Francotyp-Postalia PostBase Mini Franking machine Operator Manual

 PostBase Mini
Franking machine
Operator Manual
Reference Guide
2
PostBase Mini
About this Manual
Further documents
Safety tips
This Operator Manual is directed at the users of the
PostBase Mini franking machine.
This Operator Manual contains all relevant information on
handling the PostBase Mini. Functions that are described here
but are not available for each PostBase Mini (among other
things because of postal requirements in the individual coun-
tries) are identified as (not available in all countries).
The Installation instructions (flyer) and the First steps
manual which were supplied with your PostBase Mini contain
all relevant information on installing, commissioning and
handling the PostBase Mini.
Information on country-specific features and particularities can
be found in the Addendum to the Operator Manual (if available
in your country).
The following keywords and signs identify the safety tips in this
manual:
A
Warning! indicates a potential hazard that may result in injury.
Caution! indicates a potential hazard that may result in dam-
age to the machine or impair the franking process.
PostBase Mini
Text features
and symbols
Illustrations
In this manual, the product name appears in its plain form
PostBase Mini”.
The following symbols and text features are used in this
manual:
* Bullets precede instructions.
— Dashes precede list items.
Menu names and options from the operating menu are written
in small capitals, e.g. MENU.
A tip offers advice or additional suggestions for improving the
operation.
The display figures in this manual are generic examples that
may differ from the actual display on your PostBase Mini.
As currency, Euro is used exemplarily.
About this Manual
Safety tips
A short description of the PostBase Mini
Installation and commissioning
Contents
Step 1: Unpacking and checking the contents of the package
Step 2: Assembling PostBase Mini
Step 3: Removing the transport fixture
Step 4: Connecting PostBase Mini
Step 5: Turning the PostBase Mini on
Step 6: Installing PostBase Mini
The basics of operation
4.1 Turning the PostBase Mini on / off
4.2 Standby
4.3 Screen elements and operation philosophy
4.3.1 The touch screen
4.3.2 The Home screen
4.3.3 The Product calculation menu
4.3.4 The Menu
4.3.5 Lists
4.3.6 Adjustment menus
4.3.7 Pop-up windows
4.3.8 Procedures (wizards)
Setting the franking imprint
5.1 Product / postage
5.1.1 Setting a product via shortcut
5.1.2 Setting mailing data
5.1.3 Setting the weight — Weighing the mail piece
5.1.4 Setting the weight manually (not in all countries)
5.15 Setting the postage manually (not in all countries)
5.2 Advertising imprint
5.3 Date (not changeable in all countries)
Franking
6.1 Changing the user (optional)
6.2 Selecting / changing an account
6.3 Positioning and franking a letter
6.4 Displaying and resetting the piece counter
6.5 Using PostBase Mini in ‘PC Mode’ (optional)
11
11
12
13
14
15
15
21
21
22
23
23
25
26
28
28
29
30
31
32
33
33
34
35
36
36
37
38
39
39
40
41
42
43
4 | PostBase Mini
7 Displaying and printing registers 44
8 Download postage (subject to country-specific regulations / not available in all countries) 46
9 Special functions 47
9.1 Print advert only 47
9.2 Print Numbers 48
10 Account administration 50
10.1 Switch account function on / off 50
10.2 Display account information 51
10.3 Set one account to zero 51
10.4 Set all accounts to zero 51
11 Advanced settings & system information 52
11.1 System information 52
11.2 Display brightness 52
11.3 Sound signals 53
11.4 User interface language 54
11.5 Standby time 54
11.6 Auto Off 55
11.7 Meter type (not in all countries) 55
11.8 Connection to data centre 56
11.9 View contact information 59
11.10 Access control / PIN 60
11.11 Auto Postage Download (not in all countries) 61
11.12 Remote Services 63
11.13 Change Postal Code (ZIP) / Re-authorisation (not in all countries) —___ 63
12 Maintenance and care 64
12.1 Cleaning the PostBase Mini 64
12.2 Checking the ink level 65
12.3 Changing the ink cartridge 65
12.4 Aligning the ink cartridge 69
12.5 Cleaning the print system 71
12.5.1 Starting automatic print system cleaning 71
12.5.2 Cleaning ink cartridge by hand 72
12.6 Checking the print function 73
12.7 Move the motor of the print system to reference position 74
12.8 Calibrating the touch screen 74
12.9 Replacing the battery 75
Contents | 5
13 Tips for troubleshooting 77
13.1 Error messages 77
13.2 Problems and remedies 77
14 Withdrawal and disposal of the PostBase Mini 83
Appendix
Overview of symbols 85
Technical Data 89
Declaration of conformity 91
License 92
Security Declaration for data usage 94
United States Patents 94
Index 95
Customer Support / Warranty 103
6
PostBase Mini
1
Safety tips
PostBase Mini is a digital franking machine with ink-jet print technology for franking
mail. PostBase Mini complies with the pertinent safety regulations for office informa-
tion equipment.
Please observe the following tips for your own safety:
Prevention of electrical hazards
Operate the PostBase Mini only on a grounded single-phase power socket. Make
sure your office power supply conforms to the power requirements indicated on the
power supply unit's serial number plate.
Use only with specified power supply unit: XP POWER LTD. - VEH40US24.
Make sure the socket for connecting the PostBase Mini is close by and easily
accessible at all times.
Unplug the mains plug in case of an emergency. Call the Customer Support.
Take special care that no foreign objects or liquids penetrate the interior of the
PostBase Mini.
Unplug the mains plug prior to cleaning the PostBase Mini.
Prevention of mechanical hazards
Do not remove any equipment related to safety or protection. Do not make them
inoperative or unable to function.
Do not remove any parts of the housing.
Accessories and consumables
We recommend to use only approved FP equipment and FP original parts. The
manufacturer FP has established reliability, safety and applicability. The manufac-
turer cannot assess the reliability, safety and applicability for products not approved
by FP, and therefore not vouch for such products. The full functioning of the
PostBase Mini franking machine at the time of delivery can only be guaranteed
when using original Francotyp-Postalia ink cartridges.
Use only the power supply unit provided with the PostBase Mini or approved by
Francotyp-Postalia. Make sure that the power supply unit is not damaged.
Safety tips | 7
* Use the supplied cables or cables that have been approved by Francotyp-Postalia.
Make sure that cables are not damaged.
e Ingestion of the ink can be hazardous to health. Avoid contact with the eyes. Keep
the ink cartridges away from children. Further instructions for use are enclosed with
the ink cartridge.
* We recommend to use only the batteries provided by Francotyp-Postalia.
The manufacturer FP has established reliability, safety and applicability.
Observe the instructions enclosed with the battery for correct use and disposal.
General safety tips
e Install the PostBase Mini according to the instructions.
e When you move the PostBase Mini from a cold environment (i.e. below 10 °C /
50 °F): Unpack the PostBase Mini and wait at least two hours before connecting
the PostBase Mini. The PostBase Mini requires this period to adapt to the ambient
conditions. Any condensation evaporates.
Have maintenance and repair work done only by qualified personnel authorised by
Francotyp-Postalia. Otherwise, your warranty may become void.
8 PostBase Mini
2 A short description of the PostBase Mini
Scale with Display / touch screen
eighing platform N
welghing p Stylus for touch screen operation:
pull out to the right
ES Operating panel
Button 7 > ink cartridge below it
ON / OFF 7
N?
Letter slot CN N )
Serial number plate — ‘ IN
Battery compartment
(at the bottom) —
(at the bottom)
Connections (view from the right)
PC connection
e USB
Connection for an optional external device
e USB
LAN port / Network interface
55
Connection for the external
power Supply unit
Use only with specified power supply unit:
XP POWER LTD. - VEH40US24
Intuitive handling
Franking
Letters as advertising medium
Download postage
Remote Services:
flexible and up to date
A short description of the PostBase Mini
Things worth knowing about PostBase Mini
PostBase Mini is a digital franking machine for small
mail volumes featuring a touch screen. It stands out due
to its compact design and intuitive handling. The reliable
ink-jet technology delivers clean franking imprints.
PostBase Mini makes do with only a single button,
arranged in the centre: for switching on and off. For all
other operations, the clearly designed user interface in
the 3.5 inch colour display guides you fast and easy to
the desired destination.
Simply switch on the PostBase Mini, select a postal
product, position a letter — done!
Franking is possible on mail pieces made of ink-absorb-
ing material — postcards to 6 mm (0.23") thick letters in
ISO B4 format — and special self-adhesive labels.
In addition to printing postage, you can print an adver-
tisement of your choice on every mail piece you send.
When using the optional PC control software, this can
also be a text message (if available in your country).
You conveniently download the postage for franking
online from the data centre into your franking machine.
If desired, PostBase Mini can also, by itself, make sure
there is always sufficient postage available and prompt
you automatically to download postage.
(Availability and handling of features relating to postage accounting
aepend on the respective countries.)
The PostBase Mini ensures you are always using the
current postal rates. Whether new postage rates, new
adverts or a software update — the franking machine
downloads current data from the data centre.
9
10
PostBase Mini
Additional functions
Weighing — the space saving, integrated scale quickly
and reliably determines the weight of letters and par-
cels. The determined weight directly affects the product
settings.
Account function — PostBase Mini allows for registra-
tion and billing of postage costs to accounts.
Access control — PostBase Mini can be protected
against unauthorised use via a PIN (Personal Identifica-
tion Number).
Controlling PostBase Mini via PC software (optional).
Francotyp-Postalia offers software for controlling and
administration of the PostBase Mini franking machine
via PC, e.g. NavigatorBasic, NavigatorPlus,
RemoteOne, ReportOne (not available in all countries).
Installation and commissioning | 11
3 Installation and commissioning
Step 1: Unpacking and checking the contents of the package
Warning! Do not start operating PostBase Mini if parts are damaged or miss-
/\ ing. Please contact the Customer Support.
Caution! Carry out the steps exactly in the given order. Also, consult the
installation instructions (fold-out).
PostBase Mini franking machine
Ink cartridge
Power cable
Power supply unit
USB cable
Ethernet cable
‘First steps’ manual
Installation instructions (flyer)
Weighing platform (version as ordered)
о ©0 < ©) сл А © ГО —
12 | PostBase Mini
* Unpack the packages.
* Check that the contents of the packages
are complete and free from any damage.
»X<- Keep the packing and the transport fixture for
Y > the print system. Use it again when you need
to transport PostBase Mini or send it in to
Service.
Step 2: Assembling PostBase Mini
Caution! When you move PostBase Mini from a cold environment (i.e. below
10 °C / 50 °F): Unpack the PostBase Mini and wait at least 2 hours before
connecting PostBase Mini. PostBase Mini requires this period to adapt to the
ambient conditions.
Choose an installation site with the follow-
ing ambient conditions:
— room temperature: 15 °C to 35 °C (59 °F
to 95 °F)
— no direct sunlight
— power socket in the immediate vicinity
— network connection with internet access.
e Place PostBase Mini on a firm, level, low
vibration and horizontal base.
* Remove the protective foil from the display.
К m на Mounting the weighing platform
a . .
JL Slot * Hold the weighing platform such that the
slot in the weighing platform foot points to
= - the back.
EPS. * Place the weighing platform onto the scale
receptacle from above. The slot of the
weighing platform must slide in the coun-
terpart on the scale receptacle.
— * Press down slightly on the weighing plat-
form with your flat hand.
Installation and commissioning | 13
Step 3: Removing the transport fixture
A transport fixture (cardboard) is inserted in
the ink cartridge holder as a transport protec-
tion for the print system.
Remove the transport fixture:
* Lift up the operating panel as far as it goes.
It snaps in this position.
o Pull the cardboard (transport fixture) up out
of the cartridge holder.
Note: Do not insert the ink cartridge until later
in the installation process (step 6)!
* Lower the operating panel back into
position.
Keep the transport fixture (cardboard). use it
again whenever you need to transport your
PostBase Mini, or when sending it to the cus-
tomer support.
14 PostBase Mini
Step 4: Connecting PostBase Mini
Warning! Use only the power supply unit provided with the PostBase Mini or
/\ approved by Francotyp-Postalia. Make sure that the power supply unit is not
damaged.
Use the cables provided with the PostBase Mini or approved by Francotyp-
Postalia. Make sure that cables are not damaged.
Connect PostBase Mini only to a grounded single-phase power socket. Make
sure your office power supply conforms to the power requirements indicated
on the power supply unit's serial number plate.
Make sure the socket for connecting PostBase Mini is close by and easily
accessible at all times.
Optional Da В
5
100 - 240 V
47 - 63 Hz
* Connect the franking machine to a local
area network (LAN).
* Connect the franking machine to a PC
(optional).
* Plug the mains plug of the power supply
unit into the power connection of the frank-
ing machine. Connect the power cable to
the power connection of the power supply
unit. Only then, plug the power cable into
the power socket.
Installation and commissioning | 15
Step 5: Turning the PostBase Mini on
* Press the button on the operating panel.
The display lighting and button illumination
switch on. PostBase Mini performs a self test
and then starts the installation procedure.
Step 6: Installing PostBase Mini
PostBase Mini will guide you step by step
through the installation procedure. This
chapter covers a selection of the most impor-
tant steps. Follow the instructions on the
display.
»<- For information on handling the touch screen
WD: and an overview of screen elements, please
read chapter 4.3.
* Have the R-PIN ready (received seper-
ately).
у * Touch the button with the desired
Dansk | language.
Deutsch e Confirm with the > button and continue
the installation procedure.
English
Francais || < | > |
Please select a language
16
PostBase Mini
Checking connection...
DHCP = Disabled |
DHCP = Enabled |
PostBase Mini comes with pre-set connec-
tion settings that should work in most cases.
* Press the > button to use these settings.
PostBase Mini tests the connection to the FP
Infrastructure.
If no connection can be established, the wiz-
ard for entering connection parameters is
opened.
e |f necessary: Enter the connection para-
meters. If need be, ask your network
administrator for details.
For details on possible settings, please read
the appendix “Connection settings (Over-
view)” in the “First steps” Operator Manual.
Caution! PostBase Mini may reboot several
times during installation. Do not unplug the
machine!
o:
ERE
A
4 5 6 || @ |
7 8 9
0 CE || > |
.
Please enter R-PIN
* Enter the Repository-PIN (R-PIN).
e Confirm with the > button.
PostBase Mini now downloads the software
and data, then reboots.
* Follow the instructions on the display.
Installation and commissioning | 17
PostBase Mini then asks you to insert the
Ink cartridge.
Lift up the operating panel as far as it goes.
You can feel it engage.
* Remove the ink cartridge from the packing.
e Remove the nozzle protection.
For details, please refer to the instruction
leaflet that comes with every cartridge.
* Hold the ink cartridge so the contacts are
facing to the front of the franking machine.
e Insert the ink cartridge into the socket.
* Push the ink cartridge all the way down.
You can feel the ink cartridge engage.
A little green latch locks the ink cartridge
into position in the cartridge holder.
Lower the operating panel back into posi-
tion.
PostBase Mini calibrates the cartridge ...
18
PostBase Mini
Alignment
1 2 3 4 5 6 7 8 9
1 2
|
ai В
Cartridge Alignment:
f \ 7 5 \
= | E 5 т I | ij
al J = = \ i J |
x / К | ^
NE y ne
=
... and prompts you to perform a test print.
* Place an empty envelope at the right hand
edge of the letter slot and push in as far as
it goes.
As soon as the sensor (in the back right hand
corner of the letter slot) detects the envelope,
the PostBase Mini grips the envelope tightly
and prints the test print.
* On the test print, determine the numbers
where
— the horizontal lines are as exactly next to
each other as possible and
— the vertical partial lines are as exactly
above each other as possible.
The ink cartridge is correctly aligned when
horizontal and vertical partial lines form one
line each at number 5.
e Confirm with the М button.
When horizontal and / or vertical partial lines
do not form one line each at number 5:
* Press 7 to continue the procedure of ink
cartridge alignment.
4
1 2 3
7 || 8 Jl 9
о | с || > |
Horizontal Alignment
LH
7
1 2 3
EHE
A
Vertical Alignment
< Fa &
£ > |
» [= 7
\ ’ 5 |
X fl
Alignment
Installation and commissioning | 19
Adjust cartridge: horizontal line
* Type the number where the horizontal par-
tial lines are as exactly next to each other
as possible.
In the example, this is number “4”.
(If necessary: Press CE to clear the dis-
played number.)
e Confirm and continue with >.
Adjust cartridge: vertical line
* Type the number where the vertical partial
lines are as exactly above each other as
possible.
In the example, this is number ‘7’.
(If necessary: Press CE to clear the dis-
played number.)
* Confirm and continue with >
* Place an empty envelope for another test
print.
e Assess the test print. If necessary, repeat
the alignment procedure until a correct
alignment has been obtained.
20
PostBase Mini
€ 100
1 2 3
4 5 6 || ©
7 8 9
0 CE || |
Postage Download -
Amount
Home screen (example)
| € 1.23)
Off
DD/MM/YY 20 g
Product 1
+
Product 1 | Product 2 Product 3
€ 1.23 € 2.34 € 3.45
20g 508 500 g Menu
vi fo.
eds
* Contact to the data centre / load postage.
To be able to frank with your PostBase Mini,
the PostBase Mini must have the corre-
sponding postage credit available. For this,
a connection to the data centre is necessary.
The exact process, permissible loading
amounts, as well as postage accounting
depend on postal regulations of the respec-
tive countries.
PostBase Mini shows the Home screen.
Installation is complete.
In the MENU, you can configure the system
settings of your PostBase Mini to your liking
(display brightness, tone signals, standby
time, access control via PIN ...). You also
have access to the account function of the
PostBase Mini in the MENU.
The basics of operation | 21
4 The basics of operation
In this chapter, you will learn about the basic functions of the PostBase Mini and how
to handle the touch screen.
4.1 Turning the PostBase Mini on / off
Turning on
* Press the button on the operating panel.
The display lighting and button illumination
switch on. The PostBase Mini performs a self
test and then displays the Home screen.
When access control is active, PostBase Mini
prompts you to enter the PIN during the start
routine.
Turning off
e Press the button for three seconds.
The PostBase Mini will complete any current
actions and then switches off. The display
light and button illumination go out and the
touch screen is deactivated.
22
PostBase Mini
4.2
Standby
Disconnecting from mains
Caution! Make sure to always turn the
PostBase Mini off before disconnecting the
PostBase Mini from mains. Never pull the
mains plug or separate the power supply in
any other way before the printing system has
reached its sealed position. This is the only
way to prevent drying up and to ensure a
permanently high print quality
* Press the button ON/OFF for
three seconds to turn the franking
machine off.
The display light and button illumination go
out.
* Unplug the mains plug of the power supply
unit from the socket.
The PostBase Mini franking machine will go
to standby automatically if it is not used for
some time.
The display is dark and the button is illumi-
nated in standby. The touch function is
inactive.
You can ‘wake up’ PostBase Mini by briefly
pressing the button.
The basics of operation | 23
4.3 Screen elements and operation philosophy
This chapter covers the user interface of the PostBase Mini franking machine. You
will learn how to operate the touch screen, the screen elements and the menus, win-
dow types and symbols.
4.3.1 The touch screen
The touch screen is active when the display is lit. To operate the PostBase Mini,
simply touch the screen elements with your finger.
3
DD/MM/YY
Off
Cost Account 1 Product 1 \
(
Product 1 Product 2 Product 3
€ 1.23 € 2.34 € 3.45
208 50g 500 g
Mailing data 1
Mailing data 2
Mailing data 3 y
| NA ilino data 2 |
Product Calculation
Slider Scrollbar
Stylus
General operation philosophy
You briefly touch the desired screen element
(in the example: the postage button) with
your finger. PostBase Mini performs the cor-
responding action.
You can operate scrollbars with the arrows or
by touching the slider and moving it. The set-
ting is updated when you lift your finger off.
Stylus
You can also use the supplied stylus instead
of your finger. The stylus is located behind
the operating panel. You can pull it out to the
right.
24
PostBase Mini
HH
Buttons
You distinguish buttons from the screen
background by a frame. They can have vari-
ous states, depending on the function:
Button can be pressed / is active.
Button is selected.
Button is being pressed.
Button cannot be pressed / is deactivated.
Standard buttons
The term ‘standard button’ refers to common
functions like:
OK / Save — confirm an entry, a message,
a security prompt.
Save the displayed setting.
Cancel — abort entry / function.
Back — to the previous window / higher-level
menu. Go back one step / level.
Continue — acknowledge a message,
accept the current setting and proceed to the
next step.
4.3.2 The Home screen
The basics of operation | 25
The Home screen appears after the machine was turned on and the start routine has
been successfully completed. It shows the current franking settings at a glance.
Advertising imprint:
Advert / SMS text (optional)
Date
|
Postage (price of the product)
* NN € 1.23
Off 5
С DD/MM/YY 202! Weight
urrent account kb
vost Account 1 Productg Mailing data
e +
Further shortcuts — [==
Product 1 Product 2 Product 3 кс |
®€123 || €234 || Е 3.45 o:
| 208 508 e ® 500g Menu |
\ / Open the Menu, access
Shortcut Available — Special features
(selected) shortcuts — Administration functions
— Basic settings
— Service function
Functions In the Home screen
— you have access to all franking imprint
settings
— you frank your mail pieces
— you can weigh your mail pieces
— you can open the Menu
— current settings are displayed.
Operation philosophy A function can be edited or selected by
simply touching its button. Depending on the
respective function, the PostBase Mini opens
a list, an adjustment menu or a menu offering
further options. In the chapters to follow, you
Will be introduced to each of the menu and
window types and their operation.
26 | PostBase Mini
4.3.3 The Product calculation menu
In the Product calculation menu, you set the product for franking.
Calling up the Product calculation menu
| € 1.23
You open the Product calculation menu by
pressing the button showing the postage
value.
+
| Postage The left area of the display shows the availa-
Weight ble mailing data.
> | You can scroll the list with the scroll bar if
as more than three options are available.
Mailing data 1 A 20 .
e bee ) —= > The set weight for product calculation
Mailing data 2 | | ® | appears to the right in the display.
e The postage and the М button only appear
Mailing data3 || и if all necessary mailing data were selected.
wr Ba
Lo Mailina data 4 | — You can view the selected mailing data with
Product Calculation the :i button.
Available Scrollbar
mailing data
Press the desired setting
€1.23
Mailing data 1 -
Mailing data 2 °
Mailing data 3
E
a
f NA ilino Aata 4 |
Product Calculation
я
Scroll the list
Accept current setting
and return to Home screen
€1.23
Mailing data 1 | - 208
F—
Set product for franking
Cancel Product calculation menu
The basics of operation
Selecting mailing data
You select the mailing data for a product by
pressing the button with the desired setting.
PostBase Mini applies your selection and
shows the next available mailing data to the
left in the display. PostBase Mini guides you
through the postage calculation process step
by step.
Press the М button to accept the current
setting and to return to the Home screen.
Deselecting mailing data
You can erase the mailing data step by step
with the < button.
Display current mailing data
To view the selected mailing data, press the
4 button.
PostBase Mini displays the current mailing
data in a pop-up window.
Close the pop-up window with the м button.
Returning to the Home screen
With the м button, you set the selected
product for franking and return to the Home
screen.
Deselect all mailing data and cancel the
Product calculation menu with the < button.
The product set last remains set in the Home
screen.
28 | PostBase Mini
4.3.4 The Menu
Menu
Menu (example)
в 27,
Download Change
4 | Postage || Date
e | it J
Print-
System
ww
Registers
Menu < |
Ds More functions —
4.3.5 Lists
Ph
vt
‘ you 0 )
Ne À
LS.
Current setting
Further
available options
Use the MENU button to open the Menu. From
this Menu, you can access the basic settings,
administration, and service functions.
Use the arrow buttons to scroll to the next
page and back in the Menu.
Lists (e.g. for adverts) offer all available set-
tings. The current setting is shown with a
green background.
Use the arrow buttons to scroll forward or
backward.
Press the respective button to select one of
the provided settings.
4.3.6 Adjustment menus
The basics of operation
A separate menu each opens for editing and selecting settings. There are different
types of adjustment menus, for example lists where you select a setting or menus
with a keypad for entering figures or letters.
On
Off e_
Only Errors año
Sound |
Signals < |
Gurrent setting
save
current setting
Display field
«12/03/15
1 J LU 2 J \ 3
a | 5 | 6
7 Jl 8 }| 9
le 0 JI CE | Vo
Change
De | < |
Save
Button assigned according to function
(here: reset to current date)
Lists
The left area of the display shows the availa-
ble settings. The current setting is shown with
a green background.
You can scroll the list with a scroll bar if more
than four options are available.
Press the YA button to save the current set-
ting and to quit the adjustment menu.
Press the < button to leave the adjustment
menu without saving any changes.
Input via keypad
Use the keypad to input values. The display
field indicates your input.
The keypad is always matched to the respec-
tive situation: The button labels change
accordingly, depending on whether you must
type figures or figures and letters.
The bottom left button is assigned a special
function matched to the current operation. In
the adjustment menu for setting the franking
date, for example, this is ‘reset to current
date’.
Press CE to clear input.
Press the м button to save the current set-
ting and to quit the adjustment menu.
Press the < button to leave the adjustment
menu without saving any changes.
30 | PostBase Mini
Display field
|
e 1.23
Increase
Decrease
4.3.7 Pop-up windows
Piece
Counter
T
No / Cancel Yes / Confirm
Input using the counter principle
(not in all countries)
For some particular settings, PostBase Mini
may require you to enter values via a counter
principle.
Mode of operation: Use the arrow buttons to
increase or decrease the figure in each digit
until the desired amount is displayed in the
top of the display.
Press the м button to save the displayed
amount.
Press the < button to leave the adjustment
menu without saving any changes.
For some settings, a window covering parts
of the current window opens (pop-up
window). The pop-up prompts you for an
action. Messages and the ‘PC Mode’ (using
the PC control software for PostBase Mini)
also appear as a pop-up.
Some pop-up messages feature auto-confir-
mation, i.e. they automatically close after
some time.
4.3.8 Procedures (wizards)
[SMS]
122 122 122 123!
[M M1
NN
и
Disabled |
| Enabled |
Proxy-Authentication
The basics of operation | 31
For more complex settings, e.g. when setting
up connection data, PostBase Mini guides
you through all necessary actions step by
step. Different window types are used,
depending on requirements.
Press the > button to accept the current
settings and to go to the next step.
You can press the < button to return to
previous steps.
Pressing the < button in the first screen of
the procedure will discard all settings and
close the procedure.
32 | PostBase Mini
5 Setting the franking imprint
Set advertising imprint Set postal product / postage
ow
Y DD/MM/YY 08
Cost Account1 Product» — — |
. +
—— Product details
€ 1.23 € 2.34 € 3.45
208 e | | ® 508 | @ 500g es
Open list with further Shortcuts Open the Menu:
shortcuts (set postal product) — setting date
— changing account
Product 1 Product 2 Product 3 |
This chapter describes the required settings for franking and the additional possible
advertising imprint:
— Postage / postal product (see chapter 5.1)
— Advertising imprint (see chapter 5.2)
— Date (see chapter 5.3).
Detailed information on the franking imprint of your postal service can be found in the
country-specific addendum.
»X<- For information on how to use the optional PC control software from Francotyp-
(D: Postalia (e.g. Navigator, RemoteOne) to set the franking imprint, please refer
to the manual provided with the software.
Setting the franking imprint | 33
5.1 Product / postage
PostBase Mini sets the postage, i.e. the price for the postal product using the chosen
mailing data (destination, type, mail piece dimensions and additional services if appli-
cable), in conjunction with the displayed weight.
Use the shortcuts to fast and easily set up a product.
5.1.1 Setting a product via shortcut
The franking machine comes ex factory with typical postal products stored as
shortcuts. You can directly view and retrieve three products in the Home screen at
the touch of a button. Via the + button, you can display and call up further shortcuts.
There are up to 10 shortcuts available. Upon activation of a new rate table, the
shortcuts will be erased and re-programmed.
* |n the Home screen, press the desired
€ 3.45 shortcut button.
>%08| « |f necessary: weigh the mail piece.
Re The product with the related postage is set
+ ° for franking.
Produkt 1 | Produkt 2 Produkt 3
€1.23 € 2.34 € 3.45
Further shortcuts
= 7 = = * In the Home screen, press the + button.
Available Currently selected PostBase Mini opens a list with further short-
shortcuts shortcut cuts.
e Press the desired shortcut button.
PostBase Mini sets the product with the
related postage and returns to the Home
screen.
»<- For details on how to save products as
> = shortcuts via the optional PC control software
from Francotyp-Postalia (e.g. Navigator,
RemoteOne), please refer to the manual
provided with the software.
34
PostBase Mini
5.1.2 Setting mailing data
| € 1.23}
+
€ 9.99
Service 1 20 g
Service 2 oi |
Service 3
Product Calculation
Display selected
mailing data
In the Home screen:
* Press the postage button.
PostBase Mini opens the Product calculation
menu.
PostBase Mini prompts you for all required
details regarding the mail piece.
* Select the respective desired setting by
pressing the button.
The postage appears as soon as all neces-
sary mailing data have been selected.
If the desired mailing data have been set:
* Press the м button to accept the current
setting and to return to the Home screen.
Setting the franking imprint | 35
5.1.3 Setting the weight — Weighing the mail piece
Caution! Please observe the following notes on handling the scale:
Please heed the maximum weight of 2 kg (5 Ib).
Place large mail pieces on the scale so that these are not touching the
housing of the PostBase Mini. This prevents you getting false weighing
results.
The scale only determines a new weight if it was emptied before.
Therefore, always empty the weighing platform prior to putting on a mail
piece for weighing.
* |n the Home screen, place the mail piece
on the weighing platform.
Note:
When the sound signals of the PostBase Mini
are ON a beep indicates that the scale has
determined the weight.
The weight determined by the scale is now
set. PostBase Mini sets the postage based
on the displayed weight and the selected
mailing data.
36
PostBase Mini
5.1.4 Setting the weight manually (not in all countries)
For certain products, the PostBase Mini offers the possibility to enter the weight man-
ually. This feature is necessary for mail pieces that exceed the scale’s weighing range
(>2 kg / >5 Ib).
—— IT lef
If
off | €1.23]
| Mailina dataa || a | o
tr na € 1.00
Г ete 3500
Ki
(mr)
= IC
"Го Ге) |
weight nly
* Call up the Product calculation menu.
* Select the desired mailing data as usual.
* Press the button which offers the ‘Weight
Entry’ option.
PostBase Mini opens an adjustment menu
where you can set the weight.
* Enter the weight.
* Confirm with М
PostBase Mini uses the set weight to
calculate the postage.
5.1.5 Setting the postage manually (not in all countries)
There may be particular cases where PostBase Mini does not offer the desired
mailing data and thus cannot calculate the postage. In such a case, PostBase Mini
offers the possibility to enter the postage value manually.
Cosl
[ez |
1 £ 172
Ma
€ 0.00
€ 0.00
20g
Product Calculation
A
* Call up the Product calculation menu.
* Select appropriate option(s) from the list
(country-specific).
It may be called ‘Other’ for example.
PostBase Mini opens an adjustment menu
where you can set the postage.
* Enter the desired postage and confirm.
* Press the м button to accept the dis-
played product setting and to return to
the Home screen.
5.2 Advertising imprint
Setting the franking imprint | 37
With the franking imprint, PostBase Mini can print an advertising imprint of your
choice on your mail piece. Advertising imprints may be:
— Graphical advertisements
— Text messages / SMS texts (optional, not in all countries).
Off
Setting the advertising imprint
In the Home screen:
* Press the advertising imprint button.
You see a list with all available advertising
imprints.
* Touch the desired advertising imprint.
The PostBase Mini returns to the Home
screen. The advertising imprint is set for
franking.
You can only create and save SMS texts as
advertising imprints in the PostBase Mini
with the optional PC control software from
Francotyp-Postalia (e.g. NavigatorBasic,
RemoteOne). For details on how to enter text
and manage adverts on the PC, please read
the manual provided with the software.
38
PostBase Mini
5.3 Date (not changeable in all countries)
The date for the franking imprint is set automatically to the current date by the built-
in clock. You can forward the date for the franking imprint. The PostBase Mini rejects
invalid input, e.g. a franking date too far in the future or backward dating.
DD/MM/YY
+
ds
Menu
27
/ /12
1 2 3
4 5 6
7 8 9 |
<< || © CE || + |
Change
Te
Setting the franking date
In the Home screen:
e Press the MENU button.
e Select CHANGE DATE.
PostBase Mini opens the CHANGE DATE
adjustment menu.
* Type the date.
You can press the |<< button to reset the
franking date to the current date.
* Press the М button to save the displayed
date.
The Home screen shows the currently set
date.
Franking without date (not in all countries)
In the CHANGE DATE adjustment menu:
* Clear the displayed date with CE.
* Press the м button to save the setting.
Franking | 39
6 Franking
In this chapter, you can read how to frank your mail pieces with the PostBase Mini.
You will learn how to set the account to register the postage used and how to insert
letters correctly. Also, the counter function available for franking is described.
Please refer to chapter 5 on page 32 for detailed information on how to set franking
imprint parameters.
6.1 Changing the user (optional)
A user-specific access control for the PostBase Mini can be set up via the optional
PC control software from Francotyp-Postalia (e.g. NavigatorBasic, RemoteOne).
In this case, you are prompted to select a user and enter the corresponding PIN dur-
ing startup. PostBase Mini loads the corresponding user profile. Among other things,
the following settings are stored in the user profile:
— budgets
— allocated account(s) and the standard account
— allow / block postage download.
On how to set up and manage users, please refer to the manual of the PC software.
Changing the user
e Briefly press the button on the operating
Press briefly
panel.
You see the list of users.
e In the list, press the button of the desired
user.
e Enter the PIN.
PostBase Mini loads the user profile and then
shows the Home screen.
40
PostBase Mini
6.2 Selecting / changing an account
When the account function is active, PostBase Mini books all frankings to the cur-
rently set account. The currently set account is displayed in the Home screen.
Cost Account 1
+
Cost Account 1 A
Cost Account 2
Cost Account 3
| Cost Account 4 || + | of |
Select Cost Account
Changing the account
* Open the MENU.
e Press the SELECT ACCOUNT button.
The PostBase Mini opens the SELECT COST
ACCOUNT adjustment menu. You see the
account names and numbers of the available
accounts. The currently set account is shown
with a green background.
* Press the button of the desired account.
The selected account is shown with a green
background. (In the example, this is
COST ACCOUNT 3.)
e Confirm with м
* In the MENU, press < to return to the
Home screen.
The selected account is set for franking.
If users are enabled on your PostBase Mini,
only those accounts allocated to the currently
set user are available.
6.3
Franking | 41
Positioning and franking a letter
You can use the PostBase Mini to frank postcards and letters up to a thickness of
6 mm (0.23"). For thicker mail pieces, frank the empty envelope or use the special
franking labels of at least 140 mm (5.5") length. You can order suitable labels for the
PostBase Mini from Francotyp-Postalia.
ue | € 2.34
your DD/MM/YY 50 g
Cost Account 3 Product 2
+
Product 1 Product 2 Prodi/ct 3 de
€ 1.23 € 2.34 € 7.45
20g 508 500 g Menu
/,
/
PostBase Mini is ready for franking
y
You can feed mail pieces to frank when the
Home screen displays the desired settings
for franking.
e Insert the letter:
— side to be printed face up
— top edge first.
* Place the letter at the right hand edge of
the letter slot and push in as far as it goes.
As soon as the sensor (in the back right hand
corner of the letter slot) detects the letter, the
PostBase Mini grips the letter tightly and
prints (franks) it.
During franking, a message informs you
about the printing process.
Do not remove the letter until the Home
screen reappears and the PostBase Mini
releases the letter.
42
PostBase Mini
6.4 Displaying and resetting the piece counter
Apart from the counter for franking imprints in the register and the account counters,
the PostBase Mini features a piece counter for franking imprints you can use as you
like. The piece counter counts all franking imprints. You can reset this piece counter
to zero or use it as a daily or job counter.
Sh
)
System
Information
Displaying current counter value
* Open the MENU.
* Select PIECE COUNTER.
The PostBase Mini opens a pop-up
displaying the number of franked mail pieces
since last resetting the piece counter.
* Press the Xx button to return to the MENU
without clearing the counter.
Resetting the piece counter to zero
* In the pop-up, acknowledge the query with
the 4/ button.
The piece counter is reset to zero.
Franking | 43
6.5 Using PostBase Mini in ‘PC Mode’ (optional)
| € 1.23)
Off
DD/MM/YY 208
When PostBase Mini is connected to a PC
via the optional FP software (e.g. Navigator,
RemoteOne), a corresponding pop-up is
shown (similar the example shown left).
Access to the imprint settings and menu
functions is blocked on the PostBase Mini
while in ‘PC Mode’.
All imprint settings are done on the PC. The
current settings (postage, advertising imprint
and date) are shown on the PC and in the dis-
play of the PostBase Mini.
Position a letter on the PostBase Mini as
usual to frank it.
Quit ‘PC Mode’
* |n the pop-up, press the wu button.
The connection between PostBase Mini and
the PC is disconnected. Menu and imprint
settings are accessible via the PostBase Mini
touch screen again.
For information on how to use the PC control
software from Francotyp-Postalia, please
refer to the manual (integrated help feature)
provided with the software.
44
PostBase Mini
7 Displaying and printing registers
PostBase Mini saves important parameters and information on used postage in
registers. You can view and print the register states.
eE
R
Menu
Postage Download - Receipt
Descending |A
€ 81.85 |
€ 18.15
€ 100.00 | 7
= <
)
Print receipt
* Open the MENU.
o Select REGISTERS.
PostBase Mini displays the current register
states.
The registers store the following information:
DESCENDING
POSTAGE USED
CONTROL TOTAL
TOTAL ITEMS
LAST AMOUNT
LAST DATE
Available postage (= credit)
Total value of all franking imprints performed
Sum total of all loaded sums
Number of all franking imprints performed
Last amount loaded
Date and time of last postage loading
Note: Depending on country-specific regula-
tions, the contents of the registers may vary
from the information shown in the list above.
Displaying and printing registers | 45
Printing register report
* In the POSTAGE DOWNLOAD - RECEIPT
screen, press the Y button.
* Place a label ora folded sheet (folded edge
first) in the letter slot.
PostBase Mini prints the register report.
For further information on ‘Positioning and
printing’ refer to chapter 6.3 on page 41.
46
PostBase Mini
8 Download postage
(Subject to country-specific regulations / not available in all countries)
To load postage, you connect to the data centre with your franking machine and call
the desired amount. Billing occurs according to your contract with the postal service.
Refer also to the country-specific addendum in case there is further information on
the loading process.
If users are enabled, postage download might not be available. In that case, please
contact the administrator.
Menu
) 22"
Loading postage
Make sure PostBase Mini is ready to con-
nect to the data centre (network cable is
connected, correct connectivity settings).
Open the MENU.
Select DOWNLOAD POSTAGE.
Accept the amount to be loaded.
Or
Type the desired amount.
Confirm the amount displayed with YA
To load the displayed amount:
Confirm the security prompt with м
PostBase Mini will then establish a connec-
tion to the data centre. Loading continues au-
tomatically. Please stand by. Data exchange
may take some time.
The new residual amount is indicated when
loading ends.
Use the .: button to view and print the
‘Postage Download - Receipt’.
9 Special functions
9.1 Print advert only
Special functions | 47
With the special function ‘Advert Only’, you can print advertising imprints (graphical
adverts and text messages) that are stored in your PostBase Mini.
Menu
9a) 28) po
Advert /
Text message
Please select an Advert / SMS-Text
and press CONTINUE.
Advert
Only
* Open the MENU.
eo Select SPECIAL FUNCTIONS.
oe Select ADVERT ONLY.
PostBase Mini opens the ADVERT ONLY
menu,
The advertising imprint button on the upper
left shows the set print image for this special
function.
Selecting the advertising imprint
* Press the advertising imprint button.
PostBase Mini opens the list of all available
advertising imprints.
* Touch the desired advertising imprint.
The PostBase Mini returns to the ADVERT
ONLY menu. The selected advertising imprint
is set for printing.
48 | PostBase Mini
Printing the advert
To print the displayed advert / text message:
* Press the > button to continue.
* Insert an envelope, a label or a folded
sheet (folded edge first) into the letter slot.
For further information on ‘Positioning and
printing’ refer to chapter 6.3 on page 41.
12
The ‘Advert Only’ special function has its own
counter. PostBase Mini shows the number of
imprints on the right side of the display. When
quitting this function, the counter is reset to
‘О’.
Counter
9.2 Print Numbers
With the special function ‘Print Numbers’, you can print a 6-digit consecutive number
vertically on your mail. You can set any start number and choose the direction of
counting (ascending or descending).
* Open the MENU.
iy
2-1 e Select SPECIAL FUNCTIONS.
Menu
a
o Ty
e Select PRINT NUMBERS.
PostBase Mini opens the adjustment menu
for the ‘Print Numbers’ function.
Start number
N
1
1 2 3
4 5 || 6 |
7 8 | | 9 | » 2-3
0 Il C | . 2-1
Numbers ss
Ascending |
Descending
Number to be printed
Counter
Numbers
Special functions | 49
Setting the start number
e Enter the desired start number. You can
choose any number between 1 and
999999.
Setting the direction of counting
When the desired start number is displayed:
e Press the button for the desired direction of
counting (Ascending or Descending).
PostBase Mini applies start number and
direction of counting. You can start printing
numbers.
e Insert an envelope or a label into the letter
slot.
For further information on ‘Positioning and
printing’ refer to chapter 6.3 on page 41.
The ‘Print Numbers’ special function has its
own counter. PostBase Mini shows the
number of imprints below the number to be
printed. When quitting the ‘Print Numbers’
function, the counter is reset to ‘0’.
50
PostBase Mini
10 Account administration
The account function of the PostBase Mini offers you the possibility of registering and
evaluating frankings separately according to accounts, i.e. according to the sending
persons or departments of a company.
If user management is enabled via the optional PC control software, the account
administration features are only available to the administrator.
10.1 Switch account function on / off
Be
Menu
Menu
Switching on
* Open the MENU.
* Select MANAGE ACCOUNTS.
* Press the > button to switch on the
account function.
The account function of the PostBase Mini is
enabled.
Switching off
* Open the MENU.
e Select MANAGE ACCOUNTS.
e Select DEACTIVATE.
Caution! When switching the account func-
tion off, any data stored in the accounts will
be lost.
To switch off the account function:
* Confirm the security prompt with м
The account function of the PostBase Mini is
disabled.
While the account function is disabled, the
settings stored in the user profiles lie idle.
Account administration | 51
10.2 Display account information
e — e Open the MENU.
) a * Select MANAGE ACCOUNTS.
- i
Menu
e Select SHOW LIST.
PostBase Mini displays the list of accounts
containing the respective number and value
of franked letters.
10.3 Set one account to zero
de
Menu
Open the MENU.
Select MANAGE ACCOUNTS.
)» +
Select CLEAR ONE ACCOUNT.
Select the account you want to set to zero.
Press the > button to continue.
* Confirm the security prompt with М
All account information (postage and number
of franking imprints) of the selected account
IS deleted.
10.4 Set all accounts to zero
e — * Open the MENU.
) a eo Select MANAGE ACCOUNTS.
—
Menu
* Select CLEAR ALL ACCOUNTS.
* Confirm the security prompt with М
All account information (postage and number
of franking imprints) is deleted.
52
PostBase Mini
11 Advanced settings & system information
11.1 System information
You can view a list of all major system parameters (e.g. software version, rate table).
Be
Menu
11.2 Display brightness
) Gi
* Open the MENU.
e Select SYSTEM INFO.
PostBase Mini displays the system informa-
tion.
You can adapt the display brightness to fine-tune the gray scales and increase the
legibility of the displayed texts.
Be
Menu
) 4
* Open the MENU.
e Select DISPLAY BRIGHTNESS.
PostBase Mini opens the adjustment menu
for display brightness.
* Use the BRIGHTER / DARKER buttons to
achieve the desired setting. You can press
the buttons multiple times to increase /
decrease display brightness further.
Or
* Select DEFAULT to reset display brightness
to the factory setting.
You can monitor the changes immediately in
the display. Alter the settings until you can
easily read the display.
* Press м to save the current setting.
Advanced settings & system information | 53
11.3 Sound signals
PostBase Mini confirms certain actions with a beep. A series of sound signals indi-
cates an error. You can restrict the scope of audible signals to warnings or turn off
the audible signals altogether.
e , * Open the MENU.
) 0 | e Select SOUND SIGNALS.
PostBase Mini opens the adjustment menu
for sound signals. The current setting is
shown on a green background.
Menu
* Select the desired setting.
* Save the setting shown with м
Sound signals — possible settings and their meaning:
ON Audible signals in case of errors.
Confirmation beep of the scale when
weighing is finished.
OFF No audible signals.
ONLY ERRORS Audible signals in case of errors.
54 | PostBase Mini
11.4 User interface language
The PostBase Mini user interface supports multiple languages.
Be
Menu
) FA
11.5 Standby time
* Open the MENU.
e Select LANGUAGE.
PostBase Mini opens the language adjust-
ment menu. The current setting is shown on
a green background.
* Select the desired setting.
The user interface language changes
immediately.
* Save the setting shown with YA
The set language will be kept until you
change it again.
The PostBase Mini franking machine will go to standby automatically if it is not used
for some time. The standby time is the time between your last operation and the time
PostBase Mini automatically goes to standby.
e
Menu
* Open the MENU.
e Select STANDBY TIME.
PostBase Mini opens the standby adjust-
ment menu.
* Type the desired time.
* Save the specified standby time with М
Advanced settings & system information | 55
11.6 Auto Off
The PostBase Mini franking machine switches off automatically if it is not used for
some time. The Auto Off time is the time between your last operation and the time
PostBase Mini automatically switches off.
e A * Open the MENU.
) v 2 e Select AUTO OFF.
Г
Menu a
PostBase Mini opens the adjustment menu
for the Auto Off feature.
* Type the desired time.
* Save the specified Auto Off time with м
мно Enter ‘0’ for the time to switch off the Auto Off
Y - feature.
11.7 Meter type (not in all countries)
The meter type setting defines whether PostBase Mini displays and prints the post-
age in the 00.00 or 00.000 format.
* Open the MENU.
ds ) RANAS
— eo Select METER MODE.
Menu
PostBase Mini opens the adjustment menu.
The current setting is shown on a green
background.
* Select the desired setting.
* Save the setting shown with м
Decimal Meter Mode — possible settings and their meaning:
0.00 Displays and prints the postage in integer
cents.
0.000 Displays and prints the postage in tenths of
cents.
56
PostBase Mini
11.8 Connection to data centre
The PostBase Mini franking machine needs a connection to the data centre (Franco-
typ-Postalia Infrastructure) in order that it can download funds and data. The connec-
tion configuration is part of the installation procedure during commissioning. You
should verify and, if necessary, correct the settings if changes were made to your sys-
tem environment. In case of problems, please contact your network administrator.
de
Menu
) ==
%
il
* Open the MENU.
* Select MANAGE CONNECTION.
PostBase Mini shows the current connectiv-
ity settings.
Changing the connectivity settings
* Press the 7 button to open the
‘Connectivity Wizard’.
e Simply follow the instructions on the dis-
play. The PostBase Mini successively
prompts you to specify all necessary
details.
When finished, PostBase Mini displays the
selected connection configuration.
* Press the м button to accept the connec-
tivity settings and to check the connection.
The chart on the following pages gives an
overview of the possible connection settings
and parameters.
For further details, you may also refer to the
Connectivity Guide for PostBase on the FP
homepage.
Advanced settings & system information | 57
Connectivity Settings and their meaning:
Connection Type
ETHERNET LAN connection. PostBase Mini connects to the
Francotyp-Postalia Infrastructure (FPI) via the
internet.
(default setting, not changeable)
DHCP Dynamic Host Configuration Protocol. Network-
ing protocol that allows automatic connection to
a network.
DHCP = ENABLED Select this setting if your network supports
DHCP.
(default setting)
DHCP = DISABLED Select this setting if your network does not sup-
port DHCP.
During manual configuration, you will need to
enter the following parameters:
— Static IP address for your PostBase Mini
— Subnet mask
— Default gateway
— IP address of the DNS server.
Please contact you network administrator for
details.
Note: When entering IP addresses, you have to
enter the dots, too.
58
PostBase Mini
Connectivity Settings and their meaning:
Proxy-Server
Intermediary server that facilitates access to the
internet.
PROXY = DISABLED
Select this setting if your network does not use a
proxy server.
(default setting)
PROXY = ENABLED
Select this setting if your network uses a proxy
server.
You will need to enter the following parameters:
— IP address of the proxy or its alias
— Port number
Please contact you network administrator for
details.
Proxy-Authentication
(only when Proxy = Enabled)
Access control to the proxy server (user name
and password).
DISABLED Select this setting if your proxy server does not
require authentication (user name and pass-
word).
(default setting)
ENABLED Select this setting if your proxy server does
require authentication.
You will need to enter the following parameters:
— User name for proxy access
— Password.
Please contact you network administrator for
details.
In case your network only supports explicitly
authorised devices, your network adminis-
trator will require the MAC address of your
PostBase Mini. You can find it in the Connec-
tivity Settings menu.
Advanced settings & system information | 59
Reference Information for Network
Administrators
The PostBase Mini requires an Ethernet
connection, with a minimum of 10 Mbit/sec,
in order to able to download postal funds
from a Francotyp-Postalia server.
Ethernet cables of class CAT5E are
recommended.
For this it normally uses TCP/IP (v4 only)
through an https connection using TLS v1.2
over port 443. In certain cases it may also
use an http connection over port 80.
These two ports must therefore be enabled in
any firewall. It will attempt to make a
connection to *.francotyp.com.
11.9 View contact information
Important contact information (Phone / Internet) is stored in your franking machine at
the factory. You can view the contact information.
de
Menu
)
e Select CONTACT INFORMATION.
* Open the MENU.
PostBase Mini displays the stored phone
numbers and URLs.
60
PostBase Mini
11.10 Access control / PIN
The PostBase Mini can be protected against unauthorised use via a PIN.
With the optional PC control software, you can set up a user-specific access control
for the PostBase Mini. Please refer to the manual of the PC software.
The menu function ‘Manage PIN’ is then only accessible with the administrator PIN.
de
Menu
Menu
Enable access control
* Open the MENU.
— Xx 3 wll
) KA Та * Select MANAGE PIN.
| * Press the > button to switch on the
access control.
* Type the desired PIN and
continue with >.
* For checking purposes, enter the PIN a
second time and confirm with М
The PIN is stored. The access control is ena-
bled.
4 Ifthe entered PIN and the second PIN entry
o: do not match, PostBase Mini will ask you to
re-enter the PIN. Repeat the PIN entry and
the second entry.
Disable access control
Caution! If you disable access control, all
users will be deleted without prior warning.
a — * Open the MENU.
) x A а e Select MANAGE PIN.
* Press the > button to switch off the
access control.
The access control is disabled.
11.11
Advanced settings & system information | 61
Auto Postage Download (not in all countries)
The ‘Auto Postage Download’ feature facilitates keeping track of the remaining post-
age. When enabled, PostBase Mini will warn you once the remaining postage
reaches the preset threshold and will give you the opportunity to load postage.
Be
Menu
1
Your postage is getting low. 7
Please LOAD Postage.
of
Auto DOWNLOAD POSTAGE | 2%
Enable ‘Auto Postage Download’ feature
* Open the MENU.
Select AUTO POSTAGE.
Press the > button to switch on the
monitoring feature.
Type the desired threshold.
Save the displayed threshold with м
Auto Postage Download is enabled.
Performing Auto Postage Download
When the remaining postage reaches the
threshold, PostBase Mini opens an appro-
priate screen with the following options:
Use М to load the displayed amount
directly.
Or
Use PI to change the displayed amount,
then load postage.
Or
e Use X to quit Auto Postage Download
and load postage later.
62 | PostBase Mini
Change threshold
* Open the MENU.
!
À
Select AUTO POSTAGE.
Menu a
To CHANGE the threshold (option is already
selected), continue with >.
Type the new threshold.
Save the setting shown with 44.
Disable ‘Auto Postage Download’ feature
Open the MENU.
Select AUTO POSTAGE.
!
À
Menu a
Select the TURN OFF option.
Continue with >.
Confirm the security prompt with 44.
Auto Postage Download is disabled.
Advanced settings & system information | 63
11.12 Remote Services
With the ‘Remote Services’ function, PostBase Mini connects to the FP Infrastructure
and checks for updates (e.g. a new rate table, new machine software). Diagnostic
data is also exchanged with the FP server.
Menu
* Open the MENU.
J
= Ji
ka
=
e Select REMOTE SERVICES.
PostBase Mini starts the update procedure.
It takes some time to establish the connec-
tion and to exchange data. Please stand by.
11.13 Change Postal Code (ZIP) / Re-authorisation
(not in all countries)
You must inform Francotyp-Postalia of the new location of your PostBase Mini if you
wish to operate the PostBase Mini at another location (e.g. after a relocation).
o ; e Open the MENU.
) e Select CHANGE ZIP.
Menu
* Follow the instructions in the display.
Re-authorization starts. It takes some time to
establish the connection and to exchange
data. Please stand by.
64
PostBase Mini
12 Maintenance and care
Have your PostBase Mini cleaned and serviced regularly by an authorised service
staff. This guarantees long-term, trouble-free operation. Ask about our low-cost care
and maintenance agreement.
You can do the following work yourself:
— Cleaning housing exterior
— Changing / aligning the ink cartridge
— Cleaning the print system
— Replacing the battery.
Only when prompted by Francotyp-Postalia: start the “Temp. Calibration’ service
function.
12.1 Cleaning the PostBase Mini
Warning! Unplug the mains plug prior to cleaning the PostBase Mini franking
machine.
Warning! Handle liquids with care. Make sure that no foreign objects can
/N reach the interior of the franking machine. If this happens nevertheless: Have
the franking machine checked by the after-sales service before using it again.
How to clean the franking machine
~~ 3 seconds e Turn off the franking machine.
e Unplug the mains plug of the power supply
unit from the socket.
A , © e Clean dirt from the housing with a slightly
— = damp cloth. You can also use a commer-
— cially available dishwashing detergent.
N
Maintenance and care | 65
12.2 Checking the ink level
* Open the MENU.
) J ) q 1) + Select PRINT SYSTEM.
; +
Menu
e Select INFORMATION.
The PostBase Mini displays the filling level of
the ink cartridge.
12.3 Changing the ink cartridge
The PostBase Mini franking machine monitors the ink level and issues a message
when the ink cartridge must be replaced.
We recommend that you always have a new FP ink cartridge in stock.
We recommend also cleaning the contacts in the cartridge holder each time you
replace the cartridge. For this purpose, use the special ‘clean & renew’ cleaning kit
for ink-jet print systems from Francotyp-Postalia.
Warning! Ingestion of the ink can be hazardous to health. Avoid contact with
/\ the eyes. Keep ink cartridges out of the reach of children. Further instructions
for use are enclosed with the ink cartridge.
Caution! Heed the following hints to avoid damage to the print system:
* We recommend to use only approved FP equipment and FP original parts.
The manufacturer FP has established reliability, safety and applicability.
The manufacturer cannot assess the reliability, safety and applicability for
products not approved by FP, and therefore not vouch for such products.
* Always use a brand new ink cartridge.
Caution! There are ink residues on the used cartridge.
* Take care not to soil yourself, your clothes or any objects.
Use a mat to deposit the ink cartridge.
66
PostBase Mini
Menu
Changing the ink cartridge
The PostBase Mini will prompt you to replace
the cartridge when it is depleted.
* Acknowledge the message.
* Open the MENU.
* Select PRINT SYSTEM.
* Select CHANGE CARTRIDGE.
The PostBase Mini moves the ink cartridge to
the exchange position. The exchange proce -
dure starts.
Removing the ink cartridge
e Lift up the operating panel as far as it goes.
You can feel it engage.
* Unlock the ink cartridge:
Press the green release key.
Maintenance and care | 67
* Pull the ink cartridge upward out of the car-
tridge holder.
Inserting the new ink cartridge
The full functioning of the PostBase Mini
franking machine at the time of delivery
can only be guaranteed when using original
Francotyp-Postalia ink cartridges.
Caution! Insert the ink cartridge only when it
has adapted to the ambient temperature of
the franking machine (e.g. after storage in the
basement or transport in a cold car). Other-
wise, correct calibration will be impossible.
e Take the new ink cartridge out of the
packing.
Remove the nozzle protection from the ink
cartridge.
For details, please refer to the instruction
leaflet that comes with every cartridge.
68 PostBase Mini
Calibration / Cleaning
Aligning
* Hold the ink cartridge so the contacts are
facing to the front of the franking machine.
* Insert the ink cartridge into the cartridge
holder.
* Push the ink cartridge all the way down.
You can feel the ink cartridge engage.
A little green latch locks the ink cartridge
into position in the cartridge holder.
* Lower the operating panel back into posi-
tion.
After cartridge exchange, PostBase Mini will
calibrate the cartridge and clean the print
system. Please be patient until this process is
complete.
The PostBase Mini continues by aligning the
Ink cartridge and prompts you to perform a
test print.
For details on how to align the cartridge,
please read chapter 12.4.
Maintenance and care | 69
12.4 Aligning the ink cartridge
You must align the ink cartridge when there are shifts in the franking imprints. Align-
ment will ensure your imprints are free of shifts.
Starting the alignment procedure
Open the MENU.
) J ) jf e Select PRINT SYSTEM.
№
Menu
e Select ALIGNMENT.
e Insert an empty envelope or a folded sheet
(folded edge first) into the letter slot.
The PostBase Mini prints a test print.
И * On the test print, determine the numbers
where
— the horizontal lines are as exactly next to
each other as possible and
— the vertical partial lines are as exactly
above each other as possible.
Correctly aligned
— The ink cartridge is correctly aligned when
1577 57 horizontal and vertical partial lines form one
\ = NA | ® | line each at number 5.
— TY) — /
7 * Press у’ 10 quit the procedure.
Not aligned correctly
Sl E J When horizontal and / or vertical partial lines
do not form one line each at number 5:
* Press 7 to continue the procedure of ink
cartridge alignment.
70 PostBase Mini
Horizontal line
Type the number where the horizontal par-
tial lines are as exactly next to each other
as possible.
In the example, this is number ‘4’.
(If necessary: Press CE to clear the dis-
played number.)
Confirm with >
Vertical line
Type the number where the vertical partial
lines are as exactly above each other as
possible.
In the example, this is number 7”.
(If necessary: Press CE to clear the dis-
played number.)
Confirm with >
Place an empty envelope / a folded sheet
for another test print.
Assess the test print. If necessary, repeat
the alignment procedure until a correct
alignment has been obtained.
Maintenance and care | 71
12.5 Cleaning the print system
12.5.1 Starting automatic print system cleaning
You should start automatic print system cleaning only if the print quality is not good
enough (e.g. blank spots in the imprint after longer periods out of use).
Be
Menu
Menu
Cleaning
* Open the MENU.
* Select PRINT SYSTEM.
* Select CLEANING.
A message informs you about the cleaning
process in progress.
* Check the print quality with a test print.
Intensive cleaning
* Open the MENU.
* Select PRINT SYSTEM.
e Select INTENSIVE CLEANING.
A message informs you about the cleaning
process in progress.
* Check the print quality with a test print.
In case of stubborn soiling, even intensive
cleaning may be unable to improve the print
quality as desired. In such cases, you can
manually clean the cartridge (see page 72).
72
PostBase Mini
12.5.2 Cleaning ink cartridge by hand
Caution! Inexpert cleaning can damage the ink cartridge and render it use-
less. Heed the following hints to avoid damage to the print system:
In case of print quality issues, always run the cleaning functions of the
franking machine accessible from the MENU first. Read chapter 12.5.1 on
page 71.
You should manually clean the ink cartridge in exceptional cases only
when intensive cleaning fails to restore the normal print quality.
For cleaning, make sure to use a soft, lint free cloth moistened with
demineralised water. Small fibres could clog the nozzles. Too hard or dry
cloths could scratch the nozzle plate. Such scratches make the ink
cartridge useless because they prevent the ink-jet from being correctly
positioned during printing.
Never use any chemical cleansers either.
Menu
Removing the ink cartridge
* Open the MENU.
» $F
o lect PRINT SYSTEM.
Na Select Sys
e Select CHANGE CARTRIDGE.
The PostBase Mini moves the ink cartridge to
the exchange position.
e Lift up the operating panel as far as it goes.
You can feel it engage.
* Unlock the ink cartridge and remove it (see
page 66).
Su
À
ICH 7
— LL >
Maintenance and care | 73
Cleaning
e Moisten a lint free cloth with demineralised
water.
You can also use distilled water or normal tap
water if demineralised water is not at hand.
The minerals contained in tap water could,
however, leave residues in the print head.
For best cleaning results, use FP contact
cleaner and cleaning cloths contained in the
‘clean & renew’ cleaning kit offered by Fran-
cotyp-Postalia.
* Hold the cartridge as shown in the picture.
The nozzles must point downwards!
» Slowly and carefully wipe the print head
with the cloth in the direction of the arrow.
Repeat this action several times.
The water will blend with ink residues and
clean the nozzles.
* Reinsert the ink cartridge (see page 68).
* Lower the operating panel back into posi-
tion.
e Align the ink cartridge (see chapter 12.4,
page 69).
12.6 Checking the print function
The Test Imprint function is for checking the print function and is primarily intended
for service purposes.
ds
Menu
> O 7
|||
В
— TI
Open the MENU.
Select PRINT SYSTEM.
Select TEST IMPRINT.
Insert an empty envelope or a folded sheet
(folded edge first) into the letter slot.
The PostBase Mini prints the test imprint.
74
PostBase Mini
12.7 Move the motor of the print system to reference position
In case the ink cartridge does not move to the expected exchange position, you can
move the motor of the print system to the reference position with this menu function.
de * Open the MENU.
) J ) © * Select PRINT SYSTEM.
Menú
e Select RESET.
The motor moves to the reference position.
12.8 Calibrating the touch screen
You have to calibrate the touch screen when operating the screen with your finger or
with the stylus does not work correctly.
* Turn on the PostBase Mini.
As soon as the screen displays the PostBase
logo:
* Touch and hold your finger in the mid-
GS dle of the display until the calibration pro-
cedure starts.
N
/
N
Base Mini is starting A red circle (the first calibration circle)
ÓN 5 appears in the upper left corner.
7.
* Touch the red circle with the stylus.
* Follow the further instructions on the dis-
play: Touch each of the displayed calibra-
tion circles with the stylus.
The PostBase Mini will continue its start rou-
tine. The touch screen is now calibrated.
Maintenance and care | 75
12.9 Replacing the battery
The PostBase Mini monitors the charging state of the battery. An appropriate mes-
sage appears in the display when it is time to replace the battery.
Caution! The used battery has a special rated voltage of 3.6 V. There is a
risk of severely damaging the machine when inserting the wrong battery.
We recommend to use only a battery 90.4701.8004.00 provided by Franco-
typ-Postalia. The manufacturer FP has established reliability, safety and
applicability.
Warning! Observe the instructions enclosed with the battery for correct use
and disposal.
* Turn off the PostBase Mini.
* Unplug the mains plug of the power supply
unit from the socket.
Remove all cables from the PostBase Mini:
* Remove the mains plug.
* On the network connector, press the spring
and remove the Ethernet cable.
e |f present: Remove the USB cable.
Turn the PostBase Mini on its back.
You now have access to the battery compart-
ment on the bottom of the PostBase Mini.
Battery
compartment
* Press the clip catch in the direction of the
arrow and remove the battery compart-
ment cover.
e Remove the empty battery.
76 PostBase Mini
Her
Insert the new battery (90.4701.8004.00)
in the specified position. Symbols in the
battery compartment depict the correct
polarity.
Close the battery compartment.
Turn the PostBase Mini back to the upright
position.
Reconnect the PostBase Mini (see
page 14).
Dispose of the old battery as prescribed.
Tips for troubleshooting | 77
13 Tips for troubleshooting
13.1 Error messages
Code: 00140001
Info1: 00000000
Info2: 00000000
No network
connection available.
Please check network
cable.
General Error
An error message appears on the display in
case of an error or handling error. An addi-
tional beep may also indicate an error.
Make sure to carefully read the error mes-
sage. You will be given hints on the error
cause and what you can do to remedy it.
A symbol indicates the error group (e.g.
‘Communication error’). For an overview of
error group symbols, refer to page 88.
You can correct many minor errors and
Issues occurring during PostBase Mini
operation yourself.
Please contact the Customer Support if you
cannot remedy an error by means of the
display information and the hints given in the
present Operator Manual.
13.2 Problems and remedies
Problem
Possible cause and remedy
... during installation
Blank display
Check whether the power supply unit and the power
cable are connected correctly and the PostBase Mini
IS turned on.
Delivery is incomplete /
damaged
Do not start operating the PostBase Mini.
Call the Customer Support.
78 | PostBase Mini
Problem
Possible cause and remedy
Error during installation
procedure
An error message with troubleshooting information
appears.
If necessary:
* Turn off the PostBase Mini (see chapter 4.1).
Wait one minute.
* Turn the PostBase Mini on again.
The installation procedure restarts.
Make sure the connectivity settings are correct
(see chapter 11.6).
Ink cartridge cannot be
inserted
The cartridge holder has not moved to the correct posi-
tion.
Lower the operating panel back into position. Confirm
error messages.
You have to insert an ink cartridge before being able to
use the PostBase Mini. Proceed as follows:
Use the RESET function to move the motor of the print
system to the reference position: See chapter 12.7 on
page 74.
To insert the cartridge, run the CHANGE CARTRIDGE
function (see chapter 12.3 on page 65).
R-PIN missing
Call the Customer Support. You cannot install the
PostBase Mini without the R-PIN.
... When franking
Franking not possible
No product / postage set because
— mailing data are incomplete or
— weight value is missing.
Check product settings (see chapter 5.1).
No credit left in franking machine.
Please load postage (see chapter 6).
Data synchronisation is due. PostBase Mini has to
contact the data centre (e.g. run download postage,
amount of ‘0’ is sufficient).
79
Tips for troubleshooting
Problem
Possible cause and remedy
(continued)
Franking not possible
Maximum postage value for franking exceeded.
Please contact the administrator.
Credit of the current user is too low.
Have the administrator assign new credit.
PostBase Mini does
not print
Sensor does not recognise the letter.
Place a letter at the right hand edge of the letter slot
and push in as far as it goes. (The sensor is in the back
right hand corner of the letter slot.)
Sensor does not recognise the sheet (e.g. for a test
print). Fold the sheet down the middle and place it in
the letter slot folded edge first.
Sensor does not recognise the label.
Place a sheet or empty envelope under the label to be
printed and try again.
The letter was already in the letter slot when you made
settings in the menu.
Remove letter and re-insert.
Print quality: gaps / blanks
{ \ mn
| ON X | Pring |
| Y po
| Iv | £
Clean print system (see chapter 12.5).
Print quality: offsets / shifts
in the imprint
Align the ink cartridge (see chapter 12.4).
Print quality: the printing
image is distorted
e POST
Las
I
SAN
ir DD/MM/YYY.
PIXAR
L
%
%
6
„№
A ,
пой!
ОЙ "
Letter has been moved during printing.
Let go of the letter during printing.
Give large envelopes just a little support.
80
PostBase Mini
Problem
Possible cause and remedy
... When weighing
No confirmation beep
Adjust sound signals (see chapter 11.3).
No weight is determined
for the letter on the scale
The weighing platform was still occupied when another
letter was placed on it. The scale only determines a
new weight if it was emptied before.
Empty the weighing platform. Place the letter.
The weight is too low or the scale is overloaded.
Use scale for mail pieces of the permitted weight range
only.
Either PostBase Mini does not recognise the scale, or
the scale is defective. Call the Customer Support.
... With postage loading
Desired amount cannot
be loaded
Impermissible amount.
Change amount and repeat loading.
Function not available
The current user is not authorised to access this
function.
Please contact the administrator.
Postage download
procedure aborts
PostBase Mini fails to establish connection to the data
centre.
Check connection configuration (see chapter 11.8).
Data centre issue. Try again later.
Tips for troubleshooting | 81
Problem
Possible cause and remedy
... general errors
Accounts are missing
The current user is not allowed to frank on the desired
account.
Please contact the administrator.
Blank display
Check whether the power supply unit and the power
cable are connected correctly and the PostBase Mini
is turned on.
PostBase Mini is in standby.
Press the button on the operating panel briefly.
Functions are missing in
the display (e.g. advertis-
ing imprint)
Unavailable functions are blanked out (e.g. because
the currently set product may not allow an advertising
imprint).
Ink cartridge cannot be
removed / inserted
The cartridge holder has not moved to the correct posi-
tion.
Lower the operating panel back into position. If neces-
sary: Cancel the procedure.
Use the RESET function to move the motor of the print
system to the reference position: See chapter 12.7 on
page 74.
Restart the exchange procedure.
The print system should correctly move to the
exchange position now.
Ink cartridge is
not detected
Ink cartridge is not fitted correctly.
Remove and re-insert the ink cartridge.
Wrong ink cartridge inserted.
Observe the specifications (see page 90).
Contacts of the print system are dirty.
Use the ‘clean and renew’ FP cleaning kit to clean the
contacts.
Ink cartridge is defective. Call the Customer Support.
82
PostBase Mini
Problem Possible cause and remedy
Lost PIN In the ‘Enter PIN” menu, press the ? button.
(administrator PIN) Follow the prompts in the display.
Lost PIN Please contact the administrator.
(user PIN)
No users available
When deactivating access control, all users are
deleted.
Create new users with the PC control software.
Print system cleaning
fails to improve the
print quality
Ink cartridge heavily soiled or dried up.
Repeat cleaning: Function ‘Intensive Cleaning’.
If you cannot solve the problem:
Clean ink cartridge by hand (see chapter 12.5.2).
Touch screen fails to react
when touched
Turn off the PostBase Mini. Calibrate touch screen
(see chapter 12.8).
User PIN is not accepted
Did you select the correct user? Cancel the ‘Enter PIN’
menu, and repeat: select the user and enter the PIN.
Contact the administrator.
Other errors ...
If you cannot remedy an error yourself, please call the
Customer Support.
Withdrawal and disposal of the PostBase Mini | 83
14 Withdrawal and disposal of the PostBase Mini
To ultimately decommission the PostBase Mini franking machine, you must correctly
unsubscribe all postal services. PostBase Mini will guide you through all required
decommissioning steps in a dialogue. We are pleased to assist if required. Please
contact the Customer Support.
In case of a rented or leased franking machine, please make sure to always contact
the Customer Support.
Caution! Run the ‘Withdraw Machine’ function only if you really want to
decommission the PostBase Mini. Commissioning the franking machine after
decommissioning is only possible by calling a service technician at extra
costs.
* Make sure PostBase Mini is ready to con-
nect to the data centre (network cable is
connected, correct connectivity settings).
* Open the MENU.
e Select WITHDRAW MACHINE.
Menu
* Follow the instructions in the display. Make
sure to carefully read the information!
* For disposal of the franking machine,
X please contact the Customer Support.
84 | PostBase Mini
Appendix — Overview of symbols | 85
Overview of symbols
Standard buttons
м OK / Finished / Confirm / Save / Yes
x Cancel / No
> Continue
< Back
€ | Scroll left / right (in lists)
Scroll up / down
€)
SF Edit / Change
€ Display information
Call up the print function
“A
Menu functions
Open the menu
Ls (access basic settings, special features, administration functions)
Postage download / Synchronise data between PostBase Mini and the
Be data centre (subject to country-specific regulations)
Display register report (with print function)
ET
27, Set franking date (forward dating) (not in all countries)
86 PostBase Mini
~ 4%
“* e
\
Е?°/
ча
hha?
1 1
Pal
La
3-2-1
Print system
Display filling level of the ink cartridge
Clean print system
Align cartridge
Replace cartridge
Calibrate cartridge
Test Imprint, service function for checking the print system
Move the motor of the print system to reference position
Switch account function on / off,
Account administration (show list, set accounts to zero)
Change account
Run remote services / synchronise with data centre
Special functions
Print advertising imprint only
Print Numbers
Direction of counting: ascending
Direction of counting: descending
Appendix — Overview of symbols | 87
ni, Auto postage download / set threshold
E Display / clear down piece counter
‘ Adjust display brightness
Brighter
Default
Darker
Display system information (postal serial number, software version, rate
table version, ...)
Change language
Display / edit connectivity settings
(network connection)
-
Ww. | ji e m —
i:
a
Withdraw machine (not in al! countries)
& $
Set sound signals
Adjust standby times
X
Configure ‘Auto Off’ feature / adjust ‘Auto Off’ time
Configure access control / set PIN
“ie |
"т
*
E
WS
à Display contact information
nnnn Set meter type (not in all countries):
— 0.00 (postage in integer cents) or 0.000 (postage in tenths of cents.)
LC
Change Postal Code (ZIP) / place of posting (not in all countries)
88 PostBase Mini
Error categories
A General error
A aus} Printing plate error
Ne Account error
29 Print system error
AT Scale error
AD Security device error
Communication error with FP infrastructure
Postage calculation error
Communication error with the PC (only when using the optional PC control software)
ES Postage warning, threshold is reached
Technical Data
Dimensions
— Length
— Width / Depth
— Height
Weight
Power supply
Power connection
Power consumption
Battery
Display
Print system
— Print technology
— Printing area
— Print resolution
Weighing area
Performance
Noise emission
Operating conditions
Appendix — Technical Data | 89
310 mm (12.2")
205 mm (8.1")
230 mm (9.1%)
3,0 kg (6.6 Ibs)
24 VDC / 0.7 A (using an external power supply unit)
Protection class lll
External Power Supply Unit:
XP POWER LTD. - VEH40US24
100 - 240 V / 0,93 À / 47 - 63 Hz
40 W, Energy Star
<1 W (switched off)
<7 W (standby)
3,6 V / 2 Ah / 20 MA (order no. 90.4701.8004.00)
TFT, 320 x 240 pixels, with touch panel, backlit
Ink-jet, 1 ink cartridge
133 mm x 25 mm (5.2" x 1")
300 dpi
3 g to 2.000 g / 0.1 oz to 5 lb
Up to 15 letters/minute
54.5 dB(A)
+15 °C to +35 °C (59 °F to 95 °F)
Only use in closed rooms
Do not expose to direct sunlight
Rel. humidity 15 % to 80 %, non-condensing
Subject to short-term modification.
90
PostBase Mini
Ink cartridge
Ink cartridge FP ink cartridge for PostBase Mini
(ink colour depending on country)
Operating and storage +15 °C to +35 °C (59 °F to 95 °F)
conditions Only use in closed rooms
Do not expose to direct sunlight
Rel. humidity 20 % to 70 %, non-condensing
ys Safety data sheet for users available at http://www.francotyp.com/en/
0: mail-management/material-safety-data-sheets-msds.html.
Mail piece specifications
Format Postcard to ISO B4 envelope
Thickness Up to 6 mm (Up to 0.23")
Material Ink-absorbent material (suitable for ink-jet printing)
No dark paper
No glossy coating on the surface to frank
No corrugated board
No extremely fibrous paper on which the franking imprint
could smear
Labels Self-adhesive labels for PostBase Mini,
minimum label size 140 mm x 85 mm (5.5" x 3.4")
Subject to short-term modification.
Appendix — Technical Data
EC DECLARATION OF CONFORMITY FOR ELECTRICAL PRODUCTS
(According to Annex Ill B of the Low Voltage Directive)
Manufacturer: Francotyp-Postalia GmbH
Address: Prenzlauer Promenade 28, 13089 Berlin, Germany
herewith declares that the Franking System
PostBase Mini
IEEE EII ETC AREA FEAR RARER EER ERE EERE RE RRR ERE REE
(Type or Model designation)
which this declaration refers to, is in accordance with the conditions of
the Low Voltage Directive 2006/95/EC
and the EMC Directive 2004/108/EC.
This product is in conformity with following harmonized standards:
EN 60950-1: 2006 + Al: 2010
EN 55022: 12.2011, Class B
EN 55024: 09.2011
EN 61000-4-2: 12.2009
EN 61000-4-3: 04.2011
EN 61000-4-4: 04,2013
EN 61000-4-5: 06.2007
EN 61000-4-6: 12.2009
EN 61000-4-8: 11.2010
EN 61000-4-11: 02.2005
November 3, 2014
Uwe Hiibler
Head of R&D Hardware
(Legally binding signatures for the company)
91
92
PostBase Mini
License
This is a copy of the current LICENSE file inside the CVS repository.
*+ + *+ + + + * + > +* +* + + + + + + kk kk kk kk kk kk kk + * + + >* + * * * X * * * *
*
LICENSE ISSUES
The OpenSSL toolkit stays under a dual license, i.e. both the conditions of
the OpenSSL License and the original SSLeay license apply to the toolkit.
See below for the actual license texts. Actually both licenses are BSD-style
Open Source licenses. In case of any license issues related to OpenSSL
please contact [email protected].
OpenSSL License
Copyright (c) 1998-2011 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions
are met:
1. Redistributions of source code must retain the above copyright
notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright
notice, this list of conditions and the following disclaimer in
the documentation and/or other materials provided with the
distribution.
3. All advertising materials mentioning features or use of this
software must display the following acknowledgment:
"This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit. (http://www.openssl.org/)™"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to
endorse or promote products derived from this software without
prior written permission. For written permission, please contact
[email protected].
5. Products derived from this software may not be called "OpenSSL"
nor may "OpenSSL" appear in their names without prior written
permission of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following
acknowledgment:
"This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit (http://www.openssl.oxrg/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT ~"AS IS'' AND ANY
EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT
NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;
LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT,
STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE)
ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED
OF THE POSSIBILITY OF SUCH DAMAGE.
Appendix — License | 93
* This product includes cryptographic software written by Eric Young
* (eayecryptsoft.com). This product includes software written by Tim
* Hudson (tjhecryptsoft.com).
*
*/
Original SSLeay License
Copyright (C) 1995-1998 Eric Young (eayecryptsoft.com)
All rights reserved.
This package is an SSL implementation written
by Eric Young ([email protected]).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as
the following conditions are aheared to. The following conditions
apply to all code found in this distribution, be it the RC4, RSA,
lhash, DES, etc., code; not just the SSL code. The SSL documentation
included with this distribution is covered by the same copyright terms
except that the holder is Tim Hudson (tjhecryptsoft.com).
Copyright remains Eric Young's, and as such any Copyright notices in
the code are not to be removed.
If this package is used in a product, Eric Young should be given attribution
as the author of the parts of the library used.
This can be in the form of a textual message at program startup or
in documentation (online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions
are met:
1. Redistributions of source code must retain the copyright
notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright
notice, this list of conditions and the following disclaimer in the
documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software
must display the following acknowledgement:
"This product includes cryptographic software written by
Eric Young (eayecryptsoft.com)"
The word 'cryptographic' can be left out if the rouines from the library
being used are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an acknowledgement:
"This product includes software written by Tim Hudson (tjhecryptsoft.com)"
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG AS IS'' AND
ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE
ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY
OUT OF THE USE OF THIS SOFIWARE, EVEN IF ADVISED OF THE POSSIBILITY OF
SUCH DAMAGE.
The licence and distribution terms for any publically available version or
derivative of this code cannot be changed. i.e. this code cannot simply be
copied and put under another distribution licence
[including the GNU Public Licence.]
/
+ + + * * * > * + + * + + + * * + * * + + + + + + + + + * + * + kk Hk ok Hk kk Hk HH Fk * * + * + + + + * *+
94
PostBase Mini
Security Declaration for data usage
Product Description: PostBase Mini franking machine
The PostBase Mini franking machine is connected to the user's local network through
an Ethernet interface to share data with the Francotyp-Postalia Data Centre using
both the local network and a suitable available internet connection provided by the
user.
Francotyp-Postalia guarantees that the PostBase Mini franking machine does not
utilise, transmit, or sort any data from the user's network which is not relevant for the
operation of this equipment.
United States Patents
US-Patent-Nr. 5.671.146, 6.579.019, 6.594.648, 6.615.196, 6.623.189, 6.692.166,
6.709.087, 6.771.179, 6.821.040, 7.043.631, 7.103.583, 7.322.764, 7.343.359,
7.606.264, 7.694.010, 7.724.905, 7.996.884, 8.131.959, 8.205.088
A
Access control 70, 60
disable 60
enable 60
Account 25, 40
change 32, 40
current account 25
display in the Home screen 25
display information 57
franking to an account 40
set all accounts to zero 57
set to zero 57
Account function 70
switch off 50
switch on 50
Adjustment menu 29
input using the counter principle 30
input via keypad 29
list 29
Administration functions 25
Advert 9 25, 37
print separately 47
See also Advertising imprint
Advert Only 47
Advertising imprint 25, 32, 37
graphical advert 37
print advert / text only 47
set 32, 37
text message / SMS text 37
Assembling 72
Audible signals 53
Auto Off 55
Auto Postage Download 67
change threshold 62
disable 62
enable 67
Available postage 44
Back 24
Basic settings 25
Battery /5
order number 89
permissible type 89
replace /5
Appendix — Index | 95
Battery compartment 8, 75
Button (ON / OFF) 8
Buttons 24
symbols (overview) 85
C
Calibrate
ink cartridge 64
touch screen /4
Cancel 24
Cartridge. See Ink cartridge
Clean
contacts (print system) 65
housing 64
ink cartridge /7
print system /7
clean & renew 65, 73
Commissioning 77
Confirm 24
Connection
external device (USB) 8
external power supply unit 8, 74, 89
LAN 8
network 74
PC 6, 14
Connection to data centre 56
Connection Type 5/7
Connectivity settings
change 56
display 56
Contact information 59
view 59
Continue 24
Correcting errors 77
causes and remedies //
See also Errors
Counter
Advert only / SMS text only 48
piece counter (franking imprints) 47
Print Numbers 49
Credit 44
Customer Support 59, 103
96
PostBase Mini
D
Data centre 56
set up connection 56
Date 25, 32, 38
franking without date 38
in franking imprint 38
reset to current date 36
set 32, 36
Decimal Meter Mode 55
Declaration of conformity 97
Decommissioning 63
Descending 44
DHCP 57
Disconnecting from mains 22
Display 6, 23
adjust brightness 52
Display field 29, 30
Download
data (rate table, ...) 63
machine software 63
postage 46, 61
Download postage 46, 67
general notes 46
E
Error categories (symbols) 88
Error messages //
Errors //
during installation 77
general 87
when franking 76
when weighing 80
with postage loading 80
Ethernet 5/7
Ethernet cable 77, 59
F
Filling level
ink cartridge 65
Firewall 59
Forward dating 38
FP Infrastructure 56, 63
FPI. See FP Infrastructure
Francotyp-Postalia Infrastructure 56
Franking 9, 39
label 47
letter 47
thick letters 47
Franking imprint 32
example 32
setting 32
G
Graphical advertisement 37
H
Home screen 25
functions 25
operation philosophy 25
overview 25
http connection 59
https connection 59
Ink cartridge 77, 90
align 69
calibrate 64
change 65, 66
clean (automatic) 77
clean (by hand) 72
ink level 65
insert 6/7
remove 66
Ink level 65
Installation 77
Internet address
display 59
Item counter. See Piece counter
K
Keypad 29
L
Label 47
minimum size 90
suitable labels 47
types 90
LAN 74
LAN port 8
Language 54
change 54
set 15
Letter
frank 47
insert 47
position 47
Letter slot 8
License 92
List 26
Load
Auto Postage Download 67
data (rate table, ...) 63
machine software 63
postage credit 46
Machine software
display version 52
update 63
Mail piece specifications 90
Mailing data 25
deselecting 27
display 26, 34
display current setting 27
selecting 26, 27, 34
set 34
Menu 26
access 26
example 28
open 25, 32
symbols 85
Meter type 55
N
NavigatorBasic 70, 33, 37, 43
NavigatorPlus 70
Network connection 74, 87
Network interface 6
Numbers, print numbers only 46
Appendix — Index | 97
O
ON / OFF 6
Operating conditions 89
Operation philosophy
Home screen 25
in general 23
product calculation menu 26
P
Patents (USA) 94
PC connection 8, 74
PC control software 33, 37, 43
PC Mode 43
quit 43
screen display 43
Phone number
Customer Support 59
data centre 59
display 59
Piece counter 42
display current value 42
reset to zero 42
See also Counter
PIN 70, 60
R-PIN 76
set 60
Place of posting, change 63
Pop-up window 30
Postage 25, 26
download 46
set 32, 33
set manually 36
set via shortcut 33
Postage download 46
Auto Postage Download 67
disable ‘Auto Postage Download’ 67
enable ‘Auto Postage Download’ 67
Postage Download - Receipt 45
display 46
print 45
Postage Used 44
Postal Code, change 63
Postal product. See Product
Postal serial number 8/7
PostBase Mini
PostBase Mini 77
assembling 72
button 8
controlling via PC 43
disconnecting from mains 22
install 77
overview 8
short description 8
turning off 27
turning on 21
withdraw 83
Power cable 77
Power connection 8, 14, 89
Power supply 6
Power supply unit 6, 8, 11, 89
Price of the product 25
Print
Advert Only 47
numbers 48
registers 45
text message 4/7
Print Numbers 48
set direction of counting 49
set start number 49
Print quality
poor (gaps, blank spots) 79
poor (imprint is distorted) 79
poor (offset) 79
Print system
clean 77
clean contacts 65
display ink level 65
intensive cleaning 77
manually move to exchange position 74
test print function 73
transport fixture 13
Printing
See also Franking
Procedures 37
Product
set 32, 33
set via shortcut 33
Product calculation menu 26
calling up 26
cancelling 27
exit 27
operation philosophy 26
overview 26
quitting 27
Proxy authentication 56
Proxy server 58
PSU. See Power supply unit
R
Rate table
display version 52, 87
update 63
Re-authorization 63
Register 44
display 44
print 44
print report 45
Remote Services 9, 63
RemoteOne 10, 33, 37, 43
ReportOne 70
Repository-PIN 76
Reset Motor /4
Reset to zero
account 57
all accounts 57
piece counter 42
R-PIN 76
S
Safety tips 2, 6
Save 24
Scale 8, 10, 35
weighing area 89
Scrollbar 23, 26
Serial number plate 8
Shortcut 33
available shortcuts 33
edit / save 33
further shortcuts 25, 32
select 25, 32
selected shorteut 25, 33
set postal product 32
use 33
used 33
Slider 23
SMS text 9, 25, 37
enter / change 37
set 3/
See also Text message
Software version 8/
show 52
Sound signals 53
Special features 25
Special functions 4/
Standard buttons 24
Standby 22
Standby time 54
Stylus 8, 23
Symbols
error categories (overview) 86
in the display (overview) 85
menu functions (overview) 85
standard buttons (overview) 85
used in this manual 2
System information 52
T
Technical Data 89
franking machine 89
ink cartridge 90
mail piece specifications 90
scale 89
Tenths of cents 55
Test Imprint 73
Text message 25, 3/
enter / change 37
print separately 47
set 37
Touch functionality 23
Touch screen 6, 23
adjust brightness 52
calibrate 74
handling 23
Transport fixture 73
remove 13
Troubleshooting 77
Turning off 21, 22
automatically (Auto Off) 55
Turning on 27
Appendix — Index | 99
U
Update 9, 63
USB 8
USB cable 77
USB connection 74
User 39
change 39
user profile 39
W
Warranty 703
Weighing 70, 25, 35
Weighing platform 8, 77
mount 72
Weight 25, 26
set manually 36
set (weighing) 35
>2 kg / 5 Ib 36
Withdraw machine 83
Wizards 37
Z
ZIP code, change 63
100 | PostBase Mini
For your notes | 101
102 | For your notes
Customer Support
Warranty
Customer Support / Warranty | 103
Every PostBase Mini is thoroughly checked before
leaving the factory. Should any faults occur with your
PostBase Mini in spite of our extensive quality con-
trol, please contact Francotyp-Postalia help line.
fp-francotyp.com
For warranty information, refer to the country-
specific addendum to the PostBase Mini Operator
Manual (if available in your country).
и|199 619194 / ххх / 90-6106
LO "94 00018€ €900 LG
PostBase Mini
Addendum to the Operator Manual
| USA |
2
PostBase Mini — Addendum to the Operator Manual
What you need to know
| USA |
Further documents
This addendum complements the PostBase Mini Oper-
ator Manual.
This document solely covers the country-specific partic-
ularities with handling the PostBase Mini postage meter.
You will find information about
— the Home screen
— the meter imprint for carrying by the U.S. Postal Ser-
vice
— special features and imprints, e.g. the zero test print
— the US customer service.
The Installation instructions (flyer) and the First steps
manual which were supplied with your PostBase Mini
contain all relevant information on installing, commis-
sioning and handling the postage meter.
The PostBase Mini Operator Manual (Reference
Guide) contains a complete description of the
PostBase Mini postage meter.
For basic information on handling the PC software for
PostBase Mini, please read the RemoteOne / Report-
One User Manual.
Please observe the instructions on intended use and
the safety instructions in the PostBase Mini Operator
Manual.
Contents
Contents
What you need to know 2
1 The Home screen 4
2 The USPS meter imprint 5
3 Special imprints and functions 6
3.1 Postage correction 6
3.2 Redate 8
3.3 Reply Mail metering 10
3.4 Setting the postage manually 11
3.5 Uploading product data 12
3.6 Authentication code for RemoteOne / ReportOne (optional) 13
4 Additional technical specification 14
4.1 Equipment 14
4.2 Postage Meter supplies 15
4.3 The Security Device 15
5 Glossary 16
6 Index 17
7 Service 19
| USA |
3
4 | PostBase Mini — Addendum to the Operator Manual
1 The Home screen
Avertising imprint: Postage
Advert / SMS text (optional) (oper he proc 0
Date (in the meter imprint)
\
e Your advert N S 0 48
or
Current text message 10/30/2014 1.087! Weight
account :
Ct Account 1 First Class Ш
Letters © Mailing data
o + (selected services)
Open list With = 1st Class | | USA 1st Class | | USA 1st Class |
Letter Large Envel. Packages Be
further shortcuts $0.48 $0.98 $2.32 ol
1.0 78 | 1.877 e oz Menu | ©
Shortcuts Open the Menu:
(set postal product) — setting date
Shortcut — changing account
special features
basic settings
service functions
(selected)
The Home screen appears after the PostBase Mini was turned on and the start rou-
tine has been successfully completed. Depending on the settings, you may have to
select a user and enter the PIN.
| USA |
The USPS meter imprint
2 The USPS meter imprint
Advertising imprint: Date Postage
Advert / SMS text (optional)
e O US POSTAGE
Your FP $ 000.48
dvert E
adver | Product details
10/30/201@
033A 0@'3456789
N Serial number
of the postage meter
Data matrix symbol
The illustration shows an example of a meter imprint for a First-Class letter with an
advertising imprint (an SMS text/text message or a graphical advert/logo).
For details on how to set the meter imprint, please read the PostBase Mini Reference
Guide.
Particularities for metering mail pieces for dispatch by the USPS, e.g. correction of
incorrect meter imprints, are described in the following chapters.
To check the settings for metering and the imprint quality, select TEST PRINT PRODUCT
in the Product calculation menu. The TEST PRINT PRODUCT option is shown at the end
of the additional services list.
Test imprints always show the postage value ‘$ 000.00’ (zero imprint) and the data
matrix code is overprinted with the indication ‘VOID’.
| USA |
5
6
PostBase Mini — Addendum to the Operator Manual
3 Special imprints and functions
3.1 Postage correction
You can correct faulty meter imprints on an already metered letter. The correction
print must always be printed on the non-address side of the mail piece.
If you have metered a postage value which is too low, print a correction with the miss-
ing amount on the non-address side of the mail piece.
Setting the CORRECTION imprint
* Inthe Home screen, press the postage but-
| 50.48) ton
PostBase Mini opens the Product calculation
menu.
e Select SPECIALS.
Correction * Select CORRECTION.
| USA |
Special imprints and functions | 7
S 0.12 e Set the amount to be imprinted on the mail
piece in addition to the postage value
already metered.
Use the arrow buttons to increase or
decrease the figure in each digit until the
desired amount is displayed in the top right
text box.
Confirm the displayed correction amount
with af.
As
Correction
* Press М to accept the displayed product
setting and to return to the Home screen.
Print postage correction
| 50 12 The Home screen shows the current settings
° for the correction imprint. You can change
10/30/2014 1.0 oz the settings (e.g. date) in the same way as
with a regular meter imprint.
Cost Account 1 Specials
Correction e Position the mail piece the
+ non-address side face up.
| USA 1st Class |
Letter
$0.48
1.0 0z
USA 1st Class
Packages
$2.32
1.0 0z
USA 1st Class
Large Envel.
$0.98
1.0 oz Menu
5 ; TE UsPOSTAGE PostBase Mini prints the correction imprint.
$ 000.12
CORRECTION
ZIP 12345
:E 10/30/2014
E 033A 0123456789
»< When printing the postage correction, adver-
o: tising imprints are not available.
| USA |
8
PostBase Mini — Addendum to the Operator Manual
3.2 Redate
If the meter imprint shows an incorrect date, you can print a correction with the correct
date on the non-address side of the already metered mail piece.
$0.48
Redate
| USA |
Menu
Setting the REDATE imprint
* In the Home screen, press the postage but-
ton.
PostBase Mini opens the Product calculation
menu.
e Select SPECIALS.
e Select REDATE.
* Press м to accept the displayed product
setting and to return to the Home screen.
The Home screen shows the current settings
for the redate imprint. You can change the
settings in the same way as with a regular
meter imprint.
Setting the date
Open the MENU.
* Select CHANGE DATE.
* Type the date.
* Press м to set the date.
USA 1st Class | | USA 1st Class
Letter Large Envel.
$0.48
1.0 0z
USA 1st Class
Packages
$2.32
1.0 0z
F : — US POSTAGE
$ 000.00
REDATE
ZIP 12345
:E 06/03/2013
alE 033A 0123456789
Special imprints and functions | 9
Print redate
When the Home screen shows the desired
settings for the redate imprint:
* Position the mail piece the
non-address side face up.
PostBase Mini prints the redate imprint.
When printing the redate imprint, advertising
imprints are not available.
| USA |
10 | PostBase Mini — Addendum to the Operator Manual
3.3 Reply
Mail metering
You can meter reply mail. When metering reply mail, PostBase Mini prints a normal
meter imprint without date in the clear text area.
+
Reply
Your advert | S 0 48
or
text message | 10/30/2014 1.0 oz
Cost Account 1 First Class
Letters
+ Reply
| USA 1st Class | USA 1st Class USA 1st Class
Letter Large Envel. Packages
$0.48 $0.98 $2.32
1.0 07 1.0 07 1.0 07 Menu
EE] Fp° US POSTAGE
Your | $ 000.48
advert ZIP 12345
| USA |
033A 0123456789
Setting the Reply Mail meter imprint
* Inthe Home screen, press the postage but-
ton.
PostBase Mini opens the Product calculation
menu.
e Selectthe mailing data for the reply mail as
usual.
e Inthe additional services list, select REPLY.
e When the desired product is set, press м
to return to the Home screen.
Meter reply mail
The Home screen shows the current settings
for the reply mail meter imprint. You can
change the settings (e.g. advertising imprint)
in the same way as with a regular meter
imprint.
When the Home screen shows the desired
settings for the reply mail meter imprint:
* Position the reply envelopes / cards as
usual.
PostBase Mini prints the reply mail meter
imprint.
Special imprints and functions | 11
3.4 Setting the postage manually
There may be particular cases where PostBase Mini does not offer the desired mail-
ing data and thus cannot calculate the postage. In such a case, PostBase Mini offers
the possibility to enter the postage value manually.
| SO 48 * Weigh the mail piece.
- Note: PostBase Mini does not allow man-
0.3 oz ual postage entry in the weight range
1.0 oz to 1 Ib.
* In the Home screen, press the postage but-
ton.
Manual postage only allowed when weight
is below 1.0 oz or above 1 Ib
PostBase Mini opens the Product calculation
menu.
e In the additional services list, select MAN-
UAL POSTAGE.
Manual Postage |
PostBase Mini opens an adjustment menu
S 1.23
where you can set the postage.
A. | A
* Enterthe desired postage and confirm with
v + * Press the М button to accept the dis-
played product setting and to return to
the Home screen.
Manual Postage
| USA |
12
PostBase Mini — Addendum to the Operator Manual
Your advert |
$1.23}
or
+
text message 10/30/2014
0.3 oz
Cost Account 1 Manual Postage
Letter Large Envel.
$0.48 $0.98
1.0 0z 1.0 02
USA 1st Class | | 1st Class
|
USA 1st Class
Packages
$2.32
1.0 02
Menu
3.5 Uploading product data
The Home screen shows the current settings.
You can change the settings (e.g. date,
advertising imrint) in the same way as with a
regular meter imprint.
Your PostBase Mini postage meter needs to upload product usage data regularly. If
you keep your PostBase Mini switched on and connected to the internet, this will hap-
pen automatically each day at midnight.
PostBase Mini will remind you when it is time to upload the product usage data. If you
fail to do so, the postage meter will lock down after a certain amount of time until you
performed a data upload.
ds
Menu
| USA |
Upload data manually
* Open the MENU.
* Select DATA UPLOAD.
Please stand by. PostBase Mini establishes
a connection with the data center and will
then upload its product usage data.
A pop-up message is displayed when
uploading data is completed.
Uploading product data is also done by post-
age downloading a value of $ O.
Special imprints and functions | 13
3.6 Authentication code for RemoteOne / ReportOne (optional)
When you connect your PostBase Mini to the RemoteOne / ReportOne software for
the first time you will need to enter a PIN.
* Connect your PostBase Mini to the PC.
Your advert
or * Start the RemoteOne / ReportOne applica-
text message
tion.
PostBase Mini will generate and display the
authentication code.
Enter connection pin
e Enter this PIN in the PC application.
* Press OK.
Y our PostBase Mini and this RemoteOne /
ReportOne installation are now authorized to
work together. You will not have to enter the
PIN again.
| USA |
14
PostBase Mini — Addendum to the Operator Manual
4 Additional technical specification
The Technical Data for the PostBase Mini postage meter, information on the ink car-
tridge, as well as the mail piece specifications can be found in the Appendix of the
PostBase Mini Operator Manual.
Information specifically relevant to the US country variant can be found in this
chapter.
4.1 Equipment
Integrated Scale
Interfaces
Rate table
Remote services (download postage, update rate table, software, ...)
Access control via PIN
Shortcuts for postal products
Accounts
Customizable meter advertisements
SMS-text messages, number (only with PC control software)
PC control software (RemoteOne)
PC control software & account management (ReportOne)
FP Portal access
Subject to short-term modification.
| USA |
Yes / 5 Ib
USB, Ethernet/LAN
Yes
Yes
Yes
10
3
3
2
Yes
Optional
Yes
Additional technical specification | 15
4.2 Postage Meter supplies
Suitable supplies, like ink cartridges and labels, for PostBase Mini are available via
the MyOneFP Customer Portal.
Note: The full functioning of the PostBase Mini postage meter at the time of delivery
can only be guaranteed when using original Francotyp-Postalia ink cartridges.
4.3 The Security Device
The Revenector Security Device (PSD) used in your PostBase Mini postage meter
was authorized according to specifications of the United States Postal Service
following an internationally valid practice. To commensurate to this standard the
cryptographic keys used by the PSD have to be updated or exchanged after a
specified period of time. Please, make sure that the postage meter contacts the
Server at least once a year (e.g. by loading postage with the value of ‘$0’), even if the
system may not be in use. Otherwise the Security Device may disable itself and will
have to be exchanged with costs for reconnecting the postage meter.
FCC Compliance Statement
This device complies with FCC Part 15, Subpart B, Class B.
| USA |
16
PostBase Mini — Addendum to the Operator Manual
5 Glossary
FP Portal
Meter imprint
PIN
RemoteOne
ReportOne
Test print product
(Zero imprint)
| USA |
Via a PC or a laptop, you can access the essentials for
your PostBase Mini postage meter, e.g. a complete
overview of your data, updates, and the shop with
accessories and consumables.
Metering mail for carrying by U.S. Postal Service.
When metering, PostBase Mini prints among other
things the indicia, the postage value, the date and the
machine identification on the envelope. Details on the
product (e.g. First-Class) appear below the postage.
The meter imprint can also comprise an advert imprint
(advert or text message).
Personal Identification Number.
The PostBase Mini postage meter can be protected
against unauthorized use via a PIN.
RemoteOne is a user-friendly PC application enabling
you to set up, maintain and use the PostBase Mini
postage meter.
RemoteOne enables you to perform your postage
meter's basic functions directly on your computer.
In addition to its ease of use, RemoteOne offers an
extended functionality, e.g. entering / editing text
messages and setting your frequently used postal
products as shortcuts.
In addition to RemoteOne's entire functionality,
ReportOne offers easy to handle administration
and report features.
Invalid meter imprint with the postage value $00.00 and
the indication ‘VOID’ printed over the data matrix. This
feature enables you to check the settings for the meter
imprint and the print quality.
Test prints are not logged in the postage registers.
6 Index
A
Account 4
change 4
current account 4
Advert 4, 5
Advertising imprint 4
C
Correction
imprint (example) /
position a mail piece /
print /
set imprint 6
D
Data matrix 5
Data upload 72
Date 5
in redate imprint 8
Date (meter imprint) 4
set 4
E
Equipment (standard / option) 74
H
Home screen 4
|
Ink cartridge 74, 15
Mailing data 4
Menu 4
open 4
Meter imprint 76
USPS (example) 5
Index | 17
P
PIN 76
Postage 4, 5
correction 6
set manually 77
Product calculation menu
open 4
R
Redate 8
imprint (example) 9
position a mail piece 9
print 9
set date 6
set imprint 8
RemoteOne 76
Reply Mail 70
imprint (example) 70
meter 70
position reply envelopes / cards 70
set imprint 70
ReportOne 76
S
Security Device 15
Serial number (postage meter) 5
Service (contact) 79
Shortcut
further shortcuts 4
select 4
selected 4
set postal product 4
SMS text 4, 5
Supplies 75
T
Technical specification 74
Test print product 5, 16
| USA |
18 | PostBase Mini — Addendum to the Operator Manual
U W
Usage data, upload 72 Weight 4
V Z
VOID 5 Zero imprint 5, 76
| USA |
7
Service
us)
FP Mailing Solutions
Francotyp-Postalia, Inc.
140 N. Mitchell Court, Suite 200
Addison, IL 60101-5629
Customer Service (800) 341-6052
www.fp-usa.com
Service
| USA |
19
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