Geosavi Compliance Now Android & CalAmp Veosphere User Manual

Geosavi – Hours of Service
December 2017/ V1.0.1722-1723
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Document Information
Version History
Version
Date
Author
Reviewer
1621
10/26/16
Editha Dura
Roel Sinadjan
1622/1623
11/21/16
Editha Dura
Roel Sinadjan
1624
12/8/16
Mia Ladoroz
Roel Sinadjan
1625
12/20/16
Mia Ladoroz
Roel Sinadjan
1626
01/13/17
Mia Ladoroz
Roel Sinadjan
1701
01/26/17
Mia Ladoroz
Roel Sinadjan
1702
01/31/17
Mia Ladoroz
Roel Sinadjan
1703
02/14/17
Mia Ladoroz
Roel Sinadjan
1704
02/28/17
Mia Ladoroz
Roel Sinadjan
1705
03/15/17
Mia Ladoroz
Roel Sinadjan
1706
03/24/17
Mia Ladoroz
Roel Sinadjan
1707/1708
04/24/17
Mia Ladoroz
Roel Sinadjan
1709/1710
05/23/17
Editha Dura
Roel Sinadjan
1711/1712
06/21/17
Editha Dura
Mia Ladoroz/Roel Sinadjan
1713/1715
07/18/17
Editha Dura
Mia Ladoroz/Roel Sinadjan
1716-1717
08/15/17
Editha Dura
Mia Ladoroz/Roel Sinadjan
1718/1719
09/27/17
Editha Dura
Mia Ladoroz/Roel Sinadjan
1720/1721
10/11/17
Editha Dura
Roel Sinadjan
1722/1723
Precious Mae Cenia
Sign Off
Geosavi
Title
Name
Signature
Date
Name
Signature
Date
Partner Name
Title
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Copyright
© Geosavi 2017. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any means
or stored in any retrieval system of any nature without prior written permission except
as expressly permitted by any written contract signed by Geosavi with the recipient.
The contents of this documentation are the confidential information of Geosavi and are
subject to the provisions of Geosavi standard Customer Agreement or Non-disclosure
Agreement (as relevant) or any similar agreement signed by Geosavi and entered into
with the recipient. The contents of this documentation (or any part or it) must not be
used or disclosed to any third party by the recipient except as expressly permitted
by the relevant agreement. If you (or your company) have not signed an
agreement with Geosavi you must not use this documentation, must treat it as strictly
confidential and must promptly return it to Geosavi.
Change History
This section details what changes have been made in order to prompt a new version of
this product specification:
Version
Date
Author(s)
Section Page
No.
Change
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Contents
1 Main Screen ............................................................................................................................................... 7
1.1 Using the HOS Action Bar.................................................................................................................... 7
2 Customizing the HOS App Preferences ...................................................................................................... 8
2.1 Hours of Service Settings .................................................................................................................... 9
2.1.1 Set Hours of Service Preferences ................................................................................................. 9
2.1.2 Capturing the Driver’s Signature................................................................................................ 10
2.1.3 Customizing the Carrier Information ......................................................................................... 11
2.1.4 Driving Rules .............................................................................................................................. 12
2.2 GPS Preferences ................................................................................................................................ 21
2.3 Device Preferences ........................................................................................................................... 22
3 Familiarizing the Hours of Service Main Screen Tiles .............................................................................. 25
3.1 Time Remaining Tile .......................................................................................................................... 25
3.2 Changing the Driver’s Duty Status .................................................................................................... 26
3.3 Recap................................................................................................................................................. 28
3.4 Start Break......................................................................................................................................... 29
3.5 Data Transfer .................................................................................................................................... 30
3.6 Options .............................................................................................................................................. 35
3.7 Logs ................................................................................................................................................... 35
3.8 DVIR................................................................................................................................................... 36
3.9 Shift/Cycle ......................................................................................................................................... 37
4 Check Driver Availability .......................................................................................................................... 38
5 Driver Logs ............................................................................................................................................... 39
5.1 Using the Driver Logs Bulk/ Multiple Selection Functions ................................................................ 40
5.2 The Driver Logs Accordion Header Features..................................................................................... 40
5.2.1 Daily Driver’s Log Entry Check-box (Uncertified Log) ................................................................ 40
5.2.2 Daily Driver’s Log Entry Check-box (Already Certified) .............................................................. 40
5.2.3 Daily Driver’s Title Log (Recertify Log) ....................................................................................... 41
5.2.4 Recap.......................................................................................................................................... 41
5.2.5 Daily Drivers Log Grid ................................................................................................................. 42
5.2.6 Edit Daily Drivers Log Form ........................................................................................................ 43
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5.2.7 Shipment Details ........................................................................................................................ 44
5.2.8 Miles Driven by State ................................................................................................................. 45
5.2.9 DVIR............................................................................................................................................ 46
5.2.10 Certify a Log ............................................................................................................................. 46
5.2.11 Edit a Log .................................................................................................................................. 48
5.3 Malfunction and Data Diagnostic Events .......................................................................................... 57
5.4 DVIR................................................................................................................................................... 65
5.4.1 DVIR Feature – Main Navigation Menu ..................................................................................... 65
5.4.2 DVIR Feature – Hours of Service Main Screen ........................................................................... 65
5.4.3 Selecting Your DVIR Type ........................................................................................................... 67
5.4.4 Starting Your DVIR...................................................................................................................... 68
5.4.5 Completing the First DVIR Area ................................................................................................. 68
5.4.6 Capturing an Image of a DVIR Item ............................................................................................ 69
5.4.7 Add a Comment or Remark to a DVIR Item ............................................................................... 69
5.4.8 Finishing / Certifying Your DVIR ................................................................................................. 70
5.4.9 Submit or Certify the DVIR ......................................................................................................... 73
5.4.10 Deleting a Vehicle DVIR............................................................................................................ 74
5.5 DVIR History ...................................................................................................................................... 74
6 Roadside Inspection ................................................................................................................................. 74
6.1 Roadside Inspection – Main Navigation Menu ................................................................................. 76
6.2 Roadside Inspection – HOS Main Menu ........................................................................................... 77
6.3 Inspection Screen – Start Review...................................................................................................... 77
6.4 Roadside Inspection Screen – Data Transfer .................................................................................... 78
7 Switch Equipment .................................................................................................................................... 79
7.1 Switch Equipment – Main Navigation Menu .................................................................................... 79
7.2 Options Menu ................................................................................................................................... 80
7.3 Switch Equipment – DVIR Screen...................................................................................................... 80
7.4 Switching Equipment ........................................................................................................................ 81
7.5 Managing Vehicles / Trailers ............................................................................................................. 82
7.5.1 Manage Vehicles / Trailers – Delete .......................................................................................... 83
7.5.2 Manage Vehicles / Trailers - Edit ............................................................................................... 84
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7.5.3 Manage Vehicles / Trailers – Add .............................................................................................. 84
8 Documents ............................................................................................................................................... 88
8.1 Documents – Main Navigation Menu ............................................................................................... 88
8.2 Documents – Options Menu ............................................................................................................. 89
8.3 Adding Documents ............................................................................................................................ 90
8.4 Editing / Deleting a Document .......................................................................................................... 91
9 Add Fuel Receipts ..................................................................................................................................... 92
9.1 Main Navigation Menu ..................................................................................................................... 92
9.2 Fuel Receipts Screen ......................................................................................................................... 93
9.3 Adding Fuel Receipts ......................................................................................................................... 93
9.4 Editing or Deleting a Fuel Receipts ................................................................................................... 95
10 Co-Drivers............................................................................................................................................... 96
10.1 Logon Co-Driver .............................................................................................................................. 96
10.2 Switch Driver ................................................................................................................................. 101
11 Shipping Documents ............................................................................................................................ 102
12 Add Remark.......................................................................................................................................... 103
13 Exempt Driver ...................................................................................................................................... 104
14 Logout .................................................................................................................................................. 105
15 Unidentified Driving Events ................................................................................................................. 106
16 Warning Features ................................................................................................................................. 107
17 List of Login Errors................................................................................................................................ 109
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1 Main Screen
The Hours of Service main screen is where you log your duty status events and which, in
turn, determines your compliance with FMCSA Hours of Service Regulations. This screen
also serves as your gateway to the rest of the app’s features.
The main screen also provides essential
information about the app’s user:



Driver Name: Displays the name of
the driver who is logged in and
whose logs are displayed
Vehicle Name: Displays the driver’s
vehicle name
Trailer Name: Display’s the driver’s
Note: Can tap Vehicle and Trailer name to
display Switch Vehicle Dialog.
1.1 Using the HOS Action Bar
The HOS Action Bar is the starting point for navigating to the different pages within the
app and is always present in the app’s topmost portion:
The action bar features the following navigational controls of the app:
Action Tool Name
Action Tool Icon
Description
Main navigation
hamburger
Tap to open the main navigation menu of
the application
Refresh Button
Tap to manually refresh the data in the app
page. Hidden under
all icons are present.
Logout Button
submenu icon once
Tap to log out of the app, this will also set
your status to Off Duty. Hidden under
submenu icon once all icons are present.
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Malfunction Button
Tap to see uncleared Malfunctions
Data Diagnostics Button
Tap to see uncleared Data Diagnostics.
Turns into an accent color (based on the
app’s theme) if there are new events and
turns white when already viewed.
VBUS Connectivity
Indicates that the device is connected to a
VBUS device and turns to
when
disconnected. Hence, connection
interruptions may occur which will turn into
flashing icon
while in a reconnecting
state.
Tap to display the pending edit request
dialog, edit request is from Motor Carrier
Edit Suggestions, correction of errors with
Team Drivers, and Events logged under
Unidentified Driver Profile.
Tap to display a dialog to Connect to
Vehicle’s VBUS Device. It has the same
Pending Edit Request
Button
Connect Button
capabilities as the VBUS icon
.
2 Customizing the HOS App Preferences
The app’s settings and preferences can be customized in the Hours of Service Preferences
screen.
To navigate to this part of the app, select the
icon or swipe the screen to the right
to display the main navigation menu, select the Settings option and then select the
Hours of Service option, this will display the Settings screen.
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2.1 Hours of Service Settings
2.1.1 Set Hours of Service Preferences
This is where the basic driver, vehicle, carrier and shipping data is entered and stored
within the app. The identification data stored here is then used by the app, web portal
and in the driver’s daily log report.
 After logging in to the app for the first time
When the app is used for the first time, the driver is taken directly to the Main
Dashboard after which a Select Equipment dialog box will be displayed requiring the
driver to select a vehicle and trailer (if needed).
If you are logging in to the device you have logged in to before, the driver can login and
logout successfully to the app when an internet connection is not available.
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2.1.2 Capturing the Driver’s Signature
The application can capture the signature of the driver which is then used for digitally
certifying a log. To create the driver signature, select the main navigation hamburger
,
select the Settings option and then select Hours of Service:
The Driver Information section of the screen
will be displayed along with any signature that
has been created for the driver. Tap on the
icon to create or change the signature.
Create or update your signature in the app
by using your finger to create your signature.
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Tap the Done button to save your signature.
You can also select the Clear button to clear
the captured signature and start again
2.1.3 Customizing the Carrier Information
The carrier information can also be set from within the Hours of Service section (main
navigation hamburger > Settings > Hours of Service) You can scroll the screen down to
the Carrier Information section:
Enter details for the following:
Carrier Name
Carrier DOT Number
Main Office Address
Phone Number
Home Terminal Details of the driver
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Note: Drivers have the ability to make the Carrier Information and DOT number editable on the mobile
device when the Account enabled the 'Allow driver editing of carrier information' which can be seen in
the portal->settings->account settings under Carrier Information.
2.1.4 Driving Rules
This is where you change the HOS rules or the Federal Motor Carrier Safety
Administration’s (FMCSA) regulations that govern the hours that a commercial vehicle
driver can legally accumulate driving or being on duty for a motor carrier in a working day
and week. This is also where you apply the HOS rules exceptions.
The driving rules can also be set from within the Hours of Service section (main
navigation hamburger > Settings > Hours of Service). You can scroll the screen down to
the Driving Rules section:
Select the appropriate HOS rules that you would like the app to use from the drop down list.
You can customize the region, cycle, cargo, exceptions and time zone rules
Region
This is where you can set the region. The options are USA and Canada. The cycle and
exceptions displayed are dependent on which region has been set by the driver.
Note: If the region selected is Canada, then the condition “Canada Off-Duty Deferral” is enabled. This
means that you are allowed to get an extra two hours of driving and on duty in a 24 hour period (day 1)
and take the required extra two hours off on the following day (day 2). The Deferral status is shown on the
Driver’s Daily Logs
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Cycle
This is where you can set the consecutive multi-day duty period which the driver will
follow. Choosing a cycle will take into effect the corresponding legal limitations on the
hours that can be used by the driver in a 7 day or 8 day working cycle.
Available Cycle Rules Options
Interstate - Federal Rules
Cycle
Shift Limit Drive Limit Until Break Break Left
US60hr7days
7 days
14 hours
11 hours
8 hours
30 minutes
US70hr8days
8 days
14 hours
11 hours
8 hours
30 minutes
Alaska70hr7days
7 days
20 hours
15 hours
8 hours
30 minutes
Alaska80hr8days
8 days
20 hours
15 hours
8 hours
30 minutes
California80hr8days
8 days
16 hours
12 hours
N/A
N/A
Intrastate Cycle Rules
Cycle
Shift Limit
Drive Limit
Break Limit
Alabama60hr7days
7 days
15 hours
10 hours
N/A
Alabama 70hr8days
8 days
15 hours
10 hours
N/A
Florida 70hr7days
7 days
16 hours
12 hours
N/A
Florida 80hr8days
8 days
16 hours
12 hours
N/A
Illinois 60hr7days
7 days
14 hours
11 hours
N/A
Illinois 70hr8days
8 days
14 hours
11 hours
N/A
Maryland 70hr7days
7 days
16 hours
12 hours
N/A
Maryland 80hr8days
8 days
16 hours
12 hours
N/A
Massachusetts 60hr7days
8 days
14 hours
11 hours
N/A
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Massachusetts 70hr8days
8 days
14 hours
11 hours
N/A
Michigan 60hr7days
7 days
14 hours
11 hours
30 minutes
Michigan 70hr8days
7 days
14 hours
11 hours
30 minutes
New Hampshire 60hr7days
7 days
14 hours
11 hours
N/A
New Hampshire 70hr8days
8 days
14 hours
11 hours
N/A
New York 60hr7days
7 days
14 hours
11 hours
N/A
New York 70hr8days
8 days
14 hours
11 hours
N/A
North Carolina 70hr7days
7 days
16 hours
12 hours
N/A
North Carolina 80hr8days
8 days
16 hours
12 hours
N/A
Pennsylvania 60hr7days
7 days
14 hours
11 hours
N/A
Pennsylvania 70hr8days
8 days
14 hours
11 hours
N/A
South Carolina 70hr7days
7 days
16 hours
12 hours
N/A
South Carolina 80hr8days
8 days
16 hours
12 hours
N/A
Tennessee 60hr7days
7 days
14 hours
11 hours
N/A
Tennessee 70hr8days
8 days
14 hours
11 hours
N/A
Texas 70hr7days
7 days
15 hours
12 hours
N/A
Wisconsin 70hr7days
70 days
16 hours
12 hours
30 minutes
Wisconsin 80hr8days
80 days
16 hours
12 hours
30 minutes
Vermont 60hr8days
7 days
14 hours
11 hours
N/A
Vermont 70hrs8days
8 days
14 hours
11 hours
N/A
Virginia 70hr7days
7 days
16 hours
12 hours
N/A
Virginia 80hr8days
8 days
16 hours
12 hours
N/A
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Canada Cycle Rules
Cycle
Shift Limit
Drive Limit
Break Limit
Canada 70hr7days South
7 days
16 hours
13 hours
30 minutes
Canada 120hr14days South
7 days
16 hours
13 hours
30 minutes
Canada 80hr7days North
7 days
20 hours
15 hours
30 minutes
Canada 120hr14days North
7 days
20 hours
15 hours
30 minutes
15 hours
13 hours
30 minutes
Alberta Province
Any of the above cycle rules are depending on the region selected and can
be applied given the appropriate rule from the region drop down list
 Intrastate to Interstate driving rules
If the driver is operating in intrastate mode and is crossing over a state line then the app
automatically switches to federal rules. A dialog will display confirming that the driving
rules have changed right after crossing boundaries.
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Example:
SouthCarolina80hr8days to US70hr8days
or
SouthCarolina70hr7days to US60hr7days
 Interstate to Intrastate driving rules
The driver must also follow the Federal HOS regulations for a short period of time while
operating in interstate commerce. If the driver were using the 60-hour/7-day schedule,
he must follow the Federal HOS regulations for the next 7 days having done operating in
interstate commerce. If you were using the 70-hour/8-day schedule, you must follow the
Federal hours-of-service regulations for the next 8 days after you finish operating in
interstate commerce.
Note:
To perform intrastate check, enable the option
available in the Settings > HOS Preferences
(however this check is optional). The user has the
ability to whether or not perform to the checking.
Also, it is important for the driver to monitor the cycle used for the past 7 or 8 days.
Cargo
This will set the applicable Hours of Service rules for property carrying or passenger
carrying commercial vehicles.
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Available Cargo Rules Options
 Property – the 11 and 14 hours rule will apply
 Passenger – the 10 and 15 hours rule will apply
Either of the above cargo rules can be applied by
selecting the appropriate rule from the drop down
list
Exceptions
The options that appear when tapping the Exceptions button will allow the driver to avail
of exceptions from the Hours of Service rules for as long as certain conditions are met as
stipulated the Hours of Service section of the Code of Federal Regulations (49 CFR Part
395.1-Hours of Service of Drivers-Scope of rules in this part) and other pertinent FMCSA
regulations.
Available US Exceptions Options






2 Hour Driving Extension for Adverse Driving Conditions
Relief from all driving rules for Emergency Conditions
Oilfield Operations with 24 hour restart
30 Minute Break Exemption for Short-Haul Drivers
No Logs for Short-haul Drivers operating within 100 air miles or Non-CDL-Drivers
operating within 150 air miles
24 Hour Restart for Construction, Groundwater well-drilling
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
16 Hour Driving Window
Note: ‘16 Hour Driving Window’ exception can only be used once for the last 7 days or in every
70hr cycle, if the driver attempted to enable the exception an error dialog will display stating the
following:
However, it is possible for the driver to add another ‘16 Hour Driving Window’ exception when a
cycle reset has occurred. Nevertheless the driver will need to wait for the current cycle to end to
be able to add the exception again.
 Utility Service Vehicle
 30 Minute Break Exemption for Specialized Carriers & Rigging Association
(SC&RA)
 Agricultural Operations
 Transport of Commercial Bees, Livestock
 Hi-rail 2 hour travel exclusion - 395.1(w)
 Driver salesperson - 395.1(c)
 Relief from Driving rules for State of Emergency - 390.23
Select the appropriate exception from the list; you must then enter a reason for applying the
exception in the Enter reason for exception(s) field. Once complete, select the OK option to apply the
selected exception
Note: Exceptions are different depending on the Region selected.
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Available Canada Exceptions Options





2 Hour Driving Extension Special Permit
Oil Well Service permit
CanEmergencyConditions
2 Hour Driving Extension for Adverse Driving Conditions
No Logs for drivers operating within 160km of home terminal
Available Alberta Province Exceptions Options
 CanEmergencyConditions
 2 Hour Driving Extension for Adverse Driving Conditions
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Time Zone
Select the driver’s Home Terminal time
zone. Time zones available are:
America/Anchorage
Eastern Time (EST5EDT)
Central Time (CST6CDT)
Mountain Time (MST7MDT)
Pacific Time (PST8PDT)
Canada/Newfoundland
Asia/Manila
Atlantic
PDF Report Email Recipients
You can set the default recipients of your Driver Daily Log PDF report in the part of the
Settings Menu.
Enter the email address or addresses
that will become a recipient or
recipients of the Hours of Service app’s
Daily Driver Log PDF report.
The email addresses must be
separated by a comma (,)
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Lock Screen Style
The user has the ability to control the lock screen display. There are two (2) types
available: new 'Remaining to violation' lock screen or the old '4 clocks' lock screen.
2.2 GPS Preferences
The user has the ability to change how to get the devices’ GPS positions.
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2.3 Device Preferences
Unit of Distance
Setting the default unit of measures
Disable Notification Sound
The application has a Mute button to silence all sounds that could come from the
application. Also, the ELD rules state that all application sounds should be muted during
Sleeper status. However, the mobile device should not be muted so that sound will be
available for phone calls.
Note: When the current status is Sleeper Berth, it automatically mutes the application sound.
Color Theme
Displays option for selecting Color Theme
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Night Theme
By default, the application automatically changes to a night theme based on the sunset
time calculated from the device's location. If location is not available, the local time of
the device is used.
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Language Support
The application supports language translation for French-Canadian (Francais (Canada))
and Spanish (Español (Estados Unidos)).
To enable the translation, go to the Android Device Settings > Language and Input > Language. Select
between the supported language and the translation will take effect immediately.
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3 Familiarizing the Hours of Service Main Screen Tiles
3.1 Time Remaining Tile
When the time remaining tile displays a grey color, it indicates that the driver is Off
Duty, Sleeper or Waiting at Well Site; when the tile displays a green color, it indicates
that the driver’s status is Driving or On Duty; when the tile displays an amber color, it
indicates that the driver’s status is Driving or On Duty and has less than 3 hours left;
when the tile displays a red color, it indicates that the driver’s status is Driving or On
Duty and has less than 1 hour left or has already ran out of time.
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Tap the time remaining panel to view the Time Remaining Clocks
The time remaining clocks are color coded to match the time remaining panel
3.2 Changing the Driver’s Duty Status
To change the duty status of the driver, tap the Duty Status button and select the
appropriate driver duty status from the drop down list.
Available Duty Status Options
Duty Status Icon
Duty Status
Duty Status Icon
Duty Status
Off Duty
On Duty
Sleeper Berth
Waiting at Site
Driving
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Selecting a status from the drop down list will show the Create Event pop up dialog. You can adjust the
duration of the duty status event by tapping the Previous 15 minutes Time Interval button to increase
the time duration and the Next 15 minutes Time Interval button to decrease the time duration.
However, these buttons are disabled prevent time from going before or after the current day. (eg.
12:00AM – 11:59PM).

If Personal Use is enabled, the status will be set to Off Duty automatically and will disable the
other checkboxes. Selection of this option will be recorded within the events history.

If Personal Use is enabled, events except Off Duty will not be displayed in the grid but is
displayed in the event history list. Off duty will always be the display in the grid and when the
driver makes an automatic event, lock screen will also be shown.

If Yard Moves is enabled, the status will be set to On Duty automatically and will disable the
other checkboxes. Selection of this option will be recorded within the events history.

If Yard Moves is enabled, events except On Duty will not be displayed in the grid but is displayed
in the event history list. Off duty will always be the display in the grid and when the driver makes
an automatic event, lock screen will also be shown.
Note: All options are enabled in all events.
Note: Attempt to create a new event such as Off Duty, On Duty, Sleeper Berth in the middle of an automatically
Driving event is not allowed, instead an error dialog is displayed stating "Error: shortening of prior driving event is
not allowed. Select a time before or after the driving event."
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When the app is able to obtain a valid GPS fix, the Location field will be automatically
populated with the current location information of the user. If there is no GPS fix, the
Location field will remain blank, in this instance; you must manually input the relevant
details.
Once all relevant details have been entered and the correct duty status selected, tap the
OK button to save the new duty status event. You can also select the Cancel button to
cancel adding the selected duty status.
Changing the status to On Duty or Driving also enables the options for ‘Personal Use’ and
‘Off Road’. Personal Use is mentioned in the FMCSA’s Supplemental Proposal, which was
published on March 28, 2014, that mandates ELDs for most drivers of CMVs that currently
log. The proposal says that ELDs may be set up to allow drivers to put themselves in a
special driving category called “personal use.” When a driver selects this option, the ELD
will record the time as off duty until the driver de-selects the option. Off Road, on the
other hand, means that the vehicle is running on rough terrain. Lastly, Yard Moves, has
been established under a mandate which allows a driver or another personnel to perform
duties like moving trucks around the home yard by establishing a single set of thresholds
for all ELDs in an On Duty, not Driving status without triggering the device by reaching the
thresholds.
3.3 Recap
Tap the Recap button to bring up the
recap information for the specified
duty day and corresponding cycle data
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3.4 Start Break
The Start Break button will be disabled when the duty status is Off Duty, Sleeper Berth
or Waiting at Well Site.
The Start Break button will be enabled when the duty status is On Duty or Driving. Once
you tap the Start Break button, a pop up dialog will be displayed asking you to confirm
that you wish to start your break.
 If the ‘Start Break’ button is pressed, then:
o
o
o
It sets the status to OffDuty
The ‘Start Break’ button turns to ‘End Break’
The Time remaining button turns to On Break and the second line
shows “time remaining 00:00”
 If the ‘End Break’ button is pressed, then:
o
It sets the status to ‘On Duty’ (if the vehicle is not moving) or
‘Driving’ (if the vehicle is moving)
Note: An audible alert activated when 30 minute break is over.
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3.5 Data Transfer
Selecting the Data Transfer button from the Options Screen will display the list of
supported data transfer options.
The ELD provides a standardized single-step compilation for the driver’s ELD records and
initiation of the data transfer to authorized safety officials when requested during a
roadside inspection.
Tap the Data Transfer button to transfer data of the compilation of the driver’s ELD
records. Once tapped, a selection of the supported data transfer options by the ELD will
prompt to the user. For iOS app, the available data transfer services are thru Bluetooth,
Email and Web Services only.
Android app Data Transfer options

iOS app Data Transfer options
Select Vehicle - this option enables the ELD to produce a data file or a series of
data files of ELD records for a subset of its vehicles used by the driver.
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Tap the Select Vehicle menu to show the list of
vehicles used by the driver.
The ‘All Vehicles’ option will only display on the
list when the driver has already driven multiple
vehicles for the day.
 Transfer via Bluetooth Tethering - this option enables the user to transfer files
through Bluetooth tethering. The ELD prompts for an output file comment which
the driver may enter (optional). After the input, if Bluetooth is not yet turned on,
a prompt will appear asking you to turn it on.
You will then be asked to
pick the device to which the
data will be transmitted via
Bluetooth tethering.
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After the data transfer process is successful, a toast message will then display at
the bottom stating that ‘ELD Output File Transferred’.
 Transfer via Email - this option enables the user to transfer files through email.
The ELD output file transferred is encrypted using AES-256 in FIPS Publication
197. Before sending, the ELD prompts for an output file comment which the
driver may enter (optional).
After the data transfer process is successful, a toast message will then display at
the bottom stating that ‘ELD Output File Transferred’.
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 Transfer via USB - this option enables the user to transfer files through USB
(external devices).
After selecting a data transfer option, the ELD prompts for an output file comment which
the driver may enter (optional). The ELD accommodates the entry of an output file
comment up to 60 characters long.
Prior to saving the driver’s ELD file to an external storage/device, the ELD requires a
verification file which can be done by selecting the path where verification file is
located.
If the verification process is successful, the driver can now select on where to save the
ELD file.
Upon confirmation, the ELD generates the compliant output file and performs the data
transfer.
Note: You can’t transfer a file when the verification file in the device is not the same with the verification
file in inspector. A toast message will then display “Invalid verification file”.
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 Transfer via Web Service - this option enables the user to submit ELD output
files, and verify that the ELD’s certificate, ELD Identifier, and Registration ID are
still valid.
After the data transfer process is successful, a toast message will then display at the
bottom stating that ‘ELD Output File Transferred’. When the selected vehicle has an
invalid information then a dialog will display.
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3.6 Options
Selecting the Options button from the HOS Main Screen will display the Options
module:
The functions within the Options module will be covered in more detail throughout this document.
3.7 Logs
Selecting the Logs button from the HOS Main Screen will display the current days log
and provide the ability to navigate backwards to view the previous seven logs:
Scroll the screen to view all of
the information, or, tap the log
grid to view the log events
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The Pending Request dialog also appears
upon certifying a log only if driver has
pending requests. Driver must accept or
reject the pending request(s) first before
certifying the days’ log.
A toast message will be displayed at the
bottom of app stating: "Must Accept or
Reject Pending Requests”.
Note: The events from the 'Unidentified' driver does not require acceptance.
3.8 DVIR
Selecting the DVIR button from the HOS Main Screen will display the Select DVIR screen:
Android


iOS
DVIR can be created to suit the vehicle types, all DVIRs will be displayed on this screen.
DVIR History can be viewed by tapping the DVIR History button in the DVIR screen.
Note:
 DVIR feature for iOS difference compared to Android app is shown on the screenshot above.
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


When switching the vehicles, the equipment’s will be displayed along with their associated
forms. Changing the forms used will pop up a message dialog stating “Are you sure you want to
use a different form?” with a ‘Cancel’ or ‘Ok’ button.
Highlighted text only displays when conducting an inspection for the first time and that no DVIR
forms are associated to the current equipment used.
DVIR History can be viewed by tapping the DVIR History button in the DVIR screen.
3.9 Shift/Cycle
Selecting the Shift/Cycle button from the HOS Main Screen will display the total work
hours of the driver’s current work shift and the total working hours that the driver can
legally accumulate over a certain cycle or a consecutive multi-day period:
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4 Check Driver Availability
From the Hours of Service Main Screen, tap the Options button and then tap the Gain
Time button, this will then display a date & time of when the driver will gain his/her
maximum hours.
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5 Driver Logs
The Driver Logs allows you to view and update the electronic recording of your duty
status events in the HOS app’s online driver logs. This is where you also store shipment
data, send the certified logs to its intended recipients and manage other driving duty
information.
Scroll the screen to view all of the information, or, tap the log grid to view the log
events. The daily log for the current day will be in expanded view by default. The daily
driver logs for the previous days will be in collapsed view.
To expand or collapse a daily log, tap the Collapsible Menu Header.
Cycles and the Start Hour time used are also shown in the Log, it is found on the upper
right corner just above the Grid Chart.
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5.1 Using the Driver Logs Bulk/ Multiple Selection Functions
The first part of the Driver Logs user interface feature controls and information for the
bulk/multiple selection features. These controls will allow you to perform features for
multiple selected driver logs.
Function icon
Function
Description
Selection Button
Tap the button to select all certified logs
Selected Logs Counter
This shows the number of selected
certified driver logs
Reset Button
This clears/deselects all of the selected
driver logs
5.2 The Driver Logs Accordion Header Features
To expand or collapse a daily log, tap the Driver Logs Accordion/Collapsible Menu
Header:
Note: Driver Logs title shows the full time range when the Start Hour time is not zero. You can change
the time by going to Settings > HOS Preferences
5.2.1 Daily Driver’s Log Entry Check-box (Uncertified Log)
Tap the check-box to certify the selected daily log:
5.2.2 Daily Driver’s Log Entry Check-box (Already Certified)
Tap the check-box to uncertify the selected daily log:
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5.2.3 Daily Driver’s Title Log (Recertify Log)
When a certified log has been edited in the portal, it prompts the driver to either accept
or reject the proposed changes through the “Edit Suggestions” dialog. Once the driver
accepts an edit request, it will display a note on the daily driver’s title log stating
“Recertify”, which indicates the log needs to be certified again in order to include the
records changes.
5.2.4 Recap
Tap the Recap button to bring up the recap information and corresponding cycle data
for the specified duty day
Tapping the Recap button will display a complete recap for the end of the workday including:
-
On Duty & Driving Hours, - Total hours on duty last 7 days (including current day), - Total
hours available tomorrow, - Total hours On Duty last 8 days (including current day)
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5.2.5 Daily Drivers Log Grid
Tap the driver’s log grid to view the log events and edit the log. Scroll up/down the screen to view the Daily
Driver’s Form; this is where you can view the other required information that must appear in the driver’s
daily log. In addition, not all of the events statuses are displayed on the grid chart. Personal Use and Yard
Moves are also displayed on the grid chart as an Amber color line to be visually different with the other
event statuses, a dashed line represents the Personal Use event and a dotted line represents the Yard Moves
event. The legends for Personal Use and Yard Moves event will only display when the said events occurred.
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5.2.6 Edit Daily Drivers Log Form
Tap the Edit button to open the Driver Log Form, from here; you can update
the other required information that must appear in the driver’s daily log
(as listed below)
The following information can be viewed / amended within the Daily Drivers Log Grid:
Driver Information
a) Driver Name – displays the name of the driver
b) Vehicle Information
 Vehicle Name – displays the name of the current Vehicle of the driver.
 Trailer Name – displays the name of the current Trailer of the driver.
 Switch Equipment – tap this button to launch the Switch Equipment dialog to
select another Vehicle or Trailer names.
 Carrier – a non-editable field which displays the Name of the Carrier.
 Carrier DOT Number – a non-editable field which displays the Carrier DOT
Number
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c) Shipping Information
 Shipping docs – displays the bill of lading or manifest number entered by the
driver
 Shipper & Commodity – displays the shipper name and the type of commodity
which the shipment contains
5.2.7 Shipment Details
Tap the Shipments button to open the
Shipment Details Form; you can fill in
the shipment data that is
to be included in the driver’s daily log.
Note: the data that can be included in
this form is listed on the next page
Data that can be included within the Shipment Details Form includes:
Shipments on Truck




Order Number – the order number of the specific shipment item
Weight – the weight of the shipments
From – the point of origin of the commercial motor vehicle
To – the destination of the commercial motor vehicle
Shipments Unloaded Today




Order Number – the order number of the specific shipment item
Collected or Billed – the preferred payment method
Amount Collected – the amount collected for the shipment
Mailed Papers From – the name of the shipment company where the shipping
related documents are from
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5.2.8 Miles Driven by State
Tap the Miles button to open the Miles Driven Today by States dialog. This is where
you can fill in the shipment data that is required to be included in the driver’s daily
log. Required data includes:
Code
State
Loaded
Empty
Routed Number
Fuel Purchased Tickets Attached
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5.2.9 DVIR
This is where you can view a list of the DVIRs conducted during the selected working day.
Tap the
icon to open the pane for the email and view options
Tap the Email button to send the completed DVIR
Tap the View button to view the DVIR
Tap the Remove button to remove the DVIR
Note:

Email button will only be enabled if the DVIR Log is already certified

Certified logs cannot be removed (unless uncertified)
5.2.10 Certify a Log
Tap the Certify button to certify the selected daily log. If the current status is Driving, a
pop up dialog will open and you will be asked to confirm changing the status to Off
Duty:
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Tap the Certify Now button to
confirm you wish to go Off Duty
Tap the Cancel button to cancel
changing the status
Tap the Agree button to confirm
certifying a daily log.
Tap the Not Ready button to
cancel certifying a log
Tap the OK button to close the
confirmation pop up dialog
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Tap the OK button if you wish to
email the certified log to a
selected recipient
Select the Cancel button to close
the pop up dialog without
emailing the certified log
If the driver did not certify all the
daily logs, the ELD will prompt
the driver regarding uncertified
logs upon logging in and logging
out to the app along with the
option to certify the relevant
days
5.2.11 Edit a Log
Only driver logs that have not yet been certified can be edited, you will have to uncertify
a driver log in order to update its contents, to do this, tap the Edit button to uncertify
the selected log and reopen it for editing:
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Tap the Uncertify Now button to
confirm uncertifying the selected
log
Tap the Cancel button to cancel
uncertifying the selected log
Tap the OK button to close
the pop up dialog
The Edit Log screen can update/correct the driver’s or driving duty data entries logged
through the app. It can also view the history of an edited log.
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Tap the driver’s log grid to start editing it:
You can navigate through the daily driver logs
by selecting either back or forward arrows
located above the grid
Driver will be able to add a note to the
following events:
 Intermediate log
 Login/logout
 CMV Engine power up/shut down
 Malfunctions and diagnostic
events
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Create Log Event
To add a new event to the
selected log, tap the Add button,
input the relevant details to
create the event, once complete,
tap the OK button to save the
event. Also, the current status of
the app is disabled to prevent
adding the same status
consecutively.
Note: Refer to 3.2 Changing the
Driver’s Status for ‘Personal Use’
Modify Log Event
Tap the Edit button adjacent to
any of the existing log events,
make any required changes,
select a reason for the edit from
the drop down list and then
tap the OK button to save the
changes
Notes:


All log events that have been manually created or amended, will be displayed with an asterisk
against it in the log events list depicting that it has been edited. Also scroll down to see check
boxes for Personal Use, Yard Moves and Off Road.
Upon editing a past event the Note field should not be empty and must contain at least 4
characters when filled out.
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Pending Edit Requests
The Motor Carrier can request edits to the driver’s logs. In the application allows the
driver to review the requested edits which requires the driver to take necessary action
whether the driver wants to “confirm” or “reject” the requested edits.
Tap the icon beside the refresh button to display the pending edit request dialog
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The Pending Request dialog also appears upon certifying a log only if a driver has pending
requests. Driver must accept or reject the pending request(s) first before certifying the
days’ log.
A toast message will be
displayed at the bottom
of app stating, "Must
Accept or Reject Pending
Requests“
Note: The events from the 'Unidentified' driver does not require acceptance.
The Reject and Accept Event dialog shows the comparison of the Original status vs the
changes (requested edits). Also, accepting the edits requested requires the driver to fill in
the annotation field (Required) to successfully save the changes.
If the driver rejects the
edit suggestions then the
original record remains
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If the driver approves the edit
suggestions, the new status
will replace the old status and
the changes will be reflected in
the events history list
Auto Events
The ELD automatically records the driving time when the vehicle is in motion by setting
duty status to driving for the driver unless, before the vehicle is in motion, the driver has
sets the duty status to off-duty and indicates personal use of CMV, in which case duty
status must remain off-duty until driver’s indication of the driving condition ends;
Events such as Power On, Power
Off, Driving and OnDuty are
automatically created when
connecting to a device. Auto
events created were recorded
and displayed on the Events
history list indicated with a note
“Automatic Transition”.
(These events are also displayed
in the Portal)
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To view all the auto created events
(primary or secondary events)
when connecting to a device, tap
on the ‘Show all events’ checkbox
to enable.
To hide all the secondary events,
tap back on the checkbox to
disable.
Note: The graph-grid overlay periods of driver’s indications of authorized personal use of CMV and yard
moves using a different style line (such as the dashed or dotted line in amber color).



A Remark will be recorded with a note “Authenticate” to the events history list if Driver
will login to app.
A Remark will be recoded with a note “Unauthenticate” if driver will logout from app.
ELD Login will be recorded with a note “ELD Connection” to events’ history list when app
successfully connected to VBUS Device.
 ELD Logout will be recorded with a note “ELD Disconnection” to events’ history list when
driver manually disconnect to VBUS Device by tapping the connect/disconnect icon
located at the App header.
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Crossing Boundaries
The border crossing calculation uses the VBUS gps coordinates if they are available, and
the android coordinates if they are not. The following instances happens when the
driver crossed boundaries between Canada and US (vice versa):
a. If the gps coordinates are changed to a different state or province, a remark
event will be recorded in the driver log.
b. If the current location is in canada, the driving rules will automatically switched to
canadian rules; similarly, if the location is in the US, the driving rules
automatically switched to US rules.
c. If there is a co-driver logged in, both the remark and the rules changes will be
occurring to be applied for him/her as well.
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5.3 Malfunction and Data Diagnostic Events
At Each instance when an ELD malfunction or data diagnostic event is detected or cleared
by the ELD, the ELD records the event. The recorded malfunctions and data diagnostic
events are inconsistencies found while monitoring the app/ELD against FMCSA
compliance requirements. These instances are indicated in the application header and in
the Android notification toolbar with the letters M and D, respectively.
Note: ELD Data Diagnostic status affects only the authenticated user, therefore, the ELD only indicate the
active data diagnostics event status applicable to the active driver. Data Diagnostic Event dialog will no
longer pop up whenever it occurs hence, the Data Diagnostic “D” icon will be in an accent color (which
based on the app’s theme) when data diagnostic events occurred will only turn back to white once the
dialog for the Data Diagnostic List is closed.
The Malfunction and Data
Diagnostic events note can also
be edited on the edit log screen
Tap the Clear button to clear the
malfunction or data diagnostic
event detected
To clear all Data Diagnostic
Events, tap the Clear All button.
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Malfunction Events
Requirement
No.
4.6.1.1
4.6.1.2
4.6.1.3
4.6.1.4
Event Code
Event Name
Description
An ELD must set a power
compliance malfunction if the
power data diagnostics event
described in paragraph 4.6.1.1(a)
of this appendix indicates an
Power
P / Power MF
aggregated in-motion driving time
Malfunction
understatement of 30 minutes or
more on the ELD over a 24-hour
period across all driver profiles,
including the unidentified driver
profile.
An ELD must set an engine
synchronization
compliance
malfunction if connectivity to any
of the required data sources
Engine
specified in section 4.3.1 of this 87
E / Sync MF Synchronization
appendix is lost for more than 30
Malfunction
minutes during a 24-hour period
aggregated across all driver
profiles, including the unidentified
driver profile.
The ELD must periodically crosscheck its compliance with the
requirement specified in section
4.3.1.5 of this appendix with
Timing
respect to an accurate external
T / Timing MF
Malfunction
UTC source and must record a
timing compliance malfunction
when it can no longer meet the
underlying
compliance
requirement.
ELD records requiring location
Position
L / Pos MF
information must use the last valid
Malfunction
position measurement and include
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the latitude/longitude coordinates
and distance traveled, in miles,
since the last valid position
measurement.
4.6.1.5
4.6.1.7
R / DR MF
S / Trans MF
An ELD must monitor elapsed time
during periods when the ELD fails
to acquire a valid position
measurement within 5 miles of the
CMV’s movement. When such
elapsed time exceeds a cumulative
60 minutes over a 24-hour period,
the ELD must set and record a
positioning
compliance
malfunction.
An ELD must monitor its storage
capacity and integrity and must
detect
a
data
recording
compliance malfunction if it can no
Data Recording
longer record or retain required
Malfunction
events or retrieve recorded logs
that are not otherwise catalogued
remotely by the motor carrier.
Data Transfer
Malfunction
(a) An ELD must implement inservice monitoring functions to
verify that the data transfer
mechanism(s) described in section
4.9.1 of this appendix are
continuing to function properly.
An ELD must verify this
functionality at least once every 7
days. These monitoring functions
may be automatic or may involve
manual steps for a driver.
(c) After an ELD records a data
transfer data diagnostic event, the
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4.6.1.8
O / Other MF
Other
Malfunction
ELD must increase the frequency
of the monitoring function to
check at least once every 24-hour
period. If the ELD stays in the
unconfirmed data transfer mode
following the next three 90
consecutive monitoring checks,
the ELD must detect a data
transfer compliance malfunction.
In addition to the required
monitoring schemes described in
sections 4.6.1.1– 4.6.1.7 of this
appendix, the ELD provider may
implement additional, technologyspecific malfunction and data
diagnostic detection schemes and
may use the ELD’s malfunction
status
indicator
and
data
diagnostic
status
indicator
(described in sections 4.6.2.1 and
4.6.3.1) to communicate the ELD’s
malfunction or non-compliant
state to the operator(s) of the ELD.
Data Diagnostic Events
Requirement
No.
Event Code
4.6.1.1
1 / Pwd Diag
Event Name
Description
Power
Diagnostic
An ELD must monitor data it
receives from the engine ECM or
alternative sources as allowed in
sections 4.3.1.1-4.3.1.4 of this
appendix, its onboard sensors, and
data record history to identify
instances when it may not have
complied
with
the
power
requirements specified in section
4.3.1.1, in which case, the ELD
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4.6.1.2
2 / Sync Diag
4.6.1.4 (d)
3 / Miss Diag
must record a power data
diagnostics
event
for
the
corresponding driver(s), or under
the unidentified driver profile if no
drivers were authenticated at the
time of detection.
An ELD required to establish a link
to the engine ECM as described in
section 4.2 must monitor its
connectivity to the engine ECM
and its ability to retrieve the
vehicle parameters described
Engine
under section 4.3.1 of this
Synchronization
appendix and must record an
Diagnostic
engine-synchronization
data
diagnostics event when it no
longer can acquire updated values
for the ELD parameters required
for records within 5 seconds of the
need.
If a new ELD event must be
recorded at an instance when the
ELD had failed to acquire a valid
position measurement within the
most recent elapsed 5 miles of
driving, but the ELD has not yet set
a
positioning
compliance
malfunction, the ELD must record
Missing Data
the character “X” in both the
Elements
latitude and longitude fields,
Diagnostic
unless location is 88 entered
manually by the driver, in which
case it must log the character “M”
instead. Under the circumstances
listed in this paragraph, if the ELD
event is due to a change in duty
status for the driver, the ELD must
prompt the driver to enter location
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4.6.1.7
4.6.1.6
4.6.1.8
4 / Trans Diag
Data Transfer
Diagnostic
5 / Unid Diag
Unidentified
Driver
Diagnostic
6 / Other Diag
Other
Diagnostic
manually in accordance with
section 4.3.2.7 of this appendix. If
the driver does not enter the
location information and the
vehicle is in motion, the ELD must
record a missing required data
element data diagnostic event for
the driver.
(b) If the monitoring mechanism
fails to confirm proper in-service
operation of the data transfer
mechanism(s), an ELD must record
a data transfer data diagnostic
event and enter an unconfirmed
data transfer mode.
(b) If more than 30 minutes of
driving in a 24-hour period show
unidentified driver on the ELD, the
ELD must detect and record an
unidentified driving records data
diagnostic event and the data
diagnostic indicator must be
turned on for all drivers logged in
to that ELD for the current 24-hour
period and the following 7 days.
(c) An unidentified driving records
data diagnostic event can be
cleared by the ELD when driving
time logged under the unidentified
driver profile for the current 24hour period and the previous 7
consecutive days drops to 15
minutes or less.
In addition to the required
monitoring schemes described in
sections 4.6.1.1– 4.6.1.7 of this
appendix, the ELD provider may
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implement additional, technologyspecific malfunction and data
diagnostic detection schemes and
may use the ELD’s malfunction
status
indicator
and
data
diagnostic
status
indicator
(described in sections 4.6.2.1 and
4.6.3.1) to communicate the ELD’s
malfunction or non-compliant
state to the operator(s) of the ELD.
Actions for Malfunction & Data Diagnostic Events
Carrier responsibilities regarding malfunctions:
 Provide drivers with an instruction sheet describing the various ELD malfunction
events and recordkeeping procedures (395.22)
 Provide drivers with a supply of 8 days’ worth of blank paper driver records
(395.22)
 Repair, replacement, or service
o Motor carrier must correct the malfunction of the ELD within 8 days of
discovery of the condition or a driver's notification to the motor carrier,
whichever occurs first (395.34)
Record keeping responsibilities by the driver:
 Malfunction events
o Note the ELD malfunction and provide carrier with written notice within
24hrs (395.34)
o Reconstruct driving events for the current 24hr period and previous 7
consecutive days using paper logs (unless they can be retrieved from the
ELD) (395.34)
o Continue to manually prepare driving logs until ELD is serviced and
brought back into compliance (395.34)
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o During inspections which take place when a malfunction has occurred:
provide safety official with manually kept driver logs (395.34)
 Data diagnostic events
o Driver must follow the motor carrier's and ELD provider's
recommendations in resolving the data inconsistency (395.34)
Clearing of malfunction and data diagnostic events:
 ELD needs to capture when a malfunction or data diagnostic event has been
cleared by the driver (4.5.1.7)
 Unidentified driving records data diagnostic
o Events that drop to 15 minutes or less during the current 24hr period and
previous 7 days can be cleared automatically and there is no requirement
to record the automatic clear (4.6.1.6)
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5.4 DVIR
The DVIR feature provides a way for you to create online vehicle DVIR reports while in
the field. This helps to ensure that your vehicle confirms to the FMCSA’s safety
regulations.
There are a number of ways to access this feature:
5.4.1 DVIR Feature – Main Navigation Menu
1. Slide the screen from left to
right to show the Main
Navigation Menu
Or
2. Tap the Main Navigation
Hamburger icon
to show the Main Navigation
Menu
Tap the DVIR option within the
Main Navigation Menu
5.4.2 DVIR Feature – Hours of Service Main Screen
From the Hours of Service Main Screen, tap the DVIR button to display the DVIR screen.
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Android app DVIR screen.
iOS App DVIR screen.




When driver manually/automatically change to Driving event without completing the Pre-trip DVIR, it
will create a 'Remark' event with a note ‘Pre-trip DVIR not performed.’
The Remark event will only be created once per shift.
The Remark event will be created after it detects or when a first Driving event on the shift cycle is
created.
Also, an alert is sent only once for each vehicle that begins to drive without having done a Pre-Trip
DVIR.
Note: DVIR feature for iOS difference compared to Android app is shown on the screenshot above.
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5.4.3 Selecting Your DVIR Type
Choose the appropriate
DVIR Type from the
following options
Choose the appropriate
Inspector from the
following options
You can select a DVIR Form from
the 6 default DVIR forms or you
can also select a Customized
DVIR Forms for Asset(s) also
from the list
a) Pre: A DVIR conducted
before driving the CMV
b) Post: A DVIR conducted
after driving a CMV
c) Ad Hoc: Any DVIR
conducted in any other
period that the ones
specified in points a & b
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5.4.4 Starting Your DVIR
Tap the Inspect
directed to the
button in each equipment to start the DVIR, you will be
DVIR screen.
5.4.5 Completing the First DVIR Area
The first DVIR Area is selected by default; you can also tap its corresponding tab to
display the DVIR items under this area.
You can select the status of each DVIR Item by tapping their respective tri-state
check boxes as listed below
Tap the unselected check box once or select the green
specify that the item has passed
Tap the unselected check box twice or select the red
specify that the item has failed
Tap the unselected check box three times or select the NA
applicable for the current DVIR
Thumbs Up icon to
Thumbs Down
icon
to
icon it the item is not
When failing a DVIR, an option for selecting a severity level will appear with its
corresponding color: High – Red
, Medium – Yellow , Low – Green
Tap the Check All button to automatically select all the DVIR items
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5.4.6 Capturing an Image of a DVIR Item
If you wish to capture an image of a DVIR item, you can tap the Camera Button.
The Camera app will then appear, proceed to take a picture of the DVIR item.
After tapping the Capture Image Button, select the Save button to save the image and
add it to your item report. You can also discard the captured image by selecting the Cancel
button.
5.4.7 Add a Comment or Remark to a DVIR Item
You may add comments or remarks against a DVIR item by tapping the
Comments button, enter the relevant comment or remark in the Enter Report field,
tap the Camera button to add more images if required and select the OK button to
finish adding your images and comments or remarks.
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Note: You can also tap the Voice Dictation button (speech to text) to use voice dictation instead of typing
your comments or remarks.
If you add an image and a comment or remark to the DVIR item, the camera button will have a
numbered icon over it depicting the number of images that have been attached; also, any comments
or remarks that have been added will be displayed and will replace the Comments button
5.4.8 Finishing / Certifying Your DVIR
To finish / certify your
DVIR, select the Finish
tab, this will display the
information detailed on the
next page
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Summary
 Start Time – the date and time the DVIR was started
 Elapsed Time – the duration of the current DVIR
 Items Inspected – this is a counter for the number of items already inspected
Remaining Items
This will only be displayed if you have not yet updated all of the DVIR items, this will
show the item(s) that are still to be inspected.
Inspection Result
General Comments – this is where you can enter your general DVIR report comments.
One of the following options must be selected before the DVIR can be finished /
certified.
 Defects Corrected
 Condition Satisfactory
 Condition Unsatisfactory
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Signature
Drivers can change their signature by tapping the Change Signature button
Mechanics and other inspectors can create their signatures by tapping the Change
Signature button
Selecting the Change Signature button will open the Create Your Signature Here
screen:
Tap the Done button to save your signature or tap the
Clear button to discard the signature
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5.4.9 Submit or Certify the DVIR
Tap the Finish DVIR button to finish / certify the current vehicle DVIR. Finally, after
reviewing all of the DVIR details tap the OK button to certify the DVIR. You can
also cancel certifying the DVIR by tapping the Cancel button.
After successfully certifying the DVIR, a remark event will be created in the Edit Logs
screen stating the completion of Pre/Post/Ad-Hoc DVIRs
Note: A remark “Autogenerated: Pre-trip DVIR not performed.” Displayed in edit log screen when DVIR
was not performed.
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5.4.10 Deleting a DVIR
Go to the Current DVIR section. This is where you can view a list of the DVIRs conducted
within the Vehicle DVIR screen:
 Tap the Email button to send the completed DVIR to an intended recipient.
 Tap the View button to view the DVIR details (once submitted, this cannot be
amended).
 Tap the Remove button to remove the DVIR (once submitted, this cannot be
removed).
5.5 DVIR History
Android app DVIR screen
iOS app DVIR screen
Note: DVIR feature for iOS difference compared to Android app is shown on the screenshot above.
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The DVIR History feature displays the DVIRs for the last 30 days for the currently selected
equipment. Completed DVIRs that don't have failed items shows in a row highlighted in
green color while Completed DVIRs with failed items are highlighted in red. Also, a '+' can
be tap to show the details of failed items.
5.5.1 Viewing DVIR History by Vehicle
 DVIR Screen displays DVIR inspections for all equipment by default.
 Tap the Equipment name on the upper left of the screen to view the DVIR of the
specified vehicle.
6 Roadside Inspection
The Roadside Inspection feature provides the ability to view the driver daily logs for the
past one week. It includes information on the vehicle used, shipments and driving
statuses. It also has the ability to send all the logs that have already been certified to an
intended recipient.
There are a number of ways to access this feature:
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6.1 Roadside Inspection – Main Navigation Menu
1. Slide the screen from left to right to show the Main Navigation Menu
Or
2. Tap the Main Navigation Hamburger icon
Navigation Menu
to show the Main
Tap the Roadside Inspection option within the Main Navigation Menu
Note: Driver that is being inspected must provide a password when exiting from the Roadside Inspection
Screen.
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6.2 Roadside Inspection – HOS Main Menu
From the Hours of Service
Main Screen, tap the Roadside
Inspection button
6.3 Inspection Screen – Start Review
From the Roadside Inspection
Screen, tap the Start Review
button to view the Driver’s
Daily Log screen
Note: Automatic ‘Remarks’ will not be displayed in the screen such as ‘Pre-Trip not performed’,
‘Authenticate’ and border crossing remarks if current vehicle is in AOBRD mode.
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Tap the Previous
button to navigate to the
previous log or tap the
Next button to
navigate to the next log
6.4 Roadside Inspection Screen – Data Transfer
From the Roadside Inspection
Screen, tap the Data Transfer
button
Select an option to transfer the
compilation of the driver’s ELD
records.
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7 Switch Equipment
The Switch Equipment feature allows a driver to easily ‘switch’ from one vehicle to
another. It also assists in monitoring and documenting the vehicles being used as part of
their driver logs.
There are a number of ways to access this feature:
7.1 Switch Equipment – Main Navigation Menu
1. Slide the screen from left to right to show the Main Navigation Menu
Or
2. Tap the Main Navigation Hamburger icon
Navigation Menu
to show the Main
Tap the Switch Equipment option within the Main Navigation Menu
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7.2 Options Menu
From the Hours of Service Main
Screen, tap the Options button
and then tap the Switch
Equipment button
7.3 Switch Equipment – DVIR Screen
1. Slide the screen from left to right to show the Main Navigation Menu
Or
2. Tap the Main Navigation Hamburger icon
to show the Main Navigation Menu
Tap the DVIR option within the Main Navigation Menu
3. Select the DVIR button from the Main Hours of Service Menu and then select the Switch
button
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7.4 Switching Equipment
Select the Vehicle ID or Trailer
ID dropdown list and select the
required vehicle or trailer, then
tap the Switch button to switch
to the selected vehicle or trailer.
After tapping the Switch button,
you will be asked if you would
like to perform a vehicle DVIR,
tap the YES button to navigate
to the Vehicle DVIR screen or
tap the NO button to close the
dialog box and continue.
Switch equipment can be
performed also in the
dashboard, by tapping the
vehicle/trailer icon.
Vehicles and Trailers can also be
filtered through text entry on
the vehicle/trailer text fields.
Text entry availability starts if the
total number of trailers/vehicles
numbers 250 or more.
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Switching or selecting a Vehicle with a preconfigured VBUS device enables the app to
find and connect on the match device.
Note: On the VBUS Settings, VBUS Data and Automatic Configuration should be enabled.
7.5 Managing Vehicles / Trailers
You can add, update and delete
vehicles or trailers by tapping the
Manage button; this will display
the Manage Vehicles/Trailers
Screen.
Android app Switch Equipment dialog
The 'Manage' button is only
available given a situation, that
the driver is an asset admin and
that the 'Manage Equipment'
option (found in the Equipment
Management Page) is also
enabled. Otherwise, the button
will not be available on the Switch
Equipment dialog.
iOS app Switch Equipment dialog
Note: For iOS app, multiple trailer is not yet implemented.
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7.5.1 Manage Vehicles / Trailers – Delete
To delete any of the vehicles or trailers listed, tap the
icon
Vehicles/Trailers made in the portal can be edited or deleted can be in the HOS app and vice versa.
Note: If "Allow drivers to delete equipment" is unchecked in the portal then delete button will not be displayed
in the screen.
Tap the DELETE button within
the Delete Vehicle dialog to
confirm deletion or, tap the
CANCEL button to return without
deleting
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7.5.2 Manage Vehicles / Trailers - Edit
To edit any of the trucks or trailers listed, tap
the icon, make any required changes to
the selected truck or trailer and then tap the SAVE button to save the changes or, tap the
CANCEL button to return without saving.
7.5.3 Manage Vehicles / Trailers – Add
To add a new truck or trailer, tap the
button, this will open the Add
Truck dialog, enter the following
details:
Vehicle Name – Truck or trailer name
VIN – Vehicle Identification Number
License Plate – license number
Vehicle Type – Vehicle or Trailer
Fill in the Device Information section
to pre-configure the Vehicle to a
specific VBUS device.
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Note: The connection type defers on the VBUS Device selected.
Android app Create Equipment dialog
Tap the ADD button to save the new
truck or trailer or Tap the CANCEL
button to cancel adding the new
truck or trailer.
iOS app Create Equipment dialog
Note: For iOS app, VBUS Device information is not displayed. Only for Android application.
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When creating a new equipment, the default selected device option is set to "None".
Also, If the option "None" is selected, on the create/edit equipment screen, all other
fields on the ELD configuration section will be hidden.
A mode option to switch between
395.15 (AOBRD) and 395.20 (ELD)
support is available. When 395.15
(AOBRD) mode is selected it turns off
all 395.20 (ELD) features. It simply
records the drivers’ events regardless
to the FMCSA rules.
Notes:
 When in AOBRD mode, disable the data transfer button in the Options screen and changed the
button to ‘Email Logs’ in the Roadside Inspection screen.
 When the driver is in AOBRD mode then the edit "*" sign & events will not be displayed in the Edit
Logs screen and on the Certified PDF logs.
 If user selects “Digi WVA” in connection type, then admin password field is required.
 In the Portal, an ability to determine on which VBUS devices will be displayed is present.
Accordingly, on the app, only those devices selected on the portal will be displayed in the “VBUS
Device” menu.
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When creating/modifying an equipment with a selected type of “Trailer”, the VIN field is
also enabled but is not required when saving. VIN field does not require valid format.
Once the new vehicle or trailer
has been added, it will be
displayed in the Manage
Vehicles/Trailers screen.
If the VIN is optionally populated and that the source is not the engine ECM, it will auto
be converted to capital letters when saved.
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8 Documents
The Documents feature provides an easy way to capture, view and email documents
related to hours of service activities. This includes documentation such as bill of lading,
fuel receipts, accident photos etc.
There are a number of ways to access this feature:
8.1 Documents – Main Navigation Menu
1. Slide the screen from left to right to show the Main Navigation Menu.
Or
2. Tap the Main Navigation Hamburger icon
Menu.
to show the Main Navigation
3. Select the Documents button from the Main Hours of Service Menu.
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8.2 Documents – Options Menu
From the Hours of Service Main
Screen, tap the Options button
and then tap the Document
button.
Note: The Documents screen has two views; Grid View
or ‘List View’
.
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8.3 Adding Documents
Tap the Add button, the camera
app will open and you can then
take a picture of the document
or damage etc.
After tapping the Capture Image
button, tap the
Save button to save the image
and add it to your document. You
can also discard the image if you
are not happy with the picture by
tapping the Retry button.
Select the type of document you
wish to save by tapping the
Document Type drop down list
and selecting from the available
options.
Enter your Reference Number
Add any Notes to support the
image.
Tap the OK button to save and
continue or tap the CANCEL
button to return without saving.
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8.4 Editing / Deleting a Document
Tap the Edit
button adjacent to the relevant document, make any required changes.
Tap the OK button to save the changes.
Tap the CANCEL button to return without saving the changes.
Tap the DELETE button to delete the document completely.
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9 Add Fuel Receipts
The Fuel Receipt’s feature provides an easy way to capture and view fuel receipts
purchased related to hours of service activities.
9.1 Main Navigation Menu
1. Slide the screen from left to right to show the Main Navigation Menu.
or
2. Tap the Main Navigation Hamburger icon
to show the Main Navigation Menu.
3. Tap on the Fuel Receipts button from the Main Hours of Service Menu.
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9.2 Fuel Receipts Screen
Note: You can change the documents’ view to either “List View”
or “Grid View”
.
9.3 Adding Fuel Receipts
The camera app will then
appear to take a picture of
the fuel receipt.
After tapping the Capture
Image button, select the
Check mark button to save
the image and add it to your
document. You can also
discard the captured image by
selecting the ‘X’ mark button.
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Fill in the necessary information:








Reference No.
State
Vehicle
Fuel Type
Gallons
Total Cost
Odometer
Notes
Note: Unlike adding a document (e.g Citation or Bill of Lading), additional fields will be displayed when
adding a Fuel Receipts.
Notes:
 If the state selected is in US, the odometer and volume unit display is in Mi & Gallons.
 If the state selected is in Canada, the odometer and volume unit display is in KM & Liters.
 For every Fuel Receipt created via the App Fuel Receipt feature, it creates a Remark event,
found on the Edit Logs screen, with a note “Purchased 1.345 gallons at $53.80 price (sample
note for the above purchased).
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After filling in all the fields you can now tap the
button to
successfully add the document. You can also tap the
cancel adding the fuel receipt.
button to
9.4 Editing or Deleting a Fuel Receipts
Tap the Edit
button adjacent to the relevant fuel receipts, make any required changes.
Tap the OK button to save the changes.
Tap the CANCEL button to return without saving changes
Tap the DELETE button to delete the fuel receipt completely
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10 Co-Drivers
10.1 Logon Co-Driver
From the Hours of Service Main
Screen, tap the Options button
and then tap the Logon Co-Driver
button.
Personnel accounts cannot be
Co-Drivers. Only authenticated
users with a Driver role are
allowed to log-in as Co-Driver.
The Co-Driver must enter his/her
Username & Password and then
tap the Login button to continue,
he/she will then be logged on
successfully and the Hours of
Service Main Screen will display
their log details.
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In addition, the Co-Driver’s name
is displayed in the daily logs which
is placed under the grid chart.
Team Driving
When in Team Driving, The Co-Driver is allowed to review his/her information by having
the “Access Co-Driver Logs” option on the lock screen which allows them to access the
HOS dashboard and subsequently select the Logs option while the vehicle is still in
motion.
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See steps in 9.2 Switch Driver to complete process.
Once the Co-Driver has successfully logged in, the main dashboard is displayed with the
co-driver’s information while setting the app in Review Mode with limited capabilities.
Review Mode
When in Review Mode the Co-Driver cannot receive or
access:





Driving Notifications and alerts which relates
to the Driver
Lock screen will not display even if the
vehicle is in motion
Cannot switch vehicle
Cannot change the current event in to Driving
event
Cannot update any preferences related to
background services
When in Review Mode the Co-Driver can receive or
access:




Data Diagnostics and Malfunctions pop-up
dialogs
Pending Edit Request(s)
Allow modifications on previous events
Can edit current event to OnDuty ND, OffDuty
& Sleeper except changing it into Driving
Notes: (when the vehicle is still in motion)
 Attempts to change the status to Driving will only display an error stating “Cannot change status
while vehicle is in motion.”

Attempts to Accept or Reject requested driving event is not allowed in a co-driver’s account,
instead an error dialog is displayed stating that “Only “Driver” can switch to “Driving” as current
status.”
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When a Co-Driver is on the Review Mode and that the vehicle is not in motion, an option
to make the co-driver to become the Driver is available on the Drivers List.
Once the “Make Driver” button is
tap, a confirmation dialog will
display.


If YES is tap, the VBUS
services will restart under the
new driver’s account.
If No is tap, the dialog will
close.
Note: The “Make Driver” button
will be disabled when the main
driver is in a Driving state, which
will then display a label stating
“Cannot Change Driver While
Driving”.
When the Driver switch to the CoDriver’s
account,
in
the
Authentication dialog an option
for the “Make Driver” is available.
Note: A driver that is set as the Driver is the one currently using the application while the other one is
only in the monitoring state.
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Reassign Driving Time
The ELD allows the driver to reassign his driving time to a co-driver.
Tap on the Edit button of the created
auto driving event to display the
Reassign Driving Time dialog. Select
for the co-driver’s name of the list.
Once the OK button is tap, it will
display a confirmation dialog whether
to proceed to reassign the driving
time event.
 If YES is tap, the driving event will
have recorded as an Inactive
Changed (IC) event on the main
driver’s log
 If No is tap, the dialog will close
and will not reassign the driving
time.
Switch to the Co-Driver’s account to
check the Reassign Driving Time
which will be displayed on the
Pending Edit Request dialog.
 If Accepted, the driving event will
be reassigned and recorded on
the co-driver’s log.
 If Rejected, the driving event will
not be recorded under the codriver’s log. However, it will be
displayed as an Inactive Changed
Rejected (ICJ) event (both Main
and Co-drivers log).
Note: A Co-Driver is not allowed to
accept or reject a requested Driving
event. Only “Driver” can switch to
“Driving” as current status.
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10.2 Switch Driver
From the Hours of Service Main
Screen, tap the Options button
and then tap the Switch CoDriver button.
From within the Choose Driver
dialog, tap the driver’s name who
you wish to switch to.
Tap the CANCEL button to return
to the Options screen.
The HOS app then asks the codriver to input the password to
authenticate the account.
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11 Shipping Documents
From the Hours of Service Main
Screen, tap the Options button
and then tap the Shipping Docs
button.
Enter the Bill of Lading or
Manifest Number.
Enter the Shipper or Commodity.
Tap the OK button to save the
details.
Tap the CANCEL button to return
without saving.
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12 Add Remark
From the Hours of Service Main
Screen, tap the Options button
and then tap the Remarks
button.
Enter the Location (optional).
Enter the Remark.
Tap the OK button to save the
remark.
Tap the CANCEL button to
return without saving.
Off Road / Toll Road Feature:
 When Off Road is enabled it will create a “Remark” with a note “Off Road”. When
uncheck it will create a “Remark” with a note “On Road”
 When Toll Road is enabled it will create a “Remark” with a note “Start Toll Road”.
When uncheck it will create a “Remark” with a note “End Toll Road”
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13 Exempt Driver
If the Driver is an Exempt Driver or a driver that operates under the short-haul exemption
(395.1 (e)), upon logging in or logging out a dialog will display confirming whether the
driver chooses to continue as an exempt driver.
By selecting the OK button, the “No Logs for Non-CDL-Driver Short-Haul Drivers
operating within 150 air-miles” exception will be enabled. You can enable Exempt Driver
through these steps:
Login to Portal  Go to the Drivers Management page  Select on New Driver button or select the
Edit driver button  Enable the Exempt Driver option
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14 Logout
Logout message when
status is still ‘On Duty’ or
‘Driving’.
Logout message when
status is ‘Off Duty’.
Note: Once the “Logout” option is tapped, the valid driver that logged into the HOS app will be logged
out and the HOS app will be close completely (with no Geosavi service or VBUS service running in
the background).
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15 Unidentified Driving Events
Unidentified Driving Events are events that are automatically recorded when a vehicle
has been moving for more than 3 minutes while there is no driver logged in. These events
are recorded under “Unidentified Driver” account. Unidentified Driving events can be
accepted by actual drivers upon logging in to the app (within the Pending Request(s)
window).
When the next Authenticated Driver logs in or logs out, this popup will then appear. In order for the
Unidentified Driving Events to be reassigned, the logged in driver will be the one to accept the
Pending Edit Requests of the Unidentified Driver.
Note:
- Odometer field is displayed for edit
request(s) made by the Personnel but it is
displayed as Vehicle Miles field for edit
request(s) made by the Unidentified Driver.
- The Unidentified Driving Event pending edit
request dialog has additional details like:
From, To & Equipment ID compared to that
of the Personnel’s pending edit request
dialog.
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16 Warning Features
Audible and Visible Warning
If the driver logged out from the app and the driver does not log onto the ELD, as soon
as the vehicle is in motion, the ELD prompts a visual and audible warning reminding the
driver to stop and login to the ELD.
An audible alert is also available that can be heard every couple of seconds.
The visible warning stays on screen which prevents the driver from using any features of the
tablet except from accessing it through the driver icon on the notification bar.
Location Services
If the driver logged into the application without the Location Services turned on, a
snackbar will display on the main dashboard and to other screens except for the screens
navigated through the Settings menu. However, when the Location Services of the device
is enabled then the snackbar will no longer display.
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Lock Screen
All warnings acquired by the authenticated driver while driving, will be displayed on the
lock screen and remains on screen along with a countdown (to 00:00) being displayed
however the text will dim down after 15 seconds to not distract the driver. The normal
text color (black or white, depending on day/night mode) will be displayed upon tapping
of the screen.
Note: If the driver stops driving while one of the checkbox is enabled the driver can still uncheck the “Off
Road” or the “Toll Road” through the Options screen > Remarks.
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17 List of Login Errors
These are the different error messages that appear upon an incorrect login. Follow the
steps that follow to determine the cause of the error and to mitigate the problem.
Login Errors
Mitigation Steps
Authentication Failed. Check
your network connection.
Ensure that the tablet/mobile phone is connected to a
data network or Wi-Fi network.
Invalid user id or password.
Ensure that the email address and password are
correct and valid. The password should match the
valid email address.
A timeout error has occurred.
Ensure that the tablet/mobile phone is connected to a
data network or Wi-Fi network with internet access. If
issue persists, try again later or contact Geosavi
support at 1-800-261-4361 or send an email to
[email protected].
An unknown error has occurred.
Contact Geosavi support at 1-800-261-4361 or
send an email to [email protected].
Username is required.
Ensure that the username field is not empty.
Password is required.
Ensure that the password field is not empty.
Login timed out.
Ensure that the tablet/mobile phone is connected to a
data network or Wi-Fi network with internet access.
An error has occurred while
Try logging in after a few minutes and if error persists,
creating the account. If the error contact Geosavi support to 1-800-261-4361 or send
continues please contact
an email at [email protected].
Geosavi for assistance.
An error has occurred while
retrieving account details.
Contact Geosavi support at 1-800-261-4361 or
send an email to [email protected].
An error has occurred while
setting up the account. Please
contact Geosavi for assistance.
Contact Geosavi support at 1-800-261-4361 or
send an email to [email protected].
Check account configuration
Ensure that the driver and the asset are in the same
Visibility Sets and has a role Driver role.
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Error creating unidentified
driver account
Try logging in after a few minutes and if error persists,
contact Geosavi support to 1-800-261-4361 or send
an email at [email protected].
A non-driver accounts cannot be Ensure that the user account has a role Driver role.
login as co-driver.
Personnel accounts are not allowed to log in as codrivers.
Your Geosavi version is
<current build version>. This
version is no longer supported.
Please upgrade to <latest build
version> or greater for stable
operation.
Upgrade the Application to the latest version.
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