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Contacts and Calendar

Contacts

In Contacts, you can store and manage a person’s contact information, such as a name, phone numbers, and addresses, as a contact card.

Press to open the Menu, and then select Contacts.

Creating contact cards

You can create contact cards and save them selectively in your phone’s memory or the USIM/SIM card.

Creating a new contact card in the phone’s memory

1. From the contact list, select Options → New contact. An empty contact card opens.

2. Fill in the fields you want.

3. To assign a caller ID image to the contact card, select

Options → Add thumbnail, and then select an image.

4. To add information fields, select Options → Add detail → a detail item type, and then enter the appropriate information.

You can delete a field by selecting Options → Delete

detail. To change the field name, select Options → Edit

label.

5. Press the Done soft key to save the contact card.

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Contacts and Calendar

Creating a contact card on the USIM/SIM card

1. From the contact list, and select Options → SIM contacts

→ SIM directory.

To create a contact card which can be used in Fixed Dialling mode, select Fixed dial contacts.

2. On the SIM directory screen, select Options → New SIM

contact.

3. Enter a name and a phone number in each field.

4. Press the Done soft key to save the contact card.

Note: Once you have stored numbers on the USIM/SIM card, you can retrieve them by entering their location numbers, which are automatically assigned in the order in which the numbers were stored, and pressing . For example, pressing and then in Standby mode shows the first number stored on the USIM/SIM card.

Assigning your own number

You can register your phone number and name on the USIM/

SIM card.

1. From the contact list, select Options → SIM contacts →

SIM directory.

2. Select Options → My numbers.

3. Select the location you want.

4. Enter a name and a phone number.

5. Press the Done soft key to save the number.

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Contacts and Calendar

Copying contact cards

• To copy contact cards from the USIM/SIM card to your phone’s memory, select Options → SIM contacts → SIM

directory. Scroll to the contact you want to copy and select

Options → Copy to Contacts.

• To copy contact cards from the phone’s memory to your

USIM/SIM card, select the contact you want and select

Options → Copy to SIM directory.

• To copy contact cards to or from a memory card, scroll to the contact you want and select Options → Copy → To

memory card or From memory card.

Options when viewing contacts

To view details of a contact card, select the card from the contact list.

Contact information view shows all information on the contact card. If you have added an image to the contact card, the thumbnail image displays on the top left of the screen. The name field is always displayed in the contact information view, but other fields are displayed if they contain information.

Changing contact information

1. From the contact list, select the contact card you want to edit.

2. Select Options → Edit.

3. Enter new information for the contact.

4. Press the Done soft key to save your changes.

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Contacts and Calendar

Assigning default numbers and addresses

If a person has several phone numbers or email addresses, you can define the default number and address.

1. Open a contact card and select Options → Defaults.

2. Scroll to a default number option to be set and press the

Assign soft key.

3. Select one of the numbers stored in the selected contact card.

4. Press the Back soft key.

The number is set to a default number for the selected type. For example, if you select a number for Video call

number, it becomes default for making a video call.

When you return to the contact card view, you will see the default phone number underlined. On the contact list, a type icon of the default phone number appears.

Assigning speed dialling keys

Speed dialling is a quick way to call frequently-used numbers.

You can assign eight phone numbers to speed dialling keys

to . Number 1 is reserved for the voicemail server.

To assign a number to a key:

1. Open the contact card.

2. Scroll to the phone number you want and select Options →

Assign speed dial.

3. Scroll to a number key and press the Assign soft key.

4. If speed dialling is not activated, press the Yes soft key.

When you return to the contact card view, you will see the speed dial icon on the right side of the number.

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Contacts and Calendar

To dial by speed dialling:

Make sure that the speed dialling setting is activated (see page

128), and press and hold the number key assigned to the

number you want in Standby mode.

Adding a ringtone for a contact card

You can set a ringtone for each contact card and group. When a person calls you, the phone plays the chosen ringtone if the person’s contact information is saved in Contacts.

1. Open a contact card.

2. Select Options → Ringing tone.

3. Select the ringtone you wish to use for the contact or group.

Note: For an individual contact, the phone always uses the ringtone that was assigned last. If you first change a group ringtone and then the ringtone of a single contact that belongs to that group, the ringtone of the contact is used the next time the contact calls you.

Synchronising contacts with other devices

You can synchronise contact information between the phone and other Bluetooth devices using the default sync profile.

From the contact list, select Options → Synchronisation →

Start.

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Contacts and Calendar

Managing contact cards by group

You can create contact groups, which can, for example, be used as distribution lists for sending text messages and emails.

Creating contact groups

1. From the contact list, press the Right key to open the group list.

2. Select Options → New group.

3. Enter a name for the group and press the OK soft key.

4. Select the group you just created and select Options →

Add members.

5. Select the contacts you want to add and press the OK soft key.

6. Press the Back soft key to return to the group list.

Editing contact groups

From the group list, scroll to a group and:

• To change the group name, select Options → Rename.

• To assign a ringtone to the group, select Options →

Ringing tone.

• To remove members from the group, access the group’s member list, and select Options → Remove from group.

• To delete the group, select Options → Delete.

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Contacts and Calendar

Calendar

In Calendar, you can keep track of appointments, meetings, birthdays, anniversaries, and other events. You can also set a calendar alarm to remind you of upcoming events.

Press to open the Menu, and then select Organiser →

Calendar.

Creating calendar entries

1. On the monthly calendar, scroll to the date you want.

2. Select Options → New entry and select:

• Meeting to remind you of an appointment that has a specific date and time.

• Memo to write a general memo for a day.

• Anniversary to remind you of birthdays or special dates. Anniversary entries are repeated every year.

• To-do to write a task note.

3. Fill in the fields.

On the Synchronisation field, you can specify how your phone deals with the entry in synchronisation with a PC. If you select Private, after synchronisation the particular calendar entry can be seen only by you. If you select

Public, the calendar entry is visible to those who have access to view your calendar online. If you select None, the calendar entry will not be copied to your PC when you synchronise your calendar.

4. Press the Done soft key to save the entry.

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Contacts and Calendar

Viewing Calendar

You can view the calendar in the month, week, or day view.

Month view

When you access Calendar, you will see your appointments in the month view. You can change the default view screen. See

page 49.

If you are viewing another view, press repeatedly or select Options → Month view. In the month view, today’s date is underlined and dates that have calendar entries are marked with icons at the bottom right corner.

• To move to the day view, select the date you want to open.

• To go to a certain date, select Options → Go to date. Enter the date and press the OK soft key.

Tip: Pressing date.

in the month or week view highlights today’s

Week view

To switch to the week view, press repeatedly or select

Options → Week view. In the week view, today’s date is underlined.

•

•

To view or edit an entry, select the cell that has the entry to switch to the day view and select the entry you want. The following entry icons are available in the week view.

• No icon: Meeting

In the week view, the synchronisation indicators display in different colours; orange for Private, green for Public, and blue for None.

: Memo

: Anniversary

• : To-do

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Contacts and Calendar

Day view

In the month view or week view, select the date you want to switch to the day view.

In the day view, calendar entries for the selected day appear.

The entries are grouped according to their starting times. Day notes and anniversaries are placed at the top of the list.

To-do view

You can view a list of task notes. To switch to the to-do view, press

Pressing

repeatedly or select Options → To-do view.

in this view marks or unmarks a task note.

Editing calendar entries

1. From the day view, select an entry.

2. Edit the entry fields.

To add a description about a meeting entry, select Options

→ Add description. You can create a new description note or select one of the existing notes.

3. Press the Done soft key.

Stopping a calendar alarm

The alarm duration is one minute. When the alarm sounds, press the Stop soft key to stop the calendar alarm or the

Silence soft key to mute the alarm. If you press the Silence soft key, the Snooze soft key appears. Press the key to stop the alarm and cause it to sound again after a specified time.

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Contacts and Calendar

Deleting calendar entries

When deleting calendar entries, you will have options to delete specific entries.

Deleting one entry

1. From the day view, select an entry.

2. Select Options → Delete.

3. When you delete a repeating entry, choose one of the following options:

• All occurrences: all entries are deleted.

• This entry only: only the currently selected entry is deleted.

Deleting all entries

1. From the month view, select Options → Delete entry.

2. Select one of the following options:

• Before date: deletes all of the entries stored for the dates before a specified date.

• All entries: deletes all of the entries stored in Calendar.

3. Specify the date you want and press the OK soft key, or press the Yes soft key to confirm the deletion.

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Contacts and Calendar

Changing calendar settings

From any view, select Options → Settings to access the following options:

• Calendar alarm tone: allows you to select a personalised alarm tone.

Note: The volume for the calendar alarm tone depends on the current profile setting.

• Alarm snooze time: allows you to set a snooze time for calendar alarms.

• Default view: allows you to select the view that is shown when you first open Calendar.

• Week starts on: allows you to change the starting day of the week view.

• Week view title: allows you to change the title of the week view to be the week number or the date.

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