KYOCERA CS 820, TASKALFA 820, Data Security Kit (B) For Copier, TASKalfa 620, CS 620, CS-6030, CS-8030, KM-6030, KM-8030, PORTABLE SPEAKERS Operating instructions

1
English
General User Information
General User Information
Introduction
This operation guide contains information on the proper use of the Data
Security Kit (B) (hereinafter, Security Kit), as well as cautionary notes relating
to its use. Be sure to carefully read this operation guide before using the
Security Kit.
About The Security Kit
The copier temporarily stores the original document, which is read as
electronic data, onto the copier’s hard disk. Printing is performed using this
data. Even after the printing is completed, the data remains stored on the hard
disk until it is overwritten by other data. Therefore, there is a possibility that
confidential information will be leaked if special tools are used to recover this
remaining data.
The Security Kit overwrites old data - data that is not required - and data
storage area where the data has been deleted to ensure that data cannot be
recovered. Overwriting is performed automatically, without user intervention.
Unsecured Data
The Security Kit secures data that is not required after it is printed, and data
that has been deleted. This means that the responsibility for maintaining data
before it is printed or data that is stored before it is deleted lies with the user.
1-1
General User Information
The data derived from the following functions must be administered by the
user.
1-2
•
•
Quick Copy (Printer Function)
•
Proof and Hold (Printer Function)
•
Private Print (Printer Function)
•
Stored Job (Printer Function)
•
Virtual MailBox (VMB) (Printer Function)
•
Temporary code Job (Printer Function)
•
Permanent code Job (Printer Function)
General User Information
Display during overwrite
Ready to copy.
Set
11x8½"
100％
4 in 1
11x8½"
Plain
11x8½"
Recycled
11x17"
Plain
8½x11"
Plain
Hard disk icon
APS
MP tray
Plain
11x8½"
Plain
Basic
User choice
Auto %
Staple Off
100％
Auto
Exposure
Staple
Left Top
Reduce
/Enlarge
Staple
/Punch
Function
Margin
Left
Sheet
Erase
Program
Details
The hard disk contains old data.
Old data is being overwritten.
Old data has been overwritten.
Important! To avoid damaging the hard disk, do not turn the copier power off during
overwrite (while the hard disk icon is alternating between the two icons).
Note •
If the copier power is turned off while overwriting is still in progress, any
data that has not yet been overwritten will remain on the hard disk. In this
case, overwriting should be re-started from the beginning when the copier
is turned on again.
•
In rare cases after the copier power is turned off during overwrite, the hard
disk icon may not change to
. This means that overwrite may not be
possible because data was corrupted during data overwriting. Though the
copier will be able to overwrite data that is not required after it is printed,
contact your administrator, who is responsible for operating the copier and
for copier security, in order to restore overwriting to normal.
1-3
General User Information
Data to be overwritten
Data to be overwritten are as follows.
Copy Function
The original document data of a copy which output is completed
The original document data stored through a document management
function and deleted by the user
The original document data stored in Synergy Print Box that is deleted
because the expiration date was reached
Printer Function (when optional hard disk is installed)
Post-output print data
Print data in the private print mode and virtual mailbox function when
output is completed
Quick Copy, proof and hold, and Private Print data (Deleted when
power is turned off and then back on again.)
Data deleted by the user using the Quick Copy, proof and hold, Private
Print, Stored Job, virtual mailbox, Temporary code Job, or Permanent
code Job function
Data deleted when maximum number of documents is exceeded by
Quick Copy, or proof and hold print data
Data deleted when storage capacity is exceeded by Temporary code
Job print data
Scanner Function
Scanned original document data
Note The Security Kit immediately overwrites the original document data stored onto
the hard disk when copying, scanning or printing is cancelled while processing.
1-4
Administrator Information
Administrator Information
Table of Contents
Introduction .................................................................................... 1-5
Security Kit Functions ................................................................... 1-8
Security Kit Installation Procedures .......................................... 1-13
Hard Disk Format ......................................................................... 1-15
Error Messages ............................................................................ 1-16
Introduction
This operation guide contains information on the proper use of the Data
Security Kit (B) (hereinafter, Security Kit), as well as cautionary notes relating
to its use. Be sure to carefully read this operation guide before using the
Security Kit. The individual who will be responsible for operating the copier and
for copier security (hereinafter, administrator) should read this guide. The
administrator should store this guide in a secure place.
Attachments
The Security Kit comes with the following items:
•
Security key (service representative will attach to copier.)
•
Operation guide (this manual)
•
Installation guide (for use by service representative)
About The Security Kit
The copier temporarily stores the original document, which is read as
electronic data, onto the copier’s hard disk. Printing is performed using this
data. Even after the printing is completed, the data remains stored on the hard
disk until it is overwritten by other data. Therefore, there is a possibility that
confidential information will be leaked if special tools are used to recover this
remaining data.
The Security Kit overwrites old data - data that is not required - and data
storage area where the data has been deleted to ensure that data cannot be
recovered. Overwriting is performed automatically, without user intervention.
1-5
Administrator Information
The Security Kit secures data on the copier’s internal hard disk, but does not
secure any other type of data (data sent to the computer, etc.) Note that data
security is not guaranteed even if only one of the conditions required for
data security described below is not met.
Conditions Required for Data Security
The followings are required for fulfilling the validity of data security using the
Security Kit.
Dependable Administrator
A dependable administrator is required in the department to take responsibility
on security on the copiers using this Security Kit.
Safe Physical Location of Installation
The copier should be installed in a location which the accessibilities are limited.
This avoids unauthorized personnel to use the copiers.
Dependable Service Representative
All maintenance activities must be performed by the service representative,
with the administrator in attendance.
Unsecured Data
The Security Kit secures data that is not required after it is printed, and data
that has been deleted. This means that the responsibility for maintaining data
before it is printed or data that is stored before it is deleted lies with the user.
The data derived from the following functions must be administered by the
user.
1-6
•
•
Quick Copy (Printer Function)
•
Proof and Hold (Printer Function)
•
Private Print (Printer Function)
•
Stored Job (Printer Function)
•
Virtual MailBox (VMB) (Printer Function)
•
Temporary code Job (Printer Function)
•
Permanent code Job (Printer Function)
Administrator Information
About Security Mode
Security mode refers to the machine status in which the Security Kit has been
installed on the copier and is functioning properly. When the copier is in the
security mode, a hard disk icon will be displayed on the right upper corner of
the touch panel.
(The hard disk icon is displayed on the screens of the copy, printer, and
scanner functions.)
Ready to copy.
11x8½"
Plain
11x8½"
Recycled
11x17"
Plain
8½x11"
Plain
Basic
Hard disk icon
APS
MP tray
Plain
11x8½"
Plain
User choice
Auto %
Staple Off
100％
Auto
Exposure
Staple
Left Top
Reduce
/Enlarge
Staple
/Punch
Function
Margin
Left
Sheet
Erase
Program
Important! If a hard disk icon is not displayed on the screen of the copier, printer, and
scanner functions, it could mean that the machine is not in the security mode.
Contact your service representative.
Note You can determine the operational status of the overwrite function by
monitoring changes to the image of the hard disk icon. See page 1-10 Display
during overwrite for further details.
1-7
Administrator Information
Security Kit Functions
Security Kit
Copy
Function
Temporarily
stores original
document data
1 Monitors the status of
operations, overwrites
old image data.
2 Formats the hard disk.
Sends to
computer
Scanner
Function
Hard Disk
Printer
Function
Output
Optional Hard Disk
Overwrite Function
Function details
Overwrites old document data when copying or printing is completed.
Overwriting method
3-time Overwrite or Once Overwrite (See page 1-14 Step 3: Hard Disk
Overwrite Setting for further details.)
Execution timing
Overwrites existing old document data after a job is completed.
Data to be overwritten
See page 1-11 Data to be overwritten for further details.
Overwrite-in-Progress Screen
The hard disk icon alternates between the two icons (See page 1-10
Display during overwrite for further details.)
1-8
Administrator Information
Overwriting Time
Differs depending on amount of data to overwrite.
Format Function
Function details
Overwrites all data on the hard disk.
Overwriting method
3-time Overwrite or Once Overwrite (See page 1-14 Step 3: Hard Disk
Overwrite Setting for further details.)
Execution timing
Execution through the operation panel (See page 1-15 Hard Disk
Format for further details.)
Data to be overwritten
See page 1-12 Data overwritten through the format function for
further details.
Overwrite-in-Progress Screen
Formatting Hard Disk is displayed.
Overwriting Time
See page 1-12 Time required to format for further details.
1-9
Administrator Information
Hard Disk Overwrite
You can select either of the following two methods to overwrite data:
Once Overwrite
Overwrites the entire area used to store old document data with zeroes
to reject recovery of the data. The entire hard disk is overwritten with
zeroes during a format operation.
3-time Overwrite (Default)
Overwrites the entire area used to store old document data twice with a
random pattern and then a third and final time with zeroes. It takes
longer to execute than the Once Overwrite, but because even highlysophisticated recovery methods are unable to recover the data, this
method provides higher security. The area to be overwritten is the
same as for the Once Overwrite.
Display during overwrite
Ready to copy.
Set
11x8½"
100％
4 in 1
11x8½"
Plain
11x8½"
Recycled
11x17"
Plain
8½x11"
Plain
Hard disk icon
APS
MP tray
Plain
11x8½"
Plain
Basic
Icon display
User choice
Auto %
Staple Off
100％
Auto
Exposure
Staple
Left Top
Reduce
/Enlarge
Staple
/Punch
Function
Margin
Left
Sheet
Erase
Program
Details
The hard disk contains old data.
Old data is being overwritten.
Old data has been overwritten.
Important! To avoid damaging the hard disk, do not turn the copier power off during
overwrite (while the hard disk icon is alternating between the two icons).
1-10
Administrator Information
Note •
If the copier power is turned off while overwriting is still in progress, any
data that has not yet been overwritten will remain on the hard disk. In this
case, overwriting should be re-started from the beginning when the copier
is turned on again.
•
In rare cases after the copier power is turned off during overwrite, the hard
disk icon may not change to
. This means that overwrite may not be
possible because data was corrupted during data overwriting. Though the
copier will be able to overwrite and overwrite data that is not required after
it is printed, the hard disk will need to be re-formatted in order to restore
overwriting to normal. (See page 1-15 for information about formatting the
hard disk.)
Data to be overwritten
Data to be overwritten are as follows.
Copy Function
The original document data of a copy which output is completed
The original document data stored through a document management
function and deleted by the user
The original document data stored in Synergy Print Box that is deleted
because the expiration date was reached
Printer Function (when optional hard disk is installed)
Post-output print data
Print data in the private print mode and virtual mailbox function when
output is completed
Quick Copy, proof and hold, and Private Print data (Deleted when
power is turned off and then back on again.)
Data deleted by the user using the Quick Copy, proof and hold, Private
Print, Stored Job, virtual mailbox, Temporary code Job, or Permanent
code Job function
Data deleted when maximum number of documents is exceeded by
Quick Copy, or proof and hold print data
Data deleted when storage capacity is exceeded by Temporary code
Job print data
Scanner Function
Scanned original document data
Note The Security Kit immediately overwrites the original document data stored onto
the hard disk when copying, scanning or printing is cancelled while processing.
1-11
Administrator Information
Data overwritten through the format function
Data overwritten through the format function are as follows.
Copy Function
Job Accounting data
Original document data stored with the document management
function
Printer Function (when optional hard disk is installed)
Data stored in Stored Job mode
Program data
Optional font
Macro data
Scanner Function
Common book
Time required to format
Time required to format are as follows.
1-12
Overwriting method
Formatting time
Once Overwrite
Approx. 2 hours
3-time Overwrite
Approx. 7 hours
Administrator Information
Security Kit Installation Procedures
Step 1: Preparation
Security Kit installation
The Security Kit is installed by service representative.
Precautions for Security Kit installation
•
The repeat copy function becomes prohibited.
•
The Delete Invalid Data menu is replaced by the Format Hard Disk menu.
Precautions for installing the Security Kit on a pre-used copier
After installing the Security Kit, you must format all hard disks.
Step 2: Changing the Management code
The management code must be entered to use the Security Kit. Changing the
management code prevents everyone except the administrator from using the
Security Kit. The management code is eight digits long when using security
mode.
Important! Avoid using a management code that is easily guessed, such as 11111111 or
12345678.
Note You can change the management code within the range of 00000000 to
99999999.
Be sure to use eight digits.
1 Press the Default Setting/Counter key.
2 Press the Machine Default key.
3 Use the numeric keys to enter the current management code. The factory
default numbers are 80008000 for 80 cpm model and 60006000 for 60 cpm
model.
4 Select Management code change from the left side setup field, and press
the Change # key.
1-13
Administrator Information
5 Enter the new management code using the numeric keys.
Back
Management code change
Close
Change the management code.
Use the numeric keys to set 8 digit numbers.
27451172
Clear
6 Press the Close key.
Step 3: Hard Disk Overwrite Setting
Selects the hard disk overwrite. See page 1-10 Hard Disk Overwrite for
further details.
Note Note that it does not apply to overwrite and formatting individually.
1 Press the Default Setting/Counter key.
2 Press the Machine Default key.
3 Use the numeric keys to enter the current Management code. The factory
default numbers are 80008000 for 80 cpm model and 60006000 for 60 cpm
model.
4 Select Hard Disk Overwrite from the left side setting field, and press the
Change # key.
5 Press 3-time Overwrite or Once Overwrite.
Hard Disk Overwrite
Back
Select the hard disk overwrite.
Once
Overwrite
3-time
Overwrite
6 Press the Close key.
1-14
Close
Administrator Information
Hard Disk Format
Format the hard disk when disposing of the copier or the hard disk to overwrite
the hard disk data. See page 1-9 Format Function for further details.
Important! To avoid damaging the hard disk, do not turn the power off while formatting the
hard disk. If the formatting is not completed, there is a possibility of data being
recovered from the hard disk and information being leaked.
Note •
•
The Security Kit re-starts formatting the Hard Disk when power is turned of
and then on.
If the optional hard disk is installed, the hard disk is also formatted.
1 Press the Default Setting/Counter key.
2 Press the BOX Management key.
3 Use the numeric keys to enter the current Management code. The factory
default numbers are 80008000 for 80 cpm model and 60006000 for 60 cpm
model.
4 Press the On key under Format Hard Disk (on the right side of the touch
panel).
HDD management mode
Close
HDD management mode
Check Hard Disk capacity
Check the free space and capacity
of the Hard Disk.
Format Hard Disk
Overwrite data on the Hard Disk.
Data cannot be restored.
On
On
5 When you prompted to confirm formatting, press the Yes key. Formatting
begins.
6 After formatting is completed, turn off the Main Switch and unplug the Power
Cord.
1-15
Administrator Information
Error Messages
Contact your service representative or authorized service center if any of the
following messages are displayed.
Message
Details
Security key is not recognized. Security key is not connected
Not available.
properly or is damaged.
1-16
2
2-1
2-2
•
•
•
•
•
•
•
•
Format pap.
11x8½"
Normal
11x8½"
Recyclé
11x17"
Normal
8½x11"
Normal
Basic
Auto %
SPA
P polyv.
Normal
11x8½"
Normal
Choix util.
Affichage des
icônes
Aucun
100%
Agrafer
/Perforatn
Fonction
Programme
Remarque •
•
2-3
2-4
•
•
2-5
2-6
•
•
•
Vérification avant impression (Fonction d’imprimante)
•
•
•
•
•
Format pap.
11x8½"
Normal
11x8½"
Recyclé
11x17"
Normal
8½x11"
Normal
Basic
Auto %
SPA
P polyv.
Normal
11x8½"
Normal
Choix util.
Aucun
100%
Agrafer
Gche Supér
Agrafer
/Perforatn
Fonction
Programme
2-7
2-8
2-9
Format pap.
11x8½"
Normal
11x8½"
Recyclé
11x17"
Normal
8½x11"
Normal
Basic
Auto %
SPA
P polyv.
Normal
11x8½"
Normal
Choix util.
Affichage des
icônes
Aucun
100%
Agrafer
Gche Supér
Agrafer
/Perforatn
Fonction
Programme
2-10
•
2-11
2-12
1 fois Recomposer
3 fois Recomposer
•
2-13
6 Appuyez sur la touche Fermer.
Reve
1 fois
Recomposer
3 fois
Recomposer
6 Appuyez sur la touche Fermer.
2-14
Remarque •
•
Oui
Oui
2-15
2-16
3
3-1
3-2
•
•
•
•
•
•
•
•
Fijar
11x8½"
100%
4-en-1
APS
B U múlt
Normal
11x8½"
Normal
Elec Usuario
Auto %
Ninguno
100%
Grapar
Super Izda
Reducir/
Ampliar
Grapar
/Perforar
Programa
Detalles
El disco duro contiene datos antiguos.
Nota •
•
3-3
3-4
•
Manual de instrucciones (este manual)
•
3-5
3-6
•
•
•
•
•
•
•
•
Fijar
11x8½"
100%
4-en-1
APS
B U múlt
Normal
11x8½"
Normal
Elec Usuario
Auto %
Ninguno
100%
Grapar
Super Izda
Reducir/
Ampliar
Grapar
/Perforar
Programa
3-7
Salida
Disco duro opcional
3-8
3-9
Fijar
11x8½"
100%
4-en-1
APS
B U múlt
Normal
11x8½"
Normal
Elec Usuario
Auto %
Ninguno
100%
Automatico
Exposicion
Grapar
Super Izda
Reducir/
Ampliar
Grapar
/Perforar
Programa
Detalles
El disco duro contiene datos antiguos.
3-10
•
3-11
3-12
Tiempo de formateado
2 horas
7 horas
•
3-13
Cambiar ID Supervision
27451172
Despejar
3-14
Nota •
•
On
On
3-15
3-16
Mensaje
Detalles
4
4-1
4-2
•
•
•
•
•
•
•
•
Papierform.
A4
100％
Das Symbol der
Festplatte
4-in-1
A4
Normal
A4
Recycl.
Satz
APS
A3
Normal
A4
Normal
A4
Normal
Basis
Auto %
Keine
100%
Heften
Links oben
Programm
Hinweis •
•
4-3
4-4
Administratorinformationen
•
•
4-5
Administratorinformationen
4-6
•
•
•
•
•
•
•
•
Administratorinformationen
A4
100％
A3
Normal
Das Symbol der
Festplatte
4-in-1
A4
Normal
A4
Recycl.
Satz
APS
A4
Normal
Mehrzabl
Normal
A4
Normal
Basis
Auto %
Keine
100%
Heften
Links oben
Programm
4-7
Administratorinformationen
Ausgabe
Optionale Festplatte
4-8
4-9
Papierform.
A4
100％
4-in-1
A4
Normal
A4
Recycl.
Satz
APS
A3
Normal
A4
Normal
A4
Normal
Basis
Auto %
Keine
100%
Heften
Links oben
Programm
4-10
Administratorinformationen
Hinweis •
•
4-11
4-12
Administratorinformationen
•
4-13
Manag.-Code änd. mit #Ta.
4-14
Hinweis •
•
An
An
4-15
Administratorinformationen
4-16
Details
5
5-1
5-2
•
•
•
•
•
•
•
•
Form. Carta
A4
100%
Impos
4-in-1
A4
Normale
A4
Ricicl.
APS
A3
Normale
Vas univ
Normale
A4
Normale
A4
Normale
Base
Auto %
100%
Auto
Esposiz.
Modo
Esposiz.
Pinzatrice
/Bucatrice
Programma
Nota •
•
5-3
5-4
•
•
5-5
5-6
•
•
•
•
•
•
•
•
A4
100%
A3
Normale
A4
Normale
Base
4-in-1
A4
Normale
A4
Ricicl.
Impos
APS
Vas univ
Normale
A4
Normale
Scelta uten.
Auto %
100%
Auto
Esposiz.
Modo
Esposiz.
Pinzatrice
/Bucatrice
Programma
5-7
5-8
5-9
A4
100%
Impos
4-in-1
A4
Normale
A4
Ricicl.
A3
Normale
A4
Normale
Base
APS
Vas univ
Normale
A4
Normale
Scelta uten.
Auto %
100%
Auto
Esposiz.
Modo
Esposiz.
Pinzatrice
/Bucatrice
Programma
5-10
•
5-11
5-12
•
5-13
Cambio codice gest. con #
Chiuso
Menu Sistema
- Macchina default
5-14
Retro
Chiuso
Nota •
•
On
On
Menu Sistema
5-15
5-16
6
6-1
6-2
•
•
•
•
•
•
•
•
セット
A4
100%
集約
A4
普通紙
A4
再生紙
自動用紙
A3
普通紙
手差し
普通紙
A4
普通紙
A4
普通紙
基本
ユーザ機能
自動倍率
設定なし
100％
自動濃度
縮小/拡大
コピー濃度
機能リスト
プログラム
交互表示
•
6-3
6-4
管理者編
•
使用説明書（本書）
•
6-5
6-6
•
•
•
•
•
•
•
セット
A4
100%
集約
A4
普通紙
A4
再生紙
自動用紙
A3
普通紙
手差し
普通紙
A4
普通紙
A4
普通紙
基本
ユーザ機能
自動倍率
設定なし
100％
自動濃度
縮小/拡大
コピー濃度
機能リスト
プログラム
6-7
管理者編
6-8
6-9
セット
A4
100%
集約
A4
普通紙
A4
再生紙
自動用紙
A3
普通紙
A4
普通紙
A4
普通紙
基本
ユーザ機能
自動倍率
設定なし
100％
自動濃度
縮小/拡大
コピー濃度
機能リスト
プログラム
交互表示
6-10
管理者編
•
6-11
6-12
消去方法
使用時間
1 回上書き方式
約 2 時間
3 回上書き方式
約７時間
管理者編
•
元に戻す
閉じる
27451172
クリア
１回上書き
方式
3回上書き
方式
6-14
元に戻す
閉じる
管理者編
•
実行
実行
6-15
管理者編
内容
6-16
Revision1.0 2005.6
303J056013
2005 KYOCERA MITA Corporation All rights reserved.