Kyocera TASKalfa 205c User Manual

2 0 5 c / 255c

Printer Driver

User Guide

Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change for improvement without notice.

We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

Microsoft®, Windows®, Windows 7®, Windows Vista®, Windows XP®, Windows Server®, Word®, Powerpoint® is a registered trademark of Microsoft Corporation in the U.S. and/or other countries. KPDL is a trademark of Kyocera

Corporation. PCL® is a trademark of Hewlett-Packard Company. TrueType® and Mac OS® are registered trademark of

Apple Inc., Adobe®, Acrobat®, Adobe Reader®, Photoshop® and PostScript® are trademarks of Adobe Systems,

Incorporated. UNIX® is a trademark in the United States and other countries, licensed exclusively through X/Open

Company Limited.

All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008 environments.

User Interface screen captures shown in this guide may differ depending on your printing device.

This user guide and its contents were developed for the 5.2 driver.

Models supported by the KX printer driver

205c

255c

© 2010 KYOCERA MITA Corporation

Table of Contents

Chapter 1 Installation

Preparing to Install the Driver ........................................................................................................ 1-1

Selecting an Installation Method ................................................................................................... 1-1

Installing Utilities ........................................................................................................................... 1-2

Upgrading Driver Components ...................................................................................................... 1-2

Express Installation ....................................................................................................................... 1-2

Installing in Express Mode ....................................................................................................... 1-2

Custom Installation ....................................................................................................................... 1-4

Installing in Custom Mode with a Network Connection using Discover ................................... 1-4

Installing in Custom Mode with a USB Connection using Discover ......................................... 1-5

Installing in Custom Mode with a Network Connection using Custom Select .......................... 1-6

Installing in Custom Mode with a USB Connection using Custom Select ................................ 1-8

Optional Printer Components ........................................................................................................ 1-9

Installing Optional Printer Components ................................................................................... 1-9

The Add Printer Wizard ................................................................................................................. 1-9

Installing a Printer Driver in Windows 7 and Windows Vista .................................................... 1-9

Installing a Printer Driver in Windows XP .............................................................................. 1-10

Printer Driver Settings Access ..................................................................................................... 1-10

Changing the Default Driver Settings .................................................................................... 1-10

Chapter 2 Device Settings

Accessing Device Settings ............................................................................................................ 2-1

Device Options .............................................................................................................................. 2-2

Setting Device Options ............................................................................................................ 2-2

Auto Configure .............................................................................................................................. 2-2

Enabling Auto Configuration .................................................................................................... 2-2

Memory ......................................................................................................................................... 2-3

Setting the Memory ................................................................................................................. 2-3

RAM Disk ...................................................................................................................................... 2-3

Setting RAM Disk .................................................................................................................... 2-3

Administrator Settings ................................................................................................................... 2-4

General ......................................................................................................................................... 2-4

Show Quick Print Tab .............................................................................................................. 2-4

Send Count Information ........................................................................................................... 2-4

Send Application Name ........................................................................................................... 2-4

Associate Profile with Application ............................................................................................ 2-5

Password Protect Administrator Settings ................................................................................ 2-5

SNMP ...................................................................................................................................... 2-5

Lock Settings ................................................................................................................................ 2-7

Lock Settings Options .............................................................................................................. 2-7

User Login ..................................................................................................................................... 2-8

User Login Options .................................................................................................................. 2-8

Printing with User Login ........................................................................................................... 2-9

Job Accounting ............................................................................................................................. 2-9

Job Accounting Options ......................................................................................................... 2-10

Printing with Job Accounting ................................................................................................. 2-10

KX DRIVER i

User Settings .............................................................................................................................. 2-11

Identification .......................................................................................................................... 2-11

Units ...................................................................................................................................... 2-11

Language Preference ............................................................................................................ 2-12

PDL (Page Description Language) ............................................................................................. 2-12

PDL Options .......................................................................................................................... 2-12

PDF Options .......................................................................................................................... 2-14

XPS Driver .................................................................................................................................. 2-16

Compatibility Settings ................................................................................................................. 2-16

Media Source Enumeration ................................................................................................... 2-16

Ignore Application Collation ................................................................................................... 2-17

Combine Source and Media Type Lists ................................................................................. 2-17

Removing a Plug-in ..................................................................................................................... 2-17

Chapter 3 Quick Print

Quick Print Options ....................................................................................................................... 3-1

Common Printing Options ....................................................................................................... 3-1

Color Mode .............................................................................................................................. 3-2

Collate ..................................................................................................................................... 3-2

Duplex Printing ........................................................................................................................ 3-2

Multiple Pages per Sheet ........................................................................................................ 3-3

Edit Quick Print ........................................................................................................................ 3-3

Profiles .......................................................................................................................................... 3-4

Selecting a Profile .................................................................................................................... 3-4

Saving a Profile ....................................................................................................................... 3-4

Editing a Profile ....................................................................................................................... 3-5

Importing a Profile ................................................................................................................... 3-5

Exporting a Profile ................................................................................................................... 3-6

Application Based Printing ....................................................................................................... 3-6

Chapter 4 Basic

Basic Settings ............................................................................................................................... 4-1

Source and Media Types .............................................................................................................. 4-2

Print Size and Page Size ............................................................................................................... 4-2

Creating a Custom Page Size ................................................................................................. 4-3

Printing with Custom Size Pages ............................................................................................. 4-3

Duplex Printing .............................................................................................................................. 4-3

Printing in Duplex Mode .......................................................................................................... 4-4

Collate ........................................................................................................................................... 4-4

Printing Collated Documents ................................................................................................... 4-5

Printing in Color, Black & White, and EcoPrint .............................................................................. 4-5

Print Preview ................................................................................................................................. 4-5

Previewing a Print Job ............................................................................................................. 4-5

Kyocera Logo ................................................................................................................................ 4-6

Displaying Version Information ................................................................................................ 4-6

Displaying Plug-in Information ................................................................................................. 4-6

Chapter 5 Layout

Multiple Pages per Sheet .............................................................................................................. 5-1

Printing Multiple Pages per Sheet ........................................................................................... 5-1

Scaling .......................................................................................................................................... 5-2

Setting Scaling on the Page .................................................................................................... 5-2

Booklet .......................................................................................................................................... 5-2

Printing a Booklet .................................................................................................................... 5-2

Poster ............................................................................................................................................ 5-3 ii User Guide

Printing a Poster ...................................................................................................................... 5-3

Chapter 6 Finishing

Separation ..................................................................................................................................... 6-1

Rotate Copies .......................................................................................................................... 6-1

Offset Jobs .............................................................................................................................. 6-2

Staple ............................................................................................................................................ 6-2

Stapling a Print Job ................................................................................................................. 6-3

Finishing Edge .............................................................................................................................. 6-3

Finishing Edge Combinations .................................................................................................. 6-3

Setting the Finishing Edge ....................................................................................................... 6-3

Positioning Options for Finishing Edge .................................................................................... 6-4

Custom Finishing Edge Settings ............................................................................................. 6-4

Gutter ............................................................................................................................................ 6-5

Creating a Gutter ..................................................................................................................... 6-5

Chapter 7 Imaging

Print Quality and EcoPrint ............................................................................................................. 7-1

Selecting Print Quality ............................................................................................................. 7-1

Selecting EcoPrint ................................................................................................................... 7-1

Trapping ........................................................................................................................................ 7-2

Gloss Mode ................................................................................................................................... 7-2

Fonts ............................................................................................................................................. 7-2

Font Settings ........................................................................................................................... 7-3

Selecting Font Settings ............................................................................................................ 7-3

Font Substitution ..................................................................................................................... 7-3

Disable Device Fonts ............................................................................................................... 7-4

Graphics ........................................................................................................................................ 7-4

Selecting Graphics Settings .................................................................................................... 7-4

Pattern Scaling ........................................................................................................................ 7-5

Inversion Settings .................................................................................................................... 7-5

Optimization Settings .............................................................................................................. 7-5

CIE Optimization ..................................................................................................................... 7-6

Image Compression Mode ...................................................................................................... 7-6

Color Mode ................................................................................................................................... 7-6

Printer Profile ................................................................................................................................ 7-6

Color Correction ............................................................................................................................ 7-7

Setting a Default Color Profile ................................................................................................. 7-8

Color Adjustment .......................................................................................................................... 7-9

Selecting Custom Color Adjustment ........................................................................................ 7-9

Adjusting HSL (Hue, Saturation, Lightness) ............................................................................ 7-9

Adjusting Color Balance ........................................................................................................ 7-10

Color Conversion ........................................................................................................................ 7-10

Black & White Adjustment ........................................................................................................... 7-11

Adjusting Black and White Settings ....................................................................................... 7-11

Text and Graphics Effects ........................................................................................................... 7-11

Chapter 8 Publishing

Cover Mode .................................................................................................................................. 8-1

Printing Covers ........................................................................................................................ 8-1

Cover Mode Options ................................................................................................................ 8-2

Choosing Cover Media ............................................................................................................ 8-4

Page Insert .................................................................................................................................... 8-5

Printing Page Inserts ............................................................................................................... 8-5

Page Insertion Options ............................................................................................................ 8-6

KX DRIVER iii

Transparency Interleaving ............................................................................................................ 8-6

Inserting Backing Sheets Between Transparencies ................................................................ 8-7

Chapter 9 Job

Job Storage (e-MPS) .................................................................................................................... 9-1

Job Storage (e-MPS) options .................................................................................................. 9-1

Proof and Hold .............................................................................................................................. 9-2

Printing a Proof and Hold Job .................................................................................................. 9-2

Private Print .................................................................................................................................. 9-2

Storing a Private Print Job ....................................................................................................... 9-3

Job Name ...................................................................................................................................... 9-3

Don’t Use Application Name .................................................................................................... 9-3

Overwrite Job Name ................................................................................................................ 9-3

Selecting a Job Name ............................................................................................................. 9-4

Chapter 10 Advanced

Prologue/Epilogue ....................................................................................................................... 10-1

Selecting a Prologue/Epilogue File ........................................................................................ 10-1

Editing a Prologue/Epilogue File ........................................................................................... 10-1

Deleting a Prologue/Epilogue File ......................................................................................... 10-2

Assigning a Prologue/Epilogue File ....................................................................................... 10-2

Unassigning a Prologue/Epilogue File ................................................................................... 10-2

Specifying the Insertion Point ................................................................................................ 10-2

Watermark .................................................................................................................................. 10-3

Adding or Editing a Watermark .............................................................................................. 10-3

Selecting Pages for Watermark ............................................................................................. 10-4

Security Watermark .................................................................................................................... 10-5

Adding or Editing a Security Watermark ................................................................................ 10-6

Adjusting Security Watermark Calibration ............................................................................. 10-7

Selecting Pages for Security Watermark ............................................................................... 10-7

Color Optimizer ........................................................................................................................... 10-8

Optimizing RGB Color for Printing ......................................................................................... 10-8

Status Monitor ............................................................................................................................. 10-9

Selecting Status Monitor Options .......................................................................................... 10-9

Setting Status Monitor Preferences ..................................................................................... 10-10

EMF Spooling ........................................................................................................................... 10-11

Selecting EMF Spooling ...................................................................................................... 10-11

Enable Client Profile .................................................................................................................. 10-11

Glossary

................................................................................................................................................................... v iv User Guide

1 Installation

A printer driver is an application that manages communication between a printer and your computer. Once installed, the printer driver settings must be configured in the printer

Properties and

Printing Preferences

.

Note:

In Windows operating systems, you must be logged in with administrator rights to install the printer driver.

Preparing to Install the Driver

This section describes the initial steps to take before you install the printer driver, and based on your operating system, the next procedure you can follow.

1 Turn on the computer and the printer.

In Windows 7 and Windows Vista with a USB connection, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the driver for an expanded feature set. In Windows, if the

Found New Hardware Wizard dialog box appears during the installation process, click

Cancel

. If the

Hardware Installation warning dialog box appears, click

Continue Anyway

.

2 Insert the

Product Library CD into the CD drive.

After the installation wizard begins, the

Main Menu appears.

Note:

If the

Product Library fails to start after inserting the

Product Library

CD into the CD drive, use Windows Explorer to locate

Setup.exe

on the local drive and double-click to open.

3 Click

View License Agreement to read the license agreement.

4 Click

Accept to proceed.

5 To begin the installation, click

Install Software

.

Note:

If the

Windows Security warning dialog box appears at any point during the installation process, click

Install this driver software anyway

.

6 The

Installer wizard appears with several installation methods displayed.

Selecting an Installation Method

You can select

Express Mode for a network or USB connection and the installation wizard will discover your printers. You can also select

Custom

KX DRIVER 1-1

Installation

Mode for a network or USB connection and either manually select installation packages and specify utilities or let the installation wizard discover your printer.

Express Mode Installation

Installing in Express Mode on page 1-2

Custom Mode Installation

Installing in Custom Mode with a Network Connection using Discover on page 1-4

Installing in Custom Mode with a USB Connection using Discover on page 1-

5

Installing in Custom Mode with a Network Connection using Custom Select on page 1-6

Installing in Custom Mode with a USB Connection using Custom Select on page 1-8

Installing Utilities

On the

Installation Method page, click

Utilities to install printer utilities. You can also select utilities to install during the

Custom Installation procedure.

Upgrading Driver Components

If the installation wizard detects older driver or utility components, the

Software

Component Upgrade page appears.

1 Choose the component to upgrade. Click

Next

.

2 Confirm your upgrade settings. To start the upgrade, click

Upgrade

.

3 When the upgrade completes, click

Next

. The

Installation Method page appears.

Express Installation

Express Mode applies to driver installation for a USB or network connection only. The installation wizard discovers printers that are turned on, and connected by USB and network cable. In

Custom Mode

, you are able to select the installation packages and specify the port.

Installing in Express Mode

This section describes the express installation procedure of the driver software in Windows operating systems.

1 Ensure that your printer and computer are turned on and connected by USB or network cable.

Note:

In Windows 7 and Windows Vista with a USB connection, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the KX Driver for an expanded feature set. In

Windows, if the

Found New Hardware Wizard dialog box appears during the installation process, click

Cancel

. If the


Continue Anyway

.

1-2 User Guide

KX DRIVER

Installation

2 On the

Installation Method page, click

Express Mode

.

3 The

Discover Printing System page opens, searching for your printing system.

If Discover finds your printing system, select your model from the list and click

Next

.

If Discover does not find your printing system, a message appears. Remove and reinsert the USB or network cable, and ensure it is connected properly.

Click

Refresh to retry the discovery. If the system still cannot find your printing system, contact your system administrator.

4 Select

Use host name for port name to use a host name for the Standard

TCP/IP port. If the installation wizard still displays the IP address, contact your system administrator.

(Not available with a USB connection.)

5 Click

Information if you want to open a dialog box with details about IP

Address, Host Name, Printer Model, Contact, Location, and Serial Number.

Click

OK

. Click

Next

.

(Not available with a USB connection.)

6 On the

Printer Settings page, you can assign a name to your printing system.

Note:

With a first time USB connection, the

Printer Settings page does not appear.

You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click

Next

.

7 On the

Confirm Settings page, click

Install if the settings are correct. Click

Back to correct the settings.

8 The

Installation Completed page appears displaying the following driver options.

Print a test page

This selection verifies a connection with the printer and creates a print out of the installed driver components.

Enable Status Monitor

The

Status Monitor displays system status messages on your computer screen during printing tasks. The

Status Monitor button appears on the

Advanced tab.

Show Quick Print Tab

This selection lets you define basic print options into group profiles that can be accessed easily. The

Show Quick Print tab option also appears in the

Administrator Settings in

Device Settings

.

Device Settings

Select the

Device Settings check box to open

Device Settings where you can choose installed options for your printing system. (The

Device Settings check box appears only in Windows XP with a network connection.)

When the installation completes successfully, click

Finish to exit the installation wizard and return to the

Product Library CD menu.

A message may appear if there is a software installation failure.

1-3

Installation

Click Finish , and retry the installation. If the same message appears again, contact your system administrator.

The installation of the printer is now complete. If prompted, restart your computer.

Custom Installation

Custom Mode applies to driver installation for a USB or network connection.

The installation wizard can discover printers that are turned on, and connected by USB and network cable, or you can manually select the driver from drivers that are available. You can specify the printer port, fonts, and the utilities you want to install.

Printer drivers that ship with Windows operating systems are called minidrivers.

The minidriver is available separately for PCL and KPDL and provides basic support for your printer.

The KX XPS DRIVER is only available for printing systems used with

Windows 7 and Windows Vista. The XPS driver is discussed in the Device

Settings chapter. Minidriver functionality is not documented in this user guide.

Installing in Custom Mode with a Network Connection using

Discover

This section describes the custom installation procedure of the driver software in Windows operating systems using a network connection.

1 Ensure that your printer and computer are connected to a network.

2 On the Installation Method page, select Custom Mode .

3 The Discover Printing System page opens searching for your printing system.

The Discover button is automatically selected. A list of models appears. Click

Next .

If Discover does not find your printing system, a message appears. Remove and reinsert the network cable, and ensure it is connected properly. Click


4 On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next .

If you only select software packages from the Utility tab, you will skip to the

Confirm Settings page.

5 On the Printer Settings page, you can assign a name for your printing system.

You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next .

6 On the Confirm Settings page, click



Note: If the Hardware Installation warning dialog box appears, click

Continue .

1-4 User Guide

KX DRIVER

Installation

7 The





The



Advanced tab.





Device Settings

.

Device Settings

Select the



Device Settings check box appears only in Windows XP.)





Click

Finish

, and retry the installation. If the same message appears again, contact your system administrator.


Installing in Custom Mode with a USB Connection using Discover

This section describes the custom installation procedure of the driver software in Windows operating systems using a USB connection. With

Discover

, all devices available for the driver installation are found automatically. This is the recommended Custom Mode USB installation method.

1 Ensure that your printer and computer are turned on and connected using a

USB cable.

Note:

In Windows 7 and Windows Vista, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend you continue with the steps to install the KX Driver for an expanded feature set.

2 On the

Installation Method page, select

Custom Mode

.

3 The

Discover Printing System page opens, searching for your printing system. The

Discover button is automatically selected.

Select your device and click

Next

.

If Discover does not find your printing system, a message appears. Remove and reinsert the USB cable, and ensure it is connected properly. Click


1-5

Installation

1-6

4 On the

Custom Installation page, select the driver and software packages you want to install from the

Driver and

Utility tabs, and clear those not intended for installation. Click

Next

.

If you only select software packages from the

Utility tab, you will skip to the


5 On the


Note:

With a first time USB connection, the

Printer Settings page does not appear.


Next

.

6 On the




Note:

If the


Continue Anyway

.

7 The





The



Advanced tab.





Device Settings

.





Click

Finish



Installing in Custom Mode with a Network Connection using

Custom Select

This section describes the custom installation procedure of the driver software in Windows operating systems using a network connection.

1 Ensure that your printer and computer are connected to a network.

2 On the


Custom Mode

.

User Guide

KX DRIVER

Installation

3 The


Discover button is automatically selected. Choose

Custom select and click

Next

.

4 The

Printing System page appears. Select your printing system model from the list and click

Next

. If there is only one driver model, this page does not appear. Proceed to the next step.

5 On the

Printer Port page, select the port connected to your printing system, or add a port connected to your system by clicking

Add Port

. Click

Next

.

6 On the


Driver and


Next

.




7 On the

Printer Settings page, you can assign a name for your printing system.


Next

.

8 On the




Note:

If the


Continue

.

9 The





The



Advanced tab.





Device Settings

.

Device Settings

Select the



Device Settings check box appears only in Windows XP.)





Click

Finish


1-7

Installation

1-8


Installing in Custom Mode with a USB Connection using Custom

Select

This section describes the custom installation procedure of the driver software in Windows operating systems using a USB connection. With the

Custom select option, you manually select the printing system and printer port to install.

In

Custom mode

,

Custom Select is not recommended for USB in environments where printing systems are connected and reconnected using

USB ports. The

Discover method provides a more reliable installation path.

1 Ensure that your printer and computer are turned on and connected using a

USB cable.

Note:

In Windows 7 and Windows Vista, a driver installation will be made from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web. We recommend the

Custom Mode using

Discover for USB connections to ensure a reliable installation.

2 On the


Custom Mode

.

3 The


Discover button is automatically selected. Choose

Custom select and click

Next

.

4 The

Printing System page appears. Select your printing system model from the list and click

Next

.

5 On the

Printer Port page, select an existing port connected to your printing system. Click

Next

.

6 On the


Driver and


Next

.




7 On the



Next

.

8 On the




Note:

If the


Continue Anyway

.

9 The



User Guide

Installation



The



Advanced tab.





Device Settings

.





Click

Finish



Optional Printer Components

You can expand the functionality of your printer driver by installing optional components from the

Product Library CD menu >

Advanced Tools menu.

Installing Optional Printer Components

1 On the

Product Library CD menu >

Advanced Tools menu, select

Optional

Printer Components

.

2 Select a printer to install optional components, and click

Next

.

3 On all

Select pages, choose your components, and click

Next

.

4 On the


Install if the displayed settings are correct. Click

Back to correct any settings.

5 The

Printer Components Installation Completed page appears. Click

Finish

.

When you have completed installing printers and optional components, restart your computer if prompted.

The Add Printer Wizard

The

Add Printer Wizard displays a series of pages that guide you through printer installation. You are prompted to make installation choices on each page.

Installing a Printer Driver in Windows 7 and Windows Vista

This section describes how to install a printer driver using the

Add Printer

Wizard in Windows 7 and Windows Vista.

KX DRIVER 1-9

Installation

1 Click

Start and click

Devices and Printers

(Windows 7), or click

Control Panel and double-click

Printers

(Windows Vista).

2 Click

Add a printer

.

3 The

Add Printer Wizard appears. Click either

Add a local printer or

Add a network, wireless or Bluetooth printer

. Follow the instructions on each page, and then click

Next to proceed to the next page.

Note:

If the

Windows Security warning dialog box appears, click

Install this driver software anyway

.

4 The last page of the wizard appears with a message that you’ve successfully added the printer you selected. Installation of the printer driver is now complete.

Click

Print a test page if you want to produce sample print output from the newly installed printer. To close the

Add Printer Wizard

, click

Finish

.

Installing a Printer Driver in Windows XP

This section describes how to install a printer driver using the

Add Printer

Wizard in Windows XP.

1 Click

Start and

Printers and Faxes

.

2 Click

Add a printer

.

3 The

Add Printer Wizard appears. Follow the instructions on each page, and then click

Next to proceed to the next page.

Note:

If the

Found New Hardware Wizard page appears, click

Cancel

. If the


Continue Anyway

.

1-10

4 When the

Completing the Add Printer Wizard page appears, installation of the printer driver is now complete. To close the

Add Printer Wizard

, click

Finish

. If prompted, restart your computer.

Printer Driver Settings Access

The printer driver software can be accessed from the

Print dialog box of an application, or from

Start

. If accessed from an application, then changes made to driver settings remain in effect until the application ends. If accessed from

Start

, changes are maintained as the default printer settings.

Changing the Default Driver Settings

Default driver settings apply to print jobs initiated from any application, but they are overwritten by setting changes made within each application.

1 Click

Start and click




Printers

(Windows Vista), or


(Windows

XP).

2 Right-click on your printing system icon.

User Guide

Installation

3 Click


.

4 In the

Printing Preferences dialog box, select the desired features in all tabs.

5 Click

OK to save the settings.

KX DRIVER 1-11

2 Device Settings

In

Device Settings

, you can select installed printing system options so the associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently. Administrator,

User, PDL (Page Description Language), and Compatibility settings can also be selected.

Accessing Device Settings

Device Settings can be accessed from


(Windows 7),

Printers

(Windows Vista), or


(Windows XP) folder.

1 Click

Start and click




Printers

(Windows Vista), or


(Windows

XP).

2 Right-click the desired printing system model.

3 Click

Printer properties

(Windows 7) or

Properties

(Windows Vista, Windows

XP).

4 Click

Device Settings

.

2-1 User Guide

Device Settings

Device Options

Optional devices extend the capabilities of your printing system for source, finishing, and job storage.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Setting Device Options

You can set the printer driver to match the optional devices installed on your printing system.

1 In the

Properties dialog box, click

Device Settings

.

2 In

Device Settings

>

Device options

, select the check boxes for all installed devices.

Auto Configure

Auto Configure detects the devices installed on the printing system if it is connected over a network.

Auto Configure can detect printing system devices such as input devices. When your computer is connected to the printing system through a TCP/IP or WSD port, the

Auto Configure button appears in

Device

Settings

.

Auto Configure updates the

Device options list,

Memory

,

RAM disk and preview images to keep the printer driver consistent with the printing system configuration.

Not all installed devices are detected by using

Auto Configure

. Before selecting

OK in

Device Settings

, check the settings to make sure that they are correct.

Note:

The default setting for Windows XP Service Pack 2 is for the Windows

Firewall to be set to

On

. The setting can be changed to allow communication between the printing system and your computer. In the Windows

Security

Alert dialog box, click

Unblock

.

Silent Auto Configuration

Silent auto configuration checks the printing system every 10 minutes for changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings.

Silent auto configuration is only available for printing systems installed in Windows 7 or Windows Vista.


Enabling Auto Configuration

The

Auto Configure button can be used to detect all available device options when the printing system is connected to a network through a TCP/IP port.

1 Verify that all optional devices are attached to the printing system, and that it is turned on and ready to print.

2 In

Device Settings

, click

Auto Configure

.

In Windows XP, the driver settings are updated immediately.

KX DRIVER 2-2

Device Settings

In Windows 7 and Windows Vista, the

Auto Configure dialog box opens. Select from Auto configure options:

Auto Configure Now

Click the button at any time to retrieve the current settings from the printing system. It is recommended to do this when the driver is first installed and when

Silent auto configuration is turned off.

Silent auto configuration

Select to let the driver check the printing system every 10 minutes for any changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings.

Memory

Memory is the amount of standard and optional memory installed in the printing system. To maximize the downloading of printing system fonts, the driver must be set to match the total printing system memory.

Setting the Memory

By default, the

Memory setting matches the standard memory in the printing system. If optional memory is installed, set the memory in the printer driver to match the total amount of memory.

1 Install optional DIMM memory in the printing system.

2 In

Device Settings

>

Memory

, type or select the amount of total installed memory by clicking the up and down arrows until the text box shows the correct number of megabytes (MB).

If your printing system includes the

Auto Configure feature, you can use it to obtain information about the memory size.

RAM Disk

2-3

The RAM disk functions as a virtual hard disk, saving print requests into the printing system’s memory. Because the RAM disk is temporary memory, all data stored there is lost when the power is turned off.


If selected, the

Ignore application collation feature in the

Compatibility

Settings dialog box lets the driver control collation. RAM disk can then increase the print speed of collated multiple copies by sending the print job just once.

Note:

To use

RAM disk

, optional memory must be installed.

Setting RAM Disk

You can set the RAM disk to save print requests into the printing system’s memory.

1 At the printing system's operation panel, turn on RAM disk and set its size.

2 In

Device Settings

>

Device options

, select

RAM disk

.

User Guide

Device Settings

3 In the

RAM disk text box, type or select the desired RAM disk size. Click the up and down arrows until the text box shows the correct number of megabytes

(MB) available physically on the operation panel.

The maximum RAM disk size depends on the amount of installed memory.

Administrator Settings

Administrator Settings lets you set options, varying by your model, that include controlling accessibility, displaying features in the interface and setting a password to control access to the

Administrator Settings options.


General

An administrator can control the display of the

Quick Print tab, and other miscellaneous settings, including password and SNMP settings.


This option lets you control the display of the

Quick Print tab. You can define basic print options into group profiles for improved accessibility.

With a clear check box for

Show Quick Print tab

, the tab does not appear in the

Printing Preferences dialog box.

To enable this feature, in

Device Settings

>


>

General

, select


.

With a selected check box for the


, the tab appears in the

Printing Preferences dialog box. When you select the

Show Quick Print tab check box, you can access additional check boxes:

Hide other tabs displays only the

Quick Print tab to the user.

Set Quick Print tab as default opens to this tab when you access

Printing

Preferences

.

Hide Edit Quick Print control prevents users from customizing the

Quick

Print tab.

Send Count Information

This option lets you embed count information in the print job, which can be used by some applications for accounting purposes. Count information includes the number of copies produced as well as duplex printing, multiple pages per sheet, color mode, color page count, and paper size values.

When

PDF is selected in the

PDL settings dialog box, only color page count information is sent with PDF.


Device Settings

>


>

General

, select

Send Count Information

.

Send Application Name

This option lets you send the application name with a print job, so that a different printing process is used for each application. For example, color printing is adjusted to print color accurately when color is specified as

Full color rather than

RGB

.

KX DRIVER 2-4

Device Settings

2-5

This option is unavailable when


PDL Settings dialog box.


Device Settings

>


>

General

, select

Send Application name

.

Associate Profile with Application

This option lets you set all printing from each installed application to use the same driver settings as defined in a profile. Before using this feature:

A profile must be created in the

Profiles dialog box, accessed from any

Printing Preferences tab.

An association must be created between a profile and an application in the

Application Based Printing dialog box, accessed from the

Profiles dialog box.


Device Settings

>


>

General

, select

Associate Profile with application

.

Password Protect Administrator Settings

You can set

Password protect administrator settings in the

Administrator

Settings dialog box to prevent unauthorized changes in this dialog box. If selected, this setting prompts you to enter a password and confirm the password. This password protection blocks access to all

Administrator

Settings options.

Setting the Administrator Password

You can set a password to prevent unauthorized changes in the

Administrator

Settings dialog box.

1 In

Device Settings

>


>

General

, select

Password protect administrator settings

.

2 In the

Password dialog box, enter a password, using at least 4 and no more than 16 characters. Reenter the password in

Confirm password and click

OK

.

Clearing the Administrator Password

You can remove the administrator password.

1 In

Device Settings

, select

Administrator

.

2 In the

Enter Password dialog box, type the password and click

OK

.

3 In the

Administrator Settings dialog box, clear the

Password protect administrator settings check box and click

OK

.

SNMP

Simple Network Management Protocol (

SNMP

) is a set of rules that govern the management of network devices, such as printing systems.

SNMP settings determine the level of security when using the

Auto Configure feature, and prevent unauthorized printing to the

SNMPv3 printing system.

SNMP settings must be set in the printer driver and in the printing system’s Command Center.

The following

SNMP options are available:

SNMPv1/v2c

User Guide

KX DRIVER

Device Settings

This option ensures successful

Auto Configure communication using

Read community name and

Write community name

.

SNMPv3

This option ensures secure

Auto Configure communication using a user name and password. Authentication and privacy options are available by selecting

Settings

.

Apply to other models

This option displays a list of installed printing systems to apply the selected

SNMP settings.

SNMPv3 Options

You can select

SNMPv3 options for secure communication with the printing system.

Authentication

This option provides an algorithm to check that a transferred file has arrived intact. Message Digest 5 (

MD5

) and Secure Hash Algorithm 1 (

SHA1

) are hash algorithms used to authenticate packet data.

MD5

This option provides a cryptographic hash function with a 128–bit hash value. It adds security and protection against Gateway Load Balancing

Protocol (GLBP)-spoofing software.

SHA1

This option produces a message digest that is 160 bits long.

SHA1 is the successor to

MD5

.

Privacy

This option uses encryption for secure communication. It is available after you select the

Authentication option. You may select one privacy option.

DES

This option uses the Data Encryption Standard for encryption.

DES turns cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts data using 8-byte blocks and a 56-bit key.

AES

This option uses the Advanced Encryption Standard for encryption.

AES is a symmetric block cipher that can process data blocks of 128 bits, using cipher keys with lengths of 128, 192, and 256 bits. It is more secure than

DES

.

Selecting SNMP Settings

SNMP settings in the driver must be set to match the settings in the printing system’s Command Center.

1 In

Device Settings

>


, click

SNMP Settings

.

2 Select

SNMPv1/v2c or

SNMPv3

.

For

SNMPv1/v2c

, type the

Read community name and

Write community name

, to a maximum of 32 characters, and click

OK

.

For

SNMPv3

, type a

User name to a maximum of 32 characters, and a

Password from 8 to 32 characters.

3 To set authentication and privacy options for

SNMPv3

, click

Settings

.

2-6

Device Settings

4 In the

SNMPv3 Settings dialog box, select from the available options.

5 Click

OK in the

SNMPv3 Settings dialog box.

6 Optional: Under

Apply to other models

, you can click

Select and choose from available models. The

SNMP settings are applied to all selected models.

Lock Settings

An administrator can specify settings at the tab or feature level in the driver, and then lock them. The settings are then applied to all print jobs, and changes are restricted. The settings are locked in

Device Settings

>

Administrator

Settings

>

Lock Settings

. For example, a driver setting could be set for printing duplex documents. This would save paper, resulting in cost savings and ecological benefits.

Locking a setting will also lock the feature where it appears in other tabs. For example, selecting

Lock Multiple pages per sheet will also select and lock that feature in the

Quick Print and

Layout tabs.

The administrator can also set a password that is required to temporarily unlock a feature.


Lock Settings Options

The

Lock Settings tab displays driver settings that an administrator can lock.

Once locked, user changes are restricted and the settings are applied to all print jobs. Once the settings are made, the

Password settings option can be accessed. This lets an administrator control usage of paper and toner amounts:

Black & White mode

This option disables all color settings in the driver’s

Imaging tab and prints all jobs with black toner only.

EcoPrint

This option locks the

EcoPrint setting.

Duplex

This option locks the current

Print on both sides setting selected in the

Quick Print or

Basic tab.

Multiple pages per sheet

This option locks the current

Multiple pages per sheet setting selected in the

Quick Print or

Layout tab. The

Pages per sheet option is not locked.

Clicking the icon in the Quick Print tab, or the selection in the Layout tab, switches between the two-page and four-page options. In the Layout tab, all options are available and not limited to two-page and four page.

Profile with application

This option locks a defined profile of driver settings by application.

Job tab

This option locks settings selected in the

Job tab. Job tab is not supported for some models.

Security settings

2-7 User Guide

Device Settings

This option locks the

Security Watermark in the

Advanced tab.

Security

Watermark is an optional plug-in.

Password settings

The password set by the administrator temporarily unlocks driver features. It prompts the user for a password. When the administrator sets the password, the

Unlock button appears in the driver tabs or the

Application Based

Printing dialog box. To unlock a feature, click

Unlock and type the password.

User Login

KX DRIVER

User login provides job restriction by user, in contrast to the

Job accounting feature, which assigns privileges by division or department. A maximum of 100 login user names and passwords can be registered at the printing system and

100 User IDs and passwords can be stored in the printer driver for use with multiple printing systems.

User login adds users with a user name and password

. This feature limits printing privileges to specified users for secure printing and accounting. The number of pages printed by each user will be tracked by the printing system.

Users added in the printer driver must also be manually registered at the printing system’s operation panel.

User Login Options

User login settings selected in the driver are applied to every print job sent from your computer. The available options are as follows.

Use specific name

This option can be used to specify a user name and password to use the same

User login for every print job. If this option is selected, the user does not have to type the name and password for each print job.

Prompt for name

This option prompts the user for a user name and password. You can use a name that is not on the list, and the name is not added to the list. When sending a print job, type a

Name and

Password when prompted, then click

OK to print.

If you type a name that is not registered in the printing system, the job prints only if Unknown User ID Job is set to Permit at the printing system.

Prompt for name and validate

This option prompts for a

Name and

Password

. For the job to print, the user name and password entered must be on the

Login user name list. You can use the

Login user names entered in the

Login user name list of the driver.

When sending a print job, type a

Name and

Password when prompted, then click

OK to print. This option ensures that the job prints, only after verifying that the selected

Name is saved in the driver.

Validate user name (computer) or prompt for login user name

This option searches for the Windows

User name in the driver’s

Login user name list. Validation is done every time the user prints a job. If the Windows

User name exists in the

Login user name list, the associated driver

Login user name and

Password from the list are used for the print job. To release the print job, the user must enter the

Login user name and

Password at the printing system operation panel.

If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is

2-8

Device Settings prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the

Login user name and

Password

. Along with the Windows

User name

, these are then added to the list so succeeding print jobs do not require the user to enter a

Login user name and

Password again.

Login User Name

Click to add, delete, edit, import, or export login user names and passwords.

Once a

Login user name list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a

Login user name list, browse for an existing list and save it in your printer driver.

Printing with User Login

After login user names are assigned and user login mode is set to

On at the printing system, you can choose

User login to print in user login mode.

1 In

Device Settings

>


>

User Login

, select

User

Login

.

2 Select a

User Login option:

Use specific name

Prompt for name

The remaining

User Login options become available when you create a login user name list.

Note:

If you select the

Use specific name or

Prompt for name option, proceed to step 5.

3 Under the

Login user name list, click the buttons to view and manage the list.

4 Select from the remaining

User Login options:

Prompt for name and validate

Validate user name (computer) or prompt for login user name

5 Click

OK in all dialog boxes.

6 Print the document from the application.

7 When the

Print Options dialog box appears, type or select a

Name and

Password

, and click

OK

. Login is required for some options.

Job Accounting

Job accounting gives an administrator the ability to control usage of a printing system. With

Job accounting

, an administrator can assign account IDs

(identification numbers) to users or departments, a specific account ID, or make account ID input mandatory for printing. After account IDs are created, you can view from the printing system operation panel the number of copies associated with a specific ID as well as limit the number of copies for individual IDs.

Account IDs can be up to 8 digits.

2-9 User Guide

KX DRIVER

Device Settings

Note: Job accounting must be set to

On at the printing system. A maximum of 100 account ID user names and passwords can be registered at the printing system and 100 account IDs and passwords can be stored in the printer driver for use with multiple printing systems.

Job Accounting Options

Job accounting supports the following options:

Use specific account ID

Select this option to track the print jobs of a user or group with an account ID.

It sends the account ID with each print job. An administrator can restrict a user or group from changing their account ID by using the

Password protect administrator settings in the

Administrator Settings dialog box.

Prompt for account ID

Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user is prompted to enter a Job Accounting ID.

Prompt for account ID and validate

Select this option to prompt for an account ID that is saved in the driver.

When sending a print job, type an account ID when prompted, then click

OK to print. The account ID is validated against the account ID list. If typed incorrectly, you are prompted to type it again.

Display account ID list

Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear.

Account IDs

Add, edit, or delete account IDs from the list stored in the driver. Account ID descriptions match the user or group with an account ID. After an account ID list is created, the list can be exported as a group by saving it as a text file

(.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list and open it.

Printing with Job Accounting

After account IDs are assigned and Job accounting is set to

On at the printing system, the number of pages printed is added to the selected account ID total.

1 In

Device Settings

>


>

Job Accounting

, select

Job accounting

.

2 Select a

Job Accounting option:

Use specific account ID

Prompt for account ID

The remaining

Job accounting options become available when you create an account ID list.

If you select the

Use specific account ID or

Prompt for account ID option, proceed to step 5.

3 Select

Account ID List to create and manage account ID lists.

2-10

Device Settings

4 Select from the remaining

Job accounting options:

Prompt for account ID and validate

Display account ID list

5 Click


6 Print the document from the application.

7 For some options, when the

Print Options dialog box appears, type or select an account ID, and click

OK

.

User Settings

User Settings lets you specify user and department names, select the default unit of measure, and change the driver display language.


Identification

Identification lets you identify your print job with a

User name and

Department name

, up to 31 characters. The

User name can be used to identify a print job stored on RAM disk memory.

Setting User Identification

You can type

User name and

Department information to be used with the

Job

Storage (e-MPS) feature.

1 In

Device Settings

>

User

, type your preferred name in the

User name text box.

2-11

2 Type your department or group name in

Department text box.

You can type up to 31 characters in the

User name and

Department text boxes.

3 Click

OK in the

User Settings and

Properties dialog box.

Units

You can set

Inches or

Millimeters as the unit of measurement. This is used for the following settings:

Custom page size setting in the

Page Sizes dialog box in the

Basic tab.

Spacing setting in the

Watermark Add and

Edit dialog boxes in the

Advanced tab.

Poster settings in the

Layout tab.

Gutter settings in the

Finishing tab.

Selecting a Unit of Measurement

You can select a unit for displaying measurements in the user interface.

1 In

Device Settings

>

User Settings

, select

Inches or

Millimeters

.

User Guide

KX DRIVER

Device Settings

2 Click

OK in the

User Settings and

Properties dialog boxes.

Language Preference

The

Language preference option specifies the user interface language of

Device Settings in

Properties and all tabs of


.

Available languages vary depending on your locale and your computer settings.

Setting Language Preference

You can select a user interface language.

1 In

Device Settings

>

User Settings

, select the desired language from the

Select language list.

2 Click

OK in the

User Settings and


PDL (Page Description Language)

A Page Description Language (PDL) specifies the contents and layout of a printed page. In

Device Settings

, you can choose from

PCL XL

, (Printer

Command Language XL),

PCL 5c

,

KPDL

(an emulation of PostScript printing), or

PDF

(Portable Document Format). The printer default is

PCL XL

, which is suitable for most printing purposes. When using the XPS driver in Windows 7 and Windows Vista,

XPS is the only PDL selection. After you select a

PDL

, the selection appears in the lower corner of the

Preview image

.

In

GDI compatible mode

, vector graphics are rasterized for printing as bitmap images. Use the

GDI compatible mode option to improve the output quality of the graphic created by the application.

Note:

To add

PDF to the list of PDL choices, you must install the

Output to

PDF plug-in.


PDL Options

The PDL options, available in the

PDL Settings dialog box, are accessed in

Device Settings

.

PCL XL

The most recent version of HP PCL and PCL 6. This PDL includes PCL 5c features. PCL XL lacks backward compatibility with earlier PCL versions, though it is enhanced over PCL 5c in these areas:

Reduced file size

Better print speed

Faster return to application

PCL 5c

Fully compatible with earlier PCL versions

Bidirectional communication support

Wide selection of fonts for use with Microsoft Windows applications

Complex graphics might not print as well

2-12

Device Settings

KPDL

KPDL is used when printing from applications that support PostScript 2 or 3.

An emulation of PostScript printing

Strong graphics reproduction

Print speeds may be slower than PCL 5c

Requires more printing system memory than PCL 5c

Enables native TrueType font downloading

Supports most Graphics settings options

PDF

Output to PDF is a plug-in feature that lets you print and save documents from multiple sources to Adobe PDF. This feature can be used as an alternative to existing commercial applications for creating PDF documents. Documents saved as PDF retain their original appearance, and can be viewed and printed with Adobe Reader on Windows, Mac OS, and UNIX platforms.

For a document using mixed paper sizes, all pages in the PDF use the size of the first page.

Note:

With

PDF selected in the

PDL Settings dialog box, only a limited set of driver options are available.

PDL Settings

When you click the

Settings button, the available options are:

PCL XL Settings or KPDL Settings

Enable smart duplex printing

This option automatically keeps a sheet of paper from being sent through the duplex unit if the sheet will only be printed on one side. The duplex unit will be bypassed for the following types of print jobs: a one page document, one page from a multi-page document, or a multi-page document that prints onto a single sheet. Selecting this option can reduce wear on the mechanical duplex unit, and result in comparatively faster printing times.

PCL XL Settings

Skip printing blank pages

This option prevents the printing system from outputting any page that contains no data, or that has, at most, one space character. Selecting this option can save paper, and result in comparatively faster printing times. This feature is for regular printing (not for booklet, duplex or multiple pages per sheet).

KPDL Settings

Allow data passthrough

This option reduces errors when printing complex jobs from applications that use PostScript formatting. When selected,

EMF spooling is not available in the

Advanced tab.

PDF Settings

Provides options for printing and saving documents to Adobe PDF format.

See PDF topics for details.

2-13 User Guide

KX DRIVER

Device Settings

Selecting a PDL

You can select a page description language from

PDL options.

1 In

Device Settings

>

PDL

>

PDL Settings

, select the desired page description language from the

Select PDL list.

2 You can select the

GDI compatible mode option to improve the output quality of graphics created by your application.

3 Select

Settings when the PDL is set to

PCL XL

,

KPDL or

PDF

.

If you select

PCL XL

, you can select

Skip printing blank pages and


.

If you select

KPDL

, you can select

Allow data passthrough and


.

If you select

PDF

, you can select from the available PDF Settings.

4 Click

OK in the

PDL Settings and


PDF Options

You can select

PDF options if you have installed the

Output to PDF plug-in.

The

PDF Settings dialog box contains the following options:

PDF Settings

Embed fonts

This option ensures that document fonts appear accurately in the

PDF file on screen. This option ensures accurate reproduction but significantly increases the file size.

Compress data

This option enables flat compression for the generated

PDF document. This option significantly reduces the file size. Additional compression options are available within Adobe Acrobat.

Security

This option applies encryption to the

PDF document. Click

Settings for additional

Security settings. See the next section for details.

Print and save

This option lets you print and save a document as a PDF file. Click

Settings for additional

Print and save settings.

Security Settings

This option lets you select an encryption level and create passwords for the generated

PDF file.

The following security options are available:

Encryption

Encryption provides password protection so that a document cannot be opened or altered by unauthorized users

40 Bit

This encryption option provides low level security for a PDF document. It is supported for earlier versions of Adobe Acrobat and Adobe Reader 3.0 - 4.x.

2-14

Device Settings

2-15

128 Bit

This encryption option provides high level security for a PDF document. It is supported for Adobe Acrobat and Adobe Reader 5.0 or later.

Passwords

Select passwords for changing security settings and for opening a document.

Passwords are supported to a maximum of 16 characters in length.

Require password to change security settings

Type an

Owner password

. Within Adobe Acrobat, this password is required to change the document restrictions in the

Files

>

Properties

>

Security section. When a document with this password is opened in Adobe Reader, it cannot be printed or edited, and document data cannot be copied.

Require password to open document

Type a

User password

. The user password must be entered at the time the

PDF document is opened. This password must be different from the owner password.

Print and Save Settings

This option lets you print and save a document as a PDF file.

Save to file only

A PDF file is created and saved locally.

Save to file and print

A PDF file is created, saved locally, and sent to print.

After you select between these two options, you can choose the following option:

Automatically save to default file

A PDF file can be saved automatically as a default file to be used again.

You can then select from the following options:

Replace default file

This option replaces an existing file having the default file name KxPdf.pdf.

Use default file + date and time

This option lets you use the default name and add a date and time stamp each time the document is saved.

Default file directory

This option lets you browse to a location to save your PDF.

Printing and Saving to PDF

You can print a document and save it to Adobe PDF, if you have installed the

Output to PDF plug-in.

1 In

Device Settings

>

PDL Settings

, in the

Select PDL list select

PDF

.

2 Click

Settings

.

3 In the

PDF Settings dialog box, select

Print and save

.

4 Click

Settings

, and select from print and save options. See the

PDF Options topic for details.

User Guide

Device Settings

5 Click


6 Open and print the document.

7 Name and save the

PDF file.

XPS Driver

In Windows 7 and Windows Vista, the XML Paper Specification (

XPS

) Page description language provides the most efficient method for displaying, processing, and printing documents. As both a PDL and a document format,

XPS requires compatible printer hardware and software written for the Windows

Presentation Foundation (WPF) architecture.

PCL and

KPDL are not compatible with an

XPS environment. Therefore, an

XPS driver supports a single PDL setting. The

XPS driver can be installed from the

Product Library

CD

. In the

Installation Method menu, click

Custom Mode

, and on the

Custom

Installation page, select

KX XPS DRIVER

.

To view a print to file

XPS document, download and install the Microsoft XPS

Viewer.

Compatibility Settings

Compatibility Settings lets you specify media source values and override the application's

Collate setting, and combine the

Source and

Media type lists in the

Basic tab.


Media Source Enumeration

Media source enumeration supports compatibility for media source values unique to the printer driver, such as those for cassettes or feeders. Your newly installed printer driver maintains identical media source support with the driver it replaces, whether for this driver or one from another manufacturer. If media source macros exist for the older driver, then the alignment of media source values maintains support without the need to change the macros.

Setting Media Sources

Use the

Driver Info utility (\Utility\Driver Info\DrvInfo.exe) to compare the source values for all installed drivers.

If the values for a given media source differ between printer drivers, you can reassign an enumerated value to create a match between the drivers.

1 In

Device Settings

>


, from the

Media source enumeration list select the paper supply method. The current value is listed in the

Enumerated value box.

2 Type an

Enumerated value for the media source, and click

Apply

. To align settings with a different driver, this value should align with those in the other driver.

3 Click

OK in the

Compatibility Settings and


KX DRIVER 2-16

Device Settings

You can restore all the options in

Compatibility Settings to the default by clicking

Reset

.

Ignore Application Collation

This option bypasses the

Collate setting in software applications, and gives priority to the printer driver setting.

With the check box selected, the printer driver

Collate setting is used.

With the check box cleared, the application

Collate setting is used.

Selecting Printer Driver Collation

You can ignore the collation setting in the application and use the printer driver collation setting.

1 In

Device Settings

>


, select

Ignore application collation

.

2 Click

OK in the





Reset

.

Combine Source and Media Type Lists

You can change the driver's

Basic tab so that

Media type and

Source are combined into one list, labeled

Source

. In the combined list, Media types are listed first, followed by cassettes and

MP tray

.

Creating a Combined Source List

You can combine the

Source and

Media type lists in the

Basic tab to make one

Source list.

1 In

Device Settings

>


, select

Combine source and media type lists

.

2 Click

OK in the





Reset

.

Removing a Plug-in

You can remove an installed plug-in from the driver. If removed, the plug-in features do not appear in the driver interface.

Note:

To remove the

Output to PDF module,

PDF must not be selected in the


1 In

Device Settings

, click

Kyocera logo >

Plug-in

.

2 Select a plug-in module from the list and click

Delete

, then

Yes

.

3 Click


2-17 User Guide

KX DRIVER 2-18

3 Quick Print

In the

Quick Print tab, you can apply basic print settings to print jobs. Any

Quick Print settings can be saved as a group, called a profile, and applied to any print job. Profiles support common printing tasks.

The administrator can set the view of the

Quick Print tab through the

Installation process, or


Properties

.

This chapter can be used as a separate

Quick Print user guide when KX Driver support is controlled by an administrator.

Quick Print Options

You can set one or more print options on the

Quick Print tab. You can create your own customized view of print options with

Edit Quick Print

. And you can also select from profiles that have been set with predefined options for frequently run print jobs.

Common Printing Options

The upper section of the

Quick Print tab has several icons that represent the most common options for print jobs. Click on the

Quick Print icons to change settings for the print job. Some of these options also appear on the

Basic

,

Layout

, and

Imaging tabs.

Orientation

This icon changes between portrait, landscape, portrait rotated, landscape rotated printing formats.

Color Mode

3-1 User Guide

KX DRIVER

Quick Print

This icon changes between color and black and white printing.

Collate

This icon changes the ordering of the printed pages. The page ordering sequence can either be 123, 123, or 111, 222 and so on. You can also reverse the order of the printed pages (321, 321) by selecting the

Reverse check box in the

Basic tab. (

Reverse is available only when

Printer default is not selected in

Basic

>

Destination

).

Print on both sides

This icon changes between duplex printing for flipping on the long edge, duplex printing for flipping on the short edge, or for not using duplex printing.


This icon changes between Off, 2, and 4 for the number of pages printed on one sheet. For more than 4 pages per sheet, define these settings in

Layout

>


.


This button lets you select the print option icons to display and in what order when you access the

Quick Print tab. The

Edit Quick Print button is not available when the driver is accessed from an application’s

Print dialog box.

Any basic print options can be

Reset to the default values in the

Quick Print tab. This button only appears when it is accessed from an application’s

Print dialog box.

The following sections describe some of the

Quick Print tab options in more detail.

Color Mode and

EcoPrint can be found in the

Basic and

Imaging tabs.

Collate

, and

Duplex printing can also be found in the

Basic tab.

Multiple pages per sheet in the

Layout tab. The

Profiles options are accessed from


.

Color Mode

Color mode lets you choose full-color printing (CMYK) or printing with black toner only. When the selection appears in color, all color settings in the driver are enabled. Color cannot be chosen if

Black & White mode is selected in the

Device Settings

>


>

Lock Settings

.

Collate

Collate specifies the order in which the pages of a multiple copy job are printed.

With

Collate selected, the first time the print job is sent to the printing system the data is rendered as page images in the printing system's memory. The remaining job copies are printed from the stored data. This avoids the extra processing involved in sending every copy from the computer to the printing system.

With

Collate selected, the driver prints the complete job set by set. With

Collate cleared, it prints each page by set. For example, with

Collate selected, three copies of a five-page document output as pages one through five in succession, three times.

The printer driver automatically overrides the application's

Collate setting and uses the printer driver setting. You can use the application's

Collate setting by clearing the

Ignore application collation check box in the

Compatibility

Settings dialog box accessed from

Device Settings

.

Duplex Printing

Duplex printing is printing on both sides of each page. Select

Print on both sides to start duplex printing. The printing system contains a duplex unit that

3-2

Quick Print

3-3 turns the paper over to allow printing on the reverse side.

Print on both sides must be selected to print on both sides of the cover and insert pages.

Flip on long edge

Turn the long edge of the page to view the content.

Flip on short edge

Turn the short edge of the page to view the content.

Multiple Pages per Sheet

Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased. You can set the arrangement of the pages from the

Layout tab as well as print borders around each of the pages.

When

Multiple pages per sheet is selected,

Scaling and

Poster are unavailable.


The assortment of icons at the top of the

Quick Print tab can be customized to include features that you use most often. Any number of icons from 0 to 5 can be displayed. All icons can be removed from view if you want to use only the

Profiles options in the

Quick Print tab.

The number of available features depends on the printing system model. If a feature, such as

Staple

, is added to the

Quick Print tab but a finishing device is not installed, the icon appears as unavailable. Once the device is installed and selected in

Device Settings

, the icon becomes active.

Note:

An administrator can hide the

Edit Quick Print button by selecting

Hide Edit Quick Print control in

Device Settings

>


.

The

Edit Quick Print button is unavailable when the driver is accessed from an application’s

Print dialog box.

Editing Quick Print Options

You can select from a limited set of driver features to appear in the

Quick Print tab.

1 Click

Start and click




Printers

(Windows Vista), or


(Windows

XP).

2 Right-click on the desired printing system model and click

Printing

Preferences

.

3 Select the

Quick Print tab.

4 Click


.

To add a feature to the

Quick Print tab, select the feature under

Available controls

, and click the right arrow to move the feature to

Selected controls

.

A maximum of 5 features can appear under


.

To remove a feature from the

Quick Print tab, select the feature under


, and click the left arrow to move the feature to


. To use only the

Profiles in the

Quick Print tab, move all features to


.

User Guide

Profiles

KX DRIVER

Quick Print

Click the up and down arrows to change the position of the features under


. The feature at the top appears on the left in the

Quick

Print tab.

To restore the list to factory default options, click

Reset

.

5 After making your selections, click

OK

.

In

Profiles

, you can save printer driver settings as a profile. You can select multiple options in any

Printing Preferences tab, save them to a profile, and use all of them at once when you apply the profile. The profiles list always includes a

Factory Default profile that returns the driver options to their default settings. The profiles can include

Common Profiles

, which are installed as optional components through the Printer Installation Wizard, and any custom profiles created. A maximum of 26 profiles can be established in one driver, including the

Factory Default profile. Settings made in

Device Settings cannot be saved to a profile.

Selecting a Profile

You can select and apply a profile from the

Quick Print tab or from the


Quick Print tab

1 From

Profiles

, select a profile.

2 Click

Apply

. The side panel displays the options for that profile using an icon and a summary.

3 Click

OK

.

Profiles dialog box

1 In any of the

Printing Preferences tabs, click

Profiles

.

2 In the

Profiles dialog box, select a profile.

3 Click

Apply

. The side panel displays the options for that profile.

4 Click

OK

.

Saving a Profile

The

Save button lets you create your own profiles. You can select the printing options you want in the driver, then save the driver settings including your customizations as a profile. You can then use that profile to print the same type of print job again without having to reselect all the settings. In

Printing

Preferences

, the

Profiles button appears at the bottom of all the tabs.

1 Set the printing options you want for your print job by opening

Printing

Preferences and selecting all your driver settings.

3-4

Quick Print

3-5

2 Click

Profiles

>

Save

.

3 To identify the profile, type a

Name

, select an

Icon

, and type a

Description

.

4 Click

OK to save the profile.

The newly added profile appears in the


5 Click

Apply to use the selected profile for the current print job, or click

OK to close the dialog box.

Note:

To reset the printer driver to default settings, select the

Factory Default profile, and click

Apply

. This clears the settings of a selected profile.

You can remove a profile by selecting it in the

Select profile list and clicking

Delete

.

Editing a Profile

The

Edit button lets you make changes to an existing profile. The

Factory

Default profile cannot be edited.

1 Click

Profiles

.

2 In the

Select profile section, select the profile to be edited, and click

Edit

.

3 Any of the three options can be edited: name, icon and description. Click

OK to save the edited changes.

The newly edited profile appears in the


4 Click

Apply to activate the selected profile to the current print job, or click


Importing a Profile

The

Import button lets you import a copy of a profile from other printer drivers into your printer driver.

1 Click

Profiles

>

Import

.

2 Browse for the existing profile (.KXP), select it, and click

Open

.

A message appears if any of the profile settings in the imported file are unavailable in the existing driver. Select

Yes

, to import the profile, or

No

, to cancel the import.

3 If you selected

Yes in the previous step, the newly imported file appears in the

Profile dialog box.

4 Click

Apply to use the selected profile for the current print job, or click


User Guide

KX DRIVER

Quick Print

Exporting a Profile

The

Export button lets you export a copy of a profile from your printer driver for use in other printer drivers. The

Factory Default profile cannot be exported.

1 Click

Profiles

.

2 In the

Select profile section, select the profile to be exported, and click

Export

.

3 The

Export Profile dialog box appears. Name and save the profile.

4 Click

OK to close the


Application Based Printing

An administrator can associate a profile with an application so that all printing from the application uses the same profile settings. This makes profiles easier to use and ensures consistent printing from an application. For example, a duplex printing profile can be applied to all spreadsheet printing to save paper, or reports in Microsoft Word can be set to print with consistent stapling and print quality.

Associations between profiles and applications can be created at any time in the

Profiles dialog box. To use the associations in printing, the feature must be turned on in the

Administrator Settings dialog box, accessed from

Device

Settings

.

A maximum of 25 associations can be created in the

Application Based

Printing dialog box, accessed from the


In a client/server environment, clients can view details about server associations but cannot change settings or select another profile.

Adding an Association

Once profiles have been created or imported, you can create an association between a profile and an application. Then the application always prints using the associated profile settings.

1 In any tab, click

Profiles to open the


2 Click

Application to open the

Application Based Printing dialog box.

3 Click

Add to open the

Add Association dialog box.

4 Enter a name for the association, to a maximum of 31 characters.

5 Under

File name

, enter a valid executable file name (.EXE) for an application that allows printing, or browse to find a file located on your computer.

6 Select a profile from the list.

7 Click

OK in the

Add Association and

Application Based Printing dialog boxes to create the association.

You can remove an association by selecting it and clicking

Delete

.

3-6

Quick Print

Editing an Association

You can change the name, file, and profile for an association.

1 In any tab, click

Profiles to open the


2 Click

Application to open the

Application Based Printing dialog box.

3 Select an association to edit and click

Edit to open the

Edit Association dialog box.

4 Change desired settings under

Association name

,

File name

, or

Profile

.

5 Click

OK in the

Edit Association and

Application Based Printing dialog boxes to save the revised association.

3-7 User Guide

4 Basic

In the

Basic tab, you can specify the most commonly used printer driver settings.

Basic Settings

KX DRIVER

The

Basic tab contains several settings for the most commonly used printing tasks.

Print size

This setting sets the size of the area that the printer prints to, regardless of the actual paper size that is used by the printing system.

Source

This setting specifies the cassette or tray that the printing system draws paper from. Unless you are using a custom paper type, you can leave it set to

Auto source selection

.

Page Sizes

This setting should match the page size setting in your application. The printing result is based on the page size specified in this setting. You can also create a custom page size.

Media type

This setting selects the

Source based on the types of media that are specified in the printing system. In general, you can leave it set to

Unspecified

.

Destination

This setting specifies which output tray is used for the print job output.

4-1

Basic

Orientation

These settings specify the paper orientation of the print job. If

Rotated is selected, the print job orientation is rotated 180 degrees.

Copies

This setting specifies the number of copies to print. For collating multiple copies, select

Collate

. If

Reverse is selected, the printed pages appear in reverse order.

Reverse is available when

Printer default is not selected under

Destination in the

Basic tab.

Duplex

These settings enable printing on both sides of a sheet of paper.

Color

This setting specifies

Full color or

Black & White printing. You can also select the

EcoPrint check box to make the entire image, text and graphics, appear lighter in the printed job. Selecting

EcoPrint saves toner.

EcoPrint does not increase print speed.

Print Preview

This setting lets you view your document before printing.

Note:

Some applications may override print settings made in the driver.

Usually the application can be set to follow the settings. In Microsoft Word

2007, ensure that

Default tray in

Options is set to

Use printer settings

.

Source and Media Types

In the

Basic tab,

Source specifies which tray or cassette the printer uses for a printing job. The default is

Auto source selection

, which instructs the printer to search for the media requested by the application or the printer driver. If the selected tray or cassette empties during a print job, then the printer searches for another source, and continues the job.

Media type instructs the printer to search for the type of paper or media that is requested by the application or the printer driver. The choices shown may change depending on the selection in

Source

. If

Auto media selection is selected, then the printer searches for another tray or cassette using the same media.

Transparencies, labels, and envelopes must be supplied from the

MP tray

.

Ensure the paper is properly loaded by following the instructions outlined in the printing system's

Operation Guide

.

Note: Source and

Media type are separate items in the dialog box, but can be combined using the

Combine source and media type lists setting in


. If they are combined,

Media type is not available on the

Basic tab. To change this setting, open

Device Settings

>

Compatibility

Settings and clear the

Combine source and media type lists selection.

Print Size and Page Size

Print Size controls the output page size of the document. To use this setting, ensure that the

Page Sizes setting matches the page size setting in your application. If the

Print Size is different from the page size in your application, then each page is enlarged or reduced to match the

Print Size

. The percentage value shown in brackets indicates the size of the

Print Size setting relative to the

Page Sizes setting. If the

Page Sizes does not match the page size setting

4-2 User Guide

Basic in the application (the size of the original) then, in most cases the

Print Size is ignored and the document is printed based on its original size.

You can create a page size with your chosen dimensions for printing on nonstandard size paper. You can then save the custom setting to the

Page Sizes and

Print Size lists for later selection.

Creating a Custom Page Size

To use custom page sizes, they must be created and added to the

Print size list. The driver supports a maximum of twenty custom sizes.

1 In the

Basic tab, click

Page Sizes

.

2 Click

New

.

3 A default custom name appears in the

Name box. Type a name for your custom page size.

4 Type or select values for the height and width. If the height or width value exceeds the allowable limit, it automatically adjusts to the limit after

Apply or

OK is clicked.

5 When done, click

Apply

.

The custom page size appears in the

Print size list, which is used for enlarging and reducing the sizes of prints.

To delete a custom page size from the

Page Sizes dialog box, select the name of the custom page size and click

Delete

.

Printing with Custom Size Pages

You can print on custom-sized pages.

1 Load custom-sized paper into the MP tray.

2 In the

Basic tab, select the name of your custom page size in the

Print size list.

3 Click

OK to return to the

Print dialog box.

4 Click

OK to start printing.

Duplex Printing

Duplex printing is printing on both sides of each page. Select

Print on both sides to start duplex printing. If it is not selected, then the printer prints on only one side of each page. The printer system contains a duplex unit that turns the paper over to allow printing on the reverse side.

Print on both sides must be selected to print on both sides of the cover and insert pages.


Turn the long edge of the page to view the content.


KX DRIVER 4-3

Basic

Turn the short edge of the page to view the content.



Collate

4-4

Printing in Duplex Mode

You can print on both sides of each page.

1 In the

Basic tab, select

Print on both sides

.

2 Select either

Flip on long edge or


.

3 Click

OK to return to the

Print dialog box.

4 Click


Collate specifies the order in which the pages of a multiple copy job are printed.

With

Collate selected, the first time the print job is sent to the printing system the data is rendered as page images in the printing system's memory. The remaining job copies are printed from the stored data. This avoids the extra processing involved in sending every copy from the computer to the printing system.

With

Collate selected, the driver prints the complete job set by set. With

Collate cleared, it prints each page by set. For example, with

Collate selected, three

User Guide

Basic copies of a five-page document output as pages one through five in succession, three times.

The printer driver automatically overrides the application's

Collate setting and uses the printer driver setting. You can use the application's

Collate setting by clearing the

Ignore application collation check box in the

Compatibility

Settings dialog box accessed from

Device Settings

.

Printing Collated Documents

When printing multiple copies of a multiple page document, the printer can assemble the pages of each copy in numerical order.

1 In the

Basic tab, select the

Collate check box.

2 Type or select the number of complete sets of the print job in the

Copies box.

The document page count must not exceed the printer tray capacity.

3 Click

OK to return to the

Print dialog box.

4 Click


Printing in Color, Black & White, and EcoPrint

The options in

Color let you choose full-color printing or printing with black toner only.

Full color

This mode prints four-color text and graphics.

Black & White

This mode prints with black toner only, making all color settings unavailable.

EcoPrint makes the entire image, text and graphics, appear lighter in the printed job.


Full color

,

Black & White and

EcoPrint also appear in the

Quick Print tab and in the

Imaging tab. Changes in

Quick Print

,

Basic

, or

Imaging tabs are replicated to another tab if the same feature appears there.

Print Preview

After selecting driver settings, you can use

Print preview to check the print job before you proceed with printing. If you are satisfied with the preview, you can print. Or you can cancel printing if you want to change driver settings.

Previewing a Print Job

You can see a print preview before printing.

1 Select desired driver settings in all tabs, or select a profile.

2 In the

Basic tab, select

Print preview

.

3 Click

OK in the

Printing Preferences and

Print dialog boxes.

KX DRIVER 4-5

Basic

4 When the

Print preview dialog box appears:

Click the arrow buttons to view document pages.

To close the preview and make additional changes in driver settings before printing, click the “X” button.

If you are satisfied with the preview, click the printer button to print the job.

Kyocera Logo

The

Kyocera logo appears on the bottom portion of any

Printing Preferences screen or

Device Settings screen. Click the logo to open the

About dialog box that displays the driver version number and driver plug-in information.

Displaying Version Information

In

Device Settings or any tab, click

Kyocera logo >

Version to view the following driver information:

File Name

Version

Description

Date

Manufacturer

Comments

To view copyright information, click

Legal Notices

.

Click

OK to close the driver information dialog boxes.

Displaying Plug-in Information

A plug-in integrates with the printer driver to extend the driver’s capabilities.

In

Device Settings or any tab, click

Kyocera logo >

Plug-in to view the following plug-in information:

Module

Description

Version

Click

OK to close the driver information dialog boxes.

4-6 User Guide

5 Layout

In the

Layout tab, you can arrange document data on printed pages without affecting the original document.

Multiple Pages per Sheet

Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased. You can set the arrangement of the pages from the

Layout tab as well as print borders around each of the pages.

When

Multiple pages per sheet is selected,

Scaling and


Printing Multiple Pages per Sheet

You can print several pages on a single sheet of paper.

1 In the

Layout tab, select


.

2 In

Pages per sheet

, select the number of pages to print on each sheet of paper.

3 If you want to print a border around each page, select

Print borders

.

4 In the

Layout list, select the direction the pages should flow.

KX DRIVER 5-1

Layout

Scaling

Booklet

5-2

5 Click

OK to return to the

Print dialog box.

6 Click


Scaling increases or decreases text and graphics on a page. You can also select a gutter setting in the

Finishing tab that enlarges the margins to accommodate stapling or manual hole punching.

Scaling is unavailable when


,

Booklet

, or

Poster is selected.

Setting Scaling on the Page

You can increase or decrease text and graphics on a page.

1 In the

Layout tab, select

Scaling

.

2 Type or select a percentage between 20 to 500.

Scaling adjusts proportionately the height and width of the page. A lower percentage reduces the page and a higher percentage enlarges the page.

3 Click

OK to return to the

Print dialog box.

4 Click


Booklet prints a two-page layout on both sides of each sheet of paper. You can fold and bind the booklet in the center. Folded booklets are half the size of the selected paper. For example, if you select

Letter in

Basic

>

Paper

>

Print size

, the printed output can be folded into a 5.5 x 8.5 inch-size booklet.

When

Booklet is selected,


,

Scaling

, and


A different paper source can be selected for the booklet cover. To include a cover on the booklet, select the

Publishing tab, then select

Cover mode

.

Printing a Booklet

You can print a booklet.

1 In the

Layout tab, select

Booklet

, and one of the two binding options.

Left edge binding

This selection prints text that reads from left to right.

Right edge binding

This selection prints text that reads from right to left.

2 Click

OK to return to the

Print dialog box.

3 Click


User Guide

Poster

KX DRIVER

Layout

The

Poster feature lets you create a document to a size that is larger than the paper your printer can support. You can print a poster, or banner, up to 25 times larger than the original document. Segments of the poster document are printed on several sheets of paper and with the assistance of poster settings, you can reassemble the sheets easily to create a poster.

When

Poster is selected,


,

Scaling

, and

Booklet are unavailable.

Use

Sheets per page to select the poster size in relation to the original document size. Each option shows the number of sheets to be printed and the maximum poster size.

Note:

The

Sheets per page displays the unit of measurement in inches or millimeters. You can change the

Units setting in the

User Settings dialog box, accessed from

Device Settings

.

Use

Poster Settings to select options, in any combination to make it easier to create a poster. These options print visual cues on the poster sheets that provide help in cropping and assembling the pages.

Overlap edges

This selection duplicates the edges of document data on adjoining sheets.

Poster appearance is improved when the edges overlap slightly. Select the check box, then type or select a value between 0.00 and 1.20 inches (0.0

and 30.4 mm). This option reduces the final poster size slightly.

Print crop marks

This selection prints a border at the edges of each poster sheet. You can crop each sheet on the border before assembling the sheets. This option ensures that data on adjoining sheets matches precisely.

Print assembly marks

This selection prints numbers at the edges of each sheet, matching numbers on adjoining sheets. Assemble each sheet edge to the same numbered edge on another sheet.

Use

Print format to print a proof sheet, along with the poster, to guide you in assembling the printed poster sheets.

Poster pages

This selection prints all of the sheets to be assembled as a poster.

Proof sheet

This selection prints all the poster pages on one sheet with markings that display the sheet assembly.

Poster pages and proof sheet

This selection prints all poster sheets and a one-page proof sheet.

Printing a Poster

You can print a poster.

1 In the

Layout tab, select

Poster

.

2 In

Sheets per page

, select the poster size. Each option describes the number of sheets it takes to represent one finished poster page.

5-3

Layout

3 Click

Poster Settings to select options in any combination. These options ensure a precise assembly of the pages to create the poster.

4 In

Print format

, select one of the options for a finished print format.

5 Click

OK to return to the

Print dialog box.

6 Click


5-4 User Guide

6 Finishing

In the

Finishing tab, you can specify document finishing features such as creating a gutter and stapling.

Separation

KX DRIVER

The

Separation feature stacks print jobs so that one print job can be distinguished from another. There are two Separation methods:

Rotate Copies and

Offset Jobs

.

Rotate Copies

Rotate copies stacks each copy of a print job at a right angle in the output tray.

This feature requires the following:

Paper size selections are limited to

Letter

,

A4

,

16K

, or

B5 (JIS)

.

The selected paper size must be loaded into two paper sources, one horizontally and one vertically.

The print job must contain multiple pages and be specified to print multiple copies.

RAM disk in

Device Settings must be enabled.

Rotating Copies

You can stack each copy of a print job at right angles in the output tray.

1 In

Basic

>

Destination

, select an option that is not a finishing tray, for example:

Printer default

.

6-1

Finishing

Staple

2 Select a number of copies greater than 1.

3 In

Finishing

>

Separation

, select

Rotate copies

.

4 Click

OK to return to the

Print dialog box.

5 Click


Offset Jobs

The

Offset jobs feature physically shifts each print job in the output tray.

To ensure consistent offset stacking, all users printing to the same printing system should select

Offset jobs as the default setting.

The

Offset jobs feature requires a finishing device to be selected under

Device options in

Device Settings

. It does not work with the

Staple or the

Finishing edge features.

Offsetting Jobs

You can offset, or shift each print job in the output tray.

1 In

Basic

>

Destination

, select this option:

For the

500-sheet finisher

:

Printer default or

Finishing tray (face-down)

2 In

Finishing

, select

Separation

>

Offset jobs

.

3 Click

OK to return to the

Print dialog box.

4 Click


The

Staple feature lets you create stapled document sets. You must first select a finisher under

Device Settings

>

Device options

. Selecting the

Staple feature makes

Separation and

Transparency interleaving unavailable. The maximum number of sheets depends upon the finisher model and the selected

Page size or

Media type

. The

Gutter feature lets you increase the top and left margins to accommodate the location of the staples.

Staple and

Separation features cannot be used together.

If

Printer default is selected as the

Destination in the

Basic tab, the selection of an option in the

Finishing tab results in the automatic selection of a destination compatible with that finishing option. The destination is automatically updated to the first available output tray that supports the selected finishing option.

Staple selects the

Destination automatically. If the

Finishing options are changed, the

Destination selection is not affected.

Finishing edge should be selected before any other features in the

Finishing tab. If set last,

Finishing edge might change any settings that you previously made under

Staple

.

6-2 User Guide

Finishing

Stapling a Print Job

The

Staple feature in the

Finishing tab enables you to create stapled document sets. You must first select a finisher under

Device options in the

Device Settings tab.

Staple will make

Separation and

Transparency interleaving unavailable. The maximum number of sheets depends upon the finisher model and the selected

Page size or

Media type

. The

Gutter feature lets you increase the top and left margins to accommodate the location of the staples.

1 In the

Finishing tab, select

Staple

.

2 In the

Staple feature, select

Position and

Number of sheets

.

Position varies based on settings in

Finishing edge.

This provides custom staple locations in the document.

Options available for

Number of sheets are:

All

, up to the maximum displayed in the list, or

After every number of sheets so that each set of that number is stapled separately.

3 Click

OK to return to the

Print dialog box.

4 Click


Finishing Edge

Finishing edge aligns the matching sides of two different page sizes in a document. For example, the long edge of an A4 page is aligned with the short edge of an A3 page; or the short edge of a letter size page is aligned with the short edge of a legal size page.

Finishing edge can be used with or without the staple feature.

You can choose the position of staples in a document composed of mixed page sizes. In contrast, if you are printing a mixed page size document without using

Finishing edge

, staple positions depend on the paper size settings (portrait or landscape) in the paper cassettes.

Finishing edge should be selected before any other features in the

Finishing tab. If set last,

Finishing edge might change any settings that you previously made under

Staple

.

Selecting

Finishing edge makes some other features unavailable, such as

Separation and

Rotated

.

Finishing edge cannot be used with the

Poster feature.

Finishing Edge Combinations

Finishing edge can be used with the following page size combinations:

A4 and

A3

(210 x 297 mm and 297 x 420 mm)

B5 (JIS) and

B4

(182 x 257 mm and 257 x 364 mm)

Letter and

Legal

(8.5 x 11 in. and 8.5 x 14 in.)

Letter and

Ledger

(8.5 x 11 in. and 11 x 17 in.)

16K and

8K

(197 x 273 mm and 273 x 394 mm)

Setting the Finishing Edge

You can align the matching sides of two different page sizes in a document.

KX DRIVER 6-3

Finishing

6-4

1 In the

Basic tab, set

Print size and

Page size to the same size.

2 In

Basic

>

Source

, select an

Auto source.

3 In the

Finishing tab, select

Finishing edge

.

4 Select from available

Position options, or select

Custom

. Positions are based on the

Print size selection in the

Basic tab.

5 Click

OK in all driver dialog boxes.

6 Load each paper size into different paper cassettes. For example, load A4 and

A3 paper so that both sizes feed the 297 mm edge or load letter and legal paper so that both sizes feed the 8.5 inch edge.

7 Click

OK in the application’s

Print dialog box.

If the printer driver determines that the specified paper size or direction (short or long edge) is unavailable in the printing system, the operation panel message requests that you load the correct paper size into the cassette with the correct orientation.

Positioning Options for Finishing Edge

You can select from available options to specify the page edges to be aligned and finished. For additional position settings, select

Custom

, then click

Settings

. Available options for

Position depend on

Print size

,

Orientation

,

Booklet

, and

Multiple pages per sheet selections.

In the side panel display, the page image shows a blue highlighted strip to indicate the current selected

Finishing edge with

Staple positions, if selected.

When the

Staple option is used, the

Position selection determines where staples are placed. Use this image to verify your selections for

Finishing edge and

Staple

.

Custom Finishing Edge Settings

The illustrations in the

Custom Finishing Edge Settings dialog box help you visualize the page alignments. Select the one setting that best illustrates the edge of the mixed pages you want to align.

To select

Custom for

Position

, click

Settings

. In the

Custom Finishing Edge

Settings dialog box, select one of the settings. The illustrations in the dialog box help you visualize the page alignments.

In the

Custom Finishing Edge Settings dialog box:

The top two settings (A4/Letter) are for the smaller size paper in the mixed page document.

The second row of settings (A3/Legal/Ledger) is for the larger size paper in the mixed page document.

Note that a change to one custom

Finishing edge setting adjusts other selections to make them compatible with the change.

User Guide

Gutter

Finishing

A gutter creates additional blank space on the left side and at the top of the sheet. It is often used for binding, hole punch or stapling to make a print job easier to read. Increasing the measurements in

Gutter increases the margins around your text and graphics on the left side, or top of the printed sheet. This creates a larger margin space by shifting the printable area to the right, or down as much as one inch (25.4 mm).

Creating a Gutter

You can increase the margins on the left side and at the top of the printed sheet.

1 In the

Finishing tab, click

Gutter

.

2 In the

Gutter width options, type or select a value between 0.20 to 1.00 inches

(5.0 to 25.4 mm).

Short edge (top)

This selection modifies the outside margin on the top-edge of the page.

Long edge (left)

This selection modifies the outside margin on the left-side of the page.

Note:

Availability of

Gutter settings vary depending on

Finishing edge settings, and

Orientation and

Duplex mode settings in the

Basic tab.

3 If text extends too close to the edge of the page, select

Reduce image to fit

.

The text appears slightly reduced and away from the edge of the page. If text does not extend beyond the page when the gutter increases, clear

Reduce image to fit

.

4 Click

OK to return to the

Print dialog box.

5 Click


KX DRIVER 6-5

7 Imaging

In the

Imaging tab, you can manage print quality and color settings.

Print Quality and EcoPrint

Print quality lets you select between

High quality or

Custom

(EcoPrint).

Selecting Print Quality

In the

Imaging tab, select a

Print quality from the list.

High quality

Select this setting to print at the highest print quality.

Custom

Custom lets you choose a setting for

EcoPrint

. Selecting

Custom without

EcoPrint results in a default setting to the highest print quality.

Selecting EcoPrint

EcoPrint changes toner saturation in the printed job, making the entire print image, including text and graphics, appear lighter. The amount of toner varies based upon your printing system model and the type of data printed (text, graphics, or both).


EcoPrint is also available in the

Quick Print and

Basic tabs.

1 In the

Imaging tab, in the

Print Quality list, select

Custom

.

7-1 User Guide

Trapping

Imaging

2 Click

EcoPrint to open the

EcoPrint dialog box.

3 To start

EcoPrint

, select

On

; to stop it, select

Off

.

4 Click

OK to close the

EcoPrint dialog box.

In color printing, color inks or toners are applied separately to a page. A color image has its component colors applied in color separations of cyan, magenta, yellow and black. These color separations must be aligned (registered) precisely to produce a quality full–color image. During printing, the paper or media type may shift slightly. While the shift might be very small, the gaps between the colors in the image can be noticeable. Color trapping corrects it by overlapping colors slightly so that minor alignment issues are corrected.

To use trapping in a document, select a value for the print overlap pixel width:

Light

, 0.5 pixel trapping;

Medium

, 1 pixel trapping;

Heavy

, 1.5 pixels trapping;

Very Heavy

, 2 pixels trapping.

Note:

Trapping is not available when

PCL 5c or


PDL

Settings dialog box.

Gloss Mode

Gloss mode simulates high-gloss copies by adding a glossy appearance to printed text and images.

Note:

When

Gloss mode is selected,

EcoPrint options are unavailable.

Fonts

A computer font is a data file containing a set of glyphs (visual representations of textual elements), characters, or symbols. Common terms for fonts are:

Outline fonts

, in contrast to bitmap fonts, are defined as a set of mathematical lines and curves. An outline font is more easily scalable

(designed to display and print clearly at any point size) than a bitmap font.

Bitmap fonts define each character as a pattern of pixels (the smallest resolvable rectangular areas of an image). Such fonts are not easily scalable and distort when reduced or enlarged.

Native fonts are the basic or original fonts installed with the computer operating system. TrueType fonts are the native fonts used by Microsoft

Windows.

TrueType fonts are a type of scalable outline fonts. TrueType has long been the most common format for fonts on Microsoft Windows.

System fonts are the primary fonts used by the operating system. They are typically accessed through an application interface or through a common font dialog box.

Device fonts are stored either permanently or temporarily in the printing system memory.

KX DRIVER 7-2

Imaging

7-3

Font Settings

The

Font Settings dialog box lets you specify how TrueType fonts are sent to the printing system. The chosen method affects the speed and quality of the print job:

Download as outlines

This method is best suited for large documents or print jobs using multiple fonts and font sizes. Print speeds are faster because of the optimization features in this setting. The repetition of similar font data sent to the printing system is reduced, thereby increasing the print speed. Print speed is not increased when using Asian fonts such as Japanese, Chinese, and Korean, because of the large amount of font information used for these particular fonts.

Allow native download

This method improves text quality and increases print speed by converting

TrueType fonts to Adobe Type 42 font format. This feature is available when

KPDL is selected in the


Download as bitmaps

Downloading fonts as bitmaps provides more detail, however it creates large file sizes. This is best suited for print jobs with custom fonts, very small fonts

(point size 1-4), or Asian fonts.

Substitute with device fonts

System fonts and device fonts are automatically matched based on typeface name. This function increases print speed and efficiency. It is useful for changing a font used throughout a large document, by replacing the old font with the desired font.

Note: GDI compatible mode does not support


.

Selecting Font Settings

You can specify how TrueType fonts are sent to the printing system.

1 In

Imaging

>

Font Settings

, select one of the methods for sending TrueType fonts.

2 Click

OK to return to the

Print dialog box.

3 Click


Font Substitution

Font substitution is the process of using one font in place of another when the intended font is not available to a printing system. Font substitution may be critical for output of documents to printing systems that are not well supported by a large font inventory.

Setting Font Substitution

You can use one font in place of another.

1 Click

Start and click




Printers

(Windows Vista), or


(Windows

XP).

User Guide

Graphics

Imaging

2 Right-click on the desired printing system model and click

Printing

Preferences

.

3 In

Imaging

>

Font Settings

, select


, then click

Fonts

.

In the

Fonts Substitution dialog box, the

System fonts list shows the fonts installed on your computer. The

Available device fonts list shows the printing system fonts.

4 Select the system font, and then the available device font to be substituted.

5 Click

OK to save your settings.

If the device font does not have similar font characteristics to the system font, character spacing in the document may appear incorrect.

Disable Device Fonts

In some cases, the printing system substitutes fonts even if you send the

TrueType fonts as outline fonts or bitmap images. Select

Disable device fonts to prevent substitution of device fonts for TrueType fonts.

This option also improves portability of printable data. (If cleared, device fonts may not match when sent to a different printing system.)

Some Adobe applications have device font limitations. To overcome these limitations, select

Disable device fonts

. Device fonts are normally visible in the application font lists as printer icons next to the font name, unless there are equivalent system fonts, in which case the “TT” TrueType icon remains.

Disabling Device Fonts

You can prevent substitution of device fonts for TrueType fonts.

1 In

Imaging

>

Font Settings

, select the

Disable device fonts check box.

2 Click

OK to save your settings.

Graphics are pictorial representations of information. Graphics can be functional

(charts, diagrams) or artistic (drawings, photographs).

Graphics Settings let you select options for your printed graphics.

Note:

Some options are available only when a specific PDL is selected.

Selecting Graphics Settings

1 In the

Imaging tab, click

Graphics

.

2 In the

Graphics Settings dialog box, select from the available options, and then click

OK to save your selections.

KX DRIVER 7-4

Imaging

7-5

Pattern Scaling

Pattern scaling is a feature that can help improve visual compatibility between screen and print output. Graphics objects, such as a shape or a path, often include patterns and fills that are composed of collections of printed dots. A pattern is a planned or random repetition of colors, shapes, lines, values, and textures to create a visual arrangement. A fill is the application of a color or grayscale to a graphics object. If printed patterns and fills do not match the appearance of that on the screen, use

Pattern scaling to select a different density of printed dots.

In the

Imaging tab, click

Graphics to open the

Graphics settings dialog box and access the

Pattern scaling settings.

Auto

(default setting)

This setting prints patterns and fills to match the on-screen appearance.

Coarse

This setting prints patterns and fills with the fewest number of lines, patterns, or dots. Coarse is the same as Auto when

PCL XL or

PCL 5c is selected in the


Medium

This setting prints patterns and fills with a greater number of lines, patterns or dots than the Coarse setting. Medium is the same as Auto when



Fine

This setting prints patterns and fills with the greatest number of lines, patterns, or dots. Printed patterns and fills may appear more dense than the on-screen appearance.

Inversion Settings

Inversion is the opposite of the normal order, arrangement, or position of an image or printed content.

In the

Imaging tab, click



Inversion options

. The settings are available when



Reverse image

This setting prints images like a photo negative, reversing black and white areas of the image.

Mirror print

This setting prints the page content backwards, as it would appear in a mirror image.

Optimization Settings

Optimization is a process or methodology of improving a printing system's function or effectiveness.

In the

Imaging tab click


Graphics settings dialog box and access the Optimization settings. The settings are available when



Fast printing

This setting increases print speed and decreases spool size. It delivers images in binary format. It can be used for most everyday printing needs.

Document portability

User Guide

Imaging

This setting creates a PostScript file in ASCII text encoding. Unlike the binary format created in

Fast printing

, the ASCII text created with this selection can be edited.

CIE Optimization

CIE optimization bypasses the normal procedure of processing every aspect of the CIE color space used in applications such as Adobe Acrobat and

Photoshop. This feature increases print speed for documents printed from these applications by optimizing CIE data. It has no effect on print jobs that do not use

CIE data.

CIE optimization should be selected for speed not accuracy, so printed output may be different from appearance on the screen.

In the

Imaging tab, click



CIE optimization check box.

CIE optimization is available when



Image Compression Mode

Image compression mode lets you select a method for compressing images depending on the desired quality in printed images. JPEG compression produces a lower quality image, while delta row compression produces a higher quality image but creates a larger file size.

Image compression mode is available when

KPDL or

PCL XL is selected in the


In

Imaging

>

Graphics Settings

, select from the following compression options:

Smaller file size

Uses JPEG compression

High quality

Uses delta row compression

Color Mode

Color mode lets you choose full-color printing or printing with black toner only.

The following color modes are available:

Full color

This mode prints four-color text and graphics.

Black & White

This mode prints with black toner only, making all color settings unavailable.

Printer Profile

Printer profile lets you optimize the color rendering of photos and graphics.

This feature is available when

Full color is selected as the

Color mode

.

In

Imaging

>

Printer profile

, the following printer profiles are available.

Printer settings

This option uses the printer settings only.

Text and Graphics

This option is for printing documents that contain many graphs, charts or drawings.

Text and Photos

KX DRIVER 7-6

Imaging

This option is for printing documents with many photographic images.

Vivid colors

This option increases the color saturation of graphics and photos.

Publications

This option is for printing a mix of graphics and/or photos. Select this option to print close to the color shade of the screen.

Line art

This option is for printing figures or graphics drawn with lines. Select this option to print colored lines with pure simple color.

Custom table

This option lets you select a custom color table that was previously downloaded to your printing system. All other

Printer profile options use the default color table.

Advanced

This option achieves greater consistency in color reproduction among various devices. It compensates for the different color spaces of color printing systems. Selecting and applying a set of profiles is called a color profile. Select to open the

Color Correction dialog box for additional color printing options.

Color Correction

In

Printer profile

, the

Advanced option provides some methods for controlling how the printer processes color matching.

1 From

Printer profile

, select

Advanced

. The

Color Correction dialog box appears with the following options:

None (application corrected)

With this option, color data processes without applying the adjustments contained in the printing system's internal color lookup tables. Ink simulation will not be executed. This is useful if the application provides its own color correction.

ICM (system corrected)

This option specifies color rendering in the print job to make it as close to the original as possible. ICM technology relies upon associating an output device like a printing system with a Color Profile. An ICM Profile for a printing system contains information about rendering accurate color information for that device. The settings for ICM must be set in the Color Management tab in the printing system Properties.

If you select the

None (application corrected) option, click

OK to close the

Color Correction dialog box.

If you select the

ICM (system corrected) option, click

ICM Settings

, and proceed to step 2.

2 In the

ICM Settings dialog box, select a

Rendering intent option, then click

OK to save the selection.

Optimize for exact color (Colormetric)

This option is for matching colors precisely in all print jobs, such as colors in a corporate logo.

Optimize for color contrast (best for images)

7-7 User Guide

KX DRIVER

Imaging

This option optimizes for color contrast by adjusting contrast to preserve detail throughout the tonal range. Select it for images or scanned photographs containing many colors or shades of color.

Optimize for color saturation (best for graphs)

This option optimizes for color saturation by adjusting hue to preserve the vividness of pure colors. Select for graphs or charts containing solid colors.

3 Click

OK again to close the

Color Correction dialog box.

Setting a Default Color Profile

When using the

ICM (system corrected) feature in the

Color Correction dialog box, you can set a color profile for your printing system.

Windows 7 and Windows Vista

1 Click

Start and click




Printers

(Windows Vista).

2 Right-click on the desired color printer.

3 Click

Printer properties


Properties

(Windows Vista).

4 Select the

Color Management tab.

5 Click

Color Management to open the

Color Management dialog box.

6 Select the

Device tab.

7 In the

Device list, select the desired color printer.

8 Select

Use my settings for this device

.

9 In the

Profile selection list, select

Manual

.

10 Click

Add to open the

Associate Color Profile dialog box.

11 Select an ICC profile, or click

Browse to find a profile, and click

OK

. The profile is added to the

Profiles associated with this device list.

12 Select the desired color profile and click

Set as Default Profile

.

13 Click

Close

.

Windows XP

1 Click

Start

, click



.

2 Right-click on the desired color printer.

7-8

Imaging

3 Select

Properties

.

4 Select the

Color Management tab.

5 Click

Add

.

6 In the

Add Profile Association dialog box, select a color profile from the list and click

Add

.

7 In the

Color Management tab, select

Manual

.

8 Select the desired color profile from the list and click

Set as Default

.

9 Click

OK

.

Color Adjustment

Color Adjustment lets you customize the two color spaces in the driver and save up to three custom groups. Color space changes can be made to hue, saturation, and lightness (HSL) or to color balance levels.

Note:

If different custom settings are selected in

Color Adjustment and

Color Optimizer

(

Advanced tab), the latest change takes precedence and is applied to the print job.

In a client-server environment, settings made by a client are saved in the client computer for future use.

Selecting Custom Color Adjustment

If a custom color setting has already been defined, you can select and apply it to a print job.

1 In

Imaging

>

Color mode

, select

Full color

.

2 In the

Adjustment list, select

Custom 1

,

Custom 2

, or

Custom 3

.

3 Click

OK

.

Adjusting HSL (Hue, Saturation, Lightness)

HSL controls adjust the full spectrum, brightness, contrast, and vividness of the color.

1 In

Imaging

>

Color mode

, select

Full color

.

2 In the


Edit

.

3 In

Adjustment Settings

>

Custom color adjustment

, select

Custom 1

,

Custom 2

, or

Custom 3

.

7-9 User Guide

Imaging

4 Select

HSL (hue, saturation and lightness)

.

5 Under

Select Preview image

, click the icon to select one of three different images. Different colors are emphasized in each of the photographs to aid in the color adjustment process.

6 Adjust the distribution and balance of hues.

For coordinated hue adjustment, from the

Modify list, select

Master

. Drag the

Hue slider to increase or decrease the value between -180 and +180.

For specific hue adjustment, from the

Modify list, select

Red

,

Yellow

,

Green

,

Cyan

,

Blue

, or

Magenta

. Drag the

Hue slider to increase or decrease the value between -10 and +10.

7 Drag each slider to adjust the

Saturation

,

Lightness

, and

Contrast between -

10 and +10.

8 Click

OK to save the new HSL settings.

Adjusting Color Balance

Color balance adjusts only the relative values of the colors red, green, and blue of RGB, or cyan, magenta, and yellow of

Full color

.

1 In

Imaging

>

Color mode

, select

Full color

.

2 In the


Edit

.

3 In

Adjustment Settings

>

Custom color adjustment

, select

Custom 1

,

Custom 2

, or

Custom 3

.

4 Select

Color balance

.

5 Under

Select Preview image

, click the icon to select one of three different images. Different colors are emphasized in each of the photographs to aid in the color adjustment process.

6 Under each color bar, drag the slider to adjust the relative values of each color between –10 and +10.

7 If you want to return all Color balance settings to zero, click

Reset

.

8 Click

OK to save the new Color balance settings. The side panel displays these new settings.

Color Conversion

Color conversion lets you choose how to apply color processing to your print job depending on how color data is received from the application. This feature is available if



In

Imaging

>

Color conversion

, select from the following options:

KX DRIVER 7-10

Imaging

Printer settings

Select this option to use the settings currently on the device.

Speed priority

Select this option if the driver receives RGB data from the application.

Quality priority

Select this option if the driver receives full-color data from the application.

Black & White Adjustment

Black & White adjustment settings change the brightness and contrast of graphics. These settings are useful if graphic images are printing too light, too gray, or too dark. Text remains unaffected.

Adjusting Black and White Settings

You can change the brightness and contrast of graphics.

1 In

Imaging

>

Color mode

, select

Black & White

.

2 In the


Custom

.

A preview image in the

Adjustment Settings dialog box illustrates any brightness and contrast changes.

3 Drag the

Brightness slider right to lighten, or left to darken the graphic images of the print job.

The brightest setting is +100; the darkest is -100. Zero is the default mid-level setting. Adjusting brightness allows for the customization of graphic images if images are printing too light or too dark.

4 Drag the

Contrast slider right or left to increase or decrease the proportion of light to dark in the graphic images of the print job.

A high contrast setting decreases the grayscale spectrum, making light grays lighter and dark grays darker. A low contrast setting increases the grayscale spectrum, making light grays darker and dark grays lighter.

The highest contrast setting is +100; the lowest is -100. Zero is the default midlevel setting. Adjusting contrast is useful if graphic images are printing too gray, or too black and white. Text remains unaffected.

5 Click

OK to save the new

Black & White settings.

Text and Graphics Effects

Special settings are available for color or black and white printing.

Print text as black

This option prints all color text as black. It produces faster printing of color print jobs by reducing the amount of data sent to the printer. In black and white printing, it increases the detail for light-colored text printed. White text and image colors are unaffected. Available with all of the

Color mode options.

Continuous tone

7-11 User Guide

Imaging

Images are represented by a series of evenly graduated tones, as in a photograph.

Full color must be selected as the

Color mode

.

Continuous tone is selected automatically.

Print graphics as black

This option prints all color graphics and text with black, rather than grayscale. This feature is implemented for CAD applications.

Black & White must be selected as the

Color mode

.

KX DRIVER 7-12

8 Publishing

In the

Publishing tab, you can create covers and inserts for a print job, and add backing sheets between transparencies.

Cover Mode

8-1

Cover mode lets you add cover pages for the front and back of your document.

You can print on cover pages of a different weight or color than the main document. The source of the cover paper is specified by adjusting the

Media for cover settings in the

Publishing tab.

Print on both sides must be selected in the

Basic tab or

Quick Print tab in order to print using the

Front inside or

Back outside options.

Although

Cover mode and

Page insert can be used simultaneously, they cannot be used with

Transparency interleaving

.

Printing Covers

You can choose cover pages for printing.

1 In the

Publishing tab, select

Cover mode

.

2 Select

Front or

Front and back to specify the type of covers.

3 Select from

Print onto options if you want to print on the covers.

4 Click

OK to return to the

Print dialog box.

User Guide

5 Click


Cover Mode Options

Check Box Selection

Front

Cover Insertion Type

Inserts a blank front cover.

Publishing

Front

Front outside

Prints on the outside surface of the front cover.

Front

Front inside

Prints on the inside surface of the front cover.

KX DRIVER

Front

Front outside

Front inside

Prints on the outside and inside surfaces of the front cover.

— continued

8-2

Publishing


Front and back


Inserts blank front and back covers.

Front and back

Front outside

Prints on the outside surface of the front cover and inserts a blank back cover.

Front and back

Front inside

Prints on the inside surface of the front cover and inserts a blank back cover.

8-3

Front and back

Front outside

Front inside

Prints on both sides of the front cover and inserts a blank back cover.

— continued

User Guide


Front and back

Back inside

Publishing


Prints on the inside surface of the back cover and inserts a blank front cover.

Front and back

Back outside

Prints on the outside surface of the back cover and inserts a blank front cover.

Front and back

Back inside

Back outside

Prints on both sides of the back cover and inserts a blank front cover.

Front and back

Front outside

Front inside

Back inside

Back outside

KX DRIVER

Choosing Cover Media

You can select media for the cover.

Prints on both sides of the front and back covers.

8-4

Publishing

1 In the

Publishing tab, select

Cover mode

.

2 In the

Media for cover list, select the media type or source cassette for the front and back covers. When you choose the media type, a source cassette matching that media type is automatically selected.

3 Click

OK to return to the

Print dialog box.

4 Click


Page Insert

A

Page insert is a preprinted page or a page of a different paper type that is inserted at specified points in a print job. The inserted page can also be printed on during the print job. Both sides of the page insert can be printed on by using the duplex unit.

Although

Cover mode and

Page insert can be used simultaneously, they cannot be used with


.

Printing Page Inserts

Several ways are available to arrange page inserts: you can print on one or both sides or insert a blank sheet.

1 In

Publishing

>

Page insert

, select the option corresponding to your desired page arrangement.

2 To print on both the front and back of the inserted page, select the

Print onto front and

Print onto back check boxes.

3 In

Insert before pages

, type the page number to insert. A page is inserted between the page number you typed and the page before it.

4 From the

Media for page list, select the media type of the inserted page or the source paper cassette. When you choose the media type, a source cassette matching that media type is automatically selected.

5 Click

OK to return to the

Print dialog box.

6 Click


8-5 User Guide

Page Insertion Options


Page insert

Page Insertion Type

Inserts a blank page.

Publishing

Page insert

Print onto front

Prints on the front side of the inserted page.

Page insert

Print onto back

Prints on the back side of the inserted page.

Page insert

Print onto front

Print onto back

Prints on both sides of the inserted page.

Transparency Interleaving

Transparency interleaving inserts a backing sheet between printed transparencies. The backing sheet, also known as an interleaf, helps keep transparencies clean and prevents them from clinging together. This feature is

KX DRIVER 8-6

Publishing only available when printing on transparencies supplied from the

MP tray

. You can print the same content on the backing pages as on the transparencies.

Transparency interleaving cannot be used together with

Cover mode or

Page insert

.

Inserting Backing Sheets Between Transparencies

You can insert backing sheets between transparencies.

1 In

Basic

>

Media type

, select

Transparency

. If the

Source and

Media type lists have been combined (by a selection in

Device Settings

>

Compatibility

Settings

),

Media type does not appear. Instead, in the

Source list select

Auto

(Transparency)

.

2 Click

Publishing

>


.

3 To print the transparency content on the inserted pages also, select the

Print onto backing check box.

4 In the

Media for backing list, select the

Media type of the backing sheet or the

Source paper cassette. When you choose the media type, a source cassette matching that media type is automatically selected.

5 Click

OK to return to the

Print dialog box.

6 Click


The printing system's operation panel prompts you to load transparencies into the

MP tray

, and if necessary, load backing paper into the selected cassette.

8-7 User Guide

9 Job

In the

Job tab, you can store print jobs in the memory installed in the printing system. You can also select a

Job name to use with Job storage features. You can use this tab to set or change the default settings that apply when you print a document from a Microsoft Windows application.

Job Storage (e-MPS)

Job storage (e-MPS) offers a set of options for saving print jobs in printing system memory, so that you can print or reprint them later. Print jobs can easily be reprinted later using the printing system’s operation panel, and printing of sensitive documents can be restricted to approved users.

E-MPS is a multitier solution that provides advanced print management, directly from the desktop. By storing a job in the printing system, you can print it from the operation panel without sending it again from the computer.

To use the

Job storage (e-MPS) features, you must set a user name in the

User Settings dialog box, available in

Device Settings

.

Job Storage (e-MPS) options

Storage location Access code required

Proof and hold RAM disk

No

When job is printed

When job is deleted from memory

One copy when job When printing is sent; remaining system is turned off copies later

— continued

KX DRIVER 9-1

Job

Private print RAM disk

Yes When access code When printing is entered at operation panel system is turned off or after printing

Proof and Hold

Proof and hold is a

Job storage (e-MPS) option that prints one copy of a print job so that you can proof it before printing the remaining copies. This feature is available when a RAM disk is set up in the driver and turned on at the printing system.

After the proof copy is printed and checked, remaining copies can be printed from the printing system’s operation panel without sending the job again from the computer. If desired, you can change the number of copies printed.

Note: Proof and hold is not available for some applications such as Microsoft

Excel.

All Proof and hold jobs are stored in RAM disk memory after printing but are deleted when the printing system is turned off. You can manually delete a job at the operation panel.

Warning:

A print job can replace a job in RAM disk memory having the same

User name and

Job name

. To prevent this, select

Use job name + date and time under

Overwrite job name

.

Printing a Proof and Hold Job

Proof and hold lets you print one copy of a multicopy job to proof before printing the remaining copies. The job is stored in RAM disk memory until the printing system is turned off or the job is manually deleted.

1 Click the

Basic tab, and select the number of copies to be printed.

2 Click the

Job tab and select

Job storage (e-MPS)

.

3 Click

Proof and hold

, and click

OK in both dialog boxes to print.

Private Print

Private print jobs are saved in RAM disk memory for printing until a four-digit

Access code is entered. When the RAM disk reaches maximum capacity and a new job is sent to be stored, the oldest stored job is replaced by the new job.

Private print jobs are deleted when the printing system is reset or turned off.

When sending a sensitive document to the printing system, a user must type a four-digit access code, which is attached to the print job along with the

Job name and

User name

. The job is not printed until a user enters the access code at the printing system’s operation panel. After the job is printed, it is removed from printing system memory.

The number of

Private print jobs that can be stored is limited only by the storage capacity of the RAM disk. You can manually delete a job at the operation panel.

9-2 User Guide

Job

Warning:

A print job can replace a job in RAM disk memory having the same

User name and

Job name

. To prevent this, select

Use job name + date and time under

Overwrite job name

.

Storing a Private Print Job

Private print lets you store a document temporarily in printing system memory without printing, and protect it with an

Access code

. The job is stored in RAM disk memory until it is printed, manually deleted, or turned off.

1 In the

Job tab, select


.

2 Select

Private print.

3 In the

Access code box, type four numbers if you want to restrict access to your document.

4 Click

OK

.

Job Name

KX DRIVER

A

Job name is a unique identifier for each print job. It helps you find and print your job from the printing system’s operation panel. When you send a print job using one of the

Job storage (e-MPS) options, you can assign a custom name to the job or use the name of the application file.

For Microsoft Word and PowerPoint, you can choose to include or omit the application name from the application defined

Job name

. You can also ensure that jobs in printing system memory are not replaced by new jobs having the same

Job name

.

Don’t Use Application Name

Don't use application name is an option to remove the application name from the job name in job storage features. By selecting

Don't use application name

, the file name you choose appears clearly in the job list. This feature is applicable only when printing from Microsoft Word or PowerPoint.

Overwrite Job Name

Overwrite job name is an option to ensure that a saved print job is not replaced in printing system memory by a new job having the same

Job name

. If a user sends two print jobs with the same

User name and

Job name

, the second job replaces the first job without any prompt. To prevent this,

Overwrite job name can automatically change the

Job name by adding the date and time the job is sent. This feature also helps you to track when print jobs were sent from the computer.

The selected option applies to a

Job name with either

Application defined or

Custom selected.

Overwrite job name options include:

Replace existing file

This option lets the current print job replace an existing job in printing system memory, if a job with the same

User name and

Job name exists.

Use job name + date and time

This option adds the current date and time to the end of the

Job name

, in the format:

9-3

Job mmddyy hhmmss

The previous print job with the same job name remains in the printing system memory.

Selecting a Job Name

You must select a job name to use with

Job storage (e-MPS) features, so that you can find your job in job lists on the printing system’s operation panel. The selected job name is saved with the print job when the job is sent to printing system memory.

1 In the

Job tab, select


.

2 Under

Job name

, select a name:

Application defined

This option uses the name of the application document as the job name. For

Microsoft Word or PowerPoint documents, selecting

Don’t use application name removes the name of the application so that only the document name appears as the job name.

Custom

This option uses a unique name for each job. Type a name in the box, up to

79 characters.

3 Select an

Overwrite job name option in case a job already exists in printing system memory with the same job name:

Replace existing file

If a job with the same user name and job name exists, the current print job replaces an existing job in printing system memory.

Use job name + date and time

This option adds the current date and time to the end of the job name, in the format: mmddyy hhmmss

The previous print job with the same job name remains in the printing system memory.

9-4 User Guide

10 Advanced

In the

Advanced tab, you can choose special features that extend the capabilities of the printing system.

Prologue/Epilogue

The

Prologue/Epilogue feature lets you insert a command file at the beginning of a print job or at the end. The command file, prepared in a text editor, utilizes programming commands from the printer resident PRESCRIBE language. The

Product Library CD includes a PRESCRIBE command language reference guide. A command file is a set of instructions the printing system interprets to produce a given output. For example, a

Prologue/Epilogue command file may contain a macro that places a graphic object such as a logo at the top of a letterhead document.

Selecting a Prologue/Epilogue File

A

Prologue/Epilogue file must be available on your computer before it can be added to a print job. To create this file, use a text editor like Windows Notepad.

In

Advanced

>


, select a

Prologue/Epilogue file name to insert into the print job. (If no file names are visible in the list, you must click

Add to browse for files on your computer or network to add to the list.) After the file is selected, insertion point options become available.

Editing a Prologue/Epilogue File

You can edit a

Prologue/Epilogue file on your computer.

KX DRIVER 10-1

Advanced

10-2

1 In

Advanced

>


, select a

Prologue/Epilogue file name from the list, and then click

Edit

.

2 After your text editor opens, make your changes to the file.

3 Save the file and exit.

Note:

Editing and saving a command file replaces the contents of the existing local or network file.

Deleting a Prologue/Epilogue File

You can remove a

Prologue/Epilogue file from the list.

1 In

Advanced

>


, select a

Prologue/Epilogue file name from the list, and then click

Delete

.

2 In the delete confirmation box, click

Yes to accept.

Note:

Only the file name is removed from the command file list. The file itself is not deleted, but remains on the network or local computer.

Assigning a Prologue/Epilogue File

You can insert a

Prologue/Epilogue file into a print job.

1 In

Advanced

>


, select a

Prologue/Epilogue file name from the list.

2 Under

Insertion Point

, select a place to insert the

Prologue/Epilogue file.

Unassigning a Prologue/Epilogue File

If you designate a

Prologue/Epilogue file as unassigned, you are removing it from the print job. It remains in the list. Unassigned selections are useful when the list contains several

Prologue/Epilogue files, and you want to use some but not others.

1 In

Advanced

>


, select a

Prologue/Epilogue file name from the list.

2 Under

Insertion Point

, select

Unassigned

.

Specifying the Insertion Point

The insertion point is the location in the print job where the selected

Prologue/Epilogue command file is processed by the printing system. Each file in the list can be assigned only one insertion point.

Note:

The

Start of the page and

End of the page insertion point options are available only if

PCL 5c is selected in the


With a command file selected in the list, choose one insertion point option:

User Guide

Advanced

Unassigned

The selected command file is not inserted into the print job. This selection can be used when you are working with multiple command files and want to use some but not others. Select

Unassigned for the command files you do not want to use in the print job.

Beginning of the print job

The command file is inserted as the first page of the print job. The document starts printing on the second page.

End of the print job

The command file is inserted as the last page of the print job, which prints after the last page of the document.

Start of the page

The command file is inserted at the top of each page of the print job.

End of the page

The command file is inserted at the bottom of each page of the print job.

Only on odd pages

If

Start of the page or

End of the page is selected, this option can be selected to insert the command file into all odd-numbered pages.

Only on even pages

If


End of the page is selected, this option can be selected to insert the command file into all even-numbered pages.

Pages

If


End of the page is selected, this option can be selected to insert the command file into specified pages. In the text box, type individual page numbers separated by commas, or a page range separated by a hyphen. For example, if you type 2 in the text box, the command file is inserted only into page 2. If you type 1, 3, 5-12 the command file is inserted into page 1, page 3, and pages 5 through 12. If the

Pages option is selected and you click

OK without typing any numbers, you will be prompted to specify page numbers.

Watermark

A watermark is a recognizable image or pattern that can be placed on a page or throughout a document. You can choose one of the standard watermarks or create your own text. The preview area at the left of the dialog box shows how the watermark appears on a page. This is useful for making adjustments to the appearance and location of the watermark.

Adding or Editing a Watermark

You can create a new watermark that displays your chosen text. Any watermark can be edited, though a limited number of options can be changed for default watermarks.

1 In the

Advanced tab, click

Watermark

.

2 In the

Watermark dialog box, click

Add to create a user defined watermark; or under

Select watermark

, select a default or custom watermark and click

Edit

.

KX DRIVER 10-3

Advanced

10-4

3 Under

Watermark name

, type a name, up to 39 characters. A default watermark cannot be renamed.

4 Under

Watermark text

, type your preferred text. This option is not available when editing a default watermark.

5 Select the font, style, size, and count of the text.

6 Select the color of the watermark from the list of default colors. For custom colors, select

Custom

, and click the button to open the

Color dialog box. Click one of the

Basic colors and click

OK

, or click

Define Custom Colors to open the color spectrum panel.

When selecting

Color Mode

>

Black & White in the

Imaging tab, the list of default colors are levels of gray and black.

7 Select the

Position of the watermark with one of the following options.

Centered [default]

This option places the center of the watermark text in the center of the page.

User defined

This option lets you manipulate the x and y coordinate boxes to move the text around the page.

You can also change the position by clicking the position button at the bottom of the preview area. Click and hold as you drag the pointer to move the watermark image.

8 Select the

Angle of the watermark with one of the following options.

Diagonal [default]

This option places the watermark text at the default angle on the page.

User defined

This option lets you type a degree value for the angle. An angle is measured in degrees, from 0 to 360.

You can also change the angle by clicking the angle button at the bottom of the preview area. Click and hold as you drag the pointer to move the watermark image.

9 The

Rotate around center check box at the bottom far right of the dialog box determines the method of rotation for the watermark. You must select

User defined in both

Position and

Angle to enable this option. Select

Rotate around center to position the watermark text with the center of the text as its axis, and clear it to position the watermark text with the left end of the text as its axis.

10 In all dialog boxes, click

OK

.

Selecting Pages for Watermark

The

Page selection option for

Watermark lets you choose the location for watermarks in your document.

User Guide

Advanced

1 In

Advanced

>

Watermark

>

Select watermark

, choose a default or custom watermark to print.

2 Under

Page selection

, choose pages for printing the watermark:

All pages

This option prints the watermark on each document page.

First page only

This option prints the watermark on the first document page.

All pages except first page

This option prints the watermark on all pages after the first page.

Only on specified pages

This option prints the watermark on page numbers typed in the box.

Print onto front outside cover

This option prints the watermark on the front cover. It is available when

Cover mode is selected in the

Publishing tab. If

Cover mode and

Front outside are both selected in the

Publishing tab,

Print onto front outside cover is selected automatically.


OK

.

Security Watermark

The

Security Watermark is a plug-in feature that prints a nearly invisible image or text against a background pattern. The security watermark appears only when the printed page is photocopied. This helps to identify printed pages that should not be photocopied, or to distinguish between original prints and photocopies. Six standard security watermarks are available as text or image, and you can create custom security watermark text.

A notable feature of

Security Watermark is the

Document guard pattern

, which prevents the document from being photocopied, scanned, faxed, or printed from memory. If a scan, fax, or print from memory is attempted, the process is stopped and an error message appears on the printer's operation panel.

Following installation of the printer driver, use the

Optional Printer

Components wizard to install the

Security Watermark plug-in.

Security Watermark appears in the

Advanced tab when

PCL XL is selected in the


The administrator can ensure that a security watermark is printed on all jobs by selecting

Device Settings

>

Administrator

>

Lock Settings

>

Lock Security

Settings

.

Selecting

Security Watermark sets these driver features to the following values:

Watermark in the

Advanced tab is set to

None

.

Printer profile in the

Imaging tab is set to

Line art

.

EcoPrint in

Quick Print

,

Basic

>

Color

, or

Imaging

>

Quality is set to

Off

.

Adjustment setting (color or black & white) in the

Imaging tab is set to

None

.

Color Optimizer in the

Advanced tab is set to

None

.

KX DRIVER 10-5

Advanced

10-6

The reverse is also true. If these features are changed, then the

Security

Watermark selection is set to

None

, and cannot be used.

Adding or Editing a Security Watermark

You can create a new security watermark that displays text but not an image.

Any security watermark can be edited, though a limited number of options can be changed for default security watermarks.

1 In the

Advanced tab, click


.

2 In the

Security Watermark dialog box, click

Add

, to create a new security watermark; or under

Select security watermark

, select a default or custom security watermark and click

Edit

.

3 For

Security watermark name

, type a name up to 39 characters. A default security watermark cannot be renamed.

4 For

Security watermark text

, type text or leave blank. This option is not available when editing a default security watermark. Select from the following options:

None

This option leaves the line blank.

User defined

This option inserts your text up to 39 characters.

All other options display date, time, or other job information that is obtained from the computer or printer driver when the job is printed.

5 Select the font, size, style, and angle of the text.

6 Select

Print as footer also if you want the first available line of security watermark text to be printed at the bottom of the page. Select the page position from the list. This option is useful because the security watermark itself is not normally visible on the printed page.

7 Under

Background pattern

, select a design for the security watermark background.

Standard pattern

Select a design for the security watermark background. This option prints the selected pattern with the security watermark text or image.

Document guard pattern

The document guard design appears as the security watermark background.

This option prevents the printed page from being photocopied, scanned, faxed, or printed from memory. If a photocopy is attempted, then gray copy is produced. If a scan, fax or print from memory is attempted, the process is stopped and an error message appears on the printing system’s operation panel.

8 Select a

Watermark color for the security watermark from the list. The options are

Black

,

Cyan

, or

Magenta

.

User Guide

KX DRIVER

Advanced

When selecting

Color Mode

>

Black & White in the

Imaging tab, the only option for watermark colors is black.

9 For


,

Overprint is set by default. The security watermark is printed over the document data so that it can appear clearly in a photocopy.

10 Adjust the calibration. After adjusting calibration in all dialog boxes click

OK

.

Adjusting Security Watermark Calibration

For a security watermark to be effective, it must be nearly invisible in a printed page and clearly visible in a photocopied page. Because printing systems and driver settings can vary, you must adjust the calibration before printing a security watermark. Adjusting the calibration is also recommended when changing the background pattern, replacing the toner or printing system, and after heavy printing activity.

1 In

Advanced

>


, click

Add to create a custom security watermark; or under


, select a default or custom security watermark and click

Edit

.

2 After all security watermark options are selected in the

Add Security

Watermark or

Edit Security Watermark dialog box, click

Adjust Calibration

.

3 Under

Pattern shading and

Text contrast

, select initial options:

Light, Normal, Dark

Select the shading density of the background pattern.

Contrast 1-9

Select the level of contrast against the background pattern, from lightest to darkest.

These selections may need to be changed after printing a sample in the next step.

4 Click

Print Sample to print a page displaying all nine contrast options against the selected pattern shading. It is recommended to print a sample page for each pattern shading option.

5 From the

Text Contrast Sheet

, find the sample where the security watermark is most nearly invisible.

6 In the

Adjust Calibration dialog box, select options to match the sample chosen in step 5.


OK

.

Selecting Pages for Security Watermark

The

Page selection options for security watermark determine where the security watermarks are placed in the print job.

1 In

Advanced

>


>


, choose a default or custom security watermark to print.

10-7

Advanced

2 Under

Page selection

, choose pages for printing the security watermark:

All pages

This option prints the security watermark on each document page.

First page only

This option prints the security watermark on the first document page.

All pages except first page

This option prints the security watermark on all pages after the first page.

Only on specified pages

This option prints the security watermark on the page numbers typed in the text box.

Print onto front outside cover

This option prints the security watermark on the front cover. This option is available when

Cover mode is selected in the

Publishing tab. If

Cover mode and

Front outside are both selected in the

Publishing tab,

Print onto front outside cover is selected automatically.


OK

.

Color Optimizer

10-8

Color Optimizer is a plug-in feature that lets you match a single color accurately in a print job. To install this optional component, see the

Installation chapter. Use this feature to print a document that contains only one color besides black, such as a letterhead or company logo. The color should be solid and consistent, with no shading.

Color Optimizer will not work in a document with multiple colors or photographs.

In the

Color Optimizer dialog box, an eyedropper tool can be dragged into the on-screen document to select the color, or RGB values can be entered if you know them. A printed

Color Optimizer Table lets you see 121 color variations on paper and select your variation.

Hue and

Lightness settings are adjusted in the driver according to the selected variation.

You can specify up to three custom settings that correspond to the custom settings in the

Imaging

>

Adjustment feature. You can also select a

Printer profile option.

When installed, the

Color Optimizer button appears in the

Advanced tab. The

Color Optimizer button does not appear in the user interface when


PDL Settings dialog box or

Black & White mode is selected in the

Lock Settings dialog box.

Color Optimizer is unavailable for the following settings:

Black & White is selected in the

Imaging

,

Basic

, or

Quick Print tab.

Lock Security Settings is selected in

Device Settings

.

In a client / server environment.

Optimizing RGB Color for Printing

You can use

Color Optimizer to match a single color accurately in a print job.

Options selected in the

Color Optimizer dialog box are also saved in

Imaging

>

Adjustment

. At any time, you can click the Info icon in the

Color Optimizer dialog box for instructions.

1 Open the document containing the desired color.

User Guide

Advanced

2 From the application's

File menu, click

Print

, then click

Preferences or

Properties to open the

Properties dialog box.

3 In

Advanced

>

Color Optimizer

>

Color adjustment

, select

Custom 1

,

Custom 2

, or

Custom 3

.

4 Under

Printer profile

, select from available options.

5 Select a color by one of the following methods:

Drag the eyedropper tool anywhere on the screen to select the desired color.

If you know the RGB values of the color, type or select the values.

The color appears in the color preview box.

6 Click the printer icon to print a one-page table displaying variations of the selected color. From the printed

Color Optimizer Table

, select the desired variation.

7 In the

Color Optimizer dialog box, type the number of the selected variation

(1–121) in the spin box next to the color preview box, or click the up or down arrow buttons to select the number.

8 If desired, type a description of the custom setting in the

Description box, to a maximum of 30 characters. The description only appears in the

Color

Optimizer dialog box.

9 Click

OK or

Apply to save the settings.

Status Monitor

The

Status Monitor displays printing system status messages in the lower right corner of the window during printing. You can start a status monitor for each supported printing system. More than one status monitor can be displayed at one time.

Selecting Status Monitor Options

You can select how to display the

Status Monitor image and select from available options.

1 In the

Advanced tab, click

Status Monitor

.

2 If you want the

Status Monitor image to appear during a print job, in the

Status

Monitor dialog box, select the

Status Monitor check box.

3 To view the print job status without changing the

Status Monitor setting, click

Open Status Monitor

.

The

Status Monitor image appears in the lower right corner of your computer screen.

KX DRIVER 10-9

Advanced

10-10

4 Move the pointer over the

Status Monitor image to display balloon-style status messages containing information about printing system activity and the printer port.

5 To display a list of options, right-click the

Status Monitor icon in the system tray.

Hide the status monitor/Show the status monitor

Switches between hiding and showing the

Status Monitor image.

Note:

You can also hide the

Status Monitor image by right-clicking on the image, then clicking

Hide the status monitor

, or let the

Status Monitor close on its own after 5 minutes if there is no printing activity.

Configure

Opens a web browser to display a printer web page.

Note:

If your printer is connected with a USB cable, this feature cannot be used. Define settings using the operation panel of the printing system.

Always on top

Leaves the Status Monitor image on top of other open windows.

Opacity

Adjusts the Status Monitor to let a variable amount of background to show through the image. Select a percentage between 20 to 100.

Enlarge window

Select to double the size of the Status Monitor image and text balloons.

Sound Notification

Opens a dialog box with options for Status Monitor sound notification and display choices.

www.kyoceramita.com

Opens a web browser to the KYOCERA MITA home page.

Exit

Closes the Status Monitor image.

Setting Status Monitor Preferences

You can configure printing system alerts with accompanying sound or speech in the Status Monitor

Preference dialog box.

1 Right-click the

Status Monitor image in the system tray.

2 Click

Sound Notification

.

3 Select the

Enables Event Notification check box.

4 Select an event for a

Status Monitor alert.

Cover open

Paper jam

User Guide

EMF Spooling

Advanced

Add paper

Sleep

Add toner

Toner low

Not connected

Printing

Printing completed

5 You can also add sound or speech to your chosen alert.

To add a sound file:

Clear the

Use Text to speech check box.

The sound file text box becomes available. Type the location of a sound file

(.WAV), or browse to find a file located on your computer.

To add speech:

Select

Use Text to speech

.

Type your preferred text in the text box. The Microsoft Text to Speech utility reads your typed text and plays it back in a spoken voice.

6 Click

Apply to save your settings, click

OK to save your settings and close the dialog box, or click

Cancel to close the dialog box without saving any settings.

EMF (Enhanced MetaFile) is a spool file format used in printing by the Microsoft

Windows operating system. When a print job is sent from an application, it is transferred to the spool file. The application writes to and the printer driver reads from the spool file simultaneously. For multiple or large documents, this quickly returns application control to the user while the printer is still printing the document.

Note: EMF spooling is unavailable when

Allow data passthrough is selected in the

KPDL Settings dialog box.

Selecting EMF Spooling

To print with EMF spooling:

1 From the

Advanced tab, select the

EMF Spooling check box.

2 Click

OK and continue the printing process as usual.

Enable Client Profile

Client profile refers to profile settings saved on a client computer. You have the choice to use your local profiles or the server profiles. This feature is intended for use on the client side (PC side) in a client-server environment.

In the

Advanced tab, clear the

Enable client profile check box to select profiles from the server to apply to print jobs created by the driver. Server profiles are read–only.

KX DRIVER 10-11

Advanced

Select the

Enable client profile check box for using custom profiles locally in the driver.

10-12 User Guide

Glossary

A

B

C

D

E

Access code

A four-digit code that you must enter at the printing system’s operation panel to print a Private print job. An access code can also be used with the

Job storage feature.

Application based printing

An administrator can associate a profile with an application so that all printing from the application uses the same profile settings. This makes profiles easier to use and ensures consistent printing from an application.

Auto configure

Device settings feature that queries a printing system through the network and automatically retrieves settings for optional devices, memory, and RAM disk. Driver settings will be updated with information received from the physical printing system. Installed devices will be displayed in the Preview image.

Black & White

With this option selected, the printer creates documents with black toner only. This feature is available in the Imaging, Quick Print, and Basic tabs.

Booklet

Layout feature that prints a multi-page document in a booklet format by using a duplex unit. Two pages are printed on each side of a sheet to create a document that can be read like a book.

Cassette

A removable plastic tray that holds a supply of paper for input to the printer.

Color conversion

Imaging feature that lets you choose how to apply color processing to your print job depending on how color data is received from the application.

Color optimizer

Advanced tab plug-in feature that accurately matches a single color in a print job. The documents for printing can contain only one color besides black, such as a letterhead or a company logo. Color Optimizer does not work for a document with multiple colors or photographs.

Continuous tone

Imaging feature that represents images, or photographs in a series of evenly graduated tones.

Don’t use application name

Don’t use application name is an option to shorten the application defined job name for jobs created in Microsoft Word or PowerPoint.

The file name will appear clearly in the job list.

EcoPrint

Imaging feature that changes toner saturation, making the entire image, text and graphics, appear lighter in the printed job. The actual amount of toner used depends on the printing system mode and the type of data printed (text, graphics, or both). EcoPrint does not increase print speed. This feature is also available in the

Quick Print and Basic tabs.


This feature lets you customize the Quick Print view with your preferred print job options.

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Enable client profile

Client profile refers to profile settings saved on a server and accessed by clients in a client/server environment. This feature in the Advanced tab lets an administrator control and distribute profiles.

GDI compatible mode

A page description language option that accurately reproduces what is viewed on the screen using the Microsoft Graphical Device

Interface (GDI) component to render the document. It generates data in a raster printing format, creating a larger printable file.

Gutter

Blank space on the left side or top of a printed page that can be increased by scaling down text and graphics. This supports stapling. When used with Duplex printing, the enlarged blank space lines up evenly on both sides of the sheet. The larger blank space is created by shifting the printable area to the right or down as much as one inch (25.4 mm).

Job accounting

An accounting system that records and controls the number of pages printed by each account ID. Account IDs can be assigned at the printing system and stored in the driver. After account IDs are assigned, you can use the Job accounting option to print in the Job accounting mode.

Job name

A Job name is a unique identifier for each print job, to help you find and print the job from the printing system’s operation panel. When you send a print job using one of the Job storage (e-MPS) options, you can assign a custom name to the job or use the name of the application file.

Job storage

Job option that stores a print job permanently on a hard disk for printing later. You also have the option of protecting the print job from unauthorized printing by using an access code. This feature is available when a hard disk is installed and selected in Device Settings.

Media source enumeration

moving from one manufacturer to another. Compatibility creates a smooth transition for environments using macros or PRESCRIBE commands to access cassettes and feeders.

A Device Settings option that maintains compatibility for cassettes and feeders between old drivers and new drivers or when

MP tray

Source tray used for labels, transparencies, envelopes, and custom printing media.


This feature lets you print several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper.

Operation panel

The keys and display on the printing system. Use the operation panel to set options such as media type and EcoPrint, and to print jobs stored on the hard disk.

Optional Printer Components

Optional Printer Components include Common

Profiles and Plug-In Modules, and need to be installed separately from the driver installer. They are located on the Product Library CD in the Advanced Tools menu.

PDF

The Adobe portable document format (PDF) is independent of the application software, hardware, and operating system used to create documents, and also of the output device on which they are displayed or printed.

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PDL

Page Description Language. This is the language used by your computer to tell the printing device how to print a document. Availability of some printing options depends on the selected PDL.

Plug-in

An accessory program that integrates with the printer driver to enhance or extend the driver's capabilities.

Poster

Layout feature for printing a document in a larger size than the maximum supported by the printer so the cumulative sheets can be assembled as a poster. Use this feature to print a document in a large, eye-catching poster format, up to 25 times larger than the original document size.

PRESCRIBE

An internal printer language that embeds commands into specified locations in a print job.

Print graphics as black

This option prints all color graphics and text with black, rather than grayscale. This feature is intended for CAD applications.

Print preview

This feature lets you view your document before you send it to print.

Print text as black

Prints all color text as black. It produces faster printing of color print jobs by reducing the amount of data sent to the printer. In black and white printing, it increases the detail for light-colored text printed. White text and image colors are unaffected.

Private print

Job option that saves print jobs on a hard disk or when RAM disk memory is installed for printing until a four-digit access code is entered. Private print jobs are deleted when the printing system is reset or turned off.

Profile

A set of user defined driver settings that are saved as a group. Once saved, you can select a profile by name and apply its settings to a print job without selecting each feature individually.


Advanced feature that allows you to insert a macro into specific locations in the print job. An advanced user may choose to use this feature to embed a PRESCRIBE command that will call a macro to overlay PRESCRIBE form data or a graphic object, such as a logo or a signature, at a specific point in the print job.

Proof and hold

Job option that prints one copy of a print job so that you can proof it before printing the remaining copies. This feature is available on a hard disk or when

RAM disk memory is installed and selected in Device Settings. After the proof copy is printed and checked, remaining copies can be printed from the printing system’s operation panel without sending the job again from the computer.

Quick copy

Job option that prints all copies of a print job and stores the job temporarily on a hard disk for reprinting later. This feature is available when a hard disk is installed and selected in Device Settings.

Quick Print tab

The Quick Print tab improves usability by providing an easier way to set print options. You can choose basic settings or a predefined printer profile, rather than having to go to various tabs. Quick Print settings can be captured in a group called a profile. Profiles support common printing tasks, saving you from having to repeatedly select the same settings. The Administrator can set the view of the Quick

Print tab through the Installation process, or Administrator Settings in Properties.

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Plug-in feature that adds watermark text and a background pattern to a print job. The text blends into the background pattern making it nearly invisible when printed. The security watermark appears only when the printed page is photocopied. A security watermark can be used to help protect against unauthorized reproduction of documents, or simply to differentiate original documents from photocopies.

SNMP

Simple Network Management Protocol. The standard TCP/IP protocol for managing IP network devices, including printing devices. SNMP settings determine the level of security when using the Auto Configure feature, and prevent unauthorized printing to the SNMPv3 printing device. SNMP settings must be set in the

Administrator settings in Device Settings, and in the printing system’s Command

Center.

Status monitor

Optional feature that displays printing system status messages in the lower right corner of the window during printing. You can customize the appearance of the status monitor, and determine what messages are displayed and how by selecting preferences and notifications.

Transparency

A clear plastic, page-sized sheet used as a printing medium.


Publishing feature that inserts a backing sheet between printed transparencies. The backing sheet, also known as an interleaf, helps keep transparencies clean and prevents them from clinging together.

Trapping

This feature intentionally overlaps colors slightly so that minor problems with alignment are not noticeable when printing in color.

Watermark

The Watermark feature is available in the Advanced tab. A watermark is a recognizable image or pattern that can be placed on a page or throughout a document. You can choose one of the standard watermarks or create your own text.

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