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Foxit PhantomPDF
User Manual
Microsoft IRM V1, Microsoft IRM V2, and Microsoft IRM PFile Protection) for document encryption.
Configure the trusted application list using GPO templates or XML Editor to deploy it across the organization.
Control whether or not to show activation code in the application using the GPO templates or
XML Editor.
Copy and paste text content with its display order.
Specify a slide range when converting a Microsoft PowerPoint file to PDF.
Convert text styles in Microsoft Word to PDF bookmarks and specify their levels in PDF
bookmarks while converting a Microsoft Word file to PDF.
Create keyboard shortcuts for the submenus in Foxit PhantomPDF ribbon.
Scale the page content equally based on the specified page size to deliver the best output
results during printing.
Save the search results to PDF or CSV files for further reference.
About the User Manual
This user manual covers all features included in Foxit PhantomPDF.
Quick Installation Guide
To get installation, registration, uninstallation and update instructions step by step, please refer
to Foxit PhantomPDF Quick Installation Guide .
Online Help
You can get online help about how to read and work with PDF files from within Foxit PhantomPDF using the Help Center and Content-sensitive Help features.
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Table of contents
- 6 PhantomPDF Overview
- 6 Foxit PhantomPDF Standard
- 6 Foxit PhantomPDF Business
- 7 What’s New?
- 7 What’s new in Foxit PhantomPDF 9.1?
- 7 New features:
- 8 Enhancements in Foxit PhantomPDF 9.1:
- 9 About the User Manual
- 9 Quick Installation Guide
- 9 Online Help
- 10 Help Center
- 10 Content-sensitive Help
- 10 Foxit Plug-In Platform
- 12 GPO
- 12 Using Foxit Setup Customization Tool
- 14 Workspace Basics
- 14 Toolbar
- 15 Show/Hide Toolbar
- 15 Set Favorite Toolbar
- 17 Mouse/Touch Mode
- 18 Navigation Panels
- 18 Show or hide the navigation panels
- 18 Adjust the navigation pane
- 19 Status Bar
- 19 Customize the Skin
- 19 Set Preferences
- 20 Accessibility
- 20 Commenting
- 21 ConnectedPDF
- 22 Create PDF
- 22 Documents
- 23 DWG (Business Edition Only)
- 23 ECM Integration
- 24 Editing
- 24 File Associations
- 25 Forms
- 25 Full Screen
- 26 General
- 27 History
- 28 Identity
- 28 Languages
- 29 Layout Grid
- 29 Page Display
- 30 PDF Sign
- 30 Print
- 31 Reading
- 32 Reviewing
- 33 RMS Settings (Business Edition Only)
- 33 Security
- 33 Signature
- 34 Speech
- 34 Spelling
- 34 Tablet
- 34 Time Stamp Servers
- 35 Trust Manager
- 35 Updater
- 36 Open PDFs
- 36 Open PDFs in Foxit PhantomPDF
- 37 Open PDFs from Desktop or within Other Applications
- 37 Open a secured PDF document
- 37 Save PDFs
- 38 Save a copy of a PDF
- 38 Save a PDF as a HTML, RTF, TXT, or Microsoft Office File
- 38 Save PDFs in SharePoint, eDOCS DM, Documentum, NetDocuments, iManage Work, Egnyte, OneDrive for Personal or Business, Google Drive, Dropbox, or Box
- 38 Close a PDF
- 39 Export PDFs
- 39 Export PDF to Office, RTF, Excel, PPT or HTML files
- 39 Export PDF to accessible text
- 39 Export a PDF as an image
- 40 Export all images in the PDFs
- 40 Integrate with IFilter
- 41 Industry Standard Validation and Creation
- 41 View PDFs
- 41 Multi-tab Reading & Single Document Reading
- 41 Page through a document
- 42 Scroll through Documents
- 43 Go to Specified Page
- 43 Read with Bookmark
- 43 Read with Page Thumbnail
- 43 View PDF Portfolios
- 44 Search & Index in PDFs
- 44 Find Text
- 46 Move and Resize Search Box
- 46 Adjust Page View
- 49 View Mode
- 49 Read Mode
- 49 Full Screen Mode
- 50 Reverse View
- 51 Text Viewer
- 53 Read Out Loud
- 53 Set Reading and Speech Preferences
- 53 Activate or deactivate Read Out Loud
- 54 Read a PDF Out Loud
- 54 Read PDF Form Fields Out Loud
- 54 Control Reading
- 54 Rulers, Guides, Grids & Line Weights
- 54 Using Rulers & Guides
- 55 Grids
- 56 Line Weights View
- 56 Compare PDF Files
- 57 View 3D Content in PDFs
- 57 Show/hide parts of a 3D model
- 57 Add a 3D comment/measurement to a 3D model
- 58 Rotate, pan, and zoom a 3D model
- 58 Select & Copy
- 58 Select and Copy Text
- 59 Copy Content Using Snapshot Command
- 60 Word Count
- 60 Asian Languages
- 61 Create a PDF in Different Ways
- 61 One-click PDF Creation from Any File
- 61 Create PDFs in the Foxit PhantomPDF Application Window
- 61 Create a PDF from a File
- 62 Create PDFs from multiple files
- 63 Create a PDF from a blank page
- 63 Create a PDF from Clipboard
- 63 Convert a CAD file to a PDF (Business Only)
- 63 Create a PDF from Web Page
- 64 Create a PDF form from an existing file
- 64 Create PDFs in Microsoft Word, Excel and PowerPoint
- 65 Create PDF
- 67 Create PDFs Using Word’s Mail Merge
- 67 Create a redacted PDF (Business Edition Only)
- 68 Create PDFs or PDF Portfolios with Microsoft Outlook
- 71 Create PDFs in Microsoft Visio (Business Edition Only)
- 71 Create PDFs using the Print command
- 73 Create PDFs within web browsers
- 73 Create PDFs using Print to Evernote
- 74 Create PDFs using Scanner
- 74 Scan with custom settings
- 76 Scan with a Configured Preset (Windows)
- 76 Configure presets
- 77 Optimize Scanned PDF
- 77 Create and Customize a PDF Portfolio
- 78 OCR PDFs and PDF Portfolios
- 80 Create a table of contents from bookmarks
- 81 Undo and Redo
- 81 Links
- 82 Link
- 85 Web Links
- 85 Bookmarks
- 85 Bookmarks
- 86 Add a bookmark
- 86 Edit a bookmark
- 87 Move a bookmark
- 88 Organize a bookmark hierarchy
- 88 Destinations
- 88 Create and link a destination
- 88 Manage destinations
- 88 Sort destinations
- 89 Change destinations
- 89 Delete destinations
- 89 File Attachments
- 92 Images
- 98 PDF Optimizer
- 99 Action Wizard (Business Edition Only)
- 99 Create an action
- 99 Run an action
- 100 Manage actions
- 100 Work with Video & Audio
- 104 Search and Replace Text
- 105 Paragraph Editing
- 105 Objects
- 105 Add New Objects
- 105 Add new text objects
- 106 Add new image objects (Business Edition Only)
- 107 Add new shape objects (Business Edition Only)
- 107 Add a path object
- 109 Add a shading object
- 111 Link and Join Text Objects
- 111 Link and Unlink Text Objects
- 111 Join and Split Text Objects
- 112 Edit Objects
- 112 Edit Text Objects
- 113 Edit Image and Shape Objects (Business Edition Only)
- 113 Reflow Editing
- 114 Modify, Arrange and Delete Objects
- 116 Object Properties
- 119 About the Image Editor (Business Edition Only)
- 119 The Tools group
- 119 The Selecting tools
- 120 The Painting tools
- 127 The Filter group
- 127 Flipping and Replacing Images
- 128 Spelling Check
- 129 Working with Layers
- 129 Show /hide PDF Layers
- 130 Import Layers (Business Only)
- 130 Merge Layers (Business Only)
- 131 Flatten Layers (Business Only)
- 131 Delete Layers
- 131 Reorder Layers
- 131 Layer Properties
- 132 PDF Properties
- 132 Description
- 133 Initial View
- 133 Security
- 133 Fonts
- 134 Insert Pages
- 134 Insert pages from file
- 135 Insert pages from folder
- 135 Insert pages from open files
- 135 Insert pages from a scanner
- 136 Insert pages from clipboard
- 136 Insert pages from a blank page
- 136 Insert pages into files
- 137 Rotate, Move, Swap and Delete Pages
- 137 Rotate Pages
- 137 Move Pages
- 138 Swap Two Pages
- 138 Delete Pages
- 139 Extract, Duplicate and Replace Pages
- 139 Extract Pages
- 140 Duplicate Pages
- 140 Replace Pages
- 140 Split PDFs into multiple files
- 141 Crop Pages
- 142 Flatten Pages
- 143 Header & Footer, Watermark & Background to PDFs
- 145 Bates Numbering (Business Edition Only)
- 145 Adding Format Page Numbers
- 147 Commenting Commands
- 147 Text Markup Tools
- 148 Pin Tools
- 148 Add a Note Comment
- 148 Add a file attachment
- 149 Typewriter Tools
- 149 Typewriter
- 150 Callout and Textbox
- 152 Drawing Tools
- 154 Measure Tools
- 156 Stamps
- 160 Change the Appearance of Comments
- 160 Change the appearance of Note Comments
- 161 Change the appearance of Text Markups
- 161 Change the appearance of Drawing Markups
- 161 Change the appearance of Typewriter Markups
- 161 Change the appearance of a textbox or callout
- 162 Managing Comments
- 162 View all comments
- 163 Cut, copy, paste and delete comments
- 164 Undo and Redo comments
- 164 Set and change a status
- 164 Reply to comments
- 165 Arrange comments
- 166 Select multiple comments
- 166 Align Comments
- 166 Center Comments
- 166 Distribute Comments
- 167 Summarize comments
- 168 Send annotated PDFs
- 168 Import/export comments data
- 170 Email Documents
- 170 Send to Evernote
- 170 Send to OneNote
- 171 SharePoint Integration
- 171 Open and Save As PDFs with Foxit PhantomPDF
- 171 Open PDF files in a SharePoint repository
- 172 Save as PDF files to a SharePoint repository
- 172 Open and Save As PDFs with a Web Browser
- 173 Shared Review and Email Review
- 173 Shared Review
- 173 Collect Comments on an Internal Server
- 175 Use Connected Review on Foxit Server
- 175 Email Review
- 176 Review Tracker
- 177 NetDocuments Integration
- 177 Open PDFs on NetDocuments within PhantomPDF
- 178 Open PDFs on NetDocuments from web browsers
- 178 iManage Work Integration
- 178 Register/Unregister servers
- 178 Register servers
- 179 Delete or unregister servers
- 179 Open and check out PDFs on iManage Work
- 179 Save
- 180 Document properties
- 180 OpenText eDOCS Integration
- 180 Open PDFs on eDOCS DM
- 181 Save
- 181 Document properties
- 181 OpenText Documentum Integration
- 182 Open PDFs on OpenText Documentum
- 182 Save
- 182 Document properties
- 183 Interactive Form and Non-interactive form
- 183 Interactive Form
- 183 Non-interactive Form
- 184 Fill in PDF Forms
- 184 Fill Interactive Forms
- 185 Fill Non-interactive Forms
- 186 Comment on Forms
- 186 Manage Form Data
- 186 Import/Export Form Data
- 187 Combine forms to a sheet
- 187 Generate 2D Barcode
- 188 Form Fields
- 188 Create Interactive Forms
- 189 Buttons
- 190 Push Button
- 190 Create a new push button
- 191 Move and resize a push button
- 191 Delete a push button
- 191 Create multiple copies of a push button
- 192 Duplicate a push button across multiple pages
- 192 Set tab order
- 193 Set push button properties
- 197 Set push button properties as default
- 197 Check Box Button
- 197 Set Check Box Button Properties
- 198 Radio Button
- 201 Combo Box Button
- 205 List Box and Text Field Button
- 206 Signature Field Button
- 207 Arrange form fields
- 207 Select multiple form fields
- 208 Align multiple form fields
- 208 Center multiple form fields
- 208 Distribute multiple form fields
- 209 Resize multiple form fields
- 209 Set Form-field Tab Order
- 209 Page templates
- 209 Create a page template
- 209 Manage page templates
- 209 Rename a page template
- 210 Replace a page template
- 210 Delete a page template
- 210 Set the field calculation order
- 210 Edit Static XFA Forms
- 211 Set properties of multiple form fields
- 211 JavaScript
- 211 Document JavaScript
- 212 Document Action
- 212 JavaScript Console
- 213 JavaScript Editor
- 213 Optional Database connectivity to Windows ODBC
- 214 Check PDF Security
- 214 Password Protection & Certificate Protection
- 214 Password Protection
- 215 Add a password security
- 216 Modify password and security settings
- 216 Remove password and security settings
- 217 Certification Protection
- 217 Add a certificate security
- 218 Change or remove certificate protection
- 218 Set Security Policies
- 219 AD RMS Protection (Business Edition Only)
- 219 RMS Encryption
- 224 Template Creation and Editing
- 225 Security Watermark Management
- 227 Foxit Configuration Tool
- 228 Template Extended Policy
- 228 Dynamic Revocation
- 229 Extended Policy
- 229 Auditing Logs
- 229 Restrict Local Printing
- 231 Edit Wrapper Content
- 232 RMS Settings
- 232 Remove Hidden Data
- 232 Redaction (Business Edition Only)
- 233 Mark for Redaction
- 233 Set Redaction Properties
- 234 Apply Redactions
- 234 Search and Remove Text
- 234 Generate Redacted and RMS-protected PDFs (Business Edition Only)
- 235 Windows Information Protection (WIP)
- 235 Add Foxit PhantomPDF to your WIP policies
- 237 Add network locations to be protected by WIP
- 238 FIPS mode
- 241 Digital Signature
- 241 About Digital ID
- 241 Sign a PDF
- 241 Place a signature
- 242 Create signature appearance
- 243 Move, resize and delete an unsigned signature
- 243 Sign Documents
- 244 Validate Signatures
- 245 Modify a signed signature
- 246 Certify a PDF (Business Edition Only)
- 246 Add a time stamp to digital signatures and documents
- 246 To add a time stamp to digital signatures
- 247 To add a time stamp to documents
- 247 Trusted Certificates
- 248 Signature Panels
- 248 View Signature Properties
- 249 Sign PDFs with DocuSign®
- 250 Quick PDF Signature
- 253 Accessibility Check and Fixes
- 253 Check Accessibility with Full Check
- 253 View Full Check Results and Accessibility Report
- 254 Fix Accessibility Problems
- 255 Accessibility Issues
- 255 Document
- 257 Page Content
- 259 Forms
- 259 Alternate Text
- 260 Tables
- 261 Lists
- 261 Headings
- 261 Accessible reading and navigation through accessibility preference setting and shortcut keys
- 262 Set accessibility preferences with Setup Assistant
- 262 Change reading options for the current document
- 262 Read PDF in reflow view
- 262 Read and Interact with PDF with Screen Reader
- 263 Shortcut keys
- 263 Create accessible PDFs (Business only)
- 263 Tag PDF documents and form fields
- 264 Set alternate text for figures
- 264 Check reading order and edit tags with the Reading Order command
- 264 Check the reading order for a tagged PDF
- 265 Edit tags with the Reading Order command
- 267 The Order panel
- 268 Edit document structure with the Content and Tags panels
- 268 Check and correct reflow problems with the Content panel
- 268 View tags in the Tags panel
- 269 Edit tags with the Tags panel
- 270 Add alternate text to tags for links, figures, and abbreviations
- 270 Check and correct table elements
- 271 Print a PDF document
- 271 Print a portion of a page
- 271 Print multiple pages with page thumbnails
- 271 Print from Bookmarks
- 272 Print tabs
- 272 The Print Dialog Box
- 274 Set Foxit PhantomPDF Printer Properties
- 274 General tab
- 275 Watermarks tab
- 276 Headers/Footers tab
- 277 Security tab
- 277 Layout tab
- 278 Document Info tab
- 278 About tab
- 279 Quick Installation Guide
- 279 Installation, Activation, Deactivation, and Uninstallation
- 279 Installing Foxit PhantomPDF
- 279 System Requirements
- 280 How to Install
- 280 Command-line Installation
- 284 Activating Foxit PhantomPDF
- 285 Deactivating Foxit PhantomPDF
- 285 Uninstalling Foxit PhantomPDF
- 285 Foxit PhantomPDF Add-ons
- 286 Critical Add-ons
- 286 Purchasing Foxit PhantomPDF
- 287 Updating Foxit PhantomPDF
- 287 Updating from the Help Menu
- 287 Updating from Foxit Website
- 287 Help & Support
- 287 User Manual
- 287 Ticket Support
- 287 On-Line Support
- 288 Foxit Forum
- 288 GPO Manual
- 288 What is Group Policy?
- 288 Personal Computer Setting
- 288 Set Template Preference
- 289 Example: Not Show Community Language
- 290 GPO Deployment (for Server)
- 290 Create GPO Management
- 294 Apply the Foxit Template
- 295 GPO Items
- 300 SharePoint Configuration
- 302 Quick Start for Azure Active Directory Rights Management
- 303 Web Service Configuration
- 303 1. Configure the Web Service on your on-premise RMS server.
- 305 2. Configure the SQL.
- 314 Work with PhantomPDF via VBA scripts in Excel
- 314 Prepare Microsoft Excel
- 315 Configure the VBA Editor
- 317 Keyboard Shortcuts
- 318 File Keys
- 318 View Keys
- 319 Edit Keys
- 319 Tool Keys
- 320 Document Keys
- 321 Help Keys
- 321 Single-key Accelerators
- 321 Keys for Selecting Commands
- 322 Keys for Working with Comments
- 323 Keys for Navigating a PDF Document
- 323 Keys for Working with Forms
- 323 Keys for Working with PDF Portfolios
- 324 Keys for Navigating Task Panes
- 324 Keys for General Navigating
- 325 Keys for Working with Navigation Panels
- 325 Keys for Navigating the Help Window
- 326 Keys for Accessibility
- 326 Command Lines