Appendix D – eDirectGlass
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QuickBooks Setup
1. Download eDirectGlassQB.zip from http://www.edirectglass.com/downloads/eDirectGlassQB.zip
2.
NOTE: If you have QuickBooks open, please close it prior to running this file.
Unzip the files and first run QBXMLRP2Installer.exe. (
NOTE:
If you are upgrading to Internet Explorer 7
and/or QuickBooks 2006+, you must first uninstall the existing version of QBXMLRP2 under
Add/Remove Programs in the Windows Control Panel. Once you have removed the old version, install the new version and reboot your PC.)
3. Click on ‘Next’ to begin the installation
4. Click on ‘Install’
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5. The installation will begin.
6. When the application is finished installing, the following window will appear and now you must click on the Finish button to complete the installation.
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7.
Note: You must have QuickBooks open before installing this DLL.
Next copy qbXMLRP2e.exe to C:\Program Files\Common Files\Intuit\QuickBooks\
Open QuickBooks and then Click Start, Programs, Accessories, Command Prompt and enter this line at the prompt – cd C:\Program Files\Common Files\Intuit\QuickBooks\ then enter this on the next blank line – qbXMLRP2e.exe /RegServer and hit enter. After the DLL installs, you will receive a blank line with no messages.
8. Now open up Internet Explorer and go to Tools, Internet, Options, Security. Choose Custom
Level and then find the heading ‘Download Unsigned ActiveX Controls’. Change the setting for this line to ‘Prompt’.
(
Note:
If you are using Internet Explorer 7, please refer to the Internet Explorer 7 Configuration
section of this guide to configure the settings for the correct operations of your QuickBooks
link.)
9. Login to your eDirectGlass account. Remember, QuickBooks
must
be open anytime that the user wants to synchronize or work with eDirectGlass and QuickBooks.
10. Go to Administration, QuickBooks Setup.
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11. Click on Browse and locate your QuickBooks company file. Typically this is found in
C:\Program Files\Intuit\QuickBooks Pro and the filename should be your company name with a
.QBW extension.
12. Once you have selected your file, click on Chart of Accounts. If you did not set your Internet
Explorer security settings properly, you will get an Internet Explorer ActiveX warning box, simply click on Yes.
13. eDirectGlass will talk to your local installation of QuickBooks and may pop-up the follow dialog box in QuickBooks. If the dialogue box does not come up, click on the QuickBooks program on your toolbar:
14. Select “Yes,Always” to allow your eDirectGlass account access to your QuickBooks account.
15. You may also get a digital certificate warning screen. If you do, select “Yes”
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16. Once you have completed this, your chart of accounts will be displayed:
You may get a warning message from Internet Explorer regarding the speed of waiting for the
Chart of Accounts. If you do, click ‘No’; otherwise, you may cause a setup issue.
17. Please go through all of our Chart of Account mappings and make sure that every Revenue
GL and COGS GL is setup for each PartID, Category, etc. As you make changes, they are saved immediately.
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18. Next, you must go in to QuickBooks, with your company file open and make the following changes: a. Go to Edit, Preferences and find the Purchases & Vendors icon. Click on this icon. b. Next click on the Company Preferences. Make sure that the “Inventory and purchase orders are active” check box is active. Close the Preferences window when you are finished.
19. Now, click on the Item button on the main menu.
20. Click on the Item button at the bottom of the screen and choose New.
21. Choose ‘Inventory Part’ as the Type. Enter DW00000 in the Item Name/Number box.
22. In the ‘Income Account’ box, choose ‘Sales Glass:3000’and click on the OK button.
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23. Now, click on Lists, then click on Tax Codes List.
24. Make sure you have the following in your list:
S – Standard (default) which should include GST & PST
(or HST total tax rate only in GST field
*
)
(and the piggyback check box if PEI)
E – Exempt (no taxes)
G – GST Only
P – PST Only
*
If you are in a Province where you use HST, you must make sure to modify your standard tax code ‘S’ to show 13% under the GST listing. To change this, right mouse click on the Standard line in the list and choose ‘Edit’. In the GST tax rate box, change the number to 13% and then click on the
OK button. You must also create a tax code ‘H’ for HST that also has 13% so that credit memos from eDirectGlass post properly.
25. Next click on ‘Lists’ and select ‘Chart of Accounts’.
26. In the Chart of Accounts, make sure that Inventory Asset is not in a sub-account. If it is, create a new Inventory Asset account.
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27. Next, go back to ‘Lists’ and select ‘Item List’ to verify that you have an item called
“Deductible”.
28. If you do not have this item, add it as a ‘New’ discount item. You can choose the GL Account as ‘Sales Other: Miscellaneous’. Make sure that the ‘Sales Tax Code’ is set to ‘E’ for exempt.
29. You must also make sure that you have the following as ‘Payment Types’ in QuickBooks and if you do not, you must add them: Debit Card, VISA, MasterCard, American Express, Discover and Other.
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