CashManager Help File transactions as "30 days" and so on.
Weekly ageing can also be used, by selecting this option under Setup | Options on the Invoicing tab.
When you print statements, there is a check box that allows you to include statements for customers who have a nil balance on their account.
You can also nominate a Statement Message to appear on all statements. The standard message can be set under Invoicing Setup, but the message can be overwritten when running the statements.
Finally, select a statement layout. There are four standard layouts that ship with CashManager Invoicing:
• a plain paper layout in the more popular “open item” style;
• a letterhead layout in the more popular “open item” style; and
• a plain paper “brought-forward” style layout
• a plain paper statement with weekly ageing.
The letterhead layout doesn't show your company name or address, but leaves a gap at the top in expectation of your letterhead showing all necessary details.
Standard statement layouts can be edited, and new statement layouts created, using the RAVE Designer report writer that ships with CashManager Invoicing. See Invoice Layouts.
Statements can be emailed to customers, individually or in bulk, from the Report Previewer form.
Customer Reports
The Customer Reports area can be accessed by the Reports menu option under the Customers menu.
CashManager Invoicing provides a range of reports to help manage your customers and suppliers. The reports are:
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Invoicing
Customer Aged Analysis Report
The Customer Aged Analysis report provides you with aged balances owing, with ageing relative to the nominated month. Note that this is a "real-time" report - all outstanding invoices, regardless of their date, are included in this report, even if they are dated subsequent to the ageing month nominated. Balances are aged across monthly time bands, but weekly ageing can also be used, by selecting this option under Invoicing
Setup.
You can sort the report by customer code or by amount owing (highest to lowest).
If you have activated Customer and Product Groups (under Invoicing Setup), and have assigned your customers to different Customer Groups, the Customer Aged Analysis Report can divide this report into the different Customer Groups.
There is also the option to show the specific invoices that make up the outstanding amount, as well the individual invoice lines on those invoices.
Customer Ledger Report
The Customer Ledger Report shows all the transactions on file for the nominated range of customers, for the nominated period. This report shows the original amount of each transaction regardless of whether or not it has been partly or fully paid or applied.
Summary Sales and Product Reports
The Summary Sales Report and Summary Product Report show the analysis of customer or product sales, for a twelve month period, for a nominated range of customers or products.
You can elect to show either dollar values or quantities in the Product reports. You can sort the reports by code or amount.
If you have activated Customer and Product Groups (under Invoicing Setup), and have assigned your customers to different Customer Groups, the Summary Sales Report can divide this report into the different
Customer Groups.
Transaction List
The Customer Transaction List details the transactions for a user-nominated period. It is a good working report for checking on your data entry. When run in Reference Number order, this report will highlight any missing invoice numbers.
Customer Labels
You can print address labels for customers. Simply specify the dimensions of the labels and nominate a range of customers. The labels print name, contact and address.
Once you have set your label dimensions, they will be remembered by CashManager for next time.
If you have activated Customer and Product Groups (under Invoicing Setup), and have assigned your customers to different Customer Groups, customer labels can be sorted into the different Customer Groups.
Customer and Product Lists
The Customer List and Product Lists present the particular data for a user-nominated range. The Customer
List also gives you the option of including addresses in the report.
The Product List shows the three prices of each item, as well as the GST rate and the account code from your chart that each product is linked to.
If you have activated Customer and Product Groups (under Invoicing Setup), and have assigned your customers to different Customer Groups, the Customer List and Price List can be divided into the different
Customer Groups.
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CashManager Help File
Detailed Sales Report
The Detailed Customer Sales Report displays your sales for a nominated customer or product for a twelve month period.
If you choose to report on a customer, it will show a sales summary of each product item purchased for the nominated customer. Conversely, if you choose to report on a product, it will show a sales summary of each customer who purchased the nominated product.
You can elect to show either dollar values or quantities in the Product reports.
Group Sales Reports
These reports are only available if you have activated Customer and Product Groups (under Invoicing
Setup).
The Group Sales Reports present product group and customer group totals only – no individual products or customers are shown.
You have the choice of running the report by Product by Customer (each customer group is listed, with the individual product group totals shown beneath each customer group) or Customer by Product (each product group is listed, with the individual customer group totals shown beneath each product group).
Gross Profit Report
The Gross Profit Report covers all sales over a nominated date range, and shows the invoice amount, the cost, and the gross profit. It is only available if you have activated the Track Product Costs feature under
Invoicing Setup.
There is an option to print this report in summary form Customer-by-Product, Product-by-Customer, and
Invoice listing.
Search Invoices Report
This is like the Search by Name report from the main CashManager Reports form. It scans all invoice data for the nominated word/s.
Customer Reconciliation Report
This shows your customer control's opening balance, invoices, adjustments and receipts, and closing balance.
Sales Tax Report (USA only)
This shows a summary total for each tax code and then a total for each taxing authority. This report can be used to assist with the filing of tax returns.
Product Reports
These reports are only available if you have activated Product Ledger (under Invoicing Setup).
The Summary Product Report shows opening balance, total movements and closing balance on a oneline-per-product basis. If you run the report as the present date, it will be a stock on hand listing
The Detailed Product Report is like a ledger, showing opening balance, all movements in and out and a closing balance for each product.
The Product Re-order Report lists all products whose stock level has fallen below its re-order level, and also lists the order quantity for each of those products.
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