ARTS PDF Aerialist X Pro PDF software User Guide
Below you will find brief information for PDF software Aerialist X Pro. This software enables you to split, merge, and append pages and whole documents to create new PDFs. You can also split documents based on page groups, page ranges, bookmarks, and page marks. The merge functionality allows you to sort and combine large PDF document collections. ARTS PDF Aerialist X Pro comes with more than 50 predefined tools on 4 different toolbars, which gives you quick access to your predefined tasks and shortcuts.
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ARTS PDF
Aerialist X
Pro™
Version 10
ARTS PDF Aerialist X Pro ™ User Guide
Contents
Contents
1. INTRODUCTION ........................................................................... 7
3. PRODUCTIVITY .......................................................................... 12
3.3.1. Creating or Renaming Toolbars ....................................................... 15
3.3.3. Managing Toolbar Tools ................................................................. 15
3.3.4. Showing and Hiding Toolbars ......................................................... 17
3.3.5. Importing and Exporting Toolbars ................................................... 17
3.4. Add or Remove Tool – The Tool Manager ............................................... 19
3.4.1. Creating or Editing Tools ................................................................ 21
3.4.3. Importing and Exporting Tools ........................................................ 24
3.5.1. Using the Open File Command ........................................................ 26
3.5.2. Using the Menu Item Execute Command .......................................... 28
3.5.3. Using the Batch Sequence Execute Command .................................. 30
3.5.4. Using the World Wide Web Link Command ....................................... 31
3.5.5. Using the Select Tool button Command ........................................... 32
3.5.6. Using Bookmark Commands ........................................................... 33
3.5.7. Using Link commands .................................................................... 34
3.5.8. Using the Split command ............................................................... 36
3.5.9. Using the Stamp command ............................................................ 36
3.6.1. Create a Sequence ........................................................................ 38
3.6.2. Running a Sequence ..................................................................... 40
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3.6.4. Bookmarking in Batch ................................................................... 42
3.6.6. Managing Links in Batch ................................................................ 43
3.6.7. Stamping in Batch ........................................................................ 44
3.7.1. Create a Watched Folder ................................................................ 45
3.7.2. Running a Watched Folder ............................................................. 47
3.8. Configuring Productivity Preferences ..................................................... 48
4. CONTENT ASSEMBLY .................................................................. 56
4.3.2. Split by page marks ...................................................................... 60
4.3.3. Split by bookmarks ....................................................................... 64
4.3.5. General splitting options ................................................................ 67
4.3.6. Destination folder and filename settings .......................................... 68
4.4.1. Adding Files or Folders .................................................................. 71
4.4.3. Saving the merged file .................................................................. 75
5. BOOKMARKS .............................................................................. 76
5.2.1. Bookmark Features ....................................................................... 77
5.3.1. The Preview Pane ......................................................................... 79
5.3.2. Add Bookmarks to PDF .................................................................. 85
5.3.3. Importing/Exporting Bookmark Settings .......................................... 85
5.4. Finding and Replacing Bookmarks ........................................................ 88
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5.4.3. Using Text Masking ....................................................................... 90
5.5.1. Creating Bookmarks ...................................................................... 92
5.5.2. Importing/Exporting Bookmark Build Options ................................... 93
5.5.3. Bookmark Selection Properties ....................................................... 93
6. STAMP ..................................................................................... 102
6.2.2. Image Stamps ............................................................................ 104
6.3.1. Stamp a document ...................................................................... 106
6.4. Managing Stamps and Profiles ........................................................... 107
6.4.1. Creating a new Profile ................................................................. 108
6.4.2. Creating a new Stamp ................................................................. 108
6.4.3. Previewing a Profile/Stamps ......................................................... 108
6.4.4. Renaming Profiles/Stamps ........................................................... 108
6.4.5. Deleting Profiles /Stamps ............................................................. 109
6.4.6. Rearranging Stamps .................................................................... 109
6.4.7. Importing / Exporting Profiles ....................................................... 109
6.4.9. Right Click Menus ....................................................................... 110
6.5.1. General Stamp Settings ............................................................... 111
6.5.2. Text Stamp Properties ................................................................. 115
6.5.3. Image/PDF Stamp Settings .......................................................... 121
6.7. Configuring Stamp Preferences .......................................................... 125
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Contents
7. LINKS ...................................................................................... 126
7.3.1. Show Dead Link Toolbar .............................................................. 128
7.3.2. Find Next Dead Link .................................................................... 128
7.3.3. Find Previous Dead Link ............................................................... 128
7.3.4. Find Dead Links On This Page ....................................................... 128
7.4.1. Show / Hide Link Alignment Palette ............................................... 129
7.4.2. Set Link(s) Properties .................................................................. 130
7.4.3. Find And Replace Destinations ...................................................... 132
7.4.5. Create Page Links ....................................................................... 136
7.4.6. Create Keyword Links .................................................................. 138
7.6.1. Report on Bad Actions ................................................................. 147
7.6.2. Report on Bad Bookmarks ............................................................ 148
7.6.4. Report on External Dependencies .................................................. 150
7.6.5. Report on Selected Link ............................................................... 151
7.7. Configuring Link Preferences .............................................................. 154
7.8.1. Multiple – select and drag links ..................................................... 156
7.8.2. Cut and paste links ..................................................................... 157
7.8.3. Paste links onto multiple pages or multiple files .............................. 158
8. IMAGES ................................................................................... 159
8.2.3. Compression Methods ................................................................. 162
8.2.4. Saving Changes .......................................................................... 164
8.2.6. The Image Selection Tool ............................................................. 165
8.2.7. The Images Menu ....................................................................... 165
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8.2.8. The “Image Tools” Window .......................................................... 168
8.2.9. The “Image Editor” Window ......................................................... 176
8.2.10. The “Document Tools” Window ..................................................... 179
9. LAYERS .................................................................................... 182
9.4.1. Set Layer Properties .................................................................... 192
9.5. Create Layers From Pages ................................................................. 194
10. TROUBLESHOOTING ................................................................ 196
10.1. Frequently Asked Questions ............................................................ 196
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ARTS PDF Aerialist X Pro™ User Guide
Introduction
1. Introduction
ARTS PDF Aerialist X Pro™ takes Acrobat to the next level with its advanced tools for splitting, merging, stamping, bookmarks, hyperlinks and process automation. Suitable for government agencies and industries - including legal, finance, pharmaceutical, IT and publishing - ARTS PDF
Aerialist X Pro™ helps users efficiently prepare electronic documents for exchange, archives, submission and publishing.
ARTS PDF Aerialist X Pro™ comprises features from the following functional groups:
•
Productivity – for developing your own macros, tools and toolbars.
•
Content Assembly – Split, merge and append pages and whole documents to create new
PDFs; split documents based on page groups, page ranges, bookmarks and page marks; use merge functionality to sort and combine large PDF document collections.
•
Bookmarks – Make PDF documents more usable and easier to navigate. Add, edit, build,
replace and delete bookmarks across one or more PDF documents.
•
Links – Edit and update multiple links and their properties in batch; automate the
painstaking task of auditing links for validity; examine all links and bookmarks between documents, to named destinations and to Web pages.
•
Stamps – Insert PDF, text and image stamps, watermarks and overlays -- Add page and
bates numbering; add headers and footers.
Figure 1. ARTS PDF Aerialist X Pro™ toolbar
Note: This document contains information on both the Macintosh and Windows ® versions of ARTS PDF
Aerialist X Pro. Wherever appropriate, the differences are clearly indicated. This document specifically covers the features in ARTS PDF Aerialist X Pro™ version 10
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Setup
2. Setup
2.1. System Requirements
Windows
•
1.3GHz or faster processor
•
Microsoft® Windows® XP Home, Professional, or Tablet PC Edition with Service
Pack 3 (32 bit and 64 bit); Windows Server® 2003 (32 bit and 64 bit; Service
Pack 2 required for 64 bit); Windows Server 2008 or 2008 R2 (32 bit and 64 bit);
Windows Vista® Home Basic or Premium, Business, Ultimate, or Enterprise with
Service Pack 2 (32 bit and 64 bit); Windows 7 Starter, Home Premium,
Professional, Ultimate, or Enterprise (32 bit and 64 bit)
•
512MB of RAM (1GB recommended)
•
Note: For Windows Server 2003 SP2, Microsoft Update KB930627 is required.
•
Adobe® Acrobat® version 8.0 or later.
Macintosh
•
Intel® processor
•
Mac OS X v10.5.8 or v10.6.4
• 512MB of RAM (1GB recommended)
• Adobe® Acrobat® version 8.0 or later.
Note: Batch processing is only supported in the Professional version of Adobe®
Acrobat®.
For technical support queries, please consult the Troubleshooting section of this manual or email [email protected]
2.2. Installation
You may have received this software on either CD-ROM or as a downloaded file.
Macintosh (CD-ROM)
To install from a CD-ROM:
1. Verify that Adobe Acrobat is not running.
2. Insert the CD-ROM.
3. Open the CD and double click the Install file.
4. Navigate to ARTS PDF Aerialist X Pro™.
5. Click install.
6. Follow the prompts to install ARTS PDF Aerialist X Pro™.
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Setup
Macintosh (.hqx)
If you downloaded ARTS PDF Aerialist X Pro ™, to install:
1. Verify that Adobe Acrobat is not running.
2. Decompress the distribution file provided.
3. Execute the installation file.
4. Follow the prompts to install ARTS PDF Aerialist X Pro™.
Windows (CD-ROM)
To install from a CD-ROM:
1. Verify that Adobe Acrobat is not running.
2. Insert the CD-ROM.
3. If the CD-ROM does not automatically start, navigate to the CD in Windows
Explorer and execute the Windows Installer.exe file.
4. Navigate to ARTS PDF Aerialist X Pro™.
5. Click Install.
6. Follow the prompts to install ARTS PDF Aerialist X Pro™.
Windows (.exe)
If you downloaded ARTS PDF Aerialist X Pro™, to install:
1. Verify that Adobe Acrobat is not running.
2. Execute the installation file provided.
3. Follow the prompts to install ARTS PDF Aerialist X Pro™.
2.3. Activation
If you have the demo version of ARTS PDF Aerialist X Pro™ installed, activate the full version using the following steps:
1. In Acrobat select ‘Help > About 3 rd
Party Plug-Ins > ARTS PDF Aerialist X Pro™.
2. Ensure you have a valid serial. To obtain a valid serial you must purchase the product: a. Select the ‘Register’ tab page and click on ‘Buy Now’ to purchase the full version. b. After your purchase has been confirmed, you will receive and email containing your serial number.
3. Select the ‘Register’ tab page and click on ‘Activate’.
4. Enter your license details, including your serial number, and click “OK”.
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Setup
2.4. Registration
ARTS PDF provides the option of registering your copy of ARTS PDF Aerialist X Pro™ online. Online registration allows you to protect your serial number. In the event you lose or misplace your serial, we can locate and provide your serial to you on request.
Registered customers will also receive important upgrade information and notification of product updates.
1. After activating your copy of ARTS PDF Aerialist X Pro™ you will be prompted to register online:
a. Click “Now” to register your product online
OR b. Click “Later” to register at a later stage. After entering your license details, you can register your product anytime by clicking on the “Register Now” button of the Register tab.
2. When registering your product, complete the online form and click “Submit
Registration”.
3. You only need register your product with us once.
To manually register your ARTS PDF product, please visit our online registration page, http://www.artspdf.com/register.asp
.
2.5. Uninstall
Macintosh
To uninstall on a Macintosh platform:
1. Execute the installation file
.
2. To continue with uninstalling ARTS PDF Aerialist X Pro™ you must accept the software license agreement.
3. Select the application ARTS PDF Aerialist X Pro™ installed and click ‘Open’.
4. From the drop down menu, select the ‘Uninstall’ item.
Alternatively, to uninstall:
1. Verify that Adobe Acrobat is not running.
2. Locate the folder containing Acrobat plug-ins.
For example when installed on Acrobat 6.0, typically files can be found in Drive:
Applications: Adobe Acrobat Professional: ARTS PDF Plug-ins: ARTS PDF Aerialist X
Pro™
3. Delete the ARTS PDF Aerialist X Pro™ files.
1
You must be connected to the Internet.
2
If you installed ARTS PDF Aerialist X Pro from a CD-ROM, insert the CD, launch the Install file, navigate to
ARTS PDF Aerialist and click install (you can choose to uninstall at a later time).
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Setup
Windows
To uninstall on a Windows platform:
1. Verify that Adobe Acrobat is not running.
2. Click Start > Settings > Control Panel.
3. Open Add/Remove Programs.
4. Select ‘ARTS PDF Aerialist X Pro™’ from the menu.
5. Click ‘Add/Remove’.
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Productivity
3. Productivity
3.1. Overview
The Productivity feature set can be used to create customizable tools and toolbars. ARTS
PDF Aerialist X Pro™ comes with more than 50 predefined tools on 4 different toolbars.
In addition to these timesaving tools, you can create your own custom tools and toolbars
-- giving you quick access to your predefined tasks and shortcuts -- and lets you export and share them with other users.
Creating new tools is as easy as selecting and setting commands and assigning a toolbar button to them. You can copy or move your customized toolbar buttons to other predefined toolbars. Adding predefined tools or toolbars is as simple as selecting them and importing them.
Features include:
• Predefined Toolbars - Use any of the more than 50 tools that come with ARTS
PDF Aerialist X Pro™.
•
Make toolbars and tools - Access commands, menu items and existing toolbar buttons to create tools and build up your own toolbars.
• Share toolbars and tools - Copy and share tools with other users through the
Import/Export feature.
•
Toolbar Manager – Create multiple user-defined toolbars and manage the tools.
•
Copy a toolbar button – Use commands to select a toolbar button, copy it on to an ARTS PDF Aerialist X Pro™ toolbar and change its tool properties.
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Productivity
3.2. Using Productivity
The Productivity feature has a main toolbar button called the 'Toolbar Manager'. See
' The Toolbar Manager ' section.
Using the Toolbar Manager you can create numerous toolbars
. Each toolbar will have its own tool manager button to add, edit or remove tools, it is known as the 'Add or
Remove Tool' button. See ' Add or Remove Tool - The Tool Manager ' section.
The Productivity feature has an import/export function, which allows you to copy and share tools with other ARTS PDF Aerialist X Pro™ users. The toolbar and tool manager both have an import/export feature allowing you to save/load tools and toolbars. See
' Importing and Exporting Toolbars
' and 'Importing and Exporting Tools ' sections.
3
A maximum of 20 toolbars can be loaded at a time.
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Productivity
3.3. The Toolbar Manager
The Toolbar Manager lets you to create, edit or delete customized toolbars. Create your own toolbar to contain frequently used tools and efficiently perform a range of operations to complete a specific work task.
Figure 2. Toolbar Manager
To open the ‘Toolbar Manager’ dialog and manage your customized toolbars, click the
‘Productivity’ (Toolbar Manager) button on the ARTS PDF Aerialist X Pro™ toolbar or select it from the drop down list.
Figure 3. The ‘Productivity’ (Toolbar Manager) tool button
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Productivity
Alternatively, go to ‘Plug-Ins > ARTS PDF Aerialist X Pro™ > Productivity > Toolbar
Manager’.
Figure 4. Accessing ‘Toolbar Manager’ in the Acrobat menu bar
3.3.1. Creating or Renaming Toolbars
To create a new toolbar or to rename an existing toolbar:
1. Open the 'Toolbar Manager'.
2. Click ‘New’ or ‘Rename’.
3. Enter a new toolbar name.
4. Click ‘OK’ to accept the changes.
5. Restart Acrobat.
3.3.2. Deleting Toolbars
To delete a toolbar:
1. Open the 'Toolbar Manager'
2. Click ‘Delete’.
3. Click ‘OK’ to accept the changes.
4. Restart Acrobat.
3.3.3. Managing Toolbar Tools
Use this feature to copy and share tools between multiple toolbars. With this you can move, copy or remove tools from any customized toolbar.
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Productivity
On the 'Toolbar Manager' dialog, click 'Manage Tools' to open the dialog shown in the figure below.
3.3.3.1.
3.3.3.2.
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Figure 5. Manage Tools
Copying Toolbar Buttons
To copy a tool to another toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the tool button you wish to copy.
3. In the list on the right, select the toolbar where the copied tool button will be placed.
4. Click ‘Copy>>‘to copy the tool button (on the left list) to the toolbar (on the right list).
5. If it is successfully copied, the tool button will appear under the toolbar in the list on the left.
Moving Toolbar Buttons
To move a tool to another toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the tool button you wish to move.
3. In the list on the right, select the toolbar where the selected tool button will be placed.
4. Click ‘Move>>‘to move the tool button (on the left list) to the toolbar (on the right list).
5. If it is successful, the tool button will appear under the toolbar in the list on the left.
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Productivity
3.3.3.3. Removing Toolbar Buttons
To remove a tool from a toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the tool button you wish to move.
3. Click ‘Remove’.
4. If it is successfully removed, the tool button will no longer appear under the toolbar in the list on the left.
To remove all tools from a toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the toolbar you wish to remove all tool buttons.
3. Click Remove
4. If they are successfully removed, the tool buttons will no longer appear under the toolbar in the list on the left.
3.3.4. Showing and Hiding Toolbars
To show or hide any of the customized toolbars you have created, follow these steps:
1. Do either one of the following:
•
Using Acrobat 8, 9 or 10 go to ‘Tools > Customize Toolbars’.
•
Right-click on the toolbar area.
2. Search through the list of toolbars and select the toolbar name you wish to show or hide. To show the toolbar, a tick should appear next to toolbar name. To hide the toolbar, the tick should be hidden.
3.3.5. Importing and Exporting Toolbars
This feature lets you save and load customized toolbars. When a toolbar is exported it is saved and embedded into a PDF file. This file will store the name of the toolbar and all constituent tools. Importing the file will load the toolbar. This is an extremely useful feature if you are close to the 20 toolbar limit; simply export toolbars for later use and delete loaded toolbars to avoid exceeding the limit.
3.3.5.1. Importing Toolbars
To load or import your toolbar:
1. Open the Toolbar Manager dialog.
2. Click the 'Import Toolbar' button.
3. Browse to the location of the toolbar/s you wish to import.
4. Select the toolbar/s to import and click 'OK'.
See the ' Index of Toolbars and Tools ' section for predefined toolbars.
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3.3.5.2. Exporting Toolbars
To save or export your toolbar:
1. Open the ‘Toolbar Manager’ dialog.
2. Select the toolbar you wish to export and click the 'Export Toolbar' button.
3. Browse to the location of the toolbar/s you wish to import.
4. Optionally, rename the toolbar file.
5. Click 'Save' to export the toolbar.
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Productivity
3.4. Add or Remove Tool – The Tool Manager
The 'Add or Remove Tool' enables you to manage tools on a particular toolbar. Not only can you add or remove tools but you can also edit the tool icon, menu text, tool tip and action performed.
Figure 6. Add or Remove Tool – The Tools Manager
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Productivity
To manage your tools on a toolbar, click on the ‘Add or Remove Tool’ button.
Figure 7. The Add or Remove Tool
Alternatively, go to ‘Plug-Ins > ARTS PDF Aerialist X Pro™ > Productivity > toolbar name
> Add or Remove Tool’ in the Acrobat menu.
Figure 8. Accessing ‘Add or Remove Tool’ from the ARTS PDF Aerialist X Pro™ ’s toolbar
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3.4.1. Creating or Editing Tools
ARTS PDF Aerialist X Pro™ User Guide
Productivity
Figure 9. Edit Tool Properties
3.4.1.1.
To create or edit a toolbar:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools.
2. Click ‘New’ or ‘Edit’.
3. Enter the tool properties.
4. Click ‘OK’ to save the changes.
Naming and Labeling Toolbar Buttons
There is one name and two labels for each tool.
•
Name - The name of the actual tool. It will appear in the list of available tools.
• Menu Text - The name that appears in the drop-down menu.
• Tooltip (optional) - The text that appears when the mouse hovers above the button.
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Productivity
3.4.1.2. Selecting and Editing Toolbar Button Images
To select or edit a toolbar button image:
1. Click ‘Select’, and then select from the range of images available.
2. Optionally, modify the button image by clicking ‘Edit’.
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Figure 10.
Select a tool icon image
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Productivity
3.4.1.3.
3.4.1.4.
3.4.1.5.
Showing and Hiding Toolbar Buttons
•
Select the ‘Show Tool’ check box to show the tool.
•
Turn the ‘Show Tool’ check box off to hide the buttons from the toolbar.
Enabling and Disabling Toolbar Buttons
•
Select the ‘Enable only when a document is open’ checkbox, if you require a document to be open when the tool command is used.
•
Turn the ‘Enable only when a document is open’ check box off, if you do not require a document be open.
Adding and Removing Tool Commands
To add a command:
1. Select the command you wish to add using the list on the left.
2. Click ‘Add >>‘to add this command to your tool.
3. If it is successfully added, the command will appear in the list on the right.
To remove a command:
1. Select the command you wish to remove using the list on the right.
2. Click ‘<<Remove’ to remove this command from your tool.
3.4.2. Deleting Tools
To delete a tool:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools.
2. From the list of tools, select the tool you wish to remove.
3. Click ‘Delete’.
4. Click ‘OK’.
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Productivity
3.4.3. Importing and Exporting Tools
3.4.3.1.
With the import and export tools feature you can save a copy of your tools to share with other users. Similar to the export toolbars feature, exported tools are embedded into
PDF files making them easy to distribute. The PDF file will store the tool's name, menu item, tooltip, icon and commands. To load your saved tool, simply import the PDF file.
Importing Tools
To load or import your tool:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools.
2. Click the ‘Import Tool’ button.
3. Browse to the location of the tools you wish to import.
4. Select the tools to import and click ‘OK’.
3.4.3.2. Exporting Tools
To save or export your tool:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools.
2. Select the tool you wish to export, and click the ‘Export Tool’ button.
3. Browse to the location that you wish to store the tool in.
4. Optionally, rename the tool file.
5. Click ‘Save’ to export the tool.
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Productivity
3.4.4. Reordering Tools
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools.
2. Select the tool that you wish to reorder.
3. Click the ‘Move Up’ button to move it further up the toolbar, or the ‘Move Down’ button to move it down.
4. Click ‘OK’.
Figure 11.
Reordering tools within ARTS PDF Aerialist X Pro™
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Productivity
3.5. Productivity Tutorials
Figure 12.
Example custom toolbar
The Productivity feature set contains a number of handy tools, and it also allows you to create customizable toolbars. Using its Tools Editor, you can create toolbar buttons that perform Acrobat commands like Execute JavaScript, Execute Menu Item, PDF
Consultant, etc. The Menu Item Execute command allows you to create a tool that will emulate any Menu Item command in Acrobat with one click of a button.
Functions internal to ARTS PDF Aerialist X Pro™ such as Build Bookmarks, Stamp
Document, Create Link Reports, and Split Document are also accessible from within the
Productivity feature set. This allows you to streamline your use of ARTS PDF Aerialist X
Pro™ by creating buttons that can perform predefined functions with a single click.
For example, if you are always receiving PDF documents with a consistent heading structure, you could use the Productivity feature with Bookmark functions to create a toolbar button that uses the Build function to build bookmarks from the document’s headings, instead of always having to open the document and manually select the same headings each time.
This section provides step-by-step information on how to add commands to user-defined tools of the Productivity feature.
3.5.1. Using the Open File Command
The ‘File Open’ command allows you to open PDF files from the toolbar. It is very useful for giving fast access to regularly accessed PDFs.
1. If you don’t have an existing customized toolbar, create or import a toolbar using the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist X Pro™ > Productivity >
toolbar name > Add or Remove Tool' from ARTS PDF Aerialist X Pro’s™
Productivity toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool (edit if required).
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Open File’.
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Productivity
7. Click the ‘Add >>‘button, and you will be prompted to select the PDF file that the button will link to. Browse to the file and click ‘OK’.
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Productivity
Using the Menu Item Execute Command
The ‘Menu Item Execute’ command allows you to select and make any command from a menu item into a toolbar button. It's very useful for giving fast access to regularly used commands.
1. If you don’t have an existing customized toolbar, create or import a toolbar using the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist X Pro™ > Productivity >
toolbar name > Add or Remove Tool' from ARTS PDF Aerialist X Pro’s Productivity toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool (edit if required).
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Menu Item Execute’.
7. Click the ‘Add >>‘button, and the ‘Menu Item Selection’ dialog will appear.
8. Select the desired menu item from the ‘Menu Item Selection’ dialog, then click
‘OK’.
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Figure 13.
Selecting a Menu Item
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3.5.2. Using the Batch Sequence Execute Command
Acrobat lets you create, edit, rename, and delete batch sequences that can be applied to groups of PDFs. These Batch Sequences can be added to your customized toolbar by using the ‘Batch Sequence Execute’ command.
1. If you don’t have an existing customized toolbar, create or import a toolbar using the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist X Pro™ > Productivity >
toolbar name > Add or Remove Tool' from ARTS PDF Aerialist X Pro’s toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool (edit if required).
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Batch Sequence
Execute’.
7. Click the ‘Add >>‘button, and the ‘Select Batch Sequence’ dialog will appear.
8. Select the ‘Batch Sequence’ to execute, and click ‘OK’.
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Using the World Wide Web Link Command
The ‘World Wide Web’ command allows you to make Web URIs into toolbar buttons. It's very useful for giving fast access to regularly visited, related Web pages.
1. If you don’t have an existing customized toolbar, create or import a toolbar using the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist X Pro™ > Productivity >
toolbar name > Add or Remove Tool' from the ARTS PDF Aerialist X Pro™
Productivity toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool.
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘World Wide Web Link’.
7. Click the ‘Add >>‘button, and the ‘Enter URI’ dialog will appear.
8. Enter the URI web link and click ‘OK’.
Figure 14.
Entering a World Wide Web link
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3.5.3. Using the Select Tool button Command
The 'Select Tool button' command allows you to select tools from existing toolbars to make into a toolbar button. You can even use toolbar buttons of existing Acrobat toolbars; place it onto your customized toolbar and assign it a new icon, menu text and tooltip. This is a useful feature when creating your own toolbar of frequently used toolbar buttons.
1. If you don’t have an existing customized toolbar, create or import a toolbar using the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist X Pro™ > Productivity >
toolbar name > Add or Remove Tool' in the menubar.
3. Click 'New'
4. Enter the Name, Menu text and Tooltip for the tool.
5. Select an image for the tool.
6. Under the 'Command available', select 'Select Tool button'.
7. Click the 'Add>>' button, and the 'Select Tool button' dialog will appear.
8. Select the desired tool button from the 'Select Tool button' dialog, then click 'OK'.
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Figure 15.
Selecting a toolbar button
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3.5.4. Using Bookmark Commands
To create a Bookmark function toolbar button with the Productivity feature, follow the following steps:
1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the menu system: ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Productivity > toolbar name >
Add or Remove Tool’.
2. In the dialog box, click the “New” button. This will open up the Edit Tool
Properties dialog.
Figure 16.
Deleting all comments and stamp documents
3. Enter in the name and other details of the tool; select a button image, etc. The bottom left-hand side of the dialog contains the list of commands available. Scroll
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down the list until you reach the Bookmark commands. Select the desired function and click “Add”.
4. The selected function’s dialog will now appear. Enter the properties you wish to set for the command and then click ‘OK’.
Note: Like Acrobat’s Batch Processing function, you cannot operate any other functions whilst in the editing mode. Therefore when using Build Bookmarks function it is best to have already created and saved (Exported) a Build Bookmarks profile. Then when you are creating your toolbar button, you can simply Import the saved profile.
5. Once you have entered all the details required for your tool click ‘OK’. Your new tool button will now appear in the toolbar. You can then run the function by clicking on that button.
3.5.5. Using Link commands
To create a Link function toolbar button with the Productivity feature, follow these steps:
1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the menu system: ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Productivity > toolbar name >
Add or Remove Tool’.
2. Click the “New” button. This will open up the Edit Tool Properties dialog.
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Figure 17.
Creating a Links toolbar button
3. Enter in the name and other details of the tool; select a button image, etc. The bottom left-hand side of the dialog contains the list of commands available. Scroll down the list until you reach the Link commands. Select the desired function and click “Add”.
4. The selected function’s dialog will now appear. Enter the properties you wish to set for the command and then click ‘OK’.
Note: Like Acrobat’s Batch Processing function, you cannot operate any other functions whilst in the editing mode.
5. Once you have entered all the details required for your tool click ‘OK’. Your new tool button will now appear in the customized toolbar. You can then run the function by clicking on that button.
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3.5.6. Using the Split command
To create a Split function toolbar button with the Productivity feature, follow these steps:
1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the menu system: ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Productivity > toolbar name >
Add or Remove Tool’.
2. Click the “New” button. This will open up the Edit Tool Properties dialog.
3. Enter in the name and other details of the tool; select a button image, etc. The bottom left-hand side of the dialog contains the list of commands available. Scroll down the list to select the ‘Split’ command and click “Add”.
4. The selected function’s dialog will now appear. Enter the properties you wish to set for the command and then click ‘OK’.
Note: Like Acrobat’s Batch Processing function, you cannot operate any other functions whilst in the editing mode.
5. Once you have entered all the details required for your tool click ‘OK’. Your new tool button will now appear in the toolbar. You can then run the function by clicking on that button.
3.5.7. Using the Stamp command
To create a Stamp function toolbar button with the Productivity feature, follow these steps:
1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the menu system: ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Productivity > toolbar name >
Add or Remove Tool’.
2. Click the “New” button. This will open up the Edit Tool Properties dialog.
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Figure 18.
Creating a Stamp toolbar button
3. Enter in the name and other details of the tool; select a button image, etc. The bottom left-hand side of the dialog contains the list of commands available. Scroll down the list to select the ‘Stamp Document’ function and click “Add”.
4. The selected function’s dialog will now appear. Enter the properties you wish to set for the command and then click ‘OK’.
Note: Like Acrobat’s Batch Processing function, you cannot operate any other functions whilst in the editing mode.
5. Once you have entered all the details required for your tool click ‘OK’. Your new tool button will now appear in the toolbar. You can then run the function by clicking on that button.
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3.6. Batch Processing
Batch Processing allows you to perform Split, Merge, Bookmarks, Image, Layers, Links,
Stamp and numerous Acrobat functions across multiple files or folders automatically.
The process of running a Batch Process involves adding commands to a sequence.
When the sequence is executed, these commands are applied to the document. With the Batch Processing feature, you can rapidly execute various commands on a collection of documents using a single sequence.
Batch Processing with ARTS PDF Aerialist X Pro™ allows you to:
1. Run commands on selected files or folders
2. Sort the order of files for processing
3. Output the resulting PDF document to the same folder as the original file or to a specified folder
4. Specify the output file name and file type
The Batch Processing feature can be found on the ARTS PDF Aerialist X Pro™ toolbar or menu bar. Go to ‘Productivity > Batch Processing’.
3.6.1. Create a Sequence
A sequence can consist of one command or multiple commands. A single sequence can perform numerous actions such as adding bookmarks, deleting dead links and setting the open options of a PDF document.
To create a sequence, follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist X Pro™ > Productivity >
Batch Processing > Create/Edit Sequence’ to open the Create/Edit Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. Select a command from the list of commands and click “Add” to add it to the sequence. You can add multiple commands to a single sequence.
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Figure 19.
Adding commands to a sequence
6. Click “OK” to accept the changes.
7. The new sequence will be listed in the Create/Edit Sequences dialog. Predefined
Acrobat sequences will be in blue. Sequences created with ARTS PDF’s Batch
Processing feature will be in yellow.
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Figure 20.
Viewing all sequences
3.6.2. Running a Sequence
The Batch Processing feature allows you to run a sequence over a folder of files. There are also options available to sort the file order and include subfolders. To run a sequence, follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist X Pro™ > Productivity >
Batch Processing > Execute Sequence’ to open the Execute Sequence dialog.
3. For Sequence, select the name of the sequence you wish to execute.
4. For Source Folder, browse to the folder containing the files you wish to process.
Note: only one folder can be selected at a time and all files within the folder will be processed.
5. For Output Folder, browse to the folder where modified or processed files will be placed.
6. Click “Run” to begin the sequence.
The following options are available:
•
Include subfolders
Files found within the output folder and its subfolders will be processed. The output files are placed in the same folder structure as the source folder.
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•
Order By
Files are processed in the specified order.
Note: You can check details of a file, such as creation date and modification date, by opening it in Acrobat and then going to ‘File > Document Properties’.
•
Same folder as original
The output folder will be the same of that specified for the Source Folder.
Note: It is recommended that when using this option that you don’t select the ‘Overwrite if file exists’ option. This will ensure that your original files are not replaced with the modified file should it be that the modified file has the same name as the original file.
•
Prefix
Text within the textbox will be appended to the start of the output filename.
•
Suffix
Text within the textbox will be appended to the end of the output filename.
•
Save File(s) As
Output file(s) will be saved as the file type selected. The available options are
Adobe PDF File, Encapsulated PostScript, JPEG Files, PNG Files, PostScript File,
Rich Text Format, Text (Accessible) and TIFF Files. Additional options are
HTML3.2, HTML 4.01 with CSS 1.00, JPEG2000, Microsoft Word Document, Text
(Plain) and XML 1.0.
•
Overwrite if file exists
Overwrites any existing file that has the same filename as the output file. If not selected, an underscore and a number will be appended to the output filename e.g. _1, _2, _3 etc.
•
Optimize for fast web view
Optimizes the PDF so when downloading the document from a web server it will be downloaded a page-at-a-time.
•
Display report when batch sequence finishes
After the sequence has finished processing the files in the specified folder, a report (log file) will display showing the success or failure of each processed file.
3.6.3. Importing Tools
The Import feature can import any tool that’s been created and exported by the Tool
Manager (also known as the Add or Remove Tool feature). Importing will copy all commands found within the tool into the current sequence. To import commands from a tool, follow these steps:
1. Open Adobe Acrobat.
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2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist X Pro™ > Productivity >
Batch Processing > Create/Edit Sequence’ to open the Create/Edit Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. Click the 'Import' button.
6. Browse to the location of the tool you wish to import.
7. Select the tool to import and click 'OK'.
3.6.4. Bookmarking in Batch
To create a sequence of commands and execute Bookmark functions in a batch process, follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist X Pro™ > Productivity >
Batch Processing > Create/Edit Sequence’ to open the Create/Edit Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. From the list of commands found under ‘ARTS PDF Bookmarker Commands’, choose the Bookmark command you wish to perform. Click “Add” to add it to the sequence.
Note: You can add more than one function to a single batch sequence – for instance, you could create a batch sequence that deleted all bookmarks before adding new ones. You can also import saved bookmark profiles in both the Add and Build Bookmark functions, using the “Import” command.
6. Click “Edit” to open up the Bookmark function’s dialog. Once you have supplied the details to the function, click “OK”.
7. Click “OK” to accept the changes and return to the Create/Edit Sequence dialog.
8. Select the sequence you have just created and click “Run Sequence”. You will now be taken to the Execute Sequence dialog.
9. For ‘Source Folder’, select the folder of files to run the sequence.
10. For ‘Output Folder’, select the output location of the processed files.
11. Set any additional options you wish to perform and then click “OK” to begin processing the files.
Note: Batch Processing does not allow you to perform other functions in Acrobat whilst it is open, so if you are creating a batch sequence that uses the Build Bookmark function, it is generally best to have already created and saved your Bookmark properties. Once you open Batch Processing, simply Import your saved properties.
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3.6.5. Splitting in Batch
To create a sequence of commands and execute a Split command in a batch process, follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist X Pro™ > Productivity >
Batch Processing > Create/Edit Sequence’ to open the Create/Edit Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. From the list of commands choose the Split command found under ‘ARTS PDF
Split & Merge’. Click “Add” to add it to the sequence.
6. Click “Edit” to open up the Split function’s dialog. Once you have supplied the details to the function, click “OK”.
7. Click “OK” to accept the changes and return to the Create/Edit Sequence dialog.
8. Select the sequence you have just created and click “Run Sequence”. You will now be taken to the Execute Sequence dialog.
9. For ‘Source Folder’, select the folder of files to run the sequence.
10. For ‘Output Folder’, select the output location of the processed files.
11. Set any additional options you wish to perform and then click “OK” to begin processing the files.
3.6.6. Managing Links in Batch
To create a sequence of commands and execute Link functions in a batch process, follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist X Pro™ > Productivity >
Batch Processing > Create/Edit Sequence’ to open the Create/Edit Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. From the list of commands found under ‘ARTS PDF Linker’, choose the Link command you wish to perform. Click “Add” to add it to the sequence.
Note: You can add more than one function to a single batch sequence – for instance, you could create a batch sequence that deletes all the bad actions before generating an All
Links Report.
6. Click “Edit” to open up the Link function’s dialog. Once you have supplied the details to the function, click “OK”.
7. Click “OK” to accept the changes and return to the Create/Edit Sequence dialog.
8. Select the sequence you have just created and click “Run Sequence”. You will now be taken to the Execute Sequence dialog.
9. For ‘Source Folder’, select the folder of files to run the sequence.
10. For ‘Output Folder’, select the output location of the processed files.
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Note: Batch Processing does not allow you to perform other functions in Acrobat whilst it is open.
11. Set any additional options you wish to perform and then click “OK” to begin processing the files.
3.6.7. Stamping in Batch
To create a sequence of commands and execute a Stamp command in a batch process, follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist X Pro™ > Productivity >
Batch Processing > Create/Edit Sequence’ to open the Create/Edit Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. From the list of commands choose the Stamp Document command found under
‘ARTS PDF Stamper Commands’. Click “Add” to add it to the sequence.
6. Click “Edit” to open up the Stamp function’s dialog. Once you have supplied the details to the function, click “OK”.
7. Click “OK” to accept the changes and return to the Create/Edit Sequence dialog.
8. Select the sequence you have just created and click “Run Sequence”. You will now be taken to the Execute Sequence dialog.
9. For ‘Source Folder’, select the folder of files to run the sequence.
10. For ‘Output Folder’, select the output location of the processed files.
11. Set any additional options you wish to perform and then click “OK” to begin processing the files.
Note: Batch Processing does not allow you to perform other functions in Acrobat whilst it is open.
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3.7. Watched Folders
The Watched Folders feature allows you to automate the process of executing a sequence. It scans a folder for PDF documents and then automatically runs a sequence of commands on the documents found. The numerous commands available enable you to execute multiple ARTS PDF and Adobe Acrobat functions in a single sequence. You can specify which folder you want scanned and then begin the process by simply copying or moving the document/s you want processed in the appropriate folder.
3.7.1. Create a Watched Folder
To run a watched folder process, you need a sequence (see the section ‘Creating a
Sequence’ on how to create a sequence) and folders to place your original and modified documents.
When watched folders are enabled and running, the input folder is constantly monitored.
If a file is found in the input folder, the selected sequence is immediately executed on
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the file. As the file is processing it is placed in the busy folder. Once the file is processed, any modified (output) files are placed in the output folder. The original file is moved to the done folder when the process is complete. However, if an error occurs the original file will be moved to the error folder.
To create a watched folder:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist X Pro™ >
Productivity > Batch Processing > Watched Folders’ to open the Watched
Folders dialog.
3. Click “New”. You will now be taken to the Edit Watched Folder dialog.
4. For Sequence, select the name of the sequence you wish to execute.
5. For Base Folder, browse to the folder that will have subfolders: input, error, busy, done and output. The input folder will hold the files you wish to process and the output folder is where processed files will be placed.
Note: If subfolders do not exist, they will be created during runtime. Unlike the Batch
Processing feature, the input watched folder does not initially require files to be within the folder to start running.
6. Click “OK” to accept the changes.
The following options are also available when creating a watched folder:
•
Advanced…
An advanced option where you can specify the exact path of the input, error, busy, done or output folder.
•
Prefix
Text within the textbox will be appended to the start of the output filename.
•
Suffix
Text within the textbox will be appended to the end of the output filename.
•
Save File(s) As
Output file(s) will be saved as the file type selected. The available options are
Adobe PDF File, Encapsulated PostScript, JPEG Files, PNG Files, PostScript
File, Rich Text Format, Text (Accessible) and TIFF Files. Additional options are
HTML3.2, HTML 4.01 with CSS 1.00, JPEG2000, Microsoft Word Document,
Text (Plain) and XML 1.0.
•
Overwrite if file exists
Overwrites any existing file that has the same filename as the output file. If not selected, an underscore and a number will be appended to the output filename e.g. _1, _2, _3 etc.
•
Optimize for fast web view
Optimizes the PDF so when downloading the document from a web server it will be downloaded a page-at-a-time.
•
Logging enabled
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A log file, found within the output folder, will log the success or failure of each processed file.
3.7.2. Running a Watched Folder
To run a watched folder:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist X Pro™ >
Productivity > Batch Processing > Watched Folders’ to open the Watched
Folders dialog.
3. If there is no watched folder listed then create one (see the section ‘Creating a Watched Folder’ on how to create a watched folder).
4. Ensure the watched folder is enabled before starting it. Only enabled watched folders will be scanned for documents.
The icon beside each item indicates the state of the watched folder:
indicates the watched folder is enabled.
indicates the watched folder is disabled.
Disable a watched folder if you do not want to process files found within its input folder. To do this, select the watched folder item in the list box and click on the “Disable” button.
5. Click on “Start” to begin all enabled watched folders. Any files found within an input folder will be processed.
6. Drag-and-drop additional files within the input folder for processing.
7. Click on “Stop”, if you wish to stop all watched folders.
3.7.3. Log File
A watched folder log file records the success or failure of each job performed. The log file includes details of the sequence and the result of executing the sequence, opening, saving and closing the file.
Each watched folder has its own log file. Logging is an option that can be enabled by editing the watched folder and selecting ‘Logging enabled’. You can view the log file by selecting the watched folder in the list and clicking on “View Log”.
Note: You can only view a log file after processing files. The log file can be found in the output folder.
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3.8. Configuring Productivity Preferences
This feature allows users to add 3rd party plug-in features as commands (if applicable).
However, as this is a relatively involved process, it is not advised to use this feature, unless specifically advised to do so by ARTS PDF Technical Support, [email protected]
.
Figure 21.
Productivity Preferences
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3.9. Index of Toolbars and Tools
The Productivity feature comes with more than 50 tools on 4 standard toolbars:
• Basic
•
•
Manage
•
Developer
Only the ‘Sample Toolbar Basic’ will be ready for use in Acrobat. Other toolbars will need to be imported. The toolbars are stored in the ‘Toolbars’ folder within the ARTS
PDF Aerialist X Pro™ directory. The location for this folder may vary depending on where
Acrobat is installed.
On Windows, for example, toolbars may be installed under ‘C:\Program
Files\Adobe\Acrobat\Acrobat\Plug_ins\ARTS PDF Aerialist X Pro™ \Toolbars’.
On Macintosh, toolbars may be installed under ‘Macintosh HD:Applications:Adobe
Acrobat:Acrobat Professional:ARTS PDF Plug-ins:ARTS PDF Aerialist X Pro™ :’
The following lists available predefined tools within each toolbar:
3.9.1. Sample Basic - Toolbar
Save As & Optimize
Print Custom
Flatten Current Page
Removes unused objects to minimize file size.
Additionally, if the Save As Optimizes for Fast Web
View checkbox is selected in Preferences >
Options, then the PDF is prepared for page-at-atime downloading (byte-serving) from Web servers.
Allows for the printing of all pages, even pages, odd pages, or the current page within the active document.
Flattens all interactive elements, on the current page, making these part of the page contents (like
Notes, Links, Form Field, FreeText and Stamps).
Deletes the current page. Delete Current Page
Extract Current Page Extracts the current page into another PDF file.
Split All Pages
Collate Document
Splits a PDF into a series of one-page PDF files.
Merges odd pages from one file with even page from another. Open the PDF that contains odd
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Check Spelling
Expand/Collapse
Bookmarks pages, click on the tool and then browse to select the PDF containing even pages.
Scans PDF file for spelling mistakes, underlining potential mistakes and suggesting corrections in a comment for each.
Expands and collapses all bookmarks in the bookmark palette. Expands to show all bookmarks, including subtopics. Collapses to show only the first level of bookmarks.
Applies a stamp, selected by the user, to all pages. Apply a Stamp to All
Pages
Stamp Document
When Document
Prints
Word Count
Apply Transition to All
Pages
Set Open Options
Squish Document
Applies a stamp that will display the current date at the bottom of the page when the document is printed.
Counts the number of words that appear in a PDF.
Applies the transition, selected by the user, to all pages.
Set a document’s Open Options -- how a document will appear when it is opened. Sets Open with the page only, with bookmarks or with thumbnails; the page number, magnification and layout; open in normal of full screen mode; and hide or display the menu, toolbar or window controls.
Removes document elements according to your predefined settings. Includes forms, comments, attachments, javascripts and external cross references.
Open Acrobat Distiller Opens Acrobat Distiller.
Visit the ARTS PDF
Web site
Takes user to ARTS PDF web site to get technical
Planet PDF support and product updates.
Takes user to Planet PDF Web site.
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3.9.2. Developer Toolbar
Open JavaScript
Console
Opens the JavaScript console.
Document JavaScript Opens JavaScript Functions dialog box.
Edit All JavaScripts Extracts all JavaScripts into a single file for simplified editing.
New Letter Doc
New A4 Doc
New Custom
Document
Creates a new, one-page Letter document.
Creates a new, one-page A4 document.
Creates a blank, one-page PDF according to the size (in points) you specify.
Opens Duplicate Field dialog box to apply selected Duplicate Form Fields fields to other pages.
Set Document Actions Opens Document Actions dialog box to let you apply JavaScript actions to entire document.
Set Form Fields Tab
Order
Show/Hide Form
Fields Palette
Show/Hide Grid
Snap To Grid
Align Bottom
Align Horizontally
Align Left
Align Right
Align Top
Opens the Set Tab Order command, allowing you to set the order in which users move between fields.
Shows and hides the Fields palette. For Acrobat users working with PDF forms.
Shows and hides the layout grid for aligning objects in a document.
Snaps objects, including form fields, comments and drawing objects, to the grid when added to the PDF.
Aligns selected form fields along their bottom edge.
Aligns selected form fields along a horizontal line.
Aligns selected form fields along their left edge.
Aligns selected form fields along their right edge.
Aligns selected form fields along their top edge.
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Align Vertically
Center Both
Center Horizontally
Center Vertically
Distribute Horizontally
Distribute Vertically
Size Both
Size Height
Size Width
Aligns selected form fields along a vertical edge.
Centers selected form fields both horizontally and vertically.
Centers selected form fields horizontally.
Centers selected form fields vertically.
Distributes selected form fields horizontally.
Distributes selected form fields vertically.
Resizes selected form fields to both the same height and width.
Resizes selected form fields to the same height.
Resizes selected form fields to the same width.
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3.9.3. Manage Toolbar
Roman Number Pages Numbers all pages in the document with Roman
Numerals.
Rotate Pages 90 degrees
Rotates all pages in the active document by 90
Delete Pages
Flatten Document degrees.
Deletes pages according to the page range you predefine.
Flattens all interactive elements on the entire document.
Planet PDF Forum
Apply Stamp to
Current Page
Audit Space Usage
Remove Structure
Tags
Apply Transition to
Current Page
Display Current Page
Transition
Change Bookmark
Colors
Expand Current
Bookmark
Takes user to Planet PDF Forum Web site. The discussion forum for Adobe Acrobat and PDF users.
Applies the stamp, selected by the user, to the current page.
Opens PDF Consultant and runs the space usage tool to calculate the size in percent and bytes of document elements, including structure information, forms, fonts, named destinations, comments and images.
A special command that removes the structure and tags from PDFs and reduces the size of the PDF.
The command can be used on individual files or in
Batch Sequences. PDFs are sometimes made with embedded structure tags, to aid accessibility, repurposing and reflow capabilities, but are not always required.
Applies the transition, selected by the user, to the current page.
Displays the name of the transition assigned to the current page.
Changes color of all bookmarks at once. Let’s user choose between three colors -- red, blue and yellow.
When the bookmark palette is open, the highlighted bookmark is expanded to show any subtopic bookmarks below it.
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Read Page
Stop Reading
Pause Reading
Zoom to 150%
Zoom to 200%
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Uses text-to-speech software (when installed) to read aloud text from current page.
Stops the Read Page command from reading aloud the current page.
Pauses the Read Page command.
Magnifies the view to exactly 150%.
Magnifies the view to exactly 200%.
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3.9.4. Print Toolbar
Print Current Page
Print Odd Pages
Print Even Pages
Crop Pages by 1 inch
Open Text Attributes
Overprint Preview
Proof Colors
Proof Setup –
Simulate Ink Black
Prints the current page to the default printer.
Prints all odd pages of the open PDF to the default printer.
Prints all even pages of the open PDF to the default printer.
Crops all pages in the active document by 1 inch.
Opens the Open Text Attributes dialog box to make accessible options like embed/unembed, type, size, alignment, margins and spacing of the selected font.
Applies the Overprint Preview view to simulate appearance Overprint colors and spot colors.
Uses the precision of color profiles to soft-proof your document directly on the monitor.
Uses the relative colorimetric rendering intent with no black point compensation.
Uses the absolute colorimetric rendering intent. Proof Setup –
Simulate Paper White
Proof Setup
Set Document Info
Show/Hide Info
Palette
Allows for the proofing space to be configured.
Sets the document’s Document Summary Info according to your predefined settings -- Title,
Subject, Author, Keywords and Binding.
Shows and hides the Info palette. Let’s you see the position of the cursor within the page as it moves and you select an area and can give X-Y and height-width co-ordinates in points, inches and millimeters.
View Document Fonts Opens the Document Fonts dialog box to view fonts and run the List All Fonts command.
Zoom to 100% Magnifies the view to exactly 100%.
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4. Content Assembly
4.1. Overview
The Content Assembly feature is for splitting and merging batches of PDF files. The split functionality lets you split one or more PDF files based on page groups, page ranges, bookmarks and page marks. The merge functionality lets you quickly sort and then combine a collection of files into a PDF document.
Features
• Split into files of n pages - split into files containing n pages per file
•
Split by page marks - visually highlight sections of a PDF to split
•
Split by bookmarks - split files based on bookmark hierarchy
•
Split by page ranges - split individual pages and page ranges
• Advanced splitting - odd and even, complex file naming, updating bookmarks, links and named destinations
•
Merge files - merge files or folders of PDF files together into a single file
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4.2. Using Content Assembly
Content Assembly consists of a collection of splitting methods and one merging function: Split into files of n pages, Split by page marks, Split by bookmarks, Split by page range, and Merge files/folder.
Figure 22.
The Content Assembly toolbar buttons
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Figure 23.
The Content Assembly menu
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4.3. Splitting PDF files
The Content Assembly feature offers a rich set of methods for extracting pages from a
PDF file to separate files.
•
Split into files of n pages – split into files containing n pages per file
•
Split by page marks – visually highlight sections of a PDF to split
• Split by bookmarks – split files based on bookmark hierarchy
• Split by page ranges – split individual pages and page ranges
•
Advanced splitting - odd and even, complex file naming, updating bookmarks, links and named destinations
Figure 24.
Splitting methods in the Content Assembly feature
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4.3.1. Split into files of n pages
This method splits the open PDF document into a series of files, which contain ‘n’ pages in each file.
Figure 25.
Split into pages
To split into ‘n’ pages:
1. Select and open the source PDF file to be split.
2. Select ‘Split PDF Into files of’ by checking on the radio button.
3. Enter the number of pages in which to split the PDF file.
4. Select the destination folder where the PDF files will be stored following splitting.
This can be set to the same as the source folder, or in the folder of the user’s choice.
5. Enter the base filename and the destination folder. The base filename will be used as a starting point in the file name of the resulting output.
6. Click ‘Split’ to start processing.
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4.3.2. Split by page marks
Using the Add Page Marks feature, add a page mark to pages in the document. Each page mark indicates the start of a new file when the document is split. When splitting by page marks, all subsequent pages will be added to the new PDF until the next page mark or the end of the file is reached.
Page marks are added using the Add/Edit Page Mark feature.
4.3.2.1.
Figure 26.
Split by page mark
To split by page marks:
1. Select and open the source PDF file to be split.
2. Verify that the PDF to be split has page mark/s.
3. Select ‘By page marks’ as the method of splitting.
4. Select the destination folder where the PDF files will be stored following splitting.
This can be set to the same as the source folder, or in the folder of the user’s choice.
5. Click the ‘Split’ button to start processing.
Note: if you have specified the full path and filename within the page mark, rather than just a filename, then you need to check the option ‘page mark contains full path/filename’. This will ignore the destination folder settings and use the path stored within the page mark for saving the target PDF file.
Adding page marks
To add a Page Mark:
1. Choose ‘Plug Ins > ARTS PDF Aerialist X Pro™ > Content Assembly > Add /
Edit Page Mark” from Acrobat’s Plug-ins menu.
2. Alternatively use the Add / Edit Page Mark button from the ARTS PDF Aerialist
X Pro™ toolbar.
3. The ‘Mark Page’ dialog opens. This contains properties of the page mark.
These include:
• File Name (of the document)
• Title
•
Subject
•
Author
•
Keywords
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The document information fields (metadata) will be applied to the resulting PDF file.
4.3.2.2.
Figure 27.
Add / Edit Page Mark Dialog Box.
Removing page marks
To remove all of the page marks within a document:
1. Choose ‘Plug Ins > ARTS PDF Aerialist X Pro™ > Content Assembly > Remove
Marks’ from Acrobat’s Plug-ins menu.
2. Alternatively click on the Remove Marks tool in the ARTS PDF Aerialist X Pro™ toolbar.
3. This prompts to confirm if the page marks should be removed. Also there is a warning that this action cannot be undone.
4. Clicking ‘OK’ removes the page marks on the PDF.
5. Clicking ‘Cancel’ returns to the document without removing the page marks.
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4.3.2.3. Viewing / editing page marks
To view and edit a list of all marked pages within a document:
1. Choose ‘Plug Ins > ARTS PDF Aerialist X Pro™ > Content Assembly >
View/Edit Marks’ from the Acrobat menu.
2. Alternatively check on the View/Edit Marks button from the ARTS PDF Aerialist
X Pro™ toolbar.
3. Edit a Page Mark a. Highlight the page mark you want to edit by checking on the page mark in the dialog box as shown below. b. Click on ‘Edit’ c. The ‘Mark Page’ dialog opens. Users can then modify the properties.
4. A list of Page Marks can be viewed / edited and removed.
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Figure 28.
View/Edit Page Marks dialog
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4.3.2.4. Exporting page marks
This feature allows you to export page mark information into a tab delimited text file.
You can store the text file and apply your page mark settings onto a PDF document by exporting the file.
The tab delimited file logs information for all the page marks present in the document. The data logged in the text file includes:
• Page Number: The page number of the start of the fragment.
• File name: The name that the file fragment is to be called.
• Title: The title of the new file fragment.
• Subject: The subject of the new fragment
• Author: The author of the document
• Keywords: Any keywords for the new file fragment.
The format of the tab delimited text file is:
Page Number [tab] File Name [tab] Title [tab] Subject [tab] Author [tab]
Keywords [enter]
4.3.2.5. Import page marks
This feature allows you to import page marks from a tab delimited text file
PDF document. Importing a tab delimited text file containing page mark information will apply page marks to your PDF to prepare for splitting. Importing page marks will enable you to apply your page mark settings at a later stage or on other PDF documents.
4
A tab delimited text file can be created by the Exporting page marks feature.
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4.3.3. Split by bookmarks
This method will split a PDF file by its bookmarks. Each page that is bookmarked will be the start of a new PDF, and the title of the bookmark will be used as the name of the file.
All subsequent pages will be added to the new PDF stopping at the next bookmarked page. You will be given a chance to choose the level of bookmarks to use in the Split function.
Figure 29.
Split by bookmarks
To split by bookmarks:
1. Select and open the source PDF file to be split.
2. Verify that the PDF to be split has bookmarks.
3. Select ‘By bookmarks starting at Level’ as the method of splitting.
4. Browse for the destination folder where the PDF files will be stored following splitting. This can be set to the same as the source folder, or in the folder of the users choice.
5. Click the ‘Split’ button to initiate processing.
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4.3.4. Split by page range
This method of splitting will split a PDF file into smaller PDF files containing one or more pages in the destination folder specified by the user.
Figure 30.
Split by page range
To split by page range:
1. Select and open the source PDF file to be split.
2. Select Split PDF ‘by page range’.
3. Select the destination folder where the PDF files will be stored following splitting.
This can be set to the same as the source folder, or in the folder of the user’s choice.
4. Enter the page ranges you wish to split into each file. Page ranges should be separated by commas and semicolon used to separate files. See the table following for detailed instructions.
5. Enter the base filename for the split process, and then specify the destination to save the files to. The base filename will be appended to the resulting smaller
PDF files after the split process.
6. Click the ‘Split’ button to initiate processing.
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Parameter
(Semicolon) “;”
(Hyphen) “-“
(Comma) “,”
“odd” (+ only)
“even” (+ only)
Function
File separator
From/To
Page separator
Odd page
Even page
Example
“1-20; 21-40” would create two new PDFs – one containing pages 1-
20, the other containing pages 21-40.
“1-5” would extract pages
1 through 5 into a new
PDF. “5-1” would extract pages 5 through 1 into a new PDF (reverse order
is + only).
“1-20, 30-40” would create a single PDF containing page 1-20 and
30-40.
“1-20 odd” would create a single PDF containing only the odd pages within the range of 1-20.
“1-20 even” would create a single PDF containing only the even pages within the range of 1-20.
An example string is shown below, inverted commas (“”) are for demonstration purposes only:
“1-20 odd, 21-40 even, 41-45, 50; 50, 45-41, 40-21 even, 20-1 odd”
The example string would perform the following:
1. Create one PDF containing the following (in this order):
•
All odd pages from 1-20.
•
All even pages from 21-40.
• Pages 41-45.
•
Page 50.
2. Create a second PDF containing the following (in this order):
• Page 50.
•
Pages 45-41 (reverse order).
•
All even pages from 40-21 (reverse order).
•
All odd pages from 20-1 (reverse order).
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4.3.5. General splitting options
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Figure 31.
General Options
Enable Fast Web View
Restructures the PDF file so that it can be served a page-at-a-time over the Web. This is referred to as Fast Web View within Adobe Acrobat.
Update Navigational Elements
This is a Plus only feature that updates all of the bookmarks, links and named destinations such that they remain connected to the proper page.
GoTo links, which are links within the document, are adjusted to stay connected to the proper page, even if the pages end up in a different order in the final document. If pages are arranged such that the page linked from ends up in a different file than the page linked to, the GoTo link is changed into a GoToR link, which is a link that goes from one file to another.
GoToR links and Launch actions, both of which reference an external file, that use a relative pathname will be adjusted to take into account the difference if the files created by splitting are in a different directory from the original file. If you split a file with named destinations, the named destinations will be inserted into the files and each adjusted to continue pointing to the correct page.
Links that use named destinations within the original document will be changed from
GoTo to GoToR links as necessary if source and destination end up in different files. The links will still use named destinations. Bookmarks are copied into all files and are adjusted just as the links are.
Show Progress Report
This is a Plus only feature that, when selected, will show a description of the split process in the Acrobat status bar. Users may find that this will make the split process run slower but it will give a description on the status of each stage of the splitting process.
Support identical form field
Inserts pages into the target files, page-at-a-time. Whilst this is much slower, it will ensure that PDF files that contain form fields with identical names will still function correct.
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Update title using output filename
Uses the filename (without the .pdf extension) as the document information’s title for all output files.
Bookmarks
After processing, the following options can be applied to bookmarks within the target files:
• Expand all
•
Collapse all
•
Expand local
This advanced option will expand the bookmarks that link to pages within each split file.
•
Do not change
4.3.6. Destination folder and filename settings
The filename for the files resulting from the split is constructed by adding a changing suffix to a specified base filename.
The base filename can be specified in the Base filename edit box or derived from each file dynamically by selecting the “Use filename” checkbox. You would normally select this option during Batch Processing.
The target filename additions are as follows:
• A number – a number which is incremented for each new file
•
A padded number starting at – an incrementing number padded with leading zeros. You can specify a starting point for the number or padded number options in the box labeled Number, following the target filename combo box.
• The page range (pxx-pyy) – the start and end page of the pages from the original document.
•
A letter – an incrementing letter (eg. A-Z, AA-ZZ, etc…)
•
Nothing – used in splitting by bookmarks or page marks where the base filename changes for each file.
The files are saved in the folder specified in the Destination Folder box or the source folder, if that option is selected.
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4.4. Merging Files
The Merge function allows you to merge a set of files together into a single PDF document. You can select either all pages, or a page range from a document you wish to merge, as well as reordering the files as required. It supports a number of file types:
•
Adobe PDF Files (*.pdf)
• AutoCAD (*.dwg, *.dwt)
• BMP (*.bmp, *.rle, *.dib)
•
Compuserve GIF (*.gif)
•
JPEG (*.jp,*.jpeg, *.jpe)
• JPEG2000 (*.jpf, *.jpx, *.jp2, *.j2k, *.j2c, *.jpc)
• Microsoft Excel (*.xls)
•
Microsoft PowerPoint (*.ppt)
•
Microsoft Project (*.mpp)
•
Microsoft Visio (*.vsd)
• Microsoft Word (*.doc, *.rtf)
•
PCX (*.pcx)
•
PNG (*.png)
•
PostScript/EPS (*.ps, *.eps)
• TIFF (*.tif, *.tiff)
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Figure 32.
Merge File Dialog
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4.4.1. Adding Files or Folders
To add files or folders and merge the files into one PDF document:
1. Choose ‘Plug-Ins > ARTS PDF Aerialist X Pro™ > Content Assembly > Merge
Files’ from Acrobat’s Plug-in menu.
2. Alternatively select the ‘Merge File’ tool from the ARTS PDF Aerialist X Pro™ toolbar.
3. Browse and add the files that you want to merge.
-
Click “Add Files”, from the ‘Merge Files’ dialog to open the browser window and select the files that have to be merged.
-
The Merge Options dialog will open allowing you to enter a specific page range for the selected file. See below for more information on the Merge
Options.
4. Additionally, you can browse and add a folder containing files that you want to merge.
-
Click “Add folder” from the Merge Files dialog to open the browse for folder dialog. Only one folder can be selected at a time and all files within the folder
(of supported file types) will be added.
-
A complete list of the selected files will be displayed in the Merge dialog.
Selecting a file and clicking ‘Edit’ can modify the Merge Options. See below for more information on the Merge Options.
5. Change the order in which the files are going to be merged.
-
Click on “Move Up” and “Move Down” buttons to alter the position of the files in the merge list.
6. Click ‘”Merge”.
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4.4.1.1. Merge Options
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Figure 33.
Merge Options
The Merge Options dialog allows you to specify the pages of the file you want added to the final merged file. You can set which pages to merge by selecting a predefined range:
•
All pages
• Odd pages
• Even pages
•
Last page
•
First page
Alternatively, you can define the pages (using hyphens and commas to separate the pages) i.e. 2, 6, 10-20; or by page range from page 1 to 6 for example.
The ‘Validate page range’ option is only used for files that are not of an Adobe
Acrobat file type (*.pdf). If selected, the Merge function will convert the file prior to merging it and will determine whether the page range entered is valid. If not selected, the page range will not be validated and if an error occurs during the merge process it will be stopped. Once the Merge function knows the page range of the file (i.e. the number of pages within the file is known) this option will be disabled. It is recommended that, when possible, always have this option selected to ensure that no out of range errors occur during the merge process.
4.4.2. Using a control file
A control file lets you perform multiple merging of PDF documents in one process. Using a control file you can specify the output filename and the pages to be copied from other
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PDF documents into the merged file. A control file is simply a text file detailing the output filename and files to be used in the merge process.
To use a control file:
1. Click on the ‘Merge files’ button from the ARTS PDF Aerialist X Pro™ toolbar or select ‘Plug-Ins > ARTS PDF Aerialist X Pro™ > Content Assembly > Merge Files’ from Acrobat’s Plug-in menu.
2. In the Merge files dialog, click on the “Control files” button.
3. Navigate to the desired control file (*.txt) and click “Open”.
4. A message in the ‘Merge files’ list box will appear. When you are ready to start the process click “Merge”.
The structure of a merge within a control file is shown below.
Merging a range of pages from a file:
-f [full pathname of the output merge file]
[page range] [tab] [full pathname of the source file]
Note: the ‘-f’ switch will start a new merge file and you can add an unlimited amount of pages to the file
.
Merging all pages from a file:
-f [full pathname of the output merge file]
[full pathname of the source file]
For the [page range] the following can be entered:
Parameter
(Hyphen) “-“
Function
From/To
(Comma) “,”
“odd”
“even”
Page separator
Odd page
Even page
For example:
[page range] entered is: “1-20 odd, 21-40 even, 41-45, 50”
Example
“1-5” would extract pages
1 through 5 into a new
PDF.
“1-20, 30-40” would merge pages 1-20 and 30-
40.
“1-20 odd” would create a single PDF containing only the odd pages within the range of 1-20.
“1-20 even” would create a single PDF containing only the even pages within the range of 1-20.
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Pages from the source file to go in the merge file will be
•
All odd pages from 1-20
•
All even pages from 21-40
• Pages 41-45
•
Page 50
[page range] entered is: “50, 45-41, 40-21 even, 20-1 odd”
Pages from the source file to go in the merge file will be
• Page 50
•
Pages 45-41 (reverse order)
•
All even pages from 40-21 (reverse order)
•
All odd pages from 20-1(reverse order)
Examples of a Control File
Content of a control file specifying the page range:
-f C:\Sample Files\Output\Merge.pdf
1-10,15,18 C:\Sample Files\File1.pdf
C:\Sample Files\File2.pdf
1-20 odd C:\Sample Files\File3.pdf odd C:\Sample Files\File4.pdf
Result is output file ‘Merge.pdf’ containing
• Only pages 1 to 10, page 15 and page 18 of File1.pdf
•
All pages of File2.pdf
•
Only the odd pages from page 1 to 20 of File3.pdf
•
Only odd pages of File4.pdf
Content of a control file where all pages from a file is merged:
-f C:\MyDocuments\Invoice2xx.pdf
C:\MyDocuments\Invoice234.pdf
C:\MyDocuments\Invoice246.pd
-f C:\MyDocuments\Invoice3xx.pdf
C:\MyDocuments\Invoice354.pdf
C:\MyDocuments\Invoice321.pdf
-f C:\MyDocuments\Invoice4xx.pdf
C:\MyDocuments\Invoice478.pdf
Result is output file ‘Invoice2xx.pdf’ containing
• All pages of Invoice234.pdf
•
All pages of Invoice 246.pdf
An output file ‘Invoice3xx.pdf’ containing
•
All pages of Invoice354.pdf
• All pages of Invoice321.pdf
And output file ‘Invoice4xx.pdf’ containing
•
All pages of Invoice478.pd
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4.4.3. Saving the merged file
Once you have merged the files into a single PDF, to save the merged file for later use, follow these steps:
1. Click on File > Save As.
2. Select the directory path where you want to save the merged PDF file.
3. Enter a filename.
4. Click on Save to initiate saving of the merged PDF file.
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Bookmarks
5. Bookmarks
5.1. Overview
The Bookmarks feature set provides the ability to add, edit, build, replace, delete and sort bookmarks across one or more PDF files. The tool allows users make almost any
PDF file more usable and easier to navigate.
The Bookmarks feature set has been built to save time creating and managing bookmarks. By allowing users to import and export build settings, bookmark trees and by providing batch processing functionality, users can process and update large collections of PDFs with a minimum of time and effort. Additionally, it has been engineered to work with the Productivity feature set, making it even easier to quickly access and run commonly used bookmark processes.
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Bookmarks
5.2. Using Bookmarks
There are four main Bookmark functions: Add Bookmarks, Find Bookmarks, Build
Bookmarks, Delete Bookmarks and Sort Bookmarks.
Figure 34.
Bookmark toolbar buttons
Figure 35.
The Bookmark menu
5.2.1. Bookmark Features
A brief rundown of each function has been provided below.
All these functions can be automatically performed across multiple documents using
Batch Processing. See the Batch Processing section for more information.
If you wish to automate and customize Bookmark functions even more, or create toolbar
buttons that perform custom Bookmark jobs, read the section on Using Bookmark
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Bookmarks
5.2.1.1.
5.2.1.2.
5.2.1.3.
5.2.1.4.
5.2.1.5.
Add Bookmarks
Use the Add Bookmarks feature to create a set of user-defined bookmarks; save your set of bookmarks using the Import/Export functionality so you can reuse them in batch processes.
Find Bookmarks
Use the Find Bookmarks feature to delete or replace only the bookmarks that match the search criteria you specify; once you have entered the content to search for, Find
Bookmarks scans the bookmark text of all of the PDF files you have selected and updates them based on the text and properties changes you have specified.
Build Bookmarks
Use the Build Bookmarks feature to automatically generate bookmarks based on the font styles and layout used in your PDFs. After setting the desired combination of attributes for a bookmark to be generated, the Bookmark feature can quickly scan one or more PDF files to build the bookmarks for each document. Additionally, you can save your Build Bookmarks settings by using the Import/Export functionality so you can reuse them to process large collections of PDF files.
Delete Bookmarks
Delete Bookmarks allows the user to simply delete all the bookmarks contained in the selected PDF file(s). This is a much easier way then having to manually highlight all of the bookmarks and then delete them – especially if you need to do this across multiple files.
Sort Bookmarks
The Sort Bookmarks feature automatically rearranges bookmarks in alphabetical order. It has the flexibility to order all bookmarks or a selected range of bookmarks in ascending or descending order.
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5.3. Adding Bookmarks
The Add Bookmarks function creates a set of user-defined bookmarks. Use the
Import/Export features to save and reuse a set of bookmarks in other documents using batch processes or with the Productivity feature.
5.3.1. The Preview Pane
The preview pane allows you to view and easily edit a bookmark structure. The bookmark structure can then added to any PDF document.
Figure 36.
Add Bookmarks Preview Pane
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5.3.1.1.
5.3.1.2.
Add or Edit Bookmarks
To create or edit a bookmark in the Add Bookmark’s preview pane:
1. Click ‘Add’ or ‘Edit’ to open the ‘New Bookmark’ dialog.
2. In the ‘New Bookmark’ dialog, enter the name and bookmark properties you wish the bookmark to have.
3. Click ‘OK’.
Details of bookmark properties can be in the next section, Bookmark Properties .
Bookmark Properties
Figure 37.
Bookmark Properties
Bookmark properties can be viewed when adding or editing a bookmark in the preview pane. The following table shows the properties that bookmarks can have.
Name
Color
Style
The bookmark’s name that will appear in the document.
The bookmark’s font color. You can create and use custom colors by scrolling down the available list of colors, selecting “Custom” and creating your custom color from the ‘Custom Color’ dialog.
Font style can be bold and/or italic.
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Action This designates what action occurs when the user clicks on the bookmark.
None
Go To View
Go To Remote
View
Open File
Nothing occurs when the bookmark is clicked.
This action will jump to the specified page in the document. Various page magnification
options are also available; see Magnification
This opens a specified PDF document at the designated page. Various page magnification
options are also available; see Magnification
Options . This can be configure using relative
or absolute addressing, see Absolute /
Opens the specified file. This file can be of any type, but only files with a *.pdf extension will be opened in Acrobat; all other file types will be opened in their default
WWW Link
Read Article viewers. This can be configure using relative
or absolute addressing, see Absolute /
Clicking on the bookmark opens a web browser to the URL specified within the
WWW Link textbox.
Selecting this action will link or display the bookmark to an article thread in the active document.
Show / Hide Field Provides the option of either showing or
Submit Form hiding fields in a PDF document.
This will send the form data to a specified
Reset Form
URL.
Resets all form fields to their original default value.
Import Form Data Imports in form data from another file and
JavaScript
displays it in the active form.
This option will run a specified JavaScript.
Execute Menu Item Executes a specified menu command as the
Movie
Sound
action when the bookmark is clicked.
Plays a specified QuickTime or AVI movie.
Plays a specified sound file.
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Magnification Options:
This option is available in the action bookmark properties ‘Go To View’ and ‘Go To
Remote View’. The option is also available when building bookmarks using the Build
Bookmarks feature.
The following magnification options are available:
•
Inherit Zoom
Displays the destination window at the magnification level that the user is using when they click on the bookmark.
•
Zoom
Displays the page at a magnification specified by the user.
•
Fit Width
Displays the width of the current page in the destination window.
•
Fit Height
Displays the height of the current page in the destination window.
•
Fit Page
Displays the current page in the window.
•
Fit Visible
Displays the width of the visible contents of the current page in the destination window. This usually means the margins are not displayed.
Absolute / Relative Addressing:
Absolute or relative addressing can be used in the action bookmark properties: Open
File and Go To Remote View. It allows users to configure the method of referencing to a file.
•
Absolute Addresses
These are best used when it's likely that the source document may need to be moved or copied to a different location in the file system, without any target files moving in relation.
Note: By default, browsing to the target file using the Open File dialog produces an absolute address i.e. target.pdf
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5.3.1.3.
•
Relative Addresses
These are most appropriate for PDFs published to CDs/DVDs or when the entire file system is copied and must remain relative to the source. Relative addresses describe the path to a file, relative to another file, in most cases the Bookmarker file that was loaded last.
To use relative addressing, please follow the following syntax
For example:
If the file is in the same folder, then use
\target.pdf
If the file is in one folder above, then use
..\target.pdf
If the file is in two folders above, then use
..\..\target.pdf
If the file is in one folder below, then use
.\directorybelow\target.pdf
Removing Bookmarks
To remove a single bookmark from the preview pane:
1. Select the bookmark you wish to remove.
2. Click the ‘Remove’ button.
3. Click ‘Yes’.
Note: If the bookmark has any child bookmarks (i.e. bookmarks with lower level bookmarks attached to it) they will also be deleted.
To remove multiple bookmarks from the preview pane:
1. Hold down Ctrl and click on the bookmarks you wish to remove. Alternatively, you can press Ctrl + A to select all bookmarks.
2. Click the ‘Remove’ button.
3. Click ‘Yes’.
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5.3.1.4. Import Bookmarks from a PDF
This function enables you to import existing bookmarks from the active PDF document into the Add Bookmark’s preview pane. It will retain the same bookmark level structure as displayed in the PDF document.
To copy or extract bookmarks from the open PDF document into the preview pane:
1. Click on the ‘Import…’ button.
2. Select ‘From current PDF’.
3. Click ‘OK’.
Figure 38.
Importing bookmarks from the current PDF
5.3.1.5. Moving Bookmarks
From the Add Bookmark’s preview pane, you can select and drag bookmarks around using your mouse. To move a bookmark:
1. Select the bookmark you wish to move. If you wish to move a bookmark that contains child bookmarks, then the child bookmarks will also be moved.
2. Holding the mouse button down, drag the bookmark to the desired location.
When dragging a bookmark the following symbols may appear:
Indicates bookmark will be on the same bookmark level.
Indicates bookmark will become a child node.
Indicates that the bookmark cannot be moved to this location.
For example:
If you wish to move a bookmark (Bookmark#1) below another bookmark
Bookmark#2):
1. Select Bookmark#1
2. Hold down the mouse and drag Bookmark#1 until Bookmark#2 is highlighted and or appears.
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5.3.2. Add Bookmarks to PDF
5.3.2.1.
5.3.2.2.
To add bookmarks from the preview pane to the open PDF document, click ‘OK’.
Note: There are options available when adding bookmarks to the PDF document, see Insertion
Options and Expand / Collapse options.
Insertion Options
The insertion options drop down box has three options that allow you to choose how you want to display the new bookmarks. The three options are:
•
Overwrite
Bookmarks will overwrite the existing bookmarks. Choosing this option then clicking on Update will replace the whole bookmark structure with the newly created one.
•
After
Newly created bookmarks will be appended after the existing bookmark structure.
•
Before
Newly created bookmarks will be appended before the existing bookmark structure.
Collapse Bookmarks Options
Use this option to set the display default of your bookmarks.
•
Collapse Bookmarks
If you want to only display the first level bookmarks, the collapse bookmarks option has to be checked. This means that the other levels of the bookmarks structure will not be visible.
•
Expand Bookmarks
If you want to display all the levels of the bookmarks structure, then uncheck the collapse bookmarks box. Result of this would be having the bookmarks displayed in an expanded form, that is all the levels of the bookmark structure will be visible.
5.3.3. Importing/Exporting Bookmark Settings
With the Import feature you can save your current bookmark settings with the Add
Bookmarks preview pane. You can then load it at a later date using the Import feature.
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5.3.3.1. Importing Tools
To load or import your bookmark settings from a file:
1. Click the ‘Import…’ button.
2. Select ‘From settings file’
3. Click on the ‘…’ button and browse to the location of the file you wish to import.
4. Select the file to import and click ‘OK’.
In the Add Bookmarks function you can import bookmarks from a PDF file, ARTS PDF
Bookmarks settings, Comma-delimited files or Tab-delimited files:
•
PDF files (*.pdf)
The bookmarks will be copied from the selected PDF document.
• Add Bookmarks settings files (*.ina)
‘Add Bookmarks settings’ files can be created using the Export function of Add
Bookmarks.
• Comma-delimited files (*.csv)
Comma-delimited file types can be created using a text editor such as Notepad or a spreadsheet application such as Microsoft Excel. These files must have the following structure for each bookmark entry:
Bookmark level, Bookmark name, Zoom, Destination, Zoom where: o
Bookmark level = a numeric value. “0” being the highest bookmark level.
0 – Level 1 bookmark
1 – Level 2 bookmark
2 – Level 3 bookmark o
Bookmark name = the bookmark name displayed in the Bookmarks tab of
Acrobat’s Navigation pane o
Zoom = a numeric value.
0 – Custom Zoom Magnification (Fixed)
1 – Fit Width
2 – Fit Height
3 – Fit Page
4 – Fit Visible o
Destination = the page number where the bookmark will link in the document. o
Zoom Magnification = the percentage level for zoom magnification. This is required if “0” is set for Zoom.
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Example:
0, Introduction, 0, 1, 100
0, Contents, 0, 2, 100
1, Part-1, 0, 3, 100
2, Part-1(a), 0, 4, 100
2, Part-1(b), 0, 5, 100
1, Part-2, 0, 6, 100
0, Index, 0, 7, 100
•
Tab delimited files (*.txt)
Tab-delimited file types can be created using a text editor such as Notepad or a spreadsheet application such as Microsoft Excel. Tab-delimited files must have the following structure for each bookmark entry:
Bookmark level [tab] Bookmark name [tab] Action [tab] Destination [tab] Zoom where: o
Bookmark level = a numeric value. “0” being the highest bookmark level.
0 – Level 1 bookmark
1 – Level 2 bookmark
2 – Level 3 bookmark o
Bookmark name = the bookmark name displayed in the Bookmarks tab of
Acrobat’s Navigation pane o
Zoom = a numeric value.
0 – Custom Zoom Magnification (Fixed)
1 – Fit Width
2 – Fit Height
3 – Fit Page
4 – Fit Visible o
Destination = the page number where the bookmark will link in the document. o
Zoom Magnification = the percentage level for zoom magnification. This is required if “0” is set for Zoom.
Example:
0
0
0
0
LinkPage1
LinkPage2
0
0
LinkPage13 0
LinkPage20 0
1
2
13
20
100
100
100
100
5.3.3.2. Exporting Tools
To save or export your bookmark configuration to a file:
1. Click the ‘Export..’ button.
2. Browse to the location that you wish to store the file in.
3. Enter the filename.
4. Click ‘OK’.
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5.4. Finding and Replacing Bookmarks
The Find Bookmark function allows you to delete or replace only the bookmarks that match the search criteria you specify; once you have entered the content to search for,
Find Bookmarks scans the text of all the bookmarks of the PDF files you have selected and updates them based on the text and properties changes you have specified.
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Figure 39.
Find and Replace Bookmarks
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5.4.1. Find Options
When searching the Bookmark text the following two options are available, in order to make it as relevant as possible.
•
Is complete bookmark name
This will only perform Find/Replace actions on bookmarks that completely match the specified search text
•
Case sensitive
This will only perform the action on bookmarks whose text is exactly the same case as that specified.
E.g. A case-sensitive search of “And” will not perform any actions on a bookmark containing “and”.
Figure 40.
Finding Bookmarks
5.4.2. Replace Options
•
Delete
Deletes any bookmarks that match the Find criteria
•
Replace with – Name
Replaces the text entered in the Find textbox with the text in the Replace textbox. If you enable the “Replace whole text” checkbox, all of the bookmark text is replaced.
•
Replace with – Color
Replaces the bookmark font colors. You can choose from the standard Acrobat colors, and also create your own custom colors using the custom color palette.
The custom color palette can be found by selecting ‘custom…’ from the color list.
•
Replace with – Style
Replaces the current font style with: o
Plain
o
Bold
o
Italic
o
Bold and Italic
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•
Replace with – Action
Replaces the current bookmark action with the specified one. For information on
what each action does, see the Action section in Bookmark Properties :
o
None o
Go To View o
Go To Remote View o
Open file o
Read Article o
Show/Hide Field o
Submit Form o
Reset Form o
Import Form Data o
JavaScript o
Execute Menu Item o
Movie (Play a movie) o
Sound (Play a sound) o
World Wide Web Link
5.4.3. Using Text Masking
Text masking can be used to perform complex find and replace matches. Text masking
would be used in the ‘Find’ text box. See section Using Text Masking for full details on
the correct text masking syntax.
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5.5. Building Bookmarks
The Build Bookmarks function can automatically generate bookmarks based on the font styles and layout used in your PDFs. After specifying the combination of attributes that must exist for a bookmark to be generated, the Bookmarks function can quickly scan one or more PDF files to build the bookmarks for each document. Use the
Import/Export functionality so you can reuse Build Bookmarker settings to process large collections of PDF files.
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Figure 41.
Building bookmarks
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5.5.1. Creating Bookmarks
Creating bookmarks using the Build Bookmarks function is simple. Using the selection criteria you can be very selective in what text is created into bookmarks.
To build bookmarks follow this basic outline:
1. In the Build Bookmarks dialog, click “Level 1”. This will open up the Select
Bookmark Attributes dialog.
Figure 42.
Bookmark Attributes
2. Enable the checkboxes of the properties that you wish to create the bookmarks
from. These properties are detailed in the Bookmark Properties section.
3. Move the mouse over the PDF document. The pointer will change to a crosshair.
Select the text you wish to grab the properties from, and drag a rectangle around it with the mouse.
Alternatively you can use the pull-down menus provided to select the properties manually, or you can use a combination of both mouse and manual selections.
4. Once you have made your selections, click “OK”
5. You can now create a Level 2 bookmark. To create a Level 2 bookmark just follow
Steps 1– 4.
Once you have created a Level 2 bookmark you can go on to create a Level 3 bookmark, and so on.
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6. If you wish to remove a bookmark level, simply click its corresponding “Clear” button in the main dialog. If you clear a bookmark level when there are bookmark levels created below it, they will also become unavailable.
7. Set the Magnification Options you wish the bookmarks to open the pages with.
8. Set the Insert Options and Expand / Collapse Options .
9. Set the Bookmark exact text only option. Select this option to create bookmarks from text that matches the exact font style . If this option is not selected, the whole line of text where this font style is found will be bookmarked.
10. When you are happy with your configuration, click “Build” to commence creating bookmarks.
5.5.2. Importing/Exporting Bookmark Build Options
With the Import feature you can save your current bookmark settings with the Add
Bookmarks preview pane. You can then load it at a later date using the Import feature.
5.5.2.1. Importing Bookmarks
To load or import your bookmark settings from a file:
1. Click the ‘Import…’ button.
2. Browse to the location of the file you wish to import.
3. Select the file to import and click ‘OK’.
Note: Importing will replace any current bookmark settings with those from the imported file.
5.5.2.2. Exporting Bookmarks
To save or export your bookmark configuration from the Build Bookmarks dialog to a file:
1. Click the ‘Export..’ button.
2. Browse to the location that you wish to store the file in.
3. Enter the filename.
4. Click ‘OK’.
5.5.3. Bookmark Selection Properties
There are five text properties that can be used when choosing the properties that the bookmarks will be created from. Combining the various properties will create bookmarks that only match the criteria of the combined properties. If the text in the document does not meet the requirements of the properties then no bookmarks will be created.
•
Font Name
Creates bookmarks from the selected font. Clicking “Update Font Name” will update the font menu listing to include all the fonts contained in the document.
Embedded fonts will not be included.
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•
Font Size
Creates bookmarks from text that conforms to the specified font size.
• Font Color
Creates bookmarks from text that matches the selected text’s color.
•
Left Indentation
This will create bookmarks from text with its line indent starting the specified distance from the left-hand side of the page. An example of line indentation are bullet headings – selecting these bullet headings with the ‘Left Indentation’ and
‘Font Name’ properties enabled would produce bookmarks from the bullet headings: Font Name, Font Size, Font Color, Left Indentation and Text Mask (if the ‘Font Name’ property wasn’t enabled, all text with the same indentation as the bullets would be turned into a bookmark).
Note: the Bookmarks function will select text whose line indentation starts at the start of the rectangle that you draw. It is important to know this, because if you select a section of text whose line indent is not included inside your selection rectangle, then the Bookmarks function will not create a bookmark from that text. For more information on using this property, visit the Troubleshooting section.
• Text Mask
Creates bookmarks from text that matches the characters entered into the Text
Mask textbox. Text masking is great when there are no defining bookmark properties, or if you need to selectively filter out certain text that may otherwise become a bookmark.
As Text Masking contains a number of special characters that can be complicated,
a section of this User Guide has been dedicated to its use. See section Using Text
Masking section for more information on special Text Mask characters.
•
Keyword list
This feature allows users to include and exclude particular bookmarks based on its name. The keyword list file is simply a text file with a list of words. If the keyword list is excluded, it will only build bookmarks that do not have any of the words in the bookmark name. If the keyword list is included, then it will only build bookmarks that contain the word in its name.
For example:
From the bookmark properties selected, the Build Bookmarks function should build bookmarks named:
•
Table Of Contents
• Introduction to ARTS PDF
•
Part I - ARTS
•
Part II - PDF
•
Part III – Other
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If the user chooses to include a keyword list (e.g. sample.txt) that contains:
ARTS
The Build Bookmarks function will only build bookmarks:
•
Introduction to ARTS PDF
•
Part I - ARTS
•
Part II - PDF
If the user chooses to exclude a keyword list (e.g. sample.txt) that contains:
ARTS
The Build Bookmarks function will only build bookmarks:
• Table Of Contents
•
Part III – Other
•
Ignore repeated headings
Creates a bookmark for only the first occurrence of a repeated bookmark name.
•
Multi-lined headings
Creates bookmarks from text spanning over more than one line.
•
Leading numbers
This feature allows you to add or remove leading numbers to bookmarks.
For example:
#1.
Suppose ARTS PDF Bookmarker is to build bookmarks named:
•
Introduction
• Contents
• Install
•
Windows
•
Macintosh
• Quick Start Up
• Where To Start
•
Index
If you choose to add leading numbers, ARTS PDF Bookmark will build bookmarks:
• 1 Introduction
•
2 Contents
•
2.1 Install
•
2.1.1 Windows
• 2.1.2 Macintosh
•
2.2 Quick Start Up
•
2.2.1 Where To Start
•
3 Index
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5.5.3.1.
#2.
Suppose ARTS PDF Bookmarker is to build bookmarks named:
•
1.0 Introduction
• 2.0 Contents
•
3.0 Install
If you choose to remove leading numbers, ARTS PDF Bookmark will build bookmarks:
• Introduction
•
Contents
•
Install
Using Text Masking
The text masking property has a number of special characters allowing you to selectively create bookmarks. They are described in detail below with simple examples provided.
Note: The user should be aware that the Bookmarks feature processes text by lines of text, and produces a bookmark out of the whole line of text. For example, if you specified “sales” in the text mask field, and your PDF document had a line in it with the text “and so to conclude, our company had no major sales this month”, this whole line of text will be turned into a bookmark.
Macintosh
Macintosh users can simply enter partial words to bookmark a line of text.
Any line containing the characters will create a bookmark. It is not case sensitive.
Example: Entering “en” will create bookmarks from any lines of text containing “en” such as “Enjoy”, “entertain”, “content”, “burden” etc.
Windows
o
Case sensitive: Text Masking is case sensitive, so entering “ABC” will create different bookmarks from “abc”. o
. : The “.” matches one instance of any character.
Example: Entering the expression “P.F” into the Text Mask field, it would create a bookmark from any lines of text containing “PDF, PeF, PdF,” etc. o
^: The “^” only creates a bookmark if the specified text appears at the very start of the line.
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Example: Entering the text “^abc” will only create a bookmark if the line started with “abc”. If a line of text started with “1.0 abc” no bookmark of it would be created. o
$: The “$” only creates a bookmark if the specified text appears at the very end of the line.
Example: Entering the text “abc$” will create a bookmark only from text with lines ending with “abc”, so “…xyzabc” would cause a bookmark of that line to be created, but “abcxyz” would not have a bookmark created. o
If you only want to create bookmarks from lines that only contain the exact text you specify, use both the “^” and “$” characters. o
[ ] : Any lines containing characters inside the “[ ]” will be created into a o
[^] : Any text containing characters inside the “[ ]” and after the “^” will not be turned into bookmarks. This feature is very handy when applied with in conjunction with other bookmark selection properties to stop unwanted bookmarks from being created. Please be aware that conversely this means that any other text not in the “[ ]” will be considered as potential bookmark material. Therefore it is suggested that another bookmark selection property is used in conjunction with this one. bookmark. Characters can be specified literally, or as a range of characters.
Example: “[abc]” will create bookmarks from any lines containing either a, b, or c. This is opposed to only creating a bookmark from text containing abc if
“abc” is entered.
”[a-dA-D]” will create bookmarks from lines containing any of the characters between a-d (that is, a, b, c and d), in both lower and upper-case.
Example: Entering “[^0-9]” will still create bookmarks containing numbers if the text line contains any other character – 1.0 will be turned into a bookmark because it contains a “.”.
If you really want to exclude numbers like 1.0 you would need to modify it to
“[^0-9\.]. The “\” is explained below, and is needed because “.” is a considered special character in text masking. o
\ : The “\” character is used when you wish to actually match a special character, such as “.” Or “$”. These special characters are used in the Text
Mask field to perform special text matching.
Example: Entering “\$” will search and create a bookmark from text on the document containing a “$”, ignoring the normal “$” text mask command. o
* : Use the “*” character to create bookmarks from more than one set of characters at the same time.
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Example: Entering “a*b” will create bookmarks from any line of text containing either a and/or b. o
+ : Use the “+” character to create bookmarks from a set of characters arrayed in a certain order. Bookmarks can be created from the first character(s) before the “+”, however, characters after the “+” can only be bookmarked if the characters before the “+” are also present.
Example: Entering “a+b” will create bookmarks from any line of text containing ab, aab, aaab¸ etc. Any text like ba, or cb, will be ignored. o
? : Like the “+” character, the “?” character creates bookmarks from a set of characters arrayed in a certain order, but in this case, bookmarks can be created from characters before the “?” only if the proceeding characters are also present. The characters after the “?” can be used to create bookmarks, irrespective of whether characters before the “?” are present.
Example: Entering “a?b” will create bookmarks from any line of text containing ab, abb, or just b. o
( ) : Allows characters to be grouped together and be combined with other special characters.
Example: “(a*b)$” will create bookmarks from lines of text containing either a and/or b, but only if these lines end with a or b. o
| : Creates bookmarks from either one set of characters or another.
Example: Entering “a | b” into the Text Mask field will create bookmarks from lines of text containing either a or b.
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5.6. Deleting Bookmarks
This is the easiest function to use – simply click on the Delete Bookmarks button or the menu item: Plug-ins > ARTS PDF Aerialist X Pro™ > Bookmarks > Delete Bookmarks.
Be careful when using this function, as Acrobat cannot undo the deletion of bookmarks.
If you have accidentally deleted them the only way to retrieve them is to exit the document without saving, and then open it again.
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5.7. Sorting Bookmarks
The Sort Bookmarks feature allows the user to sort their bookmarks in alphabetical order. The bookmarks can be sorted in ascending or descending order. You can sort an entire level of bookmarks or select a particular node of bookmarks.
Figure 43.
Sorting bookmarks
•
Level/Nodes
Entering a level:
To enter a level you must put ‘L’ in front of the bookmark level value.
Level one (L1) is the highest bookmark level.
For example:
If you want to sort all level one bookmarks, you would enter L1.
If you want to sort all level two bookmarks, you would enter L2.
Entering a node:
Enter a node value and separate node values with a comma.
For example:
If you only wanted to sort bookmarks that are in the third (3) bookmark’s second (2) child bookmark, you should enter 3,2.
•
Ascending or Descending
This option allows you to select whether you want to sort your bookmarks in ascending or descending order.
•
Apply to child nodes
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If selected, all child bookmarks to the bookmarks specified in ‘Level/Node’ will also be sorted.
For example:
Take the initial bookmark structure as follows.
- B
- A
- 3
- 2
- two
- four
- three
- one
- 1
Example #1:
Settings: Level/Node=L2; Apply to child nodes=not selected; Order=ascending.
Result: Only the level two bookmarks will be sorted.
- B
- A
- 1
- 2
- two
- four
- three
- one
- 3
Example #2:
Settings: Level/Node=2,2; Apply to child nodes=selected; Order=ascending.
Result: Bookmarks under the second bookmark’s second node will be sorted.
- B
- A
- 3
- 2
- four
- one
- three
- two
- 1
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Stamp
6. Stamp
6.1. Overview
Using ARTS PDF Aerialist X Pro™ stamp text, watermarks and backgrounds to pages on a PDF document. With ARTS PDF Aerialist X Pro’s™ Stamp features, users can customize the content, appearance and action of each stamp as well as combining multiple stamps into one stamp profile. This includes aligning and setting the size of each stamp, or even making your stamps behave like hyperlinks.
Using the Stamp feature, you can:
•
•
Apply Page and Bates Numbering
•
Apply image watermarks (BMP, RLE, DIB, GIF, JPG, PCX, PNG, EPS and TIFF)
•
Stamp one PDF onto another
• Specify the position, scale and angle of rotation for text and image stamps
•
Set actions for individual stamps.
•
Combine single stamps into a profile for faster application.
•
Copy and paste stamps between profiles
• Save profiles for later use
•
Set up batch processes to apply stamps across many files.
Figure 44.
ARTS PDF Aerialist X Pro’s™ stamp tool button
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Figure 45.
The Stamp feature’s main window
6.2. Main Features
The main features of ARTS PDF Aerialist X Pro’s™ Stamp set are:
•
Stamp text on a PDF file
• Stamp an Image on a PDF file
•
Stamp a page from a PDF document on another PDF document.
6.2.1. Text Stamps
Use this feature to create single or multi-line text stamps. Text stamps are often used
for headers, footers and hyperlinks. A variety of Dynamic Text options are available to
allow you to easily insert date, time, page numbers and document information such as
Author, Title and Subject at runtime.
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6.2.2. Image Stamps
Image stamps enable you to stamp single or multiple images on PDF document. ARTS
PDF Aerialist X Pro™ supports a number of different image types. These include BMP,
RLE, DIB, GIF, JPG, PCX, PNG, EPS and TIFF formats
6.2.3. PDF Stamps
Stamp a page from a PDF onto another document. You can modify the placement,
layout and action of the PDF stamp in the same way as text and the image stamps.
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6.3. Using Stamps
To use the Stamp feature, first locate the Stamp tool button or menu item under
Acrobat’s Plug-in menu. Use either the toolbar or the menu items from Acrobat’s menu to create, edit, mange or apply a stamp to a document. Once a stamp profiles is created, you can use it to easily stamp the active document by selecting it from either the tool button drop down or ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Stamp’ menu.
Figure 46.
The Stamp toolbar button
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Figure 47.
The Stamp menu
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6.3.1. Stamp a document
To apply a stamp, open a PDF document and select or create your desired stamp profile.
To select a stamp either:
•
Open the Manage Stamps dialog and select the profile from the list. Click ‘Stamp’ to process.
• Select a stamp profile from the Stamp menu.
•
Click the drop down tool button.
Once selected, the active document will be stamped with the chosen profile.
Note: All the stamps within a profile are applied to the document. If a stamp is selected rather than the profile, the ‘Stamp’ button is disabled.
6.3.2. Undo Stamp
To remove or undo the last stamp applied simply select ‘Undo’ from the Stamp menu or tool button. You cannot undo a stamp if the document was saved after being stamped.
Figure 48.
Undo a stamp
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6.4. Managing Stamps and Profiles
To activate the Stamp Management dialog, click the Stamp tool button or select ‘Manage
Stamps’ from the ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Stamp’ menu item.
The Stamp feature uses stamp profiles, allowing users to apply any combination of stamps in a single action. Stamp profiles also allow users to copy and share stamps between profiles. For example, an individual copyright footer, company logo and page numbers can be stored within a single profile. When stamping with this profile, all stamps are applied to the open document(s) when processed.
The stamp profiles are saved for reuse. Profiles can also be shared by different users
using the import and export features. Saved profiles are stored (with a .nxp extension)
in the Profiles subfolder of the installation directory, i.e. C:\Program Files\Adobe\Acrobat
6.0\Acrobat\plug_ins\ARTS PDF Stamper\Profiles.
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Figure 49.
Main Dialog – Managing all stamp profiles
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6.4.1. Creating a new Profile
To create a new Profile:
1. Open the Manage Stamp dialog.
2. Click ‘New Profile’.
3. Add stamps as required to this profile by clicking the ‘Add Stamp’ button (refer to
4. The stamp is automatically saved.
6.4.2. Creating a new Stamp
To create a new Stamp:
1. Select the profile you want the stamp added to.
2. Click the ‘Add Stamps’ button and select a stamp type from the list (refer to
6.4.3. Previewing a Profile/Stamps
To preview
1. Ensure that a PDF is open in Acrobat.
2. Select a profile to view all stamps. It is also possible to view individual or a variety of stamps by clicking on the stamp rather than profile (hold the Ctrl key to select multiple).
3. If the ‘Preview On’ checkbox is not already checked, check it to preview the desired stamps and/or profile.
6.4.4. Renaming Profiles/Stamps
To rename a profile/stamp from the preview pane:
1. Right click the desired profile or stamp.
2. Select ‘Rename Stamp’ or ‘Rename Profile’ from the popup menu.
3. Enter in the new name.
6
Previewing large documents and profiles that contain a large number of stamps can result in performance
degradation. Refer to the FAQ section for tips on reducing this.
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6.4.5. Deleting Profiles /Stamps
To delete a profile/stamp from the preview pane:
1. Right click the desired stamp or profile
2. Select ‘Delete Profile’ or ‘Delete Stamp’ from the popup menu.
3. Press ‘Yes’ or ‘No’ to confirm the delete action.
Note: If the Profile contains several stamps, deleting the profile will delete all the stamps within the profile. Delete actions cannot be undone.
6.4.6. Rearranging Stamps
The Stamp feature provides a number of ways to rearrange, edit and share stamps between profiles.
To cut or copy stamps from one profile to another:
1. Select the desired stamps using the mouse cursor
2. Right click an item in the selection
3. Select ‘Cut’ or ‘Copy’
4. Right click the destination profile and select ‘Paste’
Note: Stamps can also be dragged from one profile to another by holding the left mouse button and dragging the stamps to another document.
To create a copy of a profile:
1. Right click the desired profile
2. Select ‘Copy’
3. Right click somewhere within the frame and select ‘Paste’
6.4.7. Importing / Exporting Profiles
To export profiles to file to archive or share:
1. Select the desired profile from the Stamp Management dialog
2. Either right click and select ‘Export Profile’ or click the ‘Export’ button
3. Navigate to the desired destination and enter the filename
To import profiles:
1. Open the Stamp Management dialog
2. Click the import button
3. Navigate and select the desired profile to import
Note: When importing profiles only the settings are imported. Any links to the source image/PDF files may be broken and it is important these are checked, validated and repaired as required.
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6.4.8. Editing Stamps
To edit an existing stamp, select the desired stamp and click the edit button. The Edit
Stamp function allows users to modify the properties of individual stamps. Editing is
disabled unless a profile is selected. More detail in section Designing Stamps .
6.4.9. Right Click Menus
As mentioned above, a number of editing features are available by right clicking a stamp or profile
Figure 50.
Right click profile menu
Figure 51.
Right click stamp menu
7
For Mac users, use standard shortcut keys to copy (Apple-C), cut (Apple-X) and paste (Apple-V)
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6.5. Designing Stamps
The stamp design dialogs are used to tailor the content, alignment, spacing and placement of a stamp. These properties are described below.
6.5.1. General Stamp Settings
6.5.1.1.
Settings common to text, image and PDF stamps are outlined in this section.
Layout
Units
Select ‘cm’, ‘mm’ or ‘inch’ from the drop down.
Horizontal Position
Select the horizontal point of reference for the stamp. Adjust by entering a value in the text box.
•
From right (right justified) - incrementing moves stamp to the left.
•
From left (left justified) – incrementing moves stamp to the right.
•
From center (centered) – positive increment moves stamp right, negative move left.
Vertical Position
Select the vertical point of reference for the stamp and using by entering a value in the text box.
• From top – Stamp is applied to top of document. Incrementing moves stamp down.
•
From left - Stamp is applied to bottom of document. Incrementing moves stamp up.
• From center (centered) – positive increment moves stamp up, negative move down
Rotation
o
. Rotate your stamp by a value between -360 o
and 360
Opacity
Apply opacity to your stamps to create a watermark effect. Enter a value in the range of:
• 100% (no transparency)
•
0% (completely transparent)
Overlay & Underlay Options
Select one of two options by checking the radio button next to it.
•
Overlay places the stamp on top of all objects on the PDF document.
•
Underlay places the stamp below all objects on the PDF document.
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6.5.1.2.
6.5.1.3.
By adjusting the stamp order in the Profile dialog, it’s possible to create a number of different variations.
Pages Options
Set which pages to stamp on by selecting a predefined range:
•
All pages
•
Odd pages
• Even pages
•
First page
•
Last page
Alternatively, define your own page range, i.e. 2, 5, 9-16 or by page groups, stamp from page 2 every 4 pages, i.e. 2, 6,10,14.
Border and Outline Font
Apply a rectangular border around the edge of your text, image or PDF stamp. Set the color, line style (dashed) and weight. Fill the border with a color from the drop down or define your own by selecting ‘Other Color…’
When using this option in conjunction with text stamps, there is a choice of including the border as an outline to the text or to apply a border around the text.
6.5.1.4.
Standard border
Applying Actions to Stamps
Text outline
The Stamp feature also allows actions to be associated with stamps. To do this, select one of the following actions:
•
None: No action is related to the active stamp.
•
Go To View: This action will jump to the specified page in the document. This page must be specified using the ‘To Page’ spin box.
•
Go To Remote View: This opens a specified PDF document at the designated
page. Various page magnification options are also available; see Magnification
Options . This can be configure using relative or absolute addressing, see
Absolute / Relative Addressing .
•
Open File: Opens the specified file. This file can be of any type, but only files with a *.pdf extension will be opened in Acrobat; all other file types will be
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6.5.1.5.
opened in their default viewers. The path to the file can be configured using
an absolute or relative address, see Using Absolute / Relative Addressing .
• Open a web Link: Clicking on the bookmark opens a web browser to the URL specified within the WWW Link textbox.
•
Read Article: Selecting this action will link or display the bookmark to an article thread in the active document.
•
Show / Hide Field: Provides the option of either showing or hiding fields in a
PDF document.
• Submit Form: This will send the form data to a specified URL.
•
Reset Form: Resets all form fields to their original default value.
• Import Form Data: Imports in form data from another file and displays it in the active form.
•
JavaScript: This option will run a specified JavaScript
• Execute Menu Item: Executes a specified menu command as the action when the bookmark is clicked.
• Movie: Plays a specified QuickTime or AVI movie.
•
Sound: Plays a specified sound file.
Using Absolute / Relative Addressing
When creating stamps that execute an open file or GoTo remote page action it is possible to specify whether to use absolute or relative file addresses.
Absolute Addresses
Absolute Addresses are best used when it's likely that the stamped document may need to be moved or copied to a different location in the file system, without any target files moving in relation.
By default, browsing to the target file using the Open File dialog produces an absolute address i.e. C:\target.pdf
Relative Addresses
Relative Addresses are most appropriate for PDFs published to CDs/DVDs or when the entire file system is copied and must remain relative to the source. Relative addresses describe the path to a file, relative to the source PDF.
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To use relative addressing, please follow the following syntax
For example:
You have the stamped PDF file 'stamped.pdf' and is stored in a directory
C:\directory 1\directory 2\ (i.e. C:\directory 1\directory 2\stamped.pdf)
• If the file to open with the action stamp is in the same directory as the stamped document (‘stamped.pdf’) i.e. C:\directory 1\directory 2\target.pdf then use '\ target.pdf'
• If the file is in one directory above the stamped document i.e. C:\directory 1\ target.pdf then use '..\ target.pdf'
• If the file is in two directories above the stamped document i.e. C:\target.pdf then use '..\..\ target.pdf'
• If the file is in one directory below the stamped document i.e. C:\directory 1\directory 2\directory 3\ target.pdf then use'.\directory 3\ target.pdf'
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6.5.2. Text Stamp Properties
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6.5.2.1.
Figure 52.
Designing Text Stamps
Line spacing
When creating multi-line text stamps, alter this setting to adjust the space between lines. Lines are created using the enter key.
Note: line spacing adjustments will appear only in the preview pane or output file – not in this text box.
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6.5.2.2. Dynamic Text
Dynamic Text is used to insert variable data (such as document information fields) and information that is calculated at runtime such as page numbers and time.
To use dynamic text, select an item from the drop down list and press ‘Insert’. A specific macro to identify the dynamic text will be inserted into the text box.
Dynamic Text
Page Number
Macro
$PageNo[1]
Notes
Page number in document starting at 1
Total pages in document Total Pages $TotalPages
Batch Page Number $BatchPageNo[1] Current page in the batch
Batch Total Pages process is 1
$BatchTotalPages Total pages in the batch
Title
Author
Subject
Keywords
File Name
File Path
Date
Time
Day
Month
Year
Hour
Minute
Second
$BatesNo[1] process
A number in Bates format starting at 1
$BatesTotalPages Total number of pages in
$PDInfoTitle
$PDInfoAuthor
$PDInfoSubject
$PDInfoKeywords Document keyword
$FileName
$FilePath
$Date
Bates format
Document title field
Document author field
Document subject field
Name of file with the file extension
Local path of the file
Date format is dependent on
$Time
$Day
$Month
$Year
$Hour
$Min
$Sec regional settings
Time format is dependent on regional settings
Day of the month – numerical
Month – numerical
Year – numerical
Hour – 24 hour
Minutes
Seconds
Dynamic text options can be concatenated with any text entered manually. For example, entering ‘Page $PageNo[1] of $TotalPages’ will result in a stamp like, ‘Page
1 of 5’ for example. The starting page number would be relevant to the number in the square brackets of the $PageNo[] dynamic text.
For examples on using dynamic text within a stamp please refer to the following sections of this user guide:
•
•
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6.5.2.3.
6.5.2.4.
Font
ARTS PDF Aerialist X Pro™ allows you to customize the appearance of your text stamp. Choose from System or Standard fonts, change the color, size and even the underline style used.
Note: that only one style can be set per stamp.
Font type
Choose from either ‘System’ or ‘Standard’ font types. System refers to the fonts present on your computer. Standard fonts (also known as Base 14) are those native in Acrobat/Adobe Reader. When using system fonts, it may be desirable to select the
‘Embed font’ option. This will embed the appropriate font in the PDF so that all users will see the font as intended.
Note: embedding the font in the PDF may result in an increase in file size.
Font Size
Set the size of your font.
Font Color
There are a number of standard colors to choose from. Click the drop down arrow to select a color. Choose ‘Other Color…’ to define a custom color. Colors are defined in the RGB color space.
Underline
Select from a number of underline types.
Adding Bates Numbers
Numbers in Bates format contain padded zeros. When applied, like page numbers, a
Bates number increment by one throughout the document collection.
Bates numbers can be implemented using the $BatesNo[1] and $BatesTotalPages macros.
Bates Properties:
• Fixed Length - the fixed length (number of padded zeros) is configured in the options window. This setting is applied to both $BatesNo[1] and
$BatesTotalPages variables.
• $BatesNo – the Bates Number Dynamic text allows inputting the starting number. $BatesNo[3], would mean that the Bates number start would be 3 instead of 1. The default is however set to always start with 1.
• $BatesTotalPages – this variable equals the total number of pages in the job from the starting number. If there are one hundred pages in the job, starting at point 00025, $BatesTotalPages = 000125
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•
Applying in Batch - When applying Bates stamps in batch, the Bates number increments over documents, the counter does not reset. When applying in batch you must stamp over a folder, not a selection of files otherwise the total number of pages will not be calculated correctly.
To add bates numbers:
1. Open the PDF document you wish to stamp.
2. Open the Stamp feature ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Stamp >
Manage Stamps’ or click on the ‘Manage Stamps’ toolbar button.
3. Click on the ‘New Profile’ button to add a new stamp profile.
4. With the new profile highlighted, click on the ‘Add Stamp’ button and select
‘Text’ to open the ‘Design your Text Stamp’ window.
5. Enter your Stamp name.
6. Under Settings for ‘Dynamic Text’, select ‘Bates No. [ ]’ . Click on the ‘Insert’ button to add $BatesNo[1] to the Text.
7. To set the value you wish the bates number to begin with, adjust the value within the square brackets. For example, to set the starting number on 9, set the macro to $BatesNo[9].
8. To set the length of the bates number, go to ‘Edit > Preferences > ARTS PDF
Aerialist X Pro™ > Stamp’ and adjust the ‘fixed length’ to the desired length.
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6.5.2.5.
9. Change other properties for your text such as the layout, font style or action.
10. Click ‘OK’ to save your stamp and return to the main Stamp window.
11. Select the profile name so that the profile is highlighted.
12. Click the ‘Stamp’ button when you are ready to stamp your PDF document.
Adding Page Numbers
To add page numbers (i.e. “Page 1 of 10”):
1. Open the PDF document you wish to stamp.
2. Open the Stamp feature ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Stamp >
Manage Stamps’ or click on the ‘Manage Stamps’ toolbar button.
3. Click on the ‘New Profile’ button and a new profile will be added.
4. With the new profile highlighted, click on the ‘Add Stamp’ button and select
‘Text’ to open the ‘Design your Text Stamp’ window.
5. Enter your Stamp name.
6. In ‘Text’ type: “Page “
7. Under Settings for ‘Dynamic Text’, select ‘Page No. [ ]’ . Click on the ‘Insert’ button to add $PageNo[1] to the ‘Text’.
8. In ‘Text’ type after $PageNo[1]: “ of “
9. Under Settings for ‘Dynamic Text’, select ‘Total pages’ . Click on the ‘Insert’ button to add $TotalPages to the ‘Text’.
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10. Change other properties for your text such as the layout, font style or action.
11. Click ‘OK’ to save your stamp and return to the main Stamp window.
12. Select the profile name so that the profile is highlighted.
13. Click the ‘Stamp’ button when you are ready to stamp your PDF document.
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6.5.3. Image/PDF Stamp Settings
The Stamp feature allows you to apply image or PDF stamps to your documents.
Note: that image and PDF stamps share a number of similar properties. Some properties common to both are described in this section.
Figure 53.
Designing Image Stamps
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6.5.3.1.
6.5.3.2.
Figure 54.
Designing PDF Stamps
Size
Adjust this setting to resize your image or PDF. The adjustment affects both horizontal and vertical ratios.
Note: changing the scale of your image/PDF may affect image quality.
Page Number (PDF Stamps only)
Adjust this setting to choose which page number of the PDF document to use for the
PDF stamp.
Note: The total number of pages is validated by the selected PDF.
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6.6. Logging
To enable logging open the Stamps preferences from the ‘Edit > Preferences >ARTS PDF
Aerialist X Pro™ > Stamp’ menu and ensure that the checkbox to enable logging is selected.
Figure 55.
Logging preference
6.6.1. View Log File
To view the log file, from Acrobat menu, ‘Plug-Ins > ARTS PDF Aerialist X Pro™ >
Stamp > Logging > View log’.
The log file records processing details. One log file is used to record details from all stamp processes. The general structure being:
• Data/Time
•
File(s) processed
•
Status
•
Summary
=========================================================
Information : 19/06/03, 14:19:16
Processing Profile : LetterTemplate
Processing file : C:\temp\Introduction_3.pdf
Processed OK
--------------------------------------------------------------------------
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Files to process: 1
Files processed: 0
Not processed files: 1
--------------------------------------------------------------------------
Insert Text: Text is out of the page. Select another position or angle
Insert Text: Text is out of the page. Select another position or angle
Source Image file does not exist
=========================================================
If any unexpected errors occur, refer to the log file for debugging details. Please contact [email protected]
if the problem persists.
Note: The log file will only be created if the “Enable Logging” option is checked in the Stamp
6.6.2. Clear Log File
Selecting to run the Clear Log File feature will erase the log file saved previously.
To clear the log file, from Acrobat menu ‘Plug-Ins > ARTS PDF Aerialist X Pro™ > Stamp
> Logging > Clear log’.
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6.7. Configuring Stamp Preferences
Stamp preferences can be accessed from ‘Edit > Preferences > ARTS PDF Aerialist X
Pro™ > Stamp’:
Figure 56.
Preferences Dialog
6.7.1. File Handling
•
Write stamp to new file – Creates a new file to apply stamp on.
• Enable logging – Choose to keep a log of all the processes in a text file.
•
Ignore page rotations – Choose to apply stamps similar to on an A4 size page even if the pages in a document are rotated.
6.7.2. Defaults
•
BATES fixed length – Set the default length (zero padding) used with Bates numbers, i.e. entering 6 will stamp Bates numbers of format 000001, 000002,
000003 etc. Please see Adding Bates numbers for more details on Bates
numbering.
• Use Roman Numerals – Choose to have the numbering in roman numerals, opting for the lower case or upper case. This option is unchecked by default.
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7. Links
7.1. Overview
The Links feature extends Adobe Acrobat’s tools for editing links in PDF files. Use the
Links feature to copy, paste, edit, convert and check links. The Links feature set is essential for anyone distributing interactive PDFs that contain links across a single document or a collection of files. Using the checking reporting features you can check for any dead links, including web links and write the results out to a saveable report for cross referencing.
Some of the powerful features available in the Links feature are listed below.
Link Management:
-
Link Alignment Palette
-
Automate setting the appearances of links and notes
-
Set Link Magnification
-
Find and replace destinations in links, bookmarks and form fields
-
Delete all or dead links only
Link checking:
-
Identify broken links and bookmarks
-
Validate links to websites and web pages
-
Flash dead links for easy identification
-
Dead Links Page Numbers
Link creation:
-
Create links to specific pages based on numbers found in the page
-
Automatically create links around specific words in the document
-
Generate a Table of Contents on the fly
Reporting. Use the Reporting function to create saveable reports in PDF or CSV format.
Create reports on:
-
All links
-
Bookmark destinations
-
External dependencies (web pages, links to other files)
Batch Processing:
-
Copy links across multiple files
-
Report on links and bookmarks across multiple files
-
Convert and edit links in batch
-
Create custom link tools using the Productivity feature
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7.2. Using Links
After installation, Link functions can be accessed via the ARTS PDF Aerialist X Pro™ toolbar in Acrobat or via the ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Links’ menu item.
Figure 57.
The Links toolbar button
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Figure 58.
The Link menu
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7.3. Link Checking
7.3.1. Show Dead Link Toolbar
Enable this toolbar to quickly navigate through broken links in the document with the
Find Next, Find Previous and Flash Dead links on this Page commands.
Figure 59.
The Dead Link Toolbar
7.3.2. Find Next Dead Link
Use this function to perform a search for dead links from the current page. The first dead links found are ‘flashed’ using a blinking effect. To find the next dead link, click this tool button again.
7.3.3. Find Previous Dead Link
This command will commence scanning backwards from the current page of the active document and find the next instance of a dead link. To continue scanning through the document, click either the ‘Find Previous’ or ‘Find Next’ button again.
7.3.4. Find Dead Links On This Page
This function will cause all dead links on the current page to flash for a few seconds, allowing for easy identification and correction of dead links.
To use this feature, click the ‘Find dead links on this page’ tool button on the ‘Dead Link
Toolbar’.
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7.4. Link Management
7.4.1. Show / Hide Link Alignment Palette
The Links feature allows you to align two or more links horizontally or vertically. The alignment options available are left, center, right, top, middle or bottom.
Please Note:
You cannot use the “Edit > Undo” function to undo link or note alignment. It is therefore recommended to save the file prior to aligning. If you are not satisfied with the alignment option you selected, you will be able to revert to the previous state by closing the file without saving it and then opening it again.
1. If the alignment palette is not already open, choose ‘Plug-ins > ARTS PDF
Aerialist X > Links > Link Management > Show Link Alignment Palette’, the alignment palette should then appear:
Horizontal Alignment
Vertical Alignment
2. Click the ‘Link Select Tool’ from the ARTS PDF Aerialist X Pro™ toolbar.
Existing links will be made visible by a frame. Please note, you must select the tool button itself, not the dropdown menu.
3. Select the links or notes you wish to align. To select multiple links hold shift and click on links the desired links (for more information, see tutorials).
4. Click the appropriate alignment button in the alignment palette then selected links (or notes) should be aligned accordingly.
5. To close the alignment palette, click its “Close” button or choose ‘Plug-ins
> ARTS PDF Aerialist X > Links > Link Management > Hide Link Alignment
Palette’
When using center or middle alignment, the centers of selected links or notes are averaged. When left-aligning, selected items are aligned using the leftmost item as a reference point; top alignment uses the topmost item as its reference, and so on.
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7.4.2. Set Link(s) Properties
This feature is designed to update the visual properties of multiple links to share common attributes at the same time. Some usage examples include updating a selection of visible links to invisible or setting the magnification property to ‘fit width’ for all links in a particular document.
7.4.2.1.
Figure 60.
Set Link(s) Properties Dialog
Link Magnification
The ‘From’ field designates which type of magnification(s) to alter to that specified in the ‘To’ field. If ‘All Magnifications’ is selected, all links within the ‘Apply To’ range will be affected.
In the ‘To’ field specify what magnification the desired links will change to. If no change is required, ensure that ‘Don’t Adjust’ is selected from the drop down combo box.
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7.4.2.2.
As an example, to change all links to ‘Fit Width’ in the document, select ‘All
Magnifications’ in the ‘From’ field and ‘Fit Width’ in the ‘To’ field, ensuring that ‘All
Pages’ is chosen from the ‘Apply To’ options.
Link Appearance
Link appearance settings are used to change the appearance of those links specified in the ‘Apply To’ range.
Link Type:
• Don’t adjust: the visible state of selected links will not change.
•
Invisible Rectangle: links will be made invisible
•
Visible Rectangle: links will be made visible (please refer to further appearance settings below)
The following settings are only activate if ‘Visible Rectangle’ is selected
Highlight: Set the highlight style for the link
Line Width: Set the width of the line bordering the link
Line Style: Set the line style (i.e. solid, dashed, underline) for the link
Color: Select the line’s color from the color palette
Lock: This is enabled for both visible and invisible links. Use it to lock the position of the link. To move a locked link, first unlock it.
To Use:
1. Select ‘Set Link(s) Properties’ from the ARTS PDF Aerialist X Pro™ toolbar.
This will open the dialog seen below.
2. Populate the controls in this dialog by either: a. Activating the Link Select Tool and double clicking a specific link. The
‘Set Link(s) Properties’ window will inherit properties from the selected link. b. Adjusting each property manually on the dialog itself.
3. Using the mouse cursor, select the links whose properties you wish to update or specify the page range to update.
4. Click OK to update the properties.
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7.4.3. Find And Replace Destinations
The ‘Find & Replace Destinations’ feature is a powerful feature for iterating through all links, bookmarks and form fields in the document and replacing incorrect or modified destinations. Links, bookmarks and form fields (buttons) typically have an action associated with them. Commonly this action is set to GoTo a page in a document, open a web link or open a file. In some cases the page, path or URL in the destination may change, requiring you to update the source file, a time consuming and tedious task.
Using the ‘Find & Replace Destinations’ feature in ARTS PDF Aerialist X Pro™ , you can quickly step through links, bookmarks and form fields one at a time or change all in a single step.
To narrow your search, enter in the page number or destination to find and even filter by the type of action to be executed (i.e. GoTo, GoToR or URL). It is also possible to perform powerful conversions, for example converting URL to Open File links or GoTo named destinations into GoTo page actions.
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Figure 61.
Find & Replace Destinations
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7.4.3.1. Destination
Search for: Select the desired action type to search in. Action types to be searched within are:
•
External files – only actions including Open File, GoTo Remote Page and GoTo
Remote Named Destination will be scanned.
• WWW address – only Open Web Link (URL) actions will be scanned
•
Page Number – only internal GoTo Page actions will be scanned
•
Named Destination – actions of type GoTo Named Destination are scanned.
This will find both internal and external Named Destinations.
Find all of this type: By checking this option ARTS PDF Aerialist X Pro will ignore any parameters specified in the Find what criteria. Use this option to simply iterate through links, bookmarks and form field actions that are of the type specified in the
Search for drop down box.
Find what: Enter a value here to narrow your search further. For example entering
‘5’ with type ‘Page Number’ selected will only find destinations to page 5 in the document. Entering ‘www.artspdf.com’ with type ‘WWW Address’ selected will find web links with ‘www.artspdf.com’ in the URL.
Replace with: This text field should be used in conjunction with the ‘Find what’ box to alter any errant destinations. For example, searching for ‘5’ with replace ‘23’ and type ‘Page Number’ selected will alter all destinations pointing to page 5 to page 23.
Searching for ‘P1.255’ with replace ‘P2.asd.55’ and type ‘Named Destination’ selected will replace the ‘P1.255’ with ‘P2.asd.55’ in any named destination found that contains ‘P1.255’
Options: This contains a summary of the preferences selected in the ‘Options’ box.
7.4.3.2. Options
The options group can be hidden or made visible by toggling the ‘Less’ or ‘More’ button. This group provides extra criteria to refine your search.
Search: Choose between ‘Up’ or ‘Down’ to change which direction through the document to iterate.
Match case: The find text must match the exact case of the link destination. This does not affect page number destinations.
Match complete string: Only destinations that match the entire text as specified in the ‘Find’ field will be found.
Search in links: If checked, the search will include destinations found link actions.
8
If the option to match complete string is selected, the named destination must match the find criteria exactly. If the exact match is found, the named destination will be replaced with the value specified in the
‘Replace with’ field.
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Search in bookmarks: If checked, the search will include destinations within bookmark actions.
Search in form fields: If checked, the search will include destinations found within form field actions.
Convert to: This feature is dynamic and changes depending on the type of action searched for. Please refer to the table below for more information:
Type
External File
Convert to
Web Link
WWW Address
Page Number
Named Destination
Open file
Named Destination
Page Number
Description
Open file actions are converted an Open web page action.
Destinations containing absolute paths are not converted.
Open web page actions are converted to open file paths.
Only destinations with relative paths are converted.
GoTo page actions are converted named destinations.
New named destinations are created in the document itself to coincide.
Actions set to GoTo a Named
Destination are converted to
GoTo Page. Named destinations are not removed from the document itself. User’s should consider using Acrobat’s PDF
Optimizer feature to remove unused named destinations.
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7.4.4. Set Base URL
Set the Base URL for links within a document.
To access the ‘Set base URL dialog, choose ‘Plug-ins > ARTS PDF Aerialist X Pro™ >
Links > Set Base URL’
Figure 62.
Setting base URL Dialog
•
If ‘Set base URL for document’ option is selected, then:
This function sets the base URL for a document. If the Base URL changes, all other links will be updated to reflect the change.
•
If ‘Append URL to all relative web links’ option is selected, then,
The specified URL is appended to all web links that do not use absolute addresses.
Example 1:
-
URI link in the document is “./arts_pdf_search.asp”
-
BaseURL is http://www.artspdf.com/
-
Convert URI web links option changes to -> http://www.artspdf.com/arts_pdf_search.asp (note the ‘./’ is removed)
Example 2:
-
URI link in the document is “../arts_pdf_search.asp”
-
Base URL is http://www.artspdf.com/pdfsearch
-
Convert URI web links option changed to -> http://www.artspdf.com/pdfsearch/../arts_pdf_search.asp
Note: A link to an absolute link will not be altered, i.e http://www.planetpdf.com
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Would not become http://www.artspdf.com/http://www.planetpdf.com
7.4.5. Create Page Links
This feature is designed to automatically create links around numbers in the document.
Numbers suspected to designate page links will be set to execute a GoTo Page action where the page number will be determined by the value of the number found. For example, if text is found containing the number ‘4’ then a link pointing to page 4 of the document will be created around the text ‘4’.
Note: If a number is found in the scanned area and the value of this number exceeds the number of pages in the document then a link will not be created. For example, the number ‘160’ is found but there are only 125 pages in the document, no link will be created.
Figure 63.
Create page links dialog with created links visible.
To Use:
1. Open the PDF file containing the numbers you wish converted to page links.
2. With the mouse cursor, draw a rectangle around the area of the page you want scanned. Link suspects will be highlighted. If no area is drawn then the entire page will be scanned for potential page links.
3. Set the desired appearance (visibility, color etc.) and magnification options.
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4. Select the desired page range to scan and create links from. If a specific area of the page was scanned then the equivalent area will be scanned on all pages within the specified page range.
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7.4.6. Create Keyword Links
This feature allows links to be dynamically created based on specific text found within the document. Links can be set to execute a variety of actions such as open URL or external file, go to a specific page or named destination or even the next instance of the word in the document. The font color of the found word can also be set automatically, enabling a fast and efficient way to visually indicate links and maintain specific style requirements.
Figure 64.
Create Keyword Links dialog
To Use:
1. Open the PDF file containing the text you wish to scan for keywords.
2. From the ‘Links’ tool button menu select ‘Create Page Links’.
3. Enter the desired text to search for. If ‘Exact phrase’ is not selected then any words containing the search text at the beginning, middle or end will also be found. For example, searching for ‘pre’ without exact match selected will produce links for, ‘previous’ and ‘apprehend.’
4. Set the ‘Action Type’ and destination as required.
5. Set the link appearance properties as desired.
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6. Click ‘Find’ to locate the next instance of the search text.
7. To create this link, click ‘Replace’ or ‘Replace all’ to find and create all keyword links in the document.
Note: It is only possible to search forwards through the document. Searches commence from the open page.
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7.4.7. Table of Contents
The Table of Contents (TOC) builder is a feature of ARTS PDF Aerialist X Pro™ only. It is used to build a listing of files and/or sections of files and to control its layout. This list is visually displayed as either new pages on a specific PDF or a new file.
The TOC Builder can be opened from the ‘Links’ tool button group or via Acrobat’s plugins menu. If no document is open in Acrobat, only a Master TOC can be built. To build a document TOC, first open the source PDF.
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Figure 65.
Table of Contents dialog
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7.4.7.1. Type
There are two types of Table of Contents that can be built using the TOC builder.
• A Document Table of Contents o
A Document Table of Contents can be created from existing bookmarks or example headings in the active document. Each entry in the table of contents will be linked to the corresponding section in the active document.
•
A Master Table of Contents o
A Master Table of Contents is built from many files and can be created from existing bookmarks, example headings or document information fields such as Title, Subject, or Filename. o
If a Master Table of Contents is selected, you must also define the source files to be processed. To do this, click ‘Files…’
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Figure 66.
File list for Master TOC.
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7.4.7.2. Text Source
The options in this list determine where to gather the text used for each entry in the
Table of Contents.
•
Bookmarks: The Table of Contents will be built based on bookmarks already defined in the document. For a master table of contents the table of contents will be concatenated in the same order as the files are processed. Link actions will be inherited from the bookmarks.
• Headings: The Table of Contents is built dynamically from distinct section headings in the document. Headings styles can be defined by a combination of font, size, color, indentation and text.
• Filename: The table of contents will be based on the filename as defined by the selected files. This option will use write filename only and not the full path. Link actions will be set to open the external document using either an absolute or relative address.
• File path: The table of contents will list the full path and filename of the files as set. Link actions will be set to open the external document using either an absolute or relative address.
• Title: The table of contents will list the title (as set in the document properties) for each file of the selected files. Link actions will be set to open the external document using either an absolute or relative address.
•
Subject: The table of contents will list the subject (as set in the document properties) for each file of the selected files. Link actions will be set to open the external document using either an absolute or relative address.
•
Author: The table of contents will list the author (as set in the document properties) for each file of the selected files. Link actions will be set to open the external document using either an absolute or relative address.
•
Custom: Using the custom option will allow you to define a combination of static and dynamic text such as filename, title, subject, creation date, file size etc. The table of contents will list the subject (as set in the document properties) for each file of the selected files. Link actions will be set to open the external document using either an absolute or relative address.
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7.4.7.3. Defining Heading Styles
Automatically generate a Table of Contents based on the font styles and layout used in your PDFs. After setting the desired combination of attributes for each level in the
TOC, ARTS PDF Aerialist X can quickly scan one or more PDF files to build the Table of Contents for each document.
To define headings:
1. Select the Master or Document from the ‘Type’ drop down.
2. Select the ‘Headings…’ and click on “Define…” to set the parameters.
3. To set individual Heading styles please follow the instructions in section 5.5
Building Bookmarks .
Figure 67.
The Select Heading Levels Dialog
7.4.7.4. Text Format
The layout of the final TOC is completely customizable. It is possible to customize the font used for the TOC as well as the indent for each line, font size and color. The title of the TOC is static text and can be customized as required. To edit any of these settings, click the associated button and enter in new settings as desired.
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7.4.7.5.
7.4.7.6.
7.4.7.7.
Options
Use these settings to control some important minor options:
•
Section Numbers: Add, remove or ignore the presence of section numbers in the TOC.
• Line Spacing: Set line spacing between TOC entries to either single, 1.5 or double.
•
Links: o
Relative: Links will be created using relative addressing provided that the final destination of the TOC is specified. o
Absolute: Links will be created with absolute addresses.
•
Magnification: Links in the TOC will maintain the view as set in this dialog.
•
Separator: Entries in the TOC are justified. Select the desired separator
(dots, hyphens, underscores, none) to control what character will separate the text from it’s associated page number.
Destination
The settings here control whether the Table of Contents will be inserted into the open document or a new file. If a new file is created then it is recommended you specify the full path and filename especially if you wish to use relative rather than absolute links.
Preview
The Preview feature enables user’s to produce a soft proof of the Table of Contents before actually creating. At preview stage user’s can edit any entry in the TOC and well as add new items.
To regenerate the preview thumbnail and any changes made to the TOC, simply hit refresh.
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Figure 68.
TOC Preview Window
7.4.7.8. Saving & Loading Settings
Settings can be saved for reuse using the ‘Save Settings’ & ‘Load Settings’ buttons.
This will save the type and layout for the create TOC dialog. These settings can be saved and reused again as necessary.
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7.5. Delete Links
The Links feature can be used to delete all links or dead links only from a document. To use this feature, navigate from the Acrobat plug-ins menu to ‘Plug-ins > ARTS PDF
Aerialist X Pro™ > Links > Delete Links’. There are two options available, delete all links or only delete the dead links in the PDF file.
Figure 69.
Deleting the links in the document.
Note: Be careful when using this function, as Acrobat cannot undo the deletion of links. If you have accidentally deleted them, the only way to retrieve them is to exit the document without saving, and reopen.
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7.6. Reporting
7.6.1. Report on Bad Actions
This feature searches an entire document and produces a list of all actions (link or widget annotations) and bookmarks that are bad. This report can be executed in batch using Acrobat’s batch processing engine. Each item in the report has a link to where the problem is located.
To use, select ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Links > Create Report On > Bad
Actions’.
Figure 70.
Sample report generated on all bad actions
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7.6.2. Report on Bad Bookmarks
This function produces a report detailing broken bookmarks. Bookmarks are deemed broken if the target page, view, named destination, file or URL is unavailable.
To use, click ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Links > Create Report On > Bad
Bookmarks’.
Figure 71.
Sample report generated on bad document bookmarks
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7.6.3. Report on All Links
Use this feature to produce a report on all the links present in the document. The report identifies both valid and broken links. Broken links are prefixed with an ‘X’ symbol to assist identifying n links and missing destinations. Note, this report does not report on bookmarks.
To use, select ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Links > Create Report On > All
Links’
Figure 72.
Sample report generated for all the links
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7.6.4. Report on External Dependencies
Selecting this function will produce a report containing a listing of all external files and
URLs that are referenced by bookmarks, link or widget annotations. URLs in the list are active and can be clicked, allowing you to quickly go through the whole list for verification.
Examples of external dependencies include external files (PDF or other) and URLs.
To use, select ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Links > Create Report On >
External Dependencies’
Figure 73.
Sample report generated on external dependencies
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7.6.5. Report on Selected Link
This feature will generate a low level report on the structure of the selected link or annotation. This feature is intended to be useful to experienced developers who are familiar with the PDF Specification. This report may offer an explanation as to possible strange (unexplained) behaviors in a link.
To use:
1. Select the ARTS PDF Link Tool in the toolbar.
2. Using the ARTS PDF Link Tool select a single link or annotation.
3. Click ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Links > Create Report On >
Selected Link or Annot’
Note:
A GoToR link to an external file that references a page number or name that does not exist will cause Adobe Acrobat to open the external file to page one. Because the user goes somewhere when a link is clicked, the link would not seem to be broken. But, the link is broken, and ARTS PDF Aerialist X will flag this as a bad link.
If you find such a link and the desired destination happens to be page one anyways, you can leave this alone. If, however, you are using a named destination and the intended destination is later moved to another page along with the named destination, the link will still point to page one because it is using a name that does not match any name found in the document.
You may occasionally get the message that the routine went "too deep" and an object will not be enumerated. This is often the case with objects that refer to each other in a circular loop of "next" and "previous" objects. This setup is valid, and is sometimes required by the spec, but ARTS PDF Aerialist X will not provide details about objects it knows are of this type, and will stop after a certain number of iterations if it unknowingly starts reporting in a loop.
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Figure 74.
Report generated on selected link or annot
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7.6.6. Count Links
Count the number of links, widgets and bookmarks in the active PDF document. And display the number of each that is broken.
To use, click ‘Plug-ins > ARTS PDF Aerialist X Pro™ > Links > Create Report On > Count links’
Figure 75.
Total number of links in the document
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7.7. Configuring Link Preferences
The Links feature preferences can be accessed from ‘Edit > Preferences > ARTS PDF
Aerialist X Pro™ > Links’:
Figure 76.
Links Preferences Dialog
•
Count links without checking for bad links
-
Selecting this option will confirm that the links total will not include bad links.
•
Check named destination in external file.
When this option is:
-
Selected, then the application will not check for named destinations.
-
Not selected, then application will check named destinations.
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•
Check web links
When this option is:
-
Selected, the application checks for the web links in the document. The web checking features checks for hyperlinks for the major HTTP protocol.
-
Not selected, the application does not check for validity of web links.
• Make reports landscape layout
When this option is selected, all the report generated will be in landscape format instead of the portrait format.
•
Use CSV database output
When this option is selected, the reports generated get saved as the CSV
(Comma Separated Value) file format, which is often used to exchange data between disparate applications.
• Report on web links
When this option is:
-
Selected, then the reports generated will include web checking.
-
Not selected, the reports will not include web checking.
Note: Web checking will only be activated if the ‘Report on web links’ is selected in Links’ preferences.
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7.8. Additional Link Features
7.8.1. Multiple – select and drag links
The Links feature of the ARTS PDF Aerialist X Pro™ will add a button to your toolbar that allows you to select multiple links. Click on a link, hold down shift, and click on another link. It works just as you would expect to be able to select multiple links. You can also use the "Select All" menu to select all links on a page.
Once you have a group of links selected, you can drag them together to move them, align them using the alignment palette, or cut and paste them using the standard clipboard commands.
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Figure 77.
Select and drag links
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7.8.2. Cut and paste links
After you have selected one or more links with the Links feature, you can use standard clipboard commands under the Edit menu to cut and paste links. You can quickly make multiple copies of the same link if you need several links to all be the same size. You can also paste onto other pages or into other documents.
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Figure 78.
Cut and paste links
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7.8.3. Paste links onto multiple pages or multiple files
Using the Paste Multiple command, you can paste links from the clipboard throughout a document, or you can choose a starting page number and an ending page number. You may also select whether the links will be pasted on even, odd, or all pages. If you choose the batch button, you can paste links onto the selected page range for a batch of documents.
To use:
1. Activate the link selection tool
2. Select the desired links to copy
3. Select copy from the Edit > Copy menu
4. Select ‘Paste link(s) across multiple pages…’ from the ARTS PDF Aerialist X Pro™
Links menu.
5. Enter the desired page range to copy the links across.
Figure 79.
Paste links onto Multiple Pages or batch process onto multiple files.
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8. Images
8.1. Overview
The Images feature provides a set of tools for image management and editing within
PDF documents. There are three ways to perform image manipulation in the Images feature. First is the management of individual images using the image selection tool and the available Image Tools. Second is the handling of one or more images using Images
Document Tools. Third is automation of selected functions on all images in a PDF document using Image commands in a batch process.
The current version supports device, indexed, and calibrated Gray, RGB, and CMYK.
Currently, Separation, Lab, DeviceN, ICCBased, and combinations such as
IndexedCalibrated color spaces are partially supported. If operations on these color spaces are required they can be converted to one of the supported color spaces.
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8.2. Using Images
To use the Images feature, select the icon from the ARTS PDF Aerialist X
Pro™ toolbar. A black selection arrow will then be displayed. Click on any image with the selection tool to activate the Images feature. Once an image is selected there are three methods available for image editing or management. All of these are covered in detail in their respective sections of this manual.
Depending on your settings in Images preferences, double-clicking on a selected image will launch the ‘Image Tools’, ‘Edit Image’, ‘Document Tools’, ‘Despeckle’, ‘Extract
Image’, or ‘Replace Image’ dialog. See the relevant section in this manual for details on these functions.
Once an image is selected you can use ‘Image Tools’ from the Acrobat menu bar at the top of the screen. Image Tools provides information about the selected image plus controls for image orientation, color conversion and adjustments, managing OPI, downsampling/subsampling, and cropping.
The third option is ‘Document Tools’. Using this tool, all images in a PDF document will be located and a window will show the page where each image is located as well as its resolution, color space and the status of its OPI information, if any.
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ARTS PDF Aerialist X Pro™ User Guide
Images
Figure 80.
Preference Window
Images preferences are set using the standard Acrobat method: Edit -> Preferences ->
ARTS PDF Aerialist X Pro™ > Images.
The default selections are as shown in the picture above.
Available choices for the Double-click Tool are: “Image Tools, “Edit Image”, “Document
Tools”, “Despeckle”, “Extract Image”, or “Replace Image”.
On the Macintosh “Use ICC for color conversion” will use the ICC profiles currently selected in the Colorsync control panel. In Windows the user must select an ICC profile for Gray, RGB and CMYK color spaces. When this option is active ICC color matching will be applied when doing conversions between color spaces.
The Default OPI Version may be set at “1.3” or “2.0”.
Any changes to the preferences are stored as soon as the user clicks “OK”.
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8.2.2. Undo
Generally, one level of undo is supported for all Image functions except those functions performed on all, or a selected range of, images in a PDF document. Undo is activated by the standard “Control + Z” (Windows) or “Command+Z” (Macintosh) key sequence.
Repeating the keystrokes does a redo.
8.2.3. Compression Methods
8.2.3.1.
Figure 81.
Compression Methods
When you use the Images feature to add or replace an image in a PDF document, you will be asked to select one of Acrobat’s supported compression filters. These include ZIP,
LZW, JPEG, Run Length, or None. Following is a brief overview of these compression types. Users will need to experiment to determine which method gives them the best combination of quality and file size.
The compression filters can be broken down into two classes: lossless and lossy. A lossless filter (ZIP, LZW and Run Length) is one in which the process of encoding and decoding results in no change of information. For a lossy filter (JPEG), the process of encoding and decoding changes the information. Lossy filters can be used when the resulting loss of information is not visually significant.
ZIP
ZIP encoding, like LZW encoding, discovers and exploits many patterns in its input data. Thanks to its cascaded adaptive Huffman coding, ZIP-encoded output is usually substantially more compact than LZW-encoded output for the same input. ZIP and
LZW decoding speeds are comparable, but ZIP encoding speed is considerably slower than LZW encoding speed. Effective compression of monochrome images depends upon the compression filter used and the properties of the image, but reductions of
2:1 to 8:1 are common. LZW or ZIP compression of graphics results in compression ratios of approximately 2:1. The PDF specification also refers to ZIP encoding as
Flate encoding.
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8.2.3.2.
8.2.3.3.
8.2.3.4.
LZW
LZW compression can discover and exploit many patterns in its input data. The compression obtained using the LZW method varies from file to file; the best case (a file of all zeros) provides a compression approaching 1365:1 for long files, while the worst case (a file in which no pair of adjacent characters appears twice) can produce an expansion of approximately 50%.
JPEG
Using JPEG compression, color and grayscale images can be compressed by a factor of 10 or more. The JPEG filter supported by PDF is a lossy filter. JPEG encoding provides very significant compression of color and grayscale images, but because it is a lossy compression it is not appropriate in all circumstances. Screenshots, in particular, are often unacceptable when JPEG encoded. This happens because each pixel in a screenshot is usually significant, and the loss or alteration of just a few pixels can drastically alter the appearance of the screenshot. Unlike screenshots, the effect of JPEG encoding on continuous-tone images is typically acceptable, particularly when high compression is not demanded.
Run Length
Run-length encoding is a compression technique that works best for black-and-white or line art images. It works by replacing “runs” of the same color with a single character. The more runs there are, and the longer the run sequence, the greater the compression.
The compression achieved by run-length encoding depends on the input data. In the best case, a file of all zeros, a compression of approximately 64:1 is achieved for long files. The worst case, the hexadecimal sequence of alternating <00 FF 00 FF
…>, results in an expansion of 127:128.
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8.2.4. Saving Changes
For changes to be made a permanent part of the PDF document, the file must be saved.
If the user attempts to close a document after having made changes, Acrobat will automatically prompt the user as to whether they want to save the document or not.
Saving changes in this method certainly makes them a part of the document. However, the standard “Save” leaves the document in a non-optimized state. For this reason it is recommended that the user perform a “Save As” from the Acrobat file menu before closing the document. This has the effect of “cleaning up” the document and making the smallest possible file.
8.2.5. General Notes
1. Regardless of the original PDF format, when a document is saved in Acrobat 5.x it will be saved as PDF 1.4 format.
2. Cut, copy and paste work only within Acrobat. Images cannot be copied to the clipboard for use in other applications. To use an image outside of Acrobat, or in a different PDF document, choose “Extract Image...” from the Images menu. Copy and paste of whole images between documents can be performed using the standard
Acrobat Object Select tool.
3. When an image is copied then pasted, the copy will be placed down and to the right by approximately 10 pixels. This is so that the user can readily see the duplicate image. When pasting images to a different page in the same document the pasted image will appear at the same location as the original image relative to the lower left corner of its page plus the offset described above.
4. The bits in a CMYK Photoshop JPEG file are inverted from those in a “standard” CMYK
JPEG file. Photoshop and most high-end page layout applications understand the
Photoshop JPEG format and will display the image correctly, while they will display a standard JPEG image in inverted mode. Acrobat, on the other hand, always invert the bits when a CMYK JPEG image is inserted into a PDF document using either the
“New Image...” or Replace Image...” functions described later. If you get unexpected
“negative” images, use the other JPEG format. This note only applies to CMYK images. In other color spaces Photoshop and “standard” JPEG files are identical.
5. Extracted images are resized to the system resolution (on Windows this is 96 dpi, on Macintosh this is 72 dpi). The extracted image contains all of the image data, but if these images are placed/opened in a page layout or an external image editing application the size will appear larger than it was in the PDF by the ratio of the original resolution divided by the system resolution. Simply resize the image dimensions to whatever you like and the resolution will increase or decrease accordingly.
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8.2.6. The Image Selection Tool
Selecting the icon from the ARTS PDF Aerialist X Pro™ tool bar will activate the image selection tool shown below.
Use this tool to select an image to be edited. When an image is selected it will be highlighted by a dashed line around the image, plus eight small squares – one on each corner of the image, and one each at the center of the left, right, top and bottom edges.
An image may be moved anywhere on the page by clicking and holding in the center of the image, then dragging it to the desired location. An image may be resized by clicking and holding one of the eight squares around the edges, then dragging in the desired direction. If more precise positioning or scaling are needed, use the Image Tools functions instead.
After an image is selected it can be cut, copied, or pasted using the standard keyboard shortcuts. In Windows these are Control+X = Cut; Control+C = Copy, and Control+V =
Paste. On the Macintosh substitute the “Command” key for “Control”. Copy and paste operations on whole images can be performed only on the current PDF document. Copy and paste operations of selected areas from within the Image Editor can be performed on images within the current document, or between images in different documents.
8.2.7. The Images Menu
From the Acrobat menu you can activate the Images functions. Image Tools, Document
Tools, Edit Image, Despeckle, Extract Image or Replace Image may also be activated by double-clicking on an image with the image selection tool. Settings in the preferences determine which of these functions is activated by double-click. For this section, we will assume that all functions are activated from the drop-down menu shown here.
All functions except ‘Document Tools’, and ‘New Image...’ will be grayed out unless an image is currently selected using the image selection tool.
8.2.7.1. Image Tools...
This launches the main Images toolset window. See the Image Tools section later in
this manual.
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8.2.7.2.
8.2.7.3.
8.2.7.4.
8.2.7.5.
8.2.7.6.
8.2.7.7.
Document Tools...
This launches the Document Tools window. See the Document Tools section later in
this manual.
Edit Image...
This launches the Image Editor window. See the Image Editor section later in this
manual.
New Image...
This function allows the user to insert a new image into a PDF page. When using this function the user will have the option to select a compression type for the new
image. See Compression Methods earlier in this manual. The supported image types
are TIFF, or JPEG.
Extract Image...
This tool allows the currently selected image to be extracted to the user’s hard disk using the standard file/folder selection method. Images may be extracted as TIFF,
JPEG (standard), or JPEG (Photoshop) formats. You may also simply click the “x” key on your keyboard while an image is selected to activate image extraction.
Replace Image...
This function allows the user to replace the currently selected image with a different image. Selection of the replacement image is done via the standard file/folder selection method. When using this function the user will be prompted to select a
compression type for the new image. See Compression Methods earlier in this
manual. If the image to be replaced has OPI Comments associated with it, the
“Select Compression Type” window will have an option to “Preserve OPI Comments”.
You may also simply click the “r” key on your keyboard while an image is selected to activate image replacement.
Despeckle
This is a “filter” which detects the edges in an image (areas where significant color changes occur) and blurs all of the selection except those edges. This blurring removes noise while preserving detail. Users may find it useful for “cleaning up” bitmapped images in a PDF file. For monochrome (1-bit) images Despeckle removes isolated (single) pixels instead of the blurring described above for multi-bit images.
Note: Despeckle cannot be applied to images using indexed, LAB, DeviceN or Separation color space.
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8.2.7.8.
8.2.7.9.
Bring to Front
Causes the currently selected image to be move in front of any other objects in the
PDF. You may also simply click the “ [ ” key on your keyboard while an image is selected to bring an image to the front.
Send to Back
Causes the currently selected image to be move behind any other objects in the PDF.
You may also simply click the “ ] ” key on your keyboard while an image is selected to send an image to the back.
8.2.7.10. Remove Image Mask
If an image has an image mask this function will remove it.
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8.2.8. The “Image Tools” Window
8.2.8.1.
The panels in this window provide information and user control over images. There are currently six panels: Info, Orientation, Color, OPI, Sample and Crop. Clicking on each tab will display a “panel” where user selections can be made. On panels where an
“Apply” button appears changes made on that panel will only take effect after “Apply” is pressed.
Info
Figure 82.
Info Panel
The Info Panel provides information on the currently selected image.
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8.2.8.2. Orientation
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Figure 83.
Orientation Panel
From this panel the user may move, scale, rotate, flip horizontally or flip vertically the currently selected image. Except for “Position” which uses the lower left corner, all changes made on this panel are made with respect to the center of an image.
Position
The functions in this section allow the user to fine tune the position or size of an image. Image position can be controlled by entering new values for the X and Y coordinates of the lower left corner of the image, then clicking Apply. To change the image size, enter new values for X and Y and click Apply. If an error is made during entry, click “Reset” to reset the numbers to their original values.
Rotation
The user can select either Relative or Absolute rotation. Relative means relative to the current position of the image. Absolute means with respect to the original position of the image in the PDF document. For example; using Relative, select a value of 5 degrees, then click Rotate twice. The image will be rotated a total of 10 degrees. Using Absolute, the image will only be rotated by the specified amount relative to its original position regardless of how many times Rotate is clicked.
Positive or negative values are allowed. To return an image to its original orientation, select Absolute, set the rotation value to zero (0), and then click Rotate.
In addition to manual rotation, there are 2 buttons which are preset to rotate the selected image by 90 degrees counterclockwise, or clockwise.
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8.2.8.3.
Scaling
This will scale the image by the percentage value entered in the box. To change the size of an image type in the scaling value desired, then click Scale.
Mirror
These two buttons will flip the image horizontally or vertically.
Color
Figure 84.
Color Panel – Color Conversion
From this panel an image can be converted from its current color space to one of the color spaces in the “To” list. Images which are in indexed color space can be converted to non-indexed by clicking the “Non-indexed ...” button. Similarly, nonindexed images can converted to indexed color. Additionally, the contrast and/or brightness, or the HSB (hue, saturation and brightness) of an image can be adjusted. The color conversion, brightness/contrast, and HSB adjustment menus are shown in the three images below.
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Figure 85.
Color Panel – Contrast/Brightness
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Figure 86.
Color Panel – Adjust HSB
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8.2.8.4. OPI
This panel allows the user to create, view, or alter the OPI information for an image.
Upon confirmation, this information will update the appropriate OPI information stored inside the PDF.
Figure 87.
OPI Panel
Note: Editing images with OPI information is potentially an exercise in futility since the purpose of OPI is to replace the image in the PDF with one on the OPI server at print time.
One possible reason for doing so would be to prepare a PDF for use on-screen with low resolution, RGB images which would still print “correctly” to a high-end device if an OPI server with high quality images is used.
“Use OPI Info” determines whether or not the selected image will use OPI comments.
OPI Version specifies whether you want to use OPI version 1.3 or 2.0 compliance for the OPI comments.
The “Hi-res Image” box is designated for entry of the entire external high-resolution file path name. If an external high-resolution file has not yet been included, the edit box is empty. Otherwise the full path and file name appears here. The “Set” button, which launches the standard system “Specify File” dialogue box, can be used to specify the path and file name. The Image feature will attempt to verify the existence of this file. If it finds it, nothing happens.
If it does not find it, a “caution” (yellow triangle with “!” in it) sign will appear at the left of the file name. This may or may not indicate an error since prepress and printing may occur at different sites that do not share the same network.
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8.2.8.5.
The path format should be specified using the nomenclature of the OPI server system. Using the “Set” button will cause a file name to be placed in the OPI dictionary using the conventions and nomenclature of the current system, i.e.Windows format on a Windows system, Macintosh format on a Macintosh system.
The Image feature does not perform any syntax checking to verify whether the input corresponds to a legal path format. You should check with your OPI server vendor as to their handling capabilities for non-native path formats.
When OPI information is added, the assumption is that the start of the file will be displayed towards the top of the PDF page with succeeding lines imaged below. It is assumed that the Hi-Res image is oriented in the same direction. If not the image may need to be rotated.
This window also contains two other check boxes, “Overprint” and “Transparency”.
These boxes allow you to set/reset these states in the OPI dictionary. Note that these functions are only applicable to OPI version 1.3. The intent is for these parameters to be interpreted and executed by compliant OPI servers downstream.
Consult your OPI vendor about whether they support changes to these states. For viewing, Acrobat does not currently honor changes to these states. Check marks indicate that the background should be transparent, and that it should overprint, respectively. Usually, the setting for Overprint is unchecked, i.e., knocked out.
Sample
From this panel you can choose how you would like to resample the currently selected image.
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Figure 88.
Sample Panel
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8.2.8.6.
The Images feature can downsample or subsample an image to reduce the amount of data in the image to no more than what an output device needs (output devices include monitors). This results in smaller file sizes and better performance. You should resample images when they are at a higher resolution than the intended output device supports. Note that images never resample to a higher resolution, only to a lower one.
When subsampling an image, a pixel is selected in a sample to represent that area at the new resolution. You provide the resolution, and the Image feature selects pixels as needed to reduce the image’s resolution to the specified dpi setting.
Downsampling uses a weighted average of pixels in a sample area to determine pixel color and usually yields better results than subsampling. The Image feature provides several filters for downsampling. Each filter produces differing results and, depending on the image, one filter may produce a better appearance than another. Lantana has tested a range of sample color images at different source and destination resolutions and found that “Lanczos 3” produces consistently good results.
Crop
This tool allows the user to crop the currently selected image.
Figure 89.
Crop Panel
The window will initially display the original image size, in pixels, in the field named
“New Image Size:”. As values are entered in the Left, Right, Top, or Bottom boxes two things will be apparent in the window. First, dashed lines will appear to indicate the part of the image which will remain (inside the lines) and which will be discarded
(outside the lines). As values are entered the New Image Size values will also be updated to show what the image size will be after cropping.
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If an attempt is made to crop an image which has a mask or clipping path, the user will be presented with a dialog which offers a choice of removing the mask, keeping it, or canceling the operation. Note that applying cropping without removing the mask or clipping path may give unusual results. If this happens, the user may use
“Undo” to restore the image to its state before the cropping was applied.
Note: When an image is cropped the data is removed. It cannot be recovered except by an
“undo” immediately following the cropping action.
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8.2.9. The “Image Editor” Window
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8.2.9.1.
Figure 90.
Image Editor
This window shows a representation of the image to be edited. The initial view for the window is its minimum size so as to not obscure the underlying PDF page.
Holding your mouse cursor over any of the tools in the tool bar will display a description of that tool’s function. When the Image Editor is launched the Zoom tool is selected by default. When the image editor initializes, it decompresses the image, converts it to RGB for editing, and displays the real image data of the image you selected. The image is converted back to its original color space and recompressed when the edit window is closed, except that indexed colors are not maintained as indexed.
Zoom
There are five zoom states. They are 1x, 2x, 4x, 8x, and 16x. The default is to zoom
“in”. Holding down the “Control” (Windows) or “Option” (Macintosh) key while using the zoom tool causes the zoom icon to change from a plus (+) sign to a minus (-) sign and zooms “out”.
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8.2.9.2.
8.2.9.3.
8.2.9.4.
8.2.9.5.
8.2.9.6.
8.2.9.7.
8.2.9.8.
8.2.9.9.
Grab
The grab (hand) tool can be used to move the image within the window. Note that the hand tool is non-functional when the image fits entirely within the window.
Selection
This tool is used to select an area of the image which can then be moved, cut, copied, or pasted. Once an area is selected you can move it within the current image by clicking, holding, then dragging it to the desired location. To duplicate a selected area, hold the “Control” (Windows) or “Command” (Macintosh) key while dragging the selection to a new location. Cut, copy, paste and undo are done using the standard keyboard shortcuts. These include: “Control” (Windows) or “Command”
(Macintosh) key +X = Cut, +C = Copy, +V = Paste, and +Z = Undo. These functions only apply to operations within the Image feature (e.g. you cannot copy an area of an image to the “clipboard” to be pasted into another application or to
Acrobat itself).
Eraser
The eraser tool will remove areas of the image and replace them with the currently selected background color. The default eraser color is white. Holding down the eraser tool will activate a “flyout” menu where different sized erasers can be selected.
Pencil
The pencil tool is used to draw a new pixel or pixels into the current image.
Paint
The paint (brush) tool is used to paint an area of an image with a new color. Holding down the brush tool will activate a “flyout” menu where either square or circular brushes of different sizes can be selected.
Line
The line tool is used to draw a line or lines into the current image.
Rectangle
This tool is used to create a new rectangle. Holding down the rectangle tool will activate a “flyout” menu where you can select either an empty or filled rectangle.
Ellipse
This tool is used to create a new ellipse. Holding down the ellipse tool will activate a
“flyout” menu where you can select either an empty or filled ellipse.
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8.2.9.10. Select Color
The eyedropper tool is used to select colors from within the current image. Clicking with the left mouse key selects the foreground color. In Windows, clicking with the right mouse key selects the background color. On the Macintosh, using
Control+click selects the background color.
8.2.9.11. Foreground/Background Color
These two items are used to select the foreground and/or background color to be used by the tools in the Image Editor. If you are working on a color image the choices available will the standard Windows or Macintosh color dialogs. If you are working on a grayscale image, you will see a “slider” which allows you to select from
0 to 100% gray. Finally, if you are working on a black & white image, the choices are limited to simply black or white. An example of the color selection dialog for
Windows is shown below. The Macintosh color selection dialog will vary widely depending on OS version and color management settings.
Note: In Windows using the left mouse button will apply the current foreground color to the pencil, brush, line, rectangle and ellipse tools. Using the right mouse button applies the current background color. On the Macintosh these tools will use the foreground color unless you hold the control key while clicking with the mouse, which will cause them to use the background color.
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8.2.10. The “Document Tools” Window
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Figure 91.
Document Tools Window
When activated, this window will find and display a list of all images in the current PDF document. The list contains details on the PDF page number where each image exists, its uncompressed size in Kilobytes, its resolution and color space, as well as information on any OPI comments associated with the images.
From this window the user can perform changes to a single image, a range of images, or to all images in the document. When the window first opens, the currently selected image will be highlighted.
8.2.10.1. Selecting Images
There are several ways to select images from the Document Tools window. Clicking on an entry in the list will select it. Holding down the “Control” (Windows) or
“Command” (Macintosh) key while clicking on successive entries allows multiple images to be selected. Holding down the “Shift” key while clicking on an entry selects all images between the first and last selected images. Using “Control + A”
(Windows) or “Command+A” (Macintosh) will select all images.
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8.2.10.2. Page Range
A page range may be specified, followed by “Refresh” (Windows) or “Update”
(Macintosh), to limit the display to only those images found on those pages in the
PDF. This is particularly useful when working with large documents with many images.
8.2.10.3. “Go To” an Image
Selecting an entry in the list then clicking “Go To” will cause the image selector to
“jump to” that image. If you desire to work on that image, click “Close” (Windows) or
“Done” (Macintosh) on the Document Tools window to return to the PDF page containing that image.
8.2.10.4. Applying Actions to Images
After an image, or images, have been selected, the user may select an “Action” from the drop-down list. Clicking “Execute” will apply the action to the selected images.
Each of these actions will activate the window related to the appropriate function.
Alternatively, when a single image is selected from the list, double-clicking on it will
“execute” the currently selected “Action”. If multiple images are selected when double-clicking the action will only be applied to the last selected image.
Apply Filter
Choosing this action will bring up a list of the available filters where the user makes the appropriate selections to be applied to the selected image(s). See the section on filters for more information.
Convert color space
When this option is selected and “Execute” is pressed, a new window will display and the user can select the color space into which the selected images will be converted.
See detailed information on converting color spaces .
Despeckle
This action will apply the despeckle feature to the selected images. A full description
Note: Despeckle cannot be applied to images with indexed, LAB, DeviceN, or Separation color space. To perform despeckle on these images, first convert them to a supported color space.
Edit OPI
When an individual image is selected in the list, the user may select “Edit OPI” from the action list, then press “Execute”. This will launch a new window where the user can specify the path to the hi-res image on the OPI server. See the section on the
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Note: Edit OPI cannot be applied to multiple images. If multiple images are selected from the list the “Execute” button will be grayed out when “Edit OPI” is selected in the “Action” list.
Extract
This will allow the user to specify a location for extracted images as well as the image format and compression type.
Replace
Replace will only be available when one or more images have an OPI link. When this action is selected and the Execute button is clicked the user will first be asked to specify a folder to search for replacement images. A search is performed to find the specified OPI path to the replacement image. If the image is not found the search will continue through the specified folder and any subfolders looking for the image file name. Only images currently selected in the Document Tools list will be replaced.
Sample
Executing this action will cause a new window to display and the user can select the
X and Y resolution values to be applied to the selected images. See the detailed
information on resampling earlier in this manual.
8.3. Enfocus Certified PDF™
The Images feature fully supports Enfocus Software’s Certified PDF technology. Any changes to certified PDFs by users of the Images feature - i.e., what was edited, who edited it, and when – will be recorded and will reside in the Certified PDF Edit Log that is appended to every certified PDF.
Note: PDFs that have not already been certified using Enfocus software will not contain any edit information.
The Certified PDF Edit Log can be accessed by any of the following Enfocus products:
PitStop Professional, Instant PDF and the free Enfocus Certified PDF Reader. Enfocus
Certified PDF Reader is a plug-in to Adobe Acrobat Reader or the full version of Acrobat that allows anyone to "participate" in the Certified PDF workflow for free. Using these
Enfocus tools users can verify the status of a PDF, view the edit log and be confident that it is tamper-free and ready to output at any stage in the workflow.
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Layers
9. Layers
9.1. Overview
The Layers feature extends the usability of PDF documents by allowing for the creation and management of layers for such uses as versioning, multi-lingual publications, and multi-purposing, to name but a few.
With the release of Adobe Acrobat 6.0 (PDF version 1.5), Adobe introduced Optional
Content Groups (OCGs) to the PDF Specification. OCGs (commonly referred to as layers) are groupings of objects throughout a document that can be turned on and off
(visible and not visible). Adobe Acrobat’s PDF Maker add-on is now compatible with popular design tools such as AutoCAD and Microsoft’s Visio, for creating layered PDFs from these applications. Once the PDF has been created, objects can be added to or removed from a layer; even new layers can be created.
The Layers feature allows document creators flexibility in how they create and manage layers in PDF documents. For existing documents, the Layers feature provides an easy to use method for creating layers, selecting objects and adding them to layers. For new documents it provides an approach that allows multi-page documents to be converted to
PDF as small as a single page with all of the document content on layers.
ARTS PDF believes that the use of layers in creator applications is widespread, and that users have long desired the ability to employ a similar level of functionality in Adobe
Acrobat. Combining the benefits of the PDF format and layer creation capabilities means that usage of PDF can be extended to encompass a wider range of applications and simplify document management.
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9.2. Using Layers
Layers add another dimension to Adobe Acrobat and PDF pages – layers. The Layers feature lets you control the creation and management of layers and their content. This feature is great for creating and maintaining different versions of the same document, multi-lingual work, localized price and product changes, ad insertion instructions, and other alternate content.
• Create & name layers in PDF pages
•
Show & hide layers
•
Add objects to layer(s)
•
Remove objects from layer(s)
• Merge, delete or rename layers
•
Convert pages to layers
•
Add a page as a layer
•
Print exposed layers only
• Set the zoom level for layer visibility
• Save – saves all layers, displays exposed layers
•
Works with any Acrobat PDF page
9.2.1. Starting Layers
To begin using Layers:
1. Start Adobe Acrobat.
2. Choose File > Open.
3. Browse to the PDF document you want to open and click Open.
4. Opening a PDF document will enable the ARTS PDF Aerialist X Pro™ toolbar and menu-items.
5. Click on the Layers toolbar button or menu-item to open the Layers dialog.
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9.2.2. Menu
The Layers feature can be accessed from the Plug-ins > ARTS PDF Aerialist X Pro™ menu.
9.2.3. Toolbar
The Layers can be accessed from the ARTS PDF Aerialist X Pro™ toolbar.
9.2.4. Preferences
The preferences for the Layers feature can be set from the Edit > Preferences > ARTS
PDF Aerialist X Pro™ > Layers menu. After choosing the settings in the preference dialog, click OK to apply the changes.
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Figure 92.
Layers preferences
•
Remember window positions
When this option is checked the position of the layer management window will be saved when you quit Acrobat. It will then open in the same position the next time
Acrobat is launched.
•
Allow partial select
This determines whether an object will be selected when it is only partially selected by the object select tool. If this is off (unchecked) the entire object must fall within the selection rectangle in order to be selected.
•
Select text runs
Acrobat returns all text in a stream that appears consecutively as a single text object. Each of these objects is divided up into text runs. “Select text runs” here means that when you select text objects you are actually selecting the text runs, instead of the whole object (text stream). This allows the user to assign the text runs of the text object to different layers. If this is not checked then consecutive text (i.e. lines of text) will be considered a single text object. If you wish to be able to select individual words, please ensure that this option is checked.
•
Group objects in page layer
When the “Create Layers From Pages” or “Add Page” is chosen, this function determines whether the objects on the page will be converted as a single layer object or broken up into individual objects. Unless there is a need to maintain the ability to select individual objects, it is very much desirable to group objects.
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Layers
•
Use page label for layer name
When the “Create layers from pages” is chosen from the menu this function determines whether the page label will be used as the layer name. If this is not checked then the layer name will appear as ‘Page x’ where x is the page number of the page from which the layer is created.
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9.3. Manage Layers
ARTS PDF Aerialist X Pro™ User Guide
Layers
Figure 93.
Manage Layers window
9.3.1. Create a Layer
Creating a layer involves naming the layer and adding objects to the layer. The steps to create a new layer are as follows:
1. Create a new layer i. Open the Manage Layers window. ii. Click New. iii. Enter the layer name. iv. Click OK to create the new layer.
2. Add objects to the layer
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Layers
a. Add selected objects i. In the Manage Layers window, select/highlight the new layer. ii. Click Select Objects. iii. Select an object on a page of the open document. iv. Click Add. v. Close the Select Objects dialog by clicking the X in the right-hand corner. a. Add an entire page as an object i. In the Manage Layers window, select/highlight the new layer. ii. Click Add Page. iii. Enter the page you want to add and the destination of the new objects. iv. Click OK to add the page as objects.
9.3.2. Select Objects
Figure 94.
Select Objects window
The object selection tool can be used to select objects to be added to or removed from a layer.
Figure 95.
Object selection tool
•
Add
After selecting objects on the page clicking this button will add those objects to the currently selected layer.
•
Remove
After selecting objects on the page clicking this button will remove those objects from the currently selected layer.
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Layers
9.3.2.1.
•
Toggle On/Toggle Off
Clicking this button will cause the selected layer to either be displayed or removed from the Acrobat viewer. The button label will Toggle between "Toggle ON" and
"Toggle OFF" depending on the current state of the selected layer.
•
Select
This button will cause all the objects in the currently highlighted layer to be selected.
Selection Method
There are several methods for selecting objects. When an object is selected a dotted line will appear around it. As objects are selected the number of objects currently selected will appear in the Select Objects window.
Note: Objects may be added to more than one layer. If an object is assigned to more than one layer and any of those layers are set to “hide” the object then the object will not be displayed in the Acrobat viewer.
•
Single Objects
Simply click on an object in the PDF document to select it.
•
Multiple Objects
Multiple objects can be selected in two ways. One is to click on a single object, then hold down the “Shift” key while clicking on additional objects. The second method is to use “drag select”. To do this, draw a rectangle around all objects you wish to select with the object selection tool.
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9.3.3. Add a Page
ARTS PDF Aerialist X Pro™ User Guide
Layers
Figure 96.
Add Pages window
Create new objects from the page content of a PDF document. Each page will create new objects to add to the layer.
To add new objects to a layer:
1. In the Manage Layers window, select your layer and click Add Page.
2. Under “Insert pages from” select the document. Pages of this document will be used to create new objects.
3. Under "What pages" select the page. The content of this page will be used to create new objects. o
All pages - converts all pages of the document into objects. o
Odd pages - converts odd pages of the document into objects. o
Even pages - converts even pages of the document into objects. o
First page - converts the first page of the document into an object. o
Last page - converts the last page of the document into an object. o
Page range - converts a range of pages of the document into objects.
4. Under "Where to" select where in the current document to insert the objects created. o
All pages - inserts new objects on each page of the active document i.e. each page will have the same objects.
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Layers
o
Odd pages - inserts new objects on every even page of the active document. o
Even pages - inserts new objects on every odd page of the active document. o
First page - inserts new objects on the first page of the active document. o
Last page - inserts new objects on the last page of the active document. o
Page range - inserts new objects on the specified pages of the active document.
5. Click OK to create the objects.
Note: The content of a page can be made up of multiple objects. When adding a page to a layer you can group these objects together. This means all the objects from a page will become a single layer object. The ‘Group objects in page layer’ preference will group the objects of a page into one layer object.
9.3.4. Edit Layers
To edit a layer:
1. Open the Manage Layers window.
2. Select an existing layer and click Edit.
3. Modify the layer properties i.e. rename the layer.
4. Click OK to save the changes.
9.3.5. Delete Layers
To delete a layer:
1. Open the Manage Layers window.
2. Select at least one existing layers.
3. Click Delete and OK to proceed.
Note: You can select multiple layers by holding down “Shift” and clicking on the layer.
9.3.6. Merge Layers
To merge a layer:
1. Open the Manage Layers window.
2. Select two or more existing layers.
3. Click Delete and OK to proceed.
Note: You can select multiple layers by holding down “Shift” and clicking on the layer.
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9.4. Layer Properties
ARTS PDF Aerialist X Pro™ User Guide
Layers
Figure 97.
Edit Layer Properties dialog
9.4.1. Set Layer Properties
9.4.1.1.
To set layer properties for a layer:
1. Open the Manage Layers window.
2. Click New or select an existing layer and click Edit
3. Enter the layer properties.
4. Click OK to save the changes.
Layer Name
Enter the layer name in this textbox. This will be the name displayed in Acrobat’s layer pane and Manage Layers window.
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Layers
9.4.1.2.
9.4.1.3.
9.4.1.4.
Default State
This sets the default state of the layer. The available options are:
• ON
Set s the visible state of the layer to “on” when the document is opened.
•
OFF
Set s the visible state of the layer to “off” when the document is opened.
Initial State
Initial State settings are only affective if ‘Allow Layer State to be set by user information’ is selected in Acrobat's General Preferences (Edit > Preferences >
General > Startup). If this is not selected, the settings for the Default State will be used.
•
Visibility
Sets when the layer is visible in Acrobat’s viewer. The available options are:
-
Visible When ON
-
Never Visible
-
Always Visible
•
Sets when the layer is printable. The available options are:
-
Prints When Visible
-
Never Prints
-
Always Prints
•
Export
Sets when the layer is exportable. The available options are:
-
Exports When Visible
-
Never Exports
-
Always Exports
Zoom Level
Sets the zoom level when the layer is visible in Acrobat’s viewer. The layer will only be visible if the magnification of Acrobat’s viewer is between the minimum and maximum zoom level. The available options are:
-
No zoom level set
-
Layer visible from minimum to maximum zoom level.
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Layers
9.5. Create Layers From Pages
Page 194 of 206
Figure 98.
Create Layers From Pages
Create new layers from the page content of a PDF document. Each page will create a new layer.
To create new layers:
1. Go to Plug-Ins > ARTS PDF Aerialist X Pro™ > Layers > Create Layers From
Pages.
2. Under “Insert pages from” select the document. Pages of this document will be used to create a new layer.
3. Under "What pages" select the page. The content of this page will be used to create a new layer. o
All pages - converts all pages of the document into layers. o
Odd pages - converts odd pages of the document into layers. o
Even pages - converts even pages of the document into layers. o
First page - converts the first page of the document into a layer. o
Last page - converts the last page of the document into a layer.
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Layers
o
Page range - converts a range of pages of the document into layer.
4. Under "Where to" select where in the current document to insert the layers created. o
All pages - inserts new layers on each page of the active document i.e. each page will have the same layer. o
Odd pages - inserts new layers on every even page of the active document. o
Even pages - inserts new layers on every odd page of the active document. o
First page - inserts new layers on the first page of the active document. o
Last page - inserts new layers on the last page of the active document. o
Page range - inserts new layers on the specified pages of the active document. o
New page – inserts new layers on a new page. The new page is placed after the last page of the active document. o
New document - inserts new layers in a new document.
5. Click OK to create the layers.
•
The layer name
Layers are named according to the page it was created from i.e. if the layer was created from page 1 it will be named ‘Page 1’. However, if the ‘Use page label for layer name’ preference is selected, the layer name will take on the label name displayed in Acrobat’s status bar.
•
The objects
The content of a page can be made up of multiple objects. When adding a page to a layer you can group these objects together. This means all the objects from a page will become a single layer object. The ‘Group objects in page layer’ preference will group the objects of a page into one layer object.
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Troubleshooting
10. Troubleshooting
10.1. Frequently Asked Questions
This section provides some answers to common questions and details on what to do if a problem is encountered concerning the following:
BOOKMARKS
•
•
•
The Line Indentation Tool doesn’t work
•
Batch Processing the Build Bookmarks function
•
Color changes not shown in Add Bookmark’s preview pane
•
Bookmarks not displayed in Add Bookmark’s preview pane
CONTENT ASSEMBLY
•
•
STAMP
•
•
PRODUCTIVITY
•
•
•
•
•
•
Blank Bookmarks
“Sometimes when I use the Build Bookmarks function, it produces bookmarks with no text.”
This problem is caused by the text in the document not meeting the property requirements set in Build Bookmarks. If the text does not meet the properties then no bookmarks will be created at that level.
For example: If a Level 2 bookmark is created in a section of the document where the properties for a Level 1 bookmark aren’t met, the Level 2 bookmarks will be created under a blank Level 1 bookmark.
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Troubleshooting
Unwanted Bookmark Text
“The text of my bookmarks contains other unwanted text.”
The Bookmarks feature processes text by lines of text, and produces a bookmark out of the whole line of text.
For example, if you specified “sales” in the text mask field, and your PDF document had a line in it with the text:
“and so to conclude, our company had no major sales this month”
The whole line of text will be turned into a bookmark.
For some cases it is better to modify your selections, possibly including some text masking, or adding more selection criteria (e.g. Font Size, Color, etc.). Other cases
might require cleaning up, either manually in Acrobat, or via the Find/Replace function.
The Line Indentation Tool doesn’t work
“I am using the Line Indentation tool to select specific text but the Bookmarks Build
feature is not creating bookmarks from them”.
The line indentation tool selects text from its line indentation, not it’s position. Line indentation and position are different properties, and sometimes selecting a section of text will not convert it into a bookmark. To work correctly the text’s line indent must be included within the selection.
For the following examples, the document’s Line Indent will be shown with a red line .
Example number 1 uses the incorrect way to select text, Example 2 uses the correct way.
incorrect, misses the line indent 1. Example Text
2. More Example Text correct, the line indent is included.
PDF files created from Microsoft Word, text with the alignments of Justified, Center,
Right, and Left all have the same default line indent position, even though they are positioned differently on the page. For example, the following texts have the same line indention point:
This Left aligned text has the same line indentation as….
…this is Center aligned text, and the line indentation is also the same for…
…Right aligned text, and the same for…
…This text, which has its alignment set as Justified.
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Troubleshooting
As an example of line indentation, try creating bookmarks using the line indentation property from the following dot points, or bullets. When dot points are created (in MS
Word) the line indentation is changed also, so each different level of dot points has a different line indentation. Create a bookmark level for each dot point.
•
Bookmark Level 1 o
•
Bookmark Level 2
Bookmark Level 3 o
Bookmark Level 4
Bookmark Level 5
Also, try playing around with the tolerance to see how that effects the text selection and the resulting bookmark creation.
Batch Processing the Build Bookmarks function
“I can’t use the mouse to select text in the Build Bookmarks function when setting up a
Batch Process.”
Acrobat’s Batch Process does not allow the user to interact with anything else in Acrobat whilst it is operating. This means that you cannot use the mouse to select text in the
Build Bookmarks function when creating a batch sequence in the Batch Process. To work around this create the settings you require and Export them to file before opening Batch
Processing. Once you open Batch Processing, simply import them in using the Import button.
Color changes not shown in Add Bookmark’s preview pane
“I have specified a font color for my bookmark text, yet it is not shown in the preview pane of the Add Bookmarks function.”
Currently the preview pane does not display bookmark font color. Once you add the bookmarks to the document you will see that the bookmarks have your specified font color.
Bookmarks not displayed in Add Bookmark’s preview pane
“I have a document already containing bookmarks, but the Add Bookmarks preview
pane does not display them.”
The Add Bookmarks function is not an editing tool (for bookmark editing we recommend you use the Find/Replace tool). As such, it does not display any bookmarks that are already on the document.
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Troubleshooting
Control File error message
“When I attempt to merge PDF files using the Control File method I get an error message. What does the error message mean?”
Typically you may get errors such as “Control file is malformed” or “The file ‘x.pdf’ doesn’t exist”. The reason for these errors may be one of the following:
•
You have moved or deleted a PDF file.
• You have spelt the pathname of a file incorrectly.
•
You have used spaces instead of tabs.
•
You used quotes before/after the pathname.
Please see Using a control file for the correct structure of a control file.
Files on a network drive
“Can the Content Assembly feature work if all my files are stored on a network drive?”
Yes, Content Assembly features will work even if the files are stored on a network drive.
The only exception is the control file function for the merge feature. The merge will not work if the control file is stored on a network drive, it must be stored locally.
Wrong stamp applied
I’ve stamped my document and it was the wrong stamp. I need to remove the stamp, how do I do it?
To remove a stamp, select Undo Stamp from the Stamp tool button or ‘Plug-ins > ARTS
PDF Aerialist X Pro™ > Stamp’ menu. Stamps can only be removed using the undo feature if the document has not been saved. If the document has been saved, use
Acrobat’s built in editing tools to remove unwanted stamp objects.
The preview pane
I really like using Stamp feature but switching between profiles in the Stamp
Management dialog results in the application taking some time to refresh the preview pane. How can I improve this?
The preview pane is designed to offer a very accurate representation of how the output document will appear. It’s possible to navigate through pages in a document to verify your stamp settings. Consequently clicking on multiple stamps requires the preview pane to refresh at every click. For large documents or profiles with many stamps we recommend that you uncheck the preview option to minimize unnecessary processing. If you wish to preview the output, simply recheck it.
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Troubleshooting
Tool and Toolbar Limits
“Are there any limits to the number of tools or toolbars I can create?”
For performance reasons, there is a limit of 20 toolbars loaded at a time and a limit of
100 tools per toolbar. If you want to keep your tools or toolbars, but keeping them will exceed the limit, use the export feature to save those tools or toolbars that you don't regularly use and just import them when needed.
Degrading Performance
“I have created a custom tool, but every time I try to use it, it seems to degrade the
performance of ARTS PDF Aerialist X Pro™’s Productivity feature.”
If you create a tool with many multiple commands (e.g. 200), the performance will decline based on the system specifications. You should rethink the way in which you are performing the task so as to utilize less commands.
Missing Predefined Tools
“I've looked at your list of tools and not all of them are in my predefined toolbar?”
Some toolbar buttons have been removed for Acrobat 5.0/6.0 compatibility.
No Tool Manager
“I can't see the 'Add or Remove Tool – The Tool Manager' button anywhere. It's not even under the ARTS PDF Aerialist X Pro™ menu item. Where do I find it?”
For this button to display you must have an existing ARTS PDF toolbar (not including the
ARTS PDF Aerialist X Pro™ toolbar). You have the option of either creating or importing a new toolbar. Remember to restart Acrobat after creating or importing the toolbar and ensure that the toolbar is not hidden for the toolbar button to display.
Folders not read
“When I open the watched folders dialog I get a message ‘One or more watched folders are not read’. What does this mean?”
A sequence, associated with one or more of the watched folders, has been deleted. As a result, the watched folder has been removed from the list.
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Troubleshooting
General
“I am having a problem with ARTS PDF Aerialist X Pro™ and it is not covered in this FAQ.
What can I do?”
•
Visit our ARTS PDF Forum ( http://www.artspdf.com/ ) to talk with ARTS PDF technical support and other ARTS PDF product users. Search the existing discussions and/or post your own questions. Each ARTS PDF product has it own dedicated discussion area.
•
Email [email protected]
and one of our team will reply as soon as possible.
10.2. Forum
Are you having a problem that you can’t find in the Frequently Asked Questions? Then perhaps you’ll find it on the ARTS PDF Forum. Visit the ARTS PDF Forum on our website at http://forum.artspdf.com
.
10.3. Known Issues
Known issues of ARTS PDF Aerialist X Pro™:
LINKS
•
When using the Productivity feature for All Links Report, Bad Actions Report, Bad
Bookmarks Report, Count links report and External Dependencies Report commands, no reports are created. However, these functions will work with
Acrobat’s Batch Processing feature.
•
Creating a report on ‘External Dependencies’ the report on external dependencies
STAMP does not generate in CSV format, even when the option ‘Use csv format’ option is checked in Preferences.
• A Text Stamp containing a broken (dashed) line to outline the font characters will be invalid.
•
When creating a new Profile, the drop down menu from ARTS PDF Aerialist X
Pro™ tool button is not repopulated with new profiles. Once Acrobat is restarted the list is displayed correctly.
• ARTS PDF Aerialist X Pro™ only supports stamping JPEG and TIFF images in
Acrobat 5.0. To stamp other image file formats, we recommend first converting the image to PDF then stamping as a PDF stamp.
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Troubleshooting
LAYERS
•
Attempting to create layers with a secured PDF document may force Acrobat to quit.
• The preference ‘Remember Windows Position’ does not work under Windows
2000.
•
Layers created from pages cannot be deleted if the preference ‘Group objects in page layer’ is not selected.
• New pages or documents use the media box for the page size. For more information please contact [email protected]
10.4. Updates
To ensure you are up-to-date with the most recently released bug fixes and new features; check that you have the latest version of ARTS PDF Aerialist X Pro™ installed.
To check if your version is the latest:
1. Start Adobe Acrobat.
2. On Macintosh, choose Acrobat > About Third-Party Plug-Ins > ARTS PDF Aerialist
X Pro™. On Windows, choose Help > About Third-Party Plug-Ins > ARTS PDF
Aerialist X Pro™
3. Choose Product Info and click Updates.
10.5. Maintenance
At times ARTS PDF will release updates that may include significant enhancements to the product. It is recommended that you take up annual maintenance to be entitled to free upgrades (whether it be minor or major release versions) over a period of 12 months from the initial purchase. Annual Maintenance also entitles you to priority phone and email support.
Annual maintenance can be purchased at the same time you buy the associated product from your ARTS PDF reseller. If you wish to renew a subscription, or if you wish to purchase a subscription for a product you already own, please contact your reseller or
ARTS PDF directly at [email protected]
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ARTS PDF Aerialist X Pro™ User Guide
Troubleshooting
10.6. Technical Support
Before contacting us please read the complete Troubleshooting section as the answer to your problem may be found in the FAQs or on the ARTS PDF Forum. To contact ARTS
PDF Technical Support, please e-mail [email protected]
and supply the information below to help us replicate the problem you are experiencing. a. The exact version of ARTS PDF Aerialist X Pro™ you are using (this is located by running ARTS PDF Aerialist X Pro™ , and then clicking Help > About Third-Party
Plug-Ins > ARTS PDF Aerialist X Pro™ ). Please also specify whether you are using a demo or full registered version. b. Whether or not you purchased Maintenance with ARTS PDF Aerialist X Pro™. If you did purchase Maintenance, please supply your ARTS PDF Aerialist X Pro™ serial number. c. The exact version of Adobe Acrobat you are using (this is located by running
Adobe Acrobat, and then clicking Help > About Acrobat). d. Whether you are running it on a PC or Macintosh and the exact version of the
Operating System you are using. e. The amount of free disk space remaining. f. The CPU speed and amount of RAM for the system on which ARTS PDF Aerialist X
Pro™ is running (e.g. Pentium 233 MMX, 32MB RAM). g. Any other programs that are running at the time of the error (e.g. Outlook,
Internet Explorer, etc). h. All error messages that were displayed when the error occurred. i. The exact series of steps that led to the error. j. Whether this error occurs on every PDF document or just a selected amount. If possible, please send us a sample of the file that caused the error. k. What program was used to create the PDF documents? E.g. Acrobat Distiller,
Crystal Reports, Zeon PDF Driver, etc.
Feedback
Legal Notes
If you have ideas and suggestions on how we could improve ARTS
PDF Aerialist X Pro™, we would love to hear your thoughts. Please send them to [email protected]
Acrobat and Exchange are registered trademarks of Adobe
Systems Incorporated. ARTS PDF Aerialist X Pro™ is Copyright ©
2011 ARTS PDF.
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ARTS PDF Aerialist X Pro™ User Guide
Index
Index
A
Activate, 9
Add Bookmarks
Add, 81
Add to list, 76
Change bookmark properties, 76
Collapse bookmark option, 81
Copy from PDF, 80
Edit, 76
Import and export, 81
Insert option, 81
Move in list, 80
Preview pane, 75
Remove from list, 79
B
Batch Processing, 35
Bookmarks, 38
Import Tools, 38
Links, 40
Sequence. See Sequence
Split, 39
Stamp, 40
Bookmarks
Add. See Add Bookmarks
Batch processing, 38
Build. See Build Bookmarks
Customized toolbar button, 31
Delete, 95
Features, 54, 73
Find and Replace. See Find and Replace
Bookmarks
Overview, 72
Sort, 96
Toolbar and menu, 73
Build Bookmarks
Create, 88
Import and export, 89
Selection properties, 89
Text masking, 92
C
Compression Methods, 156
Content Assembly
Merge. See Merge
Overview, 54
Split. See Split
Toolbar and menu, 55
Customized Toolbar Button
Commands. See Tool Commands
Create, 21
Delete, 23
Edit, 21
Enable and disable, 22
Image, 22
Import and export, 24
Menu text, 21
Name, 21
Reorder, 25
Show and hide, 22
Tooltip, 21
E
Enfocus Certified, 175
F
FAQ. See Frequently Asked Questions
Find and Replace Bookmarks
Find options, 85
Replace options, 85
Text masking, 86
Forum, 195
Frequently Asked Questions, 190
Images
Menu, 159
Overview, 153
Preferences, 155
I
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Page 204 of 206
Selection Tool, 159
Tool button, 154
Install, 8
K
Known Issues, 195
L
Layers
Create, 181, 188
Menu, 178
Overview, 176
Preferences, 178
Properties, 186
Toolbar, 178
Link Checking
Show dead links on next page, 123
Show dead links on this page, 123
Show first dead link, 123
Link Management
Delete links, 140
Find and replace filenames, 127
Set base URL, 130
Show/hide alignment palette, 124
Links
Batch processing, 40
Checking. See Link Checking
Customized toolbar button, 32
Management. See Link Management
Overview, 121
Paste multiple links, 152
Preferences, 148
Reporting. See Reporting
Toolbar and menu, 122
M
Macintosh
Install, 8, 9
System requirements, 8
Uninstall, 10
Maintenance, 196
Merge
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ARTS PDF Aerialist X Pro™ User Guide
Index
Add files, 68
Add folders, 68
Control file, 69
Options, 68
Overview, 67
P
Page Marks
Add, 58
Edit, 60
Export, 61
Import, 61
Remove, 59
View, 60
Productivity
Overview, 12
Preferences, 45
Tool Manager, 19
Toolbar Manager, 14
R
Register, 10
Reporting
All links, 143
Bad actions, 141
Bad bookmarks, 142
Count links, 147
External dependencies, 144
Selected link or annot, 145
S
Sequence
Create, 35
Execute, 37
Split
Batch processing, 39
By bookmarks, 62
By page marks. See Page Marks
By page range, 63
Customized toolbar button, 33
Destination, 66
Into pages, 57
Options, 65
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Overview, 56
Stamp
Batch processing, 40
Create profile, 104
Create stamp, 104
Customized toolbar button, 33
Designing Stamps, 107, 111, 116
Features, 99
Logging, 118
Overview, 98
Preferences, 120
Stamp document, 102
Toolbar and menu, 101
Type. See Stamp Type
Undo, 102
Stamp Type
Bates number, 113
Dynamic text stamp, 112
Image, 116
Page number, 115
PDF, 116
Text stamp, 111
Support. See Technical Support
System requirements, 8
T
Technical Support, 197
Tool. See Customized Toolbar Button
Tool Commands
Batch sequence execute, 28
Bookmark, 31
Link, 32
Menu item execute, 27
ARTS PDF Aerialist X Pro™ User Guide
Index
Open file, 26
Select toolbutton, 30
Split, 33
Stamp, 33
World Wide Web link, 29
Toolbar
Create, 15
Delete, 15
Import and export, 17
Rename, 15
Sample, 46
Show and hide, 17
Toolbar Button
Copy, 16
Move, 16
Remove, 17
Troubleshooting, 190
U
Uninstall, 10
Updates, 196
W
Watched Folders, 42
Create, 42
Log File, 44
Running, 44
Windows
Install, 9
System requirements, 8
Uninstall, 11
| CONTENTS | INDEX |
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Key features
Splitting and merging PDF files
Managing bookmarks and links
Adding stamps and watermarks
Automating tasks with macros and toolbars
Batch processing of multiple documents
Watched folders for automatic processing
Import/Export of toolbars and tools
Comprehensive help documentation
Frequently asked questions
The system requirements for ARTS PDF Aerialist X Pro are specified in the document. It requires a 1.3GHz or faster processor, 512MB of RAM (1GB recommended), and Adobe Acrobat version 8.0 or later.
You can activate the full version of ARTS PDF Aerialist X Pro by entering your license details, including your serial number, into the 'About 3rd Party Plug-Ins' section of Adobe Acrobat.
The Content Assembly feature allows you to split, merge, and append pages and whole documents to create new PDFs. You can also split documents based on page groups, page ranges, bookmarks, and page marks. The merge functionality allows you to sort and combine large PDF document collections.
