Xerox FreeFlow Output Manager User guide

“Receiving Jobs from Multi-Function Devices” on page 1-2

“Logging On to Output Manager” on page 1–4

“Logging Out of Output Manager” on page 1-5

“User Access Levels” on page 1-5

“Creating Custom View Groups” on page 1-9

“Password Security” on page 1–11

“Shutdown and Restart” on page 1–12

“Backup and Restore operations” on page 1-13

1–1

FreeFlow Output Manager

How Output Manager Receives Jobs

FreeFlow Output Manager can accept jobs from network clients using the following methods:

•

LPR network printing protocol

•

IPP

network printing protocol

• FreeFlow Applications

• a local Command Line Interface (CLI)

• local or network “hot folders”

• clients with direct port connections

• Web GUI interface for Job Submission

• Job Messaging Format (JMF)

Client applications for FreeFlow Output Manager include:

• FreeFlow® Makeready

• FreeFlow® Process Manager

• FreeFlow® Print Manager-Advanced Print Path

• FreeFlow® Web Submission Client

• Windows queues (using the

IPP

port monitor) or TCP/IP port configured for LPR

•

UNIX and LINUX systems via LPR

and IPP

• Multifunction Devices

“How the Hot Folders Application Receives Jobs” on page 6–1

“Receiving Jobs from Multi-Function Devices” on page 1-2

Receiving Jobs from Multi-Function Devices

The purpose of the Send to Production feature is to allow documents to be scanned from Multi-Function Devices (MFDs) and submitted to production print shops where high volumes and special finishing options can be processed. This will reduce MFD contention when either large documents or large quantities are needed, and will allow MFDs to stay within their duty cycles.

The feature supports the following four MFD product series:

• WorkCentre 2xx - half panel mono

• WorkCentre 56xx - half panel mono

• WorkCenter 76xx - full panel color

FreeFlow Output Manager queues can be designated to appear as “Job Templates” to the MFD. The settings for the templates are

1–2 Output Manager User Guide

FreeFlow Output Manager Applications

The primary applications are Job Manager, Queue Manager and

Printer Manager. As the names imply, they allow you to manage jobs, the queues to which they are submitted, and the printers assigned to those queues.

Output Manager also has some utility applications for creating custom solutions.

Hot Folders

FreeFlow Output Manager derived from the queue settings. Because of the limited number of attributes that can be set at the MFD, the Output Manager queue can be setup with default attributes that will be applied to any job sent from a MFD. This expands the available number of job options far beyond the capabilities of the MFD by itself.

FreeFlow Output Manager must be configured to broadcast the queues that are available as Job Templates to specified MFDs.

When the send to production feature is selected at the MFD, the

Job Templates will appear at the MFD, along with a set of specific attributes that can be programmed at the MFD.

See Also

The Hot Folders Client allows you to create monitored folders on the local or remote file system. When a job is placed in a hot folder, the processing application you associate with the folder is launched to process and print the job.

This is especially useful for jobs that require pre-processing before being sent to a printer. For instance, documents that require predefined separation pages to be inserted before printing.

Port Controller

The Port Controller allows you to create ports to which applications may spool data. The spooled data is then processed and printed. For example, print jobs from a mainframe can be spooled to a Port and there converted to a Page Description

Language ( PDL ) such as PostScript

using a third-party application such as M.I.S. Print.

Output Manager User Guide 1–3

FreeFlow Output Manager

Command Line Interface

Output Manager has, as its primary interface, a graphical user interface. However, it also allows you to submit textual commands at the command prompt.

This Command Line Interface feature allows you to type commands at the system prompt or create batch files. These batch files use the scripting commands for Output Manager to perform certain tasks. For example, you could write a batch file that the Port Controller or Hot Folders applications execute when they receive client data.

See the FreeFlow Output Manager Command Line Interface User

Guide for more information.

See Also

“Port Controller” on page 7–1

“Hot Folders” on page 6–1

Logging On to Output Manager

To provide security for your printers and network, FreeFlow Output

Manager requires users to log in before they can modify system settings or manage jobs, printers and queues.

Output Manager has five levels of access:

• Administrator: The highest level of access, the administrator can view and change all system settings, except for servicerelated functions and data.

• Operator 1, 2 & 3: Operator 1 has the highest level of access, operator 3 has the lowest. Operator access is intended for printer operators.

• Guest: The Guest does not require a password, but has minimal access. This is the default access level when the system is started.

NOTE: If Custom View Groups is enabled, 'Enter as a Guest' is no longer valid. Instead, authenticated users may be added to the Custom View Groups for view access. Guest users are not members of the Administrators, Operator 1, 2 & 3 user groups. See

“Creating Custom View Groups” on page 1-9

for more information on this feature.

1–4 Output Manager User Guide

FreeFlow Output Manager

To Log In to Output Manager

1. Enter the URL for the FreeFlow Output Manager page into the address field of the browser, or, if available select log in from the toolbar on the right of the screen.

2. Enter your User Name.

3. Enter your Password.

4. Enter your network domain.

5. Click Log In.

NOTE: Guest users may access the system by clicking Enter as a

Guest. If the Guest account has been disabled, use the System

Configuration page to enable that account. See “System

Configuration” on page 5-4

for more information.

See Also

“Password Security” on page 1–11

“Shutdown and Restart” on page 1–12

Logging Out of Output Manager

Log out from the system when you are finished. By default, the system automatically logs you out after a certain period of inactivity.

To Log Out

Clicking on the Log Out link on the right hand corner will log you out from the system. The default Log In screen is displayed.

User Access Levels

NOTE: See the Installation and Configuration Guide for instructions on configuring access for Administrator and Operators

1 through 3.

Output Manager User Guide 1–5

FreeFlow Output Manager

Queue

Table 1-1. Actions permitted by User Access Level

Operation Administrator Operator 1 Operator 2 Operator 3 Guest

New Queue

Delete

Queue

Do Not

Accept Jobs

View Queue

Properties

List Queues

Do Not

Release

Jobs

Release

Jobs

Release

Jobs At

Edit Queue

Properties

Purge Jobs

1–6 Output Manager User Guide

Job

FreeFlow Output Manager

Table 1-1. Actions permitted by User Access Level

Operation Administrator Operator 1 Operator 2 Operator 3 Guest

View

Conflicts

Copy

Preview

Rename

Change

Priority

Change

Quantity

Cancel

Delete Job

View Job

Properties

Hold New

Jobs

Release Held

New Jobs

Hold

Release

Edit Job

Properties

Request

Printer

Hold Job

Until

List Jobs

Reprocess

Job

Resubmit

Job

Move To

Queue

Submit Job

Save Job

Output Manager User Guide 1–7

FreeFlow Output Manager

Printer

Document

System

Table 1-1. Actions permitted by User Access Level

Operation Administrator Operator 1 Operator 2 Operator 3 Guest

Enable Job

Limits

New Printer

Delete

Printer

Do Not

Accept Jobs

List Printers

View Printer

Properties

Edit Printer

Properties

Cancel

Document

Delete

Document

Edit

Document

Properties

List

Documents

View

Document

Properties

Move up /

Move Down

(Document

Details)

Shutdown

System

Usage Data

1–8 Output Manager User Guide

FreeFlow Output Manager

Creating Custom View Groups

The application’s default behavior grants all users the same view of Output Manager; that is, users see the same queues, printers, and jobs regardless of their access level. Access level only determines the operations accessible to that user. This Custom

View Groups feature allows the system administrator to create customized views of Output Manager via the creation of custom access user groups

Information Technology (IT) Administrators may add new groups

(called Custom View Groups), through the Windows

Authentication Service, to control which printer, queues, and jobs members have access. The IT Administrator adds FreeFlow

Output Manager users to these groups. The Output Manager

Administrator then configures a queue to allow access to all the users of a Custom View Group. Those users that are not a part of the queue’s access group will be restricted from viewing the queue, its printers, or jobs submitted to it.

CAUTION: The FreeFlow Output Manager administrator should determine whether to enable or disable this feature when Output Manager is started for the first time. Once this feature is enabled, it can be disabled but it should not be reenabled. Doing so will compromise the integrity of the system.

When enabling this feature, the following prerequisites and limitations should be kept in mind:

• A user may belong to one or more Custom View Group.

• When the feature is enabled, the "Enter as a Guest" account function is no longer valid. Instead, authenticated users or user groups may be added to the Custom View Group. Guest users are not members of the 4 predefined groups.

• Custom View Groups are created using the Windows

Operating System, via the system administrator.

• The access group name must have the prefix "Xerox FFOM".

For example, "Xerox FFOM LA Print Shop". Without this prefix

Output Manager does not recognize the group as a Custom

View Group.

• Output Manager operators must be added to these groups.

• Guest users are authorized users and are members of these groups but are not members of the FFOM operators/ admin group.

• Once the Custom View Groups are created, users logged in through the Xerox FreeFlow Output Manager Administrators group shall be able to list the groups and assign printers and queues to them.

• Queues and printers can only be added to a single group.

Once a queue or printer is added to a group, it becomes unavailable for addition to another group.

Output Manager User Guide 1–9

FreeFlow Output Manager

• Administrators have an unrestricted or complete view of the system. Operators and authorized users have customized views of the system based upon the groups they belong to, and the settings for those groups.

• If the system administrator decides to change the Custom

View Groups group name for whatever reason, it will be not be reflected in Output Manager. The application will treat the altered group name as a new group.

CAUTION: FreeFlow Output Manager cannot track group name changes made at the operating system level and then update Custom View Group assignments based on those changes. The system administrator should exercise caution when making changes through the operating system to groups used by Output Manager.

1–10 Output Manager User Guide

FreeFlow Output Manager

Password Security

To maintain system security, the logon password for the

Administrator and Operator’s should be changed after the system has been installed and at regular intervals thereafter.

See Also

“Logging On to Output Manager” on page 1–4

“Shutdown and Restart” on page 1–12

Changing Passwords

Only the Administrator has the authority to set and change the passwords for the Administrator and Operators. Individual users can change their own passwords.

Password for FreeFlow Output Manager are changed at the operating system level. Follow the procedures for the particular operating system to change passwords.

NOTE: On Windows computers, only users with Windows

Administrator level access can change Output Manager passwords.

Output Manager User Guide 1–11

FreeFlow Output Manager

Shutdown and Restart

To restart Output Manager you must first restart the computer and then log in to Output Manager.

See Also

“Shutting Output Manager” on page 1–12

“Restarting Output Manager” on page 1–13

“Logging On to Output Manager” on page 1–4

“Password Security” on page 1–11

Shutting Output Manager

Shutting down Output Manager causes the application to close after it has completed processing of the most recently submitted

job and sent it to a

application re-opened. This feature is available to an Administrator

. Jobs are not accepted or released until the computer is restarted.

To Shutdown Output Manager

1. Click Shutdown Server.

2. Click OK when asked to confirm shutdown. The message

“Output Manager is unavailable...” is displayed.

1–12 Output Manager User Guide

FreeFlow Output Manager

Restarting Output Manager

Use the Restart procedure when a recovery procedure directs you to restart the computer.

When shutdown has occurred, no new jobs are accepted until after the computer has been restarted and the Output Manager

Operator 1 and 2.

To Restart Output Manager (Windows)

1. Click Shutdown Server (only available to Administrator or

Operator 1) to exit Output Manager. Wait for Output Manager to display “Output Manager is Unavailable.”

2. Click Start: Shut Down.

3. In the Shut Down Windows dialog, select Restart from the list.

The system restarts.

4. Open FreeFlow Output Manager and log in.

See Also

“Shutting Output Manager” on page 1–12

Backup and Restore operations

Output Manager provides backup and restore utilities in the unlikely event of a catastrophic failure of your system.

The configuration settings and data that is backed up and restored are the following:

• Output Manager application configuration settings.

• Jobs, Queues, and Printers.

• Accounting Module configuration settings, reports, database, and exported data.

• Hot Folders and Port Controller configuration settings.

• If the Printer Registration and/or Standalone Repository

Management System are present on the machine, the configuration settings for those applications are backed up and restored.

There are two means of invoking the backup and restore application:

•

“Backup or Restore using the Windows application” on page 1-

•

“Backup or Restore using the command line” on page 1-15

Output Manager User Guide 1–13

FreeFlow Output Manager

NOTE: The backup and restore operations will automatically shutdown and restart the Output Manager and Accounting Module services.

Backup or Restore using the Windows application

Follow the procedure for backing up or restoring the Output

Manager system using the Windows application.

NOTE: You must be logged in as the Windows Administrator to perform the backup or restore operations.

NOTE: If Output Manager is installed on the Windows 2008

Server Operating System right-click on the Start menu GUI command and select Run as Administrator to run the program as an Administrator..

Perform the following to backup the Output Manager system

1. Select Start: Programs: Xerox FreeFlow: Output Manager:

Backup.

2. In the browse dialog, select a folder location to save the backup information.

3. Enter a file name in the text box or accept the default file name.

NOTE: If you specify a file name that is a duplicate of a previous backup, a dialog will display. Select Yes to overwrite the previous backup, or No to specify an alternate filename.

4. Select Save. A progress bar dialog will display the status of the backup.

5. Select OK when the operation is complete.

Perform the following to restore the Output Manager system:

1. Select Start: Programs: Xerox FreeFlow: Output Manager:

Restore.

2. In the browse dialog, select a folder location of the backup information.

3. Select the ZIP file containing the backup information you want to restore.

4. Select Open. A progress bar dialog will display the status of the backup.

5. Select OK when the operation is complete.

1–14 Output Manager User Guide

FreeFlow Output Manager

Backup or Restore using the command line

Follow the procedure for backing up or restoring the Output

Manager system using the command line.

NOTE: You must be logged in as the Windows Administrator to perform the backup or restore operations.

NOTE: If Output Manager is installed on the Windows 2008

Server Operating System, right-click on the Command Prompt icon and select Run as Administrator to run the program as an

Administrator.

Perform the following to backup the Output Manager system

1. From the /bin folder located in the Output Manager installation directory, enter the ffom_backup command followed by a fully qualified path to the backup file to be created.

• For example: ffom_backup c:\Backup\<todays_date>

NOTE: If you do not specify a backup path, the ffom_backup will create a backup file in a default location. The default location will be in the <installation directory>\backup.

Perform the following to restore the Output Manager system:

1. From the /bin folder located in the Output Manager installation directory, enter the ffom_restore command followed by a fully qualified path to the backup file to be restored.

• For example: ffom_restore c:\Backup\<todays_date.zip>

System Requirements

Output Manager requires the following minimum hardware and software requirements.

NOTE: The installation program will validate that the system meets the minimum requirements prior to running the installation.

Hardware Requirements: PC-Compatible

• Dual Processor Intel Xeon 2.8 GHz equivalent or better

• At least 4 gigabyte of RAM

• At least 250 GB of free disk space, plus any additional expected spool space

• Ethernet Capability: 10/100/1000 Mb/sec

Output Manager User Guide 1–15

FreeFlow Output Manager

Software Requirements: PC-Compatible

• Windows ® Server 2003 R2 (including Service Pack 2)

• Windows

Server 2008 (including Service Pack 2) 32-bit

• Windows ® Server 2008 R2

• One of the following Web browsers:

– Internet Explorer 7.0, or 8.0

NOTE: Internet Explorer 8 must be set to run in Compatibility

Mode in order for Output Manager to function properly when using that browser version. See your FreeFlow Output

Manager Install and Configuration Guide for instructions on how to configure Compatibility Mode in Internet Explorer 8.

– FireFox 3.0, 3.5 or 3.6.

Job Scheduling and Load Balancing

FreeFlow Output Manager receives jobs, schedules them,

chooses a printer or printers for each

, and, if necessary, splits

a job

across multiple printers to balance

method, so that the first job

work load.

Job Scheduling

Jobs are scheduled for printing using the First-in, First-out (FIFO)

to arrive in the queue is the first to

print. You can override this by assigning a higher

priority

to a job

, thus pushing it to the front of the

Printer Selection

Jobs come into a

queue , to be sent to a

associated with that

. Output Manager selects the

printer for a particular

in the following manner:

1. Output Manager determines which printers are eligible to print

capability matching is enabled, only printers that

. If

match the job

requirements are considered as eligible printers.

If capability matching

is not enabled, all printers are considered eligible.

2. From the list of eligible printers, Output Manager chooses the

using either the round robin

or least-busy printer , or

least-buy-by-pages method.

1–16 Output Manager User Guide

FreeFlow Output Manager

Capability Matching

If capability matching

is not enabled, only the document format is compared against the printer's supported document formats. If there is a match, the

is scheduled to the printer .

Output Manager also checks if the document has color content. If

contains color content, it can only go to a

supports color. If the document does not have color content, then

that

it can be sent to a monochrome

printer .

Example

If you submitted a job

to be printed on glossy, drilled paper, one of the following occurs:

•

capability matching

is enabled:

– The job

is scheduled to a printer

that contains the selected

properties.

– If none of the printers have the selected

properties,

– If the resources are now supported at the printer

is placed in the Held state.

– After 5 minutes, the

job is checked.

, the job is

scheduled to that

•

capability matching

is not enabled:

– The

job is sent with the set properties and it is up to the

is sent to a printer

– The

“Setting Job Properties Match” on page 4–17

to print the job or hold it for resources.

NOTE: Under Job Manager > Edit Job Properties > Job

Processing Options > Job Properties Match option allows you to

select from Allow Substitutions and Honor All Job Properties.

If the selected value is Allow Substitutions, the job is sent to the next available printer, if no printer matching the required resources is found. Otherwise, the job is held.

Controlling How Jobs are sent to Printer

Output Manager provides a configuration option that controls how jobs are forwarded to printers. The following two configurations control how jobs are sent to the printer:

• Sending multiple jobs to the same printer simultaneously. This method improves the throughput of jobs sent to printers but does not guarantee the order of the jobs as determined by the

Output Manager queue policy. This is the default setting.

• Preserving job order

This method ensures that jobs arrive at the printer in the order determined by the Output Manager queue policy. This method is required when iGen4 220 Perfecting Press printers are

Output Manager User Guide 1–17

FreeFlow Output Manager configured on Output Manager.

Setting the Job Order Policy

To set the Job Order Policy, perform the following:

1. Edit the file OBS.properties found in the following directory:

<FFOM installation directory>\config

2. Locate the file JOB_ORDER and change value to the appropriate setting.

• UNORDER: Jobs are submitted in the order determined by the Output Manager queue policy but due to the job size and network factors, jobs may arrive at the printers out of order. Currently UNORDER is the default job ordering policy.

• ORDER: Ensure that jobs arrive at the printer in the order determined by the Output Manager queue policy.

3. Restart Output Manager.

1–18 Output Manager User Guide

FreeFlow Output Manager

Load Balancing

Printer

load balancing , or job splitting, is used to keep printers

working equally. This avoids having one printer always busy while

another is only sometimes used. Output Manager automates

load balancing

to increase operator and

printer efficiency, using the

following methods:

• Simple: Assign more than one

printer to a

queue . The jobs will

be printed using either the

round robin

least-busy printer

method.

• Number of copies: If multiple copies are being printed,

Output Manager can send some of the copies to each of the

printers in the queue .

• Color pages: Output Manager can send the color pages of a black and white

document

to a color printer , if one is in the

. In this way your color printer is used only for color

printing and not kept busy with black and white pages. This feature also allows you to set a threshold based on a percentage of color pages, or a set number of color pages, where the entire job is sent to the color printer. The threshold setting is used to save time collating a job that has a minimum of black and white pages.

• Page range: Output Manager splits the total

job into groups of

sequenced pages, and sends each page sequence to a

different printer

• Documents: A

job can consist of multiple documents. Output

Manager can split the

job and send each

document

to a

separate printer .

• Page Count: Output Manager can load balance to printers that are least busy based on the pages pending to print. The least busy printer is determined by estimating the number of pages pending at the printer. The estimate is arrived at by calculating the number of pages sent by Output Manager to that printer. Pages sent to the printer from non-Output

Manager sources are precluded from the calculation.

• Document Set: refers to VI Container splitting. A VI

Container is a job format that it has 3 sub-types (also known as modes), PPML, VIPP-database, and VIPP. VI Containers can contain many document sets. FreeFlow Output Manager only supports document-set split for a VI container that is in the VIPP-database format.

See Also

“Queue Manager” on page 2-1

Output Manager User Guide 1–19

FreeFlow Output Manager

1–20 Output Manager User Guide

2. Queue Manager

A queue maintains pools of jobs and is responsible for managing the distribution of these jobs to the printers on your network. You may create a queue of all color printers, for example, or a queue of all printers in one geographic location. The queue is the central object in Output Manager: incoming jobs arrive in a queue ; outgoing jobs are sent to printers from the queue .

Queue Manager allows you to create and manage queues.

• A queue can accept submissions from any inbound gateway.

• A queue can send jobs to any number of devices (including zero).

• A device can accept jobs from any number of queues.

NOTE: All jobs are spooled into Output Manager before processing can be initiated.

NOTE: The options that are available to you within Queue

Manager will depend on your Output Manager access rights.

See Also

“The Queue Manager Window” on page 2–1

“The Queue List” on page 2–3

“Creating New Queues” on page 2–7

“Editing Queue Properties” on page 2–11

“Managing Queues” on page 2–72

The Queue Manager Window

The Queue Manager window displays all of the queues available to the logged in user on the FreeFlow Output Manager system.

Each queue can be thought of as a virtual printer which has unique characteristics that are defined when the queue is created.

The queue list displays the name and state for any queues available at the system.

Queue Manager is accessed by selecting the Queue Manager menu in the Output Manager window. The main window displays the following:

Output Manager User Guide 2–1

Queue Manager

Queue Status

Presents the following information:

• Number of Selected Queues: Displays the number of queues in the Output Management system that match the option selected in the Status drop-down menu.

• Queue Status: The queue name with additional columns that report on the status of that queue.

Status Menu

The Status menu allows you to view a list of queues by current status:

• View All: this is the default selection that lists all the queues in the Output Management system.

• Accepting: displays the queues that are enabled to accept new jobs for printing.

– Accepting/Releasing: displays the queues that are set to accept new jobs for printing and automatically print incoming jobs.

– Accepting/Not Releasing: displays the queues that are set to accept new jobs for printing. Jobs will be printed when the queue is set to release.

• Not Accepting: displays the queues that are prevented from accepting new jobs for printing.

– Not Accepting/Releasing: displays the queues that are prevented from accepting new jobs, but are set to automatically print jobs that are already in the system.

– Not Accepting/Not Releasing: displays the queues that are prevented from accepting new jobs and jobs already in the system can only be printed if the queue is set to release.

• Bypassing Processing: displays queues that do not process any job and submit to the printer as they are received.

Automatic Update Menu

The Automatic Update menu allows you to set the interval at which the queue list is updated. If Update Now is selected, the queue list is immediately refreshed regardless of the Automatic

Update setting.

2–2 Output Manager User Guide

Queue Manager

The Queue List

The Queue List displays all of the queues in the system. Each row represents a queue and contains information about that queue.

All columns can be sorted by clicking the column header. The sort arrow shows which column is sorted and whether it is in ascending or descending order.

You can manage Queue List selections from the Status menu.

Queue Name

Name of the queue .

Jobs in Queue

The number of jobs residing in each queue .

Selecting Queues

To modify a queue , you must first select it.

To Select a Queue

Select the checkbox next to a queue name to select that queue .

Clear the checkbox next to the queue to cancel the selection.

To Select All Queues

Click the Select All button in the column header to select all queues. Click the button a second time to clear the selection of all queues.

Custom View Access Group

This column displays the group name that the queue belongs to.

This column will appear when the administrator is logged on to the system.

Accepting

The column display will either be Yes or No. If Yes is displayed the queue is enabled to accept new jobs for printing. If No is displayed the queue is prevented from accepting new jobs for printing.

“Preventing a Queue from Accepting Jobs” on page 2–74

Output Manager User Guide 2–3

Queue Manager

Releasing

The column display will either be Yes or No.

If Yes is displayed the queue will automatically print incoming jobs.

If No is displayed the queue is paused and jobs cannot be manually released unless the queue status is changed.

Release Jobs At

Indicates the time and date that the job is scheduled to be released to the printers.

Hold New Jobs

Holds all incoming new jobs. Jobs which entered the queue prior to this state being enabled, are not affected and are not placed in a held state.

Bypass

A Bypass queue forwards a job to the printer in an “as is” condition. As a result, you can think of a bypass queue as submitting a job directly to the printer .

A checkmark indicates that Bypass is enabled.

NOTE: A Bypass queue cannot be used when splitting jobs.

Default Split/Maximum

Indicates the default split type and the maximum number of splits allowed by the queue .

2–4 Output Manager User Guide

Queue Manager

Retain Job

Indicates the amount of time a job is retained on the system before the job information and associated print data is deleted. If a duration is not displayed, the job is retained in the system until the retain job default policy elapses.

When a job is retained, you can reprint or resubmit the job to print again.

The Queue Properties Window

The Queue Properties window has the following controls:

Queue Name List

If you selected more than one queue from the Queue Status screen, you can switch between them by selecting them from the

Queue Name drop-down list.

View Menu

The View menu option allows you to expand or collapse all property detail displays, and switch between View and Edit modes.

Value Options Menu

The Value Options menu allows you to append or overwrite values imported from the printers and .xcp files associated with the queue and save the properties of the queue to a file.

Output Manager User Guide 2–5

Queue Manager

Command Buttons

• Apply: Saves all property changes to the selected queue without closing the window. You do not need to select Apply before selecting OK to save changes.

• OK: Saves all property changes to a queue and closes the window.

• Back to Queue Status: Returns the view to the main Queue

Manager window.

• Previous Queue/Next Queue: Displays the properties view of the previous or next queue in the queue list.

CAUTION: Do not use the browser Back or Forward navigation buttons to return to previously viewed pages, or the Refresh button. This action may cause unpredictable behavior.

Queue Options Menu

The Queue Options menu presents the following selections:

• Hold New Jobs: Incoming jobs to the selected queue are held. This selection does not affect jobs that are currently processing.

• Release Held New Jobs: Releases jobs that are held using the Hold New Jobs operation. Jobs that are held by other methods remain on hold.

• Release Jobs At: Allows you to schedule the day and time that jobs in the queue are released.

• Purge Jobs: Deletes all the jobs in the queue , regardless of the state of the job . New jobs entering the queue while this operation is executed are not affected.

• Delete Queues: Deletes the selected queue(s) from the system. To delete selected queues, each queue must be disabled and it cannot contain any active jobs.

“Creating New Queues” on page 2–7

“Setting a Queue to Hold Jobs” on page 2–75

“Releasing Jobs from the Queue” on page 2–14

“Purging Jobs” on page 2–75

“Deleting a Queue” on page 2–72

2–6 Output Manager User Guide

Queue Manager

Creating New Queues

Before jobs can be printed, they must be submitted to the printer device(s) through a print queue . The function of a queue is to manage the flow of print jobs through the controller to the printer device(s). You may want to create a new queue to manage a group of printers that handle specific job requirements, or to have a queue available for a particular group of people.

When a queue is associated with printers, the features which the printers support are added to the queue property menus.

The Supported selection acts as an accelerator to select all the values within a particular option. Once options are selected, the value is supported and can be selected when editing job properties.

NOTE: There is no limit to the number of queues that can be created on the FreeFlow Output Manager system.

To Create A New Queue

1. Open Queue Manager.

2. Click New Queue. The New Queue wizard opens.

3. Type a name in the Queue Name box. Names may have up to

127 characters, using only letters, numbers, underscores and dashes. Spaces are not allowed in the name.

NOTE: The queue name cannot be changed, however, properties of the queue can be edited at any time.

4. Click Next to proceed to the next screen.

NOTE: Click Cancel to end the queue creation process and

return to the Status screen. Click Back to return to the previous screen to edit previous entries.

5. To enable Job Splitting for the Queue select Yes, otherwise select No. If you select Yes, select a Job Split method from the pull-down. Options include:

• By Quantity: A portion of the total quantity may be printed on each available printer associated with the queue.

At the next screen, pick at least two primary printers.

• By Pages: A different range of pages may be printed on each available printer associated with the queue.

At the next screen, pick at least two primary printers that support page range.

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2–8

• By Documents: Different documents in a job may be printed on each available printer associated with the queue.

At the next screen, pick at least two primary printers.

• By Document Sets: Different document sets may be printed on each available printer associated with the queue. If the documents submitted are part of a VI container, it is possible to load balance the document sets within the container. Load balancing of VI Container document sets is limited to database mode VIPP print files.

The VI Container must include a database master file

(.dbm file).

At the next screen, pick at least two primary printers.

• By Color: Color pages may be printed on a printer that supports color, and non-color pages may be printed on a printer that does not support color.

At the next screen, pick at least one primary printer that supports color, and one primary printer that does not support color. Note that picking a non-color printer that supports the interposer allows color pages to be automatically collated into the non-color pages.

• By Best Method: FreeFlow Output Manager will determine the most suitable splitting method depending on job properties and printer availability.

At the next screen, pick at least two primary printers.

6. Click Next to proceed to the next screen.

7. If Custom View Groups has been enabled, perform this step, otherwise go to the next step:

• If you want to make the queue accessible to a specific

Custom View Group, select Yes, otherwise select No. If you select Yes, select an access group from the Select

Custom View Group pull-down menu.

NOTE: If No is selected and the Custom View Groups feature is enabled on the System Configuration page, then the queue will only be available to the Administration user. For more

information on enabling this feature, see “Custom View

Groups” .

8. Click Next to proceed to the next screen.

9. If you want all of the printers in your Output Manager system to be considered primary printers for this queue, select All

Printers in the System. Otherwise, select Selected Printers.

NOTE: If you selected to make the queue available to a specific Custom View Group, only those printers that have not been assigned will appear in the Associated Printers list. For more information on this feature, see “Creating Custom View

Groups”

Output Manager User Guide

Queue Manager a. If you chose Selected Printers, select each printer you want to associate with the queue. b. The printers you select will all be assigned a Primary designation. You may want to designate standby printers if all primary printers are not operational or not suitable for particular jobs. To change printers from primary to standby printers , select the Standby option for each.

NOTE: If you selected a job splitting option for the queue, ensure that you select the required number of supported printers for that job split selection. Use the legend and letter designations in the printer list to select printers that have the necessary support.

10. Click Next to proceed to the next screen.

11. If a Job Split Method was selected, you can specify values for the following fields:

• Maximum Job Splits: Maximum Job Splits is not applicable on a document split or a color split. The value of this attribute specifies the maximum number of job splits that will be created when splitting a job. The default entry is the number of available printers that can print the job split.

For example, if you want to have a maximum of five splits on a job, type 5 in the Maximum Job Splits box. You would need a minimum of five printers in order to produce five job splits.

• Minimum Quantity: If By Quantity is the Job Split Method selected, this attribute specifies the minimum number of copies that a document must have before it can be split.

For example, if you want to start job splitting once a job contains more than four copies, then type 4 in the

Minimum Quantity box.

• Minimum Pages: If By Pages is the Job Split Method selected, this attribute specifies the minimum number of pages that a document must have before it can be split.

For example, if you want to split all jobs containing more than 100 pages, type 100 in the Minimum Pages box.

• Minimum Document: If By Document Sets is the Job

Split method selected, this attribute specifies the minimum number of document sets a document must have before it can be split. For example, if you want to start job splitting once a job contains more than four document sets, then type 4 in the Minimum Document box.

• Specify an option for If Job Cannot be Split by Specified

Method.

– Print Job on One Printer: the job will be automatically sent to a single available capable device.

– Hold Job: the job will be set to a Held state.

12. Click Next to proceed to the next screen.

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Queue Manager

13. Select from the following:

• Yes to update queue properties using printer information automatically. When a queue is created and the queue is associated with printers, the queue inherits the features from all the associated printers. After features are inherited, the administrator can change the feature set to limit the features that are available when editing the job, or to advertise available features to clients such as FreeFlow

Print Manager.

• Select No to set the information manually.

14. Click Create Queue to add the new queue to the system.

15. If necessary, click Edit Queue Properties to further define settings for the queue.

16. Click Done to end the queue creation process and return to the Queue Status screen.

See Also

“Hints and Tips for Creating Queues”

“Editing Queue Properties” on page 2–11

Hints and Tips for Creating Queues

TIP: Assign printers of similar capabilities to a queue . This enables jobs to be distributed to most or all printers associated with the queue . This is especially productive for round robin distribution and job splitting by quantity, pages or documents.

TIP: Assign only one printer per queue when using the iGen4 220

Perfecting Press.

TIP: Assign printers of similar print quality. Some printers have write white engines, others have write black engines and should not be part of the same queue .

TIP: Use Bypass queues for jobs that will not be edited using the

Output Manager application. Some printers have print controllers that do not support IPP or ASCII/XPIF job ticketing (for example,

Fiery, DocumentCentre, Generic LPR and older versions of Creo).

Output Manager cannot forward updated job attributes to those print controllers.

TIP: When creating a printer in the Printer Registration application, assign a Custom name with as few characters as possible. This will allow the printer name to display without wrapping in the interface.

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Queue Manager

Editing Queue Properties

Once a new queue is created, most queue properties can be modified. The Queue Name and Printer Name cannot be modified.

The Queue Properties window enables you to view and specify default settings to process all jobs submitted to the queue. Only

Administrators and Operator 1 can edit queue properties.

NOTE: When setting queue properties, the values can be those received from the associated printers. The values are used as potential values when editing a job. As a result, only values that are supported by the printer will be displayed. This allows the job to be scheduled to the correct printer that meets the job requirements.

NOTE: The attributes set on the queue are used to advertise the print capabilities of the printer to IPP clients. This information is used by FreeFlow Print Manager to display the print options available when submitting the job to the Output Manager queue.

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Queue Manager

To Edit Queue Properties

All queue property settings are accessed by performing the following:

1. Open Queue Manager.

2. Select each queue that you want to access. Click the column header to select all listed queues.

3. Select Edit Queue Properties or View Queue Properties.

4. Edit the queue properties by adjusting the settings on each detail display.

NOTE: The administrator or operator 1 determines which features are supported. In order to change a Printer Default setting, the

Printer Default checkbox must be cleared. A Printer Default selection indicates that the feature is handled by the printer that receives the job, using the printer default behavior.

Using the Basic Properties Detail

The available options within the Basic Properties detail are determined by the administrator or operator 1.

To Use the Basic Properties Detail

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

NOTE: The Queue Name, Jobs in Queue, and Date Created fields are read only.

“Releasing Jobs from the Queue” on page 2–14

“Selecting Associated Printers” on page 2–15

Accepting Jobs at the Queue

Jobs cannot flow through a queue unless the queue is set to accept jobs.

To Accept Jobs at the Queue

1. Open the Basic Properties detail.

2. Select from the following Accepting Jobs options:

• Yes: New jobs are accepted at the queue.

• No: New jobs are not accepted at the queue.

3. Click OK to save your entries and return to the Queue Status window.

NOTE: You can also set queues to accept jobs using the options available on the Queue Status list.

Releasing Jobs from the Queue

Although a queue may accept jobs for processing, the jobs will not print unless the queue is set to release print jobs.

To Release Jobs from the Queue

1. Open the Basic Properties detail.

2. Select from the following Releasing Jobs options:

• Yes: New jobs are released once they enter the queue.

• No: New jobs are held at the queue.

3. To release jobs at a special time: a. Select Release At.

b. Select a date and time from the calendar. By default, the current date is selected during the initial opening of the menu. For subsequent uses, the last date and time entered is the default value.

The left and right arrows on each side of the month and year header allow you to select calendar months. The Show Today selection automatically selected the current date on the calendar, but does not affect the time selection. Your jobs release from the queue at the selected date and time.

c. Click OK to accept the date and time entries and close the calendar window.

4. Click OK to save your entries and return to the Queue Status window.

NOTE: You can also release jobs using the options available on the Queue Status list.

Selecting Associated Printers

You can choose the printers that you want to associate with the queue. You may have an installation where you want to allow jobs to use all available and capable printers. If enabled by the administrator or operator 1, jobs sent to this queue can be scheduled to selected devices or all devices in the system.

NOTE: When selecting printers, use the table legend and letter column to select printers that have support for specific options.

For example, printers that support color will have the letter “C” in the letter column to the right of the printer name.

NOTE: If the Custom View Group feature has been enabled, the printers in the pull-down list will be limited to those that the logged on user has been granted access.

To Select Associated Printers

1. Open the Basic Properties detail.

2. To associate the queue with all printers, select All Printers in

the System. Otherwise, select Selected Printers to open the

Associated Printers list.

a. Select the printers you want to associate with the queue.

b. Select either the Primary or Standby option for each printer. Standby printers are used only when all the primary printers are unavailable.

3. Select Update Values from Printers.

4. Click OK to save your entries and return to the Queue Status window.

Using the Job Processing Options Detail

The administrator or operator 1 can set up a queue, so that all jobs entering the queue can execute an optional job processing program.

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Queue Manager

To Use the Job Processing Options Detail

1. Open Queue Manager.

2. Select each queue that you want to access. If you want to view or edit the properties of all the queues in the system, select the checkbox column header. If you select multiple queues, the properties for each selected queue can be accessed using the

Queue Name menu within the Queue Properties window.

3. Select Edit Queue Properties.

NOTE: The administrator determines which features are supported.

Setting Job Processing Options

You can set up a queue so that processing of incoming jobs does not occur. This is called a Bypass queue. The job is sent directly to the queue with no pre-processing: The queue does not validate the job's attributes against the queue’s supported attributes. If any subordinate device cannot print the job, you are informed when job scheduling fails.

To Set Job Processing Options

1. Select the Job Processing Options detail.

2. Select from the following Job Processing by System options:

• Allow: Job processing is performed. This is the default selection.

• Bypass: If this is selected, you can only set the following four queue properties:

– Schedule Jobs at Printer > By Priority (Job Priority)

– Keep Completed Jobs (Job Retention Period)

– Post-processing Program

– Printer Requested (Output Device)

NOTE: A Bypass queue cannot be used for job splitting.

3. Click OK to save your entries and return to the Queue Status window.

Requesting a Printer

You can select a specific printer to print your job.

To Request a Printer

1. Select the Job Processing Options menu.

2. Select a printer from the Printer Requested menu.

3. Click OK to save your entries and return to the Queue Status window.

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Selecting Pre- and Post-processing Programs

Output Manager provides a predefined preprocessing program called “xompdlana.bat”. The preprocessor performs the following:

• determines the job PDL (that is, PostScript , PCL , TIFF ,

PDF, ASCII, VI Container)

• determines if the file has color content (PDF and

PostScript files only)

• estimates the number of pages in the job ( PostScript , PDF,

PCL files)

• pre-processing will estimate the number of document sets for a VI Container job, and the type of container.

After a job completes printing, a specific program or script specified as a post-processor is used that can perform job tasks such as sending an email notification that the job is complete, or writing job or document attributes to a file to perform simple job accounting.

To Select Pre- and Post-processing Programs

1. Select the Job Processing Options menu.

2. Select a supported Preprocessing Program. To enable this pre-processing program to be used on all jobs submitted to the queue: a. Select xompdlana as a supported pre-processing program.

b. Select the corresponding default radio button.

3. Select a supported Postprocessing Program.

4. Click OK to save your entries and return to the Queue Status window.

Setting the Job Size Supported

The system administrator sets the job size (pages) supported for the queue. The minimum and maximum values are established by the total number of printers in the queue.

To Set the Job Size Supported

1. Select the Job Processing Options detail.

2. The minimum and maximum values are displayed above the

Job Size Supported (Pages) fields of the submitted job. You can type or use the spin boxes to enter values in each field.

3. Click OK to save your entries and return to the Queue Status window.

Output Manager User Guide

Queue Manager

Setting the Job Proof Option

This feature allows you to set the queue to print a proof copy of a multi-copy job while eliminating the need to resubmit the job to print once the content and layout have been verified.

To Set the Job Proof Option

1. Select the Job Processing Options detail.

2. If Job Proof is enabled, the Supported checkbox is selected.

Enter a Job Proof quantity.

3. Click OK to save your entries and return to the Queue Status window.

Selecting a Job Split Method

Job splitting can be used to balance printer loads, spreading a large job across two or more printers. Splitting can also be used for diverting specialty portions of a job to printers suited for particular tasks.

NOTE: A Bypass queue cannot be used for job splitting.

NOTE: The Proof Quantity must be set to 0 (zero) for split jobs.

To Select a Job Split Method

1. Select the Job Processing Options menu.

2. Select a supported Job Split Method.

3. Specify an option for If Job Cannot be Split by Specified

Method.

• Print Job on One Printer: the job will be automatically sent to a single available capable device.

• Hold Job: the job will be set to a Held state.

4. If a Job Split Method is selected, you can specify values for the following fields:

For example, if you want to have a maximum of five splits on a job, type 5 in the Maximum Job Splits box. You would need a minimum of five printers in order to produce five job splits.

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Queue Manager

• Minimum Quantity: If By Quantity is the Job Split Method selected, this attribute specifies the minimum number of copies that a document must have before it can be split.

For example, if you want to start job splitting once a job contains more than four copies, then type 4 in the

Minimum Quantity box.

• Minimum Pages: If By Pages is the Job Split Method selected, this attribute specifies the minimum number of pages that a document must have before it can be split.

For example, if you want to split all jobs containing more than 100 pages, type 100 in the Minimum Pages box.

• Minimum Document: If By Document Sets is the Job

• Enable Color Splits: If By Color is the Job Split method, these settings are enabled. Select Always When Color

Pages Are Present to split the job when color pages are present. See

“Color Splitting Job Options”

for more information on additional color split options.

5. Click OK to save your entries and return to the Queue Status window.

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Queue Manager

Color Splitting Job Options

There are two sets of additional options available when color splitting a job.

• Color Page Threshold: This setting enables color splitting of the job if the number color pages falls below a threshold based on the number or percentage of color pages in the job. The options for setting a color split threshold are:

• Based on percentage: This option will split the job if the number of color pages in the job falls below the percentage setting you enter. For example, the option can be set to only split the job if the number of color pages is less that

80% of the total pages in the document; otherwise, the entire job will be sent to the color printer.

• Based on number of pages: This option will split the job if the number of color pages in the job falls below the number of pages setting you enter. For example, the option can be set to only split the job if the number of pages is less than 20 pages in the document; otherwise, the entire job will be sent to the color printer

• Exception Page Handling: If a job has been programmed with exception pages that have color content, this feature allows you to specify whether those pages are routed to a color or black and white printer. In the Exception Page

Splitting section, select from the following:

• Select Route to Either Color or B/W Printer Based on

Exception Page Color to send exception pages with color content to the configured color printer for the queue.

• Select Route All Exception Pages to a B/W Printer to send color content exception pages to the configured black and white printer for the queue.

Setting up Job Routing

Job routing determines how the queue assigns jobs to printers.

To Set up Job Routing

1. Click Queue Manager to open it.

2. Select the queue you wish to set routing for.

3. Click Edit Queue Properties

4. Click Job Processing Options.

5. Select a Check Printers for Capability Match option:

• Yes: The job can be assigned to a printer only if the printer

Output Manager User Guide 2–21

Queue Manager supports the required job attributes.

• No: The queue schedules the job to a device that best supports the job properties. It uses the Assign Jobs selection, which follows.

6. Select an Assign Jobs option:

• To Next Printer: The next printer in the list receives the job. This is the round robin method.

• To Least Busy Printer by Page Count: The printer with the least number of pages, as defined by the system administrator, receives the job.

• To Least Busy Printer by Job Count: The printer with the least number of jobs, as defined by the system administrator, receives the job.

7. Select a Schedule Jobs at Printer option:

• First In, First Out (FIFO): generally, the first job to enter a queue is the first job that is sent to a printer.

• By Priority: the higher the priority, the faster the job is sent to a printer. Enter a priority setting between 1 (lowest priority) and 100 (highest priority). The default priority setting is 50.

NOTE: Jobs can be assigned a priority only if By Priority is the attribute set at the queue.

8. Click OK to save your entries and return to the Queue Status window.

Holding Jobs for a Set Amount of Time

This feature allows you to set the time range that a job can be held. This feature is used when you edit job properties. When a job is held it needs to process again before it can be printed.

To Hold Jobs for a Set Amount of Time

1. Select the Job Processing Options detail.

2. Jobs can be held from one minute to 30 days: a. Select a Minimum time that jobs can be held.

b. Select a Maximum time that jobs can be held.

3. Click OK to save your entries and return to the Queue Status window.

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Queue Manager

Keeping Completed Jobs

You can set the amount of time a job is retained on the system before the job information and associated print data is deleted. If a duration is not displayed, the job is retained in the system until the retain job default policy elapses.

To Keep Completed Jobs

1. Select the Job Processing Options detail.

2. You can keep Completed jobs for a minimum of one minute to a maximum of 30 days: a. Enter a Minimum value.

b. Enter a Maximum value.

NOTE: The Default value is set by the system administrator.

3. Click OK to save your entries and return to the Queue Status window.

Using the Queue Manager Settings Detail

The available options within the Settings detail are determined by the system administrator.

To Use the Queue Manager Settings Detail

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

Setting the Job Quantity and Page Range

Allows you to enter number of job sets to be printed.

To Set the Job Quantity and Page Range

1. Select the Settings detail.

2. Enter minimum and maximum values in the Quantity fields.

The minimum and maximum values of the queue are displayed above the Quantity field. The Default field displays the default number of document copies to print. A job entering the queue with no value for Job Quantity will print the default number of copies.

3. Page Range allows you to set the page range of the job you want to print. If Page Range is supported, the Supported field is selected.

4. Click OK to save your entries and return to the Queue Status window.

Selecting the Document Format

You can change the format of a document after it has been submitted to the controller. For example, a change from PostScript to ASCII may be desired in order to print the PostScript commands.

To Select the Document Format

1. Select the Settings detail.

2. Select a supported Document Format. The following

Document Formats may be available:

• Unknown:

• ASCII: The American (National) Standard Code for

Information Interchange, is a standard character-tonumber encoding widely used in the computer industry.

• JPEG: The Joint Photographic Experts Group standard algorithm for compressed digital images.

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Queue Manager

• PostScript: A page description language developed by

Adobe Systems, Inc. It supports graphics, text, and images with a wide variety of fonts. It is designed to be printer independent.

• PCL: A page description language that provides a set of instructions to the printer describing the appearance of a page or pages.

• PDF: Portable Document Format. A file format developed by Adobe Systems, Inc.

• TIFF: A common image format developed by Aldus and

Microsoft for scanned color and black and white images. It is a versatile, reliable, and widely supported bitmap format designed for exchanging digital information.

• VI Container: (Variable Information) Containers are specialized files containing a collection of components that are bundled into a single file called a “container.” Output

Manager will forward VI container jobs to printers that support this format. Supported VI Container formats include PPML, VIPP, and VIPP Database Mode. The VI

Container format needs to be enabled manually because printer will not export it automatically.

NOTE: PPML, VIPP and VI Database Mode can be set if the version of FreeFlow Print Server is version 5.0 or later. Only

PPML is set if the FreeFlow Print Server version is 4.2.

NOTE: The Default value is set by the administrator.

3. Click OK to save your entries and return to the Queue Status window.

Setting Font Options

A font name can be specified if the document data is in a format that does not have inherent font information (for example, 'text/ plain'). If font information is supplied with the job, this selection is ignored.

The font name and size can be selected.

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Queue Manager

To Set Font Options

1. Select the Settings detail. If Font Size (Points) and Font

Name are enabled, the Supported checkbox is selected.

Each supported Font Name is also selected.

2. Enter a Font Size in the field provided. The supported queue range is displayed in job properties page

3. Select a supported Font Name by selecting a radio button.

NOTE: The Default value is set by the system administrator.

4. Click OK to save your entries and return to the Queue Status window.

Setting OPI Options

This attribute indicates the type of OPI image insertion to be performed by the printer.

Open PrePress Interface is used to replace low-resolution proxy images with high-resolution images when the job is decomposed.

This is useful because low-resolution images transmit much quicker than high-resolution jobs from the client to the controller.

Once received, the controller can then access the high-resolution image during decomposition to be used for print.

To Set OPI Options

1. Select the Settings detail.

2. Select a supported OPI option.

3. Image Substitution determines the type of OPI image insertion that is performed by the printer. Select an Image

Substitution:

• On: OPI images referenced in the document file are retrieved, manipulated as specified, and inserted or substituted for those referenced in the document.

• Off: OPI images referenced in the document are not retrieved, inserted or substituted for those in the document. The printer ignores all OPI image insertion references.

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Queue Manager

4. The Setting options determine whether the printer pre-scans the document data in order to validate that OPI images referenced within the document are accessible and, optionally, to send them to the Printer, before processing the job. From the Setting menu, select from:

• None: A PreScan is not performed on the job.

• Pre-Scan: Before processing the job, pre-scan the document data and validate that each OPI image exists and is accessible.

• Pre-Scan & Gather: Pre-scan the document data and retrieve the referenced OPI images prior to processing the job. This maximizes processing performance on the job.

NOTE: The Default value is set by the system administrator.

5. Click OK to save your entries and return to the Queue Status window.

Enabling Queue Resources

Resource selections are made available for only PostScript or

PDF jobs.

To Enable Queue Resources

1. Select the Settings detail.

2. Select a supported Pre-Scan Action option.

3. From the Pre-Scan Action menu, select from:

• None: A PreScan is not performed on the job.

• Pre-Scan: Before processing the job, pre-scan the document data and validate that each OPI image exists and is accessible.

• Pre-Scan & Gather: Pre-scan the document data and retrieve the referenced OPI images prior to processing the job. This maximizes processing performance on the job.

NOTE: Default values are set by the system administrator.

4. Click OK to save your entries and return to the Queue Status window.

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Queue Manager

Setting Retention After Job Completion

This feature allows you to keep or delete a job following the completion of job processing and printing.

When you keep a job, all the document data and instructions required to reprint the job are retained so the job can be reprocessed. When the job retention period expires, all traces of the job are removed from the system.

To Set Retention After Job Completion

1. Select the Settings detail.

2. Select a supported Retention After Job Completion option.

• Keep: All the document data and instructions required to reprint the job are retained so the job can be reprocessed.

• Delete: When the job retention period expires, all traces of the job are removed from the system.

NOTE: The Default value is set by the system administrator.

3. Click OK to save your entries and return to the Queue Status window.

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Queue Manager

Using the Paper Stocks Detail

The available options within the Paper Stocks detail are determined by the system administrator.

To Use the Paper Stocks Detail

1. Open Queue Manager.

2. Select the queue(s) you want to edit.

3. Select Edit Queue Properties.

Features within the Paper Stocks menu enable you to set up a default stock to be used for jobs sent through the queue. Be sure the attributes you select are supported on the printing system.

NOTE: Some menu selections contain an Add New Value “+” designation.

Selecting a Stock

You can select a default stock used by the queue by either selecting individual stock properties or by selecting a predefined named stock.

To Select a Stock

1. Select the Paper Stocks detail.

2. Select a supported stock name or select stock characteristics.

3. Select supported paper stock properties.

4. Click OK to save your entries and return to the Queue Status window.

NOTE: Be sure that the paper stock you select is supported on the printer.

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Queue Manager

Using the Output Format Detail

The available options within the Output Format menu are determined by the system administrator.

The Output Format menu contains features used for determining output options that are processed through the selected queue.

Select a supported Output Format option by selecting a radio button.

NOTE: Jobs entering the queue that do not contain a property value, are assigned the Default value.

To Use the Output Format Detail

All Output Format options are accessed by performing the following:

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

Setting Page Orientation

Orientation describes the position of the page image relative to the actual printed page and whether the printed image is parallel to the long side of the paper (landscape orientation) or to the short side of the paper (portrait orientation).

To Set Page Orientation

1. Select the Output Format detail.

2. Select a supported orientation:

• Portrait: The printed page image is taller than it is wide.

When you view a page printed with a portrait orientation, you hold it with the long edges to the side.

• Landscape: The printed page image is wider than it is tall.

When you view a page printed with a landscape orientation, you hold it with the short edges to the side

NOTE: A job entering the queue that does not contain an orientation value, is assigned the Default orientation value.

3. Click OK to save your entries and return to the Queue Status window.

Selecting Layout Styles

The Layout feature enables you to control the placement, rotation, cropping, and scaling of source document pages onto the printed output. This process is commonly known as Imposition.

To Select Layout Styles

1. Select the Output Format detail.

2. Enter a supported layout: For a description of each layout option, see: “About Layout Options”

NOTE: A job entering the queue that does not contain a layout value, is assigned the Default layout value.

3. Click OK to save your entries and return to the Queue Status window.

Setting the Sides Imaged

Use the Sides Imaged option to select whether the job prints on one or both sides of a page.

To Set the Sides Imaged

1. Select the Output Format detail.

2. Select a supported sides imaged option:

• 1 Sided

• 2 Sided, Flip on Long Edge

• 2 Sided, Flip on Short Edge

NOTE: A job entering the queue that does not contain a sides imaged value is assigned the Default sides imaged value.

3. Click OK to save your entries and return to the Queue Status window.

Forcing Pages

This attribute forces selected pages to be imaged on the front side of a sheet in the printed document. This attribute is typically used to start a new chapter or section of a document.

The pages you want to force to side one must be specified by page number.

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Queue Manager

Setting Collation Options

Collation controls the sequence in which pages in a job print.

To Set Collation

1. Select the Output Format detail.

2. Select a supported collation option:

• Collated: Documents are printed in sequential page order and delivered as separate document sets. For example, if you print three sets of a 3-page document, the output is grouped in the following page order: 1,2,3 1,2,3 1,2,3.

• Uncollated: Documents are printed in separate sets of each page. If you print 3 copies of a 2-page document, the output is grouped with three copies of page 1 followed by three copies of page 2.

NOTE: A job entering the queue that does not contain a collation value is assigned the Default collation value.

3. Click OK to save your entries and return to the Queue Status window.

Output Location

The Output Location selection determines where the print job is delivered.

Selecting an Output Location

1. Select the Output Format detail.

2. Select a supported Output Location option:

• Automatic: This is the default selection. The system determines the most appropriate destination of the given job.

• Catch Tray (top): Used for simpler jobs that do not require finishing or collated stacking.

• Stacker: Used for most jobs that require stacking or stapling.

• Stacker-N: Choose from the list of available stackers.

NOTE: A job entering the queue that does not contain an output location value is assigned the Default output location value.

3. Click OK to save your entries and return to the Queue Status window.

Setting Page Delivery Selections

Page Delivery determines whether the prints are delivered face up or face down and the order in which the printed pages are delivered to an output device, either first to last or last to first.

Specifying the page delivery is important for certain types of finishing.

To Set Page Delivery

1. Select the Output Format detail.

2. Select a supported Page Delivery option:

• System Specified: This is the default selection. The system determines the page delivery of the given job.

• Face Up; 1-N: Printed pages are delivered face up, first to last with the last page on top (ascending).

• Face Up; N-1: Printed pages are delivered face up, last to first with the first page on top (descending).

• Face Down; 1-N: Printed pages are delivered face down, first to last with the last page on top (ascending).

• Face Down; N-1: Printed pages are delivered face down, last to first with the first page on top (descending).

NOTE: A job entering the queue that does not contain a page delivery value is assigned the Default page delivery value.

3. Click OK to save your entries and return to the Queue Status window.

Enabling Slip Sheets

Slip Sheets are pieces of paper or other media that are inserted between document sets in a print job. Slip Sheets differ from job inserts in that they separate one job set from another, while job inserts separate pages of a job.

To Enable Slip Sheets

1. Select the Output Format detail.

2. Select a supported slip sheets option:

• Off: Slip sheets are not included with the job.

• On: Slip sheets are included with the job.

NOTE: A job entering the queue that does not contain a slip sheet value is assigned the Default slip sheet value.

3. Click OK to save your entries and return to the Queue Status window.

Setting Offset Options

This feature allows you to offset stacks of output.

To Set Offset Options

1. Select the Output Format detail.

2. Select from the supported offset options:

• Off: The feature is disabled.

• Between Jobs: The offset occurs between each job printed.

• Between Sets: The offset occurs between each job set printed.

• Between Subsets: inserts an offset within a stack

(uncollated set) after each specified page number.

3. Select the Pages per Subset check box to enable that option.

NOTE: A job entering the queue that does not contain an offset value is assigned the Default offset value.

4. Click OK to save your entries and return to the Queue Status window.

Using Transparency Interleaving

Specifies that the printer is to insert interleaved sheets into the document. The numbering of pages in the document must not be affected by the interleaved sheets.

To set Transparency Interleaving

1. Select the Output Format detail.

2. Select a supported interleaved sheets option:

• Off: Interleaved sheets are not included with the job.

• On: Interleaved sheets are included with the job.

3. Select a paper stock for the interleaved sheet from the list.

4. Click OK to save your entries and return to the Queue Status window.

Using Sample Delivery

Sample delivery allows you to select from collated sets or uncollated sheets.

To Use Sample Delivery

1. Select the Output Format detail.

2. If Sample Delivery is supported, the following Sample Delivery options are available.

• Printer Default: This is the default selection. The printer determines the Sample Delivery of the given job.

• Every: Enter a numeric value for the amount of Uncollated

Sheets or Collated Sets that you want to print.

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3. The available Sample Delivery option depends on your collation selection. The Collated Sets option is available for collated jobs and the Uncollated Sheets option is available for uncollated jobs. You can change the active selection by changing the job collation option.

• Uncollated Sheets: Documents are printed in separate sets of each page. If you print 3 copies of a 2-page document, the output is grouped with three copies of page

1 followed by three copies of page 2.

• Collated Sets: Documents are printed in sequential page order and delivered as separate document sets. For example, if you print three sets of a 3-page document, the output is grouped in the following page order: 1,2,3 1,2,3

1,2,3.

4. Click OK to save your entries and return to the Queue Status window.

Setting Finishing Options

Finishing is a general term referring to the processes, such as stapling, binding, stitching, folding, and hole-punching, that are typically performed on a job after it has finished printing.

To Set Finishing Options

1. Select the Output Format detail.

2. Select the supported finishing options from the list in the

Finishing area.

• Custom Template: Activates the Custom Template menu where you can enter custom template information.

NOTE: A job entering the queue that does not contain a finishing value is assigned the Default finishing value.

3. Click OK to save your entries and return to the Queue Status window.

Using the Image Adjustments Detail

The available options within the Image Adjustments detail are determined by the system administrator.

The Image Adjustments detail contains controls that allow you to make image quality adjustments including: darkness, toner saver, halftone and image shift. To see a description of each field select from the following links:

Select a supported Image Adjustments option by selecting a radio button.

NOTE: Jobs entering the queue that do not contain a property value, are assigned the Default value.

To Access the Image Adjustments Detail

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

The key to making adjustments to any of the image adjustments controls is to do so in small increments. Making large adjustments can actually create image quality problems.

Using Rotation

Use rotation to turn a page image 180 degrees from its current position (0 degrees represents no rotation). You may need to rotate a page image so that it prints properly when processed by a finishing device (for example, to allow for right-side stitching or binding).

To Use Rotation

1. Select the Image Adjustments detail.

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2. Select a supported Rotation option:

• Printer Default: This is the default selection. The printer determines the Rotation of the given job. A job entering the queue that does not contain a rotation value, is assigned the Default rotation value.

• None: Rotation is not performed.

• 90 Degrees

• 180 Degrees

• 270 Degrees

3. Click OK to save your entries and return to the Queue Status window.

See Also

Using Anti-aliasing

Anti-aliasing is a method for reducing the jagged appearance

(caused by rasterization) of curves and diagonal lines. Antialiasing enhances the smoothness of such curves and lines.

To Use Anti-aliasing

1. Select the Image Adjustments detail.

2. Select from the following Anti-aliasing options:

• Printer Default: This is the default selection. The printer determines anti-aliasing for the given job. A job entering the queue that does not contain an anti-aliasing value, is assigned the Default anti-aliasing value.

• Off: does not apply the anti-aliasing algorithm

• On: applies the anti-aliasing algorithm

• K100% High Resolution: applies high resolution algorithm

3. Click OK to save your entries and return to the Queue Status window.

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Using Resolution

Use the resolution option to achieve better performance for jobs that were saved, or scanned (if your system features a scanner).

Resolutions vary from printer to printer, and not all resolutions print exactly as expected.

To Use Resolution

1. Select the Image Adjustments detail.

2. Select a supported option from the Resolution menu.

NOTE: A job entering the queue that does not contain a resolution value is assigned the Default resolution value.

3. Click OK to save your entries and return to the Queue Status window.

Using Halftone

Halftone allows you to adjust the pattern of dots or lines of varying sizes applied to an image of varying tones, or same sized dots applied to a tint of color.

To Use Halftone

1. Select the Image Adjustments detail.

2. Halftone can be applied to the following:

• Image: Specifies how the halftone screens are used by the printer to render image objects within color or black and white documents.

• Graphics: Specifies how the halftone screens are used by the Printer to render graphic objects within color or black and white documents.

• Text: Specifies how the halftone screens are used by the printer to render text objects within color or black and white documents.

3. Select from the supported Halftone options:

• Printer Default: This is the default selection. The printer determines the halftone of the given job. A job entering the queue that does not contain a halftone value, is assigned the Default halftone value.

• None: No halftone is applied to graphic, image or text objects. This is provided to enable you to override a Printer

Default value in situations where no halftoning is desired.

• LPI selections: Applies lines per inch halftoning.

• DPI selections: Applies dots per inch halftoning.

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• Stochastic: Applies a halftone screen that uses random spot densities to render objects.

NOTE: A job entering the queue that does not contain halftone

values, is assigned the Default halftone values.

4. Click OK to save your entries and return to the Queue Status window.

Adjusting Darkness

The Darkness options allow to adjust print darkness, mode, and toner settings when using monochrome printers.

NOTE: The key to making adjustments to any of the image quality controls is to do so in small increments. Making large adjustments can actually create image quality problems.

Options include:

•

“Controlling Print Darkness”

•

“Selecting a Darkness Mode”

Controlling Print Darkness

The Print Darkness control makes all pixels lighter or darker.

1. Select the Image Adjustments detail.

2. If Print Darkness is supported, the following options are available:

• Printer Default: This is the default selection. The printer determines the darkness of the given job. A job entering the queue that does not contain a darkness value, is assigned the Default darkness value.

• Enabling the Print Darkness control:

– Clear the Printer Default option.

– Use the slide bar or enter a value in the spin box.

Increasing Darkness (-) moves all pixels in the image toward black. Decreasing Darkness (+) moves all pixels toward white.

3. Click OK to save your entries and return to the Queue Status window.

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Selecting a Darkness Mode

The Darkness Mode allows you to select a print quality:

1. Select the Image Adjustments detail.

2. Select a supported Darkness Mode option:

• Printer Default: The printer determines the Darkness

Mode of the given job. A job entering the queue that does not contain a darkness mode value, is assigned the

Printer Default darkness mode value. To select a

Darkness Mode, Printer Default must be cleared.

• Normal

• DocuTech 135: This setting prints output that is similar in appearance to that of a DocuTech 135 printer.

• DocuTech 135 with Darkness Adjustments:

• DocuTech 6180: This setting prints output that is similar in appearance to that of a DocuTech 180 printer.

• DocuTech 6180 with Darkness Adjustments

• Native: Specifies the neutral or nominal darkness setting native to the printer.

3. Click OK to save your entries and return to the Queue Status window.

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Using Toner Saver

Enabling Toner Saver uses less toner and is therefore more economical than the full-quality setting (Off). You may want to use the On setting when printing proof documents.

To Use Toner Saver

1. Select the Image Adjustments detail.

2. Use the radio button to select a Toner Saver setting:

• Printer Default: The printer determines the Toner Saver setting of the given job. A job entering the queue that does not contain a darkness mode value, is assigned the

Printer Default darkness mode value. To select a Toner

Saver, Printer Default must be cleared.

• Off: Toner Saver is not enabled.

• On: Toner Saver is enabled.

3. Click OK to save your entries and return to the Queue Status window.

Selecting an Image Resample Method

Use Image Resample to select an interpolation method.

Output Manager provides you with the ability to select an interpolation, or image resample, method in order to achieve maximum image quality at the desired RIP performance.

Interpolation is the process of estimating a value of a function between two known values. In the Image Interpolation context, the function of known values is the input image, and the estimated values are the values calculated for the output image. Image interpolation attempts to produce a smooth transition between adjacent samples rather than simply replicating pixels (which would result in “blocky” images).

The interpolation methods that may be selected (in addition to the system specified setting) include:

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To Select an Image Resample Method

1. Open the Image Adjustments detail.

2. Use the radio button to select a supported Image Resample option:

• Printer Default

• System Specified

• Bi-Linear: A method used to scale image data (pixels) from one resolution to another. The replacement pixel in the scaled image is calculated using a weighted sum of the four nearest pixel values in the source image. This method offers higher quality than Nearest Neighbor Interpolation.

• Nearest Neighbor: A method used to scale image data

(pixels) from one resolution to another. The output pixel value is simply the value of the input pixel closest to the output location.

• Smart: A method used to scale image data (pixels) from one resolution to another. This interpolation method automatically chooses between interpolations based on the input image characteristics.

3. Click OK to save your entries and return to the Queue Status window.

Using Image Shift

Use Image Shift to adjust the location on a page where printing occurs. The procedure to shift an image varies based on whether you are printing on a one-sided or two-sided page.

To Use Image Shift

1. Open the Image Adjustments detail.

2. From the Image Shifts field, select a unit of measure.

3. Select an image shift from the Set Shifts On menu. Your selection activates the appropriate adjustment fields.

4. Adjust the X: and Y: axis fields:

• When selecting the horizontal (X) image shift, enter a positive number to move the image away from the left side of the paper. Enter a negative number to move the image away from the right side of the paper.

• When selecting the vertical (Y) image shift, enter a positive number to move the image upward or a negative number to move the image down.

5. Click OK to save your entries and return to the Queue Status window.

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Using a VIPP Initialization File

A user defined initialization file can be specified. The file is located on the FreeFlow Print Server.

To use a VIPP Initialization File

1. Open the Image Adjustments detail.

2. Select User Defined from the VIPP Initialization File pull-down menu.

3. Type the file name for the file into the text box.

4. Click OK to save your entries and return to the Queue Status window.

Using Background Forms

This feature allows operators to enable whether to hold jobs that request background forms or to schedule them for printing.

NOTE: If the printer associated with the queue does not support background forms, the controls used to enable this feature will be grayed out.

To enable Background Forms

1. Open the Image Adjustments detail.

2. Locate the Background Forms heading and verify that this feature displays Supported.

NOTE: If the heading does not indicate Supported, then the printer assigned to the queue does not support background forms. You must assign a printer that supports this feature, or select a different queue.

3. Perform one of the following:

• Select the Yes radio button option to enable job scheduling for jobs with background forms.

• Select the No radio button to disable job scheduling for jobs with background forms.

4. Click OK to save your entries and return to the Queue Status window.

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Using the Color Detail

Color features are used to assist with matching color for printing.

Color Quality features can include hardware devices such as spectrophotometers and colorimeters, and software such as color profiles, tonal reproduction curves (TRCs), and color space transformations.

Devices such as the spectrophotometer measure the printed output of a printer; this data is then used to calibrate the printer and/or create appropriate TRCs which can adjust for any color matching problems caused by the printer itself.

Color matching software is used to convert between device dependent RGB and CMYK color spaces to a device independent color space in order to match colors by adjusting for differences between device color gamuts.

The available options within the Color detail are determined by the system administrator.

To Use the Color Detail

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

Selecting a Print Color Option

If enabled by the system administrator, this feature enables the printer to render a color document in full color or use an algorithm

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Queue Manager that maps the full range of colors to alternate values, such as gray scale or monochrome. If enabled, you can override the color attributes of a job to create a monochrome output.

To Select a Print Color Option

1. Select the Color detail.

2. From the Print Color As menu, select from:

• Printer Default: The printer determines the Print Color setting of the given job. A job entering the queue that does not contain a Print Color value, is assigned the Printer

Default value. To select a Print Color, Printer Default must be cleared.

• Full Color

• Highlight Color

• Black and White

3. Click OK to save your entries and return to the Queue Status window.

Using Black Overprint

Black Overprint is an image quality enhancement process performed during RIP that prevents the background of a black object from being removed. With the black being printed over the other color layers, any misregistration in the print engine or press will not result in white gaps. Black overprinting may be affected by the under-colors.

To Use Black Overprint

1. Select the Color detail.

2. From the Black Overprint pull-down menu, select from:

• Printer Default: The printer determines the setting of the given job. A job entering the queue that does not contain a value, is assigned the Printer Default value. To select a

Black Overprint value, Printer Default must be cleared.

• Off: does not print black on top of color.

• On: prints black on top of color.

3. Click OK to save your entries and return to the Queue Status window.

Selecting a User TRC

You can select Tonal Reproduction Curves (TRC) to achieve desired, repeatable results from specified paper stocks. The TRC

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Queue Manager is a graphical representation of 4 curves, one each for Cyan,

Magenta, Yellow, and Black.

Within Job Manager, the desired User TRC can be applied to all pages within a job or to specified pages within the job

To Select a User TRC

1. Select the Color detail.

2. Select a User TRC.

3. Click OK to save your entries and return to the Queue Status window.

Using Pantone Color Processing

This feature adds flexibility when matching page level elements at the press.

Some job pages contain three types of object elements: images, graphics and text. In some cases, a shift in hue may be noticed between an image object (bitmap/TIFF/image-in-eps) and a graphic/ text object on a page. This shift in hue can occur when using Pantone colors where the graphic/text have formal Pantone calls, while the bitmap/image on the same page is not composed of a defined Pantone name/number. The bitmap/image contains a

CMYK representation of a color and not a Pantone call. This difference in construction results in proper Pantone number rendering for the graphic/text element, but a second CMYK based rendering for the bitmap. As a result, slight hue changes between the bitmap and Pantone graphic/text are visible. By disabling

Pantone processing, you can eliminate this problem.

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To Use Pantone Color Processing

1. Select the Color detail.

2. From the Pantone Color Processing menu, select from:

• Printer Default: The printer determines the setting of the given job. A job entering the queue that does not contain a value, is assigned the Printer Default value. To select a

Pantone Color Processing value, Printer Default must be cleared.

• Off: Pantone Color Processing is not used.

• On: Pantone Color Processing is enabled.

3. Click OK to save your entries and return to the Queue Status window.

Using Clear Coat

Clear Coat is the use of a clear toner to apply to the print document. Applying clear toner can be applied to the entire page or selected portions of the page.

To Use Clear Coat

1. Select Color detail.

2. From the Clear Coat menu, select from:

• Off: Clear Coat is not used

• Full Page Flood: Clear Coat applied to the entire page.

• Selected Objects: If Select Objects is selected additional options will be enabled. Select one or more of the options from below.

• Text: Clear Coat applied to text.

• Images: Clear Coat applied to images.

• Graphics: Clear Coat applied to graphics

3. Click OK to save your entries and return to the Queue Status window.

Using Highlight Color

Highlight color is the use of black and one specified color to print documents. Black and white, highlight color, and full color documents can be printed black and white, or highlight color.

Consider the following when using highlight color options.

• The Highlight Color, Mapping Color, Mapping Algorithm, and Mismatch Action work together to produce the final printed result.

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• If you want to change the highlight color used to print your document, set the highlight color option to the color you want, and set the color mismatch option to Operator

Intervention.

• If you set the Highlight Printing Color to a color other than the color loaded at the printer and leave the default setting for Mismatch Action at Use Loaded Color, the document prints using the available toner.

NOTE: The following data streams are supported: PS, PDF, PCL,

TIFF, and ASCII.

To Use Highlight Color

1. Select the Color detail.

NOTE: To select Highlight Color values, Printer Default must be cleared.

2. Select a Highlight Color Mapping Algorithm: These selections determine how full-color documents are mapped into highlight-color or monochrome.

3. Select a Highlight Color Mapping Color. This option allows you to specify which colored parts of the document are printed in the available Highlight Color.

4. Select a Highlight Color Printing Color. Loaded Color is the color loaded at the printer and is the default selection. If the toner color loaded at the printer is red and without setting the mapping color option (previous step) to a color other than red, only the red parts of the document print in red; the blue parts print in tints and shades of highlight color and gray. If the map color is changed to blue, the blue parts of the document print in the highlight color of red; other colors print in tints and shades of the highlight color and gray. However, for a monochrome mapping scheme, the entire document prints in shades of gray.

5. Select a Highlight Color Mismatch Action. This determines what action is taken when the loaded highlight color is not the same as the selected highlight color.

6. Click OK to save your entries and return to the Queue Status window.

NOTE: Information is sent to the printer that supports the selected

Highlight Color attributes (e.g., DocuPrint NPS). The printer performs the appropriate action.

About Highlight Color Options

Highlight Color Mapping Algorithm Options

• Printer Default: This is a default selection and reflects the

Default Printing Mode setting within System Preferences

(Highlight Color or Monochrome). Jobs that are submitted without specifying a different Mapping Algorithm, are printed and/or saved with the System Specified setting

(Highlight Color or Monochrome). System Specified is set when the job is scheduled.

As an example, if the System Specified Default Printing

Mode setting is Monochrome, and you do not change the

Mapping Algorithm, the job prints in Monochrome. You can submit a job to print using highlight color by specifying any non-monochrome Mapping Algorithm setting, such as

Color To Highlight, together with other highlight color attributes, if desired.

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When a job with a Mapping Algorithm of System Specified is scheduled, the Controller uses a Mapping Algorithm of

Monochrome if the Default Printing Mode setting is

Monochrome. If the Default Printing Mode setting is

Highlight Color, all printer queues are set to print in highlight color by default, using the Mapping Algorithm setting of Automatic.

Jobs that do not specify a Mapping Algorithm and are submitted to a print queue with a default Mapping

Algorithm, are printed and/or saved in highlight color and monochrome, depending on the contents of the input document. If the Default Printing Mode setting is Highlight

Color, you can submit a job with color content to print in black and white by specifying a job properties Mapping

Algorithm of Monochrome.

• Color To Highlight: A full-color document is mapped to the highlight color properties you selected. Hue information is discarded, but saturation and brightness values are preserved.

• Monochrome: Produces black and white prints from highlight color or black and white documents.

• Pictorial: This setting is used to map the input color of an image object. An input color with a hue that matches the

Highlight Mapping Color value is not changed. An input color with a hue that does not match the Highlight Mapping

Color value is mapped such that the saturation of the highlight color decreases, and the saturation of black increases, continuously as the hue of the input color moves farther away from the value specified in Highlight

Mapping Color.

• Presentation: This setting is used to map the input color of graphics or text. An input color with a hue that matches the

Highlight Mapping Color value is not changed. Every fully saturated input color is mapped to a unique value in the highlight color space. Every non-gray input color is mapped to a non-gray value in the highlight color space.

• Automatic: This setting maps text and graphics using

Presentation mapping, and images using Pictorial mapping.

Highlight Color Mapping Color Options

The Mapping Color determines which parts of the document print in color and which in shades of gray.

You can choose from Loaded Color (default), Black, Blue,

Brown, Cardinal, Cyan, Green, Magenta, Red, Royal Blue,

Ruby, Violet, Yellow, and Custom color.

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NOTE: Mapping Color is required only if you want the

Mapping Color and Highlight Printing Color values to differ. By default, both Highlight Printing Color and Mapping Color are set to the loaded color. If Highlight Printing Color is specified but Mapping Color is not, Mapping Color is set to the loaded color; it is not changed to the specified Highlight Printing Color.

Custom allows you to precisely specify the color to be used for highlight color mapping. If Custom is selected, you can enter sRGB or HSV values using the spin boxes. The sample color swatch displays the custom color.

• sRGB: Standard Red Green Blue color space model. An international standard color representation.

• HSV: Hue Saturation Value color space model.

– Hue is the color type, such as red, blue or green.

– Saturation is the amount of gray present in a color. The greater the saturation the more vibrant a color appears.

Gray has zero saturation.

– Value is the brightness of a color.

Black may be used as a highlight mapping color where the entire document is in black and the contents are to be mapped into the highlight color. However, if Black is used for a document containing color, the results may not meet expectations.

Highlight Color Mismatch Action Options

This determines what action is taken when the loaded highlight color is not the same as the selected highlight color.

• Printer Default

• Use Loaded Color: The job prints using the highlight color currently loaded at the printer.

• Hold Job: Holds the job if the highlight color specified is not loaded at the printer.

• Cancel Job: Cancels the job if the highlight color specified is not loaded at the printer.

• Stop Printer: Stops the printer if the highlight color specified is not loaded at the printer.

Using Trapping

Trapping is an image processing technique used to compensate for misregistration of color planes in a print engine or press.

Misregistration results in white gaps and shifted hues.

Generally, a trapping zone above 4 pixels is visually obvious and not pleasing to the eye. A higher value should be considered carefully. The ability to set a higher trap zone has been included to give you control over individual images that have been poorly trapped individually.

TIP: Two direction parameters (height and width) are included because the feed direction has a marginal effect on image quality.

However, in nearly all cases, you would set these two values the same.

To Use Trapping

1. Select the Color detail.

2. Trapping is applied to the edges of all text, graphics, images, and sweeps. If Printer Default for Trapping is cleared, the

Height and Width fields become available.

3. Within the Trapping field, you may enter pixel values for the width and height parameters, from 1 to 20 pixels. The Feed

Direction icon presents a visual representation of trapping adjustments.

• Clear Printer Default to enter a Cross Feed Direction (y) value.

• Clear Printer Default to enter a Feed Direction (x) value.

4. Click OK to save your entries and return to the Queue Status window.

Using Lightness

Lightness controls the relative brightness of the color in the printer’s gamut.

Increasing the lightness value causes the output to appear lighter and decreasing the lightness value causes the output to appear darker.

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To Use Lightness

1. Select the Color detail.

2. Lightness can be set to the desired level +/-100 units. A lightness value of -100 will cause the output to appear black, and a lightness value of 100 will cause the output to appear white. Depending on the content of the original image, the output for a lightness value of 100 may be the same as the output for a lower lightness value, and the output for a lightness value of -100 may be the same as the output for a higher lightness value.

NOTE: To select a Lightness value, Printer Default must be cleared.

3. Click OK to save your entries and return to the Queue Status window.

Using Contrast

Contrast controls the difference of tonal gradation between the light and dark values within an image in the printer’s gamut.

Increasing the contrast value increases the variation between light and dark areas of the printed document and decreasing the contrast value decreases the variation between light and dark areas of the printed document.

To Use Contrast

1. Select the Color detail.

2. Contrast can be set to the desired level +/-100 units. A contrast value of -100 causes the output to appear a solid midtone gray color, and a contrast value of 100 causes the output colors to either use full color (the maximum is restricted by the system ink limit) or no color for each of Cyan, Magenta,

Yellow, and Black.

NOTE: To select a Contrast value, Printer Default must be cleared.

3. Click OK to save your entries and return to the Queue Status window.

Controlling Saturation

Saturation controls the strength or purity of the color in the printer’s gamut. Increasing the saturation value causes the output to contain more vibrant colors, and decreasing the saturation value causes the output to contain more pastel and gray colors.

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To Control Saturation

1. Select the Color detail.

2. Saturation can be set to the desired level +/-100 units. A saturation value of -100 causes the output to appear gray, and a saturation value of 100 causes the output to have all bright colors. Depending on the content of the original image and the gamut of the print engine, the output for a saturation value of

100 may be the same as the output for a lower saturation value, and the output for a saturation value of -100 may be the same as the output for a higher saturation value.

NOTE: To select a Saturation value, Printer Default must be cleared.

3. Click OK to save your entries and return to the Queue Status window.

Adjusting Color Cast

Color Cast adjustments provide you the ability to increase or decrease the amount of any single color. Increasing (+) the amount of one color decreases the amount of its complementary color.

To Adjust Color Cast

1. Select the Color detail.

NOTE: To select Color Cast values, Printer Default must be cleared.

2. The color cast adjustments are:

• Cyan - Red: The Cyan-Red color cast adjustment shifts the color towards cyan or red. Decreasing the value to -

100 indicates the maximum cyan color cast supported by the system is applied to the document. Increasing the value to 100 indicates the maximum red color cast supported by the system is applied to the document.

• Magenta - Green: The Magenta-Green color cast adjustment shifts the color towards magenta or green.

Decreasing the value to -100 indicates the maximum magenta color cast supported by the system is applied to the document. Increasing the value to 100 indicates the maximum green color cast supported by the system is applied to the document.

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• Yellow - Blue: The Yellow-Blue color cast adjustment shifts the color towards yellow or blue. Decreasing the value to -100 indicates the maximum yellow color cast supported by the system is applied to the document.

Increasing the value to 100 indicates the maximum blue color cast supported by the system is applied to the document.

3. Click OK to save your entries and return to the Queue Status window.

Source Color

Select Source Color settings for RGB Color Space, CMYK Color

Space, and/or Gray Color Space. You may make separate Source

Color assignments within each color space for the Images, Text and Graphics profile.

NOTE: Available options depend on printer configuration.

RGB Color Space

Specifies the source color space profile to be used in the RGB color space for rendering graphics to only those parts of a document that have no defined color space translation profile.

1. Select the Color detail.

2. To select RGB Color Space options, Printer Default must be cleared. Select the following RGB Color Space options for

Images, Graphics and Text:

• Printer Default: In order to change a Printer Default setting, the Printer Default checkbox must be cleared. A

Printer Default selection indicates that Output Manager does not support the feature. The feature is thus handled by the printer that receives the job, using the printer default behavior.

• sRGB: sRGB mode according to the Default RGB color space as defined in [IEC 61966-2.1] - see “References” in

Appendix A of CPSS Volume 1-Information Model.

• Xerox Consistent Color Mode: Xerox Consistent Color mode for RGB color space.

• Xerox Consistent Color Mode RGB, Gamma=1: Xerox

Consistent Color mode for RGB with a gamma value of 1.

Output Manager User Guide 2–61

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2–62

NOTE: You may select a specific Profile for all data types, or you may select different Profiles for images, text and graphics.

3. Click OK to save your entries and return to the Queue Status window.

CMYK Color Space

Specifies the source color space profile to be used in the CMYK color space for rendering graphics to only those parts of a document that have no defined color space translation profile.

1. Select the Color detail.

2. To select CMYK Color Space options, Printer Default must be cleared. Select the following CMYK Color Space options for:

• Native CMYK: The CMYK color space of the target color printer.

• SWOP: Emulates The CMYK SWOP (i.e., Standard for

Web Offset Press) ink color gamut when printed on coated media.

• Euroscale: Emulates the European ink color gamut standard for offset presses when printed on coated media.

• Japan Color: Emulates the color gamut of the combined/ common Dinippon and Toyo Inks standard when printed on coated media.

• Enhanced SWOP: Emulates a more saturated version of the CMYK SWOP color gamut when printed on coated media.

• Euroscale Matte: Emulates the color gamut of European inks placed on matte finish media.

• Euroscale Uncoated: Emulates the color gamut of

European inks placed on uncoated media.

NOTE: You may select a specific Profile for all data types, or you may select different Profiles for images, text and graphics.

3. Click OK to save your entries and return to the Queue Status window.

Gray Color Space

Specifies the symbolic name of the source color space profile that will be used to translate grayscale data to L* intensity values for rendering graphics to only those parts of a document that have no defined color space translation profile.

1. Select the Color menu.

Output Manager User Guide

Queue Manager

2. To select Gray Color Space options, Printer Default must be cleared. Select the following Gray Color Space options for:

• Images

• Graphics

• Text

NOTE: You may select a specific Profile for all data types, or you may select different Profiles for images, text and graphics.

3. Click OK to save your entries and return to the Queue Status window.

Output Color

Select Output Color settings for Front Setup, Back Setup,

Emulation and Rendering. You may make separate output color rendering assignments for images, text, and graphics.

•

Destination profile

(contains Emulation settings)

•

Rendering

Destination profile

1. Select the Color detail.

2. Select a Front Destination Profile. This specifies the color space profile to be used on the front side of the output media both single-sided and double-sided documents.

• System Specified

• Values from Printer

3. Select a Back Destination Profile. This specifies the color space profile to be used on the back side of the output media.

• System Specified

• Values from Printer

4. Select an Emulation value. This selection causes the printer to emulate the output of a different color-printing device.

• Printer Default: In order to change a Printer Default setting, the Printer Default checkbox must be cleared. A

Printer Default selection indicates that the feature is handled by the printer that receives the job, using the printer default behavior.

• None: No emulation is applied at the printer; the printer's native color information is used.

• SWOP: Emulates the CMYK SWOP (i.e., Standard for

Web Offset Press) ink color gamut when printed on coated media.

• Enhanced SWOP: Emulates a more saturated version of the CMYK SWOP color gamut when printed on coated media.

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Queue Manager

• Euroscale: Emulates the European ink color gamut standard for offset presses when printed on coated media.

• Euroscale Matte: Emulates the color gamut of European inks placed on matte finish media.

• Euroscale Uncoated: Emulates the color gamut of

European inks placed on uncoated media.

• Japan Color: Emulates the color gamut of the combined/ common Dinippon and Toyo Inks standard when printed on coated media.

5. Click OK to save your entries and return to the Queue Status window.

Rendering

Occasionally, the requested colors in an image are outside a given printer’s gamut and cannot be exactly reproduced. Rendering provides color mapping between the image’s source gamut and the printer’s own gamut.

1. Select the Color detail.

2. You can choose different rendering options for images, text, and graphics. For instance, you might choose Perceptual for the images, Pure for the text, and Relative Colorimetric for the graphics, in order to optimize each output type appropriately.

Select Rendering for Images, Graphics and Text:

• Printer Default: In order to change a Printer Default setting, the Printer Default checkbox must be cleared. A

Printer Default selection indicates that Output Manager does not support the feature. The feature is thus handled by the printer that receives the job, using the printer default behavior.

• Automatic: The printer determines the selection of an appropriate rendering intent for each of the objects in the job, using the rendering intents available in the selected

ICC profile(s).

• Saturation: Optimizes the rendering of business graphics, such as charts and graphs.

• Perceptual: Optimizes the rendering of photographic images.

• Relative Colorimetric: Also optimized for rendering of spot color and logos. This transformation, however, uses additional information, such as hue and saturation, specified in the source profile to select the most appropriate value within the printer gamut.

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• Absolute Colorimetric: Optimized for rendering to spot color and logos by identifying the closest value within the printer gamut.

• Pure Text: Optimized for rendering of text and line art. The

“Pure” intent attempts to subdue halftone textures, thus increasing the visibility of small text.

• Blended Pictorial and Graphics: This rendering intent is appropriate for mixed content page images consisting of pictorial and graphic objects.

3. Click OK to save your entries and return to the Queue Status window.

Using the Job Notes and Accounting Detail

The available options within the Job Notes and Accounting detail are determined by the system administrator.

All Job Notes and Accounting detail selections are accessed by using the following procedure:

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

NOTE: The Supported checkbox within each menu option must be marked in order to use and access individual options.

Using Job Notes

Job Notes fields:

• Banner Page Message: Information you want to be printed on the banner page of the print job. You can type up to 1000 characters in this field.

• Special Instructions: Allows the job submitter to enter any additional job instructions, up to 127 characters.

• Message from Operator: Additional information pertinent to a particular job. You can type up to 127 characters in this field.

• Deliver To: Allows the job submitter to enter the name of the person who receives the job, or other pertinent information.

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Queue Manager

Accounting Options

Accounting fields:

• Account: This field can contain an internal billing number, a credit card number, or other tracking or billing numbers.

• Account User ID: The number identifier of the job sender.

• Additional Accounting Data: Can contain any additional account information.

Using the Multifunction Device Setup Detail

The Multifunction Device Setup detail is used to configure a queue to receive jobs from a Multifunction Device.

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

4. The following attributes shall be displayed as the Job Template

Description on the Multifunction Device. The Output Manager operator should select the default values for these attributes.

Otherwise, they will have “Print Default” as the values and will not be meaningful to the walkup users.

• Color detail > Print Color As area: select a color option

• Output Format detail > Sides Imaged area: select a sides imaged option

• Output Format detail > Finishing area: select a finishing option.

• Output Format detail > Slip Sheets area: select a slip sheet option.

• Paper Stock detail > Stock Name area: enter a paper stock name.

• Paper Stock detail > Width/Height area: enter a paper stock width and height.

• Paper Stock detail > Color area: select a paper stock color.

• Paper Stock detail > Weight area: enter a paper stock weight.

• Paper Stock detail > Type area: select a paper stock type.

• Special Pages detail > Covers button: select cover options.

5. Select the Multifunction Device Input Client Setup heading to open that panel.

6. Next to the Accept Jobs from Multifunction Devices heading, select the Enable radio button.

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NOTE: NOTE:

Queue Manager

7. In the Queue Name Displayed at Device text box, enter name that will appear on the Multifunction Device interface.

This name will appear in the Job Template list of the

Multifunction Device.

8. Select Apply at the top of the page to save all changes before continuing. Otherwise, all changes will be lost if the user navigates off the page by selecting Edit Values

9. Verify that the items in the Queue Values Displayed at

Device list are the items you want displayed at the

Multifunction Device.

NOTE: When values are not specified at the Multifunction

Device, the job will inherit the default value settings of the queue.

• If there are values listed you want to remove, or missing values, select the Edit Values button. To add a value, place a check mark in the box to the left of the value. To remove a value, clear the check mark. Click OK.

10. Next to the Provide Output Controls at Device heading, select the Enable radio button if you want to enable 2-sided, paper, and output finishing controls at the Multifunction

Device.

• If you select Disabled, the walk up user may not change the printing options (2-sided, paper, and output finishing).

The 2-sided values affect both scanning options as well as printing options. For example, 1 > 2 means scan as 1-side and print as 2-sided. When this control is disabled, only scanning options are available.

11. In the Present This Queue at list, select the check boxes to the left of the Multifunction devices that you want to make the queue available. Click the Apply All Settings and Make

Queue Available to Devices button. The queue will appear in the selected devices Job Template list.

12. Click OK to save your entries and return to the Queue Status window.

Using the Special Pages Detail

The Special Pages detail contains features that enable you to manage cover pages, and page inserts. The Summary of Defaults list shows the sequential sequence of Special Pages that are set to be placed on jobs entering the queue. As an example, the front cover would be the first entry, followed by any inserts and then ending with the back cover entry.

NOTE: Only Inserts and Covers can be set at the queue level.

Exception Pages are set at the job level.

The available options within the Special Pages detail are determined by the system administrator.

To Use the Special Pages Detail

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

Using Exception Pages

Defaults cannot be set for Exception Pages at the queue level.

NOTE: If Exception Pages is supported on the queue, the job level Exception Pages dialog is available in both View or Edit mode. If Exception Pages is not supported on the queue, the job level Exception Pages dialog is available in only View mode, with job ticket values displayed.

To Use Exception Pages

1. Select the Special Pages detail.

2. Defaults cannot be set for Exception Pages at the queue level. If Exception Pages are not supported, the selection is grayed out.

Using Covers

Covers add a finished appearance to jobs and are typically used for bound, stapled, or stitched jobs. Covers are programmed as part of a print job. Therefore, any printing required on the cover pages must be submitted as part of the job.

NOTE: If Covers is supported on the queue, the job level Covers dialog is available in both View or Edit mode. If Covers is not supported on the queue, the job level Covers dialog is available in only View mode, with job ticket values displayed.

To Use Covers

1. Select the Special Pages detail.

2. If Supported is not selected, the Covers button cannot be used.

3. If default values have been entered, the Supported option cannot be cleared. You must delete the Cover defaults before

Supported can be cleared.

4. Click the Covers button. The Queue Name is displayed at the top of the menu.

5. Select a Covers option.

6. Select a Print On option.

• Side 1 Only: Cover placement is on the front of the stock.

• Side 2 Only: Cover placement is on the back of the paper stock.

Output Manager User Guide 2–69

Queue Manager

• Side 1 and 2: Cover placement is on the front and back of the paper stock.

• None: A cover is added but nothing is printed on the cover page.

7. You can select stock by stock name or properties. If Name is selected, you can select a stock from the Stock Name menu.

Or, select Properties and choose individual stock characteristics.

NOTE: Be sure the attributes you select are supported on the printing system.

8. To set the same characteristics on the back cover as the front cover, select Same Defaults as Front Cover. You can set different characteristics for the back cover by clearing Same

Defaults as Front Cover.

9. Click OK to save your entries and return to the Special Pages section of the Edit Queue Properties window.

Using Inserts

Job inserts differ from slip sheets in that they separate pages of a job while slip sheets separate one job from another. Inserts may also be preprinted stock or forms.

NOTE: When two or more special pages are programmed

(covers, inserts, or exception pages) image ordering conflicts may occur. Verify that programmed options do not conflict.

To Use Inserts

1. Select the Special Pages detail.

2. If Supported is not selected, the Inserts button cannot be used.

3. If default values have been entered, the Supported option cannot be cleared. You must delete the Insert defaults before

Supported can be cleared.

4. Click the Inserts button. The Queue Name is displayed at the top of the menu.

5. From the Insert Location menu, select from:

• Insert as Page 1: The insert is placed as Page 1 of the job.

• Insert After Page: Enter the page number after which you want the insert placed.

6. Within the Quantity field, enter the number of insert pages you want to place in that location.

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7. You can select stock by stock name or properties. If Name is selected, you can select a stock from the Stock Name menu.

Or, select Properties and choose individual stock characteristics.

NOTE: Be sure the attributes you select are supported on the printing system.

8. Click OK to save your entries and return to the Edit Queue

Properties window.

Deleting Special Pages

To Delete Special Pages

1. Select the Special Pages menu.

2. Select the checkbox for each Special Page that you want to delete.

3. Click Delete.

4. Confirm your intention to remove the selected Special Pages from the system.

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Queue Manager

Managing Queues

In addition to creating and modifying queue properties, you can also perform global operations when working with the queue list.

Selecting Queues

You can select queues to View and Edit Queue Properties and when selecting an option from the Queue Options pull-down menu.

You can select queues individually or in groups:

• To select queues individually: Select each queue by marking the associated checkbox, which is located on the left side of the queue status table.

• Selecting all queues: Click the Select All icon at the top of the column to select all queues. Click again to clear the selection.

If you select all queues, you can then clear individual queues by clearing the appropriate checkbox.

Deleting a Queue

If you no longer need a particular queue, you can delete it from the queue list.

NOTE: Jobs within the queue must be in a Completed or Aborted state before the queue can be deleted. Also the queue should not be in 'Accepting jobs' mode while deleting.

To a Delete a Queue from the Queue List

1. Open Queue Manager.

2. Select the checkbox of each queue to be deleted.

3. Select Do Not Accept Jobs.

4. Select Do Not Release Jobs.

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5. From the Queue Options list, select Delete.

6. Click Yes to confirm. The queue is removed from the queue list.

Enabling a Queue to Accept Jobs

Jobs cannot flow through a queue unless the queue is set to accept jobs.

To Enable a Queue to Accept Jobs

1. Open Queue Manager.

2. Select each queue that you want to enable to accept jobs.

3. Click Accept Jobs. The Accepting status in the queue list changes from No to Yes. The queue is now enabled to accept jobs.

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Queue Manager

Preventing a Queue from Accepting Jobs

If you need to prevent jobs from processing through a particular queue, you can set the queue to not accept jobs.

To Prevent a Queue from Accepting Jobs

1. Open Queue Manager.

2. Select each queue that you want to prevent from accepting jobs.

3. Click Do Not Accept Jobs. The Accepting status in the queue list changes from Yes to No. The queue is now prevented from accepting jobs.

Setting a Queue to Release Jobs

A queue must be set to release jobs in order for jobs to be sent to the printer. Although a queue may accept jobs for processing, the jobs will not print unless the queue is set to release jobs. If the queue is not set to release jobs then jobs would have to be released by moving it to a queue that is enabled to release jobs.

You can set queues to release jobs immediately or at a specific time. Available options depend on system configuration.

NOTE: A queue should be attached to at least one printer to set it to release jobs.

To Set a Queue to Release Jobs

1. Open Queue Manager.

2. Select each queue that you want to allow to release jobs.

3. To release jobs immediately: a. Click Release Jobs. The Releasing status in the queue list changes from No to Yes. This process does not release jobs that are being held individually.

b. Or, if jobs were held using the Hold New Jobs selection, then select Release Held New Jobs from the Queue

Options list.

4. To release jobs at a special time: a. Select Release Jobs At from the Queue Options list.

b. Select a date and time from the pop-up dialog. All jobs sent to the queue release at the selected date and time.

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Queue Manager

Setting a Queue to Hold Jobs

To control the process flow of jobs through a queue, you can set the queue to hold jobs until they are individually released for print.

You can set a queue to hold current jobs that are in the system, or new jobs that enter the system.

To Set a Queue to Hold Jobs

1. Open Queue Manager.

2. Select the checkbox of each queue that you want to set to hold jobs.

3. To hold incoming jobs entering the queue: Select Hold New

Jobs from the Queue Options list.

4. To release jobs, select Release Jobs, or Release Held New

Jobs from the Queue Options list.

Purging Jobs

Purging jobs deletes all the jobs in the queue regardless of the state of the job. This feature is available to system administrator’s and Operator 1 only.

To Purge Jobs

1. Open Queue Manager.

2. Select the checkbox of each queue that you want to set to purge jobs.

3. Select Purge Jobs from the Queue Options list.

NOTE: New jobs can enter the queue while executing the

Purge Jobs command. The new jobs entering the queue are not purged.

4. Click OK to confirm. All jobs are deleted from the selected queues.

Updating Printer Values

The Update Values menu allows you to:

• Append or overwrite printer values. '

• Append Values from file(.xcp)

• Overwrite Values from file(.xcp)

• Export Values to file(.xcp)

Output Manager User Guide 2–75

Queue Manager

Before you perform this procedure, check the Overwrite and

Append Behaviors information below.

1. Open Queue Manager.

2. Select each queue that you want to access. If you select multiple queues, the properties for each selected queue can be accessed using the Queue Name list within the Printer

Properties window.

3. Select Edit Queue Properties.

4. From the Value Options menu select from:

• Append Values from Printers: Adds only the new values found on the printers.

• Overwrite Values from Printers: Replaces the entire set of values. To overwrite values select Yes at the prompt.

• Append Values from File (.xcp)...: Adds only the new values found in the file. You can click the Browse button to locate the file.

• Overwrite Values from File (.xcp)...: Replaces the entire set of values. You can click the Browse button to locate the file. To overwrite values select Yes at the prompt.

• Export Values to File (.xcp)...: Exports the entire set of values to a file. You can click the Browse button to set the file location.

Append and Overwrite behaviors

FreeFlow Output Manager provides two options for updating queue supported values: Append and Overwrite. Both options result in a set of values that include at least all supported values from the sources. Append includes the current set of values as one of the sources, while Overwrite does not.

NOTE: If you have previously removed values that are supported by one or more printers, neither option preserves these deletions.

When values are merged from two or more sources, the following behaviors may be observed:

• An attribute that displays a value of “supported”, “yes” or “no” will be set to “yes” or “supported” if any of the sources contain this value, and the “no” or “supported” check box is not selected.

• An attribute that displays one or more integer values will contain the union of all integer values from the sources (with no duplications).

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• An attribute that displays a set of values will contain the union of all values from the sources (with no duplications).

• An attribute that displays as a number range will have its lower limit set to the minimum of all lower limits from the sources, and its upper limit set to the maximum of all the upper limits from the sources.

NOTE: It is possible that the resulting range will include values that no source actually includes if some of those ranges were disjoint. For example, a range of 10-20 and a range of 15-25 is combined to a single range of 10-25.

• An attribute that displays as one or more ranges will include all ranges from the sources. Overlapping ranges will be combined into a single range so that the result will be a set of disjoint ranges. For example, a range of 10-20 and a range of 15-25,

30-40 are combined to form 10-25, 30-40.

Output Manager User Guide 2–77

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2–78 Output Manager User Guide

3. Printer Manager

Printer Manager allows you to connect Output Manager to the printers on your network, establish the properties and capabilities of those printers, and monitor their status.

Output Manager determines which job can be sent to a selection of printers based on the capabilities of the printer. When there are multiple printers that can print the job, Output Manager uses either the round-robin or least- busy printer to assign the job to the printer.

A device

represents a printer and a port on that printer

(for

example, a specific IPP

port/ virtual printer on a FreeFlow Print

Server controller). It is possible to have more than one

device

that addresses the same

NOTE: The options that are available to you within Printer

Manager will depend on your Output Manager access rights.

NOTE: Using the cursor to rollover icons displays information tips following a one to two second delay.

Printer Manager Main Window

The Printer Manager main window displays the following printer information:

Printer Status

• Printers Selected: Indicates the total number of printers selected in the status table below.

• Total printers listed: Indicates the total number of printers seen in the status table.

• Status: Presents printer information.

Output Manager User Guide 3–1

Printer Manager

Status Menu

Automatic Update Menu

The Automatic Update menu allows you to set the interval at which the

list is updated. If the Update Now button is clicked, the printer list is immediately refreshed regardless of the

Automatic Update setting.

The Printer List

The Status menu allows you to filter the list of printers by the current states of the printers.

• View All: This is the default selection that lists all the printers in the Output Management system.

• Running: Indicates currently processing jobs.

• Ready: Indicates that the device is not printing a job, but could print a job, if sent one.

• Stopped: Indicates that the printer is not printing a job due to an internal condition, such as a paper jam.

NOTE: If the printer is an iGen4 220 Perfecting Press and in

"Pass-thru" mode where only one controller is active, an icon will be displayed and a pop-up message will appear when the mouse is moved over the status of the printer. The message displays the status of the two controllers.

The

list displays all of the printers in the system. Each row represents a

and contains information about that

You can manage printer list selections from the Status menu.

All columns can be sorted by clicking the column header. The sort arrow shows which column is sorted and whether it is in ascending or descending order.

Selecting Printers

Selecting the checkbox next to a printer name selects that printer

Clearing the checkbox next to a printer name cancels the

selection of that

printer assigned when that

Selecting the checkbox in the column header selects all printers in the list. Likewise, clearing the checkbox in the column header cancels the selection of all the printers in the list.

Printer Name

The Printer Name column displays the user-designated name of each

device

was added to Output

Manager.

3–2 Output Manager User Guide

Output Manager User Guide

Printer Manager

Printer Status

The Status column displays the current states of the printers connected to Output Manager.

• Printing: Indicates currently processing jobs.

• Ready: Indicates that the device is not printing a job, but could print a job, if sent one.

• Stopped: Indicates that the printer is not printing a job due to an internal condition, such as a paper jam.

• No Report: Indicates that no information can be retrieved from the printer.

NOTE: You can filter

printer . If Yes is displayed the printer

states displayed on the printer list

by using the Status menu.

Accept Jobs

The Accept Jobs column will either display Yes or No for each

is accepting new jobs for

printing. If No is displayed the printer is not accepting new jobs.

Jobs

The Jobs column indicates the number of jobs currently residing at the printer.

Maximum Jobs

The Maximum Jobs column displays the maximum number of jobs that each

printer is set to accept. If a printer

reaches the maximum number of jobs allowed, the printer is not assigned additional jobs until the number of pending jobs is less than the maximum number of jobs allowed for the printer. An icon is displayed when maximum number of jobs limit is reached at the printer.

Printer job limits are determined by the administrator.

Location

The Location column displays the physical location of the

, as described within Printer Properties.

Printer Model

The Printer Model column displays the brand and type of each

the printer , as described within Printer Properties.

, as described within Printer Properties.

3–3

Printer Manager

Controller/Server Type

The Controller/Server Type column displays software controlling

Pages

The Pages column displays the number of pages that are in the document.

Printer Manager Detail Screens

Printer Manager contains detail screens designed to adjust printer

properties and expedite printing. This section describes the detail screens available when you select either View Printer Properties or Edit Printer Properties.

•

Basic Properties

•

Job Processing Options

•

•

•

•

•

Job Notes and Accounting

NOTE: Using the cursor to rollover icons displays information tips following a one to two second delay.

3–4

Basic Properties

Job Processing Options

The Job Processing Options menu enables you to define

job , and job proof support.

acceptance levels for the number of jobs, the pages per

Settings

The Basic Properties menu provides information about the selected

printer including: printer name, make and model, VI

Normalization, associated

queue , color, interposer, high security,

controller and controller version, network address, and More

Information.

The

document format, font selections, Quantity, VI Container Type,

settings within this menu Include the page range,

Output Manager User Guide

Printer Manager

OPI (Open PrePress Interface: Image Substitution, Settings), and resources (Pre-Scan Action, Retention After Job Completion).

Output Manager User Guide 3–5

Printer Manager

Paper Stocks

The Paper Stocks menu enables you to view and define stock attributes. Settings include Stock Name, Width, Height, Color,

Type, Pre-Printed, Order, Holes, Weight (gsm), Front Coating,

Back Coating, Grain and Tooth.

Output Format

The Output Format menu enables you to select orientation, layout (N-up), sides imaged, collation, output location, slip sheets,

Force Page to Side One, Page Delivery, Offset, Sample Delivery, and finishing options.

Color

Job Notes and Accounting

The Job Notes and Accounting menu allows you to enter information that should be sent along with the printed job including banner pages and accounting information.

Special Pages

The Color menu provides you with an expansive palette of color management tools of varying complexity including Trapping, Color

Cast, Print Color As, Black Overprint, PANTONE Color

Processing, User TRC, Highlight Color (Mapping Algorithm,

Mapping Color, Printing Color, Mismatch Action) Source Color

(RGB, CMYK, GRAY Color Space for Items Images, Graphics &

Text), Output Color (Destination Profile, Emulation, & Rendering options)

Contains features that enable you to manage exception pages, cover pages, and page inserts.

Printer Properties Window

The Printer Properties window contains the following:

•

Printer Properties navigation bar

•

Printer Name

•

View Button Menu

•

Update Values Menu

3–6 Output Manager User Guide

Printer Manager

•

Command Buttons

NOTE: Using the cursor to rollover icons displays information tips following a one to two second delay.

Printer Properties navigation bar

The Printer Properties navigation bar lets you navigate back to the Printer Status screen, or display the properties for each printer in the list of printers using the Previous Printer and Next Printer links.

Printer Name

The Printer Name menu is available from within the View or Edit

Printer Properties menu. The menu displays the name of the selected printer. If more than one printer is chosen, they are listed within the pull-down menu. Each printer that is selected from the pull-down menu displays the properties pertaining to that printer.

Update Values Menu

The Update Values menu allows you to overwrite or append the properties for the printer.

Command Buttons

• Reset All: Returns queue properties to values set before any changes were attempted.

• Apply: Saves all property changes to the selected queue without closing the window. You do not need to select Apply before selecting OK to save changes.

• OK: Saves all property changes to the selected printer. The dialog changes to the one viewed previously.

• Back to Printer Status: Returns to the main Printer Manager window.

• Previous Printer/Next Printer: Displays the View or Edit mode properties page of the previous or next printer in the printer list.

CAUTION: Do not use the browser Back or Forward navigation buttons to return to previously viewed pages. This action will require you to refresh the browser window or re-login to FreeFlow

Output Manager.

Output Manager User Guide 3–7

Printer Manager

Adding or Removing a Printer

You may want to create a new printer to handle specific job requirements, or to have a printer available for a particular group of people to use.

The FreeFlow Printer Registration Tool is used to add printers and edit printer settings. The printer list created by the registration tool can be local to the Output Manager software, or located on a remote PC. The Printer List Locator tool is used to specify a local or remote printer list.

Use the Printer Registration Tool and Printer List Locator tools to add and setup printer for FreeFlow Output Manager. Use the online help for those applications for instruction in how to use those applications.

To access the list of available printers and add or remove printers

1. Open Printer Manager.

2. Select the Change Printer List ... button. The Add/Remove

Printer list window opens. The printers that are available for

Output Manager have check marks to the left of their name or

IP address.

3. Perform one or both of the following:

• Select the check box to the left of the printer name or IP

Address for those printers you want to add.

• De-select the check box to the left of the printer name or IP

Address for those printers you want to remove.

4. Click Next to open the Confirm Changes screen.

5. The printers that have been added as well as removed will be displayed on the confirmation screen. Perform one of the following:

• Click Next to go to the Update Properties screen. A progress indicator will appear as the printer properties are loaded.

• Click Back to return to the Add/Remove Printer List screen and make additional changes.

6. Perform one of the following.

• You can edit the printer properties by clicking the Edit

Printer Properties button.

• Click Done to return to the Printer Status screen.

NOTE: If a deleted printer has jobs pending, a status message will appear in the status message area notifying the user that the printer will be removed when all jobs have been completed.

3–8 Output Manager User Guide

Printer Manager

Editing or Viewing Printer Properties

Once a new printer is created, most printer

properties can be modified.

The Printer Properties window enables you to view and specify attributes that are used as default settings to process jobs

submitted to the printer

. Administrator ,

Operator 1, and Operator

2 can view printer properties, while only

Administrator and

Operator

1 can edit

properties.

NOTE: Some menu selections contain an + Add New Value designation.

NOTE: Only the attributes that are supported by the printer will be displayed.

To Edit or View Printer Properties

1. Open Printer Manager.

2. Select each printer that you want to access. If you select multiple printers, the properties for each selected printer can be accessed using the Printer Name list within the Printer

Properties window.

3. Click View Printer Properties or Edit Printer Properties.

Selecting Supported Attributes

Features with multiple options

Click the Supported button, which is located at the top of menu options with multiple selections within Queue Manager and

Printer Manager, to select all the values within a particular menu.

Some Supported features are automatically enabled when the queue is created and then associated with printers. Once menu options are selected, the value is supported and can be selected when editing job properties.

For example, if you want to select all the Layout options, click the

Supported button. If you want one of the layout options to be the default selection, select that option on the default list.

Single feature options

The Supported checkbox within single choice menu options must be selected in order to access option controls. Some supported features are automatically selected when the queue is created and then associated with printers.

For example, if you want to use Job Proofing on the queue/ printer, the Job Proof checkbox must be selected. This action activates the Default field and you can then enter a Job Proof

Default value.

NOTE: Be sure to select options that are supported by the printer.

If you select a feature that is not supported by the printer, the job may be faulted or marked ineligible when received by the printer.

View Button Menu

The View button menu button enables you to select printer properties, and menus that you want to display. The following display options are available:

• View or Edit Printer Properties: If you opened the View menu from within the View Printer Properties window, the

Edit Printer Properties selection is available and vise-versa.

• Expand All/Collapse All: You can choose which printer menus are opened when viewing or editing printer properties.

Regardless of which selection you make, all menus can be opened or closed manually by clicking on the menu bar title.

– Collapse All: Only the Basic Properties menu will open expanded, while the other menus remain collapsed.

– Expand All: All menus expand when viewing or editing printer properties.

3–10 Output Manager User Guide

Printer Manager

Using the Basic Properties Detail

This detail screen displays general

Printer Model: This read only field describes the printer

properties.

To use the Basic Properties detail

1. Open Printer Manager.

2. Select the checkbox for each printer that you want to access. If you select multiple printers, the properties for each selected printer can be accessed using the Printer Name list within the

Printer Properties window.

3. Select View Printer Properties or Edit Printer Properties.

4. Select the Basic Properties detail.

Basic Properties Fields

The following fields become read only after the printer is created.

All fields are used during printer creation.

If the printer is an iGen4™ 220 Perfecting Press, the fields "Print

Engine Controller 1" and "Print Engine Controller 2" are displayed.

• Printer Name or IP Address: The name or IP address of

the printer

selected. This field is read only. You can access all the printers that you selected by using the Printer

Name menu.

•

make and model as entered during

printer creation.

• Controller/Server Type: This read only field describes the controller software and its version number as entered during

printer creation.

• High Security: If your controller software is FreeFlow®

Print Server 4.1 or later versions, this selection is available. See the FreeFlow® Print Server System

Administrator’s Guide for additional details.

• Printer: This read only field identifies the

location on the Internet or intranet.

• Queue Name at Printer: This read only field displays the

name that is associated with the printer .

• Print Engine Controller 1: This read only field describes the primary controller's Printer name or IP address and associated Queue Name at Printer as entered during printer creation.

• Print Engine Controller 2: This read only field describes the secondary controller's Printer name or IP address and associated Queue Name at Printer as entered during printer creation.

The following fields are editable

• Color: You can select this option if the

printer supports

Output Manager User Guide 3–11

Printer Manager color printing.

• Interposer: You can select this option if the

supports an interposer.

• Location: Type additional

location information in this text box, using up to 127 characters.

• More Information: Type additional

information in this text box, using up to 127 characters.

Using the Job Processing Options Detail

This detail screen allows you to set

“Setting the Pages per Job” on page 3–13

acceptance limits and to enable

job proofing.

To Use the Job Processing Options Detail

1. Open Printer Manager.

2. Select the checkbox for each printer that you want to access. If you select multiple printers, the properties for each selected printer can be accessed using the Printer Name list within the

Printer Properties window.

3. Select or Edit Printer Properties.

Limiting the Number of Jobs at the Printer

You can limit the number of jobs that can be sent to the printer.

This process is also known as High/Low Watermark.

To Limit the Number of Jobs at the Printer

1. Select the Job Processing Options detail.

2. If you want no limit to the amount of jobs that you can submit, select No Limit. Performance may be impacted if you submit too many jobs.

3. If you want a maximum limit on the number of jobs, select

Maximum.

a. Enter the maximum number of jobs that you want the printer to accept.

b. The printer can then be set to resume accepting jobs. Type a number in the Resume Accepting Jobs At box.

4. Click OK to save your entries and return to the Printer Status

3–12 Output Manager User Guide

Printer Manager window.

Setting the Pages per Job

The system administrator sets the job size (pages) supported for the printer.

To Set the Pages per Job

1. Select the Job Processing Options detail.

2. Select from the following:

• No Limit: There is no limit to the size of the job that can be submitted to the printer.

• Select Minimum to enter the minimum and maximum pages per job that can be submitted to the printer.

3. Click OK to save your entries and return to the Printer Status window.

“Enabling Proof Jobs at the Printer” on page 3–13

Enabling Proof Jobs at the Printer

You can enable the printer to print a proof copy of a multi-copy job while eliminating the need to resubmit the job to print once the content and/or layout have been verified.

To Enable Proof Jobs at the Printer

1. Select the Job Processing Options detail.

2. Select Supported to enable Job Proof.

3. Click OK to save your entries and return to the Printer Status window.

Using the Printer Manager Settings Detail

The

font selections, OPI (Open PrePress Interface),

settings within this menu Include the page range,

document format,

and resources.

To Access the Printer Manager Settings Detail

1. Open Printer Manager.

2. Select the checkbox for each printer that you want to access. If you select multiple printers, the properties for each selected printer can be accessed using the Printer Name list within the

Printer Properties window.

3. Select Edit Printer Properties.

NOTE: Some menu selections contain an + Add New Value designation. To add a new value to the printer, see:

Enabling Job Quantity and Page Range Options

You can set the maximum and minimum number of copies that can be printed. Page Range allows you to set a page range for printing jobs at the printer.

To Enable Job Quantity and Page Range Options

1. Select the Settings detail.

2. If the feature is supported, perform the following:

• Enter a minimum and maximum number of copies that you want to print.

• Page Range allows you to set the page range of the job you want to print.

3. Click OK to save your entries and return to the Printer Status window.

3–14 Output Manager User Guide

Selecting the Document Format

Printer Manager

You can change the format of a

document after it has been

submitted to the controller. For example, a change from PostScript

ASCII may be desired in order to print the

PostScript

commands.

To Select the Document Format

1. Select the Settings detail.

2. Select from the following document formats:

• Unknown:

• ASCII: The American (National) Standard Code for

Information Interchange, is a standard character-tonumber encoding widely used in the computer industry.

• JPEG: The Joint Photographic Experts Group standard algorithm for compressed digital images.

• PostScript: A page description language developed by

Adobe Systems, Inc. It supports graphics, text, and images with a wide variety of fonts. It is designed to be printer independent.

• PCL: A file format that provides a set of instructions to the printer describing the appearance of a page or pages.

• PDF: Portable Document Format. A file format developed by Adobe Systems, Inc.

• TIFF: A common image format developed by Aldus and

Microsoft for scanned color and black and white images. It is a versatile, reliable, and widely supported bitmap format designed for exchanging digital information.

• VI Container: (Variable Information) Containers are specialized files containing a collection of components that are bundled into a single file called a “container.” Output

Manager will forward VI container jobs to printers that support this format. Supported VI Container formats include PPML, VIPP, and VIPP Database Mode. The VI

Container format needs to be enabled manually because printer will not export it automatically.

NOTE: PPML, VIPP and VI Database Mode can be set if the version of FreeFlow Print Server is version 5.0 or later. Only

PPML is set if the FreeFlow Print Server version is 4.2.

Output Manager User Guide 3–15

Printer Manager

3. Click OK to save your entries and return to the Printer Status window.

3–16 Output Manager User Guide

Printer Manager

Selecting Font Options

A font name can be specified if the document data is in a format that does not have inherent font information (e.g., 'text/plain'). If font information is supplied with the job, this selection is ignored.

To Select Font Options

1. Select the Settings detail.

2. If supported, select a minimum and maximum font size. The available Font Size range for the printer is displayed above the entry field.

3. Select supported Font Names.

4. Click OK to save your entries and return to the Printer Status window.

Setting OPI Options

This attribute indicates the type of OPI image insertion to be performed by the printer.

Open PrePress Interface is used to replace low-resolution proxy images with high-resolution images when the job is decomposed.

This is useful because low-resolution images transmit much quicker than high-resolution jobs from the client to the controller.

Once received, the controller can then access the high-resolution image during decomposition to be used for print.

OPI options are available for only PostScript or PDF jobs.

Output Manager User Guide 3–17

Printer Manager

To Set OPI Options

1. Select the Settings detail.

2. Image Substitution determines the type of OPI image insertion that is performed by the printer. Select an Image

Substitution:

• On: OPI images referenced in the document file are retrieved, manipulated as specified, and inserted or substituted for those referenced in the document.

• Off: OPI images referenced in the document are not retrieved, inserted or substituted for those in the document. The printer ignores all OPI image insertion references.

3. The Setting options determine whether the printer pre-scans the document data in order to validate that OPI images referenced within the document are accessible and, optionally, to send them to the Printer, before processing the job. From the Setting menu, select from:

• None: A PreScan is not performed on the job.

• Pre-Scan: Before processing the job, pre-scan the document data and validate that each OPI image exists and is accessible.

• Pre-Scan & Gather: Pre-scan the document data and retrieve the referenced OPI images prior to processing the job. This maximizes processing performance on the job.

4. Click OK to save your entries and return to the Printer Status window.

Enabling Printer Resources

Resource selections are available for all document formats.

To Enable Printer Resources

1. Select the Settings detail.

2. From the Pre-Scan Action menu, select from:

• None: A PreScan is not performed on the job.

• Pre-Scan: Before processing the job, pre-scan the document data and validate that each OPI image exists and is accessible.

• Pre-Scan & Gather: Pre-scan the document data and retrieve the referenced OPI images prior to processing the job. This maximizes processing performance on the job.

3. Click OK to save your entries and return to the Printer Status window.

Setting Retention After Job Completion

This feature allows you to keep or delete a job following the completion of job processing and printing.

When you keep a job

, all the document

data and instructions required to reprint the job are retained so the job can be reprocessed. When the job retention period expires, all traces of the job are removed from the system.

To Set Retention After Job Completion

1. Select the Settings detail.

2. Select a supported Retention After Job Completion option.

• Keep: All the document data and instructions required to reprint the job are retained so the job can be reprocessed.

• Delete: When the job retention period expires, all traces of the job are removed from the system.

3. Click OK to save your entries and return to the Printer Status window.

Using the Paper Stocks Detail

Features within the Paper Stocks detail enable you to set up a

to be used for jobs sent to the printer

The Paper Stocks menu allows you to specify a paper stock for a

by selecting the color, size, type, and weight of the stock to

be used. Be sure the attributes you select are supported on the printing system.

NOTE: Some menu selections contain an + Add New Value designation.

Selecting a Stock

You can select a default

stock properties or by selecting a predefined

used by the printer

by either selecting individual

named

“About Layout Options” on page 4-29 .

To Select a Stock

1. Open Printer Manager.

2. Select each printer that you want to access. If you select multiple printers, the properties for each selected printer can be accessed using the Printer Name list within the Printer

Properties window.

3. Select Edit Printer Properties.

4. Select the Paper Stocks detail.

5. Select a supported stock name and/or stock characteristic option.

6. Click OK to save your entries and return to the Printer Status window.

Using the Output Format Detail

The available options within the Output Format menu are determined by the system administrator.

The Output Format menu contains features used for determining output options that are processed through the selected printer.

NOTE: Some menu selections contain an + Add New Value designation.

3–20 Output Manager User Guide

Printer Manager

To Use the Output Format Detail

1. Open Printer Manager.

2. Select the printer(s) you want to access.

3. Select Edit Printer Properties.

Setting Page Orientation

Orientation describes the position of the page image relative to the actual page and whether the printed image is parallel to the long side of the paper (landscape orientation) or to the short side of the paper (portrait orientation).

To Set Page Orientation

1. Select the Output Format detail.

2. Select a supported orientation:

• Portrait: The printed page image is taller than it is wide.

When you view a page printed with a portrait orientation, you hold it with the long edges to the side.

• Landscape: The printed page image is wider than it is tall.

When you view a page printed with a landscape orientation, you hold it with the short edges to the side

• Reverse Portrait: The image is rotated 180 degrees with respect to the medium from the portrait orientation.

• Reverse Landscape: The image is rotated -90 degrees with respect to the medium from the portrait orientation.

3. Click OK to save your entries and return to the Printer Status window.

Output Manager User Guide 3–21

Printer Manager

Selecting Layout Styles

The Layout feature enables you to control the placement, rotation, cropping, and scaling of source document pages onto the printed output. This process is commonly known as Imposition.

To Select Layout Styles

1. Select the Output Format detail.

2. Enter a supported layout: For a description of each layout option, see

3. Click OK to save your entries and return to the Printer Status window.

Setting the Sides Imaged

Use the Sides Imaged option to select whether the job prints on one or both sides of a page.

To Set the Sides Imaged

1. Select the Output Format detail.

2. Select a supported sides imaged option:

• 1 Sided

• 2 Sided, Flip on Long Edge

• 2 Sided, Flip on Short Edge

3. Click OK to save your entries and return to the Printer Status window.

Forcing Pages

This attribute forces selected pages to be imaged on the front side of a sheet in the printed document. This attribute is typically used to start a new chapter or section of a document.

The pages you want to force to side one must be specified by page number.

If Forcing Pages is supported, the Supported checkbox is selected.

Output Manager User Guide 3–23

Printer Manager

Setting Collation Options

Collation controls the sequence in which pages in a job print.

To Set Collation Options

1. Select the Output Format detail.

2. Select a supported collation option:

3. Click OK to save your entries and return to the Printer Status window.

Selecting Output Location

The Output Location selection determines where the print job is delivered.

To Select Output Location

1. Select the Output Format detail.

2. Select a supported Output Location option:

• Automatic: This is the default selection. The printer determines the most appropriate destination of the given job.

• Catch Tray (top): Used for simpler jobs that do not require finishing or collated stacking.

• Stacker: Used for most jobs that require stacking or stapling.

• Stacker-N: Choose from the list of available stackers.

3. Click OK to save your entries and return to the Printer Status window.

Selecting Page Delivery Options

Page Delivery determines whether the prints are delivered face up or face down and the order in which the printed pages are delivered to an output device, either first to last or last to first.

Specifying the page delivery is important for certain types of finishing.

To Select Page Delivery Options

1. Select the Output Format detail.

2. Select a supported Page Delivery option:

• Printer Default: This is the default selection. The printer determines the page delivery of the given job.

• Face Up; 1-N: Printed pages are delivered face up, first to last with the last page on top (ascending).

• Face Up; N-1: Printed pages are delivered face up, last to first with the first page on top (descending).

• Face Down; 1-N: Printed pages are delivered face down, first to last with the last page on top (ascending).

• Face Down; N-1: Printed pages are delivered face down, last to first with the first page on top (descending).

3. Click OK to save your entries and return to the Printer Status window.

Enabling Slip Sheets

Slip Sheets are pieces of paper or other media that are inserted between document sets in a print job. Slip Sheets differ from job inserts in that slip sheets separate one job from another, while job inserts separate pages of a job.

To Enable Slip Sheets

1. Select the Output Format detail.

2. Select a supported slip sheets option:

• Off: Slip sheets are not included with the job.

• On: Slip sheets are included with the job.

3. Click OK to save your entries and return to the Printer Status window.

Setting Offset Options

This feature allows you to offset stacks of output.

To Set Offset Options

1. Select the Output Format detail.

2. Select On from the Offset pull-down.

3. Select from the supported offset options:

• Off: The feature is disabled.

• Between Jobs: The offset occurs between each job printed.

• Between Sets: The offset occurs between each job set printed.

• Between Subsets: inserts an offset within a stack

(uncollated set) after each specified page number.

4. Select the Pages per Subset check box to enable that option.

5. Click OK to save your entries and return to the Printer Status window.

Using Transparency Interleaving

Specifies that the printer is to insert interleaved sheets into the document. The numbering of pages in the document must not be affected by the interleaved sheets.

To set Transparency Interleaving

1. Select the Output Format detail.

2. Select a supported interleaved sheets option:

• Off: Interleaved sheets are not included with the job.

• On: Interleaved sheets are included with the job.

3. Click OK to save your entries and return to the Printer Status window.

Setting Sample Delivery

Sample delivery allows you to select from collated sets or uncollated sheets.

To Set Sample Delivery

1. Select the Output Format detail.

2. If Sample Delivery is supported, the following Sample Delivery options are available.

• Printer Default: This is the default selection. The printer determines the Sample Delivery of the given job.

• Every: Enter a numeric value for the amount of Uncollated

Sheets or Collated Sets that you want to print.

Output Manager User Guide 3–29

Printer Manager

• Uncollated Sheets: Documents are printed in separate sets of each page. If you print 3 copies of a 2-page document, the output is grouped with three copies of page

1 followed by three copies of page 2.

1,2,3.

4. Click OK to save your entries and return to the Printer Status window.

Setting Finishing Selections

Finishing is a general term referring to the processes, such as stapling, binding, stitching, folding, and hole-punching, that are typically performed on a job after it has finished printing.

To Set Finishing Selections

1. Select the Output Format detail.

2. Select a supported finishing option from those available in the

Finishing list.

• Custom Template: Activates the Custom Template menu where you can enter custom template information.

3. Click OK to save your entries and return to the Printer Status window.

Using the Image Adjustments Detail

The available options within the Image Adjustments menu are determined by the system administrator.

The Image Adjustments menu contains controls that allow you to make image quality adjustments including: darkness, toner saver, halftone, and image shift. To see a description of each field select from the following links:

Select a supported Image Adjustments option by selecting a radio button.

To Use the Image Adjustments Detail

1. Open Printer Manager.

2. Select the printer(s) you want to access.

3. Select Edit Printer Properties.

NOTE: Some menu selections contain an Add New Value “+” designation. To add a new value to the printer, see:

Setting Rotation

To Set Rotation

1. Select the Image Adjustments detail.

2. Select from the supported Rotation options:

• None: Rotation is not performed.

• 90 Degrees

• 180 Degrees

• 270 Degrees

3. Click OK to save your entries and return to the Printer Status window.

Using Anti-aliasing

Anti-Aliasing is a method for reducing the jagged appearance

(caused by rasterization) of curves and diagonal lines. Anti-

Aliasing enhances the smoothness of such curves and lines.

To Use Anti-aliasing

1. Select the Image Adjustments detail.

2. Select from the following Anti-aliasing options:

• Off: does not apply the anti-aliasing algorithm

• On: applies the anti-aliasing algorithm

• K100% High Resolution: applies high resolution algorithm

3. Click OK to save your entries and return to the Printer Status window.

Using Resolution

Use the resolution option to achieve better performance for jobs that were saved, or scanned (if your system features a scanner).

Resolutions vary from printer to printer, and not all resolutions print exactly as expected.

To Use Resolution

1. Select the Image Adjustments detail.

2. Select a supported option from the Resolution menu.

3. Click OK to save your entries and return to the Printer Status window.

Using Halftone

Halftone allows you to adjust the pattern of dots or lines of varying sizes applied to an image of varying tones, or same sized dots applied to a tint of color.

To Use Halftone

1. Select the Image Adjustments detail.

2. Halftone can be applied to the following:

• Images: Specifies how the halftone screens are used by the printer to render image objects within color or black and white documents.

• Graphics: Specifies how the halftone screens are used by the Printer to render graphic objects within color or black and white documents.

• Text: Specifies how the halftone screens are used by the printer to render text objects within color or black and white documents.

3–34 Output Manager User Guide

Printer Manager

3. Select from the supported Halftone options:

• None: No halftone is applied to graphic, image or text objects. This is provided to enable you to override a Printer

Default value in situations where no halftoning is desired.

• LPI selections: Applies lines per inch halftoning.

• DPI selections: Applies dots per inch halftoning.

• Stochastic: Applies a halftone screen that uses random spot densities to render objects.

4. Click OK to save your entries and return to the Printer Status window.

About Print Darkness

The Darkness options allow to adjust print darkness, mode, and toner settings when using monochrome printers.

The following darkness controls are available:

“Controlling Print Darkness” on page 3-36

“Selecting a Darkness Mode” on page 3-37

NOTE: The key to making adjustments to any of the image quality controls is to do so in small increments. Making large adjustments can actually create image quality problems.

Controlling Print Darkness

The Print Darkness control makes all pixels lighter or darker.

1. Select the Image Adjustments detail.

2. If Print Darkness is supported, use the slide bar or enter a value in the spin box. Increasing Darkness (-) moves all pixels in the image toward black. Decreasing Darkness (+) moves all pixels toward white.

3. Click OK to save your entries and return to the Printer Status window.

Selecting a Darkness Mode

The Darkness Mode allows you to select a print quality:

1. Select the Image Adjustments detail.

2. Select a supported Darkness Mode option:

• Normal Darkness: Specifies that the ability to adjust print darkness on this printer is enabled.

• DocuTech 135: This setting prints output that is similar in appearance to that of a DocuTech 135 printer.

• DocuTech 135 with Darkness Adjustments: Specifies that the print darkness applied should attempt to match that used on DocuTech 135, and the light/dark value can be supplied as well.

• DocuTech 6180: This setting prints output that is similar in appearance to that of a DocuTech 180 printer.

• DocuTech 6180 with Darkness Adjustments: Specifies that the print darkness applied should attempt to match that used on DocuTech 180, and the light/dark value can be supplied as well.

• Native: Specifies the neutral or nominal darkness setting native to the printer.

3. Click OK to save your entries and return to the Printer Status window.

Enabling Toner Saver

Enabling Toner Saver uses less toner and is therefore more economical than the full-quality setting (Off). You may want to use the Off setting when printing proof documents.

To Enable Toner Saver

1. Select the Image Adjustments detail.

2. Select a Toner Saver setting:

• Off: Toner Saver is not enabled.

• On: Toner Saver is enabled.

3. Click OK to save your entries and return to the Printer Status window.

Selecting Image Resample Methods

Use Image Resample to select an interpolation method. This option provides the you with the ability to select an interpolation, or image resample, method in order to achieve maximum Image

Quality at the desired RIP performance. Interpolation is defined as the process of estimating a value of a function between two known values. In the Image Interpolation context, the function of known values is the input image, and the estimated values are the values calculated for the output image. Image interpolation attempts to produce a smooth transition between adjacent samples rather than simply replicating pixels (which would result in “blocky” images).

The interpolation methods that may be selected (in addition to the system specified setting) include:

To Select Image Resample Methods

1. Open the Image Adjustments detail.

2. Select a supported Image Resample option:

• System Specified: The printer determines the image scaling of the given job. A job entering the queue that does not contain a value, is assigned the Default value.

• Nearest Neighbor: A method used to scale image data

(pixels) from one resolution to another. The output pixel value is simply the value of the input pixel closest to the output location.

3. Click OK to save your entries and return to the Printer Status window.

Output Manager User Guide 3–39

Printer Manager

3–40

Using Image Shifts

Use Image Shifts to adjust the location on a page where printing occurs. The procedure to shift an image varies based on whether you are printing on a one-sided or two-sided page.

To Use Image Shifts

1. Open the Image Adjustments menu.

2. From the Image Shifts field, select a unit of measure.

3. Select the option that is supported by the printer. Examples include: Sides 1 and 2 - Same: X/Y, Side 1: X/Y and Side 2: X/

4. Adjust the X: and Y: axis fields:

• When selecting the vertical (Y) image shift, enter a positive number to move the image upward or a negative number to move the image down.

5. Click OK to save your entries and return to the Printer Status window.

Using Background Forms

The Background Forms field is a read-only field in Printer

Manager. The support status for this feature is retrieved from the printer. If the printer supports this feature, it will be indicated in this field.

See

“Using Background Forms” on page 2-49 for information on

enabling this feature at a queue.

Using the Printer Manager Color Detail

Color features are used to assist with matching color for printing.

Color matching software is used to convert between device dependant RGB and CMYK color spaces to a device independent color space in order to match colors by adjusting for differences between device color gamuts.

To Access the Color Menu

1. Open Printer Manager.

2. Select the printer(s) you want to access.

3. Select Edit Printer Properties.

Selecting a Print Color Option

If enabled by the administrator, this feature enables the printer to render a color document in full color or use an algorithm that maps the full range of colors to alternate values, such as gray scale or monochrome. If enabled, you can override the color attributes of a job to create a monochrome output.

To Select a Print Color Option

1. Select the Color detail.

2. From the Print Color As menu, select from:

• Full Color

• Highlight Color

• Black and White

3. Click OK to save your entries and return to the Printer Status window.

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Printer Manager

Selecting a User TRC

You can select Tonal Reproduction Curves (TRC) to achieve desired, repeatable results from specified paper stocks. The TRC is a graphical representation of 4 curves, one each for Cyan,

Magenta, Yellow, and Black.

Within Job Manager, the desired User TRC can be applied to all pages within a job or to specified pages within the job.

To Select a User TRC

1. Select the Color menu.

2. From the User TRC menu, select a value.

3. Click OK to save your entries and return to the Printer Status window.

Output Manager User Guide 3–43

Printer Manager

Using PANTONE Color Processing

This feature adds flexibility when matching page level elements at the press.

PANTONE calls, while the bitmap/image on the same page is not composed of a defined PANTONE name/number. The bitmap/ image contains a CMYK representation of a color and not a

PANTONE call. This difference in construction results in proper

PANTONE number rendering for the graphic/text element, but a second CMYK based rendering for the bitmap. As a result, slight hue changes between the bitmap and PANTONE graphic/text are visible. By disabling PANTONE processing, you can eliminate this problem.

To Use PANTONE Color Processing

1. Select the Color detail.

2. From the PANTONE Color Processing menu, select from:

• Off: PANTONE Color Processing is not used.

• On: PANTONE Color Processing is enabled.

• Click OK to save your entries and return to the Printer

Status window.

Using Clear Coat

Clear Coat is the use of a clear toner to apply to the print document. Applying clear toner can be applied to the entire page or selected portions of the page.

1. Open Job Manager.

2. Select each job that you want to edit. If you select multiple jobs, the properties for each selected job can be accessed using the Job ID/Name menu within the Job Properties window.

3. Click Edit Job Properties.

4. Select the Color detail.

5. Select a Clear Coat option. The options are Off, Full Page

Flood and Select Objects. If Select Objects is selected additional options will be enabled. Select one or more of the options.

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Printer Manager

To Use Clear Coat

You can submit your job or continue editing job properties.

6. Select Color detail.

7. From the Clear Coat menu, select from:

• Off: Clear Coat is not used

• Full Page Flood: Clear Coat applied to the entire page.

• Selected Objects: If Select Objects is selected additional options will be enabled. Select one or more of the options from below.

• Text: Clear Coat applied to text.

• Images: Clear Coat applied to images.

• Graphics: Clear Coat applied to graphics

8. Click OK to save your entries and return to the Printer Status window.

Output Manager User Guide 3–45

Printer Manager

Using Highlight Color

Highlight color is the use of black and one specified color to print documents. Black and white, highlight color, and full color documents can be printed black and white, or highlight color.

Consider the following when using highlight color options.

• The Highlight Color, Mapping Color, Mapping Algorithm, and Mismatch Action work together to produce the final printed result.

• If you want to change the highlight color used to print your document, set the highlight color option to the color you want, and set the color mismatch option to Operator

Intervention.

To Use Highlight Color

1. Select the Color detail.

2. Select a Highlight Color Mapping Algorithm: These selections determine how full-color documents are mapped into highlight-color or monochrome.

3. Select a Highlight Color Mapping Color. This option allows you to specify which colored parts of the document are printed in the available Highlight Color. The Mapping Color determines which parts of the document print in color and which in shades of gray.

4. Select a Highlight Color Printing Color.

5. Select a Highlight Color Mismatch Action. This determines what action is taken when the loaded highlight color is not the same as the selected highlight color.

6. Click OK to save your entries and return to the Printer Status window.

NOTE: Information is sent to the printer that supports the selected

Highlight Color attributes (e.g., DocuPrint NPS). The printer performs the appropriate action.

3–46 Output Manager User Guide

Printer Manager

Using Trapping

Usage Advice:

Trapping is an image processing technique used to compensate for misregistration of color planes in a print engine or press.

Misregistration results in white gaps and shifted hues.

To Use Trapping

1. Select the Color detail.

2. Trapping is applied to the edges of all text, graphics, images, and sweeps.

KEY POINT: Generally, a trapping zone above 4 pixels is visually obvious and not pleasing to the eye. A higher value should be considered carefully. However, the ability to set a higher trap zone has been included to give you control over individual images that have been poorly trapped individually.

KEY POINT: Two direction parameters are included because the feed direction has a marginal effect on image quality. However, in nearly all cases, you would set these two values the same.

3. Within the Trapping field, you may enter pixel values for the width and height parameters, from 1 to 20 pixels. The Feed

Direction icon presents a visual representation of trapping adjustments.

• Clear Printer Default to enter a Cross Feed Direction (y) value.

• Clear Printer Default to enter a Feed Direction (x) value.

4. Click OK to save your entries and return to the Printer Status window.

Output Manager User Guide 3–47

Printer Manager

Using Lightness

Lightness controls the relative brightness of the color in the printer’s gamut.

Increasing the lightness value causes the output to appear lighter and decreasing the lightness value causes the output to appear darker.

To Use Lightness

1. Select the Color detail.

3. Click OK to save your entries and return to the Printer Status window.

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Printer Manager

Using Contrast

Contrast controls the difference of tonal gradation between the light and dark values within an image in the printer’s gamut.

To Use Contrast

1. Select the Color detail.

Yellow, and Black.

3. Click OK to save your entries and return to the Printer Status window.

Output Manager User Guide 3–49

Printer Manager

Using Saturation

To Use Saturation

1. Select the Color detail.

100 may be the same as the output for a lower saturation value, and the output for a saturation value of -100 may be the same as the output for a higher saturation value.

3. Click OK to save your entries and return to the Printer Status window.

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Printer Manager

Using Color Cast

Color Cast adjustments provide you the ability to increase or decrease the amount of any single color. Increasing (+) the amount of one color decreases the amount of its complementary color.

To Use Color Cast

1. Select the Color detail.

2. The color cast adjustments are:

• Cyan - Red: The Cyan-Red color cast adjustment shifts the color towards cyan or red. Decreasing the value to -

• Magenta - Green: The Magenta-Green color cast adjustment shifts the color towards magenta or green.

Increasing the value to 100 indicates the maximum blue color cast supported by the system is applied to the document.

Output Manager User Guide 3–51

Printer Manager

3. Click OK to save your entries and return to the Printer Status window.

Source Color

Select Source Color settings for RGB Color Space, CMYK Color

Space, and/or Gray Color Space. You may make separate Source

Color assignments within each color space for the Images, Text and Graphics profile.

NOTE: Available options depend on printer configuration.

RGB Color Space

CMYK Color Space

Gray Color Space

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Output Manager User Guide

Printer Manager

RGB Color Space

Specifies the source color space profile to be used in the RGB color space for rendering graphics to only those parts of a document that have no defined color space translation profile.

1. Select the Color detail.

2. To select RGB Color Space options, Printer Default must be cleared. Select the following RGB Color Space options for

Images, Graphics and Text:

• Printer Default: In order to change a Printer Default setting, the Printer Default checkbox must be cleared. A

Printer Default selection indicates that Output Manager does not support the feature. The feature is thus handled by the printer that receives the job, using the printer default behavior.

• sRGB: sRGB mode according to the Default RGB color space as defined in [IEC 61966-2.1]. See: “References” in

Appendix A of CPSS Volume 1-Information Model.

• Xerox Consistent Color Mode: Xerox Consistent Color mode for RGB color space.

• Xerox Consistent Color Mode RGB, Gamma=1: Xerox

Consistent Color mode for RGB with a gamma value of 1.

NOTE: You may select a specific Profile for all data types, or you may select different Profiles for images, text and graphics.

3. Click OK to save your entries and return to the Printer Status window.

CMYK Color Space

Specifies the source color space profile to be used in the CMYK color space for rendering graphics to only those parts of a document that have no defined color space translation profile.

1. Select the Color detail.

2. To select CMYK Color Space options, Printer Default must be cleared. Select the following CMYK Color Space options for:

• Native CMYK: The CMYK color space of the target color printer.

• SWOP: Emulates The CMYK SWOP (i.e., Standard for

Web Offset Press) ink color gamut when printed on coated media.

• Euroscale: Emulates the European ink color gamut standard for offset presses when printed on coated media.

• Japan Color: Emulates the color gamut of the combined/ common Dinippon and Toyo Inks standard when printed on coated media.

• Enhanced SWOP: Emulates a more saturated version of the CMYK SWOP color gamut when printed on coated media.

• Euroscale Matte: Emulates the color gamut of European inks placed on matte finish media.

• Euroscale Uncoated: Emulates the color gamut of

European inks placed on uncoated media.

NOTE: You may select a specific Profile for all data types, or you may select different Profiles for images, text and graphics.

3. Click OK to save your entries and return to the Printer Status window.

Gray Color Space

1. Select the Color detail.

2. Select the following Gray Color Space options for:

• Images

• Graphics

• Text

NOTE: You may select a specific Profile for all data types, or you may select different Profiles for images, text and graphics.

3. Click OK to save your entries and return to the Printer Status window.

Output Color

Select Output Color settings for Front Setup, Back Setup,

Emulation and Rendering. You may make separate output color rendering assignments for images, text, and graphics.

“Selecting a Destination Profile” on page 3-56

“Using Rendering” on page 3-57

Output Manager User Guide 3–55

Printer Manager

Selecting a Destination Profile

To Select a Destination Profile

1. Select the Color detail.

2. Select a Front Destination Profile. This specifies the color space profile to be used on the back side of the output media both single-sided and double-sided documents.

• System Specified

• Values from Printer

3. Select a Back Destination Profile. This specifies the color space profile to be used on the back side of the output media.

• System Specified

• Values from Printer

4. Select an Emulation value. This selection causes the printer to emulate the output of a different color-printing device.

• Printer Default: In order to change a Printer Default setting, the Printer Default checkbox must be cleared. A

Printer Default selection indicates that Output Manager does not support the feature. The feature is thus handled by the printer that receives the job, using the printer default behavior.

• None: No emulation is applied at the printer; the printer's native color information is used.

• SWOP: Emulates the CMYK SWOP (i.e., Standard for

Web Offset Press) ink color gamut when printed on coated media.

• Enhanced SWOP: Emulates a more saturated version of the CMYK SWOP color gamut when printed on coated media.

• Euroscale: Emulates the European ink color gamut standard for offset presses when printed on coated media

• Euroscale Matte: Emulates the color gamut of European inks placed on matte finish media

• Euroscale Uncoated: Emulates the color gamut of

European inks placed on uncoated media

• Japan Color: Emulates the color gamut of the combined/ common Dinippon and Toyo Inks standard when printed on coated media

5. Click OK to save your entries and return to the Printer Status window.

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Printer Manager

Using Rendering

To Use Rendering

1. Select the Color detail.

Select Rendering for Images, Graphics and Text:

• Automatic: The printer determines the selection of an appropriate rendering intent for each of the objects in the job, using the rendering intents available in the selected

ICC profile(s).

• Saturation: Optimizes the rendering of business graphics, such as charts and graphs.

• Perceptual: Optimizes the rendering of photographic images.

Output Manager User Guide 3–57

Printer Manager

• Absolute Colorimetric: Optimized for rendering to spot color and logos by identifying the closest value within the printer gamut.

• Pure Text: Optimized for rendering of text and line art. The

“Pure” intent attempts to subdue halftone textures, thus increasing the visibility of small text.

• Blended Pictorial and Graphics: This rendering intent is appropriate for mixed content page images consisting of pictorial and graphic objects.

3. Click OK to save your entries and return to the Printer Status window.

Using the Job Notes & Accounting Menu

The available options within the Job Notes and Accounting menu are determined by the system administrator.

To Use the Job Notes & Accounting Menu

1. Open Printer Manager.

2. Select the printer(s) you want to access.

3. Select Edit Printer Properties.

NOTE: The Supported checkbox within each menu option must be marked in order to use and access individual options.

Using Job Notes

Job Notes fields:

• Banner Page Message: Information you want to be printed on the banner page of the print job. You can type up to 1000 characters in this field.

• Special Instructions: Allows the job submitter to enter any additional job instructions, up to 127 characters.

• Message from Operator: Additional information pertinent to a particular job. You can type up to 127 characters in this field.

• Deliver To: Allows the job submitter to enter the name of the person who receives the job, or other pertinent information.

Accounting Options

Accounting fields:

• Account: This field can contain an internal billing number, a credit card number, or other tracking or billing numbers.

• Account User ID: The number identifier of the job sender.

• Additional Accounting Data: Can contain any additional account information.

Configuring Job Cover Pages

The Covers menu contains features that enable you to manage

Covers only. Exception Pages and Inserts are configured using the Queue Manager and Job Manager menus.

The available options within the Special Pages menu are determined by the system administrator.

To Configure Job Cover Pages

1. Open Printer Manager.

2. Select a printer or printers to access.

3. Select Edit Printer Properties.

4. Select the Special Pages menu.

5. The Covers button is not available if the Supported option is not selected. Make sure Supported is selected before continuing.

6. Click the Covers button.

7. Select a Covers option:

• Front Cover

• Back Cover

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Printer Manager

8. Select a Print On option.

• Side 1 Only: Cover placement is on the front of the stock.

• Side 2 Only: Cover placement is on the back of the paper stock.

• Both Sides: Cover placement is on the front and back of the paper stock. Select Both Sides if you need to program the same characteristics for both the front and back covers. Otherwise, sides printed characteristics must be independently programmed for each cover within the job.

• None: A cover is not added to the printer.

9. Click OK to save your entries and return to the Printer Status window.

Controlling Printer Behavior

Printer behavior is managed form the various menus within the

Printer Manager status window.

Managing Printers

The following tasks can be performed at the printer level:

“Updating the Printer Manager window” on page 3-62

“Enabling or Disabling Job Limits” on page 3-62

“Sorting Printers by Status” on page 3-64

“Accepting/Not Accepting Jobs at the Printer” on page 3-64

“Updating Printer Values” on page 3-65

Updating the Printer Manager window

This feature allows you to set the interval at which each Printer

Manager window is updated. You can set each Printer Manager window to have the same or different update intervals. Update the display using a time interval that reflects your job processing needs.

To Update the Printer Manager Window

1. Open Printer Manager.

2. If desired, you can select printers according to status by using the Status menu.

3. Select an option from the Automatic Update menu. If Update

Now is selected, the Job Manager window is immediately refreshed regardless of the Update setting.

Enabling or Disabling Job Limits

The Maximum Jobs column displays the maximum number of jobs that each

printer is set to accept. If a printer

reaches the maximum number of jobs allowed, the printer is not assigned additional jobs until the number of pending jobs is less than the minimum number of jobs allowed for the printer. An icon is displayed until a sufficient number of jobs print.

You can enable and disable the high water mark for the printer. A checkmark indicates that the high water mark limits are enabled.

To Enable or Disable Job Limits

Before you perform this procedure, the limits has to be set on

Printer. See “Limiting the Number of Jobs at the Printer” on

3–62 Output Manager User Guide

Printer Manager

page 3-12

1. Open Printer Manager.

2. Right-click the printer(s) you want to enable or disable the high water mark.

3. Select Enable Limits on Number of Jobs Accepted or

Disable Limits on Number of Jobs Accepted.

NOTE: If a printer reaches the high watermark and the disable

Limits on Number of Jobs Accepts option is selected, jobs are immediately sent to the printer.

Output Manager User Guide 3–63

Printer Manager

Sorting Printers by Status

This menu allows you to filter the displayed printer list.

To Sort Printers by Status

1. Open Printer Manager.

2. From the Status menu select from:

• View All: this is the default selection that lists all the printers in the Output Management system.

• Running: indicates currently processing jobs.

• Ready: indicates that the device is not printing a job, but could print a job, if sent one.

• Stopped: indicates that the printer is not printing a job due to an internal condition, such as a paper jam.

• No Report: Indicates that no information can be retrieved from the printer.

Accepting/Not Accepting Jobs at the Printer

Jobs cannot flow through a printer unless the printer is set to accept jobs.

To Accept or Not Accept Jobs at the Printer

1. Open Printer Manager.

2. The Accept Jobs column will either display Yes or No for each

printer . If Yes is displayed the printer

is accepting new jobs for printing. If No is displayed the

printer is not accepting

new jobs.

3. Select the printer(s) you want to have accept or not accept jobs.

4. Select either the Accept Jobs or Do Not Accept Jobs icon.

The selected printers Accept Jobs status changes to either

Yes (accepting jobs) or No (not accepting jobs).

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Printer Manager

Updating Printer Values

The Update Values menu allows you to append or overwrite printer values.

Before you perform this procedure, check the Overwrite and

Append Behaviors information below.

To Update Printer Values

1. Open Printer Manager.

2. Select the checkbox for each printer that you want to access. If you select multiple printers, the properties for each selected printer can be accessed using the Printer Name list within the

Printer Properties window.

1. Select Edit Printer Properties.

2. From the Update Values menu select from:

• Append Values from Device: adds only the new values found on the printer.

• Overwrite Values from Device: replaces the entire set of values. To overwrite values select Yes at the prompt.

• Append Values from File (.xcp)...: Adds only the new values found in the file. You can click the Browse button to locate the file.

• Overwrite Values from File (.xcp)...: Replaces the entire set of values. You can click the Browse button to locate the file. To overwrite values select Yes at the prompt.

• Export Values to File (.xcp)...: Exports the entire set of values to a file. You can click the Browse button to set the file location.

Output Manager User Guide 3–65

Printer Manager

Append and Overwrite behaviors

FreeFlow Output Manager provides two options for updating printer supported values: Append and Overwrite. Both options result in a set of values that include at least all supported values from the sources. Append includes the current set of values as one of the sources, while Overwrite does not.

NOTE: If you have previously removed values that are supported by one or more printers, neither option preserves these deletions.

When values are merged from two or more sources, the following behaviors may be observed:

• An attribute that displays one or more integer values will contain the union of all integer values from the sources (with no duplications).

• An attribute that displays a set of values will contain the union of all values from the sources (with no duplications).

30-40.

3–66 Output Manager User Guide

4. Job Manager

Job Manager allows you to perform

job management tasks

including: printing, previewing jobs, job submission, view printing conflicts, scheduling jobs, delaying jobs, reprinting jobs, proofing,

splitting documents using different printers, tracking job

status,

and changing job

properties.

The

job object is the managed unit of work, comprised of one or

more documents and the information about those documents.

The

document object represents the content that is to be printed

and internal formatting information about that content.

NOTE: The options that are available to you within Job Manager will depend on your Output Manager access rights.

Differences Between Jobs, Documents, and Split Jobs

The following terms will help you understand how Output Manager processes your print requests.

• Document: a single file to be printed. The document represents the data that will be printed and how that data prints. For additional document information, see:

“Document

Properties” on page 4-61

• Job: a collection of one or more documents that are printed as a unit. A job contains instructions for printing (such as paper size) and for notifying you of conditions affecting printing. For additional job information, see:

“Editing or Viewing Job

Properties” on page 4-12

• Split jobs: an entire job that is split in order to balance printer loads, or to spread a large job across two or more printers. Job splitting can also be used for combining multiple documents into one job or diverting specialty portions of a job to printers suited for particular tasks.For additional split job information,

see: “Job Split Methods” on page 4-18

NOTE: When a job containing one or more documents is sent to a printer and is not split, Output Manager will send each document as a separate print job to the printer.

Output Manager User Guide 4–1

Job Manager

NOTE: Editing the properties of a job which has multiple documents sets the properties for each of the documents.

The Job Manager Window

The Job Manager window contains a Job Status list. From this list you can manage or monitor the jobs submitted or created in

Output Manager.

Submit Job... button

Opens the Submit Job dialog where you can enter data to submit

These buttons open a dialog box displaying the settings for the job

for printing.

Queue & Status Filter menu

The content of the Job Status menu is determined by your selections from the Queue and Status filter menu. The Queue filter lets you view all queues, some queues or choose individual queues.

NOTE: If the Custom View Group feature has been enabled, the queues in the pull-down list will be limited to those that the logged on user has been granted access.

To view selected queues, select View Multiple... from the Queue pull-down menu and mark the check boxes for the queues you wish to view. Click OK to update the Job Status list.

The Status filter menu lets you view all jobs in the queue selected or restricts the list of jobs by state:

• Active

• Pending

• Held

– Held, preprocessing

– Held, resources not supported

– Held, until specified time

– Held, proofing complete

4–2 Output Manager User Guide

Output Manager User Guide

Job Manager

• Pending

• Processing

• Printing

• Queued at Printer

• Inactive

• Completed...

– Completed, successfully

– Completed, with warnings

– Completed, with errors

• Sending

• Sent to Printer, progress unknown

• Waiting for Printer

• Printer Stopped

• Canceled

Show Job Splits/Hide Job Splits button

This button toggles whether jobs splits are displayed or not. When enabled, Job Split details are shown in expanded mode.

Automatic Update options

The Automatic Update feature pull-down menu lets you select how often the Job Status list is updated. You can force an immediate update by clicking Update Now.

Below the Job Status list are controls for managing individual jobs selected from the Status list.

View and Edit Job Properties buttons

and controls for changing them. Many job management tasks are performed by modifying the

job properties.

Hold button

If a print

job is pending, and you wish to delay printing of the job,

you can place the job on hold.

You can also hold a job until a selected time and/or date by selecting Hold Job Until... from the Job Options button menu.

Release button

Allows the selected Held

job to be printed. The job is placed

immediately after all printing or pending jobs.

Cancel button

Terminates printing of the selected job

and retains the job in the system based on the retention setting for the job. Canceled jobs

4–3

Job Manager can be resubmitted for printing.

Move

Allows you to move a

job to another queue in the system.

Copy

Allows you to make a copy of the selected job

to the queue selected in the list.

Request Printer

Allows you to request a specific printer to print the

job . All the

printers associated with the queue are listed.

4–4 Output Manager User Guide

Output Manager User Guide

Job Manager

View Conflicts

Displays the details of the conflicts found on each printer associated with the queue of the job.

Job Options

Contains additional menu options including:

• Preview Job: Allows you to preview the pages of PDF,

PostScript and VIPP Job files before printing.

• Proof Job: Allows you to print a job proof to a queue associated with the selected printer. The quantity of proofs can be set.

• Save Job: Allows you to save a job to a local folder or a document repository.

• Delete Job: Eliminates all traces of the job from the system.

• Hold Job Until: Allows you to set a time when held jobs are released.

• Reprint Job: Places a job back in the queue where the job originated. Prints the job again with no property changes.

• Resubmit Job: Places a job back in the queue where the job originated, in a held state

• Change Quantity: Allows you to change the quantity of the job.

• Change Priority: Allows you to change the priority of the job.

The Job Status List

From the Job Status list you can manage or monitor the jobs submitted or created in Output Manager. Each row represents a

job and contains information about that job .

The columns can be sorted by clicking the column header. The sort arrow shows which column is sorted and whether it is in ascending or descending order.

The Job Status list has the following columns:

• Checkboxes: Used to select jobs.

•

Job ID: The number identifier of the job

assigned by the system when the

job is received.

• Job Split Detail: Indicates if a

job is split and by what method

(the type of split) and in what manner (the attributes of the split).

• Job Name: The file name of the submitted

job .

• Status: Shows the current state of the

job .

•

Queue: Indicates the queue

that the job

is assigned.

• Printer/Job ID: Indicates the

printer that the job is assigned,

or the requested printer (indicated by an asterisk). If the job

is split, the parent

printer name will be designated as

(Multiple). If the job ID at the printer has been assigned, it will be displayed.

NOTE: If the job is sent to an iGen4 220 Perfecting Press printer, the job id is from the first controller. To display Printer/

Job ID values from both controllers, mouse over the Printer/

Job ID value. A pop-up message will appear displaying 2 printer/job id values.

If the printer is in Pass-through mode, the job will be forwarded only to the active controller and reflected in the Printer/Job ID vallue.

• Printer/Queue Access Group: Indicates the group name that the queue that the job has been submitted to belongs. This column will appear when the administrator is logged on to the system.

• Pages: The total number of pages in the

job is indicated.

• Sender: The logon user name of the person who sent the

PDL (that is, PostScript , PCL

from the client or host.

• Priority: The priority set on the job either by the queue default or as set by the user. The priority informs the system the order in which the jobs should be processed. A job’s priority setting can be set between 1 (lowest priority) and 100 (highest priority). The default priority setting is 50.

Job Status Icons

The Job Status list uses the icons in the table below to indicate the status of jobs.

Table 4-1. Job Status list icons icon explanation

Job is Held

Job Held because resources are not supported

Job Held until a specified time

Job Held because the queue is set to hold jobs

Job Held because the split failed

Job Held because it was rejected by the printer

Job is proofing

Job Held because proofing failed

Job Held. Proofing is complete

Job Held because printer resources are not ready

Job Held because the printer is stopped

Output Manager User Guide

Job Manager icon

Table 4-1. Job Status list icons explanation

Job Held because preprocessing failed

Post-processing failed

Post-processing was successful

Job Completed successfully

Job Completed with warnings

Job Completed with errors

Job Held due to invalid attribute

Job waiting due to Background Form being blocked.

4–9

Job Manager

Job Split Icons

This table shows icons used to indicate Job Split status in the Job

Status list.

Table 4-2. Job Split icons from the Job Status list icon explanation

Split Job (collapsed)

Split Job (expanded)

Multiple document job

A proof of this job has been created

Split by quantity

Split by page range

Split by document

Split by color

Split by document set

4–10 Output Manager User Guide

Job Manager

Monitoring Job Status

The Job Status list lets you monitor jobs created in or submitted to

Output Manager.

To Monitor Job Status

1. Open Job Manager.

2. The Job Status screen is displayed.

3. To view jobs by Queue assignment, select the desired Queue or Queues from the Queue menu.

NOTE: If the Custom View Group feature has been enabled, the queues in the pull-down list will be limited to those that the logged on user has been granted access.

4. To view jobs by status, select the desired status from the

Status filter menu.

5. To sort the Job Status display by any one category, click that category heading. To view in descending order, click the category heading a second time.

Updating The Job Manager Window

This feature allows you to set the interval at which each Job

Manager window is refreshed. Update the job status display using a time interval that reflects your job processing needs.

To Update The Job Manager Window

1. Select Job Manager.

2. If desired, you can select jobs within a particular queue by using the Queue list menu.

3. Select an option from the Automatic Update menu. If Update

Now is selected, the Job Manager window is immediately refreshed regardless of the Update setting.

The Job Properties Window

Information within the Job Properties Window is available regardless of whether you select View or Edit Job Properties.

Output Manager User Guide 4–11

Job Manager

To Access the Job Properties Window

1. Open Job Manager.

2. Select a job.

3. Select Edit Job Properties.

The following fields and menus are available:

• Status: Indicates if the job is Processing, Pending, Held,

Cancelled, or Completed.

• Quantity: Indicates the number of job copies scheduled for printing.

• View or Edit Job Properties...: A page opens in either

View mode or Edit mode. As an example, if you are currently using the Edit Job Properties dialog, View Job

Properties becomes the available selection.

• Previous Job/Next Job: Allows you to access the next or previous job from the group of jobs available in the Job ID/

Name menu.

• Back to Job Status: Closes the Job Properties dialog window and returns you to the Job Status tab of Job

Manager.

• Document Details...: Presents document property selections for multi-document jobs.

• Apply: Saves all job property changes and comes back to the Job Properties Window/Page. You do not need to select Apply before selecting OK to save changes.

• Reset All: Returns job properties to values set before any changes were attempted.

• OK: Saves all job property changes and closes the currently viewed dialog. Your view returns to the Job Status window.

CAUTION: Do not use the browser Back or Forward navigation buttons to return to previously viewed pages, or the Refresh button. This action may cause unpredictable behavior.

Editing or Viewing Job Properties

The Job Properties window contains a series of detail screens that display all of the current settings for the job. Many job management tasks are performed by modifying the job properties.

All users can view job properties, but only Administrators,

Operator 1, and Operator 2 users can edit job properties.

Changing job properties depends on whether the configuration/ property is supported by the queue to which the job is submitted.

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Job Manager

Bypass Queues

If a job is sent through a Bypass queue, you can set the following four properties for the job:

• Schedule Jobs at Printer > By Priority (Job Priority)

• Keep Completed Jobs (Job Retention Period)

• Post-processing Program

• Printer Requested (Output Device)

To Edit or View Job Properties

You can view and modify the properties of jobs submitted to the controller by performing the following:

1. Open Job Manager.

2. Select each job that you want to access. If you select multiple jobs, the properties for each selected job can be accessed using the Job ID/Name menu within the Job Properties window.

3. Select either View Job Properties or Edit Job Properties.

The Job Properties dialog window opens.

4. If you selected more than one job, you can switch between them by selecting a job from the Job ID/Name menu.

Using the Basic Properties Detail

This detail displays general job properties.

To Use the Basic Properties Detail

1. Open Job Manager.

2. Select each job that you want to access. If you select multiple jobs, the properties for each selected job can be accessed using the Job ID/Name menu within the Job Properties window.

3. Click View Job Properties or Edit Job Properties.

4. Select the Basic Properties detail to view job information.

The available information depends on the system configuration and job status.

• Job ID: The number identifier of the job assigned by the system when the job is received.

• Job Name: The file name of the job. If a job name is not assigned to the job by the submitter, the system generates a name for the job automatically.

• Queue: The name of the queue that is assigned to process the job request.

• Reprocessed Job IDs: A number identifier of a job that has been reprocessed.

• Client Job ID: The number identifier of the job when using the LPR IBS protocol. LPR IBS uses this attribute to map the RFC 1179 ID to the internal ID.

• Printer Job ID: The ID of the job on the actual printer.

NOTE: If the job was submitted to an iGen4 220 Perfecting Press printer, Printer Job ID will be replaced with two fields, Print

Controller/Job ID 1 and Print Controller/Job ID 2.

• Print Controller/Job ID1:The IP address or printer name and job ID on the first controller.

• Print Controller/Job ID2: The IP address or printer nameand job ID on the second controller. If the printer is in

Pass-through mode, only the Print Controller/Job ID receiving the job will be displayed.

• Host Name: The name of the host computer that submitted the job.

• Size: Indicated the size of the file.

• Pages: Indicates the number of pages the job contains.

• Pages Printed: Indicated the total number of pages printed.

4–14 Output Manager User Guide

Job Manager

Using the Job Processing Options Detail

Properties within the Job Processing Options detail screen can be edited with the exception of Processing by System, which is set by the system administrator at the queue. Available options depend on queue configuration.

NOTE: The Processing by System designation is read-only, since it is set at the queue. If a job is in a Bypass queue, some menu options are not available and are grayed out.

Requesting a Printer

Allows you to select a printer that is associated with the queue to print the job.

To Request a Printer

1. Open Job Manager.

2. Select each job that you want to access. If you select multiple jobs, the properties for each selected job can be accessed using the Job ID/Name menu within the Job Properties window.

3. To choose a printer, select Request Printer.

4. Select a printer from the drop-down list of printers associated with the job's queue.

NOTE: If you plan to split jobs, the Request Printer selection must

be Assigned by Queue.

5. You can submit your job or continue setting job properties.

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Job Manager

Selecting Pre- and Postprocessing Programs

Preprocessing

Output Manager provides a predefined preprocessing program called “xompdlana.bat”. The preprocessor performs the following:

• determines the job

TIFF

PDF).

• determines if the file has color content (Color or

Monochrome) for PDF and PostScript files only.

• estimates the number of pages in the job (

PostScript , PDF,

PCL files only).

Postprocessing

The system administrator sets postprocessing attributes. After a job completes printing, a specific program or script is used that can perform job tasks such as sending an email notification that the job is complete, or writing job/document attributes to a file to perform simple job accounting.

NOTE: Pre processing or post processing programs/scripts are executable on the FFOM OS platform. Scripts have to be placed in the directory <Install Directory>\scripts to be visible.

To Select Preprocessing Programs

1. Open Job Manager.

2. Select each job that you want to access. If you select multiple jobs, the properties for each selected job can be accessed using the Job ID/ Name menu within the Job Properties window.

3. Click Edit Job Properties.

4. Select the Job Processing Options detail.

5. Select a Preprocessing Program.

6. You can save the job properties or continue setting job properties.

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Job Manager

Setting Job Properties Match

You can allow job

property substitutions when submitting a

job to a

jobs, the properties for each selected job

To Set Job Properties Match

1. Open Job Manager.

2. Select each job that you want to edit. If you select multiple

can be accessed using the Job ID/Name menu within the Job Properties window.

3. Click Edit Job Properties.

4. Select the Job Processing Options detail.

5. Select from the following for Job Properties Match:

• Allow Substitutions: The

schedules the job

to a

device

that best supports job

properties.

• Honor All Job Properties: The

queue will not schedule

to any device that does not support all