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Basic Operation Guide
Network Setting Procedure
Security Functions
Searching in Detail
See the e-Manual.
User Software CD-ROM
Searching the Installation and
Connection Procedure
See the Starter Guide.
Be sure to read the manual before using the machine.
Keep the manual for future reference.
7
8
5
6
3
4
1
2
9
10
11
Quick View- Perform Useful Tasks
Before Using the Machine P.1-1
Document and Paper Handling P.2-1
Copying P.3-1
Printing from a Computer P.4-1
P.5-1
Using the Fax Functions P.6-1
Using the Scan Functions P.7-1
Maintenance P.8-1
Troubleshooting
Registering/
Setting the Various Functions
P.9-1
P.10-1
Appendix P.11-1
ii
Quick View- Perform Useful Tasks
Copy
Print Fax Scan Network Settings & Remote UI
There are a variety of copy functions that are explained in later pages of this manual as well as in the e-Manual. You can enlarge or reduce copies as well as copy multiple documents onto one sheet. Additionally, you can erase the background of the document or adjust the density and image quality before copying.
Below is a quick overview of highlighted copy features that you can utilize in your everyday use.
Adjusting the Image Quality According to the Document
For details, see "Copying" from p. 3-1.
Image Quality Adjustment
You can adjust the image quality according to the types of documents.
A correct selection is necessary for the optimal reproduction of the document.
<Text/Photo> <Photo> <Text>
Density Adjustment
You can adjust the density of copies according to the document.
<Light> <Dark>
Sharpness Adjustment
You can emphasize the outline of the image in the document or decrease the contrast.
Background Adjustment
You can copy with the background color of the document erased.
You can also adjust the background for each color.
Set ＜−＞ Set ＜＋＞
Various Copy Functions
Enlarged/Reduced Copies
You can enlarge or reduce standard size documents to copy on standard size paper or specify the copy ratio in percentage.
For details, see "Copying" from p. 3-1.
Reduced Layout
You can reduce multiple documents to copy them onto one sheet.
2 on 1
2-Sided Copying
You can copy 1-sided documents on both sides of paper.
4 on 1
Collating
You can sort copies into sets arranged in page order.
1
1
1
2
2
2
3
3
3
1
2
3
1
2
3
1
2
3
1
2
3
Copying ID Card
You can make a copy of a 2-sided card onto one side of paper.
Copy
Fax
Quick View- Perform Useful Tasks
Scan Network Settings & Remote UI
There are a variety of print functions that are explained in later pages of this manual as well as in the e-Manual. You can enlarge or reduce documents, print multiple-page data onto one sheet, and perform 2-sided printing. Also you can print from a USB memory connected to the machine as well as from a computer.
Below is a quick overview of highlighted print features that you can utilize in your everyday use.
Printing documents from a computer For details, see "Printing from a Computer" from p. 4-1.
Various Printing Functions
Enlarged/Reduced Printing
You can enlarge or reduce standard size documents to copy on standard size paper or specify the copy ratio in percentage.
Reduced Layout
You can reduce multiple documents to print them onto one sheet.
2-Sided Printing
You can print on both sides of paper.
Miscellaneous Printing Functions
Booklet Printing
Booklet printing allows you to make a booklet by folding printouts in half.
Watermark Printing
You can superimpose watermarks (such as [COPY] and
[DRAFT]) over the documents created by an application.
Poster Printing
You can magnify and divide a single page image to print it out on multiple sheets of paper. You can make one large poster by joining these printouts together.
Displaying a Preview before Printing
You can check the printout result on a computer display.
Selecting a "Profile"
Some printer driver settings are provided as "Profiles" beforehand.
You can perform printing which suits your needs only by selecting a "Profile."
Printing documents from a USB memory (Media printing) For details, see "Printing" in the e-Manual.
You can directly print the data loaded into the USB memory which has been connected to the machine.
Data Print
Quick View- Perform Useful Tasks
Copy
Print Fax Scan Network Settings & Remote UI
There are a variety of copy functions that are explained in later pages of this manual as well as in the e-Manual. You can enlarge or reduce copies as well as copy multiple documents onto one sheet. Additionally, you can erase the background of the document or adjust the density and image quality before copying.
Below is a quick overview of highlighted copy features that you can utilize in your everyday use.
Adjusting the Image Quality According to the Document For details, see "Copying" from p. 3-1.
Image Quality Adjustment
You can adjust the image quality according to the types of documents.
A correct selection is necessary for the optimal reproduction of the document.
<Text/Photo> <Photo> <Text>
Density Adjustment
You can adjust the density of copies according to the document.
<Light> <Dark>
Sharpness Adjustment
You can emphasize the outline of the image in the document or decrease the contrast.
Background Adjustment
You can copy with the background color of the document erased.
You can also adjust the background for each color.
Set ＜−＞ Set ＜＋＞
Various Copy Functions
Enlarged/Reduced Copies
You can enlarge or reduce standard size documents to copy on standard size paper or specify the copy ratio in percentage.
For details, see "Copying" from p. 3-1.
Reduced Layout
You can reduce multiple documents to copy them onto one sheet.
2 on 1
2-Sided Copying
You can copy 1-sided documents on both sides of paper.
4 on 1
Collating
You can sort copies into sets arranged in page order.
1
1
1
2
2
2
3
3
3
1
2
3
1
2
3
1
2
3
1
2
3
Copying ID Card
You can make a copy of a 2-sided card onto one side of paper.
Copy
Fax
Quick View- Perform Useful Tasks
Scan Network Settings & Remote UI
There are a variety of print functions that are explained in later pages of this manual as well as in the e-Manual. You can enlarge or reduce documents, print multiple-page data onto one sheet, and perform 2-sided printing. Also you can print from a USB memory connected to the machine as well as from a computer.
Below is a quick overview of highlighted print features that you can utilize in your everyday use.
Printing documents from a computer
For details, see "Printing from a Computer" from p. 4-1.
Various Printing Functions
Enlarged/Reduced Printing
You can enlarge or reduce standard size documents to copy on standard size paper or specify the copy ratio in percentage.
Reduced Layout
You can reduce multiple documents to print them onto one sheet.
2-Sided Printing
You can print on both sides of paper.
Miscellaneous Printing Functions
Booklet Printing
Booklet printing allows you to make a booklet by folding printouts in half.
Watermark Printing
You can superimpose watermarks (such as [COPY] and
[DRAFT]) over the documents created by an application.
Poster Printing
You can magnify and divide a single page image to print it out on multiple sheets of paper. You can make one large poster by joining these printouts together.
Displaying a Preview before Printing
You can check the printout result on a computer display.
Selecting a "Profile"
Some printer driver settings are provided as "Profiles" beforehand.
You can perform printing which suits your needs only by selecting a "Profile."
Printing documents from a USB memory (Media printing) For details, see "Printing" in the e-Manual.
You can directly print the data loaded into the USB memory which has been connected to the machine.
Data Print iii
iv
Quick View- Perform Useful Tasks
Copy Print Fax Scan Network Settings & Remote UI
There are a variety of fax functions that are explained in later pages of this manual as well as in the e-Manual. The machine is also equipped with the PC Fax function which can send a document from a computer directly, which reduces paper costs.
Below is a quick overview of highlighted fax features that you can utilize in your everyday use.
Sending a Document Directly from a Computer (PC Fax)
You can send a document or image created in an application as a fax directly using the fax driver from a computer on a network. Because you do not need to print the document, you can reduce the paper cost as well as send a clear document which has little dirt or blur.
* You need to install the fax driver in a computer.
* If you are a Macintosh user, see the following.
• To install the Fax Driver
→ Starter Guide or Mac Fax Driver Installation Guide
• To view how to use each function
→ Fax Driver’s Help
To view how to display the Mac Fax Driver Installation Guide or Fax
Driver’s Help, see “For Macintosh Users” (→P. 11-4)
Data is created in a computer
Send
For details, see "Fax" in the e-Manual.
You can import the address book using the fax driver, enabling you to send a fax to a destination easily without mistakes.
You can also create a cover sheet for when sending a fax.
Fax driver screen
Forwarding the Received Fax
You can forward received faxes stored in the memory to a specified destination.
For details, see "Using the Fax Functions" from p. 6-1.
Received Fax Forward
Registering Destinations in the Address Book
For details, see "Registering Destinations in the Address Book" from p. 5-1.
By registering destinations for sending faxes beforehand, you can save many steps to enter the destinations when sending the documents.
One-touch keys
Coded dialing
Group dialing
Copy Print Fax
Quick View- Perform Useful Tasks
Scan Network Settings & Remote UI
Various Sending/Receiving Functions
Various Sending Functions
Various Methods for Specifying a Destination
You can register fax destinations in the address book. You can specify the destinations using various methods, enabling you to send documents quickly and easily.
Destination search
A A A A A
B B B B B
C C C C C
For details, see "Using the Fax Functions" from p. 6-1.
Destination Group
You can combine multiple destinations and register them as a group.
Up to 50 destinations can be combined.
A A AA
BBBB
CCCC
One-touch keys
By registering destinations in one-touch keys, you can specify a destination in one step.
You can register up to 4 destinations in one-touch keys.
Specifying from the sending history
The previous setting
The second previous setting
The third previous setting
A A A
Coded dialing
Because you can register up to 100 destinations under coded dial codes, you can register destinations which cannot be registered under one-touch keys.
If you forget the coded dial codes, you can specify the destination by searching it in the address book.
# # #
Dial Code
BBB
Sequential broadcast
By scanning a document once, you can send the same document to multiple destinations.
M M M
S S S
Various Receiving Functions
Receiving in the Memory
Received documents are normally printed immediately.
However, you can store the documents temporarily in the memory without printing.
You can print the stored documents at any time. If you do not need them, you can delete them, saving paper to be used.
Remote Receiving
If an external telephone is connected, you can switch to the fax receiving mode immediately by dialing the ID number for fax receiving using the dial buttons of the telephone during a phone call.
Quick View- Perform Useful Tasks
Copy Print Fax Scan Network Settings & Remote UI
There are a variety of fax functions that are explained in later pages of this manual as well as in the e-Manual. The machine is also equipped with the PC Fax function which can send a document from a computer directly, which reduces paper costs.
Below is a quick overview of highlighted fax features that you can utilize in your everyday use.
Sending a Document Directly from a Computer (PC Fax) For details, see "Fax" in the e-Manual.
You can send a document or image created in an application as a fax directly using the fax driver from a computer on a network. Because you do not need to print the document, you can reduce the paper cost as well as send a clear document which has little dirt or blur.
You can import the address book using the fax driver, enabling you to send a fax to a destination easily without mistakes.
You can also create a cover sheet for when sending a fax.
Data is created in a computer
Send
Fax driver screen
Forwarding the Received Fax
You can forward received faxes stored in the memory to a specified destination.
For details, see "Using the Fax Functions" from p. 6-1.
Received Fax Forward
Registering Destinations in the Address Book For details, see "Registering Destinations in the Address Book" from p. 5-1.
By registering destinations for sending faxes beforehand, you can save many steps to enter the destinations when sending the documents.
One-touch keys
Coded dialing
Group dialing
Copy Print Fax
Quick View- Perform Useful Tasks
Scan Network Settings & Remote UI
Various Sending/Receiving Functions
Various Sending Functions
Various Methods for Specifying a Destination
You can register fax destinations in the address book. You can specify the destinations using various methods, enabling you to send documents quickly and easily.
Destination search
A A A A A
B B B B B
C C C C C
For details, see "Using the Fax Functions" from p. 6-1.
Destination Group
You can combine multiple destinations and register them as a group.
Up to 50 destinations can be combined.
A A AA
BBBB
CCCC
One-touch keys
By registering destinations in one-touch keys, you can specify a destination in one step.
You can register up to 4 destinations in one-touch keys.
Specifying from the sending history
The previous setting
The second previous setting
The third previous setting
A A A
Coded dialing
Because you can register up to 100 destinations under coded dial codes, you can register destinations which cannot be registered under one-touch keys.
If you forget the coded dial codes, you can specify the destination by searching it in the address book.
# # #
Dial Code
BBB
Sequential broadcast
By scanning a document once, you can send the same document to multiple destinations.
M M M
S S S
Various Receiving Functions
Receiving in the Memory
Received documents are normally printed immediately.
However, you can store the documents temporarily in the memory without printing.
You can print the stored documents at any time. If you do not need them, you can delete them, saving paper to be used.
Remote Receiving
If an external telephone is connected, you can switch to the fax receiving mode immediately by dialing the ID number for fax receiving using the dial buttons of the telephone during a phone call.
v
vi
Quick View- Perform Useful Tasks
Copy Print Fax
Scan
Network Settings & Remote UI
There are a variety of scan functions that are explained in later pages of this manual as well as in the e-Manual. You can easily save scanned documents into your computer or a USB memory, and also send them to your e-mail application or a file server directly from the machine.
Below is a quick overview of highlighted scan features that you can utilize in your everyday use.
Saving in a Computer
There are two methods for saving scanned documents in a computer.
Saving the Documents Using the Operation Panel of the Machine
You can easily save scanned documents in a computer only by operating the operation panel of the machine.
Various scanning settings have been prepared for your purposes.
Therefore, you can create a "Searchable PDF*" file, which can be used for text retrieval or as text data, without specifying special settings.
* If you are using Macintosh, you may not create "Searchable PDF."
For details, see "Using the Scan Functions" from p. 7-1.
2
1 Documents
Data 3
Saving the Documents Using Operations from a Computer
Scanning with the MF Toolbox*
Scanning is performed by operating the software supplied with the machine.
For details, see "Scan" in the e-Manual.
* MF Toolbox for Macintosh and MF Toolbox for Windows may be different in some features.
For details, see the Scanner Driver Guide.
Scanning from an Application
Scanning is performed using your application.
This allows you to open the scanned data as is in your application.
2
Data
3
Scanning with the WIA Driver (Windows XP/Vista/7 Only)
Scanning is performed using the driver system supplied with
Windows operating systems.
There are various scanning methods.
・
・
Scanning from the [Scanner and Camera Wizard] dialog box
Scanning from the [Windows Fax and Scan] dialog box
・ Scanning from Windows Photo Gallery
・ Scanning from an Application
1 Documents
Saving in a USB Memory
For details, see "Using the Scan Functions" from p. 7-1.
You can save scanned documents in a
USB memory connected to the machine.
Documents Data
Emailing scanned documents
For details, see "Using the Scan Functions" from p. 7-1.
You can send scanned documents to your e-mail application.
Documents Data
+
Sending scanned documents to a file server
For details, see "Using the Scan Functions" from p. 7-1.
You can send scanned documents to a file server.
Documents Data File server
Copy Print Fax
Quick View- Perform Useful Tasks
Scan
Network Settings & Remote UI
There are a variety of network settings that are explained in the e-Manual. Since the machine has a built-in network board, you can print, fax, and scan from a computer via a network. You can also perform efficient management by configuring the machine using the Remote UI. If you use the MF5950dw, you can connect to the network using the wireless LAN.
Below is a quick overview of highlighted network settings that you can utilize in your everyday use.
Various Network Settings
Basic Network Settings
Setting the IP address (IPv4)
- IP address
- Subnet mask
- Gateway address
As needed
Setting the IP address (IPv6)
For details, see "Network Settings" in the e-Manual.
Configuration for communicating with a computer
Configuring the machine
- LPD, RAW, WSD
As needed
Configuring a computer
- Port settings
- Sharing settings for the printer
Miscellaneous Settings
Communication mode/
Communication speed
Waiting time for connection
DNS
WINS server
Security Settings
Administration Settings
System administrator settings
- Manager ID/PIN
Device information
- Device name/Installation site
Dept. ID management
- Department ID/PIN/
Function restriction
- Unknown ID job management
Remote UI On/Off
For details, see "Security" in the e-Manual.
Restricting Connection to a Network or Computer
IP address filtering
MAC address filtering
SNMP settings
Allowing the HTTP communication
Setting a port number
Dedicated port settings
Restricting USB connection
Restricting job operations
Printing Functions/Restricting Destination
Operations/Sending Functions
Secure printing
Address book PIN
Restricting new destinations
Restricting the PC fax
Restricting sending from history
Fax number confirmation re-entry
Restricting sequential broadcast
Restricting displaying the job history
Configuring Using the Remote UI For details, see "Setting and Managing from Computer" in the e-Manual.
Remote UI Functions
Checking the status and information of the machine
Job Management
Preferences
Function settings
System settings
Address book management
How to start the Remote UI
1 Start the web browser.
2 Enter "http://<the IP address of the machine>/" in the address field, and then press the [ENTER] key on your keyboard.
e-Manual → Starting the Remote UI
3 Log on to the Remote UI.
(1) Select [Management Mode] or [End-User Mode].
(2) For [Management Mode], enter [System Manager ID] and [System Manager PIN].
For [End-User Mode], enter [User Name].
(3) Click [Log in].
Quick View- Perform Useful Tasks
Copy Print Fax
Scan
Network Settings & Remote UI
There are a variety of scan functions that are explained in later pages of this manual as well as in the e-Manual. You can easily save scanned documents into your computer or a USB memory, and also send them to your e-mail application or a file server directly from the machine.
Below is a quick overview of highlighted scan features that you can utilize in your everyday use.
Saving in a Computer
There are two methods for saving scanned documents in a computer.
Saving the Documents Using the Operation Panel of the Machine
You can easily save scanned documents in a computer only by operating the operation panel of the machine.
Various scanning settings have been prepared for your purposes.
Therefore, you can create a "Searchable PDF*" file, which can be used for text retrieval or as text data, without specifying special settings.
* If you are using Macintosh, you may not create "Searchable PDF."
For details, see "Using the Scan Functions" from p. 7-1.
2
1 Documents
Data 3
Saving the Documents Using Operations from a Computer
Scanning with the MF Toolbox*
Scanning is performed by operating the software supplied with the machine.
For details, see "Scan" in the e-Manual.
* MF Toolbox for Macintosh and MF Toolbox for Windows may be different in some features.
For details, see the Scanner Driver Guide.
Scanning from an Application
Scanning is performed using your application.
This allows you to open the scanned data as is in your application.
2
Data
3
Scanning with the WIA Driver (Windows XP/Vista/7 Only)
Scanning is performed using the driver system supplied with
Windows operating systems.
There are various scanning methods.
・
・
Scanning from the [Scanner and Camera Wizard] dialog box
Scanning from the [Windows Fax and Scan] dialog box
・ Scanning from Windows Photo Gallery
・ Scanning from an Application
1 Documents
Saving in a USB Memory
For details, see "Using the Scan Functions" from p. 7-1.
You can save scanned documents in a
USB memory connected to the machine.
Documents Data
Emailing scanned documents For details, see "Using the Scan Functions" from p. 7-1.
You can send scanned documents to your e-mail application.
Documents Data
+
Sending scanned documents to a file server
For details, see "Using the Scan Functions" from p. 7-1.
You can send scanned documents to a file server.
Documents Data File server
Copy Print Fax
Quick View- Perform Useful Tasks
Scan
Network Settings & Remote UI
There are a variety of network settings that are explained in the e-Manual. Since the machine has a built-in network board, you can print, fax, and scan from a computer via a network. You can also perform efficient management by configuring the machine using the Remote UI. If you use the MF5950dw, you can connect to the network using the wireless LAN.
Below is a quick overview of highlighted network settings that you can utilize in your everyday use.
Various Network Settings
Basic Network Settings
Setting the IP address (IPv4)
- IP address
- Subnet mask
- Gateway address
As needed
Setting the IP address (IPv6)
For details, see "Network Settings" in the e-Manual.
Configuration for communicating with a computer
Configuring the machine
- LPD, RAW, WSD
As needed
Configuring a computer
- Port settings
- Sharing settings for the printer
Miscellaneous Settings
Communication mode/
Communication speed
Waiting time for connection
DNS
WINS server
Security Settings
Administration Settings
System administrator settings
- Manager ID/PIN
Device information
- Device name/Installation site
Dept. ID management
- Department ID/PIN/
Function restriction
- Unknown ID job management
Remote UI On/Off
For details, see "Security" in the e-Manual.
Restricting Connection to a Network or Computer
IP address filtering
MAC address filtering
SNMP settings
Allowing the HTTP communication
Setting a port number
Dedicated port settings
Restricting USB connection
Restricting job operations
Printing Functions/Restricting Destination
Operations/Sending Functions
Secure printing
Address book PIN
Restricting new destinations
Restricting the PC fax
Restricting sending from history
Fax number confirmation re-entry
Restricting sequential broadcast
Restricting displaying the job history
Configuring Using the Remote UI For details, see "Setting and Managing from Computer" in the e-Manual.
Remote UI Functions
Checking the status and information of the machine
Job Management
Preferences
Function settings
System settings
Address book management
How to start the Remote UI
1 Start the web browser.
2 Enter "http://<the IP address of the machine>/" in the address field, and then press the [ENTER] key on your keyboard.
e-Manual → Starting the Remote UI
3 Log on to the Remote UI.
(1) Select [Management Mode] or [End-User Mode].
(2) For [Management Mode], enter [System Manager ID] and [System Manager PIN].
For [End-User Mode], enter [User Name].
(3) Click [Log in].
(1)
(1)
(2)
(2)
(3) vii
viii
C o n t e n t s
Installation Requirements and Handling
Before Using the Machine
Configuring Menus Using the Navigation Keys
Returning to the Default Screen
Entering Text, Symbols, and Numbers
Moving the Cursor (Entering a Space)
Deleting text, symbols, or numbers
Setting the Current Date and Time
Document and Paper Handling 2-1
Placing Documents on the Platen Glass
Placing Documents in the Feeder
1-1
Precautions when Loading Paper
When printing paper with a letterhead or logo
Setting the Paper Size and Type
Registering the Default Paper Settings for the Multi-purpose Tray
When <Print Speed Priority> is selected (the default setting) 2-17
When <Print Side Priority> is selected 2-17
Copying 3-1
Checking and Canceling Copy Jobs 3-3
Canceling a copy job using [ ] (Stop) 3-3
Checking and canceling a copy job using [ ] (Status Monitor/Cancel) 3-3
Copying Multiple Documents onto One Sheet (N on 1)
Erasing Dark Borders or Frame Lines ( Frame Erase)
Emphasizing Emphasize the Outline of an Image (Sharpness) 3-8
Registering and Using Combination of Copy Settings (Mode
Calling and Copying Mode Memory
Printing from a Computer 4-1
Preparing to Print from Your Computer
Printing Multiple Pages on One Sheet
1-sided Printing and 2-sided Printing
Checking and Canceling Print Jobs
Registering Destinations in the Address Book 5-1
Registering Destinations in the Address Book
Registering and Editing One-Touch Keys
Registering and Editing from the Operation Panel 5-3
Registering and Editing One-Touch Keys using the Remote UI 5-5
Registering and Editing Coded Dial Codes 5-6
Registering and Editing from the Operation Panel 5-6
Registering and Editing a Coded Dial Code Using the Remote UI 5-8
Registering and Editing Destinations for Group Dialing 5-9
Registering and Editing a Destination Group from the Operation Panel 5-9
Registering and Editing a Destination Group Using the Remote UI 5-12
Using the Fax Functions
Basic Procedures for Sending Faxes
Changing the Scan Settings (Fax)
Specifying destinations by entering the fax number
Specifying destinations using one-touch keys
Specifying destinations using coded dial codes
Specifying destinations using group addresses
Specifying destinations using the address book
Notifying the Recipient of an Incoming Fax by Telephone
Push-button Telephone for Tone Dialing
Sending a Fax Abroad (Adding Pauses)
Sending to Multiple Destinations at a Time
6-1
DRPD (Distinctive Ring Pattern Detection) mode
Advanced Settings for the Fax/Tel Auto Switch Mode
Setting Document Transfer (Automatic Forwarding)
Forwarding Received Faxes Stored in Memory to
Other Destinations (Manual Forwarding)
Configurating Operations for Transfer Errors
Re-fowarding/Printing/Deleting Documents in
Managing Faxes Stored in Memory
Checking and Canceling Fax Jobs 6-18
Combining and Printing the Received Documents You Saved 6-18
Checking and Deleting Received Faxes
Checking the History of Received/Sent Faxes
Changing the Default Fax Settings 6-21
Changing Fax Settings (Settings that Can Be Specified Using the [Menu]
The steps to take for configuring the send settings
Register Unit Telephone Number
Check Dial Tone Before Sending
The steps to take for configuring the receiving settings
Continue Printing When Toner Is Low
The steps to take for configuring the system settings
ix
x
Using the Scan Functions 7-1
Scanning Using Keys on the Operation Panel
Performing a Scan Using a Shortcut Key
Registering a Shortcut Key/Confirming the Destination Registered in the Shortcut Key
Performing a Scan Using a Shortcut Key
Saving Scanned Documents to USB Memory Device
Sending Scanned Documents to a File Server
Maintenance
Cleaning the Feeder Automatically
Precautions When Cleaning the Machine
When White Streaks Appear on the Output or the Output Is Partially Faded
About the Supplied Toner Cartridge
About Replacement Toner Cartridge
Before Replacing the Toner Cartridge
Precautions When Replacing Toner Cartridge
CANADA PROGRAM-CANADA PROGRAMME
Precautions When Relocating the Machine
8-1
Troubleshooting
Paper Jams in the Multi-Purpose Tray
Paper Jams in the Paper Drawer (Drawer 1 or 2)
Paper Jams in the Back Cover and Duplex Unit
Paper Jams in the 2-sided Transport Guide
9-1
When <Incorrect Size/Setting> Appears
Has the power switch been just turned ON?
Is the machine in the sleep mode?
Are the settings properly configured?
Is the Error indicator on or blinking?
Does a message appear on the screen?
Is the telephone line connected or configured properly?
Printing Results Are Not Good 9-15
Vertical Streaks Appear on the Output 9-17
Toner Smudges and Spatters Appear around Text and Images 9-18
The Bottom Edge of Paper or Following Paper Has Smudge Marks
A Portion of the Page Is Not Printed 9-19
When a Problem Cannot Be Resolved 9-20
Registering/Setting the Various Functions
10-1
Appendix
Wireless LAN Specification (MF5950dw Only)
Displaying a Driver’s Help System
Content of the e-Manual about Features that
Are Unavailable on the Macintosh
11-1
Manuals for the Machine
Read this manual first.
This manual describes the settings for setting up the machine and installing the software. Be sure to read this manual before using the machine.
Starter Guide
• Preface
• Installing the Machine
• Configuring and Connecting the Fax
• Connecting to a Computer and Installing the Drivers
• Appendix
Read this manual with
Starter Guide.
This manual describes Wireless LAN setup procedures and causes and countermeasures for troubles you might face during the setup. Be sure to read this manual before using the machine.
Wireless LAN Setting Guide (MF5950dw only)
W ireless LAN Setting Guide
XXXXXX
XXXXXXXXX
P.1-1
Troubleshooting
？
P.2-1
Starter Guide
For procedures other than printer installation and wireless LAN setup, please refer to the
[Starter Guide].
Read this guide before setting up the wireless LAN
This guide describes problems and countermeasures for troubles of the wireless LAN setup procedure and problems encountered during the configuration.
After you finish reading this guide, store it in a safe place for future reference.
• Setting the wireless LAN
• Troubleshooting
• Appendix
Read this manual next.
This manual describes the basic use of the machine.
Read this manual for how to set Send features.
This manual describes setting for sending scanned data to E-mail and/or file servers.
Basic Operation Guide This manual
• Before Using the Machine
• Document and Paper Handling
• Copying
• Printing from a Computer
• Registering Destinations in the
Address Book
• Using the Fax Functions
• Using the Scan Functions
• Maintenance
• Troubleshooting
• Registering/Setting
• Functions
• Appendix
Send Setting Guide
* The Send Setting Guide is included in the User Software CD-ROM.
• Send to E-mail Function
• Store to Shared Folder Function
Read the desired chapter to suit your needs.
The e-Manual is categorized by subject to find desired information easily.
e-Manual
* The e-Manual is included in the User Software CD-ROM.
• Important Safety Instructions
• Basic Operation
• Copy*
• Fax* 1
• Print* 1
• Scan
1
• Network Settings
• Security
• Setting and Managing from Computer
• Troubleshooting
• Maintenance
• Setting Menu List
• Specifications
* 1 If you are using Macintosh, see the following Driver Guides or Help for more details on these functions.
You can find the driver guides in the following locations on the User Software CD-ROM.
• Mac UFR II Printer Driver Installation Guide → [Documents] - [Print] - [Guide] - [index.html]
• Mac PS Printer Driver Installation Guide → [Documents] - [Print(PS)] - [Guide] - [index.html]
• Mac Fax Driver Installation Guidee → [Documents] - [FAX] - [Guide] - [index.html]
• Mac Scanner Driver Guide → [Documents] - [Scan] - [Guide] - [index.html] xi
xii
Available Features
The machine offers the following features.
○ : available
— : not available
MF5960dn
MF5950dw
Copy
○
○
(2-sided)
○
○
(PS)
○
—
(PCL)
○
—
Fax
(PC Fax)
○
○
Scan
○
○
Send to
Email /
Store to
Shared
Folder
○
○
Remote
UI
ADF
(2-sided)
Wireless
LAN
○
○
○
○
—
○
How to Use This Manual
Symbols Used in This Manual
WARNING
CAUTION
IMPORTANT
NOTE
Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. To use the machine safely, always pay attention to these warnings.
Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.
Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly, and avoid damage to the machine or property.
Indicates a clarification of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.
Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.
Keys and Buttons Used in This Manual
The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual.
• Operation panel keys: [Key icon] + (Key name)
Example: [ ] (Stop)
• Display: <Specify destination.>
• Buttons and items on the computer display: [Preferences]
Illustrations Used in This Manual
Illustrations used in this manual
Illustrations of the model MF5950dw are used in this manual. When there is any difference among the machines, it is clearly indicated in the text, e.g., “MF5960dn.”
For information on the standard features for each model, see the followings.
“Available Features” ( → P. xii)
Displays used in this manual
The display used in this manual is the factory preset display for the MF5950dw. Depending on the system configuration and product purchased, the appearance of the display may differ.
Important Safety Instructions
Please read these “Important Safety Instructions” thoroughly before operating the machine.
As these instructions are intended to prevent injury to the user and other persons or to prevent destruction of property, always pay attention to these instructions and operational requirements.
Also, as it may result in unexpected accidents or injuries, do not perform any operation unless otherwise specified in the manual.
Installation
WARNING
• Do not install the machine in a location near alcohol, paint thinner, or other flammable substances. If flammable substances come into contact with electrical parts inside the machine, this may result in a fire or electrical shock.
• Do not place the following items on the machine.
- Necklaces and other metal objects
- Cups, vases, flowerpots, and other containers filled with water or liquids
If these items come into contact with a high-voltage area inside the machine, this may result in a fire or electrical shock. If these items are dropped or spilled inside the machine, immediately turn off the power switches of the machine and computer (1) and disconnect the interface cable if it is connected (2). Then, unplug the power plug from the AC power outlet (3) and contact your local authorized Canon dealer.
(2)
OFF
(1)
(3)
• Do not install the machine in the following locations, as this may result in a fire or electrical shock.
- A damp or dusty location
- A location exposed to smoke and steam, such as near a cookery or humidifier
- A location exposed to rain or snow
- A location near a water faucet or water
- A location exposed to direct sunlight
- A location subject to high temperatures
- A location near open flames
• When installing the machine, gently lower the machine to the installation site so as not to catch your hands between the machine and the floor or between the machine and other equipment, as this may result in personal injury.
• When connecting the interface cable, connect it properly by following the instructions in this manual. If not connected properly, this may result in malfunction or electrical shock.
• When moving the machine, follow the instructions in this manual to hold it correctly. Failure to do so may cause you to drop the machine, resulting in personal injury.
“Relocating the Machine” ( → P. 8-14)
Power Supply
(2)
(2)
ON
OFF
(3)
(1)
• Do not use this product near any medical electric equipments. Radiowave emitted from this product may influence those medical electric equipments. This may result in accidents caused by malfunction.
CAUTION
• Do not install the machine in unstable locations, such as on unsteady platforms or inclined floors, or in locations subject to excessive vibrations, as this may cause the machine to fall or tip over, resulting in personal injury.
• The ventilation slots are provided for proper ventilation of working parts inside the machine. Never place the machine on a soft surface, such as a bed, sofa, or rug. Blocking the slots can cause the machine to overheat, resulting in a fire.
WARNING
• Do not damage or modify the power cord. Also, do not place heavy objects on the power cord or pull on or excessively bend it. This can cause electrical damage, resulting in fire or electrical shock.
• Keep the power cord away from all heat sources. Failure to do so can cause the power cord insulation to melt, resulting in a fire or electrical shock.
• The power cord should not be taut, as this may lead to a loose connection and cause overheating, which could result in a fire.
• The power cord may become damaged if it is stepped on, fixed with staples, or if heavy objects are placed on it.
Continued use of a damaged power cord can lead to an accident, such as a fire or electrical shock.
• Do not plug or unplug the power plug with wet hands, as this can result in electrical shock.
• Do not plug the power cord into a multiplug power strip, as this can result in a fire or electrical shock.
• Do not bundle up or tie up the power cord in a knot, as this can result in a fire or electrical shock.
• Insert the power plug completely into the AC power outlet.
Failure to do so can result in a fire or electrical shock.
• If excessive stress is applied to the connection part of the power cord, it may damage the power cord or the wires inside the machine may disconnect. This could result in a fire. Avoid the following situations:
- Connecting and disconnecting the power cord frequently.
- Tripping over the power cord.
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xiv
- The power cord is bent near the connection part, and continuous stress is being applied to the power outlet or the connection part.
- Applying a shock to the power connector.
• Do not use power cords other than the one provided, as this can result in a fire or electrical shock.
• As a general rule, do not use extension cords. Using an extension cord may result in a fire or electrical shock.
• Remove the power plug from the AC power outlet and refrain from using the machine during a thunder storm. Lightening can result in a fire, electrical shock or malfunction.
CAUTION
• Do not use a power supply voltage other than that listed herein, as this may result in a fire or electrical shock.
• Always grasp the power plug when unplugging the power plug. Do not pull on the power cord, as this may expose the core wire of the power cord or damage the cord insulation, causing electricity to leak, resulting in a fire or electrical shock.
• Leave sufficient space around the power plug so that it can be unplugged easily. If objects are placed around the power plug, you may be unable to unplug it in an emergency.
Handling
WARNING
• Do not disassemble or modify the machine. There are high-temperature and high-voltage components inside the machine which may result in a fire or electrical shock.
• Electrical equipment can be hazardous if not used properly.
Do not allow children to touch the power cord, cables, internal gears, or electrical parts.
• If the machine makes an unusual noise or emits smoke, heat, or an unusual smell, immediately turn off the power switches of the machine and computer and disconnect the interface cable if it is connected. Then, unplug the power plug from the AC power outlet and contact your local authorized Canon dealer. Continued use can result in a fire or electrical shock.
• Do not use flammable sprays near the machine. If flammable substances come into contact with electrical parts inside the machine, this may result in a fire or electrical shock.
• Always turn off the power switches of the machine and computer, and then unplug the power plug and interface cables before moving the machine. Failure to do so can damage the cables or cords, resulting in a fire or electrical shock.
• Confirm that the power plug or power connector is inserted completely after moving the machine. Failure to do so can result in an overheating and fire.
• Do not drop paper clips, staples, or other metal objects inside the machine. Also, do not spill water, liquids, or other flammable substances (alcohol, benzene, paint thinner, etc.) inside the machine. If these items come into contact with a high-voltage area inside the machine, this may result in a fire or electrical shock. If these items are dropped or spilled inside the machine, immediately turn off the power switches of the machine and computer and disconnect the interface cable if it is connected. Then, unplug the power plug from the AC power outlet and contact your local authorized Canon dealer.
• When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet, do not touch the metal part of the connector, as this can result in electrical shock.
CAUTION
• Do not place heavy objects on the machine. The object or the machine may fall, resulting in personal injury.
• Turn off the power switch when the machine will not be used for a long period of time, such as overnight. Turn off the machine and unplug the power plug if the machine will not be used for an extended period of time, such as for several days.
• Open or close covers and install or remove drawers gently and carefully. Be careful not to hurt your fingers.
• Keep your hands and clothing away from the roller in the output area. Even if the machine is not printing, the roller may suddenly rotate and catch your hands or clothing, resulting in personal injury.
• The output slot is hot during and immediately after printing. Do not touch the area surrounding the output slot, as this may result in burns.
• Printed paper may be hot immediately after being output.
Be careful when removing the paper and aligning the removed paper, especially after continuous printing. Failure to do so may result in burns.
• When performing copy with a thick book placed on the platen glass, do not press the feeder forcefully. This may damage the platen glass and cause personal injury.
• Be careful not to drop a heavy object, such as a dictionary, on the platen glass. This may damage the platen glass and cause personal injury.
• Close the feeder gently so as not to catch your hand. This may result in personal injury.
• The laser beam can be harmful to the human body. The laser beam is confined in the laser scanner unit by a cover, so there is no danger of the laser beam escaping during normal machine operation. Read the following remarks and instructions for safety.
- Never open covers other than those indicated in this manual.
- Do not remove the caution label attached to the cover of the laser scanner unit.
- If the laser beam should escape and enter your eyes, exposure may cause damage to your eyes.
• If you operate this machine in manners other than the control, adjustment, and operating procedures prescribed in this manual, this may result in hazardous radiation exposure.
• This machine is confirmed as the class 1 laser product in
IEC60825-1:2007.
Maintenance and Inspections
WARNING
• When cleaning the machine, turn off the machine and computer, and unplug the interface cables and power plug.
Failure to do so can result in a fire or electrical shock.
• Unplug the power plug from the AC power outlet periodically and clean the area around the base of the power plug’s metal pins and the AC power outlet with a dry cloth to remove all dust and grime. In damp, dusty, or smoky locations, dust can build up around the power plug and become damp, which can cause a short circuit, resulting in a fire.
• Clean the machine with a well wrung out cloth dampened with water or mild detergent diluted with water. Do not use alcohol, benzene, paint thinner, or other flammable substances. If flammable substances come into contact with electrical parts inside the machine, this may result in a fire or electrical shock.
• Some areas inside the machine are subject to high voltage.
When removing jammed paper or when inspecting inside of the machine, be careful not to allow necklaces, bracelets, or other metal objects to touch the inside of the machine, as this can result in burns or electrical shock.
• Do not dispose of used toner cartridges in open flames.
This may cause the toner remaining inside the cartridges to ignite, resulting in burns or fire.
• Confirm that the power plug or power connector is inserted completely after cleaning the machine. Failure to do so can result in an overheating and fire.
• Check the power cord and plug regularly. The following conditions may result in fire, so please contact your local authorized Canon dealer or the Canon help line.
- There are burn marks on the power plug.
- The blade on the power plug is deformed or broken.
- The power is turned OFF or ON when bending the power cord.
- The coating of the power cord is damaged, cracked, or dented.
- A part of the power cord becomes hot.
• Check regularly that the power cord and plug are not handled in the following manner. Failure to do so can result in a fire or electrical shock.
- The power connector is loosened.
- Stress is being applied to the power cord by a heavy object or by fixing it with staples.
- The power plug is loosened.
- The power cord is tied in a bundle.
- A part of the power cord is put in an aisle.
- The power cord is put in front of the heating appliance.
CAUTION
• The fixing unit and its surroundings inside the machine become hot during use. When removing jammed paper or when inspecting the inside of the machine, do not touch the fixing unit and its surroundings, as this may result in burns.
• When removing jammed paper or when inspecting the inside of the machine, do not expose yourself to the heat emitted from the fixing unit and its surroundings for a prolonged period of time. Doing so may result in low temperature burns, even though you did not touch the fixing unit and its surroundings directly, as this may result in burns.
• If paper is jammed, remove the jammed paper so that any pieces of paper do not remain inside the machine according to the displayed message. Also, do not put your hand in an area other than indicated areas, as this may result in personal injuries or burns.
• When removing jammed paper or replacing a toner cartridge, be careful not to get any toner on your hands or clothing, as this will dirty your hands or clothing. If toner gets on your hands or clothing, wash them immediately with cold water. Washing with warm water sets the toner, making it impossible to remove the toner stains.
• When removing jammed paper, be careful not to allow the toner on the paper to scatter. The toner may get into your eyes or mouth. If toner gets into your eyes or mouth, wash them immediately with cold water and consult a physician.
• When loading paper or removing jammed documents or paper, be careful not to cut your hands with the edges of the paper.
• When removing a toner cartridge, remove the toner cartridge carefully so as to prevent the toner from scattering and getting into your eyes or mouth. If toner gets into your eyes or mouth, wash them immediately with cold water and consult a physician.
• Do not attempt to disassemble the toner cartridge. The toner may scatter and get into your eyes or mouth. If toner gets into your eyes or mouth, wash them immediately with cold water and consult a physician.
• If toner leaks from the toner cartridge, be careful not to inhale the toner or allow it to come into direct contact with your skin. If the toner comes into contact with your skin, wash with soap. If the skin becomes irritated or you inhale the toner, consult a physician immediately.
xv
xvi
Consumables
WARNING
• Do not dispose of used toner cartridges in open flames. This may cause the toner to ignite, resulting in burns or fire.
• Do not store toner cartridges or paper in a location exposed to open flames. This may cause the toner or paper to ignite, resulting in burns or fire.
• When disposing of a toner cartridge, place the toner cartridge into a bag to prevent the toner from scattering, and then dispose of the toner cartridge according to local regulations.
CAUTION
• Keep the toner cartridges and other consumables out of the reach of small children. If the toner or other parts are ingested, consult a physician immediately.
• Do not attempt to disassemble the toner cartridge. The toner may scatter and get into your eyes or mouth. If toner gets into your eyes or mouth, wash them immediately with cold water and consult a physician.
• If toner leaks from the toner cartridge, be careful not to inhale the toner or allow it to come into direct contact with your skin. If the toner comes into contact with your skin, wash with soap. If the skin becomes irritated or you inhale the toner, consult a physician immediately.
• Do not pull out the sealing tape forcefully or stop at midpoint, as this may cause toner to spill out. If toner gets into your eyes or mouth, wash them immediately with cold water and consult a physician.
Others
WARNING
• If you are using a cardiac pacemaker
This machine generates a low level magnetic field. If you use a cardiac pacemaker and feel abnormalities, please move away from this machine and consult your physician immediately.
Telephone Equipment
When using telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:
1. Do not use this machine near water (i.e., near a bathtub, kitchen sink, or laundry tub), or in a wet basement or near a swimming pool.
2. Avoid using the telephone during an electrical storm, as there may be a remote risk of electric shock from lightning.
3. Do not use the telephone to report a gas leak in the vicinity of the leak.
Installation Requirements and Handling
In order to use this machine in a safe and trouble-free manner, install the machine in a place that fulfills the following conditions.
Also, read the remarks carefully.
Temperature and Humidity Conditions
• Temperature range: 50 to 86°F (10 to 30°C)
• Humidity range: 20 to 80 % RH (no condensation)
IMPORTANT
Protecting the machine from condensation
• To prevent condensation from forming inside the machine in the following cases, let the machine adjust to the ambient temperature and humidity for at least two hours before use.
- When the room where the machine is installed is heated rapidly
- When the machine is moved from a cool or dry location to a hot or humid location
• If water droplets (condensation) form inside the machine, this can result in paper jams or poor print quality.
When using an ultrasonic humidifier
When you are using an ultrasonic humidifier, it is therefore recommended that you use purified water or other water that is free of impurities.
If you use tap water or well water, impurities in the water will be dispersed through the air. This can be trapped inside the machine, causing degradation in print quality.
Power Supply Requirements
120 to 127 V, 60 Hz
IMPORTANT
Precautions when connecting the power cord
• Do not connect this machine to an uninterruptible power source.
• Use an AC power outlet exclusively for the machine. Do not use the other sockets of the AC power outlet.
• Do not plug the power plug into the auxiliary outlet on a computer.
Do not use the same AC power outlet for both the machine and any of the following equipment.
- Copy machine
- Air conditioner
- Shredder
- Equipment that consumes a large amount of electricity
- Equipment that generates electrical noise
• When unplugging the power cord, keep interval of 5 seconds or more before plugging it again.
Miscellaneous precautions
• The maximum power consumption of the machine is
1,100 W or less.
• Electrical noise or a dramatic drop in supplied voltage may cause the machine or computer to operate incorrectly or lose data.
Installation Requirements
• A location with sufficient space
• A location with good ventilation
• A location with a flat, even surface
• A location able to fully support the weight of the machine
IMPORTANT
Do not install the machine in the following locations, as this may result in damage to the machine.
• A location subject to dramatic changes in temperature or humidity
• A location subject to condensation
• A poorly ventilated location
(If you use the machine for a long time or to perform a large amount of printing in a poorly ventilated room, the ozone or other odors generated by the machine may create an uncomfortable working environment. In addition, chemical particles are dispersed during printing; therefore, it is important to provide adequate ventilation.)
• A location near equipment that generates magnetic or electromagnetic waves
• A laboratory or location where chemical reactions occur
• A location exposed to salt air, corrosive gases, or toxic gases
• A location, such as on a carpet or mat, that may warp from the weight of the machine or where the machine is liable to sink.
Notes on wireless LAN
• This product is designed for indoor use 164’ /50 m (may vary on the communication speed or environmental condition) or less away from an access point. Keep it at an appropriately close distance.
• Check if masking is found or not. Communications across walls or between floors are generally deteriorated. Arrange appropriate installment.
• Radio wave interference may occur if any radiowave emitting equipment (i.e. microwave) is found near the product and its radiowave is in the same frequency band as the radiowave used by a wireless LAN. Keep the product away from those radio wave interference sources as much as possible.
Installation Space
Required installation space
50 3/8" (1,279 mm)
4" (100 mm) 4" (100 mm)
4" (100 mm) 4" (100 mm)
23 1/4"
(590 mm)
4" (100 mm)
31 3/8"
(795 mm) xvii
xviii
Maintenance and Inspections
IMPORTANT
• Follow the instructions in the caution label attached to this machine.
• Avoid shaking or applying a shock to this machine.
• To prevent a paper jam, do not turn the power ON/OFF, open/close the operation panel or rear cover, and load/ unload paper in the middle of printing operation.
• Be sure to remove the toner cartridge from the machine when transporting the machine to a distance.
• To avoid exposing the toner cartridge to light, place it in the protective bag included with this machine or wrap it in a thick cloth.
• Clean this machine regularly. If this machine becomes dusty, it may operate improperly.
• Use a modular cable of 3 m or shorter in length.
• Depending on your locale or your telephone connection, you may be unable to perform data communication. In this case, contact your local authorized Canon dealer or the
Canon help line.
• The repairing parts and toner cartridges for the machine will be available for at least seven (7) years after production of this machine model has been discontinued.
Customer Support
Customer Support (U.S.A.)
Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the machine’s operation, try to solve it by using the information in Chapter 9. If you cannot solve the problem or if you think your machine needs servicing, contact Canon
Customer Care Center at 1-800-OK-CANON between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday. On-line support for 24 hours is also available at the website. http://www.canontechsupport.com/
Customer Support (Canada)
Canon Canada Inc., offers a full range of customer technical support options*:
• For step-by-step troubleshooting, e-mail technical support, the latest driver or document downloads, and answers to frequently asked questions, visit http://www.canon.ca/
• Free live technical support 9 A.M. to 8 P.M. EST Monday through Friday (excluding holidays) for products still under warranty 1-800-OK-CANON
• For the location of the authorized service facility nearest you, visit http://www.canon.ca/ or 1-800-OK-CANON
• If the problem cannot be corrected by using one of the above technical support options, repair options are available at the time of your call to the live technical support number above or via the website at http://www.canon.ca/
* Support program specifics are subject to change without notice.
Legal Notices
International ENERGY STAR Program
As an ENERGY STAR® Partner, Canon U.S.A., Inc. has determined that this product meets the ENERGY
STAR Program for energy efficiency.
The International ENERGY STAR Office Equipment
Program is an international program that promotes energy saving through the use of computers and other office equipment.
The program backs the development and dissemination of products with functions that effectively reduce energy consumption. It is an open system in which business proprietors can participate voluntarily.
The targeted products are office equipment, such as computers, displays, printers, facsimiles, and copiers. The standards and logos are uniform among participating nations.
IPv6 Ready Logo
The protocol stack included in this machine has obtained the IPv6 Ready Logo Phase-1 established by the IPv6 Forum.
Trademarks
Canon, the Canon logo, and imageCLASS are registered trademarks of Canon Inc. in the United States and may also be trademarks or registered trademarks in other countries.
Apple, Mac OS, and Macintosh are trademarks or registered trademarks of Apple Inc. in the U.S. and/or other countries.
Microsoft, Windows and Windows Vista are either trademarks or registered trademarks of Microsoft Corporation in the
United States and/or other countries.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright
© 2011 by Canon Inc. All rights reserved.
No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
Third Party Software
This Canon product (the “PRODUCT”) includes third-party software modules. Use and distribution of these software modules (the “SOFTWARE”) are subject to the conditions below.
(1) You agree that you will comply with any applicable export control laws, restrictions or regulations of the countries involved in the event that this product including the
SOFTWARE is shipped, transferred or exported into any country.
(2) Rights holders of the SOFTWARE retain in all respects the title, ownership and intellectual property rights in and to the SOFTWARE. Except as expressly provided herein, no license or right, expressed or implied, is hereby conveyed or granted by rights holders of the SOFTWARE to you for any intellectual property of rights holders of the SOFTWARE.
(3) You may use the SOFTWARE solely for use with the
PRODUCT.
(4) You may not assign, sublicense, market, distribute, or transfer the SOFTWARE to any third party without prior written consent of rights holders of the SOFTWARE.
(5) Notwithstanding the foregoing, you may transfer the
SOFTWARE only when (a) you assign to a transferee all of your rights to the PRODUCT and all rights and obligations under the conditions governing the SOFTWARE and
PRODUCT and (b) such transferee agrees in writing to be bound by all these conditions.
(6) You may not decrypt, decompile, reverse engineer, disassemble or otherwise reduce the code of the
SOFTWARE to human readable form.
(7) You may not modify, adapt, translate, rent, lease or loan the SOFTWARE or create derivative works based on the
SOFTWARE.
(8) You are not entitled to remove or make separate copies of the SOFTWARE from the PRODUCT.
(9) The human-readable portion (the source code) of the
SOFTWARE is not licensed to you.
Notwithstanding (1) through (9) above, in case any other license conditions accompany third-party software modules, these software modules are subject to these other conditions, as well.
ACCEPTANCE
THE TERMS OF THIS THIRD PARTY SOFTWARE STATED HERE
OR IN RELATED WARRANTY PROVISIONS SHALL BE DEEMED
ACCEPTED UPON YOUR USE OF THE PRODUCT FOR ONE OR
MORE OF ITS NORMAL PURPOSES, IF THERE HAS BEEN NO
OTHER PRIOR EXPRESS ACCEPTANCE.
THE TERMS OF THIS THIRD PARTY SOFTWARE GOVERN THE
THIRD PARTY SOFTWARE AS DELIVERED WITH THE PRODUCT
AND ALL UPDATED VERSIONS OF THE THIRD PARTY SOFTWARE
PROVIDED UNDER MAINTENANCE AGREEMENTS OR OTHER
SERVICE ARRANGEMENTS FOR THE PRODUCT WITH CANON
USA OR CANON CANADA OR THEIR RESPECTIVE AUTHORIZED
SERVICE ORGANIZATIONS.
The Software Subjected to Other Conditions
Please refer to e-Manual on a CD-ROM bundled with this product, for more detail and corresponding license conditions.
xix
xx
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH
REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED,
EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT
LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY,
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE
LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL
DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES
RESULTING FROM THE USE OF THIS MATERIAL.
For CA, USA only
Included battery contains Perchlorate Material - special handling may apply.
See http://www.dtsc.ca.gov/hazardouswaste/perchlorate/ for details.
Legal Limitations on the Usage of Your Product and the Use of Images
Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in criminal and/or civil liability.
A non-exhaustive list of these documents is set forth below.
This list is intended to be a guide only. If you are uncertain about the legality of using your product to scan, print or otherwise reproduce any particular document, and/or of the use of the images scanned, printed or otherwise reproduced, you should consult in advance with your legal advisor for guidance.
• Paper Money
• Money Orders
• Certificates of Deposit
• Postage Stamps (canceled or uncanceled)
• Identifying Badges or Insignias
• Selective Service or Draft Papers
• Checks or Drafts Issued by Governmental Agencies
• Motor Vehicle Licenses and Certificates of Title
• Travelers Checks
• Food Stamps
• Passports
• Immigration Papers
• Internal Revenue Stamps (canceled or uncanceled)
• Bonds or Other Certificates of Indebtedness
• Stock Certificates
• Copyrighted Works/Works of Art without Permission of
Copyright Owner
FCC (Federal Communications Commission)
imageCLASS MF5960dn: F161302 imageCLASS MF5950dw: F161302
Contains Transmitter Module FCC ID: AZDFM48944
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and
(2) This device must accept any interference received, including interference that may cause undesired operation.
FCC WARNING
Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.
• Properly shielded and grounded cables and connectors must be used for connection to host computers and / or peripherals in order to meet FCC emission limits.
• AC adaptor with ferrite core must be used for RF interference suppression.
NOTE
This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part
15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment to an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter.
This equipment complies with FCC radiation exposure limits set forth for an uncontrolled environment and meets the FCC radio frequency (RF) Exposure Guidelines in Supplement C to OET65. This equipment should be installed and operated keeping the radiator at least 20cm or more away from person’s body (excluding extremities: hands, wrists, feet and ankles).
Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of the FCC Rules. Do not make any changes or modifications to the equipment unless otherwise specified in this manual. If you make such changes or modifications, you could be required to stop operation of the equipment.
Canon U.S.A., Inc.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
TEL No. 1-800-OK-CANON
Users in the U.S.A.
Pre-Installation Requirements for Canon Facsimile Equipment
A. Location
Supply a suitable table, cabinet, or desk for the machine.
See Chapter 11, “Appendix,” for specific dimensions and weight.
B. Order Information
1. A single telephone line (touch-tone or rotary) should be used.
2. Order an RJ11-C telephone wall jack (USOC), which should be installed by the telephone company. If the
RJ11-C wall jack is not present, telephone/facsimile operation is not possible.
3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or an equivalent one. Use one line per unit.
DDD (Direct Distance Dial) line
-or-
IDDD (International Direct Distance Dial) line if you communicate overseas
NOTE
Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without “Call Waiting” can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error.
C. Power Requirements
The machine should be connected to a standard 120 volt
AC, three-wire grounded outlet only.
Do not connect this machine to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort generate electrical noise that often interferes with communications equipment and the sending and receiving of documents.
Connection of the Equipment
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format of US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
The REN (Ringer Equivalence Number) is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point
(e.g., 10 is a REN of 1.0).
An FCC compliant telephone line cable and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premise wiring using a compatible modular jack that is Part 68 compliant.
This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subjected to state tariffs.
In Case of Equipment Malfunction
Should any malfunction occur which cannot be corrected by the procedures described in this guide or the e-Manual, disconnect the equipment from the telephone line cable and disconnect the power cord.
The telephone line cable should not be reconnected or the power switch turned ON until the problem is completely resolved. Users should contact Canon Authorized Service
Facilities for servicing of equipment, Information regarding
Authorized Service Facility locations can be obtained by calling
Canon Customer Care Center (1-800-OK-CANON).
Rights of the Telephone Company
If this equipment (imageCLASS MF5960dn/MF5950dw) causes harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services that may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.
However, if advance notice is not possible, the telephone company will notify the customer as soon as possible. Also, the customer will be advised of his/her right to file a complaint with the FCC if he/she believes it is necessary.
WARNING
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which charges exceed local or longdistance transmission charges.)
NOTE
In order to program this information into your machine, you should complete the procedure for registering your name, unit’s telephone number, time, and date in the Starter Guide.
Users in Canada
Pre-Installation Requirements for Canon Facsimile Equipment
A. Location
Supply a suitable table, cabinet, or desk for the machine.
See Chapter 11, “Appendix,” for specific dimensions and weight.
B. Order Information
1. A single telephone line (touch-tone or rotary) should be used.
2. Order a CA11A modular jack, which should be installed by the telephone company. If the CA11A jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or an equivalent one. Use one line per unit.
DDD (Direct Distance Dial) line
-or-
IDDD (International Direct Distance Dial) line if you communicate overseas
NOTE
Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without “Call Waiting” can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error.
C. Power Requirements
The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent xxi
xxii from copiers, heaters, air conditioners, or any electric equipment that is thermostatically controlled. The rated value is 115 volts and 15 amperes. The CA11A modular jack should be relatively close to the power outlet to facilitate installation.
Notice
• This product meets the applicable Industry Canada technical specifications.
• The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
• The REN of this product is 1.0.
• Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord).
The customer should be aware that compliance with the above conditions may not prevent deterioration of service in some situations.
• Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.
• Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
CAUTION
Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
NOTE
This equipment complies with the Canadian ICES-003 Class B limits.
Utilisation au Canada
Conditions à Remplir Préalablement à L’installation d’un
Télécopieur Canon
A. Emplacement
Prévoir une table, un meuble, ou un bureau suffisamment solide et de taille appropriée (voir le chapitre 11, Annexe
(Appendix), pour les indications de poids et dimensions).
B. Installation téléphonique
1. Une seule ligne téléphonique (tonalités ou impulsions) doit être utilisée.
2. Il faut commander un jack modulaire CA11A qui sera installé par la compagnie téléphonique. Sans ce jack, la mise en place serait impossible.
3. Si vous vous abonnez à une nouvelle ligne, demandez une ligne d’affaires normale de qualité téléphonique courante ou équivalente. Prenez un abonnement d’une ligne par appareil.
Ligne automatique interurbaine ou
Ligne automatique internationale (si vous communiquez avec les pays étrangers)
NOTE
Canon vous conseille d’utiliser une ligne individuelle conforme aux normes industrielles, à savoir: ligne téléphonique 2,500 (pour appareil à clavier) ou 500
(pour appareil à cadran/impulsions). Il est également possible de raccorder ce télécopieur à un système téléphonique à poussoirs car la plupart de ces systèmes émettent des signaux d’appel non normalisés ou des codes spéciaux qui risquent de perturber le fonctionnement du télécopieur.
C. Condition d’alimentation
Raccordez le télécopieur à une prise de courant plus terre
à trois branches, du type simple ou double, et qui ne sert pas à alimenter un copieur, un appareil de chauffage, un climatiseur ou tout autre appareil électrique à thermostat.
L’alimentation doit être de 115 volts et 15 ampères. Pour faciliter l’installation, le jack CA11A doit être assez proche de la prise de courant.
Remarques
• Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada.
• Avant d’installer cet appareil, l’utilisateur doit s’assurer qu’il est permis de le connecter à l’équipement de la compagnie de télécommunication locale et doit installer cet appareil en utilisant une méthode de connexion autorisée. Il se peut qu’il faille étendre la circuiterie intérieure de la ligne individuelle d’abonné, qui a été installée par la compagnie, au moyen d’un jeu de connecteurs homologués (rallonge téléphonique).
• L’attention de l’utilisateur est attirée sur le fait que le respect des conditions mentionnées ci-dessus ne constitue pas une garantie contre les dégradations de qualité du service dans certaines circonstances.
• L’indice d’équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés
à une interface téléphonique. La terminaison d’une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d’indices d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5.
• Le nombre d’équivalents sonnerie (REN) de ce produit est
1,0.
• Les réparations sur un appareil certifié doivent être faites par une société d’entretien canadienne autorisée par le Gouvernement canadien et désignée par le fournisseur. Toute réparation ou modification que pourrait faire I’utilisateur de cet appareil, ou tout mauvais fonctionnement, donne à la compagnie de télécommunication le droit de débrancher I’appareil.
• Pour sa propre protection, I’utilisateur doit s’assurer que les prises de terre de I’appareil d’alimentation, les lignes téléphoniques et les tuyaux métalliques internes, s’il y en a, sont bien connectés entre eux. Cette précaution est particulièrement importante dans les zones rurales
CAUTION
Au lieu d’essayer de faire ces branchements eux-mêmes, les utilisateurs sont invités à faire appel à un service d’inspection faisant autorité en matière d’électricité ou à un électricien, selon le cas.
NOTE
Respecte les limites de la classe B de la NMB-003 du Canada.
Laser Safety
This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety
Act of 1968. This means that the machine does not produce hazardous radiation.
Since radiation emitted inside the machine is completely confined within protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation.
CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the
U.S. Food and Drug Administration implemented regulations for laser products on August 2, 1976. These regulations apply to laser products manufactured from August 1, 1976.
Compliance is mandatory for products marketed in the United
States.
CAUTION
Use of controls, adjustments, or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.
The label is attached to the laser scanner machine inside the machine and is not in a user access area.
xxiii
xxiv
Before Using the Machine
This chapter describes the features of the machine and its useful functions.
Chapter
1
Configuring Menus Using the Navigation Keys
Returning to the Default Screen
Entering Text, Symbols, and Numbers
Moving the Cursor (Entering a Space)
Deleting text, symbols, or numbers
Setting the Current Date and Time
1-1
1-2
Parts and Their Functions
This section describes the parts of the machine and their functions.
Front Side
(1) (2) (3) (4) (5) (6)
(12)
(11)
(10)
(13) (14)
(9) (8) (7) (18) (17) (16) (15)
(1) Feeder
Used to continuously scan documents automatically.
(2) Document guides
Adjust these guides to fit the document.
(3) Document feeder tray
Place your documents on.
(4) Document feeder tray extension
Pull out to load large size documents.
(5) Document delivery tray
Used to store documents returned by the feeder.
(6) Document stopper
Pull out the document stopper to prevent the paper from falling off the document delivery tray.
(7) Operation panel
Used to perform various tasks.
(8) Multi-purpose tray
You can load paper using the multi-purpose tray. Load postcards or envelopes here.
(9) Auxiliary Tray (Multi-purpose Tray)
Pull it out and load the paper stack.
(10) Paper Guides (Multi-purpose Tray)
Adjust these guides to fit the document.
(11) Paper stopper
Prevents paper from falling from the output tray.
(12) Output tray
Printed paper such as copies, prints and faxes come out from the output tray.
(13) Open Button
Push to open the front cover.
(14) Front Cover
Open this cover to replace the toner cartridge or clear paper jams.
(15) Power Switch
Turns the power ON or OFF.
(16) Paper drawer
Load paper here.
(17) Paper Feeder Unit PF-44 (drawer 2)
It is an optional paper drawer.
(18) USB memory port
Used to save scanned documents in a USB memory, and to print files saved in USB memory.
Back Side
(8)
(7)
(6)
(5)
(1)
(2)
(3)
(4)
(1) USB port
Connect the USB cable.
(2) LAN port
Connect the LAN cable.
(3) External telephone line jack
Connect the external telephone.
(4) Telephone line jack
Connect the telephone cable.
(5) Power socket
Connect the power cord.
(6) Lower rear cover
Open this guide to clear paper jams.
(7) Sub-output tray
Printed paper is output to the sub-output tray with the printed side facing up. Printed paper is stacked in reverse page order. The sub-output tray is suitable for use when printing transparencies, labels, or envelopes that curl easily, because the printed paper remains flat when output.
(8) Back cover
Open this guide to clear paper jams.
Interior
(1)
(2)
(3)
(5) (4)
(4)
(1) Scanning area
Used to scan documents from the feeder.
(2) Platen glass
Place your documents on.
(3) Toner guides
Used to insert the toner cartridge so that the protrusion on the side of the toner cartridge fits into these guides.
(4) Duplex unit
Used for 2-sided printing and copying.
(5) Paper size switch lever
Used for 2-sided printing.
1-3
Operation Panel
(1) (2) (5) (6)
1-4
(1)
(2)
(3)
(4)
(5)
(6)
(7)
[Menu] key
[2-Sided] key
[Select Paper] indicator
[Select Paper/Settings] key
Mode switch keys
[Reset] key
[Status Monitor/Cancel] key
[ ] Key
[ ] Key
[ ] Key
[ ] Key
[OK] key
[Back] key
[View Settings] key
[Wi-Fi] indicator (MF5950dw Only)
Numeric keys ([0]-[9])
[*] key
[#] key
[Report] key
[Energy Saver] key
[ID] key
[Clear] key
[Scan > PC1] key/[Scan > PC2] key
[Secure Print] key
[Paper Save Copy] key
[Stop] key
[Start] key
[Error] indicator
[Processing/Data] indicator
(3) (4)
(7)
Press to specify or register various settings.
You can set 2-sided printing.
Selected paper source turns on.
Press to specify the paper size and type to load in the paper drawer or multi-purpose tray.
Press to switch the mode to copy, fax, scan or USB direct print.
Resets the settings. (Resets the copy/scan/fax/USB direct print mode.)
Press to check the status of jobs or cancel jobs. You can also check the status of the network and machine.
Press to scroll up or to increase the value.
Press to scroll down or to decrease the value.
Press to return to the previous screen or move the cursor to the left.
Press to decrease the volume while the fax ring tone sounds.
Press to proceed to the next screen or move the cursor to the right.
Press to increase the volume while the fax ring tone sounds.
Press to confirm an action or setting.
Press to return to the previous screen.
You can check the settings.
Turns on when the machine is connected to Wireless LAN.
Enter characters and numbers.
Press to switch the character entry mode, and press to switch between pulse and tone dialing to send a fax.
Press to enter symbols.
Press to manually print reports and lists. You can also specify whether to print a report automatically.
Press to manually set or cancel the Sleep mode. The Energy Saver indicator lights green while in the sleep mode.
Press to display the Department ID login window.
Deletes characters and numbers.
When registering destinations etc., you can send the documents by scanning with onetouch.
Used for secure print.
Reduce multiple documents to copy onto one sheet.
Press to cancel jobs.
Press to start copying, scanning, sending a fax or USB direct print.
Blinks when an error occurs.
Blinks during transmission and turns on when the machine has waiting jobs.
FAX operation panel
(1) (2) (3)
(1)
(4)
(5)
(6)
(1)
(2)
(3)
[One-touch Speed Dial] keys
[Address Book] key
[Coded Dial] key
[Recall] key
[Hook] key
[Pause] key
(6) (5) (4)
Press to select destinations registered in one-touch keys.
Searches recipients registered under one-touch keys or coded dial codes.
Specifies recipients registered.
Redial the last number called. (Only enabled when the mode screens for fax, e-mail or file server operations are displayed.)
Press when you want to dial without lifting up the handset of the external telephone.
Press to insert a pause in the fax number.
1-5
1-6
LCD (Standby Mode)
This section describes the following screens.
• Copy Mode
• Fax Mode
• Scan Mode
• USB Direct Print Mode
NOTE
To change standby display
• You can change the standby display that appears when the power switch is turned ON.
e-Manual → Basic Operation → Customizing Display
Settings → Setting the Default Screen
• When the machine is idle for 2 minutes, the display returns to standby display.
e-Manual → Basic Operation → Customizing Timer Settings
→ Setting the Auto Reset Timer
Copy Mode
Press [ ] to switch to the copy mode screen.
Copy: Press Start
Original Type: Text
...
2-Sided: Off
1
When the copy mode screen is displayed, you can make your selection by using [ ] or [ ].
The currently selected menu item is highlighted. Press [OK] to proceed to the next screen.
Copy: Press Start
-
Original Type: Text
...
2-Sided: Off
1
Fax Mode
Press [ ] to switch to the fax mode screen.
Specify destination.
01/01/2011 12:52AM
RX Mode: Auto
Resolution: 200 x 1
...
When the fax mode screen is displayed, you can make your selection by using [ ] or [ ].
The currently selected menu item is highlighted. Press [OK] to proceed to the next screen.
Specify destination.
01/01/2011 12:52AM
RX Mode: Auto
Resolution: 200 x 1
...
Scan Mode
Press [ ] to switch to the scan mode screen.
When the scan mode screen is displayed, you can make your selection by using [ ] or [ ].
The currently selected menu item is highlighted. Press [OK] to proceed to the next screen.
Select the scan type.
Computer
Remote Scanner
Memory Media
USB Direct Print Mode
When using the USB direct print function, press [ to switch to the mode screen.
When the USB direct print mode screen is displayed, you can make your selection by using [ ] or [ ].
]
The currently selected menu item is highlighted. Press [OK] to proceed to the next screen.
Select printing method.
Select File(s) to pri
Index print
Sort Files; File Nam
...
Navigating the Menu
This section describes how to navigate the menu and configure menu options on the menu screen.
Use the following keys to navigate the menu and configure menu options.
Keys to be used for this operation
Menu
Back
Entering the Menu Screen
Press [ ] (Menu) to enter the menu screen.
OK
Scrolling the Menu
The scrollbar at the right side of the screen indicates that more items are available in the menu.
To select an item that is not shown on the screen, press [ ] or [ ] to scroll up and down the menu.
The currently selected item is highlighted with a black background.
Menu
Preferences
Timer Settings
Common Settings
Copy Settings
Selecting a Menu Item
Press [OK] to select the highlighted menu.
When the menu has a submenu, press [ ] to select the item and proceed to the next screen.
To return to the previous screen, press [ ] (Back) or [ ].
Menu
Preferences
Timer Settings
Common Settings
Copy Settings
[OK] or [ ►]
[Back] or [ ◄ ]
Timer Settings
Time & Date Settings
Sleep Timer
Auto Reset Timer
Screen After Auto R
...
Configuring Menus Using the Navigation Keys
How to configure menus
What you want to do Screen example
Adjust levels such as density on the scale
Density
- +
Background: Default
Procedure
Press [ ] or [ ] to adjust the level.
Set the timer
Numeric key icon
Auto Reset Timer
2 min.
(0=Off, 1-9)
Press [ ] or [ ] to specify the value.
NOTE
Values that you can specify
You can specify any value shown in the parentheses at the bottom of the screen.
When the numeric key icon is displayed on the screen
You can enter it using the numeric keys.
Enter numbers or characters such as a PIN.
System Manager PIN
*******
(Apply: Press OK)
Confirming the entry
To confirm the entered number or character:
• Press [OK].
• Select <Apply> displayed on the screen using [ ] or [ ] and press [OK].
You can enter numbers or characters using the numeric keys.
1-7
1-8
Returning to the Default Screen
Press [ ] (Menu) to exit the menu screen and return to the default screen.
NOTE
If you press [ ] (Menu) before you press [OK]
The changes made to the settings are not saved.
Entering Text
Enter information (text, symbols, and numbers) using the following keys.
Keys to be used for this operation
Numeric keys
OK # C
Changing the Entry Mode
Register Unit Name
<Apply>
Entry Mode: A
Select <Entry Mode> using [ ] and press [OK].
You can also press [ ] (Tone) to change the entry mode.
Entry mode
<A>
<a>
<12>
Text that can be entered
Alphabet (capital letters) and symbols
Alphabet (small letters) and symbols
Numbers
Entering Text, Symbols, and Numbers
Enter using the numeric keys or [ ] (SYMBOLS).
Key
Entry mode:
<A>
@ . - _ /
Entry mode:
<a>
Entry mode:
<12>
1
ABC
DEF
GHI
JKL
MNO
PQRS
TUV pqrs tuv
WXYZ wxyz
(Not available)
- . * # ! “ , ; : ^ ` _ = / | ‘ ?
$ @ % & + \ ( ) [ ] { } <> ~ abc def ghi jkl mno
9
0
7
8
4
5
2
3
6
(Not available)
Moving the Cursor (Entering a Space)
Move the cursor by pressing [ ] or [ ].
To enter a space, move the cursor to the end of the text and press [ ].
Deleting text, symbols, or numbers
To delete text, numbers, or symbols, press [ ] (Clear).
To delete all text, numbers, or symbols, press and hold
[ ] (Clear).
Example: Enter <CANON>.
1
Make sure that the entry mode is set to <A>.
2
Press [ ] until the letter “C” appears on the screen.
Register Unit Name
C
<Apply>
Entry Mode: A
3
Press [ ] until the letter “A” appears on the screen.
Register Unit Name
CA
<Apply>
Entry Mode: A
4
Press [ ] until the letter “N” appears on the screen.
Register Unit Name
CAN
<Apply>
Entry Mode: A
5
Press [ ] until the letter “O” appears on the screen.
Register Unit Name
CANO
<Apply>
Entry Mode: A
1-9
1-10
6
Press [ ] until the letter “N” appears on the screen.
Register Unit Name
CANON
<Apply>
Entry Mode: A
7
Select <Apply> using [ ] or [ ] and press [OK].
The entry is complete.
Setting the Sleep Timer
The machine automatically enters the sleep mode after it has been idle for a specified length of time.
Keys to be used for this operation
Menu
OK
1
Press [ ] (Menu).
2
Select <Timer Settings> using [ ] or [ ] and press [OK].
Menu
Preferences
Timer Settings
Common Settings
Copy Settings
3
Select <Sleep Timer> using [ ] or [ ] and press
[OK].
Timer Settings
Time & Date Settings
Sleep Timer
Auto Reset Timer
Screen After Auto R
...
4
Specify the time using [ ] or [ ] and press [OK].
* You can also enter values using the numeric keys.
* We recommend that you use the default timer setting.
Sleep Timer
5 min.
(3-240)
NOTE
To set the auto sleep timer
You can set the auto sleep timer between <3> and <240> minutes, in one minute interval. The default is <5> minutes.
5
Press [ ] (Menu) to close the menu screen.
NOTE
When the machine enters the sleep mode
[ ] (Energy Saver) lights green.
To enter the sleep mode manually
Press [ ] (Energy Saver).
The machine does not enter the sleep mode when
• the machine is in the middle of operation
• the Processing/Data indicator lights or is blinking
• a message appears on the screen and the Error indicator is blinking (except when <Prepare toner cartridge.> and <Output
Tray Full> is displayed, or when <No Paper> is displayed when there are no jobs).
• the machine is in the middle of adjustment or cleaning
• a paper jam occurs
• the handset of the external telephone is left unhooked
The machine returns from sleep mode when
• [ ] (Energy Saver) is pressed
• the external telephone is taken off the hook
1-11
1-12
Setting the Current Date and Time
Specify the date and time display formats and set the current date and time.
The specified date and time are used for some fax functions and reports.
Keys to be used for this operation
Menu
OK
1
Press [ ] (Menu).
2
Select <Timer Settings> using [ ] or [ ] and press [OK].
Menu
Preferences
Timer Settings
Common Settings
Copy Settings
3
Select <Time & Date Settings> using [ ] or [ ] and press [OK].
Timer Settings
Time & Date Settings
Sleep Timer
Auto Reset Timer
Screen After Auto R
...
4
Select the setting using [ ] or [ ] and press [OK].
Time & Date Settings
Date Display Type
12/24 Hour Clock
Current Time Settin
...
Time Zone Settings
Settings
<Date
Display
Type>
<12/24
Hour
Clock>
<Current
Time
Settings>*
Purpose
Specify the date display format.
Specify the time display format.
What to do
Select one of the following display formats using [ ] or [ ] and press
[OK].
The formats include the following.
• MM/DD/YYYY
• DD/MM YYYY
• YYYY MM/DD
Select one of the following display formats using [ ] or [ ] and press
[OK].
The formats include the following.
• 12 Hour (AM/PM)
• 24 Hour
Use [ ] or [ ] to enter time and date, or to switch between <AM> and
<PM>. To move the cursor, press
[ ] or [ ].
Specify the current time and date.
Current Time Settings
01/01/2011 12:5 2 AM
<Time Zone
Settings>
<Daylight
Savings>
Specify the time zone.
Specify whether to use the daylight saving time.
Select the time zone using [ ] or [ ] and press [OK].
To use daylight saving time,
1. Select <On> using [ ] or [ ] and press [OK].
2. Specify the starting date of the daylight saving time.
- Select <Month> using [ ] or [ ] and press [OK].
- Select the starting month and press [OK].
- Select <Day> using [ ] or [ ] and press [OK].
- Select the starting week and press [OK].
- Select the starting day and press
[OK].
- Select <Apply> using [ ] or [ ] and press [OK].
3. Repeat Step 2 to specify the ending date.
* Make sure to configure <Time Zone Settings> before configuring this setting (If you change <Time Zone
Settings>, <Current Time Settings> is changed accordingly).
5
Press [ ] (Menu) to close the menu screen.
Chapter
2
Document and Paper Handling
Placing Documents on the Platen Glass
Placing Documents in the Feeder
Precautions when Loading Paper
When printing paper with a letterhead or logo
Setting the Paper Size and Type 2-14
Registering the Default Paper Settings for the Multi-purpose Tray 2-15
When <Print Speed Priority> is selected (the default setting) 2-17
When <Print Side Priority> is selected 2-17
2-1
2-2
Document Type
Supported Document Types
Type
Platen Glass
• Plain paper
• Heavy paper
• Photograph
• Small documents (for example, index cards)
• Special types of paper (for example, tracing paper, transparencies, etc.)* 1
• Booklet (Up to 7/8” (20 mm) thickness)
Feeder
Plain paper
(Multi-page documents of the same size, thickness and weight/one-page documents)
Size (W x L)
Weight
Paper Capacity
Up to 8 1/2” x 11 5/8” (216 mm x 297 mm)
Up to 4.4 lb (2 kg)
1 sheet
Maximum size: 8 1/2” x 14” (215.9 mm x 355.6 mm)
Minimum size: 5 1/2” x 5” (139.7 mm x 128 mm)
1-sided scanning (1 page): 13 to 28 lb Bond (50 to 105g/m²)
2-sided scanning: 17 to 28 lb Bond (64 to 105 g/m²)
Up to 50 sheets (Letter)* 2
Up to 30 sheets (Legal)* 2
*1 To copy transparent documents (for example, tracing paper or transparencies), make sure to place the documents face down on the platen glass and cover them with plain white paper.
*2 22 lb Bond (80 g/m²)
IMPORTANT
To place your document
Make sure any glue, ink, or correction fluid on the document is completely dry before placing it on the platen glass or into the feeder.
To prevent paper jams in the feeder
Do not use any of the following.
• Wrinkled or creased paper
• Carbon paper or carbon-backed paper
• Curled or rolled paper
• Coated paper
• Torn paper
• Onion skin or thin paper
• Stapled or clipped documents
• Paper printed by a thermal transfer printer
• Transparencies
Scan Area
Make sure that your scan area fits within the shaded area, as shown in the illustrations on the following page.
* Note that the margins indicated in the illustrations are for your reference. Actual margins can vary.
* Refer to the following document loading orientation.
• Platen glass: With the document face down
• Feeder: With the document loaded in the document feeder tray
Copy
9/32"
(7 mm)
Platen Glass
9/32"
(7 mm)
9/32"
(7 mm)
9/32"
(7 mm)
Feeder
9/32"
(7 mm)
9/32"
(7 mm)
9/32"
(7 mm)
* See “Printable Area” ( → P. 2-8) if you would like to know the practical printable area.
9/32"
(7 mm)
FAX
1/8"
(3 mm)
Platen Glass
1/8"
(3 mm)
3/64"
(1 mm)
3/64"
(1 mm)
Scan
1/16"
(1.5 mm)
Platen Glass
1/8"
(3 mm)
Feeder
1/8"
(3 mm)
3/64"
(1 mm)
3/64"
(1 mm)
Feeder
*The whole document can be scanned without any margins.
2-3
2-4
Placing Documents
This section describes how to place documents on the platen glass or in the feeder.
Placing Documents on the Platen Glass
1
Open the feeder.
CAUTION
Precautions when closing the feeder
• Be careful not to get your fingers caught. This may cause personal injury.
• Do not press down the feeder forcefully. This may damage the platen glass and cause personal injury.
Placing Documents in the Feeder
1
Spread the document guides a little wider than the document width.
2
Place your document face down.
3
Align the document with the appropriate paper size marks.
If the document does not match any of the paper size marks, align the center of your document with the arrow mark.
2
Fan the document stack and align the edges of the pages.
Thoroughly fan in small batches
Align the edges on a flat surface a few times
A4
B4
A5
3
Neatly place the document face up.
• Place the document under the load limit guides (A).
• Make sure that the paper stack does not exceed the load limit marks (B).
A5
B4
A4
4
Close the feeder.
The machine is ready to scan or copy the document.
When scanning or copying is complete, remove the document from the platen glass.
(A)
(B)
4
Align the document guides to fit the width of the document.
The machine is ready to copy or scan the document.
IMPORTANT
Up to 50 documents can be loaded.
If more than 51 documents are loaded, paper jams may occur, or the document may not be scanned.
While scanning a document
Do not add or remove documents.
When scanning is complete
Remove the document from the document delivery tray to avoid paper jams.
Avoid scanning the same document more than 30 times.
When scanned repeatedly, document can become folded or torn, which may cause paper jams.
Be sure to align the document guides with the width of the paper.
If the document guides are too loose or too tight, this may result in misfeeds or paper jams.
2-5
2-6
Supported Paper Types
Paper Size
The following paper sizes are supported.
○ : Supported : Not supported
Paper size
A4 (8 1/4” x 11 3/4” (210 mm x 297 mm))* 2 * 3 * 4
B5 (7 1/8" x 10 1/8" (182 mm x 257 mm))* 3
A5 (5 7/8" x 8 1/4" (148 mm x 210 mm))* 3
Legal (8 1/2" x 14" (215.9 mm x 355.6 mm))* 2 * 3
Letter (8 1/2" x 11" (215.9 mm x 279.4 mm))* 2 * 3 * 4
Statement (5 1/2" x 8 1/2" (139.7 mm x 215.9 mm))* 3
Executive (7 1/4" x 10 1/2" (184 mm x 266.7 mm))
Officio (8 1/2" x 12 1/2" (215.9 mm x 317.5 mm))* 3
B-officio (8 1/2" x 14" (216 mm x 355 mm))* 3
M-officio (8 1/2" x 13 3/8" (215.9 mm x 341 mm))* 3
Government - Letter (8" x 10 1/2" (203.2 mm x 266.7 mm))* 3
Government - Legal (8" x 13" (203.2 mm x 330.2 mm))* 3
Foolscap (8 1/2" x 13" (215.9 mm x 330.2 mm)* 3
A-foolscap (8 1/8" x 13 3/8" (205.7 mm x 337.8 mm))* 3
Envelope COM10 (4 1/8" x 9 1/2" (104.7 mm x 241.3 mm))* 5
Envelope Monarch (3 7/8" x 7 1/2"(98.4 mm x 190.5 mm))* 5
Envelope C5 (6 3/8" x 9" (162 mm x 229 mm))* 5
Envelope B5 (6 7/8" x 9 7/8" (176 mm x 250 mm))* 5
Envelope DL (4 3/8" x 8 5/8" (110 mm x 220 mm))* 5
Index Card (3" x 5" (76 mm x 127 mm))
Custom Paper Size
Paper drawer* 1
○
○
○
○
○
○
○
○
○
○
○
○
○
―
Paper Source
* 1 This type of paper can be loaded also in the optional paper drawer (Drawer 2).
* 2 Can be used for automatic 2-sided printing.
* 3 Received documents can be printed.
* 4 Reports or lists can be printed.
* 5 Make sure the flap is folded.
* 6 You can set custom paper size of Width: 5” to 14” (127 to 356 mm) and Length: 3” to 8 1/2” (76 to 216 mm).
Multi-purpose tray
○
○
○
○
○
○
○
○
○
○
○
○
○
○
○
○
○
○
○
○
○ * 6
NOTE
Default paper size
The default paper size is Letter. To use a different paper size, change the paper size setting.
“Setting the Paper Size and Type” ( → P. 2-14)
Paper Type
The following paper types are supported.
: Unavailable
Paper Type Printer Driver Setting
Paper Source/Paper Capacity
Multi-purpose
Tray
Plain paper* 1
Heavy paper* 2
16 to 23 lb Bond (60 to 89 g/m 2
24 to 34 lb Bond (90 to 128 g/m
)
2 )
35 lb Bond to 60 lb Cover (129 to 163 g/m 2
[Plain Paper]
[Plain Paper L]* 3
[Heavy Paper 1]
) [Heavy Paper 2]
250 sheets
160 sheets
500 sheets
320 sheets
Recycled paper* 1
Color paper* 1
Transparency* 4
Label
Index Card
Envelope
16 to 23 lb Bond (60 to 89 g/m
16 to 23 lb Bond (60 to 89 g/m
2
2 )
) [Recycled Paper]
[Color Paper]
[Transparency]
[Labels]
[Index Card]
[Envelope]
250 sheets
250 sheets
500 sheets
500 sheets
* 1 Can be used for automatic 2-sided printing.
* 2 Automatic 2-sided printing is available for up to 34 lb Bond (128 g/m²) of heavy papers.
* 3 To use pre-printed paper, set the paper type to [Plain Paper L] if it is curled. Note that toner may not flow well into the paper.
* 4 Use only the types designed for laser printers.
50 sheet
40 sheet
25 sheet
50 sheet
50 sheet
15 sheet
20 sheet
15 sheet
5 sheets
To prevent paper jams, do not use the following paper types.
• Wrinkled or creased paper
• Curled or rolled paper
• Torn paper
• Damp paper
• Very thin paper
• Paper printed by a thermal transfer printer (Do not copy on the reverse side.)
The following paper types do not print well:
• Highly textured paper
• Very smooth paper
• Glossy paper
Make sure that the paper is free of dust, lint, and oil stains.
Make sure to test print before purchasing large quantities of copy paper.
Keep the paper wrapped in its original package (unopened or opened) and stored in a cool, dry place until ready to use. Make sure to keep it on a flat surface.
Store paper stacks in a place where temperatures are somewhere between
64.4 to 75.2°F (18 to 24°C) and humidity is somewhere between 40 % to 60
% RH.
CAUTION
To print on damp paper
The following problems may occur.
• Steam is emitted from the machine’s output area.
• Water droplets form on the back side of the operation panel and in the output area.
Moisture evaporates from damp paper due to the heat generated inside the fixing unit (it is most likely to occur at low room temperatures). This is not a malfunction, but you can prevent this by using a stack of new unopened paper.
Should you smell something burning, immediately turn OFF the machine, unplug the power plug from the AC power outlet, and contact your local authorized Canon dealer or the Canon help line. Continued use may lead to a fire or electrical shock.
2-7
2-8
Printable Area
The shaded area in the illustration on the following page represents the printable area.
Note that the margins indicated in the illustration are for your reference. Actual margins can vary.
* When an envelope is printed, the margin is 3/8" (10 mm)
on top, bottom, right, and left.
1/4"
(5 mm)
1/4"
(5 mm)
1/4"
(5 mm)
3/8"
(10 mm)
3/8"
(10 mm)
3/8"
(10 mm)
1/4"
(5 mm)
3/8"
(10 mm)
NOTE
To enlarge the printable area
Apply the following setting from the printer driver.
1. Click [Advanced Setting] in the [Finishing] page of printer driver.
2. Set [Enlarge Print Area] to [ON].
* Depending on the job, the data may not be printed in a part of document edge, or the bottom edge of paper or the following paper may be tainted.
* This setting is valid only when the job is printed from the printer driver.
Loading Paper
This section describes how to load paper in the paper drawer and the multi-purpose tray.
NOTE
To set your choice of paper size or type
By default, the paper size is set to <Letter>, and the type to <Plain
(16 lb Bond-23 lb Bond)>. To use a different paper size or type, you need to change the default settings.
“For the Paper Drawer” ( → P. 2-14)
3
Fan the document stack and even the ends.
Thoroughly fan in small batches
Align the edges on a flat surface a few times
In the Paper Drawer
Before loading paper in the paper drawer, see “Precautions when Loading Paper” ( → P. 2-12).
NOTE
How to load the paper in the optional paper drawer (Drawer 2):
Same as in Drawer 1.
1
Pull out the paper drawer.
4
Load the paper with the printing side down so that it aligns with the rear side of the paper drawer.
Load the paper in portrait orientation.
2
Slide the paper guides to the size mark for the paper to be loaded.
While holding the lock release lever (A), adjust the length of the paper guide.
(A)
NOTE
When loading paper with a letterhead or logo
See, “Paper Loading Orientation” ( → P. 2-13), and load the paper in the
proper orientation.s.
5
Hold down the paper, then set it under the hooks
(A) on the paper guides.
(A)
(A)
(A)
* If you want to change the size of the paper to be loaded, be sure to register the paper size in
“Setting the Paper Size and Type”
(A)
2-9
2-10
IMPORTANT
Adjust the paper guides to the paper width without space.
If the paper guides are loose or tight, this may result in misfeeds or paper jams.
In the Multi-Purpose Tray
Before loading paper in the multi-purpose tray, see
“Precautions when Loading Paper” ( → P. 2-12).
Use the multi-purpose tray when you want to copy or print on a different paper size or type from the one loaded in the paper drawer.
1
Open the multi-purpose tray and pull out the auxiliary tray.
6
Make sure that the paper stack does not exceed the line of the load limit mark (A).
* Make sure that the paper stack does not exceed the line of the load limit mark. If the paper stack exceeds the load limit mark lines, this may result in misfeeds.
(A) (A)
When loading long-size paper open the tray extension.
(A)
7
Specify the loaded paper size and type.
“Setting the Paper Size and Type” ( → P. 2-14)
2
Spread the paper guides a little wider than the actual paper width.
3
Gently insert the paper stack into the multipurpose tray with the print side face up.
“Paper Loading Capacity” ( → P. 2-12)
“Paper Loading Orientation” ( → P. 2-13)
5
Be sure that the paper stack is loaded under the load limit guides (A).
When loading envelopes
(1) Fold the envelope flap.
(A)
6
Specify the loaded paper size and type.
“For the Paper Drawer” ( → P. 2-14)
(2) Loosen any stiff corners of the envelope and flatten curls as shown in the figure.
(3) Gently insert the envelope into the multi-purpose tray with the print side face up.
4
Adjust the paper guides to the paper width without space.
IMPORTANT
Adjust the paper guides to the paper width without space.
If the paper guides are too loose or too tight, this may result in misfeeds or paper jams.
2-11
2-12
Precautions when Loading Paper Paper Loading Capacity
CAUTION
Be careful when handling paper.
Handle paper carefully not to cut your hands with the edges of the paper.
Precautions when inserting the paper drawer
Be careful not to catch your fingers.
IMPORTANT
Adjust the paper guides to the paper width without space.
If the paper guides are too loose or too tight, this may result in misfeeds or paper jams.
When using paper that has been poorly cut
If you use paper that has been poorly cut, multiple sheets of paper may be fed at once. In this case, fan the paper thoroughly, and then align the edges of the stack properly on a hard, flat surface.
Do not exceed the line of the load limit mark when loading paper.
Make sure that the paper stack does not exceed the line of the load limit mark. If the paper stack exceeds the load limit mark lines, this may result in misfeeds.
When printing on envelopes
Load envelopes with the front side (non-glued side) facing up. You cannot print on the reverse side of envelopes.
Also, be sure to close the flap before loading envelopes.
NOTE
For more information on supported paper types
“Supported Paper Types” ( → P. 2-6)
Abbreviations on the paper guides inside the paper drawer
Paper size
Legal
Letter
Executive
LGL
LTR
EXEC
Paper guide
(A)
(B)
(C)
Paper Type
Plain paper
Heavy paper
Recycled paper
Color paper
16 to 23 lb
Bond (60 to
89 g/m²)
24 to 34 lb
Bond (90 to
128 g/m²)
35 lb Bond to 60 lb
Cover (129 to 163 g/m²)
16 to 23 lb
Bond (60 to
89 g/m²)
16 to 23 lb
Bond (60 to
89 g/m²)
Transparency
(A)
Multi-purpose
Paper Source
(B)
Drawer 1
(C)
Drawer 2
(optional)
Approx.
50 sheets
Approx.
250 sheets
Approx.
500 sheets
Approx.
40 sheets
Approx.
25 sheets
Approx.
50 sheets
Approx.
50 sheets
Approx.
160 sheets
-
Approx.
250 sheets
Approx.
250 sheets
-
Approx.
320 sheets
Approx.
500 sheets
Approx.
500 sheets
-
-
Label
Index Card
Envelope
Approx.
15 sheets
Approx.
20 sheets
Approx.
15 sheets
Approx.
5 sheets
-
-
-
-
-
-
Paper Loading Orientation
NOTE
Paper loading orientation when loading in the multipurpose tray
The paper loading orientation for the multi-purpose tray is the same as that for the paper drawer.
When printing paper with a letterhead or logo
(previously printed paper)
Load the paper in the proper orientation as follows.
( : Feeding direction)
Paper drawer
Portrait layout Landscape layout
1-sided printing* 1
(with the printing side facing down)
(with the printing side facing down)
1-sided printing* 2
(with the printing side facing up)
(with the printing side facing up)
Automatic
2-sided printing
(with the front side facing up)
(with the front side facing up)
* 1 When <Switch Paper Feed Method> is set to <Print Speed
Priority> (the default setting)
“Selecting the Print Side” ( → P. 2-17)
* 2 When <Switch Paper Feed Method> us set to <Print Side Priority>
“Selecting the Print Side” ( → P. 2-17)
Multi-purpose tray
Portrait layout Landscape layout
1-sided printing* 1
(with the printing side facing up)
(with the printing side facing up)
1-sided printing* 2
(with the printing side facing down)
(with the printing side facing down)
Automatic
2-sided printing
(with the front side facing down)
(with the front side facing down)
* 1 When <Switch Paper Feed Method> is set to <Print Speed
Priority> (the default setting)
“Selecting the Print Side” ( → P. 2-17)
* 2 When <Switch Paper Feed Method> is set to <Print Side Priority>
“Selecting the Print Side” ( → P. 2-17)
When printing on envelopes
Load envelopes with the front side (non-glued side) facing up to the Multi-purpose tray as shown below.
( : Feeding direction)
Envelope No.10, DL, ISO-C5
Load the envelopes so that the flap is toward the left of the machine when it is viewed from the front.
Envelope ISO-B5
Load the envelopes so that the flap is toward the back of the machine when it is viewed from the front.
2-13
2-14
Setting the Paper Size and Type
Whenever you change the paper size and type loaded in the drawer and the tray, follow the procedure in this section to adjust the paper size and type settings.
IMPORTANT
If the setting is different from the size of the loaded paper
An error message appears, or printing is not performed correctly.
For the Paper Drawer
6
Press [ ] (Select Paper/Settings) to close the
<Select Paper> screen.
Setting a Custom Paper Size
You can register sizes and types of frequently used paper.
Multi-purpose tray
When <Register Default Set.> is <Off> (default)
The screen to be displayed when paper is loaded in the multipurpose tray
Keys to be used for this operation
Paper Size (MP Tray)
1. 5 x 9 "
LTR
LGL
STMT
When <Register Default Set.> is <ON>
Paper Size Setting Screen
Select Paper/Settings OK
1
Press [ ] (Select Paper/Settings).
2
Select <Paper Settings> using [ ] or [ ] and press [OK].
Select Paper
MP Tray
Paper Settings
Paper Size
1. 5 x 9 "
LTR
LGL
STMT
“Registering the Default Paper Settings for the Multi-purpose
1
Press [ ] (Select Paper/Settings).
2
Select <Paper Settings> using [ ] or [ ] and press [OK].
3
Select < Drawer 1> or < Drawer 2> using [ ] or
[ ] and press [OK].
< Drawer 2> is displayed only when the optional paper drawer
(Drawer 2) is installed.
Paper Settings
Multi-Purpose Tray
Drawer 1
Drawer 2
Register Custom Paper
4
Select a paper size using [ ] or [ ] and press
[OK].
Paper Size
LTR
LGL
EXEC
FOOLSCAP
5
Select the paper type using [ ] or [ ] and press
[OK].
Paper Type
Plain (16 lb Bond-23
Plain L (16 lb Bond ...
Recycled
Color
3
Select Paper
MP Tray
Paper Settings
Select <Register Custom Paper> using [ ] or [ ] and press [OK].
Paper Settings
Multi-Purpose Tray
Drawer 1
Register Custom Paper
4
Select <Not Registered> using [ ] or [ ] and press [OK].
When selecting the registered custom paper, you can edit and delete the custom paper.
Register Custom Paper
1. Not Registered
2. Not Registered
3. Not Registered
5
Specify the size of <X: “> direction and <Y: “> direction.
(1) Select the direction using [ ] or [ ] and press [OK].
Specify Size
X: 0 "
Y: 0 "
(2) Specify the size using [ ] or [ ] and press [OK].
You can also enter values using the numeric keys.
Set Length for X
3 _0/0 "
(3-8_1/2)
(3) Select <Apply> using [ ] or [ ] and press [OK].
Specify Size
X <Apply>
X: 3 "
Y: 5 "
6
Select the paper type using [ ] or [ ] and press
[OK].
Paper Type
Plain (16 lb Bond-23
Plain L (16 lb Bond
...
Recycled
Color
7
Press [ ] (Select Paper/Settings) to close the
<Select Paper> screen.
Registering the Default Paper Settings for the Multi-purpose Tray
If you want to always load the same paper in the multipurpose tray, register the default paper using the following procedure.
NOTE
If the default paper is registered
The setting screen is not displayed when paper is loaded.
1
Press [ ] (Select Paper/Settings).
2
Select <Paper Settings> using [ ] or [ ] and press [OK].
Select Paper
MP Tray
Paper Settings
3
Select <Multi-Purpose Tray> using [ ] or [ ] and press [OK].
Paper Settings
Multi-Purpose Tray
Drawer 1
Register Custom Paper
4
Select <On> using [ ] or [ ] and press [OK].
Register Default Set.
Off
On
Set Details
5
Select <Paper Settings> using [ ] or [ ] and press [OK].
Select Paper
LTR:Plain
Paper Settings
6
Select <Multi-Purpose Tray> using [ ] or [ ] and press [OK].
Paper Settings
Multi-Purpose Tray
Drawer 1
Register Custom Paper
2-15
2-16
7
Select <Set Details> using [ ] or [ ] and press[OK].
Register Default Set.
Off
On
Set Details
8
Select a paper size using [ ] or [ ] and press
[OK].
* To register a custom paper, see “Setting a Custom Paper Size”
* The registered custom paper is listed at the top.
Select it with [ ].
Paper Size
LTR
LGL
STMT
EXEC
If you select <Custom Size>
Specify the size of <X: “> direction and <Y: “> direction of the custom paper.
(1) Select the direction using [ ] or [ ] and press [OK].
Specify Size
X: 0 "
Y: 0 "
(2) Specify the size using [ ] or [ ] and press [OK].
You can also enter values using the numeric keys.
Set Length for X
3 _0/0 "
(3-8_1/2)
(3) Select <Apply> using [ ] or [ ] and press [OK].
Specify Size
X <Apply>
X: 3 "
Y: 5 "
9
Select the paper type using [ ] or [ ] and press
[OK].
Paper Type
Plain (16 lb Bond-23
Plain L (16 lb Bond
...
Recycled
Color
10
Press [ ] (Select Paper/Settings) to close the
<Select Paper> screen.
Selecting the Print Side
Specify whether to print only on the front side of paper for
1-sided printing so that the odd pages are always printed on the front side for both 1-sided and 2-sided printing.
The print side for 1-sided printing varies depending on the setting specified. To use preprinted paper, read
“Paper Loading Orientation” ( → P. 2-13) carefully to place the
paper stack in the correct orientation.
IMPORTANT
Paper Size and Paper Type
If you select unsupported paper size or paper type for 2-sided printing, the settings applied in this section will be invalid.
1
Press [ ] (Menu).
2
Select <Common Settings> using [ ] or [ ] and press [OK].
Menu
Preferences
Timer Settings
Common Settings
Copy Settings
3
Select <Switch Paper Feed Method> using [ ] or
[ ] and press [OK].
Common Settings
Drawer Auto Selection
Switch Paper Feed Met
When <Print Speed Priority> is selected
(the default setting)
All pages (odd and even) are printed on the back side for
1-sided printing while the odd pages are printed on the first side for 2-sided printing, as shown below.
* Make sure to place the stack correctly to use preprinted paper, as the side to be placed face up varies between
1-sided and 2-sided printing.
Front Back
1-sided printing
2-sided printing
Select this setting when
• using paper types other than preprinted paper
• using preprinted paper only for 1-sided printing
When <Print Side Priority> is selected
All pages are printed on the first side for 1-sided printing so the odd pages are always printed on the first side for both
1-sided and 2-sided printing, as shown below.
* The side to be placed face up is the same between 1-sided and 2-sided printing, even when using preprinted paper.
Front Back
1-sided printing
2-sided printing
Select this setting when
• using preprinted paper for both 1-sided and 2-sided printing
4
Select the paper source using [ ] or [ ] and press [OK].
Paper Feed Method
Multi-Purpose Tray
Drawer 1
5
Select <Print Speed Priority> or <Print Side
Priority> using [ ] or [ ] and press [OK].
Multi-Purpose Tray
Print Speed Priority
Print Side Priority
2-17
2-18
Speed
Priority>
Place the paper stack as shown below when <Print
Speed Priority> is selected.
( : Feeding direction)
* For details on the procedure for loading paper when using multi-purpose tray or when printing
pages of the landscape layout, see “Paper Loading
For 1-sided printing For 2-sided printing
Place the stack with the printed side face down.
Place the stack with the front side (first page) face up.
<Print Side
Priority>
Place the paper stack as shown below when <Print
Side Priority> is selected.
( : Feeding direction)
* For details on the procedure for loading paper when using multi-purpose tray or when printing
pages of the landscape layout, see “Paper Loading
The side to be placed face up is the same between 1-sided and 2-sided printing.
• Place the stack with the printed side face up for 1-sided printing.
• Place the stack with the front side (first page) face up for 2-sided printing.
6
Press [ ] (Menu) to close the menu screen.
Copying
This chapter describes how to use the copy functions.
Checking and Canceling Copy Jobs 3-3
Checking and canceling a copy job using [ ] (Status Monitor/Cancel) 3-3
Copying Multiple Documents onto One Sheet (N on 1)
Erasing Dark Borders or Frame Lines ( Frame Erase) 3-8
Emphasizing Emphasize the Outline of an Image (Sharpness) 3-8
Registering and Using Combination of Copy Settings
Calling and Copying Mode Memory
Changing the Default Settings 3-13
Chapter
3
3-1
Basic Copy Operations
This section describes the basic procedure for copying.
1
Place your document.
“Placing Documents” ( → P. 2-4)
“Supported Document Types” ( → P. 2-2)
Up to 50 documents can be loaded into the feeder.
2
Press [ ].
4
Enter the copy quantity (1 to 99) using numeric keys.
* Press [ ] (Clear) to cancel the entered quantity.
3-2
3
Specify the copy settings as needed.
You can specify up to 9 items.
(for details, see P.3-4 to P.3-8.)
Paper select
Density
Document Type
2-Sided
Enlarging/Reducing
N on 1
Collating
Frame erase
Sharpness
NOTE
Copy Settings
• When you combine multiple settings for use, see “Combination of
• The settings specified here are effective only for the current operation.
To make the settings effective for all the copy operations, see
“Changing the Default Settings” ( → P. 3-13).
• Register your frequently used settings into the Mode Memory. It is
useful. See “Registering and Using Combination of Copy Settings
5
Press [ ] (Start).
Checking and Canceling Copy Jobs
Check the details of copy jobs. Cancel copy jobs that you decide not to perform while the jobs are processing.
NOTE
When the processing/Data indicator on the operation panel is:
Turned on/blinking A job is currently processing.
Turned off No jobs are waiting in memory.
Canceling a copy job using [ ] (Stop)
1
Press [ ] (Stop).
Press [ ] (Stop) twice to cancel the job when the machine holds one job only.
2
Select the job that you want to cancel when more than one job is processing using [ ] or [ ] and press [OK].
3
Select <Yes> using [ ] or [ ] when <Cancel?> appears and press [OK].
Or, press [ ] (Stop) to cancel the job.
The job is canceled.
Cancel?
<No>
<Yes>
Details
4
Select a job using [ ] or [ ] and press [OK].
The details of the selected job is displayed.
Details
<Cancel>
Job Number: 0020
Status: Printing
Time: 01/01 09:42AM
To cancel the job
(1) Select <Cancel> using [ ] or [ ] and press [OK].
Details
<Cancel>
Job Number: 0001
Status: Copying
Time: 01/01 12:52AM
(2) Select <Yes> using [ ] and press [OK].
The job is canceled.
Cancel?
Yes No
(3) Press [ ] (Status Monitor/Cancel) to close the screen.
To only check the details of the selected job
Press [ ] (Status Monitor/Cancel) after you have checked the details of the selected job to close the screen.
* Select <Details> using [ ] or [ ] to check the details of the job that you want to cancel and press [OK].
Checking and canceling a copy job using [ ]
(Status Monitor/Cancel)
1
Press [ ] (Status Monitor/Cancel).
2
Select <Copy/Print Job> using [ ] or [ ] and press [OK].
Status Monitor/Cancel
Device Status
Copy/Print Job
TX Job
RX Job
3
Select <Job Status> using [ ] or [ ] and press
[OK].
Copy/Print Job
Job Status
Copy Job History
Print Job History
3-3
3-4
Copy Settings
Combination of Copy Settings
You can combine and use various copy settings.
This applies to Mode Memory registration and default settings (
However, the following limitation is found in the setting combination.
<No. of Copies> Nothing special.
<Density> When <Background> is set to <Auto>, <Original Type> is changed to <Text>.
<Original Type>
If <Original Type> is set other than <Text> when <Background> is set to <Auto>, the <Auto> setting in <Background> will be cancelled.
<2-Sided>
<Copy Ratio>
• Depending on its paper size (selected paper drawer), 2-sided copy is not available.
• Depending on its paper size or paper type in the selected paper source, 2-sided copy is not available.
“e-Manual → Specifications → Paper → Supported Paper Types”
• This feature cannot be combined with <ID Card Copy>.
• When you want to copy documents in a reduction ratio different from its default setting for <4 on 1>/<2 on 1>, secify the <Copy Ratio> later.
• <Copy Ratio> is fixed at 100 % for <ID Card Copy>.
• The frame width specified at <Erase Frame> increases/decreases according to the <Copy Ratio> setting.
Depending on its paper size (selected paper source), 2-sided copy is not available.
<Paper>
<4 on 1>/
<2 on 1>
<ID Card Copy>
<Collate>
<Erase Frame>
<Sharpness>
• If you want to copy a document in a copy ratio different from its default reduction ratio, specify the <Copy Ratio> later.
• This feature cannot be combined with <Erase Frame>.
• <Copy Ratio> is fixed at 100%.
• This feature cannot be combined with either 2-Sided Copy or <Erase Frame>.
Nothing special.
• This feature cannot be combined with N on 1 (<4 on 1> / <2 on 1>, <ID Card Copy>).
• The specified erase frame width increases/decreases according to the <Copy Ratio> setting.
Nothing special.
Selecting Copy Papers
Copy mode screen
Copy: Press Start
1
2-Sided: Off
Copy Ratio: 100% Di ...
Setting screen*
Select Paper/
Setting
Select Paper
LTR:Plain
Paper Settings
* You can display the setting screen also by selecting
<Paper> in the copy mode screen.
Select the paper drawer using [ ] or [ ] → [OK]
Copy Settings
Adjusting the Density
Copy mode screen
Copy: Press Start 1
-
Original Type: Text ...
2-Sided: Off
Select <Density> using [ ] or [ ] → [OK]
Density adjustment
Setting screen
Density
- +
Background: Default
[ ]
[ ]
Decrease the density.
Increase the density.
Adjust the density using [ ] or [ ] → [OK]
Background Adjustment
Setting screen
Density
- +
Background: Default
Select <Background> using
[ ▲ ] or [ ▼ ] → [OK]
Manual adjustment
( 1 ) Select <Adjustment> using
[ ▲ ] or [ ▼ ] → [OK]
Background
Auto
Adjustment
Automatic adjustment
Select <Auto> using [ ▲ ] or [ ▼ ]
→ [OK]
Background
Auto
Adjustment
(2) Adjust background color
using[ ] or [ ] → [OK]
Adjustment
- +
[
[ ]
]
Makes the background density lighter.
Makes the background density darker.
Selecting the Document Type
<Text>
Copy mode screen
Copy: Press Start
Original Type: Text/
2-Sided: Off
Select <Original Type> using
[ ] or [ ] → [OK]
<Text/Photo>
<Text/Photo
(Quality)>
<Photo>
1
Best suited for text-only documents.
Suited for documents that contain text and photos.
Suited for documents that contain text and photos. You can set its priority, text or photos.
Suited for documents that contain magazine photos.
Setting screen
Original Type
Text
Text/Photo
Text/Photo (Quality)
Photo
Select the appropriate document type using [ ▲ ] or [ ▼ ] → [OK]
When selecting <Text/Photo (Quality)>
Adjust priority using [ ] or [ ] → [OK]
Adjust Level
Text Priority
Photo Priority
[ ]
[ ]
Prioritize text readability.
Prioritize illustration readability such as photos.
3-5
3-6
Copy Settings
2-Sided Copying
Copy mode screen
Copy: Press Start
Original Type: Text/
2-Sided: Off
1
* You can display the setting screen also by selecting <2-Sided> in the copy mode screen.
2-Sided
Setting screen*
2-Sided
Off
1 2-Sided
2 2-Sided
2 1-Sided
Select the 2-Sided copy format using [ ] or [ ]
<1 → 2-sided> Copy a 1-sided document onto both sides of the output.
<2 → 2-sided> You can make 2-sided copies from 2-sided documents.
<2 → 1-sided> You can make 1-sided copies from 2-sided documents.
If you want to specify how to open document or copy
(1) Select <Format Settings> using [ ] or [ ] and press [OK].
(4) Select how to open the original document using [ ] or [ ] and press [OK].
2-Sided
1 2-Sided
2 2-Sided
2 1-Sided
Format Settings
(2) Select <2->2-Sided> using [ ] or [ ] and press
[OK].
Original Format
Book Type
Calendar Type
(5) Select how to open the output using [ ] or
[ ] and press [OK].
Format Settings
1 2-Sided
2 2-Sided
2 1-Sided
Finishing Format
Book Type
Calendar Type
(3) Select the orientation of the original document using [ ] or [ ] and press [OK].
Original Orientation
Portrait
Landscape
To copy a document by placing on the platen glass
(1) Place the next page and press [ ] (Start).
* Repeat this step until all pages are scanned.
Scan Next: Press Start
<Start Copying>
<Cancel>
SheetxCopy:1x1
(2) Select <Start Copying> using [ ] or [ ] and press [OK].
Notes on 2-Sided copying
Accurately attach the paper size switch lever. If the paper size switch lever is not securely attached, documents may not be fed properly or jammed.
“1-sided Printing and 2-sided Printing” ( → P. 4-4)
Copy Settings
Enlarging/Reducing Copies
Copy mode screen
Copy: Press Start
Original Type: Text ...
1
2-Sided: Off
Copy Ratio: 100% Dir
Select <Copy Ratio> using [ ] or [ ]
→ [OK]
Setting screen
Copy Ratio
Custom Ratio
100% Direct
400% Max
200%
Select the copy ratio using [ ] or [ ] → [OK]
“Setting the Paper Size and Type” ( → P. 2-14)
Enlarge or reduce copies using preset copy ratios or custom copy ratios. For example, you can copy a
Statement size document on Letter size paper using a preset ratio, or set any copy ratio from 25% to 400% in
1% increments.
To set a copy ratio in 1% increments
(1) Select <Custom Ratio> using [ ] or [ ]
→ [OK]
Copy Ratio
Custom Ratio
100% Direct
400% Max
200%
(2) Specify the ratio using [ ] or [ ] → [OK]
You can also enter the copy ratio using the numeric keys.
Custom Ratio
100 %
(25-400)
Copying Multiple Documents onto One Sheet (N on 1)
C o p y m o d e s c r e e n Setting screen
Copy: Press Start
1
Copy Ratio: 100% Di
...
N on 1: Off
Select <N on 1> using [ ▲ ] or [ ▼ ] → [OK]
About margins on the document
To copy in the N on 1 mode, margins are created on the output.
To specify the layout
(1) Select <Select Layout> using [
→ [OK]
(2) Select the layout using [
▲ ] or [ ▼ ]
▲ ] or [ ▼ ] → [OK]
Select Layout
2 on 1 (1)
2 on 1 (2)
4 on 1 (1)
4 on 1 (2)
N on 1
Off
2 on 1
4 on 1
ID Card Copy
<2 on 1>
<4 on 1>
Select <2 on 1> or <4 on 1> using [ ▲ ] or [ ▼ ] → [OK]
Scan Size
LTR
LGL
STMT
Select the size of the document using [ ▲ ] or [ ▼ ] → [OK]
Output Size
LTR:Plain
When your document is placed on the platen glass
(1) Set the next document and press [
(Start).
]
(2) Select <Start Copying> using [ ▲ ] or [ ▼ ]
and press [OK].
Scan Next: Press Start
<Start Copying>
<Cancel>
SheetxCopy:1x1
Select a output size using [ ▲ ] or [ ▼ ] → [OK]
Copy two pages onto one sheet.
Copy four pages onto one sheet.
* Repeat these steps until all documents are scanned.
3-7
3-8
Copy Settings
Collating Copies
Copy mode screen
Copy: Press Start
1
N on 1: Off
Collate: Off
Select <Collate> using [ ] or [ ] → [OK]
<Off>
<On>
Setting screen
Collate
Off
On
Select <On> using [ ] or [ ] → [OK]
Printouts of a complete job are grouped.
For example, if you are copying three copies of a three-page document, printouts of a complete job are grouped and arranged in this page order: “1, 1, 1”, “2, 2, 2”, “3, 3, 3.”
Printouts of a complete job are collated.
For example, if you are copying three copies of a three-page document, printouts of a complete job are grouped and arranged in this page order: “1, 2, 3”, “1, 2, 3”, “1, 2, 3.”
Erasing Dark Borders or Frame Lines ( Frame Erase)
Copy mode screen Setting screen
Copy: Press Start
1
N on 1: Off
Collate: On
Erase Frame: Off
Select <Erase Frame> using [ ] or [ ]
→ [OK]
Specify Frame Width
Erase Frame
Off
On
Select <On> using [ ] or [ ] → [OK]
Scan Size
LTR
LGL
STMT
0 _1/8 "
(1/16-1_15/16)
Select the frame width to be erased using
[ ] or [ ] → [OK].
* You can also enter the frame width to be erased using the numeric keys.
Select the size of the original document using [ ] or [ ] → [OK]
Emphasizing Emphasize the Outline of an Image (Sharpness)
Copy mode screen Setting screen
Copy: Press Start
Collate: On
Erase Frame: Off
1
Select <Sharpness> using [ ] or
[ ] → [OK]
Sharpness
- +
Adjust the sharpness using [ ] or [ ] → [OK]
[ ]
[ ]
To clearly capture halftone photos, adjust this setting to the appropriate level on the <-> scale. This can counteract the effect of moiré patterns
(uneven gradation and striped patterns).
To clearly capture text or lines, adjust this setting to the appropriate level on the <+> scale. It is best suited for copying blueprints and very weak pencil manuscripts.
Copying an ID Card
Copy a 2-sided card onto one side of paper.
Keys to be used for this operation
COPY
OK Start
1
Place a card on the platen glass, and then close the feeder.
Place the card with spacing of 1/4” (5 mm) from the left edge of the platen glass.
Align the center of the card with the arrow mark, as shown below.
To place the card horizontally
A4
B4
A5
5
Press [ ] (Start).
Proceed to the next step when the scan is complete.
6
Turn sides.
Place the card with spacing of 1/4” (5 mm) from the left edge of the platen glass.
Align the center of the card with the arrow mark, as shown below.
To place the card horizontally
A4
B4
A5
To place the card vertically
A4
B4
A5
A5
B4
A4
A5
B4
A4
To place the card vertically
A5
B4
A4
A5
B4
A4
A4
B4
A5
2
Press [ ].
3
Select <N on 1> using [ ] or [ ] and press [OK].
Copy: Press Start
Copy Ratio: 100% Di
...
1
N on 1: Off
4
Select <ID Card Copy> using [ ] or [ ] and press
[OK].
N on 1
Off
2 on 1
4 on 1
ID Card Copy
7
Press [ ] (Start).
NOTE
To place your document (card) on the platen glass
Place the card on the left half of the platen glass.
Copy ratio
The copy ratio is automatically set to <100%>.
Supported paper sizes
Sizes larger than A4/Letter .
3-9
3-10
Copying by Saving Paper
Press [ copy.
] (Paper Save Copy) to save paper when making a
Choose one of the following four combinations of 2 on 1/4 on
1 and 2-Sided copy settings, as shown in the table below.
N on 1
Select
Layout
Format
Settings
2-Sided
Original
Orientation
Original
Format
2 on 1 1->2-Sided 1->2-Sided Portrait Book Type
4 on 1 1->2-Sided
2 on 1 1->1-Sided
4 on 1 1->1-Sided
1->2-Sided Portrait Book Type
OFF
OFF
(2) Set the blue-colored paper size switch lever (A) correctly.
• A4: Pull forward
• Letter and legal: Push towards the far end
(A)
(A)
IMPORTANT
Precautions on 2-Sided Copying
• Do not touch your document when making 2-sided copying until the process is complete. After copying on the front side is complete, the document is partially output, reserved, and fed into the machine again for copying on the back side.
• Be sure to close the paper switch cover before making 2-sided copying.
Keys to be used for this operation
Paper Save Copy
OK Start
1
Set the paper switch lever correctly to fit the size of paper used for 2-sided copying.
* If the lever is not set correctly, sheets may not be fed properly, or paper jams may occur.
(1) Open the lower rear cover.
2
Place your document.
“Supported Document Types” ( → P. 2-2)
3
Press [ ] (Paper Save Copy).
4
Select the combination that you want to use using [ ] or [ ] and press [OK].
Paper Save Copy
2 on 1 1 2-Sided
4 on 1 1 2-Sided
2 on 1 1 1-Sided
4 on 1 1 1-Sided
5
Select the document size using [ ] or [ ] and press [OK].
Scan Size
LTR
LGL
STMT
6
Press [ ] (Start).
When the document is placed on the platen glass
(1) Place the next page and press [ ] (Start).
* Repeat this step until all pages are scanned.
Scan Next: Press Start
<Start Copying>
<Cancel>
SheetxCopy:1x1/1
-
(2) Select <Start Copying> using [ ] or [ ] and press [OK].
Registering and Using Combination of Copy Settings (Mode Memory)
You can register up to four combinations of frequently used copy settings to the “Mode memory” in advance.
IMPORTANT
Registered settings of Mode Memory
• Registered settings in the Mode Memory are saved even during power OFF.
• When settings which require the options are registered in a
Mode Memory, the memory becomes unavailable if that the options is removed, but its settings remain saved.
• When an optional drawer usage is registered in a Mode Memory, the paper feeding setting is changed to Drawer 1 if that optional drawer is removed.
5
Select items to specify using [ ] or [ ] and press
[OK].
Mode 1
<Apply>
<Delete>
No. of Copies: 1
Registering Mode Memory
Keys to be used for this operation
COPY
For details on the settings, see “Copy Settings” ( → P. 3-4).
6
Select <Apply> using [ ] or [ ] after you have specified the setting and press [OK].
Mode 1
<Apply>
<Delete>
No. of Copies: 1
7
Select <Yes> using [ ] and press [OK].
Register?
OK
1
Press [ ].
2
Select <Mode Memory> using [ ] or [ ] and press [OK].
Copy: Press Start
1
Erase Frame: Off
Sharpness: 0
Mode Memory: Off
3
Select <Register/Delete> using [ ] or [ ] and press [OK].
Mode Memory
Register/Delete
Mode 1
Mode 2
Mode 3
4
Select the place to register using [ ] or [ ] and press [OK].
Register/Delete
Mode 1
Mode 2
Mode 3
Mode 4
* Select any registered place, then you can edit settings.
Yes No
* Follow the same steps for overwriting settings as well.
Deleting Mode Memory
Keys to be used for this operation
COPY
1
Press [ ].
2
Select <Mode Memory> using [ ] or [ ] and press [OK].
Copy: Press Start
Erase Frame: Off
Mode Memory: Off
1
OK
3-11
3
Select <Register/Delete> using [ ] or [ ] and press [OK].
Mode Memory
Register/Delete
Mode 1
Mode 2
Mode 3
4
Select a Mode Memory to delete using [ ] or [ ] and press [OK].
Register/Delete
Mode 1
Mode 2
Mode 3
Mode 4
5
Select <Delete> using [ ] or [ ] and press [OK].
Mode 1
<Apply>
<Delete>
No. of Copies: 1
6
Select <Yes> using [ ] and press [OK].
Delete?
3
Select <Mode Memory> using [ ] or [ ] and press [OK].
Copy: Press Start
Erase Frame: Off
1
Mode Memory: Off
4
Select a Mode Memory to call using [ ] or [ ] and press [OK].
* From Mode 1 to Mode 4, you cannot select any Mode Memory which is not registered.
Mode Memory
Mode 1
Mode 2
Mode 3
Mode 4
5
Press [ ] (Start).
Yes No
Calling and Copying Mode Memory
NOTE
Calling Mode Memory
• When a new Mode Memory is called, all copy settings are replaced with that Mode Memory settings.
• After the Mode Memory is called, you can change and copy the settings as you like.
Keys to be used for this operation
COPY
3-12
OK
1
Place your document.
“Placing Documents” ( → P. 2-4)
“Supported Document Types” ( → P. 2-2)
2
Press [ ].
Start
Changing the Default Settings
The default settings are a set of standard settings predetermined by the machine. These settings become effective when the machine is turned OFF and ON, or when
[ ] (Reset) is pressed to revert to the default settings. You can change the following default settings based on your needs.
3
Select <Change Defaults> using [ ] or [ ] and press [OK].
Copy Settings
Change Defaults
Keys to be used for this operation
Menu
4
Select the item using [ ] or [ ] and press [OK].
OK
1
Press [ ] (Menu).
2
Select <Copy Settings> using [ ] or [ ] and press [OK].
Change Defaults
<Apply>
No. of Copies: 1
Density: 0
Original Type: Text
...
For more information, see “Copy Settings” ( → P. 3-4).
5
Select <Apply> using [ ] or [ ] after you have specified the setting and press [OK].
Menu
Preferences
Timer Settings
Common Settings
Copy Settings
Change Defaults
<Apply>
No. of Copies: 1
Original Type: Text
...
6
Press [ ] (Menu) to close the menu screen.
Viewing Copy Settings
You can confirm the settings of copy function which have been changed from the default setting.
Keys to be used for this operation
2
Check your settings.
NOTE
You can change those settings
Select items and press [OK] to display a setting screen for those items, where you can change those settings.
3
Press [ ] (Back) to return to the standby display.
Back View Settings
1
Press [ ] (View Settings).
The current settings in the machine are displayed.
* If you have not changed the default settings, the message <No settings have been changed.> is displayed.
View Settings
Density: +1
Original Type: Text/
...
Sharpness: +1
3-13
3-14
Chapter
4
Printing from a Computer
This chapter describes how to print from your computer to the machine.
* If you are a Macintosh user, see the following.
• To view how to install the Printer Driver
→ Starter Guide or Printer Driver Installation Guide
• To view how to use each function
→ Print Driver’s Help
To view how to display Printer Driver Installation Guide or Help in the Printer Driver,
see “For Macintosh Users” ( → P. 11-4).
Preparing to Print from Your Computer
Printing Multiple Pages on One Sheet
1-sided Printing and 2-sided Printing
Checking and Canceling Print Jobs
4-1
4-2
Preparing to Print from Your Computer
To print your documents files from your computer, perform the following steps.
Step 1 Choose between USB and network connections.
Starter Guide → 4 Connecting to a Computer and
Installing the Drivers
Step 2 Install the printer driver.
NOTE
To change the port number of the machine
See the following section.
e-Manual → Security → Restricting Network Connections → Setting Protocol Port Numbers
Change printer settings on your computer when changing the port number of the machine.
e-Manual → Network Settings → Setting Up Your Computer to Print and Send Faxes → Configuring Printer Settings on Your Computer
About the printer driver
The printer driver is software required for printing from an application. The printer driver will convert application software’s print data to print data for the printer.
The printer driver for this machine has the following features.
• The printer driver for this machine enables you to output print data at an optimum speed by dividing the workload using a computer and the printer.
• As well as providing faster and more stable printing than conventional models, the printer driver for this machine uses less memory to operate.
• In addition to the conversion of print data, the printer driver for this machine is equipped with the functions capable of spooling print data and configuring the print condition, and various types of print finishing can be set such as scaling or gutter adjustment.
Printing from a Computer
Scaling Documents
You can enlarge or reduce documents to match the output paper size.
There are two methods for scaling a document: select the output size of the document to scale it automatically, or specify the scaling value manually.
1
Click [Page Setup].
4
If you want to increase or decrease the magnification manually, select [Manual Scaling]
→ specify the scaling ratio for [Scaling].
NOTE
For instructions on how to display the printer driver screen, see
“Printing” or “Configuring the Default Print Settings” in the e-Manual.
2
Select paper size of the document you created in the application from [Page Size].
5
Click [OK].
NOTE
• Depending on the selected page size and printer model you are using, you may not be able to magnify the document.
• Depending on the printer model you are using, you may not be able to magnify the document to the optimum ratio for the selected page size.
• The display may differ according to the operating system, as well as the type and version of the printer driver.
Printing Multiple Pages on One Sheet
Multiple pages can be printed on one sheet of paper.
1
Click [Page Setup].
3
Select output size of the document from [Output
Size].
NOTE
For instructions on how to display the printer driver screen, see
“Printing” or “Configuring the Default Print Settings” in the e-Manual.
The document is scaled automatically according to the settings made in [Page Size] and [Output Size].
4-3
4-4
2
Select [N on 1] from [Page Layout] (where “N” is the number of pages you want to print on the sheet).
NOTE
If you cannot select the options for [Page Layout], display the
[Device Settings] sheet, and then select [Auto] or [Enabled] from
[Spooling at Host]. For instructions on how to display the [Device
Settings] sheet, see “Setting the Printer Options”in the e-Manual.
3
Select the page order from [Page Order].
1-sided Printing and 2-sided Printing
You can select whether to print on one side or both sides of each sheet of paper. If the machine you are using supports
2-sided printing, the default setting is 2-sided printing.
IMPORTANT
Precautions on 2-sided printing
• Do not touch your document when making 2-sided printing until the process is complete. After printing on the front side is complete, the document is partially output, reserved, and fed into the machine again for printing on the back side.
• Be sure to close the sub-output tray before making 2-sided printing.
Printing to the back side of printed document
(Manual 2-sided printing)
2-sided printing can be performed manually using a printed document. Place a printed document in the multi-purpose tray to print on the back side*.
To print on the back side of a printed document, smooth out the curling edges of the sheets and place them one by one in the multi-purpose tray.
* This feature is supported only for sheets printed from this machine. You cannot make a print on the printed side again.
1
According to the paper size for 2-sided printing, ensure to set the paper size switch lever accurately.
* If not securely attached, documents may not be fed properly, or jammed.
(1) Open the lower rear cover.
The output image is displayed in the preview area.
4
Click [OK].
NOTE
• You cannot enlarge and reduce manually when using this function.
• Although there may be a function for printing multiple copies depending on the application you are using, do not use it together with this function. If you do, printing may not be executed correctly.
• The display may differ according to the operating system, as well as the type and version of the printer driver.
(2) Securely place the blue color paper size switch lever (A).
• A4: Pull
• Letter, Legal: Push
(A)
(A)
(3) Close the lower rear cover.
2
Click [Finishing].
Checking and Canceling Print Jobs
You can check detailed information about print jobs or cancel print jobs in the middle of currently printing or waiting.
NOTE
If the Processing/Data Indicator on the operation panel is:
Turned on/blinking A job is being processed.
Turned off No jobs are in the memory.
NOTE
• For instructions on how to display the printer driver screen, see “Printing” or “Configuring the Default Print Settings” in the e-Manual.
3
Select [2-sided Printing] from [Print Style].
Keys to be used for this operation
Status Monitor/Cancel
4
Select the binding edge from [Binding Location].
The output image is displayed in the preview area.
5
Click [OK].
NOTE
• The page sizes for which 2-sided printing is available differ according to printer model. For details, view the online help.
• The display may differ according to the operating system, as well as the type and version of the printer driver.
OK
1
Press [ ] (Status Monitor/Cancel).
2
Select <Copy/Print Job> using [ ] or [ ] and press [OK].
Status Monitor/Cancel
Device Status
Copy/Print Job
TX Job
RX Job
3
Select <Job Status> using [ ] or [ ] and the press [OK].
Copy/Print Job
Job Status
Copy Job History
Print Job History
4
Select a job to be checked or canceled using [ ] or [ ] and press [OK].
Copy/Print Job Status
09:42AM Printing
09:43AM Waiting
The detailed information is displayed.
Details
<Cancel>
Job Number: 0020
Status: Printing
Time: 01/01 09:42AM
4-5
4-6
● For canceling
(1) Select <Cancel> using [ ] or [ ] and press [OK].
Details
<Cancel>
Job Number: 0020
Status: Printing
Time: 01/01 09:42AM
(2) Select <Yes> using [ ] and press [OK].
The print job is canceled.
Cancel?
Yes No
(3) Press [ ] (Status Monitor/Cancel) to close the screen.
NOTE
Pressing [ ] (Stop) can also delete the print jobs
You can delete the print job also by pressing [ ] (Stop).
* Press [ ] (Stop) twice to cancel the job when the machine holds one job only.
● For checking only
Press [ ] (Status Monitor/Cancel) to close the screen.
Chapter
5
Registering Destinations in the Address Book
This chapter describes the procedures for registering destinations in the address book and changing or deleting the registered settings.
Registering Destinations in the Address Book 5-2
Registering and Editing One-Touch Keys 5-3
Registering and Editing from the Operation Panel 5-3
Registering and Editing One-Touch Keys using the Remote UI 5-5
Registering and Editing Coded Dial Codes 5-6
Registering and Editing from the Operation Panel 5-6
Registering and Editing a Coded Dial Code Using the Remote UI 5-8
Registering and Editing Destinations for Group
Registering and Editing a Destination Group from the Operation
Registering and Editing a Destination Group Using the Remote UI 5-12
5-1
5-2
Registering Destinations in the Address Book
Specify a destination by manually entering characters/ numbers using the numeric keys or selecting from the address book to fax a document.
You can register frequently used destinations in one-touch keys and coded dial codes.
You can also save one-touch keys and coded dial codes as a group.
You can register destinations from the operation panel or
Remote UI.
One-touch keys
You can register up to 19 destinations in one-touch keys.
Once the destinations have been registered, you can press the appropriate one-touch key to select the destination.
“Registering and Editing One-Touch Keys” ( → P. 5-3)
Coded dial
You can register up to 181 destinations in coded dial codes.
Once the destinations have been registered, you can press the appropriate coded dial code to select the destination.
“Registering and Editing Coded Dial Codes” ( → P. 5-6)
Group dialing
You can specify up to 199 registered destinations as a group address in one-touch keys and coded dial codes. Group addresses need to be registered in unused one-touch keys or coded dial codes. All you need to do is to select a key or code to specify group addresses.
“Registering and Editing Destinations for Group Dialing”
NOTE
Saving/Reading the address book
The address book can be saved as a file to your computer using the
Remote UI. The machine can read the file saved to your computer.
e-Manual → Setting and Managing from Computer → Import/
Export the Settings
You cannot edit the address book saved as a file.
Viewing destinations registered in the address book
You can view destinations by printing destination lists.
e-Manual → Basic Operation → Printing the List → Printing the
Address Book List
Registering and Editing One-Touch Keys
You can perform the following tasks.
• Registering one-touch keys
• Editing one-touch keys
• Deleting one-touch keys
Registering and Editing from the
Operation Panel
Keys to be used for this operation
Address Book FAX SCAN Tone, Numeric keys
(5) Select the number to be registered using [ ] or [ ] and press [OK].
Enter Registration No.
01 Not Registered
02 Not Registered
03 Not Registered
04 Not Registered
(6) Select <Name> using [ ] or [ ] and press [OK].
Fax
<Apply>
Type: Fax
Name:
Destination:
(7) Use the numeric keys to specify <Name>.
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
Back OK
1
Press [ ] or [
2
Press [ ] (Address Book).
].
● To Registering a new one-touch key
(1) When destinations are already registered in the onetouch key, press [ ].
To register a destination for the first time, proceed to Step
(2).
(2) Select <Register New Destination to Address Book> using
[ ] or [ ] and press [OK].
Register New Destina
Edit Address Book
Address Book Details
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(3) Select <One-Touch> using [ ] or [ ] and press [OK].
Register Location
Coded Dial
One-Touch
(8) Select <Apply> using [ ] or [ ] and press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
(9) Select <Destination> using [ ] or [ ] and press [OK].
Fax
<Apply>
Type: Fax
Name: CANON
Destination:
(10) Use the numeric keys to specify <Destination>.
If you select <Fax> in Step 4, press [OK] to specify
<Set Details> if necessary.
Destination (Max 40)
0123456789
<Apply>
Set Details
(11) Select <Apply> using [ ] or [ ] and press [OK].
Destination (Max 40)
0123456789
<Apply>
Set Details
(4) Select <Fax> or <E-Mail> using [ ] or [ ] and press
[OK].
Destination Type
Fax
Group
(12) Select <Apply> using [ ] or [ ] and press [OK].
Fax
<Apply>
Type: Fax
Name: CANON
Destination: 012345
...
5-3
5-4
● To edit a one-touch key
(1) Press [ ].
Register New Destina
Edit Address Book
Address Book Details
All A-Z
(2) Select <Edit Address Book> using [ ] or [ ] and press
[OK].
Register New Destin
...
Edit Address Book
Address Book Details
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(3) Select the destination that you want to edit using [ ] or
[ ] and press [OK].
CANON 0123456789
(2) Select <Delete From Address Book> using [ ] or [ ] and press [OK].
Edit Address Book
Address Book Details
Delete From Address
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(3) Select the destination that you want to delete using [ ] or [ ] and press [OK].
CANON 0123456789
All A-Z 0-9
(4) Select <Yes> using [ ] and press [OK].
Delete from
Address Book?
Yes No
3
Press [ ] (Back) to close the menu screen.
All A-Z 0-9
(4) Select the item that you want to edit using [ ] or [ ] and press [OK].
• Type
• Name
• Destination
• One-Touch
Fax
<Apply>
Type: Fax
Name: CANON
Destination: 0123456
(5) When the edit is complete, select <Apply> using [ ] or
[ ] and press [OK].
(6) Select <Apply> using [ ] or [ ] and press [OK].
Fax
<Apply>
Type: Fax
Name: CANON
Destination: 012345 ...
● To delete a one-touch key
(1) Press [ ].
Register New Destina
Edit Address Book
Address Book Details
All A-Z
Registering and Editing One-Touch Keys using the Remote UI
1
Start the Web browser.
2
Enter “http://IP address of the machine/” in the address field and press the [ENTER] key on keyboard.
Input Example: “http://192.168.0.215/”
To register a one-touch key
Proceed to Step 6.
To edit the registered one-touch key
(1) Click [No.], [Type] or [Name].
(2) Click [Edit].
(3) Specify the required settings in the edit screen and click [OK].
To delete the registered one-touch key
(1) Click [Delete] of the destination which you want to delete.
6
Click the unregistered [No.], [Type] or [Name].
3
Log on to the Remote UI.
(1) Select [Management Mode].
(2) Enter [System Manager ID] and [System Manager PIN].
(3) Click [Log In].
(1)
(2)
7
Select [Destination Type to Register] and click
[OK].
(3)
4
Click [Address Book].
8
Specify the required settings and click [OK].
5
Click [One-Touch].
5-5
5-6
Registering and Editing Coded Dial Codes
You can perform the following tasks.
• Registering coded dial codes
• Editing coded dial codes
• Deleting coded dial codes
Registering and Editing from the
Operation Panel
Keys to be used for this operation
Address Book FAX SCAN Tone, Numeric keys
(5) Select <Name> using [ ] or [ ] and press [OK].
Fax
<Apply>
Type: Fax
Name:
Destination:
(6) Use the numeric keys to specify <Name>.
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
Back OK
1
Press [ ] or [
2
Press [ ] (Address Book).
].
● To register a new coded dial code
(1) When destinations are already registered in the coded dial code, press [ ].
To register a destination for the first time, proceed to Step
(2).
(2) Select <Register New Destination to Address Book> using
[ ] or [ ] and press [OK].
Register New Destina
Edit Address Book
Address Book Details
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(3) Select <Coded Dial> using [ ] or [ ] and press [OK].
Register Location
Coded Dial
One-Touch
(4) Select <Fax> or <E-Mail> using [ ] or [ ] and press
[OK].
Destination Type
Fax
Group
(7) Select <Apply> using [ ] or [ ] and press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
(8) Select <Destination> using [ ] or [ ] and press [OK].
Fax
<Apply>
Type: Fax
Name: CANON
Destination:
(9) Use the numeric keys to specify <Destination>.
If you selected <Fax> in Step 4, press [OK] to specify <Set
Details> if necessary.
Destination (Max 40)
0123456789
<Apply>
Set Details
(10) Select <Apply> using [ ] or [ ] and press [OK].
Destination (Max 40)
0123456789
<Apply>
Set Details
(11) Select <Coded Dial> using [ ] or [ ] and press [OK].
Fax
Type: Fax
Name: CANON
Destination: 012345 ...
Coded Dial: 001
(12) Select the number to be registered using [ ] or [ ] and press [OK].
Enter Registration No.
001 Not Registered
002 Not Registered
003 Not Registered
004 Not Registered
(13) Select <Apply> using [ ] or [ ] and press [OK].
Fax
<Apply>
Type: Fax
Name: CANON
Destination: 012345
...
● To edit a coded dial code
(1) Press [ ].
Register New Destina
Edit Address Book
Address Book Details
All A-Z
(2) Select <Edit Address Book> using [ ] or [ ] and press
[OK].
Register New Destin
...
Edit Address Book
Address Book Details
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(3) Select the destination that you want to edit using [ ] or
[ ] and press [OK].
CANON 0123456789
● To delete a coded dial code
(1) Press [ ].
Register New Destina
Edit Address Book
Address Book Details
All A-Z
(2) Select <Delete From Address Book> using [ ] or [ ] and press [OK].
Edit Address Book
Address Book Details
Delete From Address
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(3) Select the destination that you want to delete using [ ] or [ ] and press [OK].
CANON 0123456789
All A-Z 0-9
(4) Select <Yes> using [ ] and press [OK].
Delete from
Address Book?
Yes No
3
Press [ ](Back) to close the menu screen.
All A-Z 0-9
(4) Select the item that you want to edit using [ ] or [ ] and press [OK].
• Type
• Name
• Destination
• Coded Dial
Fax
Type: Fax
Name: CANON02
Destination: 987654
...
Coded Dial: 002
(5) When the edit is complete, select <Apply> using [ ] or
[ ] and press [OK].
(6) Select <Apply> using [ ] or [ ]and press [OK].
Fax
<Apply>
Type: Fax
Name: CANON02
Destination: 987654
...
5-7
5-8
Registering and Editing a Coded Dial Code
Using the Remote UI
1
Start the Web browser.
2
Enter “http://IP address of the machine/” in the address field and press the [ENTER] key on keyboard.
Input Example: “http://192.168.0.215/”
To register a coded dial
Proceed to Step 6.
To edit the registered coded dial
(1) Click [No.], [Type] or [Name].
(2) Click [Edit].
(3) Specify the required settings in the edit screen and click [OK].
To delete the registered coded dial
(1) Click [Delete] of the destination which you want to delete.
6
Click the unregistered [No.], [Type] or [Name].
3
Log on to the Remote UI.
(1) Select [Management Mode].
(2) Enter [System Manager ID] and [System Manager PIN].
(3) Click [Log In].
(1)
(2)
(3)
7
Select [Destination Type to Register] and click
[OK].
4
Click [Address Book].
8
Specify the required settings and click [OK].
5
Click [Coded Dial].
Registering and Editing Destinations for Group Dialing
You can perform the following tasks.
• Registering group addresses
• Adding destination(s) to a group
• Deleting destination(s) from a group
• Changing the group name
• Deleting group(s)
(3) Select <One-Touch> or <Coded Dial> using [ ] or [ ] and press [OK].
Register Location
Coded Dial
One-Touch
IMPORTANT
Before registering group addresses
• Register group addresses in unused one-touch keys or coded dial codes. Leave some one-touch keys or coded dials unused for group dialing.
• Destinations must be registered in one-touch keys or coded dial codes before they are added to a group.
(4) Select <Group> using [ ] or [ ] and press [OK].
Destination Type
Fax
Group
Registering and Editing a Destination
Group from the Operation Panel
Keys to be used for this operation
Address Book FAX SCAN Tone, Numeric keys
(5) If you selected <One-Touch> in Step (3), select the number to be registered using [ ] or [ ] and press [OK].
Enter Registration No.
01 CANON01 01234
...
02 CANON02 98765 ...
03 Not Registered
04 Not Registered
(6) Select <Name> using [ ] or [ ] and press [OK].
Group
<Apply>
Type: Group
Name:
Destinations: 0
(7) Use the numeric keys to specify <Name>.
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
Back
1
Press [ ] or [
2
Press [ ] (Address Book).
OK
].
CANON01 012345678
CANON02 98765432 ...
CANON03 00112233
...
All A-Z
● To register new group addresses
(1) Press [ ].
(2) Select <Register New Destination to Address Book> using
[ ] or [ ] and press [OK].
Register New Destina
Edit Address Book
Address Book Details
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(8) Select <Apply> using [ ] or [ ] and press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
(9) Select <Destinations> using [ ] or [ ] and press [OK].
Group
<Apply>
Type: Group
Name: CANON
Destinations: 0
(10) Select <Add> using [ ] or [ ] and press [OK].
Destination(s)
<Apply>
<Add>
5-9
5-10
(11) Select the destination that you want to add using [ ] or
[ ] and press [OK].
CANON01 012345678
CANON02 98765432
...
CANON03 00112233
...
All A-Z 0-9
(12) Repeat Steps (10) and (11) to select the destinations to be added.
(13) Select <Apply> using [ ] or [ ] and press [OK].
Destination(s)
<Apply>
<Add>
CANON01 0123456789
CANON02 9876543210
(14) Select <Apply> using [ ] or [ ] and press [OK].
Group
<Apply>
Type: Group
Name: CANON
Destinations: 2
● To add destination(s) to a group
(1) Press [ ].
(2) Select <Edit Address Book> using [ ] or [ ] and press
[OK].
Register New Destin
...
Edit Address Book
Address Book Details
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(3) Select the group to be edited using [ ] or [ ] and press
[OK].
CANON 2 Destinat
CANON01 0123456 ...
CANON02 9876543
...
All A-Z 0-9
(4) Select <Destinations> using [ ] or [ ] and press [OK].
Group
<Apply>
Type: Group
Name: CANON
Destinations: 2
(5) Select <Add> using [ ] or [ ] and press [OK].
Destination(s)
<Apply>
<Add>
CANON01 0123456789
CANON02 9876543210
(6) Select the destination to be added using [ ] or [ ] and press [OK].
CANON01 01234567
...
CANON02 98765432
...
CANON03 001122334
All A-Z 0-9
(7) Select <Apply> using [ ] or [ ] and press [OK].
Destination(s)
<Apply>
<Add>
CANON01 01234567
...
CANON02 98765432
...
(8) Select <Apply> using [ ] or [ ] and press [OK].
Group
<Apply>
Type: Group
Name: CANON
Destinations: 3
● To delete destination(s) from a group
(1) Press [ ].
(2) Select <Edit Address Book> using [ ] or [ ] and press
[OK].
Register New Destin
...
Edit Address Book
Address Book Details
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(3) Select the group to be edited using [ ] or [ ] and press
[OK].
CANON 3 Destinat
CANON01 0123456
...
CANON02 9876543
...
All A-Z 0-9
(4) Select <Destinations> using [ ] or [ ] and press [OK].
Group
<Apply>
Type: Group
Name: CANON
Destinations: 3
(5) Select the destination to be deleted using [ ] or [ ] and press [OK].
Destination(s)
<Add>
CANON01 01234567
...
CANON02 98765432
...
CANON03 001122334
(6) Select <Delete From Group> using [ ] or [ ] and press
[OK].
Fax
<Delete From Group>
Name: CANON03
Destination: 0011223
...
Coded Dial: 001
(7) Select <Yes> using [ ] and press [OK].
Delete from group?
Yes No
(8) Select <Apply> using [ ] or [ ] and press [OK].
Destination(s)
<Apply>
<Add>
CANON01 0123456789
CANON02 9876543210
(9) Select <Apply> using [ ] or [ ]and press [OK].
Group
<Apply>
Type: Group
Name: CANON
Destinations: 2
● To change the name of a group
(1) Press [ ].
(2) Select <Edit Address Book> using [ ] or [ ] and press
[OK].
Register New Destin
...
Edit Address Book
Address Book Details
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(3) Select the group of which name will be changed using
[ ] or [ ] and press [OK].
CANON 2 Destinat
CANON01 0123456
...
CANON02 9876543
...
All A-Z 0-9
(4) Select <Name> using [ ] or [ ] and press [OK].
Group
<Apply>
Type: Group
Name: CANON
Destinations: 2
(5) Change <Name>.
Name (Max 16 char.)
CANON A
<Apply>
Entry Mode: A
(6) Select <Apply> using [ ] or [ ] and press [OK].
Name (Max 16 char.)
CANON A
<Apply>
Entry Mode: A
(7) Select <Apply> using [ ] or [ ] and press [OK].
Group
<Apply>
Type: Group
Name: CANON A
Destinations: 2
● To delete group(s)
(1) Press [ ].
(2) Select <Delete From Address Book> using [ ] or [ ] and press [OK].
Edit Address Book
Address Book Details
Delete From Address
All A-Z
When the address book PIN is selected
Use the numeric keys to enter the PIN and press [OK].
Address Book PIN
*******
(Apply: Press OK)
(3) Select the group that you want to delete using [ ] or
[ ] and press [OK].
CANON 3 Destinat
CANON01 0123456
...
CANON02 9876543
...
All A-Z 0-9
5-11
5-12
(4) Select <Yes> using [ ] and press [OK].
Delete from
Address Book?
Yes No
3
Press [ ] (Back) to close the menu screen.
Registering and Editing a Destination
Group Using the Remote UI
1
Start the Web browser.
2
Enter “http://IP address of the machine/” in the address field and press the [ENTER] key on keyboard.
Input Example: “http://192.168.0.215/”
3
Log on to the Remote UI.
(1) Select [Management Mode].
(2) Enter [System Manager ID] and [System Manager PIN].
(3) Click [Log In].
(1)
(2)
(3)
4
Click [Address Book].
5
Click [One-Touch] or [Coded Dial].
● To register a group dial
Proceed to Step 6.
● To add destination(s) to the registered group dial
(1) Click [No.], [Type] or [Name].
(2) Click [Edit].
(3) Click [Select from Address Book].
(4) Click [One-Touch] or [Coded Dial] from the drop-down list and click [Display].
(5) Select the check box of the destination which you want to add to the group and click [OK].
(6) Make sure the destination you registered is displayed in
[Members List] and click [OK].
● To delete destination(s) from the registered group dial
(1) Click [No.], [Type] or [Name].
(2) Click [Edit].
(3) Select the destination to be deleted from [Members List] and click [Delete].
(4) Click [OK].
● To change the name of the registered group dial
(1) Click [No.], [Type] or [Name].
(2) Click [Edit].
(3) Change the name of [Group Name] and click [OK].
● To delete the registered group dial
(1) Click [Delete] of the group dial which you want to delete.
6
Click the unregistered [No.], [Type] or [Name].
8
Enter the group name in [Group Name] and click
[Select from Address Book].
9
Select the destination(s) to be registered in this group.
(1) Select [One-Touch] or [Coded Dial] from the drop-down list and click [Display].
(2) Select the check box of the destination which you want to register in the group.
(3) Click [OK].
(3)
(1)
(2)
7
Select [Group] in [Destination Type to Register] and click [OK].
10
Make sure that the destination you registered is displayed in [Members List] and click [OK].
5-13
5-14
Chapter
6
Using the Fax Functions
This section describes how to send faxes from the machine and specify the related settings to send and receive faxes.
Basic Procedures for Sending Faxes
Changing the Scan Settings (Fax)
Specifying destinations by entering the fax number
Specifying destinations using one-touch keys
Specifying destinations using coded dial codes
Specifying destinations using group addresses
Specifying destinations using the address book
Notifying the Recipient of an Incoming Fax by Telephone (Manual
Push-button Telephone for Tone Dialing
Sending a Fax Abroad (Adding Pauses)
Sending to Multiple Destinations at a Time
DRPD (Distinctive Ring Pattern Detection) mode
Advanced Settings for the Fax/Tel Auto Switch Mode
Setting Document Transfer (Automatic Forwarding) 6-15
Forwarding Received Faxes Stored in Memory to Other Destinations
Configurating Operations for Transfer Errors
Re-fowarding/Printing/Deleting Documents in Which Transfer Is
Managing Faxes Stored in Memory 6-18
Checking and Canceling Fax Jobs 6-18
Combining and Printing the Received Documents You Saved 6-18
Checking and Deleting Received Faxes
Checking the History of Received/Sent Faxes
Changing the Default Fax Settings 6-21
Changing Fax Settings (Settings that Can Be Specified Using the [Menu] Button) 6-22
The steps to take for configuring the send settings
Register Unit Telephone Number
Check Dial Tone Before Sending
The steps to take for configuring the receiving settings
Continue Printing When Toner Is Low
The steps to take for configuring the system settings
6-1
Basic Procedures for Sending Faxes
This section describes the basic procedure for sending faxes.
1
Place your document.
“Placing Documents” ( → P. 2-4)
“Supported Document Types” ( → P. 2-2)
2
Press [ ].
4
Specify the destination.
These are the following methods to specify a destination.
(For details, see P.6-4 to 6-5.)
Entering the fax number
One-touch keys
Coded dial codes
Group dialing
Address book
6-2
3
Specify the scanning settings as needed.
There are the three items you can specify.
Resolution Settings
Density Settings
2-Sided Original
Sharpness Settings
The settings specified here are effective only for the current sending operation. To make the settings
effective for all the fax operations, see “Changing the
Default Fax Settings” ( → P. 6-21).
5
Press [ ] (Start).
When your document is placed in the feeder
The scan starts. Your document is sent to the destination when the scan is complete.
When your document is placed on the platen glass
Perform the following procedure.
(1) Select the size of the original document using [ ] or [ ] and press [OK].
Scan Size
LTR
LGL
STMT
(2) Place the next page on the platen glass and press [
Press [ ] (Start) for each page.
] (Start).
(3) When all documents are scanned completely, select <Start
Sending> using [ ] or [ ] and press [OK].
Your document is sent to your fax destination.
Changing the Scan Settings (Fax)
Resolution Settings
Fax mode screen Setting screen
Specify destination.
01/01/2011 12:52AM
RX Mode: Auto
Resolution: 200 x 10
Select <Resolution> using [ ] or [ ]
Resolution
200 x 100 dpi (Norma
200 x 200 dpi (Fine)
200 x 200 dpi (Phot
...
200 x 400 dpi (Supe
...
<200 x 100 dpi (Normal)>
<200 x 200 dpi (Fine)>
<200 x 200 dpi (Photo)>
<200 x 400 dpi (Superfine)>
<400 x 400 dpi (Ultrafine)>
Specify the resolution.
Higher resolutions result in better image quality but require longer transmission times.
For faxes that contain text
For faxes that contain fine text
For faxes that contain photographs
Achieves an even finer resolution than (Fine)
Achieves an even finer resolution than (Superfine)
Density Settings
Fax mode screen
Specify destination.
01/01/2011 12:52AM
Resolution: 200 x 1
...
-
Select <Density> using [ ] or [ ]
Setting screen
Density
- +
Specify the density.
[ ]
[ ]
Decrease the density.
Increase the density.
2-Sided Original
Set the scan settings for 2-sided original documents.
Specify destination.
01/01/2011 12:52AM
2-Sided Original
Off
Book Type
Calendar Type
2-Sided Original: 0f
Press [ ] or [ ] to select <2-Sided Original>.
<Off> The direction of 2-sided original documents are not set.
<Book Type>
<Calendar Type>
Select this setting if the top and bottom of the images are the same on both pages.
Select this setting if the top and bottom of the images on each page are opposite each other.
Sharpness Settings
Fax mode screen Setting screen
Specify destination.
01/01/2011 12:52AM
Sharpness
- +
2-Sided Original: O ...
Adjust this setting to emphasize the outline of the image or decrease the contrast.
Select <Sharpness> using [ ] or [ ]
[ ]
To clearly capture halftone photos, adjust this setting to the appropriate level on the <-> scale.
This can counteract the effect of moiré patterns (uneven gradation and striped patterns).
[ ]
To clearly capture text or lines, adjust this setting to the appropriate level on the <+> scale. It is best suited for scanning blueprints and very weak pencil manuscripts.
6-3
6-4
Specifying Destinations
Specifying Destinations
Specifying destinations by entering the fax number
Specify the fax number using the numeric keys, [ ] (Tone), and [ ]
(SYMBOLS).
To modify destinations
• To cancel the entered destination
Press and hold [ ] (Clear).
• To delete the last character of the entered destination
Press [ ] (Clear).
Specifying destinations using one-touch keys
Press the one-touch key (01 to 19) in which the destination is registered.
To select a destination from the one-touch keys, you need to register destinations in these keys in advance.
“Registering and Editing One-Touch Keys” ( → P. 5-3)
When the wrong key is pressed
(1) Press [ ] (Clear).
(2) Select <Yes> using [ ] and press [OK].
* To clear all the scan settings specified, press [ ] (Reset).
Specifying destinations using coded dial codes
Press [ ] (Coded Dial), and then enter the three-digit registration number
(001 to 181) with the numeric keys.
To select a destination from the coded dial codes, you need to register destinations in these codes in advance.
“Registering and Editing Coded Dial Codes” ( → P. 5-6)
When the wrong key is pressed
(1) Press [ ] (Clear).
(2) Select <Yes> using [ ] and press [OK].
* To clear all the scan settings specified, press [ ] (Reset).
Specifying Destinations
Specifying destinations using group addresses
When group addresses are registered in one-touch keys
Press the one-touch key (01 to 19) in which the group address that you want to select is registered.
When group addresses are registered in coded dial codes
Press [ ] (Coded Dial), and then enter the three-digit registration number (001 to 181) with the numeric keys.
To select a destination from the coded dial codes, you need to register group addresses in these codes in advance.
“Registering and Editing Destinations for Group Dialing” ( → P. 5-9)
When the wrong key is pressed
(1) Press [ ] (Clear).
(2) Select <Yes> using [ ] and press [OK].
* To clear all the scan settings specified, press [ ] (Reset).
Specifying destinations using the address book
When you type an alphanumeric character from the operation panel or search for an alphanumeric character in the address book screen, fax numbers with the matched letter or number are displayed. You can select your destination from the displayed numbers.
To select a destination from the address book, you need to register destinations in the address book in advance.
“Registering Destinations in the Address Book” ( → P. 5-2)
1
Press [ ].
2
Press [ ] (Address Book).
4
Select the destination using [ ] or [ ] and press [OK].
CANON01 0123456
...
3
Press [ ] or [ ] to search for your destination.
CANON02 9876543
...
CANON03 00112233
• Select <All> to display all destinations.
• Select < > at the bottom of the screen to add or edit destinations.
“Registering Destinations in the Address Book” ( → P. 5-2)
All A-Z
CANON01 01234567
CANON02 9876543
...
CANON03 0011223
...
All A-Z
6-5
6-6
Canceling Fax Jobs
Cancel sending the job currently being sent.
Keys to be used for this operation
Stop
OK
NOTE
How to cancel fax sending
You can also cancel the job with the following procedures.
• To cancel the job in the Status Monitor/Cancel screen.
“Checking and Canceling Fax Jobs” ( → P. 6-18)
• Press [ ] (Stop) twice.
1
When <Scanning...> is displayed after the fax sending starts, select <Cancel> using [ ] or [ ] and press [OK].
Scanning...
<Start Sending>
<Cancel>
Destinations: 1
No. of TX Pages: 1
* You can also cancel the job by pressing [ ] (Stop).
When a document is loaded on the platen glass
When <Scan Next: Press Start> is displayed, follow the same steps as the above.
Scan Next: Press Start
<Start Sending>
<Cancel>
Destinations: 1
No. of TX Pages: 1
2
Select <Yes> using [ ] or [ ] when <Cancel?> appears on the screen and press [OK].
* You can also cancel the job by pressing [ ] (Stop).
The job is canceled.
Cancel?
<No>
<Yes>
Details
Redialing (Manual Redialing)
You can call and redial up to three fax sending history.
Keys to be used for this operation
Recall FAX
OK Start
1
Place your document.
“Placing Documents” ( → P. 2-4)
“Supported Document Types” ( → P. 2-2)
2
Press [ ].
3
Press [ ] (Recall).
4
Select history for redial using [ ] or [ ] and press [OK].
In the history, recipient name and/or telephone number are displayed. For sequential broadcast, only one content is displayed.
Recall
012XXXXXX
5
Press [ ] (Start).
NOTE
Contents saved in the fax sending history
The sequential broadcast destinations are included. The following reading settings are saved as well. You can change them for redialing.
• Resolution
• Density
• 2-Sided Original
• Sharpness
Redial restrictions
• Manual fax sending is not saved in the history and cannot be redialed.
“Notifying the Recipient of an Incoming Fax by Telephone
• When fax sending from the history is restricted, redialing feature is not available.
“Restrict History TX” ( → P. 6-28)
• When <Restrict New Dest.> is set to <On>, the saved fax sending history up to then is deleted for preventing those new destinations in the history from being redialed.
“Restrict New Destinations” ( → P. 6-28)
When the machine is turned OFF
Recently dialed numbers are all cleared.
To automatically redial a number
6-7
6-8
Useful Features
Notifying the Recipient of an Incoming
Fax by Telephone (Manual Sending)
Send a fax manually when
• you want to notify the recipient of an incoming fax by telephone
• the receiving fax machine cannot receive faxes automatically
Keys to be used for this operation
FAX Numeric keys
Push-button Telephone for Tone Dialing
Some types of push-button telephones require a push-button line (for example, banks, airlines, or hotel reservations). When the machine is connected to a dial-up line, you can receive a fax using tone dialing. Follow the steps in the procedure below.
Keys to be used for this operation
FAX Tone, Numeric keys
Start
1
Connect an external telephone to the machine.
See the Starter Guide that comes with the machine.
2
Place your document in the feeder.
“Placing Documents” ( → P. 2-4)
“Supported Document Types” ( → P. 2-2)
3
Press [ ].
4
Specify the scan settings.
You cannot scan the 2-sided printing document.
“Changing the Scan Settings (Fax)” ( → P. 6-3)
5
Check for a dial tone via the handset of the external telephone.
Check if you hear the dial tone.
6
Dial the recipient’s number.
7
Talk to the recipient through the handset.
When you hear a beep
Proceed to Step 9.
8
Ask the recipient to set his/her fax machine to receive your fax.
9
When you hear a beep, press [ ] (Start), and hang up the handset.
When the scan is complete, the machine is ready to send your faxes.
NOTE
Restrictions when sending faxes manually
When placing documents on the platen glass, only one page can be sent. Furthermore, the group dialing function is not available.
• The 2-sided printing document cannot be scanned. (The 2-sided printing scan setting will be invalid.)
Check for a dial tone before entering the number.
When the number is entered before checking for a dial tone, your call cannot come through or may be connected to a wrong destination.
Hook Start
1
Press [ ].
2
Press [ ] (Hook) and check for the dial tone.
Check if you hear the dial tone.
3
Dial the information service from which you want to receive fax(es) using the numeric keys.
Specify destination.
01/01/2011 12:52AM
012XXXXXX
Start Receiving
Resolution: 200 x 1
...
4
Respond to the prerecorded messages of the information service and press [ ] (Tone).
You can switch to tone dialing.
Specify destination.
01/01/2011 12:52AM
012XXXXXXT
Start Receiving
Resolution: 200 x 1
...
5
Enter the required numbers using the numeric keys.
Specify destination.
01/01/2011 12:52AM
012XXXXXXT3456
Start Receiving
Resolution: 200 x 1
...
6
Press [ ] (Start) to receive fax(es).
NOTE
To make a telephone call
An external telephone must be connected to the machine.
Check for a dial tone before entering the number.
When the number is entered before checking for a dial tone, your call cannot come through or may be connected to a wrong destination.
Sending a Fax Abroad (Adding Pauses)
When making an overseas call, you may need to add a pause to the fax number.
Since signals are transmitted over long distances across a complicated channel, your call may not be connected without adding a pause after the country code or in front of the fax number. By adding a pause, enough time elapses before the machine starts dialing the number again.
Keys to be used for this operation
FAX Tone, Numeric keys
7
Press [ ] (Pause) to add a pause to the end of the fax/telephone number as needed.
• The letter <P> is displayed at the end of the fax number.
• A pause added to the end of the number is set to 10 seconds.
Fax Number
012p031XXXXXXXP
<Apply>
8
Press [ ] (Start).
Pause Start
1
Place your document.
“Placing Documents” ( → P. 2-4)
“Supported Document Types” ( → P. 2-2)
2
Press [ ].
3
Specify the scanning settings as needed.
“Changing the Scan Settings (Fax)” ( → P. 6-3)
4
Enter the international access code using the numeric keys.
For more information on international access codes, contact your telephone company.
Fax Number
012
<Apply>
5
Press [ ] (Pause) to enter a pause as needed.
• The letter <p> is displayed to indicate that a pause is added.
• The default pause length is two seconds*. To change it, see
• To add more pauses into the dialing sequence, press [ ]
(Pause) again.
* The default pause length varies depending on the country where you are using the machine.
Fax Number
012P
<Apply>
6
Enter the country code, the area code, and the fax/telephone number using the numeric keys.
Fax Number
012p031XXXXXXX
<Apply>
6-9
6-10
Sending to Multiple Destinations at a
Time (Sequential Broadcast)
You can send the same fax to multiple destinations simultaneously.
Keys to be used for this operation
Numeric keys
OK Start
1
Place your document.
“Placing Documents” ( → P. 2-4)
“Supported Document Types” ( → P. 2-2)
2
Specify destination.
“Specifying Destinations” ( → P. 6-4)
To specify destination, following methods are available.
• Specifying destinations by entering the fax number
• Specifying destinations using one-touch keys
• Specifying destinations using coded dial codes
• Specifying destinations using group addresses
• Specifying destinations using the address book
3
Select how to specify destinations that you want to add using [ ] or [ ] and press [OK].
• Address Book
• Coded Dial
• Specify Next Destination (New)
“Specifying Destinations” ( → P. 6-4)
4
Repeat Step 2 and 3 to enter all the destinations.
5
Press [ ] (Start).
NOTE
The number of destinations that you can specify for a sequential broadcast
• Using the numeric keys: Up to 10 destinations
• One-touch keys: Up to 19 destinations
• Coded dial codes: Up to 181 destinations
To specify destinations using the numeric keys
Enter the numbers and press [OK].
For confirming/deleting/editing the specified destinations
(1) Select <Confirm/Edit Destination> using [ ] or [ ] and press [OK].
Send: Press Start
Destinations: 3
0123456789
Specify Next Destin
...
Confirm/Edit Destina
(2) Select the destination using [ ] or [ ] and press [OK].
Details of the destination are displayed.
Confirm/Edit Dest.
Canon 0987654321
User01 9876543210
0123456789
(3) In order to delete the destination, select <Delete Destination> using [ ] or [ ] and press [OK].
For editing destinations being entered using numeric keys
Edit the destinations using numeric keys and select <Apply> using [ ] or [ ] and press [OK].
RX Mode
This section describes how to receive faxes.
RX Mode
The machine allows you to receive faxes automatically or manually in several different ways.
See the following flowcharts to select the receive mode that you want to use.
The default setting is <Auto>.
Auto mode
You can receive faxes automatically.
The receive mode varies depending on whether an external telephone is connected to the machine or not.
Operation for when an incoming call is received
Without an external telephone connected With an external telephone connected
When the call is a fax
The machine receives the fax automatically.
When the call is a voice call
The machine does not respond.
An incoming call rings for the specified number of times. *
When you pick up the handset while the incoming call rings
When you do not pick up the handset while the incoming call rings
When the call is a fax
You can hear a beep.Following the procedure below, receive the fax.
(1) Press [Fax].
(2) Select <Start Receiving> using [ ] or [ ] and press [OK].
(3) Hang up the handset.
When the call is a voice call
You can start talking as is.
When the call is a fax
The machine receives the fax automatically.
When the call is a voice call
You cannot start talking.
* You can set the incoming call ring time using “Incoming Ring” ( → P. 6-25).
6-11
6-12
Fax/Tel mode
You can receive faxes automatically (The telephone rings on an incoming call). To disable audible incoming rings, see
You can answer incoming calls by picking up the handset.
Operation for when an incoming call is received
An incoming call rings for the specified number of times.
*1
When you do not pick up the handset within the specified number of times
When you pick up the handset within the specified number of times
The machine judges whether the incoming call is a fax or voice call.
*2
When the call is a fax
You can hear a beep.Following the procedure below, receive the fax.
(1) Press [Fax].
(2) Select <Start Receiving> using [ ] or [ ] and press [OK].
(3) Hang up the handset.
When the call is a voice call
You can start talking as is.
When the call is a fax
The machine receives the fax automatically.
When the call is a voice call
The telephone rings.
*3
When you pick up the handset during ringing
You can start talking as is.
When you do not pick up the handset during ringing
The machine hangs up the telephone or switches to the fax receive mode.
*4
* 1
You can change the incoming call ring time using “Incoming Ring” ( → P. 6-25)
* 2 To set a ring delay before the telephone starts ringing on an incoming call, go to the <Ring Start Time> option.
* 3 To adjust the incoming call ring time, go to the <Incoming Ring Time> option.
* 4 To specify how the machine behaves when you do not answer an incoming call, go to the <Action After Ring> option.
Answer mode
You can receive faxes automatically.
The telephone’s built-in answer function records messages of unanswered calls.
Operation for when an incoming call is received
The telephone rings the number of times specified for the built-in answering machine.
*1
When you pick up the handset during ringing
When the built-in answering machine starts up
When the call is a fax
You can hear a beep.Following the procedure below, receive the fax.
(1) Press [Fax].
(2) Select <Start Receiving> using [ ] or [ ] and press [OK].
(3) Hang up the handset.
When the call is a voice call
You can start talking as is.
When the call is a fax
The machine receives the fax automatically.
When the call is a voice call
The built-in answering machine records the message.
*2
* 1 Set the answer function to answer after a few rings.
* 2 The message is recorded on the answer function (You are advised to add approximately 4 seconds of silence at the beginning of the message or set the maximum recording time to 20 seconds).
Manual mode
Pick up the handset to answer calls or receive faxes when the machine is set to manual mode.
Set this mode when you expect to receive more incoming telephone calls than faxes or when you receive few faxes.
Operation for when an incoming call is received
The external phone rings.
When you pick up the handset while the telephone rings
When you do not pick up the handset while the telephone rings
The machine cannot receive a call or fax.
*1
When the call is a fax
You can hear a beep.Following the procedure below, receive the fax.
*2
(1) Press [Fax].
(2) Select <Start Receiving> using [ ] or [ ] and press [OK].
(3) Hang up the handset.
When the call is a voice call
You can start talking as is.
* 1
* 2
When “Remote RX” ( → P. 6-25) is set, you can dial the telephone to receive faxes remotely.
DRPD (Distinctive Ring Pattern Detection) mode
This mode assigns distinctive ring patterns to up to two phone numbers per telephone line. The machine automatically identifies incoming calls based on the ring pattern and sorts out whether an incoming call is a fax or voice call. Set the fax ring pattern that matches the ring pattern of your telephone company. Contact your telephone company for more information.
6-13
Changing the Receive Mode
Select the receive mode that you want to use.
NOTE
About the external telephone
The machine may not be able to send or receive faxes properly, depending on the type of telephone connected to it.
Keys to be used for this operation
FAX
OK
1
Press [ ].
2
Select <RX Mode> using [ ] or [ ] and press
[OK].
Specify destination.
01/01/2011 12:52AM
RX Mode: Auto
Resolution: 200 x 1
...
3
Select the receive mode using [ ] or [ ] and press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
When <Fax/Tel Auto Switch> is selected
If you select <DRPD: Select Fax>
Select a ring pattern using [ ] or [ ] and press [OK].
Advanced Settings for the Fax/Tel Auto
Switch Mode
Set the advanced settings for the Fax/Tel Auto Switch mode.
Keys to be used for this operation
FAX
2
Select <RX Mode> using [ ] or [ ] and press
[OK].
Specify destination.
01/01/2011 12:52AM
RX Mode: Auto
Resolution: 200 x 1
...
3
Select <Fax/Tel Auto Switch> using [ ] or [ ] and press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
4
Select the option using [ ] or [ ] and press [OK].
Fax/Tel Auto Switch
<Apply>
Ring Start Time: 6
Incoming Ring Time:
...
After Ring: RX
<Ring Start Time>
<Incoming Ring Time>
<After Ring>
Set the duration during which the machine tries to detect fax tones before the telephone starts ringing.
Set the duration somewhere between 5 to
30 seconds and press [OK].
Set the duration during which the telephone keeps ringing when an incoming call comes.
Set the duration somewhere between 15 to 300 seconds and press [OK].
Specify how the machine behaves when an incoming call is not answered.
Select <End> or <RX> and press [OK].
- <End>: Disconnect the call.
- <RX>: Receive an incoming fax.
5
Select <Apply> using [ ] or [ ] and press [OK].
The changes are saved.
Fax/Tel Auto Switch
<Apply>
Ring Start Time: 6
Incoming Ring Time:
...
After Ring: RX
6-14
1
Press [ ].
OK
Forwarding Fax Documents
Received fax documents are transferred to a fax, E-mail or a file server.
NOTE
For forwarding to E-mail or a file server
When a fax document is transferred to an E-mail or a file server, the document is converted to a PDF file.
When the destination is deleted from an address book
When you delete the destination from the address book between the time the fax forward is configured and the time the fax is received, a destination unknown forwarding error occurs.
To learn how to handle transfer errors
See the following sections.
“Configurating Operations for Transfer Errors” ( → P. 6-16)
“Re-fowarding/Printing/Deleting Documents in Which Transfer
3
Select <Forwarding Settings> using [ ] or [ ] and press [OK].
System Settings
Security Settings
Communication Manag
...
Select Country/Regi
...
Forwarding Settings
4
Select <Off> or <On> using [ ] or [ ] and press
[OK].
Forwarding Settings
Off
On
Setting Document Transfer (Automatic
Forwarding)
Specify whether a document is automatically transferred during receiving and where to be transferred.
NOTE
Destinations that can be specified
You can specify the followings as destinations.
• Fax
• File server
• Group destination
Keys to be used for this operation
Menu
OK
1
Press [ ] (Menu).
2
Select <System Settings> using [ ] or [ ] and press [OK].
Menu
USB Direct Print Se
...
Printer Settings
Adjustment/Maintena
...
System Settings
<On>
Starts to transfer received documents. Next, you need to configure transfer destinations.
<Off> Transfer is not performed.
When <On> is selected
You can specify where to forward. You can specify only by the following approaches:
“Specifying destinations using one-touch keys” ( → P. 6-4)
“Specifying destinations using coded dial codes” ( → P. 6-4)
“Specifying destinations using the address book” ( → P. 6-5)
CANON01 01234567
CANON02 9876543
...
CANON03 0011223
...
All A-Z 0-9
5
Press [ ] (Menu) to close the menu screen.
Forwarding Received Faxes Stored in Memory to Other Destinations (Manual Forwarding)
When a fax is stored in memory, you can manually forward it to a specified destination.
NOTE
Destinations that can be specified
You can specify the followings as destinations.
• Fax
• File server
• Group destination
Keys to be used for this operation
Status Monitor/Cancel
OK
6-15
6-16
1
Press [ ] (Status Monitor/Cancel).
2
Select <RX Job> using [ ] or [ ] and press [OK].
Status Monitor/Cancel
Device Status
Copy/Print Job
TX Job
RX Job
3
Select <Job Status> using [ ] or [ ] and press
[OK].
RX Job Status/History
Job Status
Job History
4
Select the job that you want to forward using [ ] or [ ] and press [OK].
You cannot forward received faxes when
• the machine is in the middle of receiving another fax
• the machine starts printing a job after it has received a fax
RX Job Status
12:52AM Receiving
12:54AM Waiting:Print
5
Select <Forward> using [ ] or [ ] and press
[OK].
Details
<Delete>
<Forward>
Job Number: 0004
Status: Waiting to
...
6
Specify the forwarding destination.
See the following sections to specify destinations.
“Specifying destinations using one-touch keys” ( → P. 6-4)
“Specifying destinations using coded dial codes” ( → P. 6-4)
“Specifying destinations using the address book” ( → P. 6-5)
CANON 0123456789
GroupA 2 Destin
...
User01 01234567
...
All A-Z
Configurating Operations for Transfer Errors
When received documents are transferred or when a transfer error occurs, its details can be saved in a memory or printed.
Keys to be used for this operation
Menu
OK
1
Press [ ] (Menu).
2
Select <System Settings> using [ ] or [ ] and press [OK].
Menu
USB Direct Print Se
...
Printer Settings
Adjustment/Maintena
...
System Settings
3
Select <Store/Print when Fowarding> using [ ] or [ ] and press [OK].
System Settings
Communication Manag
...
Select Country/Regi
...
Forwarding Settings
Store/Print When Fow
To print a transferred document
(1) Select <Print Images> using [ ] or [ ] and press [OK].
Store/Print Forwarding
Print Images
Store Images in Memo
...
(2) Select settings using [ ] or [ ] and press [OK].
Print Images
Off
On
Only When Error Occu
...
<Off>
<On>
<Only when Error
Occurs>
When a document is transferred, that document is not printed.
When a document is transferred, that document is printed.
Only when a transfer error occurs, that document is printed.
To save a transferred document in a memory
(1) Select <Store Images in Memory> using [ ] or [ ] and press
[OK].
Store/Print Forwarding
Print Images
Store Images in Memor
3
Select a job using [ ] or [ ] and press [OK].
Fax Forwarding Errors
12:52AM
12:54AM
(2) Select settings using [ ] or [ ] and press [OK].
Store Images in Memory
Do Not Store
Only When Error Occu
...
<Do Not Store>
<Only when Error
Occurs>
When a document is transferred, that document is not saved.
Only when a transfer error occurs, that document is saved in a memory.
4
Press [ ] (Menu) to close the menu screen.
Re-fowarding/Printing/Deleting
Documents in Which Transfer Is Failed
NOTE
When You Use This Feature
Specify <Only when Error Occurs> to the <Store Images in
Memory> of the <Store/Print When Fowarding>.
“Configurating Operations for Transfer Errors” ( → P. 6-16)
About re-forwarded job
The job which has been reforwarded successfully is deleted.
Keys to be used for this operation
Status Monitor/Cancel
Detailed information of the forwarding error job is displayed.
Details
<Delete>
<Print>
<Forward>
Job Number: 0004
To delete/print a job
(1) Select <Delete> or <Print> using [ ] or [ ] and press [OK].
Details
<Delete>
<Print>
<Forward>
Job Number: 0004
<Delete>
<Print>
Press to delete jobs.
Print the job contents.
(2) Select <Yes> using [ ] and press [OK].
Delete?
Yes No
For job forwarding
(1) You can specify where to forward. You can specify only by the following approaches:
“Specifying destinations using one-touch keys” ( → P. 6-4)
“Specifying destinations using coded dial codes” ( → P. 6-4)
“Specifying destinations using the address book” ( → P. 6-5)
CANON01 01234567
CANON02 9876543
...
CANON03 0011223
...
All A-Z
OK
1
Press [ ] (Status Monitor/Cancel).
2
Select <Fax Forwarding Errors> using [ ] or [ ] and press [OK].
Status Monitor/Cancel
Copy/Print Job
TX Job
RX Job
Fax Forwarding Error
6-17
6-18
Managing Faxes Stored in Memory
Manage faxes stored in memory.
Checking and Canceling Fax Jobs
Check the details of the fax currently being sent or waiting to be sent. Cancel faxes that you decide not to send.
Keys to be used for this operation
Status Monitor/Cancel
To cancel the job
(1) Select <Cancel> using [ ] or [ ] and press [OK].
Details
<Cancel>
Job Number: 0004
Status: Sending
Time: 01/01 12:52AM
(2) Select <Yes> using [ ] or [ ] and press [OK].
Cancel?
1
Press [ ] (Status Monitor/Cancel).
2
Press [ ] or [ ] to select <TX Job> and press
[OK].
Status Monitor/Cancel
Device Status
Copy/Print Job
TX Job
RX Job
3
Select <Job Status> using [ ] or [ ] and press
[OK].
TX Job Status/History
Job Status
Job History
OK
4
Press [ ] or [ ] to select the job that you want to check or cancel and press [OK].
TX Job Status
12:52AM Sending
12:54AM Scanning
Yes No
The sending job is canceled. Fax transmission to all the destinations will be canceled for sequential broadcast.
(3) Press [ ] (Status Monitor/Cancel) to close the screen.
To only check the details of the selected job
Press [ ] (Status Monitor/Cancel) after you have checked the details of the selected job to close the screen.
Combining and Printing the Received
Documents You Saved
Instead of printing at “Memory Lock Settings” ( → P. 6-27) during
receiving, documents saved in a memory are combined and printed altogether.
NOTE
Printing documents saved in a memory during receiving
You cannot individually choose and print a document. You cannot preview the document content, either.
When <Memory Lock Time > is set
At <Memory Lock End Time>, you can combine and print received documents saved in a memory from the <Memory Lock Start
Time> to the <Memory Lock End Time>.
Keys to be used for this operation
Menu
The details of the selected job is displayed.
Details
<Cancel>
Job Number: 0004
Status: Sending
Time: 01/01 12:52AM
OK
1
Press [ ] (Menu).
2
Select <System Settings> using [ ] or [ ] and press [OK].
Menu
USB Direct Print Se
...
Printer Settings
Adjustment/Maintena
...
System Settings
3
Select <Communication Management Settings> using [ ] or [ ] and press [OK].
System Settings
Device Information
...
Dept. ID Management
...
Security Settings
Communication Manage
4
Select <Memory Lock Settings> using [ ] or [ ] and press [OK].
When <Memory Lock PIN> is set, enter the number using the numeric keys and press [OK].
Communication Mgt. Set
Fax Settings
Memory Lock Settings
5
Select <Off> using [ ] or [ ] and press [OK].
Memory Lock Settings
Off
On
Fax documents saved in the memory are combined and printed.
6
Press [ ] (Menu) to close the menu screen.
Checking and Deleting Received Faxes
Check the details of faxes stored in memory. Delete faxes that you no longer need.
NOTE
About faxes stored in memory
You can specify forwarding destinations.
“Forwarding Fax Documents” ( → P. 6-15)
You can combine and print documents saved in the memory instead of printing during receiving.
“Combining and Printing the Received Documents You Saved”
Keys to be used for this operation
Status Monitor/Cancel
OK
1
Press [ ] (Status Monitor/Cancel).
2
Select <RX Job> using [ ] or [ ] and press [OK].
Status Monitor/Cancel
Device Status
Copy/Print Job
TX Job
RX Job
3
Select <Job Status> using [ ] or [ ] and press
[OK].
RX Job Status/History
Job Status
Job History
4
Select the job that you want to check or delete using [ ] or [ ] and press [OK].
RX Job Status
12:52AM Receiving
12:54AM Waiting:Print
The details of the job is displayed.
Details
<Delete>
<Forward>
Job Number: 0004
Status: Waiting to
...
6-19
6-20
To delete the job
(1) Select <Delete> using [ ] or [ ] and press [OK].
Details
<Cancel>
Job Number: 0004
Status: Sending
Time: 01/01 12:52AM
(2) Select <Yes> using [ ] and press [OK].
Delete?
Yes No
The job is deleted.
(3) Press [ ] (Status Monitor/Cancel) to close the screen.
To only check the details of the selected job
Press [ ] (Status Monitor/Cancel) after you have checked the details of the selected job to close the screen.
Checking the History of Received/Sent
Faxes
Check the history of received or sent faxes.
Keys to be used for this operation
Status Monitor/Cancel
4
Select the job that you want to check using [ ] or
[ ] and press [OK].
The details of the job is displayed.
TX Job History
05:10AM NG ♯995
05:06AM NG ♯099
5
Select the item that you want to check using [ ] or [ ] and press [OK].
Details
Job Number: 0004
Result: NG ♯995
Started: 01/01 12:5
...
Duration: 00'00
6
Press [ ] (Status Monitor/Cancel) to close the screen.
OK
1
Press [ ] (Status Monitor/Cancel).
2
Select <TX Job> or <RX Job> using [ ] or [ ] and press [OK].
Status Monitor/Cancel
Device Status
Copy/Print Job
TX Job
RX Job
<TX Job>
<RX Job>
Confirm the sending job history.
Confirm the received job history.
3
Select <Job History> using [ ] or [ ] and press
[OK].
TX Job Status/History
Job Status
Job History
Changing the Default Fax Settings
The default settings are a set of standard settings predetermined by the machine. These settings become effective when the machine is turned ON and OFF, or when
[ ] (Reset) is pressed to revert to the default settings.
You can change the following default settings based on your needs.
• Resolution
• Density
• 2-Sided Original
• Sharpness
5
Select the item using [ ] or [ ] and press [OK].
• Resolution/Density/Sharpness
For more information, see “Changing the Scan Settings (Fax)”
Change Defaults
<Apply>
Resolution: 200 x 10
2-Sided Original: O
...
Keys to be used for this operation
Menu
6
Select <Apply> using [ ] or [ ] after you have specified the setting and press [OK].
Change Defaults
<Apply>
Resolution: 200 x 1
...
OK
1
Press [ ] (Menu).
2
Select <Fax Settings> using [ ] or [ ] and press
[OK].
2-Sided Original: O
...
7
Press [ ] (Menu) to close the menu screen.
Menu
Timer Settings
Common Settings
Copy Settings
Fax Settings
3
Select <TX Function Settings> using [ ] or [ ] and press [OK].
Fax Settings
Basic Settings
TX Function Settings
RX Function Settings
RX Print Settings
4
Select <Change Defaults> using [ ] or [ ] and press [OK].
TX Function Settings
Change Defaults
Register Unit Name
...
ECM TX
Pause Time
6-21
6-22
Changing Fax Settings (Settings that Can Be Specified Using the [Menu] Button)
Configure the following settings to determine how to send faxes.
For details on the procedure for setting specifications or the setting items, see the next items.
“The steps to take for configuring the send settings” ( → P. 6-22)
“The steps to take for configuring the receiving settings”
“The steps to take for configuring the system settings”
The steps to take for configuring the send settings
5
Select <Off> or <On> using [ ] or [ ] and press
[OK].
ECM TX
Off
On
* Select <Apply> when <Apply> appears on the screen after you have specified the setting and press [OK].
6
Press [ ] (Menu) to close the menu screen.
The procedure is complete.
Options
Follow the steps in the procedure below to configure the send settings.
The procedure describes the steps to change the “ECM TX” setting.
1
Keys to be used for this operation
Menu
Press [ ] (Menu).
2
Select <Fax Settings> using [ ] or [ ] and press
[OK].
Menu
Timer Settings
Common Settings
Copy Settings
Fax Settings
OK
3
Select <TX Function Settings> using [ ] or [ ] and press [OK].
Configure the following options to send a fax.
Basic
Settings
TX Function
Settings
Fax Settings
“Register Unit Telephone Number” ( → P. 6-22)
“Select Line Type” ( → P. 6-22)
“Change Defaults” ( → P. 6-23)
“Register Unit Name (Fax)” ( → P. 6-23)
“Check Dial Tone Before Sending” ( → P. 6-24)
Register Unit Telephone Number
Register your machine’s fax number.
How to access the option
[ ] (Menu) → <Fax Settings> → <Basic Settings> →
<Register Unit Telephone Number>
How to register the fax number
Enter up to 20 digits using the numeric keys.
You can also enter the [+].
4
Fax Settings
Basic Settings
TX Function Settings
RX Function Settings
RX Print Settings
Select <ECM TX> using [ ] or [ ] and press [OK].
TX Function Settings
Change Defaults
Register Unit Name
...
ECM TX
Pause Time
Select Line Type
Change this option when you cannot send a fax.
Contact your local telephone company when you are not sure of the line type that you are using.
How to access the option
[ ] (Menu) → <Fax Settings> → <Basic Settings> →
<Select Line Type>
Settings
(Bold: Default setting)
Pulse Select this setting when you are using a pulse line.
Tone Select this setting when you are using a tone line.
Off-Hook Alarm
Specify whether to sound an alarm when the telephone handset is left unhooked and adjust the volume.
How to access the option
[ ] (Menu) → <Fax Settings> → <Basic Settings> →
<Off-Hook Alarm>
Settings
(Bold: Default setting)
Off
On
Off-Hook Alarm Volume:
1 to 3
No alarm sounds.
The alarm sounds at the specified volume.
Change Defaults
Change the default settings, which become effective when the machine is turned ON and OFF or [ ] (Reset) is pressed.
How to access the option
[ ] (Menu) → <Fax Settings> → <TX Function
Settings> → <Change Defaults>
Settings
See the following section for more information.
“Changing the Default Fax Settings” ( → P. 6-21)
Register Unit Name (Fax)
Register your name or company’s name (sender’s name).
Once the information has been registered, it is printed at the top of each page that you are sending.
How to access the option
[ ] (Menu) → <Fax Settings> → <TX Function
Settings> → <Register Unit Name (Fax)>
How to register the sender’s name
Enter up to 24 alphanumeric characters.
NOTE
Where the sender’s name appears on the page
The information is printed at the top of each page that you are sending.
Fax/Telephone Number
Sending Date/Time
(FAX No.)
Sender Name
(Unit Name) Page Number
CANON P.0001
01/01/2011 02:07 PM FAX 123XXXXXXX
Telephone Number
Mark
ECM TX
The ECM (Error Correction Mode) detects and corrects errors that occur during fax transmissions. It helps in minimizing sending errors caused by a poor connection.
NOTE
Check if the ECM is enabled on the receiving fax machine
The ECM is effective only when it is enabled on both machines.
An error occurs when the ECM is enabled
The error may be caused by poor telephone line conditions.
When telephone line conditions are poor
It may take additional time to send your fax if a problem occurs when sending over the telephone line.
How to access the option
[ ] (Menu) → <Fax Settings> → <TX Function
Settings> → <ECM TX>
Settings
(Bold: Default setting)
Off Disable the ECM.
On Enable the ECM.
Pause Time
Press [ ] (Pause) to specify the pause length.
For the instructions on how to enter a pause, see “Sending a
Fax Abroad (Adding Pauses)” ( → P. 6-9)
How to access the option
[ ] (Menu) → <Fax Settings> → <TX Function
Settings> → <Pause Time>
Setting
(Bold: Default setting)
1 to 2 to 15
(seconds)
Auto Redial
Enable auto redial for automatically redialing the fax number when the line is busy or a sending error occurs.
Specify the number of redial attempts and the interval between these attempts.
How to access the option
[ ] (Menu) → <Fax Settings> → <TX Function
Settings> → <Auto Redial>
Settings
(Bold: Default setting)
Off
On
Redial Times:
1 to 2 to 10 (times)
Redial Interval:
2 to 99 (minutes)
Redial When Err Occurs:
Off, On
Disable Auto Redial
Redialing)” ( → P. 6-7) to redial the
number manually.
Set the number of redial attempts.
Set the interval (in minutes) between redial attempts.
Specify whether to redial the number when a sending error occurs.
6-23
6-24
Sender ID
Specify whether to add the sender ID to the fax that you are sending.
The sender ID is printed at the top of each page that you are sending, along with the fax number and sender’s name. This helps the recipient to identify the sender.
How to access the option
[ ] (Menu) → <Fax Settings> → <TX Function
Settings> → <Sender ID>
Settings
(Bold: Default setting)
Off
On
Print Location:
On Image, Above Image
Mark No. as: TEL/FAX:
FAX , TEL
No sender ID is added.
Select the location where the sender ID is printed on the page.
Select the symbol to be added in front of the telephone number.
Check Dial Tone Before Sending
Specify whether to check for a dial tone before dialing.
How to access the option
[ ] (Menu) → <Fax Settings> → <TX Function
Settings> → <Check Dial Tone Before Sending>
Settings
(Bold: Default setting)
Off
On
Do not check for a dial tone.
Check for a dial tone before dialing.
The steps to take for configuring the receiving settings
Follow the steps in the procedure below to configure the fax receiving settings.
The procedure describes the steps to change the “ECM RX” setting.
Keys to be used for this operation
Menu
OK
1
Press [ ] (Menu).
2
Select <Fax Settings> using [ ] or [ ] and press
[OK].
Menu
Timer Settings
Common Settings
Copy Settings
Fax Settings
3
Select <RX Function Settings> using [ ] or [ ] and press [OK].
Fax Settings
Basic Settings
TX Function Settings
RX Function Settings
RX Print Settings
4
Select <ECM RX> using [ ] or [ ] and press [OK].
RX Function Settings
ECM RX
Incoming Ring
Remote RX
Auto RX Switch
5
Select <Off> or <On> using [ ] or [ ] and press
[OK].
ECM RX
Off
On
* Select <Apply> when <Apply> appears on the screen after you have specified the setting and press [OK].
6
Press [ ] (Menu) to close the menu screen.
The procedure is complete.
Options
Configure the following options to receive a fax.
RX
Function
Settings
RX Print
Settings
Fax Settings
“2-Sided Printing” ( → P. 6-25)
“Continue Printing When Toner Is Low” ( → P. 6-26)
ECM RX
The ECM (Error Correction Mode) detects and corrects errors that occur during fax transmissions. It helps in minimizing sending errors caused by a poor connection.
NOTE
Check if the ECM is enabled on the receiving fax machine
The ECM is effective only when it is enabled on both machines.
An error occurs even when the ECM is enabled
The error may be caused by poor telephone line conditions.
When telephone line conditions are poor
It may take additional time to receive your fax if a problem occurs when sending over the telephone line.
How to access the option
[ ] (Menu) → <Fax Settings> → <RX Function
Settings> → <ECM RX>
Settings
(Bold: Default setting)
Off
On
Disable the ECM.
Enable the ECM.
Incoming Ring
Specify whether or not the external telephone or the handset rings on an incoming call when <RX Mode> is set to <Auto> or <Fax/Tel Auto Switch>.
You can set the incoming call ring time.
The machine automatically starts receiving a fax after the external telephone keeps ringing for a specified length of time.
The machine’s speaker rings on an incoming fax only when
<RX Mode> is set to <Fax/Tel Auto Switch>.
How to access the option
[ ] (Menu) → <Fax Settings> → <RX Function
Settings> → <Incoming Ring>
Settings
(Bold: Default setting)
Off
On
Ring Times:
1 to 2 to 99
(times)
The telephone does not ring on an incoming call.
The telephone rings on an incoming call.
You can set the incoming call ring time in rings in <Ring Times>.
Remote RX
Specify whether to receive faxes remotely by dialing the ID number using the push-buttons of the external telephone connected to the machine when an incoming call comes.
If you use the pulse line, press “*” (tone) and then dial the
Remote RX ID.
How to access the option
[ ] (Menu) → <Fax Settings> → <RX Function
Settings> → <Remote RX>
Settings
(Bold: Default setting)
Off
On
Remote RX
ID: 00 to 25 to 99
Disable remote retrieval.
Enable remote retrieval.
You can specify the ID number in <Remote
RX ID>.
Auto RX Switch
Set the incoming call ring time before the machine switches to the fax mode automatically. This option can be enabled when the <RX Mode> is set to <Manual>.
How to access the option
[ ] (Menu) → <Fax Settings> → <RX Function
Settings> → <Auto RX Switch>
Settings
(Bold: Default setting)
Off
The machine does not switch to the fax mode automatically.
On
Incoming
Ring Time: 1 to 15 to 99
(seconds)
The machine switches to the fax mode automatically after the specified length of time.
2-Sided Printing
Enable this option to print on both sides of paper. This saves excessive paper consumption.
IMPORTANT
Notes on 2-Sided printing
Accurately attach the paper size switch lever. If the paper size switch lever is not securely attached, documents may not be fed properly or jammed.
“1-sided Printing and 2-sided Printing” ( → P. 4-4)
How to access the option
[ ] (Menu) → <Fax Settings> → <RX Print Settings>
→ <2-Sided Printing>
Settings
(Bold: Default setting)
Off
On
Print on only one side of paper.
Print on both sides of paper.
6-25
6-26
Reduce RX Size
Enable this option to scale the image to fit on the selected paper size or reduce the image by a specific percentage when you receive a fax.
How to access the option
[ ] (Menu) → <Fax Settings> → <RX Print Settings>
→ <Reduce RX Size>
Settings
(Bold: Default setting)
Off
On
Reduction Ratio:
Auto , 97%, 95%,
90%, 75%
Reduction Method:
Vertical/Horizontal,
Vertical Only
No image reduction.
<Auto>: Reduce the image automatically to fit onto the selected paper size.
<97%>, <95%>, <90%>, <75%>:
Reduce the image by the predetermined ratio.
<Vertical/Horizontal>: Reduce the image in vertical and horizontal directions.
<Vertical Only>: Reduce the image in the vertical direction only.
RX Page Footer
Specify whether to print the reception date, time, job ID, and page number at the bottom of the page when printing received faxes.
How to access the option
[ ](Menu) → <Fax Settings> → <RX Print Settings>
→ <RX Page Footer>
Settings
(Bold: Default setting)
Off
On
Do not print the page footer.
Print the page footer.
Continue Printing When Toner Is Low
Specify whether to continue printing received faxes when the toner is nearly empty.
IMPORTANT
If <Continue Printing When Toner Is Low> is set to <On>
Note that the output may not be clear, as subtle details such as thin lines and light colors may not be clearly reproduced, due to a small amount of toner remaining inside the toner cartridge. Plus, faxes are deleted once they have been printed.
The steps to take for configuring the system settings
Follow the steps in the procedure below to configure the system settings.
The procedure describes the steps to change the “TX Start
Speed”setting.
Keys to be used for this operation
Menu
OK
1
Press [ ] (Menu).
2
Select <System Settings> using [ ] or [ ] and press [OK].
Menu
USB Direct Print Se
...
Printer Settings
Adjustment/Maintena
...
System Settings
3
Select <Communication Management Settings> using [ ] or [ ] and press [OK].
System Settings
Device Information
...
Dept. ID Management
...
Security Settings
Communication Manage
4
Select <Fax Settings> using [ ] or [ ] and press
[OK].
Communication Mgt. Set
Fax Settings
Memory Lock Settings
How to access the option
[ ] (Menu) → <Fax Settings> → <RX Print Settings>
→ <Continue Printing When Toner Is Low>
Settings
(Bold: Default setting)
Off
On
The machine does not continue printing received faxes.
The machine continues printing received faxes.
5
Select <TX Start Speed> using [ ] or [ ] and press [OK].
Fax Settings
TX Start Speed
RX Start Speed
6
Select the send start speed using [ ] or [ ] and press [OK].
TX Start Speed
33600 bps
14400 bps
9600 bps
7200 bps
* Select <Apply> when <Apply> appears on the screen after you have specified the setting and press [OK].
7
Press [ ] (Menu) to close the menu screen.
The procedure is complete.
Options
Configure the following options to receive a fax.
System Settings
Communication
Management
Settings
Fax Settings
“Memory Lock Settings” ( → P. 6-27)
“Select Country/Region” ( → P. 6-27)
“Address Book PIN” ( → P. 6-27)
“Restrict New Destinations” ( → P. 6-28)
Restrict TX
Function
“Allow Fax Driver TX” ( → P. 6-28)
“Restrict History TX” ( → P. 6-28)
“Fax No. Confirmation Re-Entry” ( → P. 6-28)
“Restrict Sequential Broadcast” ( → P. 6-28)
TX Start Speed
Change the transmission start speed if you are experiencing a transmission problem.
How to access the option
[ ](Menu) → <System Settings> → <Communication
Management Settings> → <Fax Settings> → <TX Start
Speed>
Settings
(Bold: Default setting)
33600 bps , 14400 bps, 9600 bps,
7200 bps, 4800 bps, 2400 bps
RX Start Speed
Change the reception start speed if you are experiencing a problem.
How to access the option
[ ] (Menu) → <System Settings> → <Communication
Management Settings>
Speed>
→ <Fax Settings> → <RX Start
Setting
(Bold: Default setting)
33600 bps , 14400 bps, 9600 bps,
7200 bps, 4800 bps, 2400 bps
Memory Lock Settings
Normally, received documents are immediately printed. However, you can specify whether or not to store received faxes in memory before printing. You can then print the stored faxes at any time or delete them without printing to save paper.
How to access the option
[ ] (Menu) → <System Settings> → <Communication
Management Settings> → <Memory Lock Settings> (*)
* If <Memory Lock PIN> is specified, use the numeric keys
[ ] to [ ] to enter those numbers, and then press [OK].
Settings
(Boldface: Default setting)
Off Disable Memory Lock.
Memory
Lock PIN:
Seven-digit number
Once the PIN is set, you are prompted to enter it every time you change or disable the Memory Lock mode settings.
On
Print Report:
Off, On
Memory
Lock Time :
Off , On
Specify whether to print the RX result report when receiving a fax.
Activate “Receive Results” to enable this setting.
When <On> is set, received faxes are stored in memory only for a specified length of time.
Set <Memory Lock Start Time> and
<Memory Lock End Time> respectively.
NOTE
Memory Lock PIN
• Press [OK] without entering any numbers when you do not want to set the PIN.
• You cannot set a PIN consisting only of <0> (<0000000>).
• When you set a PIN starting with <0>, the PIN is set in the following manner.
Example: When you enter <02> or <002>, the PIN is set as
<0000002>.
Memory Lock Settings operations
• When memory lock settings are changed from <On> to <Off>, the documents saved in the memory up to then are combined and printed.
“Combining and Printing the Received Documents You
• At <Memory Lock End Time>, you can combine and print received documents saved in the memory from the <Memory
Lock Start Time> to the <Memory Lock End Time>.
Select Country/Region
Specify the country or region where the machine is used.
IMPORTANT
After you have configured the option
Restart the machine to take effect the changes.
How to access the option
[ ] (Menu) → <System Settings> → <Select Country/
Region>
Setting
(Bold: Default setting)
United States (US) , Canada (CA),
Brazil (BR), Mexico (MX), Other
Address Book PIN
Set a PIN to protect the address book. You are prompted to enter the correct PIN to register, edit, or delete destinations.
How to access the option
[ ] (Menu) → <System Settings> → <Restrict TX
Function> → <Address Book PIN>
How to set a PIN
Enter up to a 7-digit number.
To cancel the entered PIN, clear the numbers and press
[OK].
6-27
6-28
Restrict New Destinations
Enable this option to restrict registering new destinations in one-touch keys or coded dial codes. When this option is enabled, you are restricted to do the following.
• Specifying a destination using the numeric keys
• Registering new destinations in the address book, onetouch keys, or coded dial codes
• Editing the destinations registered in the address book, one-touch keys, or coded dial codes
IMPORTANT
Restriction exceptions
Entering new destinations from external telephone is not restricted.
When settings are not immediately applied
During fax sending operation including new destinations or manual redialing operation, restriction settings may not be applied immediately.
NOTE
Redial restrictions
When <Restrict New Dest.> is set to <On>, the saved fax sending history up to then is deleted for preventing those new destinations in the history from being redialed.
How to access the option
[ ] (Menu) → <System Settings> → <Restrict TX
Function> → <Restrict New Destinations>
Settings
(Bold: Default setting)
Off No restrictions.
On
You are restricted to register new destinations or edit the destinations registered in one-touch keys or coded dial codes.
Allow Fax Driver TX
Specify whether to allow sending faxes from the fax driver installed on your computer.
How to access the option
[ ] (Menu) → <System Settings> → <Restrict TX
Function> → <Allow Fax Driver TX>
Settings
(Bold: Default setting)
Off
On
Disallow sending faxes from the fax driver installed on your computer.
Allow sending faxes from the fax driver installed on your computer.
Restrict History TX
Specify whether to restrict sending faxes from the history.
IMPORTANT
When settings are not immediately applied
During manual redialing operations, for example, restriction settings may not be immediately applied.
How to access the option
[ ] (Menu) → <System Settings> → <Restrict TX
Function> → <Restrict History TX>
Settings
(Bold: Default setting)
Off Allow sending faxes from the history.
On Disallow sending faxes from the history.
Fax No. Confirmation Re-Entry
Specify whether to require confirmation before sending a fax. When this option is enabled, you are prompted to enter the fax number again before sending a fax.
How to access the option
[ ] (Menu) → <System Settings> → <Restrict TX
Function> → <Fax No. Confirmation Re-Entry>
Settings
(Bold: Default setting)
Off
On
Confirmation is not required.
You are prompted to enter the fax number for confirmation.
Restrict Sequential Broadcast
Specify whether to restrict sending faxes to multiple destinations simultaneously.
How to access the option
[ ] (Menu) → <System Settings> → <Restrict TX
Function> → <Restrict Sequential Broadcast>
Settings
(Bold: Default setting)
Off
Confirm
Sequential
Broadcast
Reject
Sequential
Broadcast
Allow sending faxes to multiple destinations simultaneously.
The confirmation screen is displayed when you are sending faxes to multiple destinations simultaneously.
Disallow sending faxes to multiple destinations simultaneously.
Chapter
7
Using the Scan Functions
The documents scanned by the machine can be stored in a computer or a USB memory device. You can also send scanned documents to your e-mail application or a file server.
* If you are a Macintosh user, see the Mac Scanner Driver Guide
To view how to display the Mac Scanner Driver Guide, see “For Macintosh Users” ( → P. 11-4).
Scanning Using Keys on the Operation Panel
Performing a Scan Using a Shortcut Key
Registering a Shortcut Key/Confirming the Destination Registered in the
Performing a Scan Using a Shortcut Key
Saving Scanned Documents to USB Memory Device
Sending Scanned Documents to a File Server
7-1
7-2
Basic Scan Operations
Scanning Using Keys on the Operation
Panel
You can scan a document using the keys on the operation panel.
NOTE
To scan using the shortcut keys
When using the shortcut keys which are registered destinations etc., you can send the documents by scanning with one-touch.
See “Scanning” in the e-Manual.
To scan documents by operating a computer
See “Scan” in the e-Manual.
Keys to be used for this operation
SCAN
OK
1
Place your document.
“Supported Document Types” ( → P. 2-2)
2
Press [ ].
3
Select <Computer> using [ ] or [ ] and press
[OK].
Select the scan type.
Computer
Remote Scanner
Memory Media
4
Specify a destination using [ ] or [ ] and press
[OK].
Specify destination.
EXAMPLE1
EXAMPLE2
• When multiple computers are connected the computer connected by a USB cable is listed at the top.
• When a computer is connected by a USB cable this screen is not displayed.
• If more than ten computers are connected via a network the eleventh and subsequent computers are not displayed (you cannot scan). Reduce the number of computers connected to this machine via a network.
e-Manual → Scanning → Scanning Paper Documents and Saving Them to a Computer (USB & Network
Connection) → Registering the Scanner in MF Network Scan
Utility
* You can change the names for the displayed computers.
e-Manual → Scanning → Scanning Paper Documents and Saving Them to a Computer (USB & Network
Connection) → Using the MF Toolbox
5
Specify the scan settings using [ ] or [ ] and press [OK].
Select Scan Type
Scan: Press OK
Color Scan
B&W Scan
Custom 1
Scanning operation starts.
The scanner settings are specified by default as follows.
Scan
Mode
Resolution
File
Type
Color Scan Color 300 dpi PDF
Settings
Searchable/
Compact
B&W Scan
Black and
White
300 dpi TIFF -
Custom 1 Color 300 dpi
JPEG/
Exif
-
Custom 2 Color 300 dpi PDF
Searchable/
Standard
Scanning from the feeder
After saving the document, the display returns to the basic scanning screen.
Scanning from the platen glass
Proceed to Step 6
If you cannot scan
You cannot scan when MF Toolbox setting screen is displayed.
Click [ ] to close the screen before starting a scan.
Performing a Scan Using a Shortcut Key
Register destinations and frequently used settings in shortcut keys in advance, to perform a scan easily without needing to manually enter a destination and specify required settings.
Registering a Shortcut Key/Confirming the
Destination Registered in the Shortcut Key
Keys to be used for this operation
Menu
6
To continuously scan the document, select <Scan
Next Original> using [ ] or [ ] and press [OK].
Select Next Action
<Scan Next Original>
<Store and Finish>
<Cancel>
Confirm Destination
To Cancel the scan
(1) Select <Cancel> using [ ] or [ ] and press [OK].
(2) Select <Yes> using [ ] or [ ] and press [OK].
To confirm the destination
Select <Confirm Destination> using [ ] or [ ] and press [OK].
7
Select <Store and Finish> using [ ] or [ ] and press [OK].
Select Next Action
<Scan Next Original>
<Store and Finish>
<Cancel>
Confirm Destination
After saving the document, the display returns to the basic scanning screen.
Note
The location of saved scanned images
After scanning, the folder where the images have been saved to opens automatically.
By default, folders named with the date when the data was created are put in the [My Pictures] folder in My Documents]. (On Windows
Vista/7, the folder is created in the [Pictures] folder.)
To change the scanner settings
From your computer you can change the settings for the save location, file format, and image resolution.
e-Manual → Scanning → Scanning Paper Documents and Saving
Them to a Computer (USB & Network Connection) → Using the
MF Toolbox
OK
1
Press [ ] (Menu).
2
Select <Scan Settings> using [ ] or [ ] and press
[OK].
Menu
Common Settings
Copy Settings
Fax Settings
Scan Settings
3
Select <Shortcut Key Settings> using [ ] or [ ] and press [OK].
Scan Settings
TX Function Settings
Memory Media Settings
Output File Image Set
Shortcut Key Settings
To store a new shortcut:
(1) Select <Register> using [ ] or [ ] and press [OK].
Shortcut Key Settings
Register
Confirm Destination
(2) Select the shortcut key that you want to register using [ ] or
[ ] and press [OK].
Select Shortcut Key
Scan PC1
Scan PC2
7-3
7-4
(3) Select the connection method using [ ] or [ ] and press
[OK].
Specify destination
Off
USB Connection
Network Connection
(2) Select the destination that you want to confirm using [ ] or
[ ] and press [OK].
Confirm Destination
USB Connedted PC
Color Scan
(4) Select the destination using [ ] or [ ] and press [OK].
• When one computer is connected to the machine via a USB cable:
This screen is not displayed.
• When more than ten computers are connected to the machine simultaneously.
Up to ten computers can be displayed as a list of computers connected to the machine. (Scanning cannot be performed otherwise).
Reduce the number of computers connected to the machine over the network.
e-Manual → Scanning → Scanning Paper Documents and Saving Them to a Computer (USB & Network
Connection) → Registering the Scanner in MF Network Scan
Utility
* You can rename the displayed computer names.
e-Manual → Scanning → Scanning Paper Documents and Saving
Them to a Computer (USB & Network Connection) → Using the
MF Toolbox
Specify destination
123456789AB
4
Press [ ] (Menu) to close the menu screen.
Performing a Scan Using a Shortcut Key
Keys to be used for this operation
SCAN
1
Place your documents.
“Supported Document Types” ( → P. 2-2)
Shortcut Scan
(5) Specify the scan settings using [ ] or [ ] and press [OK].
Select Scan Type
Color Scan
B&W Scan
Custom 1
Custom 2
Scan
Mode
Color scan Color
BW scan
Black and white
Custom1 Color
Custom2 Color
Resolution Fie Type PDF Settings
300 dpi
300 dpi
300 dpi
300 dpi
Searchable/
High
– TIFF
JPEG/Exif –
Searchable/
Standard
To confirm the destination registered in the shortcut key:
(1) Select <Confirm Destination> using [ ] or [ ] and press [OK].
Shortcut Key Settings
Register
Confirm Destination
Note
When scanning from the operation panel
You cannot scan more than one document at a time.
2
Press [ ].
3
Press [ ] (Shortcut Scan) into which the destination that you want to select is registered.
Scanning starts. When scanning is complete, the screen returns to the scan mode screen after the scanned document is saved.
When scanning cannot be performed
You cannot perform a scan while the MF Toolbox setup screen is displayed.
Click [ ] to close the screen before starting a scan.
Note
To specify a location where the scanned images are saved:
Once scanning is complete, a folder is automatically displayed to which the scanned images are saved. By default, a folder bearing the scanning date is created inside the [My Pictures] folder in [My
Documents]. (On Windows Vista/Windows 7, the folder is created in the [Pictures] folder.)
To change the scan settings:
You can re-specify the save location, file format, resolution, and other settings from a computer.
e-Manual → Scanning → Scanning Paper Documents and Saving
Them to a Computer (USB & Network Connection) → Using the
MF Toolbox
Saving Scanned Documents to USB
Memory Device
You can save scanned documents to USB memory device inserted in the USB port.
This section describes the basic procedure.
IMPORTANT
The USB memory device port on the machine
• The port supports USB 1.1.
• Do not insert anything other than USB memory device.
Supported file systems and memory capacity
Supported file systems and memory capacity include the following.
You can have your USB memory device formatted with one of the following file systems on your computer.
• FAT16: up to 2 GB
• FAT32: up to 32GB
For details, see “Scanning” in the e-Manual.
Keys to be used for this operation
SCAN
OK Start
1
Insert a USB memory device to the USB port.
The machine will begin to read the device when USB memory is inserted. Do not touch or remove the device from the port.
2
Place your document.
“Supported Document Types” ( → P. 2-2)
3
Press [ ].
4
Select <Memory Media> using [ ] or [ ] and press [OK].
Select the scan type.
Computer
Remote Scanner
Memory Media
7-5
7-6
5
Specify the scan settings based on your purpose of the scan.
The following settings can be changed.
For details on the setting procedure, see “Scanning” in the e-Manual.
• Scan size
• Color Mode
• File Format
• Density
• Original orientation
• Original Type
• 2-Sided Original
• Sharpness
• Data Size
The settings specified here are effective only for the current task. To apply these settings to all tasks, see “Scanning” in the e-Manual.
6
Press [ ] (Start).
Scan Next: Press Start
<Store and Finish>
<Cancel>
Scanning starts.
When scanning from the feeder, or set the
<File Format> to <JPEG>
After scanning the document, the scanned data is sent to the USB memory.
When scanning from the platen glass, or set the
<File Format> to other than <JPEG>
Proceed to Step 7
7
To continuously scan the document, press [ ]
(Start).
Scan Next: Press Start
<Store and Finish>
<Cancel>
Folder and file names that can be saved
Folder name
File name
The “SCAN_00” folder is created in the top level directory (root folder) in the USB memory device. Scanned document files are saved in this folder.
When the “SCAN_00” folder reaches limit, the
“SCAN_01” folder is automatically created.
Folders up to “SCAN_99” are automatically created when the current working folder becomes full.
File names between “SCAN0001.XXX” and
“SCAN9999.XXX” are provided. (“XXX” is the extension for the file format.)
The two-digit folder number is provided in the fifth and sixth characters from the left.
A maximum of 100 files can be saved in a folder.
Note
When removing the USB memory device form the port
(1) Press[ ] (Reset).
(2) Press [ ] (Status Monitor/Cancel).
(3) Select <Device Status> using [ ] or [ ] and press [OK].
Status Monitor/Cancel
Device Status
Copy/Print Job
TX Job
RX Job
(4) Select <Remove Memory Media> using [ ] or [ ] and press
[OK].
Device Status
Paper Information
Remove Memory Media
Check Counter
Secure Print Memory
...
(5) Remove the USB memory device.
(6) Press [ ] (Status Monitor/Cancel) after you have checked the details of the selected job to close the screen.
To Cancel the scan
(1) Select <Cancel> using [ ] or [ ] and press [OK].
(2) Select <Yes> using [ ] or [ ] and press [OK].
8
Select <Store and Finish> using [ ] or [ ] and press [OK].
Scan Next: Press Start
<Store and Finish>
<Cancel>
The scanned data is sent to the USB memory.
E-mailing Scanned Documents
Attach scanned documents to e-mails and send them to a specified destination.
This section describes the basic procedure.
Note
Preparing to Use the E-mail Functions
You can send scanned documents to your e-mail application. You can convert scanned documents into TIFF files and send them to the destination (e-mail application) as e-mail attachments.
Please read “Network Settings” in the e-Manual and configure your e-mail settings before using the e-mail function.
Keys to be used for this operation
SCAN
OK Start
1
Place your document.
“Supported Document Types” ( → P. 2-2)
2
Press [ ].
3
Select <E-Mail> using [ ] or [ ] and press [OK].
Select the scan type.
Remote Scanner
Memory Media
4
Specify the destination.
Specify destinations in the following ways.
For details on the setting procedure, see “Scanning” in the e-Manual.
• input directly
• by selecting a one-touch key
• by selecting a coded dial code
• from the Address book
• under sequential broadcasting
5
Specify the scan settings based on your purpose of the scan.
The following settings can be changed.
For details on the setting procedure, see “Scanning” in the e-Manual.
• Scan size
• Color Mode
• File Format
• Density
• Original orientation
• Original Type
• 2-Sided Original
• Sharpness
• Data Size
The settings specified here are effective only for the current task. To make the settings effective for all e-mail send operations, see “Scanning” in the e-Manual.
6
Specify the e-mail settings as needed.
The following settings can be changed.
For details on the setting procedure, see “Scanning” in the e-Manual.
• Subject/Body
• Reply-to
• Priority
The settings specified here are effective only for the current task.
To make the settings effective for all e-mail send operations, see
“Scanning” in the e-Manual.
7
Press [ ] (Start).
Scanning starts.
8
To continuously scan the document, press [ ]
(Start).
Scan Next: Press Start
<Start Sending>
<Cancel>
Destinations: 1
No. of TX Pages: 1
To Cancel the scan
(1) Select <Cancel> using [ ] or [ ] and press [OK].
(2) Select <Yes> using [ ] or [ ] and press [OK].
To confirm the destination
Select <Destinations: > using [ ] or [ ] and press [OK].
To confirm the number of transferred pages
Select <No. of TX Pages> using [ ] or [ ] and press [OK].
9
Select <Start Sending> using [ ] or [ ] and press [OK].
Scan Next: Press Start
<Start Sending>
<Cancel>
Destinations: 1
No. of TX Pages: 1
The E-mail is sent.
7-7
7-8
Sending Scanned Documents to a File
Server
Sending scanned documents to a file server.
This section describes the basic procedure.
Note
Preparation for Scanning (File Server)
You can send scanned documents to a file server. You can convert scanned documents into TIFF files and send them a file server.
Before sending to a file server, see “Network Settings” in the e-Manual and configure the send settings.
Keys to be used for this operation
SCAN
OK Start
1
Place your document.
“Supported Document Types” ( → P. 2-2)
2
Press [ ].
3
Select <Windows (SMB)> using [ ] or [ ] and press [OK].
Select the scan type.
Memory Media
Windows (SMB)
4
Specify the destination.
Specify destinations in the following ways.
For details on the setting procedure, see “Scanning” in the e-Manual.
• by selecting a one-touch key
• by selecting a coded dial code
• from the Address book
5
Specify the scan settings based on your purpose of the scan.
The following settings can be changed.
For details on the setting procedure, see “Scanning” in the e-Manual.
• Scan size
• Color Mode
• File Format
• Density
• Original orientation
• Original Type
• 2-Sided Original
• Sharpness
• Data Size
The settings specified here are effective only for the current task. To make the settings effective for all send operations, see “Scanning” in the e-Manual.
6
Press [ ] (Start).
Scanning starts.
When scanning from the feeder, or set the
<File Format> to <JPEG>
After scanning the document, the scanned data is sent to the USB memory.
When scanning from the platen glass, or set the
<File Format> to other than <JPEG>
Proceed to Step 7.
7
To continuously scan the document, press [ ]
(Start).
Scan Next: Press Start
<Start Sending>
<Cancel>
Destinations: 1
No. of TX Pages: 1
To Cancel the scan
(1) Select <Cancel> using [ ] or [ ] and press [OK].
(2) Select <Yes> using [ ] or [ ] and press [OK].
To confirm the destination
Select <Destinations: > using [ ] or [ ] and press [OK].
To confirm the number of transferred pages
Select <No. of TX Pages> using [ ] or [ ] and press [OK].
8
Select <Start Sending> using [ ] or [ ] and press [OK].
Scan Next: Press Start
<Start Sending>
<Cancel>
Destinations: 1
No. of TX Pages: 1
The scanned file is sent.
Chapter
8
Maintenance
This chapter describes the maintenance of this machine, replacement of the toner cartridges, and so on.
Cleaning the Feeder Automatically
Precautions When Cleaning the Machine
Replacing Toner Cartridges 8-5
When White Streaks Appear on the Output or the Output Is Partially
About the Supplied Toner Cartridge
About Replacement Toner Cartridge
Before Replacing the Toner Cartridge
Precautions When Replacing Toner Cartridge 8-9
CANADA PROGRAM-CANADA PROGRAMME
Precautions When Relocating the Machine
8-1
Cleaning the Machine
Cleaning the Exterior
Clean the exterior of the machine and ventilation slots.
1
Turn OFF the power switch and disconnect the power cord.
2
Clean the exterior of the machine with a soft, well wrung out cloth dampened with water or mild detergent diluted with water.
3
Wait for the machine to dry completely before reconnecting the power cord, and then turn ON the power.
Cleaning the Fixing Unit
The fixing unit may be dirty under the following conditions. In such case, clean the fixing unit.
• When black streaks appear on the output
• When the toner cartridge is replaced
Keys to be used for this operation
Menu
3
Select <Clean Fixing Unit> using [ ] or [ ] and press [OK].
Adjustment/Maintenance
Toner Saver Mode
Black Text Processi
...
Special Processing
Clean Fixing Unit
4
Check if the supported paper is set in the paper drawer and press [OK].
Supported Paper:
Size: A4, LTR
Type: Plain, Plain L
OK
5
Check the procedure shown in the display and press [OK].
* The cleaning paper will be printed.
Steps (Stare:Press OK)
1. Print Clean. Sheet
2. Start Cleaning
6
Load the cleaning paper to the multi-purpose tray with the black band side up.
8-2
OK
1
Press [ ] (Menu).
2
Select <Adjustment/Maintenance> using [ ] or
[ ] and press [OK].
Menu
Scan Settings
USB Direct Print Se
...
Printer Settings
Adjustment/Maintenan
7
Check the screen and press [OK].
The cleaning begins. It takes approximately 80 seconds to complete the process.
Place the cleaning sheet with the print face up in the mulchpurpose tray, and press OK.
* We recommend that plain paper be loaded when cleaning the fixing unit.
When the cleaning does not start
You cannot use this function when jobs are stored in memory.
8
Press [ ] (Menu) to close the menu screen.
Cleaning the Platen Glass
Follow this procedure to clean the platen glass and under surface of the feeder.
1
Turn OFF the power switch and disconnect the power cord.
2
Open the feeder.
3
Clean the rollers (A) inside the feeder with a well wrung out cloth dampened with water and wipe them with a soft, dry cloth.
(A)
4
Close the feeder cover.
3
Clean the platen glass and the under surface of the feeder.
(1) Clean the areas with a cloth dampened with water.
(2) Wipe the areas with a soft, dry cloth.
4
Close the feeder.
5
Connect the power cord and turn ON the power switch.
Cleaning the Feeder
If your document has black streaks or appear dirty after it has been scanned from the feeder, the roller inside the feeder may be dirty. Clean the feeder scanning area and rollers.
1
Turn OFF the power switch and disconnect the power cord.
2
Open the feeder cover.
5
Connect the power cord and turn ON the power switch.
Cleaning the Feeder Automatically
If your document has black streaks or appears dirty after it has been scanned from the feeder, the rollers inside the feeder may be dirty. Clean the roller using blank paper.
Keys to be used for this operation
Menu
Menu
Scan Settings
USB Direct Print Se
...
Printer Settings
Adjustment/Maintenan
OK
1
Press [ ] (Menu).
2
Select <Adjustment/Maintenance> using [ ] or
[ ] and press [OK].
8-3
3
Select <Clean Feeder> using [ ] or [ ] and press
[OK].
Adjustment/Maintenance
Black Text Processi
...
Special Processing
Clean Fixing Unit
Clean Feeder
4
Load 10 sheets of A4 or Letter size plain paper in the feeder, and then press [OK].
The cleaning begins. It takes approximately 44 seconds to complete the process.
Clean Feeder
Load 10 sheets of A4 or LTR in feeder.
Start
NOTE
About sending or receiving faxes
When the power plug is unplugged, the machine cannot send or receive faxes.
When a job is waiting to be printed
The job is deleted when you turn OFF the power switch.
About jobs stored in memory
Jobs can be stored in memory for approximately an hour after the power plug has been unplugged. To view jobs stored in memory, see the following.
“Managing Faxes Stored in Memory” ( → P. 6-18)
8-4
5
Press [ ] (Menu) to close the menu screen.
Precautions When Cleaning the Machine
Before cleaning the machine, note the following.
• Make sure that no jobs are stored in memory before turning OFF the power switch and disconnecting the power cord.
• Use a soft cloth to avoid scratching the components.
• Do not clean the machine components with tissue paper, paper towels, or similar materials. These materials tend to stick to the components or generate static charges.
CAUTION
Precautions to take when cleaning the feeder
Do not dampen the cloth too much, as this may tear the document or damage the machine.
Precautions to take when closing the feeder
Be careful not to get your fingers caught.
Precautions to take when you get toner onto your hands or into clothing
If toner gets on your hands or clothing, wash them immediately with cold water.
The toner sets onto hands or into clothing if you try to wash it with warm water. Once it is set, you can hardly remove the toner stains.
Replacing Toner Cartridges
Toner cartridges are consumables. When the toner becomes nearly empty or has run out completely in the middle of a job run, a message appears on the screen, or the following problems may occur. Take the appropriate action accordingly.
● A message appears on the screen
“When a Message Appears” ( → P. 8-5)
● White streaks appear on the output, or the output is partially faded.
“When White Streaks Appear on the Output or the
Output Is Partially Faded” ( → P. 8-5)
IMPORTANT
About toner cartridges
For more information on toner cartridges, see the following sections.
“About the Supplied Toner Cartridge” ( → P. 8-6)
“About Replacement Toner Cartridge” ( → P. 8-6)
“Handling Toner Cartridge” ( → P. 8-6)
“Storing Toner Cartridges” ( → P. 8-7)
“Using the Toner Saver Mode” ( → P. 8-7)
“Purchasing Consumables” ( → P. 8-7)
* The average yield of replacement toner cartridges varies from that of the supplied toner cartridge.
IMPORTANT
When white streaks appear on the output, or the output is partially faded
When white streaks appear on the output or the output is partially faded, the toner cartridge has almost reached the end of its life, even if no message appears on the screen. When the print quality becomes unacceptable, see the following to fix the problem.
“When White Streaks Appear on the Output or the Output Is
When White Streaks Appear on the
Output or the Output Is Partially Faded
When the toner nearly runs out, white streaks appear on the output, or the output is partially faded.
When a Message Appears
When the toner becomes nearly empty in the middle of a job run, a message appears on the screen.
Message
<Prepare toner cartridge.>
When the message is displayed on the screen
Descriptions and Solutions
When the toner cartridge needs a replacement soon.
Shake the toner cartridge to evenly distribute the toner inside the cartridge.
“Before Replacing the Toner Cartridge”
We recommend that the toner cartridge be replaced before printing high-volume documents.
“Replacing the Toner Cartridge” ( → P. 8-8)
* No message appears on the screen, if the toner nearly runs out.
Replace the toner cartridge when white streaks appear on the output, or the output is partially faded.
* Do not perform <Copy Image Adjustment> in such situations above. Even you try to adjust using this function, the condition may not be improved.
When this problem occurs
Follow the steps in the procedure below before replacing the toner cartridge. The machine continues printing until the toner runs out completely.
“Before Replacing the Toner Cartridge” ( → P. 8-8)
When the print quality is still unacceptable
If the problem persists after you have followed the steps in the procedure below, replace the toner cartridge.
“Replacing the Toner Cartridge” ( → P. 8-8)
8-5
8-6
About the Supplied Toner Cartridge
The average yield of the toner cartridge that comes with the machine is as follows.
Canon Cartridge
119
Average yield* 1 : 2,100 sheets
*1 The average yield is on the basis of “ISO/IEC 19752”* 2 when printing
A4 size paper with the default print density setting.
*2 “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi-function devices that contain printer components” issued by ISO (International
Organization for Standardization).
The average yield of the replacement toner cartridge varies from that of the supplied toner cartridge.
About Replacement Toner Cartridge
Purchase replacement toner cartridges from your local authorized Canon dealer.
Use the table below as a guide for replacing the toner cartridge. Note that you may need to replace the toner cartridge earlier than the suggested replacement interval, depending on where the machine is installed, what kinds of paper used for printing, and what types of documents that you are printing.
Canon genuine toner cartridge
Replacement Intervals
Canon Cartridge 119 Average yield* 1 : 2,100 sheets
Canon Cartridge 119 II Average yield* 1 : 6,400 sheets
*1 The average yield is on the basis of “ISO/IEC 19752”* 2 when printing
A4 size paper with the default print density setting.
*2 “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi-function devices that contain printer components” issued by ISO (International
Organization for Standardization).
IMPORTANT
About replacement toner cartridges
For optimum print quality, when you replace the toner cartridge, using Canon genuine one is recommended.
Model name Supported Canon Genuine Toner Cartridge
MF5960dn/
MF5950dw
Canon Cartridge 119
Canon Cartridge 119 II
Handling Toner Cartridge
Note the following when handling the toner cartridge.
WARNING
Do not place the toner cartridge in fire.
This may cause toner remaining inside the cartridge to ignite and result in burns.
CAUTION
If toner leaks from the toner cartridge
Be careful not to inhale the toner or allow it to come into direct contact with your skin. If the toner comes into contact with your skin, wash with soap. If the skin becomes irritated or you inhale the toner, consult a physician immediately.
When removing a toner cartridge
Make sure to remove it carefully. If not removed with care, the toner powder may scatter and come in contact with your eyes and mouth. If toner gets into your eyes or mouth, wash them immediately with cold water and consult a physician.
Keep the toner cartridge away from small children.
If the toner or other parts are ingested, consult a physician immediately.
Do not disassemble the toner cartridge.
The toner may scatter and get into your eyes or mouth. If toner gets into your eyes or mouth, wash them immediately with cold water and consult a physician.
IMPORTANT
Handling toner cartridges
• Keep the toner cartridge away from computer screens, disk drives, and floppy disks. They may be damaged by magnet which is in inside of the toner cartridge.
• Avoid locations subject to high temperature, high humidity, or rapid changes in temperature.
• Do not expose the toner cartridge to direct sunlight or bright light for more than five minutes.
• Store the toner cartridge in its protective bag. Do not open the bag until you are ready to install the toner cartridge in the machine.
• Keep the protective bag for the toner cartridge. They are required when transporting the machine.
• Do not store the toner cartridge in a salty atmosphere or where there are corrosive gases such as from aerosol sprays.
• Do not remove the toner cartridge from the machine unnecessarily.
• Print quality may deteriorate if the drum surface is exposed to light or is damaged.
• Always hold the toner cartridge by its handle to avoid touching the drum.
• Do not place the toner cartridge in an upright or an upside down position. If the toner is kept upright or upside down, the toner will solidify and may not return to its original condition even if it is shaken.
• When disposing of a used toner cartridge, place the toner container into its protective bag to prevent the toner from scattering, and then dispose of the toner cartridge according to local regulations.
Be careful of counterfeit toner cartridges.
Please be aware that there are counterfeit Canon toner cartridges in the marketplace.
Use of counterfeit toner cartridge may result in poor print quality or machine performance.
Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner cartridge.
For more information, see http://www.canon.com/counterfeit.
Storing Toner Cartridges
Be aware of the following points when storing a new toner cartridge or handling the toner cartridge that was taken out of the machine for maintenance or relocating the machine somewhere.
IMPORTANT
Precautions when storing toner cartridges
To use toner cartridges in a safe and trouble-free manner, store them in a place that fulfills the following conditions.
• Do not store toner cartridges in a location exposed to direct sunlight.
• Do not store toner cartridges in a location subject to high temperature or humidity or in a location with dramatic changes in temperature or humidity.
- Storage temperature range: 32 to 95°F (0 to 35°C)
- Storage humidity range: 35 to 85% RH (no condensation)
• Do not store toner cartridges in a place where corrosive gases, such as ammonia, are generated, or where a considerable amount of salt is contained in the air, or where there is a lot of dust.
• Keep toner cartridges out of the reach of small children.
• Keep toner cartridges away from products that may be damaged by magnetism, such as a floppy disk or disk drive.
Store toner cartridges in the same orientation as when they are installed in the machine.
Do not store toner cartridges vertically or upside-down.
When removing the toner cartridge which is being used from the machine
Immediately place the removed toner cartridge into the original protective bag or wrap it with a thick cloth.
About a new toner cartridge
Do not take a new toner cartridge out of the protective bag until it is ready to be used.
1
Press [ ] (Menu).
2
Select <Adjustment/Maintenance> using [ ] or
[ ] and press [OK].
Menu
Scan Settings
USB Direct Print Se ...
Printer Settings
Adjustment/Maintenan
3
Select <Toner Saver Mode> using [ ] or [ ] and press [OK].
Adjustment/Maintenance
Copy Image Adjustme
...
Printer Density
Toner Saver Mode
Black Text Processi
...
4
Select <Off> or <On> using [ ] or [ ] and press
[OK].
Toner Saver Mode
Off
On
<Off>
<On>
Disable the toner saver mode.
Enable the toner saver mode.
NOTE
About condensation
Even within the storable humidity range, water droplets may develop both inside and outside toner cartridges. The formation of water droplets is called condensation.
Condensation will adversely affect the quality of toner cartridges.
NOTE
When the <Toner Saver Mode> is set to <On>
The amount of toner used can be conserved. Note that the output may not be clear, as subtle details such as thin lines and light colors may not be clearly reproduced.
Using the Toner Saver Mode
You can specify whether to conserve the amount of toner used for copying and faxing.
NOTE
To conserve the amount of toner used for printing
Enable [Toner Save] on the [Quality] tab of the printer driver.
5
Press [ ] (Menu) to return to the standby mode.
Purchasing Consumables
To purchase replacement toner cartridges, contact your local authorized Canon dealer.
To find a dealer near, contact the Canon help line.
Keys to be used for this operation
Menu
OK
8-7
8-8
Before Replacing the Toner Cartridge
Before replacing toner cartridges, see “Precautions When
Replacing Toner Cartridge” ( → P. 8-9)
When the toner nearly runs out, follow the steps in the procedure below before replacing the toner cartridge.
The machine continues printing until the toner runs out completely.
1
Open the front cover while holding down the open button.
4
Insert the toner cartridge.
Fit (A) on both sides of the toner cartridge into the guides located on both sides of the machine and slide the toner cartridge into the machine until the toner cartridge comes to rest and is held against the back of the machine.
2
Remove the toner cartridge.
(A)
(A)
5
Close the front cover.
If you cannot close the front cover
Make sure that the toner cartridge is installed correctly. Do not try to forcefully close the toner cover, as this may damage the machine.
If there are white lines in the print result or it is blurred or distorted even though the above operations have been performed, replace the toner cartridge with a new one.
“Replacing the Toner Cartridge” ( → P. 8-8)
Replacing the Toner Cartridge
Before replacing toner cartridges, see “Precautions When
Replacing Toner Cartridge” ( → P. 8-9)
1
Open the front cover while holding down the open button.
3
Gently shake the toner cartridge five or six times to evenly distribute the toner inside the cartridge.
2
Remove the toner cartridge.
7
Insert the toner cartridge.
Fit (A) on both sides of the toner cartridge into the guides located on both sides of the machine and slide the toner cartridge into the machine until the toner cartridge comes to rest and is held against the back of the machine.
3
Take out the new toner cartridge from the protective bag.
You can open the protective bag with your hands from the notch.
* Keep the protective bag. You will need them when you remove the toner cartridge for printer maintenance or other purposes.
(A)
8
Close the front cover.
(A)
If you cannot close the front cover
Make sure that the toner cartridge is installed correctly. Do not try to forcefully close the toner cover, as this may damage the machine.
4
Gently shake the toner cartridge five or six times to evenly distribute the toner inside the cartridge.
Precautions When Replacing Toner Cartridge
See “Maintenance and Inspections” ( → P. xv) in “Important
Safety Instructions” as well.
5
Place the toner cartridge on a flat surface.
6
Fold the tab, and the pull out the sealing tapes
(approximately 20” (50 cm)).
IMPORTANT
Precautions when pulling out the sealing tape
Do not pull the sealing tape at an angle or up and down. If the tape breaks, it may not be pulled out completely.
WARNING
Do not dispose of a used toner cartridge in an open flame.
This may ignite the toner remaining inside the cartridge, resulting in burns or fire.
CAUTION
Precautions to take when you get toner onto your hands or clothing
If toner gets on your hands or clothing, wash them immediately with cold water.
The toner sets onto hands or into clothing if you try to wash it with warm water. Once it is set, you can hardly remove the toner stains.
Be careful not to scatter the toner.
Do not pull out the sealing tape forcefully or stop pulling the tape halfway, as this may cause toner to spill out.
If toner gets into your eyes or mouth, wash them immediately with cold water and consult a physician.
Front View
• If the sealing tape is still hanging outside the toner cartridge, pull it out completely. If the tape remains inside the toner cartridge, it may cause poor print quality. If you are using the Fax, please note that you can only print the received data once, because the received data is deleted once it is printed.
• Dispose of the sealing tape according to local regulations.
8-9
8-10
IMPORTANT
About replacement toner cartridges
For optimum print quality, when you replace the toner cartridge, using Canon genuine one is recommended.
Model Name Supported Canon Genuine Toner Cartridge
MF5960dn/
MF5950dw
Canon Cartridge 119
Canon Cartridge 119 II
Be Careful of Counterfeit Toner Cartridges.
Please be aware that there are counterfeit Canon toner cartridges in the marketplace.
Use of counterfeit toner cartridges may result in poor print quality or machine performance.
Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner cartridges.
For more information, see the following Web site.
http://www.canon.com/counterfeit
Shake the toner cartridge before replacement.
If the toner is not distributed evenly inside the cartridge, this may cause poor print quality.
Hold the toner cartridges properly.
When handling the toner cartridge, hold it properly, as shown in the illustration below. Do not stand it vertically or hold it upside down.
Do not touch the high-voltage contacts (D) or the electrical contacts (E).
This may result in damage to the cartridge.
(E)
(D)
Miscellaneous precautions
• Do not expose the toner cartridge to direct sunlight or strong light.
• Never disassemble or modify it.
• Condensation may form in and on the toner cartridge if it is brought into an environment that exposes it to sudden changes in temperature and/or humidity.
• If you move the toner cartridge to a location that is warmer or has higher humidity, leave the cartridge in the new location for
2 hours or longer without opening the protective bag to allow it to adjust to the new temperature.
• Do not leave the front cover open for a long time with the toner cartridges installed.
• Keep the toner cartridge away from equipment that generates magnetic fields, such as LCD displays and computers.
• A toner cartridge is a magnetic product. Keep the toner cartridge away from products that may be damaged by magnetism, such as a floppy disk or disk drive. This may lead to damage to data.
Do not touch the electrical contacts (A) or the toner cartridge memory (B), and do not open the drum protective cover (C).
Touching the electrical contacts (A) or the toner cartridge memory
(B) may result in damage to the machine.
Print quality may deteriorate if you touch or damage the photoconductor drum. Never touch it or open the drum protective cover (C).
NOTE
About the packing materials
The packing materials are subject to change in form or placement, or may be added or removed without notice.
When <Continue Printing When Toner Is Low> is set to
<On>
The machine continues printing the received fax if the toner cartridge is not replaced. Note that the output may not be clear, as subtle details such as thin lines and light colors may not be clearly reproduced, due to a small amount of toner remaining inside the toner cartridge. Plus, the data is deleted once it has been printed.
“Continue Printing When Toner Is Low” ( → P. 6-26)
Bottom View
(A)
(B)
(C)
Recycling Used Cartridges
Canon has instituted a worldwide recycling program for cartridges called “The Clean Earth Campaign”.
This program preserves precious natural resources by utilizing a variety of materials found in the used cartridges that are of no further use, to remanufacture new cartridges which, at the same time, keeps the environment cleaner by reducing landfill waste.
Complete details concerning this program are enclosed in each Cartridge box.
The Clean Earth Campaign
● THE Canon CARTRIDGE RECYCLING PROGRAM
The Canon Cartridge Recycling Program fulfills the first initiative of Canon’s Clean Earth Campaign, which supports four critical environmental areas:
• Recycling in the Workplace
• Conserving Environmental Resources
• Scientific Research and Education
• Encouraging Outdoors Appreciation
The remaining “Clean Earth” initiatives are supported in the U.S. through sponsorships of the National Park Foundation, the National
Wildlife Federation, and The Nature Conservancy and in Canada through donations to the World Wildlife Fund Canada and The
Nature Conservancy of Canada.
Since its inception, The Canon Cartridge Recycling Program has collected huge amount of cartridges that otherwise would have been discarded into landfills or similar facilities.
Instead, this rapidly growing program returns used cartridges to the manufacturing process, thus conserving an array of resources.
Becoming a part of this worthwhile program is easy. When your cartridge is of no further use, simply follow the instructions detailed for U.S. or Canadian residents.
We appreciate your support of The Canon Cartridge Recycling Program.
Working together we can make a significant contribution to a cleaner planet.
• Cartridges collected through this program are not refilled.
• You are not entitled to a tax deduction or rebate for the return of empty cartridges.
• This program may be modified or discontinued without notice.
U.S.A. PROGRAM
Packaging
● Option A-1: Single Box Return
• Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks from the new cartridge’s box.
• Place the empty cartridge in the box of your new cartridge. Seal the box.
8-11
8-12
● Option B: Volume Box Return
We encourage you to use this option as a more efficient way to ship cartridges.
• Place as many cartridges as possible into one box.
Carefully seal the box with tape; or
• Call 1-800-OK-Canon to receive your free eight cartridge collection box.
● Option A-2: Multiple Box Return
We encourage you to use this option as a more efficient way to ship cartridges.
• Complete Option A-1.
• Bundle multiple cartridge boxes together securely with tape.
Please be sure that the shipment does not exceed UPS specifications.
Maximum weight = 70 lb. (31.8 kg)
Maximum length = 108” (2,743 mm)
Maximum girth (length + 2 x width + 2 x height) = 130” (3,302 mm)
If your shipment exceeds the above limits, please call 1-800-OK-Canon for special shipping information.
Please Note:
Do not send defective cartridges for replacement.
Defective cartridges under warranty should be exchanged by an authorized dealer or service facility as provided in the warranty.
Shipping
Apply the UPS authorized returning label provided in this guide.
Residents of Alaska and Hawaii : Do not use the UPS authorized returning label. For Alaska and Hawaii Canon set up alternative mail service with the U.S. Postal Service.
Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning label.
• Give the shipment to your UPS driver when you receive your next regular delivery; (UPS may charge a fee for customers who call UPS to pick up a cartridge shipment if they do not already have a delivery scheduled.) or
• Take the shipment to your local UPS receiving point.
CANADA PROGRAM-CANADA PROGRAMME
● Option A: Single Box Return
• Repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks from the new cartridge’s box.
• Place the empty cartridge in the box of your new cartridge. Seal the box.
• Apply the Canon Canada Inc./Canada Post label provided in this brochure. Canon’s labels are specially marked so that Canon pays the postage.
• Deposit your empty cartridge in any full size street mailbox or take it to your local Canada Post outlet or franchise.
● Option B: Volume Box Return (eight or more cartridges)
We encourage you to use this option as a more efficient way to ship cartridges.
• Call 1-800-667-2666 to receive your free Canon collection box kit.
• The collection box can accommodate eight individual cartridge boxes.
• Place your eight individually packaged boxes of empty cartridges into the Canon collection box. Seal the box.
• Apply the Canon Canada Inc./Canada Post label provided in this brochure.
• Canon’s labels are specially marked so that Canon pays the postage.
• Deliver to any local Canada Post outlet or franchise. Customers who hold a Commercial pick-up agreement with Canada Post may have their collection box picked up.
Working to preserve endangered species is a long-standing Canon interest.
To this end, for every cartridge collected, Canon Canada donates $1, shared equally between World Wildlife Fund Canada and the
Nature Conservancy of Canada. This donation is utilized in Canada.
• For further information about The Clean Earth Campaign in Canada, please call or write to Canon.
1-800-667-2666
Canon Canada Inc.
Corporate Customer Relations
6390 Dixie Road
Mississauga, ON L5T 1P7
8-13
8-14
Relocating the Machine
Before transporting the machine, see “Precautions When
Relocating the Machine” ( → P. 8-15)
Follow the steps in the procedure below to relocate the machine somewhere else for maintenance and other purposes.
1
Turn the power OFF, then disconnect the cables and cord from the machine.
4
Carry the machine to the new installation site.
After making sure that the cover and tray are closed, hold the handle on the front to lift and transport the machine. Check the weight of the machine so it can be carried safely.
When the optional paper feeder is installed
Remove the paper feeder from the machine, install it in the new installation site, then transport the machine.
* Do not carry the machine with the paper feeder installed. If you do so, the paper feeder may drop, resulting in personal injury.
<How to remove the cables and cord>
USB cable*
(2) Turn the computer off.
(3) Remove it from the machine.
LAN cable* (4) Remove it from the machine.
Power cord
(5) Unplug the power plug from the
AC power outlet.
(6) Remove it from the machine.
Telephone cables* (7) Remove it from the machine.
* Whether the cable is connected or not varies depending on your environment.
2
If you are using the multi-purpose tray, close it.
3
Pull out the paper drawer.
5
Put the machine down carefully at the new installation site.
NOTE
Installation procedures
See the Starter Guide that comes with the machine.
When transporting the machine long distance
To prevent damage to the machine during transport, perform the following.
• Remove the toner cartridges
*
“Storing Toner Cartridges” ( → P. 8-7)
• Securely pack the printer in the original box with packing materials
* If the original box and packing materials are not available, find an appropriate box along with packing materials and pack the machine and the parts appropriately.
Precautions When Relocating the Machine
WARNING
When relocating the machine
Be sure to turn off the power switches of the machine and your computer, and unplug the power plug and interface cables.
Failure to do so can damage the cables or cords, resulting in a fire or electrical shock.
CAUTION
Set the machine down slowly and carefully.
Be careful not to hurt your hands or fingers.
IMPORTANT
Do not carry the machine with the covers or trays open.
Make sure that the scanning platform and paper drawer are closed before lifting, carrying, and relocating the machine.
8-15
8-16
Chapter
9
Troubleshooting
This chapter describes solutions for cases such as paper jam and when problems are not solved.
Paper Jams in the Multi-Purpose Tray
Paper Jams in the Paper Drawer (Drawer 1 or 2)
Paper Jams in the Back Cover and Duplex Unit
Paper Jams in the 2-sided Transport Guide
When <Incorrect Size/Setting> Appears
Has the power switch been just turned ON?
Is the machine in the sleep mode?
Are the settings properly configured?
Is the Error indicator on or blinking?
Does a message appear on the screen?
Is the telephone line connected or configured properly?
Printing Results Are Not Good 9-15
Vertical Streaks Appear on the Output 9-17
Toner Smudges and Spatters Appear around Text and Images 9-18
Following Paper Has Smudge Marks
A Portion of the Page Is Not Printed
When a Problem Cannot Be Resolved
9-1
9-2
Clearing Jams
See “Maintenance and Inspections” ( → P. xv) in “Important
Safety Instructions” as well.
Keys to be used for this operation
Do not touch the transfer roller (C)
This may result in deterioration of print quality.
(C)
<Paper jam.> appears on the screen, a paper jam has occurred in the feeder or somewhere inside the machine. To remove the jammed document or paper, follow the onscreen instructions.
“Document Jams in the Feeder” ( → P. 9-2)
“Paper Jams in the Output Area” ( → P. 9-4)
“Paper Jams in the Multi-Purpose Tray” ( → P. 9-4)
“Paper Jams in the Paper Drawer (Drawer 1 or 2)” ( → P. 9-4)
“Paper Jams in the Back Cover and Duplex Unit” ( → P. 9-5)
“Paper Jams in the Front Cover” ( → P. 9-6)
“Paper Jams in the 2-sided Transport Guide” ( → P. 9-7)
IMPORTANT
Perform the operation while the machine is still ON
If it is turned OFF, the data that is printing will be erased.
If the jammed paper is torn
Remove all torn pieces of paper to avoid further jams.
If paper jams occur repeatedly
Check the followings.
• Fan the paper stack and tap the edge on a flat surface to align the paper before loading it into the machine.
• Make sure that the paper you are using meets the requirements for use.
e-Manual → Specifications → Paper → Supported Paper Types
• Make sure that you have removed all scraps of paper from the inside of the machine.
Do not touch the high-voltage contacts (A) or the electrical contacts (B)
This may result in damage to the machine.
Do not touch the feeder roller (D)
This may result in malfunctions or damage to the machine.
(D)
NOTE
Do not force the jammed document or paper out of the machine.
Contact your local authorized Canon dealer or the Canon help line for assistance, if needed.
Document Jams in the Feeder
Follow onscreen instructions as well as the ones provided in this section to remove jammed documents.
1
Press [ ].
Paper jam.
Press [ ] to display steps.
(B)
2
Remove the document loaded in the feeder.
3
Open the feeder cover.
(A)
4
Move the release lever (A) to the position shown in the figure.
(A)
9
Put the document feeder tray back into place.
5
Remove the jammed document by pulling it gently.
10
Close inner cover.
11
Close the feeder cover.
6
Open the inner cover.
7
Remove the jammed document by pulling it gently.
12
Open the feeder or the platen glass cover and remove the document by pulling it gently.
8
Lift the document feeder tray and remove the document by pulling it gently.
(A)
13
Close the feeder or the platen glass cover gently.
14
Place document in the feeder.
9-3
9-4
Paper Jams in the Output Area
Referring to the procedure on the display, follow the steps below to remove jammed paper.
1
Press [ ].
Paper jam.
Press [ ] to display steps.
(End: Press OK)
2
Lift the scanning platform.
Paper Jams in the Multi-Purpose Tray
Referring to the procedure on the display, follow the steps below to remove jammed paper.
1
Press [ ].
Paper jam.
Press [ ] to display steps.
(End: Press OK)
2
Remove the jammed paper by pulling it out gently.
If it cannot be removed easily, do not pull it out forcibly. Perform the procedure at the position that is indicated on the message display.
3
Remove the jammed paper by pulling it out gently.
3
When the following screen appears, select <Yes> using [ ] and press [OK].
The machine is ready to print.
Is all of the jammed paper removed?
Yes No
4
Lower the scanning platform.
5
When the following screen appears, select <Yes> using [ ] and press [OK].
The machine is ready to print.
Is all of the jammed paper removed?
Yes No
Paper Jams in the Paper Drawer (Drawer
1 or 2)
Referring to the procedure on the display, follow the steps below to remove jammed paper.
1
Press [ ].
Press [OK] to exit the operation screen.
Paper jam.
Press [ ] to display steps.
(End: Press OK)
2
Pull out the paper drawer halfway.
3
Remove the jammed paper by pulling it out gently.
If paper is jammed in the optional paper drawer (Drawer 2), also pull out this drawer halfway.
3
Remove the jammed paper by pulling it out gently.
4
Close the back cover.
5
Open the lower rear cover.
4
Set the paper drawer.
If the optional paper drawer (Drawer 2) is installed, close the optional paper drawer also.
5
When the following screen appears, select <Yes> using [ ] and press [OK].
The machine is ready to print.
Is all of the jammed paper removed?
Yes No
6
Remove the jammed paper by pulling it out gently.
Paper Jams in the Back Cover and Duplex
Unit
Referring to the procedure on the display, follow the steps below to remove jammed paper.
1
Press [ ].
Paper jam.
Press [ ] to display steps.
(End: Press OK)
2
Open the back cover.
7
Close the lower rear cover.
8
When the following screen appears, select <Yes> using [ ] and press [OK].
The machine is ready to print.
Is all of the jammed paper removed?
Yes No
9-5
9-6
Paper Jams in the Front Cover
1
Press [ ].
Press [OK] to exit the operation screen.
Paper jam.
Press [ ] to display steps.
Close back cover if it is open.
2
If you are using the multi-purpose tray, close it.
6
Remove the jammed paper by pulling it out gently.
Remove it as horizontally as possible so that loose toner does not spill out.
7
Slowly move the transport guide to its original position.
8
Hold the part where the green seal is attached and open the roller cover.
3
Open the front cover while holding down the open button.
(A)
9
Remove the document by pulling it gently.
4
Remove the toner cartridge.
Immediately place the toner cartridge into the original protective bag or wrap it with a thick cloth.
5
Hold the green tabs (A), and push the transport guide forward and down.
Do not take your hands off the transport guide until it has reached the original position in Step 7.
10
Put the roller cover back in place gently.
11
Insert the toner cartridge.
Fit (A) on both sides of the toner cartridge into the guides located on both sides of the machine and slide the toner cartridge into the machine until the toner cartridge comes to rest and is held against the back of the machine.
(A)
(A)
12
Close the front cover.
Paper Jams in the 2-sided Transport Guide
1
Press [ ].
Press [OK] to exit the operation screen.
Paper jam.
Press [ ] to display steps.
(End: Press OK)
2
Pull out the paper drawer.
6
Set the paper drawer.
7
When the following screen appears, select <Yes> using [ ] and press [OK].
The machine is ready to print.
Is all of the jammed paper removed?
Yes No
3
Holding the green tabs (A), open the 2-sided transport guide.
(A)
4
Remove the jammed paper by pulling it out gently.
5
Holding the green tabs, close the 2-sided transport guide securely.
Make sure that both ends of the paper exit guide are closed.
9-7
9-8
Onscreen Message
If messages appear, see the following and solve the problem.
e-Manual → Troubleshooting → Onscreen Messages
Error Codes
An error code is a 3-digit code recorded in the error log when an error occurs.
You can view the code in the following reports and log:
Error codes
• Error send report
• Error receive report
• Job history displayed on the system status screen
01/01/2011 02:07 PM FAX
Job No.
Address
Name
Start Time
Call Length
Sheets
Result
123XXXXXXX CANON
＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊
＊＊＊ Error Report (Send) ＊＊＊
＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊
Send job resulted in error.
0123
0123456789 name
01/01 02:07 AM
01'15
1
NG
#018 Busy/No Signal
P.0001
Error code
For more information on the reports, refer to the following.
e-Manual → Basic Operation → Printing the Report Automatically
For details on the error code, see the following.
#001
#003
#005
#012
#018
Problem A document jam has occurred.
Action Remove the jammed document.
Problem The machine is taking considerable time to send high-volume data.
Action 1 Reduce the scan resolution and try to send the document again.
Action 2 Reduce the scan resolution or ask the sender to split the document into smaller subsets and send one subset at a time.
Problem 1 The receiving fax machine did not respond within 35 seconds.
Action
Repeat the sending procedure from the beginning. Additionally, ask the recipient to check the fax machine. When making an overseas call, add a pause to the fax number.
Problem 2 The receiving fax machine may not be a G3 fax machine.
Action
Make sure the receiving fax machine is a G3 fax machine. If it is a G3 fax machine, send the document again. Otherwise, switch to the communication mode supported by the receiving fax machine and send the document again.
Problem The receiving fax machine is out of paper.
Action Make sure that there is enough paper loaded in the receiving fax machine's paper tray.
Problem 1 No response is obtained after redialing the number. The line may be busy or disconnected.
Action
Wait a few seconds before trying to dial the number again. Make sure that the receiving fax machine is ready to receive a document if you still cannot send a fax. Wait a few more seconds before trying to dial the number again if the line is still busy.
Problem 2 You cannot send a fax because the line is busy or disconnected.
Action Make sure that the receiving fax machine is ready to receive a document and try to dial the number again.
Problem 3 The settings configured on the receiving fax machine may not be the same with your fax machine.
Action Make sure that the receiving fax machine is ready to receive a document and try to dial the number again.
Problem 4 No pause was added to the fax number when sending a fax overseas.
Action
Add a pause after the country code or in front of the fax number and dial the number again. When sending a fax to a destination registered in a one-touch key, switch to the overseas transmission mode on the detailed setup screen.
#022
#037
Problem You are restricted to send faxes from your computer.
Action
You need to disable the restriction. Contact your administrator for more information.
e-Manual → Security → Restricting to Specify Destinations and Use the Sending Functions → Restricting to Send Faxes from Your Computer
Problem 1 The machine memory is full.
Action Print, send, or delete any documents stored in memory.
Problem 2 The data size exceeds the machine's memory capacity.
Action Reduce the data resolution or change the file format to reduce the data size.
Problem 3 The memory is full when using the secure printing.
Action
Print the documents in several batches or send the job without using the secure printing.
e-Manual → Security → Entering PIN for Printing (Secure Printing) → Setting Secure Printing
Problem 1 An abbreviation of the sender's name or sender's fax number is not registered when the sender sends a fax from a computer.
Action Register an abbreviation of the sender's name as well as the sender's fax number.
#054
#099
#408
#701
#703
#752
#753
#755
Action Reduce the number of digits to less than 40.
Problem A job currently being processed has been canceled manually.
Action Try to send or receive the document again.
Problem 1 The memory media was disconnected while it was being written to, and writing failed.
Action Check to see if the memory media was disconnected, and try writing again.
Problem 2 An error occurs when transferring images to memory media, and images cannot be transferred normally.
Action Check the memory media status, and then repeat the operation.
Problem 3 The connected memory media is formatted with an unsupported file system.
Action Make sure that the memory media is formatted with a file system that is supported by the machine (FAT16 or FAT32).
Problem 1 Failed the authentication of ID or PIN in the Departmental ID Management.
Action Specify the correct dept. ID or PIN and redo the authentication.
Problem 2 The jobs with unknown IDs are restricted.
Action
Need to deactivate the restriction. Contact the system manager (administrator) for the details
e-Manual → Security → Specifying the Setting for Department ID Management → Specifying Whether or Not to Receive a Print Job from an Unknown ID
Problem The image region in the memory is full. Cannot write.
Action 1
Action 2
Wait until other TX jobs are completed before resending.
Delete the documents saved in the memory. If it still does not work, please turn the machine OFF and then ON again.
Action 3 Split the document into smaller subsets and send it.
Problem 1 The SMTP server name setting is incorrect.
Action
Select the appropriate SMTP server name.
e-Manual → Network Settings → Setting the Machine to Be Able To Send Scanned Documents → Configuring E-Mail
Send Settings
Problem 2 The domain name setting is incorrect.
Action
Select the appropriate domain name.
e-Manual → Network Settings → Additional Network Settings → Setting IPv4 DNS
e-Manual → Network Settings → Additional Network Settings → Setting IPv6 DNS
Problem 3 The network is not connected.
Action Check with your network administrator to make sure that the network is operating normally.
Problem TCP/IP errors occur when sending files or e-mails. (socket and select errors, etc.)
Action Make sure that the network cable connector between the machine and the computer is plugged in securely.
Problem 1 Cannot send because TCP/IP is not running properly.
Action
Check <TCP/IP Settings>.
e-Manual → Network Settings
Problem 2 The IP address is not set.
Action
Enter the IP address.
e-Manual → Network Settings → Basic Network Settings → Setting the IP Address
Problem 3 When the machine was started up, IP addresses were not assigned by either DHCP, RARP or BOOTP.
Action
After the machine is turned ON, the machine cannot communicate with the network until the time specified in <Startup
Settings> has elapsed. Wait a few seconds before resending.
e-Manual → Network Settings → Additional Network Settings → Specifying a Delay Before Establishing the Network
Connection
9-9
9-10
#801
#802
#804
#806
#810
#812
#813
#822
#839
#846
#852
Problem 1 Whenever it communicates with the SMTP server in order to send e-mail, a timeout caused by the mail server side occurs.
Action Check to make sure the SMTP is operating normally. Check the network status.
Problem 2 During SMTP connection, an error is returned from the SMTP server.
Action Recheck your SMTP server settings.
Problem 3 The destination setting is not correct.
Action Check the destination settings.
Problem 4 When sending to a file server, an error caused by the server side occurs.
Action Check to make sure the file server is operating normally.
Problem The SMTP server name setting is incorrect.
Action
Select the appropriate SMTP server name.
e-Manual → Network Settings → Setting the Machine to Be Able To Send Scanned Documents → Configuring E-Mail
Send Settings
Problem No access privileges to folder.
Action
Make sure that the user name and password that is registered for the destination matches the user account (user name and password) that is registered in the computer (file server).
Problem 1 When sending to a file server, the specified user name and password are incorrect.
Action
Make sure that the user name and password that is registered for the destination matches the user account (user name and password) that is registered in the computer (file server).
Problem 2 When sending e-mail, the specified destination is incorrect.
Action Check the registered e-mail destination settings.
Problem While connecting to the POP server, an error is returned from the POP server.
Action 1 Check to see if the POP server address is entered correctly.
Action 2
Check with your network administrator to make sure that the mail server is operating normally and that the network is operating normally.
Problem The POP password setting is incorrect.
Action
Enter the correct POP password. Check the POP password in the settings notification documentation, etc. issued by the contracted provider, or ask the network administrator.
Problem The POP login name setting is incorrect.
Action Recheck your POP login name setting.
Problem The job cannot be printed due to incorrect image format.
Action Repeat the operation.
Problem The user name and password setting used for SMTP authentication is incorrect.
Action
Set the user name and password correctly.
e-Manual → Network Settings → Setting the Machine to Be Able To Send Scanned Documents → Configuring E-Mail
Send Settings
Problem The error has occurred during the POP authentication.
Action
Recheck the setting and redo the operation.
e-Manual → Network Settings → Setting the Machine to Be Able To Send Scanned Documents → Configuring E-Mail
Send Settings
Problem The error has occurred by shutting down the power switch while processing jobs.
Action Recheck the setting and redo the operation.
#853
#995
Action Check the settings, and then repeat the operation.
Problem 2 While performing the secure printing, the job has been canceled for running out of time to process.
Action Start over the job as necessary.
Problem 3 The job using the secure printing has been sent when <Secure Print Settings> is turned <Off>.
Action
Set <Secure Print Settings> to <On>. Or send the job without the secure printing.
e-Manual → Security → Entering PIN for Printing (Secure Printing) → Setting Secure Printing
Problem A document waiting to be sent or received has been canceled.
Action Try to send or receive the document again.
When <Incorrect Size/Setting> Appears
This message appears when the paper size loaded in the paper drawer or multi-purpose tray does not match the size specified in
<Drawer 1>, <Drawer 2>, or <Multi-Purpose Tray> in the <Paper Settings> menu. When this message appears, follow the steps in the procedure below.
NOTE
Ignore the message and proceed to print
You can print on paper currently set in the paper drawer or multi-purpose tray if you press [OK] to ignore the message. Note that this may cause unexpected print results, for example, a part of the image may not be printed at all.
Changing the paper size in the <Paper Settings> menu to match the size loaded in the paper drawer or multi-purpose tray
Cancel the job and refer to e-Manual → Basic Operation → Setting the Paper Size and Type → For the Paper Drawer, to change the paper size in <Paper Settings> menu.
IMPORTANT
When printing from the printer driver
Make sure that the paper size specified in the printer driver also matches the size loaded in the paper drawer or multi-purpose tray.
Loading the paper size specified in the <Paper Settings> menu
See “Loading Paper” ( → P. 2-9) and load the size specified in the <Paper Settings> menu.
9-11
9-12
Troubleshooting
If a problem occurs while the machine is in use, try the actions suggested in this section before contacting technical support
Check the Following First
Is the power switched ON?
Make sure that the power cord is securely plugged into the machine and into the wall outlet.
Make sure that electricity is supplied from the power cord.
Use another power cord or check to see if the cord is broken using a voltmeter.
Turn ON the power switch.
If this works
Has the power switch been just turned ON?
Wait a few moments until the machine starts and warms up.
If this works
Is the machine in the sleep mode?
Press [ ] (Energy Saver) on the operation panel to return from the sleep mode.
If this works
Are the settings properly configured?
If the machine makes the error sound and does not start operating even after [ ] (Start) has been pressed, the settings may not have been configured properly. Check the configured settings.
Is the Error indicator on or blinking?
Make sure that paper is loaded properly in the paper drawer or multi-purpose tray.
Check to see if there is a jam somewhere inside the machine.
Turn OFF the power switch, wait 10 seconds, and turn it back ON.
After the problem has been solved, the Error indicator goes out and the screen returns to the standby mode. If the Error indicator keeps blinking, unplug the power cord and contact your local authorized Canon dealer or the Canon help line.
If this works
Does a message appear on the screen?
If an error message appears on the screen, see the following section and try the appropriate action.
“Onscreen Message” ( → P. 9-8)
Print the transmission management report to see if the report shows any errors.
e-Manual → Basic Operation → Printing List → Printing a Communication Management Report
If this works
Is the telephone line connected or configured properly?
Make sure that the telephone cable is properly connected. Make sure that the cables for the telephone line port and external device port on the back of the machine are not connected inversely. See the Starter Guide.
Make sure that the line type (dial or push) specified in the menu matches the type of line connected to the machine.
“Select Line Type” ( → P. 6-22)
Make sure that the telephone line is not receiving interference from nearby devices such as a microwave oven. This may affect the status of the telephone line.
If You Cannot Solve a Problem
See “Troubleshooting” in the e-Manual, then solve the problem.
9-13
9-14
When a Power Failure Occurs
The machine cannot be used while the power supply is cut off.
When there is a power failure, you can or cannot perform the following fax operations.
• You cannot send or receive faxes.
• You may not be able to make a call using the external telephone, depending on your telephone system.
• You may be able to answer a call using the external telephone, depending on your telephone system.
IMPORTANT
To save documents in memory when the power supply is cut off
If the power is lost due to a power failure or the power cord is accidentally unplugged, data can be stored in memory for approximately 5 minutes so you can back it up. To store document in the memory requires the printer’s built-in battery must be charged for more than 6 hours. (The printer’s power switch is turned ON for more than 16 hours.)
Printing Results Are Not Good
NOTE
To contact your local authorized Canon dealer
When a problem occurs that is not suggested in the e-Manual, or a problem persists if you follow the instructions, or you cannot determine the nature of the problem, contact your local authorized Canon dealer
Paper Curls
Try one of the following to solve the problem.
<Cause 1> Damp paper is used.
Solution 1
Solution 2
Replace the paper stack with new unopened one.
e-Manual → Specifications → Paper → Supported Paper Types
Follow the steps in the procedure below when plain paper 16 to 23 lb Bond (60 to 89 g/m² ) is loaded.
1. Access the [Page Setup] tab.
2. Set [Paper Type] to [Plain Paper L].
Change the <Special Mode V> setting from the operation panel.
e-Manual → Maintenance → Special Mode
The effect becomes greater as the number goes up.
Solution 3
<Off> → <Mode 1> → <Mode 2>
(low) (high)
* Paper curls and creases can be minimized by changing the paper type and usage conditions, without needing to change the setting.
* The more effective the setting becomes, the slower the print speed.
<Cause 2> The paper type loaded is not appropriate.
Solution
Make sure that the number of sheets or the paper type loaded in the paper drawer or multi-purpose tray meets the paper specifications.
e-Manual → Specifications → Paper → Supported Paper Types
9-15
9-16
Paper Creases
Try one of the following to solve the problem.
<Cause 1> The paper stack is not loaded correctly.
Solution
Load the paper stack correctly.
<Cause 2> Damp paper is used.
Solution
Replace the paper stack with new unopened one.
e-Manual → Specifications → Paper → Supported Paper Types
<Cause 3> The paper type loaded is not appropriate.
Solution
Make sure that the number of sheets or the paper type loaded in the paper drawer or multi-purpose tray meets the paper specifications.
e-Manual → Specifications → Paper → Supported Paper Types
<Cause 4> There is a foreign object inside the machine.
Solution Remove the foreign object from the machine.
<Cause 5> Paper creases due to the paper type used or usage conditions of the machine.
Change the <Special Mode V> setting from the operation panel.
e-Manual → Maintenance → Special Mode
The effect becomes greater as the number goes up.
Solution
<Off> → <Mode 1> → <Mode 2>
(low) (high)
* Paper curls and creases can be minimized by changing the paper type and usage conditions, without needing to change the setting.
* The more effective the setting becomes, the slower the print speed.
Vertical Streaks Appear on the Output
Try one of the following to solve the problem.
<Cause 1> Due to the paper type or usage conditions, vertical streaks appear on the output.
Solution 1
Replace the paper stack with new unopened one.
e-Manual → Specifications → Paper → Supported Paper Types
To copy
Change the <Special Mode Z> setting from the operation panel.
To print from USB Direct Print or a computer
For USB Direct Print, change the <Special Mode X> setting in the operation panel.
To print from a computer, change the [Special Print Adjustment] setting in the print driver.
e-Manual → Maintenance → Special Mode
The effect becomes greater as the number goes up.
Solution 2
<Off> → <Mode 1> → <Mode 2> → <Mode 3>
(low) (high)
Solution 3
* Streaks can be minimized by changing the paper type or usage conditions, without needing to change the setting.
* The more effective the setting, the lower the density becomes. Additionally, the outline of text and images may be reproduced less clearly, and images may appear slightly jagged.
* If you cannot solve the problem even setting <Special Mode X>, set <Special Mode D> to <On>.
To print received faxes or the print report
Change the <Special Mode C> setting to <On> from the operation panel.
To apply the solutions to all the jobs
Change the <Special Mode D> setting to <On> in the print driver.
e-Manual → Maintenance → Special Mode
* Streaks can be minimized by changing the paper type or usage conditions, without needing to change the setting.
* If you set this option to <On>, the printing speed will be slow.
<Cause 2> The toner cartridge was replaced recently, or the machine has not printed anything for an extended period of time.
Change the setting of <Special Mode B> from the operation panel.
e-Manual → Maintenance → Special Mode
The effect becomes greater as the number goes up.
Solution <Off> → <Mode 1> → <Mode 2> → <Mode 3>
(low) (high)
* Streaks can be minimized by changing the paper type or usage conditions, without needing to change the setting.
* If you set this option to <On>, the printing speed will be slow.
9-17
9-18
Toner Smudges and Spatters Appear around Text and Images
Try one of the following to solve the problem.
<Cause 1> The paper type loaded is not appropriate.
Solution
Make sure that the number of sheets or the paper type loaded in the paper drawer or multi-purpose tray meets the paper specifications.
e-Manual → Specifications → Paper → Supported Paper Types
<Cause 2> Due to the paper type (for example, heavy paper) or usage conditions (for example, dry conditions), toner smudges and spatters appear on the output.
Solution
Change the <Special Mode U> setting to <On> from the operation panel.
e-Manual → Maintenance → Special Mode
* Set this setting to <Off> unless the above mentioned problem occurs.
* The print quality may become lower when this setting is enabled, depending on the paper type used (for example, thin paper) or usage conditions (humid conditions).
The Bottom Edge of Paper or Following Paper Has Smudge Marks
Perform following procedure.
<Cause> A document with no margins was printed.
Solution 1
Solution 2
Data is printed with a margin of 5 mm (10 mm for envelopes). Provide a margin around the data.
Perform the following procedure in the printer driver.
1. Display the [Finishing] sheet.
2. Click [Advanced Setting].
3. Set [Enlarge Print Area] to [Off].
A Portion of the Page Is Not Printed
Perform one of the following solutions according to the cause.
<Cause> A document with no margins was printed.
Solution 1
Solution 2
Data is printed with a margin of 5 mm (10 mm for envelopes). Provide a margin around the data.
Perform the following procedure in the printer driver.
1. Display the [Finishing] sheet.
2. Click [Advanced Setting].
3. Set [Enlarge Print Area] to [Off].
9-19
9-20
When a Problem Cannot Be Resolved
Customer Support (U.S.A.)
If you cannot solve a problem by referring to the information in this chapter, contact the Canon Customer Care Center at
1-800-OK-CANON, Monday through Friday, between 8:00 A.M. and 8:00 P.M. EST. On-line support is available 24 hours a day at http://www.canontechsupport.com.
Please have the following information ready when contacting the Canon Customer Care Center:
• Product name (imageCLASS MF5960dn/MF5950dw)
• Serial number (a character string of 3 letters and a 5-digit number; located on the rating label on the rear side of the machine or on the label on inside of the machine’s front cover)
Customer Support (Canada)
Canon Canada Inc., offers a full range of customer technical support options*:
* Available support options are subject to change without notice.
• To perform step-by-step troubleshooting, send e-mail to technical support, download drivers or support documents, or view answers to frequently asked questions, visit http:// www.canon.ca/
• Free live technical support is available from 9 A.M. to 8
P.M. EST, Monday through Friday (excluding holidays), for products still under warranty 1-800-OK-CANON
• To find the location of the authorized service facility nearest you, visit http://www.canon.ca/ or call 1- 800-OK-CANON.
• If the problem cannot be corrected via these technical support options, repair options are available from the technical support personnel via the website at http://www.
canon.ca/
Please have the following information ready when contacting the Canon Customer Care Center:
• Product name (imageCLASS MF5960dn/MF5950dw)
• Serial number (a character string of 3 letters and a 5-digit number; located on the rating label on the rear side of the machine or on the label on inside of the machine’s front cover)
Rating label
• Place of purchase
• Nature of the problem
• Steps you have taken to solve the problem and the results
WARNING
If the machine makes strange noises or emits smoke or an odd odor
Turn OFF the power switch immediately, disconnect the power cord, and contact the Canon Customer Care Center.
Do not attempt to disassemble or repair the machine yourself.
Rating label
• Place of purchase
• Nature of problem
• Steps you have taken to solve the problem and the results
IMPORTANT
If you attempt to fix the machine yourself
It may void the limited warranty.
WARNING
If the machine makes strange noises or emits smoke or an odd odor
Turn OFF the power switch immediately, disconnect the power cord, and contact the Canon Customer Care Center.
Do not attempt to disassemble or repair the machine yourself.
IMPORTANT
If you attempt to fix the machine yourself
It may void the limited warranty.
Chapter
10
Registering/Setting the Various Functions
You can set or change machine functions from the setting menu according to your purpose.
10-1
Setting Menu List
Printing a User Data List
To see the contents of current settings, print out user’s data list.
Keys to be used for this operation
Report
OK
1
Press [ ] (Report).
2
Select <Print Reports> using [ ] or [ ] and press
[OK].
Reports
Reports Settings
Print Reports
3
Select <User Data List> using [ ] or [ ] and press [OK].
Print Reports
Address Book List
User Data List
System Manager Data
...
Communication Manag
...
4
Make sure that paper is loaded in the paper source and press [OK].
Load the displayed paper size.
Supported Paper:
Size: A4, LTR
Type: Pln, Rec, Clr
OK
5
Select <Yes> using [ ] and press [OK].
Printing starts.
Print User Data
List?
Yes No
6
Press [ ] (Report) to close <Print Report> screen.
Contents of the Setting Menu
[Address Book] key
Register the following types of destination.
- One-touch keys
- Coded dialing
- Group dialing
[Select Paper/Settings] key
Register the size and type of the paper to be used.
You can also register a custom paper size.
[Menu] key
Configure the machine settings.
You can perform adjustment and cleaning.
[Report] key
You can specify the settings for various report output conditions and output a report.
10-2
Viewing the Route Map
This area represents the first hierarchy in the menu.
Timer Settings
Time&Date Settings
Date Display Type
P.1-12
YYYY MM/DD
This area represents hierarchies for "setting values."
The setting values with the gray background or of the
MM/DD/YYYY
DD/MM YYYY boldface represents the default settings.
These represents reference areas in this manual.
For the items with the icon, see the e-Manual.
This area represents hierarchies for "setting item."
About the menu options in the following chart
• The settings marked with "*
• The settings marked with "*
• For values with "* 3
1
2
" are only for MF5950dw.
" are only for MF5960dn.
" mark, the default value varies depending on the country where you are using the machine.
• The settings marked with "* 4 " cannot be imported or exported via the Remote UI.
Menu Operations
Returns to the previous hierarchy.
Proceeds to the next hierarchy.
Selects an upper item/setting value.
Selects a lower item/setting value.
Proceeds to the next hierarchy. Also, a setting value is determined, and an operation is performed.
* When <Apply> appears in the screen, you need to select <Apply> and press [OK] after specifying the setting.
Back
Returns to the previous hierarchy.
Reset Resets the settings. (Resets the copy/scan/fax/USB direct print mode.)
Press [ ] (Menu) to exit the menu screen and return to the default screen.
1
3
<How to display>
Press [FAX] or [SCAN].
The address book is displayed.
Keys to be used for this operation
Address Book
2
4
Press [Address Book].
Press [ ] to select [ ], and then press [OK].
1
2
3
4
<How to display>
1 Press [Menu].
Keys to be used for this operation
1
2
Menu
2 The setting menu is displayed.
Coded Dial
Fax
Name
Destination
Set Details
ECM TX
Speed
Long Distance
Coded Dial:Registration No.
Name
Destination
Coded Dial:Registration No.
Group
Name
Destination
Coded Dial:Registration No.
One-Touch
Fax
Enter Registration No.
Name
Destination
Set Details
ECM TX
Speed
Long Distance
One-Touch:Registration No.
Enter Registration No.
Name
Destination
One-Touch:Registration No.
Group
Enter Registration No.
Name
Destination
One-Touch:Registration No.
Paper Settings
<How to display>
Press [Select Paper/Settings].
Keys to be used for this operation
Max 16 characters
Max 40
Off
On
33600 bps
14400 bps
9600 bps
4800 bps
Domestic
International (1)
International (2)
International (3)
Max 16 characters
Max 120 characters
Max 16 characters
Select Coded Dial/One-Touch Dial
Max 16 characters
Max 40
Off
On
33600 bps
14400 bps
9600 bps
4800 bps
Domestic
International (1)
International (2)
International (3)
Max 16 characters
Max 120 characters
Max 16 characters
Select Coded Dial/One-Touch Dial
Select Wired/Wireless LAN* 1
Wireless LAN Settings* 1
WPS Push Button Mode
WPS PIN Code Mode
SSID Settings
Wireless LAN Information
Network Settings
Wired LAN
Wireless LAN
Select Access Point,
Manual Settings
MAC Address,
Wireless LAN Status,
Latest Error Information,
Channel, SSID Settings,
Security Settings
TCP/IP Settings
IPv4 Settings
IP Address Settings
Auto Obtain
Select Protocol
Auto IP
Off
DHCP
BOOTP
RARP
Off
On
Manual Obtain
IP Address
Subnet Mask
Gateway Address
View Settings
Auto Obtain
IP Address
Subnet Mask
Gateway Address
PING Command
DNS Settings
DNS Server Settings
Primary DNS Server
Secondary DNS Server
DNS Host Name/Domain Name Settings
Host Name
Domain Name
DNS Dynamic Update Settings
Off
On
DNS Dynamic Updt. Time:0 to 24 to 48(hr.) mDNS Settings
Off
On
DHCP Option Settings
Acquire Host Name: Off, On
DNS Dynamic Update: Off , On
IPv6 Settings
Use IPv6
0.0.0.0
0.0.0.0
0.0.0.0
0.0.0.0
0.0.0.0
mDNS Name
Stateless Address Settings
Use DHCPv6
Off
On
View Settings
Off
On
View Settings
Off
On
View Settings
Continues to the next page
“Setting the Paper Size and Type” ( → P. 2-14)
10-3
Continues from the previous page
DNS Settings
DNS Host Name/Domain Name Settings
Use IPv4 Host/Domain
DNS Dynamic Update Settings mDNS Settings
WINS Settings
Off
- Host Name
- Domain Name
On
Off
On
- Register Manual Address: Off
- Register Stateful Address: Off
- Register Stateless Address:
, On
,On
Off , On
- DNS Dynamic Update Time: 0 to 24 to 48 (hr.)
Off
On
- Use IPv4 Name for mDNS: Off (mDNS
Name), On
WINS Resolution: Off , On
(WINS Server Address: 0.0.0.0)
Scope ID
LPD Settings
RAW Settings
Off
On
Off
On
WSD Settings
WSD Print Settings:
WSD Scan Settings:
Use Multicast Discovery:
Use HTTP
Use WSD Print: Off , On
Use WSD Browsing: Off, On
Use WSD Scan: Off , On
Use Computer Scan: Off , On
Off
On
Off
On
Port Number Settings
LPD: 1 to 515 to 65535
RAW: 1 to 9100 to 65535
HTTP: 0 to 80 to 65535
POP3 RX: 1 to 110 to 65535
SMTP TX: 1 to 25 to 65535
SNMP: 1 to 161 to 65535
WSD Search: 1 to 3702 to 65535
MTU Size 1300, 1400, 1500
SNMP Settings
SNMPv1 Settings
SNMPv3 Settings
Printer Management Information From Host
Dedicated Port Settings
Off
On
Community Name 1: Public
Community Name 2: Not Set
MIB Access Permission 1: Read
Only , Read/Write
MIB Access Permission 2: Read
Only , Read/Write
Dedicated Community Settings:
Off, Read/Write , Read Only
Off
On
Off
On
Off
On
0 to 300 (sec.) Startup Settings
Ethernet Driver Settings
Auto Detect Off
- Communication Mode:
Half Duplex, Full Duplex
- Ethernet Type: 10 Base-T ,
100 Base-TX
On
MAC Address
IEEE802.1X Settings Off
On
Continues from the previous page
Sound Volume Control
Fax Tone
Ring Tone
TX Done Tone
RX Done Tone
Scanning Done Tone
Entry Tone
Invalid Entry Tone
Restock Supplies Tone
Warning Tone
Job Done Tone
Energy Saver Alert
Display Settings
Select Default Screen
Language
Remote UI Language
Brightness
Contrast
Invert Screen Colors mm/Inch Entry Switch
Gram/Pound Switch
Message Display Time
Scrolling Speed
Cursor Movement
CD-ROM
CD-ROM
Preferences
Off
On
- Fax Volume: 1 to 3
Off
On
- Ring Tone Volume: 1 to 3
Off
On
- TX Done Volume: 1 to 3
Only When Error Occurs
- TX Done Volume: 1 to 3
Off
On
- RX Done Volume: 1 to 3
Only When Error Occurs
- RX Done Volume: 1 to 3
Off
On
- Scanning Done Volume:
1 to 3
Only When Error Occurs
- Scanning Done Volume:
1 to 3
Off
On
Off
On
Off
On
Off
On
Off
On
Off
On
Copy
Fax
Scan
USB Direct Print
English
French
Spanish
Portuguese
English
French
Spanish
Portuguese
-4 to 0
-3 to 0 to +3
Off
On mm
Inch
Gram
Pound
1 to 2 to 5 (seconds)
Slow
Normal
Fast
Auto
Manual
Continues to the next page
10-4
Continues to the next page
Continues from the previous page
Timer Settings
Time & Date Settings
Date Display Type
12/24 Hour Clock
YYYY MM/DD
MM/DD/YYYY
DD/MM YYYY
12 Hour (AM/PM)
24 Hour
Current Time Settings* 4
Time Zone Settings
Daylight Savings
Sleep Timer
Auto Reset Timer
Screen After Auto Reset
Auto Offline Time
CD-ROM
CD-ROM
CD-ROM
GMT-12:00 to GMT-5:00 to GMT+12:00
Off
On
- Start (M/W/D)
- End (M/W/D)
3 to 5 to 240 (minutes)
(0=Off)
1 to 2 to 9 (minutes)
Default Screen
Selected Screen
(0=Off)
1 to 5 to 60 (minutes)
Common Settings
Settings or values with a "*" mark may not appear depending on the availability of the optional accessories.
Drawer Auto Selection
Copy
Printer
Fax
Other
Switch Paper Feed Method
Multi-Purpose Tray: Off , On
Drawer 1:Off, On
Drawer 2*:Off, On
Drawer 1:Off, On
Drawer 2*:Off, On
Multi-Purpose Tray: Off , On
Drawer 1:Off, On
Drawer 2*:Off, On
Multi-Purpose Tray: Off , On
Drawer 1:Off, On
Drawer 2*:Off, On
Multi-Purpose Tray: Print Speed Priority , Print Side Priority
Drawer 1: Print Speed Priority , Print Side Priority
Drawer 2* : Print Speed Priority , Print Side Priority
Copy Settings
Continues from the lower left
RX Function Settings
ECM RX
Incoming Ring
Remote RX
Auto RX Switch
RX Print Settings
2-Sided Printing
Reduce RX Size
RX Page Footer
Continue Printing When Toner Is Low
Fax Setup Guide* 4
TX Function Settings
Change Defaults
Windows (SMB)
Register Unit Name (E-Mail)
Memory Media Settings
Change Defaults
Output File Image Settings
Color Send Gamma Value
PDF (Compact) Image Level
Scan Settings
Change Defaults
Fax Settings
Basic Settings
Register Unit Telephone Number
Select Line Type
Off-Hook Alarm
Pulse, Tone
Off
On
- Off-Hook Alarm Volume:
1 to 3
Shortcut Key Settings* 4
Change Defaults
File Sort Default Settings
USB Direct Print Settings
TX Function Settings
Change Defaults
Register Unit Name (Fax)
ECM TX
File Name Format
Printer Settings
Pause Time
Auto Redial
Redial Times
Redial Interval
Redial When Err Occurs
Sender ID
Print Location
Mark No. as: TEL/FAX
Check Dial Tone Before Sending
Off
On
1 to 2 to 15 (seconds)
Off
On
1 to 2 to 10 (times)
2 to 99 (minutes)
Off
On
Off
On
On Image
Above Image
FAX
TEL
Off
On
Copies* 2
2-Sided Printing* 2
Default Paper Size* 2
Paper Size Override
Print Quality
Density
Toner Save
Image Refinement
Layout* 2
Binding Location
Gutter
Offset Short Edge (Front)
Off
On
Off
On
- Ring Times: 1 to 2 to 99
(times)
Off
On
- Remote RX ID: 00 to 25 to
99
Off
On
- Incoming Ring Time: 1 to
15 to 99 (seconds)
Off
On
Off
On
- Reduction Ratio: Auto , 97,
95, 90, 75 (%)
- Reduction Method:
Vertical/Horizontal, Vertical
Only
Off
On
Off
On
Gamma 1.0, Gamma 1.4,
Gamma 1.8
, Gamma 2.2
- Image Quality in
Text/Photo, Photo Mode:
Data Size Priority, Normal ,
Image Quality Priority
- Image Quality in Text
Mode: Data Size Priority,
Normal , Image Quality
Priority
Name (Ascending) , Name
(Descending), Date/Time
(Ascending), Date/Time
(Descending)
Short File Name, Long File
Name
1 to 99 (Copies)
Off
On
LTR , LGL, STMT, EXEC,
No. 10 (COM10), Monarch,
DL, ISO-C5, ISO-B5, A4, A5,
B5
Off
On
-4 to 0 to 4
Off
On
Off
On
Long Edge , Short Edge
-1.90 to 0.00
to 1.90 (inches)
-2.00 to 0.00
to 2.00 (inches)
Continues to the upper right Continues to the next page
10-5
10-6
Continues from the previous page
Offset Long Edge (Front)
Offset Short Edge (Back)
Offset Long Edge (Back)
-2.00 to 0.00
to 2.00 (inches)
-2.00 to 0.00
to 2.00 (inches)
-2.00 to 0.00
to 2.00 (inches)
Auto Error Skip*
Timeout* 2
Personality* 2
PCL* 2
Paper Save
2
5 to 15 to 300 (Seconds)
Auto
Off
On
, PS, PCL
Orientation
Font Number
Point Size
Pitch
Form Lines
Symbol Set
Custom Paper
Unit of Measure
X dimension
Y dimension
Append CR to LF
Enlarge A4 Print Width
Halftones
Text
Graphics
Images (e.g. photographic images)
Off
On
Portrait
Landscape
0 to 56
4.00 to 012.00
to 999.75 (point)
0.44 to 10.00
to 99.99 (cpi)
5 to 60 to 128 (lines)
PC8 , PC850, PC852, PC8DN, PC8TK, PIFONT,
PSMATH, PSTEXT, ROMAN8, VNINTL, VNMATH,
VNUS, WIN30, WINBALT, WINL1, WINL2, WINL5,
DESKTOP, ISO11, ISO15, ISO17, ISO21, ISO4,
ISO6, ISO60, ISO69, ISOL1, ISOL2, ISOL5,
ISOL6, LEGAL, MATH8, MCTEXT, MSPUBL,
PC1004, PC775
Off
On
Millimeters
Inches
3 to 8_1/2 (inches)
5 to 14_0/0 (inches)
Yes
No
Off
On
Color Tone
Color Tone
Color Tone
, Resolution, Gradation, High Resolution
, Resolution, Gradation, High Resolution
, Resolution, Gradation, High Resolution
PS* 2
Job Timeout
Print PS Errors
0 to 3600 (Seconds)
Off
On
Halftones
Text
Graphics
Images (e.g. photographic images)
Resolution , Gradation, High Resolution
Resolution , Gradation, High Resolution
Resolution , Gradation, High Resolution
Adjustment/Maintenance
Copy Image Adjustment
Printer Density
Toner Saver Mode Off
On
Black Text Processing for Color
Feeder
Platen Glass
Special Processing
Special Mode U
CD-ROM
-3 to 0 to +3
-3 to 0 to +3
Special Mode V
Off
On
Off
Mode 1
Mode 2
Special Mode X* 2 *
*Only for media printing and printing from PS/PCL printer driver.
Special Mode Z*
*Only for copying.
Off
Mode 1
Mode 2
Mode 3
Off
Mode 1
Mode 2
Mode 3
Continues to the upper right
Continues from the lower left
Special Mode B
Special Mode C*
*Only for printing received fax and report printing.
Special Mode D
Clean Fixing Unit
Clean Feeder
System Settings
Network Settings
System Manager Information Settings
System Manager ID: Up to seven digits
CD-ROM
System Manager PIN: Up to seven digits
System Manager Name: Up to 32 characters
Device Information Settings
CD-ROM
Device Name: Up to 32 characters
Location: Up to 32 characters
Dept. ID Management On/Off
Security Settings
Use SSL
IPv4 Address Filter
Send Filter
Receive Filter
IPv6 Address Filter
Send Filter
Receive Filter
MAC Address Filter
Send Filter
Receive Filter
Communication Management Settings
Fax Settings
Memory Lock Settings
Memory Lock PIN
Print Report
Memory Lock Time:Not Set
Select Country/Region* 4
Forwarding Settings* 4
Store/Print When Forwarding
Print Images
Store Images in Memory
Remote UI On/Off* 4
Restrict TX Function
Address Book PIN
Restrict New Destinations
Allow Fax Driver TX
Continues to the next page
Off
Mode 1
Mode 2
Mode 3
Off
On
Off
On
Off
On
TX Start Speed: 33600 bps , 14400 bps,
9600 bps, 7200 bps, 4800 bps, 2400 bps
RX Start Speed: 33600 bps , 14400 bps,
9600 bps, 7200 bps, 4800 bps, 2400 bps
Off
On
Off
On
Off
On
- Memory Lock Start Time
- Memory Lock End Time
United States (US)* 3
Canada (CA)
Brazil (BR)
Mexico (MX)
Other
Off
On
Off, On , Only When Error Occurs
Do Not Store , Only When Error Occurs
Off
On
Off
On
Off
On
Off
On
Off
On
Off
On
Off
On
Off
On
Off
On
Off
On
Continues from the previous page
Restrict History TX
Fax No. Confirmation Re-Entry
Restrict Sequential Broadcast
Display Job History
USB Device On/Off
Memory Media Storage On/Off
USB Direct Print On/Off
Secure Print Settings
Select PDL (Plug-n-Play)* 2
Network
USB
Update Firmware
Initialize Key and Certificate
Initialize Address Book
Initialize System Settings
System Administrator Settings
Device Information Settings
Dept. ID Management On/Off
Network Settings
Security Settings
Communication Management Settings
Forwarding Settings
Store/Print When Forwarding
Remote UI On/Off
Restrict TX Function
Display Job History On/Off
USB Device On/Off
Memory Media Storage On/Off
USB Direct Print On/Off
Secure Print Settings
Select PDL (Plug-n-Play)
All of the above
Initialize Menu
Preferences
Timer Settings
Common Settings
Copy Settings
Fax Settings
Scan Settings
USB Direct Print Settings
Printer Settings
Initialize All
CD-ROM
CD-ROM
CD-ROM
CD-ROM
CD-ROM
CD-ROM
CD-ROM
CD-ROM
CD-ROM
Off
Confirm Sequential Broadcast
Reject Sequential Broadcast
Off
On
Off
On
Off
On
Off
On
Off
On
Off
On
Off
On
Secure Print Del. Time:
10 to 30 to 240 (min.)
FAX, UFRII LT, UFRII LT
(XPS), PCL5, PCL6, PS
UFRII LT , UFRII LT (XPS),
PCL5, PCL6, PS
1
2
<How to display>
Press [Report].
The report output menu is displayed.
Keys to be used for this operation
Reports
2
Reports Settings
TX Result Report
CD-ROM
Report With TX Image
Communication Management Report
Auto Print (40 Transmissions)
Separate TX/RX
RX Result Report
Print Reports
Address Book List
CD-ROM
User Data List
System Manager Data List
Communication Management Report
Dept. ID Management Report
PCL Font List * 2
PS Font List * 2
1
Off
On
Only When Error Occurs
Off
On
Off
On
Off
On
Off
On
Only When Error Occurs
Coded Dial
One-Touch
Group
10-7
10-8
Chapter
11
Appendix
This section describes the specifications of the machine and information for Macintosh users.
Wireless LAN Specification (MF5950dw Only)
Displaying a Driver’s Help System
Content of the e-Manual about Features that Are Unavailable on the
11-1
11-2
Main Specifications
Machine Specifications
Type
Machine Specifications
Personal Desktop
Power Supply
Power Consumption
Warm-up Time
120 to 127 V, 60 Hz (Power requirements can vary by country. They depend on where you purchased the product.)
• Maximum: 1,100 W or less
• Average consumption during standby mode:
Approx. 9 W
• Average consumption during sleep mode:
Approx. 2.3 W
Approx. 3.0 W (by Wireless Connections)
11 seconds or less*
(Temperature: 68 °F (20 °C), humidity: 65%
RH ; from when the machine is turned ON using the main power switch to when the standby screen is displayed)
* Warm-up time may vary depending on the conditions of the installation environment.
Weight
Dimensions
(W x L x H)
Main unit (the toner cartridge included):
Approx. 42.1 lb (19.1 kg)
• In the normal state
15 3/8” x 18 5/8” x 17”
(390 mm x 473 mm x 431 mm)
• When the optional drawer is installed
15 3/8” x 18 5/8” x 22 3/8”
(390 mm x 473 mm x 569 mm)
Installation Space
(W x L x H)
• In the normal state
23 1/4” x 50 3/8” x 31 3/8”
(590 mm x 1,279 mm x 795 mm)
• When the optional drawer is installed
23 1/4” x 50 3/8” x 36 3/4”
Environmental
Conditions
(590 mm x 1,279 mm x 933 mm)
Temperature: 50 to 86°F (10 to 30°C)
Humidity: 20% to 80% RH (no condensation)
Acceptable Documents See “Supported Document Types” ( → P. 2-2)
Acceptable Paper Stock See “Supported Paper Types” ( → P. 2-6)
Printable Area
Scan Area
See “Printable Area” ( → P. 2-8)
Wireless LAN Specification (MF5950dw Only)
Wireless LAN Specification
Standard
Transmission
Scheme
IEEE802.11g/IEEE802.11b/IEEE 802.11n*
DS-SS System/OFDM System
Frequency Range 2412 to 2472 MHz
• IEEE802.11g
Data
Transmission
Rate
6/9/12/18/24/36/48/54 Mbps
• IEEE802.11b
1/2/5.5/11 Mbps
• IEEE 802.11n
- SGI Invalidated 20 MHz :
6.5/13/19.5/26/39/52/58.5/65 Mbps
- SGI Validated 20 MHz :
7.2/14.4/21.7/28.9/43.3/57.8/72.2 Mbps
- SGI Invalidated 40 MHz :
13.5/27/40.5/81/108/121.5/135 Mbps
- SGI Validated 40 MHz :
15/30/45/60/90/120/150 Mbps
Communication
Mode
Infrastructure Mode
Security
WEP, WPA-PSK (TKIP/AES-CCMP), WPA2-PSK (TKIP/
AES-CCMP)
* WPS (Wi-Fi Protected Setup), Connection can be established by manually setting values.
Copy Specifications
Scan Resolution
Output Resolution
Copy Ratio
Copy Specifications
• Text/Photo: 300 dpi x 600 dpi
• Text/Photo (Quality), Photo, Text: 600 dpi x 600 dpi
600 dpi x 600 dpi
• Direct 1:1 ± 1.0 %
• Enlargement 1:4.00, 1:2.00, 1:1.29
• Reduction 1:0.78, 1:0.64, 1:0.50, 1:0.25
• Zoom 0.25 to 4.00, 1% increments
Copy Speed (Letter
Plain Direct)*
Continuous Copying
Capacity
First Copy Time
(Letter)
35 cpm
Maximum 99 copies
8 seconds or less
* The copy speed on Letter size plain paper on one-side printing is measured during continuous copying. Copy speeds vary depending on the paper type and size, as well as the paper feeding direction. Copy speeds on smaller paper sizes may be slower.
Plus, the machine may experience downtime or decrease the copy speed in the middle of a continuous copy run to adjust the temperature inside the machine or maintain the optimal print quality.
Printer Specification
Printing Method
Paper Capacity
Output Tray Capacity
(a fresh stack of
Letter size paper)
Print Speed (Letter
Plain Direct)* 2
First Print Time
(Letter)
Output Resolution
Gradation
Toner Cartridge
Printer Specification
Indirect electrostatic system (On-demand fixing)
Multi-purpose tray: Approx. 50 sheets (16 to
23 lb Bond (60 to 89 g/m²))
Paper drawer: Approx. 250 sheets (16 to 23 lb Bond (60 to 89 g/m²))
Paper Feeder Unit PF-44 (Optional): Approx.
500 sheets (16 to 23 lb Bond (60 to 89 g/m²))
Output tray: Approx. 150 sheets (20 lb Bond
(75 m/g2))* 1
Sub Output tray: 1 sheet
35 ppm
6 seconds or less* 3
Equivalent to 1200dpi x 600dpi
256 gradations
See “Replacing the Toner Cartridge” ( → P. 8-8)
* 1 The actual paper capacity varies depending on the installation environment and paper type used.
* 2 The print speed on Letter size plain paper on one-side printing is measured during continuous printing. Print speeds vary depending on the paper type and size, as well as the paper feeding direction.
Print speeds on smaller paper sizes may be slower. Plus, the machine may experience downtime or decrease the print speed in the middle of a continuous print run to adjust the temperature inside the machine or maintain the optimal print quality.
* 3 May vary depending on the output environment.
Scanner Specifications
Type
Maximum Scan Size
Scan Resolution
Scan Speed (Letter,
300 x 300 dpi)*
Host Interface
Operating System
Driver
Scanner Specifications
Color scanner
• Platen glass: up to 8 1/2” x 11 5/8”
(216 mm x 297 mm)
• Feeder: up to 8 1/2” x 14” (215.9 mm x
355.6 mm)
• Optical resolution
Platen glass: up to 600 x 600 dpi
Feeder: up to 300 x 300 dpi
• Software interpolation resolution
9600 dpi x 9600 dpi
• Color: 10 sheets/minute
• Black and White: 29 sheets/minute
• 100 Base-TX
• 10 Base-T
• Hi-Speed USB
• USB
• Windows 2000/XP/Vista/7
• Mac OS 10.4.9 or later
• TWAIN
• WIA 1.0 (Windows XP)
• WIA 2.0 (Windows Vista/7)
• ICA (Mac OS X 10.6.x)
* Scan speeds were only measured.
Fax Specifications
Fax Specifications
Line Used
Public Switched Telephone Network
(PSTN) *1
Communication Mode G3
Compression
Method
MH, MR, MMR, JBIG
Modem Speed
Transmission Speed
33.6 Kbps
Automatic Fallback
Approx. 3 seconds per page *2
(ECM-JBIG, transmitting from the memory at 33.6 Kbps)
Sending from
Memory/Receivingin
Memory
Maximum approx. 512 pages *2
(Total pages of transmission/reception)
Fax Resolution
Dialing
Receiving
Reports
• (Normal): 200 dpi x 100 dpi
• (Fine): 200 dpi x 200 dpi
• (Photo): 200 dpi x 200 dpi
• (Superfine): 200 dpi x 400 dpi
• (Ultrafine): 400 dpi x 400 dpi
• One-touch keys (19 destinations)
• Coded dialing (181 destinations)
• Group dialing (199 destinations)
• Address book dialing
• Regular dialing (with numeric keys)
• Automatic redialing
• Manual redialing
• Sequential broadcast (210 destinations)
• Automatic reception
• Remote reception by telephone (Default
ID: 25)
• Send Results
• Transmission management report (Auto output every 40 destinations)
• Receive Results
*1 The Public Switched Telephone Network (PSTN) currently supports
28.8 Kbps modem speed or lower. Note that speeds can vary depending on the telephone line conditions.
*2 Based on ITU-T (ITU Telecommunication Standardization Sector)
Standard Chart No. 1, JBIG standard mode.
Telephone Specifications
Telephone Type
Telephone Specifications
External telephone/External telephone with the built-in answer function/Data modem
Transmission Specification
Specification for File Server Transmission
Communication
Protocol
Data Format
SMB (TCP/IP)
Resolution
PDF (Compact), PDF, JPEG, TIFF
Resolutions for data formats are;
JPEG TIFF PDF
Black and
White
300 dpi
300 dpi
(MMR
Compression)
300 dpi
(MMR
Compression)
300 dpi
(JPEG
Compression)
200 dpi
(JPEG
Compression)
PDF (Compact)
Text: 300 dpi
Background:
150 dpi
Text: 300 dpi
Background:
150 dpi
System
Environment
Interface
Color Mode
• Windows XP/Vista/7/Server 2003/Server 2008
• Solaris Version 2.6 or later (with Samba 2.2 or later)
• Mac OS X (Mac OS X 10.7 is not supported.)
• Red Hat Linux 7.2 or later (with Samba 2.2 or later)
100BASE-TX, 10BASE-T
Color, Black/White
Inputted Image Text, Text/Photo, Photo
Paper Size LTR/LGL/STMT
Specification for E-mail Sending
Communication
Protocol
Data Format
SMTP*
Resolution
PDF (Compact), PDF
Resolutions for data formats are;
Black and White
300 dpi
(MMR Compression)
PDF (Compact)
Text: 300 dpi
Background:150 dpi
Color
200 dpi
(JPEG Compression)
Text: 300 dpi
Background:150 dpi
System
Environment
Interface
Color Mode
• Windows XP/Vista/7/Server 2003/Server 2008
• Solaris Version 2.6 or later (with Samba 2.2 or later)
• Mac OS X
• Red Hat Linux 7.2 or later (with Samba 2.2 or later)
100BASE-TX, 10BASE-T
Color, Black/White
Inputted Image Text, Text/Photo, Photo
Paper Size LTR/LGL/STMT
* POP3 is available to use only when authenticating before sending
Optional Drawer
Paper Feeder Unit PF-44
Paper Capacity 500 sheets (16 to 23 lb Bond (60 to 89 g/m²))
Available Paper
See “Supported Document Types” ( → P. 2-2)
Power Supply From main unit
Dimensions
(W x L x H)
Weight
15 3/8” x 18 5/8” x 5 3/8” (390 mm x 473 mm x
136 mm)
Approx. 9.0 lb (4.1 kg)
11-3
11-4
For Macintosh Users
In this manual, methods to operate in the Windows environment are explained as examples. To view how to use printer drivers or utilities for Macintosh, see the following driver guides (HTML files) or driver help systems.
Function Object
Print function
Fax function
Scan function
Installing the Printer Driver
Printing
Using each feature
Installing the Fax Driver
Sending a fax
Using each feature
Installing the Scanner Driver
Scanning (Setting the MF Toolbox or ScanGear MF)
Reference
• Starter Guide
• Printer Driver Installation Guide
• Printer Driver Installation Guide
• Printer Driver’s Help
• Starter Guide
• Mac Fax Driver Installation Guide
• Mac Fax Driver Installation Guide
• Fax Driver’s Help
• Starter Guide
• Mac Scanner Driver Guide
• Mac Scanner Driver Guide
Displaying Driver Guides
Double-click the following PDF files from the [Documents] folder on the provided CD-ROM.
● Mac UFR II Printer Driver Installation Guide
→ [Documents] - [Print] - [Guide] - [index.html]
● Mac PS Printer Driver Installation Guide
→ [Documents] - [Print(PS)] - [Guide] - [index.html]
● Mac Fax Driver Installation Guide
→ [Documents] - [FAX] - [Guide] - [index.html]
● Mac Scanner Driver Guide
→ [Documents] - [Scan] - [Guide] - [index.html]
Displaying a Driver’s Help System
You can use drivers’ help systems after you install each driver.
● Printer Driver’s Help
From the below panels in the [Print] dialog, click [ ].
• [Basic] panel
• [Advanced] panel
● Fax Driver’s Help
From the below panels in the [Print] dialog, click [ ].
• [General Settings] panel
• [Special Features] panel
• [Cover Sheet] panel
Content of the e-Manual about Features that Are Unavailable on the Macintosh
Among the features explained in the e-Manual, the followings are unavailable on the Macintosh.
● Installing or uninstalling the e-Manual
Reference in the e- Manual
“Installing the e-Manual”
“Uninstalling the e-Manual”
● Accessory software
• Presto! PageManager
Reference in the e- Manual “User Software CD-ROM”
● Using WSD network
Reference in the e- Manual
“Installing the MF Drivers on the WSD
Network “
● Some print features
<Examples>
• Operating in the print server environment
• Watermark printing
• PageComposer (Combining and printing multiple files)
• Changing the halftone
• Adjusting the gamma value
For information on the features that are available on the
Macintosh, see the Printer Driver’s help system.
Reference in the e- Manual “Print “
● Some scan features
<Examples>
• Creating a “Searchable PDF”
For information on the features that are available on the
Macintosh, see the Mac Scanner Driver Guide.
Reference in the e- Manual “Scan”
I n d e x
C
Canceling
Fax Jobs ............................................................................ 6-6
Changing the Default Settings ...................... 6-21
Copy ................................................................................ 3-13
Fax .................................................................................... 6-21
Cleaning the Machine .......................................... 8-2
Exterior ............................................................................. 8-2
Fixing Unit ...................................................................... 8-2
Platen Glass.................................................................... 8-3
Coded dial ................................................................ 5-2
Coded Dial Codes
Editing ............................................................................... 5-6
Registering ..................................................................... 5-6
Contents of the Setting Menu ....................... 10-2
Copying ..................................................................... 3-1
Collating Copies ......................................................... 3-8
Enlarging/Reducing Copies ................................ 3-7
ID Card .............................................................................. 3-9
N on 1 ................................................................................ 3-7
Copy Mode .............................................................. 1-6
Copyright .................................................................. xix
Placing .............................................................................. 2-4
Receiving Faxes ........................................................ 6-11
Requirements ............................................................... 2-2
Scan Area ........................................................................ 2-2
Sending Faxes .............................................................. 6-2
Documents Requirements ................................. 2-2
E
Error Codes .............................................................. 9-8
F
Fax mode .................................................................. 1-6
Fax Settings .......................................................... 6-21
Feeder ........................................................................ 1-2
G
Group Dialing ......................................................... 5-2
Editing ............................................................................... 5-9
Registering ..................................................................... 5-9
D
Date Settings ........................................................ 1-12
Density
Copy ................................................................................... 3-5
Fax ....................................................................................... 6-3
Disclaimers ................................................................. xx
Display ....................................................................... 1-6
LCD (Standby Mode) ............................................... 1-6
Document feeder tray ......................................... 1-2
Document guides.................................................. 1-2
Documents
Clearing Jams ............................................................... 9-2
H
Handling ................................................................... xiv
I
Image Quality
Fax ....................................................................................... 6-3
Installation ............................................................... xiii
Requirements ............................................................... xvii
Space ................................................................................. xvii
11-5
11-6
L
LAN port ................................................................... 1-3
M
Main Specifications ............................................ 11-2
Copy specifications................................................ 11-2
Fax Specifications.................................................... 11-3
Machine Specifications ....................................... 11-2
Printer Specification .............................................. 11-2
Scanner Specifications ........................................ 11-3
Telephone Specifications ................................... 11-3
Maintenance and Inspections .................. xv, xviii
Managing Faxes Stored in Memory ............. 6-18
History............................................................................ 6-20
Manual Sending ..................................................... 6-8
O
One-touch keys ...................................................... 5-2
Editing ............................................................................... 5-3
Registering ..................................................................... 5-3
Onscreen Message ................................................ 9-8
Error Codes .................................................................... 9-8
Operation Panel ............................................ 1-2, 1-4
Output tray .............................................................. 1-2
Paper drawer .................................................. 1-2, 1-4
Paper Guide ............................................................. 1-2
Paper Requirements ............................................. 2-6
Platen glass .............................................................. 1-3
Power Supply .......................................................... xiii
Requirements ............................................................... xvii
Printing a User Data List ................................... 10-2
Printing from a Computer .................................. 4-1
R
Receive Mode
Answer mode ............................................................ 6-12
Changing ..................................................................... 6-14
Fax/Tel Auto Switch mode ................................ 6-12
Registering/Setting the Various Functions 10-1
RX Mode ................................................................ 6-11
Answer mode ............................................................ 6-13
Auto mode .................................................................. 6-11
DRPD (Distinctive Ring Pattern Detection)
mode .............................................................................. 6-13
Fax/Tel mode ............................................................. 6-12
Manual mode ............................................................ 6-13
P
Paper
Clearing Jams ............................................................... 9-2
Loading ............................................................................ 2-9
Paper Size and Type............................................... 2-14
Paper Types .................................................................... 2-6
Printable Area ............................................................... 2-8
S
Scan Area .................................................................. 2-2
Scan Functions ....................................................... 7-1
Scan Mode ............................................................... 1-6
Selecting Print Side ............................................ 2-17
Sequential Broadcast ........................................ 6-10
Sharpness
Copy ................................................................................... 3-8
Fax ....................................................................................... 6-3
Sleep Timer ........................................................... 1-11
Specifying Destinations ...................................... 6-4
T
Telephone Equipment ......................................... xvi
Telephone line jack ............................................... 1-3
Text Input Method ................................................ 1-9
Time Setting ......................................................... 1-12
Toner Cartridge
Handling .......................................................................... 8-6
Replacing Toner Cartridge ................................... 8-8
Trademarks ............................................................... xix
Transporting the Machine ............................... 8-14
Troubleshooting .................................................... 9-1
Clearing Jams ............................................................... 9-2
Error Code ...................................................................... 9-8
If You Cannot Solve a Problem ....................... 9-13
U
USB port .................................................................... 1-3
W
When a Power Failure Occurs ......................... 9-14
When <Incorrect Size/Setting> Appears ... 9-11
2-Sided Copying .................................................... 3-6
11-7
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON MARKETING JAPAN INC.
16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON EUROPA N.V.
Bovenkerkerweg, 59-61, 1185 XB Amstelveen, The Netherlands
CANON CHINA CO. LTD.
15F Jinbao Building No.89, Jinbao Street, Dongcheng District, Beijing 100005, PRC
CANON SINGAPORE PTE LTD
1 HarbourFront Avenue, #04-01 Keppel Bay Tower, Singapore 098632
CANON AUSTRALIA PTY LTD
1 Thomas Holt Drive, North Ryde, Sydney NSW 2113, Australia
CANON GLOBAL WORLDWIDE SITES http://www.canon.com/
FT5-4229 (010) XXXXXXXXXX
Serial No.
Date of Purchase
© CANON INC. 2011 PRINTED IN CHINA
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Key Features
- Business Laser Mono printing
- 1200 x 600 DPI
- A4 35 ppm
- Mono copying Mono scanning Mono faxing
- Direct printing
- USB port Wi-Fi Ethernet LAN
- Internal memory: 256 MB
- 19.1 kg