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INTRODUCTION
The Resident Case Log System is an Internet based case log system utilizing CPT codes
and ICD9 codes to track resident experiences. The Resident Review Committee (RRC) has
indexed these codes into categories for evaluation. All valid CPT and ICD9 codes have
been added to the ACGME Resident Case Log System. The Resident Review
Committee's (RRC) identify the codes that pertain to the specific specialty, and choose the
category in which it counts (area and type). Those codes that the RRC is not tracking at
this time are placed into an area and type called miscellaneous or unassigned and will
display on the reports as “miscellaneous” or “unassigned”.
The resident should enter encounters/pro cedures and choose codes that accurately reflect
the encounter/procedure performed or the code that most closely matches. Some entries
may fall into the unassigned category. You can generate a full detail, or a CPT/ICD 9
Summary report on a weekly or monthly basis to review the unassigned procedures to make
sure that they are being reported correctly. When you run the report, choose the appropriate
resident and in the area select “unassigned”. The resident also has this capability so they
can run the report as well (see report section for more details).
Any valid code can be entered into the application, but on ly those codes the RRC has
selected will be counted for experience.
While some programs prefer to have administrative personnel enter resident experience, this
application was designed to allow residents to enter data on a regular basis at their
convenience. Entry can be done from any PC connected to the World Wide Web at any time
24 hours a day.
The site is secured by encryption certificates obtained through the Verisign Corporation and
is backed up daily. -
GETTING STARTED
No specific software is required, and no software will be sent or needs to be downloaded to
use this system.
02008 Accreditation Council for Graduate Medical Education (ACGME). No part of this work may be reproduced or distributed
in any form or by any means without ACGME’s prior written approval. This document contains Confidential Information.
Requests for permission to make copies should be made to the following address:
ACGME, 515 N. State Street, Suite 2000, Chicago, H 60654
Information in this document is subject to change without notice. ACGME is not liable for errors or omissions appearing in this
document.
The Accreditation Council for Graduate Medical Education (ACGME) has provided each
program director with a user ID and password to access the Case Log System. it is the
program director/administrator s responsibility to enter and maintain program specific
infornation such as residents, attending (supervisor) physicians, institutions (location),
rotation, and users. It is the program's responsibility to assign User IDs and Passwords to
each resident in the program.
Access to the system is available through most commonly used Internet Browsers. No
special download of additional software is required. You will have to enable cookies to use
the application. Cookies are being used to maintain your session information with ACGME
in order to improve performance. When running reports the system will ask you to download
the Crystal smart viewer. This is a Seagate Crystal Report application, which allows you to
search and print reports. Please answer YES to the download screen if it appears. If you do
not get this option you should contact your IT department to ensure that you have the Java
component of your browser installed.
©2008 Accreditation Council for Graduate Medical Education (ACGME). No part of this work may be reproduced or distributed
in any form or by any means without ACGME's prior written approval. This document contains Confidential information.
Requests for permission to make copies should be made to the following address:
ACGME, 515 N. State Street, Suite 2000, Chicago, Il 60654
information in this document is subject to change without notice. ACGME is not liable for errors or omissions appearing in this
document.
HOW TO LOGIN \
Using your Internet-browser, go to the ACGME homepage at 7
www.acgme.org (fig. 1). Select Data Collection Systems, Resident ACGME
Case Log System, & click Login (fig. 2).
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LOGON TYPES
Program Director logon has the program setup option, only has view capabilities of
resident's data, and can view and run reports on all resident's data. This logon will have
the Case Entry, Program Setup, Year End, Reports, Handheld (if available) and Help
tabs.
Administrator logon has the program setup option, and add, view, modify and delete
capabilities of residents’ data. It can also run reports on all residents’ data. This logon
will have the Case Entry, Program Setup, Year End, Reports, Handheld ( if available) and
Help tabs.
Resident logon has view, modify and delete capabilities of their own data. It can also
run reports on their own data. This logon will have the Case Entry, Reports, Handheld (if
available) and Help tabs.
Entering Username and Password
Program Director
Enter the User ID and Password (provided by ACGME) and click on the “Login” button.
Your initial login is the same login used for the ADS system. If your specialty has started
using the Case Log system and you have not received a user ID and password please
contact the ACGME Support Center at 312.755.7464 or e-mail [email protected].
Please indicate your 10 digit ACGME program number to facilitate this request.
Resident
Enter in the user ID and p assword, provided by your program director or coordinator. If
your have forgotten your user ID, password or both please contact your program director
or coordinator to have them re-set.
If you are a program director and you forgot your user ID or password you must contact
the ACGME Support Center to obtain a new one. If a resident forgets his/her
password the Program Director/Administrator must assign a new one. (See
Instructions for Program Setup, User Update section of the user manual).
©2008 Accreditation Council for Graduate Medcal Education (ACGME). No part of this work may be reproduced or distribued in any form or by any means
without ACGME’s prior written approval. This document contains Confidential information.
Requests for permission to maice copies should be made to the following address:
ACGME, 515 N. State Street, Suite 2000, Chicago, ! 60854
Information in this document is subject to change wilhout notice. ACGME is not able for emors or omissions appearing in this document
CHANGING YOUR PASSWORD
A user may change their password at any time. To change your password you must
login to the system as explained above, however, you need to click on the ‘Change
Password’ check box prior to pressing the Login button. A new window will open for you
to enter and confirm your new password. Figure 4 shows the Change Password Screen,
9 user to Change their password
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Enter required data and press the Save button. If you decide you don’t want to change
the password press the Cancel button. You will remain logged on to the system. You
must provide information for all of the fields. We recommend that all passwords be at
least 5 characters and a maximum of 15 in length and contain at least 1 numeric. Please
use only alphanumeric (A-Z, 0-9) characters for your passwords. Stay away from any
special characters including <>,../"{}])(*&*%$#@!-_+=. The password field is NOT case
sensitive.
WELCOME PAGE
The Welcome Page (Figure 5) is the starting point after the initial login. It will confirm that
you are logged on and will inform you of changes or issues. It will also provide you with
the necessary tabs (or Sections) to perform your program setup and data entry.
©2008 Accreditation Council for Graduate Medcal Education (ACGME). No part of this work may be reproduced or distribusd in any form or by any means
without ACGME’s prior written approval. This document contains Confidential information.
Requests for permission to malos copies should be made to the following address:
ACGME, 515 N. State Strest, Suits 2000, Chicago, I 60854
information in this document is subject to change without notice. ACGME is not Eable for errors or omissions appearing in this document.
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Figure 5: Welcome Page
The Tabs at the top of the page are the available options (fig.5). Depending on the level
of user access allowed (see logon section; logon types), certain tabs may not be
available.
Login:
Brings you back to the initial login screen. You must re-enter your ID and
password to gain access back into the system.
Case Entry:
This screen provides the ability to add, view, and modify individual records
entered in the program. This screen also allows you to download
procedures and update procedure year of procedures already entered into
the system.
Program Setup:
This screen allows the Program Director/Administrator to perform initial
setup and ongoing maintenance of the database such as add attendings
(supervisors), institutions (locations), issue user IDs and passwords for
residents, add new residents, add rotations and initiate re sident transfer
requests.
Year End:
Allows the Program Director/Administrator to set the correct reporting year
and identify graduating residents so annual operative log reports can be
generated.
Reports:
Program and resident re ports are generated from this screen.
Handheld:
This option allows residents to enter procedures on a handheld or pocket
pc to upload to ACGME. See handheld request form for details.
http://www.acgme.org/acWebsite/ResData/resD palmActivationF orm.pdf
©2008 Accreditation Council for Graduate Medcal Education (ACGME). No part of this work may be reproduced or distribusd in any form or by any means
without ACGME's prior writien approval. This document contains Confidential Information.
Requests for permission to maice copies should be made to the following address:
ACGME, 515 N. State Street, Suite 2000, Chicago, J 60854
Irdormation in this doument is subject to change without notice. ACGME is not fable for errors or omissions appearing in this document.
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