HP Printer Utility for Macintosh
The HP Printer Utility is a software program that gives you access to the product in Mac OS X.
The HP Printer Utility is available only in Mac OS X V10.1.5 and later. The HP Printer Utility does not work when it is installed by using the AppleTalk protocol. Use IP, Bonjour or Rendezvous to enable the
HP Printer Utility.
The following topics are discussed in this section:
●
Access to the HP Printer Utility
●
Supplies Status
●
Device Information
●
HP Support
●
Upload Fonts
●
File Upload
●
Update Firmware
●
Duplex mode
●
Color Usage
●
Trays Configuration
●
Lock Resources
●
Stored Jobs
●
E-mail Alerts
●
Network Settings
●
Rendezvous Setting
●
Supplies Management
●
Restrict Color
●
Additional Settings
Access to the HP Printer Utility
In Mac OS X V10.3, follow these steps to gain access to the HP Printer Utility:
1.
Open the Finder.
2.
Find and double-click Printers. The Select Printer screen appears.
In Mac OS X V10.4, follow these steps to gain access to the HP Printer Utility:
1.
Click Go.
2.
Click Utilities.
3.
Double-click HP Printer Selector. The Select Printer screen appears.
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Figure 2-29
Select Printer screen – printer not selected
If the product does not appear, click More Printers…. The Connection Type screen appears.
Figure 2-30
Connection Type screen
Select the connection type (USB, TCP/IP, or AppleTalk). The product name appears under Device
Name.
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On the Connection Type screen, click Add. The Select Printer screen appears, showing printer information.
To open the HP Printer Utility directly, select the printer and click Launch Utility.
Figure 2-31
Select Printer screen – printer selected
On the Select Printer screen, click Settings… to open the Device Status screen in the HP EWS. For
more information about the HP EWS, see HP Embedded Web Server in this guide.
To open the HP Printer Utility, select the product and click Launch Utility.
If the HP Printer Utility software detects a condition that might need attention, the Printer Status screen appears.
HP Printer Utility for Macintosh 75
Figure 2-32
Printer Status screen
Address the condition and click OK to close the screen. The HP Printer Utility opens.
The following sections describe the screens and features that are available in the HP Printer Utility.
Supplies Status
The HP Printer Utility opens to the Supplies Status screen.
Figure 2-33
Supplies Status screen
Click Detailed Supplies Information… to open the Supplies Information screen.
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Figure 2-34
Supplies Information screen
Use the scroll button to see information about the color print cartridges.
If you have Internet access and click Order HP Supplies, a screen appears that explains the ordering process and describes the kind of information that can be sent about your product to facilitate the ordering of supplies.
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Figure 2-35
Order Supplies link
HP Printer Utility for Macintosh 77
Click the Hewlett-Packard Online Privacy Statement link to open a screen that shows the HP privacy statement.
You can continue ordering supplies without sending product information by clicking the continue
without sending this information link.
To send a message to HP, click the contact HP link.
On the Supplies Status screen, click Media to see the status of the trays.
Figure 2-36
Paper Status screen
You can also order supplies from this screen by clicking Order HP Supplies.
Device Information
Click Device Information in the menu on the left to find the product service ID (if assigned), the firmware version, and the serial number.
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Figure 2-37
Device Information screen
The product configuration page shows other settings; click Print Configuration Page to print it.
Click the printer icon in the lower-left corner to see information about another installed printer. This action
relaunches the HP Printer Utility so that you can select another printer (see Figure 2-29 Select Printer screen – printer not selected
).
HP Support
Click HP Support to open the HP Online Support screen.
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Figure 2-38
HP Online Support screen
HP Printer Utility for Macintosh 79
If you have Internet access, you can connect to HP support pages over the Web from this screen.
Click the Instant Support screen to open the HP Instant Support Web page.
Figure 2-39
HP Instant Support link
Click the Hewlett-Packard Online Privacy Statement link to open a screen that shows the HP privacy statement.
Click the Product Support link if you do not want to send information to HP but would like to receive generic product support.
Click Continue to open a page where you can select the product and find further information about product support.
Click Cancel to return to the HP Online Support screen in the HP Printer Utility.
On the HP Online Support screen, click Order Supplies Online to open the Order Supplies Web page
(see
Figure 2-35 Order Supplies link ).
The Online Registration link is not available at this time.
Upload Fonts
In the Configuration Settings menu, click Upload Fonts to gain access to fonts that you can upload to the HP Color LaserJet 3800 printer.
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Figure 2-40
Upload Fonts screen
The drop-down menu in the Upload Fonts pane has the following options:
● Memory. Fonts that are available in the printer memory are listed.
●
Disk. Select this option to shows any fonts that are installed on the product hard disk or flash disk.
By default, no fonts are stored on either of these disks. To upload fonts, select the font name and click Add
File Upload
On the Configuration Settings menu, click File Upload to open the File Upload screen.
HP Printer Utility for Macintosh 81
Figure 2-41
File Upload screen
The File Upload command is supported for file types that can be sent directly to the printer without first being opened through a software program. Some files can be uploaded to the product, but some cannot.
Documents in the following file formats can be printed by using a command line. That is, they do not need to be opened in a software program that supports the file format (such as the Adobe Acrobat or
Acrobat Reader programs for .PDF files), but can be sent directly to the product by using the File
Upload command.
●
HP LaserJet printer command language (.PCL)
● Portable document format (.PDF)
●
Postscript (.PS)
● Text (.TXT)
On the File Upload screen, click Choose… to open a navigation screen. Locate the file you want to upload and click Open.
On the File Upload screen, click Display response from the device to see whether the upload was successful. If the file loads successfully, no message appears.
On the navigation screen, select the file and click Open. The file name appears in the File Upload screen of the HP Printer Utility. Click Upload.
Update Firmware
Select Update Firmware to locate a firmware upgrade file and install it on the product. Browse to the firmware file on the screen that appears and click Open. The Update Firmware screen shows the file name. Click Update. For more information about performing remote firmware upgrades, see
Remote firmware update in this STR.
For information about firmware updates in Mac OS 9 operating systems, see
Remote firmware update by using the HP LaserJet Utility (Mac OS 9.x only) .
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Duplex mode
For the HP Color LaserJet 3800dn and HP Color LaserJet 3800dtn printer models, the Configuration
Settings menu includes a Duplex Mode setting. Click this setting to open the Duplex Mode screen.
Use the Enable Duplex Mode command to print internal diagnostic and test pages on both sides of the page.
1.
Select Duplex Mode to open the Duplex Mode screen.
2.
Select the Enable Duplex Mode check box. This box is clear by default.
3.
Click Apply Now to enable printing on both sides of the page.
Color Usage
Click Color Usage in the Configuration Settings menu to open a screen and print a color-usage job log.
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Figure 2-42
Print Color Usage Job Log screen
Click Print Color Usage Log to print a page that shows information about users, print jobs, and software programs that have printed to the HP Color LaserJet 3800 printer. In additions, the color-usage log lists the following details about print jobs:
●
Date and time
● Total number of jobs
●
Mono (monochrome, or black-and-white) sides
● Color sides
●
Media sheets
HP Printer Utility for Macintosh 83
Trays Configuration
The Trays Configuration screen is shown in the following figure.
Figure 2-43
Trays Configuration screen
1.
Select Trays Configuration to change media size and type for each of the trays installed on your product.
2.
To change the media size, select a tray and then select a different media size in the Default Media
Size drop-down menu.
3.
To change the media type, select a tray and then select a different media type in the Default Media
Type drop-down menu.
4.
Click Apply Now to save the settings.
Lock Resources
Select Lock Resources to lock certain features of the HP Color LaserJet 3800
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Figure 2-44
Lock Resources screen
In Control Panel Access Level, select one of the following settings:
● No Locking provides full control of the product.
●
Minimal Locking provides control over paper-handling features.
● Moderate Locking blocks changes in the product configuration.
●
Maximal Locking prevents users from changing product control-panel settings.
In the lower pane, select the Lock check box for the mass-storage unit that you want to lock.
WARNING!
Click Initialize selected mass-storage unit only if you want to erase all data that is currently stored on the hard drive. You cannot undo this action.
Stored Jobs
Select Stored Job to change the Enable Job Storing setting. This setting is selected by default. Click to clear the check box to disable the job-storing feature.
HP Printer Utility for Macintosh 85
Figure 2-45
Enable Job Storing screen
You can type a PIN for your job in the Enter Secure Job PIN field.
Select the number of copies in the Copies to Print field.
Select a stored job and click Print to print the job.
Select a stored job and click Delete to delete the job.
For information about releasing and deleting stored jobs at the product control panel, see
Releasing a job-storage print job
.
E-mail Alerts
Select E-mail Alerts to configure the HP Color LaserJet 3800 printer to send e-mail notifications to users.
If a user name and password have been set, you might need to obtain them from the IT administrator.
For more information, see the HP Embedded Web Server User Guide.
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Figure 2-46
E-mail Alerts screen
Click Open E-mail Alerts Settings to open the HP EWS. The HP EWS opens to the Setup screen on the Alerts tab, where you can set notifications. For information about configuring notifications, see
Alerts .
Network Settings
Select Network Settings to open the IP Settings screen.
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Figure 2-47
IP Settings screen
HP Printer Utility for Macintosh 87
Select one of the following options in the Configuration drop-down menu:
●
DHCP
●
BootP
●
Manual
You can also use this screen to modify the following settings:
●
Host Name
●
IP Address
●
Subnet Mask
●
Default Gateway
To save new settings, click Apply Now.
To view and change other network settings, click Additional Network Settings.
If a user name and password have been set, you might need to obtain them from your IT administrator.
For more information, see the HP Embedded Web Server User Guide.
The HP EWS opens to the Network Settings screen. For information about this screen, see
Networking tab in this STR.
Rendezvous Setting
Select Rendezvous Setting to open the Rendezvous Setting screen. Rendezvous is enabled by default.
To disable Rendezvous, click to clear the Enable Rendezvous check box and then click Apply Now.
Figure 2-48
Rendezvous screen
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The following options are available in the The highest priority service drop-down menu:
● Port 9100 (default)
●
IPP
●
LPD-RAW
●
LPD-TEXT
●
LPD-AUTO
●
LPD-BINPS
●
LPD-Queue5
●
LPD-Queue6
●
LPD-Queue7
●
LPD-Queue8
●
LPD-Queue9
●
LPD-Queue10
After you select a new setting, click Apply Now to save it.
Supplies Management
Click Supplies Management in the Configuration Settings menu to open the Replace Supplies screen.
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Figure 2-49
Replace Supplies screen
The settings on this screen prompt the printer to stop printing at a certain threshold (a specific number of pages in the tray). By default, the Stop At Supply Out setting is selected.
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To prompt the printer to stop printing at a different threshold, select Stop at Supply Low and type a value in the Low Threshold (0-100) field. When the number of sheets in the tray reaches this value, the printer stops printing.
You can also specify the printer behavior when the color print cartridges run out. By default, the
Continue Printing in Black-Only Mode is selected. To prompt the printer to stop instead of continuing to print using the black cartridge, select Stop.
Click Apply Now to save the new settings.
Restrict Color
Click Restrict Color in the Configuration Settings menu to open the Restrict Color Use screen.
Figure 2-50
Restrict Color Use screen
On the Restrict Color Use tab, select one of the following options:
● Enable Color. Select this option to print all print jobs in color.
●
Color If Allowed (selected by default). Select this option to allow the user and the software program control over whether print jobs are printed in color.
● Disable Color. Select this option to print only in black.
Click Apply Now to save new settings.
To restrict color by user, click the User tab.
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Figure 2-51
Restrict Color Use – User tab
To set user permissions, select a user and then, in the Default User Permissions drop-down menu, select one of the following options:
●
Black Only
●
Color
Click Apply Now to save new settings.
To add a new user, click Add.
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Figure 2-52
Restrict Color – new user
Type the new user name in the User Name field.
On the Permissions drop-down menu, select one of the following options:
●
Black Only
●
Color
Click Add to add the new user.
Click Cancel to close the dialog box without adding a new user.
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To restrict color usage by software program, click the Application tab on the Restrict Color Usage screen.
Figure 2-53
Restrict Color Use – Application tab
To set software-program permissions, select a program and then, on the Default User Permissions drop-down menu, select one of the following options:
●
Black Only
●
Color
Click Apply Now to save new settings.
To add a new software program, click Add.
Figure 2-54
Restrict Color – new user
Type the new software-program name in the Application Name field.
On the Permissions drop-down menu, select one of the following options:
●
Black Only
●
Color
Click Add to add the new software program.
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Click Cancel to close the dialog box without adding a new software program.
Additional Settings
Select Additional Settings to gain access to the HP EWS.
Figure 2-55
Additional Settings screen
To open the HP EWS, click Open Embedded Web Server.
For information about HP EWS settings, see
HP Embedded Web Server or consult the HP Embedded
Web Server User Guide.
HP Printer Utility for Macintosh 93
