up and down.
002 Support department .BOX
Menu Cancel OK
Displays details for individual destinations.
You can specify a destination by address number by pressing the Quick No. Search key.
2-7
Registering Destinations > Registering Destinations in the Address Book
You can also press [Menu] to perform a more detailed search.
Ready to send.
Address Book (Contact)
10:10
Menu
Narrow Down
001 Sales department 1 0123456
Search (Name)
001 Sales department 1 abc
1/2
Search(No.)
002 Support department 0234567
Sort (Name)
002 Support department .BOX
10:10
1/2
Menu Cancel OK Close
Use [ ] or [ ] to scroll up and down.
Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP) or FAX).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
NOTE
To cancel a selection, press the corresponding checkbox to clear the check mark.
6
Accept the members.
Ready to send.
Address Book (Contact)
001 Sales department 1 0123456
001 Sales department 1 abc
002
002
Support department 0234567
Support department .BOX
Menu Cancel
1
OK
10:10
1/2
Ready to send.
Member
Sales department 1
Support department
0123456
0234567
Menu
10:10
2
End
1/1
7
Enter the address number.
Ready to send.
Add - Confirmation
10:10
Name
Member
Support department
Member:2
1
1/1
Address Number Auto
Ready to send.
Address Number
2
(000 - 250)
10:10
Cancel OK
3
㪚㪸㫅㪺㪼㫃 㪓㩷㪙㪸㪺㫂 㪪㪸㫍㪼
Press [+], [-] to enter a particular Address Number (1-250).
Address Number is an ID for a destination. You can select any available number out of 200 numbers for contacts and 50 numbers for groups.
If you set “000” as the address number, the address is registered under the lowest available number.
8
Register the group.
Ready to send.
Add - Confirmation
Name Support department
Member
Address Number
Member:2
Auto
10:10
1/1
㪚㪸㫅㪺㪼㫃 㪓㩷㪙㪸㪺㫂 㪪㪸㫍㪼
2-8
Registering Destinations > Registering Destinations in the Address Book
Editing and Deleting Address Book Entries
Edit and delete the destinations (contacts) you added to the Address Book.
1
Display the screen.
Ready to send.
FAX
On Hook
2
Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
1
Address Book
Functions
3
Ready to send.
001
One Touch Key
123456
002 789012 789012
003 ABCDEF
004 GHIJKL
Menu
567890
Cancel
111111
< Back OK
10:10
1/1
2
Edit or delete the destination.
To edit the destination
1
10:10
Menu
Sort (No.)
Add
1
2/2
Edit
Delete
Close
2
Ready to send.
Address Book (All)
019 Sales department 1
002 Support department
001 SYSTEM DEP.
003 Sales department 1
Menu
10:10
1/2
Member:2
Cancel Next >
Use [ ] or [ ] to scroll up and down.
Select the destination (contacts) or group to edit.
You can specify a destination by address number by pressing the Quick No. Search key.
2
10:10
Address: Sales department 1
Name Sales department 1
Use [ ] or [ ] to scroll up and down.
FAX
E-mail Address
SMB
1/2
Cancel < Back Save
Change the information as needed by pressing the item in question.
2-9
Registering Destinations > Registering Destinations in the Address Book
3
Address: Sales department 1
Name Sales department 1
FAX
E-mail Address
SMB
Cancel < Back Save
10:10
1/2
To delete a member (group)
To delete a member from a group, select the destination you wish to delete and press
[(Delete)] (the trash can icon).
Address:Support department
10:10 Ready to send.
Member
10:10 3
Name Support department
2
Sales department 1 0123456
Member
Address Number
Member: 2
Auto
1
1/1
Support department 0234567
1/1
Cancel < Back Save Menu End
Ready to send.
Member
Support department 0234567
Menu
5
End
10:10
1/1
4
10:10
Address:Support department
Name Support department
Member
Address Number
Member: 1
Auto
< Back
1/1
Save
6
Cancel
7
To delete
Menu
Sort (No.)
Add
Edit
Delete
1
10:10
2/2
Close
Use [ ] or [ ] to scroll up and down.
10:10
2
Ready to send.
Address Book (All)
019 Sales department 1
002 Support department
001 SYSTEM DEP.
003 Sales department 1
Menu
Member:2
Cancel Delete
1/2
3
Select the destination (contacts) or group to delete.
2-10
Registering Destinations > Registering Destinations in the Address Book
Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of index or address numbers of the destinations.
1
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Internet
2
Address Book/One Touch
4/5
User Login/Job Accounting
Printer
System Menu/Counter.
Address Book/One Touch
Address Book
One Touch Key
Address Book Defaults
Print List
3
< Back
2
System Menu/Counter.
Address Book/One Touch - Print List
FAX List (Index)
FAX List (No.)
10:10
1
1/1
2
10:10
1/1
< Back
Select [FAX List (Index)] or [FAX List (No.)].
2-11
Registering Destinations > Adding a Destination on One Touch Key
Adding a Destination on One Touch Key
Add a new destination (contact or group) on One Touch Key.
Adding a Destination
Add a new destination (contact or group). A maximum of 100 destinations can be registered.
To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more destinations as needed before proceeding.
1
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Internet
2
Address Book/One Touch
4/5
User Login/Job Accounting
Printer
System Menu/Counter.
Address Book/One Touch
Address Book
One Touch Key
Address Book Defaults
Print List
3
10:10
1/1
< Back
2
Add a One-Touch Key.
System Menu/Counter.
Address Book/One Touch - One Touch Key
001 None 002 None 003 None
004
007
None
None
1
010 None
Cancel
005 None
008 None
011 None
006 None
009 None
012 None
End
10:10 2
1/9
Press the One-Touch key to be added and press [+].
3
Select the destinations.
System Menu/Counter.
Address Book (All)
Sales department 1 0123456
Sales department 1 abc
Support department 0234567
Support department
Menu
.BOX
Cancel < Back Next >
10:10
1/2
Searches by destination name.
Advanced search by type of registered destination (Email, Folder (SMB/FTP) or FAX).
Displays details for individual destinations.
Select one destination (contact or group) from the Address Book.
You can specify a destination by address number by pressing the Quick No. Search key.
2-12
Registering Destinations > Adding a Destination on One Touch Key
You can also press [Menu] to perform a more detailed search.
System Menu/Counter.
Address Book (All)
10:10
Menu
Narrow Down
Sales department 1 0123456
Search (Name)
Sales department 1 abc
1/2
Search(No.)
Support department 0234567
Sort (Name)
Support department .BOX
Menu Cancel < Back Next > Close
10:10
1/2
Use [ ] or [ ] to scroll up and down.
Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP) or FAX).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
4
Enter the One Touch Key name.
10:10 System Menu/Counter.
Address Book (All)
Sales department 1 0123456
Sales department 1
Support department abc
0234567
Support department
Menu
.BOX
Cancel
1/2
< Back Next >
2
3
Up to 24 characters can be entered.
For details on character entry, refer to Character Entry Method on page 11-2.
5
Register the destination.
System Menu/Counter.
Add - Confirmation
Name Sales department 1
0123456 FAX Number
Sub Address
TX Start Speed 33600bps
Cancel < Back Save
10:10
1/2
2-13
Registering Destinations > Adding a Destination on One Touch Key
Editing and Deleting One Touch Key
Edit and delete the destinations you added to One Touch Key.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Internet
Address Book/One Touch
4/5
User Login/Job Accounting
Printer
3
System Menu/Counter.
Address Book/One Touch
Address Book
One Touch Key
Address Book Defaults
Print List
< Back
2
Edit or delete the destination.
To edit the destination
10:10 System Menu/Counter.
Address Book/One Touch - One Touch Key
001 Sales department 1
002 None 1
004 None 005 None
003 None
006 None
1/9
007 None 008 None 009 None
010 None 012 None
Menu
011 None
2
End
Menu
3
Edit
Delete
Close
Select the One Touch Key you wish to edit and press [Menu] followed by [Edit].
To delete
System Menu/Counter.
Address Book/One Touch - One Touch Key
001 Sales department 1
004 None
002 None 1
005 None
003 None
006 None
007 None
010 None
008 None
011 None
009 None
012 None
Menu
10:10
1/9
2
3
End
Select the One Touch Key you wish to delete and press [(Delete)] (the trash can icon).
10:10
1/1
10:10
1/1
2-14
3 Methods For Entering the Destination
This chapter explains the following topics:
3-1
Methods For Entering the Destination > Entering the destination fax number with the numeric keys
Entering the destination fax number with the numeric keys
The procedure for entering the destination fax number with the numeric keys is explained below.
1
Display the fax number entry screen.
10:10 Ready to send.
FAX Dest. :
Check
On Hook Chain Direct
Recall Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
Pressing the number with the numeric keys changes the screen to the fax number entry screen.
2
Enter the fax number of the receiving system.
10:10 Ready to send.
FAX
On Hook Sub Address Detail Settings
1234567890
Pause Space Backspace
Menu Next Dest.
Cancel OK
Pause
Key
Space
Backspace
Description
Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.
Enters a space.
Moves the cursor.
To correct the fax number, press [Backspace] on the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.
Enter the fax number of the receiving system using the numeric keys.
Up to 64 digits can be entered as the fax number of the receiving system.
3
Select transmission settings.
10:10 Ready to send.
FAX
On Hook Sub Address Detail Settings
1234567890
Pause Space Backspace
Menu Next Dest.
Cancel OK
3-2
Methods For Entering the Destination > Entering the destination fax number with the numeric keys
Sub Address
Detail Settings
Key Description
TX Start Speed To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
ECM
To communicate using the sub address, press this key. For
details, refer to Sub Address Transmission on page 6-23.
ECM (error correction mode) is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission.
Encrypted
Transmission
To send faxes using encryption, press this key. For details,
refer to Encryption on page 6-36.
NOTE
Press [On Hook] to connect to the telephone line.
When the FAX number has been entered, the machine starts dialing to the receiving system.
After pressing this key, you can dial the number of the receiving system using the numeric
keys. For details, refer to Manual Send on page 4-14 .
4
Press [OK].
Ready to send.
FAX
On Hook Sub Address
1234567890
Pause Space
10:10
Detail Settings
Backspace
Menu Next Dest.
Cancel OK
Entry of the destination finishes.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine.
.
In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide.
3-3
Methods For Entering the Destination > Choosing from the Address Book
Choosing from the Address Book
Select a destination registered in the Address Book.
NOTE
For details on the external address book, refer to Embedded Web Server RX User Guide.
1
Display the screen.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
2
Select the destination.
Ready to send.
Address Book (All)
001 123456 123456
002 789012 789012
003 ABCDEF
004 GHIJKL
Menu Cancel
567890
111111
< Back
10:10
1/1
OK
Press the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box.
Destination Search
Ready to send.
Address Book (All)
001 123456 123456
10:10
Searches by destination name.
002 789012 789012
1/1
Advanced search by type of registered destination (All,
FAX or Group).
003
004
ABCDEF
GHIJKL
Menu Cancel
567890
111111
< Back OK
Displays details for individual destinations.
You can specify a destination by address number by pressing the Quick No. Search key.
3-4
Methods For Entering the Destination > Choosing from the Address Book
You can also press [Menu] to perform a more detailed search.
Ready to send.
Address Book (All)
10:10
Menu
Narrow Down
001 123456 123456
Search (Name)
002 789012 789012
1/1
Search(No.)
003 ABCDEF 567890
Sort (Name)
004 GHIJKL 111111
Menu Cancel < Back OK Close
Narrow Down: Advanced search by type of registered destination (All, FAX or Group).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
NOTE
You may choose multiple destinations.
To cancel a selection, press the corresponding checkbox to clear the check mark.
10:10
1/2
3
Accept the destinations.
Ready to send.
Address Book (All)
001 123456 123456
002 789012 789012
003 ABCDEF
004 GHIJKL
Menu Cancel
567890
111111
< Back OK
10:10
1/1
3-5
Methods For Entering the Destination > Choosing by One Touch Key
Choosing by One Touch Key
Select the destination using the One Touch Keys.
NOTE
1
Display the screen.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
2
Select the destination.
Ready to send.
One Touch Key
001 002 None 003 None
10:10
004 None 005 None 006 None
1/9
007 None
010 None
008 None
011 None
009 None
012 None
Cancel OK
2
Press the One Touch Keys where the destination is registered.
You can specify a one-touch key by one-touch number by pressing the Quick No. Search key.
3-6
Methods For Entering the Destination > Using the Speed Dial key
Using the Speed Dial key
You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination.
NOTE
1
Display the screen.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
2
Enter a speed dial number.
Ready to send.
10:10
One Touch Key
001 123456 002 None 003 None
004 None
007 None
010 None
005 None
008 None
011 None
006 None
009 None
012 None
Cancel
1/9
OK
1 Enter Destination.
One Touch Key No. Entry
2
(001 - 100)
Cancel OK
3
10:10
Enter the one-touch key number (speed dial number) with the numeric keys. The entered destination is selected.
3
Accept the destinations.
Ready to send.
One Touch Key
001 123456 002 None 003 None
004 None
007 None
010 None
005 None
008 None
011 None
006 None
009 None
012 None
Cancel OK
10:10
1/9
3-7
Methods For Entering the Destination > Broadcast Transmission
Broadcast Transmission
This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
NOTE
When using a group for the destination, you can send originals to up to 100 destinations in one operation.
You can use this function together with sub address communication and delayed transmission.
When direct transmission has been selected, it changes to memory transmission at the time of transmission.
Enter the fax number
1
Add a destination.
Ready to send.
FAX
On Hook Chain Direct
Recall
1
Dest. :
Check
10:10
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
Ready to send.
FAX
On Hook Sub Address
2
1234567890
Pause
Menu
Space
3
Next Dest.
Cancel
10:10
Detail Settings
Backspace
OK
Press [Add Dest]. and enter the fax number with the numeric keys. To enter another fax number, press [Next Dest.].
2
Press [OK].
Ready to send.
FAX
On Hook Sub Address
111111111
Pause Space
10:10
Detail Settings
Backspace
Menu Next Dest.
Cancel OK
When all destinations have been entered, press [OK].
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine.
3-8
Methods For Entering the Destination > Broadcast Transmission
Select the destination from the Address Book
1
Select the destination.
Ready to send.
FAX
On Hook
1
Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
2
Ready to send.
Address Book (All)
001 123456
002 789012
003 ABCDEF
004 GHIJKL
Menu
10:10
123456
789012
567890
Cancel
111111
< Back
3
OK
1/1
Address Book
Functions
Ext Address Book One Touch Key
Favorites
Select the checkboxes of all destinations and press [OK].
Select the destination from the One-touch keys
1
Select the destination.
Ready to send.
FAX
10:10
Dest. :
Check
On Hook Chain Direct
Recall Add Dest.
1
Address Book
Functions
Ext Address Book One Touch Key
Favorites
Select all destinations and press [OK].
2
Ready to send.
One Touch Key
001 123456
004 None
007 None
010 None
002 None
005 None
008 None
011 None
003 None
006 None
009 None
012 None
Cancel OK
10:10
1/9
3
3-9
Methods For Entering the Destination > Using redial
Using redial
Redial is a function allowing you to dial the last entered number once again.
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.
1
Press [Recall].
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
2
Press the Start key.
The transmission will start.
NOTE
Recall information is canceled in the following conditions.
• When you turn the power off
• When you send a next fax (new recall information is registered)
• When you log out
3-10
Methods For Entering the Destination > Using chain dial
Using chain dial
Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations.
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
NOTE
You can use the chain number at the head of the fax number of the receiving system.
It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys.
For registration to One touch keys, refer to Adding a Destination on One Touch Key on page 2-12.
As an example, when using ‘212’ as the chain number
1
Select the chain dial number
10:10 Ready to send.
FAX Dest. :
Check
On Hook Chain Direct
1
Recall Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
2
Ready to send.
One Touch Key
001 212
004 None
007 None
010 None
002 None
005 None
008 None
011 None
10:10
003 None
006 None
009 None
012 None
3
Cancel OK
1/9
To use a one-touch key, select the destination in which "212"is registered.
NOTE
To use the Address Book, select the destination in which "212" is registered as explained in
Choosing from the Address Book on page 3-4.
To enter using the numeric keys, press [Add Dest.], enter "212", and press [OK].
2
Press [Chain].
Ready to send.
FAX
On Hook Chain
212 212
Direct
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
3-11
Methods For Entering the Destination > Using chain dial
3
Enter the fax number to be added to the chain number.
Select fax number from the Address Book
Ready to send.
Chain
Address Book
Ext. Address Book
One Touch
Address Entry
1
Cancel < Back Next >
10:10
1/1
2
Ready to send.
10:10
001 123456 123456
002
003
123456789
123456
004 Abc
Menu
123456789
123456
Cancel
1234567890
< Back
3
OK
1/2
Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to all destinations.
For the procedure for selecting a destination in the address book, refer to Choosing from
Select fax number from One-touch key
Ready to send.
Chain
Address Book
10:10
002 None 003 None
10:10
Ext. Address Book
1
2
Ready to send.
One Touch Key
001 123456
004 None 005 None 006 None
1/1 1/9
007 None 008 None 009 None
One Touch
010 None 011 None
Address Entry
Cancel < Back Next >
Cancel
012 None
< Back
3
OK
Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to all destinations.
Use the numeric keys to enter a fax number
Ready to send.
Chain
Address Book
Ext. Address Book
One Touch
Address Entry
1
10:10
1/1
2
Ready to send.
FAX
On Hook Sub Address
212
Pause Space
10:10
Detail Settings
< Back
3
Backspace
OK Cancel < Back Next > Menu Cancel
"212" is already entered, so continue by entering the fax number. To enter another destination, press [Menu] and then [Next Destination]. When all destinations have been entered, press
[OK].
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine.
3-12
Methods For Entering the Destination > Using favorites
Using favorites
A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.
For the procedure for registering a favorites, refer to the machine’s Operation Guide.
1
Display the screen.
2
Select a favorite.
Select the function.
Favorites
10:10
ID Card Copy Paper Saving Copy Scan to PC(Addre ss Entry)
1/1
Scan to PC(Addre ss Book)
Menu
Scan to E-mail(A ddress Entry)
Scan to E-mail(A ddress Book)
Application
When using the wizard mode
1 The registered screens are displayed in order. Make the desired settings.
Select the FAX transmission resolution.
FAX TX Resolution
10:10
400x400dpi Ultra 200x400dpi Super
Adjust the density.
Lighter Normal
10:10
Darker
200x100dpi Normal
GB0086_99
Cancel
-4
Next >
-3
-2
-1
0
0
+1
+2
+3
+2
Cancel
GB0008_99
< Back Next >
GB0057_99
3-13
Methods For Entering the Destination > Using favorites
2 Confirm the settings and start the job.
Use [ ] or [ ] to scroll up and down.
10:10 Press [Start] to start copying.
Confirmation
Copies 1Copies
Paper Selection
Zoom
Density
Auto
100%
Normal 0
Cancel < Back Start
1/6
NOTE
To edit the settings, press [<Back] and make changes as desired.
When using the program mode
Select a favorite to call up registered settings.
3-14
4 Sending Faxes
This chapter explains the following topics:
4-1
Sending Faxes > Basic transmission procedure
Basic transmission procedure
The basic procedure for using the fax system is explained below.
1
Press the FAX key
The base screen for fax appears.
NOTE
If the touch panel is turned off, press the Energy Saver key and wait for the machine to warm up.
2
Place the originals
Refer to the machine’s Operation Guide for placing originals.
3
Specifying destination
Ready to send.
FAX
On Hook Chain
10:10
Dest. :
Check
Specify the transmission destination.
Direct
Recall Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
For details, refer to Methods For Entering the Destination on page 3-1.
4
Select the transmission method
Ready to send.
FAX
On Hook Chain
Address Book
Functions
Ext Address Book
Direct
Recall
10:10
Dest. :
Check
Add Dest.
One Touch Key
Favorites
There are two transmission methods: memory transmission and direct transmission.
Memory transmission: The original is scanned into memory before communication starts. Memory transmission is selected by default.
Direct transmission: The destination is dialed and communication starts before the original is scanned.
Press [Direct] to change the transmission method to direct transmission. The key will be highlighted on the touch panel. If the
[Direct] is pressed in the highlighted state, the transmission method will change to memory transmission.
For details, refer to Direct Transmission on page 4-13.
4-2
Sending Faxes > Basic transmission procedure
5
Selecting the functions
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Set functions such as the scanning density and fax resolution.
Press [Function Menu] to display all the functions.
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
For details, refer to Fax transmission functions on page 4-7.
6
Send Start
When scanning finishes, transmission starts.
When originals are placed in the document processor
After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed.
When originals are placed on the glass surface
After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.
NOTE
When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.
For details, refer to Continuous Scan on page 4-12.
Checking the Send Status
1
Press the Status/Job Cancel key.
2
Display the send job status screen.
Status/Job Cancel.
10:10
Status
Print Job Status
1
Send Job Status
1/4
Store Job Status
Scheduled Job
Pause All
Print Jobs
2
Status/Job Cancel.
Send Job Status
0005 0123456
Menu Cancel
The list of accepted time, destination, and status are displayed for each job.
Process
Close
10:10
1/1
4-3
Sending Faxes > Basic transmission procedure
Priority Override Send
A fax job waiting to be sent can be sent by priority override.
1
Press the Status/Job Cancel key.
2
Select the job to be sent by priority override.
Status/Job Cancel.
Status/Job Cancel.
10:10
Send Job Status Status
Print Job Status 0005 0123456
Send Job Status
1/4
1
2
0006 7890123
0007 5678901
Store Job Status
Scheduled Job
3
Menu Pause All
Print Jobs
Cancel
10:10
Sending
Waiting
Waiting
1/1
Close
Status/Job Cancel.
Menu
Priority Override
10:10
4
1/1
5
Close
Select the fax job to be sent by priority override and press [Menu] and then [Priority Override].
Press [Yes]. The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue.
NOTE
If a fax job is in progress, the priority override fax job will be sent after the job in progress is completed.
If a broadcast transmission job is in progress...
If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override job will be sent when transmission to the current destination is completed. When the priority override job is completed, transmission to the remaining destinations will resume.
However, if the priority override job is a broadcast transmission, the priority override job will not start until the current broadcast transmission job is finished.
4-4
Sending Faxes > Basic transmission procedure
Cancelling the Transmission
The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here.
Cancelling Memory Transmission (while originals are being scanned)
1
Press the Stop key.
During memory transmission, to cancel scanning while originals are being scanned, press the
Stop key on the operation panel, or press [Cancel] on the touch panel.
Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original output table.
Cancelling Memory Transmission (during communication)
1
Press the Status/Job Cancel key.
2
Canceling Transmission
Status/Job Cancel.
Status
1
Send Job Status
Store Job Status
Scheduled Job
Pause All
Print Jobs
10:10
1/4
2
Status/Job Cancel.
Send Job Status
0005 0123456
Menu
3
Cancel
Process
10:10
1/1
Close
4
Select the transmission job that you want to cancel and press [Cancel]. Select [Yes] to cancel the transmission.
4-5
Sending Faxes > Basic transmission procedure
Cancelling Transmission (during communication)
Follow this procedure to break the connection and stop transmission/reception.
1
Press the Status/Job Cancel key.
2
Disconnection of communication.
Status/Job Cancel.
10:10
Status
Scanner Waiting
Running
Waiting FAX
3/5
Status/Job Cancel.
FAX
Receiving...
Toner Status OK
Pause All
Print Jobs
Use [ ] or [ ] to scroll up and down.
When communication is disconnected, transmission stops.
Menu Line Off
2
End
10:10
1/1
NOTE
To cancel direct transmission, delayed transmission, or polling transmission, refer to the section for that function.
To cancel direct transmission, refer to Cancelling Direct Transmission on page 4-13.
To cancel a delayed transmission or send a fax by immediate transmission, refer to Cancelling and
Sending Delayed Transmissions (Queued) on page 4-17.
To cancel polling transmission, refer to Polling Communication on page 6-26.
4-6
Sending Faxes > Fax transmission functions
Fax transmission functions
Functions frequently used for transmission are shown at the bottom of the transmission screen. To show other functions, press [Functions]. Use [] or [] to select the function.
What do you want to do?
Specify the original size.
Specify the correct original orientation.
Automatically scan 2-sided originals.
Set the resolution at which to scan originals.
Adjust the density.
Select original image type for best results.
Scan a large number of originals separately and then produce as one job.
Add a file name to the job to easily check its status.
Send notice by e-mail when a job is complete.
Specify a time for transmission.
Connect to the destination first and then scan the original.
Set up another transmission while communication is taking place.
Interrupt transmission and send another original.
Send an original using a sub address.
Initiate reception of a fax by controlling the receiving machine.
Encrypt an original to send it safely.
Specify whether a transmission result report is printed when you perform a transmission job.
Reference Page
Original Size Selection page 4-8
Original Orientation page 4-9
Selecting the FAX Resolution page
Selecting the Density page 4-11
Selection of Original Image page
Delayed Transmission page 4-15
Direct Transmission page 4-13
Standby Transmission page 4-18
Sub Address Transmission page
Polling Communication page 6-26
4-7
Sending Faxes > Original scan settings
Original scan settings
Original Size Selection
Specify the original size to be scanned.
Metric Select from A4, A5, A6, B5, B6, Folio, or 216 × 340 mm.
Inch
Others
Select from Letter, Legal, Statement, Executive, or Oficio II.
Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope
C5, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, or Custom
*
* For instructions on how to specify the custom original size, refer to the machine’s Operation Guide.
NOTE
Be sure to always specify the original size when using custom size originals.
1
Display the screen.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
1
Address Book
Functions
Ext Address Book One Touch Key
Favorites
2
Ready to send.
Functions
Original Size
10:10
A4
Original Orientation
Top Edge on Left
1/3
Duplex
1-sided
FAX TX Resolution
200x100dpi Normal
Close Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
Press [Functions] and then [Original Size].
2
Select the original size.
Ready to send.
Original Size
Metric Others 1 Inch
10:10
Cancel OK
Ready to send.
Original Size - Metric
A4
2
10:10
A5
A6
1/2
OK
B5
Cancel < Back OK
Use [ ] or [ ] to scroll up and down.
Select the original size.
4-8
Sending Faxes > Original scan settings
Original Orientation
To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided, the orientation of the placed original must be set.
1
Display the screen.
Ready to send.
FAX
10:10 10:10
Dest. :
Check
Ready to send.
Functions
Original Size
On Hook Chain Direct
A4
Recall Add Dest.
2
Original Orientation
Top Edge on Left
1/3
Duplex
1-sided
1
FAX TX Resolution
Address Book Ext Address Book One Touch Key 200x100dpi Normal
Functions Favorites
For details, refer to the machine’s Operation Guide.
Close Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
Duplex
Select the type and orientation of the binding based on the original.
1-sided Set when using a 1-sided sheet original.
2-sided Set when using a 2-sided sheet original that will be bound on the left or right.
Other
Settings
Duplex 1-sided
2-sided (Binding Left/
Right)
Set when using a 1-sided sheet original.
Set when using a 2-sided sheet original that will be bound on the left or right.
2-sided (Binding Top) Set when using a 2-sided sheet original that will be bound at the top.
Original Orientation
*
Select the orientation of the original document top edge to scan correct direction.
* This function is not displayed when 1-sided is selected.
NOTE
For direct transmission, you cannot use [2-sided].
4-9
Sending Faxes > Original scan settings
1
Display the screen.
Ready to send.
FAX
10:10 10:10
Dest. :
Check
Ready to send.
Functions
Original Size
On Hook Chain Direct
A4
1
Original Orientation
Recall Add Dest.
Top Edge on Left
1/3 2 Duplex
1-sided
FAX TX Resolution
Address Book Ext Address Book One Touch Key 200x100dpi Normal
Functions Favorites
For details, refer to the machine’s Operation Guide.
Close Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
Selecting the FAX Resolution
Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times.
Item
200 × 100 dpi Normal when sending originals with standard size characters
200 × 200 dpi Fine
200 × 400 dpi Super
(Super Fine)
400 × 400 dpi Ultra
(Ultra Fine) when sending originals with relatively small characters and thin lines when sending originals with minute characters and lines when sending originals with minute characters and lines more finely
Description
Typical character size: 10.5 point
(example:
Resolution Resolution
)
Typical character size: 8 point
(example: Resolution Resolution )
Typical character size: 6 point
(example:
Resolution Resolution
)
Typical character size: 6 point
(example:
Resolution Resolution
)
NOTE
The default setting is 200 × 100 dpi (Normal). The higher the resolution, the clearer the image, but the fax transmission time is longer.
For Multi Sending, the scan resolution must to equal to or higher than the fax resolution. If the fax resolution is higher than the scan resolution, the scan resolution will automatically change to the same setting as the fax resolution.
1
Display the screen.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
1
Address Book
Functions
Ext Address Book One Touch Key
Favorites
2
Ready to send.
Functions
Original Size
10:10
A4
Original Orientation
Top Edge on Left
1/3
Duplex
1-sided
FAX TX Resolution
200x100dpi Normal
Close Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
4-10
Sending Faxes > Original scan settings
2
Select the resolution.
Ready to send.
FAX TX Resolution
400x400dpi Ultra 200x400dpi Super 200x200dpi Fine
200x100dpi Normal
Cancel OK
10:10
Selecting the Density
Adjust density using 9 levels.
1
Display the screen.
Ready to send.
FAX
1
On Hook
Address Book
Functions
Chain
Recall
Ext Address Book
Direct
10:10
Dest. :
Check
Add Dest.
One Touch Key
Favorites
2
Ready to send.
Functions
Density
10:10
Normal 0
Original Image
Text+Photo
2/3
Continuous Scan
Off
File Name Entry
Close doc
Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
For details, refer to the machine’s Operation Guide.
Selection of Original Image
Select original image type for best results.
Item
Text +Photo
Text
Photo
Text (for OCR)
Description
Best for originals which contain a mixture of text and photos.
Sharply renders pencil text and fine lines.
Best for photographs.
For documents to be read by OCR.
1
Display the screen.
Ready to send.
FAX
Ready to send.
Functions
Density
10:10
On Hook Chain Direct
10:10
Dest. :
Check
Original Image
Normal 0
Recall Add Dest.
2
Text+Photo
2/3
Continuous Scan
Off
1
File Name Entry
Address Book Ext Address Book One Touch Key doc
Functions Favorites
For details, refer to the machine’s Operation Guide.
Close Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
4-11
Sending Faxes > Original scan settings
Continuous Scan
Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Finish Scan].
1
Display the screen.
Ready to send.
FAX
1
On Hook
Address Book
Functions
Chain
Recall
Ext Address Book
Direct
10:10
Dest. :
Check
Add Dest.
One Touch Key
Favorites
2
Ready to send.
Functions
Density
10:10
Normal 0
Original Image
Text+Photo
2/3
Continuous Scan
Off
File Name Entry doc
Close Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
For details, refer to the machine’s Operation Guide.
4-12
Sending Faxes > Direct Transmission
Direct Transmission
Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent.
Setting for Direct transmission
Description
On
Off
Starts direct transmission.
Dials the receiving system, and after the communication has started, originals are scanned.
Starts memory transmission.
After originals are scanned into memory, the communication starts.
NOTE
In direct transmission, you can designate only one destination for one transmission.
1
Display the screen.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
1
Address Book
Functions
Ext Address Book One Touch Key
Favorites
2
Ready to send.
Functions
Job Finish Notice
10:10
Off
FAX Delayed Transmission
Off
3/3
FAX Direct Transmission
Off
FAX Polling RX
Off
Close Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
2
Configure the function.
Ready to send.
FAX Direct Transmission
10:10
Off On
Cancel OK
NOTE
In the basic screen for sending, press
[Direct]. This selects the direct transmission method and the keys on the touch panel are highlighted.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
Cancelling Direct Transmission
During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel or
[Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out.
4-13
Sending Faxes > Manual Send
Manual Send
This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system.
NOTE
Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.
1
Press the FAX key.
2
Place the originals.
3
Press [On Hook].
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
4
Dial the destination.
Ready to send.
On Hook
0123456
10:10
Manual RX Line Off
Use the numeric keys to enter the number of the receiving system.
NOTE
To cancel the operation, press [Line Off].
5
Press the Start key.
When you hear the fax tone, the telephone line has connected to the receiving system. Press the Start key. Transmission begins.
4-14
Sending Faxes > Delayed Transmission
Delayed Transmission
Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.
The method for sending originals to one destination after setting the start time is explained here.
IMPORTANT
If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. In this case, adjust the time. For details, refer to
Setting Date and Time on page 1-10.
NOTE
You cannot select direct transmission.
Set the time from between 00:00 and 23:59 in one-minute increments.
You can set up to 30 destinations for delayed transmission.
When two or more delayed transmissions are set for the same time, the communication will start in the order that the delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.
You can cancel a delayed transmission any time before the specified transmission time. You
can also send a delayed transmission before the specified time. (Refer to Cancelling and
Sending Delayed Transmissions (Queued) on page 4-17.)
Batch Transmission Function
When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.
NOTE
You cannot send originals as a batch transmission in the case of direct transmission.
In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission.
When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system, the waiting originals are also sent together as a batch transmission.
When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission.
1
Display the screen.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
1
Address Book
Functions
Ext Address Book One Touch Key
Favorites
2
Ready to send.
Functions
Job Finish Notice
10:10
Off
FAX Delayed Transmission
Off
3/3
FAX Direct Transmission
Off
FAX Polling RX
Off
Close Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
4-15
Sending Faxes > Delayed Transmission
2
Configure the function.
Ready to send.
FAX Delayed Transmission
1
Off On
10:10
2
Ready to send.
FAX Delayed Transmission - Start Time
(00 - 23)
:
(00 - 59)
10:10
Cancel OK
Use [+]/[-] or the numeric keys to enter the transmission start time.
Cancel < Back
3
OK
4-16
Sending Faxes > Delayed Transmission
Cancelling and Sending Delayed Transmissions (Queued)
To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.
1
Display the screen.
1
2
Status/Job Cancel.
Status
Print Job Status
Send Job Status
Store Job Status
Scheduled Job
10:10
1/4
Pause All
Print Jobs
2
Canceling a job and immediate transmission.
Canceling a job
1
Scheduled Job
0014 1233
10:10
04:00
1/1
Menu
2
Cancel Close
3
Select the job you want to cancel and press [Cancel].
Immediate transmission
1
Scheduled Job
0014 1233 04:00
10:10
3
Menu
Start Now
1/1
2
Menu Cancel Close Close
10:10
1/1
4
Select the job you want to send by immediate transmission, and press [Start Now] in the
[Menu] screen.
4-17
Sending Faxes > Standby Transmission
Standby Transmission
During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.
NOTE
Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.
You can use other functions such as broadcast transmission.
1
Press the FAX key.
2
Place the originals.
3
Select the destination, and set transmitting functions if you want to use any.
4
Press the Start key.
Scanning of the originals starts, and the next transmission is scheduled.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
displayed when you press the Start key. For details, refer to Confirmation Screen of
5
When the communication is completed, the scheduled transmission will begin.
4-18
Sending Faxes > Interrupt Send
Interrupt Send
During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.
NOTE
When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use interrupt send.
1
Press the FAX key.
2
Load the originals to be sent using Interrupt Send.
3
Press [Direct].
Ready to send.
FAX
10:10
Dest. :
Check
On Hook Chain Direct
Recall Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
For operation of direct transmission, refer to Direct Transmission on page 4-13.
4
Set the destination, and press the Start key.
The originals are left in queue, and the transmission will start when transmission becomes possible.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
displayed when you press the Start key. For details, refer to Confirmation Screen of
To cancel transmission while waiting for interrupt send, press the Stop key on the operation
panel or [Cancel] on the touch panel. For details, refer to Cancelling Direct Transmission on
5
When the interrupt send is completed, the canceled communication and standby transmission will automatically resume.
4-19
Sending Faxes > Job Finish Notice
Job Finish Notice
Send e-mail notice when a job is complete.
1
Display the screen.
Ready to send.
FAX
1
On Hook
Address Book
Functions
Chain
Ext Address Book
Direct
Recall
10:10
Dest. :
Check
Add Dest.
One Touch Key
Favorites
2
Ready to send.
Functions
Job Finish Notice
10:10
Off
FAX Delayed Transmission
Off
3/3
FAX Direct Transmission
Off
FAX Polling RX
Off
Close Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
For details, refer to the machine’s Operation Guide.
4-20
Sending Faxes > File Name
File Name
Add a file name. Additional information such as Job No. and Date and Time can also be set.
1
Display the screen.
Ready to send.
FAX
1
On Hook
Address Book
Functions
Chain
Ext Address Book
Direct
Recall
10:10
Dest. :
Check
Add Dest.
One Touch Key
Favorites
2
Ready to send.
Functions
Density
10:10
Normal 0
Original Image
Text+Photo
2/3
Continuous Scan
Off
File Name Entry doc
Close Add/Edit
Shortcut
Use [ ] or [ ] to scroll up and down.
For details, refer to the machine’s Operation Guide.
4-21
5 Receiving Faxes
This chapter explains the following topics:
5-1
Receiving Faxes > Fax reception
Fax reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes.
NOTE
When the original size is larger than A4 or Letter at the sender, the send image size will be reduced at the sender's machine to fit to your supported paper size. In addition, when the send image size is too long at the sender and your machine cannot print the received image into one page, the image will be divided into several sheets of paper.
Reception Method
The methods for receiving faxes on the machine are shown below.
Reception Method Item Description
FAX Automatic
Reception
FAX/TEL Auto Switch
Reception
Auto (Normal)
Auto (FAX/TEL)
FAX/Answering
Machine Auto Switch
Reception
Auto (Answering machine)
DRD Reception
(Available for inch versions only)
Manual Reception
Auto (DRD)
Manual
Reference
Page
Faxes are automatically received.
This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.
Select this if you use a Distinctive Ring Pattern service.
This method allows you to receive faxes by pressing [Manual
RX] after confirming that the telephone line has connected to the sending system. Connecting a telephone set
(commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.
5-2
Receiving Faxes > Fax reception
Checking and Changing the Reception Method
1
Display the screen.
1
2
System Menu/Counter.
System Menu
Send
Document Box
FAX
Favorites/Application
10:10
3/5
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
FAX
TX/RX Common
Transmission
Reception
TX/RX Restriction
3
10:10
1/2
4
System Menu/Counter.
FAX - Reception
Reception Mode
Remote SW Dial
Encrypted Reception
< Back
2
Select the reception method.
10:10 System Menu/Counter.
Reception - Reception Mode
Auto (Normal)
Auto (FAX/TEL)
Auto (Answering Machine)
Manual
1/1
Cancel OK
For FAX Automatic Reception, select [Auto (Normal)].
10:10
Auto(Normal)
55
Off
3/3
< Back
5-3
Receiving Faxes > FAX Automatic Reception
FAX Automatic Reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes.
Flow of reception
1
Reception Starts
When a fax has been sent to you, the machine rings the registered number of times, and then starts receiving the fax.
After reception has started, the Processing indicator blinks.
NOTE
You can change the number of times the ringing tone rings. (Refer to FAX on page 9-6.)
2
Reception Print
Received faxes are output to the inner tray with the printed side facing down. The inner tray can hold a maximum of 150 sheets of plain paper (80g/m
2
). However, the number of sheets varies with the condition of the paper to be used.
IMPORTANT
When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the inner tray.
Even if the machine is not capable of printing due to paper running out or a paper jam, it can still receive faxes (memory reception).
Memory Reception
When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.
During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the
Status screen. To print the received originals, supply paper or remove jammed paper.
For the Status screen, refer to the machine’s Operation Guide.
5-4
Receiving Faxes > FAX Automatic Reception
Canceling reception (Disconnection of communication)
When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.
1
Press the Status/Job Cancel key.
2
Disconnection of communication.
Status/Job Cancel.
10:10
Status
1
Scanner Waiting
Printer Running
3/5
FAX Waiting
Status/Job Cancel.
FAX
Receiving...
Toner Status OK
Pause All
Print Jobs
Use [ ] or [ ] to scroll up and down.
When communication is disconnected, reception stops.
Menu Line Off
2
End
10:10
1/1
5-5
Receiving Faxes > Manual Reception
Manual Reception
This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system.
NOTE
To use Manual Reception, you need to change the receiving mode to Manual Reception. To
change to manual mode, refer to Reception Mode on page 9-8.
Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.
Flow of reception
1
The machine receives a call.
When the machine receives a call, it rings.
2
Press [On Hook].
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
Press [On Hook] to establish the connection.
3
Press [Manual RX].
Ready to send.
On Hook
10:10
0123456
Manual RX Line Off
After the sending side has started transmission, the machine starts receiving the originals.
5-6
Receiving Faxes > Fax reception functions
Fax reception functions
The reception method and fax printing method can be set.
What do you want to do?
Print received faxes on both sides of the paper.
Receive a two-page fax on one page.
Print received faxes together as a batch.
Print the date and time of reception and other information.
Restrict the type of paper that can be used.
Connection to PBX (Private Branch Exchange) (Europe only)
Forward received faxes to another fax machine or a computer.
Store received faxes in the machine without printing them.
Initiate reception of a fax by controlling the receiving machine.
Encrypt an original to send it safely.
Reference Page
Duplex Print Output page 5-9
Reception Date/Time page 5-9
Media Type for Print Output page
PBX Setting (Europe only) page 1-
Sub Address Box Function page 6-
Polling Communication page 6-26
5-7
Receiving Faxes > Fax reception settings
Fax reception settings
Media Type for Print Output
Specify the paper type to be used for print output of the received fax.
Supported paper types All Media Types, Plain, Vellum, Rough, Labels, Recycled, Bond,
Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8
For more information about configuring settings, refer to Default fax settings on page 9-2.
Setting the cassette for the print output of received faxes
By specifying the media type, faxes can be received on the corresponding cassette.
NOTE
[Paper Size] is only displayed when the size dial on the cassette is set to Other.
1
Display the screen.
1
System Menu/Counter.
System Menu
User Property
Cassette/MP Tray Settings
Common Settings
Copy
2
10:10
2/5
3
System Menu/Counter.
Cassette/MP Tray Settings
Cassette1
Cassette2
Cassette3
Multi Purpose Tray
Use [ ] or [ ] to scroll up and down.
Select the cassette that you want to use for fax reception.
2
Selecting the paper size.
System Menu/Counter.
Cassette/MP Tray Settings - Cassette 1
Paper Size
A4
Media Type 1
Plain
10:10
1/1
2
System Menu/Counter.
Cassette 1 - Paper Size
Metric
Inch
Others
< Back
< Back
Cancel Next >
IMPORTANT
Specify the paper size as follows for the cassette that you want to use for fax reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].
10:10
1/1
10:10
1/1
5-8
Receiving Faxes > Fax reception settings
3
Selecting the paper type.
System Menu/Counter.
Cassette/MP Tray Settings - Cassette 1
Paper Size
1
Media Type
10:10
A4
Plain
1/1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
Cassette 1 - Media Type
10:10
Plain
Rough
1/5
Recycled
Preprinted
Cancel OK
< Back
4
Set the paper type.
Configure paper settings for fax reception. When selecting the paper type, select the same paper type as you selected in step 3.
For more information about configuring settings, refer to Default fax settings on page 9-2.
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.
NOTE
When the received data is printed on multiple pages, the reception date/time is printed on the fist page only. It is not printed on the pages that follow. When the received fax data is forwarded after retrieving it from memory, the reception date/time is not added to the forwarded data.
On
Off
Print the reception date/time.
Do not print the reception date/time.
For more information about configuring settings, refer to Default fax settings on page 9-2.
Duplex Print Output
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data.
On
Off
Print on both sides.
Do not print on both sides.
For more information about configuring settings, refer to Default fax settings on page 9-2.
2 in 1 Print
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one
Letter or A4 size sheet of paper.
On
Off
Print 2 in 1.
Do not print 2 in 1.
For more information about configuring settings, refer to Default fax settings on page 9-2.
5-9
Receiving Faxes > Fax reception settings
Batch Print
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
On
Off
Print as a batch after all pages are received.
Print each page as it is received.
For more information about configuring settings, refer to Default fax settings on page 9-2.
5-10
6 Using Convenient Fax
Functions
This chapter explains the following topics:
6-1
Using Convenient Fax Functions > Memory Forwarding
Memory Forwarding
When you have received a fax, you can forward the received image to other fax machines or computers, or set printing.
Type of Forwarding Destination
Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.
You can forward the document to other fax machines or for e-mail transmission or folder (SMB or FTP) transmission.
Setting Forwarding
Use the procedure below to set forwarding.
1
Display the screen.
1 2
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Send
Document Box
FAX
3/5
Favorites/Application
3
System Menu/Counter.
FAX
Forward Settings
10:10
2/2
< Back
2
Configure the function.
System Menu/Counter.
FAX - Forward Settings
Forwarding
Off
Forward Destination
10:10
1
1/3
File Format
File Separation
TIFF
Off
< Back
2
System Menu/Counter.
Forward Settings - Forwarding
Off
On
Cancel
Select [On] or [Off] whether to forward or not to forward the received documents.
OK
10:10
1/1
6-2
Using Convenient Fax Functions > Memory Forwarding
Registering Forwarding Destination
Use the procedure below to register a forwarding destination.
1
Display the screen.
1 2
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Send
Document Box
3/5
FAX
Favorites/Application
3
System Menu/Counter.
FAX
Forward Settings
10:10
2/2
< Back
2
Configure the function.
System Menu/Counter.
FAX - Forward Settings
Forwarding
Off
Forward Destination
File Format 1
TIFF
File Separation
Off
< Back
10:10
1/3
System Menu/Counter.
Forward Settings - Forward Destination te test
Menu
2
10:10
1/1
End
3
System Menu/Counter.
Add - Address Type
Address Book
Ext. Address Book
Address Entry (FAX)
Address Entry (E-mail)
10:10
1/2
Cancel Next >
Display the add destination screen and follow the procedure below to register the forwarding destination. Only one destination can be registered.
Selecting Forwarding Destination from Address Book
1 Press [Address Book] or [Ext Address Book].
2 Select the destination (individual) you want to register as a forwarding destination.
Entering Forwarding Destination Directly
1 Press [Address Entry (FAX)], [Address Entry (Email)], [Address Entry (Folder)].
2 Enter the address to be registered as a forwarding destination.
6-3
Using Convenient Fax Functions > Memory Forwarding
If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, refer to the Operation Guide for the machine to enter the address.
NOTE
For details on character entry, refer to Character Entry Method on page 11-2
.
3
Press [End].
System Menu/Counter.
Forward Settings - Forward Destination
Sales department 1 123456789
10:10
1/1
Menu End
Changing and Deleting Registration Contents
Use the procedure below to change or delete registration contents.
1
Display the screen.
1 2
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Send
Document Box
FAX
3/5
Favorites/Application
3
System Menu/Counter.
FAX
Forward Settings
10:10
2/2
< Back
2
Edit or delete the destination.
To edit the destination
10:10 System Menu/Counter.
FAX - Forward Settings
Forwarding
Forward Destination
File Format
File Separation
1
Off
TIFF
Off
1/3
< Back
Press […] and change the destination.
System Menu/Counter.
Forward Settings - Forward Destination
Sales department 1 123456789
10:10
2
1/1
Menu End
6-4
Using Convenient Fax Functions > Memory Forwarding
To delete
System Menu/Counter.
FAX - Forward Settings
Forwarding
Forward Destination
File Format
File Separation
Off
10:10
1/3
2
System Menu/Counter.
Forward Settings - Forward Destination
Sales department 1 123456789
1
TIFF
Off
< Back Menu
Select the destination and press [(Delete)] (the trash can icon).
3
Press [End].
System Menu/Counter.
Forward Settings - Forward Destination test te
10:10
1/1
Menu End
End
1/1
Forwarding Time Setting
Register the start time and end time between which forwarding is enabled.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Send
Document Box
FAX
3/5
Favorites/Application
3
System Menu/Counter.
FAX
Forward Settings
10:10
2/2
< Back
6-5
Using Convenient Fax Functions > Memory Forwarding
2
Configure the function.
System Menu/Counter.
FAX - Forward Settings
E-mail Subject Add. Info.
Off
FTP Encrypted TX
Off 1
Off
Schedule
All Day
< Back
10:10
2/3
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
Schedule - Start Time
3
(00 - 23)
:
(00 - 59)
2
System Menu/Counter.
Forward Settings - Schedule
All Day
Preset Time
System Menu/Counter.
Schedule - End Time
5
(00 - 23)
:
Cancel OK
(00 - 59)
10:10
1/1
10:10
4
< Back Next >
6
< Back
Cancel
Cancel OK
Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and [End
Time].
NOTE
Enter the time on the 24 hours system.
File Format Setting
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS as the file format.
1
Display the screen.
1 2
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Send
Document Box
FAX
3/5
Favorites/Application
3
System Menu/Counter.
FAX
Forward Settings
10:10
2/2
< Back
6-6
Using Convenient Fax Functions > Memory Forwarding
2
Configure the function.
System Menu/Counter.
FAX - Forward Settings
Forwarding
Off
Forward Destination
1
File Format
TIFF
File Separation
Off
< Back
10:10
1/3
2
System Menu/Counter.
Forward Settings - File Format
TIFF
XPS
Select [PDF], [TIFF], or [XPS].
If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b].
Cancel OK
10:10
1/1
File Separation
When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File
Separation is performed.
1
Display the screen.
1 2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
Favorites/Application
3
System Menu/Counter.
FAX
Forward Settings
10:10
2/2
< Back
2
Configure the function.
System Menu/Counter.
FAX - Forward Settings
Forwarding
Off
Forward Destination
1
File Format
TIFF
File Separation
Off
< Back
10:10
1/3
To create one file per page, select [Each Page].
2
System Menu/Counter.
Forward Settings - File Separation
Off
Each Page
Cancel OK
10:10
1/1
6-7
Using Convenient Fax Functions > Memory Forwarding
E-mail Subject Add. Info Setting
Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender.
1
Display the screen.
1 2
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Send
Document Box
FAX
3/5
Favorites/Application
3
System Menu/Counter.
FAX
Forward Settings
10:10
2/2
< Back
2
Configure the function.
System Menu/Counter.
FAX - Forward Settings
E-mail Subject Add. Info.
Off
FTP Encrypted TX 1
Off
Off
Schedule
All Day
< Back
10:10
2/3
Use [ ] or [ ] to scroll up and down.
2
System Menu/Counter.
Forward Settings - E-mail Subject Add. Info.
Off
Sender Name
Sender FAX No.
Cancel OK
10:10
1/1
6-8
Using Convenient Fax Functions > Memory Forwarding
FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
NOTE
To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine.
1
Display the screen.
1 2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
Favorites/Application
3
System Menu/Counter.
FAX
Forward Settings
10:10
2/2
< Back
2
Configure the function.
System Menu/Counter.
FAX - Forward Settings
E-mail Subject Add. Info.
Off
FTP Encrypted TX
Off
Print 1
Off
Schedule
All Day
< Back
10:10
2/3
Use [ ] or [ ] to scroll up and down.
2
System Menu/Counter.
Forward Settings - FTP Encrypted TX
Off
On
Cancel OK
10:10
1/1
6-9
Using Convenient Fax Functions > Memory Forwarding
Print Setting
You can set whether the machine should print received originals when forwarding them.
1
Display the screen.
1 2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
3/5
Favorites/Application
3
System Menu/Counter.
FAX
Forward Settings
10:10
2/2
< Back
2
Configure the function.
System Menu/Counter.
FAX - Forward Settings
E-mail Subject Add. Info.
FTP Encrypted TX
1
Off
Off
Off
Schedule
All Day
< Back
10:10
2/3
Use [ ] or [ ] to scroll up and down.
2
System Menu/Counter.
Forward Settings - Print
Off
On
Cancel OK
10:10
1/1
File Name Registration
You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number.
1
Display the screen.
1 2
System Menu/Counter.
System Menu
Send
Document Box
FAX
Favorites/Application
3
System Menu/Counter.
FAX
Forward Settings
10:10
3/5
10:10
2/2
< Back
6-10
Using Convenient Fax Functions > Memory Forwarding
2
Configure the function.
1 Enter the file name.
System Menu/Counter.
FAX - Forward Settings
File Name doc
1
10:10
3/3
2
3
< Back
Use [ ] or [ ] to scroll up and down.
NOTE
For details on character entry, refer to Character Entry Method on page 11-2
.
Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission.
2 Set additional information.
System Menu/Counter.
File Name - Additional Info
None
Date and Time
Job No.
10:10
1/2
1
2
System Menu/Counter.
File Name - Add Sender Info.
None
Add No./Addr to Front
Add No./Addr to Back
10:10
1/1
Job No. & Date and Time
Cancel < Back Next > Cancel < Back OK
Use [ ] or [ ] to scroll up and down.
If you do not want to add information to the document name, select [None], and set [None] or [FAX No.] for sender name information addition.
To add document information, select [Date and Time], [Job No.], [Job No. & Date and Time], or [Date and
Time & Job No.], and set [None], [Add No./Addr to Front], or [Add No./Addr to Back] for sender name information addition.
File name sample
Example: doc00352720100826181723.pdf
doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is
.pdf)
6-11
Using Convenient Fax Functions > Memory Forwarding
Settings for Forwarding from Embedded Web Server RX
(Forward Settings)
You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine.
Refer to the machine’s Operation Guide for information on the network settings.
NOTE
To fully access the features of the Embedded Web Server RX pages, enter the User Name and Password and click
[ Login ]. Entering the predefined administrator password allows the user to access all pages, including Document Box,
Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator privileges is shown below.
Login User Name Admin
Login Password Admin
* Upper case and lower case letters are distinguished (case sensitive).
Accessing Embedded Web Server RX
1
Display Embedded Web Server RX
1 Open the web browser.
2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g.
192.168.48.21/.
The web page displays basic information about the machine and Embedded Web Server
RX as well as the current status of the machine.
NOTE
If the screen There is a problem with this website's security certificate. is displayed, configure the certificate. For details on Certificates, refer to the Embedded Web Server RX
User Guide.
You can also continue the operation without configuring the certificate.
2
Select settings in Embedded Web Server RX.
Select a category from the navigation bar on the left to view and set values for that particular category.
If administrator privileges have been enabled on Embedded Web Server RX, remember to enter the correct user name and password when trying to access the relevant screens.
For details, refer to the Embedded Web Server RX User Guide.
6-12
Using Convenient Fax Functions > Sub Address Box Function
Sub Address Box Function
Sub Address Box
A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed.
Using sub address reception function, you can store received originals in a personal Sub Address Box.
For the method for using a Sub Address Box, see the next section.
• Registering a Sub Address Box page 6-14
• Changing/Deleting Sub Address Box page 6-16
For the method for manipulating a received fax stored in a Sub Address Box, see the next section.
• Printing Originals from a Sub Address Box page 6-18
• Checking Details page 6-19
• Deleting Originals after Printing from a Sub Address Box page 6-21
• Deleting Originals from a Sub Address Box page 6-21
• Printing a Sub Address Box List page 6-22
For the method for transmitting to a Sub Address Box, see the next section.
• Sub Address Transmission page 6-23
Sub Address Communication
Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving system) and polling communication (reception of documents from a source machine that is controlled from the receiving machine). Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes.
NOTE
In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type.
Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For details, refer to the explanations in the procedure of each communication method and registration method.
Sub Address
With the machine, sub address and sub address passwords are called sub address.
Sub Address
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives faxes, a sub address is used to specify the Sub Address Box.
Sub Address Password
Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to
20 digits. When the machine receives originals, a sub address password is not used.
For the procedure for setting a sub address, refer to Sub Address Transmission on page
6-13
Using Convenient Fax Functions > Sub Address Box Function
Registering a Sub Address Box
Up to 20 Sub Address Boxes can be registered.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.
Sub Address Boxes can also be registered in the system menu.
1
Display the screen.
1 Document Box.
Box
10:10
2
Job Box
Sub Address Box
Removable Memory
Polling Box
1/1
2
Configure the function.
1 Enter a box name and sub address.
10:10 Document Box.
Sub Address Box
Box
Menu
1
3
Cancel
OK
Next >
1/1
4
10:10
2
Menu
Add
Edit
Delete
2/2
Close
Use [ ] or [ ] to scroll up and down.
Document Box.
Add - Sub Address
10:10
5
1111
Space
< Back
Backspace
6
Next > Cancel
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.
For details on character entry, refer to Character Entry Method on page 11-2.
6-14
Using Convenient Fax Functions > Sub Address Box Function
2 Set the owner
Document Box.
Add - Confirmation
Box Name Box
Box No.
Auto
Sub Address
Owner
1111
User A
Cancel
1
< Back Save
10:10
1/2
2
Document Box.
Owner
Local User
Network User
No Owner
Cancel
3
Next >
10:10
1/1
Select the owner of the box.
NOTE
[Owner] will appear when user administration is turned on.
3 Select shared settings
Document Box.
Add - Confirmation
Permission Shared
Box Password ********* 1
Delete after Print Off
10:10
2/2
2
Document Box.
Permission
Private
Shared
10:10
1/1
3
Cancel < Back Save
Use [ ] or [ ] to scroll up and down.
Cancel OK
If the box will be used by an individual, select [Private]. If it will be shared with other users, select [Shared].
NOTE
[Permission] settings will appear when user accounting is turned on and an [Owner] is set.
4 Set the box password
Document Box.
Add - Confirmation
Permission Shared
Box Password
Delete after Print
*********
Off
1
10:10
2/2
2
3
Cancel < Back Save
Use [ ] or [ ] to scroll up and down.
4
5
6-15
Using Convenient Fax Functions > Sub Address Box Function
Up to 16 digits can be entered for the box password. Numbers from 0 to 9, alphabetical letters, spaces, "#", and "*" can be used. The password is required when printing the files from the box.
NOTE
If user accounting is turned on but an [Owner] is not set, or if user accounting is turned on and an [Owner] is set but [Permission] settings are not set, the box password will not appear.
5 Select the delete after printing setting
10:10 Document Box.
Add - Confirmation
Permission Shared
10:10
2
Document Box.
Delete after Print
Off
On Box Password *********
2/2
Delete after Print Off
1
Cancel < Back Save
Use [ ] or [ ] to scroll up and down.
Cancel
3
OK
1/1
To have an original be deleted after it is printed from the box, select [On]. To retain the original, select [Off].
3
Register
Document Box.
Add - Confirmation
Box Name
Box No.
Sub Address
Owner
Box
Auto
1111
User A
Cancel
10:10
< Back Save
1/2
Changing/Deleting Sub Address Box
NOTE
Sub Address Boxes can also be changed/deleted in the system menu.
1
Display the screen.
1 Document Box.
Box
10:10
2
Job Box
Sub Address Box
Removable Memory
Polling Box
1/1
6-16
Using Convenient Fax Functions > Sub Address Box Function
2
Changing/Deleting
Changing
1 Select the box
Document Box.
Sub Address Box
Box
10:10 10:10
2
Menu
Add
Edit
Delete
2/2
Cancel
OK
Next >
1/1
Close Menu
1
Use [ ] or [ ] to scroll up and down.
10:10
3
Document Box.
Edit
Box
Menu
Press the box that you want to change and change the settings.
2 Change the box name.
Document Box.
Box:Box
Box Name Box
10:10
1
2
Box No.
01
1/2
Sub Address 1111
Owner User A
Cancel < Back Save
For details on character entry, refer to Character Entry Method on page 11-2.
Cancel
OK
Next >
1/1
3
3 Change the box number.
Document Box.
Box:Box
Box Name Box
Box No.
Sub Address
Owner
01
1111
User A
Cancel < Back Save
10:10
1
1/2
Document Box.
Box No.
Change the box number with the [+], [-], or numeric keys.
2
(00 - 20)
Cancel
3
OK
10:10
NOTE
If you set “00” as the box number, the box is registered under the lowest available number.
6-17
Using Convenient Fax Functions > Sub Address Box Function
4 Change the sub address.
Document Box.
Box:Box
Box Name Box
Box No.
01
Sub Address
Owner
1111
User A
Cancel < Back Save
10:10
1/2
1
Document Box.
Sub Address
2
1111
Space
For details on character entry, refer to Character Entry Method on page 11-2.
Cancel
Backspace
3
OK
10:10
Deleting
Document Box.
Sub Address Box
Box
10:10
1/1
2
Menu
Add
Edit
Delete
10:10
2/2
Cancel
OK
Next > Menu
1
Document Box.
Delete
Box
10:10
Close
Use [ ] or [ ] to scroll up and down.
4
3
OK
Delete
1/1
Menu Cancel
Press the box that you want to delete.
Printing Originals from a Sub Address Box
To print the originals that have been sent to a Sub Address Box, use the following operation.
1
Display the screen.
1 Document Box.
Box
10:10
2
Job Box
Sub Address Box
Removable Memory
Polling Box
1/1
6-18
Using Convenient Fax Functions > Sub Address Box Function
2
Selecting the Originals.
Document Box.
Sub Address Box
Box
1
Menu
10:10
Cancel
OK
Next >
1/1
10:10
2
Document Box.
Box:Box doc00006420100908144604
Cancel < Back
3
1/1
Menu
NOTE
When the password is set to a Sub Address Box, you need to enter the password in the following situations:
If user login is disabled
If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges
3
Ready to print from Box.
Delete afterPrint
Off doc
File Name
Entry
Off
Priority
Override
Job Finish
Notice
10:10
Off
Cancel
1
Set Delete after Print and enter a file name, and press the Start key. Printing starts.
Checking Details
You can use the procedure below to check the details of documents forwarded to a Sub Address Box.
1
Display the screen.
1 Document Box.
Box
10:10
2
Job Box
Sub Address Box
Removable Memory
Polling Box
1/1
6-19
Using Convenient Fax Functions > Sub Address Box Function
2
Selecting the Originals.
Document Box.
Sub Address Box
Box
1
10:10
Cancel
OK
Next >
1/1
Menu
Document Box.
Box:Box doc00006420100908144604
2
10:10
1/1
Document Box.
File: doc00006420100908144604
File Name doc00006420100908144604
Number of Pages
Resolution
Date and Time
1 page
200x100dpi Normal
10/10/2010 10:10
10:10
1/1
Menu Cancel < Back Print
End
Press […] for the document whose details you want to check. The details of the selected document are displayed.
6-20
Using Convenient Fax Functions > Sub Address Box Function
Deleting Originals after Printing from a Sub Address Box
To automatically delete the originals printed form the Sub Address Box, use the following operation.
1
Display the screen.
1 Document Box.
Box
10:10
Job Box
2
Sub Address Box
Removable Memory
Polling Box
1/1
2
Configure the function.
Document Box.
Sub Address Box
Box
1
Cancel
OK
Next > Menu
10:10
1/1
10:10
2
Document Box.
Box:Box doc00006420100908144604
Cancel < Back
3
1/1
Menu
Ready to print from Box.
Delete afterPrint
4 doc Off
File Name
Entry
Off
Priority
Override
Off
Job Finish
Notice
10:10
Cancel
The original is deleted after printing.
System Menu/Counter.
Delete after Print
Off
5
On
Deleting Originals from a Sub Address Box
Use the procedure below to delete an original that you have forwarded to a Sub Address Box.
1
Display the screen.
1 Document Box.
Box
Job Box
2
Sub Address Box
Cancel
6
OK
1/1
Removable Memory
Polling Box
10:10
10:10
1/1
6-21
Using Convenient Fax Functions > Sub Address Box Function
2
Deleting
Document Box.
Sub Address Box
Box
10:10
1
Cancel
OK
Next >
1/1
Menu
2
Document Box.
Box:Box doc00006420100908144604
Menu Cancel < Back Print
10:10 3
1/1
4
Printing a Sub Address Box List
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address
Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.
NOTE
The list can be printed when user login has been enabled and the machine is logged in with administrator privileges.
1
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Send
2
Document Box
3/5
FAX
Favorites/Application
System Menu/Counter.
Document Box
Sub Address Box
Job Box
Polling Box
3
10:10
1/1
< Back
2
System Menu/Counter.
Document Box - Sub Address Box
Add/Edit
1
Print List
10:10
1/1 2
< Back
6-22
Using Convenient Fax Functions > Sub Address Box Function
FAX Reception Box
Sub Address Transmission
To specify a Sub Address Box when sending a fax, follow the steps below.
NOTE
To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.
Encrypted transmission cannot be used in sub address transmission.
1
Press the FAX key.
2
Place the originals.
3
Specifying destination.
Ready to send.
FAX
1
Dest. :
Check
10:10
On Hook Chain Direct
Recall Add Dest.
Ready to send.
FAX
On Hook Sub Address
2
1234567890
Pause Space
10:10
Detail Settings
Backspace
Address Book
Functions
Ext Address Book One Touch Key
Favorites Menu Next Dest.
Cancel OK
Press [Add Dest.] and enter the fax number of the other party.
NOTE
When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub address-registered destination in the Address Book is used for a One touch key, you can also use the One-touch key.
6-23
Using Convenient Fax Functions > Sub Address Box Function
4
Configure the function.
1 Display the screen.
Ready to send.
FAX
On Hook
1
1234567890
Pause
Sub Address
Space
10:10
Detail Settings
Backspace
Menu Next Dest.
Cancel OK
2 Enter the sub address.
Ready to send.
FAX - Sub Address
Sub Address
Password
10:10
1
**********
1/1
10:10 Ready to send.
Sub Address - Sub Address
2
1111
Space
Cancel OK
Cancel
Backspace
3
OK
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.
3 Enter the sub address password.
Ready to send.
FAX - Sub Address
Sub Address
Password
**********
10:10
1
1/1
2
Ready to send.
Sub Address - Password
****
10:10
Cancel OK
Space
Cancel
Backspace
3
OK
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password.
4 Finish entry of the sub address.
10:10 Ready to send.
FAX - Sub Address
Sub Address
Password
**********
1/1
Cancel OK
Press [OK].
6-24
Using Convenient Fax Functions > Sub Address Box Function
5
Send Start.
Ready to send.
FAX
On Hook Sub Address
1234567890
Pause Space
Next Dest.
Cancel
Backspace
1
OK Menu
10:10
Detail Settings
2
Check the destination and press the Start key.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine.
6-25
Using Convenient Fax Functions > Polling Communication
Polling Communication
Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception.
IMPORTANT
Because the receiving machine dials the sending machine in polling communication, call charges are normally borne by the recipient.
Polling Transmission
Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from the destination, the stored originals are sent automatically.
Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.
However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them. You
NOTE
You can store up to 10 originals for polling transmission.
Deleting Originals After Polling Transmission
Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To allow polling transmission of the same original to multiple destinations, set this option to [Off].
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Send
Document Box
3/5
FAX
Favorites/Application
System Menu/Counter.
Document Box
Sub Address Box
Job Box
3
Polling Box
10:10
1/1
< Back
6-26
Using Convenient Fax Functions > Polling Communication
2
Configure the function.
System Menu/Counter.
Document Box - Polling Box
Delete Transmitted File
On
Overwrite Setting 1
Permit
10:10
1/1
2
System Menu/Counter.
Polling Box - Delete Transmitted File
Off
On
10:10
1/1
< Back
Cancel OK
Overwrite Setting
To allow overwriting, set this option to [Permit].
Use the procedure below to overwrite the existing document if the same name is added to the new file.
If this option is set to [Prohibit], the existing document will not be overwritten if the same file name is set.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
3/5
FAX
Favorites/Application
System Menu/Counter.
Document Box
Sub Address Box
Job Box
3
Polling Box
< Back
10:10
1/1
2
Configure the function.
System Menu/Counter.
Document Box - Polling Box
Delete Transmitted File
On
Overwrite Setting
Permit
10:10
1
1/1
2
System Menu/Counter.
Polling Box - Overwrite Setting
Permit
Prohibit
10:10
1/1
< Back
Cancel OK
6-27
Using Convenient Fax Functions > Polling Communication
Using Polling Transmission
1
Press the Document Box key.
1
2
Place the originals.
3
Display the screen.
Document Box.
Box
10:10 10:10 Document Box.
Polling Box test
Job Box
Sub Address Box
Removable Memory
1
Polling Box
1/1
Menu Cancel
2
OK
Store File
1/1
4
Select the functions
Ready to store in Box.
Store File
Duplex Scan
Resolution
200x200dpi Fine Normal 0
Density
1-sided
10:10
File Name
Entry doc
Functions Cancel
Function
Duplex
Scan Resolution
Density
File Name Entry
Description
Select the type and binding of originals.
Chooses the level of detail used for scanning originals.
Adjusts the density used for scanning originals.
Allows you to rename the files created from scanned originals. You can also use this function to add the job number and/or date.
6-28
Using Convenient Fax Functions > Polling Communication
Functions
Function
Original Size
Orig. Orientation
Original Image
Continuous Scan
Job Finish Notice
Description
Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals.
To ensure that the originals are stored in the correct orientation, this indicates which end of the original is the top. To use the following functions, select the orientation of the originals.
Duplex.
Select image quality.
Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file. With this function, originals continue to be scanned until you press [Finish
Scan].
Sends a notice by an e-mail when a transmission is complete.
For each of the functions, refer to Sending Faxes on page 4-1 or the
machine’s Operation
Guide .
5
Start storing.
Press the Start key. The originals are scanned and stored in the Polling box.
Cancelling Polling Transmissions
To cancel a polling transmission, delete the polling transmission original saved in the polling
box. For information on how to delete the saved original, refer to Deleting Originals in a Polling
6-29
Using Convenient Fax Functions > Polling Communication
Polling Reception
This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number.
NOTE
Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
To use polling reception, you must first ensure that the sending machine is set up for polling transmission.
Using sub addresses at the same time allows the communication modes described below.
Sub Address Bulletin Board Reception
If the recipient’s machine has a sub address bulletin board function, you can use sub addresses to communicate with that machine even if it is a third-party machine. (On this machine, the sub address and sub address password.)
External FAX
Sub Address:
3333
IMPORTANT
The recipient’s machine must also be equipped with a sub address bulletin board function. Some fax machines cannot store originals and some do not support polling transmission. Check both the sending and receiving machines beforehand to ensure that they each have the required functionality.
Ask the recipient for the sub address and password that are registered in the recipient’s machine.
NOTE
For more information on sub addresses, refer to Sub Address Communication on page 6-
For information on how to receive files using sub address bulletin board communication,
refer to Using Polling Reception with Sub Addresses on page 6-32.
6-30
Using Convenient Fax Functions > Polling Communication
Using Polling Reception
NOTE
When the other party is using sub addresses, refer to Using Polling Reception with Sub
Addresses below.
1
Press the FAX key.
2
Turn on polling reception.
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
1
Address Book
Functions
Ext Address Book One Touch Key
Favorites
2
Use [ ] or [ ] to scroll up and down.
10:10 Ready to send.
Functions
Job Finish Notice
Off
FAX Delayed Transmission
Off
3/3
FAX Direct Transmission
Off
FAX Polling RX
Close
Off
Add/Edit
Shortcut
Ready to send.
FAX Polling RX
Off On
3
10:10
Cancel OK
3
Specifying destination.
For details, refer to Methods For Entering the Destination on page 3-1.
4
Press the Start key.
Press the Start key. The operations for reception begin.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine.
6-31
Using Convenient Fax Functions > Polling Communication
Using Polling Reception with Sub Addresses
For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function.
IMPORTANT
Check the sub address set by the sender beforehand.
1
Press the FAX key.
2
Turn on polling reception.
To turn on polling reception, refer to Polling Reception on page 6-30.
3
Select the destination, and entering the sub address.
For the procedure for setting a sub address, refer to Sub Address Transmission on page 6-23.
For the procedure for selecting a destination, refer to Methods For Entering the Destination on
NOTE
You can select destinations using a combination of numeric keys input, One-touch keys selection and selection from the Address Book containing registered sub addresses.
4
Press the Start key.
Press the Start key. The operations for reception begin.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine.
6-32
Using Convenient Fax Functions > Polling Communication
Printing from a Polling Box
Use this procedure to print an original stored in a Polling box.
1
Display the screen.
1 Document Box.
Box
Job Box
Sub Address Box
Removable Memory
2
Polling Box
10:10
1/1
2
Select the original.
Document Box.
Polling Box doc00006520100908150414 doc00006620100908151210
2
Menu Cancel Store File
10:10
1
1/1
3
Ready to print from Box.
File Name
Entry doc Off
Job Finish
Notice
Off
Priority
Override
3
Menu
Store File
Delete
Select All
Close
Cancel
Enter a file name and set Job Finish Notice, and press the Start key. Printing starts.
10:10
1/2
6-33
Using Convenient Fax Functions > Polling Communication
Checking Details
Use this procedure to check the details of an original stored in a Polling box.
1
Display the screen.
1 Document Box.
Box
Job Box
Sub Address Box
Removable Memory
2
Polling Box
10:10
1/1
2
Select the original.
Document Box.
Polling Box doc00006520100908150414 doc00006620100908151210
10:10
1/1
Document Box.
File: doc00006420100908144604
File Name doc00006420100908144604
Number of Pages 1 page
Resolution
Date and Time
200x100dpi Normal
10/10/2010 10:10
10:10
1/1
Menu Cancel Store File End
Press […] for the document whose details you want to check. The details of the selected document are displayed.
6-34
Using Convenient Fax Functions > Polling Communication
Deleting Originals in a Polling Box
Use this procedure to delete an original stored in a Polling box.
NOTE
If Delete Transmitted File is set to [On], originals are automatically deleted following polling
transmitted. (Refer to page 6-26.)
1
Display the screen.
1 Document Box.
Box
10:10
Job Box
Sub Address Box
Removable Memory
2
Polling Box
1/1
2
To delete
Document Box.
Polling Box doc00006520100908150414 doc00006620100908151210 1
10:10 2
1/1 3
Menu Cancel Store File
Select the document you want to delete and press [(Delete)] (the trash can icon).
6-35
Using Convenient Fax Functions > Encryption
Encryption
This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals. The originals received are reverted to the originals as they were before transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party.
IMPORTANT
In order to use encryption communication, the fax of the other party needs to be an our brand system with the same type of encryption functions.
In encryption communication, in order to encrypt and decrypt originals, the sending and receiving systems must use the same 16-digit encryption key. When the encryption key differs between the sending system and the receiving system, the encryption cannot be conducted.
Therefore, the sending system and the receiving system need to have the same encryption key and 2-digit key No. registered in advance.
Sending system Receiving system
Encrypt Decrypt
Scan originals Encryption Output originals
Description of settings at sending and receiving systems
Settings
Encryption Key No.
Encryption Key
Key No. of Address Book (or when the number is directly dialed)
Receiving system encryption box number
*
Key No. in reception setting
Sending system
(A) 2 digits
(C) 16 digits
(A) 2 digits
(D) 4 digits
―
―
Receiving system
(B) 2 digits
(C) 16 digits
―
―
(D) 4 digits
(B) 2 digits
Reference page
―
* When the machine receives originals, the Encryption Box is not used.
NOTE
Set the same characters for the numbers indicated by the same letter in parentheses. For example, the same characters should be used as the encryption key (C) in both the sending and receiving systems.
Registering an Encryption Key
An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system.
6-36
Using Convenient Fax Functions > Encryption
For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.
NOTE
Up to 20 encryption keys can be registered.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
Favorites/Application
3/5
System Menu/Counter.
FAX
TX/RX Common
Transmission
Reception
TX/RX Restriction
3
10:10
1/2
4
System Menu/Counter.
FAX - TX/RX Common
Encryption Key Registration
FAX Remote Diagnostics
10:10
On
1/1
< Back < Back
2
Configure the function.
System Menu/Counter.
TX/RX Common - Encryption Key Registration
Key01
Key02
Key03
Key04
Menu End
10:10
1
1/5
2
3
Press […] for the unregistered encryption key, enter the 16-digit encryption key, and press
[OK].
To register other encryption keys, repeat step 2.
NOTE
Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.
3
Finish registration.
System Menu/Counter.
TX/RX Common - Encryption Key Registration
Key01
Key02
Key03
Key04
Menu
Press [End].
End
10:10
1/5
6-37
Using Convenient Fax Functions > Encryption
Changing and Deleting Registration Contents of Encryption
Key
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
3/5
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
Transmission
Reception
TX/RX Restriction
3
10:10
1/2
4
System Menu/Counter.
FAX - TX/RX Common
Encryption Key Registration
FAX Remote Diagnostics
10:10
On
1/1
< Back
< Back
2
Change/Delete.
Changing
System Menu/Counter.
TX/RX Common - Encryption Key Registration
Key01
Key02
Key03
Key04
Menu
10:10
1
1/5
2
3
End
Press […] for the encryption key you want to change, enter the new encryption key, and press
OK.
Deleting
System Menu/Counter.
TX/RX Common - Encryption Key Registration
Key01
Key02 1
Key03
1/5
3
Key04
Menu End
Select the encryption key you want to delete, and press [(Delete)] (the trash can icon).
6-38
Using Convenient Fax Functions > Encryption
3
Finish changing/deleting.
System Menu/Counter.
TX/RX Common - Encryption Key Registration
Key01
Key02
Key03
Key04
Menu End
10:10
1/5
Press [End].
Using the Encrypted Transmission
When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys.
NOTE
Encrypted transmission can be also used in broadcast transmission. With encryption communication, you cannot conduct sub address transmission.
1
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the recipient.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
2
Press the FAX key.
3
Place the originals.
4
Specifying destination.
Ready to send.
FAX
1
Dest. :
Check
10:10
On Hook Chain Direct
Recall Add Dest.
Ready to send.
FAX
On Hook Sub Address
2
1234567890
Pause Space
10:10
Detail Settings
Backspace
Address Book
Functions
Ext Address Book One Touch Key
Favorites Menu Next Dest.
Cancel OK
Press [Add Dest.] and enter the fax number of the other party.
NOTE
When encrypted transmission has been set to a destination in the Address Book or One touch keys, you can use the destination.
6-39
Using Convenient Fax Functions > Encryption
5
Turn on encrypted transmission.
1 Display the screen.
Ready to send.
FAX
On Hook Sub Address
1234567890
Pause Space
1
10:10
Detail Settings
Backspace
Menu Next Dest.
Cancel OK
2 Select [On] for encryption.
Ready to send.
Detail Settings - Encrypted Transmission
Encryption
Off
10:10
1
1/1
2
Ready to send.
FAX - Detail Settings
TX Start Speed
ECM
Encrypted Transmission
Ready to send.
Encrypted Transmission - Encryption
Off
2
On
Cancel
10:10
33600bps
On
Off
1/1
OK
10:10
1/1
Cancel OK
3 Select the encryption key number.
Ready to send.
Detail Settings - Encrypted Transmission
Encryption
1
Encryption Key No.
Encryption Box
On
Encryption Key: 01
Off
10:10
1/1
2
Ready to send.
Encrypted Transmission - Encryption Key No.
Key01
Cancel OK
10:10
1/1
Cancel OK
Cancel OK
Select the encryption key number that you used to register the encryption key that you decided upon with the recipient.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
6-40
Using Convenient Fax Functions > Encryption
4 Select the encryption box.
Ready to send.
Detail Settings - Encrypted Transmission
Encryption
Encryption Key No.
Encryption Box
On
Encryption Key: 01
Off
10:10
1/1
1
Cancel OK
Ready to send.
Encrypted Transmission - Encryption Box
Off
2
On
Cancel OK
10:10
1/1
10:10 Ready to send.
Detail Settings - Encrypted Transmission
Encryption
Encryption Key No.
Encryption Box
Encryption Box No.
On
Encryption Key: 01
On
1111
OK
1/1
3
Cancel
Ready to send.
Encrypted Transmission - Encryption Box No.
(0000 - 9999)
4
Cancel
5
OK
10:10
If you need to select an encryption box, set the box.
To enter the encryption box number, enter the box number (0000 to 9999) with the numeric keys and press [OK].
5 Finish the encrypted transmission settings.
10:10 Ready to send.
Detail Settings - Encrypted Transmission
Encryption
Encryption Key No.
Encryption Box
Encryption Box No.
On
Encryption Key: 01
On
Cancel
1
1111
OK
10:10
1/1
Press [OK].
6
Send Start
Ready to send.
FAX:1234567890
Sub Address
10:10
Detail Settings
Ready to send.
FAX - Detail Settings
TX Start Speed
ECM
Encrypted Transmission
2
33600bps
On
Key No.:01 Box No.:0001
Cancel OK
1/1
2
Pause Space
Cancel
Backspace
1
OK Menu
Press the Start key. The transmission will start.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
displayed when you press the Start key. For details, refer to Confirmation Screen of
6-41
Using Convenient Fax Functions > Encryption
Setting the Encrypted Reception
To conduct encryption communication operating the receiving system, follow the steps below.
1
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the sender.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
2
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
3
Transmission
Reception
TX/RX Restriction
3/5
< Back
10:10
1/2
3
Turn on encrypted reception.
10:10 System Menu/Counter.
FAX - Reception
Reception Mode
Auto(Normal)
Remote SW Dial
Encrypted Reception
55
1
3/3
Off
< Back
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
Reception - Encrypted Reception
Off
2
On
Cancel OK
10:10
1/1
3
System Menu/Counter.
Encrypted Reception - Encryption Key No.
Key01
10:10
1/1
Cancel < Back OK
To turn on encrypted reception, select [On] and select the encryption key number.
Select the encryption key number that you used to register the encryption key that you decided upon with the sender.
The machine receives the encrypted originals from the sender of the specified encryption key.
6-42
Using Convenient Fax Functions > Network FAX
Network FAX
The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following.
• PC-prepared document can be sent and received by fax without being printed out.
• An Address Book (in the machine/PC) can be used to specify a desired destination.
• Addition of a cover page.
• Transmission and printing can be done simultaneously.
• E-mail reporting of the transmission result.
• Sub address transmission is available.
• Operation is as simple as printing.
Flow of Network FAX Sending
Network FAX sending is performed in the following sequence.
Prepare a document using a PC networked to this machine.
▼
Forward the document data from the PC to this machine using the same operation as for printing.
▼
The machine sends the document data to another fax machine.
▼
The other fax machine receives the data.
Flow of Network FAX Receiving
Network FAX receiving is performed in the following sequence.
Another fax machine sends a fax to this machine.
▼
The machine receives the fax.
▼
The machine sends the fax data to a networked PC using the memory forwarding function.
▼
The PC networked to this machine receives the data.
NOTE
The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail or forwarding to another fax machine.
6-43
Using Convenient Fax Functions > Network FAX
Setup
The following preparation is needed before using Network FAX.
Flow of Setup
Connection to a PC
Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation
Guide.
Machine Registration
Using the memory transmission function, select the recipient PC or file format.
NOTE
Use the memory transmission function to forward the received fax to the PC or forward it as
an e-mail attachment. For details, refer to Memory Forwarding on page 6-2.
Installing Software on the PC
Install the dedicated software (included in the supplied DVD) on your PC required to use Network FAX.
For details, refer to Installing the Network Fax Driver on page 6-45.
Network FAX Driver Operation Guide
The Network FAX Driver Operation Guide (Online Manual) is contained in the included DVD in PDF
(Portable Document Format). The main contents include the following.
• Installing Network FAX Driver
• Performing Network FAX Sending
• Specifying the Network FAX Transmission Settings
• Specifying the Cover Letter Settings
Opening the Online Manual
Follow the steps below to refer to the online manual.
1 Insert the DVD supplied with the machine into the DVD drive. An explanation of the licensing agreement is displayed. If you agree to the terms of the agreement, click Accept.
The main menu screen then appears.
2 Click Software Documentation and then Network FAX Driver. The online manual appears.
NOTE
Adobe Reader 8.0 or later needs to be installed to view the online manual.
6-44
Using Convenient Fax Functions > Network FAX
Installing the Network Fax Driver
The procedure for installing the Network Fax Driver is explained below. (The screens in
Windows 7 are shown.)
NOTE
For the detailed installation procedure, refer to Network FAX Driver Operation Guide.
1
Insert the DVD.
NOTE
Installation on Windows must be done by a user logged on with administrator privileges.
If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.
If the autorun screen is displayed, click Run setup.exe.
If the user account management window appears, click Yes (Allow).
2
Display the screen.
1 2
Click View License Agreement and read the License Agreement.
6-45
Using Convenient Fax Functions > Network FAX
3
Install using Custom Install.
1 Select the device to be installed.
1
2
3
NOTE
The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click (Reload).
2 Select FAX Driver.
1
2
3
3 Click Install.
NOTE
If the Windows security window appears, click Install this driver software anyway.
6-46
Using Convenient Fax Functions > Network FAX
4
Install using Custom Install.
Click Finish to exit the wizard.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the printer driver installation procedure.
Basic Transmission
1
Create the document to be sent.
1 Use an application on your computer to create the document to be sent.
2 Select [Print] from the File menu. The Print dialog box for the application that you are using will appear.
2
Select settings in the Print dialog box.
1 Select the product name of the machine to be used in the printer name list.
2 Set the print range and other settings.
NOTE
Make sure that the number of copies is set to 1. The following screen is an example. The actual dialog box will vary depending on the application that you are using.
1
3
2
6-47
Using Convenient Fax Functions > Network FAX
3 Click [Properties] to open the Properties window.
3
Select settings on the FAX Setting tab.
1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK].
1
2
For detailed information on the settings on the tab, refer to Configuring the Driver Default
2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear.
4
Select settings in the Transmit Settings dialog box.
You can specify settings such as a transmission time or a sub-address in the Transmit
Settings dialog box.
For details on the settings, refer to Network FAX Driver Operation Guide.
5
Specify a cover page.
To include a cover page, select settings on the [Cover Page] tab.
For details on the settings, refer to Network FAX Driver Operation Guide.
6
Set the destination.
1 Use the keyboard to enter the destination fax number.
6-48
Using Convenient Fax Functions > Network FAX
2 Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this operation.
3 To use the Address Book, click [Select from Address Book] and select the destination.
For the procedures for using and registering destinations in the Address Book, refer to
Network FAX Driver Operation Guide.
7
Send
Click [Send]. Transmission will begin.
6-49
Using Convenient Fax Functions > Network FAX
Configuring the Driver Default Settings
Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions.
1
Display the screen.
1 From the start button, click [Control Panel], [Hardware and Sound], and [Devices and
Printers].
2 Right-click the product name of the machine you are using and select [Printing preferences] from the drop-down menu. The Printing Preferences screen will open.
2
Select settings.
The following settings can be specified.
Original Size
Item
Orientation
Description
Select the size of the document being transmitted from the dropdown list.
Available settings: Letter, Legal, Statement, A4, A5, Folio and
B5(JIS)
Specify whether the orientation of the document is portrait or landscape.
Available settings: Portrait, Landscape
Resolution
FAX TX Setting
Select the resolution of the document to be transmitted from the drop-down list.
Available settings: Normal, Fine, Ultra fine
Click [FAX TX Setting] to change the default settings for fax transmission. The Default Settings dialog box will appear.
For detailed information on the settings, refer to Network FAX Driver
Operation Guide.
6-50
7 Using a Connected
Telephone
This chapter explains the following topics:
7-1
Using a Connected Telephone > FAX/TEL Auto Switch Reception
FAX/TEL Auto Switch Reception
This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
IMPORTANT
In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a telephone set (commercially available product) to the machine.
After the telephone has made a ringing tone for the preset number of times, the other party is required to pay phone line charges even if the receiving system does not respond.
Flow of reception
FAX
When the other party has sent originals with automatic send
FAX
When the other party has sent originals with manual send
Telephone
When the other party is calling from a telephone
Receives incoming call without making ringing tone.
(The other party is required to pay the phone line charge from this point.)
Makes ringing tone twice.
(Only the other party can hear the ringing tone.)
Receive originals from the other party automatically (FAX
Automatic Reception)
Makes ringing tone. (Both the other party and the receiving machine can hear the ringing tone.)
When you lift the handset of the connected telephone set, you can talk to the other party.
After the end of the conversation, you can receive the fax.
NOTE
At the end of the conversation, you can also manually receive the originals. (Refer to
Preparation:
Refer to
to select [Auto (FAX/TEL)].
7-2
Using a Connected Telephone > FAX/TEL Auto Switch Reception
1
The telephone rings.
The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring.
NOTE
You can change the number of times the ringing tone rings. (Refer to
.)
2
Answer the call.
When the call is from a telephone
1 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds.
NOTE
If you do not lift the handset within 30 seconds, the machine switches to fax reception.
2 Talk to the other party.
NOTE
At the end of the conversation, you can manually receive the originals. (Refer to
When the call is from a fax
The machine starts receiving fax originals.
7-3
Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception
FAX/Answering Machine Auto Switch Reception
This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.
IMPORTANT
When using FAX/Answering Machine Auto Switch Reception function, if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party, the machine’s silence detection function comes into operation and the machine switches to fax reception.
NOTE
In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect an answering machine-equipped telephone set (commercially available product) to the machine.
For details, such as responding to messages, refer to the Operation Guide of each answering machine.
Set the number of rings to be made by the machine more than the number of rings to be
made by the answering machine. (Refer to Reception on page 9-8
.)
Flow of reception
FAX
When the other party has sent originals with automatic send
FAX
When the other party has sent originals with manual send
Telephone
When the other party is calling from a telephone
Receive fax originals from the other party automatically (FAX
Automatic Reception).
The answering machine plays the message informing the other party that the user is absent.
The answering machine records a message from the other party.
When the other party starts sending originals, the machine receives the originals being sent.
Preparation:
Refer to
to select [Auto (TAD)].
7-4
Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception
1
The telephone rings.
The connected telephone set makes ringing tone the set number of times.
NOTE
If you lift the handset while the telephone set is still making the ringing tone, the machine
enters a status the same as manual reception. (Refer to Manual Reception on page 7-9 .)
2
The answering machine responds.
When the call is from a telephone, but the user is absent
The answering machine plays a response message, and starts recording the other party’s message.
NOTE
When silence continues for at least 30 seconds during recording, the machine switches to fax reception.
When the call is from a fax
The machine starts receiving fax originals.
7-5
Using a Connected Telephone > DRD Reception (Available for inch versions only)
DRD Reception (Available for inch versions only)
This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them. As each number is given a different ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax.
NOTE
Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine. DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company. Contact your telephone company for further information on the Distinctive Ring Pattern service available.
Flow of reception
FAX
If the other party has dialed your fax number...
Telephone
If the other party has dialed your telephone number...
Telephone company
The fax machine will ring using the predetermined ring pattern for a fax and fax reception will start automatically.
(The fax will handle the call using the Automatic FAX
Reception mode.)
The fax machine will ring using the predetermined ring pattern for a telephone call.
Conversation is possible with the other party if you answer the telephone that is connected to this fax machine.
Preparation:
Refer to
to select [Auto (DRD)].
1
The telephone rings.
When a call comes in, the telephone will ring.
NOTE
If you lift the handset while the telephone is still ringing, the machine will deal with the call in
the same manner as standard Manual FAX Reception. For details, refer to Manual Reception on page 7-9
.
7-6
Using a Connected Telephone > DRD Reception (Available for inch versions only)
2
Answer the call.
The machine will then ring using the predetermined ring pattern.
When the call is from a telephone
Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually.
When the call is from a fax
Once the ringing tone stops, fax reception will start automatically.
7-7
Using a Connected Telephone > Manual Send
Manual Send
When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals.
1
Place the originals.
2
Dial the destination.
Lift the handset, and dial the number of the receiving system.
3
Check if the telephone line has connected to the fax of the receiving system.
If the destination is a fax machine, you will hear a long high beep sound. If a person answers, you can talk to that person.
4
Press [On Hook].
1
2
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
5
Press the Start key.
Transmission begins.
6
Replace the handset.
When sending starts, return the handset to its original position.
7-8
Using a Connected Telephone > Manual Reception
Manual Reception
Use this method when you want to receive originals after talking to the person at the sending system.
NOTE
FAX Automatic Reception has been preset for the receiving mode of this machine. To use
Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to
1
The telephone rings.
When there is an incoming call, the telephone connected to the machine makes a ringing tone.
2
Lift the handset.
Lift the handset of the telephone.
3
Check if the telephone line has connected to the fax of the sending system.
If the destination is a fax machine, you will hear soft beep sounds. If a person answers, you can talk to that person.
4
Press [On Hook].
1
2
Ready to send.
FAX
On Hook Chain Direct
Recall
10:10
Dest. :
Check
Add Dest.
Address Book
Functions
Ext Address Book One Touch Key
Favorites
5
Press [Manual RX].
Ready to send.
On Hook
0123456
10:10
Manual RX Line Off
Reception will start.
NOTE
When using a telephone set that can send tone signals, use the telephone to start the reception of originals with the remote switch function. (Refer to
Remote Switch Function on page 7-10
.)
6
Replace the handset.
When reception starts, return the handset to its original position.
7-9
Using a Connected Telephone > Remote Switch Function
Remote Switch Function
You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other.
NOTE
In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine. However, even if it is a tone signalsending telephone set, this function may not be used satisfactorily depending on the type of telephone set. For details, contact our agent or the store where you purchased this machine.
The remote switch dial is set to 55 at the factory.
The remote switch dial number can be changed. Refer to Reception on page 9-8
.
Using the Remote Switch Dial
To start fax reception by operation from the connected telephone set, use the following operation.
1
The connected telephone set makes a ringing tone.
Lift the handset of the telephone.
NOTE
You can change the number of times the ringing tone rings. (Refer to
.)
2
Press the remote switch dial number (2 digits).
When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set. The telephone line switches to the machine, and reception starts.
7-10
8 Checking
Transmission Results and Registration
Status
This chapter explains the following topics:
8-1
Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and
Various Tools for Checking Transmission Results and Registration Status
Check the fax transmission results and registration status using the following tools.
Tool
FAX job history check
Send result report /
Receipt result report
Display
Location
Touch panel
Report printing
Contents to
Check
History of latest 100 send and receipt results stored
Latest send or receipt result
Timing of Check
Any time
Activity report
Status page
Report printing
Report printing
Latest 50 send or receipt results
Reference
Automatic printout after every sending or receiving operation
(No Print Output or Error Only is also optionally available.)
Any time, and automatic printout after every 50 sending/receiving
Any time
Page
Reporting of FAX receipt result by Email
PC
Registration status of Local
FAX Number, Local FAX
Name, fax line setting, etc.
Fax receipt Fax reception is reported by email.
8-2
Checking Transmission Results and Registration Status > Checking FAX Job History
Checking FAX Job History
Display the history of the latest 100 each of send and receipt results on the display for checking.
NOTE
Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account ID.
For details of the job history check, refer to the machine’s Operation Guide.
Displaying Job Log Screen
1
Display the screen.
1
10:10
2
Status/Job Cancel.
Status
Print Job Log
Send Job Log
2/5
Store Job Log
FAX Job Log
Pause All
Print Jobs
Use [ ] or [ ] to scroll up and down.
Press [Send Job Log] to check send result, [Print Job Log] to check receipt result, and [Store
Job Log] to check the results of file storage in Sub Address Boxes and Polling box.
NOTE
Transmission results and reception results can also be checked in the [FAX Job Log].
Press [FAX Job Log]. To check transmission results, press [Outgoing FAX Log]. To check reception results, press [Incoming FAX Log].
2
Check
Status/Job Cancel.
Send Job Log
0015
0014
0013
0012
11
0123456
Broadcast : 2
Broadcast : 2
10:10
Completed
Canceled
Canceled
Canceled
Close
1/3
Status/Job Cancel.
Job No:015
Result/Destination
Job Type
Job Name
User Name
Sending Job - FAX doc00003120101112140233
User A
10:10
1/3
End
Use [ ] or [ ] to scroll up and down.
Press […] for the job in the list that you want to check. A screen showing details will appear.
Press [Close] to exit.
8-3
Checking Transmission Results and Registration Status > Printing Administrative Reports
Printing Administrative Reports
You can print various administrative reports to check the results of fax transmission or the status of the functional setup.
Send Result Reports
Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.
1
Display the screen.
1
System Menu/Counter.
System Menu
Quick Setup Wizard
Language
2
Report
Counter
10:10
1/5
3
System Menu/Counter.
Report
Report Print
Admin Report Settings
Result Report Setting
Sending Log History
10:10
1/1
< Back
System Menu/Counter.
Report - Result Report Setting
Send Result Report
RX Result Report
4
Job Finish Notice Setting
10:10
Attach Image
1/1
System Menu/Counter.
Report - Send Result Report
E-mail/Folder
5
FAX
Canceled before Sending
Recipient Format
10:10
Error Only
Error Only
Off
Name or Destination
< Back
1/1
< Back
2
Configure the function.
System Menu/Counter.
Send Result Report - FAX
Off
1
On
Error Only
Specify Each Job
Cancel Next >
10:10
1/1
2
System Menu/Counter.
FAX - Attach Image
Off
Partial Image
Full Image
10:10
1/1
Cancel < Back OK
Press [Off] (not to print), [On] (to print), [Error Only] or [Specify Each Job].
If you selected [On], [Error Only] or [Specify Each Job], specify whether the transmitted image is to be attached by selecting [Off] (do not print transmitted image), [Partial Image] (print part of the transmitted image at full size), or [Full Image] (print the entire transmitted image at reduced size).
8-4
Checking Transmission Results and Registration Status > Printing Administrative Reports
With transmitted image
Send Result Report
Completed
Without transmitted
Send Result Report
Completed
FAX TX Report
When [Specify Each Job] is selected in the transmission result report settings, you can specify whether a transmission result report is printed when you perform a transmission job.
To print a transmission result report, press [Functions] and then [FAX TX Report] when performing the transmission, and select [On] or [Error only].
Report for Job Canceled before Sending
Print a send result report when the job is canceled before being sent.
1
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Quick Setup Wizard
Language
2
Report
Counter
1/5
3
System Menu/Counter.
Report
Report Print
Admin Report Settings
Result Report Setting
Sending Log History
10:10
1/1
< Back
System Menu/Counter.
Report - Result Report Setting
Send Result Report
RX Result Report 4
Job Finish Notice Setting
10:10
Attach Image
1/1
< Back
System Menu/Counter.
Report - Send Result Report
E-mail/Folder
FAX
5
Canceled before Sending
Recipient Format
10:10
Error Only
Error Only
Off
Name or Destination
< Back
1/1
8-5
Checking Transmission Results and Registration Status > Printing Administrative Reports
2
Configure the function.
System Menu/Counter.
Send Result Report - Canceled before Sending
Off
On
10:10
1/1
Cancel OK
Press [Off], [On].
Recipient Format
Select the Recipient Format for the send result report.
The name and destination that appear on the Send Result Report are taken from the information stored in the address book.
If [Name or Destination] is selected, either the name (destination name) or the destination (FAX No.) stored in the address book is shown.
If [Name and Destination] is selected, both the name (destination name) and destination (FAX No.) are shown.
When the destination (e.g. FAX No.) was directly entered, only the destination (FAX No.) is shown.
1
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Quick Setup Wizard
Language
2
Report
Counter
1/5
3
System Menu/Counter.
Report
Report Print
Admin Report Settings
Result Report Setting
Sending Log History
10:10
1/1
< Back
System Menu/Counter.
Report - Result Report Setting
Send Result Report
RX Result Report 4
Job Finish Notice Setting
10:10
Attach Image
1/1
< Back
System Menu/Counter.
Report - Send Result Report
E-mail/Folder
FAX
Canceled before Sending
5
Recipient Format
10:10
Error Only
Error Only
Off
Name or Destination
< Back
1/1
8-6
Checking Transmission Results and Registration Status > Printing Administrative Reports
2
Configure the function.
System Menu/Counter.
Send Result Report - Recipient Format
Name or Destination
Name and Destination
10:10
1/1
Cancel OK
Press [Name or Destination], [Name and Destination].
NOTE
This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports.
FAX RX Result Reports
Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.
NOTE
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
(Refer to Reporting FAX Receipt Result by E-mail on page 8-12.)
1
Display the screen.
1
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Quick Setup Wizard
Language
2
Report
Counter
1/5
3
System Menu/Counter.
Report
Report Print
Admin Report Settings
Result Report Setting
Sending Log History
10:10
1/1
< Back
10:10 System Menu/Counter.
Report - Result Report Setting
Send Result Report
4
RX Result Report
Job Finish Notice Setting
Attach Image
1/1
< Back
System Menu/Counter.
Report - RX Result Report
FAX
RX Result Report Type
5
10:10
Off
Report Print
1/1
< Back
8-7
Checking Transmission Results and Registration Status > Printing Administrative Reports
2
Configure the function.
System Menu/Counter.
RX Result Report - FAX
Off
On
Error/SubAddress
10:10
1/1
Cancel OK
Press [Off] (not to print), [On] (to print), or [Error/SubAddress].
FAX RX Result Report
Completed
8-8
Checking Transmission Results and Registration Status > Activity Report
Activity Report
Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received.
Printing Activity Reports
The latest 50 sent or received fax data are printed as a report.
1
Display the screen.
1
Status/Job Cancel.
Status
Scanner
Printer
FAX
Toner Status
2
Use [ ] or [ ] to scroll up and down.
10:10
Pause All
Print Jobs
Waiting
Running
Waiting
OK
3/5
3
Status/Job Cancel.
FAX
Receiving...
Menu Line Off End
10:10
1/1
2
Menu
Outgoing FAX Log
Incoming FAX Log
Outgoing FAX Report
Close
10:10
1/2
10:10
Menu
Incoming FAX Report
2/2
Close
Use [ ] or [ ] to scroll up and down.
8-9
Checking Transmission Results and Registration Status > Activity Report
Press [Outgoing FAX Report] to print the sent fax report, and press [Incoming FAX Report] to print the received fax report.
FAX TX Report
FAX RX Report
Automatic Printout
An activity report is printed out automatically after every 50 faxes sent or received.
1
Display the screen.
1 2
System Menu/Counter.
System Menu
Quick Setup Wizard
Language
Report
Counter
System Menu/Counter.
Report
Report Print
Admin Report Settings
Result Report Setting
Sending Log History
3
10:10
1/1
4
System Menu/Counter.
Report - Admin Report Settings
Outgoing FAX Report
Incoming FAX Report
< Back
Press [Outgoing FAX Report] or [Incoming FAX Report].
2
Configure the function.
System Menu/Counter.
Admin Report Settings - Outgoing FAX Report
Off
On
10:10 System Menu/Counter.
Admin Report Settings - Incoming FAX Report
Off
On
1/1
< Back
10:10
On
On
1/1
10:10
1/1
Cancel OK Cancel OK
Press [Off] (not to print) or [On] (to print).
10:10
1/5
8-10
Checking Transmission Results and Registration Status > Status Page
Status Page
A status page provides information on a number of user setups. FAX-related information includes the Local FAX
Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.
1
Display the screen.
1 2
System Menu/Counter.
System Menu
Quick Setup Wizard
Language
Report
Counter
3
System Menu/Counter.
Report
Report Print
Admin Report Settings
Result Report Setting
Sending Log History
10:10
1/5
10:10
1/1
< Back
2
System Menu/Counter.
Report - Report Print
Status Page
Font List
Network Status
Service Status
A status page is printed.
< Back
10:10
1/3
Status Page
8-11
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail
Reporting FAX Receipt Result by E-mail
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
NOTE
This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Sub
Address]. For details, refer to FAX RX Result Reports on page 8-7.
Fax receipt results are reported by e-mail according to the settings of FAX RX Result
Report. If the FAX RX Result Report setting is [On], E-mail notification is provided for every fax. If the setting is [Error/Sub Address], E-mail notification is only provided when an error occurs or a fax is received to a Sub Address Box.
1
Display the screen.
1
System Menu/Counter.
System Menu
Quick Setup Wizard
Language
2
Report
Counter
10:10 System Menu/Counter.
Report - Result Report Setting
Send Result Report
4
RX Result Report
Job Finish Notice Setting
Attach Image
1/1
< Back
10:10
1/5 3
System Menu/Counter.
Report
Report Print
Admin Report Settings
Result Report Setting
Sending Log History
5
System Menu/Counter.
Report - RX Result Report
FAX
RX Result Report Type
10:10
1/1
< Back
< Back
10:10
Off
Report Print
1/1
8-12
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail
2
Select the destination.
Select from the address book
System Menu/Counter.
RX Result Report - RX Result Report Type
Print Report
1
Cancel OK
10:10
1/1
System Menu/Counter.
RX Result Report Type - E-mail
Menu Cancel < Back
2
OK
10:10
1/1
System Menu/Counter.
Add
Address Book
Ext. Address Book
Address Entry
3
10:10
1/1
Cancel Next >
Enter the E-mail address
System Menu/Counter.
RX Result Report - RX Result Report Type
Print Report
1
Cancel OK
10:10
1/1
4
System Menu/Counter.
Add - Address Book
AAA
BBB
CCC
DDD
Menu [email protected]
Cancel < Back OK
10:10
1/1
System Menu/Counter.
RX Result Report Type - E-mail 2
10:10
1/1
Menu Cancel < Back OK
System Menu/Counter.
Add
Address Book
Ext. Address Book
Address Entry
3
10:10
1/1
4
Cancel Next >
For details on character entry, refer to Character Entry Method on page 11-2.
5
8-13
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations
Confirmation Screen of Destinations
When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the
Start key. For details, refer to Dest. Check before Send in the machine’s Operation Guide. Follow the steps below to confirm the destinations.
1
Check all destinations.
Check the destinations and press [Check].
Destinations Check
123 123
3333
44444
99999
3333
44444
99999
Menu Cancel Check
10:10
1/2
Press [] or [] to confirm every destination. Press [...] to display the detailed information on the selected destination.
NOTE
Be sure to confirm every destination by displaying them on the touch panel. You cannot press [Check] unless you have confirmed every destination.
2
Change a destination.
Delete a destination
Check the destinations and press [Check].
Destinations Check
2
123 123
44444
99999
3333
44444
99999
Menu Cancel Check
10:10
1/2
3
To delete the destination, select the destination you want to delete and press [Delete]. Press
[Yes] in the confirmation screen. The destination is deleted.
Add a destination
Check the destinations and press [Check].
Destinations Check
123 123
10:10
3333
44444
99999
3333
44444
99999
1/2
Menu Cancel Check
To add the destination, press [Cancel] and then return to the destination screen.
8-14
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations
3
Press [Check].
Check the destinations and press [Check].
Destinations Check
123 123
3333
44444
99999
3333
44444
99999
Menu Cancel
10:10
1/2
Check
When you have finished checking all destinations, press [Check].
4
Press the Start key.
Start sending
8-15
9 Fax Settings
This chapter explains the following topics:
9-1
Fax Settings > Default fax settings
Default fax settings
This section explains the fax settings in the system menu.
Operation method
The system menu is operated as follows:
1
Display the screen.
NOTE
If user login administration is enabled, you can only change the settings by logging in with administrator privileges. Refer to Adding a User in the machine's Operation Guide for the default login user name and password.
Enter login user name and password.
10:10
Login User Name
Keyboard
Login Password
Menu
Keyboard
Login
2
Configure the function.
System Menu/Counter.
System Menu
System/Network
Displays available functions.
Date/Timer/Energy Saver
Adjustment/Maintenance
Displays available functions.
Selecting a value it to be accepted.
10:10
5/5
Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen.
System Menu/Counter.
Date/Timer/Energy Saver
Date/Time
Date Format
Time Zone
Auto Panel Reset
10:10
10/10/2012 10:10
DD/MM/YY
+09:00 Osaka, Sapporo, Tokyo
On
< Back
1/4
Return to the previous screen.
System Menu/Counter.
Date/Timer - Time Zone
-12:00 International Date Line West
-11:00 Samoa
-11:00 Universal Coordinated Time-11
-10:00 Hawaii
10:10
1/24
Cancel OK
Returns to the original screen without making any changes.
Accepts the settings and exits.
9-2
Fax Settings > Default fax settings
Refer to System Menu Settings on the following page and configure as needed.
System Menu Settings
Settings for the fax function in the system menu are shown below.
NOTE
For settings other than fax settings, refer to the Operation Guide for the machine.
Report
Item
Cassette/MP Tray Settings
Common Settings
Document Box
FAX
Address Book/One Touch
Date/Timer/Energy Saver
Adjustment/Maintenance
Description Reference
Page
Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured.
Select paper size and media type for Cassette 1 to 3 and multi purpose tray.
Configures overall machine operation.
Configures settings related to the Sub Address Box and Polling Box. For
details on Sub Address Box, refer to Sub Address Box Function on page
6-13, and for details on Polling Box, refer to Polling Communication on
Configures settings for fax functions.
Configures Address Book and One Touch Key settings. For details on
Address Book, refer to Registering Destinations in the Address Book on
page 2-2 and for details on One Touch Key, refer to Adding a
Destination on One Touch Key on page 2-12.
Set the date and time for the location where you use the machine. For
details, refer to Setting Date and Time on page 1-10.
This feature sets a time period during which the machine will not print
received faxes. For details, refer to Unusable Time on page 9-22.
Adjust printing quality and conduct machine maintenance.
—
—
—
9-3
Fax Settings > Default fax settings
Report
Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured.
Report Print
Status Page
Item Description
A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.
Refer to Status Page on page 8-11.
Sub Address Box List
FAX List (Index)
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described.
Refer to Printing from a Polling Box on page 6-33.
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
Refer to Printing Address List on page 2-11.
FAX List (No.)
Outgoing FAX Report
Incoming FAX Report
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
Refer to Printing Address List on page 2-11.
The latest 50 sent fax data are printed as a report.
The latest 50 received fax data are printed as a report.
Admin Report Settings
Item
Outgoing FAX Report
Description
An activity report is printed out automatically after every 50 faxes sent.
Refer to Activity Report on page 8-9.
Incoming FAX Report An activity report is printed out automatically after every 50 faxes received.
Refer to Activity Report on page 8-9.
Result Report Setting
Item
Send Result Report
RX Result Report
Description
Each time you send a fax, you can print a report to confirm whether the fax was sent successfully.
Refer to Send Result Reports on page 8-4.
When a fax is received, you can be notified by receipt result report or e-mail.
Refer to FAX RX Result Reports on page 8-7.
9-4
Fax Settings > Default fax settings
Cassette/MP Tray Settings
Select paper size and media type for Cassette 1 to 4 and multi purpose tray.
Cassette1 (to 3)
Paper Size
Item Description
Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2, 3).
Value
Metric: Select from A4, A5, A6*, B5, Folio or 216 × 340 mm.
inch: Select from Letter, Legal, Statement, Executive or Oficio II.
IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].
NOTE: [Paper Size] is only displayed when the size dial on the cassette is set to Other.
Media Type Set the media type to load in Cassette 1 and optional paper feeders (Cassette 2, 3).
Value : Plain (105 g/m² or less), Rough, Labels**, Recycled, Preprinted***, Bond, Cardstock**,
Color, Prepunched***, Letterhead***, Envelope**, Thick (106 g/m² and more), Coated**, High
Quality or Custom 1-8.
* Can only be used in the cassette1
** Can only be used in the paper feeder (multi-purpose).
*** Cannot be used to print received faxes.
Multi Purpose Tray
Paper Size
Media Type
Item Description
Set the paper size for multi-purpose tray.
Value
Metric: Select from A4, A5, A6, B5, B6, Folio or 216 × 340 mm.
inch: Select from Letter, Legal, Statement, Executive or Oficio II.
IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].
Set the media type for multi-purpose tray.
Value : Plain (105 g/m² or less), Transparency*, Rough, Vellum (64 g/m² or less), Labels,
Recycled, Preprinted*, Bond, Cardstock, Color, Prepunched*, Letterhead*, Envelope, Thick
(106 g/m² and more), Coated, High Quality, Custom 1-8
* Cannot be used to print received faxes.
9-5
Fax Settings > Default fax settings
Common Settings
Configures overall machine operation.
Sound
Item
Buzzer
Job Finish
FAX Speaker Volume
FAX Monitor Volume
Description
Set options for buzzer sound during the machine operations.
Emit a sound when a print job is normally completed.
Value : Off, On, FAX Reception Only
Adjust the volume of the speaker.
Speaker Volume: Volume of the built-in speaker when the line is connected by pressing the On
Hook key.
Value : [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute).
Adjust the volume of the monitor.
Monitor Volume: Volume of the built-in speaker when the line is connected without pressing the
On Hook key such as in memory transmission.
Value : [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute).
Function Defaults
Item
FAX TX Resolution
Continuous Scan (FAX)
Description
Select the default scanning resolution.
Value : 400 × 400dpi Ultra Fine, 200 × 400dpi Super Fine, 200 × 200dpi Fine, 200 × 100dpi
Normal
Set the continuous scan defaults.
Value : Off, On
FAX
Settings related to the fax function can be configured.
TX/RX Common
Item
Encryption Key Registration
Description
This is used to register an encryption key for encrypted communication.
Refer to Encryption on page 6-36
.
FAX Remote Diagnosis
Remote Diagnostics ID
If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems.
NOTE: To use Remote Diagnostics, you must first sign an agreement with our service representative and register a Predetermined ID on the machine. For more information, contact your Service Representative or Authorized Service Center.
Value : On, Off
If you have turned on Remote Diagnostics, enter the predetermined ID.
Value : 0000 - 9999
9-6
Fax Settings > Default fax settings
Transmission
Item
Local FAX Name
Local FAX ID
Local FAX Number
Print Position
Dialing Mode (Inch version only)
Retry Times
ECM TX
TX Start Speed
Description
Register the local FAX name printed on in the transmit terminal identification.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
Register the local FAX ID.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
NOTE: The Local FAX ID is used for transmission limit purposes. Refer to Transmission
Register the local FAX number printed on in the transmit terminal identification (TTI) area.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system.
The information includes transmission date and time, the number of transmission pages, and the fax number. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the page image being sent.
Value : Off, Outside, Inside
NOTE: Normally, the Local FAX Name is printed in the transmit terminal identification (TTI).
However, when job accounting has been enabled, and you send originals after entering an
Account ID, the Account Name is printed.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax.
Value : Tone (DTMF), Pulse(10PPS)
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
The number of retry times can be changed automatically.
Value : 0 - 14
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
Set whether ECM TX is performed.
ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
Value : On, Off
NOTE
When there is a large amount of noise on the line, communication may take slightly longer than when [Off] is selected.
Set the TX Start Speed.
When communication conditions are bad, the fax may not be transmitted correctly. In that case, set a lower TX Start Speed.
Value : 9600bps, 14400bps, 33600bps
NOTE
Normally this should be used with the default setting.
9-7
Fax Settings > Default fax settings
Reception
Media Type
Item
Reception Date/Time
Duplex Printing
2 in 1 Print
Batch Print
Rings (Normal)
Rings (Answering Machine)
Rings (FAX/TEL)
Reception Mode
Remote SW Dial
Encrypted Reception
Description
Specify the paper type to be used for print output of the received fax.
Value : All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color,
Envelope, Thick, Coated, High Quality, Custom 1-8
Refer to Media Type for Print Output on page 5-8.
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.
Value : On, Off
For details, refer to Media Type for Print Output on page 5-8.
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data.
Value : On, Off
For details, refer to Duplex Print Output on page 5-9.
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper.
Value : On, Off
For details, refer to 2 in 1 Print on page 5-9.
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
If [Off] is set, each page is printed as it is received.
Value : On, Off
For details, refer to Batch Print on page 5-10.
If the reception method is fax automatic reception, the number of rings until the machine answers a call can be changed as needed.
Value : 1 - 15
If the reception method is FAX/Answering Machine Auto Switch Reception, the number of rings until the machine answers a call can be changed as needed.
Value : 1 - 15
If the reception method is FAX/TEL Auto Switch Reception, the number of rings until the machine answers a call can be changed as needed.
Value : 0 - 15
For Rings (FAX/TEL), this change is possible with some countries.
Select the reception mode.
Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD)
If Auto (DRD) is selected, select the DRD Pattern.
Value : Pattern 1 (Normal Ring), Pattern 2 (Double Ring), Pattern 3 (Short-Short-Long), Pattern
4 (Short-Long-Short)
DRD reception mode is available for some countries.
For details, refer to DRD Reception (Available for inch versions only) on page 7-6.
To start fax reception by operation from the connected telephone set, use the following operation.
Value : 00 - 99
For details, refer to Remote Switch Function on page 7-10.
Turns on reception by encrypted communication.
Value : On, Off
If turned on, select the encryption key.
For details, refer to Encryption on page 6-36.
9-8
Fax Settings > Default fax settings
ECM RX
Item
RX Start Speed
Description
Set whether ECM RX is performed.
ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
Value : On, Off
NOTE
When there is a large amount of noise on the line, communication may take slightly longer than when [Off] is selected.
Change the RX Start Speed.
When communication conditions are bad, the fax may not be received correctly. In that case, set a lower RX Start Speed.
Value : 9600bps, 14400bps, 33600bps
NOTE
Normally this should be used with the default setting.
TX/RX Restriction
This function allows you to send or receive originals only when communication requirements are met.
For details, refer to Transmission Restriction on page 9-10.
Forward Settings
When you have received a fax, you can forward the received image to other faxes and computers or specify a number of copies.
For details, refer to Memory Forwarding on page 6-2.
Adjustment/Maintenance
Adjust printing quality and conduct machine maintenance.
Service Setting
Item
FAX Call Settings (Europe only)
Exchange Selection
Dial No. to PSTN
Description
When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting.
If the machine is connected to a PBX, set [PBX].
Value : PBX, PSTN
Set a number to access an outside line. For the number, contact the PBX administrator.
Value : 0-9, 00-99
9-9
Fax Settings > Transmission Restriction
Transmission Restriction
This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate.
Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this particular function, and you can operate the machine normally. When sending or receiving has actually started, the machine correctly conducts transmission that meets communication requirements, but when the transmission does not meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception
Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX
Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not
registered is allowed or rejected in Unknown Number Reception on page 9-21.)
NOTE
Before using transmission restriction, be sure to read the following prerequisites, communication establishing requirements, and reception rejection requirements thoroughly, and consult with the other parties with which you communicate.
Send
Restrictions
Reception
Restrictions
Prerequisites
• Register Permitted FAX numbers or Permitted ID numbers.* (Refer
to Registering Permit FAX No. on
page 9-11 or Registering Permit
• Send restriction settings are specified in [Permit List +
Address Book] in Send
Restrictions. (Refer to Setting
Send Restriction on page 9-19.)
• Register the Local FAX Numbers or Local FAX IDs of other parties.
• Register Permitted FAX numbers or Permitted ID numbers.**
(Refer to Registering Permit FAX
No. on page 9-11 or Registering
• Reception restriction settings are specified in [Permit List +
Address Book] in Reception
Restrictions. (Refer to Setting
Reception Restriction on page 9-
• Register the Local FAX Numbers or Local FAX IDs of other parties.
Communication Establishing
Requirements
• The recipient’s Local FAX
Number matches a Permitted
FAX No. registered on the machine.
• The recipient’s Local FAX ID matches a Permitted ID registered on the machine.
• When the number was dialed using the Address Book or One touch keys, the last 4 digits of the dialed number match the last 4 digits of the recipient’s Local FAX
Number. (Excludes manual transmissions.)
• The sender’s Local FAX Number matches a Permitted FAX No. registered on the machine.
• The sender’s Local FAX ID matches a Permitted ID registered on the machine.
• A fax number that matches the last 4 digits of the sender’s Local
FAX Number is registered in the
Address Book on this machine.
* If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is not rejected.
** If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is not rejected.
9-10
Fax Settings > Transmission Restriction
Reception
Rejection
Prerequisites
• Register Reject FAX numbers.*
(Refer to Registering Reject FAX
• Reception restriction settings are specified in [Reject List] in
Reception Restrictions. (Refer to
Setting Reception Restriction on
Reception Rejection
Requirements
• The sender’s Local FAX Number is not registered.
• The sender’s Local Fax Number matches a Reject FAX No. registered on the machine.
* If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local
FAX Numbers (Indicates local FAX information entries, not the actual line numbers.) are not registered.
Registering Permit FAX No.
NOTE
Up to 25 Permit FAX numbers can be registered.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
3/5
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
Transmission
10:10
1/2
3
Reception
TX/RX Restriction
< Back
9-11
Fax Settings > Transmission Restriction
2
Add a permit fax number.
System Menu/Counter.
FAX - TX/RX Restriction
TX Restriction
Off
RX Restriction
1
Off
Permit No. List
Permit ID List
10:10
1/2
< Back
System Menu/Counter.
TX/RX Restriction - Permit No. List
6764
End
10:10
2
1/1
Menu
10:10 System Menu/Counter.
Add - FAX Number
3
676483
Pause Space
Cancel
Backspace
4
OK
Use the numeric keys to enter Permit FAX No, and press [OK]. Up to 20 digits can be entered.
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [] or [] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
3
To register another permit fax number, repeat step 2.
Changing and Deleting Permit FAX No.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
Send
Document Box
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
Transmission
3/5
3
Reception
TX/RX Restriction
< Back
10:10
1/2
9-12
Fax Settings > Transmission Restriction
2
Change/Delete.
Changing
System Menu/Counter.
FAX - TX/RX Restriction
TX Restriction
RX Restriction
1
Permit No. List
Permit ID List
< Back
10:10
Off
Off
1/2
System Menu/Counter.
TX/RX Restriction - Permit No. List
6764
Menu
10:10
2
1/1
End
10:10 System Menu/Counter.
TEL Number:001
3
6764831
Pause Space
Cancel
Backspace
4
OK
5
Press […] for Permit FAX No. you want to change, and enter the new number.
NOTE
For the procedure for entering a number, refer to Registering Permit FAX No. on page 9-11.
Deleting
System Menu/Counter.
FAX - TX/RX Restriction
TX Restriction
RX Restriction
Permit No. List
Permit ID List
1
10:10
Off
Off
1/2
2
System Menu/Counter.
TX/RX Restriction - Permit No. List
6764
3
10:10
1/1
< Back
Menu End
4
Select Permit FAX No. you want to delete, and press [(Delete)] (the trash can icon).
9-13
Fax Settings > Transmission Restriction
Registering Reject FAX No.
NOTE
Up to 25 Reject FAX numbers can be registered.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
3/5
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
Transmission
3
Reception
TX/RX Restriction
< Back
10:10
1/2
2
Add a Reject FAX No.
System Menu/Counter.
FAX - TX/RX Restriction
Reject No. List
Unknown Number Reception 1
Reject
10:10
2/2
System Menu/Counter.
TX/RX Restriction - Reject No. List
6543
10:10
2
1/1
< Back
Use [ ] or [ ] to scroll up and down.
Menu End
10:10 System Menu/Counter.
Add - FAX Number
3
6543
Pause Space
Cancel
Backspace
4
OK
Use the numeric keys to enter Reject FAX No, and press [OK]. Up to 20 digits can be entered.
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [] or [] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
3
To register another Reject FAX No, repeat step 2.
9-14
Fax Settings > Transmission Restriction
Changing and Deleting Reject FAX No.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
3/5
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
Transmission
3
Reception
TX/RX Restriction
< Back
10:10
1/2
2
Change/Delete.
Changing
System Menu/Counter.
FAX - TX/RX Restriction
Reject No. List
Unknown Number Reception 1
10:10
Reject
2/2
System Menu/Counter.
TX/RX Restriction - Reject No. List
6543
10:10
2
1/1
< Back
Use [ ] or [ ] to scroll up and down.
Menu End
System Menu/Counter.
FAX:1234567890
3
1234
Pause Space
10:10
Cancel
Backspace
4
OK
5
Press […] for Reject FAX No. you want to change, and enter the new number.
NOTE
For the procedure for entering a number, refer to Registering Reject FAX No. on page 9-14.
9-15
Fax Settings > Transmission Restriction
Deleting
System Menu/Counter.
FAX - TX/RX Restriction
Reject No. List
Unknown Number Reception 1
10:10
Reject
2/2
< Back
Use [ ] or [ ] to scroll up and down.
2
System Menu/Counter.
TX/RX Restriction - Reject No. List
6543
Menu End
4
Select Reject FAX No. you want to delete, and press [(Delete)] (the trash can icon).
Registering Permit ID No.
NOTE
Up to 10 Permit ID numbers can be registered.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
3
Transmission
Reception
TX/RX Restriction
3/5
< Back
10:10
1/2
10:10
3
1/1
9-16
Fax Settings > Transmission Restriction
2
Add a Permit ID No.
System Menu/Counter.
FAX - TX/RX Restriction
TX Restriction
RX Restriction
Permit No. List
Permit ID List
1
< Back
10:10
Off
Off
1/2
System Menu/Counter.
TX/RX Restriction - Permit ID List
1111
End
10:10
2
1/1
Menu
10:10 System Menu/Counter.
Add - FAX ID
(0000 - 9999)
3
Cancel
4
OK
Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999), and press [OK].
3
To register another Permit ID No, repeat step 2.
Changing and Deleting Permit ID No.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
3
Transmission
Reception
TX/RX Restriction
3/5
< Back
10:10
1/2
9-17
Fax Settings > Transmission Restriction
2
Change/Delete.
Changing
System Menu/Counter.
FAX - TX/RX Restriction
TX Restriction
RX Restriction
Permit No. List
Permit ID List
1
< Back
10:10
Off
Off
1/2
System Menu/Counter.
TX/RX Restriction - Permit ID List
1111
10:10
2
1/1
End Menu
System Menu/Counter.
ID:111
3
(0000 - 9999)
Cancel
4
OK
10:10
5
Press […] for Permit ID No. you want to change, and enter the new number.
NOTE
For the procedure for entering a number, refer to Registering Permit ID No. on page 9-16.
Deleting
System Menu/Counter.
FAX - TX/RX Restriction
TX Restriction
RX Restriction
Permit No. List
Permit ID List
1
10:10
Off
Off
1/2
2
System Menu/Counter.
TX/RX Restriction - Permit ID List
1111
3
10:10
1/1
< Back
Menu End
4
Select Permit ID No. you want to delete, and press (Delete) (the trash can icon).
9-18
Fax Settings > Transmission Restriction
Setting Send Restriction
Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
3/5
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
Transmission
3
Reception
TX/RX Restriction
< Back
10:10
1/2
2
Configure the function.
System Menu/Counter.
FAX - TX/RX Restriction
TX Restriction
Off
RX Restriction
Off
Permit No. List
1
Permit ID List
10:10
1/2
< Back
System Menu/Counter.
TX/RX Restriction - TX Restriction
Off
2
Permit List + Addr Book
10:10
1/1
Cancel OK
To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address Book].
9-19
Fax Settings > Transmission Restriction
Setting Reception Restriction
Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not registered is
below.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
Transmission
3/5
3
Reception
TX/RX Restriction
< Back
10:10
1/2
2
Configure the function.
System Menu/Counter.
FAX - TX/RX Restriction
TX Restriction
Off
RX Restriction
Off
Permit No. List 1
Permit ID List
10:10
1/2
< Back
System Menu/Counter.
TX/RX Restriction - RX Restriction
Off
2 Permit List + Addr Book
Reject List
Cancel OK
10:10
1/1
To not use the reception restriction, press [Off]. To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address Book]. To block incoming faxes from senders registered in Reject FAX No., press [Reject List].
9-20
Fax Settings > Transmission Restriction
Unknown Number Reception
Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction. To change the reception restriction for the unknown fax number, follow the steps below.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
10:10
Send
Document Box
FAX
Favorites/Application
System Menu/Counter.
FAX
TX/RX Common
Transmission
3/5
3
Reception
TX/RX Restriction
< Back
10:10
1/2
2
Configure the function.
System Menu/Counter.
FAX - TX/RX Restriction
Reject No. List
Unknown Number Reception
Reject
10:10
1
2/2
2
System Menu/Counter.
TX/RX Restri... - Unknown Number Reception
Reject
Permit
10:10
1/1
< Back
Cancel OK
Use [ ] or [ ] to scroll up and down.
To receive faxes from the unknown number, press [Permit]. To reject faxes from the unknown number, press [Reject].
9-21
Fax Settings > Unusable Time
Unusable Time
This feature sets a time period during which the machine will not print received faxes.
IMPORTANT
When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.
Faxes and print jobs received during the unusable time period are printed after the unusable time period ends, or when the unusable time period is temporarily canceled.
NOTE
The user authentication screen appears. Enter your login user name and password, and press [Login]. Refer to Adding a User in the machine's Operation Guide for the default login user name and password.
1
Display the screen.
1
2
Use [ ] or [ ] to scroll up and down.
10:10 System Menu/Counter.
System Menu
System/Network
Date/Timer/Energy Saver
Adjustment/Maintenance
5/5
System Menu/Counter.
Date/Timer
Error Clear Timer
3 Unusable Time
10:10
120sec.
Off
3/3
< Back
9-22
Fax Settings > Unusable Time
2
Configure the function.
Set the unusable time
System Menu/Counter.
Date/Timer - Unusable Time
Off
On
1
Cancel OK
10:10
1/1
2
System Menu/Counter.
Unusable Time - Settings
Unusable Time
Unlock code
10:10
00:00 - 00:00
0000
1/1
Cancel < Back OK
System Menu/Counter.
Settings - Unusable Time (Start Time)
(00 - 23) 3
:
(00 - 59)
10:10
(00 - 59)
10:10 System Menu/Counter.
Settings - Unusable Time (End Time)
3
(00 - 23)
:
Cancel
4
Next >
< Back
4
Cancel
Use [+]/[-] or the numeric keys to enter the start time and end time, and press [OK].
NOTE
If the same time is set as the start time and end time, you cannot use all day.
OK
Set the cancel code
Specify the code to temporarily cancel the unusable setting during unusable time.
10:10 System Menu/Counter.
Date/Timer - Unusable Time
Off
1
On
1/1
2
System Menu/Counter.
Unusable Time - Settings
Unusable Time
Unlock code
10:10
00:00 - 00:00
0000
1/1
Cancel OK
Cancel < Back OK
10:10 System Menu/Counter.
Settings - Unlock code
3 (0000 - 9999)
Cancel
4
OK
Use the numeric keys to enter Unlock Code (0000 to 9999), and press [OK].
NOTE
To use the machine temporarily during unusable time, enter the Unlock Code and press
[Login].
9-23
Fax Settings > Account Management
Account Management
Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID. For each management method, refer to the machine’s
Operation Guide.
Description of User Accounting
Item
Registration of User
Enable/Disable User accounting
Enable User accounting.
Description
Register user access privileges, User ID and Password.
NOTE
For details, refer to the machine’s Operation Guide.
Description of Job Accounting
Item
Registration of Account
Description
Register Account Name and Account ID. Up to 8 digits can be entered.
Enable/Disable job accounting
FAX send restriction
Enable job accounting.
Counting of the number of used sheets
Print of Accounting
Report
Restricts the number of fax sheets that can be sent. You can prohibit the use of this sending function or cancel the sending restriction.
You can reset the counting, referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account.
You can print the printed and sent page numbers that have been counted by all the accounts.
NOTE
For details, refer to the machine’s Operation Guide.
Communication modes subject to job accounting
• Normal transmission
• Delayed transmission
• Broadcast transmission
• Sub address transmission
• Encrypted transmission
• Manual send when dialed from this machine to the receiving system
• Polling reception
• Network FAX transmission
Restriction of use function
When you have enabled job accounting, you need to enter an Account ID when performing the following operations.
• Normal transmission
• Delayed transmission
9-24
Fax Settings > Account Management
• Broadcast transmission
• Sub address transmission
• Output from Sub address Box
• Encrypted transmission
• Manual send when dialed from this machine to the receiving system
• Polling transmission
• Network FAX transmission
When job accounting has been enabled, batch transmission function works only for communication to be performed for the same Account ID. The communication to be performed with a different Account ID is not conducted as a batch transmission.
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting has been enabled, and you send originals after entering an Account ID, the Account Name is printed.
Logging in when User Accounting has been Enabled
When user accounting has been enabled, you need to enter a User ID and Password to use the machine.
Normal login
1
Enter the login user name.
Enter login user name and password.
10:10
1
Login User Name
Keyboard
Login Password
Keyboard
Login Menu
2
If this screen is displayed during operations, press [Keyboard] to enter the login user name.
Refer to Character Entry Method on page 11-2 for details on entering characters.
2
Enter the login password.
2
1
Press [Password] to enter the login password.
3
9-25
Fax Settings > Account Management
3
Log in.
Enter login user name and password.
Login User Name
2600
Login Password
****
Menu
Keyboard
Keyboard
Login
10:10
NOTE
If Network Authentication is selected as the user authentication method, either Local or
Network can be selected as the authentication destination.
Simple Login
Select the user to login.
01 A 02 B
04 None
07 None
05 None
08 None
Menu
03 C
06 None
09 None
10:10
1/3
If this screen is displayed during operations, select a user and log in.
NOTE
If a user password is required, an input screen will be displayed.
Refer to Simple Login on the machine’s Operation Guide.
NOTE
When the operation is completed, press the Logout key.
9-26
Fax Settings > Account Management
Logging in when Job Accounting has been Enabled
When job accounting has been enabled, you need to enter an Account ID when using the machine.
Login
1
Enter the account ID.
Enter the account ID.
Enter the account ID.
10:10
Check
Counter
Login
If this screen is displayed during operations, enter the account ID.
NOTE
If you entered a wrong character, press the Clear key and enter the account ID again.
If the entered account ID does not match the registered ID, a warning beep will sound and login will fail. Enter the correct account ID.
By pressing [Check Counter], you can refer to the number of pages printed and the number of pages scanned.
2
Log in.
Enter the account ID.
Enter the account ID.
********
10:10
Check
Counter
Login
NOTE
When the operation is completed, press the Logout key.
9-27
10 Troubleshooting
This chapter explains the following topics:
10-1
Troubleshooting > Indicators During Sending/Receiving Operation
Indicators During Sending/Receiving Operation
The Processing and Memory indicators show the fax transmission status.
• The processing indicator blinks during fax transmission and reception.
• The Memory indicator blinks when source data is being stored in memory for memory transmission.
• The Memory indicator is lit when there is source data stored in the memory for delayed transmission.
•
Responding to an Attention Indicator Flashes
If an attention indicator flashes, press [Status/Job Cancel] to check an error message. If the message is not indicated on the touch panel when [Status/Job Cancel] is pressed or the attention indicator flashes for 1.5 seconds, check the following.
Symptom
Cannot send fax.
Checkpoints Corrective Actions
—
Reference
Page
Is the modular cord connected correctly?
Is Permitted FAX No. or
Permitted ID No. registered correctly?
Connect the modular cord correctly.
Check Permitted FAX No. and Permitted
ID No.
Has a communication error occurred?
Check error codes in the TX/RX Result
Report and Activity Report. If the error code starts with "U" or "E", perform the corresponding procedure.
Is the destination FAX line busy?
Send again.
Send again.
Does the destination FAX machine respond?
Is there an error other than above?
Contact your Service Representative.
—
—
—
10-2
Troubleshooting > Precautions When Turning Power OFF
Precautions When Turning Power OFF
To receive faxes with the power turned off, press the Energy Saver key on the operation panel. You cannot automatically receive a fax when the main power switch is turned off.
Before turning off the main power switch, press the Energy Saver key on the operation panel. Make sure that the
Processing indicator and the Memory indicator are off before turning off the main power switch.
Check that the indicators are off.
NOTE
When the Processing indicator or Memory indicator is lit up, the machine is operating.
Turning off the main power switch while the machine is operating may cause it to malfunction.
10-3
Troubleshooting > Error Messages
Error Messages
When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem.
NOTE
When a transmission error occurs, a sent/receipt result report is produced.
You may also check error codes using the activity report. (Refer to Activity Report on page 8-9.)
Message
Machine failure.
Box limit exceeded.
Job Accounting restriction exceeded.
The phone receiver is off the hook.
Scheduled sending jobs exceeded.
Add the following paper in cassette 1 (~4).
―
―
Checkpoint Corrective Action Reference
Page
― Turn the main power switch off and on, or unplug the power cord and plug it in again. If the message still appears, note the error code. Turn the main power switch off and unplug the power cord. Call your service representative.
• Sub Address Box capacity is used up with document data. Press [End]. The job is canceled. Try to perform the job again after printing or deleting the data in the Sub Address Box.
• The polling box is full. Press [End]. The job will be canceled. Delete documents from the polling box and then repeat the operation.
― The number of paper used has exceeded the limit preset by Job Accounting.
No further operation is possible. Press
[End]. The job is canceled.
Try to perform the job again after resetting the limit for paper use.
Hang up the handset.
Refer to the machine’s
Operation
Guide.
― Is the phone (commercially available) connected to the machine off the hook?
―
Is the indicated cassette out of paper?
The number of jobs has exceeded the limit set for delayed transmission. Press
[End]. The job is canceled.
Wait until the delayed transmission is executed, or cancel the delayed transmission and then perform the job again.
Add paper. If the reception paper type is specified, the necessary paper type is also displayed.
To use another paper source, press
[Paper Selection]. To print using the selected paper, press [Continue].
―
Is the type of printing paper specified?
The cassette for the specified paper type is not available. Select other paper source and press [Continue].
Is the cassette securely loaded?
Remove the cassette and reload it completely.
―
―
10-4
Troubleshooting > Error Code List
Error Code List
When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity
Report.
NOTE
“U” or “E” will appear in the error code depending on the communication speed setting.
Busy
Error Code
CANCELED
U00300
U00430 - U00462
U00601 - U00690
U00700
U00800 - U00811
U00900 - U00910
U01000 - U01097
U01100 - U01196
U01400
U01500
U01600
U01700 - U01720
U01721
U01800 - U01820
U01821
U03000
U03200
U03300
Possible Cause/Action
Failed to establish connection with the recipient despite auto redialing the preset number of times.
Send again.
Transmission was canceled due to an action to cancel transmission.
Reception was canceled due to an action to cancel reception.
Paper depletion occurred at the recipient machine. Check with the recipient.
Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established.
Communication was stopped due to the machine failure. Send or receive again.
Communication was stopped due to failure on the part of the sender or recipient machine.
Page(s) not sent correctly. Send again.
Page(s) not received correctly. Ask the sender to resend.
Communication error occurred during transmission. Send again.
Communication error occurred during reception. Ask the sender to resend.
Failed to establish communication with the sender or recipient machine because dialing registered for a push line system was used in a pulse line system.
Communication error occurred during high-speed transmission. Send again.
Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again.
Communication error occurred during high-speed transmission. Send again.
Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine.
Reduce the transmission start speed and send again.
Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again.
Communication error occurred during reception of high-speed transmission. Designated transmission speed may not be available for this machine. Ask the sender to reduce the transmission speed and send again.
During polling reception, a fax could not be received because no originals were set in the other party’s fax machine. Check with the other party.
Sub address bulletin board reception was attempted and the other party’s machine is an our brand model, but the specified sub address box contained no data. Check with the other party.
An error occurred due to either 1 or 2 below.
Check with the other party.
1 The other party’s machine is an our brand model and transmission restrictions were found set by the other party during polling reception. Communication was interrupted because the password was incorrect.
2 The other party’s machine is an our brand model and transmission restrictions were found set by the other party during sub address bulletin board reception.
Communication was interrupted because the password was incorrect.
10-5
Error Code
U03400
U03500
U04000
U04100
U04200
U04300
U04400
U04500
U05100
U05200
U05300
U14000
Troubleshooting > Error Code List
U03600
U03700
U14100
U19000
U19100
U19300
Possible Cause/Action
Polling reception was interrupted because the password entered by the other party did not match the
Local FAX ID on the receiving machine. Check with the other party.
Sub address bulletin board reception was attempted and the other party’s machine is an our brand model, but the specified sub address box was not registered on the other party’s machine.
Check with the recipient.
The other party’s machine is an our brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect. Check with the other party.
Sub address bulletin board reception was attempted but the other party’s machine either does not have a sub address bulletin board communication function or there were no originals in any of the originals transfer boxes (sub address boxes).
Specified sub address box is not registered in our brand recipient machine, or the sub address does not match.
Recipient machine is not equipped with a sub address box function, or the sub address does not match.
Encrypted transmission was canceled because the specified box is not registered.
Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function.
Encrypted transmission was canceled because the encryption key does not match.
Encrypted reception was canceled because the encryption key does not match.
Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine. Check with the recipient.
Reception was canceled because communication requirements are not met due to the reception restriction set on this machine.
Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine. Check with the recipient.
Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the Sub Address Box.
Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine. Check with the recipient.
Memory reception was stopped because there is no more free space in the memory of this machine.
Create free space by outputting the data stored in the memory, and ask the sender to resend.
Transmission was stopped because there is no more free space in the memory of the recipient machine. Check with the recipient.
Transmission was stopped due to a data error occurring during transmission. Send again.
10-6
Troubleshooting > Troubleshooting
Troubleshooting
When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative.
Symptom Checkpoint Corrective Action Reference
Page
― Cannot send document.
Is the modular cord connected correctly?
Is Send error displayed?
Connect the modular cord correctly.
Remedy the cause of error and send again.
Cancel the TX restriction.
Cannot perform broadcast transmission.
Cannot perform encrypted communication.
Cannot use the remote switching function.
Is TX (transmission) restriction activated?
Is free space available in the memory?
Are the registrations correct both at sender and recipient?
Is a pulse line used?
Send after the memory has free space, or create free space in the memory.
Double-check the registrations both at sender and recipient.
Some phones may transmit tone signals using buttons. Refer to the operation manual of your phone set.
Check the registration. (Default: 55)
―
―
Is the remote switching number correct?
No print output after reception. Is memory forwarding activated?
Check the forwarding destination.
Cannot receive document.
Is the modular cord connected correctly?
Connect the modular cord correctly.
Is Communication error displayed?
Is RX (reception) restriction activated?
Remedy the cause of error and ask the sender to retry.
Cancel the RX restriction.
Cannot perform memory reception.
Cannot perform sub address transmission.
Is free space available in the memory?
Is the recipient fax machine equipped with a sub address transmission feature?
Is the entered sub address or sub address password identical to the sub address or sub address password registered in the recipient fax machine?
Receive after the memory has free space, or create free space in the memory.
Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature.
If your entry is correct, check with the recipient. This machine does not use a sub address password for reception.
Cannot perform memory forwarding.
Cannot output from a Sub
Address Box.
Is free space available in the memory of the recipient fax machine?
Is memory forwarding set to
[On]?
Is the box password been set?
Cannot use polling reception.
Is polling transmission being used correctly on the sending machine?
Check with the recipient.
Check the memory forwarding setting.
Enter the correct box password.
Check with the recipient.
―
―
―
―
―
10-7
Troubleshooting > Troubleshooting
Symptom Checkpoint
Cannot use sub address bulletin board communication.
Does the other party’s fax machine have the same sort of sub address bulletin board communication function?
Is the entered sub address or sub address password correct?
Corrective Action
If the other party’s fax machine does not have the same sort of sub address bulletin board communication function, it cannot receive faxes via a sub address bulletin board. Check with the recipient.
If your entry is correct, check with the recipient.
―
Reference
Page
―
10-8
11 Appendix
This chapter explains the following topics:
11-1
Appendix > Character Entry Method
Character Entry Method
To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.
NOTE
QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the machine’s Operation Guide.
QWERTY layout is used here as an example. You may use another layout following the same steps.
Entry Screens
Lower-case Letter Entry Screen
3 4 5
1
6 7
2 8
9
GB0057_E01
10 11 12
No.
Display/Key
1 Display
Description
Displays entered characters.
2
3
Keyboard
[ABC] / [Symbol]
4 [A/a] / [a/A]
Press the character to enter.
Select the characters that are entered. To enter symbols or numbers, select [Symbol].
Press to switch between upper case and lower case.
5 Cursor Key Press to move the cursor on the display.
6 [Input] / [Limit] Display Displays maximum number of characters and the number of characters entered.
7 Delete Key Press to delete a character to the left of the cursor.
8 Space Key
9 Enter Key
10 [Cancel]
11
12
[< Back]
[OK] / [Next >]
Press to insert a space.
Press to enter a line break.
Press to cancel entered characters and return to the screen before the entry was made.
Press to return to the previous screen.
Press to save the entered characters and move to the next screen.
11-2
Appendix > Character Entry Method
Upper-case Letter Entry Screen
GB0057_E02
Number/Symbol Entry Screen
13
GB0057_E03
No.
Display/Key
13 []/[]
Description
To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to enter.
11-3
Appendix > Character Entry Method
Entering Characters
Follow the steps below to enter ‘List A-1’ for an example.
1
Enter 'List', (space).
1, 3
2 5 6
8
4
7
To shift from lower case to upper case letters, press [a/A]. To shift from upper case to lower case letters, press [A/a].
2
Enter 'A-1'.
2
1 4
3
To enter numbers or symbols, press [ABC] to display [Symbol].
3
Register the characters you entered.
Press [Next>]. The entered characters are registered.
11-4
Appendix > Specifications
Specifications
NOTE
Specifications are subject to change without notice.
Item
Compatibility
Communication Line
Transmission Time
Transmission Speed
Coding Scheme
Error Correction
Original Size
Automatic Document Feed
Scanner Resolution
Printing Resolution
Gradations
One-Touch Key
Multi-Station Transmission
Substitute Memory Reception
Image Memory Capacity
Report Output
Description
Super G3
Subscriber telephone line
3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart)
33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/
9600/7200/4800/2400 bps
JBIG/MMR/MR/MH
ECM
Max. width: 8-1/2"/216 mm, Max. length: 14"/356 mm
Max. 50 sheets (with document processor)
Horizontal × Vertical
200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)
200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)
200 × 400 dpi Super (Super Fine) (8 dot/mm × 15.4 line/mm)
400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)
600 × 600 dpi
256 shades (Error diffusion)
100 keys
Max. 100 destinations
256 sheets or more (when using ITU-T A4 #1)
3.5 MB (standard) (For fax transmission and reception)
Sent result report, FAX RX result report, Activity report, Status page
11-5
Appendix > Menu Map
Menu Map
Ext. Address Book (refer to Embedded Web Server RX User Guide)
Functions
Original Orientation (page 4-9)
FAX Delayed Transmission (page 4-15)
FAX Direct Transmission (page 4-13)
Add/Edit Shortcut (refer to the machine’s Operation
Guide)
Job Box (refer to the machine’s Operation Guide)
Removable Memory (refer to the machine’s Operation Guide)
Print Job Status (refer to the machine’s Operation Guide)
Send Job Status (refer to the machine’s Operation Guide)
Store Job Status (refer to the machine’s Operation Guide)
Scanner (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
11-6
Appendix > Menu Map
FAX Menu
Toner Status (refer to the machine’s Operation Guide)
Paper Status (refer to the machine’s Operation Guide)
Outgoing FAX Report (page 8-9)
Incoming FAX Report (page 8-9)
Removable Memory (refer to the machine’s Operation Guide)
Connection Status (refer to the machine’s Operation Guide)
SSD (refer to the machine’s Operation Guide)
Quick Setup Wizard
Paper Setup (refer to the machine’s Operation Guide)
Energy Saver Setup (refer to the machine’s Operation Guide)
Network Setup (refer to the machine’s Operation Guide)
Language (refer to the machine’s Operation Guide)
Report (page 9-4) Report Print (page 9-4)
Font List (refer to the machine’s Operation Guide)
Admin Report Settings
Network Status (refer to the machine’s Operation Guide)
Service Status (refer to the machine’s Operation Guide)
Accounting Report (refer to the machine’s Operation Guide)
Sub Address Box List (page 6-22)
Outgoing FAX Report (page 9-4)
Incoming FAX Report (page 9-4)
Outgoing FAX Report (page 8-9)
Incoming FAX Report (page 8-9)
11-7
Appendix > Menu Map
Result Report Setting Send Result Report
RX Result Report
E-mail/Folder (refer to the machine’s Operation
Guide)
Canceled before Sending (page 8-5)
RX Result Report Type (page 8-12)
Job Finish Notice Setting (refer to the machine’s Operation Guide)
Send Log History (refer to the machine’s Operation Guide)
Counter (refer to the machine’s Operation Guide)
User Property (refer to the machine’s Operation Guide)
Cassette/MP Tray
Common Settings Default Screen (refer to the machine’s Operation Guide)
Buzzer (refer to the machine’s Operation Guide)
Original Settings (refer to the machine’s Operation Guide)
Paper Settings (refer to the machine’s Operation Guide)
Function Defaults
Continuous Scan (FAX) (page 9-6)
Preset Limit (refer to the machine’s Operation Guide)
Error Handling (refer to the machine’s Operation Guide)
Measurement (refer to the machine’s Operation Guide)
Keyboard Layout (refer to the machine’s Operation Guide)
USB Keyboard Type (refer to the machine’s Operation Guide)
Copy (refer to the machine’s Operation Guide)
Send (refer to the machine’s Operation Guide)
Document Box Custom Box (refer to the machine’s Operation Guide)
Job Box (refer to the machine’s Operation Guide)
11-8
Appendix > Menu Map
TX/RX Common (page
Encryption Key Registration (page 6-36)
FAX Remote Diagnosis (page 9-6)
Dialing Mode (Inch version only) (page 9-7)
Reception Date/Time (page 9-8)
Rings (Answering Machine) (page 9-8)
Encrypted Reception (page 6-36)
Favorites/Application (refer to the machine’s Operation Guide)
Internet (refer to the machine’s Operation Guide)
Address Book/One
Touch
Address Book Defaults Sort
User Login/Job Accounting (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
System/Network (refer to the machine’s Operation Guide)
11-9
Appendix > Menu Map
Date/Timer/Energy
Saver
Adjustment/
Maintenance
Date Format (refer to the machine’s Operation Guide)
Auto Panel Reset (refer to the machine’s Operation Guide)
Panel Reset Timer (refer to the machine’s Operation Guide)
Low Power Timer (refer to the machine’s Operation Guide)
Sleep Rules (models for Europe) (refer to the machine’s Operation Guide)
Sleep Level (models except for Europe) (refer to the machine’s Operation Guide)
Sleep Timer (refer to the machine’s Operation Guide)
Auto Error Clear (refer to the machine’s Operation Guide)
Error Clear Timer (refer to the machine’s Operation Guide)
Service Settings FAX Call Settings
(Europe only)
11-10
Appendix > Received FAX Sizes and Paper Priority (Inch Model)
Received FAX Sizes and Paper Priority (Inch Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.
Same Size Override
Received FAX Size
LT LG
ST
1 *
ST LT LG
2
LT LG LT
3
LG
* Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
** Received Legal size document is reduced to match Letter size paper.
: indicates print output on two sheets.
NOTE
The abbreviations denote the following paper sizes.
ST: Statement
LT: Letter
LG: Legal
When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to
If [All Media Types] is selected, a paper type cannot be specified for fax printouts.
11-11
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
Received FAX Sizes and Paper Priority (Metric Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.
Same Size Override
Received FAX Size
A4 FL
A5
1 *
A5 A4 FL
2 *,**
A4 FL A4
3
FL
4
B5
* Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
** Folio size original is reduced to match A4 size paper.
: indicates print output on two sheets.
NOTE
The abbreviations denote the following paper sizes.
FL: Folio
When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to
If [All Media Types] is selected, a paper type cannot be specified for fax printouts.
11-12
Index
Numerics
2 in 1 Print
A
Account Management
,
Adding a contact
Change/Deletion
Printing Address List
Search
B
Batch Transmission Function 4-15
Broadcast Transmission
C
Cancel
Cancelling Delayed Transmission
Cancelling Direct Transmission
Cancelling Memory Transmission
Cancelling Polling Transmissions
Cancelling Transmission (Disconnection of
Cannot perform sub address transmission 10-7
Cannot receive document
Checking Transmission Results and Registration Status
Confirmation Screen of Destinations 8-14
D
Date
Default fax settings
Direct Transmission
Cancel
Duplex Print Output
E
,
E-mail Notice
Job Finish Notice
Reporting FAX Receipt Result
Encrypted Communication
Encryption Communication
Changing and Deleting Registration Contents of
Encryption Key
Encryption Key
Registering an Encryption Key 6-36
Setting the Encrypted Reception
Using the Encrypted Transmission 6-39
Energy Saver
Error Code List
Error Messages
F
FAX Automatic Reception
,
Job Log Screen
I
Indicators
Interrupt Send
J
Communication Form Subject to Job Accounting
Contents
Login
L
Local FAX Number
,
M
Manual Reception
,
,
Media Type for Print Output
Embedded Web Server RX
Type of Forwarding Destination
Memory Reception
Menu Map
Index-1
N
Configuring the Driver Default Settings
Flow of Sending
Installing the Network Fax Driver
Online Manual
O
One-touch Keys
Adding a Destination
Select Destination
Original
Original Size Selection
Selection of Original Image 4-11
P
Part Names and Functions
PBX Setting
Permit Fax No.
Change/Deletion
Registration
Permit ID No.
Change/Deletion
Registration
Checking
Deleting Originals in a Polling Box
Polling Reception
Printing from a Polling Box
Sub Address Bulletin Board Reception 6-30
Precautions When Turning Power OFF 10-3
Priority Override Send
Q
Quick Setup Wizard
R
Received FAX Sizes and Paper Priority
Reception Date/Time
Changing Retry Times
Reject Fax No.
Registration
Remote Diagnostics
,
Report
Recipient Format
Report for Job Canceled before Sending 8-5
Resolution
Rings
Answering Machine
FAX/TEL
S
Selection of Transmit Terminal Identification (TTI)
Send Status
Speed Dial key
Select Destination
Deleting Originals after Printing from a Sub Address
Box
Deleting Originals from a Sub Address Box
How to Delete
Printing Originals from Sub Address Box 6-18
Sub Address Bulletin Board Reception
Sub Address Communication
Sub Address
Sub Address Password
Sub Address Transmission
Index-2
T
,
Communication Establishing Requirements
Permit ID No.
Prerequisites
Reception Rejection Requirements
Reception Restriction Setting 9-20
Send Restriction Setting
Unknown Number Reception
Troubleshooting
TX Start Speed
,
U
Unusable Time
Login
V
Volume Adjustment
,
Index-3
First edition 2013.12
2PZGEEN500
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