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5 In the File Annotations Properties dialog box, set the desired options:
■ Select an icon to represent the type of file that is embedded (Windows) or the name of an icon (Mac OS). You can choose from Attach, Tags, Graph, and Paperclip.
■ Select a color for the annotation icon. To specify a custom color, see
Setting the custom color option
.
■ Add a description of the file.
■ Specify an author name if you wish to replace the default.
■ Click OK.
Marking up documents
There are times when marking up a document with a graphic is the most efficient means to convey your ideas. Other times, directly marking up a document with text is a better choice. Acrobat provides a suite of both graphic and text markup tools that allow you the flexibility to mark up a document and have these markups saved as annotations.
Marking up documents with graphic markup tools
The graphic markup tools provide several methods for visually annotating a document. They also allow you to add a note to the graphic markup, if desired.
When selecting a tool, consider the effect you want:
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■ The pencil tool creates a freeform line.
■ The rectangle tool creates a rectangle boundary you can position over text or graphics.
■ The ellipse tool creates a circular boundary you can position over text or graphics.
■ The line tool creates a straight line from two specified points.
The visual information you convey with this type of annotation can be purely abstract or highly symbolic. For instance, you might draw an ellipse as an abstract representation of the workflow process and attach your comments on the workflow in an associated note. Or you might draw a rectangle that encloses a graphic and write your critique on the image in the associated note.
Examples of graphic markup annotations
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To draw with a pencil:
1 Select the pencil tool .
2 Move the cursor to the location where you want to begin writing. You do not have to use one unbroken stroke. You can release the mouse button, move the cursor to a new location, and continue drawing.
3 Click anywhere on the document page to end the markup annotation, or select any other tool on the tool bar. A bounding box appears around the border to show that the annotation is still active.
4 With the annotation still active, choose Edit > Properties to display the
Properties dialog box. Set the desired options:
■ Select a line thickness.
■ Select a color for the markup. To specify a custom color, see
Setting the custom color option .
■ Specify an author name if you wish to replace the default.
The color and author name are applied automatically to the associated pencil annotation.
5 To adjust the placement, select the hand tool and move the cursor over the bounding box until the cursor changes to an arrow. Drag to the correct location.
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6 To adjust the size, with the hand tool still selected, move the cursor over a handle at one of the corners, until the cursor changes to a double-headed arrow. Drag to the desired size—up, down, left, or right.
7 To associate a note with the pencil annotation, with the hand tool selected, double-click the pencil markup, and type the note text inside the window. Click the close box in the upper left corner of the window to close the note.
To use the line, rectangle, or ellipse tool:
1 Select the line , rectangle , or ellipse tool .
2 Click a start point on the document page, and hold down the mouse button and drag the graphic element to the required size. Release the mouse button to complete the graphic element.
3 To adjust the placement, move the cursor over the bounding box until the cursor changes to an arrow. Drag to the correct location.
4 To adjust the size, move the cursor over a handle at one of the corners, until the cursor changes to a double-headed arrow. Drag to the desired size—up, down, left, or right.
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5 With the annotation still active, choose Edit > Properties to display the
Properties dialog box. Set the desired options:
■ Select a line thickness.
■ Select a color for the markup annotation. To specify a custom color, see
Setting the custom color option .
■ Specify an author name if you wish to replace the default.
The color and author name of the graphic tool are applied automatically to associated notes.
6 To associate a note with a graphic markup annotation, double-click the markup and type the text in the note window. Click the close box in the upper left corner of the window to close the note.
To edit a graphic annotation:
1 Select the hand tool .
2 Select the annotation. A bounding box appears around the graphic element.
3 To adjust the size, select a handle at one of the corners of the bounding box, and drag to the desired size.
4 To adjust the placement, select the annotation, and drag to a new location.
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Marking up documents with text markup tools
The text markup tools provide several methods for visually marking up text in a document. You can use these annotations by themselves or in conjunction with other annotation types. For example, you may want to highlight or strike through a section of text, then double-click to add a note window to explain your reason for the markup.
Examples of the uses for text markup tools
To highlight, strike through, or underline text:
1 Select the highlight text tool , the strikethrough text tool , or the underline text tool .
2 Move the cursor to the beginning of the text you want to mark up and drag:
■ Left/right mouse actions mark up text horizontally.
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■ Up/down mouse actions mark up text vertically.
■ Ctrl-drag mouse actions create a rectangle to mark up a column of text.
Release the mouse button to complete the action. The selected text area changes color when the action is complete.
3 With the annotation still active, choose Edit > Properties to display the
Properties dialog box. Set the desired options:
■ Select a color for the markup. To specify a custom color, see
Setting the custom color option .
■ Specify an author name if you wish to replace the default name.
4 To associate a note with the marked-up text, double-click the annotation, and type the text in the note window. Click the close box in the upper left corner of the window to close the note.
Important: The printed version of a document marked up with highlighted text looks different from the screen version. Text that is highlighted on-screen prints with a box around it. This is because of a printing limitation.
