Programs. Motorola Workabout Pro4, Workabout Pro4 Long

CHAPTER 3 PROGRAMS

PROGRAMS

Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

The Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

The Onscreen Phone Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

Sending & Ending Phone Calls Using the Onscreen Phone Keypad . . . . . . .3-4

Sending & Ending Calls Using the Workabout Pro4 Keyboard . . . . . . . . . . .3-5

Making a Conference Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Programming Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Managing Phone Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Text Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Synchronizing E-mail with Outlook (PC with Windows XP OS) . . . . . . . . . . . . . . .3-9

Changing Synchronization Settings. . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Synchronizing E-mail with Outlook (PC with Windows Vista or Windows 7) . . . . . . . 3-11

Sending an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Working with the Contacts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Communicate Tab - Adding Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Info Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Notes Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Internet Explorer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Browsing Web Sites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Pictures & Videos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Using the Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Moving Photos to the Workabout Pro4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Opening a Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Deleting a Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

3

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Editing a Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20

Creating a Slide Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20

Using the Video Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20

Windows Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Messenger (Windows Live) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Windows Live. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-22

Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-22

Creating a Note Using the Soft Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . .3-23

Creating and Converting Handwritten Notes to Text . . . . . . . . . . . . . . . . . . . . .3-23

Renaming a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24

Recording Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24

Task Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

File Explorer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-28

ActiveSync® . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-28

Synchronization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-28

Internet Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-29

Creating an Internet Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-29

Using Internet Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-29

Task Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-30

Search Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-31

Office Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-32

Excel Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-32

OneNote Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-32

Word Mobile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36

Text Input Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36

Sharing Documents with your PC . . . . . . . . . . . . . . . . . . . . . . . . . .3-36

PowerPoint Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-37

SharePoint Workspace Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-37

PartnerUp. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-37

Kiosk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38

Modem Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38

Remote Desktop Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38

Connecting to a Terminal Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38

Disconnecting Without Ending a Session. . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

Ending a Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

Programs 3 - 3

Programs

Workabout Pro4 programs are all available from the

Start

screen.

• Tap on the

Start

button in the lower-left corner of the

Today

screen to display the

Start

screen.

Tapping on an icon in this screen launches the associated applet.

IMPORTANT

For details about the options contained under the ‘Settings’ icon, refer to

Chapter 4: “Settings”

.

Home

Tapping on the

Home

icon in the

Start

screen displays the

Today

screen.

IMPORTANT

For details about the Today screen, refer to

“The Today Screen” on page 2-15 .

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The Phone

The Workabout Pro4 can be equipped with optional phone capabilities.

IMPORTANT

In the Americas the Workabout Pro4 is not approved to be used with any VoIP application using Wide Area Network (WAN) or Wireless

Local Area Network (WLAN).

NOTE

The Phone option is only available on units equipped with the Cinterion PHS8-P

GSM/GPRS/EDGE/UMTS/HSPA+ Radio.

To access the phone pad on a unit that includes the phone option:

• Tap on

Start>Phone

icon.

The Onscreen Phone Keypad

The

onscreen phone keypad

provides phone services like those you may find on your cellular phone. You can use the phone keypad provided with your Workabout Pro4 to, for example, send and receive phone calls, make conference calls, view your call history, set up speed dial numbers, etc.

Sending & Ending Phone Calls Using the Onscreen Phone Keypad

To display the onscreen phone keypad:

• Tap on

Start>Phone

icon.

NOTE

You can also press the [Talk] key on the Workabout Pro4 keyboard to display the phone keypad providing it has been activated. The [Talk] key is labelled with a green telephone receiver icon.

Programs 3 - 5

Phone settings

Directory assistance

Hide/show keypad Menu

To make a phone call:

• Use the phone keypad to enter the phone number. Tap on

[Talk]

to connect the call.

When you tap on the [Talk] button to connect to a phone number, the [Talk] button toggles to become the [End] button. When you’ve completed your call and want to disconnect:

• Tap on

[End]

button on the onscreen phone keypad.

Sending & Ending Calls Using the Workabout Pro4 Keyboard

Units equipped with a WWAN radio can be ordered with a phone option – the keyboard provides a [Talk] and an [End] key on the physical keyboard.

• Press the [Talk] key to answer a call or to display the onscreen phone keypad so you can initiate a call.

• Press the [End] key to terminate a phone call.

Making a Conference Call

To set up a conference call between yourself and two or more other parties:

• In the phone keypad, type the

first phone number

. Tap on

[Talk]

.

• While you are connected to the

first number

, tap on

Menu>Hold

.

• Type the

second number

. Tap on

[Talk]

.

• Tap on

Menu>Conference

.

• To add another party, tap on

Menu>Hold

, type the

number

, and then tap

Menu>Conference

.

• Tap on

[End]

to disconnect all calls.

Programming Speed Dial

The phone keypad provides a

Speed Dial

button for quick access to frequently used numbers.

• In the phone keypad, tap on the

Speed Dial

button to display the

speed dial Phone

dialog box.

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Speed dial number

Call softkey

This dialog box lists the phone numbers and the speed dial key to which the phone number has been assigned.

• Tap on the

Speed Dial Number

(the number to the left of the phone number you want to dial),

or

Tap on the

Call

softkey in the softkey bar at the bottom of the screen; the number is dialled for you.

Using the Phone Keypad to Program a Speed Dial

There are a number of ways to add a speed dial number. You can create a speed dial number using the

Contacts

list or by using the

Speed Dial

button on the phone keypad.

Adding a New Phone Number

• In the

phone keypad

, tap on the

Speed Dial

button.

• In the speed dial

Phone

dialog box, tap on

Menu>New

.

• In the list, choose a

contact

for a speed dial.

Programs 3 - 7

• Type a contact name in the field where the cursor is displayed, or tap on a name in the list.

A sequential speed dial key is automatically assigned in the

Location

field. You can tap on the arrows to the right of the

Location

field to change the auto assignment.

Using the Contact List to Program a Speed Dial

• Tap on

Start

followed by the

Contacts

icon.

• Tap on the

Contact

to which you want to assign a speed dial number.

• In the

Summary

screen, tap on

Menu>Add to Speed Dial

.

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Managing Phone Settings

You can adjust phone settings such as the ring type and tone, choose phone services such as barring calls, and you can also determine network selections.

IMPORTANT

For details, refer to “The Phone – Managing Settings” on page 4-44 .

Text Messages

Tapping on the

Text

option in the

Today

screen displays this screen.

This option allows you to compose, send and receive text messages using your Workabout Pro4.

IMPORTANT

For details about using the Text Messages feature, refer to

“Text

Messages” on page 2-19 .

Programs 3 - 9

E-mail

NOTE

If your e-mail is already synchronized, go to

“Sending an E-mail” on page 3-12 .

The

E-mail

program is used to send and receive e-mail on your Workabout Pro4. It also provides access to text messages.

To send and receive e-mail, you’ll need to synchronize your PC or connect to a Post Office Protocol 3 (POP3) or Internet Message Access Protocol 4 (IMAP4) mail server.

For each of these methods, you need to set up an e-mail account with one exception – Outlook e-mail accounts are set up by default.

Folders

If you use an Outlook e-mail account, messages in the Inbox folder in Outlook are automatically synchronized with your Workabout Pro4. You can use ActiveSync on your PC to synchronize additional folders. The folders and messages you move are mirrored on the server.

For POP3 accounts, if you move e-mail messages to a folder you create, the link between the messages on the Workabout Pro4 and the copies on the mail server are broken. When you next connect, the mail server will recognize that the messages are missing from the Workabout Pro4 Inbox folder and delete them from the server, preventing duplication of messages. Keep in mind however that you will not have further access to messages that you moved to folders from anywhere except with the Workabout Pro4.

For IMAP4 accounts, the folders you create and the messages you move are reflected on the server, making messages available any time whether you connect to your mail server from your Workabout Pro4 or your PC.

Synchronizing E-mail with Outlook (PC with Windows XP OS)

IMPORTANT

For PCs running Windows Vista or Windows 7, follow the guidelines

under “Synchronizing E-mail with Outlook (PC with Windows Vista or

Windows 7)” on page 3-11 .

By synchronizing the Workabout Pro4

E-mail

program with Outlook on your PC, your e-mail is available on both the Workabout Pro4 and on your PC.

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NOTE

Synchronizing e-mail does not require that the Workabout Pro4 have an independent connection to the Internet.

• In

ActiveSync

on your PC, tap on

Tools>Options

in the tool bar at the top of the screen.

• Make certain that a check mark is displayed in the checkbox next to

E-mail

. Tap on

OK

.

Once you check

E-mail

for synchronization, Outlook e-mail messages are synchronized as part of the general synchronization process. The next time you synchronize with ActiveSync, the e-mail in Outlook on your PC will be transferred to the Messaging program on your Workabout Pro4.

Changing Synchronization Settings

• In

ActiveSync

on your PC, double-tap the

E-mail

item in the

Sync Options

tab.

Programs 3 - 11

• Tap on the

Select Folder

button.

• Add a check mark next to the folders in this screen that you want to synchronize with your Workabout

Pro4, and tap on OK.

The

E-mail Synchronization

screen is displayed again.

• If you want to accept file attachments, add a check mark next to

Include file attachments

. To limit the size, tap on Only if smaller than, and specify a size in the KB box.

• Tap on

OK

.

Synchronizing E-mail with Outlook (PC with Windows Vista or Windows 7)

PCs running Windows Vista or Windows 7 use

Windows Mobile Device Center

in place of ActiveSync.

• In the

Windows Mobile Device Center

, tap on

Set up your device.

3 - 12 Workabout Pro4 (Windows Embedded Hand-Held 6.5) User Manual

• Make certain that a check mark is displayed in the checkbox next to

E-mail

. Tap on

Next

.

NOTE

If an Exchange Server is detected, a screen is displayed where you can enter the Server address, your user name and so on, and sync the Workabout Pro4 with the Exchange Server directly over a cellular or wireless network when you are not connected to your PC. This is an optional step that you can skip.

• Tap on

Skip

and then tap on

Setup

.

When

E-mail

is checked for synchronization, Outlook e-mail messages are synchronized as part of the general synchronization process. The next time you synchronize with Windows Mobile Center, the e-mail in Outlook on your PC will be transferred to the Messaging program on your Workabout Pro4.

Sending an E-mail

E-mail messages are stored in the Outbox folder and are sent to recipients the next time you sync or connect to your e-mail server to send and receive mail.

• Tap on

Start>E-mail

.

• Choose the e-mail account you want to use.

• Tap on

Menu>New

.

• In the

To, Cc

, or

Bcc

fields, enter an

e-mail address.

Keep in mind that you can also use your

Contacts

to choose an e-mail recipient provided an e-mail address is associated with the contact.

• Tap

Menu>Add Recipient

, and then choose a

contact

from the list.

• If you're sending an email to

multiple

people, use a

semicolon

(;) between addresses.

Programs 3 - 13

Contacts

Contacts

are available with your e-mail, text messages, voice messages and your phone.

• Tap on

Start>Contacts

to display your contacts.

Working with the Contacts List

The

Contacts

screen allows you to work with existing entries, search for a particular contact and create new entries.

Contact Menu Commands

A

Menu

softkey at the bottom of the screen provides additional commands that allow you to work with the contacts in this list.

Menu

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Searching for a Contact

Type a contact name here

Tap on an alpha group to narrow the search

To search for a particular entry:

• Tap on the

Enter a name ...

field, and type the name you are searching for in the Contacts list.

• To narrow your search to names beginning with a particular letter, tap on the appropriate alpha character grouping.

Communicate Tab - Adding Contacts

Adding a New Contact

The

New

softkey located to the right of the

Start

softkey allows you to add additional entries to your contacts list.

• Tap on the

New

softkey.

New

• Choose the

contact type

to which you want to add an entry.

• Tap on the

Select

button to display the

Communicate

screen. Tap on each of the options you want to complete for the new contact you are creating. Each item you tap on in this screen produces an associated pop-up screen in which you can enter the appropriate information. For example, in the sample screen following, tapping on

Add a name

displays an associated screen for you to complete.

Programs 3 - 15

• When you’ve completed the information for the contact entry, tap on

OK

. The new contact is displayed in the

Contacts

list.

Info Tab

This tab allows you define a ring tone for a particular contact. You can also add additional addresses related to your contact (work and home), and information about your contact such as a job title, office location and fax number.

Notes Tab

This screen allows you to enter useful information about your contact.

3 - 16 Workabout Pro4 (Windows Embedded Hand-Held 6.5) User Manual

Internet Explorer

You can connect to

Internet Explorer

in two ways: by connecting the Workabout Pro4 directly to the Internet or

by connecting through your PC (see “ActiveSync®” on page 3-28 ).

Browsing Web Sites

There is little difference between the standard Internet Explorer found on your PC and that found on your

Workabout Pro4, sometimes referred to as

Pocket Internet Explorer

. You can enter URLs, set a ‘home page’, turn images on and off, e-mail links to friends, and so on.

To go to a web site:

•

Connect your Workabout Pro4 to the Internet. (If you’re not certain how to do this, refer to “Connections –

Connecting to the Internet” on page 4-21 ).

• Tap on

Start>Internet Explorer

to open

Internet Explorer

.

• Tap on the address bar – the field near the top of the screen where URLs are entered – to highlight the current URL.

• Type a new URL in the address bar.

Tapping on the

softkeys

in the softkey bar at the bottom of the screen displays

Internet Explorer

commands like those you find on your PC.

Programs 3 - 17

Calendar

This option is used to map out all your upcoming appointments, meetings and so on in the weeks, months and years ahead.

IMPORTANT

Refer to

“Calendar of Upcoming Appointments” on page 2-20 for

details about this feature.

Alarms

Refer to

“Time, Date and Alarms” on page 2-17

for details about this applet.

Pictures & Videos

The

Pictures & Videos

applet allows you to snap photographs and record video footage. It is also a photo and video viewing program.

IMPORTANT

The Pictures & Videos program can only display .bmp or .jpg formats. Photos in other formats will need to be converted on your PC before they are transferred to the Workabout Pro4.

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Using the Camera

• Tap on

Start>Pictures & Videos

.

Keep in mind that if there are no pictures stored on your Workabout Pro4 as yet, you’ll only see the

Camera

icon in this screen.

• Tap on the

Camera icon

to activate the camera.

The screen will display the image your camera is pointed at. (The camera is built into the back of the Workabout Pro4.)

Photo Film Icon indicates the camera is active.

Tapping on this softkey displays thumbnails of photos stored on the Workabout Pro4.

• Frame the image in the Workabout Pro4 screen. Press

[ENTER]

to snap the photograph.

Programs 3 - 19

Photo Menu

When the camera is activated, tapping on

Menu

displays a set of commands to help you modify how your camera operates, the quality of the photos it takes, and so on. You can also use this menu to activate the video recorder rather than the still camera.

NOTE

‘Video’ is a toggle command. When the ‘Still’ camera is activated, ‘Video’ is available in this menu. When the video recorder is activated, ‘Still’ (camera) is available in this menu.

Moving Photos to the Workabout Pro4

• Connect your device to your PC with ActiveSync.

• Locate the pictures on your PC, and drag photos from their folder to the

Mobile Device

(Workabout Pro4).

The Workabout Pro4 can be found under

Computer

(

My Computer

on PCs running Windows XP).

Opening a Photo

• To open a photo, tap on

Start>Pictures & Videos

. You’ll see a thumbnail of your photos.

• Tap on a thumbnail to open the photo.

NOTE

If you’ve stored your photos on a storage card, you’ll need to tap on the storage card icon to display your photos.

Deleting a Photo

• Press and hold the stylus on the thumbnail photo you want to delete to display a pop-up menu. Tap on

Delete

.

• Confirm your choice when prompted.

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Editing a Photo

• Tap on a thumbnail photo to open it.

• Tap on

Menu>Edit

.

The

Rotate

command is now displayed in the softkey bar. Additional editing tools are listed in the

Menu

.

Creating a Slide Show

To view a slide show:

• Tap on the

Menu>Play Slide Show

.

The slide show begins – in slide show mode, photos are displayed for about five seconds, one after the other.

• To display the slide show tool bar, tap anywhere on the photo.

Flip View

Pause

Play

Previous

Next

Close

Using the Video Recorder

• Tap on the

Camera

icon.

• In the bottom-right corner of the

camera

screen, tap on

Menu>Video

.

Programs 3 - 21

• Press

[ENTER]

to begin recording.

Video Recorder Icon

Indicates that video is active.

• To end the video, press

[ENTER]

again, or tap on the

Stop

softkey.

NOTE

When the ‘Video’ recorder is activated, a Menu is available to tailor the operation of the recorder, the quality of the recording, and so on.

Windows Media

Windows Media

allows you to play music and videos on your Workabout Pro4. You can use

Windows Media

to play digital audio and video files that are stored on your Workabout Pro4 or on the web.

• To work with this applet, tap on

Start>Windows Media

.

For details about using this applet, refer to: http://www.microsoft.com/windowsphone/en-us/howto/wp6/music/windows-media-player-mobile.aspx

Messenger (Windows Live)

Windows Live Messenger

is an instant messaging service. Refer to the Microsoft web site for details.

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Windows Live

Windows Live

is a free online service that provides operators with a free mobile phone back-up solution by wirelessly synchronizing contacts, calendar appointments, and so on with a password-protected online portal.

When you tap on

Windows Live

and accept the license agreement, a

Setup

screen is displayed. Follow the setup steps to set up your

Windows Live ID

so that you can begin using this service.

Notes

The

Notes

application is an electronic notepad you can use to jot down your ideas quickly. You can enter text using the

soft keyboard

, the

Workabout Pro4 keyboard

, or you can create a handwritten note on the screen by using the

transcriber

. You can also

record

a message.

Notes can also be shared through e-mail and synchronization with your PC.

• Tap on

Start>Notes

to launch this application.

New

• Tap on the

New

softkey to display a blank note.

Programs 3 - 23

Creating a Note Using the Soft Keyboard

The

soft keyboard icon

is available by default. It is a replica of a standard keyboard. Use your stylus to type letters, numbers, symbols and so on.

• When you’ve completed your note, tap on

OK

.

Your note is automatically saved. The file name is the first line of the note if you used the keyboard – otherwise, it’s named Note1, Note2 and so on.

Creating and Converting Handwritten Notes to Text

To create a handwritten note using the

transcriber

:

• Tap and hold the stylus on the

soft keyboard

icon to display the pop-up menu.

• Choose

Transcriber

from the menu.

When you choose

Transcriber

, you can write notes in your own handwriting. Workabout Pro4 converts the notes into typed text for you.

3 - 24 Workabout Pro4 (Windows Embedded Hand-Held 6.5) User Manual

A

Transcriber Intro

screen is displayed to provide information to help you work with the

Transcriber

.

When you choose

Transcriber

, the soft keyboard icon changes to an icon of a hand poised to write a note.

• At the

top

of the

Transcriber Intro

screen, tap on

OK

.

• In the blank

Note

screen, use your stylus to write a note as clearly as possible.

The text in the note is converted from handwritten to printed text.

Renaming a Note

• Press and hold the stylus on the file name in the

Notes

screen that you want to rename. In the pop-up menu, choose

Rename/Move

.

• In the

Name

field, type the new name.

NOTE

Remember that if you want to use the soft keyboard to type a new name, you’ll need to tap and hold the stylus on the

Transcriber icon

, and choose

Keyboard

from the popup menu.

You can also move the note to a new

Folder

and/or a new

Location

.

• When you’ve made the changes you need, tap on

OK

.

Recording Notes

It is sometimes easier to record a note than to write it down just to make certain that you’ve captured an idea before it drifts away. To make an audio recording:

• Tap on the

New

softkey to open a fresh note.

Programs 3 - 25

• Tap on

Menu>View Recording Toolbar

.

Volume

Skip to end

Skip to start

Record

Stop

Play

• Tap on the

Record

button – a beep alerts you that your device is now ready to record.

• Begin speaking into the microphone on the Workabout Pro4. Make certain that you move the Workabout

Pro4 to within a few feet of the source of the sound you want to record.

• Tap on the

Stop

button when you’ve completed your recording.

• Tap on

OK

to save the recorded note.

A speaker icon is displayed in the note indicating the presence of a recording within the note.

• To play the recorded note, tap on the

speaker icon

.

• Tap on

Menu

, and choose

View Recording Toolbar

again to turn off the feature.

Task Notification

Tasks

lets you create lists of entries representing your responsibilities, upcoming projects, and so on. If you’ve assigned any tasks, this option lets you know how many active tasks you have.

NOTE

You can synchronize the Task Notification option so that any tasks are displayed on your Workabout Pro4 as well as your PC. Refer to

“Synchronizing E-mail with

Outlook (PC with Windows XP OS)” on page 3-9

and “Synchronizing E-mail with

Outlook (PC with Windows Vista or Windows 7)” on page 3-11 . Each section out-

lines how to synchronize options other than e-mail.

3 - 26 Workabout Pro4 (Windows Embedded Hand-Held 6.5) User Manual

• Tap on

Start>Tasks

to display the Tasks screen.

Creating a Task

• Tap in the field labelled

Tap here to add a new task

.

• Type your task description.

• Press

[ENTER]

to add the task to your list.

Edit

Programs 3 - 27

Editing a Task

• Tap on a

task

in the task you want to edit. Tap on the

Edit

softkey in the softkey bar to display a detailed task screen where you can define task characteristics.

Figure 3-1

Task Details Screen

Each of the nine items in this screen, when tapped, displays a drop-down menu where you can choose from a list of options.

• Once you’ve completed all the appropriate fields, tap on

OK

to save your changes.

NOTE

You can also tap on the Notes tab to add additional information about the task you are defining.

Deleting a Task

• Press and hold the stylus on a task until a pop-up menu is displayed.

• Tap on

Delete Task

.

Marking a Task as Completed

• In the

Tasks

list, tap the

checkbox

next to the items that are completed.

Sorting Tasks

• Tap on the

Menu

softkey, and tap on

Sort By

.

You can choose from

Status, Priority, Subject, Start Date

or

Due Date

. The tasks are arranged in the list according to the criterion you chose.

Limiting the Tasks Displayed in the Task Screen

• Tap on

Menu

in the softkey bar, and tap on

Filter

.

You can choose

All Tasks, Recently Viewed, No Categories, Active Tasks

or

Completed Tasks

. The tasks are displayed on the screen according to the preference you chose.

3 - 28 Workabout Pro4 (Windows Embedded Hand-Held 6.5) User Manual

File Explorer

Windows Embedded Hand-Held 6.5 files are stored in folders and sub-folders that are accessible through

File Explorer

. You can open, save, rename, copy and paste files in the same manner as you would on any desktop PC.

IMPORTANT

Refer to

“Managing Files and Folders” on page 2-24

for details about this feature.

ActiveSync®

ActiveSync®

is Microsoft PC connectivity software that can be used to connect the Workabout Pro4 to PCs running this software. You can synchronize the Workabout Pro4 with your PC using this utility.

By connecting the Workabout Pro4 to a PC through your single bay USB cradle and running ActiveSync or

Mobile Device Center on your PC, you can view Workabout Pro4 files, drag and drop files between the Workabout Pro4 and the PC, connect to the Internet, and so on.

Synchronization

IMPORTANT

For information about using ActiveSync and Mobile Device Center on

your PC, refer to “Synchronizing E-mail with Outlook (PC with

Windows XP OS)” on page 3-9

and “Synchronizing E-mail with

Outlook (PC with Windows Vista or Windows 7)” on page 3-11 .

To download either ActiveSync or Mobile Device Center, visit the following Microsoft internet site: http://www.microsoft.com/windowsphone/en-gb/howto/wp6/sync/prepare-to-sync-windows-phone-6-5-with-my-computer.aspx

Programs 3 - 29

Internet Sharing

This option allows you to use your Workabout Pro4 to connect your PC to the Internet. Before you can use

Internet Sharing

, you must make certain that you have established a data connection on your Workabout Pro4.

Creating an Internet Connection

Follow the steps in this section only if you have not already setup an Internet connection.

You’ll need the following information before you begin:

From your cellular service provider:

data connectivity information, access point name and PAP/CHAP security settings.

From your Internet service provider (ISP) or wireless service provider:

access point name and password and any additional security information.

For a GPRS, 1xRTT or dialup connection:

• Tap on

Start>Settings>Connections

. Tap on the

Connections

icon.

• Under

My Work Network

, tap

Add a new modem connection

.

• Type a

name

for the connection, and choose

Cellular Line (GPRS)

, or for 1xRTT connections, choose

Cellular Line

. Tap on

Next

.

• Type the

phone number

or

access point name

provided by your service provider, and tap

Next

.

• Type the

credentials

supplied by your service provider, and tap

Finish

.

Using Internet Sharing

NOTE

Make certain that your data connection is running and that you can access the Internet from the Workabout Pro4. If you are using a USB cable to connect to your PC, you will need to disable the ActiveSync USB connection.

• On your PC, open the

ActiveSync

window, and tap on

File>Connection Settings.

If you are using

Windows Mobile Device Center

, tap on

Mobile Device Settings>Connection Settings

.

• Disable

Allow USB connection

by tapping in the checkbox to the left of this option.

• Connect the Workabout Pro4 to your PC using

Bluetooth

or a

USB cable

.

• On your Workabout Pro4, tap

Start>Internet Sharing

.

• Choose the

PC Connection

type – USB or Bluetooth.

• Choose the

network connection

that the Workabout Pro4 should use to connect to the Internet.

• Tap

Connect

. It takes approximately 30 seconds to establish a connection. (If you are prompted to turn on

Bluetooth

, tap

Yes

.)

For PC Running Windows XP or Earlier

If you are using a

Bluetooth

connection, execute the following steps

on your PC

:

• Tap

Start>Control Panel>Network Connections

.

3 - 30 Workabout Pro4 (Windows Embedded Hand-Held 6.5) User Manual

• Right-click on

Bluetooth Network Connections

, and click on

Bluetooth Network Devices.

• If the Workabout Pro4 is listed as a

Network Access Point

, choose

Connect

. If it is not listed, choose

Create a new connection

and use the

New Connection Wizard

to add the Workabout Pro4 to the list.

For PC Running Windows Vista or Windows 7

If you are using a

Bluetooth

connection, execute the following steps

on your PC

:

• Tap

Start>Control Panel>Network & Sharing Center

.

• Double-tap on

Set up a new connection or network

.

• In the

Choose a connection option

screen, double-click on

Connect to a Bluetooth personal area network (PAN)

.

A

Devices and Printers

screen is displayed.

NOTE

Make certain that

Bluetooth

is enabled on your Workabout Pro4 and that it is discoverable – on your Workabout Pro4, tap on

Start>Settings>Connections

. Tap on the

Bluetooth

icon. Scroll to the

Mode

tab. If they are not already enabled, tap in the checkbox (add an ‘

x

’) next to

Turn on

Bluetooth

and

Discoverable

.

• In the

Devices and Printers

screen, tap on the

Add a device

button.

Your Workabout Pro4 is displayed in the

Add a device

screen.

• Double-tap on your

Workabout Pro4

icon.

You are asked to choose a pairing option –

Create a pairing code for me

, or

Enter the device’s pairing code

.

• If a pairing code has been assigned to your Workabout Pro4, choose

Enter the device’s pairing code

, and type the

Workabout Pro4 passcode

on your PC

and

on your Workabout Pro4.

• If a pairing code has not been assigned to your Workabout Pro4, choose

Create a pairing code for me

, and type the

Workabout Pro4 passcode

on your PC

and

on your Workabout Pro4.

A message will appear on your Workabout Pro4 indicating that you have successfully paired your Workabout

Pro4 with your PC. Your Workabout Pro4 will appear in

Control Panel>Devices and Printers.

Task Manager

The

Task Manager

screen lists all running tasks (applications) or processes. This applet provides a number of options to manage these.

IMPORTANT

For details about using the Task Manager, refer to “Task Manager” on page 4-76

.

Search Phone

This feature allows you to conduct a search through the data stored on your phone.

• Tap on

Start>Search Phone

icon.

Programs 3 - 31

• Tap in the

Search For field

, and type the information or a fragment of the information for which you are searching.

• In the

Type:

drop-down menu, choose the location in which you want to conduct the search.

3 - 32 Workabout Pro4 (Windows Embedded Hand-Held 6.5) User Manual

• Tap on the

Search

softkey key.

The results of your search are displayed in the

Search

screen.

Office Mobile

This icon contains the following abridged Microsoft programs:

Excel Mobile

,

OneNote Mobile

,

PowerPoint

Mobile

,

SharePoint Workspace Mobile

and

Word Mobile

.

• Tap on

Start>Office Mobile

.

Excel Mobile

Excel Mobile

is an abridged version of Microsoft Excel, an electronic spreadsheet program. If you’re familiar the Excel application on your PC, you’ll be able to navigate

Excel Mobile

.

In addition to providing the tools to manipulate text and numeric values like statistics, percentages, using formulas that perform calculations, and so on, this program can also include graphics such as pie charts.

Excel Mobile

allows you to copy Excel workbooks from your PC onto your Workabout Pro4 and update them while you’re away from your desk.

• Tap on

Start>Office Mobile>Excel Mobile

.

• If a list of workbooks is displayed rather than a new sheet, you’ll need to create a new workbook. To create a workbook:

• In

Excel Mobile

, tap the

Menu>File>New

.

OneNote Mobile

You can use

OneNote Mobile

to take notes wherever you are and then synchronize your notes with a notebook section in the OneNote version on your PC. For example, you can:

• Snap pictures of business cards on your Workabout Pro4 and then bring them into

OneNote

on your PC.

• Create short text notes and voice recordings on your Workabout Pro4 to remind you about important meetings, ideas, etc. and synchronize them with your notes.

• Prepare information in

OneNote

on your PC and then transfer it to your Workabout Pro4 where it will be available to you wherever you and your Workabout Pro4 go.

Programs 3 - 33

IMPORTANT

Remember that you must have Microsoft Office OneNote 2010 and the latest version of ActiveSync or Windows Mobile Device Center installed on your PC before you can set up a partnership between your Workabout Pro4 and your PC.

Setting Up a Partnership

• Start

Office OneNote

and

ActiveSync

or

Windows Mobile Center

on your PC.

• Connect the Workabout Pro4 to your PC; you can use a USB cable or a

Bluetooth

connection.

When a connection is established between the Workabout Pro4 and your PC, ActiveSync displays a

New

Partnership

screen.

• Choose

Standard partnership

, and tap on

Next

.

• To share information between

OneNote Mobile

and

Office OneNote 2010

on your PC, tap

Synchronize with this desktop computer

, and then tap on

Next

.

• Tap on

Finish

to begin the partnership between the Workabout Pro4 and the PC. Now you’ll be able to pass notes back and forth between your PC and your Workabout Pro4.

Creating A Note

• Tap on

Start>OfficeMobile>OneNote Mobile

icon. Tap on

New

in the softkey bar to display a blank note.

• Tap on

New

to create a note page. Begin typing.

3 - 34 Workabout Pro4 (Windows Embedded Hand-Held 6.5) User Manual

• When you complete your note, tap on

Done

.

NOTE

Remember that you can tap on the Menu softkey to Undo typing, add Formats

(Bold, Italic, Underline, Strikethrough), and include Lists (Numbered, Bulleted,

Clear).

Using the OneNote Menu

Tapping on

Menu

displays a list of options to help you work with the

OneNote Mobile

applet.

•

Undo

,

Redo

,

Cut

,

Copy

and

Paste:

These commands operate in the same way as they do in any

Windows Office application.

•

Format:

Tapping on this command lists the formatting options you can apply to your note:

Bold

,

Italic

,

Underline

,

Strikethrough

and

Clear All

.

•

Take Picture:

When you tap on this option, the Workabout Pro4 switches to camera mode so that you can snap a picture to include in your note.

Programs 3 - 35

Press

[ENTER]

to snap a photo that is automatically inserted into your note.

•

Insert Picture:

Tapping on this command automatically displays your

My Pictures

folder where you can tap on an existing picture to insert it into your note.

•

Insert Recording:

When you tap on this command, a recording panel is displayed.

Play

Stop

Record

Cancel

Save

Tap on the

Record

button to

record

your message.

Tap on

Stop

when you’ve completed your message.

Tap on

Play

to

listen

to your voice message.

To

discard

your message, tap on

X

– the

Cancel

button.

3 - 36 Workabout Pro4 (Windows Embedded Hand-Held 6.5) User Manual

To

save

your message, tap on

OK

. An audio icon is displayed in your note. You can tap on it to listen to your message.

Synchronizing Workabout Pro4 One Note With PC OneNote

• Connect the Workabout Pro4 to your PC using either a USB cable or

Bluetooth

.

When the connection is complete, take one of the following steps:

• In

Microsoft ActiveSync

on your

PC

, choose

Sync

or

• On your

Workabout Pro4

, tap on

Start>ActiveSync

, and then tap on

Sync

.

During synchronization, the notes you created on your Workabout Pro4 are copied to a new Office OneNote

2010 notebook called

OneNote Mobile

on your

PC

. When synchronization is done, you can drag the transferred notes into any other sections and other notebooks on your PC.

Word Mobile

If you’ve used Microsoft Word on your PC, Word Mobile will be familiar to you. Keep in mind however that

Word Mobile

is designed for a small screen and limited memory.

NOTE

Keep in mind also that a Word document created on your PC can lose key formatting features such as styles and tables if you make changes to it on your Workabout Pro4.

• Tap on

Start>Office Mobile>Word Mobile

.

NOTE

If you’ve already created a Word document, it will be listed in a Word Mobile window. To launch a new Word document, you’ll need to tap on the New softkey.

Text Input Modes

In addition to the soft keyboard, you can enter text using the

Workabout Pro4 keyboard

,

soft keyboard

or the

transcriber

.

IMPORTANT

Refer to

“Notes” on page 3-22

for details about the transcriber and soft keyboard text input methods.

Sharing Documents with your PC

Documents created on a PC are recognized by your Workabout Pro4. However, some formatting is lost when a

Word document is converted to a Word Mobile document. This loss also occurs when you open a

.doc

file and change it on the Workabout Pro4.

Programs 3 - 37

IMPORTANT

To avoid problems, work on copies of .doc files. In addition, keep in mind that you can use the Terminal Services Client program to log onto a desktop PC that is also running Terminal Services, and then you can use any program on your PC, including Microsoft Word

(rather than Word Mobile).

Refer to

“Remote Desktop Mobile” on page 3-38

.

PowerPoint Mobile

PowerPoint Mobile

works just like the desktop version that may be installed on your PC. To launch this program on your Workabout Pro4:

• Tap on

Start>Office Mobile>PowerPoint Mobile

.

SharePoint Workspace Mobile

SharePoint Workspace Mobile

allows you to open, edit, and save documents that are on a SharePoint site (a web site that lets you and others share and collaborate on documents, projects, schedules, and so on).

• Tap on

Start>Office Mobile>SharePoint Mobile

.

• Tap on the

Address

softkey to highlight the web address field. Type the

SharePoint address

you want to access.

• Tap on

Go

to access documents in the SharePoint site you specified.

NOTE

To access a SharePoint site using SharePoint Workspace Mobile from inside your organization, you need to set up a Wi-Fi connection that lets you access a

SharePoint site on your company's network.

PartnerUp

This app displays a number of pre-loaded applications. Tapping on an app in the list takes you to an associated web site.

The operator can then install the application. If a license is required, it can be obtained by sending an e-mail to the software license mailbox or by contacting a Sales Rep from the contact web page.

http://www.motorolasolutions.com/US-EN/Pages/Contact_Us/

Additional pieces of software such as a server must be obtained through Motorola.

3 - 38 Workabout Pro4 (Windows Embedded Hand-Held 6.5) User Manual

Kiosk

Kiosk

allows the administrator to tailor how the Workabout Pro4 operates and the options the user can access.

Note that the look of the

Today

screen will change from icons that are finger accessible to a list of items that is best accessed using a stylus.

IMPORTANT

For details about this application, refer to

“Kiosk” on page 4-61

.

Modem Link

Modem link allows you to use the GPRS connectivity on your phone to connect your laptop or PC to the Internet.

Remote Desktop Mobile

This program allows you to log onto a Windows Terminal Server and run the desktop programs from the server on your Workabout Pro4.

Connecting to a Terminal Server

• Tap on

Start>Remote Desktop Mobile

• In the

Remote Desktop

screen, choose a

Computer

from the drop-down menu.

• Type your

User name, Password

, and

Domain

(if required). Tap on

Connect

.

Programs 3 - 39

Disconnecting Without Ending a Session

IMPORTANT

These commands are accessed from the Start menu in the Terminal

Services screen used to access the PC’s commands. Do NOT use the Start menu on your Workabout Pro4.

• In the

Remote Desktop Connection

window, tap on

Start>Shutdown

.

• Tap on

Disconnect>OK

.

Ending a Session

• In the

Terminal Services Client

screen, tap on

Start>Shutdown

.

• Tap on

Log Off>OK

.