ProMonitor User Guide #3: Subject Reports
Completed by: Subject Teachers
When: 2 Weeks Before Progress Reviews (November & February)
From the Dashboard, select your student group on the left hand side.
On the Student Group page, scroll down until you see ‘Subject Reports’
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ProMonitor User Guide #3 – Subject Reports
You will then be taken to the Subject Reports page. This is the Main View of this page.
From the Report dropdown, choose which Progress Review your Subject Report(s) will feed into
From this page you can complete Subject Reports in two ways:
The first way will set up a subject report for each student in the group; the second way is useful if doing an ad-hoc
report for an individual student.
1. Recommended: Whole Class Subject Report
Click the “Quick View” tab. Once on the Quick View page, type the subject you’re reporting against into the “Subject
Area” box, then click on the “Add Subject Area for all students” button.
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ProMonitor User Guide #3 – Subject Reports
This will generate a table with dropdown options next to each student (Motivation, Progress, Standard of work,
Subject Area Attendance). Select the appropriate options for your first student then click the Notepad icon; this
opens a box into which you should write a general comment/s for the report.
Once you’ve added your comment, close the box and click the ‘Save’ button at the top (or bottom) of the page. We
recommend that you click the ‘Save’ button after completing each row.
Next, add a SMART Target for each learner. This is done via the Main View tab (see SMART Targets below).
2. Optional: Individual Subject Report
On the Main view page click on the “Add” button next to the name to make a comment that will be included on the
Individual Subject report.
Clicking Add opens the following window so a Comment can be added. Select options from the dropdowns, add
comments as applicable and click ‘Save’.
Next, add a SMART Target for each learner. This is done via the Main View tab (see SMART Targets below).
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ProMonitor User Guide #3 – Subject Reports
SMART Targets
In the Main View tab, click on the “Add” button in the SMART target column. This will allow you to add a SMART
Target for that particular student.
In the window that pops up, click on
in the top left corner.
You will then see a list of students. The student you selected previously will have a tick next to them.
If the SMART target you are about to add will be relevant for multiple students, you can tick next to those students
as well. This will add that same SMART target to the students you have ticked.
Once you have finished selecting students, scroll down and click on the next button at the bottom of the pop-up.
Now fill in the fields for the SMART target.
Review Date: Enter when the SMART Target will be reviewed.
Status: Set the current status for the target, e.g. to be reviewed, reviewed, achieved etc.
SMART Target box: Type the actual SMART Target here.
Category: What category does the target belong to? Academic, English or Maths?
Link to enrolment: If it is related, you can link to an element of the learner’s POS, e.g. their main course,
independent study etc.
Lint to unit: Is the target relevant to a specific unit?
Link to assessment: Is the target relevant to a specific assessment?
Link to Meeting: Here is where you select a meeting to attach the target to, such as a progress review (if a meeting is
already confirmed).
Students Agreed: Has the student agreed to the target set?
Once the SMART Target is filled in, click ‘Save’ in the top right corner of the pop-up. This will add the SMART Target
to the SMART Target page.
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ProMonitor User Guide #3 – Subject Reports
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