Quick Setup Guide

Start Here

FAX-2840 / FAX-2845

FAX-2940

Please read the Product Safety Guide first, then read this Quick Setup Guide for the correct setup and installation procedure.

To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.

Note

• Not all models are available in all countries.

• Most of the illustrations in this guide show the FAX-2845.

1

Unpack the machine and check the components

(For U.K.) (For Others)

Telephone Line Cord Documentation CD-ROM

Basic User’s Guide Quick Setup Guide AC Power Cord

Drum Unit and Toner Cartridge Assembly

(pre-installed)

ADF Document Output Support Telephone Handset

(For FAX-2845)

Product Safety Guide

Curled Handset Cord

(For FAX-2845)

UK/IRE Version 0

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WARNING

CAUTION

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

WARNING

Plastic bags are used in the packing of your machine. To avoid danger of suffocation, keep these plastic bags away from babies and children. Plastic bags are not toys.

When moving the machine, grasp the side handholds firmly from the front of the machine.

Note

• Keep a minimum gap around the machine as shown in the illustration.

250 mm

100 mm

100 mm

210 mm

• The components included in the box may differ depending on your country.

• We recommend that you save the original packaging.

• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid any damage during transit. The machine should be adequately insured with the carrier. For how to repack the machine, see Packing and shipping the machine in the Advanced User’s Guide.

• (FAX-2940 only) The interface cable is not a standard accessory. Buy the appropriate interface cable.

2

Remove the packing material from the machine

IMPORTANT

DO NOT connect the AC power cord yet.

a

Remove the packing tape from the outside of the machine.

b

Open the front cover.

d

Lift the elastic band off the drum.

e

Pull the paper strip to remove the protective material as shown in the illustration.

c

Remove the Silica Pack from the inside of the machine.

f

Take out the drum unit and toner cartridge assembly.

DO NOT eat the silica gel pack. Please throw away. If ingested, seek medical attention immediately.

3

4 g

Gently shake it from side to side several times to distribute the toner evenly inside the assembly.

3

Attach the ADF

Document Output

Support

a

Unfold the ADF Document Support.

h

Put the drum unit and toner cartridge assembly back in the machine.

i

Close the front cover of the machine.

b

Open the control panel cover by lifting it toward the back.

Control Panel Cover

c

Attach the ADF Document Output Support.

5

Load paper in the paper tray

a

Pull the paper tray completely out of the machine.

d

Close the control panel cover.

4

Install the Handset

a

Connect the curled handset cord to the machine and the other end to the handset.

b

While pressing the green paper-guide release lever a, slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

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6 c

Fan the stack of paper well to avoid paper jams and misfeeds.

e

Put the paper tray firmly back in the machine.

Make sure that it is completely inserted into the machine.

d

Put paper in the tray and make sure:

 The paper is below the maximum paper mark (b b b) a.

Over filling the paper tray will cause paper jams.

 The side to be printed on must be face down.

 The paper guides gently touch the sides of the paper so it will feed correctly.

1 f

Unfold the support flap a to prevent paper from sliding off the face-down output tray.

1

For more information about recommended paper, see Recommended paper and print

media in the Basic User’s Guide.

6

Connect the power cord and telephone line

IMPORTANT

DO NOT connect the interface cable yet.

a

Connect the AC power cord to the machine, and then plug it into an electrical socket.

b

Turn the machine’s power switch on.

c

Connect the telephone line cord. Connect one end of the telephone line cord to the socket on the machine marked LINE and the other end to a telephone wall socket.

Since the machine is grounded through the electrical socket, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Note

If you are sharing one telephone line with an external telephone, connect it as shown below.

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2

(Example for UK) a Extension telephone b External telephone

Note

If you are sharing one telephone line with an external telephone answering machine, connect it as shown below.

(Example for UK)

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2

(Example for UK) a Extension telephone answering machine (not allowed) b External telephone answering machine

Set the receive mode to External TAD if you have an external answering machine.

See Choose a Receive Mode on page 8. For

additional details, see Connecting an

external TAD in the Basic User’s Guide.

IMPORTANT

The telephone line cord MUST be connected to the socket on the machine marked LINE.

WARNING

The machine must be grounded using an earthed plug.

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8

7

Choose a Receive Mode

There are four possible receive modes: Fax Only,

Fax/Tel, Manual and External TAD.

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes No

Are you using the voice message function of an external telephone answering device?

No

Do you want the machine to answer fax and telephone calls automatically?

Yes

No

Yes

Fax Only

Your machine automatically answers every call as a fax.

Fax/Tel

Your machine controls the line and automatically answers every call. If the call is not a fax, the phone will ring for you to pick up the call.

Manual

You control the phone line and must answer every call yourself.

External TAD

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD.

Fax messages are automatically printed.

a

Press Menu, 0, 1.

b

Press a or b to choose the receive mode.

Press OK.

c

Press Stop/Exit.

For more details, see Using receive modes in the Basic User’s Guide.

8

Set the LCD contrast

(if needed)

If you are having difficulty reading the LCD, try changing the contrast setting.

a

Press Menu, 1, 5.

b

Press c to increase the contrast.

—OR—

Press d to decrease the contrast.

Press OK.

c

Press Stop/Exit.

9

Set the date and time

The machine displays the time, and if you set up the station ID the date and time will be added to each fax you send.

a

Press Menu, 0, 2, 1.

b

Enter the last two digits of the year on the dial pad, and then press OK.

Date&Time

Year:2013

(e.g. Enter 1, 3 for 2013.) c

Enter the two digits for the month on the dial pad, and then press OK.

Date&Time

Month:03

(e.g. Enter 0, 3 for March.) d

Enter the two digits for the day on the dial pad, and then press OK.

Date&Time

Day:25

(e.g. Enter 2, 5 for 25th.) e

Enter the time in 24-hour format on the dial pad, and then press OK.

Date&Time

Time:15:25

(e.g. Enter 1, 5, 2, 5 for 15:25.) f

Press Stop/Exit.

10

Enter personal information (Station ID)

The machine displays the date and time, and if you set up the Station ID, it will add it to each fax you send.

a

Press Menu, 0, 3.

b

Enter your fax number (up to 20 digits) on the dial pad, and then press OK.

Station ID

Fax:

c

Enter your telephone number (up to 20 digits) on the dial pad, and then press OK. If your telephone number and fax number are the same, enter the same number again.

Station ID

Tel:

d

Use the dial pad to enter your name (up to

20 characters), and then press OK.

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7

4

5

Press key

2

3

8

9

Station ID

Name:

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the same key as the last character, press c to move the cursor to the right.

• If you entered a character incorrectly and want to change it, press d or c to move the cursor to the incorrect character, press Clear.

M

P

G

J

One time

A

D

T

W

Two times

B

E

N

Q

H

K

U

X

Three times

C

F

O

R

I

L

V

Y

Four times

2

3

6

S

4

5

8

Z

Five times

A

D

M

7

G

J

T

9

For more details, see Entering text in the

Basic User’s Guide.

e

Press Stop/Exit.

Note

If you make a mistake and want to start again, press Stop/Exit and go back to step

a.

11

Fax Transmission Report

Your Brother machine is equipped with a

Transmission Verification Report that can be used as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the date, time, and duration of the transmission, the number of pages transmitted, and whether or not the transmission was successful. If you want to use the

Fax Transmission Report feature see Printing reports in the Advanced User’s Guide.

12

Set tone or pulse dialling mode

Your machine comes set for a Tone dialling service. If you have a Pulse dialling service (rotary), you need to change the dialling mode.

a

Press Menu, 0, 4.

b

Press a or b to choose Pulse (or Tone).

Press OK.

c

Press Stop/Exit.

13

Set the telephone line compatibility

If you are connecting the machine to a VoIP service

(over the Internet) you need to change the compatibility setting.

Note

If you are using an analogue telephone line you can skip this step.

a

Press Menu, 2, 0, 1.

b

Press a or b to choose Basic(for VoIP).

Press OK.

c

Press Stop/Exit.

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14

Set the telephone line type

If you are connecting the machine to a line that features a PABX (PBX) or ISDN to send and receive faxes, it is also necessary to change the phone line type accordingly by completing the following steps.

a

Press Menu, 0, 6.

b

Press a or b to choose PBX, ISDN or Normal.

Press OK.

Do one of the following:

 If you choose ISDN or Normal, go to step

f.

 If you choose PBX, go to step

c.

c

Do one of the following:

 If you want to change the current prefix number, press 1 and go to step

d.

 If you do not want to change the current prefix number, press 2 and go to step

f.

Note

The default setting is “!”. When you press Tel/R or

Tel/Mute/R and Shift at the same time

(FAX-2845 only), “!” will be displayed on the LCD.

d

Press Clear to delete the default setting, then enter the prefix number (up to 5 digits) on the dial pad, and then press OK.

Note

• You can use the numbers 0 to 9, #, l and !.

Press Tel/R or Tel/Mute/R and Shift at the same time (FAX-2845 only) to display “!”.

• You cannot use ! with any other numbers or characters.

• If your telephone system requires a timed break recall, press Tel/R or Tel/Mute/R and Shift at the same time (FAX-2845 only) to enter the break.

e

Press a or b to choose On or Always and press

OK.

Note

• If you choose On, pressing Tel/R or Tel/Mute/R and Shift at the same time (FAX-2845 only) (the screen displays “!”) will let you access an outside line.

• If you choose Always, you can access an outside line without pressing Tel/R or

Tel/Mute/R and Shift at the same time

(FAX-2845 only).

f

Press Stop/Exit.

Note

PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public

Switched Telephone Network) line. However, many offices use a central telephone system or

Private Automatic Branch Exchange (PABX).

Your machine can be connected to most types of

PABX (PBX). The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PABX (PBX) systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when Tel/R is pressed or Tel/Mute/R and Shift are pressed at the same time (FAX-2845 only).

15

Automatic Daylight

Saving Time

You can set the machine to change automatically for

Daylight Saving Time. It will reset itself forward one hour in the Spring and backward one hour in the

Autumn.

a

Press Menu, 0, 2, 2.

b

Press a or b to choose On (or Off).

Press OK.

c

Press Stop/Exit.

Other Information

Download optional software

(FAX-2940 users only)

You can download a printer driver, a scanner driver and PC-Fax Send software for free from the Brother

Solutions Center, enabling you to use your Brother

Fax machine as a printer or a scanner, or send faxes from your computer. Visit us at http://solutions.brother.com/.

Please note that FAX-2940 does not support the scanning function for Mac OS X 10.5.8 users.

Brother CreativeCenter

Get inspired. If you’re using Windows ® , double-click the Brother CreativeCenter icon on your desktop to access our FREE web site with many ideas and resources for personal and professional use. This icon appears after installing MFL-Pro Suite or the optional software available from the Brother Solutions

Center.

Mac users can access Brother CreativeCenter at this web address: http://www.brother.com/creativecenter/

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Consumables

Consumables

When the time comes to replace consumable items, an error will be indicated by the LCD on the control panel. For more information about the consumables for your machine, visit us at http://www.brother.com/original/ or contact your local Brother reseller.

Drum unit Toner cartridges

Standard Toner: TN-2210

High Yield Toner: TN-2220

DR-2200

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

Compilation and Publication

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Copyright and License

©2012 Brother Industries, Ltd. All rights reserved.