USING YOUR PRINTER FROM A COMPUTER. Olivetti SIMPLE WAY Wifi, SIMPLE_WAY BLUETOOTH, Simple Way, SIMPLE WAY bluetooth, SIMPLE_WAY, SIMPLE_WAY WIFI

3

USING YOUR PRINTER

FROM A COMPUTER

BEFORE YOU BEGIN

THE TOOLBOX

THE PRINTER STATUS MONITOR

PRINTING, COPYING AND SCANNING FROM THE TOOLBOX

PRINTING FROM YOUR APPLICATION USING PRINT PROPERTIES

SCANNING AN ORIGINAL FROM YOUR APPLICATION

SCANNING AN ORIGINAL FROM THE PRINTER FRONT PANEL

HOW TO SET PARAMETERS TO IMPROVE PHOTO PRINT QUALITY

SETTING PARAMETERS FOR WI-FI CONNECTION (WIFI MODEL)

USING THE WEB SERVER (WIFI MODEL)

BLUETOOTH SYSTEM SETTINGS (BLUETOOTH MODEL)

USING YOUR PRINTER FROM A COMPUTER 19

BEFORE YOU BEGIN

This chapter outlines the basic operating information you need to start using your printer connected to a computer. For more information to take full advantage of all the features offered, read the Online

Help.

To access the Online Help from Windows:

1 Select the Help button in the dialogue boxes.

Before you begin:

1 Make sure that your printer and personal computer are connected properly and that the software on the “Installation“ CD-ROM was successfully installed on the computer as indicated in the Setup

Diagram provided with your printer.

2 Load the paper on which you want to print. For more information see “Loading Paper“.

3 Make sure that the out-of-black or out-of-colour indicators on the front panel are not flashing, or not illuminated. If either one is, it is suggested that you replace the corresponding ink cartridge. For more information see “Replacing Ink Cartridges“.

THE TOOLBOX

The Toolbox application allows you to control printing, copying, and scanning operations directly from a single user interface on your computer monitor. You can also fax the document that you have scanned with your all-in-one printer if a fax application is installed on your computer and your computer is equipped with a modem.

For the Wifi model, the parameters necessary to access a Wi-Fi network can be set.

Included in the “Installation“ CD-ROM, the Toolbox is installed automatically on your computer when you install the software contained on this CD-ROM.

note: “Guided printer installation“ uses a network protocol to send and receive information. During this exchange of information, when a firewall has been activated, certain communications may be blocked. Make sure that the network port used by the printer is “open“, i.e. is unaffected by this block

(the predefined setting of the printer port is UDP).

In the case of irregular or discontinuous functioning, check the PC firewall settings in the Windows

2000/XP environment. To do this, from “network resources“, select the connection concerned and using the mouse right button access properties and then firewall settings. You should disable the UDP port or, if in doubt, disable the protective action of the firewall.

note: “Guided installation of the printer“ in the Mac OS X environment detects only printers shared via the “Share printer“ option when the computer uses the Mac OS X 10.2 (or higher) system.

From the Toolbox main screen, you can:

• Print images and make copies.

• Scan documents or photos and decide where to send the scanned image.

• View the amount of ink remaining in the ink cartridges installed.

• Access a Solutions and assistance facility where you can:

– Clean and test the ink cartridge nozzles.

– Automatically align the ink cartridges to improve print quality.

– Find the address of the manufacturer’s web site, where you can access the information needed to purchase new ink cartridges.

– Access troubleshooting information.

• Access the functions for improving image quality.

• Access the network Settings function for the Wireless (Wi-Fi) mode (Photo Wireless model).

• Access the network Settings function for the Bluetooth (Wi-Fi) mode (Photo Wireless model).

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THE PRINTER STATUS MONITOR

The Printer Status Monitor provides information on the current printer status. It is installed permanently on your computer when you install the software contained on the “Installation“ CD-ROM. The Status

Monitor is displayed automatically at the beginning of a print or copy job and:

• Displays a graphical representation of the percentage of the print or copy job completed.

• Displays the number of the page currently being printed or copied out of the total number of pages in the job.

• Displays a graphical representation of the estimated amount of ink, as a percentage, still available in the colour and black cartridges.

• Allows you to cancel the print or copy job.

• Orovides you with the address of the manufacturer’s web site where you can access information for purchasing new ink cartridges.

The Status Monitor closes automatically at the end of a print or copy job, but you can close it to its icon on the Windows task bar at any time.

If you decide to close the Status Monitor during a print or copy job, it is automatically redisplayed under the following conditions:

• When the ink remaining in the cartridges is low, or when the cartridges are out of ink. A coloured exclamation mark indicates the cartridge in a low ink condition (colour, black, or both), and the importance of the condition. Pop-ups are displayed with the address of the manufacturer’s web site, where you can access information necessary for purchasing new ink cartridges.

The Printer Status Monitor also displays error pop-ups when:

• The printer runs out of paper.

• A paper jam occurs.

• An incorrect paper size is selected.

• The printer is busy with another task.

• The printer is not recognised.

• The ink cartridge carriage is jammed.

• Your printer is not functioning (printer error).

In all of the above error conditions, you can choose whether to continue the print job or cancel, clicking the relative button on the screen.


PRINTING, COPYING AND SCANNING FROM THE TOOLBOX

To access the Toolbox:

1 Click your mouse right button on the Olivetti icon on the Windows task bar, or click Start > Programs or All Programs > Olivetti > Olivetti Toolbox. The Toolbox is displayed.

note: In the Mac OS X environment, the Toolbox program is available by clicking on the icon present on the desktop, or by selecting it from the list of programs installed.

The main area of the Toolbox includes the icons representing the different tools available.

Icon

Print photos

Photocopier

Scan to file

Scan to application

Scan to email

Scan to fax

You can:

• Scroll the hard disk or memory of the non-PictBridge/DPOF/digital camera or

USB memory (Mass Storage) connected to the computer to find the folder containing the photos to be printed.

• Select all the photos stored in the folder or just the individual ones you want, and choose the number of copies to print.

• Choose the type of paper to print on, and its size.

• Define whether to print photos on a single page, two to a page or four to a page.

• Print an index sheet of the photos.

• Print the photos selected.

• Define the type of document to be copied.

• Choose the paper on which to print your copy, and its size.

• Define the copy quality.

• Lighten or darken your copy, and define whether it is colour or black and white.

• Select the layout for the copy to be printed: make multiple copies of the same image (or of several images) on a single page; make poster format copies defining the number of pages onto which to adapt the copied image, reproduce the copied image the number of times required without resizing the image, or simply print the copied image onto a page.

• Enlarge or reduce the document or photo to be copied, or automatically adjust its size so that it fits onto the selected paper size.

• Select the number of copies to make.

• Scan a preview of the document or photo placed on the scanner glass.

• Use selection handles to delimit the area of the preview image that you want to scan.

• Rotate, flip, enlarge or reduce the preview image.

• Define the type of document to be scanned, and whether it is in full-colour, shades of grey or black and white.

• Define the resolution, colour depth, brightness and contrast of the scanned image.

Depending on the tool selected:

• Scan to file, save the scanned image in a TIFF (.tif), bitmap (.bmp) or JPEG

(.jpg) format in the Olivetti folder specially created for scanning by Toolbox.

• Scan to application, scan the document or photo to an application of your choice (such as a graphics program, word processor or desk-top publisher).

• Scan to email, attach the scanned document or photo, in compressed .jpg format, to an e-mail message opened by the default e-mail application of your computer.

• Scan to fax, scan the document or photo, in compressed .jpg format, to a fax application of your choice.

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The Toolbox main interface screen also provides links to Help, Solutions and assistance, and Settings.

Link

Help

Solutions and

Assistance

Settings

You can:

• Read more information on the currently displayed topic.

• Clean and test the ink cartridges.

• Automatically align the ink cartridges. See “Aligning the Ink Cartridges From the Toolbox“.

• Find the address of the manufacturer’s web site, where you can access information for purchasing new ink cartridges.

• Access troubleshooting information.

• Change the Toolbox default settings.

PRINTING FROM YOUR APPLICATION USING PRINT PROPERTIES

1 With the document or photo open in the application you are running, click File > Print to open the

Print dialogue box.

2 Click Preferences or Properties, depending on your operating system.

The printer driver user interface screen is displayed, allowing you to use your all-in-one printer as indicated in the following table.

Preferences/Properties:

Paper/Quality

Layout

You can:

• Set manually if the document to be printed consists of black text or line art only, a combination of black text, colour graphics or photos, or photos only. Alternatively, set automatic detection of the original as a combination of black text, colour graphics or photos.

• Select the type of paper you want to use, and its size.

• Define the size, in either inches or millimetres, of any customised paper you want to use.

• Print borderless photos when coated paper, glossy paper or postcard format is selected.

• Select manual paper loading, bearing in mind that if you load paper of a smaller size than that set, the printer ejects the paper and prompt you to load paper of the size set.

• Select print output quality according to your requirements.

• Set photo printing in true-life colour (Photo Quality) when photo paper is loaded and Photo is selected for document type.

• Set B/W or Colour printing, depending on your original document type.

• Define the number of copies to print, and whether or not to start printing from the last page first.

• Select to print the individual pages of your document, or photos, in a single page layout.

• Select to print multiple pages on a single sheet of paper, fitting 2, 3, 4 or 8 pages of your document, or photos, onto a single sheet.

• Define the order in which multiple pages must be inserted onto a sheet of paper. Define whether or not a border is to be inserted around the images on the single sheet of paper.

• Select to print multiple pages as a poster, expanding the contents of a single page over more than one sheet of paper.

• Define the number of sheets onto which to print the poster image.

Decide whether or not to insert a border around each image.

• Return the screen settings to their factory default values, or save the settings so they are applied to your next print job.


Preferences/Properties:

Ink Levels

You can:

• View the estimated amount of ink left in the black and colour ink cartridges.

• Link directly to the Toolbox Maintenance screen where you can view maintenance and troubleshooting information.

• Link directly to a screen providing the address of the manufacturer’s web site, where you can access information for purchasing new ink cartridges.

SCANNING AN ORIGINAL FROM YOUR APPLICATION

1 Open the top cover and place the document or photo you want to scan face down on the scanner glass. Make sure the upper left corner of the front of the item aligns with the upper left corner of the scanner glass. For more information see “Placing Your Document on the Scanner Glass“.

2 Scan the image from the application you are using.

The scanner driver user interface screen is displayed with a low resolution preview of the document or image on the left-hand side of the screen.

You can:

• Use selection handles to delimit the area of the preview image you want to scan.


• Scan a new preview if you accidentally removed the original from the scanner glass.

• Launch your final scan according to the settings you have made.

On the right-hand side of the scanner driver interface screen, customise your scan settings as indicated in the following table:

Scanner Driver

Standard

Custom

You can:

• Define whether the document to be scanned consists of black text or line art only, a combination of black text, colour graphics or photos, or just photos, and set the scan resolution at 150 dpi,

300 dpi or 600 dpi respectively.

• Select whether to scan in full colour at 24 bits/pixel, in grey at

8 bits/pixel or in black and white at 1 bit/pixel.


• Select the resolution at which you want to scan.

• Select the colour depth, that is the number of distinct colours that can be represented in number of bits.

• Lighten or darken the image you want to scan.

• Increase or decrease the contrast of the image to be scanned.

• Activate a filter to smooth the image, for example when scanning magazine pages.


SCANNING AN ORIGINAL FROM THE PRINTER FRONT PANEL

1 Open the top cover and place the document or photo you want to scan face down on the scanner glass and aligned with the upper left corner. For more information see “Placing Your Document on the

Scanner Glass“.

2 Press the Scan button on your printer front panel. A pop-up is displayed with the following Toolbox tools: Scan to file, Scan to application, Scan to e-mail and Scan to fax. Select where you want to send the scanned image by clicking on the corresponding tool icon. See “Printing, Copying and Scanning

From the Toolbox“.

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The scanner driver user interface screen is displayed with a low resolution preview of the document or image on the left-hand side of the screen. You can:

• Use selection handles to delimit the area of the preview image you want to scan.


• Scan a new preview if you accidentally removed the original from the scanner glass.

• Launch your final scan according to the settings you have made.

On the right-hand side of the scanner driver interface screen, customise your scan settings as indicated in the following table:

Scanner Driver

Standard

Custom

You can:

• Define whether the document to scanned consists of black text or line art only, a combination of black text or line art, colour graphics or photos, or just photos, and therefore scan at 150 dpi, 300 dpi or

600 dpi respectively.

• Select whether to scan in full colour at 24 bits/pixel, in grey at

8 bits/pixel or in black and white at 1 bit/pixel.


• Select the resolution at which you want to scan.

• Select the colour depth, that is the number of distinct colours that can be represented in number of bits.

• Lighten or darken the image you want to scan.

• Increase or decrease the contrast of the image to be scanned.

• Activate a filter to smooth the image, for example when scanning magazine pages.


HOW TO SET PARAMETERS TO IMPROVE PHOTO PRINT QUALITY

1 Open the “Toolbox“ program to access image quality improvement functions.

2 Select the “Print photo“ item to apply a correction filter.

3 With a mouse click, select the photo in the screen listing to print applying an image correction filter.

4 Apply the correction filter you want by clicking on the checkbox before it.

Different correction settings are available and depend on the results you want to achieve.

You can, for example, improve detail definition, by applying suitable contrast to the image and other effects.

5 To print the modified photo, click on the “Print“ button.

You can define the number of copies to print before clicking on the Print button.

SETTING PARAMETERS FOR WI-FI CONNECTION (WIFI MODEL)

To connect the printer to the computer via a pre-existing wireless network, the network characteristics must be known: network name, wireless connection mode and encryption settings (WEP, EAP PSK).

For further information consult the “Wifi Info“ guide.

note: For information regarding Wi-Fi parameters, consult the network administrator.

note: Check the Firewall settings which could prevent printer recognition.

See the chapter “Firewall Settings“.

note: The Toolbox software with the Wi-Fi settings is compatible with the Windows 2000/XP environment. In the Macintosh version OS X 10.2 (or higher) environment, it can be run from the system desktop from the list of programs available, or double clicking on the toolbox document in the folder where the printer software was previously installed.

26 CHAPTER 3

Enter the network parameters so that the printer can be recognised on the network, making sure that the Wi-Fi network on which the printer is to be installed is operative.

The wireless settings required are: SSID (network name) of the network used, wireless channel (only ad hoc mode) used by the computer; communication method, WEP key used by the wireless network.

note: The desktop computer or portable with wireless network connection support (only for ad hoc mode) must be functioning and correctly configured.

note: If you have just purchased a portable or desktop computer with wireless capabilities: SSID

(network name) of the network used; wireless channel; communication method, WEP password used by the wireless network.

The network parameter definition fields are described below:

• Enable wireless: To enable or disable wireless communication; if disabled, the printer can be accessed in any case via the USB connection.

• Wireless communication mode: You can select the Wi-Fi network connection type, which can be:

– ADHOC (Peer-to-Peer) (pre-defined setting): The printer communicates directly with the computer without passing through an access point or basic station. Each wireless peripheral in an ad hoc network must have a wireless network adapter. The adapter allows each peripheral to communicate with the other network peripherals.

Use of ad hoc mode is usually restricted to simple, relatively small, wireless networks as performance tends to deteriorate considerably following connection of six peripherals in the network.

– Infrastructure (access point): The printer communicates with network computers through a wireless access point. The access point acts as a central hub or gateway connecting wireless peripherals.

In infrastructure mode, all wireless communications between network peripherals pass through an access point. Each wireless network peripheral must have a wireless network adapter to connect to the access point.

– Channel: Indicates the path on which the digital information travels. By default, the channel is selected automatically, however you can indicate a specific channel to improve data reception/ transmission in the case of disturbances or interference (AD-HOC).

• Wireless network name (SSID): Indicates the name of the wireless connection to which the printer must belong. The precise name of the network must be declared in order to add the printer to the existing group of network devices.

• Authentication: Selecting this mode, you can connect to other devices in the wireless network. Each device can have a specific access key which depends on network type.

– Open system: When the network devices do not have access protections and the network is therefore open for any type of connection.

– Shared key: When network devices have common network access protection.

– EAP PSK (Infrastructure): EAP means Extensible Authentication Protocol and uses the PSK algorithm. A single-direction authentication protocol, which authenticates the client using a password protected by the PSK algorithm. PSK (Pre-Shared Key) uses manually-entered passwords or keys to permit protection. PSK is designed for easy installation by the user at home or in the small office.

• Encryption: Type of protection that can be activated on the network. A network with open system authentication does not protect users on the basis of their identity, but generally requires entry of the correct SSID.

– WEP: This network could use WEP (Wired Equivalent Privacy) encryption to provide a first level of protection against occasional, indiscrete users. Up to 4 WEP keys are available: WEP key 1,

WEP key 2, WEP key 3, WEP key 4. The protection keys may be alphanumeric or hexadecimal.

– WPA: In Infrastructure mode with EAP/PSK authentication, WPA encryption is used.

This mode provides an improved, safer method of protection compared with WEP.


Declaring Network Addresses

After declaring network type, you must enter the parameters for printer recognition that must comply with the TCP/IP network protocol specifications; therefore, network address (IP), subnet mask and gateway.

note: You are advised to save or print this Configuration page as the data is important for any subsequent settings. However, you can always display this page opening the Toolbox program, selecting the “Wireless“ network settings or from the menu Start > Programs > SIMPLE_WAY Wi-

Fi > Configuration.

Described below are the network address definition fields:

• Manual IP configuration: This is necessary when a DHCP server that assigns a network address automatically is not available. In this case, manual configuration is necessary and consists in entering the network addresses available (IP, subnet mask, gateway).

• Host name: The name of the printer on the network.

IP, subnet mask, default gateway: The univocal names of the network parameters, those required by TCP/IP (Transmission Control Protocol/Internet Protocol standard, a communications protocol that defines the method of data transmission to network peripherals). Virtually, all modern operating systems offer TCP/IP assistance, and most large networks use the TCP/IP protocol for network traffic.

Indicate the IP address, subnet mask and the pre-defined Gateway, maintaining the same class of addresses as the Wireless router or access Point.

• Idle timeout [seconds]: Indicates the length of time the peripheral waits to receive data on the network (this depends on the characteristics of the network, and in particular its speed).

• Primary and secondary WINS Server: Indicate the characteristics of any WINS type servers present on the network for managing peripherals.

• MDNS: Multicast Domain Name Server. Used with local and AD HOC networks that do not use central

DNS servers. To execute service names using this method, an alternative DNS called mDNS is used.

Using mDNS, the computer identifies and uses any printer connected to the LAN. It can also work with any other peripheral enabled for Ethernet displayed on the network. In this case, declare the service name and domain name.

note: The MDNS method is particularly useful for connection in a Macintosh environment. Refer to the

OS X 10.2 (or higher) system for further information.

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USING THE WEB SERVER (WIFI MODEL)

Permits simple, trouble-free management of a printer (set as network peripheral). This function is available only if the Wireless connection (Wi-Fi mode) is activated from the Toolbox program. Using the internet (WEB) browser, you can check status, configure network parameters and access printer functions.

When using the printer network mode, you must be careful when entering network keys in order to be able to use it correctly.

The network keys that can be set are of WEP (Wired Equivalent Privacy) or WPA types.

WPA stands for Wi-Fi Protected Access. This method provides interoperable protection based on standards promoting a considerable increase in the level of data protection and access control on wireless LANs. To improve data encryption, WPA uses TKIP (Temporal Key Integrity Protocol). For stricter user authentication, WPA implements EAP/PSK (Extensible Authentication Protocol).

note: WPA supports two basic solutions: Enterprise and Home/ SOHO. In the Enterprise environment with IT resources, WPA access is used together with an authentication server to manage and control centralised access. In a Home/SOHO environment, WPA is executed in a special home mode called PSK

(Pre-Shared Key) which uses manually-entered passwords or keys for protection. PSK is designed for simple installation by the user at home or in the small office.

note: Toolbox software with Wi-Fi settings is compatible with the Windows 2000/XP,

Macintosh OS X 10.2 version or higher environment.

Accessing Web Server Mode

Follow the procedure described below to access “Web Server” mode:

1 From the system browser, enter the printer IP address in the browser address field (if this has been set manually), or from the menu Start > Programs > SIMPLE_WAY Wi-Fi > Configuration.

note: In the Macintosh OS X 10.2 (or higher) environment, you can run it from Toolbox > Settings >

Settings Wi-Fi.

The “Web Server” mode Login Page is displayed.

In the Login Page navigation menu, enter the Password.

2 The printer Web page can be used to:

– Check printer status

– Display network statistics

– Set network configuration

– Scan pages on the network.

3 Click Apply to confirm your settings.

note: The default password is “admin123“.

note: When modifying the wireless network settings or IP address from the Web Server, the connection may be lost. If this occurs you may need to use the new settings to reconnect. If the printer loses the network connection, you may need to restore the pre-defined values and reinstall the software.

note: You cannot disable TCP/IP (Transmission Control Protocol/ Internet Protocol).

This protocol is necessary for communications in “Web Server“ mode.


Entering WEP keys

To enter WEP keys in the Web Server mode proceed as follows:

1 Click on the Networking/Wireless tab.

2 Go to the Encryption section where you can add Static coding parameters (WEP).

3 Select Activated.

4 Enter the WEP keys used by the network. Select whether the keys entered are Alphanumeric or

Hexadecimal. Select the key to be used for encrypting the data for transmission.

5 Click on Apply to save the keys in the printer.

note: If you have forgotten the WEP keys, display these via the access point. If the access point does not display the keys, reconfigure the network and assign new keys.

Entering WPA Coding Data

The WPA (Wi-Fi Protected Access) function allows interoperable protection based on standards promoting a considerable increase the level of data protection and access control in wireless LANs. To increase data encryption, WPA uses TKIP (Temporal Key Integrity Protocol). For stricter user authentication, WPA implements EAP (Extensible Authentication Protocol).

If WPA is used on the network, PSK (Pre-Shared Key) authentication is used.

In Web Server mode, proceed as follows:

1 Click on the Networking tab.

2 In the network Settings page, select the Wireless tab.

3 Go to the Authentication section and click on Advanced configuration. The wireless communication mode page is displayed.

4 Select Infrastructure and click on Next. A page with the name of the wireless network is displayed.

5 Select a network name (SSID) from the list of networks identified, or enter the name of a new wireless network. Click on Next. The Wireless authentication page appears.

6 Select EAP/PSK. Enter a password Phrase (with a length of between 8 and 63 characters including spaces) that will be used by the software to generate a pre-shared key.

note: All network peripherals must use the same phrase as password.

7 Carry out the instructions displayed to configure the printer for the type of authentication and coding selected. On completion, click Next. The Configuration preview page is displayed.

8 Check that the information is correct, click Apply to save the keys in the printer.

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BLUETOOTH SYSTEM SETTINGS (BLUETOOTH MODEL)

To use the Bluetooth connection, you must have a Bluetooth mobile phone or a computer. If you are using a computer, switch it on and insert the “Installation“ CD-DOM in the drive.

1 Click Next > on the screen displayed, and follow the instructions.

2 Carry out installation in USB mode. Connect the USB cable (not included) to the printer and to the personal computer only when requested.

3 On completing USB installation, open the Toolbox program (Start > Olivetti > Toolbox).

note: For the Mac OS X 10.2 version (or higher), run the Toolbox program from the system finder in the list of available programs.

4 Click on the “Settings“ button to access Bluetooth parameter configuration.

Activate Bluetooth mode and press “Send Settings“ to the printer. Wait for the new settings to be automatically received (this may take several minutes).

The printer is now able to work in a Bluetooth environment.

Described below are the Bluetooth device setting fields:

• Enable Bluetooth: To enable or disable Bluetooth connectivity.

• Password: Enter a protection password for the Bluetooth connection.

The default password is 0000, and allows any .jpg file transmitted by a Bluetooth device (cellphone, personal computer, etc.) positioned within a radius of 10 meters from the printer to be directly printed.

• Send Settings: To save the data in the printer.


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USING YOUR PRINTER FROM A COMPUTER. Olivetti SIMPLE WAY Wifi, SIMPLE_WAY BLUETOOTH, Simple Way, SIMPLE WAY bluetooth, SIMPLE_WAY, SIMPLE_WAY WIFI

USING YOUR PRINTER

FROM A COMPUTER

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USING YOUR PRINTER FROM A COMPUTER. Olivetti SIMPLE WAY Wifi, SIMPLE_WAY BLUETOOTH, Simple Way, SIMPLE WAY bluetooth, SIMPLE_WAY, SIMPLE_WAY WIFI