User’s Guide
26/05/2014
Traqueur
User’s Guide
01.
E
-M
ANAGER CUSTOMIZATION
SUMMARY
a. S
ET UP YOUR GROUPS b. C
ONFIGURE YOUR VEHICLES c. S
ET UP YOUR USERS d. S
ET UP YOUR CONTACTS e. C
ONFIGURE PROFILES f. S
ET UP ZONES g. S
ET UP CATEGORIES h. C
ONFIGURE YOUR PREFERENCES
02.
REAL TIME ACTIVITY MANAGING a. L
OCALISATION b. T
RIPS HISTORIES
03. I
NFORMATION ANALYSIS
– R
EPORTS a. F
LEET REPORT b. C
ONNECTION REPORT c. T
HEORETICAL CONSUMPTION REPORT d. S
ERVICE REPORT e. D
AILY REPORT f. W
EEKLY REPORT g. M
ONTHLY REPORT
04. M
ONITORING MANAGEMENT
Find tips and follow information to guide yourself while using e-Manager.
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User’s Guide
Welcome to e-Manager. While connecting for the first time, we recommend you to configure and organize your vehicles in order to reach a better fleet management. To do that, please go to the settings tab. e-Manager is accessible by internet (secure).
Website:
https://emanager.traqueur.fr/
e-Manager is also accessible in mobile version :
http://emanager.traqueur.fr/mobile
01.
E
-M
ANAGER CUSTOMIZATION
I
Administrator Interface
You can personnalize your e-Manager to optimize your management:
Set up your groups
Name and distinguish your vehicles
Create vehicles families
Allow users
Add contacts
Add profiles
Manage areas
Assign areas in categories
Enable immobilisations
To access to settings, click « SETTINGS » in the menu.
While connecting for the first time, we recommend you to set up your groups
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User’s Guide a. S
ET UP YOUR GROUPS
Click « SETTINGS », then « GROUPS ».
To administer your fleet, you can :
Set up a new group
Modify a group
Erase a group
A group allow to organize your vehicles fleet.
Name the group
To set up a new group
Click « Add »
Choose a group and the group where you place it
Key the new group name
Click « Modify » or
Z« Erase »
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User’s Guide
To modify a group
Choose the new group name
Change the main group
Click here to save
To optimize your management, you can create sub-groups.
Diversify ranking criteria: South sales agents, North sales agents, maintenance technician of weeks or weekends
…
You can rename your groups and sub-groups.
In this case, for example, when week technicians go on call at evening, you just have to rename the group.
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User’s Guide b. C
ONFIGURE YOUR VEHICLES
When you click « SETTINGS », you are automatically directed on vehicles tab
1. Click « Modify »
When connecting for the first time, vehicle icons are defined by default and named by registration number.
2. Personnalize
Name the vehicle instead of using its registration number
Personalize the vehicle display by selecting its type and its color
Attribute a group previously created to the vehicle
Fill complementary information of your vehicle
Save modifications
You can personalize each vehicle thanks to a color code to an easier tracking, or standardize a vehicle group according to your activities: green for sales people, red for technicians…
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User’s Guide c. S
ET UP YOUR USERS
Click «SETTINGS» then « USERS ».
Users: They are the different persons that can access to e-Manager and data. Each of them owns a login and a password.
To manage your rights:
Add an user /
Export your users list
Modify or erase an user
User preferences (Full
Business version only)
User’s rights
Add user’s specific data
Assign a login and a password for the user
(mandatory)
In the full start version, adding users is not possible.
You can temporary suspend an access to a user by deleting personal settings
(login and password), and reactivate it when necessary.
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User’s Guide
When one of the two top checkboxes is enabled, the user can see and/or modify the vehicles of all the groups.
When these options are disabled, it is possible to define the access level for each group.
In this example, the user can see the vehicles and groups direction and techniciens.
He can see and modify the voiture group vehicles.
In the Full Start version, the rights grid is not available.
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User’s Guide d. S
ET UP YOUR CONTACTS
The contacts: These are the persons you can contact about e-Manager.
They are usually warned by sms and / or email when an alert is sent.
Click « Settings » then « CONTACTS ».
Add a contact /
Export the contact list
Modify or delete a contact
Fill the information fields and save the contact
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User’s Guide e. C
ONFIGURE PROFILES
Click « SETTINGS » then « PROFILES ».
Each website user owns a profile. This profile allows s to specify which functionality the user can use.
Thus, it is possible to restrain the access to particular pages of the website.
By default, you will have 2 configured profiles:
- General admin profile: Allows access to every functionality of the website.
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General guest profile: Allows permission to every functionality of the website but in a read only access (no modification allowed).
Add a profile
Modify or erase a profile
This page is not accessible for the Full Start Version
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User’s Guide
Define the functionalities for which you allow the access of this profile, and then save.
Report access
Monitoring access
Settings access
Save modifications
It is possible for example to allow access to the vehicle list, but also to restrain users who are allowed to change the vehicle icon.
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User’s Guide f. S
ET UP AREAS
Click « SETTINGS » then « AREAS».
Add an area
Visualize or delete an area
Choose to create your area depending of :
The actual position of one of your vehicles
Geographical coordinates
A street address
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User’s Guide
When the area is created, it is not possible to modify it anymore. If you want, for example, modify its radius, it is necessary to delete this area and to create a new one with the desired specs.
When the option « Replace the address by the area
’s name » is selected, cars addresses are replaced by the name of this area.
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User’s Guide g. S
ET UP CATEGORIES
A category: This is a grouping of geographical areas, allowing to separate the different areas.
Click « SETTINGS » then « CATEGORIES ».
Add a category/ Export your categories
Modify or delete a category
Page unavailable in the Full Start version.
Attribute areas in the categories :
1
Select an icon
2 Select a color
3 Select one or several zones
4 Save modifications
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User’s Guide h. C
ONFIGURE YOUR PREFERENCES
Click « SETTINGS » then « Users » and « SETTINGS ».
Each user can personalize its interface from this page.
The settings are about two pages: histories and tracking.
In the history page, It is possible to activate the recorder functionality.
It is described more in details further in this guide.
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User’s Guide
Option unavailable in the Full Start version
Optimize your human resources management and your client relationship thanks to the tabs "Tracking" and "history".
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Gestion de l’activité temps réel
User’s Guide
02.
REAL TIME ACTIVITY MANAGING a. L
OCALISATION
To access this function, click « LOCALISATION ». o
Select a group
You can select a precise group or clicking the first folder to select all of them in the list. o Click the vehicle
Click here to see all vehicles
Choose the vehicle you want to localize
Visualize your zones
Zoom the map
Automatically centers the map on your vehicle
Do a proximity search
Enlarge the map
The buttons « Area » and « Proximity » are unavailable in the Full Start version.
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User’s Guide
Obtain an information sheet by clicking the vehicle : o Status o Registration number o Last feedback o Speed o Last address o Latitude o Longitude
You can localize on the map at any moment one or more vehicles thanks to the real time localization
If when you select several vehicles, some of them are not visible, click the
Auto-centering button to globally visualize them.
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Use the localization as a managing tool :
You can plan an emergency intervention by localizing the nearer intervener
(Maintenance, after sale service, appointment…) h e localisation allows you to locate the position of your vehicle and it’s status (rolling : Green status ; or stopped : Gray status )
Stopped engine : White icon
Running engine : Green icon
Running engine stop : Blue Icon
Private life vehicle: purple icon
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User’s Guide b. H
ISTORIES
Choose date/ period
Display/hide history
Select the vehicle
You can select a vehicle in a precise group or searching by designation
Start the search
Specify the starting date of the history and the duration of it.
Sélectionnez un véhicule
Zoom the map
Thanks to the calendar you can select a history at a precise date ; thus, you will be able in the case of a litigation, to justify dates and hours due to arrival points
The history allows you to visualize the vehicle trips: travelled distance, addresses of departure and arrival, and duration. At each engine start until the ignition is turned off, a history is generated.
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User’s Guide
Recorder function
This latter feature allows displaying the path of a route.
To use the recorder, just click on a route.
The “play” button(1) allows to play the trip in its entirety.
The user also can interact with the cursor
At each cursor move, the following information is updated:
-Timestamp
-Runtime
-Driven distance
-Address
This feature is available if the user has set up it in his preferences. By default, this option is disabled
This feature is not available in the Full Start version.
This history page offers and provides your history files exported in CSV and PDF format (in the upper right of the page).
The histories detail (intermediate points) is erased after three months and the addresses after two months
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Cette fonctionnalité est disponible si l’utilisateur l’a paramétré dans ses préférences. Par défaut, cette option est désactivée.
User’s Guide
You also have a « report » tab for more precisions about your fleet activity.
03. I
NFORMATION ANALYSIS
– R
EPORTS
To analyze precisely your situation and extract information about the activity and the consumption of your vehicles, general reports are available (fleet, connection, theoretical consumption, maintenance) as well as activity reports (daily, weekly, monthly).
For any report, you can : o Export data to PDF or CSV format and enclose it in your emails to anyone in the company. o Modify criteria selection to do a new search for the same report – except for the fleet
report: modify, for example, the report date or the concerned vehicle. Initial settings are kept.
Feature: You can easily attach to mails the downloaded report(s).
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User’s Guide a.
F
LEET REPORT
– C
ONSULT YOUR FLEET REPORT
Click « FLEET REPORT ».
This report allows obtaining latest information about the vehicle fleet.
You will obtain following information:
Registration number: non editable in the settings
Icon: editable in settings
Designation: editable in settings
Marque: non editable in settings
Modèle: non editable in settings
Group: editable in settings
Last signal feedback: hour and date of the last feedback of the day
Km meter: driven km since the vehicle is in-service
Total runtime: vehicle runtime since the tracking device is installed
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User’s Guide b.
C
ONNECTION REPORT
– C
ONSULT YOUR CONNECTION REPORT
Cliquez sur « RAPPORT DE CONNEXION ».
This report allows to know who use e-manager and how often.
This feature is unavailable in the Full Start version.
Select a date
Select user
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User’s Guide
You will obtain the following information:
Login
User
Beginning of the connection
Connection duration
User IP address
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User’s Guide c.
T
HEORETICAL FUEL CONSUMPTION REPORT
– C
ONSULT YOUR THEORETICAL FUEL
CONSUMPTION REPORT
Click « THEORETICAL FUEL CONSUMPTION REPORT ».
This report is unavailable in the Full Start version.
Choose a date
Select one or more vehicle(s)
You will obtain following information:
Icon
Vehicle name
Kms
Time
Theoretical fuel consumption
Cpk
Cph
Fuel consumption (l)
Cost (euros)
Cost price (euros)
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User’s Guide
No fuel consumption information will be displayed if you haven’t specified vehicle parameters.
d.
M
AINTENANCE REPORT
– C
ONSULT YOUR MAINTENANCE REPORT
Click « MAINTENANCE REPPORT ».
This report is unavailable in the Full Start version.
Add a maintenance
Modify or delete a planned maintenance
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User’s Guide
Select a vehicle
Plan maintenances:
Add a planning, edit, acknowledge, delete
To review the different vehicles reports, click « Report » then select a vehicle
You will obtain following information:
Icon
Vehicle name
Maintenance type attribued to this vehicle
Service deadline
Actual value (in hours)
The gap
The status
You will then have the possibility to acknowledge the maintenances
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User’s Guide
The activity report is a synthesis of fleet general information. It summarizes the vehicle operating time the mileage.
You also have the possibility to consult archived acknowledged maintenances in
“archive”
Data is obtained in real-time, mileage and the last feedback are counted and so is the time.
You know the status of you vehicles in real time: Plan maintenance, repairs or anticipate the selling of your vehicles
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User’s Guide e.
D
AILY REPORT
– C
ONSULT YOUR DAILY REPORT
Click « REPORT » then « DAILY ACTIVITY ».
In a first step, define criteria of your report:
Select vehicle(s)
Choose a report by day(s) or by vehicle(s)
Select date: the present day, every day, a week a month, or during a precise period
Clicking the case «see details» allows you to visualize daily detailed information of your investigation
With this report you will visualize the detailed daily activity of a vehicle in realtime:
Its effective operation time, meaning when the vehicle is rolling (start, end, duration)
Covered distance during the day and the amplitude of the day (which allows in certain trades to define a workday duration).
The bars in the chronology allow to quickly identify malfunctions (starting an engine without doing any distance). In a blink of an eye you have a vehicle activity summary
(movements, stops, engine running stops…)
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User’s Guide a.
W
EEKLY REPORT
– C
ONSULT YOUR WEEKLY REPORT
Click « REPORT » then « WEEKLY ACTIVITY ».
In a first step, define criteria of your report
:
Choose a report by day(s) or by vehicle(s)
Select vehicle(s)
Select period: the present week, last week, last weeks (up to 4 weeks max.), or a precise week
Obtain a weekly summary of mileage and of the rolling time for all vehicles by clicking synthesis
With this report you can visualize a vehicle weekly activity :
Its operation time ( when the vehicle is rolling )
Covered distance during the week, stopping time ( when the vehicle is stopped, ignition off)
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User’s Guide b.
M
ONTHLY REPORT
– C
ONSULT YOUR MONTHLY REPORT
The report allows you to visualize the vehicles activity synthesis.
To obtain a precise monthly report :
Select the period:
This month, last month, or up to 4 months on a defined period
Choose a report by month or by vehicle
Visualize one or more vehicles
With this report, you can visualize the monthly activity of a vehicle:
Son temps de déplacement (lorsque le véhicule est en circulation) ;
Stopping time (when the vehicle is stopped, ignition off) and running engine stops (when the vehicle is stopped with ignition on)
Check « synthesis » to obtain a synthesis of all vehicles for the chosen month
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User’s Guide
Facilitate your fleet management thanks to monitoring plannings.
04. M
ONITORINGS MANAGEMENT
With the monitoring management, you can add a monitoring, modify it, delete it or disable it.
Thus, you will be able to manage your maintenances, your drivers’ speed, a zone entering or zone leaving, the ignition on or off
Add a monitoring planning
Edit or delete a monitoring
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User’s Guide
Name the planning
Choice and information selection Add selected information in the planning
Save planning
A delay can be necessary to take in account modifications linked to monitoring. This delay can reach 5 minutes.
Visualize last emitted in « last alerts » and obtain the following information:
Alerte type
Date
Vehicle
Content
Address
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User’s Guide
Select the date when you want to see the alert reports
Select vehicle(s)
Software hotline
An issue with e-Manager? Contact our hotline for a personalized help.
Thank you to have personal access information and contact us at the
0 825 872 783
(local call cost) or by email
[email protected]
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