WorldShip 2016
®
Integration Guide
This document describes how to upgrade to WorldShip® 2016 when you
have WorldShip integrated with other business applications. It also gives you
information on the powerful features of integration in this latest release.
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brown are trademarks of United Parcel Service of America, Inc. All rights reserved. 01/16
Integration Guide WorldShip® 2016
To Upgrade WorldShip:
1. Review this document.
2. F ollow the Pre-Installation Integration Checklist.
3. S chedule a convenient time for the upgrade.
4. Upgrade using the disc or Web download.
5. Follow the Post-Installation Integration Checklist.
Integrating WorldShip into Your Business
The WorldShip integration features enable you to connect the
information from your current business system with WorldShip.
Leveraging data from your systems to process shipments enables you
to reduce key entry to improve consistency and accuracy. WorldShip
also enables you to export shipment data back to your business
system to shorten your billing cycle and improve customer service
with updated tracking information.
n Freight Shipment Information – The following fields can be
imported/exported: Drop-off at UPS Location, Collect from a UPS
Location, Drop-off Date, Drop-off Time, Collection Ready Time
and Collection Location Closing Time. The following fields can
be exported: Drop-off Facility Name, Drop-off Address, Drop-off
Town/City, Drop-off County, Drop-off Postcode, Drop-off Country,
Drop-off Phone Number, Collection Facility Name, Collection
Address, Collection Town/City, Collection County, Collection
Postcode, Collection Country and Collection Phone Number.
n Package – The Dangerous Goods Emergency Contact Name,
Dangerous Goods Emergency Phone Number, Dangerous Goods
Transport Mode and Pieces on Pallet can be imported/exported.
n Packing List – The Package ID, Good ID, Units in Package and
Packing List Memo can be imported/exported.
n Shipment Information – The Profile Name, Company Display
Name, Label Printer ID, Invoice Printer ID, Report Printer ID,
Dangerous Goods Printer ID and World Ease Printer ID can be
imported/exported.
Important Integration Features from Previous Releases
The following significant features were in recent WorldShip releases:
n User Forms – The File Name, Form Type and Number of Forms can
be imported/exported.
Import and Export of New Services – The Import/Export Wizard
and the Connection Assistant support the import and export of the
following:
Pre-installation Integration Checklist
n E rror Label Printing – When there is a problem with a label during
batch printing, WorldShip prints an error label that preserves the
label sequence and details the problem.
n Schedule A Hazardous Goods – UPS allows shippers who meet
the requirements to ship Schedule A substances. See your UPS rep
for information.
n XML Maps – You can import and export Shipment data, Addresses,
International Commodities and Freight Commodities from and to
XML format.
n ODBC Export Maps – WorldShip supports two new ODBC export
maps: Dangerous Goods and Charge Back Codes.
1. Check Compatibility:
You may have integrated WorldShip with a UPS Ready® (or thirdparty) vendor application. Due to changes in the WorldShip
database structure, these applications may not be compatible
with WorldShip.
Do not upgrade until you contact the UPS Ready (or other
third-party) vendor.
2. Check Operating System and Service Pack:
The WorldShip upgrade requires that you have Windows® 7,
Windows 8, Windows 8.1 or Windows 10 to begin installation.
To identify which Operating System and Service Pack you have:
n XML Import File Validation – The validation tool validates XML
import files based on the WorldShip schema.
n Click Start on the Windows task bar, point to Programs,
Accessories and System Tools and select System Information.
n Address Book – The Company Display Name can now be
imported/exported.
n The Operating System version and Service Pack will display in
the System Information window.
n International Documentation – The CN 22 Number can be
exported and the Movement Reference Number (MRN) can be
imported/exported.
n Freight Handling Unit – The Description, Type, Units, Length,
Width and Height can be imported/exported.
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Integration Guide 1
Integration Guide WorldShip® 2016
Memory recommendations:
n Windows 7 SP1 (1 GB - 32 bit and 2 GB - 64 bit)
n Windows 8 (1 GB - 32 bit and 2 GB - 64 bit)
n Windows 8.1 (1 GB - 32 bit and 2 GB - 64 bit)
n Windows 10 (1 GB - 32 bit and 2 GB - 64 bit)
CAUTION: Do not proceed if your system is not at the proper
Operating System and Service Pack version.
3. Check for Administrative Rights:
Ensure that the user account used to log into Microsoft Windows
operating systems has full PC administrative rights. If unsure,
consult the computer technical support staff at your company.
Due to security enhancements, Windows 7/Windows 8/
Windows 8.1/Windows 10 users may be required to authenticate
with administrative rights during the installation process. The
User Account Control (UAC) prompt may appear several times
during installation asking you for permission to let WorldShip
install its components. Acknowledge the UAC prompt to allow the
installation to continue.
Also, if you need to access the WorldShip Support Utility for
any reason, you must run this utility with administrative rights.
To perform this task:
nO
n Microsoft Windows 7 or Windows 10: Click Start on
the Windows task bar, point to Programs and UPS, rightclick UPS WorldShip Support Utility and select Run As
Administrator.
n On Windows 8 or Windows 8.1: In the Start window, rightclick UPS WorldShip Support Utility and select Run As
Administrator.
4. A
rchive WorldShip Shipping History to Improve
Performance and Processing:
n Start WorldShip.
n Press F3 to open the Shipment History window.
nO
n the Home tab, select Archive/Restore and then Archive
Shipments.
n In the Archive Shipments window, select All Shipments, or
specify a date range, and then click OK.
n In the Save As window, click Save.
n Click Yes in the confirmation window.
Note: The last 14 days of history will not be deleted, and the
history that is deleted may be restored when needed.
5. C
heck for and Disable Anti-Spyware, Anti-Malware
and Virus Scanner Software:
Disable anti-spyware, anti-malware, and virus scanner software
that may conflict with the WorldShip installation.
6. Check for Workgroup Set-up Concerns:
n Only one WorldShip Workgroup Administrator is allowed.
n Only the Workgroup Administrative workstation’s language will
be available for Workgroup Remote workstations. If a Workgroup
Remote workstation needs for a WorldShip installation in
another language, the user will need to install as a Single
workstation and should be cautioned that this workstation will
not benefit from the Workgroup-configurable functionality.
n You may need to configure the firewall software on the
Workgroup Administrative workstation so the Workgroup
Remote workstations can connect. See the Post-installation
Integration Checklist section for more details.
7. Shut Down Open Applications:
Shut down all other programs running on the task bar, including
Microsoft Outlook®, Internet Explorer®, Excel®, etc.
You are now ready to install. Please insert your WorldShip 2016
disc into your computer, and the upgrade will automatically start
if your system has the auto-run feature turned on. You can also
use the web installation (https://www.ups.com/forms/
order/worldship _download). If you need information on
how to upgrade/install, refer to the Support Guides section
(https://www.ups.com/worldshipsupport).
CAUTION: Microsoft Windows 7/Windows 8/Windows 8.1/
Windows 10 users please read below.
At the completion of the WorldShip installation process, your PC
will be required to reboot. After reboot, Microsoft Windows 7/
Windows 8/Windows 8.1/Windows 10 may prevent automatic
launching of the WorldShip application. Please launch WorldShip
using the icon on your desktop should this happen. If you chose
not to place the WorldShip icon on your desktop, you may launch
WorldShip as follows:
n On Microsoft Windows 7 or Windows 10: Click Start on the
Windows task bar, point to Programs and UPS and select
UPS WorldShip.
n On Windows 8 or Windows 8.1: In the Start window, click
UPS WorldShip.
n Click Done when 100% is reached in the Archive Shipments
window.
n Click Yes in the window that appears requesting the database
back up to be performed.
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Integration Guide 2
Integration Guide WorldShip® 2016
Post-installation Integration Checklist
Support Guides
1. After the installation, you may need to allow permissions in your
firewall for the following files to run and ports to accept inbound
and outbound traffic.
WorldShip provides a User Guide, Installation Guide and
Shortcut Guide in PDF format on ups.com®.
n F iles that may need permission to run are GetHostIP.exe,
WorldShipTD.exe, wstdsupport.exe, WorldShipCF.exe,
upslnkmg.exe and sqlservr.exe.
n Ports that may need Inbound and Outbound traffic access are
80 and 443.
To view or print these documents, install the free Adobe® Reader®
software from adobe.com and then follow these steps:
1. Go to https://www.ups.com/worldshipsupport.
2. Under Guides, select View User Guides.
3. View and print the documents as needed.
n Configure the firewall software on the Workgroup Administrative
workstation so the Workgroup Remote workstations can connect.
– I f you use the Windows firewall, WorldShip will configure the
firewall for you.
– I f you use another firewall, the following settings should
be configured:
• UDP Port 1434 should be open to incoming traffic.
• The WorldShip database instance path should be included
in the list of firewall exceptions. Windows 7 – <Application
Location path>\UPS\WSTD\MSSQL.X\Binn\sqlservr.exe.
Windows 8 – <Application Location path>\UPS\WSTD\
WSDB\MSSQL10$UPSWSDBINSTANCE\MSSQL\Binn\
sqlservr.exe. Windows 7, Windows 8, Windows 8.1
and Windows 10 – <Application Location path>\UPS\
WSTD\WSDB\MSSQL11.UPSWS2012SERVER\MSSQL\Binn\
sqlservr.exe
Note: The X in MSSQL.X may vary based on the number of
instances installed on the system.
2. If you disabled any anti-spyware, anti-malware or virus
scanner software, please enable it.
3. If you receive a message that WorldShip cannot communicate with
UPS, consult the computer technical support staff at your company.
4. For WorldShip Workgroup Administrative workstations: Be aware
that the WorldShip database will be disconnected if your
Workgroup Administrative workstation goes into sleep mode. You
must close WorldShip on both the Workgroup Administrative and
Workgroup Remote workstations and relaunch the application to
resolve this issue. If necessary, consult your computer technical
support staff for questions about sleep mode and how to adjust
this setting.
5. I f you have a UPS-supplied printer, restart your printer prior to
shipping by powering it off and then powering it back on. All
printer drivers are pre-installed with WorldShip.
Microsoft, Windows, Outlook, Internet Explorer and Excel are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other countries. Adobe Reader is
a registered trademark of Adobe Systems Incorporated. All rights reserved.
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Integration Guide 3
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