Download Panasonic service manual KX-F160 repair manual

Panasonic
Telephone Answering System
with Facsimile
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Please read these Operating Instructions before using the product.
FOR ASSISTANCE, CALL 1-800-HELP-FAX
Thank you for purchasing the Panasonic Telephone Answering System with Facsimile.
Before using the unit, please read these Operating Instructions completely.
You can then easily install, configure and operate the unit properly.
This unit combines multiple functions of Facsimile, Answering Device and Telephone;
you can send and receive voice-messages and documents on a single line.
WARNING:
TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE
OF MOISTURE.
1
GETTING HELP FROM YOUR UNIT:
If you press the HELP button,
—while programming, the unit will print information
about the operation.
—in idle status, the unit will print information about how
to send documents, how to set up, etc.
Important information
If required by the telephone company, inform them
of the following.
FCC Registration No.: (found on the rear side of
the unit)
Ringer Equivalence: 0.58
The particular telephone line to which the
equipment is connected.
This unit must not be connected to a coin operated
line. If you are on a party line, check with your local
telephone company.
Ringer Equivalence Number (REN):
This REN is useful in determining the quantity of
devices you may connect to your telephone line
and still have all of those devices ring when your
telephone number is called. In most but not all
areas, the sum of the REN's of all devices
connected to one line should not exceed five (5.0).
To be certain of the number of devices you may
connect to your line, as determined by the REN,
you should contact your loca! telephone company
to determine the maximum REN for your calling
area.
In the event that terminal equipment causes harm
to the telephone network, the telephone company
should notify the customer, if possible, that service
may be stopped. However, where prior notice is
impractical, the company may temporarily cease
service providing that they:
a) Promptly notity the customer.
b) Give the customer an opportunity to correct the
problem with their equipment.
c) Inform the customer of the right to bring a
complaint to the Federal Communication
Commission pursuant to procedures set out in
FCC Rules and Regulations Subpart E of
Part 68.
The Telephone Company may make changes in its
communications facilities, equipment operations, or
procedures where such action is reasonably
required in the operation of its business and is not
inconsistent with the rules and regulations in FCC
Part 68. If such changes can be reasonably
expected to render any customer terminal
equipment incompatible with telephone company
communications facilities, or require modification or
alteration of such terminal equipment, or otherwise
materially affect its use or performance, the
customer shall be given adequate notice in writing,
to aliow the customer an opportunity to maintain
uninterrupted service.
CAUTION:
To assure continued compliance with FCC rules,
do not make any unauthorized modifications.
When programming emergency numbers and/or
making test calls to emergency numbers:
1. Remain on the line and briefly explain to the
dispatcher the reason for the call before
hanging up.
2. Perform such activities in the off-peak hours;
such as early morning or late evenings.
This telephone provides magnetic coupling to
hearing aids.
Note:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to try
to correct the interference by one or more of the
following measures:
—Reorient or relocate the receiving antenna.
—Increase the separation between the equipment
and receiver.
— Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
— Consult the dealer or an experienced radio/TV
technician for help.
CAUTION
The telephone Consumer Protection Act of 1991
makes it unlawful for any person to use a computer
or other electronic device to send any message via
a telephone facsimile machine unless such a
message clearly contains in a margin on the top or
bottom of at least the first sent page the following
information:
1) Date and time of transmission; and,
2) Identification of either business, business entity
or individual sending the message; and,
3) Telephone number of either the sending
machine, business, business entity or individual,
In order to program this information into your
facsimile machine, you must complete the steps on
pages 1-18 to 1-22 in these Operating Instructions.
Table of Contents
Introduction . . . 2.2.2 0rediereocieaonanerandoonao viii
Chapter 1 Installation and Initial Preparation
Location of Controls .............. KR 1-2
Front view ..... _._.oeeeeararrriarorrenr00reararereareaerrevoa 1-2
Rear vIeW ........o_cecxreerororrereosarrracroorrraare aaa» 1-3
Side view ..........o.0.Q*ao0ere0r0rcaarereereriererorerareere,. 1-3
Buttons and Indicators . ........ 4144444 44e 4 ea 14 11 es aa a 0 1-4
Installing Your Unit... .. 4 a sa a a 0 a eee a 046 1-7
Precaution ......202020 0004 44444 44 44 4 4 KR RK RK 1-7
Accessories .........02204 104144101444 4 4 4 ee 4e 1 ea 4 a a a a ea ee ee 00 1-8
Installation connections .......... 4 4e 1 ae ne 1-9
Installing the receiving tray and the diverter . ...................... 1-10
Installing the microcassette tape ....................... nana 1-11
Installing the recording paper ..........._re-—-—eeeerarerevre 1-12
Setting selectors ............_——esererrroarre aereo a sa ee ane 1-14
Turning the POWER switch on ............__e_eeeeererearerer 1-15
Recording Your Greeting Message ............................. 1-16
Suggested message ............_—e-resdarecrevrerverereerero: 1-16
Recording a greeting message .............ec_eceererereereer». 1-17
Checking your greeting message ............_eememerroerrerenee. 1-17
Programming Your Fax Document Identifiers ..................... 1-18
Setting date and time ........ e ea ee a ae a a a see» 1-18
Setting your logo .........__eeexeececrererecrerereor reee. 1-20
Programming your facsimile telephone number .................... 1-22
Selectingthe RECEIVEMODE ................................. 1-23
Setting Up Your Facsimile Unit ................................ 1-24
System setup features ........ KK KK 1-24
How to Set Up oo i eee 1-26
Individual transmission report setting ................. ooo 1-27
Selecting the number of rings to answer in the ANS/FAX mode ........ 1-29
Selecting the number of rings to answer in the FAX mode ............ 1-31
Selecting the caller's recording time ............................. 1-32
Setting the remote code (REMOTE ANS ID) for remote operation . . . . .. 1-33
HELP Function —If you have lost your procedures— .............. 1-34
Using the HELP button . ............... ee eee sa sas aa ete es 1-34
Chapter 2 Basic Instructions
Facsimile and Copier
Before Transmitting Documents ...........20020000 0000 s a uen ses 2-2
Acceptable documents ..........ee...eeenereevecreerenreere. 2-2
Documents you cannot send . . . . . . и.. 2-2
Resolutionand contrast .................. e aeaacer 2-3
Loading documents .............. ea eanarna 2-3
TransmittingDocuments . . .. ..................... ............. 2-4
Manual transmission ............... .... LL Ce ee 2-4
Adding extrapages ............. aaa 2-5
Receiving Documents and/or Voice Calls ........................ 2-6
Manual reception .............. aan oao eno 2-6
Automaticreception ......... reee aaoa aaa 2-7
Receiving inthe ANS/FAX mode ............................. 2-7
Receiving inthe TEL/FAX mode .............................. 2-8
Receiving in the FAX mode ..................... ............ 2-8
Making a Copy ........... aa AR RAA LL LR on 2-9
Answering Device
Operating as an Answering Device ............................. 2-10
Setup of voice message and document reception .................. 2-11
Listening to newly recorded messages . .......................... 2-11
Listening to all the recorded messages .......................... 2-12
Recording after the messages you want to save ................... 2-12
Monitoring incoming calls ................. .. LL LL LL LL 2-13
Recording a memo message .................... eric 2-13
Recording a telephone conversation (2-way recording) .............. 2-14
Telephone
Making and Answering Voice Calls ............................. 2-15
Making voice calls ................ LL LL LL LL A 2-15
Redialing the last dialed number ...................... ...... .. . 2-16
Answeringvoice calls . ........... . a ae a aa A LA 2-16
Chapter 3 Intermediate Instructions
Storing Phone Numbers for Automatic Dialing .................... 3-2
Listing the directory card ............. aa 3-2
Storing phone numbers for one touch dialing . . .................... 3-3
Storing phone numbers for speed dialing . ........................ 3-4
Storing secretphonenumbers ......................... ... ..... 3-5
Erasing a stored phone number ...................... .. ... ... .. 3-6
Facsimile
Transmitting Documents Using Automatic Dialer ................. 3-7
Telephone
Making Voice Calls Using Automatic Dialer ...................... 3-8
Chapter 4 Advanced Instructions
Facsimile and Copier
U EEE 4-2
Polling another unit manually .............. 2... rerrereriere. 4-2
Polling another unit using automatic dialer ........................ 4-3
Setting the polling password . . ....... iii ie e. 4-4
Network Communication ..................... i. 4-5
Using a passcode . .... oii ee 0 4-6
Programming the main passcode . .. ............ iii... 4-7
Turning the TX passcode checkon ............................. 4-8
Turning the RX passcode check ON ................. 5... к кв... 4-9
Remote Fax Receiving Using an Extension Phone ................. 4-10
Using an extension phone ............—.—o—2.r_eemeosaaredr o mer e 4-10
Programming a remote fax activation code ....................... 4-11
Setting the Logo Print Position ....................r2.0 4-12
Setting a Customized Header ................. 222. 4-13
Answering Device
Operating an Answering Device from a Remote Phone ............. 4-15
Summary of remote control functions .......... exe xrenvereore. 4-15
Playing back newly recorded messages (Memory playback) .......... 4-16
Playing back all messages ............eeere.ervererio era... 4-16
Back space and skip forward ..........._..ee_.eesreeerroerarea 4-17
Recording a marker message —e2se0resxvereerrererme, 4-17
Resetting the tape for future messages .......................... 4-18
Room monitor.........202020 00004444 44 4 4 4 44 4e 4 a a 0 8 a a a ea 00 4-19
Skipping the greeting message for incoming message
recording mode ..............eeaeeenvervvrecvroreneoa recen. 4-19
Re-recording a greeting message .................... 5..5... 4-20
Call with Privacy Ring ............0200 0204144 14e es a a a ee ea ea ee 4-21
Calling with the privacy ring ......... cin, 4-21
Programming the PRIVACY RING ID .............. Lee ae 4 4-22
Setting the Message Alert ...............o—.—.—.eeesmererrraerere.. 4-23
Telephone
Voice Contact ............ —.—_enrcorerrae:venvervdecvevorerecores 4-24
Initiating voice contact ............ eee a aa eee aa eee 4-24
Receiving a request forvoicecontact . . .......................... 4-24
TONE, FLASH and PAUSE Button Usage ........................ 4-25
TONE button (Temporary tone dialing) .......................... 4-25
FLASH button oe 4-25
PAUSE button ee ee 4-26
Combination dialing ............ «ci a a a eee 0 4-26
Other Features RR se ee 4-27
Setting Day/Night Mode .............. iii. 4-27
Setting the Silent Fax Recognition Ring .......................... 4-29
Resetting the setup features .......... ... .. .. ii 0 4-30
Chapter 5 Printing Reports and Lists
Activity Report (JOURNAL Report) .......... ................... 5-2
Setting the JOURNAL AUTO PRINT ............ 4 ee ea eee» 5-3
Printing a JOURNAL report manually ............................ 5-4
List of Stored Phone Numbers (TELEPHONE NUMBER LIST) ........ 5-5
Printing a TELEPHONE NUMBER LIST ......................... 5-6
Basic Feature List . ....... ee 5-7
Advanced Feature List . ........ LA 01 5-8
Chapter 6 General Information
Troubleshooting ........... i ee 6-2
General corrective measures . iii eee 6-2
Clearing adocumentjam .......... ... iin. 6-5
Clearing a recording paper jam ..........eoeeescorereoeoererera, 6-6
Maintenance .........200200 040404 444 aa A LL Aa LL LL Ra aa Lane 6-8
Cleaning the microcassette compartment ........................ 6-8
Cleaning the document feederunit . . ............................ 6-9
Cleaning the thermalhead ............. ... .. .................. 6-9
Printingatestpattern ............ .. a, 6-10
Accessory Order Information .................................. 6-11
Specifications .......... ee 6-11
[a le (} CRE 2..2... клонов вена виньньна нана са нон овноуонено, 6-12
vii
Introduction
Multi-function system using
one telephone line
General
e Desktop type
e Automatic paper cutter
e Paper Curl Reduction Technology
e Automatic voice/facsimile switching
e Silent ring fax recognition system
e Copier function
e Help function
Facsimile
e 17-second transmission speed"
e Sends/receives 216 mm (81%) x 600 mm (23%8”)
pages at CCITT G3
e Automatic document feeder (up to 10 pages)
e One-touch sending buttons
e 16-level halftones
e Resolution: standard/fine/super fine/halftone
e Network passcode communication
e Poliing function
“Transmission times apply to text data using
CCITT No. 1 test chart, between same machine
models at maximum modem speed. Transmission
times vary in actual usage.
Answering Device
e Recordable greeting message chip
e Auto-Logic operation for one-touch message
playback
The unit automatically plays back all recorded
messages or the new messages at the touch of
the ALL MESSAGES or the NEW MESSAGES
button and stops at the end of the last message,
then resets to answer and record the next call.
e Remote control from touch tone telephone
eMessage memo recording
e New message playback
Integrated Telephone System
e 12-station one-touch dialer
® 10-station speed dialer
¢ One-touch redial
e Call monitor for on-hook dialing
vii
Four types of receiving modes
ANS/FAX mode:
When you wish to use the unit as a telephone
answering device and a facsimile, or when your
machine is unattended, select this mode. When a
call is received during your absence, the unit
records a voice-message and/or receives a
document automatically depending on the caller's
choice. In this mode, you also are able to speak
with the other party and transmit/receive a
document manually when in your office.
The unit automatically distinguishes between voice
and fax calls.
a) If the unit detects a fax tone while playing the
greeting message, It will automatically activate
the fax function.
b} If the calling party presses the asterisk (X) key
while playing the greeting message or incoming
message recording mode, it will automatically
activate the fax function.
с) If the caller's voice is heard within 5 seconds
after the beep of the end of the greeting
message, the unit will function as an answering
device. When the unit does not hear a voice
within 5 seconds, the fax function is activated.
TEL/FAX mode:
When in the office, you may select this mode.
The unit will automatically distinguish between a
telephone call and a fax call.
a) When the unit receives a fax call, it will
automatically activate the fax function and
initiate fax reception.
b} When the unit receives a telephone call, it will
ring several times until you pick up the handset.
If you do not pick up the handset, the unit will
switch automatically to the fax mode.
FAX mode:
When you wish to use the unit as a facsimile
machine only, select this mode.
If someone calls you when your unit is in the FAX
mode, a fax tone sounds and the person cannot
talk to you. Please inform your callers that this is a
fax only telephone number.
When in the FAX mode, you may still use the fax
telephone to place outgoing voice calls.
TEL (Telephone) mode:
When you wish to use the unit as a standard
telephone, select this mode. If you wish to receive
an incoming fax during a telephone conversation,
press the START button.
Chapter 1
Installation and Initial Preparation
Table of contents
Location of Controls
Front view
Rear view
Side view
Buttons and Indicators
Installing Your Unit
Precaution
Accessories
Installation connections
Installing the receiving tray
and the diverter
Installing the microcassette tape
Installing the recording paper
Setting selectors
Turning the POWER switch on
Recording Your Greeting Message
Suggested message
Recording a greeting message
Checking your greeting message
Programming Your Fax Document
Identifiers 1-18
Setting date and time 1-18
Setting your logo 1-20
Programming your facsimile
telephone number 1-22
Selecting the RECEIVE MODE 1-23
Setting Up Your Facsimile Unit 1-24
System setup features 1-24
How to set up 1-26
Individual transmission report setting 1-27
Selecting the number of rings to
answer in the ANS/FAX mode 1-29
Selecting the number of rings to
answer in the FAX mode 1-31
Selecting the caller's recording time 1-32
Setting the remote code (REMOTE ANS ID)
for remote operation 1-33
HELP Function
—If you have lost your procedures— 1-34
Using the HELP button 1-34
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Location of Controls
Front view
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Diverter Receiving Tray
Document Feeder Tray
BACK LID OPEN Lever
Answering Device Control Panel
FRONT LID OPEN Lever
Rear view
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POWER Switch AC Jack
Side view
TO HANDSET Jack
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VOLUME Control
Cassette Compartment DIALING MODE Selector RECEIVER VOLUME Selector
RINGER Volume Selector
1-3
Buttons and Indicators
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€) CALLS Indicator:
Page 2-10
€) PROGRAM Button and Indicator:
Page 1-26
SET Button:
Page 1-26
HELP Button:
Pages 1-26 and 1-34
© PAPER OUT Indicator:
Page 1-13
ALARM Indicator:
Page 1-15
O POLLING Button and Indicator:
Page 4-2
© LIGHT ORIGINAL Button
and Indicator:
Page 2-3
OQ RESOLUTION Button
and Indicators:
Page 2-3
Q RECEIVE MODE Button
and Indicators:
Pages 1-23 and 2-7
© IN USE Indicator:
Page 2-10
O TONE Button:
Page 4-25
D PAUSE Button:
Page 4-26
FLASH Button:
Page 4-25
REDIAL Button:
Page 2-16
AUTO Button and Indicator:
Pages 3-4 to 3-8
{ MONITOR (VOICE STDBY)
Button and Indicator:
Pages 2-4, 2-15 and 4-24
The indicator flashes to show the number of incoming
messages recorded.
Used to start or end programming functions.
The indicator lights when this feature is on.
Used to store parameters during programming.
Used to print an easy guide of programming procedures.
The indicator lights when the recording paper roll is
empty.
The indicator lights when any trouble occurs.
Used for polling function. The indicator lights when this
feature is on.
Used to transmit or copy originals with faint writing. The
indicator lights when this feature is on.
Used to adjust scanning line density. The indicators light
to show which setting you are using.
Used to select the desired receiving mode. The
indicators light to show the mode in which the unit is set.
The indicator lights or flashes when the answering
device is in use.
Used to change the dialing mode from pulse to tone
during a dialing operation.
Used to insert a pause into a phone number during
programming.
Used to access some features of your host PBX.
Used to redial the last dialed number.
Used for speed dialing.
The indicator lights when this feature is on.
Used for on-hook dialing and voice contact features. The
indicator lights when these functions are on.
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O STOP/CLEAR Button:
Pages 1-26, 2-4 to 2-6
D COPY Button:
Page 2-9
® START Button and Indicator:
Pages 1-26 and 2-4
(D Direct Call Station Keys:
Pages 3-2, 3-3 and 3-7
© NEW MESSAGES Button:
Page 2-11
OY STOP Button:
Page 2-10
© MEMO/2WAY REC Button:
Pages 2-13 and 2-14
€) ALL MESSAGES Button:
Page 2-12
a) REW (Rewind) Button:
Pages 2-10 and 2-11
€ FF (Fast Forward) Button:
Page 2-10
6) ICM ERASE Button:
Page 2-10
(D REC Button:
Page 1-17
6) CHECK Button:
Page 1-17
Used to cancel transmission or copying operation. Also
used during programming to clear the previously entered
parameters.
Used to start copy functions.
Used to start transmission or print lists and reports. The
indicator lights when these functions are on.
Used for one touch dialing.
Used to play back only new messages.
Used to stop operations of answering device.
Used to start and stop recording of a memo message or
a telephone conversation.
Used to play back all the recorded messages.
Used to run the tape quickly backward to a desired point.
Used to run the tape quickly forward to a desired point.
Used to erase recorded incoming messages at high
speed.
Used to start and stop recording of a greeting message.
Used to replay your greeting message.
Installing Your Unit
Precaution
Keep the unit away from heating appliances such Keep the unit away from electrical noise generating
as radiators or air conditioning units. devices such as fluorescent lamps and motors.
The unit and the cassette tape should not be The unit and the cassette tape should be kept free
exposed to direct sunlight. from dust, moisture, high temperature and vibration.
Do not use benzine, thinner, or the like, or any Do not place any covering over the unit while it is
abrasive powder to clean the cabinet. Wipe it with turned on.
a soft cloth.
1-7
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F 2 2. Examine the unit for signs of shipping damage.
Ta 3. Check that all of the enclosures are included. If you are missing any item, consult your place of
S a purchase.
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% Telephone Line Cord .................. 1 ACPowerCord ...................... 1
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Handset ................ 0... 0... ... 1 HandsetCord ........................ 1
Paper Roll Holders (Green) ............. 2 ReceivingTray ....................... 1
(For KX-A101 or the recording paper with
12 inch core)
Diverter
Installation connections
Handset
Handset Cord
Connect to
Connect to “TO HANDSET”
“LINE” Modular Jack
for single line (RJ11C)
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C.O. Surge
Protector
AC Outlet
(120 V, 60 Hz)
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AC Surge
Protector
NOTES:
e The unit will not function during a power failure or when the power is turned off.
eConnection to integrated answering machines is not recommended.
e This unit is equipped with a 3-wire grounded type plug for safety. If you are unable to insert the
plug into your outlet, contact your electrician to replace your outlet.
eWe recommend the use of an exclusive AC outlet to avoid interference from other equipment.
e Place the equipment close to the socket outlet so the socket is easily accessible.
elf your unit is connected to the same line as other extensions, do not use other extensions
during fax transmission and reception. Image quality will be affected.
e For additional equipment protection we recommend the use of a surge protector such as
TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.}, SUPER MAX (PANAMAX) or MP1 (ITW LINX).
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Installıng the receiving tray and the diverter
To install the receiving tray:
To install the diverter:
Insert two fins of the tray into holders on the rear
side of the unit.
The diverter will hold the received documents straight and flat.
Insert two hooks of the diverter into holders on
the rear side of the unit.
Make sure that the diverter is placed in proper
direction.
Installing the microcassette tape
The microcassette tape is used to record incoming messages.
To install a microcassette tape:
4
Pull up the cassette compartment cover.
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Insert the microcassette tape into the
compartment with the full reel to the left.
Make sure that there is no slack in the tape.
Remove any slack by using a pencil and rotating
the tape reel.
Push the microcassette tape down.
Then close the cassette compartment cover.
To take off the microcassette tape:
Lift the microcassette tape as shown, then take
it off.
AN
NOTES:
eFor optimum sound quality and performance, use the opposite side (side B) after six months
and replace the tape with a new one every year, assuming that the unit answers about ten calls
a day.
e Never place a cassette tape near a magnetic source such as a magnet or a TV set. It may erase
or interfere with any messages on the tape.
e Should the cassette tape break or become worn, replace it with a new one. We recommend
using the Panasonic cassette tape MC-30 or MC-60.
1-11
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Installing the recording paper
To install a new roll of recording paper:
1
1-12
Slide the BACK LID OPEN lever forward to
open the paper compartment cover.
Place a recording paper roll into the paper
compartment.
Make sure that the shiny side of the paper is
facing up and that there is no slack in the paper
roll.
Slack
Insert the leading edge of recording paper
between the upper and the lower guide plates.
Pull the paper a few centimeters (one or two
inches) out of the unit.
Close the paper compartment cover carefully by
pressing down on both ends gently.
When the unit is on, the recording paper will
project itself slightly and be cut automatically.
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NOTES:
else only the included roll or specified recording papers (Part No. KX-A101 and KX-A106) for
supplement or else the print quality may be affected or excessive thermal head wear may occur.
e To install the KX-A101 or a recording paper with 2 inch core, you should use the included
paper roll holders for paper curl reduction system as shown below.
Fix the paper roll holders on both sides of the
Paper roll recording paper roll.
Insert the left projection of the paper roll holder
into the left groove on the unit then the right
projection into the right groove, while pushing
the paper roll to the left.
Follow the procedures from steps 3 to 5 to finish
installing a KX-A101 or a recording paper with
12 inch core.
elf the recording paper is heavily curled, the paper curl reduction system may not function
properly.
e Replace the paper roil with a new one;
-—when the red lines appear on both sides of the recording paper.
—when the PAPER OUT indicator lights.
Setting selectors
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DIALING RECEIVER
MODE RINGER VOLUME
TONE PULSE HIGH Low OFF HIGH NORMAL
DIALING MODE Selector:
If your line has,
1. Touch tone service, set the selector to TONE.
2. Rotary pulse dial service, set the selector to PULSE.
RINGER Volume Selector:
HIGH: The ringing sound will be loud.
LOW: The ringing sound will be soft.
OFF: The unit will not ring.
RECEIVER VOLUME Selector:
Adjust the volume level of the handset receiver using the RECEIVER VOLUME selector.
The RECEIVER VOLUME selector can be moved to 3 positions. The center between HIGH and
NORMAL is the middle level of volume.
When the other party's voice is hard to hear, slide the switch to the center or HIGH.
Turning the POWER switch on
Before turning the POWER switch on, confirm the following:
—All connections are completed.
—The cassette tape and the recording paper are installed properly.
—The handset is on the cradle.
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1. Turn the POWER switch to the “1” (ON) position.
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2. When you turn on the unit for the first time, the ALARM indicator will light.
This shows that the greeting message is not recorded.
To record your greeting message, see pages 1-16 and 1-17.
If the greeting message is not recorded, you cannot use the unit properly as both an
answering device and a facsimile.
NOTES:
olf the ALARM indicator still lights, confirm that the covers are closed firmly.
olf the PAPER OUT indicator lights, install the recording paper properly (see pages 1-12 and
1-13).
Recording Your Greeting Message
Record a greeting message before using your machine as an answering machine and facsimile.
The greeting message tells the caller that you are unable to answer, and allows him or her to
leave a voice-message or to send a fax message.
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VOLUME Control MIC (Microphone) REC Button
STOP Button
CHECK Button
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Record your greeting message referring to the examples below.
—When the incoming message recording time is uniimited:
“This is (your name, business andlor telephone number). We are unable to answer right now.
To send a fax, start transmission. To leave a message, speak after the long beep. Thank you."
—When the incoming message recording time is limited to 1 minute:
“This is (your name, business and/or telephone number). We are unable to answer right now.
To send a fax, start transmission. To leave a message, speak for up to 1 minute after the long
beep. Thank you.”
You can choose from two lengths of recording times for incoming messages. When the unit is in
the “VOX” position, the recording time is unlimited, and when in the “1 MIN” position, the
recording time is limited to 1 minute. The two examples above correspond to these two conditions.
The unit is preset to the “VOX” position. To change the recording time, see page 1-32.
Recording a greeting message
Recording time is limited to 16 seconds. Record your greeting message within 12 seconds for
optimum performance.
4
Open the ANSWERING CONTROL panel.
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2 Press the REC button.
A beep is heard.
After the beep, speak immediately, clearly and loudly
toward the microphone from a distance of approximately
20 cm (8 inches).
MIC
When finished, press the REC button again or the STOP
button.
GREETING \—
The unit plays back your greeting message so that you
can confirm it.
Adjust the VOLUME control to a suitable evel.
NOTE:
if you make a mistake while recording, repeat from step 2.
Checking your greeting message
REC Press the CHECK button.
The unit replays your greeting message. If you want to
CHECK change your message, perform the operation on this
page again. The previous message will be automatically
GRE erased and a new message will be recorded.
Programming Your Fax Document Identifiers
Your programmed logo and telephone number will be printed on the top of each page transmitted
from your unit, along with the date, time and page number.
This gives the receiving party your name and fax telephone number if they wish to return a fax.
Before using your unit as a facsimile, you should never fail to set this information.
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Sample pages sent by your unit
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YOUR LOGO YOUR TELEPHONE NUMBER DATE & TIME Number of page
FROM : ABC Company PHONE NO. : В 4567 Jan, 01 1993 03:05AM PO1
FAX CORRESPONDENCE
TO: DATE:
FROM: OUR TEL. NO.:
Setting date and time
The internal clock of the unit will print the date and time on the top line of all the documents you
transmit and the fax communication reports such as JOURNAL report and transmission report.
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
Press #, then press 01 for SET DATE setting.
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The PROGRAM indicator flashes.
crer () The current setting is printed out automatically for
confirmation.
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Enter current month/day/year by using the dial keypad. 3
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4 Press the SET button. 3
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SET The result of your setting is printed out automatically for -
confirmation.
If you wish to correct your programming, press the
STOP/CLEAR button then repeat from step 2.
—
Enter the current time by using the dial keypad.
5 [ 1] E 2] DEF 3] y g УР
(on 4) (oe 5) (wo 8) Example: 3:45 PM
Press 03 then press 45.
(res 7] rw 8] {wv 9) Press # to select PM mode.
(À ( 0) ( 7) (To select AM mode, press À.)
6 Press the SET button to store the program into memory.
SET The PROGRAM indicator lights.
The result of your setting is printed out automatically for
confirmation.
If you wish to correct your programming, repeat from
> step 2.
/ Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
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NOTE:
To correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
Setting your logo
The logo is used to identify fax documents sent by your unit. It may consist of alphanumeric
letters and symbols.
Usually the logo is a company, division or personal name in an abbreviated form. Your
programmed logo will be printed on the top of each page transmitted from your unit.
Your printed logo can be up to 30 digits long. “Panasonic ANS/FAX" is stored in your unit as
default.
To enter each character, select the correct code (2 digits) referring to the character code table
(see page 1-21), then program as follows.
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HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
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Press #, then press 02.
2 Ш The PROGRAM indicator flashes.
To obtain the character codes, press the HELP button.
Enter your logo by using the dial keypad.
3 | ©
E 4) (= 5) [mo 6) Example: If you want to program the logo as “ABC
07384". 00333
(_#) The logo can be up to 30 characters long.
When finished, press the SET button to store the
program into memory.
The PROGRAM indicator lights.
The result of your setting is printed out automatically for
confirmation.
If you wish to correct your programming, try again from
step 2.
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
NOTE:
To correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
1-20
Character Code Table =
Input Code Input Code Input Code Input | Code Input | Code 'U 3
(*1) 00 ) 10 0 20 A 30 K 40 © =
(Space) | 01 + 11 1 21 B 31 L 41 E
| 02 + 12 2 22 C 32 M 42 q a
" 03 13 3 23 D 33 N 43 =
# 04 - 14 4 24 Е 34 O 44 3)
$ 05 15 5 25 F 35 P 45
% 06 / 16 6 26 G 36 Q 46
& 07 : 17 7 27 H 37 R 47
08 ; 18 8 28 | 38 S 48
( 09 < 19 9 29 J 39 T 49
Input Code Input Code Input Code Input Code Input Code
U 50 a 60 k 70 u BO — 90
V 51 5 61 | 71 у 81 e 91
W 52 с 62 m 72 w 82 { 92
X 53 d 63 n 73 X 83 | 93
Y 54 e 64 0 74 у 84 } 94
2 55 f 65 p 75 2 85 — 95
= 56 9 66 q 76 [ 86 (*2) 96
> 57 h 67 r 77 Y 87
? 58 68 $ 78 ] 88
@ 59 j 69 t 79 A 89
*1: Enter “00” to erase all of the characters that have been programmed (all clear).
*2: Enter “96” to delete the last character (back space).
B Check your logo and codes referring to the character code table before programming.
Example: If the logo is ABC Company, fill out the form as follows.
5 10 15
Input | A | B | С С о | т | р а n у
Code | 30 | 31 } 32 | 01 | 32 | 74 | 72 | 75 | 60 | 73 | 84
Write your own logo and its code in the form below.
5 10 15
Input
Code
Input
Code
1-21
transmitted from your unit,
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NOTE:
Programming your facsimile telephone number
Your facsimile telephone number can be programmed into your unit.
When you transmit a document, your programmed number will be printed on the top of each page
The unit can hold your phone number up to 20 digits long.
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 03.
The PROGRAM indicator flashes.
Enter your telephone number by using the dial keypad
up to 20 digits long.
Example: If the phone number is +123 4567, press x,
123, #, then press 4567.
When finished, press the SET button to store the
program into memory.
The PROGRAM indicator lights.
The result of your setting is printed out automatically for
confirmation.
If you wish to correct your programming, try again from
step 2.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
The # button provides a space and the Xx button provides the mark “+”.
1-22
Selecting the RECEIVE MODE
The unit has four types of receiving modes:
ANS/FAX mode —When you want to use as a telephone answering device and a facsimile.
TEL/FAX mode —When you want to use telephone and facsimile.
FAX mode — When you want to use facsimile only.
TEL mode —When you want to use as a standard telephone only.
Press the RECEIVE MODE button to select the desired
receiving mode.
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HELPFUL HINTS:
B When you are out of the office—ANS/FAX mode:
The unit will automatically distinguish between a voice and a fax call.
If a fax tone is heard, the unit will automatically activate the fax function. If the caller's voice is
heard within 5 seconds of the beep at the end of the greeting message, the answering device
will receive messages.
You are also able to speak with the other party and transmit or receive documents when in this
mode.
E When you are in the office—TEL/FAX mode:
The unit will automatically distinguish between a normal telephone call and a fax call.
When the unit receives an automatic fax transmission call, it will switch automatically to fax
function and initiate fax reception.
When the unit receives a voice or manual transmission call, it will ring several times until you
pick up the handset.
—If you do not pick up the handset, the unit will automatically activate the fax function.
—When you pick up the handset and nothing is heard, manual fax reception is required.
Press the START button and hang up to receive the fax.
B When you wish to use as a facsimile only—FAX mode:
In this mode you will only be able to receive fax calls. Incoming voice calls will hear the fax
tone. You are still able to make outgoing voice calls.
E When you wish to use as a standard telephone—TEL mode:
This mode is for use as a standard telephone. You can also receive a fax during a telephone
conversation by pressing the START button.
In this mode, if you do not answer the call until the unit rings 15 times, the unit will automatically
switch to the ANS/FAX mode.
1-23
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Setting Up Your Facsimile Unit
System setup features
The unit has 9 Basic Features, as listed below, and 16 Advanced Features, as listed on
page 1-25.
Basic Features are the settings that need to be programmed upon finishing the installation. Most
probable choices have been preselected for you, but some features, such as SET DATE, YOUR
LOGO and YOUR TELEPHONE NUMBER, must be programmed by the user.
Advanced Features should be temporarily programmed as the need arises.
Before using your unit as a facsimile, you should never fail to set the following features.
#01 SET DATE (Pages 1-18, 1-19)
#02 YOUR LOGO (Pages 1-20, 1-21)
#03 YOUR TELEPHONE NUMBER (Page 1-22)
BASIC FEATURE LIST
The bold-face indicates factory default settings.
Code Functions Descriptions Selections Pages
#01 SET DATE Sets the current date (not stored) 1-18
and time 1-19
#02 YOUR LOGO Sets your company up to 30 digits 1-20
name or personal 1-21
name
#03 YOUR TELEPHONE Sets your facsimile up to 20 digits 1-22
NUMBER telephone number
#04 PRINT Individual ON/ERROR/OFF -27
TRANSMISSION transmission report 1-28
REPORT setting
#05 ANS/FAX RING Selects the number of TOLL SAVER -29
COUNT rings to answer in the or 1 to 4 rings -30
ANS/FAX mode, or or RINGER OFF
sets RINGER to off
#06 FAX RING COUNT Selects the number of 1 to 4 rings 1-31
rings to answer in the
FAX mode
#07 RECORDING TIME Selects the recording VOX (unlimited) 1-32
FOR ANS time for incoming or
message 1 MIN (1 minute)
408 REMOTE ANS ID Sets the remote 3 digits 1-33
control code for (111)
remote ANS operation
#99 PRINT ADVANCED Prints the advanced 5-8
FEATURE LIST feature list
1-24
ADVANCED FEATURE LIST
The bold-face indicates factory default settings.
Code Functions Descriptions Selections Pages
#10 LOGO POSITION Sets the LOGO print OUT/IN/OFF 4-12
position on the
transmitted document
#11 JOURNAL AUTO Prints out the journal AUTO/MANUAL | 5-3
PRINT report automatically or
manually
#12 MAIN PASSCODE Sets the passcode for 4 digits 4-7
network communication (0000)
#13 TX PASSCODE Turns the transmission ON/OFF 4-8
CHECK passcode check mode
on
#14 RX PASSCODE Turns the reception ON/OFF 4-9
CHECK passcode check mode
on
#15 POLLING PASSWORD | Sets the password for 4 digits 4-4
polling (0000)
#17 PRIVACY RING ID Sets the PRIVACY 3 digits 4-22
RING ID (333)
#18 DAY/NIGHT MODE Turns on the Day/Night ON/OFF 4-27
Mode 4-28
#19 SILENT FAX Sets the silent fax 3 to Brings 4-29
RECOGNITION RING recognition ring
#20 REMOTE FAX Sets the remote fax 2 to 4 digits 4-11
ACTIVATION CODE activation code (Xx)
#22 MESSAGE ALERT Turns on the message ON/OFF 4-23
alert
#23 CUSTOMIZED Sets a customized A/B/C/OFF 4-13
HEADER header 4-14
#26 PRINT JOURNAL Prints a JOURNAL 5-4
report
#27 PRINT TEL LIST Prints a telephone 5-5
number list 5-6
#28 PRINTER TEST Prints a print test 6-10
pattern
#50 SET DEFAULT Resets the setup 4-30
(#10 TO #23) features
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How to set up
To set up your unit, proceed as follows.
HELPFUL HINT:
If you press the HELP button
—while programming, the unit will print information about the operation.
—in idle status, the unit will print information about how to send documents, how to set up, etc.
1. Press the PROGRAM button.
The PROGRAM indicator lights.
2. Press #, then enter the code number you wish to set using the dial keypad.
Refer to the lists on pages 1-24 and 1-25.
The PROGRAM indicator flashes.
3. Enter desired choice or data.
4. If you entered “#26”, “#27”, "#28", "#50" and “#99”, press the START button.
Otherwise press the SET button to store your selection.
The PROGRAM indicator lights.
5. Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
NOTES:
eWhen the code number is “#017, “#027, “#03” or “#18”, the result of your setting is printed out
automatically after you press the SET button in step 4.
e To correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
e To cancel programming on the way, press the PROGRAM button.
POLLING LIGHT ORIGINAL RESOLUTION ЧН ее
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PROGRAM Indicator
PROGRAM Button STOP/CLEAR Button
SET Button START Button and Indicator
Individual transmission report setting
Each time a document is transmitted, this feature gives you a printed record of the transmission
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The following choices are available; N =
ON: The report is printed, indicating whether the transmission is successful or not. ou
ERROR: The report is printed only when transmission fails (default). = a
OFF: The report is not printed. 3,
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Sample of the transmission report:
Print ime: Hour/Minute AMPM ——
Print date: Month/Day/Year
HN AAA AO ORAN OI OA AAA OK XMT REPORT orchard dhe 4 ohh hop ok AR BOR OR oooO
# ; — 1 , *%
* Jam. 21 1995 11: 39ARM »*
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* HO. OTHER FACSIMILE START TIME USAGE TIME MODE PAGES RESULT CODE +
a +
* di 1234567 Jan. 1 11:29AM 01’28 TX B2 OK (an) «x
* *
+ *
AAAAIAAIAAEARA AITANA Soo ooo ooo o Rao ОКОН жк
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Dialed number or Length of Number of pages Error code
other party's name communication: transmitted (for the service
Minutes/Seconds | successfully center only)
Communication Communication Transaction mode: Communication
number start time TX... Transmission result
Explanation of communication result
OK: Successful communication
PRESSED THE STOP KEY: The fax communication was interrupted since
the STOP/CLEAR button was pressed.
DOCUMENT JAMMED: A document jammed.
NO DOCUMENT: The document was not fed into the unit properly.
PRINTER OVERHEATED: Printing head was overheated.
PAPER OUT: The unit is out of recording paper.
THE COVER WAS OPENED: The back lid was opened.
COMMUNICATION ERROR: Transmission or reception error.
PASSCODE FAILED: Passcode communication failed.
NO RESPONSE: Receiving unit is busy or out of recording paper.
PAPER JAMMED: The recording paper was jammed.
NOTE:
If the printed time and date on the report are not accurate, reprogram them by following the
instructions on pages 1-18 and 1-19.
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To change the individual transmission report setting, proceed as follows.
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
4
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PROGRAM
Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 04.
The PROGRAM indicator flashes.
Press the number of the mode you desire.
Setting selections are:
1: ON
2: ERROR
3: OFF
Press the SET button to store your selection into
memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
1-28
Selecting the number of rings to answer in the ANS/FAX
mode
When in the ANS/FAX mode, the unit will automatically answer on the first ring when receiving a
call.
If you wish to change the number of rings to answer a call, you can choose among the following:
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Toll Saver (see page 1-30).
The unit answers on the first ring (default).
The unit answers on the second ring.
The unit answers on the third ring.
The unit answers on the fourth ring.
: The unit will not ring (RINGER OFF).
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HELPFUL HINTS:
e When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
e|f you wish to have the opportunity to pick up the handset before the call is answered by the unit,
set the number of rings to “3 or “4”.
elf you find there is difficulty in fax receiving from machines that have an automatic transmission
feature, set the number of rings to “1”.
e To confirm from the remote phone whether a new incoming message has been recorded or not
(see pages 4-15 to 4-20), select the Toll Saver position. This will save you the toll charge for the
call.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
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2 Г в) Press #, then press 05.
The PROGRAM indicator flashes.
3 | 1) E 2) E 3) Press the number of the selection you desire.
[a 4) [= 5) [m6] Setting selections are:
0: Toll Saver
[re 7) [re 8) [or 9) 1: one ring
2. two rings
| x] [oven 0] | #]
Tow 3: three rings
4: four rings
*: Ringer Off
Press the SET button to store your selection into
memory.
The PROGRAM indicator lights.
1-29 (continued)
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PROGRAM
Toll Saver:
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
When you call the unit from a remote location, the number of rings tells you if there are any new
voice-messages.
If the unit answers on the first ring, there is at least one new message recorded.
If the unit answers on the third ring, there are no new messages recorded.
Hang up immediately when you hear the second ring. The second ring indicates that there are no
new messages. This will save you the toll charge for the call.
NOTE:
If you set the RINGER OFF through the ANS/FAX RING COUNT function, the extension phone
connected to the unit will ring once when receiving a call.
1-30
Selecting the number of rings to answer in the FAX mode
When in the FAX mode, the unit will automatically answer on the first ring when receiving a call.
If you wish to change the number of rings to answer a call, you can choose the number among
“1” (one ring) through “4” (four rings).
HELPFUL HINTS:
e When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
elf you wish to have the opportunity to pick up the handset before the call is answered by the unit,
set the number of rings to “3” or “4”.
e|f you find there is difficulty in fax receiving from machines that have an automatic transmission
feature, set the number of rings to “1”.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
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2 (=) Press #, then press 06.
The PROGRAM indicator flashes.
3 Ш) (2) ED Press the number of the selection you desire.
EDIEDIED Setting selections are:
27) 29) 29) | 2 moros
(=) > three rings
: four rings
Press the SET button to store your selection into
memory.
The PROGRAM indicator lights.
7
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
1-31
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Selecting the caller’s recording time
You can choose from two lengths of recording times for incoming messages.
VOX: The unit records an incoming message as long as a caller speaks (default).
1 MIN: The unit records an incoming message up to 1 minute per message.
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HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
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Press #, then press 07.
2 (=) The PROGRAM indicator flashes.
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3 Press 2 by using the dial keypad.
Setting selections are:
1: VOX (unlimited)
2: 1 MIN {1 minute)
Press the SET button to store your selection into
memory.
The PROGRAM indicator lights.
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
A
1-32
Setting the remote code (REMOTE ANS ID) for remote
operation
The REMOTE ANS ID is used to access your answering device from a remote location with a
touch tone phone (see pages 4-15 to 4-20).
Using this code, you can retrieve incoming messages recorded on the microcassette tape from a
remote location.
The REMOTE ANS ID is preset to 111. If you wish to change the number, you can choose any
number from 111 to 999 except numbers including “0”.
For proper operation, make sure that the REMOTE ANS ID number is different from your
PRIVACY RING ID number (see page 4-22).
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1 Press the PROGRAM button.
D
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au
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=
NL ER ET
PROGRAM The PROGRAM indicator lights.
©
2 (=) Press #, {пеп press 08.
The PROGRAM indicator flashes.
Enter the desired REMOTE ANS ID using the dial
3 DEE, 9
keypad.
[on 4 = 5) [mo 6]
To correct an error while programming, press the
(= 7) (+ 8) (+9) STOP/CLEAR button then repeat from step 2.
YE
Press the SET button to store your selection into
memory.
SET
The PROGRAM indicator lights.
LL
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
—
NOTE:
We recommend that you do not use seven (7) as a code number, since this number is used as
the greeting message re-recording command for remote operations.
1-33
HELP Function — you have lost your procedures—
The HELP button is used to print information about how to send documents, how to set up your
unit and how to store phone numbers.
c
2
=
o
1
o
Q
Using the HELP button
B Press the HELP button when the unit is in the idle status.
The following is printed out.
—
3
=
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©
en
с
с
Q
©
=
3
5)
=
Sample of the Help Information
esd OEE НКО a dd der deb
+
+ REMEMBER TO SET THE DATE. TIME, YOUR LOGO ANI +
* — TELEPHONE HUMBER BEFORE USE. +
+ PLERSE SEE INSTRUCT ICHS BELOW, *
+ +
+ +
dr rs A A
{CHOW TO SET UP YOUR Fredo?
1. PRESS “PROGFAI".
2. PRESS "8" THEN THE HUMBER OF THE FEATURE YOU WISH TO SET USING
THE DIAL KEY-PAD. (SEE LIST OF FEATURES BELO.
3. ENTER CHOICE CR DATA.
4. IF YOU ENTERED 899 PRESS "START", OTHERWISE PRESS "SET" TÓ STORE
YOUR SELECTION,
>. PRESS "PROGRAM" TO EHD SET LF.
801 SET DATE = Jan. 61 1953 12:30AM
#02 YOUR LOGO CI. E. COMPANY OF INDIVIDUAL HAME?
masonic ANS-FAX
<<FRIOR TO LERVING>>
CONFIRM THAT THE AHS-FRX INCICATOR 15 LIT.
«НОВ TO PLAYERCK GHLY НЕВЫ MESSAGES? >
PRESS "NEW MESSAGES",
{CHOW TO PLAYBACK ALL THE RECORDED MESSRGES >>
PRESS "ALL MESSAGES".
@ Press the HELP button while programming each feature (#01 through #08, #10, #11 and #18).
Example: When you wish to program the SET DATE (#01),
1. Press the PROGRAM button.
The PROGRAM indicator lights.
2. Press #, then press 01 for SET DATE setting. The PROGRAM indicator flashes.
3. When you wish to know how to continue programming, press the HELP button.
The following is printed out.
<<HOW TO SET THE CLOCK>>
1, ENTER THE MONTH. DAY AND YESR USING THE DIAL KEY-PAD.
=. PRESS "SET" TO STORE.
3, ENTER THE HOUR AND MINUTE USING THE DIAL KEY-PANL.
PRESS THE "+" KEY TO ENTER АМ
MD POCCS TUE "8" KEY TO ENTER PM.
4. Resume programming.
1-34
Chapter 2
Basic Instructions
Table of Contents
Facsimile and Copier
Before Transmitting Documents
Acceptable documents
Documents you cannot send
Resolution and contrast
Loading documents
Transmitting Documents
Manual transmission
Adding extra pages
Receiving Documents and/or Voice Calls
Manual reception
Automatic reception
Receiving in the ANS/FAX mode
Receiving in the TEL/FAX mode
Receiving in the FAX mode
Making a Copy
2-2
2-8
2-1
Answering Device
Operating as an Answering Device
Setup of voice message and
document reception
Listening to newly recorded messages
Listening to all the recorded messages
Recording after the messages you
want to save
Monitoring incoming calls
Recording a memo message
Recording a telephone conversation
(2-way recording)
Telephone
Making and Answering Yoice Calls
Making voice calls
Redialing the last dialed number
Answering voice calls
2-10
2-11
2-11
2-12
2-12
2-13
2-13
2-14
2-15
2-15
2-16
2-16
>
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>
3
7
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7
Before Transmitting Documents
Acceptable documents
The unit can transmit documents that meet the following conditions.
— Documents width should be from 128 mm (5”) to 216 mm (81%).
—Maximum document length should not exceed 600 mm (235€”).
— Effective scanning width can be up to 208 mm (8Y16”).
— Number of pages that can be set in the document feeder tray can be up to 10 sheets.
— Document weight:
Single sheet: 45 g/m? to 90 g/m? (12 pound to 24 pound)
Multiple sheets: 60 g/m? to 75 g/m? (16 pound to 20 pound)
Minimum document size Maximum document size Effective scanning width
© à %
S E
a 1 E (JA
= ~ — LL E 5 о
a ee щен : ‚
O 128 mm 2N N Effective scanning
Г (5”) width 208 mm —
a (8916)
| Paper width -
| 216 mm (81%”)
- |
216 mm
(8%)
NOTES:
ФА document whose length exceeds 600 mm (2398") cannot be transmitted. When you feed such
documents, the unit will stop transmitting and a long beep will be heard. If this happens, press
the STOP/CLEAR button and remove the document.
elf a document is electrostatically charged, the automatic document feeder may not function
properly.
Documents you cannot send
Do not use the following types of documents or they may jam. Make a copy of such documents
and feed the copy into the unit.
—Paper with a chemically treated surface such as carbon paper or carbonless duplicating paper
—Heavily curled, creased or torn paper
—Paper with a coated surface
—Small-sized paper such as a slip or voucher
—Thin paper less than 45 g/m? (12 pound)
— Thick paper over 90 g/m? (24 pound)
— Paper with faint contrast between the print and the background
— Paper with printing on the reverse side that can be seen through from the front
(e.g. newspaper)
2-2
Resolution and contrast
You can set the following functions depending on the quality of an original. Set the functions
before transmission or copying. If you set them during transmission, they will be effective from the
next sheet transmitted.
RESOLUTION:
STANDARD is suitable for printed or typewritten
RESOLUTION originals with normal-sized characters.
E STANDARD FINE is suitable for originals with small printing.
== FINE SUPER FINE doubles the resoiution of FINE.
ALE TONE (SUPER FINE only works between other KX-F160s or
other Panasonic compatible machines.)
Cc) HALF TONE is useful when sending originals containing
photographs, shaded drawings, etc.
LIGHT ORIGINAL:
LIGHT ORIGINAL is useful when transmitting or copying
LIGHT ORIGINAL originals with faint writing.
This feature does not work in the HALF TONE resolution.
=
CJ
Loading documents
a
N
a
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3
a
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=
o
5
7
Remove clips, staples or other similar objects from a document before feeding it into the unit.
Check that all ink, paste or connection fluid on the document is completely dry before feeding it
into the unit.
1
Open the document feeder tray.
Insert the documents FACE DOWN into the document
feeder tray.
The unit can accept up to 10 sheets of paper at a time.
Adjust the document guides to the width of the
document.
Set the resolution or contrast setting if needed.
2-3
Transmitting Documents
Manual transmission
Insert the documents FACE DOWN.
The unit can accept up to 10 sheets of paper at a time.
2 Press the MONITOR button or lift the handset.
e MONITOR
VOICE
2 AT
o Dial the phone number of the party to which you wish to
E 3 | 1] [ec 2] [oer 3] send.
E au 4| | 51 | mxo 6
o an 4) {= 5) (6) If the other party answers, lift the handset and ask them
© [ms 7) [ 8) [m9] to press their start or transmit button to start the fax
on reception.
E DE
Press the START button when a fax tone is heard.
— START
Place the handset on the cradle if using it.
The unit will feed and transmit the documents.
NOTES:
elf you do not replace the handset after pressing the START button, the unit will automatically call
the other party upon finishing the transmission. For further details, see “Voice Contact” on
page 4-24.
olf the line is busy, press the MONITOR button or hang up the handset if using it. Then try again
later by using the REDIAL button in step 3.
e To interrupt transmission, press the STOP/CLEAR button until a beep sounds. Press the
STOP/CLEAR button again to eject the document.
2-4
You can also access the other party's facsimile without using the handset or the MONITOR
button.
This feature enables you to transmit a document with less procedures.
1 Insert the documents FACE DOWN.
7 > -
Enter the phone number of the party to which you wish
9 | OEE party to which y
to send.
[cn a) [m 5) [wo 6)
If you misdialed, press the STOP/CLEAR button then
("2 7) (= 8] [+ 9) enter the correct number.
| x] [o] | #)
Press the START button.
ES START
The unit will diai and transmit the documents.
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Automatic redialing feature:
If there is no answer or the line is busy, the unit will
automatically redial the number up to 6 times. To cancel
automatic redialing, press the STOP/CLEAR button.
NOTE:
To interrupt transmission, press the STOP/CLEAR button until a beep sounds. Press the
STOP/CLEAR button again to eject the document.
Adding extra pages
If you want to send 11 or more sheets at a time, insert the first ten pages of the document and
add the extra pages, up to 10 sheets at a time, before the last page is fed into the unit.
Receiving Documents and/or Voice Calls
Manual reception
When in the TEL mode or during a telephone conversation, you can receive fax documents as
follows.
1 When the phone rings, lift the handset to answer the call.
When a voice is heard and document reception is
— START required, press the START button.
0
x D
2
= N
: =
a Place the handset on the cradle.
= 3
A 7 The unit will start receiving a document.
@ {az
A Г
Za
y EN |
NOTES:
elf you do not replace the handset after pressing START button, the unit will automatically call the
other party. For further details, see “Voice Contact” on page 4-24.
eTo interrupt reception, press the STOP/CLEAR button. The unit will stop receiving.
e Replace the paper roll with a new one;
—when the red lines appear on both sides of the recording paper.
—when the PAPER OUT indicator lights.
Automatic reception
Set the RECEIVE MODE to any of the following modes:
—ANS/FAX mode
—TEL/FAX mode
—FAX mode
When receiving a fax call, the unit will automatically activate the fax function, then initiate
reception.
Receiving in the ANS/FAX mode
1 Make sure that the unit is in the ANS/FAX mode.
= ANS/FAX
= TEL/FAX
EI FAX
—— TEL
A call comes in.
The unit answers the call after 1 to 4 rings or no rings,
depending on the number of rings after which the unit is
set to answer (see page 1-29).
=
2,
6
an,
5
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—When receiving a fax tone, the unit automatically
activates the fax function to receive document.
-—When receiving a voice-call, the unit plays your
greeting message.
HELPFUL HINTS:
elf the other party wishes to leave you a message and transmit a document on the same call, let
them know the following procedure in advance.
и
When the other party’s line has touch tone service:
1. After leaving a message, the other party presses their % button.
Your unit will switch to the FAX mode.
2. When a fax tone is heard, they start transmission by pressing their start or transmit button.
When the other party’s line has rotary pulse service:
1. They start transmission by pressing their start or transmit button. Your unit starts reception.
2. They make a call reservation (e.g. ...lift the handset) during transmission of their document.
Your unit plays your greeting message.
3. They leave a message after the long beep following your greeting message.
e Begin by transmitting the FAX CORRESPONDENCE leaflet found on page 6-15 to several of
your associates. In this way you can confirm that your unit is functioning correctly and inform
them of the procedure for transmitting documents and/or recording voice-message on your unit.
NOTE:
If you set the RINGER OFF through the ANS/FAX RING COUNT function, the extension phone
connected to the unit will ring once when receiving a call. See page 1-29 for the RINGER OFF
setting.
2-7
Receiving in the TEL/FAX mode
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RECEIVE MODE
ES ANS/FAX
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= TEL
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NOTES:
eA telephone fee is charged to callers from the first ring.
eWhen receiving a fax tone, the extension phone connected to the unit will ring once and then the
Make sure that the unit is in the TEL/FAX mode.
A call comes in.
— When receiving a fax tone, the unit automatically
activates the fax function to receive documents.
OR
—When receiving a telephone call, the unit rings 3 to
8 times, depending on the setting of the silent fax
recognition ring (see page 4-29).
If a fax reception is required or nothing is heard, press
the START button and hang up to receive a fax.
If someone does not pick up the phone, the unit will
automatically activates the fax function to receive
documents.
unit automatically activates the fax function to receive documents.
Receiving in the FAX mode
4
RECEIVE MODE
KI ANS/FAX
9 TEUFAX
= FAX
ES TEL
С)
Make sure that the unit is in the FAX mode.
A call comes in.
The unit answers the call after 1 to 4 rings, depending
on the number of rings after which the unit is set to
answer (see page 1-31).
The unit produces a fax tone, then starts receiving a
document when the other party presses their start or
transmit button.
Making a Copy
The unit can make a copy. Any transmissible documents can be copied.
Before sending a document, you can see how it will look to the receiving party in advance.
When copying, the unit automatically selects the FINE resolution, but you may use SUPER FINE
or HALF TONE resolution.
1
Insert the documents FACE DOWN.
The unit can accept up to 10 sheets of paper at a time.
2 Press the COPY button.
The unit starts making a copy.
NOTES:
elf you wish to copy 11 or more sheets at a time, insert the first ten pages of the document and
add the extra pages up to 10 sheets at a time, before the last page is fed into the unit.
You can make or receive voice calls while making a copy.
e To stop making a copy on the way, press the STOP/CLEAR button. The unit stops copy
operation. Press the STOP/CLEAR button again to eject the document.
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Operating as an Answering Device
The unit also works as an automatic telephone answering and recording system.
© @ ®
STOP MEMO/2WAY REC
NEW MESSAGES
ALL MESSAGES — REW FF ICM ERASE
с с с ©
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© © ©
REC
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CHECK
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GREETING
(1) CALLS indicator:
The indicator flashes to show the number
of incoming messages recorded up to
15 times. Even if 16 or more calls are
recorded, the indicator will flash up to
15 times.
If the power supply has been interrupted,
the CALLS indicator flashes slowly when
the power is restored.
O) IN USE indicator:
When the answering device is in use, the
indicator lights or flashes.
@ Playing back newly recorded
voice-messages:
Press the NEW MESSAGES button.
See page 2-11.
@ Stopping operations of the answering
device:
Press the STOP button.
© Recording a memo message:
See page 2-13.
Recording a telephone conversation:
See page 2-14.
2-10
© Playing back all recorded messages:
Press the ALL MESSAGES button.
See page 2-12.
(7) Rewinding (Resetting) the tape quickly:
Press the REW (rewind) button.
Advancing the tape quickly:
Press the FF (fast forward) button.
©) Erasing recorded voice-messages:
After reviewing messages to you, press
the ICM ERASE button. The messages
are erased while the tape is rewinding.
The tape can be erased at high speed
even if the record-prevention (knock-out)
tabs have been removed.
Recording your greeting message:
See page 1-17.
@ Checking your greeting message:
See page 1-17.
Setup of voice message and document reception
Press the RECEIVE MODE button until the ANS/FAX
indicator lights.
ES ANS/FAX
= TEL/FAX
CD FAX
E TEL
С)
Press the REW button to record messages from the
beginning of the tape.
REW When a call is received, the unit answers the call and
begins playback of your greeting message. The unit
automatically distinguishes between voice and fax calls,
— and then functions as an answering device and/or a
facsimile.
NOTE:
The recording time for incoming messages can be set to VOX (unlimited) or 1 MIN (1 minute). Itis
preset to VOX. To change the recording time, see page 1-32.
Listening to newly recorded messages
When new incoming messages have been recorded, the CALLS indicator flashes to show the
number of incoming message.
5
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To play back only new messages:
Press the NEW MESSAGES button.
NEW MESSAGES The IN USE indicator lights and then the unit plays back
> new messages.
At the end of the last message, 3 beeps sound and the
tape stops automatically.
NOTES:
e The unit is equipped with the message alert feature. When this feature is set to on, the unit lets
you know with a slow beep whether a caller's message has been recorded in the unit or not.
To set this feature, see page 4-23.
e To interrupt the playback halfway, press the STOP button.
To restart the playback, press the NEW MESSAGES button within one minute after pressing the
STOP button. Or the unit will record over any existing messages.
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Listening to all the recorded messages
All the recorded messages will be played back from the beginning of the tape.
NOTES:
ALL MESSAGES
Press the ALL MESSAGES button.
The unit plays back all the recorded messages.
At the end of the last message, 3 beeps sound and the
tape stops automatically.
eTo interrupt the playback halfway, press the STOP button.
eTo restart the playback, press the ALL MESSAGES button within one minute after pressing the
STOP button. Or the unit will record over any existing messages.
Recording after the messages you want to save
New incoming messages will be automatically stored after the last message. If you want to store
incoming messages after your saved messages, proceed as follows.
1
E
ALL MESSAGES
7
REW FF
OR CO
—
«E
|
STOP
STOP
P
Play back the messages.
You may use the ALL MESSAGES, FF or REW button,
Press the STOP button at the end of the messages you
want to save.
The IN USE indicator goes out.
Press the STOP button again.
or
Leave the unit for one minute.
Future calls wilt be recorded after the message(s) you
have saved.
Monitoring incoming calls
While an incoming message is being recorded, you can monitor the caller's voice through the
built-in speaker and answer it if you want.
Adjust the sound level using the VOLUME control.
To answer the call while monitoring, lift the handset. The unit stops recording automatically.
Recording a memo message
If you are going out and want to leave a private message for someone, you can record a voice
memo in the unit. This can then be played back either directly or remotely, exactly like any other
incoming message.
1 Press the MEMO/2WAY REC button.
MEMO/2WAY REC The IN USE indicator lights and a beep is heard. 5
U
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©
Speak toward the microphone from approximately 20 cm
(8 inches) away. >
MIC
STOP To stop recording, press the STOP button or the
MEMO/2WAY REC button again.
The IN USE indicator goes out.
TT
OR
MEMO/2WAY REC
—
2-13
Recording a telephone conversation (2-way recording)
While speaking with someone on the telephone, you can record your conversation.
During your conversation, press the MEMO/2WAY REC
button.
MEMO/2WAY REC
The IN USE indicator lights and a beep is heard.
2 Continue your conversation.
4 To stop recording, press the STOP button or the
2 3 MEMO/2WAY REC button again.
x
N The IN USE indicator goes out.
77
=
©
a MEMO/2WAY REC
А
oa
NOTE:
Many states have imposed regulations on the manner in which 2-way telephone conversations
may be recorded. So you should inform the other party that the conversation is being recorded.
Consult your local telephone company for further information.
2-14
Making and Answering Voice Calls
Making voice calls
Using the handset
1. Lift the handset.
2. Dial the phone number.
Using on-hook dialing
1 Press the MONITOR button.
e) MONITOR!
The MONITOR indicator lignts.
o
3
Dial the phone number. Rd
2 [ 1) = 2) (oer 3)
(es 4) (x 5) (mo 6) 3
[a 7) [rs 8) [e 9) a
3
BE a
When the other party answers your call, lift the handset
‘ and talk with it.
2-15
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en
Redialing the last dialed number
If the line is busy or you wish to redial the last dialed number, you can redial by pressing the
REDIAL button.
REDIAL
Answering voice calls
Press the REDIAL bution.
-— When using the handset, the unit redials the last
dialed number once.
—When using on-hook dialing, the unit redials the last
dialed number up to 15 times within 10 minutes if the
line is busy {automatic redialing feature).
When the phone rings, lift the handset to answer the call.
2-16
Chapter 3
Intermediate Instructions
Table of contents
Storing Phone Numbers for
Automatic Dialing
Listing the directory card
Storing phone numbers for
one touch dialing
Storing phone numbers for
speed dialing
Storing secret phone numbers
Erasing a stored phone number
Facsimile
Transmitting Documents Using
Automatic Dialer
Telephone
Making Voice Calls Using
Automatic Dialer
3-1
3-7
3-8
3
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Storing Phone Numbers for Automatic
Dialing
The unit's memory allows you to use both one touch dialing (up to 12 phone numbers) and speed
dialing (up to 10 phone numbers) for rapid access to your most frequently dialed numbers.
First make sure the DIALING MODE selector is set to TONE or PULSE (rotary) mode, since the
number will be stored in the mode that is set at the time of programming.
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
PROGRAM Button SET Button SECRET Key
PROGRAM Indicator 12 Direct Call Station Keys
POLLING LIGHT ORIGINAL |RESOLUTION ESE
EJ STANDARD CE ANSFFAX
cs PAPER OUT | | == FINE EI TEL:FAX
1 SUPERA FINE EI FAX
- = =
Panasonic Es ALARM ES HALF TONE — ES TEL
{ ) | ) IL y | J
( 1) (wc 2) (+3) ©
12 HYPHEN
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11 SECRET =
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ME Pas У | | uv B| | wxr 9 O N-II
| «= NEW MESSAGES STOP MEMO?WAY REC 1 | oe ) \ --— ) SAUT ON MENT STOP/CLEAR COPY © START
Xi HO || e)
== ón )
Speed Dialing Station STOP/CLEAR Button
Numbers (1 digit)
AUTO Button and HYPHEN Key
Indicator
Listing the directory card
1. Remove the cover using an instrument with a pointed end, like a pen, as shown below.
2. Remove the directory card.
3. Write in the names associated with the direct call station keys.
4. Re-install the directory card.
e
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Storing phone numbers for one touch dialing
This unit is equipped with 12 direct call station keys including SECRET and HYPHEN keys, each
of which can store a telephone number. Each phone number can be programmed up to 30 digits
long.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
Press one of the direct call station keys where you want
2 to store the phone number.
The PROGRAM indicator flashes.
Enter the phone number by using the dial keypad.
3 | OEE
If you want to insert a hyphen in the number, press the
cm 4| |. 5| wo 6
e 9) 5) E HYPHEN key during programming.
[ms 7) (rw 18) (3) HYPHEN is counted as 2 digits.
С)
4 Press the SET button to store the program into memory.
SET The PROGRAM indicator lights.
To store in succession, repeat steps 2 to 4.
— -
=
After programming all numbers, press the PROGRAM ®
button to end the operation. 3
PROGRAM a
The PROGRAM indicator goes out.
©
5
7
al =
2
NOTES: 5
e While storing, pressing the PAUSE or FLASH or TONE button once counts 1 digit. 7
e To correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
eTo cancel the programming halfway, press the PROGRAM button.
e To print out a list of the stored phone numbers, press the PROGRAM button, press #, then
press 27, then press the START button. For further details, see pages 5-5 and 5-6.
Storing phone numbers for speed dialing
The unit is equipped with 10 stations (0 through 9), each of which can store a phone number.
Each phone number can be programmed up to 30 digits long.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
7
2 Press the AUTO button.
oauto CY (2) The AUTO indicator lights.
Enter the 1-digit number (0 through 9) by using the dial
+) 255) 9 (through S)oy using
O keypad.
ВЕ
(=) The PROGRAM indicator flashes.
Enter the phone number by using the dial keypad.
3 | 1} = 2) [er 3)
E 4) © 5) [uo 6] To insert a hyphen in the number, press the HYPHEN
key during programming.
(ps 7) (~~ 8) m9) HYPHEN is counted as 2 digits.
3
A Press the SET button to store the program into memory.
SET The AUTO indicator goes out and the PROGRAM
indicator lights.
To store in succession, repeat steps 2 to 4.
—
After programming ali the numbers, press the
5 PROGRAM button to end the operation.
PROGRAM ds
The PROGRAM indicator goes out.
e
NOTES:
e To correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
eTo cancel the programming halfway, press the PROGRAM button.
eTo print out a list of the stored phone numbers, press the PROGRAM button, press #, then
press 27, then press the START button. For further details, see pages 5-5 and 5-6.
E
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3-4
Storing secret phone numbers
This function is useful for keeping a whole phone number or a portion of a phone number secret.
When you print out a list of the stored numbers, secret numbers will not be printed.
1
NOTES:
PROGRAM
Pa
no EE
- JOE
O
De
11 SECRET
О
3
DEE
CEE
AT
SET
—_—
PROGRAM
a
Press the PROGRAM button.
The PROGRAM indicator lights.
Press one of the direct call station keys.
OR
Press the AUTO button.
The AUTO indicator lights.
Then enter the 1-digit number (0 through 9).
The PROGRAM indicator flashes.
Press the SECRET key.
Then enter the phone number.
Then press the SECRET key again.
Pressing the SECRET key once counts as 2 digits.
Press the SET button to store the program into memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
5
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Q
=
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3
д
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+
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=
5
The PROGRAM indicator goes out.
eTo correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
e To cancel the programming halfway, press the PROGRAM button.
3-5
7
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Erasing a stored phone number
If you wish to erase a stored phone number, proceed as follows.
1
NOTE:
PROGRAM
OAUTO
O
OR 0
(1) (+2) (+3)
— (er 4) (+5) (+6)
(90) Ся
SET
PROGRAM
Press the PROGRAM button.
The PROGRAM indicator lights.
Press one of the direct call station keys.
OR
Press the AUTO button.
The AUTO indicator lights.
Then enter the 1-digit number (0 through 9).
The PROGRAM indicator flashes.
Press the SET button.
Now the stored phone number has been erased.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
To cancel the programming halfway, press the PROGRAM button.
3-6
Transmitting Documents Using Automatic
Dialer
You can transmit documents automatically using one touch dialing and speed dialing. Before
using these features, make sure that the desired telephone numbers have been stored into
memory. For storing phone numbers, see pages 3-3 to 3-5.
1
Insert the documents FACE DOWN.
The unit can accept up to 10 sheets of paper at a time.
Using one touch dialing:
- : Press the desired direct call station key.
О О О
: О - О —— J The unit dials and transmits the documents
J - 0 — О automatically.
О О 0
ÖR OR
OAUTO Using speed dialing:
Press the AUTO button.
Then enter the desired 1-digit number (0 through 9) by
using the dial keypad.
J The unit dials and transmits the documents
(5) (=2) automatically.
(+5)
FI
Automatic redialing feature:
If there is no answer or the line is busy, the unit will
automatically redial the number up to 6 times. To cancel
automatic redialing, press the STOP/CLEAR button.
NOTE:
To interrupt transmission, press the STOP/CLEAR button until a beep sounds. Press the
STOP/CLEAR button again to eject the document.
5
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=
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5
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E
Making Voice Calls Using Automatic Dialer
The unit's memory allows you to use both one touch dialing (up to 12 phone numbers) and speed
dialing (up to 10 phone numbers) for rapid access to your most frequently called numbers.
Before using these features, make sure that the desired telephone numbers have been stored in
memory (see pages 3-3 to 3-5).
Press the MONITOR button or lift the handset.
1 e MONITOR
VOICE
—
Using one touch dialing:
7 Press the desired direct call station key.
OR OR
Using speed dialing:
CAUTO Press the AUTO button.
Then press the desired station number (0 through 9) by
using the dial keypad.
I
(1) (+2)
CA
When the other party answers your call, lift the handset
3 and talk with it.
3-8
Chapter 4
Advanced Instructions
Table of contents
Facsimile and Copier
Polling
Polling another unit manually
Polling another unit using automatic dialer
Setting the polling password
Network Communication
Using a passcode
Programming the main passcode
Turning the TX passcode check on
Turning the RX passcode check on
Remote Fax Receiving Using an
Extension Phone
Using an extension phone
Programming a remote fax activation code
Setting the Logo Print Position
Setting a Customized Header
Answering Device
Operating an Answering Device from a
Remote Phone
Summary of remote control functions
Playing back newly recorded messages
(Memory playback)
Playing back all messages
Back space and skip forward
4-2
4-2
4-3
4-4
4-5
4-6
4-7
4-8
4-9
4-10
4-10
4-11
4-12
4-13
4-15
4-15
4-16
4-16
4-17
4-1
Recording a marker message
Resetting the tape for future messages
Room monitor
Skipping the greeting message for
incoming message recording mode
Re-recording a greeting message
Call with Privacy Ring
Calling with the privacy ring
Programming the PRIVACY RING ID
Setting the Message Alert
Telephone
Voice Contact
Initiating voice contact
Receiving a request for voice contact
TONE, FLASH and PAUSE Button Usage
TONE button (Temporary tone dialing)
FLASH button
PAUSE button
Combination dialing
Other Features
Other Features
Setting Day/Night Mode
Setting the Silent Fax Recognition Ring
Resetting the setup features
4-17
4-18
4-19
4-19
4-20
4-21
4-21
4-22
4-23
4-24
4-24
4-24
4-25
4-25
4-25
4-26
4-26
4-27
4-27
4-29
4-30
Ъ
=
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5
=
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3
2
=
3
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5
@
Polling
©
5 Polling means that you call another facsimile machine (we call it “polled machine”) to retrieve a
5 document. The other party must be prepared for your call with a document loaded on their
> machine.
17 This unit can only receive polled documents; it cannot be “polled”.
£ The unit initiating the call incurs any long distance charges.
E
4 Polling another unit manually
>
Le,
<T The following procedure lets you poll another station.
Make sure that no documents have been fed into the unit and that the polled machine is ready for
your call.
Press the MONITOR button or lift the handset.
oe]
2 POLLING Press the POLLING button.
| The POLLING indicator lights.
=
==
3
Dec
Enter the phone number of the unit you wish to poll.
Press the START button when a fax tone is heard.
4 ca START В
The unit will start polling.
® After reception, the POLLING indicator goes out.
—
NOTE:
Cancel! polling before reception by pressing the STOP/CLEAR button.
4-2
Polling another unit using automatic dialer
Make sure that the desired telephone numbers have been stored into memory (see pages
3-3 through 3-5).
1 POLLING
—=
0 SECRET О
О
OR
OAUTO
|
(I) (=2)(=3)
(e (5) (5)
(A= (CH
NOTES:
Press the POLLING button.
The POLLING indicator lights.
2
=
S
=
O
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e
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с
3
>
=
3
7
Using one touch dialing:
Press the desired direct call station key.
The unit will dial and receive documents automatically.
When reception ends, the POLLING indicator goes out.
Using speed dialing:
Press the AUTO button.
Enter the desired 1-digit number (0 through 9) by using
the dial keypad.
The unit will dial and receive documents automatically.
When reception ends, the POLLING indicator goes out.
e |f the polled station is busy or there is no answer, the unit will automatically redial the number up
to 6 times,
e Cancel polling before reception by pressing the STOP/CLEAR button.
4-3
Setting the polling password
o If the document to be retrieved is of a confidential nature and the password is set on the other
o machine to prevent unauthorized retrieving, you must set the same password on your unit.
o If the passwords in the polling unit and polled unit do not match, no transmission will take place.
3
ho
И, NOTES:
к e Polling using a password is effective between other Panasonic compatible facsimile machines
© (e.g. KX-F60, KX-F90, KX-F110, KX-F5000).
e elf the polling password is set to “0000”, the unit does not check the password sent by other
3 facsimile machines.
3.
TT 1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
Press #, then press 15.
= The PROGRAM indicator flashes.
Enter your polling password of 4 digits by using the dial
3 (1) (+2) (= 3)
keypad.
(=7) (=®) (=9)
ED IE
TOKE
4 Press the SET button to store the program into memory.
The PROGRAM indicator lights.
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
Network Communication
The main passcode network communication feature eliminates fax transmission to unauthorized
parties, and helps to prevent reception from an unauthorized station.
This feature is effective to prevent “Junk mail” faxes since only those units with the same
passcode can transmit to your unit.
When the network communication feature is used, the identical main passcode of 4 digits must be
programmed on both sides of the line. The unit checks the passcode before transmitting or
receiving a document.
Ъ
а
=
=
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5
Wu
3
=
=
=
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7)
The unit provides two types of passcode check modes. They are TX (transmission) passcode
check mode and RX (reception) passcode check mode.
B TX Passcode Check:
Use this feature to restrict document transmission. If the passcode sent from the other
Panasonic compatible machines does not match with the one programmed in your unit,
transmission does not take place (see page 4-8 for TX passcode check setting).
E RX Passcode Check:
Use this feature to restrict document reception. If the passcode sent from the other Panasonic
compatible machines does not match with the one programmed in your unit, reception does not
take place (see page 4-9 for RX passcode check setting).
NOTES:
e These features are effective oniy between Panasonic compatible machines that have the same
passcode.
® The password for the polling feature is not related to this network communication feature. They
are independent features.
4-5
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Using a passcode
Before communication begins, check that your passcode and the other station's passcode are
identical.
E When you want to transmit a document to a designated station only:
Set TX PASSCODE CHECK to ON.
Other Panasonic
Function Your unit . ,
compatible machine
TX PASSCODE CHECK ON ON/OFF
RX PASSCODE CHECK OFF ON/OFF
Your unit transmits a document only when the correct passcode has been received.
E When you want to receive a document from a designated station only:
Set RX PASSCODE CHECK to ON.
Other Panasonic
Function Your unit compatible machine
TX PASSCODE CHECK OFF ON/OFF
RX PASSCODE CHECK ON ON/OFF
Your unit receives a document only when the correct passcode has been received.
@ When you want to have facsimile communications within a designated group of people:
All the people in the group must set both TX PASSCODE CHECK and RX PASSCODE
CHECK to ON.
Function Your unit Other Panasonic
compatible machine
TX PASSCODE CHECK ON ON
RX PASSCODE CHECK ON ON
Only units that share identical passcodes can transmit and receive documents with each other.
4-6
Programming the main passcode
To activate this feature, the identical main passcode must be preprogrammed both on your unit
and the other Panasonic compatible machine(s).
The main passcode may be any 4-digit number except 0000.
1
PROGRAM
©
uz
т
(=7) (=) =)
69 A
PROGRAM
Press the PROGRAM button.
The PROGRAM indicator lights.
)
=
N
3
O
®
Q
5
7
=>
с
+
=
=
3
7
Press #, then press 12.
The PROGRAM indicator flashes.
Enter the desired passcode of 4 digits using the dial
keypad.
Press the SET button to store the program into memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
4-7
7
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Turning the TX passcode check on
1
PROGRAM
DEF 3
A) EDO A
SET
х
PROGRAM
A
NOTE:
Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 13.
The PROGRAM indicator flashes.
Press 1 to activate this feature.
Setting selections are:
1: ON (activate this feature)
2: OFF (deactivate this feature)
Press the SET button to store your selection into
memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
If the network passcode is set to “0000”, this feature does not work properly.
4-8
Turning the RX passcode check on
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
Press #, then press 14.
E
=
©
3
O
Dv
Y
5
©
=>
с
©
=
oO
=
7
The PROGRAM indicator flashes.
Press 1 to activate this feature.
Setting selections are:
1: ON (activate this feature)
2: OFF (deactivate this feature)
A DO A
Press the SET button to store your selection Into
memory.
SET
The PROGRAM indicator lights.
A
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
A
NOTE:
If the network passcode is set to “0000", this feature does not work properly.
4-9
Remote Fax Receiving Using an Extension
Phone
If you connect an extension to the same line to which your facsimile unit is connected. it is
possible to receive a fax document into your facsimile unit by using the extension telephone near
you.
This saves you the trouble of going to the facsimile unit and pressing the START button.
NOTES:
® This feature is only effective when you receive a call.
e To activate this feature, use a touch tone telephone as an extension phone.
0
=
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Using an extension phone
1
A call comes in.
Lift the handset of the extension phone.
If a fax tone is heard, or the other party wishes to send
you a fax, press ¥ and x on the extension phone.
Then replace the handset on the cradle.
The unit will switch to the FAX mode, then receive a
document.
К
МОТЕ:
Two xs can be changed to another 2 to 4-digit number. See page 4-11.
Programming a remote fax activation code
Your code can be from 2 to 4 digits long. The numbers O through 9 and characters # and X may
be used. (e.g. XX, 123, 1237)
4
PROGRAM
©
>
Dec
Des
SET
PROGRAM
Press the PROGRAM button.
The PROGRAM indicator lights.
>
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=
=
®
Q,
=}
2
=
S
=
=
=
m
Press #, then press 20.
The PROGRAM indicator flashes.
Enter the new code number using the dial keypad.
Press the SET button to store your program into memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
Setting the Logo Print Position
Your logo, telephone number, date, time and page number will be printed on the transmitted
document from your unit in the following condition.
OUT: Outside of the transmitted document's paper size (default).
IN: Inside of the transmitted document's paper size.
OFF: Not printed.
To change the logo position:
VU
e
ке.
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3
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HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
©
(9
—
3 | 1] [ssc 2) [oer 3)
Settin lections are:
an 4) [wa 5) [wo 6 g se s are
99) (=9) Setting
(7) (8) (9) 2: IN
3: OFF
(3) +0) (=)
1 Press the SET button to store your selection.
Press #, then press 10.
The PROGRAM indicator flashes.
Press the number of the selection you desire.
The PROGRAM indicator lights.
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
4-12
Setting a Customized Header
A special message that is preprogrammed in your unit can be printed at the top of all pages
transmitted.
You can choose the desired message among the foilowing.
A: CONFIDENTIAL
B: URGENT REPLY REQUEST
C: URGENT PLEASE READ
Sample page transmitted from your unit
pS
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=
5
3
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Q
3
2
=
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=
o
=
7
Example: The message “CONFIDENTIAL” is printed.
Customized header
FROM : Panasonic ANS/FHX PHOME HU. : 999 ares, Jan. Q: 1993 12:15AM POL
Жо COMF IDENTIFL 444
FAX CORRESPONDENCE
TO: DATE:
FROM: OUR TEL. NO.:
TT rs
To set a special message:
1 — Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
E
7 (я) Press #, then press 23.
The PROGRAM indicator flashes.
3 1) e 2) (= 3) Select the number of the message you desire.
[o 4) эк! 5) wo 6) Setting selections are:
1: “CONFIDENTIAL” is printed.
[ee 7) [w8) [= 9] 2: “URGENT REPLY REQUEST” is printed.
3: “URGENT PLEASE READ" is printed.
us ero] |=) 4: OFF (deactivate this feature)
(continued)
4-13
©)
=
2
any
=
=
vi
=
©
v
O
=
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Le
<
Press the SET button to store your selection into
memory.
SET a .
The PROGRAM indicator lights.
e
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
=
NOTE:
This feature is automatically turned off after each transmission has been finished.
4-14
Operating an Answering Device from a
Remote Phone
White you are out, you can listen to any recorded incoming messages or re-record your greeting
message using a touch tone telephone.
The following features are available on this unit:
—Playing back newly recorded messages
—Playing back all the recorded messages
— Back space and skip forward
— Recording a marker message
— Resetting the tape for future messages
— Room monitor
—Re-recording the greeting message
— Skipping the greeting message for incoming message recording mode
>
<
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=
O
M
Q
=
7
=
с
©
=
O
7
Betore using these features, you must program your unique remote code (REMOTE ANS ID) that
lets you access the answering device of your unit.
The REMOTE ANS ID is preset to “111” as a default.
If you wish to change the code, see page 1-33.
Summary of remote control functions
| Call your unit. — "o ae ay 8 Skip |
Enter your REMOTE ANS ID while the
greeting message is playing.
y
To play back messages: Use the following functions as needed:
a New Messages Playback Room monitor (page 4-19)
— (page 4-16) a
PRE) Greeting Message
ES All Messages Playback Re-recording (page 4-20)
(page 4-16)
Stop Greeting Message
1) Back Space 9 | Recording (page 4-20)
(page 4-17) « J
6 Skip Forward
2] (page 4-17)
ver) Resetting Tape
3 (page 4-18)
N и
NOTE:
For your convenience, a quick reference card for remote operation is attached in these operating
instructions (see pages 6-17 and 6-18).
4-15
new messages.
1
e
=
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©
=
UV
£
v
DL
©
=
=
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3
NOTE:
Playing back newly recorded messages (Memory playback)
It is possible to skip over the recorded messages you have already heard and to play back only
Call your unit.
Dial your REMOTE ANS ID while the greeting message
is playing.
A long beep and a short beep(s) will sound.
Short beep(s) indicate(s) the number of recorded
message(s) up to 8 times. Even if 9 or more calls are
recorded, a short beep sounds 8 times.
Press 4 immediately after hearing the beeps that
indicate the number of recorded messages.
The unit plays back the new messages.
Even during the playback of previously heard messages, you can skip them by pressing 4.
Playing back all messages
You can listen to all the recorded messages from the beginning of the tape.
1
- REMOTE ANS ID |
2
JKL
—
NOTE:
Call your unit then dial your REMOTE ANS ID while the
greeting message is playing.
Press 5 within 4 seconds after the short beeps.
The unit will rewind the tape and start to play back all
messages.
At the end of the last message, 3 beeps will sound.
After hanging up, all the recorded messages are saved
and the unit is ready to record further messages.
Even if you do not press 5 in step 2, playback of all messages starts automatically.
4-16
Back space and skip forward
While listening to the recorded messages, you can rewind or advance the tape. I»
e!
T ind 1 N
To rewind; 0 rewind, press 1. 3
o
N =)
2
=
©
Pa =
5
To advance: To advance, press 2. a
ABC
2
—
NOTE:
The maximum length of a message that can be rewound or advanced by one press is
approximately 15 seconds. You may have to press 1 or 2 several times to rewind or advance the
tape to the desired position.
Recording a marker message
After playing back the recorded messages, you can leave an additional message during the same
call.
When playback is finished, wait for 3 beeps indicating the end of the last message. Wait about
10 seconds for another 2 beeps indicating that the tape is ready for recording.
3 beeps 2 beeps N
/ {
Last message Marker message (date, time, etc.)
/ /
. 10-sec. pause py,
Leave your message after the last 2 beeps.
Hang up when finished. The marker message is
| \ ,
| ЕЕ recorded after the last message on the tape.
À
Resetting the tape for future messages
messages are erased.
a After listening to the recorded messages, you can reset the tape to record future messages from
© the beginning of the tape.
lg
O
2 After ail the messages have been played back or even while they are being played;
7
= Press 3, then hang up.
VU
© DEF The unit rewinds the tape to the beginning. Future
= 3 messages will be recorded and the previously recorded
>
Q
<
If you have used New Messages Playback;
7 Press 3.
DEF The unit rewinds the tape to the beginning of the newly
3 recorded messages, then beeps.
O
‚ —— 7
7 Press 3 again after hearing the beep.
DEF The unit rewinds the tape to the beginning of the
3 previously recorded messages.
—
If you have reset the tape by mistake;
Press 2 after the tape has been reset.
ABC One beep sounds.
2 The unit advances the tape to the end of the recorded
UN messages.
4-18
Room monitor
You can monitor the sound in the room where the unit is installed for about 30 seconds.
Call your unit, then dial your REMOTE ANS 1D while the
greeting message is playing.
—— [7 — EA
| REMOTE ANS ID |
I»
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0
=
>
®
a
=
2
|
=
o
>
o
3
М»
2 Press 6 after hearing the beeps that indicate the
number of recorded messages.
MNO
6
NOTE:
To continue monitoring, press 6 again within 10 seconds after hearing one beep.
Skipping the greeting message for incoming message
recording mode
Callers can leave a message on your unit without listening to your greeting message.
1 Call your unit.
Press 0 while the greeting message is playing.
After hearing a long beep, speak clearly and loudly to
leave a message.
4-19
Re-recording a greeting message
You can change the content of your greeting message from a remote telephone.
Call your unit, then dial your REMOTE ANS ID while the
1 greeting message is playing.
REMOTE ANS ID
Y)
©
©
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3
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3
3
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Press 7 to start re-recording after hearing the beeps that
indicate the number of recorded messages.
After hearing a long beep, speak clearly and loudly for
up to 16 seconds.
1 When finished, press 9.
WXY The new greeting message is played to confirm the
9 change.
NOTE:
If you pause for over 2 seconds while recording, the unit beeps and stops the greeting message
recording. In this case, repeat from step 2 within 10 seconds.
4-20
Call with Privacy Ring
This feature eliminates interruptions caused by unwanted calls. Only callers with a passcode can
activate a distinctive tone during the playing of your greeting message to notify you of a priority
call.
Entering a unique 3-digit code activates this feature. Issue your code to those callers with priority
status. Alt other calls will be routed to the answering system unless you pick up the handset.
The unit provides PRIVACY RING ID “333” as default setting.
If you wish to change the number, follow the steps on page 4-22.
>
<
0
3
©
D
Q
7
=
<
o
=
O
3
7
NOTE:
This feature is effective only in the ANS/FAX mode.
Calling with the privacy ring
Instructions for caller:
1
Call the unit with a touch tone telephone.
E
Enter the PRIVACY RING ID during the greeting
message or the incoming message recording mode.
| PRIVACY RING о |
NOTES:
elf nobody answers, press O to turn on the incoming message recording mode.
* The unit rings with a distinctive tone for 30 seconds and goes to the incoming message
recording mode if nobody answers. To repeat this process, enter the PRIVACY RING ID code
again during the incoming message recording mode.
4-21
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=
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+=
7
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Programming the PRIVACY RING ID
You can choose any number of 3 digits except numbers including “0”. You should also use a
number thatis different from the REMOTE ANS ID (see page 1-33).
1
PROGRAM
©
2 Ся
—
He
PROGRAM
Press the PROGRAM button.
The PROGRAM indicator lights.
Press 7, then press 17.
The PROGRAM indicator flashes.
Enter the 3-digit number as the new PRIVACY RING ID.
To correct an error, press the STOP/CLEAR button then
repeat from step 2.
Press the SET button to store the program into memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
4-22
Setting the Message Alert
I»
When this feature is on, the unit will let you know with an alert if a caller's message has been 2
recorded or not. =
When a new message is recorded in the ANS/FAX mode, a slow beep will sound and the Q
indicator will blink. When you hear the beep sound, play back the message(s), the beep sound 3
will stop and the indicator will stop blinking. >
7
To set the message alert: =
©
La
1 Press the PROGRAM button. ©
' 7
PROGRAM The PROGRAM indicator lights.
Press #, then press 22.
The PROGRAM indicator flashes.
Press 1 to activate this feature.
Setting selections are:
1: ON (activate this feature)
2: OFF (deactivate this feature)
À) 800 |2
Press the SET button to store your selection into
memory.
SET o
The PROGRAM indicator lights.
A
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
A
4-23
Voice Contact
7
| “ + . -
EN Initiating voice contact
ed
©
= While transmitting or receiving a document, you may wish to speak to the other party. if the other
n party’s unit is equipped with a voice contact feature, you can initiate voice contact and notify the
£ other party that you wish to speak after the transmission/reception is completed. The other party's
8 fax will emit a distinctive ring that indicates that a voice conversation is required. This saves the
e extra expense and time of making a subsequent telephone call to discuss information sent over
с the fax.
©
q ' Press the MONITOR button or lift the handset while
e MONITOR transmitting or receiving the documents.
VOICE
A
When the other party answers, start speaking using the
handset.
—If you initiate voice contact while transmitting
documents, you can speak after all the documents
have been transmitted.
—If you initiate voice contact while receiving
documents, you can speak after receiving the current
page of the documents.
Receiving a request for voice contact
If the other party initiates voice contact during transmission or reception, your unit will emit a
distinctive ring after the fax is completed.
When the unit rings, lift the handset and start speaking.
NOTE:
If you do not answer within 10 seconds after hearing several rings indicating the request for voice
contact, one of the following occurs:
—When the unit is in the ANS/FAX mode, it plays back your greeting message and records the
voice-message on the tape.
—When the unit is in the TEL/FAX mode, the line is disconnected.
—When the unit is in the FAX mode, the line is disconnected.
— When the unit is in the TEL mode, the line is disconnected.
4-24
TONE, FLASH and PAUSE Button Usage
TONE button (Temporary tone dialing)
This function is only used when your line has a rotary pulse dial service. Pressing the TONE (x)
button allows you to change from pulse to tone mode during a dialing operation and enter special
tones and codes to operate the answering device, electronic banking services, call processing
services and other special services.
Using the TONE button:
Press the TONE (>) button.
When you hang up, the unit automatically returns to
pulse mode.
TO
7
NOTES:
eStore “TONE” in memory as explained on pages 3-2 to 3-5.
e Pressing the TONE button counts as 1 digit while programming.
FLASH button
The FLASH button is used to access some of the features of your host PABX (private automatic
branch exchange).
For further details, please contact your local telephone company for information about the
availability of these services in your area.
Using the FLASH button:
Press the FLASH button briefly when required.
FLASH
NOTES:
e Store “FLASH” in memory as explained on pages 3-2 to 3-5.
e Pressing the FLASH button counts as 1 digit while programming.
4-25
>
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PAUSE button
The PAUSE button is used in a dial sequence to access an outside line. Pressing the PAUSE
button creates a dialing delay.
Using the PAUSE button:
Example: Line access number 9
9 PAUSE PHONE NUMBER
7)
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2
any
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Line access number
NOTES:
e Store “PAUSE” in memory as explained on pages 3-2 to 3-5.
e Pressing the PAUSE button counts as 1 digit while programming.
Combination dialing
The following combination of dialing methods can be used.
— Manual dialing and automatic dialing
—Pulse and Tone dialing
—Plural memory stations
4-26
Other Features
Setting Day/Night Mode
You may wish to use the unit as a telephone and facsimile during the business hours and switch
to the answering device during off hours.
With this feature on, the unit automatically switches from the Day mode (TEL/FAX mode) to the
Night mode (ANS/FAX mode) at a preprogrammed time without the operator's assistance.
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1
PROGRAM
ту В
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SET
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Press the PROGRAM button.
The PROGRAM indicator lights.
— Press %, then press 18.
The PROGRAM indicator flashes.
Press 1 to turn on the Day/Night Mode.
Setting selections are:
1: ON (activate this feature)
2. OFF (deactivate this feature)
Press the SET button.
The current setting is printed out automatically for
confirmation.
Enter the time at which the Day mode (TEL/FAX mode)
starts.
Example: The TEL/FAX mode start time is 8:00AM.
Press 08 and 00.
Press x to select AM mode.
(To select PM mode, press #.)
(continued)
4-27
7
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PROGRAM
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NOTE:
Press the SET button.
The result of your setting is printed out automatically for
confirmation.
If you wish to correct your programming, press the
STOP/CLEAR button then repeat from step 2.
Enter the time at which the unit switches to the Night
mode (ANS/FAX mode).
Example: The ANS/FAX mode start time is 5:00PM.
Press 05 and 00.
Press # to select PM mode.
(To select AM mode, press x.)
Press the SET button.
The PROGRAM indicator lights.
The result of your setting is printed out automatically for
confirmation.
If you wish to correct your programming, try again from
step 2.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
If you select another receiving mode manually while this feature is on, the unit keeps the receiving
mode that you selected until the Day or Night mode starts.
4-28
Setting the Silent Fax Recognition Ring
When a voice call is received in the TEL/FAX mode, the unit will ring three times before it
switches automatically to the fax. When an automatic fax transmission is received in the TEL/FAX
mode, the unit will receive the fax without ringing (we cali this “Silent Fax Recognition Ring”).
Change the number of rings choosing the number among "3" (three rings) through "8" (eight
rings).
The three rings is preset as default.
NOTES:
e This feature is effective only in the TEL/FAX mode.
e Telephone fees are charged to the calling party from the first ring.
To change the ring count:
4
PROGRAM
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69
PROGRAM
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3
7
=
=
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Press the PROGRAM button,
The PROGRAM indicator lights.
Press #, then press 19.
The PROGRAM indicator flashes.
Enter the desired number from 4 to 8.
Press the SET button to store your selection into
memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
4-29
Resetting the setup features
Use this operation to return the advanced features of #10 through #23 (see page 1-25) to their
initial default settings.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
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Press #, then press 50.
The PROGRAM indicator flashes.
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3 Press the START button.
The following message will be printed out.
USER PROGRAMMABLE FUNCTIONS RESET DK? YES: PRESS "START"
NO : PRESS "STOP/CLEAR"
—/ START
Ф
1 Press the START button to return to initial settings.
The following message will be printed out.
USER PROGRAMMABLE FUNCTIONS RESET COMPLETED!
—
OR
Press the STOP/CLEAR button to cancel.
The PROGRAM indicator lights.
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
a
4-30
Chapter 5
Printing Reports and Lists
Table of contents
Activity Report (JOURNAL Report)
Setting the JOURNAL AUTO PRINT
Printing a JOURNAL report manually
List of Stored Phone Numbers
(TELEPHONE NUMBER LIST)
Printing a TELEPHONE NUMBER LIST
Basic Feature List
Advanced Feature List
5-1
5-2
5-3
5-4
5-5
5-6
5-7
5-8
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Activity Report (JOURNAL Report)
You can obtain a record of the last 20 transactions (transmissions and receptions) automatically
or manually.
When the JOURNAL AUTO PRINT is set to AUTO, the report prints automatically after every
20 transactions. After each 20 transactions, the report clears and the list begins again. It may also
be printed on request.
When you set this feature to MANUAL, the JOURNAL report data is stored until the memory
becomes full. Once the memory is full, the oldest entry in the memory is deleted when a new
transaction takes place.
This feature has been preset to AUTO as the default.
These reports are useful for keeping records of telephone usage or verifying telephone long
distance charges. Print time: Hour/Minute AM/PM —
Print date: Month/Day/Year
HA AA AGO AO A kd EA ARR AAA AAR Rak JOURMAL ясен НН ВОКАЛ ВН НН HR oR koh Rokk
x +
* Tam, 02 1993 18:56AM *
Ж *
x NO. OTHER FACSIMILE START TIME LISAGE TIME MODE PAGES RESULT CODE +
A +
” * Bl 1234567 Jan. 1 11:28AM 91720 tx 02 OK (OB) +
hdd x 02 9998765 Jan. 1 11:52811 00*S6 Tx at DK (OB) +
M x 03 <<< 83 5 Tam. 1 11:79AM 0032 fre o DK (09) +
Ma. * 04 5556677 Jan. 1 12:19PH O1'48 Ta 03 OK (BB) +
= * 05 +957 1234 Jam. 1 1Z:35PH 01°45 Rv, a3 OF (eR) +
* 06 <SOL> Tan. 1 1:14PM 02:40 Tx as о (aa) >
%
у * 07 7776543 Jan. ‘1 1:27PM © 91'063 Ti Qi OK (PB) +
+ * 08 4445566 Jam. 1 Z2:468M O1‘1S Tx 2 ок (09) +
L
Q + 09 <A> Jan. 1 3:17FHM dass To 90 PRESSED THE STOP KEY (AZ) *
o * 18 << 63% >> Jan. 1 2:19 OA Por 3 DK (09) +
oC * 11 661234 Jan. 1 I:38PM PIE Tx 04 OK OB) +
ng * 12 <506> Jar. L 4:20PM QL 02 Te 01 OK O
= * 13 и оч ок
= + = >
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= 5556677 Tan. Z 10:28AM x
Q 9996675 Jam. 2 10:5SAH DOSE TX (DB) *
* 1
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ЖЖ ЯК RAMA oh AER A A AOR HE ERA RE A RA A A RE TE A fb A AAR AR ob AACR RACH ah Ah ACCRA AGE
Dialed number or Length of Number of pages Error code
other party's name communication: received (for the service
Minutes/Seconds or transmitted center only)
successfully
Communication Communication Transaction mode: Communication result
number (up to 20) start time TX... Transmission
AX... Reception
, POL.RX...Polling
Explanation of communication result
OK: Successful communication
PRESSED THE STOP KEY: The fax communication was interrupted since
the STOP/CLEAR button was pressed.
DOCUMENT JAMMED: A document jammed.
NO DOCUMENT: The document was not fed into the unit properly.
PRINTER OVERHEATED: Printing head was overheated.
PAPER OUT: The unit is out of recording paper.
THE COVER WAS OPENED: The front lid or back lid was opened.
COMMUNICATION ERROR: Transmission or reception error.
PASSCODE FAILED: Passcode communication failed.
NO RESPONSE: Receiving unit is busy or out of recording paper.
PAPER JAMMED: The recording paper was jammed.
NOTE:
If the printed time and date on the report are not accurate, reprogram them by following the
instructions on pages 1-18 and 1-19.
5-2
Setting the JOURNAL AUTO PRINT
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
©
A The PROGRAM indicator flashes.
Press the number of the selection you desire.
3 | 1] (sec 2] [oer 3) y
[a 4) (x 5) = 6) Setting selections are:
Press #, then press 11.
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2
7
1: AUTO (Prints a report every 20 transactions
automatically.)
LX o) (a 2: MANUAL
Press the SET button to store your selection into
memory.
SET
The PROGRAM indicator lights.
e
5 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
и
5-3
Printing a JOURNAL report manually
You can print a report of the current JOURNAL upon request. This will not clear the report which
will continue until 20 transactions are completed.
1 Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 26.
N
2 7 The PROGRAM indicator flashes.
— START
Press the START button to obtain a report.
The unit will start printing.
If there have been no transactions, no JOURNAL is
printed.
N When finished, the PROGRAM indicator goes out.
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5-4
List of Stored Phone Numbers
(TELEPHONE NUMBER LIST)
You can print a list of the numbers programmed for one touch dialing and speed dialing. Use this
feature to confirm that you have correctly stored phone numbers.
Sample of TELEPHONE NUMBER LIST
A AAA AAT A AEE Ee ace TELEPHOMHE NUMBER LIST AAA ANNE AO oboe orb of 0h boo hd hook ob ok
* *
+ << STATION KEY LIST >> +
+ H
4 PHONE NUMBER PHONE NUMBER x
+ 21 TO92-123-4567 07 R999-1234 *
+ 02 T83R555-1234 ae RI ) *
* 03 TO12-999-8877 as *
* 04 T83P4567 10 *
+ 05 7987-6543 11 x
+ 06 12 +
+ *
4 << AUTO KEY LIST >> *
+ +
+ PHONE NUMBER PHONE HUMBER x
+ D 7111-2233 5 7222-3344 *
+ 1 R76S-4321 6 T9PAS2-555-6677 *
+ 2 T345F6789 7 +
+ 3 Rosai E *
4 4 *
* Secret phone number й
FEA A FE EFA AERA ARE CR AER A AR HOR RE RRR EA A ROE ORR EEA OR RR CRA OR A AA JA EE EM COR
Codes in each phone number:
T: Shows that you have entered the telephone number in the TONE dialing mode.
R: Shows that you have entered the telephone number in the PULSE (rotary) dialing mode.
P: Shows that you have entered PAUSE.
F: Shows that you have entered FLASH.
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Printing a TELEPHONE NUMBER LIST
1
PROGRAM
o
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(2)
pas /
— START
—
Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 27.
The PROGRAM indicator flashes.
Press the START button.
The unit will start printing.
When finished, the PROGRAM indicator goes out.
5-6
Basic Feature List
Sample of Basic Feature List
HR IEEE EEE EE HA EEE < BASI FEATURE LIST № + казана кк EEE RES A AIO AO AGE
#99 PRINT ADVANCED FEATURE LIST |
| |
EEREEAAEESR E+ 458€ I AC ONE AAC ASR ACHE FR A A AACR CE ACTA RA ACR ок ВНОК RR Th ACE A AOR
+ A
+ 801 SET DATE = Tan, В! 1993 12:00AM +
+ SOS YOUR LOGO Ci. E. COMPétIY OP INDIUIDIJAL HAME? +
+ = Panasonic AHS/FAX +
+ #03 YOUR TELEPHOME HUMBER = *
+ 404 PRINT TRANSMISSION REPORT = ERROR [1=0H 2=ERFOR 3=0FF]1 *
+ BOS ANS-FAX ВРНС COUNT = 1 (1...4 @=TOLL SAUER +*+=PINGER OFF) +
+ RAE FAX RING COUNT = 1 [1..,4) *
+ 807 RECORDING TIME FOR AHS = VOX (1=V0OX 2=1MIN] *
+ #08 REMOTE ANS ID = 111 *
* +h
+ +
Code Functions Settings [selections]
To obtain a Basic Feature List:
3
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1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
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2 Press the START button.
= START
The unit will start printing.
D When finished, the PROGRAM indicator goes out.
№
Advanced Feature List
Sample of Advanced Feature List
Code Functions Settings [selections]
Ao A EE Rocco € ADUAMCED FEATURE LIST > +44 OO AAC OI AIO
X XXX KAMEN # + É к ох É KK X FF
A
A 110 LOGO POSITION - ‘OUT [1=0U7 2=IM 3=0FF:
+ #11 JOURNAL AUTO PRINT = AUTO (1=AUTO 2=MANUAL ]
* 412 MAIN PASSCODE = 9900
* #13 TX FASSCODE CHECK = CFF { 1 =0N 2=0FF1
x 814 ВХ PASSCODE CHECK = OFF [1=08 2=0FF}
* #15 POLLING PASSWORD = PPBY
* H17 PRIVACY RING ID = 333
* #18 DAY/NIGHT MODE = OFF (1 =0N © =ЦРЕ ]
* DAY MODE START TIME = 12:00AM
* NIGHT MODE START TIME = 12:00AM
* #19 SILENT FAX RECOGNITION RING = 3 [3...9])
+ 820 REMOTE FAX ACTIVATION CODE = ++
* H22 MESSAGE ALERT = OFF [10H 2=0FF]
A #23 CUSTOMIZED HERDER = OFF [1=8 2=B 3=C 4=0FF]}
* A= ok CONF TDENTIAL жж
* B= Ж+Ж URGENT REPLY REQUEST odd
* C= xXx LRGENT PLERSE READ +++
* H26 PRINT JOURNAL
* H27 PRINT TEL LIST
* #28 PRINTER TEST
* 459 SET DEFALLT ¿218 TO H23)
* [| 4+9000x (SERVICE DATA SET UP) |
ЖЖ
ЖРО ORR AAR HEH RCH AKA RK HORROR A AEE kk EAS ASE TAC ROSE AOC AE aORoooaociookor
This code is only for a service center.
To obtain an Advanced Feature List:
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1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
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Press #, then press 99.
The PROGRAM indicator flashes.
3 Press the START button.
c= START |
The unit will start printing.
D When finished, the PROGRAM indicator goes out.
(
Chapter 6
General Information
Table of contents
Troubleshooting 6-2
General corrective measures 6-2
Clearing a document jam 6-5
Clearing a recording paper jam 6-6
Maintenance : 6-8
Cleaning the microcassette compartment 6-8
Cleaning the document feeder unit 6-9
Cleaning the thermal head 6-9
Printing a test pattern 6-10
Accessory Order Information 6-11
Specifications 6-11
Index
©
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3
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3
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6-1
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2
Way
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Troubleshooting
General corrective measures
GENERAL
PROBLEM
CAUSE & REMEDY
| cannot transmit or receive a
document or cannot talk.
The line cords are connected incorrectly or not
connected.
— Confirm the connections (see page 1-9).
The unit does not operate properly.
—Turn the POWER switch off, then turn it on again
(see page 1-15).
The ALARM indicator lights.
The BACK LID OPEN cover of the unit is open.
—Close it firmly.
The unit does not ring.
The RINGER volume selector is set to the OFF
position.
—Set the RINGER volume selector to the HIGH or
LOW position (see page 1-14).
TRANSMISSION
PROBLEM
CAUSE & REMEDY
The ALARM indicator flashes after
transmission.
A transmission error has occurred.
— Try again (see page 2-4).
The ALARM indicator lights during
transmission.
A document more than 600 mm (2358") is being
transmitted.
— Divide the document so that the length can be
shorter than 600 mm (2358") (see page 2-2).
A document causes a jam.
—Remove it, then try again (see page 6-5).
The unit has been connected to a line that has
special telephone services, such as call waiting.
— Connect the unit to a line that does not have
such services.
The other party complains that
letters on the document are distorted.
If your line has special telephone services such as
call waiting, the service may have been activated
during the fax reception.
—Connect the unit to a line that does not have
such services.
Another telephone connected to the same line as
your unit is connected is hung off.
—Hang up and try again.
The other party complains that a
dirty pattern or black lines appear on
the received documents.
The glass and rollers inside the document feeder
unit are dirty.
—Clean them (see page 6-9).
The unit does not feed the document
properly.
The rollers inside the unit are dirty.
—Clean them (see page 6-9).
6-2
RECEIVING
PROBLEM
CAUSE & REMEDY
The ALARM indicator lights during
copying or receiving.
The recording paper causes a jam.
—Remove it (see page 6-6).
Unable to receive documents.
The recording paper is not installed.
— Install the recording paper (see pages 1-12 and
1-13).
Unable to receive documents
automatically.
The receive mode of the unit is set to the TEL
mode.
—Operate the manual reception (see page 2-6) or
set the receive mode to ANS/FAX, TEL/FAX or
FAX mode (see pages 2-7 and 2-8).
Your greeting message may be too long.
— Shorten your greeting message (see pages 1-16
and 1-17) or ask the other party to press "x"
(ASTERISK) then start to transmit a document.
—Set the number of rings to answer to “1” (see
pages 1-29 to 1-31).
Recording image is faint and | cannot
read it well.
The sender transmitted a faint document.
—Request the sender to transmit a clearer copy of
the document.
The START indicator flashes for
about 40 seconds after the unit
receives a call automatically, but
nothing is recorded.
—The caller hangs up during or immediately after
your greeting message plays.
This may occur if the disconnected signal is not
transmitted from the telephone company’s
central office.
Problems when receiving
international facsimiles.
Your greeting message may be too long.
— Shorten your greeting message to 10 seconds or
less (see pages 1-16 and 1-17).
The RX SPEED may need to be set to 4800 bps.
—Call your service center (see page 6-19).
Unable to retrieve a document using
the polling function.
Your polling password does not correspond to that
of the other unit.
—Program the correct password (see page 4-4).
— The other unit does not provide polled function,
Received or copied image is
distorted.
The thermal head is dirty.
—Clean it with a cloth moistened with isopropy!
rubbing alcohol (see page 6-9).
6-3
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ANSWERING DEVICE 8 TELEPHONE
PROBLEM
CAUSE 8 REMEDY
The CALLS indicator flashes
slowly.
There has been a power failure.
— Confirm whether voice-messages are recorded
on the tape or not {see pages 2-11 and 2-12).
The microcassette tape was not rewound when the
unit was turned on.
— Rewind the tape (see page 2-10).
The unit has been set to the
ANS/FAX mode, but no
voice-messages have been recorded.
The tape is not installed properly or it is broken
(cut, worn out or twisted).
—Install the tape properly or replace it with a new
one (see page 1-11).
When the tape is played, the sound
level is low or nothing can be heard.
The speaker volume is low.
— Raise the sound level using the VOLUME
control.
The head in the cassette deck compartmentis dirty.
—Clean it (see page 6-8).
| have played back all the recorded
messages, and | want to record the
next call after the last message.
— Leave the unit as it is after hearing the
messages.
| cannot retrieve recorded messages
from a remote phone.
— Make sure that you use your REMOTE ANS ID
number correctly. When you use your REMOTE
ANS ID number, press the buttons firmly.
Some voice-messages have not been
fully recorded.
The calling party contro! (CPC) should be set to
“В”,
—Call your service center (see page 6-19).
When a caller hangs up after leaving
a message, the tape does not stop.
VOX TIME should be set to 4 seconds.
—Call your service center (see page 6-19).
6-4
Clearing a document jam
If an original document becomes jammed in the document feeder unit, the ALARM indicator lights
and a long beep is heard. Remove the jammed document by following steps below.
1
Slide the FRONT LID OPEN lever forward to
open the document feeder unit.
Remove the jammed document carefully.
Then close the document feeder unit carefully
by pushing down on both ends gently.
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6-5
General Information
Clearing a recording paper jam
When the unit does not eject a recording paper during receiving, the recording paper has
jammed. Remove the jammed paper by following the steps below.
4
Slide the BACK LID OPEN lever forward to
open the paper compartment cover.
Remove the jammed paper.
Cut off the wrinkled portion.
Replace the recording paper roll.
Make sure that the shiny side of the paper is
facing up and that there is no slack in the paper
roll.
Slack
6-6
Then insert its leading edge between the upper
and lower guide plates and pull the paper a few
centimeters (one or two inches) out of the unit.
If the recording paper cannot be inserted;
Close the recording paper compartment cover to
reset the paper cutter, then open it by sliding the
BACK LID OPEN lever and insert the paper
again,
Close the paper compartment cover carefully by
pushing down on both ends gentiy.
NOTE:
When re-installing the KX-A101 or a recording paper with 12 inch core, remember to fix the paper
roll holders to the recording paper (see page 1-13).
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Maintenance
Be sure that the AC plug is disconnected from the outlet before performing any maintenance.
4 в
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Cleaning the microcassette compartment
Dirt and residue from the tape may adhere to the head and capstan, causing distortion. Clean
these parts periodically in the manner described below for the best sound quality.
1. Open the cassette compartment cover.
2. Remove the microcassette tape.
3. Clean the head surfaces, pinch roller and capstan with a cotton swab.
If these surfaces are extremely dirty, wipe them with a cotton swab dampened with isopropyl
rubbing alcohol, then wipe them with a dry soft cloth.
( wz h
/ Seal
NE roller
Capstan
Cotton swab
N J
NOTES:
eDo not bring magnetic or metal objects, such as a screwdriver, near the head assembly, as such
objects could magnetize the heads.
eDo not oil any part of the unit.
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6-8
Cleaning the document feeder unit
Clean the inside of the document feeder unit by following the steps below;
—when the unit does not feed the document properly.
—when a dirty pattern or black bands appear on a copied or transmitted document.
1. Turn the POWER switch to the “0” (OFF) position and open the document feeder unit.
2. Clean the rubber and the paper rollers rotating them with a cloth moistened with isopropyl
rubbing alcohol, then dry thoroughly to prevent paper jams.
3. Clean the glass and the white plate with a dry soft cloth.
4 ON
Paper rollers
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4. Close the document feeder unit and turn the POWER switch to the “I” (ON) position.
Cleaning the thermal head
If a dirty pattern or black bands appear on a copied or received document, clean the thermal head
inside the recording paper unit by following the steps below.
. Turn the POWER switch to the “o” (OFF) position and open the paper compartment cover.
1
2. Remove the recording paper from the unit.
3
. Clean the thermal head with a cloth moistened with isopropyl! rubbing alcohol, then dry
thoroughly.
( Thermal head
BACK LID OPEN Lever В
4. Close the paper compartment cover and turn the POWER switch to the “1” (ON) position.
NOTES:
* To prevent malfunction due to static electricity, do not use a dry cloth and do not touch the
thermal head with your finger directly.
e When finished, confirm the print quality by printing the test pattern (see page 6-10).
6-9
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Printing a test pattern
You can check the print quality of your unit by printing the test pattern.
If the test pattern has any blurred points or lines or a dirty pattern, please clean the thermal head
following the instructions on page 6-9.
To obtain the test pattern, follow the steps below.
1 Press the PROGRAM button.
PROGRAM The PROGRAM indicator lights.
Press #, then press 28.
The PROGRAM indicator flashes.
300) A
ruv 8
Press the START button.
3 C1 START
The unit prints the pattern as shown below.
The PROGRAM indicator lights.
7
4 Press the PROGRAM button to end the operation.
PROGRAM The PROGRAM indicator goes out.
A
Sample of test pattern:
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6-10
Accessory Order Information
Replacement parts and accessories are available through your local authorized parts distributor.
For the authorized distributor in your area, call toll free: 1-800-332-5368.
Applicable Lines:
Document Size;
Effective Scanning Width:
Printing Paper Size:
Effective Printing Width:
Transmission Time":
Scanning Density:
Scanner Type:
Printer Type:
Data Compression System:
Modem Speed:
Automatic Document Feeder:
Temperature Range:
Humidity Range:
Dimensions (HX WXxD):
Weight:
Power Consumption:
Power Supply:
Parts No. Picture Description Comment
MC-30
MC-60 Microcassette Tape For replacement
Recording Paper
> 216 тт х 30 т го!
- RES
к, AS UU 1 (812"x98' roll) For supplement
; NE ma KX-A101: 12 inch core
KX-A106: 1 inch core
a +
Specifications
Type: Desktop
Public Switched Telephone Network
Max. 216 mm (812") in width,
Max. 600 mm (2358") in length
Max. 208 mm (8316")
216 mm (letter) x 30 m roll (81% x98' roll)
208 mm (834 6")
Approx. 30 sec/page (G3 Normal mode)
Approx. 17 sec/page (Original mode)
Horizontal 8 pels/mm (203 pels/inch)
Vertical 3.85 lines/mm (98 lines/inch) Standard
7.7 lines/mm (196 lines/inch) Fine/Halftone
15.4 lines/mm (392 lines/inch) Superfine
CCD image sensor
Thermal printing
Modified Huffman (MH)
9600/7200/4800/2400 bps; Automatic Fallback
Max. 10 sheets
P-35°C (41°—95°F)
45%-85%
107 х 379х 297 тт (41/4"х 1415/16” х 1134")
5.6 Ка (12.35 165)
Approx. 50 W
AC 120 V, 60 Hz
"Transmission Time: Transmission times apply to text data using CCITT No. 1 test chart,
between same machine models at maximum modem speed.
Transmission times vary in actual usage.
Index
A
AC Jack 1-3
AC Outlet 1-9
AC Power Cord 1-8
Accessories 1-8
Activity Report 5-2
Advanced Feature List 1-25, 5-8
ALARM Indicator 1-5, 1-15
ALL MESSAGES Button 1-6, 2-10, 2-12
Answering device control panel 1-2
ANS/FAX mode 1-23
Receiving a document in 2-7
ANS/FAX RING COUNT 1-24
Selecting 1-29
AUTO Button 1-5, 3-2, 3-4
Automatic dialer 3-7
Making Voice Calls Using 3-8
Transmitting Documents Using 3-7
Automatic redialing feature 2-5, 3-7
B
BACK LID OPEN Lever
Back space
Basic Feature List
С
CALLS Indicator
Cassette Compartment
Character Code Table
CHECK Button
Cleaning
Document feeder unit
Microcassette compartment
Thermal head
Combination dialing
Copy
Making
COPY Button
Customized Header
Setting
D
DAY/NIGHT MODE
Setting
DIALING MODE Selector
Setting
Direct Call Station Keys
Diverter
Installing
Document
Acceptable
Clearing jam of
Loading
Receiving
1-2, 1-12, 6-6, 6-9
4-15
1-24, 5-7
1-5, 2-10
1-3
1-21
-6, 1-16, 1-17, 2-10
6-9
6-8
6-9
4-26
2-9
1-6
1-25
4-13, 4-14
1-25
4-27, 4-28
1-3, 1-14
1-14
1-6, 3-2
1-8
1-10
2-2
2-2
6-5
2-3
2-6, 2-7, 2-8
Transmitting
You cannot send
Document Feeder Tray
F
FAX mode
Receiving a document in
FAX RING COUNT
Selecting
FF (Fast Forward) Button
FLASH Button
FRONT LID OPEN Lever
G
Greeting Message
Checking
Recording
Re-recording
Skipping for incoming message
recording mode
H
Handset
Handset cord
HELP Button
Using
HELP Function
HYPHEN Key
ICM ERASE Button
Incoming message
Playing back al! messages
Playing back newly recorded
messages
Recording where you want to save
IN USE Indicator
J
JOURNAL AUTO PRINT
Setting
JOURNAL Report
Printing
L
LIGHT ORIGINAL
Button and Indicator
LINE Jack
Connect to
List of Stored Phone Numbers
Sample of
Listing directory card
LOGO POSITION
Setting
2-4, 3-7
2-2
1-2
1-23
2-8
1-24
1-31
1-6, 2-10
1-5, 4-25
1-2, 6-9
1-16
1-17
1-17
4-20
4-19
3-2, 3-3, 3-4
1-6, 2-10
2-11
2-12, 4-16
2-11, 4-16
2-12
1-5
1-25
5-3
5-2
2-3
1-5
1-3
1-9
5-5
3-2
1-25
4-12
M
MAIN PASSCODE
Main Passcode
Programming
Maintenance
Memo message
Recording
Memory playback
MEMO/2WAY REC Button
MESSAGE ALERT
Setting
MIC (Microphone)
Microcassette compartment
Cleaning
Microcassette tape
Installing
Taking off
MONITOR Button and Indicator
N
Network Communication
NEW MESSAGES Button
O
One touch dialing
Storing phone numbers for
Р
PAPER OUT Indicator
Paper roll holders
Paper rollers
PAUSE Button
Pinch roller
Polling
Polling another unit
POLLING Button and Indicator
POLLING PASSWORD
Setting
POWER Switch
Turning on
PRINT ADVANCED FEATURE LIST
PRINT TRANSMISSION REPORT
Changing
Sample of
PRINT JOURNAL
PRINT TEL LIST
PRINTER TEST
Printing
Printing a test pattern
Privacy Ring
Calling with
PRIVACY RING ID
Programming
PROGRAM Button and Indicator
R
REC Button
RECEIVE MODE
ANS/FAX mode
, 1-15
1
1-25
4-7
4-7
6-8
2-13
2-13
4-16
1-6, 2-10, 2-13, 2-14
1-25
4-23
1-16
1-3
6-8
1-8
1-11
1-11
1-5
4-5
1-6, 2-10, 2-11
3-3
3-3
-13
6-9
1-5, 4-26
6-8
4-2
4-2, 4-3
1-5, 4-2, 4-3
1-25
4-4
1-3
1-15
1-24
1-24
1-28
1-27
1-25
1-25
1-25
6-10
6-10
4-21
4-21
1-25, 4-21, 4-22
4-22
1-5, 1-26, 3-2
1-6, 1-16, 1-17, 2-10
1-23, 2-7
1-23, 2-7
FAX mode 1-23, 2-8
TEL mode 1-23
TEL/FAX mode 1-23, 2-8
RECEIVE MODE Button 1-5, 1-23
RECEIVER VOLUME Selector 1-3
Setting 1-14
Receiving Tray 1-2, 1-8
Installing 1-10
Reception
Automatic 2-7
interrupting 2-6
Manual 2-6
Recording paper 1-8
Clearing jam of 6-6
Installing 1-12, 1-13
RECORDING TIME FOR ANS 1-24
Changing 1-32
REDIAL Button 1-5
Redialing 2-16
REMOTE ANS ID 1-24, 4-15, 4-16, 4-19, 4-20
Setting the code for 1-33
Remote control functions 4-15
Back space and skip forward 4-17
Playing back all messages 4-16
Playing back newly recorded messages 4-16
Recording a marker message 4-17
Re-recording a greeting message 4-20
Resetting tape for future messages 4-18
Room monitor 4-19
Skipping the greeting message 4-19
REMOTE FAX ACTIVATION CODE 1-25
Programming 4-11
Resetting system parameters 4-30
Resetting tape 4-18
RESOLUTION 2-3
Setting 2-3
RESOLUTION Button 1-5
REW (Rewind) Button 1-6, 2-10, 2-11
RINGER Volume Selector 1-3
Setting 1-14
Room monitor 4-19
Rotary pulse dial service (PULSE) 1-14
RX PASSCODE CHECK 1-25, 4-5, 4-6
Turning on 4-9
S
SECRET Key 3-2, 3-5
Secret Phone Numbers 3-5
Storing 3-5
SET Button 1-5, 1-26, 3-2
SET DATE 1-24
SET DEFAULT 1-25
Setting date and time 1-18, 1-19
SILENT FAX RECOGNITION RING 1-25
Setting 4-29
Skip forward 4-17
Skipping the greeting message for incoming
message recording mode 4-19
Specifications 6-11
Speed dialing
Station numbers for
Storing phone numbers for
START Button and Indicator
STOP Button
STOP/CLEAR Button
T
TEL mode
TEL/FAX mode
Receiving a document in
Telephone conversation
Recording
Telephone line cord
TELEPHONE NUMBER LIST
Printing
Temporary Tone dialing
Test pattern
Thermal head
Cleaning
TO HANDSET
Connect to
Toll Saver
TONE Button
Touch tone service (TONE)
Transmission
Interrupting
Manual
Using Automatic Dialer
Troubleshooting
TX PASSCODE CHECK
Turning on
\
Voice Contact
Initiating
Receiving a request for
VOLUME Control
VOX
Y
YOUR LOGO
Setting
YOUR TELEPHONE NUMBER
Programming
# Button
Xx Button
3-2
3-4
1-6, 1-26
1-6, 1-16, 2-10
1-6, 1-26, 2-5, 3-2
1-23
1-23
2-8
2-14
2-14
1-8
5-5
5-6
4-25
6-10
6-9
6-9
1-9
1-9
1-29, 1-30
1-5, 4-25
1-14
2-5
2-4
3-7
6-2
1-25, 4-5, 4-6
4-8
4-24
4-24
4-24
1-3, 1-16
1-16, 1-32
1-24
1-20, 1-21
1-24
1-22
1-26
4-25
6-14
FAX CORRESPONDENCE
TO: DATE:
FROM: OUR TEL. NO.:
We would like to take this opportunity to introduce you to our Panasonic
telephone answering device with facsimile. Our unit will work as a facsimile, an
answering device and a standard telephone, so you can send both documents
and voice-messages on the same call.
Transmitting a voice-message and a document
1. Dial our phone number. Our unit will play the greeting message.
2. Leave your message after the long beep.
3. Press “x” (asterisk) button of your phone after recording your incoming
message.
Our unit will switch to the facsimile mode and a fax tone sounds.
4. Start transmission to send a fax after hearing the fax tone.
Transmitting a document only
1. Dial our phone number. Our unit will play the greeting message.
2. Start transmission to send a fax while the greeting message is being
played.
e Y ou may press “Xx” (asterisk) button while the greeting message is being
played. Start transmission after hearing the fax tone.
if you call from a rotary (pulse) phone:
Transmitting a document only Transmitting a document and a
1. Dial our phone number. voice-message
Our unit will play the greeting 1. Dial our phone number.
message. Our unit will play the greeting
2. Start transmission to send a fax message.
while the greeting message is 2. Start transmission to send a fax.
being played. 3. Make a call reservation
(e.g. ...lift the handset) during
transmission of your document.
4. Leave your message after the
long beep following the greeting
message.
NOTE:
If our unit is in a fax mode, the greeting message is not played and a fax tone
sounds. You cannot talk to us, and fax reception is only available.
6-15
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SPEED DIALER LIST
CODE NAME
Transmitting a document using speed dialing:
Insert the documents FACE DOWN, then press the AUTO
button and the code number (0 through 9).
== EE — SE SEE Se shel EEE eee —oO—];—U;——]— SEE UU oo SS A UA A UA EE AEE = sles meee mar EEE A WEEE o
OPERATION FROM TONE PHONE
| Back Space | | Skip |
JKL
5
New Message || All Message || Room
Playback Playback Monitor
PRS TUV WAY
;
Greeting Message | | Greeting Message
Recording Recording Stop
=]
FAX | (Greeting
Message Skip
eTo set the ANS/FAX mode, cal! your
unit and wait for 15 rings. The unit will
answer, then hang up.
eTo send the document, press Jp.
The “beep”' (fax tone) is heard. Then start
transmission.
6-17
SPEED DIALER LIST
CODE NAME
Transmitting a document using speed dialing:
Insert the documents FACE DOWN, then press the AUTO
button and the code number (0 through 9).
Call your unit. To skip greeting
message, press [1].
=
To monitor room
sound, press В.
Press remote
codeno.—
To re-record greeting message, |
press EA, and speak after a long
beep. To stop recording,
press El.
J
~
-
eTo play back all messages, press В.
eTo play back new messages, press El.
eFor back space, press KB.
eFor skip forward, press FR.
eTo reset the tape, press E.
eTo record your own message, speak
| after 2 beeps after playback.
When you press a button, press firmly. 6-18
Servicenter Directory
PRODUCT INFORMATION - OPERATION ASSISTANCE - LITERATURE
REQUESTS «DEALER LOCATIONS
DIAL TOLL FREE: 1-800-HELP-FAX
Customer Service Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters)
201-348-9090 (9:00am—8:00pm Monday-Friday, EST)
SERVICE INQUIRIES Regional Customer Care Department -
NORTHEAST
2221 Cabot Boulevard West
Suite À
Langhorne, PA 18047
215-741-0676
Covers:
CT, DE, ME, MD, MA,
NH, NJ, NY, PA, RI, YT,
VA, DC, WV, Eastern OH
MIDWEST
1703 North Randall Road
Elgin, IL 60123
708-468-5530
Covers:
IL, IN, 1A, KS, KY, MI,
MN, MO, NE, ND, SD,
WI, Western OH
WESTERN
6550 Katella Avenue
Cypress, CA 90630
714-373-7440
Covers:
AK, AZ, CA, CO, ID,
MT, NV, NM, OR, UT,
WA, WY, HI
SOUTHERN
1854 Shackleford Court
Suite 4105
Norcross, GA 30093
404-717-6860
Covers:
AL, AR, FL, GA, LA,
MS, NC, OK, SC, TN, TX
PRODUCT SERVICE
CALIFORNIA 4115 W. Kennedy Boulevard
6550 Katella Avenue
Cypress, CA 90630
714-373-7425
930 South Mt. Vernon
Avenue
Suite 200
Colton, CA 92324
714-825-3110
800 Dubuque Avenue
So. San Francisco,
CA 94080
415-871-6373
20201 Sherman Way
Suite 102
Canoga Park, CA 91306
818-709-1775
»3878 Ruffin Road
Suite A
San Diego, CA 92123
619-560-9200
COLORADO
1640 South Abilene Suite D
Aurora, CO 80012
303-752-2024
FLORIDA
3700 North 29th Avenue
Suite 102
Hollywood, FL 33020
305-925-2880
*pick-up/drop-ofi only
Factory Servicenters
Tampa, FL 33609
813-289-9726
GEORGIA
4245 International Boulevard
Suite C
Norcross, GA 30093
404-717-6880
HAWAII
99-859 Iwaiwa Street
Aiea, Hawaii 96701
808-488-1996
ILLINOIS
1703 North Randall Road
Elgin, IL 60123
708-468-5454
9401 W. Grand Avenue
Franklin Park, IL 60131
708-452-2580
MARYLAND
Sulphur Springs
Business Center
1838 Sulphur Springs Road
Baltimore, MD 21227
410-242-2607
MASSACHUSETTS
383 University Avenue
Westwood, MA 02090
617-329-4280
MICHIGAN
37048 Van Dyke Avenue
Sterling Heights, Mi 48312
313-939-2060
MINNESOTA
7850-12th Avenue South
Airport Business Center
Bloomington, MN 55425
612-854-8624
MISSOURI
11982 Dorsett Road
Maryland Heights, MO 83043
314-739-5301
OHIO
1196 W. Kemper Road
Cincinnati, OH 45240
513-851-4180
PENNSYLVANIA
2221 Cabot Boulevard West
Suite B
Langhorne, PA 19047
215-741-0661
Campbell's Run
Business Center
500 Business Canter Drive
Pittsburgh, PA 15205
412-788-2174
TENNESSEE
919-8th Avenue South
Nashville, TN 37203
615-244-4434
TEXAS
7420 Harwin Drive
Houston, TX 77036
713-781-1528
4500 Amon Carter Boulevard
Fort Worth, TX 76155
817-685-1060
WASHINGTON
204 25-84th Avenue South
Kent, WA 98032
206-872-7922
Service in Puerto Rico
Matsushita Electric
of Puerto Rico, Inc.
Panasonic Sales Company/
Factory Servicenter
San Gabriel Industrial Park
65th Infantry Avenue KM 9.5
Carolina, Puerto Rico 00630
809-750-5135
AUTHORIZED SERVICENTERS « PARTS DISTRIBUTOR LOCATIONS
To locate an independent authorized servicenter or parts distributor in your area, within the USA dial toll free
1-800-545-2672, 24 hours a day, 7 days a week.
ACCESSORY PURCHASES
1-800-332-5368 (Consumer Orders Only)
Matsushita Services Company Box 01, 545 Tollgate Road Suite C, Elgin, IL 60123
(8:00am-7:30pm Monday-Thursday; 8:00am-5:00pm Friday; 9:00am-12:30pm Saturday, CST)
(Visa, Mastercard, Discover card, Check or Money Order) (930323)
PANASONIC ANSWERING SYSTEM WITH FACSIMILE
Limited Warranty
Panasonic Company, Panasonic Company (West) of America or Panasonic Sales Company
(collectively referred to as “PANASONIC”), will repair this product with new or rebuilt parts, free of
charge, in the U.S.A. or Puerto Rico for one (1) year from the date of original purchase in the event of a
defect in materials or workmanship.
Batteries (when applicable)—New rechargeable batteries in exchange for defective rechargeable
batteries for ten (10) days from the date of original purchase. Non-rechargeable batteries are not
warranted.
Carry-in or mail-in service in the U.S.A. can be obtained during the warranty period from a Matsushita
Services Company (MSC) Factory Servicenter listed in the Servicenter Directory. Carry-in or mail-in
service in Puerto Rico can be obtained during the warranty period by calling the telephone numbers
listed in the Servicenter Directory.
This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of
original purchase will be required before warranty performance is rendered.
This warranty only covers failures due to defects in materials or workmanship which occur during
normal use. It does not cover damage which occurs in shipment or failures which are caused by
products not supplied by PANASONIC or failures which result from accident, misuse, abuse, neglect,
mishandling, misapplication, alteration, faulty installation, modification, or service by anyone other than
a MSC Factory Servicenter or an authorized MSC Servicenter or damage that is attributable to Acts of
God, including, but not limited to, line surges.
LIMITS AND EXCLUSIONS
There are no express warranties except as listed above.
PANASONIC SHALL NOT BE LIABLE FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL OR
PUNITIVE DAMAGES, INCLUDING, WITHOUT LIMITATION, LOSS OF GOODWILL, PROFITS OR
REVENUE, LOSS OF USE OF THIS PRODUCT OR ANY ASSOCIATED EQUIPMENT, COST OF
SUBSTITUTE EQUIPMENT, DOWNTIME COSTS, OR CLAIMS OF ANY PARTY DEALING WITH
BUYER FOR SUCH DAMAGES, RESULTING FROM THE USE OF THIS PRODUCT OR ARISING
FROM BREACH OF WARRANTY OR CONTRACT, NEGLIGENCE, OR ANY OTHER LEGAL
THEORY.
ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTA-
BILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED TO THE APPLICABLE
WARRANTY PERIOD SET FORTH ABOVE.
Some states do not allow the exclusion or limitation of consequential damages, or limitations on how
long an implied warranty lasts, so the above exclusions or limitations may not apply to you.
This warranty gives you specific legal rights, and you may also have other rights which vary from
state to state.
If a problem with this ANSWERING SYSTEM WITH FACSIMILE develops during the warranty
period, you may contact your dealer or the MSC Factory Servicenter or authorized Panasonic Ser-
vice Dealer. If the problem is not handied to your satisfaction, write to the Panasonic Company Con-
sumer Affairs Division at the address indicated on the Servicenter Directory.
Panasonic Company,
Division of Matsushita Electric Corporation of America
One Panasonic Way, Secaucus, New Jersey 07094
Panasonic Company (West) of America,
Division of Matsushita Electric Corporation of America
6550 Katella Avenue, Cypress, California 90630
Panasonic Sales Company (“PSC”),
Division of Matsushita Electric of Puerto Rico, Inc.
San Gabriel Industrial Park, 65th Infantry Avenue, KM 9.5, Carolina, Puerto Rico 00630
Printed in Japan PQQX10530ZA F0493T1043 (M)