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LASERJET PRO 400
Software Technical Reference
M401
HP LaserJet Pro 400 M401 Printer Series
Software Technical Reference
Copyright and License
© 20 16 Copyright HP Development
Company, L.P.
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.
The information contained herein is subject to change without notice.
The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
Edition 2 , 2 /20 16
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Table of contents
HP LaserJet Software CD — Windows partition .............................................. 3
CD versions and language support ............................................................... 4
Driver languages ......................................................................... 6
Installer languages ...................................................................... 7
Documentation languages ............................................................ 8
HP PCL 6 print driver and PS Universal Print Driver ....................................... 14
Print driver version numbers for Windows operating systems ......................... 14
HP PCL 6 print driver for Windows ............................................................. 15
Introduction .............................................................................. 15
Access print drivers ................................................................... 15
Help system .............................................................................. 17
Incompatible print settings messages ............................................ 17
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iv
Advanced tab features ............................................................... 19
Printing Shortcuts tab features ..................................................... 22
Paper/Quality tab features ......................................................... 26
Effects tab features .................................................................... 32
Finishing tab features ................................................................. 39
Services tab features .................................................................. 44
Device Settings tab features ........................................................ 45
About tab features ..................................................................... 49
Device Status ............................................................................ 59
Supplies Status .......................................................................... 60
Device Configuration page ......................................................... 60
Network Summary page ............................................................ 61
Reports .................................................................................... 61
Event Log page ......................................................................... 62
Device Information page ............................................................ 63
Paper Setup page ..................................................................... 63
Print Quality page ..................................................................... 64
EcoSMART Console page ........................................................... 64
Paper Types page ..................................................................... 64
System Setup page .................................................................... 65
Service page ............................................................................ 65
Save and Restore page .............................................................. 65
Administration Page .................................................................. 66
Printing .................................................................................... 66
PCL5 ....................................................................................... 66
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PostScript ................................................................................. 66
Network Summary ..................................................................... 68
IPv4 Configuration .................................................................... 68
IPv6 Configuration .................................................................... 69
Wireless Configuration (wireless models only) .............................. 70
Wireless Direct Setup (wireless models only) ................................. 70
Network Identification ................................................................ 70
Advanced page ........................................................................ 71
Certificates page ....................................................................... 71
HTTPS Enforcement page ........................................................... 72
SNMP page ............................................................................. 72
Web Services Setup page .......................................................... 73
HP ePrint page .......................................................................... 73
Apps page ............................................................................... 74
Proxy Settings page ................................................................... 74
Use the Recommended installation with HP Smart Install or the CD ................................ 77
Remove the print driver by using the Windows Add or Remove Programs feature .......... 103
Supported operating systems for Mac ....................................................... 108
HP LaserJet Pro 400 M401 Printer Series PPD ............................................ 109
HP LaserJet Pro 400 M401 Printer Series PDE ............................................ 109
HP USB EWS Gateway ........................................................................... 109
Open the HP Utility .................................................................. 110
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HP Utility toolbar ..................................................................... 110
Supplies Status ........................................................................ 111
Device Information .................................................................. 112
File Upload ............................................................................ 112
HP ePrintCenter ....................................................................... 113
Test ....................................................................................... 114
Upload Fonts .......................................................................... 114
Auto-off .................................................................................. 115
Network Settings ..................................................................... 116
Supplies Management ............................................................. 117
Trays Configuration ................................................................. 118
Additional Settings .................................................................. 119
Message Center ...................................................................... 120
Supported print drivers for Mac ............................................................... 120
Troubleshoot the product setup ................................................................. 133
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1 Document and product basics
●
●
Software availability and localization
ENWW 1
Purpose and scope
This software technical reference (STR) provides information about and troubleshooting tips for the printing-system software for the product.
This STR is prepared in an electronic format to serve as a quick-reference tool for Global Support
Center (GSC) agents, support engineers, system administrators, management information systems (MIS) personnel, and end users, as appropriate.
NOTE: This STR describes drivers that are available from the product firmware and shipped on the printing-system software CD that comes with the product. This STR does not describe drivers that will become available on the Web.
The following information is included in this STR:
● Descriptions of drivers, operating systems, and system environments
● Descriptions of installing and uninstalling the printing-system software components
For information about the location of information within chapters, see the table of contents. An index is also provided in this STR.
Additional detailed information about the printing-system software is published in an addendum to this
STR. The following information is available in the addendum:
● Lists of installed files
● System-modification information, such as files added or modified
2 Chapter 1 Document and product basics ENWW
Software availability and localization
This section provides information about the availability of the product printing-system software and related software and firmware. Printing-system software on a CD is available from HP fulfillment centers.
Printing-system software on the Web
All software that is contained on the installation CD is also available on the Web.
Web deployment is the preferred method for obtaining the latest software. The Web site offers an option for automatic email notification about new software releases.
NOTE: This STR describes drivers that are shipped with the printing-system software CD. This STR does not describe any drivers that might be released for use by support personnel.
To view the product support Web site, complete the following steps.
1.
In the main screen of the installer, click the More Options button, and then click the
Documentation button.
2.
Click the HP Help and Learn Center button.
3.
In the HP Help and Learn Center screen, click the Web Support tab, and then select the product model number.
In-box printing-system software CD
The software CD contains a variety of files for installing the printing-system software on the computer.
This section describes the files that are available on the software CD and provides additional information about support and availability.
The product comes with one printing-system software CD with software for both Windows operating systems and Mac OS X operating systems.
The files on the CD include documentation files and files that are required in order to install and uninstall the printing-system components.
NOTE: For the latest software and printer drivers, go to www.hp.com/support/ljm401series .
HP LaserJet Software CD — Windows partition
NOTE: For information about the contents of the Mac partition, see
Mac software and utilities on page 107
.
The root directory of the Windows software partition contains the AUTORUN.EXE file, the SETUP.EXE
file, and the following directories:
● Documents
● Installer
● Installer Content
ENWW Software availability and localization 3
4
● Languages
● Prerequisites
● Setup
● Utilities
● x64
The Utilities folder contains the files to run these stand-alone utilities:
● FileToEmail
● LogAnalyzer.exe
● Scrubber
CD versions and language support
The product printing-system software CD is available with the following components and languages.
Table 1-1 Software CD supported languages
Language Two-letter abbreviation HP-preferred name File designation
Arabic
Bulgarian
Catalan
Croatian
Czech
Danish
Dutch
English
Estonian
Farsi (Persian)
Finnish
French
German
Greek
Hebrew
Hungarian
Italian
Japanese
Korean
FI
FR
DE
EL
DA
NL
EN
ET
FA
AR
BG
CA
HR
CS
IT
JA
HE
HU
KO
Arabic
Bulgarian
Catalan
Hrvatski
Cestina
Dansk
Nederlands
English
Estonian
Farsi (Persian)
Suomi
Francais
Deutsch
Greek
Hebrew
Magyar
Italiano
Japanese
Korean
ARWW
BGWW
CAWW
HRWW
CSWW
DAWW
NLWW
ENWW
ETWW
FAWW
FIWW
FRWW
DEWW
ELWW
HEWW
HUWW
ITWW
JAWW
KOWW
Chapter 1 Document and product basics ENWW
Table 1-1 Software CD supported languages (continued)
Language Two-letter abbreviation HP-preferred name
Latvian
Lithuanian
Norwegian
Polish
Portuguese
Romanian
Russian
Serbian
Simplified Chinese
Slovak
Slovenian
Spanish
Swedish
Thai
Traditional Chinese
Turkish
Ukrainian
LV
LT
NO
PL
PT
RO
RU
SR
ZHCN
SK
SL
ES
SV
TH
ZHTW
TR
UK
Latvian
Lithuanian
Norsk
Polski
Portugues
Romanian
Russian
Serbian
Simplified Chinese
Slovak
Slovenian
Espanol
Svenska
Thai
Traditional Chinese
Turkce
Ukrainian
SRWW
ZHCN
SKWW
SLWW
ESWW
SVWW
THWW
ZHTW
TRWW
UKWW
File designation
LVWW
LTWW
NOWW
PLWW
PTWW
ROWW
RUWW
ENWW Software availability and localization 5
Driver languages
The product provides discrete driver support in the following languages.
Table 1-2 Supported discrete driver languages
Component Language list
HP PCL 6 Print Driver ● Arabic
● Bulgarian
● Catalan
● Croatian
● Czech
● Danish
● Dutch
● English
● Estonian
● Farsi
● Finnish
● French
● German
● Greek
● Hebrew
● Hungarian
● Italian
● Japanese
● Korean
● Latvian
● Lithuanian
● Norwegian
● Polish
● Portuguese
● Romanian
● Russian
● Serbian
● Simplified Chinese
● Slovak
● Slovenian
● Spanish
● Swedish
● Thai
● Traditional Chinese
● Turkish
● Ukrainian
6 Chapter 1 Document and product basics ENWW
Installer languages
The product provides installer component support in the following languages.
Table 1-3 Installer component languages
Component Language list
Administrator install
Installer
Common Windows installer
Web registration *
● Arabic
● Bahasa Indonesian
● Catalan
● Croatian
● Czech
● Danish
● Dutch
● English
● Finnish
● French
● German
● Greek
● Hebrew
● Hungarian
● Italian
● Japanese
● Korean
● Norwegian
● Polish
● Portuguese
● Romanian
● Russian
● Simplified Chinese
● Slovak
● Slovenian
● Spanish
● Swedish
● Thai
● Traditional Chinese
● Turkish
* Arabic and Hebrew support in English only
* Catalan support in Spanish only
* No support for Bulgarian, Estonian, Japanese, Kazakh, Lithuanian, Latvian, Serbian, Ukrainian, or
Vietnamese
ENWW Software availability and localization 7
8
Documentation languages
The product provides documentation in the following languages.
Table 1-4 Documentation languages
Language User Guide Help and Learn
Center
Warranty and
Legal Guide
Greek
Hebrew
Hungarian
Italian
Japanese
Kazakh
Korean
Latvian
Lithuanian
Norwegian
Polish
Portuguese
Romanian
Russian
Serbian
Arabic X X X X
Bahasa Indonesian X
Bulgarian
X X X
X
Catalan
Czech
X
X
X
X
X
X
X
X
Danish
Dutch
English
Estonian
Farsi
Finnish
French
German
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X X X X
X
X
X
X
X
X
X
X
X
Install Notes
(Windows)
Hardware
Install Guide
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Chapter 1 Document and product basics ENWW
Table 1-4 Documentation languages (continued)
Language User Guide Help and Learn
Center
Warranty and
Legal Guide
Slovak
Slovenian
Spanish
Swedish
Thai
Turkish
Ukranian
Simplified Chinese X
Traditional
Chinese
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Install Notes
(Windows)
X
X
X
X
X
X
X
X
Hardware
Install Guide
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10 Chapter 1 Document and product basics ENWW
2 Windows software description and installation
Introduction
The product comes with software and installers for Microsoft Windows and Apple Computer, Inc., Mac systems. Linux and UNIX systems are supported, and software is available on the Web. For information about specific system installers, drivers, and components, see the section that corresponds to that system. For information about Mac software, see
Mac software and utilities on page 107 .
This section contains information about the following topics:
●
●
CD installation and HP Smart Install installation
●
Installation for software components from the Web
●
HP LaserJet software components for Windows
●
Detailed Windows installation instructions
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Install overview
The printing-system software CD contains the product software. The printing-system software can also be installed when the product is connected to the computer through Smart Install.
For all supported operating systems, each install option presents a series of screens that guide you through the installation process.
Software installation types for Windows
The following printing-system software installation types are available:
● Select the recommended software (default)
● Select the minimum software
Selecting Click here for more install options allows you to choose between the installation types and allows you to view the software components that are installed with each installation type.
Installing the recommended software installs these software components:
● HP Device Toolbox
● HP Help & Learn Center
● HP Printer Status and Alerts
● HP Product Improvement Study
● Reconfigure your HP Device
● Uninstall Product Software
The installer guides the installation, whether you are configuring a direct-connected or a networkconnected product.
The installer additionally detects hardware and network connections, and helps guide the installation.
For example, if the installer detects an HP LaserJet Pro 400 M401 Printer Series, it automatically configures the software connection to that product. This saves several steps. If the installer detects a network, it also guides setting up those features.
Installation options
The printing-system software can be installed when the product is connected to the computer in the following configurations:
● Directly connected via a USB port
NOTE: Smart Install will begin when a USB cable is connected.
● Connected via a wired or wireless network
12 Chapter 2 Windows software description and installation ENWW
CD installation and HP Smart Install installation
Supported operating systems for Windows
The product comes with software for the following Windows operating systems:
● Windows 7 (32-bit and 64-bit)
● Windows Vista (32-bit and 64-bit)
● Windows XP (32-bit, Service Pack 2)
● Windows Server 2003 (32-bit, Service Pack 3)
NOTE: Basic print and scan components only
● Windows Server 2008 and 2008 R2 (32-bit and 64-bit)
NOTE: Basic print and scan components only
Installation for software components from the Web
Supported operating systems for Windows
The product comes with software for the following Windows operating systems:
● Windows 7 (32-bit and 64-bit)
● Windows Vista (32-bit and 64-bit)
● Windows XP (32-bit, Service Pack 2)
● Windows Server 2003 (32-bit, Service Pack 3)
NOTE: Basic print and scan components only
● Windows Server 2008 and 2008 R2 (32-bit and 64-bit)
NOTE: Basic print and scan components only
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HP LaserJet software components for Windows
Installer
The Installer is a Windows–only software component that provides an installer for the driver files, connects the product to the user's computer, installs software components, launches configuration utilities, and provides links to Web sites or documentation.
Uninstaller
The uninstall program removes files and folders that were installed when the printing-system software was originally installed on the computer.
Print drivers
Print drivers provide the printing features and communication between the computer and the product.
The software CD includes software for end users and network administrators who are working in the following operating environments:
● Windows XP (32-bit and 64-bit), Windows Server 2003 (32-bit and 64-bit), Windows
Server 2008 and 2008 R2 (32-bit and 64-bit), and Windows Vista (32-bit and 64-bit), and
Windows 7 (32-bit and 64-bit)
● Mac OS X v10.5 and later
In Windows operating systems, automatic configuration, driver updates after a new product configuration, and preconfiguration features are available with the product.
NOTE: For additional information about installing the printing-system software, see the HP LaserJet
Pro 400 M401 Printer Series Install Notes on the printing-system software CD.
All of the drivers provide access to the paper-handling and print-quality features.
HP PCL 6 print driver and PS Universal Print Driver
Windows drivers are supported by Microsoft 32-bit and 64-bit operating systems. The HP PCL 6 driver is included on the HP LaserJet Pro 400 M401 Printer Series printing-system software CD. The PS
Universal Print Driver is available for download at the following Web site: www.hp.com/support/ljm401series
NOTE: If you select the recommended installation by clicking Install Now on the main screen of the
Installer, the HP PCL 6 print driver is installed by default.
Print driver version numbers for Windows operating systems
Access to print driver version numbers varies, depending on the operating system in which the product is installed.
14 Chapter 2 Windows software description and installation ENWW
NOTE: For a list of HP LaserJet Pro 400 M401 print drivers, updated HP printing-system software, and product-support information, go to: www.hp.com/support/ljm401series
The Windows XP, Windows Server 2003, Windows Server 2008 and 2008 R2, Windows Vista, and
Windows 7 operating systems support the HP PCL 6, PCL 5 Universal Print Driver, and PS Emulation
Universal Print Drivers. If you are using an HP print driver in a Windows environment, follow these steps to find driver-version information:
1.
Depending on your operating system, click the Start button and then do one of the following to find the list of installed printers:
● Click Devices and Printers or Printers and Faxes
● Click Control Panel and then click Printers , or first click Hardware and Sound , and then click Printers
● Click Settings , and then click Printers or Printers and Faxes
2.
Right-click the product icon.
3.
Click Printer Properties .
4.
Click the About tab.
You can also gain information about driver versions by clicking the About button that appears on most driver tabs.
HP PCL 6 print driver for Windows
Introduction
You can change the print job settings through the product control panel, the software program, or the print driver.
Generally, for features that are duplicated in more than one location (for instance, you can select the paper input tray from any of them), settings that are established in the software program take precedence over print driver settings. Print driver settings, in turn, override product control-panel settings.
Access print drivers
Depending on the operating system on which you are installing the print drivers, you can gain access to the print drivers and different print-driver interfaces in several ways.
To gain access to the print driver settings from within most software programs, follow these steps:
1.
Click the File menu.
2.
Click the Print item.
3.
Click the Properties button.
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The appearance and names of the driver tabs can vary, depending on the operating system. These driver settings apply only while that software program is open.
You can control the drivers directly from the Printers folder. Here you have access to two sets of driver tabs: the Printing Preferences tabs and the Properties tabs. The settings that you make on the
Printing Preferences driver tabs control the driver default settings for each user profile. Installable options can be configured in Properties driver tabs.
Printing Preferences driver tabs
The Printing Preferences driver tabs change the default settings that are used across all software programs. To gain access to these tabs, follow these steps:
1.
Depending on your operating system, click the Start button and then do one of the following to find the list of installed printers:
● Click Devices and Printers or Printers and Faxes
● Click Control Panel and then click Printers , or first click Hardware and Sound , and then click Printers
● Click Settings , and then click Printers or Printers and Faxes
2.
Right-click the product icon.
3.
Click the Printing Preferences item.
The following Printing Preferences print-driver tabs are available:
● Advanced
● Printing Shortcuts
● Paper/Quality
● Effects
● Finishing
● Services
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Printer Properties driver tabs
This set of tabs controls the driver behavior and driver connections. To gain access to the Printer
Properties tabs, follow these steps:
1.
Depending on your operating system, click the Start button and then do one of the following to find the list of installed printers:
● Click Devices and Printers or Printers and Faxes
● Click Control Panel and then click Printers , or first click Hardware and Sound , and then click Printers
● Click Settings , and then click Printers or Printers and Faxes
2.
Right-click the product icon.
3.
Click the Properties or Printer Properties item.
The following Printer Properties print-driver tabs are available:
● General
● Sharing
● Ports
● Advanced
● Security
● Device Settings
● About
Help system
The HP PCL 6 print driver includes a full-featured Help system to provide assistance with printing and configuration options.
● Right-click a feature or control. A pop-up Help window appears.
● Click a feature or control, and then press the F1 key. The Help window for the currently selected control appears.
Incompatible print settings messages
Incompatible print settings (constraint) messages are unsolicited messages that appear in response to specific print-driver selections. These messages alert you to selections that are illogical or impossible given the product capabilities or the current settings of other controls.
NOTE: Constraint messages are limited, and the underlying software architecture might accept some settings that are illogical or impossible for the product to perform. Sending a job with incompatible settings can lead to unexpected results. If print jobs do not print as expected, check the product documentation for the product capabilities.
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In supported Windows operating environments, some technically invalid print-driver configurations result in warning messages. For example, duplexing is not possible when printing an envelope. The following figure shows an incompatible print settings warning.
Figure 2-1 Incompatible print settings warning
If you click the OK button, the Incompatible Print Settings dialog appears.
Figure 2-2 Incompatible Print Settings dialog
18
To resolve the conflicting settings, click the Restore my previous settings option, and then click the
OK button. The driver resets the conflicting control back to its previous state.
Chapter 2 Windows software description and installation ENWW
If you want to keep the conflicting setting, click the Keep this setting, and I will change it later option, and then click the OK button.
NOTE: In this example, the conflict can be resolved manually. If the conflict is not resolved when the driver is closed, then the same dialog appears again when a print job is sent to the product.
Advanced tab features
NOTE: The Advanced tab is located on the Printing Preferences tab set. For information about how to access these tabs, see
Printing Preferences driver tabs on page 16 ,
Use the Advanced tab to change the layout of printed pages. Use this tab to configure special controls that are not commonly used, as well as to control features such as collating and font management in the driver (although most current software programs support these features in the print dialog box or through the page settings in the software program). The following figure shows the
Advanced tab.
Figure 2-3 Advanced tab
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The Advanced tab contains the following controls:
●
●
HP LaserJet software components for Windows 19
Graphic
The Graphic setting contains the following controls:
● True Type Font settings
True Type Font
Use the Substitute with Device Font option (the default setting) to print documents that contain
TrueType fonts by using equivalent printer fonts. This permits faster printing; however, you might lose special characters that the equivalent printer font does not support. Select the Download as
Softfont option to download TrueType fonts for printing instead of using printer fonts.
Document Options
The Document Options setting contains the following controls:
●
●
●
Advanced Printing Features
When the Advanced Printing Features setting is Enabled , metafile spooling is turned on and
Finishing tab options such as Page Order , Booklet Layout , and Pages per Sheet are available, depending on the product.
Enhanced metafile spooling is used to greatly reduce the amount of time that elapses between a request to print (initiated by a software program) and the return of control to the software program by the operating system.
For normal printing, leave the Advanced Printing Features setting at the default ( Enabled ). If compatibility problems occur, you can disable the feature. However, some advanced printing features might still appear in the print driver, even though they have been disabled. If you select an advanced printing feature in the print driver that has been disabled on the Advanced tab, the feature is automatically re-enabled.
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Printer Features
The Printer Features setting contains the following controls:
● Print All Text as Black
The feature is Disabled by default. When Enabled is selected, the driver prints all text as black regardless of the original document text color. Color text is printed as black, except for white text, which remains white. (White text is a reliable method of printing reverse typeface against a dark background.) This setting does not affect graphic images on the page, nor does it affect any text that is part of a graphic.
● Send True Type as Bitmap
Send True Type as Bitmap provides an alternative for software programs that have trouble using TrueType fonts for special graphic aspects such as shading, rotation, or slanting. The setting is Disabled (off) by default. The TrueType fonts are converted to bitmap soft fonts before downloading. The Enabled setting causes the driver to send TrueType fonts to the product as outlines, which retains the standard format (outline) of the fonts.
● Raster Compression
Use the Raster Compression feature to select the graphics-compression method:
◦ Automatic . The software determines the best compression method to use.
◦ Best Quality . This option forces the software to use a lossless compression method.
(Lossless means that no data is lost during compression.)
◦ Maximum Compression . Where applicable, this option requires the software to always use a lossy compression method (some data is lost).
● Print Data Optimization
When selected, this feature allows the print job to use the host memory to ensure quick and highquality printing. The print speed increases without any print quality degradation.
When this option is selected, you must use one of the following settings:
◦ Auto (the default setting)
◦ Optimize for Raster
◦ Optimize for Text and Vector
Layout Options
The Layout Options setting contains the Page Order setting.
Page Order specifies the order in which the pages of your document are printed. Front to Back prints the document so that page 1 prints first. Back to Front prints the document so that page 1 prints last.
NOTE: The page-ordering operation works on whole sheets of paper rather than on individual logical pages. Accordingly, if you set Pages per Sheet (on the Finishing tab) to be greater than one, the ordering of logical pages on a physical sheet of paper does not change.
ENWW HP LaserJet software components for Windows 21
Printing Shortcuts tab features
●
Use defined printing shortcuts
●
Create a custom printing shortcut
NOTE: The Printing Shortcuts tab is located on the Printing Preferences tab set. For information about how to access these tabs, see
Printing Preferences driver tabs on page 16
,
Use the Printing Shortcuts tab to store specific combinations of driver settings for easy use.
The following figure shows the Printing Shortcuts tab.
Figure 2-4 Printing Shortcuts tab
The Printing Shortcuts tab saves commonly used driver settings under a shortcut name.
●
Use defined printing shortcuts
●
Create a custom printing shortcut
Use defined printing shortcuts
The Printing Shortcuts tab contains the following pre-defined shortcuts:
22 Chapter 2 Windows software description and installation ENWW
●
●
●
●
●
●
●
●
Factory Defaults
The Factory Defaults are as follows:
● Paper sizes: Letter (This setting changes according to country/region.)
● Paper source: Automatically Select
● Paper type: Unspecified
● Print on both sides: No
● Pages per sheet: 1 page per sheet
General Everyday Printing
When General Everyday Printing is selected, the following controls are available:
● Paper sizes: Letter (This setting changes according to country/region.)
● Paper source: Automatically Select
● Paper type: Unspecified
● Print on both sides: No
● Pages per sheet: 1 page per sheet
When options other than the defaults are selected, the Save as...
and Reset buttons become active.
Click Save As...
to create a custom printing shortcut.
Click Reset to change customized settings back to the default settings.
Paper sizes
The Paper sizes setting is a drop-down menu that lists all of the supported paper sizes. For detailed information on the supported paper sizes, see the user guide.
ENWW HP LaserJet software components for Windows 23
24
Paper source
The following options are available:
● Automatically Select (default)
● Printer auto select
● Manual Feed in Tray 1
● Tray 1
● Tray 2
Paper type
The Paper type setting is a drop-down menu that lists all of the supported paper types. For detailed information on the supported paper types, see the user guide.
Print on both sides
The following options are available:
● No (default)
● Yes, flip over
● Yes, flip up
Pages per sheet
The following options are available:
● 1 page per sheet (default)
● 2 pages per sheet
● 4 pages per sheet
● 6 pages per sheet
● 9 pages per sheet
● 16 pages per sheet
Envelopes
These settings are automatically selected:
● Paper sizes: Envelope #10
● Paper source: Automatically Select
● Paper type: Envelope
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Cardstock Heavy
These settings are automatically selected:
● Paper sizes: Letter (This setting changes according to country/region.)
● Paper source: Automatically Select
● Paper type: Unspecified
● Print on both sides: No
Labels
These settings are automatically selected:
● Paper sizes: Letter (This setting changes according to country/region.)
● Paper source: Automatically Select
● Paper type: Labels
Transparencies
These settings are automatically selected:
● Paper sizes: Letter (This setting changes according to country/region.)
● Paper source: Automatically Select
● Paper type: Monochrome Laser Transparency
EcoSMART Settings
● Paper sizes: Letter (This setting changes according to country/region.)
● Paper source: Automatically Select
● Paper type: Unspecified
● Print on both sides: Yes, flip over
● Pages per sheet: 1 page per sheet
Booklet Printing
● Paper sizes: Letter (This setting changes according to country/region.)
● Paper source: Automatically Select
● Paper type: Unspecified
● Booklet Layout: Left binding
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Create a custom printing shortcut
1.
Select General Everyday Printing as a base.
2.
Select the appropriate print settings on the Printing Shortcuts tab or use the settings on any of the Printing Preferences tabs.
3.
On the Printing Shortcuts tab, click Save As...
. The Printing Shortcuts dialog box appears.
4.
Type a name for the custom printing shortcut, and then click the OK button. The custom printing shortcut appears in the Printing Shortcuts list.
5.
To delete a custom printing shortcut, click the custom shortcut, and then click the Delete button.
Paper/Quality tab features
NOTE: The Paper/Quality tab is located on the Printing Preferences tab set. For information about how to access these tabs, see
Printing Preferences driver tabs on page 16
,
Use the Paper/Quality tab to specify paper size, type, and source. You can also use this tab to specify different paper selections for the front cover, first page, other pages, last page, and back cover of the document. The following figure shows the Paper/Quality tab.
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Figure 2-5 Paper/Quality tab
The Paper/Quality tab contains the following control sets:
●
●
●
Paper Options
The settings specified in the Paper Options group box on the Paper/Quality tab apply to all of the pages of the document.
The settings in the Paper Options group box are described in the following order:
●
●
●
●
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●
Paper sizes
The Paper sizes setting is a drop-down menu that lists all of the supported paper sizes.
When you move the mouse over the dimensions label, the mouse cursor changes from an arrow to a gloved hand. Click the dimensions label to toggle between English and metric units.
Because paper-size settings in most software programs override driver settings, it is generally best to use the driver to set paper size only when you are printing from software programs that do not include a paper-size setting, such as NotePad, or when you are producing a book or a booklet that does not require different paper sizes.
NOTE: Certain software programs can override the size command and specify different paper sizes within a single document.
When you change the print-driver setting to a paper size that is not currently loaded in the product, a control-panel message appears that prompts you to load the paper size or select another tray.
When the Settings under the Special Pages section have been changed, the Paper sizes , Paper source , and Paper type menus change also, offering a variety of options. For more information, see
Custom Paper Size
The Custom Paper Size dialog box appears when you click Custom… on the Paper/Quality tab. The following figure shows the initial appearance of the Custom Paper Size dialog box.
NOTE: The HP LaserJet Pro 400 M401 Printer Series product supports custom paper sizes from 3 inches to 8.5 inches in width and 5 inches to 14 inches in length. To use this paper size, set the custom paper size to match the custom paper size that you are using.
Name
Use the Name text box to type a new name for a custom paper size. When you change the name to something other than Custom , the Save and OK buttons become active.
The name that appears in the Name text box depends on the following conditions:
● If a saved custom paper size has been selected from the drop-down menu on the Paper/Quality tab, then the Name text box shows the name of the selected custom paper size.
● If a standard paper size has been selected on the Paper/Quality tab, then the Name text box shows the default name of Custom .
● If a new name has been typed into the Name text box for the purpose of saving a new size or renaming an existing size, then that new name will remain in the text box until the new size is saved or the dialog box is closed.
If you type a new name into the Name text box, but then do not click Save , you can change the width and height values without losing the name. However, if you close the dialog box without clicking
Save , any unsaved name or size values are lost without warning.
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Paper size
The width and height values can be changed by typing numeric strings into the edit boxes in the
Paper Size group box.
Any entry that is greater than the maximum limits of the width and height control is rounded down to the maximum valid entry, while any entry that is smaller than the minimum limits of the width and height control is rounded up to the minimum valid entry.
If units are in millimeters, the custom paper-size range minimum is the limit rounded up to the nearest whole millimeter. The custom paper-size range maximum is the limit rounded down to the nearest whole millimeter. Any non-numerical entry reverts to the minimum value. Width and height entries are validated when the focus has changed.
The resolution of each control is 1 millimeter or 1/10 of an inch, depending on the current measurement units.
NOTE: If the paper size is not physically supported by the product, the driver will scale the page data down to a size that will fit on a letter size paper.
Units
To change measurement units, click one of the options in the Units group box (either Inches or
Millimeters ).
Custom width and height control limits
The minimum paper size for the product is 76 x 127 mm (3 x 5 in) and the maximum is 215.90 x
355.60 mm (8.50 x 14.00 in).
Paper source
The Paper source setting specifies the source tray to use for printing a document. The list of source trays depends on the product accessories that are installed. Any optional source trays that are installed through the Device Settings tab also appear here.
The Paper source drop-down menu can contain the following options, depending on what has been installed on the product:
● Automatically select
● Printer auto select
● Manual Feed in Tray 1
● Tray 1
● Tray 2
The default setting is Automatically Select . When this setting is selected, the product uses the source tray that supports the paper size that you have selected. If you select a source tray other than
Automatically select , make sure that the correct paper size is loaded in the source tray.
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Paper type
The Paper type drop-down menu shows the first few paper types that the product supports and an entry for More . Clicking More opens the Type Is dialog box. Click the + next to Type Is and its subcategories to view all of the paper types that the product supports. For detailed information on the supported paper types, see the user guide.
The default setting is Unspecified .
No mechanism exists for manually adding custom paper types through the driver. Use HP Web
Jetadmin to add custom paper types. Custom types can be added only by using bidirectional communication, so they must already exist in the product when the bidirectional query occurs. If bidirectional communication is enabled, then an updated list of paper types is returned. If bidirectional communication is not enabled, then the driver looks for custom paper types that have been saved from a previous bidirectional communication query, and uses those. Otherwise, no custom paper types are available through the driver.
NOTE: To download a current version of HP Web Jetamin and for the latest list of supported host systems, go to the following Web site: www.hp.com/go/webjetadmin
If you select a setting other than the default, make sure that the correct paper type is loaded in the tray that you selected in the Paper source setting.
When you change the print-driver setting to a paper type that is not currently loaded in the product, a control-panel message appears that prompts you to load the paper type or select another tray.
Special pages
To specify special pages to be used, click the Settings button under the Special Pages list.
Covers
To use specific cover settings, click the Covers item in the Special Pages list.
Use the Covers options to include a blank or preprinted cover on a document, or to include a front/ back cover from a source tray that is different from the one used for the remainder of the document.
The following are the Covers options:
● Add a blank or preprinted cover: Select which cover is customized: Front , Back , or Both .
● Paper source: The Paper source setting specifies the source tray to use for adding a front and/or back cover to the document. The list of source trays depends on the accessories that are installed. Any optional trays that are installed through the Device Settings tab also appear here.
● Paper type: The Paper type setting specifies the paper size to use for front and/or back covers. Changes made to the Paper type setting here override any previous Paper type settings using the same paper source.
NOTE: The same size of paper will be used for the entire print job.
When you change the type and source of the paper and covers, the settings remain configured until you close the software program.
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Print pages on different paper
Use the Print pages on different paper options to select an alternative paper type or source for the first, last, or other pages of a document.
The following are the Print pages on different paper options:
● Pages in document.
Select which pages are customized: the First page, the Last page, or specify a page range with the Pages option.
● Paper source: The Paper source setting specifies the source tray to use for printing a document. The list of source trays depends on the accessories that are installed. Any optional trays that are installed through the Device Settings tab also appear here.
● Paper type: The Paper type drop-down menu shows all of the paper types that the HP LaserJet
Pro 400 M401 Printer Series supports.
NOTE: The same type of paper is used for the entire print job.
When you change the type and source of the paper and covers, the settings remain configured until you close the software program.
Document preview image
The document preview image is a line-drawn image of a page that represents graphics and text. The document preview image is always oriented so that the contents of the page are right-side-up. The document preview image appears in the upper-right corner of the following Printing Preferences driver tabs:
● Printing Shortcuts
● Paper/Quality
● Effects
● Finishing
Switching between tabs does not change the location or appearance of the document preview image.
When you move the mouse over the document preview image, the mouse cursor changes from an arrow to a gloved hand. You can toggle between portrait and landscape page orientation by clicking the image.
Print Quality
The Print Quality group box contains the following control:
●
●
Print Quality drop down menu
Use this control to select print quality. ImageREt settings precisely control colors by combining up to 4 colors and varying the amount of toner in a given area to create many smooth colors, sharp images, and crisp text.
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The Print Quality drop-down menu contains the following resolution options.
● 600 dpi
● FastRes 1200 (the default setting)
● ProRes 1200 (180 lpi)
● ProRes 1200 (132 lpi)
EconoMode
Select the EconoMode check box to enable this feature. When this feature is turned on, the product uses less toner on each page, extending the life of the toner cartridge and reducing the cost per page.
Because less toner is used on each page, the print quality is also reduced.
The default setting for the EconoMode option is off (not selected).
NOTE: HP does not recommend the full-time use of EconoMode . If EconoMode is used full-time, the toner supply might outlast the mechanical parts in the toner cartridge. If print quality begins to degrade and is no longer acceptable, consider replacing the toner cartridge.
Effects tab features
NOTE: The Effects tab is located on the Printing Preferences tab set. For information about how
to access these tabs, see Printing Preferences driver tabs on page 16 ,
Use the Effects tab to create unique paper effects such as scaling and watermarks. The following figure shows the Effects tab.
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Figure 2-6 Effects tab
The Effects tab contains the following controls:
●
●
●
Resizing Options
The Resizing Options group box consists of the following controls:
● Actual size (default)
● Print document on
● Scale to fit
● % of actual size
Actual size
Actual size is the default setting. It prints the document without changing the document size.
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Print document on
Click the Print document on option to format the document for one paper size and then print the document on a different paper size, with or without scaling the image to fit the new paper size.
The Print document on control is disabled by either of the following conditions:
● The % of actual size value is not 100.
● The Pages per sheet value (on the Finishing tab) is not 1.
When Print Document On is selected, the drop-down menu shows the paper sizes on which you can print. The list contains all of the standard paper sizes that the selected paper source supports and any custom sizes that you have created. When Print document on is selected, Scale to fit is automatically selected. Clear this check box if you do not want your document reduced or enlarged to fit on the selected paper.
Scale to fit
The Scale to fit option box specifies whether each formatted document page image is scaled to fit the target paper size. By default, Scale to fit is selected when Print document on is selected. If the setting is turned off, then the document page images will not be scaled, and are instead centered at full size on the target paper. If the document size is larger than the target paper size, then the document image is clipped. If it is smaller, then it is centered within the target paper.
When the size for which the document is formatted (that is, the logical size) differs from the target size, the preview image uses a dashed gray line to show the boundaries of the logical page in relation to the target paper size.
% of actual size
The % of actual size option provides a slider bar and input box to use for scaling the percentage setting. The default setting in the entry box is 100% of actual size. Actual size is defined as the paper size that is selected within the driver or what the driver receives from the software program (if the software program does not negotiate the paper size with the driver). The driver scales the page by the appropriate factor and sends it to the product.
The limits of the range are from 25% to 400%, and any values outside the range are adjusted to those limits as soon as the focus is removed from the control (that is, when the Tab key is pressed or another control is selected).
Any change to the scale also changes the page preview, which increases or decreases from the upperleft corner of the preview.
The slider bar controls the scale directly. The value in the edit box changes as the slider-bar indicator is dragged, and the document preview image is updated to the new image scale. Each click on the arrows increases or decreases the scale by 1%. Each click on the slider bar affects the scale by 10%.
You cannot achieve an exact value by dragging the slider-bar indicator. Instead, either use the sliderbar indicator to approximate the value that you want and then use the arrows to refine the value, or type the value into the entry box.
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The following settings disable % of actual size :
● Print document on (on the Effects tab) is selected
● Pages per sheet (on the Finishing tab) is not 1
Document preview image
The document preview image is a line-drawn image of a page that represents graphics and text. The document preview image is always oriented so that the contents of the page are right-side-up. The document preview image appears in the upper-right corner of the following Printing Preferences driver tabs:
● Printing Shortcuts
● Paper/Quality
● Effects
● Finishing
Switching between tabs does not change the location or appearance of the document preview image.
When you move the mouse over the document preview image, the mouse cursor changes from an arrow to a gloved hand. You can toggle between portrait and landscape page orientation by clicking the image.
Watermarks
Use the Watermarks feature to select a watermark, create a new watermark (text only), or edit an existing watermark. The following watermarks are preset in the driver:
● (none)
● [Username]
● Confidential
● Draft
● SAMPLE
The Watermarks feature can be configured using the Driver Configuration Utility.
If the [Username] watermark is selected, the driver will use the network username of the logged in user for the watermark.
The drop-down menu shows alphabetically sorted watermarks that are currently available on the system, plus the string "(none)," which indicates that no watermark is selected. This is the default setting. Any watermark that is selected from this list appears in the preview image.
When the First page only check box is selected, the watermark is printed only on the first page of the document. The First page only check box is disabled when the current watermark selection is
"(none).”
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Watermarks are applied to logical pages. For example, when Pages per sheet is set to "4" and
First page only is turned off, four watermarks appear on the physical page (one on each logical page).
Click Edit , and the Watermark Details dialog box appears.
Figure 2-7 Watermark Details dialog box
36
The dialog box shows a preview image and provides options for creating a new watermark and controlling the message angle and font attributes.
Click OK to accept all of the changes that are made in the Watermark Details dialog box.
However, clicking Cancel does not cancel all of the changes. If you make changes to a watermark and then select a different watermark or click New , all of the changes are saved, and only the current, unsaved changes can be canceled.
Current Watermarks
The Current Watermarks group box contains a list of available watermarks, both predefined watermarks that are available in the driver and any new watermarks that you have created.
To create a new watermark, click New . The new watermark appears in the Current Watermarks list and in the Watermark Message edit box as " Untitled " until you name it. The name that you type in the Watermark Message field appears in the Current Watermarks group box in the
Watermark Details dialog box and in the Watermarks group box on the Effects tab.
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To name the new watermark, type the selected watermark text in the Watermark Message edit box.
To delete a watermark, select the watermark in the Current Watermarks list, and then click Delete .
A warning appears asking whether you are sure you want to delete the selected item. Click Cancel if you want to keep the watermark. Click OK to delete the selected watermark.
NOTE: You can have no more that 30 watermarks in the Current Watermarks list at one time.
When you reach the limit of 30 watermarks, the New button is disabled.
To edit an existing watermark, select the watermark in the Current Watermarks list. If you change the Watermark Message for that watermark, you are, in effect, creating a new watermark.
Watermark Message
The Watermark Message is also the name that identifies the watermark in the Current
Watermarks list, except when more than one watermark has the same message. For example, you might want several different watermarks with the message DRAFT, each with a different typeface or font size. When this occurs, the string is appended with a space, a pound sign, and a number (for example, Draft #2 ). When a number is added, the number two is used first, but if the resulting name is also in the list, then the number increases until the name is unique ( Draft #3 , Draft #4 , and so on).
Message Angle
Use the controls in the Message Angle group box to print the watermark in different orientations on the page. All settings center the watermark string within the page; the selection of a particular setting affects only the angle of the string placement. The following settings are available:
● Diagonal . This is the default setting. Select this setting to place the text along a line that spans the lower-left to upper-right corners of the page.
● Horizontal . Select this setting to place the text along a line that spans the mid-left and mid-right edges of the page.
● Angle . Select this setting to place the text at the specified angle across the page. Use the numeric spin box to select the angle.
Font Attributes
Use the controls in the Font Attributes group box to change the font and the shading, size, and style of the font.
The Font Attributes group box contains the following controls:
● Name
The Name drop-down menu lists fonts that are currently installed on the system. The default is language-dependent.
● Color
The Color drop-down menu contains the following selections:
◦ Gray
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● Shading
The default Shading setting for new and preset watermarks is Very light . The following range of shades is available from the Shading drop-down menu:
◦ Lightest
◦ Very light (default)
◦ Light
◦ Medium light
◦ Medium
◦ Medium dark
◦ Dark
◦ Very dark
◦ Darkest
These values represent the intensity of the gray that is used. Select Light to produce a lightly saturated gray watermark. Select Lightest to produce the lightest shade of watermark. Select
Darkest to produce a black watermark.
● Size
Font sizes from 1 to 999 points are available from the Size menu. The default point size is language-dependent.
● Style
The following settings are available:
◦ Regular
◦ Bold
◦ Italic
◦ Bold Italic
The default Style setting for new and preset watermarks is Regular .
Default watermark settings
The following table shows Font Attribute settings for new and preset watermarks.
Table 2-1 Font Attribute settings for new and preset watermarks
Setting New watermark Preset watermark
Name
Color
Shading
Arial
Gray
Very light
Varies by language
Gray
Very light
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Table 2-1 Font Attribute settings for new and preset watermarks (continued)
Setting New watermark Preset watermark
Size
Style
80
Regular
Varies by language
Regular
Click the OK button to accept all of the changes that have been made in the Watermark Details dialog box. Clicking the Cancel button does not cancel all of the changes. If you make changes to a watermark and then select a different watermark or click New , all of the changes are saved, and only the current, unsaved changes can be canceled.
Finishing tab features
NOTE: The Finishing tab is located on the Printing Preferences tab set. For information about how to access these tabs, see
Printing Preferences driver tabs on page 16 .
Use the Finishing tab to print booklets and control the paper output. The following figure shows the
Finishing tab.
Figure 2-8 Finishing tab
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The Finishing tab contains the following controls:
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●
●
●
Document Options
The Document Options group box contains the following controls:
●
●
●
●
●
●
Print on both sides
NOTE: For models that do not have the automatic duplexing feature, this feature appears as Print on both sides (manually) .
The default setting for the Print on both sides option is off (not selected).
Print on both sides is available when the following conditions exist:
● Paper type on the Paper/Quality tab is set to any paper type except for the following types:
◦ Labels
◦ Laser Transparency
◦ Envelope
◦ Opaque Film
● Paper sizes is set to any paper size except for the following sizes:
◦ Envelope #10
◦ Double Japan Postcard Rotated
◦ Envelope Monarch
◦ Envelope B5
◦ Envelope C5
◦ Envelope DL
Select the Print on Both Sides check box to print on the second side of the paper.
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NOTE: To make the Print on Both Sides check box available in the document options, set the
Duplex Unit (for 2–sided printing) setting to Installed on the Device Settings tab in the printdriver Properties tab set.
Cardstock paper can be manually printed on the second side. Transparencies and labels should never be printed on the second side.
To print a multiple-page document, follow these steps:
1.
From the software program, select the Print option.
2.
Select the product, and then click the Properties or Preferences button.
3.
Click the Finishing tab.
4.
Select the Print on Both Sides check box.
5.
Click the OK button, and then click the Print button.
Flip pages up
Use the Flip pages up check box to specify the duplex-binding option. By default, the Flip pages up check box is not available. It is available only when Print on both sides is selected. The following table demonstrates the results of selecting this check box, depending on the paper orientation selected on the Finishing tab.
Table 2-2 Page orientation
Orientation (Finishing tab)
Portrait
Landscape
Flip Pages Up selected
Short-edge binding
Long-edge binding
Flip Pages Up not selected
Long-edge binding
Short-edge binding
When Print on both sides is selected, the document preview image changes to show a spiral binding along either the left edge or the top edge of the page. In addition, a folded-over corner appears in the lower-right portion of the preview image, indicating that printing occurs on the back side. An arrow on the folded-over corner points in the direction that the pages would be flipped if they were bound together.
Short-side binding is for print jobs with pages that read by flipping over like the pages of a calendar.
Long-side binding is for print jobs with pages that read by turning like the pages of a book.
Booklet layout
The Booklet layout drop-down menu, visible when Print on both sides is selected, offers choices that are based on the current paper size. The default setting for the Booklet Printing drop-down menu is Off . The other settings have the following format, where [paper size] depends on the paper size that is set on the Paper/Quality tab:
● Left binding
● Right binding
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When you select Left binding or Right binding , the document preview image changes to show the location of the binding. If the Pages per sheet setting is on the default setting of 1, it automatically changes to 2 pages per sheet . If you change the Pages per sheet setting manually to 4, 6, 9, or
16 pages per sheet, the booklet setting is disabled. See
for more information.
Book and Booklet Printing
The HP LaserJet Pro 400 M401 Printer Series supports book and booklet printing.
A book is a print job consisting of at least two pages. It can have a different paper type for the front cover, first page, other pages, last page, or back cover. Use the Covers and Print pages on different paper settings on the Paper/Quality tab to select different paper for the front cover, first page, other pages, and back cover. For more information, see
Paper/Quality tab features on page 26 .
A booklet is a print job that places two pages on each side of a sheet that can then be folded into a booklet that is half the size of the paper. Use the Booklet layout drop-down menu on the Finishing tab to control booklet settings.
Print a booklet
1.
From the software program, select the Print option.
2.
Select the product, and then click the Properties or Preferences button.
3.
Click the Finishing tab.
4.
Click the Print on Both Sides check box.
5.
In the Booklet Printing drop-down list, select a binding option. The Pages Per Sheet option automatically changes to 2 Pages Per Sheet .
Pages per sheet
Use the Pages per sheet option to select the number of pages that you want to print on a single sheet of paper. If you choose to print more than one page per sheet, the pages appear smaller and are arranged on the sheet in the order that they would otherwise be printed. The Pages per sheet dropdown menu provides six settings:
● 1 page per sheet (this is the default)
● 2 pages per sheet
● 4 pages per sheet
● 6 pages per sheet
● 9 pages per sheet
● 16 pages per sheet
NOTE: When you select an option other than 2 pages per sheet , booklet printing is unavailable.
Related controls indented beneath Pages per Sheet are Print page borders and Page order , which become active when Pages per sheet is greater than 1.
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Print page borders
Print page borders sets a line around each page image on a printed sheet to help visually define the borders of each logical page.
Page order
The Page order drop-down menu contains four selections:
● Right, then Down
● Down, then Right
● Left, then Down
● Down, then Left
Document preview image
The document preview image is a line-drawn image of a page that represents graphics and text. The document preview image is always oriented so that the contents of the page are right-side-up. The document preview image appears in the upper-right corner of the following Printing Preferences driver tabs:
● Printing Shortcuts
● Paper/Quality
● Effects
● Finishing
Switching between tabs does not change the location or appearance of the document preview image.
When you move the mouse over the document preview image, the mouse cursor changes from an arrow to a gloved hand. You can toggle between portrait and landscape page orientation by clicking the image.
Orientation
Orientation refers to the layout of the image on the page, and does not affect the way that paper feeds into the product. You can specify the orientation of the print job. The three available orientations are portrait, landscape, and rotated. The default orientation is Portrait .
NOTE: Nearly all software programs establish the orientation for the printed page, so the page orientation in the driver is useful only for the few software programs that do not set an orientation.
The Orientation group box contains the following options:
● Portrait . The top edge of the document is the shorter edge of the paper.
● Landscape . The top edge of the document is the longer edge of the paper.
● Rotate by 180 degrees . This creates a landscape or portrait orientation in which the image is rotated 180°. This setting is useful for printing prepunched paper.
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You can toggle orientation between portrait and landscape by clicking the document preview image. If you select the Rotate by 180 degrees check box, no change occurs in the document preview image.
Services tab features
NOTE: The Services tab is located on the Printing Preferences tab set. For information about how to access these tabs, see
Printing Preferences driver tabs on page 16 .
The Services tab is shown in the following figure.
Figure 2-9 Services tab
The Services tab contains the following group:
●
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Internet Services
The Internet Services group box contains the Select a destination drop-down menu with the following selections:
● Online diagnostic tools . Download diagnostic tools
● Support and troubleshooting . This is the main Web site for HP LaserJet Pro 400 M401
Printer Series product support.
● Product manuals . View or download product manuals.
If you have Internet access, select any of these items and click Go!
to open the corresponding HP Web page.
Device Settings tab features
NOTE: The Device Settings tab is located on the Printer Properties tab set. For information about how to access these tabs, see
Printer Properties driver tabs on page 17
,
Available options depend on the feature. The following figure shows the Device Settings tab.
Figure 2-10 Device Settings tab
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The Device Settings tab contains controls for paper-handling devices and controls for managing the product.
The Device Settings tab contains the following controls:
●
●
●
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Form to Tray Assignment
A network administrator can use Form to Tray Assignment to specify the paper size in each input tray.
The product supports more than one source of paper. You can assign a form (which defines the paper size and margins) to each paper source. When a form is matched to a source, you can select the form when you print. The product prints from the tray to which that form is assigned.
Network administrators can use the Form to Tray Assignment setting to specify, in the driver, the paper size that is loaded into each available input tray. The use of forms constrains the choices that are available in the paper-size list on the Paper/Quality tab in the Printing Preferences driver tabs.
This constraint prevents (or reduces the likelihood of) tying up the product with paper-mount messages that occur when users request sizes or types that are not available.
The trays listed in the Form to Tray Assignment setting include standard trays and optional accessory trays. Generally, items that are installed separately have a separate Installable Options setting.
The input trays listed here are also listed as paper sources on the Paper/Quality tab.
Configuring the trays
1.
Select the appropriate tray in the Form to Tray Assignment list.
2.
Use the drop-down menu to select the paper size (or form) that is loaded in that tray.
3.
Repeat steps 1 and 2 for the remaining trays.
4.
Click the OK button to enable your settings, or, if necessary, click the Cancel button to reconfigure all the trays, and remove the size and type constraints that have been imposed on the
Paper/Quality tab.
Font Substitution Table
Use the Font Substitution Table settings to change the TrueType to printer font mapping and to install and remove external fonts for the product through the External Fonts option. External fonts can be soft fonts or DIMM fonts.
Click the Font Substitution Table option to open a list of fonts. Use the settings to change the
TrueType-to-product font mappings.
External Fonts
Use the External Fonts option to install and remove external fonts for the product. External fonts can be soft fonts or DIMM fonts.
Click the External Fonts option to make the Properties button available. Click the Properties button to open the HP Font Installer dialog box.
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Installing external fonts
Follow these steps to install external fonts.
1.
Depending on your operating system, click the Start button and then do one of the following to find the list of installed printers:
● Click Devices and Printers or Printers and Faxes
● Click Control Panel and then click Printers , or first click Hardware and Sound , and then click Printers
● Click Settings , and then click Printers or Printers and Faxes
2.
Right-click the name of the product.
3.
Click Properties or Printer Properties .
4.
Click the Device Settings tab.
5.
Click the External Fonts option. The Properties button appears.
6.
Click Properties . The HP Font Installer dialog box appears.
Figure 2-11 HP Font Installer dialog box
ENWW
7.
Type the name and path of the font metric file in the Printer Font File Location text box, or click Browse to locate the file on the computer. The font file names appear in the Font(s) to be
Added window.
8.
Select the fonts that you want to add, and then click Add . The fonts are installed and the file names appear in the Installed Font(s) window.
9.
Click OK to close the HP Font Installer dialog box.
HP LaserJet software components for Windows 47
48
Removing external fonts
1.
Depending on your operating system, click the Start button and then do one of the following to find the list of installed printers:
● Click Devices and Printers or Printers and Faxes
● Click Control Panel and then click Printers , or first click Hardware and Sound , and then click Printers
● Click Settings , and then click Printers or Printers and Faxes
2.
Right-click the name of the product.
3.
Click Properties or Printer Properties .
4.
Click the Device Settings tab.
5.
Click the External Fonts option. The Properties button appears.
6.
Click Properties . The HP Font Installer dialog box appears. The external fonts that are installed appear in the Installed Fonts window.
7.
Select the fonts that you want to remove, and then click Remove . The fonts are removed.
8.
Click OK to close the HP Font Installer dialog box.
Installable Options
Items under Installable Options are automatically populated and their default settings are set when the driver is installed.
The product has printing options that you can install and configure in this section. The following controls are available:
●
●
●
Duplex Unit (for 2-Sided Printing)
●
●
●
●
Automatic Configuration
Use the Device Settings tab to tell the driver about the hardware configuration of the product. If bidirectional communication is enabled in a supported environment, update this tab by selecting the
Update Now setting in the Automatic Configuration setting. The default setting is Off . After an automatic configuration, the setting returns to Off after the changes are made.
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If your environment does not support bidirectional communication, the Update Now setting is unavailable, so you must manually configure the options on this tab.
If you have more than one driver installed for the product (for example, the default HP PCL 6 print driver and the HP PCL 5 Universal Print Driver), the Update Now feature works automatically only on the driver on which it is activated. The other driver will not be updated, and might show the default setting for the specific product model.
Printer Status Notification
When enabled, this option displays a small status-notification window in the lower-right corner of the screen. This window is visible while printing a document or while viewing the print driver settings. It provides information about the status of the document being printed as well as information about the printer, including the current status of the printer supplies.
Duplex Unit (for 2-Sided Printing)
Set the Duplex Unit (for 2-Sided Printing) item to installed to print on both sides of any supported size and most types of paper (except transparencies, envelopes, and labels). To use this feature, you must reinsert the paper stack into the input tray to print the second side. The product pauses while you make this adjustment.
This setting is enabled by default.
Allow Manual Duplexing
Set the Allow Manual Duplexing item to Enabled for product models that do not include the automatic duplexing feature (HP LaserJet Pro 400 M401a Printer and HP LaserJet Pro 400 M401n
Printer).
Printer Memory
Specifies the amount of memory in the product.
Tray 3
Set the Tray 3 item to Installed if you have optional Tray 3 attached to the product.
Job Separator
Use this control to specify whether a print job identifier page should be printed between print jobs.
This setting is disabled by default.
About tab features
NOTE: The About tab is located on the Printer Properties tab set. For information about how to
access these tabs, see Printer Properties driver tabs on page 17 .
The About tab provides detailed information about driver component versions. It contains an overall build version number (in parentheses after the model name) together with specific information about each of the components. The information varies according to the product model number, driver, date, and versions. The About tab is shown in the following figure.
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Figure 2-12 About tab
The About tab lists driver installation file names and their version numbers. The About tab also indicates whether the driver was autoconfigured, whether administrator preferences were set, the date the driver was last configured, and whether the configuration is autoconfigured or user-configured.
The About button is also available on most driver screens. The About button provides a driver version number and creation date.
Driver configuration for Windows
The HP print drivers feature bidirectional communication technology which, in supported environments, provide automatic discovery and driver configuration for product accessories at the time of installation.
Some accessories that are automatically discovered and configured include the duplexing unit, optional paper trays, printer hard disk, and dual inline memory modules (DIMMs).
Driver autoconfiguration
Automatic discovery and driver configuration through bidirectional communication occurs in the following circumstances:
● When a print driver is installed by using the installer
● When using the Update Now feature for a driver that is already installed
However, as shown in the following table, driver autoconfiguration and Update Now are not available in Windows XP, Windows Server 2003, Windows Server 2008 and 2008 R2, Windows Vista, or
Windows 7 operating systems over a direct connection when the product is installed by using the Add
Printer Wizard.
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Table 2-3 Automatic discovery and driver configuration through bidirectional communication
Connection type Add Printer Wizard install Common installer
Network Yes Yes
1
Direct connection No Yes
The table applies to Windows XP, Windows Server 2003, Windows Server 2008 and 2008 R2, Windows Vista, and
Windows 7.
Bidirectional communication
In environments that support bidirectional communication, the computer communicates with the product during installation, determines the physical configuration, and then configures the driver accordingly.
Bidirectional communication is the capability of the product to respond to data inquiries from the computer and report information back, such as what type of print paper is available or what accessories are connected to the product. Bidirectional communication depends on the network operating system and on the type of connection that exists between the computer and the product. If the connection does not have this capability (that is, if it has no bidirectional mode), it can only accept commands from the host and cannot report information back to the host computer.
Enterprise AutoConfiguration
Enterprise AutoConfiguration (EAC) uses bidirectional communication to provide autoconfiguration functionality for installation of the print driver over a network, whether you use the installer on the printing-system software CD or the Add Printer Wizard to install the driver. Driver installation that includes EAC is configured with the same settings as the physical configuration of the product.
Configuration occurs without user interaction.
If bidirectional-communication software has been installed previously, EAC is not activated, and the pre-existing bidirectional-communication software is used to configure the print driver.
If bidirectional communication software has not been installed, EAC installs bidirectionalcommunication software that allows it to communicate with the product and automatically match the print driver with the actual product configuration. EAC is activated during installation of the driver or whenever the Update Now feature is used.
If the product configuration changes after installation, the driver can be automatically updated with the new configuration in environments that support bidirectional communication by using the Update Now
feature. For more information, see Update Now on page 53 .
The following tables show the availability of EAC for various operating systems and network environments that support bidirectional communication.
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Table 2-4 EAC availability in Microsoft Windows and Microsoft Share
Method Connection type Microsoft Share
2000 XP 2000/XP host with
2000/XP client/
Windows
Server 2008 and 2008
R2/Windows
Vista
USB
Add Printer
Network Jetdirect
Standard
TCP/IP
IPX/SPX
TCP/IP (HP)
TCP/IP (MS)
IPX/SPX (HP) x x x x x x x x x x x x x x x
Direct connect Parallel
USB
Jetdirect Network
Standard
TCP/IP
IPX/SPX
TCP/IP (HP)
TCP/IP (MS) x x x x x x x x x x x x
1
IPX/SPX (HP) x x x
This column represents the following Microsoft Share configurations: Windows 2000, Windows XP, Windows Server 2003,
Windows Server 2008, or Windows Vista host with Windows 2000, Windows XP, Windows Server 2003, Windows Server
2008, or Windows Vista client.
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Table 2-5 EAC availability in Novell Netware environments
Method Connection type Novell
Netware 4.x
Network
USB
Jetdirect TCP/IP
IPX/SPX
Bindery queue NDS queue x x
Netware 5.x
Bindery queue x
Standard
TCP/IP (MS
1 Bidirectional functionality is supported only with the client software from Novell. It is not supported with Microsoft Client
Service for NetWare.
Update Now
If you have modified the configuration of the HP LaserJet Pro 400 M401 Printer Series product since installation, the driver can be automatically updated with the new configuration in environments that support bidirectional communication. Use the Update Now feature to automatically reflect the new configuration in the driver.
For example, if the product is installed and an optional paper-handling accessory is added later, use the Update Now feature to query the product and update the settings to match the new product configuration.
The feature automatically updates the registry and changes the configuration information that appears on the Device Settings tab.
NOTE: Depending on which settings were updated, the Update Now feature might change the configuration information that displays on the print-driver tabs, instead of (or in addition to) changing the information on the Device Settings tab.
NOTE: The Update Now feature is not supported in environments where shared Windows XP clients are connected to Windows XP hosts.
To activate the Update Now feature, follow these steps:
1.
Depending on your operating system, click the Start button and then do one of the following to find the list of installed printers:
● Click Devices and Printers or Printers and Faxes
● Click Control Panel and then click Printers , or first click Hardware and Sound , and then click Printers
● Click Settings , and then click Printers or Printers and Faxes
2.
Right-click the product name.
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3.
Click the Properties or Printer Properties item.
4.
Click the Device Settings tab.
5.
If necessary, click the Installable Options list to expand it and show the options.
6.
In the Automatic Configuration drop-down menu, select the Update Now item.
7.
Click the OK button to save the setting.
HP Reconfiguration Utility
If you are already using the product and you wish to change the way it is connected, use the HP
Reconfiguration Utility to set up the connection. For example, you can reconfigure the product to use a different wireless address, to connect to a wired or wireless network, or change from a network connection to a USB connection. You can change the configuration without inserting the product CD.
After you select the type of connection you wish to make, the program goes directly to the portion of the product setup procedure that needs to change.
The HP Reconfiguration Utility is located in the HP programs group on your computer.
Font support
The basic fonts listed here are included with Microsoft Windows software.
Basic fonts
Microsoft Windows software includes these basic fonts, which can be used with any HP printing product:
● Arial
● Courier New Italic
● Times New Roman Italic
● Arial Italic
● Courier New Bold
● Times New Roman Bold
● Arial Bold
● Courier New Bold Italic
● Times New Roman Bold Italic
● Arial Bold Italic
● Symbol
● Wingdings
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● Courier New
● Times New Roman
HP ePrint
With HP ePrint , you can print anywhere, anytime, from a mobile phone, laptop, or any other mobile device. HP ePrint works with any email-capable device. If you can e-mail, you can print to an HP ePrintenabled product. For more details, go to www.hpeprintcenter.com
.
NOTE: The product must be connected to a network and have Internet access to use HP ePrint.
HP ePrint is disabled as a default setting in the product. Use this procedure to enable it.
1.
Type the product IP address into the address line of a Web browser to open the HP Embedded
Web Server.
2.
Click the HP Web Services tab.
3.
Select the option to enable Web Services.
HP Update
HP Update proactively checks for updates specific to your product including software, drivers, applications, firmware/BIOS, tools and utilities, and gives you the choice of which to install.
The default interval for the HP Update program is to check for updates once every 7 days. However, the HP Update program will check for new updates at an interval that you specify.
To change the way the HP Update program runs, use the following steps:
1.
Click Start .
2.
Click All Programs .
3.
Click the HP folder.
4.
Click the HP Update icon to start the HP Update program.
5.
In the HP Update window, click the Settings button.
6.
In the Settings menu, you can change how often the HP Update program checks for updates.
Help & Learn Center
The HP Help & Learn Center and other documentation are on the CD that came with the product or in the HP Program folder on your computer. The HP Help and Learn Center is a product help tool that provides easy access to product information, HP product Web support, troubleshooting, and regulatory and safety information.
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Click the Help & Learn Center link on the Documentation screen of the installer to open an HTML help system that provides step-by-step instructions for performing specific tasks, including clearing jams and loading trays.
Figure 2-13 Help & Learn Center
The Help & Learn Center can also be opened from the Windows Start menu.
1.
Click the Start button, select the Programs or All Programs item, and then click the HP item.
2.
Click the product name item, and then click the Help & Learn Center item.
Toner Cartridge Authentication
The HP Toner Cartridge Authentication software verifies that Original HP LaserJet toner cartridges are being used in the product. Specific countries/regions can reward customers for using Original
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HP LaserJet toner cartridges. This software was developed for home, micro, and small business environments.
● Customer downloads the HP Toner Authentication software from HP.com and installs it on his or her computer.
● The software checks to see if the product needs software or firmware upgrades
◦ Software or firmware upgrades can be installed by the customer.
● The software checks the e-labels on the toner cartridges and displays the results.
◦ By default the software checks every 60 minutes, but the time period setting can be changed on the Settings tab.
◦ The correct versions of software, firmware, e-labels, and an active internet connection are required for HP Toner Authentication to work properly.
HP Device Toolbox
The HP Device Toolbox allows users to control settings on the product through a Web browser. This program opens the HP Embedded Web Server (HP EWS).
To access the HP Device Toolbox , complete one of the following procedures:
● Click the Windows Start button, click the Programs or All Programs item, click the HP item, click the product group, and then click the HP Device Toolbox item.
● On network-connected products, you can open a Web browser and type the product IP address in the address bar.
The product IP address displays on the product control panel. If that feature is disabled, the IP address is documented on a configuration page. Print a configuration page by following these steps on the product control panel.
Print a configuration page on a LCD control panel
1.
At the product control panel, press the OK button to open the menus.
2.
Use the arrow buttons to select the Reports menu, and then press the OK button.
3.
Use the arrow buttons to highlight the Configuration Report option, and then press the OK button.
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4.
Find the IP address on the configuration page.
Figure 2-14 IP address location on the configuration page
HP LASERJET 400 M401A
Configuration Report
Product Name
Formatted Number
Serial Number
Service ID
Firmware Date
= HP LaserJet 400 M01a
= V400005F
= VNBA22S504
= 22058
= 2010601_1440 Phoexix Firmware
Smart Install SW Version = 10/27/2010.1.0.10301.31
USA
Device Location
ADF Installed
=
= Yes
Max Monochrome Print Quality = FastRes 1200
Controller Number = 2
Memory
Total Memory
Available Memory
= 128 MBytes
= 56.45 MBytes
Product Settings
Device Description = HP LaserJet 400 M01a
Language =
Asset Number =
Company Name
Contact Person
Product Security
Quiet Print Mode
Hardware Address
Host Name
IPv4 Status
IPv6 Status
Show IP Address
=
=
= Off
= Off
= XX:XX:XX:XX:XX:XX
= XXXXXXXXX
= 192.168.0.10
= XXXX::XXXX::XXXX::XXXX
= Enabled
Installed Personalities and Options
(20040201)
(20040201)
(20040201)
(20040201)
Print a configuration page on a touchscreen control panel
1.
From the Home screen on the product control panel, touch the Setup button.
2.
Touch the Reports button
3.
Touch the Configuration Report item.
4.
Find the IP address on the configuration page.
Figure 2-15 IP address location on the configuration page
HP LASERJET 400 M401A
Configuration Report
Product Name
Formatted Number
Serial Number
Service ID
Firmware Date
Smart Install SW Version
= HP LaserJet 400 M01a
= V400005F
= VNBA22S504
= 22058
= 2010601_1440 Phoexix Firmware
= 10/27/2010.1.0.10301.31
Location =
Device Location =
ADF Installed = Yes
Max Monochrome Print Quality = FastRes 1200
Controller Number = 2
Memory
Total Memory
Available Memory
= 128 MBytes
= 56.45 MBytes
Product Settings
Device Description = HP LaserJet 400 M01a
English
Asset Number
Company Name
Contact Person
=
=
=
Product Security
Quiet Print Mode
Hardware Address
Host Name
IPv4 Status
IPv6 Status
Show IP Address
= Off
= Off
= XX:XX:XX:XX:XX:XX
= XXXXXXXXX
= 192.168.0.10
= XXXX::XXXX::XXXX::XXXX
= Enabled
Installed Personalities and Options
(20040201)
(20040201)
The following tabs are available in the HP Device Toolbox :
●
●
●
●
●
●
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Home tab
Use the Home tab to access and print detailed information regarding product and supply status, product configuration, network configuration, and usage.
The Home tab contains the following pages:
●
●
●
●
●
●
Device Status
The Device Status page shows product status messages. The Device Status page also contains some pertinent product information and settings.
Figure 2-16 HP Device Toolbox, Home tab – Device Status page
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Supplies Status
The Supplies Status page shows the status of all of the product supplies, including the toner cartridges.
Figure 2-17 HP Device Toolbox, Home tab – Supplies Status page
Device Configuration page
The Device Configuration page shows the values of all of the settings that are available in the product. The contents of this page are consistent with the configuration page that the firmware generates.
Figure 2-18 HP Device Toolbox, Home tab – Device Configuration page
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Network Summary page
The Network Summary page contains information about the network and its enabled features.
Figure 2-19 HP Device Toolbox, Home tab – Network Summary page
Reports
Use the Reports page to print the internal special pages the device generates. The following information pages are available:
● Configuration Report
● Supplies Status
● Network Summary
● Usage Page
● Diagnostics Page
● PCL Font List
● PCL6 Font List
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● PS Font List
● Demo Page
Figure 2-20 HP Device Toolbox, Home tab – Reports page
Event Log page
Use the Event Log page to track the events that occur on the product.
Figure 2-21 HP Device Toolbox, Home tab – Event Log page
System tab
Use the System tab to view and change settings for the following features:
●
●
●
●
●
●
●
●
●
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Device Information page
The Device Information page contains identifying information about the product:
● Device Description . This field shows the version of the HP LaserJet Pro 400 M401 Printer Series product that is installed.
● Asset Number . Use this field to assign an identifying asset control number to the product.
● Company Name .
● Contact Person .
● Device Location
Figure 2-22 HP Device Toolbox, System tab – Device Information page
Paper Setup page
Use Paper Setup page to configure the paper-setup settings for the product. Change the default settings by clicking the black arrow next to each option and highlighting the selection.
Figure 2-23 HP Device Toolbox, System tab – Paper Setup page
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Print Quality page
Use the Print Quality page to change the print quality defaults for the product.
Figure 2-24 HP Device Toolbox, System tab – Print Quality page
EcoSMART Console page
Use the EcoSMART Console page to control the energy-saving settings on the product.
Figure 2-25 HP Device Toolbox, System tab – EcoSMART Console page
Paper Types page
Use the Paper Types page to set the default paper type settings for the product.
Figure 2-26 HP Device Toolbox, System tab – Paper Types page
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System Setup page
Use the System Setup page to change settings on the product such as Jam Recovery and Auto
Continue.
Figure 2-27 HP Device Toolbox, System tab – System Setup page
Service page
Use the Service page to start the cleaning mode procedure on the product.
Figure 2-28 HP Device Toolbox, System tab – Service page
Save and Restore page
Use the Save and Restore page to save, load, or restore product settings.
Figure 2-29 HP Device Toolbox, System tab — Save and Restore page
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Administration Page
Use the Administration page to set or change the administrator password.
Figure 2-30 HP Device Toolbox, System tab – Administration page
Print tab
●
●
●
Printing
Use the Printing page to change the printing defaults for the product.
Figure 2-31 HP Device Toolbox, Print tab – Printing page
PCL5
Use the PCL5 page to change the PCL defaults for the product.
Figure 2-32 HP Device Toolbox, Print tab – PCL5 page
PostScript
Use the PostScript pane to turn off/on PostScript printing errors.
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If Print PostScript errors is set to On , the product will print multiple pages of PostScript characters when an error is encountered.
If Print PostScript errors is set to Off (default), the product suppresses this printing behavior.
Figure 2-33 HP Device Toolbox, Print tab – PostScript page
Networking tab
Use the Networking tab to view and change settings for the network connection and communication with the product. The following pages are available:
●
●
●
●
Wireless Configuration (wireless models only)
●
Wireless Direct Setup (wireless models only)
●
●
●
●
●
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Network Summary
The Network Summary page contains all the information about the network and its enabled features.
Figure 2-34 , Networking tab – Network Summary page
IPv4 Configuration
Use the IPv4 Configuration pane to modify settings for basic TCP/IPv4 network configuration.
If Automatic IP is configured, the Manual IP address configuration settings are disabled, but the values for these settings are still displayed if they have been set.
If the configuration is switched from Automatic IP to Manual IP , the IP Address fields are cleared, and the desired IP address must be entered before continuing.
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Click Apply to keep changes. When you click the Apply button, a confirmation dialog appears. Click the Yes button to continue.
Figure 2-35 HP Device Toolbox, Networking tab – IPv4 Configuration page
IPv6 Configuration
The IPv6 Configuration page shows the status of the IPv6 network configuration settings. This page is read-only and no settings can be modified here.
Up to seven IPv6 addresses can be shown on this page, depending upon the automatic configuration of the networking firmware. All available IPv6 addresses are shown.
Figure 2-36 HP Device Toolbox, Networking tab – IPv6 Configuration page
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Wireless Configuration (wireless models only)
Use the Wireless Configuration page to turn off/on the wireless capabilities for the product.
Figure 2-37 HP Device Toolbox, Networking tab – Wireless Configuration page
Wireless Direct Setup (wireless models only)
Use the Wireless Direct Setup page to enable devices within wireless range to connect to the product and print.
Figure 2-38 HP Device Toolbox, Networking tab — Wireless Direct Setup page
70
Network Identification
Use the Network Identification pane to configure the host name and domain name(s) used to identify the product on the network.
The values for host name and domain names are retrieved from the firmware, and displayed on this pane. The networking firmware determines what host name and domain name(s) to use.
The information under Available Host name / Domain names is for information only and cannot be modified.
The text entries are disabled under certain circumstances. The following table defines when the entities are disabled:
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Table 2-6 Network Identification pane – Text Entities
Text Entity Disabled status
Host name
Domain name (IPv4/IPv6)
Domain name (IPv6)
Bonjour Service name
Disabled if configured by BOOTP
Disabled if configured by BOOTP, DHCPv4, or DHCPv6
Disabled if configured by DHCPv6
Disabled if Bonjour is disabled
Figure 2-39 HP Device Toolbox, Networking tab – Network Identification page
Advanced page
Use the Advanced page to configure the enabled settings and other settings for the product.
Figure 2-40 HP Device Toolbox, Networking tab – Advanced page
Certificates page
Use the Certificates page to change the product certificate to more accurately identify the printer and to update the length of time the certificate is valid.
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You may also use the Certificates page to upload a Certificate Authority (CA) certificate to verify the email server's certificate, for increased security
Figure 2-41 HP Device Toolbox, Networking tab — Certificates page
HTTPS Enforcement page
Use the HTTPS Enforcement page to securely manage the network device using a Web browser and the HTTPS protocol. By forcing all connections to use HTTPS, the embedded Web server encrypts all
Web communication.
Figure 2-42 HP Device Toolbox, Networking tab — HTTPS Enforcement page
SNMP page
Use the SNMP page to configure the SNMP settings for the product.
Figure 2-43 HP Device Toolbox, Networking tab – SNMP page
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HP Web Services tab
Web Services Setup page
Use the Web Services Setup page to enable or disable the HP Web Services feature.
Figure 2-44 HP Device Toolbox, Web Services Setup page
HP ePrint page
Use the HP ePrint page to print the HP ePrint information page.
Figure 2-45 HP Device Toolbox, HP ePrint page
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Apps page
Use the Apps page to enable or disable the Apps feature.
Figure 2-46 HP Device Toolbox, Apps page
Proxy Settings page
Use the Proxy Settings page to set the HP Web Services proxy server.
Figure 2-47 HP Device Toolbox, Proxy Settings page
HP Smart Install tab
Use the HP Smart Install tab to enable or disable the HP Smart Install installation method.
Figure 2-48 HP Device Toolbox, HP Smart Install tab
HP Product Improvement Study
After the product is installed, you have the option of participating in HP's voluntary program for communication between your system and HP. This feature, available through software that is included on the printing-system software installation CD, helps HP monitor toner usage.
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At the time of the invitation, about two weeks after installation, full disclosure of the information to be communicated is provided. Participation is entirely voluntary, and the impact on processing and connection speeds is negligible. Personal information is never sent to HP unless permission is given.
Figure 2-49 Welcome screen
To participate in the study, click the Participate button.
To be reminded later about the opportunity to participate, click the Remind me later button.
To decline to participate, click the Decline button.
If you decline the invitation, the dialog box does not appear again and no data will be gathered.
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Online product registration
When the product has been successfully installed and configured, and when an active Internet connection exists, you can select the option to register the product with HP on the final installation screen. The following Product Registration screen is provided for registration information.
Figure 2-50 Online product registration
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Detailed Windows installation instructions
The dialog boxes shown here appear in the Windows XP Professional installation sequence. The order and appearance of dialog boxes can vary among operating systems.
Use the Recommended installation with HP Smart Install or the CD
NOTE: If HP Smart Install does not start automatically, AutoPlay might be disabled on your computer.
Browse to the computer and double-click the HP Smart Install CD drive. Double-click the Setup.exe file to run the program to install the product. If you cannot find the HP Smart Install CD drive, use the software CD to install the product.
1.
Connect the product to the computer using a USB cable. The HP Smart Install program will start and a licensing agreement dialog will open.
Figure 2-51 HP Smart Install — automatic update dialog box
ENWW Detailed Windows installation instructions 77
2.
A licensing agreement dialog opens. Click the I have reviewed and accept the installation agreements check box, and then click the Next button. Wait a few minutes while the program sets up, and then the Software Install dialog box appears.
Figure 2-52 HP Smart Install — Software Install dialog box
3.
Select a connection type option on the Connection Type screen, based on how the product connects to the computer.
NOTE: If you are installing a base unit (which does not have a network connection option), this screen does not appear. Proceed to the next step.
Figure 2-53 Software installation — Connection Type screen
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● For USB-connected products, follow these steps:
▲ Connect the product to the computer when prompted at the Connect the Product screen. The installer program opens a progress bar as it automatically starts the software installation.
Figure 2-54 Software installation — Connect the Product screen
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● For wired network connected products, follow these steps: a.
Select the Connect through a wired network option.
Figure 2-55 Software installation — Connection Type screen for wired network installation b.
If the product's network settings are not known, select the Automatically find my product on the network option.
c.
If the product's networking settings are known, enter either the product's host name, IP address, or hardware address.
NOTE: At the product control panel, record the product network IP address.
d.
Click the Next button.
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e.
The Network Product(s) Found screen displays a list of products. Select the product to install and then click the Next button
Figure 2-56 Software installation — Network Product(s) Found screen
● For wireless network connected products, follow these steps: a.
Select the Connect through a wireless network option, and then click the Next button.
Figure 2-57 Software installation — Connection Type screen for wireless connected installation
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b.
In the Network Product(s) Found screen, select the correct network, and then click the Next button.
Figure 2-58 Software installation — Network Product(s) Found screen for wireless connected installation
NOTE: If the correct network does not appear, click the Search Again button, or click the I do not see my wireless network. I will specify it manually.
check box and manually enter the network information.
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c.
In the Product Settings screen, determine whether or not you want to enable the
HP Wireless Direct Printing, and then click the Next button.
Figure 2-59 Software installation — Product Settings screen for wireless connected installation
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4.
When the installation completes, the Finish screen appears.
Figure 2-60 Software installation — Finish screen
● Open the HP ePrint Center by checking the Open the HP ePrint Center web site check box.
● Have the product print a test page to verify successful installation by checking the Print a test page check box.
Click the Next button to continue.
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5.
A confirmation dialog box opens.
Figure 2-61 Software installation — confirmation dialog box
● Open the HP ePrint Center by checking the Open the HP ePrint Center web site check box.
● Register the product with HP by selecting the Register the product with HP check box.
6.
Click the Finish button to complete the product installation.
Perform a custom installation with HP Smart Install or the CD
The custom installation allows you to customize the software installed with your product.
The dialog boxes shown here appear in the Windows 7 installation sequence. The order and appearance of dialog boxes can vary among operating systems.
● For a USB installation, do not connect the USB cable between the product and the computer yet.
You will be instructed to connect the USB cable during the installation process.
● For a wired network installation, connect the product to the network before starting the installation process. The product will need a few minutes to receive a network address.
● For a wireless network installation, do not connect the USB cable between the product and the computer yet. You will be instructed to connect the USB cable during the installation process.
A series of dialog boxes appears during installation of the product printing-system software in
Windows environments.
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NOTE: You can return to the previous dialog box by clicking the Back button, or exit the printingsystem software installation by clicking the Cancel button.
1.
Close all programs.
2.
Insert the printing system software CD into the CD-ROM drive. The software installer detects the language of the operating system, and then displays the main menu of the installation program in the same language.
If the installer program has not started after 30 seconds, complete these steps: a.
On the Start menu, click the Run option.
b.
Type the following: X:\SETUP.EXE
(where X is the letter of the CD-ROM drive).
c.
Click the OK button. The installer program starts.
3.
The license agreement screen opens.
Figure 2-62 Software installation — License agreement screen
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4.
Select Click here for more install options to customize the software components that are installed with the product. When you have finished customizing the installation, click the I have reviewed and accept the installation agreements check box, and then click the Next button to continue to the Connection Type screen.
Figure 2-63 Software Installation — Customize software installation
5.
Select a connection type option on the Connection Type screen, based on how the product connects to the computer.
NOTE: If you are installing a base unit (which does not have a network connection option), this screen does not appear. Proceed to the next step.
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Figure 2-64 Software installation — Connection Type screen
● For USB-connected products, follow these steps:
▲ Connect the product to the computer when prompted at the Connect the Product screen. The installer program opens a progress bar as it automatically starts the software installation.
Figure 2-65 Software installation — Connect the Product screen
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● For wired network connected products, follow these steps: a.
Select the Connect through a wired network option.
Figure 2-66 Software installation — Connection Type screen for network connected installation
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If the product's network settings are not known, select the Automatically find my product on the network option.
c.
If the product's networking settings are known, enter either the product's host name, IP address, or hardware address.
NOTE: At the product control panel, record the product network IP address.
d.
Click the Next button.
Detailed Windows installation instructions 89
e.
A list of products is displayed on the Network Product(s) Found screen. Select the product to install and then click the Next button
Figure 2-67 Software installation — Network Product(s) Found screen
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● For wireless network connected products, follow these steps: a.
Select the Connect through a wireless network option, and then click one of the check boxes.
Figure 2-68 Software installation — Connection Type screen for wireless connected installation
If you click the Yes, retrieve the wireless settings on my computer option , the installer program searches for wireless network and then opens the Network
Product(s) Found screen.
If you click the No, I will enter the wireless settings manually , provide the required information.
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b.
Click the Next button. The installer program prompts you to connect the USB cable, momentarily, between the computer and the product. Connect the cable and the installer program continues automatically.
Figure 2-69 Software installation — Connect USB screen for wireless connected installation
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c.
In the Network Protect(s) Found screen, select the correct network, and then click the Next button.
Figure 2-70 Software installation — Network Protect(s) Found screen for wireless connected installation
NOTE: If the correct network does not appear, click the Search Again button, or click the I do not see my wireless network. I will specify it manually.
check box and manually enter the network information.
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d.
In the Product Settings screen, determine whether or not you want to enable the
HP Wireless Direct Printing, and then click the Next button.
Figure 2-71 Software installation — Product Settings screen for wireless connected installation
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6.
When the installation completes, the Product Configuration screen appears.
Figure 2-72 Software installation — Product Configuration screen
● Install the Bing search toolbar by checking the Install the Bing Toolbar check box.
● Have the product print a test page to verify successful installation by checking the Print a test page check box.
● Set the product as the default printer by checking the Set as default printer check box.
Click the Next button to continue.
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7.
A confirmation dialog box opens.
Figure 2-73 Software installation — confirmation dialog box
● Open the HP ePrint Center by checking the Open the HP ePrint Center web site check box.
● Register the product with HP by selecting the Register the product with HP check box.
8.
Click the Finish button to complete the product installation.
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Point-and Print installation
Use the following information to install a print driver by using the Microsoft Point-and-Print feature when you do not connect directly to the product on the network.
Point-and-Print is a Microsoft term that describes a two-step print driver installation process. The first step is to install a shared print driver on a network print server. The second step is to "point" to the print server from a network client so that the client can use the print driver.
This section outlines the procedures for installing print drivers by using Point-and-Print. If these procedures are not successful, contact Microsoft. HP provides print drivers that are compatible with the
Point-and-Print feature, but this is a function of the Windows operating systems, not of HP print drivers.
NOTE: Administrator privileges are necessary to install the print driver.
In a homogenous operating system environment (one in which all of the clients and servers are running in the same operating system), the same print driver version that is vended from the server to the clients in a Point-and-Print environment also runs and controls the print queue configuration on the server.
However, in a mixed operating system environment (one in which servers and clients might run on different operating systems), conflicts can occur when client computers run a version of the print driver that is different from the one on the print server.
In an effort to increase operating system stability, Microsoft determined that, starting with Windows
2000 and continuing with all future operating systems, print drivers would run as user-mode processes.
User-mode drivers run in a protected part of the operating system, as do all of the normal end-user processes and software programs. A user-mode print driver that functions incorrectly can terminate (or
“crash”) only the process in which it is running—not the whole operating system. Because access to critical system resources is restricted, overall operating system stability is increased.
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Remove Windows software
NOTE: If the print driver was installed by using the HP Driver Installation Utility, follow the instructions in the
Remove the print driver by using the Windows Add or Remove Programs feature on page 103 .
Use the HP Uninstall utility to remove the product software
The installed software includes a utility to remove the product software.
1.
Click the Windows Start button, click the Programs or All Programs item, and then click the
HP item.
2.
Click the product name, and then click the Uninstall Product Software item. The
HP Uninstaller utility opens.
Figure 2-74 HP Uninstaller utility — Uninstall button
3.
If the product is connected via USB to the computer, disconnect the USB cable. Click the
Uninstall button to begin the removal process.
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4.
When the process is complete, either click the Reboot Now button, or clear the check box and click the Reboot Later button.
Figure 2-75 HP Uninstaller utility — Reboot Now button
Figure 2-76 HP Uninstaller utility — Reboot Later button
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Use the software CD to remove the product software
The installer program on the software CD includes a utility to remove the product software.
1.
Insert the printing system software CD into the CD-ROM drive. The software installer detects the language of the operating system, and then displays the main menu of the installation program in the same language.
If the installer program has not started after 30 seconds, complete these steps: a.
On the Start menu, click the Run option.
b.
Type the following: X:\SETUP.EXE
(where X is the letter of the CD-ROM drive).
c.
Click the OK button. The installer program starts and opens the Welcome Back screen.
Figure 2-77 Software removal — Welcome Back screen
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2.
Click the Uninstall option, and then click the Next button.
Figure 2-78 Software removal — Uninstall option selected
3.
In the dialog box that opens, click the Uninstall button, and then follow the onscreen instructions to complete the process.
Figure 2-79 Software removal — Uninstall button
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4.
When the process is complete, either click the Reboot Now button, or clear the check box and click the Reboot Later button.
Figure 2-80 Software removal — Reboot Now button
Figure 2-81 Software removal — Reboot Later button
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Remove the print driver by using the Windows Add or Remove
Programs feature
If the print driver was installed by the HP Driver Installation Utility (HP DIU), perform the following to uninstall the driver:
NOTE: You do not need the printing-system software CD to use this uninstall method.
NOTE: To uninstall the software, you must log on with administrator privileges.
1.
Close all programs.
2.
Complete one of the following steps.
● Windows XP and Windows Server 2003 : On the Start menu, click the Control
Panel item, and then double-click the Add/Remove programs item.
● Windows Vista and Windows 7 : On the Start menu, click the Control Panel item, and then under the Programs menu, click the Uninstall a program item.
Figure 2-82 Windows Control Panel screen (Windows 7)
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3.
Click Change or Remove Programs , select the component you want to remove, and then click Change/Remove . The following components might appear in the list of programs:
● HP LaserJet Pro 400 M401 Printer Series PCL 6 driver
Remove Windows software 103
4.
The HP Driver Uninstall Utility launches. Click the Uninstall button to start the uninstall process.
Click Cancel to exit the HP Uninstall Utility.
Figure 2-83 HP Driver Uninstall Utility screen
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5.
When the process is complete, either click the Reboot Now button, or clear the check box and click the Reboot Later button.
Figure 2-84 Reboot Now button
Figure 2-85 Reboot Later button
Remove the print driver by using the Server Properties feature
If the print driver was installed by the Add Printer Wizard, perform the following to remove the driver.
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NOTE: To uninstall the software, you must log on with administrator privileges.
1.
Close all programs.
2.
On the Start menu, do one of the following steps:
● Windows XP and Windows Server 2003 : Click the Settings item, and then open the
Printers and Faxes item.
● Windows Server 2008 : Click the Control Panel item, and then open the Printers folder.
● Windows Vista : Click the Control Panel item. Under the Hardware and Sound category, click the Printer item.
● Windows 7 : Click the Devices and Printers item.
3.
Right-click the icon for your product and then click the Delete button. This removes the icon for the product only, but it does not remove the associated files.
4.
To remove the associated files, do one of the following steps:
● Windows XP and Windows Server : Click the File menu from inside the Printers or
Printers and Faxes dialog, and then click the Server Properties menu item.
● Windows Vista : Right-click the list pane, and then click the Server Properties menu item.
● Windows 7 : Click another item in the Printers and Faxes group, and then at the top of the list click the Printer server properties button.
5.
Click the Drivers tab, click the name of the product, and then click the Remove button. When you are prompted to confirm the deletion, click the Yes button.
6.
Click the OK button to close the Print Server Properties dialog, and then close the Printers or Printers and Faxes dialog box.
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3 Mac software and utilities
●
●
Install the Mac printing-system software
●
Remove the printing-system software from Mac operating systems
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Software installation methods
CD installation
Supported operating systems for Mac
The product supports the following Mac operating systems:
● Mac OS X 10.5, 10.6, and 10.7
NOTE: For Mac OS X 10.5 and later, PPC and Intel® Core™ Processor Macs are supported. For
Mac OS X 10.6 and 10.7, Intel Core Processor Macs are supported.
Supported languages
Languages supported by the product are:
● Chinese: Traditional
● Chinese : Simplified
● Danish
● Dutch
● English
● Finish
● French
● German
● Italian
● Korean
● Norwegian
● Polish
● Portuguese
● Russian
● Spanish-Mid-Atlantic
● Swedish
HP LaserJet software components and utilities for Mac
The printing-system software for Mac is composed of an HP-created postscript (PS) printer definition file
(PPD) and a Printer Dialog Extension (PDE) file that work together with the Mac OS printing system.
These files are used by the Mac OS printing system to determine default print driver settings and to
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allow the user to select between the various print options and settings. An HP-supplied Mac printer configuration utility is provided, which allows the user to access the HP Embedded Web Server
(HP EWS) for additional configuration and product status monitoring. The following are provided on the printing-system CD:
● The HP LaserJet Installer for Mac
The following components are installed by the HP LaserJet Installer for Mac:
● HP LaserJet Pro 400 M401 Printer Series PPD
● HP LaserJet Pro 400 M401 Printer Series PDE
● HP USB EWS Gateway
● HP Utility
HP LaserJet Pro 400 M401 Printer Series PPD
A postscript printer description (PPD) file is a text file that contains keywords and other information to specify printer features, options, and settings. PPD files are created by printer vendors for a specific postscript printer or printer family. PPD files are created by printer vendors to describe the set of printer features available for their postscript printers. On the Mac, PPD files provide all the information necessary to describe a postscript printer’s features, including options and default settings. They also contain the postscript code used to invoke those features.
HP LaserJet Pro 400 M401 Printer Series PDE
A Print Dialog extension file can specify one or more PDEs to load in the Print dialog box to provide
HP printer specific features. A printing dialog extension (PDE) is a way to extend the Print dialog box in
Mac OS X with custom printer features.
A PPD file and printing dialog extension (PDE) for a printer are bound to a printer queue when the queue is created.
HP USB EWS Gateway
For network-connected printers, the EWS can be accessed directly by typing the network IP address or
DNS name of the product into the Web browser. HP USB EWS Gateway software, which is automatically installed, allows a Web browser to access the product’s EWS if the product is connected using a USB cable. Click the Utility button when using a USB connection to access the EWS though the Web browser.
HP Utility for Mac
The HP Utility is a software program that gives you access to the product in Mac OS X.
The HP Utility does not work when it is installed by using the AppleTalk protocol. Use IP, Bonjour, or
Rendezvous to enable the HP Utility.
Click the HP Support button to go to the HP Online Support Web site for more help on any of these topics.
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Open the HP Utility
1.
Perform one of the following steps:
● From the Printer Browser menu, click the Printer Utility button.
● From the Print Queue , click the Utility icon.
2.
The main HP Utility screen appears. Click the product in the Printers list.
Figure 3-1 HP Utility main screen
The following sections describe the screens and features that are available in the HP Utility.
HP Utility toolbar
Figure 3-2 HP Utility toolbar
The HP Utility toolbar includes the following controls.
● Devices : Click this button to show or hide Mac products found by the HP Utility in the Printers pane at the left side of the screen.
● All Settings : Click this button to return to HP Utility main page.
● Applications : Click this button to manage which HP tools or utilities appear in the Dock.
● HP Support : Click this button to open a browser and go to the HP support Web site for the product.
● Supplies : Click this button to open the HP SureSupply Web site.
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● Registration : Click this button to open the HP registration Web site.
● Recycling : Click this button to open the HP Planet Partners Recycling Program Web site.
Supplies Status
In the Information And Support section, click Supplies Status to open the Supplies Status screen.
Figure 3-3 Supplies Status screen
ENWW
Click the Detailed Supplies Information button to open the Supplies Status details screen.
Use the scroll button to see information about the toner cartridges.
On the Supplies Status screen, click the Media button to see the status of the trays.
You can also order supplies by clicking the Supplies link in the toolbar on the HP Utility main screen.
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Device Information
In the Information And Support section, click the Device Information icon to find the product
Service ID (if assigned), the firmware version ( FW Version ), and the Serial Number .
Figure 3-4 Device Information screen
The product configuration page shows other settings; click the View Configuration Page button.
File Upload
In the Information And Support section, click the File Upload icon to open the File Upload screen.
Figure 3-5 File Upload screen
The File Upload command is supported for file types that can be sent directly to the product without first being opened through a software program. Some files can be uploaded to the product, but some cannot.
Documents in the following file formats can be printed by using a command line. That is, they do not need to be opened in a software program that supports the file format (such as the Adobe Acrobat or
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Acrobat Reader programs for .PDF files), but can be sent directly to the product by using the File
Upload command.
● HP LaserJet printer command language (.PRN)
● Portable document format (.PDF)
● Postscript (.PS)
● Text (.TXT)
On the File Upload screen, click the Choose button to open a navigation screen. Locate the file you want to upload and click the Open button.
On the File Upload screen, click the Display response from the device option to verify that the upload was successful. If the file loads successfully, no message appears.
On the navigation screen, select the file and click the Open button. The file name appears in the File
Upload screen. Click the Upload button.
HP ePrintCenter
In the Information And Support section, click the HP ePrintCenter icon to gain access to HP ePrintCenter .
Figure 3-6 HP ePrintCenter screen
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Test
In the Information And Support section, click the Test icon to send a test page to the product.
Figure 3-7 Test screen
Upload Fonts
In the Information And Support section, click the Upload Fonts icon to gain access to fonts that you can upload to the product.
Figure 3-8 Upload Fonts screen
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The drop-down menu in the Upload Fonts pane has the following options:
● Memory . Fonts that are available in the product memory are listed.
● Disk . Select this option to show any fonts that are installed on the product hard disk or flash disk.
By default, no fonts are stored on either of these disks. To upload fonts, select the font name, and then click the Add button.
Auto-off
In the Printer Settings section, click the Auto-off icon to configure the product to automatically turn off.
Figure 3-9 Auto-off screen
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Network Settings
In the Printer Settings section, click the Network Settings icon to open the IPv4 Settings screen.
Figure 3-10 IPv4 Settings screen
This screen provides access to IPv4 , IPv6 , Bonjour Settings , and Other Settings .
Click the Configuration drop-down menu, to modify the following settings:
● DHCP
● BootP
● Manual
You can also use this screen to modify the following settings:
● Host Name
● IP Address
● Subnet Mask
● Default Gateway
To save new settings, click the Apply Now button.
To view and change other network settings, click the Other Settings button.
If a user name and password have been set, you might need to obtain them from an IT administrator.
For more information, see the HP EWS online help.
The HP EWS opens to the Network Settings screen.
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To view and change the Bonjour network settings, click the Bonjour Settings button.
Figure 3-11 Bonjour Settings screen
Bonjour is enabled by default. To disable Bonjour, click to clear the Enable Bonjour check box, and then click the Apply Now button.
Supplies Management
In the Printer Settings section, click the Supplies Management icon to configure the user defined threshold for supplies.
Figure 3-12 Supplies Management screen
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Trays Configuration
Use the Trays Configuration screen to change paper size and type for each of the trays installed on the product.
Figure 3-13 Trays Configuration screen
1.
In the Printer Settings section, click the Trays Configuration icon.
2.
To change the paper type, select a tray and then select a different paper type in the Default
Media Type drop-down menu.
3.
To change the paper size, select a tray and then select a different paper size in the Default
Media Size drop-down menu.
4.
Click the Apply Now button to save the settings.
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Additional Settings
In the Printer Settings section, click the Additional Settings icon to open the HP EWS.
Figure 3-14 Additional Settings screen
To open the HP EWS, click the Open Embedded Web Server button.
For information about HP EWS settings, consult the HP EWS online help.
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Message Center
In the Information section, click the Message Center icon to open the Message Center screen.
The screen shows any error events that have occurred with the product.
Figure 3-15 Message Center screen
Supported print drivers for Mac
The HP installer provides Postscript Printer Description (PPD) files, Printer Dialog Extensions (PDEs), and the HP Printer Utility for use with Mac computers.
The PPDs, in combination with the Apple postscript print drivers, provide access to device features. Use the Apple postscript print driver that comes with the computer.
Priority for print settings for Mac
Changes to print settings are prioritized depending on where the changes are made:
NOTE: The names of commands and dialog boxes might vary depending on your software program.
● Page Setup dialog box : Click Page Setup or a similar command on the File menu of the program you are working in to open this dialog box. Settings changed here might override settings changed anywhere else.
● Print dialog box : Click Print , Print Setup , or a similar command on the File menu of the program you are working in to open this dialog box. Settings changed in the Print dialog box have a lower priority and do not override changes made in the Page Setup dialog box.
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● Default print driver settings : The default print driver settings determine the settings used in all print jobs, unless settings are changed in the Page Setup , Print , or Printer Properties dialog boxes.
● Product control-panel settings : Settings changed at the product control panel have a lower priority than changes made anywhere else.
Install the Mac printing-system software
On a Mac computer, the printing-system software installation procedures are the same for a network administrator, a network client, or a single user. Install the printing-system software on any computer that has access rights to the product. The computer user must also have administrative rights on the computer to install the printing-system software.
●
General installation for Mac operating systems
●
●
General installation for Mac operating systems
1.
If you are connecting the product to a network, connect the network cable to the network port. If you are connecting the product to a computer by using the USB cable, connect the USB cable.
2.
Insert the Mac printing-system software CD into the CD-ROM drive.
NOTE: If the HP LaserJet installer browser screen does not open automatically when the CD is inserted into the CD-ROM drive, double-click the product CD image on the desktop to open the installer browser screen.
3.
In the HP LaserJet installer browser screen, double-click the product .dmg icon, then double-click the .pkg icon. This begins the printing-system installation.
NOTE: In the HP LaserJet installer browser screen, double-click the Documentation icon to gain access to the manuals. Select a language folder and locate the available guides which are in .PDF format. The user guide is a .PDF file that is named CF040_use_xxww.pdf, where “xx” is a language abbreviation
4.
The Introduction screen appears. Click Continue and then follow the onscreen instructions to complete the printing-system software installation.
NOTE: When the printing-system software is installing, be patient. The installer must perform an initial search of the computer, which can take up to 1 minute. During this time, the installer might appear to be stalled.
5.
When the printing-system software installation is complete, click OK .
6.
Continue with the steps for setting up a product.
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Detailed Mac installation
NOTE: These instructions pertain to USB, network, and wireless connections.
1.
Close all programs.
2.
Connect the USB cable between the product and the computer, and make sure that the product is turned on.
3.
Insert the printing system software CD into the Mac CD-ROM drive.
NOTE: If the installer screen does not open automatically when the CD is inserted into the CD-
ROM drive, double-click the product CD image on the desktop to open the installer browser screen, and then double-click the installer icon.
4.
The Overview screen is the first screen to open. Click the Continue button to proceed.
Figure 3-16 Mac installation — Overview screen
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5.
In the License screen, select the correct language in the drop-down box, read the license agreement, and then click the Continue button.
Figure 3-17 Mac installation — License screen
6.
In the pop-up that appears, click the Agree button to confirm that you accept the license agreement.
Figure 3-18 Mac installation — License pop-up
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7.
In the HP ePrint Offer screen, click the check box to install ePrint software, or clear it to decline the software. Click the Continue button.
Figure 3-19 Mac installation — HP ePrint Offer screen
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8.
In the Select Device screen, select the product to be installed, and then click the Continue button.
Figure 3-20 Mac installation — Select Device screen
If the product does not appear, make sure that the USB connection is correct, click the My device is not listed check box, click the Continue button, select the product software to be installed, and then click the Continue button.
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9.
In the Installation Options screen, select which option you would like to install, and then click the Install button..
Figure 3-21 Mac installation — Installation Options screen
10.
In the Password popup that opens, enter the user Name and Password , and then click the
OK button.
Figure 3-22 Mac installation — Password popup
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11.
The installer program shows a progress bar as the installation process starts. This process can take several minutes.
Figure 3-23 Mac installation — Progress bar
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12.
In the Setup screen, you can click More Info button or click the check box to learn more about optional software. There is also an HP Online Privacy Statement link. Click the Continue button to complete the setup, or click the Skip Setup button to run the setup wizard at another time.
Figure 3-24 Mac installation — Setup screen
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13.
If installing a USB only connection in the Wireless Setup screen, make sure that the Configure your device for a wireless network check box is clear, and then click the Continue button. In the popup that opens, click the Continue button.
Figure 3-25 Mac installation — Wireless Setup screen
14.
Open the “Add Printer” wizard by clicking the Add Printer button. When finished, click the
Continue button.
Figure 3-26 Mac installation — Setup Printer Queue
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15.
To install HP ePrint, in the Wireless Direct Printing screen, click the Enable Direct Print checkbox, and click Continue .
Figure 3-27 Mac installation — Download and install HP ePrint screen
130 Chapter 3 Mac software and utilities ENWW
16.
The installer program automatically performs the Printer Queue setup and then opens the Web
Registration screen: Click the Register button, or click the Register later check box, and then click Continue .
Figure 3-28 Mac installation — Web Registration screen
● If you clicked the Register button, the installation program opens the HP registration program. Provide the necessary information.
● If you clicked the Register later check box and then clicked the Continue button, a popup appears for confirmation that you want to register at a later time. Click the Continue button.
ENWW Install the Mac printing-system software 131
17.
When the installation completes, the Summary screen appears. To add the HP Utility icon to your Dock, click the Add HP Utility to Dock selection box.
Click the OK button to close the installer program.
Figure 3-29 Mac installation — Summary screen
Setup instructions
If you clicked the Skip Setup button during the initial installation process, you must set up the product manually.
This section contains information about the following topics:
●
●
Troubleshoot the product setup
Set up a printer with a Mac
Complete these steps after completing the printing-system software installation.
1.
If you are installing the product using a USB connection, verify the USB cable is connected between the product and the computer. Turn on the product. If you are installing using a network connection, verify that the network cable is connected to the product and that the product is on.
2.
In the Applications folder (in the Finder utility), open the System Preferences folder, and then open Printer & Fax ( Printer & Scan in OS X 10.7).
132 Chapter 3 Mac software and utilities ENWW
3.
If you are installing the product using a USB connection, verify that the product appears in the printer list. The Name column in the printer list should display the product name. If this is the case, the USB setup is complete.
If the product does not appear, or if the correct information does not appear in the field, see
Troubleshoot the product setup on page 133
.
If you are installing the product using a network connection, continue with the following steps.
4.
Click the add + icon beneath the Printer List to open the Printer Browser screen.
5.
Select your product model from the list of printers with Bonjour as the Kind. Click the Add button.
Troubleshoot the product setup
If the product does not appear in the printer list after an installation:
Complete each one of these solutions in the order given, and restart the setup process after each one to see if the issue has been resolved.
● Verify that the USB or network cable is connected between the product and the computer and that the product is powered on.
● Try disconnecting and reconnecting the cable. If the computer has more than one USB port, try a different USB port.
● Turn the product off and then back on.
● Turn the computer off and then back on.
● If you are using a USB hub on the computer, disconnect any other USB devices from the hub.
● Try forcing the product into USB Full Speed mode by using the control panel.
If the wrong PPD appears in the Kind column in the printer list after installation:
1.
Unplug the USB cable.
2.
Delete the print queue with the incorrect type (for example, Generic PostScript Printer).
3.
Reinstall the printing-system software.
4.
Turn the computer off and then on.
5.
Reconnect the USB cable from the computer to the product.
If these steps do not resolve the problem, delete the incorrect print queue, click Add , choose the product from the list, and then browse manually for the product PPD.
ENWW Install the Mac printing-system software 133
Remove the printing-system software from Mac operating systems
1.
Open the Finder program.
2.
Go to the Applications group, and then open the Hewlett-Packard item.
3.
Double-click the HP Uninstaller item.
4.
In the Introduction screen, click the Continue button.
Figure 3-30 Mac software removal — Introduction screen
134 Chapter 3 Mac software and utilities ENWW
5.
In the Select Device screen, select the product, and then click the Uninstall button.
Figure 3-31 Mac software removal — Select Device screen
ENWW Remove the printing-system software from Mac operating systems 135
6.
In the password popup, provide a user name and password, and then click the OK button.
Figure 3-32 Mac software removal — Password popup
The HP Uninstaller shows a progress bar as the removal process begins.
Figure 3-33 Mac software removal — Progress bar
136 Chapter 3 Mac software and utilities ENWW
7.
When the process is completed, the Summary screen appears. Click the OK button to close the
HP Uninstaller.
Figure 3-34 Mac software removal — Summary screen
ENWW Remove the printing-system software from Mac operating systems 137
138 Chapter 3 Mac software and utilities ENWW
4 Linux and Unix
●
●
ENWW 139
Linux information
HPLIP ( HP Linux Imaging & Printing) is an HP-developed solution for printing, scanning, and faxing with HP inkjet and laser based printers in Linux, distributed under the MIT, BSD, and GPL license.
HPLIP supports most HP printers and MFP’s sold over the past 20 years. More specifically, HPLIP currently supports Deskjet, Officejet, Photosmart, PSC, Business Inkjet and LaserJet products. For a complete list of supported devices, go to http://hplipopensource.com/hplip-web/supported_devices/ combined.html
.
HPLIP consists of several distinct but interconnected pieces of software and is available as either a single compressed (tar) file or as a single auto-install (run) file. As installed, HPLIP’s primary elements are device drivers, setup and installation utilities, and a device manager (aka: a toolbox) which provides access to maintenance tools, supplies levels, and status information.
HPLIP works succesfully across a wide breadth of Linux distributions (distros). It does not work on
Windows or other non-Linux operating systems. The latest HPLIP release is tested with the following major distros:
● Ubunt
● openSUSE
● SUSE Linux Enterprise Desktop (SLED)
● Red Hat Enterprise Linux (RHEL)
● Fedora
For more information and to download HPLIP, go to: http://hplipopensource.com
.
140 Chapter 4 Linux and Unix ENWW
Unix information
Unix systems require a Model Script to set up the Unix environment to be able to print to the printer.
The HP LaserJet IIISi, or any generic HP LaserJet printer Model Script, should work. These files are written and provided by the individual Unix vendor. Contact a Unix Vendor to obtain copies of these files.
For more information on Unix support, go to http://h20000.www2.hp.com/bizsupport/TechSupport/
Document.jsp?objectID=bpl02398
HP provides the model script files for an HP LaserJet printer provided it is being used over a network with an HP Jetdirect print server and is using HP-UX or Sun Solaris. The model script files are installed by using the HP Jetadmin utility for the respective version of Unix.
For more information and to download the model scripts, go to: www.hp.com/pond/modelscripts/ index2.html
ENWW Unix information 141
142 Chapter 4 Linux and Unix ENWW
5 Engineering details
Introduction
This chapter presents engineering details for the following topics:
●
Network Diagnostic Utility (NDU)
●
Printer Diagnostic Utility (PDU)
●
ENWW Introduction 143
Network Diagnostic Utility (NDU)
Network Diagnostic Utility is a downloadable tool to help identify and fix common problems when installing or using HP products on your home network. The NDU guides you through the following troubleshooting steps:
● Identify network and Internet connection problems.
● Identify communication problems between the product and the network.
● Check for required HP software to connect your product over the network.
● Troubleshoot firewalls blocking communication.
For detailed instructions and to download the NDU, go to http://h10025.www1.hp.com/ewfrf/wc/ document?docname=c02037530&lc=en&dlc=en&cc=us
144 Chapter 5 Engineering details ENWW
Printer Diagnostic Utility (PDU)
HP Print Diagnostic Utility is a downloadable tool created to help users troubleshoot and correct many common problems on Windows-based computers that can prevent printing.
To download the PDU, go to: http://h10025.www1.hp.com/ewfrf/wc/softwareDownloadIndex?
cc=us&lc=en&lang=en&softwareitem=mp-91788-1
ENWW Printer Diagnostic Utility (PDU) 145
SAP and Citrix Printing
For support information on SAP printing go to: www.hp.com/go/sap/drivers
The HP Universal Print Driver (UPD) for Windows is supported by HP in Citrix and Terminal Server environments. For more information go to http://h20195.www2.hp.com/V2/GetPDF.aspx/
4AA0-8465ENW.pdf
146 Chapter 5 Engineering details ENWW
Index
A accessories, automatic
Administration page, HP Device
Advanced page, HP Device
autoconfiguration, driver
autoconfiguration, Enterprise
B bidirectional communication
Enterprise AutoConfiguration
booklet printing
C
CD
CD-ROM installing Mac printing-system
components, software
connection type
connectivity bidirectional communication
constraint messages
ENWW control panel
covers
custom paper types
D
Device Configuration page, HP
Device Information page, HP
Device Status page, HP Device
diagnostics
documentation
drivers
Enterprise AutoConfiguration
drivers, install
E
Enterprise AutoConfiguration
Novell NetWare operating
Windows operating systems
Event Log page, HP Device Toolbox
F
fonts install/remove external fonts
Send True Type as Bitmap, print
upload, Configuration Settings
H help
Home tab, HP Device Toolbox
HP Device Toolbox
HP Device Toolbox (Windows)
Device Configuration page
HP Embedded Web Server
HP Utility, accessing from 119
Index 147
HP Embedded Web Server
(Windows)
HP ePrint
HP PCL 5 Universal Print Driver
HP PCL 6 Print Driver
supported operating systems
HP PCL 6 print driver
HP PS Universal Print Driver
HP PS Universal Print Driver and
PCL Universal Print Driver supported operating systems
HP Utility, Mac
Embedded Web Server
order supplies 110 recycling program 110
I incompatible print settings messages. See constraint messages information pages, print from HP
installation
Mac printing-system software
148 Index
Windows printing-system
L languages
M
Mac supported operating systems
Mac operating systems installing printing-system
Mac OS
messages, constraint
model
N
Network Summary page, HP
Networking tab, HP Device
networks
HP Device Toolbox, accessing
Novell Netware operating systems
Enterprise AutoConfiguration
O operating systems
Enterprise AutoConfiguration
operating systems supported 108
operating systems Windows,
P paper
duplex binding settings, print
Paper Handling page, HP Device
Paper Types page, HP Device
PDF files
Mac, File Upload command
PPDs, Mac
prinr drivers uninstall, Add/Remove
print driver supported operating systems
print drivers
Advanced Printing Features
Allow Manual Duplexing setting, Device Settings tab
Automatic Configuration setting,
Booklet Layout settings, Finishing
Device Settings tab content 45
Document Options setting,
Document Options settings,
ENWW
Factory Defaults setting, Printing
Flip Pages Up setting, Finishing
Font Substitution Table settings,
Form to Tray Assignment setting,
General Everyday Printing setting, Printing Shortcuts
Graphic setting, Advanced
incompatible print settings
installable options, Device
Internet Services options,
Job Separator setting, Device
Layout Options setting,
Orientation settings, Finishing
Page Order settings, Finishing
Pages per Sheet setting,
Paper Options settings, Paper/
Paper source setting, Paper/
Paper type setting, Paper/
Print All Text as Black setting,
Print Data Optimization,
Print on Both Sides settings,
Print Quality settings, Paper/
Printer Features setting,
Printer Properties tab, driver
Printer Status Notification setting, Device Settings tab
Printing Preferences tab, driver
Printing Shortcuts tab contents
Raster Compression feature,
Resizing Options settings, Effects
Send True Type as Bitmap
True Type font settings,
uninstall, Server Properties
Watermarks settings, Effects
print job
job separator 49 manual duplexing 49 printer status notification 49
Print Quality page, HP Device
Printing Shortcuts tab
printing-system software
printing-system software, install
printing-system software, uninstall
product
R
Reports, HP Device Toolbox
resolution
Print Quality page, HP Device
S settings
Settings tab, HP Device Toolbox
SNMP page, HP Device Toolbox
software
supported operating systems
supported Windows operating
software CD
software license agreement 86,
Special Pages
status
supplies
Supplies Status page, HP Device
System Setup page, HP Device
System tab, HP Device Toolbox
T trays
troubleshoot
troubleshooting
ENWW Index 149
U uninstall
Upload fonts
Configuration Settings menu
V version numbers
W
Web printing
Web sites
Internet Services options,
Windows operating systems
Enterprise AutoConfiguration
installation options 12 installing printing-system 12
Windows OS
HP PCL 6 print driver features
150 Index ENWW
© 2016 Copyright HP Development Company, L.P. www.hp.com
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Key Features
- Laser
- 1200 x 1200 DPI
- Printing colours: Black
- A4 35 ppm
- Duplex printing
- Ethernet LAN
- LCD
- Maximum duty cycle: 3000 pages per month
- Total input capacity: 250 sheets Total output capacity: 150 sheets
- Internal memory: 256 MB 800 MHz
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