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20 Managing Documents and Printers
This chapter presents the features of PlanetPress Design that you can use to manage document on a printer, and to adjust printer settings.
In this section, you learn to:
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Obtain Information from a Printer (Page 314)
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Delete Documents or Files on the Printer (Page 314)
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Control Versions of a Document (Page 315)
•
Adjust Printer Settings (Page 317)
This section also contains answers to the following questions:
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What document-related information can I request from a printer? (Page 312)
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What can prevent my printer from printing PlanetPress Design documents? (Page 312)
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What printer settings can I adjust in PlanetPress Design? (Page 312)
•
What is the form cache? What options can I adjust with respect to the form cache? (Page 312)
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20.1 Key Concepts
To manage documents and printers, you should understand the following key concepts:
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Information about Documents on a Printer (Page 312)
•
•
20.1.1 Information about Documents on a Printer
What document-related information can I request from a printer?
You can request a PlanetPress Design printer status page, a listing of all files on the printer, and a listing of all variable content documents on the printer.
PlanetPress Design Printer Status Page
The PlanetPress Design printer status page contains the following information about the printer.
• The serial number and the full version number of the copy of PlanetPress Design making the request
• Printer information
• Information on the current job
• Information on the installed devices
• Memory size information
• Input and output tray information
• Paper handling and finishing information
• System settings
File Listing
You can obtain a listing of all files on the hard disk and in the flash memory of the printer.
Variable Content Documents Listing
You can obtain a listing of all PlanetPress Design documents currently on the hard drive, in the RAM, or in the flash memory of the printer. The listing for each document includes the Notes you entered in the Basic attributes of the Document properties dialog box.
Related topics:
•
20.1.2 Printer Firmware Version
What can prevent my printer from printing PlanetPress Design documents?
Some older PostScript printers do not integrate the full PostScript Level 2 language. This may cause
PlanetPress Design print jobs to crash and the printer to display the following error message:
• Error: undefined; OffendingCommand: execform.
To fix this problem, you should upgrade your printer’s firmware. If this cannot be done, you will need to disable caching in the document options.
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Managing Documents and Printers - Key Concepts
20.1.3 Printer Settings
What printer settings can I adjust in PlanetPress Design?
There are five printer settings you can set from PlanetPress Design: Form cache, Manual feed timeout, Wait timeout, Print PostScript error, and Do Sys/Start.
Related topics:
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Information about Documents on a Printer (Page 312)
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20.1.4 Form Cache
What is the form cache? What options can I adjust with respect to the form cache?
The form cache is an amount of RAM set aside to hold images that the document references during execution.
The cache improves performance by providing faster access to images that the document uses more than once.
The size of the cache and the order in which the document executes the images determine the contents of the cache at any given point in time. As the cache fills, the printer may have to remove images to make room for the most recent image. When it must remove an image, the printer removes the least recently referenced one.
In PlanetPress Design, you can set both the size of the printer form cache and the maximum size of an individual cache item. You can set these options for all documents that execute on the printer.
When you set the cache options, you should know that the images in the cache have already undergone part of the rasterization process and that this may have increased their size, sometimes quite substantially. Since this difference in size depends on the individual image the best approach for determining appropriate values for the cache options is empirical: if document execution is slow, adjust the value and see if performance improves.
Related topics:
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Information about Documents on a Printer (Page 312)
•
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20.2 Detailed Directions
This section includes the following procedures:
•
Obtain Information from a Printer (Page 314)
•
Delete Documents or Files on the Printer (Page 314)
•
Control Versions of a Document (Page 315)
•
Adjust Printer Settings (Page 317)
20.2.1 Obtain Information from a Printer
To obtain information from a printer:
1. Choose Tools | Managers | Printer Utilities.
2. In the Select information to request list, select the information you require.
PlanetPress Design printer status page: Select to request a PlanetPress Design printer status page.
Printer variable content document listing: Select to request a list of all variable content documents installed on the printer. The list includes all PlanetPress Design documents on the hard drive, in RAM, and in the flash memory of the printer. The information for each document includes the comments you defined in the Notes box of the Document properties dialog box.
Printer files listing: Select to request a list of all files on the printer.
3. In the Select printers list, select the printers for which you want to obtain the selected information.
4. Select Send to file if you want to save the information as a PostScript file rather than output it on the printer(s).
5. Click OK.
If you selected Send to file, for each of the selected information sheets you requested PlanetPress
Design prompts you to specify the name of the file to which you want to save the information. Thus if you selected all three information sheets, PlanetPress Design prompts you three times.
If you did not select Send to file, the information prints on each of the selected printers.
Related topics:
•
Information about Documents on a Printer (Page 312)
•
Delete Documents or Files on the Printer (Page 314)
•
Control Versions of a Document (Page 315)
•
Adjust Printer Settings (Page 317)
20.2.2 Delete Documents or Files on the Printer
To delete files on a printer:
1. Choose Tools | Managers | Printer Utilities to display the Printer Information dialog box.
2. In the Select information to request list, select Delete files from printer’s file system.
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Managing Documents and Printers - Detailed Directions
3. In the Name of document to delete box, enter the path of the first document or file you want to delete. The path syntax depends on whether the file is located on the hard disk or in flash memory.
Path syntax: Deletes a file:
%<DISKNAME>%<DOC_OR_FILE_NAME>
On the hard disk. If the printer has more than one hard disk, you must specify the one on which the document or file you want to delete resides. For example:
%sales%sale_flyer deletes the document or file “sale_flyer” on the hard disk named “sales.”
%FLASH%<DOC_OR_FILE_NAME>
In flash memory. For example:
%flash%tax_bill deletes the document or file “tax_bill” from the flash memory of the printer.
<DOC_OR_FILE_NAME>
On a printer that has either only flash memory or only a single hard disk.
4. If you want to delete additional documents or files, at the end of the path, press ENTER and enter the path for the next document or file.
5. Repeat step 4 for each additional document or file you want to delete.
6. Select either Send to file or select one or more printers in the Select printers list:
▪ If you want to save the request to a file and perform the deletion at a later time, select Send to
file.
▪ If you want to perform the deletion at this time, in the Select printers list, select the printer(s) from which you want to delete the document or file.
7. Click OK.
If you selected Send to file, PlanetPress Design prompts you to specify the name of the file to which you want to save the deletion request. Once you enter the file name and click Save, PlanetPress Design saves the request as a PostScript file.
If you did not select Send to file, PlanetPress Design attempts to delete the specified files and/or documents from the selected printer(s) and prints a confirmation sheet. The confirmation sheet either confirms the printer deleted the files/documents or reports that it could not delete the file.
Related topics:
•
Information about Documents on a Printer (Page 312)
•
Obtain Information from a Printer (Page 314)
•
Control Versions of a Document (Page 315)
•
Adjust Printer Settings (Page 317)
20.2.3 Control Versions of a Document
You can assign a version number to a document and increment the number each time you update and reinstall the document. When you execute a document that uses a version number, the document verifies its version number against the one you specify in the trigger, and it proceeds with execution only if the two version numbers match.
You might use the version option in the following situations:
• You have a single document installed on several different printers, and you must update it on all printers. If you are unable to install the updated document on all the printers, different versions of the document exist. To ensure you don’t accidentally print a job with the wrong version of the document, you include a version number in the document. When you send a trigger to the printer, in the trigger you specify the version number of the document you want to use. The document checks its version number against the one in the trigger. If it determines it is not the latest version, it prints a page reporting it is not the latest version and does not execute.
• You want to install multiple versions of a document on a printer and have a means of controlling which one you execute at any given time.
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Managing Documents and Printers - Detailed Directions
To set the version number of a document:
1. Double-click on the Document node in the Document Structure area.
2. Click Conversion options and locate the version options.
3. Adjust the version options.
Use document versioning at printer level: Select to use version numbers with the document. Use the Document version box to enter the version number for this document.
Document version: Enter the version number of the document, or use the spin buttons to adjust the value. In a document that uses version numbers, you normally increment the version number each time you update and reinstall the document.
4. Install the document. You must include the version number of the document in the trigger.
To execute a document that uses version numbers:
To execute a document that uses version numbers, insert the version number of the document in the trigger, just before the “run” command. The following trigger examples all execute version 3 of the document named
PAY.
Trigger: Document location:
Hard drive of a printer that has a single hard drive.
<CRTL-D>
%!PS-Adobe
<CR><LF>
(PAY) run 3 PAY
<CR><LF>
In this example, the document named PAY is loaded from the printer’s hard drive to
RAM. The trigger executes version 3 of the PAY document which is stored in RAM.
<CRTL-D>
%!PS-Adobe
<CR><LF>
(Accounting\PAY) run 3 PAY
<CR><LF>
Accounting folder of a printer with a single hard drive. This example uses a relative path (a back slash does not precede Accounting). Whether you use an absolute or relative path depends on your printer configuration. For example, a printer may not have access to the root folder of its disk when it is running in PostScript mode, and would thus require a relative path.
<CRTL-D>%!PS-
Adobe
<CR><LF>
(%admin%PAY) run 3 PAY
<CR><LF>
Hard drive named “admin” of a printer. Printer may or may not have more than one hard drive.
Random Access Memory (RAM) of a printer.
<CRTL-D>%!PS-
Adobe
<CR><LF>
3
<CR><LF>
PAY
Flash memory of a printer.
<CRTL-D>%!PS-
Adobe
<CR><LF>
(%flash%PAY) run 3 PAY
<CR><LF>
Related topics:
•
•
Run Several Documents as a Single Job (Page 309)
•
Information about Documents on a Printer (Page 312)
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Obtain Information from a Printer (Page 314)
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Managing Documents and Printers - Detailed Directions
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Delete Documents or Files on the Printer (Page 314)
20.2.4 Adjust Printer Settings
There are five printer settings you can set from PlanetPress Design: Form cache, Manual feed timeout, Wait timeout, Print PostScript error, and Do Sys/Start.
To adjust printer settings:
1. Choose Tools | Managers | Printer Utilities.
2. In the Select information to request list, select Set printer’s advanced options.
3. In the Select printers list, select the printer(s) for which you want to adjust the options.
4. In the Advanced options area, adjust the options you want to set for the selected printer(s).
Max form items: Set the size, in bytes, of the largest single EPS, PDF, or bitmapped image that the form cache can contain. This option applies to all documents that execute on the printer. You use the size of the largest and most frequently used image in your document to determine an appropriate value for this option.
Max form cache: Set the size, in bytes, of the PostScript printer form cache. This sets the cache size for all documents that execute on the printer. You base the setting for this option on the number of images in your documents, their sizes, and how frequently each image repeats in a document.
Manual feed timeout: Enter the maximum amount of time, in seconds, you want the printer to wait for paper from a manual feed before terminating the current job.
Wait timeout: Enter the maximum amount of time, in seconds, you want the printer to wait for input before terminating the current job.
Do Sys/Start: Select to have the printer execute its Sys/Start file at boot time.
Print PostScript error: If the printer encounters a PostScript error during execution of a job, it terminates the job. Select this option to have the printer print an error page that reports the offending
PostScript command and the status of the print stack. This can be useful in debugging a document.
5. Click OK.
Related topics:
•
•
Obtain Information from a Printer (Page 314)
•
Delete Documents or Files on the Printer (Page 314)
•
Control Versions of a Document (Page 315)
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