Sophos SM2000, SM5000, WS100, WS1000, WS1100, WS500, WS5000 User Manual

Note: If your hardware-based appliance was configured to use Web Cache Communication

2.2.1 Replacing Hardware Appliances with Virtual Appliances

At some point, you may decide to replace one or more of your hardware-based appliances.

Replacing either a Web Appliance or Management Appliance with a virtual appliance should be done by following the steps in the order described below.

Note: These procedures only cover the replacement of existing hardware-based appliances with virtual appliances. If, instead, you want to add virtual appliances to use in conjunction with your existing hardware-based appliances, see the instructions in “Grouping Web Appliances” and

“Central Management”. Virtual appliances integrate seamlessly with hardware-based appliances as well as other virtual appliances.

Replacing a Stand-Alone Web Appliance

If you have a single hardware-based Sophos Web Appliance that you want to replace with a virtual

Web Appliance:

Sophos Web Appliance | Getting Started | 23

1. Configure the virtual appliance according to the instructions in the Virtual Web Appliance Setup

Guide. Take care when configuring the network settings to assign a network address that is different from the hardware-based appliance it is replacing.

2. If your hardware appliance is not configured to perform automated backups, on the

Configuration > System > Backup page, click Download Now. Or, if automated backups are configured, transfer the backed up archive file from the FTP site to the system on which you will be performing the restoration.

3. On the virtual appliance, select Configuration > System > Restore. Follow the instructions in

Restoring a Backup

on page 122.

Protocol

, you must reconfigure those settings manually on the virtual appliance. WCCP settings cannot be restored from a backup.

4. When restoration is complete, power off and decommission the hardware-based appliance.

Replacing a Management Appliance

If you have a hardware-based Sophos Management Appliance that you want to replace with a virtual Management Appliance:

1. Configure the virtual appliance according to the instructions in the Virtual Management Appliance

Setup Guide. Take care when configuring the network settings to assign a network address that is different from the hardware-based appliance it is replacing.

2. Join the newly configured Management Appliance to a functioning Web Appliance in your deployment (not the hardware-based Management Appliance) and copy its configuration data to the virtual Management Appliance. On the Management Appliance, ensure that these check boxes are selected: Allow Web Appliances to join this Management Appliance and Copy

configuration and policy data from the first web appliance to join. For complete instructions,

see On a Stand-Alone Web Appliance: Joining a Management Appliance on page 141.

3. When the join is complete, power off and decommission the hardware-based Management

Appliance.

Related concepts

on page 141

Related tasks

Backup

on page 120

Configuring WCCP on page 153

on page 122

2.3 Network Deployment

You can deploy the Sophos Web Appliance in a variety of configurations, depending on the requirements of your organization and your existing network architecture.

24 | Getting Started | Sophos Web Appliance

Basic Deployment Options

Three basic network deployments are possible for the Sophos Web Appliance:

■

Explicit Deployment: All client web browsers are explicitly configured to use the appliance, although this can be done centrally by using distributed Active Directory

Group Policy Objects

(GPO). Explicit Deployment also supports FTP over HTTP.

Transparent Deployment: The firewall or router is configured to redirect port 80 and port 443 traffic through the Web Appliance. In this mode, web traffic filtering is transparent to users, who only see evidence of the Web Appliance if they attempt to connect to certain URLs and are presented with a notification page.

Bridged Deployment: All outbound network traffic is routed through the Web Appliance’s bridge card, but only port 80 and port 443 traffic is examined. This deployment requires the optional bridge card included with some appliance models. With a Bridged Deployment, network traffic continues to flow in the event of an appliance failure.

Alternative Deployment Options

There are three additional deployments that allow the Web Appliance to work with some common network topologies. You may want to use one of the following, depending on the structure of your existing network.

■

Bypass for Internal Servers: Allows clients to access specific internal servers directly. This is recommended for use with Explicit Deployment.

Use with an Existing Cache: Allows the Web Appliance to work in conjunction with a pre-existing investment in a web-caching server in any one of the three basic network deployments (Explicit, Transparent, or Bridged).

Use with an ISA/TMG Server: Allows the Web Appliance to work with a downstream or upstream Microsoft Internet Security and Acceleration (ISA) or Microsoft Forefront Threat

Management Gateway (TMG) Server in any one of the three basic network deployments

(Explicit, Transparent, or Bridged).

Network Deployment Recommendations

It may be necessary to make additional adjustments to accommodate the requirements of your network.

Important: If Active Directory integration is not enabled, the Web Appliance allows connections from any user or computer that can access it. This means that it could allow people from outside of your organization to use your Web Appliance as a proxy, consuming your bandwidth and creating traffic that appears to come from your organization. Sophos strongly advises that you take the following steps to prevent this:

1. Configure your firewall to prevent inbound connections to the Web Appliance from outside your network. The Web Appliance does not require that any inbound ports be open for external traffic.

2. Configure the Web Appliance to accept requests only from your own network. To do this: a. Select Configuration > Group Policy > Default Groups.

b. Create a custom user group consisting of all your internal subnets and add this group to the Selected groups list.

c. Select the Only the users/groups selected below option, and click Apply.

26 | Getting Started | Sophos Web Appliance

■ Users’ HTTP, HTTPS, and FTP over HTTP requests are passed to the Web Appliance .

■ The Web Appliance assesses URLs, blocks disallowed requests, checks if allowed URL requests are currently cached, and passes URL requests that are not cached through the firewall to retrieve them from the internet .

Note: Port 80, port 443, port 20, and port 21 requests from users are blocked at the firewall

; URLs are only accepted by the firewall if they are from the Web Appliance .

■ The Web Appliance receives any new pages or files and caches them; it passes the pages or files of allowed requests back to the users .

■ The users receive only safe and allowed pages and files or a notification page.

Configuration

1. Connect your organization’s LAN to the Web Appliance’s LAN port.

2. Configure each user’s web browser to use the Web Appliance via port 8080 as their web proxy for HTTP, HTTPS, and FTP. (Ports 3128 and 8081 are also supported, but their use is only suggested if the Web Appliance is replacing a previous proxy configuration that used one of these ports.)

Note: For information about adding support for HTTPS applications that use non-standard ports, see “Using the Local Site List Editor” in the Group Policy section of the documentation.

Note: Configuring all users’ browsers to use the Web Appliance as a web proxy can be done centrally in Windows networks by using any of the methods described in the Sophos Web

Appliance: Configuring your network for Explicit Deployment Knowledgebase article, which also includes links to the following:

■

Creating, Testing, and Deploying a proxy.pac File

Publishing Proxy Information as a wpad.dat File

Creating a GPO

Sophos Web Appliance | Getting Started | 27

3. In the Web Appliance’s administrative web interface, on the Configuration > Network >

Network Interface page, set the Deployment Mode to Explicit proxy.

Related concepts

Configuring Your Browser on page 198

Specifying an Upstream Proxy on page 151

Bypassing for Internal Servers

on page 33

Upstream ISA/TMG Server Deployment on page 36

Related information

Windows Server Group Policy

2.3.1.1 Downstream ISA/TMG Server Deployment

This option, which uses either a Microsoft Internet Security and Acceleration (ISA) server or a

Microsoft Forefront Threat Management Gateway (TMG) server, is based on the Explicit

Deployment. This deployment is different in that it includes an ISA/TMG server (and optionally an Active Directory server) between users and the Web Appliance.

■ Allows the Web Appliance to work with an ISA/TMG Server.

■

If the Sophos ISA/TMG plug-in is installed, and an Active Directory server is on the network side of the ISA or TMG server, then clients (users) can be seen as usernames.

Allows you to use multiple Web Appliances in a simple load-balancing deployment.

■

If the Sophos ISA/TMG plug-in is not installed, all traffic will be identified as coming from one user: the ISA/TMG server.

If the Sophos ISA/TMG plug-in is not installed or an Active Directory server is not on the network side of the ISA/TMG server, then clients (users) will appear as IP addresses only.

■ Does not support individual user opt-out, although with the ISA/TMG plug-in installed custom policy can be applied to an individual user or group.

Operation

28 | Getting Started | Sophos Web Appliance

■ Users’ HTTP and HTTPS requests are passed through an ISA/TMG server that uses

NTLM or IWA Authentication.

■ The ISA/TMG server passes URL requests to the Web Appliance .

■ The Web Appliance assesses the URL.

■ The Web Appliance blocks disallowed requests, checks if allowed URL requests are currently cached, and passes URL requests that are not cached through to the firewall .

Note: Port 80 and 443 requests from users are blocked at the firewall , which retrieves the URL’s material from the internet ; URLs are only accepted by the firewall if they are from the Web Appliance .

■ The Web Appliance receives new pages or files, caches them, and passes the page or file on to the users .

■ The users receive only safe and allowed pages and files or a notification page.

Note: If the Sophos ISA/TMG plug-in is installed, clients (users) are identified individually; otherwise, all traffic is identified as coming from one user: the ISA/TMG server .

Note: If the Sophos ISA/TMG plug-in is installed, and an Active Directory server is on the network side of the ISA/TMG server , then clients (users) can be seen as usernames; if the

Active Directory server is not appropriately located, clients (users) appear only as IP addresses in reports and user activity logs.

The ISA/TMG plug-in can be downloaded from the Configuration > Network > Hostname page.

The ISA/TMG plug-in is compatible with Microsoft ISA Server 2004 and 2006, and Microsoft

Forefront TMG 2010.

Configuration

Important: The Web Appliance may not catch malware stored in the ISA/TMG server’s cache.

To avoid this risk, be sure to clear the ISA/TMG cache prior to enabling this network deployment.

Sophos Web Appliance | Getting Started | 31

on page 202

Configuring WCCP on page 153

2.3.2.1 Switching from Transparent Mode to Explicit Mode

This page describes the steps required to make the transition from a Transparent Deployment to an Explicit Deployment.

To transition from a Transparent to an Explicit deployment:

1. Ensure the Web Appliance’s LAN port is connected to an area of your network that is accessible to your client systems. Also ensure that your router or firewall does not redirect any traffic to your Web Appliance.

2. On the Configuration > Network > Network Interface page, change the Deployment mode from Transparent to Explicit proxy.

3. Configure each user’s web browser to use the Web Appliance via port 8080 as their web proxy for HTTP, HTTPS, and FTP. (Ports 3128 and 8081 are also supported, but their use is only suggested if the Web Appliance is replacing a previous proxy configuration that used one of these ports.)

Note: To add support for HTTPS applications that use non-standard ports, see Add Local

Classification.

Note: Configuring all users’ browsers to use the Web Appliance as a web proxy can be done centrally in Windows networks by using one of several methods. See the Sophos

Knowledgebase pages for instructions on how to do this by:

■ Creating, Testing, and Deploying a proxy.pac

File

■

Publishing Proxy Info as a wpad.dat

File

Creating a GPO

2.3.3 Bridged Deployment

This deployment is similar to Transparent Deployment in that all outbound network traffic flows through the Web Appliance. Bridged Deployment, however, requires the optional bridge card included with some appliance models.

■ Inspects HTTP and HTTPS traffic.

■ Only the Web Appliance requires configuration.

■ If it fails, you must power down the Web Appliance, but network traffic will continue to flow.

Operation

This deployment uses the Web Appliance’s bridge card, with the Network Interface page’s

Deployment mode set to Bridged. In this configuration, the Configuration port to which you connect your laptop or PC to run the setup wizard still appears along the bottom of the appliance, as illustrated in the diagram below (to the right of the middle on the back of the appliance ), but this is the only RJ45 port at that location.

32 | Getting Started | Sophos Web Appliance

There are two ports on the bridge card in the upper-right corner of the back of the appliance.

Immediately to the left of these is a small group of six LEDs that indicate LAN connection status, as described in the "Appliance Hardware" page. Of the two RJ45 ports on this card, the one to the left is the WAN port, which you connect to your firewall for WAN or internet access ; the port to the right is the LAN port , which you connect to your LAN.

All outbound and inbound traffic passes through the Web Appliance, which filters all port 80 and

443 traffic, allowing only secure and permissable web content to be accessed by your users, while non-web network traffic is passed through.

If the Web Appliance shuts down, the bridge card will be shut down with the LAN circuit closed, meaning that all LAN traffic will pass through.

■ All outbound network traffic passes through the Web Appliance . Users’ URL requests are intercepted by the Web Appliance on their way to the firewall . All other traffic passes through.

■ The Web Appliance assesses all URL requests, blocks disallowed requests, checks if allowed URL requests are currently cached and passes uncached URL requests through the firewall and retrieves them from the internet .

■ The Web Appliance receives any new pages or files and caches them; it passes the pages or files of allowed requests back to the users .

■ The users receive only safe and allowed pages and files or a notification page.

Sophos Web Appliance | Getting Started | 33

Configuration

1. Connect the Web Appliance’s LAN port to your organization’s LAN.

2. Connect the Web Appliance’s WAN port to your organization’s firewall.

3. In the Web Appliance’s administrative web interface, on the Configuration > Network >

Network Interface page, set the Deployment mode to Bridged, and click Configure to create a list of IP addresses or IP ranges for internal web servers that are exempted from handling by the Web Appliance.

Note: You are not required to configure users’ web browsers.

2.3.3.1 Switching from Bridged Mode to Explicit Mode

This page describes the steps required to convert your Web Appliance from a Bridged Deployment to an Explicit Deployment.

To transition from a Bridged to an Explicit deployment:

1. Leave the Web Appliance’s LAN port connection to your organization’s LAN unchanged.

2. Remove the connection between the Web Appliance’s WAN port and your organization’s firewall.

3. On the Configuration > Network > Network Interface page, change the Deployment mode from Bridged to Explicit.

4. Configure each user’s web browser to use the Web Appliance via port 8080 as their web proxy for HTTP, HTTPS, and FTP. (Ports 3128 and 8081 are also supported, but their use is only suggested if the Web Appliance is replacing a previous proxy configuration that used one of these ports.)

Note: To add support for HTTPS applications that use non-standard ports, see Add Local

Classification.

Note: Configuring all user’s browsers to use the Web Appliance as a web proxy can be done centrally in Windows networks by using one of several methods. See the Sophos

Knowledgebase pages for instructions on how to do this by:

■

Creating, Testing, and Deploying a proxy.pac

File

Publishing Proxy Info as a wpad.dat

File

Creating a GPO

2.3.4 Bypassing for Internal Servers

This option allows clients to access specific internal servers directly. You might choose this setup if you want to let users access internal web pages without routing requests through the appliance.

When based on the Explicit Deployment, this option does the following:

■ Inspects HTTP, HTTPS, and FTP over HTTP traffic.

■ Supports individual user opt-outs.

■ Requires configuration for all clients.

Sophos Web Appliance | Getting Started | 35

Related information

Disabling Automatic Proxy Caching

2.3.5 Existing Cache Deployment

This option allows the Web Appliance to work in conjunction with an existing web-caching server.

Operation

The operation will vary according to the deployment scenario that you choose. As an example, the deployment shown in the diagram above and described in the points below is based on a

Bridged Deployment.

■ Users’ URL requests are passed to the Web Appliance .

■ The Web Appliance passes allowed requests to the cache server .

■ If the cache server does not have the pages or files cached, it passes the request through the firewall ; if it has the requested pages or files cached or when the request is returned through the firewall, the cache server passes the requested pages or files back to the Web

Appliance .

Note: Even with the presence of a cache server, the Web Appliance will cache static content.

Note: This configuration is not intended to work with Microsoft Internet Security and

Acceleration (ISA) servers or Microsoft Forefront Threat Management Gateway (TMG) servers.

If you want a network deployment that will work effectively with ISA/TMG servers, try either the Downstream ISA/TMG Server Deployment or the Upstream ISA/TMG Server Deployment.

■ The Web Appliance scans the pages or files and passes allowed requests back to the users

■ The users receive only safe and allowed pages and file or a notification page.

Configuration

36 | Getting Started | Sophos Web Appliance

Follow the configuration instructions for the basic network deployment scenario that you want to use (Explicit Deployment, Transparent Deployment, or Bridged Deployment), but with the following differences:

■

Ensure that your existing cache server is between your Web Appliance and your firewall.

Ensure that your cache server is configured to be transparent to the Web Appliance.

Upstream ISA/TMG Server Deployment on page 36

2.3.6 Upstream ISA/TMG Server Deployment

This option is similar to the Downstream ISA/TMG Server Deployment. It can be used with any of the basic deployment options. It allows the Web Appliance to work with an ISA/TMG server, although in this case, one that is upstream in the network from the Web Appliance (see diagram below).

■ Allows the Web Appliance to work with an ISA/TMG server.

■ Allows you to use multiple Web Appliances in a simple load-balancing deployment.

■ Does not support individual user opt-out.

Operation

The operation varies according to the basic deployment scenario that you choose. As an example, this option is shown in the diagram above and described in the points below as a Bridged

Deployment.

■ Users’ HTTP and HTTPS requests are passed through the Web Appliance .

■ The Web Appliance assesses URLs.

■ The Web Appliance blocks disallowed requests, checks if allowed URL requests are currently cached, and passes URL requests that are not cached through to the ISA/TMG server .

38 | Getting Started | Sophos Web Appliance

■ To configure your Sophos Web or Management Appliance to route email via your Sophos

PureMessage for UNIX server: a) On your Sophos Web or Management Appliance, on the Configuration > Network >

Hostname page, enter the IP address of your PureMessage server in the Outgoing SMTP

mail server text box.

b) On your Sophos PureMessage server, on the Policy > Internal Hosts page, enter the IP address of your Web or Management Appliance.

■ To configure your Sophos Email Appliance to access the internet via your Sophos Web

Appliance:

If you are using Active Directory, you must exclude your Email Appliance from authentication.

a) On your Sophos Web Appliance, on the Configuration > System > Connection Profiles page, create a connection profile that includes the IP address of your Email Appliance.

b) On your Sophos Web Appliance, on the Configuration > System > Authentication page, use the Profiles tab to create an authentication profile that applies to the connection profile for the Email Appliance that you created in the previous step.

For more information on creating authentication profiles, see “Authentication” in the Web

Appliance’s main documentation.

c) On your Sophos Email Appliance, on the Configuration > Network > Hostname and

Proxy page, enter the following information in the Proxy server configuration section:

— Server address: enter the IP address of your Web Appliance

— Port: 8080

— Username and Password: leave these blank d) Click Apply.

■ To configure your Sophos PureMessage for UNIX server to access the internet via your Sophos

Web Appliance:

If you are using Active Directory, you must exclude your PureMessage server from authentication.

a) On your Sophos Web Appliance, on the Configuration > System > Connection Profiles page, create a connection profile that includes the IP address of your PureMessage for

UNIX server.

b) On your Sophos Web Appliance, on the Configuration > System > Authentication page, use the Profiles tab to create an authentication profile that applies to the connection profile for the PureMessage server that you created in the previous step.

For more information on creating authentication profiles, see “Authentication” in the Web

Appliance’s main documentation.

c) On your Sophos PureMessage server, configure the IP address of your Web Appliance using the HTTP_proxy environment variable. Specify port 8080. Do not specify a username or password.

Sophos Web Appliance | Getting Started | 39

Related information

Sophos Email Security and Control site

2.3.8 Grouping Web Appliances

The Sophos Web Appliance is available in a variety of models, each capable of providing web browsing security and control features for different numbers of end users. As indicated in the table below, appliances differ in their processing capacity and memory.

Larger organizations and those with multiple locations can use multiple Sophos Web Appliances grouped together by a common Sophos Management Appliance to provide web security and control for their various locales and a large number of end users. Management appliances centralize control of policy and configuration data and consolidate reports. In order to group two or more appliances together, you must purchase a Sophos Management Appliance.

Web Appliances and Management Appliances can also be purchased as virtual machines that run on VMware. Their capacity depends on how much CPU, memory, and disk space you allocate.

For more information, see “Virtual Appliances” in the product documentation.

For detailed instructions on joining and disconnecting appliances, see “Central Management” in the System section of the product documentation.

Model

WS100

WS500

WS1000

WS1100

SM2000

SM5000

WS5000

Processors dual-core, light-capacity dual-core, medium-capacity dual-core, high-capacity quad-core, high-capacity quad-core, high-capacity quad-core, high-capacity quad-core, high-capacity

Memory (RAM)

2 GB

4 GB

8 GB

16 GB

Note: The number of end users that an appliance can handle is determined by the frequency at which your organization’s users browse the web throughout the day and the volume and nature of the files that they download and access. The number of users that a grouped deployment supports depends on the number of joined appliances.

Scaling and Deployment

Your organization can either grow to require more than one appliance, or—if your organization is a new Sophos appliance user that is a large, multi-site organization—you can begin by using multiple, grouped appliances. In a grouped Web Appliance deployment, configuration and policy data is distributed from the Management Appliance. If you have an existing standalone appliance,

40 | Getting Started | Sophos Web Appliance there is also the option of the Management Appliance extracting configuration and policy data from the first Web Appliance to join.

Scenario 1: Your growing organization now requires more than one appliance

If your organization begins with a single standalone Web Appliance and then grows to require a multiple Web Appliances, the deployment of the additional appliances would be as follows:

Preparing to Join a Management Appliance

Before you join an existing Web Appliance to a Management Appliance, take the following steps to ensure that building your group is a smooth and successful process.

1. Be sure that you perform a backup that includes system configuration data and system logs.

2. If you want to use the policy and configuration data from an established Web Appliance that you plan to join to a Management Appliance, on the Configuration > System > Central

Management page on the Management Appliance, be sure to select the Copy configuration

and policy data from the first web appliance to join before joining the established Web

Appliance. Ensure that the established Web Appliance is the first Web Appliance that you join to the Management Appliance.

Joining a Management Appliance and Other Appliances

1. Join your organization’s original, already-configured Web Appliance to the Management

Appliance .

The original Web Appliance’s configuration and policy data are copied to the Management

Appliance (shown with blue dotted line).

2. Join the new Web Appliances to the Management Appliance . This can be done in any order, whether the new Web Appliances are in the same location or in remote locations ( and

The new Web Appliances that are joined— , , and —then receive their configuration and policy data from the Management Appliance.

Sophos Web Appliance | Getting Started | 41

Scenario 2: Your large or multi-site organization’s deployment starts with multiple appliances

If your organization begins with multiple appliances that are deployed at the same time, the setup is as follows:

1. Unconfigured Web Appliances, whether they are in the same location and or in remote locations and , are joined (in any order) to the Management Appliance (joins must be performed from each new Web Appliance).

2. The configuration is done on the Management Appliance, which then distributes this configuration data to the joined Web Appliances (shown with blue dotted lines).

Note: Follow the steps in Scenario 1 if you prefer to configure one of your new Web Appliances for testing purposes first, join it to the Management Appliance, and then distribute the configuration data to the other Web Appliances.

Joined Appliances (Scenarios 1 and 2)

In both scenarios, once all of the appliances are joined, ongoing configuration changes are done on the Management Appliance and distributed to the Web Appliances— , , , —thus providing centralized configuration (blue dashed lines). Also, report data is sent from the Web

Appliances to the Management Appliance, providing centralized reporting (red smooth lines).

Appliance Mode and Model Differences

Sophos Web Appliances can operate in standalone or joined mode. You can also join a Sophos

Management Appliance to one or more Web Appliances for centralized management.

There are differences in the administrative user interface, depending on which mode the appliance is in or if it is a Management Appliance. For a detailed breakdown of these variations, see “Mode and Model Differences.”

Related concepts

Understanding Mode and Model Differences on page 43

on page 141

Sophos Web Appliance | Getting Started | 43

2.4 Understanding Mode and Model Differences

The Sophos Web Appliance is available in a variety of models, each capable of providing web browsing security and control features for different numbers of end users.

Larger and multi-location organizations can use multiple Sophos Web Appliances grouped together by a common Sophos Management Appliance to provide web security and control support for their various locales and a large number of end users. Management appliances centralize control of policy and configuration data and consolidate reports. In order to group two or more appliances together, you must purchase a Sophos Management Appliance.

Sophos Web Appliances can operate in standalone or joined mode. The Management Appliance

(purchased separately) can be joined to one or more Web Appliances for centralized management.

The user interface options differ, depending on whether it is a Standalone Web Appliance, a

Joined Web Appliance, or a Management Appliance.

■

Standalone Web Appliance: The default mode for a Web Appliance. It can be joined to a

Sophos Management Appliance with Central Management options.

Joined Web Appliance: A standalone web appliance that has been joined to a Sophos

Management Appliance with Central Management options.

Sophos Management Appliance: An appliance with the dedicated purpose of central management. When joined to other appliances, it is used for centralized reporting as well as centralization of configuration and policy data.

Modes and Models in the Documentation

The administrative user interface varies slightly, depending on the mode or if you are managing grouped appliances from a Management Appliance.

Many administrative interface pages described in this documentation are not available on a Joined

Web Appliance; the functionality is shifted to the Management Appliance so that you can configure settings for multiple appliances from a single location.

The Reports and Search tabs are grayed out, and most of the Configuration tab’s options seen on the sidebar of a Management Appliance or Standalone Appliance do not appear on a Joined

Web Appliance. The documentation notes all instances where options are available but differ from one appliance mode to another.

Throughout the documentation, you will see notes containing this “grouped appliance” icon. These notes describe which user interface options are available for which modes and models.

The availability of pages of the administrative web interface are outlined in the table below.

44 | Getting Started | Sophos Web Appliance

System >

Updates

System >

Backup

System >

Restore

System >

Alerts &

Monitoring

System >

Active

Directory administrative web interface page(s)

Standalone

Web

Appliance

Joined Web Appliance

Dashboard Yes

Configuration

Landing Page

Accounts >

Administrators

Accounts >

Notification

Pages

Yes

Group Policy Yes

Global Policy Yes

Sophos Management Appliance

Yes, but no report links Yes; additional Select View option to see only information for a specific appliance; for All appliances option, numbers are totals or averages no post-installation tasks; the only quick task is

Configure Central

Management

Yes

Yes, but accounts are for the local system only

Yes

None Yes

Yes

Policy Test only

Only General Options page, which has only

"Cache settings"

Yes

Yes; the General Options page has no "Cache settings"

Status info & Update button only

Yes

None Yes; added Report data backup option

System > Time

Zone

Yes

None

Syslog only

Yes; no LDAP access options (LDAP data is downloaded from the

Management Appliance)

Yes

Sophos Web Appliance | Getting Started | 45 administrative web interface page(s)

Standalone

Web

Appliance

Joined Web Appliance

System >

Central

Management

(each unique)

Join

Management

Appliance

Revert to standalone

Network >

Network

Interface

Yes Yes

Yes Network >

Hostname

Yes

Network >

Network

Connectivity

Yes Yes

Network >

Diagnostic

Tools

Reports

Yes

None

Searches

System Status

Yes

None

Yes

Sophos Management Appliance

Set "Join" options

Yes; no Deployment mode menu, no Configure button

Yes; no DNS search suffixes or Accept authentication

from downstream ISA/TMG servers options

Yes

Yes; per appliance reports available for Volume, Latency and Throughput

Yes

Yes; a Remove button is available in the Web Appliance view on the Management Appliance for breaking the connection with that appliance

Related concepts

on page 141

Virtual Appliances

on page 22

46 | Getting Started | Sophos Web Appliance

2.5 Platforms and User Interface

Supported Platforms

End-User Browser Internet Explorer 8.0 and newer, recent versions of Chrome and Firefox

Administrator

Browser

Internet Explorer 8.0 and newer, recent versions of Firefox

Directory Services Active Directory 2000, 2003, 2008, 2008R2 and 2012R2 eDirectory eDirectory 8.73 and 8.8 on Netware 6.5 SP3 eDirectory 8.8 on SUSE eDirectory 8.8 on Windows Server 2003

Sophos Web Appliance | Getting Started | 47

Appliance Administrative Web Interface

The appliances’ s administrative web interface includes the following components:

■

The System Information bar shows the following (from left to right):

Remote Assistance session established is displayed while an outbound SSH connection to Sophos Technical Support is open.

■

Sophos proactive monitoring is off is displayed when the Activate appliance support alerts are turned off on the System: Alerts page.

v#.#.# shows the version number of the current appliance software. Click the version number to open the release notes in a new window.

■

Logged in as <username> is displayed, indicating the username of the current user. To change the current user’s password, click on this.

Log out can be clicked to exit from the appliances’ administrative web interface.

■ The current time in 12-hour format.

48 | Getting Started | Sophos Web Appliance

■

Click the items on the Navigation bar to view:

The Dashboard tab

■ The Configuration tab

■ The Reports tab (not available on a joined Web Appliance)

■ The Search tab (not available on a joined Web Appliance)

■ The Appliance Help window

■ The System Status tab

Most of these tabs contain multiple pages, which can be accessed from the Navigation sidebar.

The Content pane displays the pages of the appliance’s administrative web interface.

Near the top of the Content pane on the Configuration and Search pages is a short explanation of the purpose of the page, which is marked with an information icon, as shown to the left.

The Navigation sidebar only appears on the Configuration, Reports, and Search tabs. Click the links on this sidebar to view the various Configuration, Reports, and Search options in the

Content pane.

The Content pane displays the pages of the administrative web interface.

Note: At the bottom edge of the Content pane on each of the Configuration, Reports and

Search pages is a status bar that displays the response to actions performed in the adminstrative web interface.

The Quick Tasks sidebar only appears on the Configuration tab. Click any of these links to perform common configuration tasks.

The Parameters sidebar (not shown) appears on the Reports tab and the Search tab. Use this area to set date and display options.

2.6 Policy

The Sophos Web Appliance provides security and control for your users’ web browsing by preventing the loading of viruses, Trojans, worms, other malware, and potentially unwanted applications (PUAs).

The Web Appliance does this by using site lists. Sophos provides a basic and an enhanced list of URLs—the Sophos Basic Categorization Data and the Sophos Enhanced Categorization

Data—each of which assigns a risk classification (high, medium, low, or trusted) and a site category

(business, education, sports, gambling, illegal drugs, weapons, etc) to the listed URLs.

You can extend these Sophos lists, or override the risk classification or the site category of the

URLs by adding custom entries. In addition to URLs, you can set whether requests for various downloadable file types are allowed, warned, or blocked. "Block" or "warn" pages are displayed in response to inappropriate user requests, and you can give users the ability to ask for a

Sophos Web Appliance | Getting Started | 49 reclassification or re-categorization of the site. The message that users see on these pages can also be modified.

Default actions are as follows:

■ Content from sites classified as being high-risk is always blocked

■

Content from low-risk sites is always scanned

Content from trusted sites is always allowed

Additionally, you can set whether content from medium-risk sites is blocked or scanned and whether content from unclassified sites is handled in the same way as content from low, medium, or high-risk sites.

HTTPS

This security protection can be extended to HTTPS (encrypted) sites, which can also contain security threats. You configure your Web Appliance to handle certificate validation, thus deciding for your users about which HTTPS sites to trust.

HTTPS Scanning

To provide secure sessions between your users and commercial or banking sites, HTTPS can encrypt web content between the website server and the user’s browser. To scan encrypted content for malware, it must first be decrypted, then scanned, then re-encrypted for delivery to the requesting end user’s browser. Doing this maintains the privacy of the encrypted content, as the process takes place automatically without human eyes viewing the content.

Active Directory

The Web Appliance allows you to view lists of user groups imported from your organization’s

Active Directory server and define custom groups. On this page, you either apply the default policy to a select list of groups, or you apply the default policy to all groups except those in the select list.

Acceptable Use Policies

The Web Appliance protects your organization and your users from visiting sites that violate your organization’s browsing policy, including sites that violate inappropriate browsing legislation. Site categories can also be used to provide productivity control by disallowing access to entertainment sites and other diversions.

Custom Policies

You can define a Special Hours policy, consisting of modified access settings that will apply to the same set of users as the default policy, but that provides, for example, a more relaxed web browsing policy during the lunch hour and after business hours.

You can also create as many as 80 Additional Policies, overriding the default policy and the

Special Hours policy. These can be applied to select users or groups and can also be set to take effect only during a scheduled period. Additional policies can be turned on and off as required, and they can be set to automatically deactivate at a specified date and time.

50 | Getting Started | Sophos Web Appliance

Applying tags lets you set policy rules more simply and flexibly than is possible by using other policy features.You can use the Local Site List to apply one or more tags to a URL. With Additional

Policies, you can set what action is taken in response to a tag.

Dynamic Categorization

Sophos provides the ability to block attempts by your users to evade policy controls through anonymizing proxies and caching websites by automatically detecting such sites with the Dynamic

Categorization feature.

Data Leakage Prevention

You can secure your users against leaking vital data through web use by using the Data Leakage

Prevention features to selectively block them from sending webmail messages and posting on blogs.

Related concepts

Group Policy on page 74

Global Policy

on page 101

2.7 Endpoint Web Control

Sophos Web Appliances can perform filtering for URLs and file types at the network gateway.

Sophos Enterprise Console allows you to extend some of this same capability via Sophos Endpoint

Security and Control, filtering 14 essential site categories on endpoint machines.

By combining a Sophos Web Appliance with Sophos Enterprise Console, however, your organization can take advantage of features that both products have to offer. Once you have configured them to work together, you can apply a full web control policy with more than 50 site categories to each user machine by way of Endpoint Security and Control.

Endpoint machines then communicate with the designated Web Appliance or Sophos Management

Appliance, receiving policy updates and sending back web activity reports to the appliance and web events to Enterprise Console. Optionally, you can grant users the ability to receive policy updates and send web activity reports through a cloud service during periods when users are disconnected from the your corporate network.

As illustrated below, Enterprise Console can enable endpoint web control using three different methods.

Sophos Web Appliance | Getting Started | 51

Method 1: Enterprise Console (standalone mode)

Even without a Web Appliance or Management appliance, Enterprise Console offers basic web filtering. When a web control policy is configured and enabled solely through Enterprise Console, rules for 14 essential categories are applied for each user through Sophos Endpoint Security and

Control. The policy, defined on Enterprise Console as “Potentially Unwanted Website Control,” is published to users. Users’ web activity data is sent back to Enterprise Console, where they are displayed as “web events.”

If necessary, the endpoint software performs URL classifications via SXL queries to Sophos. SXL is the infrastructure that Sophos uses to submit real-time, DNS-based queries to

SophosLabs

regarding IP addresses, URIs within messages, and image fingerprints.

52 | Getting Started | Sophos Web Appliance

Method 2: Enterprise Console and Appliance

When a full web control policy is applied using either a Sophos Web Appliance or Sophos

Management Appliance, Enterprise Console supplies the hostname of the corresponding appliance so that endpoints can communicate with it. The users’ endpoint software connects to that appliance and obtains a complete web-filtering policy. Users’ web activity data is sent back to the designated appliance, while web event data (websites scanned and assessed by the live URL-filtering feature) is sent to Enterprise Console.

If necessary, the endpoint software performs URL classifications via SXL queries to Sophos. SXL is the infrastructure that Sophos uses to submit real-time, DNS-based queries to SophosLabs regarding IP addresses, URIs within messages, and image fingerprints.

Sophos Web Appliance | Getting Started | 53

Method 3: Enterprise Console and Appliance with LiveConnect

Optionally, you can deploy full web control with LiveConnect enabled. Data is exchanged exactly as it is in Method 2, except that users have access to a cloud service that allows roaming endpoints to connect with the designated Web Appliance without you having to grant special access through your organization’s firewall or reconfigure any externally facing network services.

It does so by providing a bridge between outbound HTTP connections made by the endpoint and its managing Appliance (as shown above). This allows the endpoint to apply the same web-filtering rules for roaming users as they would get when protected by a gateway appliance.

Benefits of Endpoint Web Control

While the Sophos Web Appliance provides security and productivity protection for systems browsing the web from within your corporate network, Endpoint Web Control extends this protection to users’ machines. This provides protection, control, and reporting for endpoint machines that are located, or roam, outside your corporate network.

Enterprise Console can deliver Web Control policies to your endpoint machines that provide malware protection and productivity rules based on common site categorizations. With the combination of Sophos Enterprise Console and a Sophos Web Appliance it is possible to extend your Full Web Policy to endpoint machines, providing more than 50 site categories, highly flexible policy configuration, and detailed reporting on threats and usage.

Related concepts

eDirectory

on page 128

Related tasks

Viewing Connected Endpoints

on page 144

54 | Getting Started | Sophos Web Appliance

on page 145

2.7.1 Appliance Features Not Supported by Endpoint Web Control

While there are many benefits to extending full Web Control to the endpoint, some features are only available from behind a Web Appliance. The following features are supported on the Web

Appliance but not Endpoint Web Control:

■ Dynamic categorization

■ Data leakage prevention (webmail and blogs)

■ HTTPS scanning

■ Certificate validation

■ Download options

■ Google feature controls

■ Sandstorm

■ Download-type controls for Windows system files, Windows scripts, and Windows HTML App files

Related tasks

Configuring Dynamic Categorization

on page 104

Configuring Data Leakage Prevention

on page 104

Configuring HTTPS Scanning on page 105

Configuring Certificate Validation

on page 108

Setting Download Options on page 110

2.8 Updates

New threats are constantly evolving on the internet: viruses, spyware, and other security attacks.

To ensure that your appliance is able to deal with these changes, it automatically downloads and installs updated information from SophosLabs. Website URL categorization data is also updated: every 5 to 30 minutes for the standard categorization data and every hour for the enhanced categorization data.

SophosLabs is a global network of highly skilled analysts with more than 20 years’ experience in protecting businesses from known and emerging threats. SophosLabs sites around the world provide rapid response to evolving threats like viruses, spam, phishing, spyware, and other malware, 24 hours a day, seven days a week.

The appliance constantly updates anti-virus definitions and Sophos website categorization data throughout the day. It also downloads "Critical" and "Maintenance" software updates. Critical updates are security-related and protect against anything that can compromise the appliance.

Maintenance updates contain the latest non-critical software updates and bug-fixes. Maintenance updates can be installed on a configurable schedule to avoid slowdowns at peak periods.

Related concepts

About Appliance Versions

on page 114

Sophos Web Appliance | Getting Started | 55

2.9 Getting Support

Sophos Appliances are equipped with advanced monitoring and assistance technologies that deliver a superior customer support experience. Every installed appliance is kept up to date and at its operational peak with minimal administrative involvement. Sophos appliances communicate with Sophos Technical Support every five minutes, automatically receiving anti-virus and URL classification updates and reporting on hardware health and protection status.

You can send a support request directly from the appliance help system. Click the Sophos

Support icon in the online help’s titlebar to access this feature.

Sophos appliances also feature optional Remote Assistance via a secure reverse-tunnel SSH connection. This lets you grant Sophos Technical Support direct remote access to your appliance for faster problem resolution. Contact Sophos Technical Support before enabling Remote

Assistance.

Active Monitoring also delivers automatic alerts on the protection status and license validity.

Sophos Appliances with Active Monitoring deliver a new height of gateway protection, offering the control and efficiency of an appliance and the simplicity of a managed service.

To contact your local Sophos office, see: http://sophos.com/companyinfo/contacting/

Product Warranty

Each unit comes with a three-year advanced replacement warranty to help keep networks up and running even in the event of hardware failure. If a hardware component or entire appliance requires replacement at any time during the first three years, Sophos will cover the costs of the new appliance and delivery. The customer is responsible for returned unit delivery charges.

Hardware Support

All appliances carry a standard Advanced Replacement Warranty. Sophos will initiate the replacement within two hours of a confirmed failure. Next-day delivery (not including delays from international Customs clearing, if required) will occur according to the following cut-offs, Monday through Friday:

Customer Region

United States, Canada

United Kingdom, EMEA

France and Spain

Germany, Switzerland and Austria

Italy

Asia Pacific

Local Cut-off Time

12:00 (Boston, USA)

12:00 (London, UK)

13:00 (Paris, FR)

13:00 (Frankfurt, DE)

13:00 (Milan, IT)

16:00 (Sydney, AU)

Customer Region

Japan

Australia, New Zealand

Local Cut-off Time

14:00 (Yokohama, JP)

16:00 (Sydney, AU)

Hardware replacement requests received after the times shown above will be fulfilled on the second subsequent business day.

2.10 Product Documentation

In addition to the online help, the following product documentation and support resources are available from the Web Appliance Documentation page:

■ Release notes

■ Setup guides

■ Configuration guides

The Knowledge Base is a collection of articles that address the following issues:

■ Common questions received by Sophos Support about the appliance.

■ Technical issues that are not commonly encountered by appliance administrators.

■ Technical issues that involve third-party hardware or software products that affect Web

Appliance and Management Appliance deployment or operations.

Sophos Web Appliance | Dashboard | 57

3 Dashboard

The Dashboard tab provides a quick overview of Web Appliance activity and status in several panels: Select View, Summary Statistics Today, URL Test, Virus Updates, Web Traffic, Blocked

Sites, Viruses and Malware, and Traffic Patterns.

The Select View section of this page is only available on a Management Appliance. When All

appliances is selected in the Select View section, the numbers displayed are totals or averages of all managed Web Appliances. Also, the links to reports in the Blocked Sites, Viruses and Malware panel are not available on joined Web Appliances.

Select View

This panel allows you to select from which appliances the Dashboard draws its information. You can select any joined Web Appliance, or you can select All appliances.

Note: When viewing the information for All appliances, the time period covered is based on the

Management Appliance’s time zone. When viewing the information for a specific Web Appliance, the time period covered is based on the viewed appliance’s time zone.

Summary Statistics Today

The Summary Statistics Today panel displays the following information:

■

Unique users (since 12AM): The total number of users that have used the Web Appliance’s services since midnight.

Concurrent users: The number of concurrent users in the last minute.

■

Concurrent users peak: The peak number of concurrent users during the busiest minute today.

Connected endpoints: The total number of active Sophos Endpoint Security and Control users whose web activity is currently filtered by an appliance-based policy. You must use

Sophos Enterprise Console together with an appliance to deploy web filtering by way of

Endpoint Security and Control. Click to view details of any connected endpoints. If you are not filtering at the endpoints, the number shown is always zero.

Page latency: The average time in milliseconds per page that was added to page loads by the Web Appliance in the last minute.

Page latency peak: The peak time in milliseconds that has been added to page loads by the

Web Appliance during the busiest minute today. This peak value may be due to a large or complex download and should not be interpreted as average page latency, which is shown in the preceding Page latency value.

Bytes downloaded: The total number of bytes (expressed in kB, MB, or GB) of content downloaded through the Web Appliance today since midnight.This is a comprehensive measure of the bytes downloaded.

58 | Dashboard | Sophos Web Appliance

Note: If the domain name or the time zone of the Web Appliance is changed, the count for the number of Concurrent Users is set to zero, potentially causing an inaccurately low number to be displayed for the rest of the day on which the change was made.

The lower part of the Summary Statistics Today panel displays the following information:

■ Bandwidth consumption: The bandwidth usage today, both in terms of bytes (expressed in

KB, MB, or GB) and as a percentage of today’s total bandwidth use for:

— Page views: The bandwidth consumed by loading all pages that show HTML content, including graphics, style sheets, and JavaScript.

— Downloads: The bandwidth consumed by loading all other (non-HTML page) content.

■ Download requests: The file download requests today, both in terms of the number of requests and as a percentage of the total for:

— Allowed (download requests)

— Denied (download requests)

■ Page requests: The web page view requests today, both in terms of the number of requests and as a percentage of the total for:

— Allowed (web page requests)

— Denied (web page requests)

■ Throughput: The number of kilobits or megabits per second of data passed to users throughout the current day (in white), and the same information over the preceding day (in red).

Test URL/Submit to Sandstorm

To test the category and security risk of a URL, click the Test URL tab, type a URL or IP address, and click Test.

To send a file to Sandstorm for analysis, click the Submit to Sandstorm tab, select a file or type the URL of a file, and click Submit. To view the progress of the test, click Search and go to

Sandstorm > Sandbox Activity.

Note: This option is available only to licensed users of Sophos Sandstorm.

Advanced Threat Protection

Information on the number of machines on your network that are potentially infected. If no threats have been detected for a given time interval, a green checkmark will be displayed. If any potentially infected machines have been detected, a red circle with an X will be displayed. Click the infected

hosts count to show the Advanced Threat Protection report on page 166 with details for the indicated

time interval.

Web Traffic

The Web Traffic panel displays two gauges:

■ Throughput (kbps/Mbps): The total kilobits or megabits per second of data passed to users.

■ Added latency (ms): The time in milliseconds that is added to page loads by the Web

Appliance.

Sophos Web Appliance | Dashboard | 59

Blocked Web Traffic

The Blocked Web Traffic panel displays the following information:

■

Viruses: The total number of viruses blocked. Click to view the full Users:Virus Downloaders report.

PUAs: The total number of

PUAs

blocked. Click to view the full Users: PUA Downloaders report.

High risk sites: The number of blocked URL requests for high-risk sites. Click to view the full

Users: High Risk Site Visitors report.

Policy violations: The total number of policy violations. Click to view the full Users: Policy

Violators report.

■ App Control Violations: The total number of web application violations. Click to view the full

Users: Top Web Application Users report.

Note: These are not available on a joined Web Appliance. All numbers reset at midnight.

Sophos Sandstorm

Sophos Sandstorm is a cloud-based service that provides enhanced protection against new and targeted attacks. You can configure the appliance to send suspicious files to Sandstorm for analysis or submit suspicious files on an individual basis. Sandstorm detonates the file to check for malware and sends the results to you. Because the analysis takes place in the cloud, your system is never exposed to potential threats.

The Sophos Sandstorm panel displays the following information:

■ Suspicious Downloads: The total number of downloads that have been flagged as suspicious.

Depending on how you have configured Sandstorm, some of these may not be sent to the

Sophos Active Sandbox for analysis.

■

Sent for Analysis: The total number of downloaded items sent to the Sophos Active Sandbox today.

Awaiting result: The number of downloaded items that were sent to the Sophos Active

Sandbox, and that are currently waiting to be analyzed.

Malicious: The total number of suspicious items users attempted to download that exhibited unwanted or risky behavior when executed.

Clean: The total number of suspicious items users downloaded that did not pose a threat.

■ Average Analysis Time: The average amount of time it takes to process an item submitted for analysis.

Note: If you have a trial license, this will display the number of days left in your trial.

■ Malicious/Suspicious gauge: displays information about the number of downloaded items that were categorized as malicious (red), and the total number of items flagged as suspicious

(blue) during the last seven days.

Note: This information is available only to licensed users of Sophos Sandstorm.

60 | Configuration | Sophos Web Appliance

4 Configuration

The Configuration tab provides an interface for setting web security, browsing policy options, and performing appliance network configuration and administrative tasks.

Note

The post-installation tasks do not appear on a Web Appliance that is joined to a Management

Appliance, and the only item on the Quick Tasks sidebar is Configure Central Management

The Configuration tab sidebar lists all of the available configuration pages. They are as follows:

■ Use the Accounts pages to create and manage appliance administrator accounts and to set user notification page preferences.

■ Use the Group Policy pages to set specialized URL filtering for groups and individuals, including setting modified URL web access policy during specific times or additional policies for specific purposes.

■

Use the Global Policy pages to change the Web Appliance URL filtering behavior.

Use the System pages to update, back up. and restore the appliance’s system and to change its configuration.

■ Use the Network pages to change the configuration of the appliance’s connection to, and identity within, your organization’s network and to check network connectivity.

After installation or a major upgrade, the Configuration Homepage displays a list of post-installation tasks that you should perform to ensure that the appliance performs optimally in your environment. The title of each task links to the configuration page where these configuration tasks should be performed. The post-installation tasks are:

■

Set up Default Policy on page 75: Use this page to configure how URL requests to sites

categorized by content type and download types are handled by the appliance.

Set up Default Groups on page 84: Use this page to choose whether the default policy is

applied to everyone or to selected groups of users.

Create Additional Policies on page 89: Use this page to set additional policies that can be

used as exceptions to the Default Policy and the Special Hours Policy and which are executed as part of the Web Appliance’s application of acceptable browsing policy.

Set up Active Directory on page 123: Use this page to configure the appliance’s access to your

Active Directory server.

Set up eDirectory

on page 128: Use this page to configure the appliance’s access to your

eDirectory server.

Certificate Validation

on page 108: Use this page to configure the Web Appliance to examine

HTTPS certificates and automatically accept valid, known certificates.

User Notification Options

on page 65: Use this page to modify the appearance of the notification pages that the Web Appliance displays to users when they try to access virus-infected files,

Sophos Web Appliance | Configuration | 61 malware, blocked sites, when they download large files that take a long time to scan, or warning pages that are displayed when users attempt to access a URL that violates policy.

When the above changes are made, or if no changes are desired, these items can be removed by clicking the Remove button to the right of each link.

A Quick Tasks sidebar on the right of the Configuration Homepage provides easy access to the following main administrative tasks and commonly adjusted settings:

■

Check for Software Updates on page 113: Use this page to check the update status, manually

initiate queued software updates, and to set the scheduled times and days for automatic software updates.

Add/Edit Local Site List Entry on page 97: Use this page to view, add, edit, or delete URLs

from the Local Site List.

■

Backup Current Configuration on page 120: Use this page to configure the appliance to perform

automated backups of system configuration and log data to an FTP site or to manually download configuration data to your current (browsing) system’s hard disk.

4.1 Accounts

Use the Accounts pages to create and manage appliance administrator accounts, set end user notification page preferences, modify notification page messages, or add logos.

■ Use the Administrators page to create, modify, and delete appliance administrator accounts.

■ Use the Notification Page Options page to configure the look, text, and behavior of the various notification pages that the Web Appliance shows to end users.

Note: The Notification Page Options page is not available on a joined Web Appliance, as this functionality has been shifted to the Management Appliance. The Administrators page is renamed

Local Administrators on a joined Web Appliance, as accounts created on a joined system are available only on that system.

4.1.1 Administrators

On a joined Web Appliance this page is named Local Administrators, as accounts created on a joined system are available only on the local system. An account created on a Management Appliance, including Limited Access Administrator accounts, is referred to as a “global account”. Global accounts can access the same features on any Web Appliance for which their role or roles grant them permission.

The Configuration > Accounts > Administrators page allows you to create, modify, and delete appliance administrator accounts. New appliance Administrators can be either Full Access

Administrators, who have access to all system management tasks or Limited Access

Administrators, who can only access the system management tasks for which they have been granted permission.

62 | Configuration | Sophos Web Appliance

The default administrator account cannot be deleted and only its password can be changed. If you need to reset a forgotten password for the default administrator, you can do so by following the instructions provided when you click the Reset password for default administrator link on the main login page.

Note: To reset the default administrator’s password, you will need the product activation code that you received when you purchased your appliance. This allows you to enable Sophos Remote

Assistance, after which Sophos Technical Support is able to reset the password.

Related concepts

Reporting Groups on page 170

4.1.1.1 Creating a New Administrator Account

In the Administrators table, click the Add button to open the Administrator Accounts Wizard.

Use the Previous and Next buttons to move between pages of the wizard or the Cancel button to close the wizard and discard the entry.

To add a new administrator:

1. On the Details page of the wizard, enter the Full name, Username and Password, and then

Confirm password for that user.

2. On the Roles page of the wizard, select whether the user should be a Full Access

Administrator, or a Limited Access Administrator.

For a Limited Access Administrator, select one or more of the following roles:

■

Helpdesk: Approves user submissions, tests the policies, and verifies network connectivity

Policy: Configures and tests global and group web browsing policies.

Reporting: Views or schedules reports.

User Activity: Has access to detailed web activity data.

Note: The comment section of new entries in the Local Site List will include which Helpdesk administrator approved a user submission.

3. The Reporting Groups page is enabled when a Limited Access Administrator is being created with one or both of the Reporting or User Activity roles.

■

Select Include all reporting groups if you want the new administrator to have access to all existing groups.

Select Include only selected reporting groups if you want to restrict the administrator’s access to specific groups. Then, in the Reporting Groups table, select the specific groups to which the administrator should have access.

4. On the Description page of the wizard, enter a description for the administrator.

5. Click Save.

The Administrator Accounts Wizard is closed, and the new administrator account appears in the Administrators list.

Sophos Web Appliance | Configuration | 63

4.1.1.1.1

Administrator Access Rights

Access rights for Full Access and Limited Access Administrators

Administrators may have different access rights, depending on what Roles they have been granted. The following table provides a summary of what each role is able to access.

Page Full Access

Admin

Helpdesk

Dashboard > Endpoints Yes

(read-only)

Dashboard > Block counts

Yes

Config > Landing Yes

Yes

(read-only)

Policy

Yes

(read-only)

Config > Quicktasks

Config > Group Policy

Config > Global Policy

Yes

(read-only)

Yes

(read-only)

Yes

(read-only)

Yes

(read-only)

Yes

(read-only)

Yes

(read-only)

Yes

Config > System

Config > Network, except Network connectivity and diagnostic tools

Yes

Config > Network >

Network connectivity and diagnostic tools

Yes

Reports > All, except

Options

Yes

Reports > Options >

Reporting Groups

Yes

Reports > Options >

Report Scheduler

Yes

(read-only)

Yes

(read-only)

Reporting

Yes

(read-only)

Yes

(read-only)

Yes

User Activity

Yes (limited) No

64 | Configuration | Sophos Web Appliance

Page Full Access

Admin

Helpdesk Policy Reporting User Activity

Reports > Options >

Report Exemptions

Yes

Reports > Options >

Search Terms

Yes

Search > Recent

Activity Search

Yes

Search > User

Submissions > Sites

Yes

Search > User

Submissions > PUAs

Yes

Search > User

Submissions > File

Types

Yes (delete only)

Help > Sophos Support

Link

Yes

System Status Yes

Yes

Yes (delete only)

Yes

Yes (delete only)

Yes

(read-only)

Yes

4.1.1.2 Modifying an Administrator Account

In the Administrators table, click the username of the account that you want to modify. The

Administrator Accounts Wizard is displayed with the information for the existing account shown.

Use the Previous and Next buttons to move between pages of the wizard, the Save button to close the wizard and save any changes you have made to the account, or the Cancel button to close the wizard and discard any changes you have made to the account.

In the Administrator Accounts Wizard make any required changes:

■ On the Details page of the wizard, you can modify the Full name and Password for that user.

Note: You can only change the password of the initial, default administrator account; you cannot change the Full name or the Username of the account. For added accounts, only the

Username cannot be modified.

■ On the Roles page of the wizard, you can modify whether the user should be a Full Access

Administrator or a Limited Access Administrator, or you can select different roles for a

Limited Access Administrator.

Sophos Web Appliance | Configuration | 65

Note: If there are scheduled reports that have been created by a Limited Access

Administrator account, that role cannot be removed from that account until any associated reports have first been deleted.

■ The Reporting Groups page is enabled only for Limited Access Administrators with one or both of the Reporting or User Activity roles selected.

Note: You cannot remove a reporting group from a report user if that reporting group is used by a scheduled report belonging to that report user.

■

On the Description page of the wizard, you can modify the description of the administrator.

Click Save when you have finished making changes.

The Administrator Accounts Wizard is closed, and changes to the modified account appear in the Administrators list.

4.1.1.3 Removing an Administrator Account

■ In the Administrators table, select the check box beside the account (or multiple accounts) that you want to delete.

Note:

— The initial, default administrator account cannot be selected or deleted.

— You cannot delete an account if you are logged in to that accont.

— If there are scheduled reports that have been created by an account, that account cannot be deleted until its associated reports have first been deleted.

■ At the bottom of the table, click Delete.

The selected account is removed from the table.

4.1.2 Notification Page Options

The Configuration > Accounts > Notification Page Options page allows you to modify the appearance of the notification pages that the Web Appliance shows to users when they try to access:

■

■ virus-infected files malware

■

■ blocked sites sites or applications that violate policy sites which will use or exceed their quota time restricted sites large, downloadable files that take a long time to scan unapproved secure sites

66 | Configuration | Sophos Web Appliance

The Global options panel allows you to set options that apply to every notification page. The

Notification page text panel allows you to edit the text of specific notification pages.

Related concepts

4.1.2.1 Setting Global Notification Options

The Global options panel allows you to set options that apply to every notification page.

1. On the Global options panel, select the check box to the left of any of the options that you want enabled.

2. If you want to display your own graphic on the notification pages, select the Display logo on

notification pages option. Select the graphic file on your local (browsing) system by clicking

Browse to find the graphic on your local system, and then copy it to the appliance by clicking

Upload. If you do not upload your own graphic, the default Sophos logo will be used.

Note: It is suggested that you use .jpeg files because the appliance assigns the graphic a default name of image.jpg

. Using .gif or .png files may work because your users’ browsers will likely detect the proper file type, but this might not work with all browsers. The logo graphic must be no larger than 512 Kb.

3. Click Apply.

4.1.2.2 Modifying Notification Page Text

1. On the Notification page text panel, from the Page drop-down list, select the notification page that you want to modify.

2. From the Choose language drop-down list, select the language in which you want the notification page to be displayed.

Note: For your users to view non-English notification pages properly, their browsers must be configured to use UTF-8 character encoding. Also, for you to view previews of non-English notification pages, you must have your browser configured to use UTF-8 character encoding.

3. Optionally, in the Page title text box, type the page title that is displayed on the notification page and in the browser title bar.

4. Optionally, in the Text explanation text box, type the explanation that is displayed in the body of the notification page.

5. Optionally, click Preview to see how the notification page will look.

If you decide to change your selected options, you must clear the currently selected options first by clicking Cancel.

6. Repeat steps 1 through 5 for each of the notification pages that you want to modify.

7. Click Apply.

Sophos Web Appliance | Configuration | 67

4.1.2.3 Advanced Notification Page Options

Use the Advanced tab to download, edit, and upload notification page templates that allow you to extensively customize the notification pages displayed to your users. There are three different notification page templates:

■ Block page template: This template is used by all policy-related notification pages displayed to users when they try to access:

— virus-infected files

— malware

— blocked sites

— sites or applications that violate policy

— sites which will use or exceed their quota time

— restricted sites

— or when they try to access unapproved secure sites

■

Patience page template: This template is used by the page displayed when users request a large file download.

Error page template: This template is used by the server error pages that display HTTP error messages. For example, the 404 File not Found or the 500 Internal Server Error.

To upload a modified notification page template to the appliance: a) Click Browse in the Templates section of the Advanced tab.

The File Upload dialog box is displayed.

b) Navigate to the directory in which you saved the modifications to the uploaded template files, select one of the modified notification template files, and click Open.

The file is uploaded to the appliance.

c) Click Apply.

■ To download a modified notification page template from the appliance: a) Click Using custom template beside the modified template that you want to download and save the file using your browser’s save file capabilities.

The selected template is saved to the hard disk on your local system.

b) Edit and save the template using a text editor.

c) Click Apply.

■ To revert to using the default notification pages: a) Select the check box to the right of the template that you no longer want to use.

b) Click Delete in the Templates section of the Advanced tab.

68 | Configuration | Sophos Web Appliance

The selected notification page template is deleted from the appliance and the appliance reverts to using the relevant default notification pages.

c) Click Apply.

■ To upload an image for use in a template: a) Click Browse in the Images section of the Advanced tab.

The File Upload dialog box is displayed.

b) Navigate to the directory in which you saved the modifications to the uploaded template files, select one of the modified notification template files, and click Open.

The file is uploaded to the appliance.

c) Click Apply.

■ To delete an uploaded image: a) Select the check box to the right of the graphic that you want to delete.

b) Click Delete in the Images section of the Advanced tab.

The selected image is deleted from the appliance.

c) Click Apply.

4.1.2.3.1

Block Page Template

The block page template allows you to modify the appearance of the various notification pages that the Web Appliance displays to users when they try to access:

■

■ virus-infected files malware

■

■ blocked sites sites or applications that violate policy sites which will use or exceed their quota time restricted sites

■ unapproved secure sites

This template affects neither the appearance of the patience page (the page displayed when users request a large file download), nor the server error pages (HTTP error messages), for example, 404 File not Found or 500 Internal Server Error.

This template has very few required elements, and it provides a set of optional page element keys. Apart from HTML requirements and the page element keys that are required for the appliance’s administrative web interface, you are free to use or remove any of the optional page element keys provided by the template and to modify the template as much as you like.

Right-click this link and select “Save Link As” or “Save Target As” to download the Block Page

Template.

Sophos Web Appliance | Configuration | 69

Important: If you plan to use a custom template, it is strongly recommended that you download the Sophos template, available from the preceding link rather than using a template from another source. Sophos cannot be held responsible for any malicious or problematic code included in other templates or introduced in added code. Realize that such malicious or problematic code could be distributed to many of your users if included in a custom template and, therefore, exercise caution.

Required Elements

The following elements are required:

■

DOCTYPE Declaration: The provided HTML DOCTYPE declaration of XHTML 1.0, Strict, is required. You should not change this.

<div id="main" class="[full|mini]"> ... </div>: This <div> tag can be used with the class attribute set to full. It will be automatically set to mini when the page is shown in an iframe. By default, the full option displays any graphics within these tags and contains no iframe layout settings. By default, the mini option hides any graphics within this tag and includes iframe layout settings, making this section full page width. The CSS settings controlling these options can, however, be modified.

This tag must wrap the visible content of the notification page, with the exception that banner or background images may be placed before this <div> tag.

■

%%sophos_blockpage_content%%: This page element key must appear within the <div id="main" class="[full|mini]"> ... </div> tags. This content includes text entered in the Text

explanation text box.

%%sophos_warn_proceed_content%%: This page element key must appear within the <div id="main" class="[full|mini]"> ... </div> tags if you wish to use the Warn option in any of the policy pages.

■

%%sophos_feedback_content%%: This page element key must appear within the <div id="main" class="[full|mini]"> ... </div> tags if you wish to enable the Allow user feedback option in any of the policy pages.

%%sophos_quota_proceed_content%%: This page element key must appear within the

<div id="main" class="[full|mini]"> ... </div> tags if you wish to use the Quota time option in any of the policy pages.

Note: Server-side scripting is not supported within this block page template.

Optional Elements

The following page element keys are available:

■ Client-side scripting: You may add client-side scripting, such as JavaScript.

■ %%title%%: It is suggested that you use this in the <head> section of the template. It provides the appropriate <title> for the block pages. Also, this page element key can also be used within the <div id="main" class="[full|mini]"> ... </div> tags of the template. In this location, it provides the appropriate in-page heading for the block pages. As this key is replaced with plain text, you may choose to wrap it in a div or heading tag; for example:

<h1>%%title%%</h1>

70 | Configuration | Sophos Web Appliance

■

This content is drawn from text entered in the Page title text box.

%%server_address%%: This page element key provides the fully qualified domain name

(FQDN) of the Web Appliance. It is an essential initial part of the URL for any of the

Sophos-supplied graphics, but the use of these is optional. If you continue to use any of these graphics, you must retain this page element key, as well as the rest of the URL for the graphic,

/resources/images/[filename.ext] . For example:

%%server_address%%/resources/images/SophosImageFile.jpg

■ %%image_asset%%: This page element key is used as the base URL for any graphic that you have uploaded in the Images section of the Advanced tab in the Configuration >

Accounts > Notification Page Options page.You must complete this URL by adding a slash

(/) and the full filename of the uploaded graphic, for example:

%%image_asset%%/MyImageFile.jpg

■

%%user_name%%: This page element key provides the name of the user who has made the request for the blocked page, as provided by Active Directory. If Active Directory is not available, the IP address from which the request was made will be displayed instead.

%%user_ip%%: This page element key provides the IP address from which the request for the blocked page has been made.

%%user_workstation%%: This page element key provides the hostname from which the request for the blocked page has been made. If this cannot be determined, the IP address will be displayed instead.

%%sophos_block_text%%: This page element key provides the reason that a requested page has been blocked.

■ %%logo%%: This page element key calls the logo set in the Global Options tab of the

Configuration > Accounts > Notification Page Options page. This page element key is replaced with a string for the logo image like <img src=”path_to_logo/logo_filename”

/> . Note that the Display logo on notification pages option must be enabled on the Global

Options tab for this page element key to work.

■ %%alert_icon_class%%: This page element key may be used as the value for the class attribute of the div to specify the display of an alert icon.

4.1.2.3.2

Patience Page Template

The patience page template allows you to modify the appearance of the patience page (the page displayed when users request a large file download).

This template affects neither the appearance of the server error pages (HTTP error messages), for example, 404 File not Found or 500 Internal Server Error, nor the various notification pages that the Web Appliance displays to users when they try to access: virus-infected files malware blocked sites

Sophos Web Appliance | Configuration | 71

■

■ sites or applications that violate policy restricted sites

■ unapproved secure sites

Right-click this link and select “Save Link As” or “Save Target As” to download the Patience Page

Template.

Important: If you plan to use a custom template, it is strongly recommended that you download the Sophos template, available from the preceding link, rather than using a template from another source. It is required that the patience page use CSS that includes all of the elements from the sample patience template CSS for the page to be rendered properly. Sophos cannot be held responsible for any malicious or problematic code included in other templates or introduced in added code. Realize that such malicious or problematic code could be distributed to many of your users if included in a custom template and, therefore, exercise caution.

Required Elements

The following elements are required:

■

DOCTYPE Declaration: The provided HTML DOCTYPE declaration of XHTML 1.0, Strict, is required. You should not change this.

<div class="alertTitle" id="heading">: It is required that you have a div with id=’heading’.

It is recommended that you set its initial value as %%title%%, for example:

%%title%%

</div>

■

The contents of the id=heading div will change as the patience page downloads and scans the file. It will also change appropriately if a virus/error is found.

%%sophos_patience_content%%: This page element key must appear somewhere in the template. This content includes text entered in the Text explanation text box.

Note: Server-side scripting is not supported within this patience page template.

Note: There must not be a closing </body> or </html> tag in the patience template.

Optional Elements

The following page element keys are available, or can be used, depending upon your preference:

■ Client-side scripting: You may add client-side scripting, such as JavaScript.

■ %%title%%: It is suggested that you use this in the <head> section of the template. It provides the appropriate <title> for the patience page. Also, this page element key can also be used within the <div id="main" class="[full|mini]"> ... </div> tags of the template. In this location, it

72 | Configuration | Sophos Web Appliance provides the appropriate in-page heading for the patience page. As this key is replaced with plain text, you may choose to wrap it in a div or heading tag; for example:

<h1>%%title%%</h1>

■

This content is drawn from text entered in the Page title text box.

%%server_address%%: This page element key provides the fully qualified domain name

(FQDN) of the Web Appliance. It is an essential initial part of the URL for any of the

Sophos-supplied graphics, but the use of these is optional. If you continue to use any of these graphics, you must retain this page element key, as well as the rest of the URL for the graphic,

/resources/images/[filename.ext] . For example:

%%server_address%%/resources/images/SophosImageFile.jpg

■ %%image_asset%%: This page element key is used as the base URL for any graphic that you have uploaded in the Images section of the Advanced tab in the Configuration >

Accounts > Notification Page Options page.You must complete this URL by adding a slash

(/) and the full filename of the uploaded graphic, for example:

%%image_asset%%/MyImageFile.jpg

■ %%logo%%: This page element key calls the logo set in the Global Options tab of the

Configuration > Accounts > Notification Page Options page. Note that the Display logo

on notification pages option must be enabled on the Global Options tab for this page element key to work.

4.1.2.3.3

Error Page Template

The error page template allows you to modify the appearance of the server error pages (HTTP error messages), for example, 404 File not Found or 500 Internal Server Error.

This template affects neityher the appearance of the patience page (the page displayed when users request a large file download), nor the various notification pages that the Web Appliance displays to users when they try to access:

■

■ virus-infected files malware blocked sites sites or applications that violate policy

■

■ restricted sites unapproved secure sites

Sophos Web Appliance | Configuration | 73

Right-click this link and select “Save Link As” or “Save Target As” to download the Error Page

Template.

Important: If you plan to use a custom template, it is strongly recommended that you download the Sophos template, available from the preceding link, rather than using a template from another source. Sophos cannot be held responsible for any malicious or problematic code included in other templates or introduced in added code. Realize that such malicious or problematic code could be distributed to many of your users if included in a custom template and, therefore, exercise caution.

Required Elements

The following elements are required:

■

DOCTYPE Declaration: The provided HTML DOCTYPE declaration of XHTML 1.0, Strict, is required. You should not change this.

This tag must wrap the visible content of the notification page, with the exception that banner or background images may be placed before this <div> tag.

■ %%sophos_error_content%%: This page element key must appear after the <div id="main" class="[full|mini]"> ... </div> tags and immediately before the closing </body> tag. This content includes text entered in the Text explanation text box.

Note: Server-side scripting is not supported within this error page template.

Optional Elements

The following page element keys are available, or can be used, depending upon your preference:

■ Client-side scripting: You may add client-side scripting, such as JavaScript.

■ %%title%%: It is suggested that you use this in the <head> section of the template. It provides the appropriate <title> for the error pages. Also, this page element key can also be used within the <div id="main" class="[full|mini]"> ... </div> tags of the template. In this location, it provides the appropriate in-page heading for the error pages. As this key is replaced with plain text, you may choose to wrap it in a div or heading tag; for example:

<h1>%%title%%</h1>

■

This content is drawn from text entered in the Page title text box.

%%server_address%%: This page element key provides the fully qualified domain name

(FQDN) of the Web Appliance. It is an essential initial part of the URL for any of the

Sophos-supplied graphics, but the use of these is optional. If you continue to use any of these

74 | Configuration | Sophos Web Appliance graphics, you must retain this page element key, as well as the rest of the URL for the graphic,

/resources/images/[filename.ext] . For example:

%%server_address%%/resources/images/SophosImageFile.jpg

■ %%image_asset%%: This page element key is used as the base URL for any graphic that you have uploaded in the Images section of the Advanced tab in the Configuration >

Accounts > Notification Page Options page.You must complete this URL by adding a slash

(/) and the full filename of the uploaded graphic, for example:

%%image_asset%%/MyImageFile.jpg

■

%%logo%%: This page element key calls the logo set in the Global Options tab of the

Configuration > Accounts > Notification Page Options page. Note that the Display logo

on notification pages option must be enabled on the Global Options tab for this page element key to work.

%%heading%%: This page element key may be used within the <div id="main" class="[full|mini]"> ... </div> tags of the template. It displays the appropriate server error. As this key is replaced with plain text, you may choose to wrap it in a div or heading tag; for example:

<h1>%%heading%%</h1>

■ %%error_text%%: This page element key may be used within the <div id="main" class="[full|mini]"> ... </div> tags of the template. It gets replaced with a string in the form <p id=”error_text”>the error text is here</p> that displays the explanatory text for the appropriate server error provided by Sophos, and it appends any additional text sent by the server that originates the error.

4.2 Group Policy

Note: In this section, only the Policy Test page is available on a joined Web Appliance, as the functionality of the other pages have been shifted to the Management Appliance.

Use the Group Policy pages to configure how the Web Appliance policies are applied to specified user groups or are applied at specified times.

■

Use the Default Policy page to configure how URL requests to sites categorized by content type and download types are handled by the Web Appliance, and to manage access to popular

Web Applications.

Use the Default Groups page to select the groups of users to which the default policy rules set on the Default Policy page are applied.

Sophos Web Appliance | Configuration | 75

■

Use the Special Hours page to configure a second set of rules about how URL requests to sites classified by content type and download types are handled by the Web Appliance that can be used during scheduled time periods.

Use the Additional Policies page to create additional policies that can override the Default

policy and the Special hours policy.

Use the Local Site List page to view all of the URLs that have been added to the list and to manage that list. URLs are added to the list to extend the filtering provided by the Web Appliance to URLs not included in the Sophos site list or to override the default filtering specified in the

Sophos site list.

Use the Policy Test page to test the policy applied to a specified site with a specified user and, optionally, at a specified time.

Related concepts

Policy on page 48

4.2.1 Default Policy

Use the Configuration > Default Policy pages to configure the default policies that are applied to all users and groups, and to manage access to popular Web Applications. Select either the

Categories & Download Types or Web Applications tab to configure the related default policies.

Related tasks

or to allow downloading of file types or PUAs

on page 93

4.2.1.1 Categories & Download Types

The Configuration > Group Policy > Default Policy > Categories & Download Types page allows you to configure how URL requests to sites categorized by content type and files categorized by download type are handled by the Web Appliance.

1. Set the behavior that you want the Web Appliance to apply to each category listed in the Site

categories section:

■ Allow: Lets users view sites of this classification.

■

Warn: Presents a warning to users that they are at risk of violating their organization’s web use policy, but allows them to proceed. Once a user has chosen to proceed, no warning page for that site will be displayed to that user for 30 minutes. If the site is in the Streaming

Media category, proceeding will enable all streaming media for 30 minutes.

Block: Prevents users from viewing sites of this classification.

Important: Blocking Advertisements and Pop-ups also blocks content that appears behind interstitial pages, pages of advertising that appear prior to the loading of a requested content

URL. In blocking these pages, the content that is behind them is also blocked.

2. Allow user feedback from the notification pages by selecting this check box or remove this option by clearing it.

This option applies to only low risk sites and to medium risk sites if they have been configured to be scanned.

76 | Configuration | Sophos Web Appliance

Note: If this option is enabled, users’ requests from notification pages for site recategorizations

can be viewed in the Search > User Submissions pages.

3. Select the download type controls that you want to apply.

Note: Download-type controls for Windows system files, Windows scripts, and Windows HTML

App files are not supported in Endpoint Web Control.

■ Allow: Lets users download files of this type.

■

Warn: Presents a warning to users that they are at risk of violating their organization’s download policy, but allows them to proceed. A log entry is created when a user proceeds in possible contravention of the organization’s web use policy.

Block: Prevents users from downloading files of this type.

Note: The display of Web Appliance warning pages disrupts the playback of streaming media players, such as Windows Media Player, RealPlayer, and the QuickTime player. If you want to allow your users to play streaming media using any of these players, ensure that the Warn option is not selected.

Important: To enable access to Quicktime video with a warning displayed to users, set the

Site category, "Streaming Media", with Warn enabled. Then set the Download type of

"QuickTime Video (mov)" to Allow with Warn cleared. When users request a streaming

QuickTime video URL, a warning page will be displayed, and when they click Proceed, the media stream will begin.

4. Select the Sandstorm profile that you want to apply.

■ Send any suspicious files for analysis: all suspicious downloaded items will be sent for analysis in the Sophos Active Sandbox component of Sophos Sandstorm.

■

Exclude suspicious PDFs and documents: send all suspicious downloads for analysis in the Sophos Active Sandbox, except PDFs and other documents.

Do not send suspicious files for analysis: do not send any downloaded items for analysis, even if they are suspicious.

Note: The Sandstorm option is not available if you do not have a Sophos Sandstorm license.

5. Block PUA Downloads from being downloaded by users by selecting this check box, or allow

PUA downloads by clearing it.

Note: Specific PUAs can be allowed with this feature enabled by setting the exception on the

Configuration > Global Policy > Download Options page.

6. Click Apply.

Related tasks

on page 83

4.2.1.1.1

Site Categories

The pages in this section describe the SophosLabs site categories.

Sophos Web Appliance | Configuration | 77

4.2.1.1.1.1

Adult Sexually Explicit

This category includes sites for adult products including sex toys, CD-ROMs, and videos; child pornography and pedophilia (including the IWF list); adult services including video-conferencing, escort services, and strip clubs; erotic stories and textual descriptions of sexual acts; explicit cartoons and animation; online groups, including newsgroups and forums that are sexually explicit in nature; sexually-oriented or erotic sites with full or partial nudity; depictions or images of sexual acts, including with animals or inanimate objects used in a sexual manner; sexually exploitive or sexually violent text or graphics; bondage, fetishes, genital piercing; naturist sites that feature nudity; and erotic or fetish photography, which depicts nudity.

Note: We do not include sites regarding sexual health, breast cancer, or sexually transmitted diseases (except those with graphic examples).

4.2.1.1.1.2

Advertisements and Pop-ups

This category includes sites of banner ad servers, sites with pop-up advertisements, and sites with known adware.

Important: Blocking Advertisements and Pop-ups also blocks content that appears behind interstitial pages, pages of advertising that appear prior to the loading of a requested content

URL. In blocking these pages, the content that is behind them is also blocked.

Note: Sophos’s advanced categorization data uses the most current technical definition for

Adware, and thus recognizes the difference between non-malicious adware, such as "cookies" and more serious Spyware.

4.2.1.1.1.3

Alcohol and Tobacco

This category includes sites that promote or distribute alcohol or tobacco products for free or for a charge.

4.2.1.1.1.4

Arts

This category includes sites for museums, galleries, artist sites (sculpture, photography, etc.), performing arts (theater, vaudeville, opera, symphonies, etc.), dance companies, studios, and training; book reviews and promotions; and variety magazines and poetry.

4.2.1.1.1.5

Blogs and Forums

This category includes sites of weblogs (blogs), newsgroups, and opinion or discussion forums.

4.2.1.1.1.6

Business

This category includes general business corporate web sites, international and multi-national large general business corporate sites, business associations, and basic business sites, such as

FedEx, that enable organizations to manage their necessary daily business tasks.

Note: Business sites that fit more appropriately into another related category, such as Finance or Travel, will be categorized in those categories.

4.2.1.1.1.7 Chat

This category includes sites of web-based chat and instant message servers.

Note: This category filters HTTP traffic only.

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4.2.1.1.1.8 Computing and Internet

This category includes sites of reviews, information, buyer’s guides of computers, computer parts and accessories, computer software and internet companies, industry news and magazines, and pay-to-surf sites.

4.2.1.1.1.9 Criminal Activity

This category includes sites for advocating, instructing, or giving advice on performing illegal acts; tips on evading law enforcement; and lock-picking and burglary techniques.

4.2.1.1.1.10 Custom

This category is available for you to define a custom policy for whichever sites you assign to it.

For example, you could set sites that you want to be always approved by adding them to your local classifications list, and setting their Risk class to Trusted and their Site category to Custom.

4.2.1.1.1.11 Downloads

This category includes sites for downloadable (non-streaming) movie, video or sound clips; downloadable PDA software, including themes and graphics; freeware and shareware sites; personal storage or backup sites; and clip art, fonts and animated .gif pages.

Note: This category does not include update sites such as those for operating systems, anti-virus agents, or other business-critical programs.

4.2.1.1.1.12 Education

This category includes sites for educational institutions, including pre-schools, elementary, secondary, and high schools and universities; educational sites at the pre-school, elementary, secondary, and high school and university levels; distance education and trade schools, including online courses; and online teacher resources (lesson plans, etc.).

4.2.1.1.1.13 Entertainment

This category includes sites about television, movies, music and video programming guides; online magazines and reviews of the entertainment industry; celebrity fan sites; broadcasting firms and technologies (satellite, cable, etc.); horoscopes; jokes, comics, comic books, comedians, or any site designed to be funny or satirical; online greeting cards; and amusement and theme park sites.

4.2.1.1.1.14 Fashion and Beauty

This category includes sites of fashion or glamor magazines, online beauty products, and cosmetics.

4.2.1.1.1.15 Finance and Investment

This category includes sites for stock quotes, stock tickers, and fund rates; online stock or equity trading; online banking and bill-pay services; investing advice or contacts for trading securities; money management or investment services or firms; general finances and companies that advise about finances; and accountancy, actuaries, banks, mortgages, and general insurance companies.

4.2.1.1.1.16 Food and Dining

This category includes sites for recipes, cooking instruction and tips, food products, and wine advisors; restaurants, cafes, eateries, pubs, and bars; and food and drink magazines and reviews.

Sophos Web Appliance | Configuration | 79

4.2.1.1.1.17 Gambling

This category includes sites of online gambling or lottery web sites that invite the use of real or virtual money; information or advice for placing wagers, participating in lotteries, gambling, or running numbers; virtual casinos and offshore gambling ventures; sports picks and betting pools; and virtual sports and fantasy leagues that offer large rewards or request significant wagers.

Note: Casino, hotel, and resort sites that do not feature online gambling or provide gaming tips are categorized under Travel.

4.2.1.1.1.18 Games

This category includes sites for game playing or downloading, game hosting or contest hosting, tips and advice on games or obtaining cheat codes ("cheatz"), and journals and magazines dedicated to online game playing.

4.2.1.1.1.19 Government

This category includes sites for local, state, federal and international government sites, and government services, such as taxation, armed forces, customs bureaus, and emergency services.

4.2.1.1.1.20 Hacking

This category includes sites for the promotion, instruction, or advice on the questionable or illegal use of equipment and software for purpose of hacking passwords, creating viruses, gaining access to other computers and computerized communication systems; sites that provide instruction or work-arounds for filtering software; cracked software and information sites; warez; pirated software and multimedia download sites; and computer crime sites.

4.2.1.1.1.21 Health and Medicine

This category includes sites for prescription medicines; medical information and reference about ailments, conditions, and drugs; general health, such as fitness and well-being; medical procedures, including elective and cosmetic surgery; dentistry, optometry, and other medical-related sites; general psychiatry and mental well-being sites; psychology, self-help books, and organizations; promoting self-healing of physical and mental abuses, ailments, and addictions; alternative and complementary therapies, including yoga, chiropractic, and cranio-sacral; and hospital and medical insurance sites.

4.2.1.1.1.22 Hobbies and Recreation

This category includes sites for recreational pastimes, such as collecting, gardening, and kit airplanes; outdoor recreational activities, such as hiking, camping, and rock climbing; tips or trends focused on a specific art, craft, or technique; online publications on a specific pastime or recreational activity; online clubs, associations, or forums dedicated to a hobby; traditional games, such as board games and card games, and their enthusiasts; and animal and pet related sites, including breed-specific sites, training, shows, and humane societies sites.

4.2.1.1.1.23 Hosting Sites

This category includes web sites that host business and individuals’ web pages, for example

GeoCities, earthlink.net, and AOL.

4.2.1.1.1.24 Illegal Drugs

This category includes sites for recipes, instructions or kits for manufacturing or growing illicit substances for purposes other than industrial usage; glamorizing, encouraging, or instructing on the use of or masking the use of alcohol, tobacco, illegal drugs, or other substances that are illegal

80 | Configuration | Sophos Web Appliance to minors; information on "legal highs", including glue sniffing, misuse of prescription drugs, or abuse of other legal substances; distributing illegal drugs free or for a charge; and displaying, selling, or detailing the use of drug paraphernalia.

4.2.1.1.1.25 Infrastructure

This category includes sites for content delivery networks, XML reference schemas, web analytics and statistics services, transaction servers, and corporate image servers.

Note: Sophos recommends that this category of its enhanced categorization data be used for monitoring and reporting purposes only.

4.2.1.1.1.26 Intimate Apparel and Swimwear

This category includes sites for lingerie, negligee, and other intimate apparel modeling; swimwear modeling; models’ fan pages; modeling information and agencies; and fitness models and sports celebrities sites.

4.2.1.1.1.27 Intolerance and Hate

This category includes sites that advocate or incite degradation or attack of specified populations or institutions based on associations such as religion, race, nationality, gender, age, disability, or sexual orientation; sites that promote a political or social agenda that is supremacist in nature and exclusionary of others based on their race, religion, nationality, gender, age, disability, or sexual orientation; holocaust revisionist or denial sites and other revisionist sites that encourage hate; coercion or recruitment for membership in a gang

or cult

; militancy and extremist sites; and flagrantly insensitive or offensive material, including those with a lack of recognition or respect for opposing opinions and beliefs.

Note: We do not include news, historical, or press incidents that may include the above criteria

(except in graphic examples).

A gang is defined as: a group whose primary activities are the commission of felonious criminal acts, which has a common name or identifying sign or symbol, and whose members individually or collectively engage in criminal activity in the name of the group.

A cult is defined as: a group whose followers have been deceptively and manipulatively recruited and retained through undue influence such that followers’ personalities and behavior are altered; a group in which leadership is all-powerful, ideology is totalistic, and the will of the individual is subordinate to the group; and a group that sets itself outside of society.

4.2.1.1.1.28 Job Search and Career Development

This category includes sites of employment agencies, contractors, job listings, career information, career searches, and career-networking groups.

4.2.1.1.1.29 Kids Sites

This category includes child-oriented sites and sites published by children.

4.2.1.1.1.30 Motor Vehicles

This category includes sites for car reviews, vehicle purchasing or sales tips, and parts catalogs; auto trading, photos, and discussion of vehicles including motorcycles, boats, cars, trucks, and

RVs; journals and magazines on vehicle modification, repair, and customization; and online automotive enthusiast club sites.

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4.2.1.1.1.31 News

This category includes online newspapers, headline news sites, newswire services, personalized news services, and weather sites.

4.2.1.1.1.32 Peer-to-Peer

This category includes peer-to-peer file sharing clients and peer-to-peer file sharing servers.

4.2.1.1.1.33 Personals and Dating

This category includes singles listings, matchmaking and dating services, advice for dating or relationships, and romance tips and suggestions sites.

4.2.1.1.1.34 Philanthropic and Professional Organizations

This category includes sites of philanthropic and charity organizations, environmental organizations, professional associations, labor unions, and social organizations.

4.2.1.1.1.35 Phishing and Fraud

This category includes sites involved in phishing and telephone scams, service theft advice sites, and plagiarism and cheating sites, including the sale of research papers.

4.2.1.1.1.36 Photo Searches

This category includes sites that provide resources for photography, image searches, online photo albums, digital photo exchanges, and image hosting.

4.2.1.1.1.37 Politics

This category includes sites for political parties; political debate, canvassing, election information, and results; and conspiracy theory and alternative government view sites that are not hate-based.

4.2.1.1.1.38 Proxies and Translators

This category includes sites for remote proxies or anonymous surfing, search engine caches that circumvent filtering, and web-based translation sites that circumvent filtering.

4.2.1.1.1.39 Real Estate

This category includes sites for home, apartment, and land listings; rental or relocation services; tips on buying or selling a home; real estate agents; and home improvement sites.

4.2.1.1.1.40 Reference

This category includes sites for personal, professional, or educational reference; online dictionaries, maps, and language translation sites; census, almanacs, and library catalogs; and topic-specific search engines.

4.2.1.1.1.41 Religion

This category includes sites of churches, synagogues, and other houses of worship; any faith or religious belief sites, including non-traditional religions such as Wicca and witchcraft.

4.2.1.1.1.42 Ringtones and Mobile Phone Downloads

This category includes sites of providers of mobile phone downloads, including ringtones, logos, backgrounds, screensavers, and games.

4.2.1.1.1.43 Search Engines

This category includes general search engines, such as Yahoo, AltaVista, and Google.

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4.2.1.1.1.44 Sex Education

This category includes sites with pictures or text advocating the proper use of contraceptives; sites relating to discussion about the use of the pill, IUDs, and other types of contraceptives; and discussion sites on how to talk to your partner about diseases, pregnancy, and respecting boundaries.

Note: Not included in the category are commercial sites that sell sexual paraphernalia. These sites are typically found in the Adult category.

4.2.1.1.1.45 Shopping

This category includes sites for department stores, retail stores, company catalogs, and other sites that allow online consumer shopping, sites for online auctions, online downloadable product warehouses, specialty items for sale, and freebies or merchandise giveaways.

4.2.1.1.1.46 Society and Culture

This category includes sites on home life and family-related topics, including weddings, births and funerals; parenting tips and family planning; non-pornographic gay, lesbian, and bisexual issues; foreign cultures and socio-cultural information; and non-explicit tattoo and piercing parlors.

4.2.1.1.1.47 Spam URLs

This category includes URLs found in spam, particularly on these topics: computing, finance and stocks, entertainment, games, health and medicine, humor and novelties, personal and dating, products and services, shopping, and travel.

4.2.1.1.1.48 Sports

This category includes sites for team or conference web sites; national, international, college, professional scores and schedules; sports-related online magazines or newsletters; and fantasy sports and virtual sports leagues that are free or low-cost.

4.2.1.1.1.49 Spyware

This category includes sites that provide or promote information gathering or tracking that is unknown to, or done without the explicit consent of, the end user or the organization, including sites that carry malicious executables or viruses, third party monitoring, and other unsolicited commercial software, spyware, and malware "phone home" destinations.

Note: The technical definition of Spyware used for this category may not exactly match the definition used elsewhere by Sophos. This category focuses on filtering malicious and tracking content, not simply adware and cookies. For non-malicious adware filtering, please block the

Advertisements and Pop-ups category.

4.2.1.1.1.50 Streaming Media

This category includes sites for streaming media files or events (any live or archived audio or video file), Internet TV and radio, non-explicit personal webcam sites, telephony sites that allow users to make calls via the internet, and VoIP services

4.2.1.1.1.51 Tasteless and Offensive

This category includes sites that feature offensive or violent language, including through jokes, comics, or satire, and excessive use of profanity or obscene gesticulation.

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4.2.1.1.1.52 Travel

This category includes sites of airlines and flight booking agencies, accommodation information, travel package listings, city guides and tourist information, and car rentals.

4.2.1.1.1.53 Uncategorized

This category includes all sites that have not been categorized. This means that these sites have not come to the attention of SophosLabs.

4.2.1.1.1.54 Violence

This category includes sites portraying, describing or advocating physical assault against humans, animals, or institutions; depicting torture, mutilation, gore, or horrific death; advocating, encouraging, or depicting self-endangerment, or suicide, including through eating disorders or addictions; instructions, recipes, or kits for making bombs or other harmful or destructive devices; sites promoting terrorism; and excessively violent sports or games, including videos and online games.

Note: We do not block news, historical, or press incidents that may include the above criteria, except those that include graphic examples.

4.2.1.1.1.55 Weapons

This category includes sites with online purchasing or ordering information, including lists of prices and dealer locations; any page or site predominantly containing, or providing links to, content related to the sale of guns, weapons, ammunition or poisonous substances; displaying or detailing the use of guns, weapons, ammunition or poisonous substances; and clubs which offer training on machine guns, automatics, other assault weapons, and sniper training.

Note: Weapons are defined as something (as a club, knife, or gun) used to injure, defeat, or destroy.

4.2.1.1.1.56 Web-Based Email

This category includes sites for web-based e-mail accounts and messaging sites.

4.2.1.2 Web Applications

The Configuration > Group Policy > Default Policy > Web Applications page allows you to configure the default policy for popular Web Applications, such as Facebook, or Linkedin. Settings configured on this page take precedent over policy configured for categories or tags.

Note: If you do not have HTTPS scanning enabled on the Configuration > Global Policy >

HTTPS Scanning page, detection and control of web applications will not work for sites that use

HTTPS.

1. Next to the related web application click the Action drop down menu.

2. Select a policy for an application by selecting an option from the related Action drop down menu:

■

Choose Allow to allow access to the web application.

Choose Block to block access to the web application.

Choose Follow Category to allow the site category to control access to the web application.

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3. For web applications that are set to Allow you can also configure Enabled features: a) Click on the row for an application.

b) Ensure that only the features you want enabled are selected.

For instance, if only Status Update is not selected under Enabled features for Facebook

only status updates will be disabled. Access to the rest of the site will be allowed.

4. Click Apply

Related tasks

for eDirectory. IP address ranges must be in CIDR

4.2.2 Default Groups

The Configuration > Group Policy > Default Groups page allows you to set the user groups to which the default policy is applied. If Active Directory or eDirectory access has been properly configured, the Available groups list is populated with your organization’s Active Directory or eDirectory groups.

If your appliance is configured to access a single-domain Active Directory server, Active Directory group names are displayed in the form " groupname "; if the appliance is configured to access the global catalog of a multidomain Active Directory forest, Active Directory group names are displayed in the form " domain\groupname ". If the appliance is configured to integrate with eDirectory, then group names are displayed in eDirectory format ( group.context

Alternatively and additionally, you can create, edit, and delete custom groups. Once the Available

groups list is populated to meet your requirements, you can select which groups are denied or allowed access to the internet, depending upon which policy association option you have selected.

4.2.2.1 Creating a Custom User Group

1. In the Available Groups list, click Create.

The Group Editor dialog box is displayed.

Note: The groups that are added in this window are also added to the Reports > Options >

Reporting Groups page.

2. In the top text box, enter a name for the group.

3. Use at least one of the following methods to select the members of the new custom group: a) Click the Groups tab, highlight the groups that you want to include in your custom group, and click the double-right arrow (>>) to move the selected groups into the Selected Entries list.

b) Click the Users tab highlight the users that you want to include in your custom group, and click the double-right arrow (>>) to move the selected users into the Selected Entries list.

c) Optionally, to remove a group or user from the Selected Entries list, highlight the item(s) that you want to remove from the custom group, and click the double-left arrow (<<).

d) To add manual entries that are not listed in the Groups or Users lists, do the following:

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1. In the text box in the Manual Entries section, enter a username, IP address, or an IP address range, and click Add.

Usernames must be in the form DOMAIN\username for Active Directory and user.

context

format.

Important: The Web Appliance will interpret any dotted quad followed by a slash and a number less than 33 as a CIDR range. This creates the possibility that a URL entered as an IP address followed by a numbered directory from 0 to 32 would be improperly treated as a CIDR range. To avoid this possibility, always enter URLs to numbered directories using fully qualified domain names rather than IP addresses.

After clicking Add, the entry is displayed in the Manual Entries list.

2. Optionally, to delete an item from the list, select the check box to the right of the entry that you want to delete, and click Delete.

The selected item is removed from the Entries list.

4. Once you have the list of group members that you want in the Selected Entries and Manual

Entries lists, click Save.

The Group Editor dialog box closes and you are returned to the Configuration > Group

Policy > Default Groups page with the newly created custom group shown in the Available

Groups list.

5. Click Apply.

4.2.2.2 Editing a Custom User Group

1. Click the name of the custom group that you want to edit.

Note: Custom groups, which can be edited, are indicated by a Sophos icon ( ); Active

Directory and eDirectory groups, which cannot be edited, are indicated by a directory icon ( ).

The Group Editor dialog box is displayed with the selected list properties displayed.

Note: The group changes that you make in this window are also displayed on the Reports >

Options > Reporting Groups page.

2. Optionally, in the top text box, enter a new name for the group.

3. Optionally, use any of the following methods to change the members for the selected custom group: a) Click the Groups tab , highlight the groups that you want to add to your custom group, and click the double-right arrow (>>) to move the selected groups into the Selected Entries list.

b) Click the Users tab, highlight the users that you want to add to your custom group, and click the double-right arrow (>>) to move the selected users into the Selected Entries list.

c) To remove a group or user from the Selected Entries list, highlight the item(s) that you want to remove from the custom group, and click the double-left arrow (<<).

d) To add manual entries that are not listed in the Groups or Users lists, do the following:

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1. In the text box in the Manual Entries section, enter a username, IP address, or an IP address range, and click Add.

Usernames must be in the form DOMAIN\username for Active Directory and user.

context

for eDirectory. IP address ranges must be in CIDR format.

After clicking Add, the entry is displayed in the Manual Entries list.

2. Optionally, to delete an item from the list, select the check box to the right of the entry that you want to delete, and click Delete.

The selected item is removed from the Manual Entries list.

4. Once you have modified the name, or the list of group members that you want in the Selected

Entries and Manual Entries lists, click Save.

The Group Editor dialog box closes and you are returned to the Configuration > Group

Policy > Default Groups page with the modified custom group listed in the Available groups list.

5. Click Apply.

4.2.2.3 Deleting a Custom User Group

1. In the Available groups list, select the check box to the right of the custom group(s) that you want to delete.

The custom group that you want to delete must not be in the Selected Entries list.

Note: Custom groups, which can be deleted, are indicated by a Sophos icon ( ); Active

Directory and eDirectory groups, which cannot be deleted, are indicated by a directory icon

( ).

Note: The groups that are deleted in this window are also removed from the Reports >

Options > Reporting Groups page.

2. Click Delete.

The selected custom group(s) is removed from the Available Groups list.

3. Click Apply.

4.2.2.4 Applying the Default Policy to Groups

1. Select the desired Default Policy association option button.

You can choose between:

■ All users/groups except those selected below This will block internet access for users in the selected groups and apply the default policy for internet access to all others.

Sophos Web Appliance | Configuration | 87

■ Only the users/groups selected below This will apply the default policy for internet access for users in the selected groups and block access to all others.

2. In the Available Groups list, select the groups that will be blocked (if you chose the first option in step 1) or that will have the default policy applied to their browsing (if you chose the second option in step 2).

You can Shift-click to select a range of groups, or Ctrl-click to select several groups individually.

3. Click the right arrow button, (>), to move the selected groups into the Selected groups list.

4. Click Apply.

4.2.3 Special Hours

The Configuration > Group Policy > Special Hours page allows you to set a second policy to override the rules of the default policy controlling how URL requests to sites (categorized by content type) and to files (categorized by download type) are handled. You then define the hours during which these rule overrides are used instead of the Default Policy page rules.

For example, if you want to apply a default policy that restricts users from accessing sites that reduce productivity during regular working hours, but you want to allow users to access those sites outside of regular working hours, you can configure the special hours policy to apply from the end of regular work hours to the beginning of regular work hours and during the lunch hour too.

Related tasks

4.2.3.1 Setting a Special Hours Policy

1. Set the schedule during which the special hours policy will apply: a) Set the main block of time during which the special hours policy will apply by selecting

Daily from and setting the beginning and end times by using the adjacent time selector controls.

You can set the times by clicking beside either the hour, minute, or meridian (AM or PM) setting and scrolling with your mouse wheel until you get the time that you want.

b) Optionally, set a second block of time during which the special hours policy will apply by selecting And from and setting the beginning and end times by using the adjacent time selector controls.

You can set the times by clicking beside either the hour, minute, or meridian (AM or PM) setting and scrolling with your mouse wheel until you get the time that you want.

c) Optionally, select the check box and all day on weekends to apply the special hours policy settings 24 hours per day throughout the weekends as well, which overrides the time blocks set in the Daily from and And from time settings.

Note: You can also set which days of the week are treated as the weekend by clicking

weekends and selecting only those days that you want treated as weekend days.

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2. Set the policy rules for the Site categories and Download types, as well as for the

Sandboxing Profile, Allow user feedback, and Block potentially unwanted applications options in the same way as you did on the Default Policy page: a) Set the behavior that you want the Web Appliance to apply to each category listed in the

Site categories section.

■ Allow: Lets users view sites of this classification.

■ Warn: Presents a warning to users that they are at risk of violating their organization’s web use policy, but allows them to proceed. Once a user has chosen to proceed, no warning page for that site will be displayed to that user for 30 minutes.

■ Block: Prevents users from viewing sites of this classification.

Important: Blocking Advertisements and Pop-ups also blocks content that appears behind interstitial pages, pages of advertising that appear prior to the loading of a requested content URL. In blocking these pages, the content that is behind them is also blocked.

b) Select the Sandstorm profile that you want to apply.

■ Send any suspicious files for analysis: all suspicious downloaded items will be sent for analysis in the Sophos Active Sandbox component of Sophos Sandstorm.

■ Exclude suspicious PDFs and documents: send all suspicious downloads for analysis in the Sophos Active Sandbox, except PDFs and other documents.

■ Do not send suspicious files for analysis: do not send any downloaded items for analysis, even if they are suspicious.

Note: The Sandstorm option is not available if you do not have a Sophos Sandstorm license.

c) Allow user feedback from the notification pages by selecting this check box or remove this option by clearing it.

Note: If this option is enabled, users’ requests from notification pages for site recategorizations or to allow downloading of restricted file types or

PUAs can be viewed

on the Search > User Submissions pages.

d) Select the controls that you want to apply to the Web Appliance’s handling of each of the file Download types.

■ Allow: Lets users download files of this type.

■ Warn: Presents a warning to users that they are at risk of violating their organization’s download policy, but allows them to proceed.

■ Block: Prevents users from downloading files of this type.

e) Block potentially unwanted applications from being downloaded by users by selecting this check box or allow PUA downloads by clearing it.

Note: Specific PUAs can be allowed with this feature enabled by setting the exception on the Configuration > Global Policy > Download Options page.

3. Click Apply.

Sophos Web Appliance | Configuration | 89

Related tasks

on page 94

Configuring Site Categories

4.2.3.2 Disabling a Special Hours Policy

1. Ensure that the Daily from, And from, and And all day on weekends check boxes are all cleared.

2. Click Apply.

4.2.4 Additional Policies

The Configuration > Group Policy > Additional Policies page allows you to set additional policies that can be used as exceptions to the Default Policy and the Special Hours policy and which are executed as part of the Web Appliance’s policy filtering process.

Additional policies are added or modified in the Additional Policy editor. The additional policies that have been added are arranged by execution priority (enabled or disabled) and deleted on the Additional Policies page.

Note: The Quarantined Machines policy is a default policy that cannot be deleted, turned off, or have its priority changed. This policy manages machines which have been blocked because they have been detected attempting to contact malware command and control services. This policy applies only to machines connecting from inside your network.

■ To add a policy: a) Click Add.

The Additional Policy editor is displayed.

b) Configure the new special policy on the seven tabs of the Additional Policy editor:

—

Selecting Users

on page 91: specify the groups or users to which the additional policy will apply.

—

on page 91: set overrides to both the Default and Special

Hours policy’s handling of site categories.

—

Configuring Download Types on page 93: set overrides to the Default and Special Hours

policy’s handling of download types.

—

on page 93: configure how the additional policy differs from the default policy for specific web applications.

—

on page 94: set what actions will be applied to tags.

—

Additional Options

on page 96: set additional options, including sandboxing, quota minutes, and whether to disable logging for the new addional policy.

—

Name and Schedule

on page 96: set the name of the new additional policy, schedule when it will apply, set whether it is enabled, and if it will be deactivated at a predefined date and time.

Once created, the new policies appear in the Additional Policies list in the order they were created.

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■

To edit an additional policy, click the name of the additional policy that you want to modify in the Policy Name column and make the required changes on the pages of the Additional

Policy editor.

To set the order in which the special policies will be applied, click the up or down arrows in the Priority column beside the special policy for which you want to change the priority to move that policy up or down in the list, and click Save Order to save the priority order.

Optionally, click Reset Order to return to the last saved priority order.

■ To set the operational status for a policy, either click Turn On in the row of the policy that you want to enable, or click Turn Off in the row of the policy that you want to disable.

Note: A warning icon will appear in the Active column if the time period for the policy is set to Special Hours and the special hours policy has been deactivated. This only happens if the

Special Hours policy is deactivated after an Additional Policy was created based on the previous

Special Hours policy. You cannot define a policy based on a Special Hours if Special Hours is not activated.

■ To remove a special policy, select the check box to the right of the additional policy that you want to remove, and click Delete.

Related concepts

Policy & Content: Advanced Threat Protection

on page 166

Related tasks

on page 83

on page 97

4.2.4.1 Quota Time

Policies created under Configuration > Group Policy > Additional Policies can be configured using the quota time feature. Quota time allows you to create a policy that allows access to certain sites for a limited amount of time in a day. For instance, you may want to limit access to social media sites without blocking them completely. Using the quota time feature, you can create policies for different users and groups to limit access based on categories and tags to a specified amount of browsing time.

When creating a policy in the Additional Policy Wizard, you can choose Quota from the Action drop-down on both the Site Categories and Tags page, and then set the allowed minutes for that policy on the Name and Schedule page. All categories and tags set to Quota for an additional policy will count towards the allowed minutes for that quota, which can be configured on the Name

and Schedule page of the Additional Policy Wizard.

Note: Sophos Endpoint Web Control cannot enforce quota time. If you use Endpoint Web control you can configure an alternate action on the Configuration > System > Endpoint Web Control page. By default, Endpoint Web Control will warn a user when browsing to a site associated with a quota time policy.

Sophos Web Appliance | Configuration | 91

Related tasks

on page 93

on page 144

4.2.4.2 Selecting Users

On the Select Users page of the Additional Policy wizard:

■ Set the users or groups to which you want the additional policy to apply:

■ In the Groups list, select the groups that you want, and click the right arrow button to move them to the Selected groups list.

This list will be populated with Active Directory or eDirectory groups (if Active Directory or eDirectory has been properly configured) as well as any custom groups added on the

Default Groups or Reporting Groups pages.

■ On the Users tab, select the users that you want, and click the right arrow button to move them to the Selected Entries list.

This list will be populated with Active Directory or eDirectory users (if Active Directory or eDirectory integration has been properly configured).

■ In the text box in the Manual Entries section, enter a username, IP address, or an IP address range, and click Add.

Usernames must be in the form DOMAIN\username for Active Directory and user.

context for eDirectory. IP address ranges must be in

CIDR

format, using full dotted quad notation (X.X.X.X/X).

The entry is displayed in the Manual Entries list.

■ To delete an entry from the Manual Entries list, select the check box beside the entry that you want to remove, and click Delete.

Note: If there are long lists of entries in the Groups, Users, or Selected Entries lists, you can use the paging controls at the top of these lists to navigate through the lists, or use the filtering controls at the bottom to reduce the number of items that are displayed.

The individuals or groups (or their IP addresses or range of IP addresses) listed in both the

Selected Entries, and the Manual Entries lists are affected by the new policy that you are creating.

Note: Additional policies are applied as exceptions to, or extensions of, the default policy, so if you add a user to an additional policy who is exempt from the default policy, they will become subject to the default policy with the additional policy differences.

■ Once the users to which this additional policy will apply are set, move to the next page of the wizard by clicking either the Site Categories icon or the Next button.

4.2.4.3 Configuring Site Categories

On the Site Categories page of the Additional Policy wizard, you can modify any of the default policy settings or leave them unchanged to accept the default.

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Note: The current option, whether it is Allow, Warn, or Block, is shown as Use default, indicating the state as set in the default or special hours policy at the time that the additional policy is first created.

■ Modify the settings or accept the default settings for any of the Site Categories that you want to change by selecting:

— Allow (green): If selected, lets users view sites of this category; if cleared, denies users the ability to view them.

— Warn (yellow): If selected, presents a warning to users that they are at risk of violating their organization’s web use policy, but allows them to proceed to their requested page. Once a user has chosen to proceed, no warning page for that site will be displayed to that user for 30 minutes. A log entry is created when a user does proceed in possible contravention of the organization’s web use policy. If cleared, no warning is given.

— Block (red): If selected, prevents users from viewing sites of this category, and displays a warning page explaining the reason why access is blocked.

— Quota (blue): If selected, presents a page to users that allows them to select how much quota time they wish to consume. Once a user has chosen to proceed, no warning page for that site will be displayed to that user until they have used their current selection of quota time. After they have consumed all of their available quota time, they will be presented with a block page that informs them they have no quota time remaining.

— Use default (gray): This is the current setting, to which you can restore any changed category.

Note: Rules that have been overridden are displayed with the background color associated with that setting: Allow is green, Warn is yellow, and Block is red. This does not necessarily mean that the override setting is different from the default or special hours policy setting. It only indicates that this option is no longer drawn from the default or special hours policies settings.

Important: Blocking Advertisements and Pop-ups also blocks content that appears behind interstitial pages (pages of advertising that appear prior to the loading of a requested content

URL). In blocking these pages, you are also blocking access to the content that is behind them.

■ Modify the settings or accept the default settings for the Allow user feedback option.

Note: If the Allow user feedback option is set to Yes, users’ requests for site reclassifications can be viewed on the Search > User Submissions pages.

■ Once the category handling for this additional policy is set, move to the next page of the wizard by clicking either the Download Types icon or the Next button.

Related tasks

on page 93

on page 97

Sophos Web Appliance | Configuration | 93

4.2.4.4 Configuring Download Types

On the Download Types page of the Additional Policy wizard, you can modify any of the default policy settings or leave them unchanged to accept the default.

■ Modify the settings or accept the default settings for any of the Download Types that you want to change by selecting:

— Allow (green): If selected, lets users download content of this type; if cleared, denies users the ability to download them.

— Warn (yellow): If selected, presents a warning to users that they are at risk of violating their organization’s web use policy, but allows them to proceed with their requested downloads of this type. A log entry is created when a user does proceed in possible contravention of the organization’s web use policy.

— Block (red): If selected, prevents users from downloading content of this type and displays a warning page explaining the reason why access is blocked.

— Use default (gray): This is the current setting, to which you can restore any changed type.

Note: Rules that have been overridden are displayed with the background color associated with that setting: Allow is green, Warn is yellow, and Block is red. This does not necessarily mean that the override setting is different from the default or special hours policy setting, it only indicates that this option is no longer drawn from the default or special hours policies settings.

■

Modify the settings or accept the default settings for the Block potentially unwanted

applications option.

Once the category handling for this additional policy is set, move to the next page of the wizard by clicking either the Tags icon or the Next button.

4.2.4.5 Controlling Web Applications

On the Web Applications page of the Additional Policy wizard you can configure how your additional policy differs from the default policy for each web application. The default behavior is to Use default.

1. Click the drop-down menu under Action.

■

Use default will use the Default Policy.

Choose Allow to allow access to the web application.

Choose Block to block access to the web application.

Choose Quota to allow access to the web application, but have it count towards your Quota

Time.

Choose Follow Category to allow the site category to control access to the web application.

2. For web applications that are set to Allow or Quota, you can also configure Enabled features: a) Click on the row for an application.

b) Ensure that only the features you want enabled are selected.

For instance, if only Status Update is not selected under Enabled features for Facebook

only status updates will be disabled. Access to the rest of the site will be allowed.

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3. Click Next or Save.

Related concepts

Configuring Site Categories

on page 90

Default Policy

on page 75

Related tasks

on page 91

on page 94

on page 97

4.2.4.6 Configuring Tags

Adding tags to your additional policy is optional. Tags allow you to set policy rules more simply and flexibly than is possible by using other policy features.

Tags can be created in two places: this wizard and the Local Site List Editor dialog box, which is accessed on the Configuration > Group Policy > Local Site List page. In the Local Site List

Editor dialog box, you can apply one or more tags to a URL. In the Additional Policy wizard, you can set what action is taken in response to a tag. For tags to work, you must perform the configuration steps in both places.

1. In the Tag editable drop-down list, either enter the name of a new tag that you want to create in the text box, or click the adjacent down arrow icon to choose an existing tag from the drop-down list.

Note: There is no need to delete tags. Any tags that are not applied to URLs in the Local Site

List and that do not have an additional policy set are automatically removed every Sunday night at midnight.

2. From the Action drop-down list, select the action that you want taken in response to the tag.

The available actions are:

■ Allow: If selected, allows access to the sites to which this tag has been applied.

■

Warn: If selected, presents a warning to users that they are at risk of violating their organization’s web use policy, but allows them to access the sites to which this tag has been applied.

Block: If selected, prevents users from accessing the sites to which this tag has been applied.

Quota: If selected, allows users to select a portion of their allotted quota time and continue browsing. Once all of a user’s quota time has been consumed, prevents them from accessing the sites to which this tag has been applied.

3. Once you have set the action that you want taken to the selected tag, click Add.

A line is added to the list that shows the Tag name and the Action that will be taken.

4. Optionally, you can remove a tag from the list by selecting the check box to the right of the tag that you want to remove and clicking Delete.

5. Repeat the preceding steps as often as required to set as many tags and actions as are required for your additional policy.

Sophos Web Appliance | Configuration | 95

6. Move to the next page of the wizard by clicking either the Name and Schedule icon or the

Next button.

Related concepts

on page 90

Related tasks

on page 93

on page 97

Setting a Special Hours Policy on page 87

4.2.4.6.1

Using Tags

Tags allow you to set properties to individual websites, so that set policy rules may enforce an action on these individual sites, regardless of the policy applied to the category in which the sites belong. This is implemented more simply and flexibly than is possible by using other policy features.

Using tags, you can fine tune a policy to the point of applying default policy overrides for individual users. For example, in your organization, you may wish to create a policy that allows the CEO to visit a number of news websites, even though the News category is blocked by default for the entire organization.

This can be done in two simple steps:

1. Tags are created and applied to a URL on the Configuration > Group Policy > Local Site

List page’s Local Site List Editor dialog box. In the Local Site List Editor dialog box, you can create and apply one or more tags to a URL.

2. Once tags are applied to one or more URLs, you can set the policy for a tag on the fourth tab of the Configuration > Group Policy > Additional Policy page’s Additional Policy wizard.

on the Tags tab of the Additional Policy wizard, you select the tag for which you want to set policy from a drop-down list of all the available tags. or enter the name for a new tag. Then you select the action that you want applied to URLs marked with this tag. Because additional policies are applied to only those users that you select on the first tab of the Additional Policy wizard, this tag-based policy can be applied to as few or as many individuals or groups as you want.

For tags to work, you must perform these configuration steps in both the Local Site List Editor and the Additional Policy wizard. If you start by creating a new tag in the Additional Policy wizard and applying policy to that tag, you must reverse the steps listed above and subsequently add this new tag to the URLs of your choice in the Local Site List Editor.

There are, however, three system tags, Globally allowed sites, Globally blocked sites, and

Never send to Sandstorm. These tags only appear in the Local Site List Editor dialog box’s tag drop-down list. Their actions are predefined and match what their name indicates. The Globally

allowed sites tag will not override the behavior expected as a result of a site’s risk class.

Note: There is no need to delete tags. Any tags that are not applied to URLs in the Local Site

List and that do not have an additional policy set are automatically removed every Sunday night at midnight.

96 | Configuration | Sophos Web Appliance

Related tasks

on page 97

on page 94

4.2.4.7 Additional Options

On the Additional Options page of the Additional Policy wizard:

1. Select the Sandstorm profile that you want to apply.

■

Use default: use the default Sandstorm profile.

Send any suspicious files for analysis: all suspicious downloaded items will be sent for analysis in the Sophos Active Sandbox component of Sophos Sandstorm.

■

Exclude suspicious PDFs and documents: send all suspicious downloads for analysis in the Sophos Active Sandbox, except PDFs and other documents.

Do not send suspicious files for analysis: do not send any downloaded items for analysis, even if they are suspicious.

Note: The Sandstorm option is not available if you do not have a Sophos Sandstorm license.

2. Under Quotas select the number of quota minutes allowed for this policy.

The browse time for all categories and tags that have been set to quota will count toward the browse time selected here.

Note: If you update the allowed browse time, the new setting will not take effect until the next day. If you need the new browse time to take effect immediately, you can manually reset users’ quota times on the Configuration > Group Policy > Quota Status page.

3. Optionally, select Don't log traffic for this policy if you do not wish to record logging information for users and actions associated with this policy.

4. Click Next or Save.

Related concepts

Using the Local Site List Editor

on page 90

4.2.4.8 Name and Schedule

On the Name and Schedule page of the Additional Policy wizard:

1. In the Policy name text box, enter the name for the added policy.

2. In the Effective time panel, set the time during which you want the policy to apply.

a) Select either:

■ All the time: The policy will always apply.

■ Specified times: If you select this option, you must select one of the following options from the drop-down list:

— Regular hours: The policy will apply during regular hours (not during Special Hours).

Sophos Web Appliance | Configuration | 97

— Special Hours: The policy will apply during special hours (as defined on the Special

hours page).

— Custom times: If you select this option, you must set at least one custom time by doing the following:

1. Set the start and end times by using the From and to time-selector controls.

You can set the times by clicking beside either the hour, minute, or meridian (AM or PM) setting and scrolling with your mouse wheel until you get the time that you want.

2. Select the days of the week check boxes for the days on which you want the additional policy to apply.

3. Click Add to add the date and time setting to the list of custom times.

You can select multiple date and time settings, but the times that you select must be chronological: the From time cannot follow the to time. For example, you cannot set a time range ending at 12:00 AM, as this is treated as the beginning of the day, not the end of the day, which is 11:59 PM.You can set up to 25 custom times. All of the custom times that you set will be used.

Note: If you select Specified times, and Special hours is not available, this is because you have not defined a special hours policy, or you have configured a special hours policy and enabled it, but then disabled it.

3. Select the Turn on this policy for machines connecting from: check box and choose

anywhere, outside your network or inside your network. If you do not select this check box, the policy will not be immediately enabled.

For more information on how users can connect from outside your network, see

Endpoint Web

Control

on page 144.

4. Optionally, select the Automatically deactivate policy on check box, and set the Date and

Time on which you want the exception turned off.

You can set the times by clicking beside either the hour, minute, or meridian (AM or PM) setting and scrolling with your mouse wheel until you get the time that you want.

5. Click Save to close the Additional Policy wizard and return to the Additional Policies page.

4.2.5 Configuring the Local Site List

The Configuration > Group Policy > Local Site List page allows you to view all of the URLs that have been added to the list and to manage that list. URLs are added to the list to extend the filtering provided by the Web Appliance to URLs not included in the Sophos site list or to override the default filtering specified in the Sophos site list. The URLs listed in the Local Site List can be edited to change their Tags, Risk class, or Site category, or they can be deleted from the list.

For information on adding sites using the Local Site List Editor and on the use of tags, see

on page 99.

98 | Configuration | Sophos Web Appliance

The default display of the list, if you accessed it by clicking Local Site List on the Configuration tab’s sidebar, is to show all Local Site List entries. If you accessed this page from the Security

Filter page, the list is limited to showing only entries that match the Risk class option from which you accessed this page.

■ To add a local classification entry, click Add Site.

The Local Site List editor dialog box is displayed. See "Using the Local Site List Editor" for instructions on the use of this pop-up dialog box.

■ To edit a local classification entry, click on the URL of the entry that you want to edit.

The Local Site List editor dialog box is displayed. See "Using the Local Site List Editor" for instructions on the use of this pop-up dialog box.

■ To filter the list of local sites that is displayed, click Show Filters and use the newly displayed

Filters toolbar to narrow the list of displayed entries.

— Site: Enter a search pattern in the text box below and click the icon to apply the filter.

Click the icon to clear the text box.

— Tagged as: Enter a search pattern in the text box below and click the icon to apply the filter. Click the icon to clear the text box.

— Category: Select the category of the URLs that you want to view.

— Risk: Select the security risk level of the URLs that you want to view.

Only those URLs currently in the Local Site List that match your selected criteria are displayed.

Click Hide Filters to close the Filters toolbar, which will reset all of the filters to display the full list of site in the local site list.

■ To delete a local classification URL entry, click on the check box to the right of that entry in the Current local site list, and click Delete.

The selected URL is deleted from the Local Site List list.

■ To change the sort order of the filtered results, click the up/down arrow icon that appears to the right of each column name (Site, Tagged as, Category, and Risk). To reverse the order of the entries, click on the same up/down arrow icon a second time.

Related concepts

Images Display as Gray on page 216

Related tasks

Configuring Security Filtering on page 102

Configuring Site Categories

on page 93

on page 91

on page 94

on page 83

100 | Configuration | Sophos Web Appliance wizard you can apply one or more tags to a URL. For tags to work, you must perform the configuration steps in both places.

There are, however, three system tags: Globally allowed sites, Globally blocked sites, and Never send to Sandstorm. These tags only appear in the Local Site List Editor dialog box’s tag drop-down list. Their actions are predefined and match what their name indicates. The Globally allowed sites tag will not override the behavior expected as a result of a site’s risk class.

Note: There is no need to delete tags. Any tags that are not applied to URLs in the Local

Site List and that do not have an additional policy set are automatically removed every

Sunday night at midnight.

■

Select Override the risk class, and select the risk class that you want to use from the drop-down list.

Select Override the category, and select the category that you want to use from the drop-down list.

4. Optionally, add a comment explaining why you are treating the URL this way.

This is useful for future reference and for other administrators.

5. Click Save.

The Local Site List editor closes, and the new local site list entry that you configured is viewable in the Local Site List.

Related concepts

Explicit Deployment on page 25

Related tasks

Configuring Security Filtering on page 102

on page 94

4.2.6 Testing Policy Applied to a URL

The Configuration > Group Policy > Policy Test page allows you to test what policy is applied to a specified URL for a specified user.

1. Enter the URL or IP address that you want to test in the URL or IP address text box.

2. Enter the name of the user or IP address that you want to test in the Username or IP address text box.

You must enter either the Active Directory username in the Down-Level Logon Name format

(for example, DOMAIN\username ), or the eDirectory username (for example, user.context

3. Optionally, select the Test for a page request at check box and select the time and day from the adjacent controls.

You can set the times by clicking beside either the hour, minute, or meridian (AM or PM) setting and scrolling with your mouse wheel until you get the time that you want.

Sophos Web Appliance | Configuration | 101

This option allows you to check the time periods that a time-specific Additional Policy will affect the specified site for the specified user.

4. Click Test.

The security risk level, category, and the policy rules for the default, special hours, and additional policies that are applied to that URL or user, as well as any tags that are applied to it, are displayed in the Results section.

4.2.7 Quota Status

The Configuration > Group Policy > Quota Status page allows you to view quota usage by users for each quota policy, and reset a user’s quota for a given policy. This starts their quota time over for that period. You can filter entries based on User, Policy Name, or Time Remaining to help find a particular user or policy.

1. Find users in the Quota Status text box.

You can sort by User, Policy Name, or Time Remaining. Optionally, click Show Filters and enter a User or Policy Name to find the users or policies. The search boxes provide substring matching to display all matching results.

2. Select entries.

Click the check box next to entries you would like to reset. To select all items listed, select the check box at the top.

3. Click Reset to start the user and policy quota for the current time period.

Related concepts

on page 90

4.3 Global Policy

Note: Of the pages in this section, only the General Options page is also available on a joined Web

Appliance. All of the other functionality in this section has been shifted to the Management Appliance.

Use the Global Policy pages to change the Web Appliance’s default processing of user web requests.

■ Use the Security Filter page to configure how user requests for Medium Risk and Unclassified sites are handled by the Web Appliance.

■ Use the Dynamic Categorization page to enable or disable the automatic detection of anonymizers and web caching sites, which knowledgeable users can access to view sites that would otherwise be blocked.

■

Use the Data Leakage Prevention page to disallow users from sending web mail or posting to web logs (blogs).

Use the HTTPS Scanning page to enable or disable malware scanning of HTTPS (SSL) sessions.

102 | Configuration | Sophos Web Appliance

■

Use the Certificate Validation page to set whether HTTPS certificates are automatically validated, and to add certificates not in the Sophos certificate list to the Custom certificate

list for automatic validation.

Use the Download Options page to allow or block access to specific types of downloads.

Use the General Options page to set a variety of appliance options.

Related concepts

Policy on page 48

4.3.1 Configuring Security Filtering

This page of the administrative web interface is not available on a joined Web Appliance as this functionality has been shifted to the Management Appliance.

Sophos supplies the Web Appliance with lists of URLs compiled by

SophosLabs . These URLs

are classified according to their level of risk.

The Configuration > Global Policy > Security Filter page allows you configure how the Web

Appliance treats websites, based on the level of risk associated with the site. Although a specific action applies to most classifications by default, you can choose to block or scan user requests for Medium risk sites. You can also configure how the appliance treats user requests for

Unclassified sites.

To set the actions for Medium risk sites, and set the risk level for Unclassified sites:

1. Configure the action for Medium risk sites (all other classifications have a default action and are non-configurable):

■

High risk: These sites have been analyzed by SophosLabs and are know to host malicious content that may compromise network security. These sites are always blocked.

Medium risk: These sites have been analyzed by SophosLabs and have a history of poor privacy/security practices that may compromise network security. Use the drop-down list to specify whether medium risk sites are blocked or scanned.

— Block: Prevent access to all medium risk sites.

— Scan: (Recommended) Fully scan all content on the site before access to the site is allowed. The pages and downloadable content of the sites are scanned for viruses, malware, and conformance to your organization’s viewable content policy. All files are scanned, regardless of file type.

■

Low risk: These sites are periodically reviewed by SophosLabs to verify site contents.

They have no recent history of malicious content or behavior. These sites are always scanned.

Trusted: These sites are selected by SophosLabs and meet strict security criteria. Content from these sites is always allowed.

Sophos Web Appliance | Configuration | 103

2. Configure a risk level for Unclassified sites. These sites have yet to be analyzed or reviewed by SophosLabs and may compromise network security. The options are:

■ Low risk: (Recommended) This is the default setting. Files that Sophos considers unsafe are scanned. SophosLabs maintains an up-to-date list of file types that are deemed unsafe.

■ Medium risk: All files on medium risk sites are scanned. Selecting this option will apply the setting selected for medium risk sites as described above. If medium risk sites are set to Scan, all files on unclassified sites are scanned, regardless of file type. Sophos recommends setting unclassified sties to Low risk to ensure an optimal balance between scanning and user experience.

■ High risk: All files on the site are blocked, regardless of file type.

3. Click Apply.

To view a list of local sites, click the Sites button next to the risk classification that you want to view. The Local Site List page is displayed, and any local sites specified for that classification are shown. You can also enter new sites by clicking Add Site. For more information, see

“Configuring the Local Site List” and “Using the Local Site List Editor”.

Related tasks

on page 97

4.3.2 Configuring Sandstorm

This page of the administrative web interface is not available on a joined Web Appliance as this functionality has been shifted to the Management Appliance.

The Configuration > Global Policy > Sandstorm page allows licensed users to enable Sophos

Sandstorm, a cloud service that executes and analyzes suspicious downloads. If you do not have a license, you can obtain a 30-day trial license on this page.

Once enabled, you can set default Sandstorm profiles on the Configuration > Group Policy >

Default Policy and Configuration > Group Policy > Special Hours pages. You can also select a custom Sandstorm profile for any additional policies you add or edit.

To turn Sandstorm on or off, click the On/Off switch.

You can view the current license status in the License status text box.

Files to be analyzed by Sandstorm are transmitted using a secure SSL connection to a data center in the cloud. Data centers are located in the United States and Europe. Sandstorm selects the closer data center according to the location of the appliance.

104 | Configuration | Sophos Web Appliance

You can override the default behavior by selecting a data center in the Sandstorm data center list.

Note: Changing data centers may affect any analysis that is currently in progress.

Related concepts

Default Policy

on page 75

Special Hours on page 87

Related tasks

on page 97

on page 94

Setting a Special Hours Policy on page 87

on page 83

Searching Sandstorm

on page 183

4.3.3 Configuring Dynamic Categorization

Note: Dynamic Categorization is not supported for Endpoint Web Control.

The Configuration > Global Policy > Dynamic Categorization page allows you to enable or disable the automatic detection of anonymizing proxies and caching sites. Such sites can allow users to access websites that would otherwise be blocked. For example, the URL to a cached

Google page contains the encoded URL of the original page wrapped in the URL of the Google caching server.

While many of the anonymizers and similar sites are known, new ones are created on an ongoing basis. Web Appliance detection of such sites is based on both lists of identified anonymizing proxies and caching sites, as well as URL characteristic analysis. This helps catch previously unidentified sites, thus greatly increasing our success in blocking users’ access to objectionable content through such sites.

Enable this option if preventing access to such sites is important for policy enforcement in your organization.

Note: Enabling this option may have a performance impact.

Important: If you enable this option, you should also enable the SophosLabs sharing option to maximize the benefit of this feature. The SophosLabs sharing option is set on the Configuration >

Global Policy > General Options page.

To enable or disable dynamic categorization of anonymizers:

■ Click On to the right of Anonymizers to enable automatic detection of anonymizing proxies.

■ Click Off to the right of Anonymizers to disable automatic detection of anonymizing proxies.

Related concepts

Appliance Features Not Supported by Endpoint Web Control

on page 54

4.3.4 Configuring Data Leakage Prevention

Note: Data Leakage Prevention is not supported for Endpoint Web Control.

Sophos Web Appliance | Configuration | 105

The Configuration > Global Policy > Data Leakage Prevention page allows appliance administrators to enable or disable posting capabilities for their users on select webmail sites, and on sites categorized as Blogs & Forums.

When your users attempt to send a webmail message or post a message to a blog, and you have data leakage prevention enabled, they could very likely see an error message generated by the webmail or blogging site rather than a notification page from the Web Appliance itself.

■ To manage Webmail control: a) Click On to the right of Webmail control to prevent your users from sending webmail on the listed sites.

This feature applies to the following webmail sites: Google Mail (Gmail), Yahoo! Mail,

Windows Live Hotmail, and AOL Mail.

Note: Google Mail (Gmail) uses HTTPS for all connections. Therefore, Webmail control for Gmail will function only with HTTPS scanning turned on. (See also:

Configuring HTTPS

Scanning on page 105 and

Default HTTPS access for Gmail ) b) Click Off to the right of Webmail control to allow your users to send webmail on the listed sites.

■ To manage Blog control: a) Click On to the right of Blog control to prevent your users from posting on sites categorized as Blogs & Forums.

b) Click Off to the right of Blog control to allow your users to post on sites categorized as

Blogs & Forums.

Related concepts

Appliance Features Not Supported by Endpoint Web Control

on page 54

4.3.5 Configuring HTTPS Scanning

Note: HTTPS scanning is not supported for Endpoint Web Control.

To provide secure sessions between your users and commercial or banking sites, HTTPS encrypts web content between the website server and the user’s browser. While the traffic between the two is encrypted during an HTTPS session, the content that is delivered is just as likely to be infected with viruses or other malware as content from non-encrypted sites. To scan encrypted content, it must first be decrypted, then scanned, then re-encrypted for delivery to the requesting end user’s browser.

Doing this maintains the privacy of the encrypted content, as the process is done automatically without human eyes viewing the content. However, because the traffic has been decrypted, the original site certificate cannot be used by the browser to authenticate the connection, so the

original certificate

is replaced by one generated automatically on the appliance using a

Sophos-generated certificate authority . This replaces the original certificate, which requires that

you download and install the Sophos-generated certificate authority into your users’ browsers,

which can be done as a centralized system administration operation using Active Directory Group

Policy Objects .

108 | Configuration | Sophos Web Appliance

■ To exempt financial and investment sites from HTTPS scanning, select the Exempt Finance

& Investment sites from HTTPS scanning option, and click Apply.

Important: Many financial sites check that the user’s browser has their certificate authority installed, so exempting such sites from HTTPS scanning is required.

4.3.5.2 Downloading the Certificate Authority

Once the HTTPS content has been decrypted, the original site certificate cannot be used by the browser to authenticate the connection, so the original certificate is replaced by one generated automatically on the appliance using a Sophos-generated certificate authority. This replaces the original certificate, which requires that you download and install the Sophos-generated certificate authority into your users’ browsers, which can be done as a centralized system administration

operation using Active Directory Group Policy Objects .

To download the Sophos-generated certificate authority and distribute it to your users’ browsers:

1. Click Download a copy of the certificate authority.

If you are prompted for the purpose of the authority, select "to identify web sites".

2. Save the authority.

3. Distribute the authority to your users using a Group Policy Object in Active Directory.

See the Installing the Sophos-Generated Certificate Authority in your Users’ Browsers

Knowledgebase article for instructions on how to do this.

4.3.6 Configuring Certificate Validation

Often, end users have little knowledge about the reliability of a certificate authority, so they will often accept certificate authorities without knowing if they are from trusted sources. To overcome this problem, the Web Appliance includes most of the reliable certificate authorities, and it can automatically validate certificate authorities from the Sophos certificate authority list. There is also the ability to add custom certificate authorities. This allows you to deny users the ability to accept certificate authorities.

The Configuration > Global Policy > Certificate Validation page allows you to control the

HTTPS (SSL) certificate validation process. Sophos provides a list of certificates from recognized third-party certificate authorities that are automatically accepted. Also, you can add certificates from other sources that you want to be accepted. If Certificate Validation is enabled, your users will only be able to access HTTPS sites that use a certificate listed in the Sophos certificate list or the Custom certificate list. If your users attempt to access HTTPS sites that use certificates from sources that are not in these lists, the Invalid certificate page is displayed and access to the requested site is blocked.

■ To enable or disable automatic certificate validation, beside Certificate Validation, either click

On to enable it, or click Off to disable it, and click Apply.

Automatic certificate validation is based on both the Sophos and Custom lists.

Important: When HTTPS scanning is enabled, certificate validation is also automatically enabled. If you want certificate validation disabled while HTTPS scanning is enabled, you must disable it on this page, but be aware of the risks of doing so. Having certificate validation enabled is advised as HTTPS scanning replaces the actual certificate from the site, so it may

Sophos Web Appliance | Configuration | 109 be harder for users to identify phishing sites in their browser. Certificate validation ensures that such sites are not accessed.

■

To add a certificate from a website to the custom certificate list, see "Adding a Certificate from a Web Site".

To add a certificate authority to the custom certificate list, see "Adding a Root Authority

Certificate".

To remove a certificate from the custom certificate list, select the check box to the right of the certificate in the custom certificate list that you want to remove, click Delete, and then click

Apply.

To view Sophos root authorities, at the bottom of the custom certificates list, click View Sophos

root authorities, and browse the list of the root certificate authorities supplied by Sophos in the Root Authorities pop-up dialog box.

Related concepts

HTTPS Compatibility on page 213

Appliance Features Not Supported by Endpoint Web Control

on page 54

Adding a Root Authority Certificate

on page 109

4.3.6.1 Adding a Certificate from a Web Site

Important: Retrieving certificates from HTTPS sites can be difficult when HTTPS scanning is enabled, as the Web Appliance will provide its own certificate in place of the remote one. Turn

HTTPS scanning off on the Configuration > Global Policy > HTTPS Scanning page to be able to download any certificate other than the Sophos-generated certificate. Be sure to turn HTTPS scanning back on once you are done.

1. Enter the URL to the site from which you want to get the certificate, and click Get Certificate.

You must enter a site URL, not a file or directory-specific URL.

The Add Certificate dialog box is displayed, and it shows the certificate information.

2. Click Add.

The site certificate is added to the certificate list.

Related concepts

HTTPS Compatibility on page 213

Related tasks

Configuring Certificate Validation

on page 108

4.3.6.2 Adding a Root Authority Certificate

Important: Retrieving certificates from HTTPS sites can be difficult when HTTPS scanning is enabled, as the Web Appliance will provide its own certificate in place of the remote one. Turn

HTTPS scanning off on the Configuration > Global Policy > HTTPS Scanning page to be able

110 | Configuration | Sophos Web Appliance to download any certificate other than the Sophos-generated certificate. Be sure to turn HTTPS scanning back on once you are done.

1. Click Browse, and navigate to the certificate file that you want to add.

Only PEM format certificates are accepted by the Web Appliance.

To download the certificate needed:

1. Open the website’s certificate information in your browser and look for the Issuer field.

This field lists the URL of the authority that signed the certificate.

2. Go to the website of that authority. Find and download the authority’s certificate that signed the website’s certificate.

3. If intermediate certificates are involved, these must also be downloaded and added.

2. Once the path and filename are shown in the text box, click Add.

The selected certificate is added to the certificate list.

Related concepts

HTTPS Compatibility on page 213

Related tasks

Configuring Certificate Validation

on page 108

4.3.7 Setting Download Options

Note: Advanced download options are not available for Endpoint Web Control.

The Configuration > Global Policy > Download Options page allows you to set whether the appliance will allow or block downloading of large files and whether the appliance will allow or block downloading of unscannable files. Unscannable files are downloaded files that cannot be scanned for viruses because of corruption or encryption. You can also remove the authorization

for users to download PUAs

that had been previously allowed on the Search > User

Submissions > PUAs page.

■ To set whether the appliance will allow or block downloading of files larger than 800 MB:

— To allow downloading, select the Allow large files (>800M) that are not scanned check box, and click Apply.

— To block downloading, clear the Allow large files (>800M) that are not scanned check box, and click Apply.

Note: The Web Appliance determines the file size from the HTTP content-length header, so the option that you set will be applied based on that indication, not the actual file size.

■ To set whether the appliance will allow or block downloading of unscannable files, select the

Allow unscannable files check box, and click Apply.

— To allow downloading, select the Allow unscannable files check box, and click Apply.

— To block downloading, clear the Allow unscannable files check box, and click Apply.

■ To remove access to a previously authorized PUA, select the check box to the right of the

PUA to which you want to remove access, click Delete to remove the PUA, and click Apply.

Sophos Web Appliance | Configuration | 111

The selected PUA is removed from the Authorized PUAs list.

Related concepts

Appliance Features Not Supported by Endpoint Web Control

on page 54

4.3.8 Setting General Options

On this page, the available features are:

■

On a standalone Web Appliance: all options.

■

On a joined Web Appliance: cache settings only.

■

On a Management Appliance: all options except for cache settings.

Use the Configuration > Global Policy > General Options page to set Web Appliance policy-related filtering options.

Cache Settings

■ To enable caching, click On on the Cache settings panel.

Note: Caching is off by default. With the exception of large file downloads, setting Caching to Off results in higher performance.

■ To disable caching, click Off on the Cache settings panel.

■ To change the cache settings, on the Cache settings panel, enter the size in bytes of the

Maximum cacheable object size and the Minimum cacheable object size in the appropriate text boxes, and click Apply.

Note: The default cache settings (maximum 100,000,000 bytes, minimum 100,000 bytes) are usually optimal. Lowering the setting for Minimum cacheable object size will decrease the performance of your Web Appliance.

SophosLabs

To share data with Sophos that will help improve the protection provided by your Web Appliance, select the SophosLabs check box, and click Apply.

Note: No data shared with Sophos will contain information in which user identities are shown or can be deduced.

Logging Mode

To exclude user name and IP information (if, for example, gathering this information is illegal in your jurisdiction), in the appliance logs and reports, clear the Logging mode check box, and click

Apply.

Note: Please ensure that it is legal to record user-identifiable data in your jurisdiction before enabling this feature, as recording such data is illegal in certain jurisdictions.

Sophos Web Appliance | Configuration | 113

4.4 System

Use the System pages to change the configuration of the appliance’s system software.

Note: Only the Updates, Active Directory, Time Zone, and Central Management pages are also available on a joined Web Appliance. There are also considerable differences between some of these pages, depending on the operating mode of the system on which they are running.

■

Use the Updates page to view the current versions of the threat definitions and software engine, and to see if newer versions are available. If a software engine update is available, there are also details about the nature of the update, the time and date of the next scheduled automatic update, and the option to perform the update manually prior to the scheduled automatic installation.

Use the Alerts page to configure who should receive email alerts regarding appliance operations, potential virus infections, and user policy violation attempts, as well as related procedures.

Use the Backup page to configure the appliance to automatically upload system configuration and log data to an FTP site at regular intervals as backup or to manually download configuration data to your current system.

Use the Restore page to restore a previous appliance configuration backup file in the event of an undesirable configuration change.

Use the Active Directory page to configure access to your organization’s Active Directory server so that the appliance can use existing user data.

Use the eDirectory page to configure access to your organization’s eDirectory server so that the appliance can use existing user data.

Use the Time Zone page to set the local time that is used to indicate the time in appliance transaction log files, and reports.

Use the Central Management page to join this Web Appliance to a Sophos Management

Appliance for centralized configuration, centralized policy control, and for consolidated reporting.

4.4.1 Updates

Note: On this page on a joined Web Appliance, the capability for "Scheduling Automatic Updates" is not available as this functionality has been shifted to the Management Appliance.

Use the Configuration > System > Updates page to check the software update status, manually initiate queued software updates, and to set the schedule for automatic software updates.

New threat definitions from SophosLabs (including anti-virus, anti-malware, and IP classification data) are automatically downloaded and installed without delay.

The Software engine section of the Updates page lists the current software version and available software updates. You can manually initiate a pending software update any time prior to the

114 | Configuration | Sophos Web Appliance scheduled automatic software update time specified in the Software engine update schedule section. If there are multiple versions of the software available, selecting the most recent will apply previous updates, one at a time, until the appliance is at the latest software revision.

If Enable automatic updates is selected under Software engine update schedule, you can configure what time period and day(s) that software updates will be applied. If you do not perform the pending update manually before this scheduled operation, then any pending software maintenance updates will be performed during the time period and on the days indicated, so that no update is ever missed. Critical software updates are applied on the day they are received, even if that day is not selected in the schedule, and they are performed during the time window specified for all updates.

Important: Sophos recommends you select Enable automatic updates. If you choose to only update manually, you should still apply updates in a timely manner. If Enable automatic updates is not selected:

■ Critical updates, which can include very important security enhancements, will not be automatically installed.

■

Updating to the latest revision can be a lengthy process, as each available update will be applied one at a time until the system is at the current revision, including reboots for those that require it.

When contacting support, you will need to update to the latest revision to properly troubleshoot any issue you.

Related concepts

4.4.1.1 About Appliance Versions

The installed and latest available software engine version numbers are displayed. The version number is divided by decimal points into four parts, for example 3.2.2.1. Reading from left to right, the parts signify:

Version Type major release minor release maintenance release hotfix release

Version Element

3.2.2.1

Hotfix releases are rare. For this reason, you will usually see a version number consisting of three parts. For example, 3.2.2.

Related concepts

Updates

on page 54

Sophos Web Appliance | Configuration | 115

Related tasks

Removing an Alert Recipient

on page 122

4.4.1.2 Checking Update Status

■ Read the information in the Threat definitions and the Software engine tables.

The Last updated column shows the date and time of the most recent update.

Note: The version number in the Installed column of the Software engine section is linked to the version Release Notes.

4.4.1.3 Scheduling Automatic Updates

Note:You cannot schedule automatic updates on a Web Appliance joined to a Management Appliance.

You must perform this operation on the Management Appliance.

1. On the Software engine update schedule panel, use the From and To drop-down lists to set the time period during which you want automatic software updates performed.

Note: All updates will interrupt the proxy service. Any updates that require a reboot may interrupt service for up to five minutes.

2. Select or clear the days of the week check boxes to set the day(s) on which you want automatic software updates performed.

3. Click Apply.

4.4.1.4 Performing a Manual Update

If there is a pending software update available, you can manually install it at a time when network activity is low so that the installation is done when it is least disruptive.

1. Check that there is a pending software update available.

Pending software updates appear in the Available column of the Software engine panel and, when they are available, the Update button is enabled.

Note: The version number in the Installed column of the Software engine panel is a link to the release notes for that version.

2. If there is a pending software update available, click Update.

The pending software update is performed.

4.4.2 Alerts & Monitoring

Use the Configuration > System > Alerts & Monitoring page to:

■ Specify which people in your organization will be notified by email when a system alert is raised.

116 | Configuration | Sophos Web Appliance

■

Specify who in your organization will be notified by email whenever a user’s web query contains a term that has been specified in the Search Terms list.

Turn off/on the support alerts that are sent to Sophos.

■ Set the appliance to transfer web traffic logs to a Syslog server.

■

Set the contact information for the person in your organization who administers the appliance.

This information is added to any system status alerts that are submitted to Sophos as part of the managed Web Appliance and Management Appliance support program.

Send email notifications whenever users submit requests.

System alerts are described in greater detail in the System Status documentation.

Related concepts

System Status

on page 188

Related tasks

Searching Sandstorm

on page 183

4.4.2.1 Adding an Alert Recipient

You can specify which people in your organization will be notified by email when a system alert is raised.

1. On the Configuration > System > Alerts & Monitoring page, select the System Alerts tab.

2. In the Alert Recipients text box, enter the full email address of the intended recipient, and click Add.

The email address that you entered is added to the list.

3. To include or exclude alerts when users submit requests, select On or Off under Send email alerts when users submit sites, filetypes, and PUAs for review.

4. Click Apply.

Related tasks

on page 116

4.4.2.2 Removing an Alert Recipient

The Alert recipients list contains the addresses of people in your organization who will be notified by email when a system alert is raised.

1. On the Configuration > System > Alerts & Monitoring page, select the System Alerts tab.

2. Select the check box to the right of the email address that you want to remove from the list.

3. Click Delete.

The selected email address is deleted from the list of Alert recipients.

4. Click Apply.

Related tasks

Adding an Alert Recipient

on page 116

Sophos Web Appliance | Configuration | 117

4.4.2.3 Adding a Search Term Alerts Recipient

You can create a list of recipients who receive an email notification any time that a user query contains a term that has been specified in the Search Terms list.

These notifications are only sent if you have created one or more search terms for reporting. For more information, see “Search Terms” in the Reports documentation.

Note: An alert is only issued if the user’s query was sent using Google, Bing, or Yahoo!

1. On the Configuration > System > Alerts & Monitoring page, select the Search Terms

Alerts tab.

2. Select Enable search term alerts.

3. In the Alert Recipients text box, enter the full email address of the intended recipient, and click Add.

The email address that you entered is added to the list.

4. Click Apply.

Note:

Consider the following before adding one or more recipients:

■ Email notifications are sent in clear text, so the contents of the messages are not secure.

■ Sending these notifications may have an impact on performance, especially if numerous search terms have been defined and there are many matches for the terms.

Related concepts

Search Terms on page 178

Users: Users By Search Queries on page 164

4.4.2.4 Removing a Search Term Alerts Recipient

The Search Terms Alerts list contains the email addresses of those in your organization who are notified about users who have sent a web query that contains words or phrases that are specified in the Search Terms list.

1. On the Configuration > System > Alerts & Monitoring page, select the Search Terms

Alerts tab.

2. In the Alert Recipients text box, select the check box next to the address of the recipient that you want to remove.

3. Click Delete.

The email address is removed from the list

4. Click Apply.

Related concepts

Search Terms on page 178

Users: Users By Search Queries on page 164

118 | Configuration | Sophos Web Appliance

Related tasks

Adding a Search Term Alerts Recipient

on page 117

4.4.2.5 Turning Off/On Sophos Support Alerts

You can turn the alerts that are sent to Sophos Technical Support off or back on. This option is disabled by default, although the current setting is preserved during upgrades. Turning Sophos support alerts off is typically done during testing to avoid unnecessary contact from Sophos

Technical Support .

1. On the Configuration > System > Alerts & Monitoring page, on the Support tab, clear the

Activate appliance support alerts check box to suspend the emailing of alerts to Sophos, or select this check box, and fill in all required fields, to turn the emailing of support alerts back on. For more about filling in the required fields, see “Setting a Support Contact”.

2. Click Apply.

When the check box is disabled, the status information bar at the top of the window displays the notice, "Sophos proactive monitoring is off".

Note: Be sure that you have turned support alerts back on when you are ready to return the appliance back to normal operation.

Related tasks

Setting a Support Contact on page 119

4.4.2.6 Configuring Syslog

The appliance Syslog capability can send transaction logs to a Syslog server for auditing, storage, and analysis.

1. On the Configuration > System > Alerts & Monitoring page, select the Syslog tab.

2. Select the Enable syslog transfer of web traffic check box.

3. In the Hostname/IP text box, enter the address of the Syslog server to which the appliance will send logs.

Note: If the Syslog server becomes unavailable to the appliance, it is possible that some log information may be dropped before the server becomes available again. The amount of information dropped depends on the duration that the server is unavailable.

4. In the Port text box, enter the port number that your Syslog server uses.

5. Select a Protocol option button to select whether the appliance will send Syslog data using

UDP, unencrypted TCP, or encrypted TCP. While UDP is faster than TCP, delivery is not guaranteed, and TCP provides more reliable delivery .

If you select TCP - encrypted, you will need to add the valid signing certificate associated with your syslog server: a) Click Choose File and and navigate to the signing certificate that you want to add.

b) Once the path and filename are shown in the text box, click Upload to add the signing certificate.

Note: Standard UDP and TCP do not provide secure transmission of Syslog data.

Sophos Web Appliance | Configuration | 119

6. Click Apply.

4.4.2.7 Setting a Support Contact

You can set the contact information for the person Sophos should contact, if your appliance experiences a problem. This information is added to any system status alerts that are submitted to Sophos as part of the managed Web Appliance and Management Appliance support program.

1. On the Configuration > System > Alerts & Monitoring page, select the Support tab.

2. Select the Activate appliance support alerts check box.

3. For Critical alerts, provide the Name and Email of the person Sophos should contact.

4. Note: A non-critical alert indicates a transient error that Sophos would like to investigate.

These alerts do not indicate a problem with web filtering.

5. Click Apply.

4.4.2.7.1

Phone Number Format

Follow these guidelines when you enter phone numbers:

■ Enter only the country code, the area code and the phone number into the Phone field.

■ Do not enter spaces or any of the following characters:

— + (plus)

— ( (left bracket)

— ) (right bracket)

— (hyphen or dash)

Example Phone Numbers

Country

Australia

France

Germany

Italy

Singapore

South Africa

Country Code

Example Phone Numbers

61294099111

33969322717

491805767467

390291180860

6567767467

27114444000

120 | Configuration | Sophos Web Appliance

United Arab Emirates

United Kingdom

United States and Canada

971

97143754332

441235465818

17814945800

For other countries’ phone number formats, see International Telecommunication Union - Dialing

Procedures .

4.4.3 Backup

On the Configuration > System > Backup page, you can set the appliance to automatically upload system configuration data and log data to an FTP site at regular intervals as backup.

Alternatively, you can manually download the appliance’s configuration data at any time.

■

To configure automated backups via FTP, see "Automating Backups."

To manually download configuration data, click Download Now, and save the archived backup file using your web browser’s save file features.

Note: When you manually download configuration data, an archive file is created with all of the configuration data so that it can be downloaded via your browser to a selected location on your local system. Be patient when using this feature because there is a slight delay while the configuration data is copied and archived into the file for download.

■ [Management Appliance Only] To manually perform an immediate reports data backup, click

Start backup.

Reports data is backed up to the FTP server and directory location specified in the Automated

upload section. The progress of the manual reports data backup is displayed in the Reports

backup status panel. After completion, this panel on the Management Appliance shows the date and time of the last reports data backup.

Please observe the following backup and restore considerations:

■ Appliance backups do not include network settings.

■

Report data for the Management Appliance should be backed up regularly to protect against the possibility of an appliance failure. Report data is restored through optional steps in the setup wizard for configuring a new Management Appliance. When selected, you can retrieve the data from an FTP location, and download it to the new appliance.

When setting up a replacement Management Appliance, all Web Appliances that were previously joined to it must first be reverted to standalone mode, then joined to the new Management

Appliance.

The configuration backups do not include FTP, Active Directory, or eDirectory passwords. To ensure that these connections are properly configured, they are disabled after a restore operation, so you must re-enter your usernames and passwords for these connections and re-enable FTP and directory services synchronization on the System: Backup, System:

Active Directory, and System: eDirectory pages.

Sophos Web Appliance | Configuration | 121

■

You cannot restore system configuration data made from a Management Appliance to a Web

Appliance and vice versa.

You can only restore from a backup that was made under the same major.minor release. For instance, you could restore a version 3.2.2.1 appliance from a backup made under version

3.2.1. But you could not restore that same appliance from a backup made under version 3.1.3.

Related concepts

Replacing Hardware Appliances with Virtual Appliances on page 22

Related tasks

Replacing Hardware Appliances with Virtual Appliances on page 22

on page 122

Automating Backups

on page 121

4.4.3.1 Automating Backups

Configure the appliance to automatically upload system configuration data, log data, and reports data (only available on a Management Appliance) to an FTP site at regular intervals as a backup.

1. In the Upload options section, select what data will be backed up:

Note: You must select at least one of the Upload options to enable the FTP server configuration text boxes.

■ Select System configuration data if you want all configurable settings and appliance resources, including your local classifications, to be backed up.

If you enable this option, you must also select how frequently the system configuration data is backed up. The options are: Daily at midnight, Weekly on Friday at midnight, or

Monthly on the 1st at midnight.

Note: Appliance backups do not include network settings.

■ Select Transaction log files at least once daily at midnight if you want your transaction log files backed up daily.

If you enable this option, you must also select the format in which the logs are backed up:

Sophos format or Squid format.

Note: The Squid log format includes the following information to help administrators to review system activity: System time, Duration of transaction in milliseconds, Requesting

IP address, Result Code and Status Code, Size of data delivered in bytes, Request Method,

URL, Username (if available), Hierarchy Code explaining how the request was handled, and the Object Type that was requested. The Sophos log format lists additional details of the transaction such as the Hostname, Connection Status, Referrer, and User-agent to help Sophos Technical Support troubleshoot potential issues.

Sophos format logs may be viewed using a text editor. Squid format logs may be viewed using third party Squid log analysis tools, such as Kraken Reports. Sophos makes no guarantees, no warranties, accepts no responsibility, and offers no technical support for such third party programs.

■ [Management Appliance Only] Select Reports data backed up each day at midnight if you want that data backed up regularly.

Sophos Web Appliance | Configuration | 123

2. On the Configuration > System > Restore page, click Browse. On your system, navigate to the manually downloaded configuration archive file, or the configuration archive file that you have downloaded from your automatic upload FTP server.

The path and filename of the backup file are displayed in the Location text box.

3. Click Restore.

The progress of the restore operation is displayed in the Status panel.

Please observe the following backup and restore considerations:

■ Appliance backups do not include network settings.

■

When setting up a replacement Management Appliance, all Web Appliances that were previously joined to it must first be reverted to standalone mode, then joined to the new Management

Appliance.

Active Directory, and System: eDirectory pages.

You cannot restore system configuration data made from a Management Appliance to a Web

Appliance and vice versa.

■ You can only restore from a backup that was made under the same major.minor release. For instance, you could restore a version 3.2.2.1 appliance from a backup made under version

3.2.1. But you could not restore that same appliance from a backup made under version 3.1.3.

Related concepts

About Appliance Versions

on page 114

Active Directory on page 123

eDirectory

on page 128

Related tasks

Backup

on page 120

Automating Backups

on page 121

4.4.5 Active Directory

Use the Configuration > System > Active Directory page to configure access to your Active

Directory

server, which allows the appliance to use Active Directory user and group information.

Important: It is essential that the time on your Active Directory server is synchronized with the time on your appliance. We suggest that you use the network time protocol on your Active Directory server with 0.sophos.pool.ntp.org

as the NTP server, which is the NTP server pool used by the appliance. If you use a different NTP server for your Active Directory server, you must

124 | Configuration | Sophos Web Appliance configure the appliance to use the same NTP server, which is configured on the Configuration >

System > Time Zone page.

Active Directory authentication options are configured on the System: Authentication page.You

can authenticate users with a single sign on, through a captive portal, or use a combination of the two. By creating authentication profiles and connection profiles, you can specify different authentication methods for different connections. For more information, see “Authentication”.

Related concepts

on page 131

on page 202

on page 122

4.4.5.1 Configuring Active Directory Access

On this page of a joined Web Appliance, most of the options are unavailable because they are controlled from the Management Appliance. The main exception is Configure Active Directory

settings locally, which is described below.

Important: Firewall Configuration: If you have a firewall between the appliance and your Active

Directory server, you need to ensure that ports 88 and 389 are open for both TCP and UDP, and that ports 445 (raw SMB) and 139 (NetBIOS over TCP/IP) are open for TCP on that firewall in order to perform Active Directory authentication.

Requirements for an Active Directory Forest: Sophos supports the integration of an Active

Directory forest with the appliance only if the following conditions apply:

■ Integrate with only a single Active Directory forest containing a single Active Directory tree.

■

The Active Directory server to which you configure access must be the root domain controller of the Active Directory forest.

The root domain of your Active Directory forest must have an explicit trust relationship with all subdomains within the forest. If this condition does not exist, users will be able to authenticate, but the appliance will not be able to synchronize Active Directory groups membership information, which will result in all affected users having only the default Web Appliance policy applied to them.

The Active Directory administrator account that you use to access the Active Directory forest must have valid credentials on all subdomains for authenticating users and accessing LDAP information.

In addition to the firewall configuration described above, you must ensure that port 3268 is open for both TCP and UDP between your appliance and your Active Directory server, that use of the global catalog is properly configured on your Active Directory server, that TCP access from the appliance to your Active Directory server, and that bi-directional UDP traffic between the two is allowed. Also, port 389 must be open between the appliance and all domain controllers within the Active Directory forest.

Ensure that the domain controllers have the global catalog enabled, including on any backup domain controllers. If you do not, problems may occur when the appliance attempts to

Sophos Web Appliance | Configuration | 125 synchronize: your users may complain about authentication pop-ups that repeatedly fail, and the subdomain groups may disappear from the Configuration > Group Policy > Default

Groups page. Although this situation may resolve itself automatically in certain circumstances, it will likely recur. Enabling the global catalog on all domain controllers, including those configured as backup domain controllers on your Active Directory server, is the only complete solution for this problem.

1. Near the top of the page, next to User authentication via Active Directory, click On.

The three Active Directory Settings text boxes in the leftmost column become available.

Note: On a joined Web Appliance, the On/Off button is not functional. It only shows the status as set on the Management Appliance.

2. [Optional] On a joined Web Appliance, you can change some of the Active Directory settings to access a different domain controller by selecting the Configure Active Directory settings

locally check box.

Joined Appliance Considerations

The setting to Configure Active Directory settings locally is only available on a joined Web

Appliance. It is typically used to access a local Primary Domain Controller in a branch location instead of the main Domain Controller in the central office. The settings are similar to those required on an appliance that is not joined and are documented in steps 3 and 4. Read the remainder of this section for information about configuration differences. Once these steps are complete, you must verify and apply the settings on the joined appliance, as described in steps 5 and 6.

When Configure Active Directory settings locally is selected, only the Username and Password text boxes are functional, allowing you to set a different Active Directory account for accessing

Active Directory authentication. LDAP user data is not synchronized on a joined Web Appliance; this data is synchronized on the Management Appliance only and downloaded to the joined Web

Appliances.

Active Directory access from a joined Web Appliance is for authentication only, LDAP synchronization is only performed by the Management Appliance.

On a joined Web Appliance with the Configure Active Directory settings locally check box selected and the Auto-detect advanced settings check box cleared, only the Primary Domain

Controller and Active Directory Kerberos server text boxes are functional, allowing you to select a different Active Directory server. The server that you select must not be a child domain of the Active Directory domain, although it can be a secondary Domain Controller.

3. Enter the Active Directory Settings required to access the server:

■

Active Directory domain: Enter the domain name of your organization’s Active Directory server.

Username: Enter the username to access the Active Directory server.

Important: To connect the appliance to an Active Directory domain, you must use a pre-existing account on the Active Directory server with permissions to join a computer to the Active Directory domain and to authenticate users. Also, if you intend to access the

126 | Configuration | Sophos Web Appliance global catalog of an Active Directory forest with a single Active Directory tree, the user account must have permissions to authenticate users in multiple subdomains. Be sure to use an Active Directory account with only the privileges that are required.

■ Password: Enter that user’s password.

4. Enter the Active Directory settings by doing one of the following:

■ Select the Auto-detect advanced settings check box (the associated text boxes are automatically filled).

■ Ensure that the Auto-detect advanced settings check box is not selected and fill in the remaining text boxes. The six additional text boxes are:

— Primary Domain Controller: The fully qualified domain name (FQDN) of the desired

Primary Domain Controller.

— Secondary Domain Controller (Optional): A secondary domain controller in case there are problems connecting to the Primary Domain Controller. If an appliance cannot reach the primary controller it will fail over to the secondary controller. If an appliance has joined to the Secondary Controller, the Configuration > System >

Active Directory page will display a Revert to Primary button. Use this to reconnect to the primary.

— Active Directory Kerberos server: The FQDN of the desired

Kerberos server. If

uncertain, use the same hostname as the Domain Controller. Should be a fully qualified domain name.

Note: If you have configured a Secondary Domain Controller, your Active Directory

Kerberos server must be the same as your Primary Domain Controller.

— Active Directory LDAP server: The FQDN of the desired LDAP server, with the port number. If uncertain, use the same hostname as the Domain Controller, with the port number. The port number for a single Active Directory server is usually 389; for an Active

Directory server designated as a global catalog server, it is 3268.

If you enter an incorrect FQDN, the appliance will attempt to auto-detect the FQDN. If you cannot successfully connect to your Active Directory forest, disable Auto-detect

advanced settings and manually change the port number for the Active Directory LDAP server to 389 to force the appliance to access the AD server as a single domain.

— LDAP authentication DN (optional): The LDAP "Distinguished Name" that corresponds to the Username text box. If left blank, the appliance will attempt to discover the correct

DN. If you are uncertain, leave this blank.

— LDAP base DN (optional): The LDAP "folder" under which users can be found. Defaults to the whole domain. If you are uncertain, leave this blank.

— LDAP account attribute (optional): The LDAP object attribute that contains the "login name" of a user. Defaults to ’sAMAccountName', which is the only correct value for

Active Directory LDAP servers. If you are uncertain, leave this blank.

5. Click Verify Settings.

Sophos Web Appliance | Configuration | 127

If you chose the Auto-detect advanced settings option, the remaining fields of the Active

Directory settings are automatically filled. The appliance will first look for an Active Directory global catalog at port 3268. If it can't find that, it defaults to a single-domain Active Directory configuration using port 389.

Note: With Auto-detect advanced settings selected, the appliance will choose a domain controller based on the lowest ping time.

The Detect Settings dialog box is displayed, showing the results of the connection attempt.

Successful operations are indicated with a green check mark icon; failed operations are indicated with a red "x" icon. The Detecting subdomains step can also show an orange exclamation mark, which indicates that one or more trusted (child) domains could not be synchronized. To the right of the Detecting subdomains verification item is a Show details button, which you can click to view the results of attempts to connect to the subdomains of your Active Directory forest. The subdomains are listed in one of two groupings: Authentication

Successful or Authentication Failed.

If there are failed operations in the Detect Settings process, a troubleshooting message is displayed below the list of verification checks. This message links to explanatory text that will assist you in correcting the problem. If you encounter failed operations, read the troubleshooting message, then Close the Detect Settings dialog box, correct the Active Directory Settings in the left column, and click Verify Settings again.

When all Verify Settings operations are successful, all of the required Active Directory text boxes are filled.

Important: If the verification of a connection to an Active Directory subdomain fails because that server is down at the time that you run the verification, bringing the server back up will not enable Active Directory synchronization with the appliance. You must have a successful

Verify Settings operation for any connection to a subdomain server to enable communications between it and the appliance.

6. Click Apply.

7. [Optional] Click Synchronize Now to have the appliance immediately synchronize user and group information with the configured Active Directory server. This can only be done after steps 4, 5 and 6 have been completed successfully.

Related concepts

on page 131

Configuring Authentication

Related tasks

on page 133

Configuring Active Directory to support Kerberos for Mac OS X

on page 134

Configuring an Authentication Profile on page 135

4.4.5.2 Trusted Domains and Subdomains

The Web Appliance supports trusted domains and trusted subdomains in Active Directory. For example, the root parent domain example.local

could have both dev.example.local

and sales.example.local

as trusted subdomains. This same parent domain could have a trust

128 | Configuration | Sophos Web Appliance relationship with another domain, another.local

. On Configuration > System > Active

Directory, Enter the following:

■ Active Directory domain: Enter the FQDN and not the NetBIOS domain name of the root parent domain.

■ Username: Enter the username without any domain information.

You should use a Domain Admins user account, or a user account as described in the

Requirements for the AD user account knowledgebase article.

■ To enable Active Directory integration for trusted domains not under the root parent domain tree ( another.local

in the above example), create an Active Directory user account with the same username and password in the trusted domain.

4.4.6 eDirectory

Use the Configuration > System > eDirectory page to configure access to your eDirectory

server, which allows the appliance to access eDirectory user and group information.

Note: eDirectory is not supported with Full Endpoint Web Control.

Related concepts

on page 50

Related tasks

Configuring Connections to eDirectory Replicas on page 130.

on page 122

4.4.6.1 Configuring eDirectory Access

On this page on a joined Web Appliance, the Off | On button is disabled.

Important: Network Configuration: All of the eDirectory servers that you want to work with must be reachable from your Web Appliance or Management Appliance. If they are not, you must configure static routes to them in the Advanced Settings of the Configuration > Network >

Network Interface page.

Important: Firewall Configuration: If you have a firewall between the appliance and your eDirectory server, you need to ensure that port 636 (or another LDAPS port configured on the eDirectory server) is open for both TCP and UDP in order to perform eDirectory identification.

1. Beside eDirectory integration, near the top of the page, click On.

The four Configure eDirectory text boxes are enabled.

Your appliance cannot have the same hostname as the eDirectory LDAP server.

On a joined Web Appliance, the On/Off button is not functional. It only shows the status as set on the Management Appliance.

2. Fill in the Configure eDirectory information required to access the server:

Sophos Web Appliance | Configuration | 129

On a joined Web Appliance, you must select the Configure eDirectory settings locally to make these text boxes editable. If you do not, your joined Web Appliance LDAP information is synchronized from your Management Appliance.

■

LDAP server and port: Enter the domain name or IP address, and the port, of your organization’s eDirectory server.

Authentication DN:

Enter the username to access the eDirectory server. For example: cn=admin,o=company

To enable eDirectory integration, you must use a pre-existing account on the eDirectory server with permissions to query the eDirectory database. Be sure to specify an eDirectory user who is a trustee of the root of the tree, with explicitly set read permissions for the entire tree.

■

Password: Enter the password of the user specified in the Authentication DN: field.

LDAP base DN: Optionally, enter the base DN of the LDAP tree that you want to use.

3. [Standalone and Joined Appliances only] You can optionally configure replicas. Under the

Configure Replicas (optional) section: a) In the LDAP server text box, enter the IP address and port.

b) In the Replica text box, enter the Replica designation.

Note: Misconfiguring replicas can result in poor performance. For recommendations, see

4. Click Verify Settings.

The Detect Settings dialog box is displayed, showing the results of the connection attempt.

Successful operations are indicated with a green check mark icon, warnings are indicated with a yellow exclamation mark, and failed operations are indicated with a red "x" icon.

If there are failed operations in the Detect Settings process, a troubleshooting message is displayed below the list of verification checks. If you encounter failed operations, read the troubleshooting message, then Close the Detect Settings dialog box, correct the Configure

eDirectory settings, and click Verify Settings again.

The Verify Settings button is available on a joined Web Appliance if you have selected the

Configure eDirectory settings locally option.

5. Click Apply.

6. Optionally, click Synchronize Now to have the appliance immediately synchronize user and group information with the configured eDirectory server. This can only be done after you have configured and applied the settings specified in the previous steps.

Note: The Synchronize Now button does not exist on a joined Web Appliance.

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7. To set which IP addresses and CIDR ranges are available for unauthenticated browsing:

a) In the eDirectory Options section, select Do not associate eDirectory usernames with

the following IP addresses.

b) Click Add.

The Exempt Authentication dialog box is displayed.

c) Enter an IP address or CIDR IP address range into the text box and select which address type it is (IP Address or IP Range) from the adjacent drop-down list, and then click Add.

Important: The Web Appliance will interpret any dotted quad followed by a slash and a number less than 33 as a CIDR range. This creates the possibility that a URL entered as an IP address, followed by a numbered directory from 0 to 32, would be improperly treated as a CIDR range. To avoid this possibility, always enter URLs to numbered directories using fully qualified domain names rather than IP addresses.

The IP address or range of IP addresses is added to the list below.

Note: If you exempt users by their IP address, any reports or searches that normally display a User name field will show their IP address instead. Other system functions will continue to operate as expected.

d) [Optional] To delete a listed IP address or IP range, select the check box beside the entry that you want to remove, and click Delete.

The IP address or range of IP addresses is removed from the list.

e) Click Save.

4.4.6.1.1

Boosting eDirectory Performance via Custom Indexes

The performance of the eDirectory server can improve significantly if two attributes, objectClass and networkAddress , are indexed. Results will vary, depending on the size and structure of your network, but it is recommended that all users make this change.

Although eDirectory has a number of default indexes, you can add custom indexes using either

Novell iManager or Novell ConsoleOne.

Note: You must make the changes on all eDirectory servers.

When creating a custom index, you are prompted to select the index rule ("Value," "Presence," and "Substring"). For best results, it is recommended that you select "Presence." For more information, see the Novell documentation on index management.

Related information

Index Management

4.4.6.1.2

Configuring Connections to eDirectory Replicas

You can reduce network traffic and improve the accuracy of identifying users in eDirectory by properly configuring the correct replica for a specific group. Properly configured replicas will:

■

■ reduce load on your root eDirectory server.

reduce network traffic between your eDirectory servers.

Sophos Web Appliance | Configuration | 131

■ improve performance of eDirectory identification on the Appliance.

Reduce Root Server Load

Properly configured connections to local replicas can greatly reduce the load on your root server.

The Web Appliance regularly pulls identification information. Communicating with a local replica for the given organizational unit will reduce the load of your root eDirectory server.

Network Impact

Connecting to a local replica will also reduce network traffic between your eDirectory servers. If the Web Appliance is communicating with a server holding a local replica for the given organizational unit, that eDirectory server will not have to pull information from a different eDirectory server in your network before passing that information back to the Web Appliance.

Identification Performance

The Web Appliance synchronizes identification data from eDirectory servers. Properly configuring your Web Appliance to connect to the correct replica for a given organizational unit, the Web

Appliance will allow it to receive more timely information about who is logged in.

4.4.7 Authentication

Note: No matter which form of authentication you apply, Active Directory must first be configured and turned on. Authentication options are unavailable if Active Directory is turned off. For more information, see “Configuring Active Directory Access.”

Authentication allows the appliance to perform identification on the basis of an Active Directory username, providing improved policy control and logging. Without authentication users can only be identified by IP address. As a result, appliance policy decisions and logging are based solely on IP addresses.

Use the Configuration > System > Authentication page to configure default authentication settings and create authentication profiles.

Authentication profiles can be configured to apply different types of authentication for different connection types (for example, devices and client applications that cannot be authenticated with

Active Directory). To specify connection types, you must also create a connection profile using the Connection Profile Editor on the Configuration > System > Connection Profiles page.

The connection profiles that you create are then available to be referenced in authentication profiles.

Authentication profiles can also apply different types of authentication to specific destinations.

For example, you may want to create an exception to the main authentication settings so that internal sites do not require authentication.

Related concepts

Active Directory on page 123

Connection Profiles on page 139

Related tasks

Configuring Active Directory to support Kerberos for Mac OS X

on page 124

on page 134

Notification Page Options

132 | Configuration | Sophos Web Appliance

4.4.7.1 About Authentication

When configuring authentication, you have two main choices: bypass authentication or authenticate using selected options.

If you choose to bypass authentication, web traffic is filtered by the appliance’s Default Policy rules, or Additional Policies that are based on IP addresses and IP ranges.

If instead you choose to turn on authentication, you can select one or both of the following options:

■

Single Sign On: Automatically authenticates with the credentials of the currently logged on user. You can configure Single Sign On to process the credentials without user interaction.

Captive Portal: Allows access through a special web page, where users can log in. When enabled, users are automatically redirected to this page if Single Sign On fails or if Single Sign

On is turned off.You can configure the Captive Portal feature to authenticate users and devices that cannot authenticate through Single Sign On. If "Allow access" is also turned on, a guest login link is displayed on the portal page.

The login page itself is customizable. For more information, see “Notification Page Options.”

You can also configure how to manage access if authentication fails for Single Sign On or Captive

Portal. You can either block access, or allow access using the appliance’s IP-based policy rules.

The results vary, depending on the combination of selected options.

At the very least, you must select either Single Sign On or Captive Portal. The appliance does not permit you to save the settings unless one or both of the options is selected. If both are enabled, the appliance will first attempt to authenticate with Single Sign On.

In many cases, it will be sufficient to accept the factory settings on the Default Settings tab of the System: Authentication page. On a newly installed appliance, both Single Sign On and

Captive Portal are enabled. On authentication failure, the default is to Allow access.

The settings that you configure on the Default Settings tab will apply to all users, unless you specify authentication exceptions on the Profiles tab.

Authentication Profiles

“Authentication profiles” reference “connection profiles” that apply a different form of authentication to specified connection sources (IP addresses, devices, or client applications). For example, you may want to exempt certain connection sources from the main type of authentication you have configured on the Default Settings tab.

On the Profiles tab, you can create authentication profiles. Using the Authentication Profile Editor, you can configure each authentication profile to:

■

■ apply to all connections, or only to selected connection profiles. (Connection profiles must be created using the Connection Profile Editor on the System: Connection Profiles page.) apply to all destination sites, or only to specified sites.

■ bypass authentication and apply IP-based policy rules, or authenticate using Single Sign On and/or Captive Portal.

Related concepts

on page 65

Connection Profiles on page 139

Sophos Web Appliance | Configuration | 133

Related tasks

on page 124

Configuring Active Directory to support Kerberos for Mac OS X

on page 134

sign on for Mac OS X systems using Kerberos . In addition, you must first configure your

4.4.7.2 Configuring Authentication

Select Configuration > System > Authentication > Default Settings to configure authentication or to bypass authentication and filter web traffic with IP-based policy rules instead.

Single Sign On, which is enabled by default, authenticates on the basis of Active Directory credentials. A second default option, Captive Portal, can be used to authenticate devices, client applications, and users, and to grant alternative access to guest users.

Important: Features on the Default Settings tab are not available unless Active Directory is enabled. For more information, see “Configuring Active Directory Access.”

1. Choose an authentication method.

Select Bypass authentication (Web traffic is filtered according to IP-based policy rules.) or

Select Authenticate using (Depending on the options selected, authentication can be performed for both Active Directory users and guest users.)

■ Single Sign On: Users can authenticate with their stored Active Directory credentials. If the appliance is configured to allow access as a result of authentication failure (see step

2), users can still gain entry to the network as guests.

— Perform SSO for Mac: When this option is selected, the appliance can perform single

Active Directory server to support Kerberos authentication. For instructions, see

“Configuring Active Directory to Support Kerberos for Mac.”

If this option is not turned on, Mac OS X computers are still prompted for login credentials, even though single sign on does not occur.

— Authenticate all requests: Select this check box to authenticate all user and client application requests against Active Directory. This option only takes effect if the appliance is deployed in explicit mode.

For more information about deployment modes, see “Network Deployment.”

If this check box is cleared, the appliance authenticates requests from supported end user browsers against Active Directory and uses cached information to authenticate requests from client applications.

■ Captive Portal: Select this option to allow access through a special web page. When selected, users are automatically redirected to this page if single sign on fails or single sign on is turned off. If the appliance is configured to allow access as a result of authentication

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4.4.7.3 Configuring an Authentication Profile

Select Configuration > System > Authentication > Profiles to configure an authentication profile based on a connection profile that you have created. You can also create authentication profiles that apply to specific destination sites.

If you want to create an authentication profile that is based on a connection profile, you must also create a profile using the Connection Profile Editor. For more information, see “Adding a Connection

Profile.”

Important:

Features on the Profiles tab are not available unless Active Directory is enabled. For more information, see “Configuring Active Directory Access.”

If there are multiple authentication profiles configured, the first one in the list that matches is used.

Consider an appliance that has two authentication profiles: one that causes an IP range to authenticate using SSO (SSOprofile), and another to exempt specific client applications from authentication (ExemptApps). If SSOprofile is listed before ExemptApps, then ExemptApps will never be used if a system is in that IP range. In this example, you would want to move ExemptApps up in precedence so that it is listed before SSOprofile

1. Click Add.

The Authentication Profile Editor is displayed.

2. Choose a connection type.

Select Apply to all connections or

Select Apply to only the following connection profiles

1. Select a connection profile from the drop-down list, or type a portion of the profile name in the text box.

Important: Connection profiles are used to define a set of connection sources that can be referenced in authentication profiles. You must configure a connection profile on the

System: Connection Profiles page in order to select it here.

2. Click Add.

Repeat these steps to add multiple connection profiles.

3. Click Next.

4. Choose which destinations the profile will cover.

Select Apply to all destinations or

Select Apply to only the following destinations

1. In the Destination Sites text box, enter the domain, hostname, or IP address of the site.

This text box also accepts both path names and wildcards.

2. Click Add Site.

Repeat these steps to add multiple sites.

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Note: There is an "and" relationship between selected connections and destinations.

5. Click Next.

6. Choose an authentication method.

Select Bypass authentication (Web traffic is filtered according to IP-based policy rules.) or

Select Authenticate using (Depending on the options selected, authentication can be performed for both Active Directory users and guest users.)

■ Single Sign On: Users can authenticate with their stored Active Directory credentials. If the appliance is configured to allow access as a result of authentication failure (see step

7), users can still gain entry to the network as guests.

— Perform SSO for Mac: When this option is selected, single sign on authentication is performed for Mac OS X systems using

Kerberos

. In addition, you must first configure your Active Directory server to support Kerberos authentication. For instructions, see

“Configuring Active Directory to Support Kerberos for Mac OS X.”

— Authenticate all requests: Select this option to authenticate all user and client application requests against Active Directory.

This option only takes effect if the appliance is deployed in “Explicit” mode. For more information about deployment modes, see “Network Deployment.”

If this check box is cleared, the appliance authenticates requests from supported end user browsers against Active Directory, and uses cached information to authenticate requests from client applications.

■ Captive Portal: Select this option to allow access through a special web page. If enabled, users are automatically redirected to this page if single sign on fails or single sign on is turned off. If the appliance is configured to allow access as a result of authentication failure

(see the next step), users can gain entry to the network through a guest link on the portal page.

— Enforce a timeout: Specify the number of hours and minutes for which the users will remain authenticated. The default is 1 hour, after which the session times out.

7. Choose an authentication failure method.

■ Block access: Do not permit unauthenticated access. If single sign on fails or it is turned off, a web browser pop-up is displayed, prompting for credentials.

■ Allow access: If single sign on fails, allow access using IP-based policy rules. If the Captive

Portal feature is turned on, the login page contains a link to gain access as a guest user.

8. In the Authentication profile name text box, enter a meaningful name for the profile (for example, "Mobile Devices").

9. Click Save.

To activate the profile, click the Turn On button for that profile name.

To deactivate the profile, click Turn Off beside the profile name.

To delete a profile, select the check box next to the profile name, and click Delete.

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To change the priority of a profile, click the up or down arrow next to the profile name to increase or decrease its ranking. Click Save Order to preserve the re-arranged profile ranking, or click

Reset Order to revert to the last saved order.

Related concepts

Example: Configuring Connection and Authentication Profiles on page 137

Related tasks

Configuring Authentication

on page 124

on page 133

Configuring Active Directory to support Kerberos for Mac OS X

on page 134

4.4.7.4 Example: Configuring Connection and Authentication Profiles

While you can configure authentication to apply to all users, the Web Appliance allows different types of authentication based on different connection sources.

The appliance uses two kinds of profiles (connection profiles and authentication profiles) to specify authentication for IP addresses, devices, or client applications. This example demonstrates how to create an authentication profile that controls the way in which mobile devices are authenticated.

First, you will create a connection profile that defines these mobile devices, and then you will create an authentication profile that references that connection profile.

Creating a Connection Profile

1. Select Configuration > System > Connection Profiles.

2. Click Add.

The Connection Profile Editor is displayed.

3. In the Connection profile name text box, enter Mobile Devices .

4. On the Devices tab, select Include only the selected devices in this profile.

5. In the Devices list, select Android devices, Blackberry devices, iOS devices, and Kindle

devices.

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6. Click Save.

The “Mobile Devices” profile is displayed in the Connection Profiles list. The In use status is No.

Creating an Authentication Profile

1. Select Configuration > System > Authentication.

2. Select the Profiles tab.

3. Click Add.

The Authentication Profile Editor is displayed.

4. On the Connection Profile page, select Apply to only the following connection profiles.

5. Type or select Mobile Devices.

Note: Optionally, an authentication profile can contain multiple connection profiles. For example, you could later decide to create a separate “Blackberry” profile, and add it to this authentication profile.

6. Click Add, and then click Next.

7. On the Destination page, accept the default setting, Apply to all destinations. Click Next.

8. On the Authentication page, accept the default setting, Bypass authentication. Click Next.

9. In the Authentication profile name text box, enter Mobile .

10. Click Save.

The “Mobile” profile is displayed on the Profiles tab. Notice that there is "No Authentication

Required" for this profile. If you return to the Configuration > System > Connection Profiles page, you'll see that the In use status of the “Mobile Devices” connection profile is now Yes.

11. Select Configuration > System > Authentication > Profiles.

12. Click Turn On. The authentication profile becomes active.

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Related tasks

Configuring an Authentication Profile on page 135

4.4.8 Connection Profiles

Use the Configuration > System > Connection Profiles page to configure profiles based on IP address, device type, client application, or any combination of these. Once you have created a connection profile, you can reference it on the Configuration > System > Authentication page.

Authentication profiles determine how connection profiles are authenticated.

For instance, you could:

■ Set up a connection profile for iOS devices, and then create an authentication profile that requires authentication for web browsing using the Captive Portal feature.

■

Create a connection profile for client applications (not including web browsers) that access the internet (for example, iTunes), and then exempt them from authentication.

Create a connection profile of the IP range provided on your "guest" wireless network, and exempt that IP range from authentication.

Related concepts

Example: Configuring Connection and Authentication Profiles on page 137

on page 131

4.4.8.1 Adding a Connection Profile

Configure a connection profile based on connection sources, including IP addresses, device types, and client applications.

The Connection Profile Editor contains tabs for IP Addresses, Devices, and Client Applications.

Often, you will configure options on just one of the tabs, but you can configure a combination of options on two or three tabs. For example you could specify a certain form of authentication for all Windows computers in the 192.0.2.0/24 range. Windows computers outside of this range would be authenticated differently.

There is an "and" relationship between the settings on each tab. In other words, the combination of IP address, device, and client application settings always applies to each profile.

Important: Any connection profile that you create here does not take effect until you reference it as part of an authentication profile. For more about authentication and using the Authentication

Profile Editor, see “Authentication.”

1. On the Configuration > System > Connection Profiles page, click Add.

2. In the Connection profile name text box, enter a meaningful name for the profile you are about to create.

3. Define the profile using one or more of the three tabs: IP Addresses, Devices, and Client

Applications.

■ IP Addresses

Select Include all IPs in this profile or

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Select Include only the following IPs in this profile

1. In the IP Addresses or IP ranges text box, enter an address or range, and click Add.

The new entry is displayed in the list below.

To remove an address or range from the list, select the check box next to the entry you want to remove, and click Delete.

To search for an address or range in the list, enter a search term in the text box below the list, and click Filter.

To delete a search term from the text box, click Clear.

■ Devices

Select Include all devices in this profile or

Select Include only the following devices in this profile

— In the Devices list, select the types of devices that you want to include. If the device type does not match any of the categories in the list, select Unknown.

■ Client Applications

Select Include all client applications in this profile or

Select Include only the selected applications in this profile

1. In the Client Applications list, select the client application(s) that you want to include.

2. If the client application you wish to add is not listed, enter it in the Application name text box. Enter the product’s User agent string (The appliance performs prefix matching for this field. If you enter a prefix of the user agent string, all user agents that start with the same characters will match). Click Add.

4. When you have finished defining the profile, click Apply. The profile is displayed in the list of

Connection Profiles. Once it is referenced in an authentication profile, the In use status changes to Yes. For more information, see “Authentication.”

Related concepts

Replacing Hardware Appliances with Virtual Appliances on page 22

on page 131

Sophos Web Appliance | Configuration | 141

4.4.9 Time Zone

The Time Zone page always sets the configuration for the local system time only, even on a

Management Appliance. If you want to specify different time zones for the Management Appliance and Joined Appliances you must configure each one separately.

Use the Configuration > System > Time Zone page to set the local time that is used to indicate the time in quarantine information, logs, and reports.

By default, Sophos appliances use 0.sophos.pool.ntp.org

. If you need to use a different network time protocol (NTP) server to synchronize the appliance time with your Active Directory server, you can do so on this page.

■ To set the time zone, select the zone that is most appropriate for your organization from the

Time zone drop-down list, and click Apply.

■ To specify a network time protocol (NTP) server, select the Specify an NTP server to use

instead of default check box in the Network Time Protocol server section, enter the IP address or the fully qualified hostname of the NTP server that you want to use in the text box to the right, and click Apply.

4.4.10 Central Management

Scaling Sophos Web Appliances to handle large numbers of users is accomplished by using multiple Web Appliances that are centrally managed by a Sophos Management Appliance. The

Management Appliance provides centralized configuration, centralized policy management, and consolidated reporting.

The Configuration > System > Central Management page serves three different functions, depending on the type of appliance, or the current operating mode. For more information see

“Grouping Web Appliances”.

Related concepts

System Status

on page 188

Understanding Mode and Model Differences on page 43

4.4.10.1 On a Stand-Alone Web Appliance: Joining a Management Appliance

Use the Configuration > System > Central Management page on a stand-alone Web Appliance to join a Sophos Management Appliance.

Important:

■ Joining a Web Appliance to a Sophos Management Appliance will interrupt web browsing through that Web Appliance while LDAP user and group information is copied to the Sophos

Management Appliance. You should plan to join during periods of low usage for your Web

Appliance.

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■

In order to join a Web Appliance to a Sophos Management Appliance, both appliances must be running the same software engine versions. Check Configuration > System > Updates, and perform any necessary updates before joining.

By default, Sophos Management Appliances are set to Copy configuration and policy data

from the first web appliance to join. When setting up a new group of appliances, be sure that the first Web Appliance that you join to your Management Appliance is an established

Web Appliance with existing configuration and policy data, otherwise a new Web Appliance will set your Management Appliance configuration to that of an unconfigured Web Appliance.

1. On the Management Appliance, select Configuration > System > Central Management.

Ensure that these check boxes are selected: Allow Web Appliances to join this Management

Appliance and Copy configuration and policy data from the first web appliance to join.

Then ensure that the Web appliance it is joining to is the established appliance with existing configuration and policy data.

2. On the stand-alone appliance, select Configuration > System > Central Management.

3. In the Hostname text box, enter the hostname or IP address of the management appliance to which you want this Sophos Web Appliance joined.

4. In the Join password text box, enter the connection password for the management appliance to which you want this Sophos Web Appliance joined.

5. Optionally, if this Web Appliance has been in use for a significant period of time prior to joining to the Management Appliance, and you want to save and use report data, select Upload

historical report data from this appliance to add this appliance’s report data to the

Management Appliance.

Note: If you do not upload historical data, it will be deleted.

6. Click Join Management Appliance.

As the join operation progresses, the icons in the Join status panel change to indicate the status of each stage of the operation.

Upon a successful join of your Web Appliance to your Management Appliance, the following changes occur to the administrative web interface:

■ The options on the Configuration > System > Central Management page change to

Revert to Standalone Mode

■

The Reports and Search options are removed from the Navigation bar

The Configuration pages are reduced in number and some are simplified in content.

To access any of these removed features, see the administrative web interface of the

Management Appliance, which is where that functionality is now controlled.

4.4.10.2 On a Joined Web Appliance: Reverting to Standalone Mode

Use the Configuration > System > Central Management page on a joined Web Appliance to revert to standalone mode.

1. Click Revert to Standalone Mode.

A verification dialog box is displayed, prompting you to confirm that you want to break the connection with the Management Appliance to resume in standalone mode.

Sophos Web Appliance | Configuration | 143

2. Click OK.

Upon a successful separation of your Web Appliance from your Management Appliance, the following changes occur to the Web Appliance administrative web interface:

■

The options on the Configuration > System > Central Management page change to

Hostname and Password with a Join Management Appliance button.

The Reports and Search options are restored to the Navigation bar.

The Configuration pages are increased in number, and some have expanded content.

4.4.10.3 On a Management Appliance: Configuring Joining Options

Use the Configuration > System > Central Management page on a Sophos Management

Appliance to configure central management options.

■ To allow Web Appliances to join this Management Appliance, select Allow Web Appliances

to join this Management Appliance, and click Apply.

Note: Once you have all of your Web Appliances joined to the Management Appliance, you can clear the Allow Web Appliance to join this Management Appliance option to increase the security of your appliance group.

■

To set the "join" password, type the password into the text box in the Join password section, and click Apply.

To use the configuration and policy data from the first Web Appliance to join this Management

Appliance, see "Using Web Appliance Configuration Data".

4.4.10.3.1

On a Management Appliance: Using Web Appliance Configuration Data

This option allows you to download the configuration and policy data from your established Web

Appliance, allowing you to avoid repeating configuration work on your new Management Appliance.

The configuration that is downloaded to the Management Appliance is then downloaded to other

Web Appliances that are subsequently joined.

1. Select Copy configuration and policy data from the first web appliance to join.

Do this before you join any Web Appliances.

2. On your original Web Appliance, join the Management Appliance.

Important: Be sure that the first Web Appliance that you join to your Management Appliance is the established Web Appliance with existing configuration and policy data, otherwise a new

Web Appliance will set your Management Appliance configuration to that of an unconfigured

Web Appliance.

This will cause the Management Appliance to download the configuration and policy data from this first Web Appliance.

3. Join any additional Web Appliances.

These subsequently joined Web Appliances will download their configuration and policy data from the Management Appliance.

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4.4.11 Certificates

Use the Configuration > System > Certificates page to manage the certificate used by the

appliance. This certificate is used by the Web Appliance to create secure connections with browsers for HTTPS scanning as well as the Administrative User Interface.

Note: You can either provide your own certificate, or use the self-signed certificate provided with the Web Appliance.

On the Certificate Authority tab you can select from the following:

■ Original Sophos Certificate The original self-signed certificate provided with the appliance will expire soon. When it expires, the appliance will automatically switch to the new certificate.

To prevent end-user warnings, download the new Sophos certificate using the link provided and deploy it to all users. Then, select New Sophos Certificate.

■

Sophos Certificate This option replaces the original Sophos certificate and is available only after you have switched to the new Sophos certificate.

Custom Certificate Use your own private key and signing certificate.

Note: In the near future, Microsoft, Mozilla, and potentially other companies will begin to block or warn when using SHA-1 based certificates. You can use the new Regenerate Certificates button to switch the Sophos certificate to a more secure SHA-256 signature.

Related reference

Certificates and Certificate Authorities

4.4.11.1 Custom Certificate

When you select Custom Certificate, controls will be displayed that allow you to upload a private key and a custom certificate.

■ To add a custom certificate:

■

For the Private key, click the Choose file button, and select the file that contains the private key associated with the custom certificate that you want to use.

For the Signing certificate, click the Choose file button, and select the file that contains the custom certificate that you want to use.

Click Upload to add the private key and signing certificate pair that you want to use.

Note: The certificate must be in PEM or PKCS#12 format. A certificate must be a self-signed certificate that has been deployed to endpoint browsers, or by one of the authorities already supported by the browser on the endpoint.

Related reference

Certificates and Certificate Authorities

4.4.12 Endpoint Web Control

If you want to use an appliance together with Sophos Enterprise Console, you must provide

Enterprise Console with an appliance hostname and an authentication key. Once this is configured, a web control policy can be applied to the endpoint machines by the designated appliance.

Sophos Web Appliance | Configuration | 145

The authentication key is generated on the appliance as described below. You must then enter the same key as part of the Web control policy on Enterprise Console. The hostname and authentication key are published to the endpoints, allowing the endpoints to exchange data with the appliance.

Optionally, you can also enable Sophos LiveConnect so that policy updates are published to user machines, even when users are not directly connected to the network. In addition, you can choose to allow roaming endpoints to upload web activity data.

Note:

If you choose not to enable the LiveConnect options described in steps 4 and 5, endpoints that are disconnected from the network will:

■

■ use the last web policy downloaded before the endpoint machine disconnected from the network.

upload the most recent web activity data to the appliance when the endpoint machine reconnects with the network. The data is limited to the last two months of web activity.

1. Select the Configuration > System > Endpoint Web Control page.

2. Click On to enable Endpoint Web Control.

3. In the Endpoint Authentication Key text box, there is an alphanumeric key. Enter the same key in the Sophos Enterprise Console. See “Configuring the web control policy” in the Sophos

Enterprise Console documentation for specific instructions. If, at any time, you need to change the key, click Regenerate, and a new key will be displayed. This new key must then be transferred to Enterprise Console, replacing the original key.

4. [Optional] Select Use Sophos LiveConnect Service. When this check box is enabled, policy updates are published to user machines, even when users are not directly connected to the network.

Note: Neither web traffic nor user data passes through LiveConnect. It is only used to securely publish web policy updates to users and to securely submit web activity reports from the endpoint machines back to the appliance.

5. [Optional] Select Allow roaming endpoints to submit web activity reports. When this check box is enabled, web activity data is uploaded from roaming user machines and compiled for reports on the appliance. This option is only available when Use Sophos LiveConnect Service is enabled.

6. Choose an alternate action for enforcing quota time on the endpoint.

Sophos Endpoint Web Control cannot enforce time quotas. Here you can select to either

Allow, Block, or Warn when an endpoint user visits a site that has an associated quota time policy.

7. Click Apply.

Related concepts

on page 90

4.4.12.1 Viewing Connected Endpoints

If you are using an appliance together with Sophos Enterprise Console, you can view details of all connected user machines, or specific user machines, that are running Sophos Endpoint Security and Control.

146 | Configuration | Sophos Web Appliance

Since this list of endpoints can be very large, you can click Show Filters, and use the available search features to narrow the endpoints that are displayed.

■ On the Dashboard, click Connected endpoints.

The results of the endpoint search are displayed.

Each entry shows whether the endpoint is Active, the Machine Name, its IP Address, its

Username, and the time that the endpoint was Last Connected.

■ Optionally, click the up/down arrow button that appears immediately to the right of any of the column headers to sort the list according to that header:

— Active: Sorts the entries according to their activity. By default, active machines are shown first, followed by inactive machines. Regardless of the sort order, a maximum of 1000 endpoints can be displayed. Active endpoints are those that have contacted the appliance within the past hour.

Active endpoints are indicated by a green status icon; inactive endpoints are indicated by a gray status icon.

— Machine Name: Sorts the entries alphabetically by the name of the machine that is home to the endpoint software.

— IP Address: Sorts the entries in numeric order from lowest to highest.

— Username: Sorts the entries alphanumerically by the username. The username show is either the Active Directory username or the hostname of the connected machine.

— Last Connected: Sorts the entries chronologically by date and time.

Note: If the text in any field is too long to view, place your mouse pointer over the text and the full text is displayed in a screen tip box.

To reverse the order of the entries, click on the same up/down arrow button that you clicked previously.

■

To narrow the list of endpoints displayed, click Show Filters. Use the Active drop-down list, to show only Active or Inactive endpoints. You can also can also enter specific search terms for Machine Name, IP Address, and Username. Click Hide Filters if you do not want the advanced search options displayed.

Click Refresh to force an update of the list of connected endpoints.

Related concepts

on page 50

Related tasks

Web Cache Communication Protocol

on page 144

4.5 Network

Use the Network pages to change the configuration of the appliance’s connection to, and identity within, your organization’s network.

Sophos Web Appliance | Configuration | 147

Note: All of the pages in this section are available in all three operating modes—stand-alone Web

Appliance, joined Web Appliance, and Management Appliance—however, not all features on the

Network Interface and Hostname pages are available in every operating mode. See the documentation for those pages for detailed information about what features are available in each operating mode.

■

Use the Network Interface page to configure your appliance’s IP address and its access to

DNS servers.

Use the Hostname page to set your appliance’s hostname as well as an upstream or downstream proxy.

Use the WCCP page to enable

(WCCP) integration between your Web Appliance and WCCP-enabled routers.

Use the Network Connectivity page to test your appliance’s connection to any upstream proxy, your ISA/TMG server, the internet, and to Sophos.

Use the Diagnostic Tools page to troubleshoot connection problems between the appliance and other servers on the internet.

4.5.1 Configuring the Network Interface

Neither the Deployment Mode option nor the Configure button are available on the Management

Appliance, as deployment modes are not relevant.

Use the Configuration > Network > Network Interface page to configure your appliance’s IP address and to configure access to your network’s DNS servers.

Note: The appliance uses 172.24.24.173 as the network address to access its initial configuration.

This may cause routing conflicts if your local network also uses addresses in the range of

172.24.24.0-255. Contact Sophos Technical Support for a solution if this applies to your deployment.

Important: If WCCP is enabled (on the Configuration > Network > WCCP page), all network settings on the Network Interface page, except Specify the DNS servers, will be disabled until you turn off

Web Cache Communication Protocol

integration.

1. Select either DHCP or Static IP.

If you choose the DHCP option, the Obtain DNS servers automatically option button is selected by default. DHCP is not recommended for a production environment, as the IP address can unexpectedly change, disrupting your users.

If you choose the Static IP option, you must also fill in the following text boxes:

■ Enter the IP Address for the appliance.

■

Enter the Network Mask. The network mask

is the range of addresses that the appliance can connect to directly. IP addresses outside of this range are reached via the Default

Gateway.

Enter the IP address of your network’s Default Gateway.

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■ [Optional] From the Deployment Mode drop-down list, select the mode that you want to use. The options are:

— Explicit proxy: Select this option if you have elected to use the explicit network deployment.

— Transparent: Select this option if you have elected to use the transparent network deployment.

— Bridged (inline): Select this option if you have elected to use the bridged network deployment. This option is not available if no bridge card is installed in your appliance.

See "Network Deployment" for a description of each of these and other deployment types.

■

If you chose the Bridged (inline) option in the previous step, you can click Configure beside the Deployment Mode option to create a list of IP addresses or IP ranges to exempt from appliance handling. These IP addresses will be exempt from all Web Appliance filtering, including virus scanning.

In the Bridged Mode Configuration dialog box, enter the IP address or IP range in CIDR

format in the text box, select IP Address or IP Range from the drop-down list as is appropriate for the entry, and click Add. Click OK when you have added all the IP addresses or ranges that you want in the list.

■ [Optional] To configure Additional IP routes, IP Address to hostname map, or TCP

listening ports, click Advanced Settings (see Configuring Advanced Settings on page

149).

2. Auto is the default setting, but, in certain cases, the appliance may not be able to connect to your network if Auto is selected, which will require that you manually set these options from the Speed and duplex drop-down list.

This option is always available, whether you are using DHCP or static IP, or the Explicit,

Bridged, or Transparent deployment modes.

3. Select Obtain DNS servers automatically or Specify the DNS servers to set which method the appliance will use to obtain your DNS servers’ IP addresses.

If you selected the Specify the DNS servers option, enter the IP addresses of your network’s

DNS servers in priority order (Primary through Tertiary). When you specify more than one

DNS server then:

■

If the primary DNS server becomes unresponsive, the appliance will continually attempt to send requests to the primary DNS server. If a timeout occurs before the primary DNS server becomes available again, the appliance will send queries to the secondary DNS server.

If the primary DNS server rejects queries, the appliance will immediately send queries to the secondary DNS server.

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Similar behavior will apply if your secondary DNS server also becomes unresponsive or rejects queries, and you have specified a tertiary DNS server.

Note: Even if you have an upstream proxy (a proxy between the Web Appliance and the internet) configured, you still need to configure the Web Appliance with access to your organization’s DNS server.

4. Click Apply.

If your appliance is a Virtual Web Appliance or a Virtual Management Appliance there is the option to Re-register a cloned virtual appliance. If you clone a virtual appliance, each cloned instance

must be re-registered before you can use it in live production mode.

Related concepts

Network Deployment

on page 23

4.5.1.1 Configuring Advanced Settings

Additional IP routes enable the Sophos Web Appliance to process requests from client machines with IP addresses that reside outside of the appliance’s subnet by re-routing the requests from those IP ranges.

Note: The appliance uses 172.24.24.173 to run the Setup Wizard. If your local network also uses addresses in the range of 172.24.24.0-255, adding an additional route that includes this address will cause routing conflicts. Adding routes incorrectly can make the administrative web interface inaccessible. See Adding Routes for more information.

■ To add a route: a) Enter a descriptive Route Name.

b) Enter the requested Destination IP Range in CIDR format.

Important: This range must not include the static IP address of the appliance. It must also be outside of the appliance’s subnet. Always enter URLs to numbered directories using fully qualified domain names rather than IP addresses. The Web Appliance interprets any dotted quad followed by a slash and a number less than 33 as a CIDR range. Thus, a URL entered as an IP address followed by a numbered directory from 0 to 32 is improperly treated as a CIDR range.

c) Enter the Gateway IP Address to which you want to route the IP addresses. This address should be on the same subnet as the appliance d) Click Add.

To modify a route, you must delete it and add it again with the modified route information.

Note: If a route makes the administrative web interface inaccessible, you must delete the incorrect routes. Connect a laptop to the configuration port of the appliance and access the appliance by connecting to 172.24.24.173

■ To delete a route: a) Select the check box beside the route that you want to delete.

b) Click Delete.

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The Hostname to IP Address map feature allows you to map a hostname to an IP address.

This feature is used to resolve hostnames or sites (for example, Active Directory servers) that the configured DNS server is not aware of. This is the same as implementing a hosts file on a server or workstation.

■ To map a hostname to an IP address:

1. Enter an IP address in the IP Address text box.

2. Enter a hostname in the Hostname text box.

3. Click Add.

Note: For Active Directory to work properly when the DNS server is not aware of the Active

Directory server, you may need to include three entries for your Active Directory server.

<IP address> domain.tld

<IP address> host.domain.tld

<IP address> host.domain.tld.

■ To remove mapping:

1. Select the check box beside the mapping that you want to delete.

2. Click Delete.

The TCP listening ports feature allows you to configure additional ports on which the appliance will listen for web connections.

■ To add a TCP listening port:

1. Enter comma-separated port numbers in the TCP listening ports text box.

The port numbers must be between 1024 and 65535. Reserved ports that cannot be used include: 8080, 8443, 8445, 8777, 10000, 13128, and 18081. Port 8080 is always used by default. You can enter spaces after commas.

2. Click Add.

■ To modify the list of TCP listening ports:

1. Edit the list of comma separated port numbers that the appliance will use to listen for web connections.

The port numbers must be between 1024 and 65535. Spaces after the commas are allowed.

2. Click Add. If no ports are listed, the default of 8080 port 8080 will be used.

Click Close to exit the Advanced Settings dialog box.

4.5.2 Hostname and Other Network Settings

On a Management Appliance, neither the DNS search suffixes, nor the Accept authentication

from downstream ISA/TMG servers options are available.

Sophos Web Appliance | Configuration | 151

Use the Configuration > Network > Hostname page to set your appliance’s hostname and to configure various network deployment options. Different optional settings are appropriate, depending on your network environment, and the appliance deployment you implemented during setup.

■ To set the hostname, type in the fully qualified hostname that you want to use for your appliance in the Fully-qualified domain name field, and click Apply.

The following limitations are enforced via entry validation:

— The hostname must not exceed 15 characters (required for Active Directory).

— The entire fully qualified domain name must not exceed 64 characters (required for certificate generation in the administrative web interface).

Note: This field is disabled on the Management Appliance after the first Web Appliance joins it, and on the first joined Web Appliance. Changing FQDNs of either appliance after a join would break the connection between them.

Changing the hostname will trigger the generation of a new administrative web interface certificate, which you should install. The generation of the new certificate may take as long as a minute or two. The Hostname page will then reload, using the old URL, so your browser will display a certificate mismatch error if the hostname in the URL does not match the hostname in the administrative web interface certificate. If this occurs, choose to proceed with the mismatched certificate.

After changing the hostname, it is advised that you log out to avoid potential problems.

■ To set the search domain, type in your organization’s search domain in the DNS search suffix text box, and click Apply.

This is typically your organization’s domain, which enables browsers to complete the domain name if a user types only a machine name in the address field.

■ To set the outgoing mail server, type the fully qualified domain name of your organization’s outgoing SMTP mail server in the Outgoing SMTP mail server field, and click Apply.

This is required if your organization’s firewall will not permit the appliance to send email, such as alert notifications or reports.

Important: Setting the outgoing SMTP mail server is essential if you want to receive emailed alerts or reports, or if you want the Sophos Managed Appliance Service. If you do not want these features or this service, do not configure the Outgoing SMTP mail server, and be sure to turn Sophos Technical Support alerts off on the Configuration > System > Alerts page.

Related concepts

Network Deployment

on page 23

4.5.2.1 Specifying an Upstream Proxy

1. In the Specify upstream proxy section’s IP or FQDN field, type the IP address or the fully qualified domain name of the upstream proxy.

Note: The currently supported upstream proxy configurations are:

■ Squid without user authentication.

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■

ISA Server 2004 or 2006 Standard Edition in firewall and proxy mode without user authentication.

Forefront TMG 2010 in firewall and proxy mode without user authentication.

HTTP (port 80) and HTTPS (port 443) traffic will be proxied through the upstream server. You may need to configure your firewall to allow other external connections. Refer to the Setup

Guide to review specific ports that the appliance uses for external and internal connections.

2. In the Specify upstream proxy section’s Port field, type the port number by which you access your organization’s web proxy.

3. Optionally, to forward requests for specific hostnames to a particular upstream proxy, click the

Advanced Settings button.

The Advanced Settings dialog box is displayed.

a) In the Hostname text box, enter the IP address or hostname for which you want to forward requests. Wildcard ("*") hostnames can be used, such as *.example.com, if you want to match an entire domain.

b) In the Upstream proxy text box, enter the hostname or IP address and the colon-separated port number of the upstream proxy to which you want to forward requests.

Note: In Transparent or Bridged mode, if a user requests an HTTPS page from a browser that does not support Server Name Identification (SNI), and you have specified a proxy by hostname or domain in Advanced Settings, that alternative proxy will not be used. Rather, the request will go through the default upstream proxy that you entered in steps 1 and 2.

To ensure that the alternative proxy is used instead, enter an IP address in the Advanced

Settings.

c) Click Add to add the new entry to the list.

d) To remove entries from the list, first select the check box next to each entry that you want to remove, then click Delete.

4. Click Apply.

Related tasks

Explicit Deployment on page 25

4.5.2.2 Accepting ISA/TMG Server Authentication

1. Enter the IP address (or comma-separated addresses, if there is more than one) of the ISA/TMG server(s) in the IP Addresses text box in the Accept authentication from downstream

ISA/TMG servers section.

2. Install the ISA/TMG server plug-in.

a) Click Download the Sophos ISA/TMG plug-in to download the plug-in for installation on your ISA/TMG server.

The ISA/TMG plug-in is compatible with Microsoft ISA Server 2004 and 2006, and Microsoft

Forefront TMG 2010.

b) Install the downloaded plug-in on your ISA or TMG server.

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3. Click Apply.

4.5.3 Configuring WCCP

To enable integration between your Sophos Web Appliance and

WCCP routers, use the

Configuration > Network > WCCP page. Your deployment can be in either

Transparent Mode

on page 29 or Bridged Mode on page 31.

1. Enable WCCP on your routers. The Web Appliance will only process HTTP traffic that is directed to port 80 of external sites.

Note: When using WCCP with a router that supports the fast timers feature (Cisco firmware from later than 2012 or WCCP v2 rev1), you must disable the fast timers feature. To disable this on a Cisco router, use the command no ip wccp variable-timers .

2. Toggle the WCCP integration button to the On position.

3. Under Forwarding method, select GRE or L2.

Important: You must turn WCCP off on all appliances for a minimum of 30 seconds when you switch between the GRE and L2 forwarding methods.

■ For optimal performance, choose L2, if there are no routers between the WCCP router and the Web Appliance. (In this example, the IP address of interface is the WCCP Router IP address.)

■ You must choose GRE if your network has more than one router between the WCCP router and the Web Appliance, or if your network topology has specific hardware or firewall requirements. (In this example, the IP address of interface is the WCCP Router IP address.)

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4. Enter the IP addresses for your routers.

■

For routers using a multicast IP address, enter one IP address, and click Add.

For a router with unicast IP addresses, enter one IP address, and click Add. Do the same for each router.

Important: You should specify the IP address of the interface with the least number of hops to the Web Appliance.

5. [Optional] Select Accept HTTPS redirection from WCCP router to allow HTTPS traffic to be forwarded.

Note: This option requires that there be two WCCP service groups on the selected router.

The required groups are group 0 for HTTP, and group 70 for HTTPS.

6. [Optional] Enter a password under Service group password to ensure the Web Appliance only accepts requests from authorized WCCP routers.

7. Click Apply.

If the initial setup is successful, traffic will begin to flow through the Web Appliance. However, if the initial setup fails, the System Status will display a critical error after three minutes.

Note: When a Web Appliance with an incompatible forwarding method attempts to join a WCCP service group, Cisco routers correctly detect that an unusable proxy has joined, but may not update the router’s record. To correct this, you must disable WCCP on the router, and then re-enable it, clearing the list of known routers.

Related concepts

Replacing Hardware Appliances with Virtual Appliances on page 22

Related tasks

Transparent Deployment

on page 29

Related information

Integrating the Appliance with WCCP

Sophos Web Appliance | Configuration | 155

4.5.4 Load Balancing with the Management Appliance

The features described in this section are only available on the Management Appliance.

Optionally, you can use the Configuration > Network > Load Balancing page to configure a

Management Appliance as a load balancer. This lets the Management Appliance distribute load between any Web Appliances that are joined to it.

Note: You cannot configure load balancing when using DHCP.

To configure load balancing:

1. Click the On button to enable load balancing.

2. In the Load balancing configuration table, select the appliances to which you want to apply load balancing.

3. In the Virtual IP text box, enter the virtual IP that you want to assign to this Management

Appliance.

4. Click Apply.

Related concepts

Network Deployment

on page 23

4.5.5 Testing Network Connectivity

Use the Configuration > Network > Network Connectivity page to test the appliance’s ability to access the Sophos site via the internet, which is required to receive regular security data and software updates, as well as to provide users with filtered access to the internet.

To test your appliance’s connection:

1. Click Test.

The test results are shown as the test proceeds. As each test is performed, one of three icons is displayed to the left of the line describing the test:

■ A green check mark icon indicates that the test is successful.

■ A yellow exclamation mark icon indicates that the test produced a warning.

■ A red "x" icon indicates that the test failed.

The icon that is displayed beside the "Test complete" message summarizes the outcome of the tests:

■ A green check mark icon indicates that all network configuration settings are valid.

■ A yellow exclamation mark icon indicates that one or more non-essential configuration settings were in error, but the appliance will function.

■ A red "x" icon indicates that one or more essential configuration settings failed, which means that the appliance is unusable with the current network configuration.

4.5.6 Running the Diagnostic Tools

The appliance offers a set of diagnostic tools that you can use to diagnose problems connecting to remote websites. Before trying these tools, you should ensure that you have checked the connection, using the Configuration > Group Policy > Policy Test page to confirm that access to the site is allowed by the policy.

1. Enter the hostname, URL, or IP address of the site to which you want to check the connection.

If you are using Send HTTP request , you can specify the protocol (for example, HTTPS).

You can also specify a particular file.

Note: Send HTTP request will not retrieve the actual file, just the headers.

2. Select the diagnostic tool that you want to use from the drop-down list.

The options are Ping, Traceroute, DNS lookup, and Send HTTP request. The common uses of these tools are:

■ Ping: Tests connectivity to a server or site.You can either use ping to check if the appliance has the network access to contact a particular server, or—if you are confident that the appliance has no access problems—you can use it to check whether a particular server is actually up and running.

■

Traceroute: Identifies the "hops" the appliance has to go through to access a particular destination. If the appliance is having trouble accessing a destination, traceroute would show where the request is being routed and possibly identify the source of the problem (for example, you might find that a request is being routed to an unexpected router that is unable to handle the request).

DNS lookup: Checks which IP(s) a particular hostname resolves to. A site can be blocked by its hostname or by its IP address. If a site is being blocked, but its hostname is set to

"Allow" in the Policy Tester, it may be blocked according to its IP address. Alternatively, there may be a problem accessing a site because old or invalid DNS entries resolve to a non-existent or invalid IP address.

Send HTTP request: Downloads the headers in response to an HTTP request. You can use this option to determine if the destination site is responding incorrectly to the appliance

(the request would return an invalid HTTP header). This can help you troubleshoot a site that is not working.

3. Click Run Test.

The results of the selected test are displayed in the Test results panel.

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5 Reports

The Reports tab provides graphical and textual data on a variety of aspects of Web Appliance activity and performance.

On the left side of the tab is a navigation sidebar with links to the individual reports pages.

From the Options section of the sidebar, you can configure the Reporting Groups (the groups upon which group-based reporting is based), and use the Report Scheduler (in which you set up the automated emailing of sets of reports sent as PDFs to selected individuals on a configurable schedule).

The reports, and the Options pages, are displayed on the middle part of the tab.

The Report Parameters sidebar on the right side of the tab allows you to modify the time period covered by the report, and, for some reports, allows you to change the type of data that is reported on as well.

You can modify, print, and export any of the reports from within the individual reports pages.

You can get related information by clicking on items in the report results. For instance, if you click on a specific category in the results of the Browse Time By User report, the report will switch to the Top Users By Category report with the relevant report parameters set. If you click on a username in the High Risk Site Visitors report, the appliance will run a search on that username filtered by Blocked (High Risk) and the relevant username.

Note: Search > Recent Activity Search results only include page views and file downloads, while Reports may include various other data, and may not match the results of Recent Activity

Search queries. Similarly, reports may list no hits while still reporting a byte count.

5.1 Available Reports

On the Reports tab, the navigation sidebar lists the available reports. Click a report category

(Traffic & Performance, Users, Policy & Content) on the sidebar to access the reports within that category. The full list of available reports is as follows:

5.1.1 Traffic & Performance: Volume

By default, a stacked-bar graph and data table of the total number of user requests by request type, hourly for the current day since midnight. You can sort the results according to site visits or bytes consumed. The available search parameters vary from one report to another. See “Modifying

Reports” for a description of each parameter.

Note: This report displays the total of allowed traffic between clients and the proxy. This report does not display the total bandwidth usage for the appliance.

5.1.2 Traffic & Performance: Latency

By default, a bar graph and data table of the peak delay in seconds added to page views and downloads by the Web Appliance, hourly for the current day since midnight. If you view this report

158 | Reports | Sophos Web Appliance for multiple Web Appliances, the values shown are averages of all active Web Appliances (averages do not include Web Appliances without data).

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.3 Traffic & Performance: Throughput

By default, a bar graph and data table of the volume of data, in the form of megabits per second, that the Web Appliance has handled hourly for the current day since midnight. If you view this report for multiple Web Appliances, the values shown are totals of all Web Appliances.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.4 Users: Virus Downloaders

By default, a pie chart of the top five virus downloaders, plus all others, each shown as a percentage of the total number of viruses downloaded today since midnight. The data table shows the following:

■ full list of users who downloaded viruses during the reporting period. If your Web Appliance is configured to access a single-domain Active Directory server, only the username of each user is displayed; if the Web Appliance is configured to access the global catalog of a multidomain Active Directory forest, users are displayed in the form "domain\username".

Usernames for eDirectory are specified in the form user.context

■

IP addresses to which the viruses were downloaded.

Count of the viruses downloaded.

■ The top five viruses downloaded (maximum) for each user.

Click on a username to view a Search > By User of all URLs blocked due to viruses.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.5 Users: Sandstorm Users

By default, a pie chart of the top five users who have had the most files referred to Sophos

Sandstorm, plus all others, each shown as a percentage of the total number of files flagged as suspicious today since midnight. The data table shows the following:

■ Username: Full list of users with files referred to Sandstorm during the reporting period. If your Web Appliance is configured to access a single-domain Active Directory server, only the username of each user is displayed; if the Web Appliance is configured to access the global catalog of a multidomain Active Directory forest, users are displayed in the form

"domain\username". Usernames for eDirectory are specified in the form user.context

■

Originating IP: The originating IP of the user.

Clean: files that have been analyzed and that exhibit no malicious behavior.

Malicious: files that Sophos Sandstorm has determined are malicious.

Unsuccessful: files that could not be analyzed.

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■

Excluded: files that were not sent for analysis due to policy settings.

Total: the total number of files that were flagged as suspicious.

Click on a username or IP address to view a Search > By User of all URLs blocked by the policy.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.6 Users: PUA Downloaders

By default, a pie chart of the top five

PUA

downloaders, plus all others, each shown as a percentage of the total number of PUAs downloaded today since midnight. The data table shows the following:

■ Full list of users who downloaded PUAs during the reporting period. If your Web Appliance is configured to access a single-domain Active Directory server, only the username of each user is displayed; if the Web Appliance is configured to access the global catalog of a multidomain

Active Directory forest, users are displayed in the form "domain\username". Usernames for eDirectory are specified in the form user.context

■

IP addresses to which they downloaded PUAs.

count of PUAs downloaded.

■ Top five PUAs (maximum) downloaded by each user.

Click on a username or IP address to view a Search > By User of all URLs blocked due to PUAs.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.7 Users: High Risk Site Visitors

By default, a pie chart of the top five high risk site visitors, plus all others, each shown as a percentage of the total number of high risk sites visited today since midnight. The data table shows the following:

■ full list of users who visited high risk sites during the reporting period. If your Web Appliance is configured to access a single-domain Active Directory server, only the username of each user is displayed; if the Web Appliance is configured to access the global catalog of a multidomain Active Directory forest, users are displayed in the form "domain\username".

Usernames for eDirectory are specified in the form user.context

■

IP addresses from which they browsed high risk sites.

Count of the high risk sites visited.

Click on a username or originating IP address to view a Search > By User of all URLs blocked because they are high risk sites.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

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5.1.8 Users: Policy Violators

By default, a pie chart of the top five policy violators, plus all others, each shown as a percentage of the total number of policy violations today since midnight. The data table shows the following:

■ full list of users who violated policy during the reporting period. If your Web Appliance is configured to access a single-domain Active Directory server, only the username of each user is displayed; if the Web Appliance is configured to access the global catalog of a multidomain

Active Directory forest, users are displayed in the form "domain\username". Usernames for eDirectory are specified in the form user.context

■

The count of their policy violations.

Top five (maximum) policy rules violated for each user.

Click on a username to view a Search > By User of all URLs blocked by the policy.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.9 Users: Top Users By Quota

A data table is displayed showing top users of quota time.

By default, queries are ranked according quota time consumed, starting with the largest. You can also sort the results according to hits or bytes. The data table contains these columns:

■

Username: The user who has consumed quota time. Click the username to open a recent activity report for that user. As with other reports, if your Web Appliance is configured to access a single-domain Active Directory server, only the username of each user is displayed; if the

Web Appliance is configured to access the global catalog of a multidomain Active Directory forest, users are displayed in the form "domain\username".

Quota used: The number of minutes a user has consumed of their current quota allocation.

Top 5 categories: The top five categories in which the specified user browsed sites.

■

Hits: The number of site accesses in each of the top five categories. The first row displays the total number of accesses in the top five categories.

Bytes: The number of bytes downloaded each of the top five categories. The first row displays the total number of bytes downloaded in the top five categories.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.10 Users: Top Bandwidth Users

By default, a pie chart is displayed of the top five bandwidth users and all others. These are shown as a percentage of the total bandwidth used today since midnight, counting both allowed and blocked traffic. The text output shows the following:

■

Top 25 bandwidth users during the reporting period. If the appliance is configured to access a single-domain Active Directory server, only the username of each user is displayed. If the appliance is configured to access the global catalog of a multidomain Active Directory forest, users are displayed in the form "domain\username".

Top five destinations of each user.

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■

Total bytes for each user, or bytes for the specified direction.

Total bytes for each of the top 5 destinations for each user listed.

Note: The Top Bandwidth Users report may not match Browse Summary By User reports, as the former includes all data, while the latter include only data from initial page hits, and do not include any content, such as images or CSS.

Click on a username to view a Search > By User of all URLs viewed or downloaded.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.11 Users: Top Users By Browse Time

By default, a pie chart is displayed of the top five users by browse time, plus all others. Each user section of the chart is shown as a percentage of the total time that all users spent browsing within the specified time period. The text output shows the following:

■ A list of the top 25 users by time spent browsing web pages. If your Web Appliance is configured to access a single-domain Active Directory server, only the username of each user is displayed; if the Web Appliance is configured to access the global catalog of a multidomain Active Directory forest, users are displayed in the form "domain\username". Usernames for eDirectory are specified in the form user.context

■

The total amount of time that users spent browsing during the specified time period.

The top five categories of sites that they visited and the time that they spent browsing in each of these top five site categories.

Click on a username link to view a more detailed browse time report for that user. Clicking a username generates the Report > Browse Time By User report filtered for the username that you clicked on and the time period that you are currently viewing.

The Top Users By Browse Time report excludes some categories of URLs that are typically called in the background and not initiated by the user. For instance, many advertising, certification, and image repository websites are excluded that show up on other usage reports.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.12 Users: Browse Time By User

By default, a pie chart is displayed of the top five site categories browsed by the selected user.

Each category section of the chart is shown as a percentage of the total time that the user was browsing during the selected time period. The text output shows the following:

■

A list of all of the categories in which the selected user browsed.

The total amount of time that they spent browsing in each category.

■

The total number of hits, or pages loaded, in each category.

The top five domains that they visited in each category.

The total time that they spent browsing in each of these top five domains.

The total number of hits in each of these top five domains.

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Note: Usernames are specified in the format DOMAIN\User in the text box to the right of the report. Alternatively, if Active Directory integration is not enabled, an IP address may be specified.

Usernames for eDirectory are specified in the form user.context

. This report may also be generated for a specified user by clicking the username in the Top Users By Browse Time report.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter. Some URLs that you see in other reports are excluded from this report. The Browse Time By User report excludes some types of URLs that are typically called in the background and not initiated by the user. For instance, many advertising, certification, and image repository websites are excluded that show up on other usage reports.

5.1.13 Users: Browse Summary By User

Use the Browse Summary By User report to get detailed browsing information for a specific user. Enter a user, optionally select a time period under Report Parameters, and click Run

Report. You can choose which data you the graph to display with the Display by drop down.

Select Browse time, Site visits, or Bytes consumed.

Text output below the graph displays:

■ Date: For searches that span multiple days this field will show the date for the related usage.

If searching a single day, this will display the hour.

■

Visits: The total number of visits to each site.

Bytes: The total number of bytes downloaded from each site.

■ Browse time: The total browse time for the date (or hour if searching a single day).

Note: Usernames are specified in the format DOMAIN\User in the text box to the right of the report. Alternatively, an IP address may be specified.

5.1.14 Users: Top Users By Category

By default, a pie chart is displayed of the top five bandwidth users for the selected category. These are shown as a percentage of the total bandwidth used today since midnight. The text output shows the following:

■ Top 25 bandwidth users for a particular category during the reporting period. As with all other reports, if your Web Appliance is configured to access a single-domain Active Directory server, only the username of each user is displayed; if the Web Appliance is configured to access the global catalog of a multidomain Active Directory forest, users are displayed in the form

"domain\username".

■

Top five destinations of each user.

Total number of hits for each user.

Total bytes viewed and downloaded for each user.

Total number of hits for each of the top 5 destinations for each user listed.

Total bytes for each of the top 5 destinations for each user listed.

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Click on a username to drill down to an Activity Search By User to view all the URL requests, filtered for the user you clicked on and the time period that you are currently viewing.

Click on the destination to drill down to an Activity Search By Site, filtered for the site you clicked on and the time period that you are currently viewing.

You can sort the results according to the number of hits or number of bytes consumed. The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.15 Users: Category Visits By User

By default, a pie chart is displayed of the top five categories browsed by the specified user, plus a segment for all the other categories, counting only allowed pages. Each category segment of the chart is shown as a percentage of the total categories or bytes consumed during the specified time period. The text output shows the following:

■

Category: A list of all categories in which the specified user browsed sites.

Top 5 destinations: The top 5 destinations (domains) visited in each category.

■

Visits: The total number of visits in each category, counting only allowed pages.

Bytes: The total number of bytes downloaded in each category, counting only allowed pages.

The list may be sorted by site visits or bytes consumed.

Usernames are specified in the format DOMAIN\User in the text box to the right of the report.

Alternatively, if Active Directory integration is not enabled, an IP address may be specified.

Usernames for eDirectory are specified in the form user.context

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.16 Users: Site Visits By User

By default, a pie chart is displayed of the top five sites browsed by the specified user, plus a segment for all the other sites. Each site segment of the chart is shown as a percentage of the total number of visits or bytes that the user was browsing during the specified time period, counting only allowed pages. The data table shows the following:

■

Sites: A list of the top 25 sites in which the specified user browsed.

Category: The category under which the site is listed.

■

Visits: The total number of visits to each site.

Bytes: The total number of bytes downloaded from each site.

The list may be sorted by site visits or bytes consumed.

Note: Usernames are specified in the format DOMAIN\User in the text box to the right of the report. Alternatively, if Active Directory integration is not enabled, an IP address may be specified.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

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5.1.17 Users: Users By Search Queries

A data table is displayed showing user queries that match keywords and phrases you have specified in the Search Terms list. No data is shown in this report unless you have added one or more entries to a Search Terms list that is turned on.

By default, user web queries are ranked according the date and time of the query, starting with the most recent query. You can also sort the results according to the list name or the user. The data table contains these columns:

■

User: The username and/or the IP address of the machine on which the query was submitted.

Search query: The word(s) included in the user query.

List name: The name in the search terms list containing the matching word(s) or phrase(s).

Date/Time: The exact time at which the query was submitted.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

Related concepts

Search Terms on page 178

Adding a Search Term Alerts Recipient

on page 117

5.1.18 Users: Top Web Application Users

By default, a chart is displayed of the number of site visits for the top web application users. The results displayed vary according to the parameters selected. The text output shows the following:

■ Top web application users during the reporting period.

■

Top web applications for each user. Specific features are displayed as separate items. Items not associated with a specific feature are listed as General. Each feature has a color coding that relates to the Application listed in the graph.

Total hits for each of the top web applications for each user listed.

The Status parameter allows you to filter results by Allowed, Blocked and Blocked (Application).

See “Modifying Reports” for a description of the other parameters. Report on a group will allow you to run a report on specific groups.

5.1.19 Policy & Content: Allowed Sites

By default, a pie chart is displayed of the top 5 sites accessed, plus all others, shown as a percentage of the sites visited today since midnight of the current calendar day. The data table shows the following:

■ the 25 most accessed sites

■ number of visits to each site

■ unique number of users who visited each site

■ bytes used by each site

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Clicking on a site in the list performs a Recent Activity Search: By Site.

You can sort the results according to site visits, unique users, or the number of bytes consumed.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

Related tasks

Searching Recent Activity

on page 181

5.1.20 Policy & Content: Warned Sites

By default, a pie chart and data table of user site requests that resulted in warnings shown as a proportion of the total number of warnings (chart) organized by the number of warnings issued in the current calendar day since midnight.

The data table shows the number of warnings that were issued, and how many times someone proceeded to each site, despite the warnings. The table also shows the number of unique users who received warnings during the reporting period. You can sort the results on any of these columns.

The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.21 Policy & Content: Blocked Sites

By default, a pie chart and data table of the top blocked sites, shown as a proportion of the total number of blocked sites and organized by the number of visits today since midnight. The text output also shows the number of unique users accessing the top listed blocked sites during the reporting period.

Note: The Blocked Sites report may include accessible sites if file types that users attempted to download were blocked by the policy.

You can sort the results according to the number of site visits or the number of unique users. The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

5.1.22 Policy & Content: Categories

By default, a pie chart and data table of the categories of URLs allowed—as a proportion of the total number of allowed visits—today since midnight. The data table also shows the total number of bytes viewed or downloaded for each category.

Visits displays a count of page loads or Download files, while Bytes displays the total bytes of any downloads, so it is possible to have a positive value for Bytes while the value for Visits is zero. For example, if you download just a graphic file, it doesn't count as a page load or a

Download file, but the bytes downloaded are recorded and shown in this report.

You can sort the results according to site visits or the number of bytes consumed. The available search parameters vary from one report to another. See “Modifying Reports” for a description of each parameter.

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5.1.23 Policy & Content: Downloads

By default, a pie chart and data table of the file types downloaded as a proportion of the total number of bytes downloaded today since midnight. The data table also shows the total number of requests for each of the file types downloaded.

Note: This is not a comprehensive measure of bytes downloaded. It records only the downloads that users have explicitly requested. It does not, for example, include the data downloaded as a result of JavaScript calls.

5.1.24 Policy & Content: Sandstorm Usage

By default, a stacked-bar graph and data table of the total number of user downloads referred to the Sandstorm cloud service, listed by analysis result. The results are broken down hourly for the current day since midnight, and show:

■

Clean: files that have been analyzed and that exhibit no malicious behavior.

Malicious: files that Sophos Sandstorm has determined are malicious.

■

Analysis unsuccessful: files that could not be analyzed.

Excluded by policy: files that were not sent for analysis due to policy settings.

Use the Graph by drop down to select whether the graph displays the number of files downloaded, the number of bytes downloaded, the number of files sent for analysis, or the number of bytes sent for analysis. See “Modifying Reports” for a description of the other search parameters.

5.1.25 Policy & Content: Advanced Threat Protection

The Advanced Threat Protection (ATP) report lists each unique IP address/user combination for

which the SWA has detected attempts to contact malware command and control services. You

can block and unblock machines listed in this report. Blocking a machine adds it to the

Configuration > Group Policy > Additional Policies page in the Quarantined Machines policy.

The columns in the report are:

■ Block: For each each IP address/user combination, you can use the block/unblock button to add or remove the IP address to or from the Quarantined Machines policy.

Note: Blocking a machine will block all instances of that IP address, not just the specific

IP/user combination you select.

■

Status: A red circle with an "X" indicates a potential threat that is unblocked. A green checkmark indicates the machine is blocked.

IP: The IP address of the detected machine. Clicking this will display a search for suspicious activity from this IP address.

Machine: The name associated with the machine. Clicking this will display a search for suspicious activity from the IP address associated with this machine.

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■

User: The username associated with the machine when the threat was detected. Clicking this will display a search for suspicious activity by this machine/user combination.

Count: The number of times this particular IP/username combination has been detected as a threat.

■ Details: The name or names of any detected threats. Clicking the name of a threat will open the webpage with the corresponding Sophos threat analysis.

To block or unblock all listed machines, use the Block All or Unblock All buttons at the bottom of the page.

Related tasks

Searching Recent Activity

on page 181

See Modifying Reports on page 167 for a description of the other parameters.

5.1.26 Policy & Content: Web Application Usage

By default, a chart and data table of the top web applications allowed today since midnight. The data table columns include Rank, Application & Feature, Hits (which displays a count of site visits) and Bytes (which displays the total bytes of uploads and downloads).

You can sort the results according to hits or the number of bytes consumed. The Chart parameter allows you to sort either by Top Applications or Top Features:

■ Top Applications shows a chart of the most used applications. The table below summarizes each application as well as showing a breakdown of each feature.

■ Top Features shows a chart of the most used features. The table below lists each feature with no grouping for their application.

The Status parameter allows you to filter results by Allowed, Blocked and Blocked (Application).

5.2 Modifying Reports

The reports about individual web appliances are available on a Management Appliance only.

On the right side of each report page is a Report Parameters sidebar with options for specifying the time period covered by the report and, sometimes, the kind of data that is displayed in the report. The options vary according to the type of report.

1. Set the desired parameters: a) Select an option for the Period that the report will cover.

■ Today: Only activity recorded since midnight for the current day is searched.

■ Yesterday: Only activity recorded during the previous calendar day (midnight to midnight) is searched.

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■ Last: From the drop-down list, select a time increment for the report. Then, in the text box, enter a number specifying the time period (for example, 7 days). Partial minutes, hours, weeks, days, and months count toward the total number specified. Time frames are defined as follows:

— minutes: Any complete minutes within the specified span, plus the elapsed portion of the current minute.

— hours: Any complete hours within the specified span, plus the elapsed portion of the current hour.

— days: Any complete days within the specified span, plus the elapsed portion of the current day.

— weeks: This includes any complete weeks (starting on Sunday of the first week) that fall within the specified span, plus the current week, up to the current day.

— months: This includes any complete months (starting on the first day of the first month) that fall within the specified span, plus the current month, up to the current day.

■ Custom: Select the From and To date and time. Set the date by clicking on the calendar icon and selecting the date from the calendar pop-up dialog box.

b) If available, select the data that you want displayed. Certain options are available for specific reports only. The following is a complete list of Display options:

■ Appliance: [Management Appliance Only] This drop-down list appears on the Latency and Throughput report pages. You can generate the report on an individual joined appliance or All appliances.

Whether viewing the information for All appliances or for a specific Web Appliance, the time period covered is always based on the Management Appliance’s time zone.

■ Category: Select a category on which to filter your results (for example, “Search Engines” or “Downloads”). You must a choose a category.

■ Report on a group: This drop-down list provides reports by department if you select a group or All Users. The groups displayed in the list are set on the Reports > Options >

Reporting Groups page.

■ Top n users: The number of users to display at once. If this number exceeds the number of users in your network, a complete list of users is displayed. The default is 25.

■ Top n sites: The number of sites to display at once. If this number exceeds the number of sites searched, a complete list of users is displayed. The default is 25.

■ Sort: The availability of these option buttons varies from one report to another. Some reports have none. If available, select one of the following to further refine the report data.

— Site visits: Ranks the results according to the number of visits to an individual website.

— Bytes consumed: Ranks the results according to the number of bytes downloaded from an individual website.

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— Hits: Ranks the results according to the number of times a site was accessed, broken down by domain (for example, yahoo.com).

— Matched terms: Ranks the results according to the number of times a string or substring is included in a user query. Only matches for keywords defined in the

Search Terms List dialog box are displayed.

— Date/Time: Ranks the results according to the day and time that the search was performed, beginning with the most recent.

— User: Ranks the results according to the IP address or directory services username of the user in numeric order, from lowest to highest.

— Search engine: Ranks the results according to the search engine used to retrieve the results, in alphabetical order.

— Unique users: Ranks the results according to the number of unique users who have visited a particular site.

— Warns: Ranks the results according to the number of times that users received a warning about a specific site.

— Proceeds: Ranks the results according to the number of times users proceeded to a given site after receiving a warning.

■ User: Generate user-specific reports by either entering a user’s name in the form

"Domain\user" or the user’s IP address.

2. Optionally, select View Report as PDF for a PDF version of the report, or leave this option blank to view the report on the page (as HTML).

If you are unable to access the PDF, and you are using Internet Explorer, see Enabling PDF

Access in Internet Explorer

on page 202.

3. Click Run Report.

5.3 Printing Reports

1. On the Reports sidebar, click the name of the report that you want to print.

The report is displayed.

2. Optionally, on the Report Parameters sidebar, select any of the available options that you want in the report, and click Run Report.

The modified report is displayed.

3. Click View printable version.

The report is displayed in a new window of your browser in a print-friendly format.

4. Use your browser’s print options to print the report.

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5.4 Exporting Reports

Report data is exported in comma separated value (CSV) format.

1. On the Reports sidebar, click the name of the report that you want to export.

The report is displayed.

2. Optionally, on the Report Parameters sidebar, select any of the available options that you want in the report, and click Run Report.

The modified report is displayed.

3. Click Export.

A text file is generated that contains the report data in CSV format. This may take a little time.

Your browser’s file download feature then prompts you to save the file or open it in the default associated program.

4. Save or view the exported .csv

file.

Related tasks

Searching Recent Activity

on page 181

5.5 Options

Use the Options pages to create and manage groups on which reports can be based, schedule the mailing of reports as PDFs, create exemptions for reports, and list search terms for inclusion in reports.

5.5.1 Reporting Groups

The Reports > Options > Reporting Groups page allows you to set the user groups on which a report can be generated. If Active Directory or eDirectory access has been properly configured, the Available groups list is populated with your organization’s groups from that directory service.

If your Web Appliance is configured to access a single-domain Active Directory server, Active

Directory group names are displayed in the form " groupname "; if the Web Appliance is configured to access the global catalog of a multidomain Active Directory forest, Active Directory group names are displayed in the form " domain\groupname ". All eDirectory names are displayed in the group.context

format.

Alternatively, or additionally, you can create, edit, and delete custom groups. Once the Available

groups list is populated to meet your requirements, you can move groups into the Reporting

groups list. The groups in the Reporting groups list are displayed on the Report on a group drop-down list on the Report Parameters sidebar of the following reports:

■

Virus Downloaders

PUA Downloaders

High Risk Site Visitors

Policy Violators

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■

Top Bandwidth Users

Top Users By Browse Time

Top Users By Category

Users By Search Queries

Allowed Sites

Warned Sites

Blocked Sites

Categories

■ Downloads

Note: Reporting data is restricted based on choices made when creating reporting groups. A full administrator has access to all information. However, when a limited administrator searches by

IP, the results only include users that came from that IP address and that are in the dataset. If a reporting group has an IP address in it, all data will be given for that IP address, regardless of users. For more information, see "Administrators."

Related concepts

Administrators

on page 61

5.5.1.1 Creating a Custom Reporting Group

1. In the Available groups list, click Create.

The Group Editor dialog box is displayed.

Note: The groups that are created in this window are also displayed as custom groups on the Configuration > Group Policy > Default Groups page.

2. In the top text box, enter a name for the group.

3. Use at least one of the following methods to select the members of the new custom group:

■

Click the Groups tab, highlight the groups that you want to include in your custom group, and click the double-right arrow (>>) to move the chosen groups into the Selected Entries list.

Click the Users tab to highlight the users that you want to include in your custom group, and click the double-right arrow (>>) to move the chosen users into the Selected Entries list.

Optionally, to remove a group or user from the Selected Entries list, highlight the item(s) that you want to remove from the custom group, and click the double-left arrow (<<).

To add manual entries that are not listed in the Groups or Users lists, do the following:

1. In the text box in the Manual Entries section, enter a username, IP address, or an IP address range, and click Add.

Active Directory usernames must be in the form DOMAIN\username , while eDirectory usernames must be in the form user.context

. IP address ranges must be in

CIDR

format.

The entry is displayed in the Manual Entries list.

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2. Optionally, to delete an item from the list, select the check box to the right of the entry that you want to delete, and click Delete.

The selected item is removed from the Entries list.

4. Click Save.

The Group Editor dialog box closes, and you are returned to the Options: Reporting Groups page, with the newly created custom group shown in the Available groups list.

5. Click Apply.

5.5.1.2 Editing a Custom Reporting Group

1. Click the name of the custom group that you want to edit.

Note: Custom groups, which can be edited, are indicated by a Sophos icon ( ); Active

Directory and eDirectory groups, which cannot be edited, are indicated by a directory icon ( ).

The Group Editor dialog box is displayed with the selected list’s members.

Note: The group changes that you make in this window are also displayed in the custom groups on the Configuration > Group Policy > Default Groups page.

2. Optionally, in the top text box, enter a new name for the group.

3. Optionally, use any of the following methods to change the members for the selected custom group:

■

Click the Groups tab, highlight the groups that you want to add to your custom group, and click the double-right arrow (>>) to move the chosen groups into the Selected Entries list.

Click the Users tab, highlight the users that you want to add to your custom group, and click the double-right arrow (>>) to move the chosen users into the Selected Entries list.

■

To remove a group or user from the Selected Entries list, highlight the item(s) that you want to remove from the custom group, and click the double-left arrow (<<).

To add manual entries that are not listed in the Groups or Users lists, do the following:

1. In the text box in the Manual Entries section, enter a username, IP address, or an IP address range, and click Add.

Usernames must be in the form DOMAIN\username . Usernames for eDirectory must be in the form user.context

. IP address ranges must be in

CIDR

format.

The entry is displayed in the Manual Entries list.

2. Optionally, to delete an item from the list, select the check box to the right of the entry that you want to delete, and click Delete.

The selected item is removed from the Manual Entries list.

4. Click Save.

The Group Editor dialog box closes and you are returned to the Options: Reporting Groups page with the modified custom group listed in the Available groups list.

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5. Click Apply.

5.5.1.3 Setting Reporting Groups

Use this procedure to set which groups will appear in the Report on a group drop-down list on the Report Parameters sidebar of the Reports pages, as well as on the first page (the Report

Package page) of the Report Scheduler wizard.

1. In the Available Groups list, select the groups on which you want to be able to generate reports.

You can Click, Shift-click to select a range of groups, or repeatedly Ctrl-click to select several groups individually.

2. Click the double-right arrow button, ( >> ), to move the selected groups into the Reporting

Groups list.

3. Optionally, to remove a group or groups from the Reporting Groups list, highlight the group or groups that you want to remove, and click the double-left arrow button, ( << ).

4. Click Apply.

The groups that appear in the Reporting groups list will be displayed in the Report on a

group drop-down list on the Report Parameters sidebar on the various Reports pages, allowing you to choose one of these groups as the group on which the report will be generated.

5.5.1.4 Deleting a Custom Reporting Group

1. In the Available groups list, select the check box to the right of the custom group or groups that you want to delete.

The custom group or groups that you want to delete must not be in the Reporting groups list.

Note: Custom groups, which can be deleted, are indicated by a Sophos icon ( ); Active

Directory and eDirectory groups, which cannot be deleted, are indicated by a directory icon

( ).

Important: The group or groups that are deleted in this window will also be removed from the Configuration > Group Policy > Default Groups page.

2. Click Delete.

The selected custom group or groups are removed from the Available groups list.

3. Click Apply.

5.5.2 Report Scheduler

Use the Reports > Options > Report Scheduler page to create, modify, enable or disable, and delete scheduled reports, which are pre-configured jobs that automate the generation and emailing of selected sets of reports to selected recipients on a preset schedule.

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5.5.2.1 Creating a Scheduled Report

1. At the top of the Scheduled reports table on the Reports > Options > Report Scheduler page, click Add.

The Report Package page of the Report Scheduler wizard is displayed.

2. Select one or more Report packages that you want included in the PDF file that is mailed out on schedule.

Descriptions of each selected package of reports are displayed in the Description box.

3. If you select the Policy compliance package, you can also choose to Include detailed policy

compliance reports and set the number of the top users (1 to 5) on which the included detailed report is generated.

4. From the Group selection drop-down list, select the groups that the reports will cover.

The default option is All Users.

The groups shown in this drop-down list are created and set on the Reports > Options >

Reporting Groups page.

5. Click Create Schedule at the top of the page, or Next at the bottom of the page, to proceed to the next page of the wizard.

6. In the Frequency of reports section, select the time period that you want the report to cover.

The options are:

■

Report for the past 24 hours, sent daily after midnight: Note that "after midnight" is actually slightly after 1:30 AM.

Report for the past "n" days, sent weekly on "x": If you choose this option, from the drop-down lists you must select both the range of days (7, 14, 21, or 28) and the day of the week on which you want the report sent to the recipients. The report will cover the selected number of days prior to the selected reporting day.

Report for the past month, sent on the first of each month: If you select this option, the report will be sent out on the first day of the month, and it will cover the previous complete one-month period.

7. In the Report scheduler name text box, enter a meaningful name for the scheduled report.

8. Optionally, select Activate this schedule to enable this scheduled report. Leave this option unselected if you want to enable it later.

9. Click Specify Recipients at the top of the page, or Next at the bottom of the page, to proceed to the last page of the wizard.

10. Specify the recipients by creating a list.

a) Add a recipient to the list by typing the recipient’s email address into the Specify recipients text box and then clicking Add.

b) Remove a recipient from the list by selecting the check box to the right of the recipient in the list and then clicking Delete.

11. Optionally, click Preview Reports to immediately generate an example report.

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The example report may include only a fraction of the specified reporting period, depending on the day that you request the preview.

12. Click Save.

Before saving, you can click Previous to return to the preceding pages of the wizard to review or change the settings in those pages. The options that you had set previously will be retained while you have the wizard open and until you change them, but they will not be saved for use until you click Save.

5.5.2.2 Modifying a Scheduled Report

1. In the Scheduled reports table on the Reports > Options > Report Scheduler page, click the name of the scheduled job that you want to change.

The Report Package page of the Report Scheduler wizard is displayed with the settings of the selected scheduled report displayed.

2. Optionally, select or clear the check boxes for any of the Report packages that you want to add or remove from the PDF file that will be mailed out to the selected users on the selected schedule.

Descriptions of the reports included in each selected package are displayed in the Description box.

3. If you selected the Policy compliance package, you can also choose to Include detailed

policy compliance reports and set the number of the top users (1 to 5) on which the included detailed report is generated.

4. Optionally, change the groups that the reports will cover from the Group selection drop-down list.

The default option is All Users.

The groups shown in this drop-down list are created and set on the Reports > Options >

Reporting Groups page.

5. Click Create Schedule at the top of the page, or Next at the bottom of the page, to proceed to the next page of the wizard.

6. Optionally, in the Frequency of reports section, you can change the time period that you want the report to cover. The options are:

■

Report for the past 24 hours, sent daily after midnight: Note that "after midnight" is actually slightly after 1:30 AM.

Report for the past 7 days, sent weekly on "x" — If you choose this option, from the drop-down list you must select the day of the week on which you want the report sent to the recipients. The report will cover the 7 days prior to the selected reporting day.

■

Report for the past 14 days, sent bi-weekly on "x" — If you choose this option, from the drop-down list you must select the day of the week on which you want the report sent to the recipients. The report will cover the 14 days prior to the selected reporting day.

Report for the past month, sent on day "x" of each month — If you choose this option, from the drop-down list you must select the day of the month on which you want the report

176 | Reports | Sophos Web Appliance sent to the recipients. The report will cover the one-month period prior to the selected reporting day.

7. Optionally, in the Report scheduler name text box, change the name for the scheduled report.

8. Optionally, select Activate this schedule to enable this scheduled report, or clear it if you want to enable it later.

9. Click Specify Recipients at the top of the page, or Next at the bottom of the page, to proceed to the last page of the wizard.

10. Optionally, modify the recipients list.

a) Add a recipient to the list by typing the recipient’s email address into the Specify recipients text box and then clicking Add.

b) Remove a recipient from the list by selecting the check box to the right of the recipient in the list and then clicking Delete.

11. Optionally, click Preview to immediately generate an example report.

The example report may include only a fraction of the specified reporting period, depending on the day that you request the preview.

12. Click Save.

Before saving, you can click Previous to return to the preceding pages of the wizard to review or change the settings in those pages. The options that you set previously will be retained while you have the wizard open until you change them, but they will not be saved for use until you click Save.

5.5.2.3 Enabling/Disabling a Scheduled Report

■ To enable an inactive scheduled report:

In the Scheduled Reports table, on the Reports > Options > Report Scheduler page, click

Turn On to activate an inactive scheduled report.

The Active button will turn green, and the Action button will change to Turn Off.

■ To disable an active scheduled report:

In the Scheduled Reports table, on the Reports > Options > Report Scheduler page, click

Turn Off to deactivate an active scheduled report.

The Active button will turn gray, and the Action button will change to Turn On.

5.5.2.4 Removing a Scheduled Report

1. In the Scheduled reports table on the Reports > Options > Report Scheduler page, select the check box to the right of the scheduled report that you want to delete.

2. At the bottom of the table, click Delete.

The selected scheduled report is removed from the table.

Sophos Web Appliance | Reports | 177

5.5.3 Report Exemptions

The Reports > Options > Report Exemptions page allows you to exempt selected report categories and specified domains from report data. If report exemptions are enabled, and they apply to the report you are running, this is indicated in both the Reports status bar and the bottom left corner of the report.

5.5.3.1 Exempting a Report Category

You can exempt one or more categories from reports containing category data. These reports are:

■ Policy Violators

■ Top Users By Browse Time

■ Browse Time By User

■ Category Visits By User

■ Site Visits By User

■ Categories

Any category that you exempt will not be included in all of the reports listed above.

To exempt a category:

1. On the Reports > Options > Report Exemptions page, select Exempt Categories.

2. From the drop-down list, select a category to exempt, and click Add.

Repeat steps 1 and 2 to exempt additional categories. To delete a category, select the check box beside the listed category, and click Delete.

5.5.3.2 Exempting a Report Domain

You can exempt one or more domains from reports containing domain data. These reports are:

■ Top Bandwidth Users

■ Top Users By Browse Time

■ Browse Time By User

■ Top Users By Category

■ Category Visits By User

■ Site Visits By User

■ Allowed Sites

■ Warned Sites

■ Blocked Sites

Any domain that you exempt will not be included in all of the reports listed above.

178 | Reports | Sophos Web Appliance

To exempt a domain:

1. On the Reports > Options > Report Exemptions page, select Exempt Domains.

2. Enter a single domain, and click Add. Or click Enter multiple domains, type each domain name on a new line, and click Add.

Repeat steps 1 and 2 to exempt additional domains. To delete a domain, select the check box beside the listed domain, and click Delete.

5.5.4 Search Terms

Use the Reports > Options > Search Terms page to specify keywords that are displayed in the

Users By Search Queries report. The appliance logs statistics about web queries, and if you specify words and phrases, data on these search terms is shown in the report.

Optionally, you can search for substring matches, which not only returns matches for specified terms, but also for any words or phrases that have the specified string within it. For example, the term “gun” would also match keywords such as “handgun” and “shotgun” because they contain the “gun” substring.

For more about how search term data is displayed, see the documentation for the “Users By

Search Queries” report.

In addition, you can enable search term alerts, so that any specified recipients are notified if user web queries contain one or more of the listed words or phrases. For more information, see “Adding a Search Term Alerts Recipient”.

Related concepts

Users: Users By Search Queries on page 164

Related tasks

Adding a Search Term Alerts Recipient

on page 117

Removing a Search Term Alerts Recipient on page 117

5.5.4.1 Adding Search Terms

You can enter words or phrases that you want displayed in the “Users By Search Queries” report.

Once a term has been entered, all instances of that term are included in reports, even if the term was used in a web query that was submitted before you added the term to the list of search terms.

Whether you specify one term or a number of terms, they must be contained by a list. Optionally, you can enable substring matches, so that user queries containing a portion of any specified term will match.

To add search terms:

1. Click Add.

The Search Terms List dialog box is displayed.

2. In the List name text box, enter a name for the list that will contain your term(s).

3. In the Search terms text box, enter a word or phrase that you want to trigger a report entry, and click Add. Or, click Enter multiple search terms, type each search term on a separate line, and click Add.

Sophos Web Appliance | Reports | 179

4. [Optional] Select Include substring matches if you want your listed terms to also match within words and phrases in search queries. For example, if you specify the term “drug,” and enable substring matches, the appliance will report on queries that include the word “drug,” along with variants such as“drugs” and “drugstore.” You can choose to enable/disable this option in each search term list.

5. Click Save.

The newly created entry is displayed in the Search terms list.

5.5.4.2 Modifying Lists of Search Terms

You can add, change, and remove words or phrases that are displayed in the “Users By Search

Queries” report. Whether you specify one term or multiple terms, they must be contained by a list. Optionally, you can enable substring matches so that user queries containing a portion of any term will match.

To modify search terms:

1. In the Search terms list, click the list name that you want to edit.

The Search Terms List dialog box is displayed.

2. Edit the list as follows:

■

To remove a search term from the list, select the check box next to the term, and click

Delete.

To add a search term to the list, in the Search terms text box, enter the word or phrase, and click Add.

To enable/disable substring matching, select or clear the Include substring matches check box. You can choose to enable/disable this option in each search term list.

3. Click Save.

5.5.4.3 Enabling/Disabling Lists of Search Terms

You can turn lists on and off. Turning a list off makes it inactive, but it does not permanently remove the list or its contents.

To enable/disable a list of search terms:

1. In the Search terms list, click the Turn On or Turn Off button next to the list name.

The list becomes inactive, but remains available, if you turn it off. For instructions on deleting a list of search terms, see “Removing Search Terms”.

Related tasks

Removing Search Terms

on page 179

5.5.4.4 Removing Search Terms

You can remove individual search term entries or a complete list of entries.

■ To remove a search term:

1. In the Search terms list, click the name of the list that contains the term you want to remove.

The Search Terms List dialog box is displayed.

2. Select the check box next to the term, and click Delete. To remove multiple terms at once, select the appropriate check boxes, and click Delete.

3. Click Save.

■ To remove a list of search terms:

1. In the Search terms list, select the check box to the right of the list that you want to delete.

2. Click Delete.

The list and its contents are removed.

on page 179

Sophos Web Appliance | Search | 181

6 Search

Use the search functionality to search user activity, sandbox activity, and user requests.

The Search tab allows you to:

■

Perform a Recent Activity Search (of users’ activity) By User (username or IP address), or

By Site requested.

If Sandboxing is enabled, search for instances where a user has attempted a download that required further analysis by Sophos Active Sandbox.

View User Submissions (requests) to recategorize, or allow access to, Sites, PUAs or File

Types.

6.1 Searching Recent Activity

The Recent Activity Search section of the Search tab allows you to search the user activity logs

By User (username or IP address), or to view users’ activity By Site.

1. On the Search tab sidebar, click the type of Recent Activity Search that you want to perform.

There are three ways to search recent activity:

■

By User: Search by username or by the user’s IP address.

By Site: Search by web address.

By Suspicious Activity: Search for attempts to contact malware command and control services

By User Timeline: Search usage by user for specific date ranges.

Note: Searches will only display users that the administrator has permission to see. However, if the administrator also has permission to search by IP address, then all users will be shown in the search results.

2. On the Search Parameters sidebar, enter the criteria for your search: a) Set the Period to search by selecting one of the following options:

■ Today: Only activity recorded since midnight for the current day is searched.

■ Yesterday: Only activity recorded during the previous calendar day (midnight to midnight) is searched.

— minutes: Any complete minutes within the specified span, plus the elapsed portion of the current minute.

Sophos Web Appliance | Search | 183 requests under Requests. Clicking a site will open the By User search for the user, using that site for the Filter by site option.

c) Click Search.

The results are displayed in the content pane.

Note: To avoid redundant entries in the Recent Activity Search: By User list, the Web

Appliance aggregates multiple instances of one user accessing the same URL within one minute.

3. [Optional] To change the sort order of the results, toggle the up/down arrow icon that appears immediately to the right of any of the following column headers at the top of the list of entries.

Search results can often contain more than 150 pages of information. Despite the quantity, this may be only a small portion of the total data available. To see the complete results of a search, click Export, and view the results in another application.

Related concepts

Policy & Content: Advanced Threat Protection

on page 166

Policy & Content: Allowed Sites on page 164

Images Display as Gray on page 216

Related tasks

Exporting Reports on page 170

6.1.1 Exporting Search Results

■ Click Export.

A text file is generated that contains the search result data in comma separated values (CSV) format. Your browser’s file download dialog box is then displayed, prompting you to save the file or open it in the default associated program.

The export to CSV function can create a file with over 2 million rows, which greatly exceeds the number of rows that can be imported into most spreadsheet applications. To avoid losing data, you should chunk the file in a text editor to a size that your spreadsheet can import before importing it, or open the exported CSV file in a database that doesn't impose such modest data size limitations.

6.2 Searching Sandstorm

Use these settings to view and manage downloads that were sent to Sandstorm for analysis in the sandbox. You can, optionally, release the file before the analysis is complete.

1. On the Search tab sidebar, click Sandbox Activity.

A list will be displayed of all downloads that were sent for further analysis in the sandbox.

184 | Search | Sophos Web Appliance

2. Optionally, you can narrow the search results by clicking the Show Filters button and entering filtering parameters: a) Enter the user or IP address for which you want to filter in the User/IP text box, then click the filter icon to the right of the text box.

Click the red "x" icon to clear this filter.

b) Enter the download source site for which you want to filter in the Site text box, then click the filter icon to the right of the text box.

Click the red "x" icon to clear this filter.

c) Use the File Type filter to select downloads by their file type.

d) Use the Status filter so select downloads using their Sophos Sandstorm analysis result.

e) Use the Released filter to select whether you want to filter for released files, unreleased files, or all files.

The filtered results are displayed in the content pane.

3. [Optional] To change the sort order of the results, toggle the up/down arrow icon that appears immediately to the right of any of the following column headers at the top of the list of entries.

4. To view details about a specific downloaded item, click its status.

A detailed report will be displayed with download information, file information, and results of the analysis.

5. [Optional] To release an item that is currently being analyzed by Sandstorm (that is, with a status of “In Progress” or “Error”) so that users can downloaded it immediately, select the check box in the Released column and click Release.

Sandstorm continues to analyze the file even if you release it.

If you release a file before the analysis is finished and the file is later determined to be malicious, you will receive an email notification.

CAUTION: Releasing an item before the analysis is finished may result in the downloading of malicious content.

Related concepts

Alerts & Monitoring

on page 115

Related tasks

email alerts to be sent when users submit sites, filetypes, or applications for review on the Adding an Alert Recipient on page 116 page.

6.3 Searching User Submissions

The User Submissions section of the Search tab allows you to view users’ requests to recategorize, or grant them access to, a Site, File Type or Application. You can also configure

Sophos Web Appliance | Search | 185

6.3.1 Viewing a User Submission Search

There are three user submission searches available for you to view:

■ Sites: Lists the user requests for unblocking or recategorizing sites.

■ PUAs: Lists the user requests for unblocking or recategorizing potentially unwanted applications.

■ File Types: Lists the user requests for unblocking or recategorizing file types.

As these lists of logged user requests can be very large, you can filter the logs to narrow the entries that are displayed.

1. On the Search tab sidebar, click the User Submission search that you want to view.

The results of the user submission search that you selected are displayed.

Each entry has an information line and a details section. The information line shows the URL,

IP/User, and Date. The details section contains the user’s comments, as well as some information that differs for each of the User Submission searches:

■ The Sites list shows the current category and the category to which they want the site changed.

■

The PUAs list shows the application name of the concerned PUA.

The File Types list shows the file type of the concerned download file.

2. Optionally, click the up/down arrow button that appears immediately to the right of any of the column headers to organize the list by that information:

■ URL: Orders the entries alphabetically by URL.

■

IP/User: Orders the entries alphabetically by the requester’s username or IP address. If your Web Appliance is configured to access a stand-alone Active Directory server, only the users’ username is displayed; if the Web Appliance is configured to access the global catalog of a multidomain Active Directory forest, users are displayed in the form

"domain\username". For eDirectory, enter the username in the form user.context

Date: Orders the entries chronologically by their date or date range.

3. To reverse the order of the entries, click on the same up/down arrow button that you clicked in the previous step a second time.

Note: If the text in any field is too long to view, place your mouse pointer over the text and the full text is displayed in a screen tip box.

6.3.2 Allowing a User’s Request

Slightly different behavior is required to allow a user’s request for access to each of the different user submission types.

■ To allow a user’s request for access to a Site: a) Click the URL of the Site that the user wants to access.

186 | Search | Sophos Web Appliance

The User Submissions: Sites dialog box is displayed.

b) See the

Managing User Site Submissions on page 186 page for instructions on the use of

this dialog box.

■ To allow a user’s request for access to a PUA: a) Click the URL of the PUA that the user wants to access.

A confirmation dialog box appears.

b) Click OK to allow access.

If you allow access, that PUA submission will be removed from the list, and the PUA will appear in the Potentially unwanted applications authorization section of the

Configuration > Global Policy > Download Options page. If you subsequently choose to deny access to that PUA, you must remove it from the list of allowed PUAs on that page.

■ Allowing access to a File Type:

Note: It is not possible to allow access to a File Type request for a specific user. You can allow access to a file type in the Configuration > Global Policy > Download Options page by either removing the file type from the Selected list or clearing the Block potentially

unwanted applications check box. This would either allow access to all files of that type, or allow access to all PUAs, respectively.

6.3.2.1 Managing User Site Submissions

To manage user submissions:

Open the first user submission that you want to respond to by clicking on the requested URL on the Search > User Submission > Sites page.

The User Submissions: Sites dialog box is displayed, with the information about the request displayed in the Request details section.

Use the User Submissions: Sites dialog box to add the submitted URL to the Local Site List or to reject the request.

1. Select the action that you want to perform on the displayed user submission request.

The options are:

■

Add this URL to the Local Site List: Select this option to accept the user submission request.

Reject this request: Select this option to reject the request and have it removed from the

User Submissions list.

Skip this request: Select this option if you do not want to respond to this user’s submission at this time.

Sophos Web Appliance | Search | 187

2. If you chose the Add this URL to the Local Site List option, set one or more of the following by selecting the check box beside the option and taking the described action:

■ Apply a tag to this URL: Select an available tag from the drop-down list or enter a new tag.

■ Override the category for this URL: Select the category that you want the URL to be classified as from the drop-down list.

Note: You can edit the URL to something more generic or appropriate for inclusion in the

Local Site List.

■ Comment: Optionally, you can retain or edit the user’s comment. If selected, the contents of this text box are saved as the comment in the Local Site List.

Note: The comment field for new entries in the Local Site List will include which administrator approved the submission.

3. Click Apply & Next to apply your selected option and view the next user submission in the list, or click Apply & Close to apply your selected option and exit the User Submissions dialog box.

Optionally, on the

Adding an Alert Recipient

on page 116 page, configure email alerts that will be sent when users submit sites for review.

6.3.3 Deleting a User’s Request

1. Select the check box to the right of the row for the request that you want to delete.

2. Click Delete.

The user’s request to recategorize, or allow access to, a Site, File Type or Application is removed from the list without change to the policy.

188 | System Status | Sophos Web Appliance

7 System Status

The icons on the System Status tab indicate the system’s alert level by their color. If it is a joined appliance, the System Status button on the navigation bar becomes animated if the appliance is synchronizing with other appliances. The status indicated by these icons is shown in the following table. Differently shaped icons are used for the Web Appliances (disks) and the Management

Appliance (network icons).

The differences in the conditions monitored on each type of appliance are shown in the descriptions below. On a Management Appliance, the available controls differ considerably. For this reason,

Management Appliance users should also refer to System Status on the Management Appliance on

page 191.

Icon type OK

Disc icon (Web

Appliance) green

Network icon

(Management

Appliance) green

Warning yellow yellow

Critical red red

Unknown gray gray

Data Sync.

N.A.

animated

The System Status tab lets you monitor the health and performance of the appliance. By default, only exceptions (warnings or critical alerts) are displayed. If there are no exceptions, the System

Status tab’s default page shows nothing. The buttons at the bottom of the System Status page provide the following functionality:

■

Click Show All to view a complete list of status items. Some items, such as those associated with Active Directory and eDirectory, are only shown if the program is enabled in the appliance.

Click Show Exceptions to return to the display of only the existing exceptions.

■ Click Shutdown to restart or shut down the Web Appliance. A confirmation prompt is displayed.

Click Shutdown or Restart to perform the operation of your choice.

Note: Sophos strongly suggests that you use these software shutdown and restart options,

as using the appliance’s power button or reset button, as described on the Appliance Hardware

on page 11 page, may lead to file corruption and data loss. Also, note that any pending software updates will be applied during the shutdown and restart process.

The software shutdown and restart options are also very convenient for appliances that are housed off site or in a collocation facility.

The tab is organized into five sections, each with a different category of information. Every monitored condition displayed on the System Status tab shows the following information. At the

Sophos Web Appliance | System Status | 189 far left of the page is the status icon itself, the color of which indicates the alert status of the item as one of Normal (green), Warning (yellow), or Critical (red).

■

Monitor: Names the condition that is being monitored.

Message: Provides details of the latest alert.

■

Potential remedies: Describes possible solutions for the latest alert. For most warning and critical alerts, you are advised to contact Sophos Technical Support .

Last exception at: Shows the date in MM/DD/YYYY format and the time in 12-hour, AM/PM format for the latest unacknowledged alert.

■ Exception: Shows the number of alerts, including information (normal) alerts for that item.

Click the "note" icon to open the System Alerts dialog box, which contains a history of alerts for this item. Click Clear History at the bottom of the System Alerts dialog box to clear the alert(s).

Monitored information is grouped into four sections: Traffic, Hardware, Software, and License.

The monitored information varies depending on whether it is system status information for a

Management Appliance, a joined Web Appliance, or a stand-alone Web Appliance. The monitored conditions for each of these sections are:

■ Traffic:

— Scan time: [Not available on Management Appliance] A warning alert is triggered if the average scan time over the last 5 minutes exceeds 10 seconds.

— WCCP: [Standalone and Joined Appliances Only] A critical alert is triggered if the appliance is unable to communicate with configured

Web Cache Communication Protocol

routers.

■ Hardware:

— Hard Disk: A critical alert is triggered if the hard disk fails. The number of hard disks listed will vary according to the hardware platform.

— System memory usage: A critical alert is triggered when 98% of physical memory (RAM) is used. If this condition persists, the appliance configuration may need to be adjusted to enable greater throughput, or an additional appliance may need to be deployed to handle current volumes.

— System memory (missing): A critical alert is triggered if any of the expected memory

(RAM) is not present. The amount of memory expected varies according to the hardware platform.

— System temperature: A critical alert is triggered when the appliance’s temperature exceeds its normal temperature range.

— System fans: A critical alert is triggered if the appliance’s system fan fails.

— CPU: A critical alert is triggered if there are problems with the appliance CPU that could affect the stability of your system.

■ Software:

— Connection to management appliance: [Joined Web Appliance Only] A critical alert is triggered after 10 minutes of a loss of connection.

190 | System Status | Sophos Web Appliance

— Connections from joined appliances: [Management Appliance Only] A critical alert is triggered after 10 minutes of a loss of connection.

— System load: A warning alert is triggered if the load average is greater than 50%.

— Report data backup: [Management Appliance Only] A critical alert is triggered if a scheduled upload fails.

— Transaction log files archive: [Not available on Management Appliance] A critical alert is triggered if a scheduled upload fails.

— Configuration backup: [Not available on Joined Web Appliance] A critical alert is triggered if a scheduled upload fails.

— Connection to Sophos: A warning alert is triggered after two hours if the appliance is unable to connect to the Sophos site to receive threat definitions or software updates. A critical alert is issued if the appliance is unable to connect to the Sophos site after six hours.

— System updates: A critical alert is triggered when a system software update fails or if the software is out of date.

— System reboot: A warning alert is triggered if there are pending updates that will cause the Web Appliance to automatically reboot in the next available update window.

— Syslog server availability: A warning alert is triggered if the appliance is unable to connect to its configured Syslog server.

— Active Directory integration: A critical alert is triggered if the appliance gets disconnected from the Active Directory domain. If this occurs, click Verify Settings on the appliance’s

Configuration > System > Active Directory configuration page to ensure that the domain controller is accepting connections. Ensure that the username and password supplied have the relevant rights to access the domain and that your network is configured correctly to allow the appliance to access the relevant ports on the domain controller. Contact Sophos

Technical Support if additional help is required.

— Active Directory synchronization: [Not available on Joined Web Appliance] The Web

Appliance synchronizes with the configured Active Directory server every 2 hours. If this synchronization fails, a critical alert is raised.

— Active Directory Trusted Domains synchronization: [Not available on Joined Web

Appliance] If synchronization with a trusted (or child) domain fails, a warning alert is raised.

— eDirectory synchronization: [Not available on Joined Web Appliance] A critical alert is triggered if the appliance has problems synchronizing with the eDirectory server.

— eDirectory user identification: [Not available on Management Appliance] A warning is triggered if the appliance has encountered a problem obtaining user identification data from the eDirectory server(s). A critical alert is triggered if the appliance has encountered problems over an extended period of time when attempting to obtain user identification data from the eDirectory server(s).

— Web categorization data update: An alert is triggered if the Web Appliance has problems receiving web categorization data.

— Email alert delivery: A warning alert is triggered if the appliance has not been able to send email notifications (EDNs) for 4 hours. A critical alert is triggered if the appliance has not been able to send any EDNs for 72 hours. The appliance was either unable to connect to an email server when trying to send an alert notice, or was unable to deliver the email to

Sophos Web Appliance | System Status | 191 a specified recipient. Correct operation of the appliance requires that it be able to send email alerts to Sophos Technical Support and specified recipients. Ensure that an Outgoing

SMTP mail server has been correctly specified on the Configuration > Network >

Hostname page, and a valid recipient email address is specified on the Configuration >

System > Alerts page.

— Configuration version: [Only available on Joined Web Appliance] A critical alert is triggered if a configuration update fails. If the configuration version of the Joined Appliance does not match that of the Management Appliance, configuration changes on the Management

Appliance will no longer be downloaded to the Joined Appliance.

■ License:

— Sophos license: A warning alert is triggered when there are less than 30 days left on a trial license, and it continues until 10 days after a trial license expires. A critical alert is triggered 10 days after a trial license expires, and the appliance stops categorizing sites.

If you do not block uncategorized sites users will still be able to browse, but will not be protected from categories that should be blocked.

Related concepts

on how to configure their browsers to use the appliance, as is required for Explicit Deployment

on page 141

Alerts & Monitoring

on page 115

7.1 System Status on the Management Appliance

The features described in this section only apply to the Management Appliance.

The System Status tab is different on the Management Appliance. The list of monitored conditions is outlined in the “ System Status ”topic, but the Management Appliance also has the ability to show the system status for any joined Web Appliance, as well as its own system status. Also, there are a number of controls that differ from those on the Web Appliances.

The initial page of the System Status tab on the Management Appliance shows a table divided into two sections:

■ The Management Appliance section contains two columns of information:

— Appliances: The name of the Management Appliance. Click the hostname or IP address of the Management Appliance to view the system status of that system.

— Appliance type: The model number of the appliance.

In the Management Appliance system status view, the following buttons are available:

— Shutdown: Performs a graceful shutdown of this appliance.

— Back: Returns you to return to the System Status main page.

— Show Exceptions: Shows only those monitored conditions that are in a state of alarm.

— Show All: Shows all monitored conditions.

■ The Web Appliances section contains six columns of information:

— Web Appliances: The name of the Web Appliance. Click the hostname or IP address of the Web Appliance to view the system status of that system.

— Last contact: The time that has elapsed since the last contact with this appliance.

— Appliance type: The model number of the appliance.

— Version: The version of the software load on this appliance

— Concurrent users: The number of concurrent users in the last reported minute.

— Throughput (Mbps): The total kilobits or megabits per second of data passed to users.

In the Web Appliance system status view, the following buttons are available:

— Remove: Removes this appliance from the list of joined appliances.

— Back: Returns you to the System Status main page.

— Show Exceptions: Shows only those monitored conditions that are in a state of alarm.

— Show All: Shows all monitored conditions.

Sophos Web Appliance | Using Help | 193

8 Using Help

The user help provides several mechanisms to help you master the use of the appliance.

■

Content: Provides a collapsible sidebar of hierarchically organized links to the sections of the appliance help.

Search (text box): Provides full text search of the appliance help.

■ About: Lists the appliance license information.

■ Sophos Support: Provides a form for quick submission of a Sophos Technical Support request, as well as a mechanism for establishing a remote assistance session for Sophos support engineers.

■ Online Help PDF: Opens an Adobe Acrobat version of the appliance help in US Letter page size.

8.1 Searching the Documentation

1. Type a query in the Search text box.

The following search refinements are supported:

■

To match phrases, set the phrase in double quotation marks.

To use Boolean operators, type in "AND", "OR", or "AND NOT" in all uppercase letters.

■

Prepend a plus sign (+) to a term to require the presence of that term.

Prepend a minus sign (-) to a term to require the absence of that term.

2. Press Enter or click the arrow button to the right of the Search text box.

The results are displayed in the text box on the sidebar that usually displays the Table of

Contents. The search results display the following features:

■ Results are sorted by relevance.

■ Excerpts of the search results are displayed to help you assess the relevance of each result, and the search terms are highlighted.

3. Click on the page title of any search result to display that page in the content pane.

8.2 Using the Table of Contents

The Table of Contents is displayed on the appliance’s Help window sidebar.

■ To refresh the display of the table of contents, or to clear search results and re-display the

table of contents following a search, click on the title, Contents.

194 | Using Help | Sophos Web Appliance

■ To display a page of the help in the Content pane, click on the name of the section of the help in the table of contents that you want to view.

8.3 Sophos Support

The Sophos Support icon on the right side of the Help window titlebar provides two options for getting help from Sophos Support Services.You can either submit a support request via email, or you can enable remote assistance to your system via an outbound SSH (Secure SHell) connection to Sophos Support Services.

8.3.1 Filing a Support Request By Email

1. On the appliance Help window titlebar, click the Sophos Support icon .

The Sophos Assistance form is displayed in the Content pane.

2. Fill in the Sophos Support request via email form.

Fill in the following text boxes:

■

To: Enter "wsaph_enr_jsw_hw" if that does not already appear in the text box.

Name: Enter your name.

■

Email address: Enter the email address at which you can be contacted.

Company: Enter the name of the organization to which the appliance is registered.

Subject: Enter a short descriptive subject line for the issue.

Additional info: Add whatever information is significant to understanding the problem.

3. Once you have filled in all of the required and relevant information, click Submit to email the request.

8.3.2 Opening a Remote Assistance Session

Important: Prior to opening a remote assistance session, contact Sophos Technical Support to speak with an engineer who will guide you through the remote session.

1. On the appliance Help window titlebar, click the Sophos Support icon .

The Sophos Assistance form is displayed in the Content pane.

2. In the Remote Assistance section, click Enable to establish the connection.

A status message is displayed on the status bar (above the tabs bar) that states "Remote

Assistance enabled". This is displayed while an outbound SSH connection to Sophos Support

Services is open. This connection will be closed by the Sophos Support Services engineer that is working on your assistance request, or the session will be closed automatically within

72 hours.

When the session is finished, click Disable in the Enable remote assistance section to close the SSH connection.

Sophos Web Appliance | Using Help | 195

8.4 About

The About page displays the appliance license information.

To display the "About" page information:

1. On the Help window sidebar, click About.

The following information is displayed:

■

■ number of users licensed to use the appliance license term license expiry date for the appliance

196 | Configuring Ports | Sophos Web Appliance

A Configuring Ports

To ensure the functionality of the Sophos Web Appliance, configure your network to allow access on the ports listed below. Some ports are required only for specific situation, such as when you enable FTP backups or central management.

External Connections

These services are typically used for connections between your Web Appliance(s) and locations outside of your organization’s network.

Port

Function

Remote assistance

22 Central configuration, status and reporting

123

443

Remote assistance notification

Outbound network web traffic

Network time synchronization

Outbound network web traffic

Service

SSH

SMTP

HTTP

NTP

HTTPS

Protocol Connection

TCP

UDP

TCP

Outbound from appliance to sophos.com

Outbound from Web Appliance to

Management Appliance (if not collocated)

Outbound from appliance to sophos.com

Outbound from appliance to internet

Note: Opening ports 80 and 443 is a standard best practice. However, certain web sites may also require other ports to be opened.

Internal Connections

These services are typically used for connections within your organization’s network and your

Web Appliance(s), or between appliances themselves, if you have multiple appliances.

Port

Function

Backups using passive FTP

22 Central configuration, status and reporting

Service

FTP

SSH

Protocol Connection

TCP

Outbound from appliance to FTP server

Outbound from Web Appliance to

Management Appliance (if collocated)

Sophos Web Appliance | Configuring Ports | 197

Port Function Service Protocol Connection

139

DNS queries administrative web interface

Kerberos authentication

MS NetBIOS session

DNS

HTTP

UDP

TCP

KERBEROS TCP/UDP Inbound/outbound between appliance and AD server

NETBIOS-SSN TCP/UDP Inbound/outbound between appliance and AD server

389 Directory services synchronization LDAP

Outbound from Appliance to LAN

Inbound from LAN to appliance

443

445

636 administrative web interface

MS server message block

LDAP synchronization

HTTPS

SMB

LDAPS

TCP/UDP Inbound/outbound between appliance and AD server

TCP Inbound from LAN to appliance

TCP/UDP Inbound/outbound between appliance and AD server

TCP Inbound/outbound between appliance and eDirectory server

3268 MS AD Global Catalog synchronization

8080 Proxy (end user web browsing)

MSGC TCP/UDP Inbound/outbound between appliance and AD server

HTTP/HTTPS TCP Inbound/outbound between LAN and appliance

198 | Configuring Your Browser | Sophos Web Appliance

B Configuring Your Browser

This section contains instructions for configuring your browser to use the Web Appliance web proxy server.

Before you configure your browser, you need to know the domain name (DNS) of your Web

Appliance, and for certain browsers, the IP address. Contact your IT department to obtain this information. The proxy port number is 8080, although you can also use 3128 and 8081 if your system administrator instructs you to do so.

Select and apply the configuration instructions for each web browser that you use.

Note: The Browser Configuration page is included for distribution to your users as instructions

on page 25. These instructions should be emailed to your users, along with the domain name,

IP address, and port of your organization’s appliance.

Note: Configuring all user’s browsers to use the Web Appliance as a web proxy can be done centrally in Windows networks by using any of the following methods, an overview of these can be found at the end of the Sophos Web Appliance: Configuring your network for Explicit Deployment

Knowledgebase article, which includes the following:

■

Creating, Testing, and Deploying a proxy.pac File

Publishing Proxy Info as a wpad.dat File

■ Creating a GPO

Related tasks

Explicit Deployment on page 25

B.1 Adding the Sophos Root Certificate

This section contains information on adding the Sophos root certificate in different web browsers.

B.1.1 Adding the Sophos Root Certificate in Internet Explorer

The Install Root Certificate page of the setup wizard prompts you to install the Sophos root certificate. This page provides instructions for adding that root certificate in Internet Explorer.

To install the Sophos root certificate in Internet Explorer:

1. On the Install Root Certificate page of the setup wizard, click Install Certificate to install the Sophos root certificate.

The Internet Explorer File Download - Security Warning dialog box is displayed.

2. Click Open.

The Certificate dialog box is displayed.

3. Click Install Certificate.

The first page of the Certificate Import Wizard is displayed.

Sophos Web Appliance | Configuring Your Browser | 199

4. Click Next.

The Certificate Store page of the Certificate Import Wizard is displayed.

5. Select Place all certificates in the following store, click Browse, select Trusted Root

Certificate Authorities, click OK and then click Next.

The Completing the Certificate Import Wizard page of the Certificate Import Wizard is displayed.

6. Click Finish.

A Security Warning dialog box is displayed.

7. Click Yes.

The Security Warning dialog box closes, the Certificate Import Wizard closes, and a

Certificate Import Wizard alert dialog box is displayed, informing you that "The import was successful".

8. Click OK.

The Certificate Import Wizard alert dialog box closes.

9. In the Certificate dialog box, click OK.

The Certificate dialog box closes and the new Sophos root certificate is installed in your browser.

Note: For more information, see Installing the Sophos-Generated Certificate Authority in your

Users’ Browsers

B.1.2 Adding the Sophos Root Certificate in Firefox

The Install Root Certificate page of the setup wizard prompts you to install the Sophos root certificate. This page provides instructions for adding that root certificate in Firefox.

To install the Sophos root certificate in Firefox:

1. On the Install Root Certificate page of the setup wizard, click Install Certificate to install the Sophos root certificate.

The Firefox Downloading Certificate dialog box is displayed.

2. Select Trust this CA to identify web sites, and click OK.

The dialog box closes and the new Sophos root certificate is installed in your browser.

Note: For more information, see Installing the Sophos-Generated Certificate Authority in your

Users’ Browsers

B.2 Configuring Proxy Settings

This section contains information on configuring proxy settings in different web browsers.

202 | Configuring Your Browser | Sophos Web Appliance

B.3 Other Internet Explorer Settings

This section contains information on configuring scenario-specific settings in Internet Explorer.

B.3.1 Increasing the Number of Concurrent Connections in Internet

Explorer

Internet Explorer (version 7 and earlier) limits the number of concurrent connections to a server to 2. This creates a performance bottleneck for the Sophos Web Appliance. In order to improve performance, you will need to increase the number of concurrent connections on your users’ systems to 10. See How do I configure Internet Explorer to download more than two files at one time?

for more information.

B.3.2 Enabling PDF Access in Internet Explorer

Internet Explorer security settings may block Adobe Acrobat PDFs from being downloaded. If you are unable to view reports as PDFs, you can change this Internet Explorer option to enable access to Sophos reports.

1. Select Tools > Internet Options.

The Internet Options dialog box is displayed.

2. On the Security tab, click Custom level.

The Security Settings dialog box is displayed.

3. In the Downloads section of the Settings, select the Enable option for the Automatic

prompting for file downloads option, and click OK to close each dialog box.

The next time that you request a report as a PDF, a File Download dialog box is displayed, prompting you to open or save the file.

B.4 Other Firefox Settings

This section contains information on configuring scenario-specific settings in Firefox.

B.4.1 Configuring Firefox for Active Directory in Transparent mode or

Bridged mode

When the Web Appliance uses Active Directory authentication in Transparent mode, and Web

Cache Communication Protocol

provides load balancing between two or more appliances, Firefox users are prompted to enter a username and a password once per appliance. To avoid these prompts, configure Firefox to connect automatically.

1. In the Firefox address bar, type about:config .

2. In the Filter text box type ntlm .

3. Double click on network.automatic-ntlm-auth.trusted-uris to edit the field.

4. Enter the hostname(s) of the Web Appliance(s).

Related concepts

Active Directory on page 123

Related tasks

Transparent Deployment

on page 29

Sophos Web Appliance | Configuring Your Browser | 203

206 | Appliance Behavior and Troubleshooting | Sophos Web Appliance

C.2.5 Could not join the domain

The appliance could not join the specified Active Directory domain, possibly due to insufficient privileges for the given Username and Password. Check the Active Directory Domain

Controller, update the required fields on the System: Active Directory page, and click Verify

Settings again.

C.2.6 Could not test Kerberos settings

The appliance could not reach your specified Active Directory Kerberos server or the specified

Active Directory Domain Controller is not in your Kerberos server’s database. Update the required fields, check the Active Directory Kerberos server on the System: Active Directory page, and click Verify Settings again.

C.2.7 Could not test LDAP settings

The appliance could not authenticate to your specified Active Directory LDAP server, or the specified LDAP Base DN field is incorrect. Check the Active Directory Domain Controller, update the required fields on the System: Active Directory page, and click Verify Settings again.

C.2.8 Domain could not be found

The specified Active Directory domain could not be found. Check the Active Directory Domain

Controller, update the required fields on the System: Active Directory page, and click Verify

Settings again.

C.2.9 Hostname is too long

The appliance hostname cannot be longer than 15 characters to join the Active Directory domain.

Update your Fully-qualified domain name on the Configuration > Network > Hostname page, and configure your Active Directory settings on the System: Active Directory page.

C.2.10 Invalid credentials

The appliance could not authenticate with the given Username and Password. Check the Active

Directory Domain Controller, update the required fields on the System: Active Directory page, and click Verify Settings again.

C.2.11 LDAP search query timeout

The appliance is having trouble communicating with your Kerberos server and has timed out waiting for a response. Specifically, the appliance is unable to auto-detect the LDAP authentication

DN field. Check your Kerberos server and firewall settings to ensure that they are communicating on the proper ports and that those ports are properly configured on your firewall, and then re-test the Active Directory settings by clicking Verify Settings on the System: Active Directory page.

Sophos Web Appliance | Appliance Behavior and Troubleshooting | 207

C.2.12 No IPC share found

The appliance could not detect an IPC share on your Active Directory Domain Controller. Check the Active Directory Domain Controller, update the required fields on the System: Active

Directory page, and click Verify Settings again.

C.2.13 No NETLOGON share found

The appliance could not could not detect a NETLOGON share on your Active Directory Domain

Controller. Check the Active Directory Domain Controller, update the required fields on the

System: Active Directory page, and click Verify Settings again.

C.2.14 Server appears to be in wrong domain

The specified Active Directory domain does not match the specified Active Directory Domain

Controller. Check the Active Directory Domain Controller, update the required fields on the

System: Active Directory page, and click Verify Settings again.

C.2.15 Server error

An error occurred when the appliance tried to join the Active Directory domain. If you receive this error, ensure that the following are true:

■ The detected or configured Domain Controller is currently running.

■ The required ports between the appliance and the Domain Controller are open bi-directionally; these are:

Purpose

DNS query

Port Protocol Service

53 TCP &

UDP dns

88 TCP &

UDP kerberos

123 UDP ntp

139 TCP netbios-ssn

389 TCP &

UDP ldap

445 TCP smb

3268 TCP &

UDP msgc

Kerberos authentication

Clock synchronization

MS NetBIOS over TCP/IP

LDAP synchronization

MS server message block

MS AD Global Catalog synchronization

208 | Appliance Behavior and Troubleshooting | Sophos Web Appliance

■

Port 123 is only required if the Network Time Protocol server is set to the local Domain

Controller on the Configuration > System > Time Zone page.

The network connection between the appliance and the Domain Controller is working.

If the above checks fail to identify the problem, please contact Sophos Technical Support .

C.2.16 Subdomain failed to authenticate

The configuration detection for one or more of your subdomains did not complete successfully.

Click the "show details" link to see a list of the subdomains for which the settings could not be detected. Group policy for non-primary groups from those subdomains might not be applied as expected.

You can also check the following

■ The global catalog points to a single Active Directory forest containing a single Active Directory tree.

■

The root domain of your Active Directory forest has an explicit trust relationship with all domains in the forest.

The same administrator credentials work for all child domain controllers.

■ All child domain controllers are accessible via the network and port 389 is open between the appliance and all domain controllers within the Active Directory forest.

If you cannot successfully connect to your Active Directory forest, you can manually change the port number for the Active Directory LDAP server (on the Configuration > System > Active

Directory page) to 389 to force the appliance to access the Active Directory server as a single domain.

C.2.17 Could not join the Secondary Domain Controller

The appliance could not join the specified Secondary Domain Controller. This may be because the Secondary Domain Controller is unreachable, or because the required object has not yet been replicated from the Primary Domain Controller to the Secondary Domain Controller.

C.3 eDirectory Troubleshooting

The common error messages that you may encounter when configuring eDirectory access are described in this section, as are the corrective actions that you can take to respond to them. The following errors may be displayed at the bottom of the page when you click Verify Settings on the Configuration > System > eDirectory page.

Important: If your Web Appliance is having difficulty in identifying or correctly identifying a user then it is likely due to changes in your network topology or your eDirectory server. If there have been such changes, it is recommended that you turn eDirectory integration to Off, update your eDirectory settings, rerun Verify Settings and Apply those settings if the verify operation was successful.

Sophos Web Appliance | Appliance Behavior and Troubleshooting | 209

C.3.1 Invalid credentials

The appliance could not authenticate with the given Authentication DN and Password. Update these fields on the Configuration > System > eDirectory page with the correct information, and click Verify Settings again.

C.3.2 Could not connect to server

The appliance could not connect to the given LDAP server and port. Update this field on the

Configuration > System > eDirectory page, and click Verify Settings again.

Note: If the appliance cannot connect to the LDAP server, an error is displayed in the Detect

Settings popup. If the address of the LDAP server is valid, a warning listing all incorrectly configured replicas is displayed.

Note: If the port is not specified, it defaults to 636.

C.3.3 Unable to establish Secure LDAP connection

While the appliance was able to connect to the server, it could not establish an LDAPS (encrypted) connection. Your eDirectory server must be set up for LDAPS connections. If your eDirectory server requires a client-side certificate, this is not supported, although setting client-side certificates to requested will not cause problems.

C.3.4 No users or groups returned from LDAP server

No users or groups were found on the specified server. This warning is issued when a base DN with no users is specified in the Base DN field, or the user specified in the Authentication DN does not have sufficient privileges to query the contents of the LDAP tree. Update these fields on the Configuration > System > eDirectory page, and click Verify Settings again. Additionally, increase the time limit on your eDirectory server, if it has run out.

C.3.5 Could not sync users from LDAP server

This message will display if the Base DN has a typo, if it doesn't exist, or if it is entered in an invalid format. Check this field on the Configuration > System > eDirectory page, and click

Verify Settings again.

C.3.6 Invalid authentication DN

This error message is displayed if the Authentication DN field on the Configuration > System >

eDirectory page has been entered in an unrecognized format, such as the dot-separated format, which is not supported. Check that this information has been properly entered in the form

cn=admin,o=company, and click Verify Settings again.

C.3.7 Unable to bind to LDAP server

Although the password has been entered correctly, the appliance could not authenticate with the server. This error message may be caused by a problem with the user object specified in the

Authentication DN field. Correct this entry on the Configuration > System > eDirectory page, and click Verify Settings again.

210 | Appliance Behavior and Troubleshooting | Sophos Web Appliance

C.3.8 Server error

An error occurred when the appliance tried to connect to the eDirectory server. If you receive this error, ensure that the following are true:

■ The configured eDirectory server is currently running.

■

The required LDAPS port between the appliance and the eDirectory server is open bi-directionally for UDP and TCP communication. Unless you have configured a different port, the LDAPS default is port 636.

The network connection between the appliance and the eDirectory server is working.

■ The eDirectory server’s logs indicate that it is operating correctly.

If the above checks fail to identify the problem, please contact Sophos Technical Support .

C.3.9 Network is unreachable

The appliance could not authenticate with the server as the network is unreachable. Correct this entry on the Configuration > System > eDirectory page, and click Verify Settings again.

C.3.10 Could not resolve hostname

The appliance could not authenticate resolve the hostname of the server. Correct this entry on the Configuration > System > eDirectory page, and click Verify Settings again.

C.4 Grouped Appliance Troubleshooting

This page describes the problems that can be encountered when joining a Web Appliance to a

Management Appliance, and it provides solutions to these problems.

Join fails with Mismatched Software Load error message

Problem: Clicking Join Management Appliance produces a Software versions to not match error message at the Verifying software version check.

Cause: Installed software loads on the two appliances are different version.

Solution: On both appliances, go to the Configuration > System > Updates page and ensure that the latest software version is installed.

Previously joined Web Appliances are unable to join with a new

(replacement) Management Appliance

Problem: When a Management Appliance is replaced with a new unit, and the previous unit’s configuration data backup is restored to the replacement unit, Web Appliances that were previously joined to the original Management Appliance are unable to communicate with the replacement

Management Appliance.

Cause: Successfully joining previously joined Web Appliances to a replacement Management

Appliance requires an additional step after configuration data is restored to the replacement

Management Appliance, and after its fully qualified domain name and IP address are set.

Sophos Web Appliance | Appliance Behavior and Troubleshooting | 211

Solution: After the replacement Management Appliance has had configuration data restored to it, and you have ensured that its fully qualified domain name and IP address are correct, each

Web Appliance that was joined to the previous Management Appliance must be reverted to standalone mode, then be re-joined to the replacement Management Appliance.

New Management Appliance uploading Web Appliance data produces

AD error alerts

Problem: When you join an established Web Appliance to a new Management Appliance, with the Copy configuration and policy data from the first web appliance to join option selected on the Management Appliance, the Management Appliance raises Active Directory integration,

Active Directory synchronization, and possibly Active Directory Trusted Domains

synchronization alerts.

Cause: The uploaded configuration data from the Web Appliance includes Active Directory access configuration, but the firewall between the new Management Appliance and the Active Directory server has not been configured to open the required ports.

Solution: Configure your firewall to provide access to the ports and services listed in the following tables.

External Connections

Port

Function

Remote assistance

22 Central configuration, status and reporting

123

443

Remote assistance notification

Outbound network web traffic

Network time synchronization

Outbound network web traffic

Service

SSH

SMTP

HTTP

NTP

HTTPS

Protocol Connection

TCP

UDP

TCP

Outbound from appliance to sophos.com

Outbound from Web Appliance to

Management Appliance (if not collocated)

Outbound from appliance to sophos.com

Outbound from appliance to internet

Internal Connections

Port Function

21 Backups using passive FTP

Service

FTP

Protocol Connection

TCP Outbound from appliance to FTP server

212 | Appliance Behavior and Troubleshooting | Sophos Web Appliance

Port Function Service Protocol Connection

22 Central configuration, status and reporting

DNS queries administrative web interface

Kerberos authentication

SSH

DNS

TCP

UDP

Outbound from Web Appliance to

Management Appliance (if collocated)

Outbound from Appliance to LAN

HTTP TCP Inbound from LAN to appliance

KERBEROS TCP/UDP Inbound/outbound between appliance and AD server

139 MS NetBIOS session NETBIOS-SSN TCP/UDP Inbound/outbound between appliance and AD server

389 Directory services synchronization LDAP TCP/UDP Inbound/outbound between appliance and AD server

443 administrative web interface

445 MS server message block

636

3268

8080

LDAP synchronization

MS AD Global Catalog synchronization

Proxy (end user web browsing)

HTTPS

SMB

LDAPS

MSGC

TCP Inbound from LAN to appliance

TCP/UDP Inbound/outbound between appliance and AD server

TCP Inbound/outbound between appliance and eDirectory server

TCP/UDP Inbound/outbound between appliance and AD server

HTTP/HTTPS TCP Inbound/outbound between LAN and appliance

New Web Appliance join produces an AD integration alert and blocks all users’ web access

Problem: When you join a new Web Appliance to a configured Management Appliance, the Web

Appliance raises an Active Directory integration alert, and web access is blocked for all of the

Web Appliance’s users.

Cause: The configuration data downloaded from the Management Appliance includes Active

Directory access configuration, but the firewall between the new Web Appliance and the Active

Directory server has not been configured to open the required ports.

Solution: You can either configure your firewall to provide access to the ports and services listed in the preceding tables, or you can configure the new Web Appliance to use a local Active Directory

Sophos Web Appliance | Appliance Behavior and Troubleshooting | 213 server, although the appliance must still have access to the ports and services indicated in the preceding tables.

Related concepts

Understanding Mode and Model Differences on page 43

Updates

on page 113

Related tasks