3M™ Digital Library Assistant User Guide
Using the Sort-and-shelve function
The Sort and Shelve function can greatly simplify the process of fine sorting and shelving items.
Overview
This section describes three basic ways to use the Sort-and-shelve function. You may find other ways to use the
Sort-and-shelve function.
Shelving-order list
When you use the Sort-and-shelve function to read a group of items, the DLA generates a shelving-order list
(the order that you will shelve the items). You can use this list to locate each item and fine sort them onto a shelving cart (in the order that you will shelve them).
When fine sorting items, use the item-location graphics and numbering to help you find each item and determine its shelving order.
• The position of the item-location graphics indicates the item’s current location relative to the items that you just read.
• The number in the item-location graphic box indicates the order in which the items should be shelved.
Locating search items
While using the sort-and-shelve function, any items that are on an active search list appear in the shelving-order list. This allows you to process these items before you shelve them.
• The display-list counter shows the number of search-list items that the DLA found.
• Search-list names appear in a box next to each search item in the shelving-order list.
Collecting in-house item IDs
You can save the Item IDs from a shelving-order list (e.g., in-house items) to a collection category. You can then use Data Manager software to import the collected IDs as text files to update your circulation system records.
Finding items
Once you generate a shelving-order list, you can select an item on the list and use the DLA to find that item.
The DLA illuminates all three lights and plays a series of rapid beeps when it finds the item.
Shelve function
Once you generate a shelving-order list, you can select an item and use the Shelve function to help shelve that item.
78-8126-8418-7e © 3M 2012. All rights reserved. 73
3M™ Digital Library Assistant User Guide
Display-list features
1. Display list counter—displays the number of search items read / the total number of items read.
1
Sort & Shelve
3/14 Ready to Find Items
2. Shelving-order list – the DLA lists the items in the order that they will be shelved.
2
3. Item-location graphic—Each item on the list has an item-location graphic that shows the item’s current location in relation to the other items read.
3
2
Under a Wing
629.13 Lindber
Weed
The number in the shelf-location graphic box indicates its shelving order.
4
Clear Shelve Save Home
DLA_006
5 6
4. Clear – press to clear a selected item or press and hold Clear to clear the entire display list.
8
7
5. Shelve – select an item from the list and press to use the DLA to find the item’s shelf location.
6. Save – press to save the Item IDs of all the items on the display list to a collection category on the memory card.
7. Search-list name—search-list names appear next to any item read that is on an active search list.
8. Verify icon– the DLA displays a verify icon when it reads any item that meets the verify criteria. (The Verify feature is only available at sites that use RFID Security.)
78-8126-8418-7e © 3M 2012. All rights reserved. 74
3M™ Digital Library Assistant User Guide
Method 1—Temporary storage and shelving of returned items
Use this method for shelving groups of returned items.
1. After checking in returned items, place the unsorted items on temporary shelves.
2. Use the Sort-and-shelve function to read the unsorted items on the shelf.
a) From the Home menu, press Sort.
b) Press and hold the trigger (or use the trigger lock) and read each item by scanning each shelf from left to right.
Digital Library Assistant
Many users continuously hold the trigger (or use the trigger lock) to read all the shelves.
Check Shelf Order
Collect Data
Pull Items c) The DLA creates a numbered shelving-order list from the items that you read.
Sort & Shelve
Order Collect Pull Sort 3. Remove each item from the shelf and place it on a shelving cart in the correct shelving order (as shown on the DLA).
a) Use the item-location numbering and graphics to help you find each item and determine its shelving order.
The shelf graphic represents all the items that the DLA read during one pass with the trigger pressed. If you read seven shelves and the position indicator is in the middle of the graphic, the item is somewhere on or near the fourth shelf.
b) You may want to remove any search items that appear with a search-list name next to them. c) If necessary, press and hold the trigger, and use the DLA to find the selected item. d) Place each item on the shelving cart in shelving order.
4. Move the shelving cart into the library and shelve the items.
Sort & Shelve
0/0 Press Trigger To Begin
Home
Sort & Shelve
3/14 Ready to Find Items
• Use the scroll buttons to return to the top of the list.
• If desired, use the Shelving function to help re-shelve the items.
Optional Shelve function
1. Use the Sort-and-shelve function to read the items on the shelving cart.
2. Select (highlight) an item on the shelving-order list.
3. Press Shelve and use the DLA to find the correct shelf location for the selected item.
2
Under a Wing
629.13 Lindber
Weed
Clear Shelve Save Home
DLA_054.cdr
78-8126-8418-7e © 3M 2012. All rights reserved. 75
3M™ Digital Library Assistant User Guide
Method 2—Fine sort “in-house” items on a cart and then shelve
Use this method to shelve “in-house” items that you place on a cart.
The Sort-and-shelve function provides the additional benefit of allowing you to save the item listing in an inhouse collection category. You can then use Data Manager software to import the “in-house” collection category to update your circulation system records.
1. Gather all the “in-house” items and place them (unsorted) on a cart.
2. Use the Sort-and-shelve function to read the unsorted “in-house” items that you placed on a cart.
Digital Library Assistant a) From the Home menu, press Sort.
b) Press and hold the trigger (or use the trigger lock) and read each item by scanning the shelves of the cart from left to right in sequence.
Check Shelf Order
Collect Data
Pull Items
Sort & Shelve
Do not release the trigger between shelves.
Order Collect Pull Sort c) The DLA creates a numbered shelving-order list from the items that you read.
d) The shelving-order graphic displays the location of the items as if they were all on a single shelf.
Sort & Shelve
0/0 Press Trigger To Begin
To interpret this display, you will need to consider the sequence of cart shelves you scanned.
For example, if you scanned two shelves and the display graphic shows the item near the middle of the shelf, you should find that item near the end of the first shelf that you scanned, or near the start of the second shelf that you scanned.
Home
3. Rearrange the items on the cart in shelving order. (You may want to use two carts, one for the unsorted items and one for the fine-sorted items.) a) Use the item-location numbering and graphics to help you find each item and determine its shelving order. b) You may want to remove any search items that appear with a search-list name next to them. c) Place the items on the shelving cart in shelving order.
4. Move the shelving cart into the library and shelve the items.
Use the scroll buttons to return to the top of the list.
Sort & Shelve
3/14 Ready to Find Items
2
Under a Wing
629.13 Lindber
Weed
Clear Shelve Save Home
DLA_054.cdr
Optional- If you are shelving “in-house use items”
Save the Item IDs from the “in-house” use items to a collection category. See Step 2—Save the collected data to a collection category on page 66 for more information.
78-8126-8418-7e © 3M 2012. All rights reserved. 76
3M™ Digital Library Assistant User Guide
Method 3—Place unsorted items on a cart and shelve
You can use this method for “in-house” items or any other group of unsorted items that you want to shelve. For example, you can use this method to shelve items directly from an unsorted or rough-sorted cart.
1. Place unsorted items onto a cart.
2. Use the Sort-and-shelve function to read the unsorted “in-house” items that you placed on a cart.
Digital Library Assistant a) From the Home menu, press Sort. b) Press and hold the trigger (or use the trigger lock) and read each item by scanning the shelves of the cart from left to right in sequence.
Do not release the trigger between shelves.
Check Shelf Order
Collect Data
Pull Items
Sort & Shelve
Order Collect Pull Sort c) The DLA creates a numbered shelving-order list from the items that you read.
d) The shelving-order graphic displays the location of the items as if they were all on a single shelf.
Sort & Shelve
0/0 Press Trigger To Begin
To interpret this display, you will need to consider the sequence of cart shelves you scanned.
For example, if you scanned two shelves and the display graphic shows the item near the middle of the shelf, you should find that item near the end of the first shelf that you scanned, or near the start of the second shelf that you scanned.
Home
3. Move the shelving cart into the library.
4. Use the shelving-order list to assist you in shelving the items on the cart.
Sort & Shelve a) Use the item-location numbering and graphics to help you find the next item for shelving from the cart.
3/14 Ready to Find Items b) If desired, remove any search items that appear with a search-list name next to them.
5. Optional—Press Shelve and use the DLA to find the correct shelf location for the selected item.
2
Under a Wing
629.13 Lindber
Weed
Clear Shelve Save Home
DLA_054.cdr
78-8126-8418-7e © 3M 2012. All rights reserved. 77
